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HomeMy WebLinkAbout2014-03-25 Bd Comm minutesCITY OF IOWA CITY �► `mw�wbft 3i� MEMORANDUM Date: March 12, 2014 To: Mayor and City Council From: Staff Member of Citizens Police Review Board Re: Recommendation from Citizens Police Review Board At their March 11, 2014 meeting the Citizens Police Review Board made the following recommendation to the City Council: Accept CPRB Report on Complaint #13 -04 Additional action (check one) X No further action needed Board or Commission is requesting Council direction Agenda item will be prepared by staff for Council action S:RECform.doc FINAL /APPROVED CITIZENS POLICE REVIEW BOARD MINUTES — February 11, 2014 CALL TO ORDER: Chair Joseph Treloar called the meeting to order at 5:30 P.M. MEMBERS PRESENT: Melissa Jensen, Donald King, Royceann Porter (5:33PM) and Mazahir Salih MEMBERS ABSENT: None STAFF PRESENT: Staff Kellie Tuttle and Catherine Pugh STAFF ABSENT: None OTHERS PRESENT: Jim Steffen of the ICPD; Marian Karr, City Clerk RECOMMENDATIONS TO COUNCIL 1) Accept CPRB Report on Complaint #13 -04 CONSENT CALENDAR Motion by King, seconded by Jensen, to adopt the consent calendar as presented or amended. • Minutes of the meeting on 01/28/14 • ICPD Memorandum #14 -01 — 4th Quarter 2013 Use of Force Review • ICPD Use of Force — October 2013 • ICPD Use of Force — November 2013 • ICPD Use of Force — December 2013 Motion carried, 4/0, Porter absent. OLD BUSINESS Video - The City Cable Division will begin production of the education video concerning the Citizens Police Review Board shortly. Karr referred to the memorandum that was included in the meeting packet, which gave some preliminary information and sample questions for Board member interviews to include in the video. It was agreed that the City Clerk would give Cable the member contact information and they could work with each other to schedule times for the interviews. Legal Counsel resignation update — Karr stated that at the January 28th meeting the Board agreed to create an Option 5, directing the City Clerk and the Equity Director, along with either the Chair or Vice Chair (pending availability) to interview, complete evaluation tool, and make a recommendation to the Board. Vice Chair Jensen participated in the interviews and reported that it was a unanimous decision to recommend Pat Ford for the Legal Counsel position to the Board and authorize the City Clerk to enter into the contract for the City. It was moved by King, and seconded by Salih to accept the recommendation of Pat Ford as Legal Counsel and authorize the City Clerk to enter into the contract for the City. Motion carried, 5/0. CPRB February 11, 2014 Page 2 NEW BUSINESS Community Forum — Tuttle stated that the Board needed to be thinking about when and where they would like to hold the community forum. After discussion, the Board agreed to hold the forum at 6pm at the Library again and directed staff to look for available dates in late April or early May. It was also decided that some type of intro /ice breaker from the Board should be done and then they would open it up to the public for questions. PUBLIC DISCUSSION None. BOARD INFORMATION None. STAFF INFORMATION None. EXECUTIVE SESSION Motion by Jensen, seconded by King to adjourn into Executive Session based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22 -7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 5/0. Open session adjourned at 5:49 P.M. REGULAR SESSION Returned to open session at 6:43 P.M. Motion by Jensen, seconded by Treloar to to forward the Public Report as amended for CPRB Complaint #13 -04 to City Council. Motion carried, 5/0. TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change) • March 11, 2014, 5:30 PM, Helling Conference Rm • April 8, 2014, 5:30 PM, Helling Conference Rm • May 13, 2014, 5:30 PM, Helling Conference Rm • June 10, 2014, 5:30 PM, Helling Conference Rm ADJOURNMENT Motion for adjournment by Jensen, seconded by Salih. Motion carried, 5/0. Meeting adjourned at 6:46 P.M. 7 fD fD y fD �' a �D N � O W N O A O �s y� � O d � z � A• n� O A� G+ �I H b a FM J W 01 W Vl 01 F� W 00 N yC � O �C yC yC yC yC 5C yC >C O �C O yC O k o0 i a �D N � O W N O A O �s y� � O d � z � A• n� O A� G+ �I H b CITIZENS POLICE REVIEW BOARD A Board of the City of Iowa City 410 East Washington Street Iowa City, IA 52240 -1826 (319) 356 -5041 February 11, 2014 Re: Investigation of CPRB Complaint #13 -04 This is the Report of the Citizens Police Review Board's (the "Board ") review of the investigation of Complaint CPRB #13 -04 (the "Complaint "). BOARD'S RESPONSIBILITY Under the City Code of the City of Iowa City, Section 8 -8 -713 (2), the Board's job is to review the Police Chief's Report ( "Report") of his investigation of a complaint. The City Code requires the Board to apply a "reasonable basis" standard of review to the Report and to "give deference" to the Report "because of the Police Chiefs professional expertise ", Section 8 -8 -7 B (2). While the City Code directs the Board to make "Findings of Fact ", it also requires that the Board recommend that the Police Chief reverse or modify his findings only if these findings are "unsupported by substantial evidence', are "unreasonable, arbitrary or capricious" or are "contrary to a Police Department policy or practice, or any Federal, State or local law ", Section 8 -8 -7 B (2) a, b, c. BOARD'S PROCEDURE The Complaint was initiated by the Complainant on October 8, 2013. As required by Section 8- 8-5 (B) of the City Code, the Complaint was referred to the Chief of Police for investigation. The Chief's Report was filed with the City Clerk on January 6, 2014. The Board voted to review the Chiefs Report in accordance with Section 8 -8 -7 (B) (1) (d), Request additional investigation by the Police Chief or City Manager, or request police assistance in the Board's own investigation. The Board met to consider the Report on January 28, 2014 and February 11, 2014. To: City Council' ---s .,�.e. Complainant City Manager r . Sam Hargadine, Chief of PoliceN a Officer(s) involved in complaint From: Citizen Police Review Board Re: Investigation of CPRB Complaint #13 -04 This is the Report of the Citizens Police Review Board's (the "Board ") review of the investigation of Complaint CPRB #13 -04 (the "Complaint "). BOARD'S RESPONSIBILITY Under the City Code of the City of Iowa City, Section 8 -8 -713 (2), the Board's job is to review the Police Chief's Report ( "Report") of his investigation of a complaint. The City Code requires the Board to apply a "reasonable basis" standard of review to the Report and to "give deference" to the Report "because of the Police Chiefs professional expertise ", Section 8 -8 -7 B (2). While the City Code directs the Board to make "Findings of Fact ", it also requires that the Board recommend that the Police Chief reverse or modify his findings only if these findings are "unsupported by substantial evidence', are "unreasonable, arbitrary or capricious" or are "contrary to a Police Department policy or practice, or any Federal, State or local law ", Section 8 -8 -7 B (2) a, b, c. BOARD'S PROCEDURE The Complaint was initiated by the Complainant on October 8, 2013. As required by Section 8- 8-5 (B) of the City Code, the Complaint was referred to the Chief of Police for investigation. The Chief's Report was filed with the City Clerk on January 6, 2014. The Board voted to review the Chiefs Report in accordance with Section 8 -8 -7 (B) (1) (d), Request additional investigation by the Police Chief or City Manager, or request police assistance in the Board's own investigation. The Board met to consider the Report on January 28, 2014 and February 11, 2014. FINDINGS OF FACT On September 9, 2013 at approximately 6:33 a.m., Officer A notified the Joint Emergency Communications Center (JECC) he would be conducting a follow up investigation. The investigation was related to a burglary case, with the suspect in the stolen property case being the Complainant's son. The Complainant's son was placed under arrest for possession of stolen property and taken into custody. During the arrest, the Complainant's son was taken to the ground by officers in an attempt to gain control and handcuff him. ALLEGATION — Officer used excessive force when arresting complainant's son. Officer A was following up with a current investigation and stopped to question the Complainant's son in regards to this investigation. Officer A had a right to engage the Complainant's son with questioning about the stolen property. After a brief interview, Officer A advised him to turn around, place his hands, behind his back, and that he was under arrest. The Complainant's son did not follow the officer's directives, at which time, he was taken to the ground in an attempt to gain control. Officers A, B, and C reported that he continued to resist arrest, Officer B used pepper spray to gain control of the Complainant's son. Reports state the Complainant's son was asked if he needed medical attention which he denied. The Complainant's son was transported to University of Iowa Hospitals & Clinics (UIHC), where he again denied any injuries and declined medical treatment. The Complainant's son signed a release and was transported back to jail. The above information is consistent with reports and supported by the in -car audio recording. There were no violations of department policy and the Complainant's son's constitutional rights were not violated Allegation: Officer used excessive force when arresting complainant's son - Not sustained COMMENTS None. ;_ C_' r7 t-a nq - C:1 Minutes Human Rights Commission February 18, 2014 — 6 P.M. Helling Conference Room APPROVED 3b(2) wmm�� Members Present: Harry Olmstead, Orville Townsend Sr., Ali Ahmed, Paul Retish, Joe Coulter, Andrea Cohen, Jewell Amos, Kim Hanrahan, Shams Ghoneim. Staff Present: Stefanie Bowers. Call to Order: Olmstead called the meeting to order at 18:00. Consideration of the Minutes from the January 21, 2014 Meeting: Moved by Coulter, seconded by Townsend Motion passed 7 -0. (Hanrahan and Ahmed not present). Meeting Business: Municipal Identification Cards Commissioners expressed concern for fraudulent abuse of the ID card specifically whether it would be easy for someone to receive an ID card by providing a false name and also whether the ID card would put undocumented persons at risk. Townsend believes there are pros and cons but that the benefits outweigh the risks. Townsend would suggest reevaluating the program each year with public input. Coulter and Hanrahan pointed out that most of the concerns are addressed in the report (An Iowa City Community Identification Card: A Report for the City of Iowa City on the Feasibility of Implementing a Community Identification Card Program). The Commission agreed to wait and see what the Council will do based on the memo by staff and the above mentioned report. Cohen inquired into the number of undocumented persons in the community. Amos is concerned that if the ID comes with the ability to be used as an ATM or credit card that she would have security concerns of persons personal bank account information being leaked or hacked. Establishing a Policy for Funding Request to Commission Retish moved, seconded by Townsend that the Commission establishes the following policy for requests for donations. The Iowa City Human Rights Commission can donate funds to organizations and agency [sic] that collaborate with the Iowa City Human Rights Commission in providing such things as organizing and facilitating educational public forums or Planning [sic] programs and activities designed to eliminate racial, religious, cultural and other intergroup tensions including but not limited to sex, color, creed, disability, gender identity, sexual orientation, marital status, age and national origin. Motion passes 7 -0. (Coulter and Amos abstained). Subcommittee Reports: International Students Olmstead reports the subcommittee has not met. Racial/Ethnic Equity Roundtable Cohen reports that there will be a webinar by a representative of the Racial Equity Tools in Washington, to learn how to create community changes in the near future. Breakfast Ahmed reports that the Sheraton has corresponded (to the Center for Worker Justice) regarding the complaint of nonpayment to past employees of the Sheraton and has paid some of them but refuses to pay three of the former employees. The Commission is considering changing the venue for the next breakfast because of this situation however it was also noted that the Commission would need to consider employment practices for any other future venue for the breakfast as well. Education Retish has been doing research into redistricting and the racial composition of children in special education classes. The School District has provided Retish with some statistics but Retish feels the statistics are not clear or specific. Retish intends to continue investigating and requests the help of the other committee members. Building Communities Steve Rackis, Director of the Iowa City Housing Authority will add language in its literature (Who We Are & What We Do) that explains that the Housing Authority has its own investigative process for allegations of misconduct for participants of the program. Townsend will follow up with Steve in the near future. UI Center for Human Rights Ghoneim reports that the agenda for the workshop scheduled for 03/07/14 and 03/08/14 has been sent out and invites all to attend. The Advisory Board will meet in April. Job Fair Retish reports that it will be difficult to continue with the job fair due to the large amount of work and lack of volunteers. Commission Ghoneim was asked by the ACLU of Iowa if there is anything they can do or contribute regarding Municipal IDs. Staff The Youth Awards will be held on 05/14/14 at the Englert Theater, Adjournment: 19:42 Retish moves to adjourn, Coulter seconded. Motion passed 7 — 0. (Olmstead and Amos not present). Next Regular Meeting — March 18, 2014 at 6 pm. Human Rights Commission ATTENDANCE RECORD YEAR 2013/2014 I MPPiinu nA}P) NAME TERM EXP. 2/19/ 13 3/19/ 13 4/16 113 5/21 113 6/18/ 13 7/16/ 13 8/20/ 13 9/17/ 13 101151 13 11/19/ 13 12/17/ 13 1/21/ 14 2/18/ 14 Diane Finnerty 1/1/14 X X O/E X X X X X O/E X X - - Ali Ahmed 1/1/17 - - - - - - - - - - - X X Orville Townsend, Sr. 1/1/17 X x X X X X X X X X X X X Paul Retish 1/1/17 - - - - - - - - X X X X X Dan Tallon 1/1/14 X O/E X X X O/E R R R R R R R Kim Hanrahan 111115 X X O/E X X X X X X O/E X X X Shams Ghoneim 111115 X X X O/E X O/E X X X X X O/E X Jessie Harper 111115 X X R R R R R R R R R R R Jewell Amos 111115 - - - - - X X X X O/E X X X Katie Anthony 1/1/16 X X X R R R R R R R R R R Joe Q. Coulter 1/1/16 X X X X X O/E X X X X X X X Harry Olmstead 1/1/16 X X X X X X X X X X X X X Andrea Cohen 1/1/16 - - - - - - O/E X X X X X X Connie Goeb 1/1/13 - - - - - - - - - - - - - Howard Cowen 1/1/13 - - - - - - - - - - - - - David B. Brown 1/1/14 R R R R R R R R R R R R R Henri Harper 1/1/14 R R R R R R R R R R R R R KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting - -- = No longer a member R = Resignation 3 BOARD OF TRUSTEES Minutes of the Regular Meeting FINAL APPROVED January 23, 2014 Members Present: Diane Baker, Thomas Martin, Linzee McCray, Robin Paetzold, Meredith Rich - Chappell, Jay Semel Members Absent: Thomas Dean, Mark Edwards, Janet Freeman. Staff Present: Terri Byers, Maeve Clark, Susan Craig, Kara Logsden, Anne Mangano, Patty McCarthy, Elyse Miller, Brent Palmer, Vickie Pasicznyuk Guests Present: None. Call Meeting to Order. President Rich - Chappell called the meeting to order at 5:02 p.m. Public Discussion. None. Approval of Minutes. The minutes of the Regular Meeting of December 19, 2013 were reviewed. A motion to approve the minutes with the revision "expressed concern" on page 2 suggested by Paetzold and to correct the vote on the MasterCard expenditures on page 5 was made by McCray and seconded by Martin. Motion carried 6/0. Unfinished Business. FY15 Budget. Craig was frustrated in preparing for her budget meeting before City Council this year because no information about cuts to the original request was provided by City staff. This is a change from the past when she had some discussion about it with City staff beforehand. Semel asked if there could be a follow up with the City requesting a straightforward itemization of what has been cut from the budget and wondered if City staff could discuss the budget directly with the Board. Martin sought clarification about reductions made compared to last year. For example, we requested a 2% increase for the collection, but we received 1% increase. Rich Chappell asked if the budget was published differently this year. Craig said in the past there was more communication with the department about what was in the budget. Paetzold wondered how it was decided which lines to cut. For example, the library building needs to be maintained on a regular schedule to keep it in good shape, which Craig expressed in her comments to City Council. Craig said she will communicate with the City Manager, Assistant to the City Manager and the Finance Director about this discussion with the Board, concerns about transparency in the budget process, and about City staff coming to talk to the Board about the budget. Craig said the City budget will be finalized sometime in February or March in response to a question by Rich - Chappell. (Note: Public hearing is March 4.) Strategic Planning Process Update. The Strategic Planning Committee membership is in place and the first three dates for meetings have been set. The March meeting will be the Futures Meeting, open to the public, and will be held in Meeting Room A at 6:30, after the regular Board meeting. The retreat has been set for Wednesday, 4/16/14 from 1:30 -8:30. New Business: Review Board Policy #601, Collection Development Policy. McCray wondered if ICPL shares resources with other libraries. Mangano said we partner for some digital products like Overdrive and Zinio. Craig explained that a license is purchased for digital products, and cost is typically driven by the size of the library. Byjoining with others, we can get more than we would be able to purchase on our own plus have access to a larger collection for all of the users. A motion to approve the Collection Development policy #601 with the changes recommended by staff was made by Semel and seconded b McCray. Motion carried 6/0. FY14 Strategic Plan Six Month Report. Baker found the report extremely beneficial as a new Board member to gain a better understanding of all the things we do. McCray said she liked the "Go to your Room" campaign for the teen area. Paetzold asked about the Lucas initiative; Literacy Night and wondered if it could be expanded to other schools. Logsden said Lucas reached out to us, and thinks it would be a great idea to expand to other schools. Baker really likes our Tech Zone programs. Paetzold asked if we had any idea how much the teen space was going to be used before it opened and how much it is being used. Craig said we did not know what use would be like. The special programs, particularly on the weekend, are starting to bring teens into the space. Our teen librarian, Brian Visser, is trying all different kinds of things to attract teen users. Semel out at 5:40 pm. Staff Reports. Director's Report. Craig shared last year's IUPLA statistics which she also shared with City Council. The bottom line: We receive very good support from our community, and we also generate more income from contracts and gifts than other large libraries in Iowa. We remain the busiest overall library, we have the highest circulation and highest circulation per capita, and we rank second after Des Moines in the number of reference questions answered. Iowa City is a community of library users. Library Services to Lone Tree. A contract has been signed with Lone Tree for library services. ICPL staff will spend time in Lone Tree on February 22, 2014 issuing library cards, presenting a storytime, showing patrons how to download materials to their devices, and answer questions about library collections, programs, and services. Inservice Day Report. No comments. Departmental Reports: Adult Services. No comments. 2 Community & Access Services. No comments. Development Office. February is Love your Library Month; there is a fundraising campaign all month long that will include a valentine making station on the first floor. Donors can make a gift in honor of their valentine and the Development Office will send a special valentine to them. McCarthy said our friends at PlexiCraft made a smaller, theft proof donation box for us for the first floor. Craig issued a fundraising challenge to the Friends Foundation Board; if we receive $1,000 from new donors or from individuals who have not donated in five years, the Foundation Board will match that gift. The Library Links Golf Classic fundraiser has been rescheduled for June 27, 2014 because of a conflict on June 20. Spotlight on the Collection. No comments. Miscellaneous. No comments. President's Report. There will be a Special Meeting of the Board on Thursday, March 27, 2014, at 6:30 pm in Meeting Room A for the Strategic Planning Futures session. Mark Edwards tendered his resignation to the Board as his new job requires a lot of travel. This term will expire in 2015. Craig has talked to the City Clerk about getting the position filled. Applications will be taken in mid - February. Rich - Chappell will identify a candidate to fill the vacant position of Vice President of the Board as Edwards held that position. Announcements from Members. The closing date to apply for the State Librarian position is 2/14/14, Martin reported. He mentioned some new friends came to ICPL and felt uncomfortable seeing homeless people in the lobby. Craig reiterated the library is open to all as long as there is compliance with our rules. The drastic weather has driven more people indoors. Earlier today McCray observed a staff member assisting a patron who seemed pretty distressed and thought the staff member did an impressive job handling the situation. Committee Reports. None. Communications. None. Quarterly Financial Reports. MUNIS is still presenting challenges to financial reporting. Craig reported the library is expended appropriately. Quarterly Use Reports. Craig noted the downward trend is not unexpected as there are so many ways to read now besides taking materials out from a library. Paetzold asked about the statistic for downloadable media in Hills; in this instance, one family's use could account for the difference. She appreciated that we could be so flexible when the weather was terrible and school was closed and have a movie. Disbursements. The MasterCard expenditures for December 2013 were reviewed. A motion to approve the disbursements for December, 2013 was made by Paetzold and seconded by Martin. Motion carried 5/0. Set Agenda Order for February Meeting. Appoint Nominating Committee. Naming Policy. Set Fiscal Calendar. Adjournment. A motion to adjourn the meeting was made by Martin and seconded by Rich - Chappell. Motion carried 5/0. President Rich - Chappell adjourned the meeting at 6:15 pm. Respectfully submitted, Elyse Miller z Q Q x 71; m II II m u II D z>0— O cr CD (D 3 (D (D 3 x O n C N (D 0_ L/) ;)o K � C —4 a K --I 2 0 z X X n Q X n N (D X o O s ID 0 n 0 77 3 m > S fD > 0 0 S (D+ r r d d v CD ((D (DD a (� o w CD- x X X X X 0- 5 Q X = N a1 o-, O O o O1 a1 a1 \ \ \ \ \ \ \ \ \ \ \ (D' W W W W W W W W W W W v O O O O O O O O O O O x x x x F- Fa F , h" F— x F- F- �-1 F� N e+ \ (.0 -I V W In -I 9.0 Ln Ln W l0 w n n o r � � 171 m z z aloo Z p �n� m m N n %. 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LEE COMMUNITY RECREATION CENTER — MEETING ROOM B Members Present: Suzanne Bentler, Larry Brown, David Bourgeois, Clay Claussen, Maggie Elliott, Cara Hamann, Katie Jones, Joe Younker Members Absent: Lucie Laurian Staff Present: Mike Moran, Chad Dyson, Terry Robinson Others Present: Larry Gullett, Susan Bryant, Connie Peterson, Dell Holland CALL TO ORDER Chairman Claussen called the meeting to order at 5 p.m. RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): OTHER FORMAL ACTION: Moved by Elliott, seconded by Bourgeois to approve the December 11, 2013 minutes as written. Motion passed 8 -0 with Laurian being absent. PUBLIC DISCUSSION: None DIRECTOR OF JOHNSON COUNTY CONSERVATION DEPARTMENT PRESENTATION: Larry Gullett, Director of the Johnson County Conservation Board was invited to attend tonight's meeting to present plans for the $20 million dollar bond referendum received by the County. The board held three public meetings to get input. The priority list of projects listed below: Hoover, Clear Creek, Mehaffey Bridge & County Farm Trails -Land Trails Kent Park Information & Entry Area Cedar River /Sutliff Bridge Access -Water Trail Beach Renovation including water quality improvements and ADA issues at Kent Park Campground Shower House and Restroom Facility at Kent Park Strategic Plan — all areas currently managed by the Conservation Board and provide direction for the conservation program and use of bond funds. Restrooms to address ADA issues at Picnic Areas /Playgrounds & Handicapped Fishing Pier at Kent Park PARKS AND RECREATION COMMISSION January 8, 2014 Page 2 of 8 Land Acquisition for Wildlife Habitat, Outdoor Recreation and Water Quality Kent Park Lake Restoration and Water Quality Project Gullett recognizes that there are a lot of opportunities for projects in Iowa City, including a trail connecting Iowa City to West Branch. They are in the very early stages of this project. Claussen said that with the bond referendum having been passed in 2008 and the county receiving $20 million dollars to spend over 20 years, that there may be some opportunities for Iowa City projects to be put on their priority list. Gullett explained that it has been determined that $4 million dollars will be spent on projects over the next couple of years. They are also working on two land acquisitions totaling $2.1 million dollars and almost $2 million on development projects. There are issues when looking at how to spread the funding out so that it does not burden the tax payers. His understanding is that anytime they spend more than $2 -$3 million per year, it will become a burden. They are working on a strategy to implement these projects over a period of time. They have a number of projects that they are ready to start; however, have to delay 1 -2 years. As other projects come up, it will become more difficult to prioritize. Hamann mentioned the Chadek property on Friendship and Third in Iowa City and how the City would like to acquire this property for parkland. She further explained that the City and family were not able to come to an agreement on the purchase price. She wondered if the County would be interested in helping to acquire this property. Gullett explained that the County, like the City, will not pay more than appraised value for property. He again mentioned that the County is working on two high priority land acquisitions now in the County park system, however, cannot name where at this time, but looking at $2.1 million dollars for those properties. He mentioned that the City may want to contact the Natural Heritage Foundation about the Chadek property. Moran was pleased that Gullett was willing to come to the meeting this evening as he has not had any luck getting someone to attend in the past. He asked if the Conservation Board would be receptive to sitting down together and discussing projects for Iowa City. Younker said this would prove helpful when creating a priority list for Iowa City and would also help in identifying where there may be an overlap in projects. Gullett noted that he is aware that the people of Iowa City were strong supporters of the bond referendum and it would not have passed without their support. He further stated that there are a lot of fascinating and interesting things going on and he would like to work together. FRIENDS OF HICKORY HILL PARK REPORT: No report DogPAC REPORT: Sue Bryant, President of DogPAC, reported that is has been a privilege to be on the board and to work with Iowa City Parks and Recreation Staff and Commission. She noted that one of the most recent resolutions the board passed was to support the development of another dog park in Iowa City and to look at the future Riverfront Crossings development as a possibility or possibly where the old animal shelter used to be. Their first intention is to do a survey to find out the interest and need for a dog park in these areas. PARKS AND RECREATION COMMISSION January 8, 2014 Page 3 of 8 Bryant announced that the board has voted Connie Peterson as their 2014 President. She noted that there have been significant improvements within the dog parks and that they enjoy their productive relationship with Iowa City. The Board presented David Bourgeois with a plaque of recognition acknowledging his ongoing support of the dog parks as well as the board. NEIGHBORHOOD OPEN SPACE REVIEW: Bob Miklo with the Iowa City Planning and Community Development Department was present to give a presentation on the Neighborhood Open Space (NOS) process. Miklo explained that the Planning Department worked with Parks and Recreation Department a number of years ago to formulate an ordinance for NOS reviews. The concern was that as the city grew, there was no new parkland being provided and that there were developments that did not have adequate open space available. He emphasized that the goal was not to deal with large open spaces such as City Park, but to work with the neighborhood parks, 1 -7 acres in size, that would service that residential area. The plan also addresses the quality of open space with the main goal to provide active open space, to provide an open field that can be used for play and /or playground equipment. These spaces have to be accessible with some street frontage to make access to the park easier for the public as well as the neighborhood. . Miklo explained that there is a formula that is used to determine the number of acres or the amount of fees to be paid in lieu of giving land. This formula depends on density and what size the space should be to accommodate the number of people in the development (3 acres per 1000 residents). In some cases it is determined that there is no appropriate space available. It may be too small or too rugged, or perhaps there is another neighborhood park that serves that area already in place. In those cases the City will choose to have fees paid in lieu of land. The spaces are not accepted by the City until at least 50% of a division is built. The ordinance also sets a time that City has to spend fees in that neighborhood or district. If it is not spent by that deadline, that money goes back to the developer or to the people who own the homes. Miklo gave a few examples where the NOS ordinance was applied. One example was the Palisades Subdivision off of Dubuque Road adjacent to the Dodge Street Hy -Vee. The closest open space available was Hickory Hill Park; however, this would not serve the neighborhood as it is across Highway 1. In this case the City met with the groups, identified a need for open space and where it should be placed. They determined that the Rupert Property was best suited for this open space. This is a case of where the subdivision worked with the developer to set aside an outlot to serve as open space for that subdivision. This space will also be useful for surrounding areas. This is a clear example of how it all works together to find a good location for a park. In summary, Miklo stated that the NOS ordinance has been in place since 1993 and has a good track record. The only place where open spaces are lacking are in some of the older neighborhoods. The ordinance does not provide for open spaces in those areas. Jones mentioned that perhaps there should be a statement added to the ordinance that allows for NOS in older neighborhoods when there are rezoning requests in these areas. Jones asked if there was anything in the ordinance that protects existing open spaces in older parts of town. Miklo stated that the plan does have some strategies to acquire open space but that it is very expensive. The plan does recognize that some schools provide some open space. Jones specifically mentioned her concern about losing the use of Chauncey Swan Park during construction of The Chauncey. PARKS AND RECREATION COMMISSION January 8, 2014 Page 4 of 8 Moran noted that in cases where the deadline is approaching for the spending of money where less than 50% of a subdivision is complete, there will be a request to extend that deadline five years out. BUDGET & CIP REVIEW: Moran noted that Council met with City departments to go over budgets. Nothing has been adjusted to date and he doesn't expect any changes. One addition to the department's budget will be to plan programming at new schools in Iowa City. The CIP Council meeting will be held on Monday, January 13. The Hickory Hill Park projects will be done in three phases starting in FY16. Moran may ask Council that they back $50,000 out of that fund so that the Friends of Hickory Hill can work on the plan this year with construction to start the following year. Moran also noted that the park improvement fund has been cut from $200,000 to $80,000. The next step in the process is that Council will hold a public hearing on February 18. The final budget has to be approved and sent to the state by March 15. Moran handed out drawings of the future Riverfront Crossing area. There will be over 30 acres included with this property. The City was awarded money from the State to start the demolition of the old Waterworks building. While this project will not happen quickly (10 -15 year process) Moran says it is an exciting venture. RECREATION DIVISION REPORT: Last month the Commission asked how the Recreation Division's low income assistance is advertised to the public. Dyson noted that the information is in the activity guide, any class fliers that are sent out and on the City web site. Dyson is working with the Communications department to find more avenues to make this information available. Dyson addressed the Iowa City Recreation Division Patron Conduct Policy. He said that the department would like to add to #3 the banning of electronic and smoke free cigarettes. Item #3 would be written as follows: "Consuming alcohol or controlled substances, being intoxicated, smoking, or using tobacco products including electronic and smoke -free cigarettes." Jones suggesting looking at some additional wording as it needs to be creative to cover all concerns such as stating all nicotine devices banned excluding those items for smoking cessation. Younker suggested adding "including but not limited to" and also a statement excluding smoking cessation products. Dyson will make those changes and bring back to the Commission in February. Dyson announced that the City Park Pool renovations bid came in and Condor Construction out of California was awarded the bid. Council adopted the project. He said that construction will start as soon as weather allows. Staffs goal is to have this complete by April 30, 2014. Dyson discussed the changes in the Recreation Building. He noted that Coral Ridge Mall donated their customer service desk to the Recreation Center. One goal is to enhance customer service and by placing this desk in a new location, the hope is to do just that. The receptionists PARKS AND RECREATION COMMISSION January 8, 2014 Page 5 of 8 have been moved from the main office on the upper level to this new desk on the lower level in the game room area. Elliott agrees that this is a good idea. PARKS DIVISION REPORT: Robinson passed out the snow routes for his department for Commission to review. He stated that there is now over 25 miles on their snow removal route. He noted that any of the areas typed in red are not parks property, but belong to the City and at some point there was an agreement made that Parks Maintenance staff would take care of these spaces. There are 46 locations on the snow route list that fit this category. Elliott asked if they are told that these trails etc. have to be shoveled. Robinson said that they follow the City Ordinance and what it says. The only trail that is left uncleared is Terry Trueblood Recreation Area. Elliott said she is surprised that there isn't more of a push from the community to leave some more trails snow covered allowing for more cross - country skiing. Del Holland, audience member, stated that from a bicyclist's point of view it would be controversial to have more of them left uncleared. Robinson noted that Coralville only cleans trails that connect to a school, Waterloo has a pretty extensive trail system and they leave most of it snow covered. Moran noted that if staff were to decide suddenly not to clean Scott Park trail, for example, staff would have to go through an extensive detailed process to get this approved. Elliott likes the idea of stating that any new trails that are added will not be cleaned of snow. Hamann mentioned that the trail that goes south of TTRA could be a spot that is not cleaned. Robinson said that there are a tremendous number of walkers and bikers that use this area. Younker asked if City Streets Division has responsibility for some of these non -park areas such as the City gas pumps. Robinson noted that although they were told that this area would be able to be bladed, it is not and so Parks has been asked to broom the area for them. Elliott asked if the Parks Department is the only department cleaning sidewalks. Robinson reported that Cemetery also cleans sidewalks. Moran noted that the department has contracted for snow removal for the dog parks and 92 lots on Normandy Drive. DIRECTORS REPORT: Ashton House: The first potential rental is February 1. Since the ADA ramp will not be permanently in place by this time, a temporary ramp will be utilized for about 30 days. The parking lot is done except for some landscaping and backfill. Moran would like to schedule a soft grand opening in April or May. Master Plan: The park master plan has been upgraded from its 2008 edition. Tom Pickering will be at the February Commission Meeting to discuss results of the survey and master plan. Foundation: Moran would like to get the Foundation back on track as far as adding members and having regular meetings. He will work on recruiting members as the first step to making this group active again. PARKS AND RECREATION COMMISSION January 8, 2014 Page 6 of 8 February Meetinq: Due to Moran's absence, members discussed moving the February meeting to a later date. Moved by Younker, seconded by Bourgeois, to move the February Commission Meeting from February 12 to February 26, 2014. Motion passed 8 -0 with Laurian being absent. CHAIR'S REPORT: Claussen noted that he saw in the newspaper that Backyard Abundance is sponsoring four workshops on how to raise an edible garden in your own backyard and it also mentioned raising an edible garden in Wetherby Park for consumption. They were awarded a $24,000 grant to make an edible forest. COMMISSION TIME /SUGGESTIONS FOR FUTURE AGENDA ITEMS: Two new members were welcomed to the Commission beginning their terms tonight. Larry Brown and Katie Jones were welcomed to the Commission and were asked to tell everyone a little about themselves. Katie Jones said that she has a Master's in Public Health and works in Linn County as the Health Education Specialist. She lives in Iowa City and part of her interest in being on this commission is that she is aware of how important parks are to a community. She personally uses the parks and recreation facilities often and also visits the farmers market on regular bases. Larry Brown is a long time resident of Iowa City. He worked in education for several years, did some coaching and ended up as the Athletic Director at City High until his retirement. One of his reasons for applying for the Commission is that he would like to assist in facilitating programs for the less affluent and minorities. Brown said that he never dreamt that Iowa City would have the trail system that we have and with more being developed. He stated how important this is to attracting business and people to the area. He said he looks forward to working with the Commission. Hamann announced that she is on a committee for Youth Off -Road Riders, a program that is run by Neighborhood Centers. They will be holding a fundraiser at the TTRA Park Lodge on March 7, 6 -9 p.m. She said that this program gives an outlet to kids to be involved in a sport and also a great way to connect the kids with one another. There is a page on the Neighborhood Services web site for more information. Bourgeois noted that Dog PAC printed 2014 calendars this year. The calendars have been given away and they have already distributed over 400 calendars. Dog PAC feels this is a great way to give back to the community. Elliott thanked Clay for connecting with Larry Gullett and inviting him to tonight's meeting. She said he seems open to working with the department and the commission and it was very nice to hear him say that Iowa City is a big reason that the bond referendum passed. Bentler said she would like to get the Johnson County Conservation Board involved with Riverfront Crossings. PARKS AND RECREATION COMMISSION January 8, 2014 Page 7 of 8 ADJOURNMENT Moved by Bourgeois, seconded by Elliott to adjourn the meeting at 7:00 p.m. Motion passed 8 -0 with Laurian being absent. PARKS AND RECREATION COMMISSION January 8, 2014 Page 8 of 8 PARKS AND RECREATION COMMISSION NAME M M M �y M M M M Cl) M (n O N O r TERM EXPIRES m iz 00 0) c 00 Suzanne 1/1/17 * * * * * * X X X NM X X Bentler David 1/1/15 O/E O/E X X X LQ X X X X NM X X Bourgeois Larry 1/1/18 * * * * * * * * * * * X Brown Clay 1/1/14 X X X X X LQ X X X X NM X X Claussen Maggie 1/1/13 X X X O/E X LQ X X X X NM X X Elliott Allison 1/1/14 X X X X X LQ X O/E O/E X NM X Gnade Cara 1/1/16 X X X X X LQ X X X X NM X X Hamann Katie 1/1/18 * * * * * * * * * * * * X Jones Lucie 1/1/15 O/E O/E O/E O/E O/E LQ O/E O/E X X NM X O/E Laurian Alex 1/1/16 X X X X X Taylor John 1/1/14 X X X X X LQ X X X X NM X Westefeld Joe 1/1/16 X X X X X LQ X X X O/E NM X X Younker ATTENDANCE RECORD KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting LQ = No meeting due to lack of quorum * = Not a member at this time 03-25 3b(5) NWN�111 MINUTES APPROVED PARKS AND RECREATION COMMISSION FEBRUARY 26, 2014 ROBERT A. LEE COMMUNITY RECREATION CENTER — MEETING ROOM B Members Present: Suzanne Bentler, Larry Brown, David Bourgeois, Clay Claussen, Maggie Elliott, Cara Hamann, Katie Jones, Lucie Laurian Members Absent: Joe Younker Staff Present: Mike Moran, Chad Dyson Others Present: Diane Allen, Jeannette Chadek Fulton, Laura Hawks, KT LaBadie, Cindy Parsons, Connie Peterson, Jeff Schabilion, Linda Schreiber CALL TO ORDER Chairman Claussen called the meeting to order at 5 p.m. RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): Moved by Jones, seconded by Elliott, to support the request by Proiect GREEN to include their name as well as recoanition for their landscapina efforts at the Ned Ashton House to be included on the monument that will be placed at the entrance to the facility. Motion passed 8 -0 with Younker being absent. OTHER FORMAL ACTION: Moved by Elliott, seconded by Bouraeois to approve the January 8, 2014 minutes as written. Motion passed 8 -0 with Younker beina absent. PUBLIC DISCUSSION: None FRIENDS OF HICKORY HILL PARK REPORT: KT LaBadie sent an email to the Commission via Recreation Staff noting the work days scheduled for Hickory Hill Park. She also handed out a flyer to members advertising the plant sale that will be held in the Hickory Hill Park south shelter located at the Burlington St. entrance, on May 17 and 18. The Friends of Hickory Hill Park have purchased many plugs from Ion Exchange of Eastern Iowa. As part of their Monarch Madness initiative, they will be offering plants that will help create monarch habitat gardens. The Friends will be adding a butterfly garden and native plants to the park as well as signs explaining the various plants' importance to the Monarch butterfly. PARKS AND RECREATION COMMISSION February 26, 2014 Page 2 of 7 DOaPAC REPORT: Connie Peterson stated that in this coming year DogPAC hopes to continue their good relationship with the City and will continue to bring dog park issues to the staff. One of their goals for the year is to work on park signage and will also advocate for a dog park to be added to the Riverfront Crossings plan. NEIGHBORHOOD OPEN SPACE REVIEW: None MASTER PLAN, TOM PICKERING Moran introduced Tom Pickering with The Thomas Group. Pickering was hired to conduct a parks, recreation and trail master plan survey using the same survey questions that were used in 2008, thus providing a comparison of the two to gauge what areas need continued improvements. This is a process that Moran would like to continue with every five years. The survey results were attached to the Commission packets for their review. Pickering used a list of registered voters of Johnson County when choosing the population to survey. These surveys were conducted by telephone. Laurian mentioned that surveying just registered voters was not going to give a good representation of the population with over half of the sample being 55 years old or older. Hamann agreed that using registered voters would not provide a good sample of those that actually use the parks and recreation facilities. Hamann also noted that statistics show that 80% of people no longer use a land line and those with cell phones are not likely to answer an unrecognized number. She agrees that telephone surveys are valuable and provide more personal feedback, however, there needs to be other methods used as well. Pickering noted that it would have been quite expensive to go beyond the telephone call method of surveying and he had to stay within a certain budget. Bentler suggested that in the future that Commission be involved in creating the survey. Claussen agreed that the Commission should have input on the design of a survey while keeping in mind the budget limitations. Jones said that there is a likelihood that the results would be skewed as the 2013 surveyed group were likely older on average than those surveyed in 2008. Pickering does have the data regarding gender and age of participants, however, he was not asked to provide that information. Staff will continue to review the results of this survey versus the one done in 2008. PROJECT GREEN Diane Allen, Cindy Parsons and Linda Schreiber were present from Project GREEN. They explained that Project GREEN is a volunteer nonprofit organization that invests in public landscaping projects in the Iowa City area. Project GREEN benefits the community by enhancing the natural environment. Project GREEN has contributed nearly $1.8 million to complete more than 30 city and county landscaping projects. Project GREEN funds landscape design and /or provides matching grants to all schools in the Iowa City Community School District, according to their web page. The group is very passionate about plant material as well as beautifying communities. PARKS AND RECREATION COMMISSION February 26, 2014 Page 3 of 7 Project GREEN is interested in partnering with the City to contribute the funding and landscaping for the Ned Ashton House as well as provide the ongoing maintenance of such landscaping. Landscape architect Laura Hawks with Hawks Design, L.L.C., reviewed plans with the Commission. This past year, with the help of Linda Schreiber, Project GREEN was successful in securing a grant for signage for the property. They would especially like to acknowledge the trees that have been on the property since 1947 with signage. They have also received funding from the Johnson County Community Foundation to re- create a historical border that was planted by the Ashton family. Tonight they are asking for Commission's approval to add the Project GREEN name and recognition on the entry monument sign. The entry monument will be a 6' tall, 3' square, with stone very similar to that which is on the house and would be up -lit. This monument will make it much easier to find the house. Interpretive signing would be placed within the planting area as well. Moran noted that they have a donor who is willing to put up the monument at no cost to the City or to Project GREEN. He noted that adding the Project GREEN name to the entry monument will need approval from Commission and will then go to Council. Elliott noted that this is a huge gift from Project GREEN and is very pleased with the gift. She further stated that this group has done so much for the community and deserves recognition such as this along with a great deal of gratitude. There was some discussion as to whether the gardens would remain open during special events being held at the house. Moran suggested perhaps there be a sign that can be put up during events letting public know that there is something there. Whether to close it off to the public during these times is yet to be determined. Moved by Jones, seconded by Elliott, to support the request by Project GREEN to include their name as well as recognition for their landscaping efforts at the Ned Ashton House to be included on the monument that will be placed at the entrance to the facility. Motion passed 8 -0 with Younker being absent. CHADEK PROPERTY Moran announced that Caroline Chadek Mathies, daughter of Carl Chadek, contacted him to say that the family would now like to accept the original purchase offer from the City of $280,000 for the Chadek property. A land proposal will be in Carolyn's hands within the next couple of days. Chadek's will have the last remaining building on the property removed within the next couple of months. The City will take over the maintenance of the land before July 1, 2014. The City will enter into a three year contract to pay. Moran stated that the department will reapply for CDBG funding and if approved will pay off the balance. Staff and Commission are agreeable to making part of this property available for community gardens as per Mr. Chadek's wishes. Jeanette Chadek Fulton, also Carl Chadek's daughter, was in the audience. She said that the family and the City have been discussing this since April of 2010. She really appreciates all of the work that Moran has done and knows that this property will be a great asset to the city. Moran explained that the process is to take this proposal to City Attorneys for their review, will then come back to the Commission and then on to Council for final approval. Brown commented that the Chadek family has done a lot of volunteer work over the years for the school district and others and expressed his gratitude to the family for their efforts. RECREATION DIVISION REPORT: Dyson distributed a copy of the Iowa City Recreation Division Patron Conduct Policy to members. The Commission reviewed the policy at the January meeting and suggested that PARKS AND RECREATION COMMISSION February 26, 2014 Page 4 of 7 there be some changes to #3 on the list regarding the smoking policy, specifically regarding the use of electronic cigarettes, while also addressing nicotine cessation products. The item now reads: "Consuming alcohol or controlled substances, being intoxicated, smoking, or using tobacco products including but not limited to electronic, smoke -free cigarettes, or nicotine products, excluding nicotine cessation products" as items that are prohibited, but not limited to in the facility. Dyson stated that he has received very positive feedback regarding some changes in the recreation center. These changes include moving the fitness equipment to the previous game room area while moving game room pool tables into what was previously the gymnastics room. Dance and gymnastic classes will now take place in the old fitness room as this area offers mirrors around the perimeter which are more appropriate for these types of activities. The department will be doing a participant survey soon. He asked commission to email him any questions that they would like to see on the survey. Dyson noted that the City Park Pool project is ongoing despite the cold weather. They are still shooting for a Memorial Day weekend opening. Dyson and other staff will be attending the Hawkeye basketball game this Sunday to again receive a check donated from the Wellmark 3 -point Play program. Dyson will share the final amount of that check with Commission at their March meeting. As per their website, the following is a description of the Wellmark 3 -Point Play program: "At Wellmark, we're all about creating a healthier tomorrow for Iowans and South Dakotans. That's why we're teaming up with universities in both states, from Iowa City to Brookings, to build active and vibrant communities through the Wellmark 3 -Point Play. This season, when your favorite team scores "3s," we'll make contributions to support community health projects in the University's hometown. It's all part of our 3 -Point Play— encouraging fans to eat right, move more, and feel better!" PARKS DIVISION REPORT: No report. DIRECTORS REPORT: March Meeting: Moran noted that the next Commission meeting is scheduled during spring break and offered members the option to change the meeting date if they wished. Commission all agreed that the regular date of March 12 will be fine. Cell Towers: Moran noted that there may be a representative at the March meeting to discuss the placement of cell towers in parks. Commission came to an agreement that they do not want PARKS AND RECREATION COMMISSION February 26, 2014 Page 5 of 7 to discuss this option as it has been discussed and turned down previously. Moran will communicate this with appropriate staff. Ashton House: Moran announced that the City does not yet have the certificate of occupancy for the house. He looks to get that by mid - March. The first event is scheduled for March 26. Moran would like to have the April Commission meeting at the Ashton House if possible. School District 28E Agreement: The School District would like to review and revise all of their 28E agreements. Recreation staff would like to do this as well. The school district will be meeting with Iowa City, Coralville and North Liberty to discuss. There will be a mass 28E agreement with amendments specific to the individual facilities. Moran and Dyson have been working with school district regarding before and after school programs at the new schools in the area however, and are still in negotiations. Staff feels it makes more sense to hire a person to run this program for more than just one or two schools. At some point staff will take this to Council for their input. Brown asked if Moran what the rationale was behind building a bigger gym at Weber School when there are gyms available at Hoover and Horace Mann Elementary Schools. Moran reported that there are some land issues and historical issues when it comes to modifications of those gyms. Weber is a good location as it serves the west side of Iowa City which was a recommendation per the 2008 master plan. Budget Updates: Council will vote on the budget at their March 4, 2014 meeting. Moran does not look for there to be any significant changes. Senior Services Survey: Moran announced that there will be a new commission formed that will be evaluating the senior services of the community. Moran suggestion that at least one member of this Commission consider applying. Member will be allowed to still participate in the Parks and Recreation Commission. Members can apply through the City Clerk's office. Park Signs: Moran reported that there are new park signs at TTRA as well as one at each of the dog parks. Moran has received great feedback about these signs. Terry Robinson Retirement: Moran noted that there will be a retirement reception held for Terry Robinson on Thursday, March 6 at The Park Lodge at the Terry Trueblood Recreation Area. CHAIR'S REPORT: Claussen suggested that the Commission acknowledge Robinson's years of service to the community and the department in the way of a declaration. Commission agreed. Claussen moved, Bourgeois seconded, that the Commission prepare a declaration recoanizing Terry Robinson for his years of service to the community and present it to him at his retirement reception on March 6, 2014. Motion passed 8 -1 with Younker being absent. COMMISSION TIME /SUGGESTIONS FOR FUTURE AGENDA ITEMS: PARKS AND RECREATION COMMISSION February 26, 2014 Page 6 of 7 Elliott would like the staff and Commission to continue looking at ways to make the linear trails in the city more user friendly mentioning that vehicles do not let walkers cross and they sometimes have to wait a significant amount of time to do so. Moran noted that he would ask Kris Ackerson with MPO to come to a future meeting to discuss this further. Bourgeois noted a dangerous issue at Rita's Ranch where it has become very icy where there has been standing water. He suggested that something be placed on the City web site alerting the users of the park. Laurian stated that she feels that the City needs to change the way the master plan survey was done and by who it was done while looking at changing the methods that were used. Laurian also suggested that perhaps the City look into getting Project GREEN involved in the development of the Chadek property. Moran stated that he will meet first with the neighborhood to get their input. ADJOURNMENT Moved by Bourgeois, seconded by Elliott to adiourn the meeting at 6:55 p.m. Motion passed 8 -0 with Younker being absent. PARKS AND RECREATION COMMISSION February 26, 2014 Page 7 of 7 PARKS AND RECREATION COMMISSION NAME M Cl) M �y M M M M M Cl) M M M O r N O r CD M r 00 W a TERM EXPIRES N M M W P ao C> o r ate— r N Suzanne 1/1/17 * * * * * X X X NM X X X Bentler David 1/1/15 O/E X X X LQ X X X X NM X X X Bourgeois Larry 1/1/18 * * * * * * * * * * X X Brown Clay 1/1/14 X X X X LQ X X X X NM X X X Claussen Maggie 1/1/13 X X O/E X LQ X X X X NM X X X Elliott Allison 1/1/14 X X X X LQ X O/E O/E X NM X Gnade Cara 1/1/16 X X X X LQ X X X X NM X X X Hamann Katie 1/1/18 * * * * * * * * * * * X X Jones Lucie 1/1/15 O/E O/E O/E O/E LQ O/E O/E X X NM X O/E X Laurian Alex 1/1/16 X X X X Taylor John 1/1/14 X X X X LQ X X X X NM X Westefeld Joe 1/1/16 X X X X LQ X X X O/E NM X X O/E Younker ATTENDANCE RECORD KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting LQ = No meeting due to lack of quorum * = Not a member at this time 3b(6) MINUTES APPROVED PUBLIC ART ADVISORY COMMITTEE THURSDAY, FEBRUARY 6, 2014 CITY MANAGER'S CONFERENCE ROOM — CITY HALL Members present: John Engelbrecht, Rick Fosse, and Brent Westphal Not present: Tam Bryk, Mike Moran, and Bill Nusser Staff Present: Marcia Bollinger, Jeff Davidson Public Present: None CALL TO ORDER Meeting called to order at 3:31 pm. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA No new business. CONSIDERATION OF THE MINUTES OF THE DECEMBER 5TH, 2013 MEETING MOTION: Fosse moved to approve the December 5th, 2013 meeting minutes as amended. Westphal seconded. Motion passed 3:0. REVIEW OF HERKY ON PARADE AND THE CITY SPONSORED DESIGNS Bollinger explained that the City Manager's office had asked that committee be responsible for selection a Herky design that would be sponsored by the City and place in front of City Hall. There are four Herky's which will be sponsored by the City; one each located at Terry Trueblood Recreation Area, near the downtown Farmers Market, in front of City Hall and a jointly sponsored one with the Downtown District located on the pedestrian mall. Engelbrecht asked how the members know each artist can go from the drawing to a sculpture. Bollinger responded stating that it involves a lot of trust but the 2004 Herky on Parade went well. Bollinger also told the members that they could pick a completely new concept and work with an artist. After reviewing the Artist's proposals, the members decided to think about which Herky to pick and discuss it more towards the end of the meeting as Fosse needed to leave early and his participation in other agenda items was important. UPDATE ON INSTALLATION OF INSIDE /OUT POSTERS ON THE COURT STREET TRANSPORTATION CENTER Engelbrecht updated the committee on the Inside /out posters. He told the members that the posters are now going to be much larger than previously thought. Engelbrecht told members the posters would be $40 per poster. Engelbrecht told the members that the posters will not stay for a long time and that they will need to be power washed when they start to show wear. Bollinger asked if there was any way the City could promote this project. Engelbrecht stated that they were looking to do it in May but no specific dates have been set yet. FUNDING REQUEST FOR SCULPTURE ACQUISITION Engelbrecht told the members that Mark Ginsberg had approached him on the potential for the Public Art program to purchase a coneflower sculpture created by Bounnak Thammavong that is currently on exhibit in Dubuque. He stated that the current price for the sculptures was $9,000 but would be $15,000 after May 31St. Engelbrecht stated that Ginsberg suggested that the sculpture might be best located on University of Iowa property by Van Allen Hall. Engelbrecht then showed a one minute video describing the coneflower sculptures. Westphal expressed concerns about the electrical parts of the sculpture. The members then discussed funding. Bollinger made the members aware that they have $12,000 in funding for the next year. Engelbrecht stated that he could not see the committee spending most of its money on this sculpture. Bollinger suggested that Ginsberg propose the idea to the University since the desired location is on University property. The committee members discussed their current available funds and decided that they would prefer to focus their limited funds for Fiscal Year 2014 on mural projects and then discuss FY2015 projects in subsequent meeting. Bollinger stated she would communicate with Mark Ginsberg about the discussion. A CALL TO ARTISTS REVIEW FOR THE MURAL PROJECT Bollinger stated that a call to artists had not yet been drafted but she did have examples from other cities for the committee to consider. Bollinger then asked how the committee wanted to continue and what locations were desirable. The locations which had previously been discussed were the east wall of the Recreation Center, the wall under the College St. Bridge, and the splash pad buildings in Wetherby and Fairmeadows Park. Engelbrecht discussed the option of a temporary mural installation. In this case, an agreement will be made in which the mural will be in place for two to three years and then covered up. Engelbrecht stated he knew of an artist which would be interested in doing such an installation for $2,000 to $3,000. Engelbrecht offered to assist in drafting a call for the mural project. Bollinger stated that the goal is to have this project done by June or July. UPDATE FOR THE NATIONAL ENDOWMENT FOR THE ARTS GRANT AND GRANT WOOD NEIGHBORHOOD ART Bollinger stated that there were two grants available including the Hometown Grant and the Art Works Grant. Bollinger noted that the application deadline for the Hometown grant has now passed. Bollinger then talked about the Art Prize webinar she had watched from Grand Rapids, Michigan. Art Prize is a competition in Grand Rapids which has a significant appeal, visitors. Bollinger wondered if a similar program could work in Iowa City. It was noted that the City needs to play a larger role in the art programs in Iowa City. The Art Works grant, which has an application deadline in May, was then discussed. Bollinger noted that this grant has not been pursued yet. This grant can be worth from $25,000 to $50,000. OTHER Engelbrecht brought up the Benchmarks program. There is a call to artists for a third go around with this program. Engelbrecht noted that they would not do all of the benches this year and aim to paint 30 benches instead. It was noted that all of the benches will be reworked in some way. Engelbrecht noted that this year they were going to be more selective and pick 30 quality plans for them. He suggested he would like the committee involved in the process. CONTINUED DISCUSSION ON CITY SPONSORED HERKY ON PARADE ADJOURNMENT After review of the designs available for sponsorship by the City, it was decided that Bollinger would approach Ryan Bentzinger, a local artist who had submitted several Herky proposals, to potentially create a customize design that included more "Iowa City specific" components such as Iowa City authors, Iowa City historic figures, etc. Bollinger offered to discuss this option further with Bentzinger and report back to the committee. Engelbrecht motioned and Westphal seconded a motion to adjourn at 4:58 PM. Minutes created by Ashley Zitzner. O O .E E� O 0 V v d 0 d N v c Q � C Q � vQ a r O N M r O N a� (D w N E c: c U N N a`a<z a _W Y X00 IT D- —ox X X ;; ><x M Iq UJ w w CD O O X O N co - XXO x N r M r XXXX XX r r co M X X0XX N CO �t mot- LO 0 0 0 0 0 0 0 0 oX W r 0000000 r r r r r r 0 d .y C d = N N in c.0S �Y 0 CD Y O y 0 CO O U1 N �' N 0 cow za� U- a� (D w N E c: c U N N a`a<z a _W Y X00 Approved Minutes February 20, 2014 MINUTES SENIOR CENTER COMMISSION FEBRUARY 20, 2014 ROOM 205, IOWA CITY /JOHNSON COUNTY SENIOR CENTER Members Present: Jay Honohan, Chuck Felling, Kathy Mitchell, Rose Hanson, Margaret Reese, Mark Holbrook Members Absent: Jack Hobbs Staff Present: Linda Kopping, Michelle Buhman, Kristin Kromray Others Present: Kristin Johnson, Martha Struxness, Bryson Dean RECOMMENDATIONS TO COUNCIL: None. CALL TO ORDER: The meeting was called to order by Honohan at 4:00 PM. APPROVAL OF MINUTES FROM FEBRUARY 6, 2014 MEETING: Motion: To accept the minutes from the February 6, 2014 meeting. Motion carried on a vote of 510. Felling /Mitchell. PUBLIC DISCUSSION OF ITEMS NOT ON THE AGENDA: None. COMMISSION ASSIGNMENTS: None. DISCUSSION OF COMMISSION RESPONSES TO THE POSSIBLE CREATION OF A CITY COUNCIL APPOINTED AD HOC SENIOR SERVICES COMMITTEE: 3b(7) Approved Minutes February 20, 2014 Commissioners discussed the creation of the Ad Hoc Senior Services Committee. Martha Struxness inquired about who and how members of this committee will be chosen. Kopping explained that there will be an application process and that members of the committee will be chosen by the City Council. Kopping handed out applications to those interested and stressed that anyone could apply. Struxness expressed concern that this committee would not hear her concerns or thoughts. Kopping noted that all of the Ad Hoc Senior Service meetings would be open to the public. Commissioner Holbrook joined the meeting. Bryson Dean expressed concern about the committee being well rounded. She noted that while many professionals in the field of aging may be qualified to serve on this committee that they may be looking narrowly in their view of aging, in particular, expertise in ill or frail elderly. She noted that while in her 70's she is healthy and active and that points of view from someone who specializes in only seniors who are ill would not encompass all views of aging. Kopping noted that she also hopes that the committee will be balanced and open minded with various points of view on aging and how that affects what services one might need. Steering Council Report Motion: To accept the Steering Council minutes of January 9th, 2014. Motion carried on a vote of 6/0. Felling /Reese. Staff Reports None. ADJOURNMENT: Motion: To Adjourn. Motion carried on a vote of 6/0. Felling /Mitchell 2 Approved Minutes February 20, 2014 Senior Center Commission Attendance Record Year 2014 Name Term Expires 5/16 6/20 7/18 8/15 9/19 10/24 11/21 12/19 1/16 1/30 2/6 2/20 Chuck Felling 12/31/15 X NM X NM X X NM X X X X X Rose Hanson 12/31/14 X NM X NM O/E O/E NM X O/E X X X Jack Hobbs 12/31/16 -- -- -- -- -- -- -- -- X X X O/E Mark Holbrook 12/31/14 O/E NM O/E NM X X NM X X X X X Jay Honohan 12/31/16 X NM X NM X X NM X X X X X Michael Lensing 12/31/13 X NM O/E NM -- -- -- -- -- -- -- -- Kathy Mitchell 12/31/15 X NM X NM X X NM X X X X X Margaret Reese 12/31/15 -- -- -- -- X X NM X X X O/E X Key: X = Present O = Absent O/E = Absent/Excused NM= No meeting -- = Not a member