HomeMy WebLinkAbout2014-06-05 Info Packetgoon CITY COUNCIL INFORMATION PACKET
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CITY OF IOWA CITY
www.icgov.org June 5, 2014
IP1 Council Tentative Meeting Schedule
MISCELLANEOUS
IP2 Memo from City Clerk: July and August Meeting Schedule
IP3 Memo from Asst. City Manager: Energy Management Program for Cities
IP4 Email from Tim Borchardt and response from Parks and Recreation Dir.: Fairmeadows
Splash Pad
IP5 Civil Services Entrance Examination — Mass Transit Operator
IP6 Memo from City Clerk: Iowa League of Cities Meeting
IP7 Housing Trust Fund of Johnson County Notice of Funding Opportunity
DRAFT MINUTES
IP8 Charter Review Commission: May 27
IP9 Planning and Zoning Commission: May 1
=.:. City Council Tentative Meeting Schedule
IN
ilr Subject to change June 5, 2014
CITY OF IOWA CITY
Date Time Meeting Location
Tuesday, June 10, 2014 5:00 PM Special Formal Meeting Emma J. Harvat Hall
Tuesday, June 16, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall
Tuesday, June 17, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall
7:00 PM Formal Meeting
Tuesday, June 30, 2014 Noon Special Formal /Evaluations Emma J. Harvat Hall
Tuesday, July 1, 2014 CANCELLED Work Session Meeting
CANCELLED Formal Meeting
Tuesday, July 15, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall
7:00 PM Formal Meeting
Monday, July 28, 2014 4:00 PM Joint Meeting /Work Session Tiffin TBA
Tuesday, August 5, 2014 CANCELLED Work Session Meeting
CANCELLED Formal Meeting
Tuesday, August 19, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall
7:00 PM Formal Meeting
Tuesday, September 2, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall
7:00 PM Formal Meeting
7:00 PM
Formal Meeting
Tuesday, September 16, 2014
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, October 7, 2014
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, October 21, 2014
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, November 4, 2014
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, November 18, 2014
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
7:00 PM Formal Meeting
1� CITY OF IOWA CITY
MEMORANDUM 'PZ
Date: June 5, 2014
To: Mayor and City Council
From: Marian K. Karr, City Clerk VOV
Re: July and August Meeting Schedule
Based on Council direction received at the June 3 work session staff has reviewed the summer
schedule with City staff and has cancelled the July 1 and August 5 regularly scheduled
meetings on the tentative schedule.
The schedule now includes a tentative 5PM start to the special work session on Monday, June
16; and a regular work session and formal on June 17.
A special formal and executive session is scheduled for noon on Monday, June 30.
Please let me know if you are going to be unavailable during these months as special meetings
may be scheduled if necessary.
cc: City Manager
Asst. City Manager
City Attorney
!1C:n*V � CITY OF IOWA CITY IP3
MEMORANDUM
Date: June 5, 2014
To: Tom Markus, City Manager
From: Geoff Fruin, Assistant City Manager
Re: Energy Management Programs for Cities
The City Council recently inquired about the possibility of joining the Georgetown University
Energy Prize program. I asked our staff to review this program and also consider energy
management programs for cities through the State of Iowa and the federal Department of
Energy. At this time, my recommendation is not to proceed with application and participation in
any of these programs.
Iowa City has made substantial progress in energy tracking and reduction efforts over the last
decade. This is in large part due to major capital investments in facilities, such as the South
Wastewater Plant, Water Treatment Plant and Fire Stations 2 and 4. Programs such as the
Energy Efficiency and Conservation Block Grant (EECBG) also provided significant federal
resources for local energy management efforts.
There is still plenty of progress to be made and we are taking steps through our facility
management and sustainability staff. This past year we created a new energy efficiency
revolving loan fund in the budget to help increase funding resources. We have also made
significant investments in building controls and HVAC systems in public facilities.
The primary concern with many of the energy management programs that exist are the staff
time it takes to collect, analyze and submit data. The programs require data to be submitted in
formats that may differ from our collection systems, thus requiring significant effort to convert
and reinterpret data. Our existing staff already struggles to find the time to dedicate to tracking
and analyzing our energy data. The administrative end of these programs will further stretch
their resources and take time away from the project implementation part of their duties.
We will continue to analyze these types of programs, while refining our efforts to reduce our
energy usage. This is consistent with the goals of the Sustainability Assessment that the City
issued last year. In order to better communicate our past and future efforts related to energy
management, I have attached a memo from Brenda Nations, Sustainability Coordinator, and
Scott Justason, Facilities Manager.
Date: June 4, 2014
CITY OF IOWA CITY
MEMORANDUM
To: Geoff Fruin, Assistant to the City Manager
From: Brenda Nations, Sustainability Coordinator
Scott Justason, Facilities Manager
Re: City efforts towards energy efficiency
Since 2008, City staff has been tracking both municipal and community energy use in order to
complete greenhouse gas annual inventories. The City received $692,300 of ARRA funding in
2009 through the Department of Energy's Energy Efficiency and Conservation Block Grant
program. With this funding, software was purchased to upload and track the cities electricity
and natural gas costs and usage. Our IT department wrote programing so the data from over
300 utility accounts can be easily uploaded and also paid through electronic transfer of funds.
Over the course of the three year grant, this data was used to supply facility managers with
information about their buildings and showed how energy was saved by both operational
changes as well as energy efficient equipment purchased and installed with grant funds (see
attachment for example of an annual report). A part-time intern worked on managing the
municipal energy data over the course of the grant, which ended in November, 2012.
Efforts to conserve energy in City operations continue to be on- going. Utility consumption for the
City Parks and Recreation Buildings Department operated by the Recreation Division are being
monitored. This division is also in the process of preparing a "Technology Plan" that will address
upgrading the control systems which will allow these facilities to run on a single technology
platform. A significant reduction of energy consumption and operating costs are expected once
the plan is implemented.
All other City -wide utilities are still being monitored in order to report annual greenhouse gas
emissions for municipal operations. Staff is working to correct a glitch in the way that the data is
imported. Data should be up to date within the next month. Water utilities are also used in
facility analyses along with temperature data, which allows normalizing for weather variability
each year. This complete municipal data will be utilized to track energy and financial savings of
our upcoming LED streetlight replacements.
Community -wide data is also collected for all utilities used within the City limits, including
aggregate totals from MidAmerican Energy and data from the University of Iowa power plant.
This data is used for reporting annual community -wide greenhouse gas emissions.
If you would like more information, please feel free to contact us.
Cc: Doug Boothroy, Neighborhood and Community Development Director
Mike Moran, Park and Recreation Director
Rick Fosse, Public Works Director
Kumi Morris, Architectural Services Coordinator
Attachment: Water Plant FY12 Report
Citv of Iowa ON Buildin.a Efficiencv Report FY121
FACILITY NAME: Water Treatment Plant Printed: 6/5/14
80 Stephen Atkins Dr.
Iowa City, IA 52240
Size: 74,166 ftz
Year Built: 2003
Hours of Operation: lam -Spm Mon -Fri
Occupants: 27
Ave. Production: 5.5 Mgd FY11
(Decreased 1.2% from FY10)
Project Summary
This report is a continuation of the program to monitor energy efficiency with the goal of
reducing costs and usage. This annual report aims to provide divisions with information to
track energy and usage trends in their facilities as well as understand the fiscal and
environmental impacts of these trends.
• Fiscal Year 2009 usage and costs will be used as a basis of comparison for following
years
• Natural gas usage shows a strong correlation to temperature; appropriate
adjustments have been made to the data to reflect the temperature differences
between the two years
• Savings estimates are based on differences in usage and FY12 pricing
• Many changes to equipment or operations may impact energy usage. Examples of
these changes include, but are not limited to, new HVAC systems, insulation, windows,
energy efficient lighting, temperature setbacks, and equipment failures. To provide
reliable data analysis these changes should be reported to Brenda Nations,
Environmental Coordinator, 887 -6161 or brenda- nations(&iowa- city.org
Water Treatment Pla
2
Electricity
Total
kWh
W125,064,126
lu
FY09
5,918,076
FY12
5,147,858 1.
0,716,465
Estimated
$38,912 $11,385
$50,297
Savings
Data has been normalized for weather.
Recent Energy Efficiency Efforts
• A detailed study on the water distribution system was completed in June 2011. This
report outlines four recommendations which could save 482,000 kWh and $26,000
annually.
Energy Efficiency & Conservation Block Grant 1 Iowa City Energy Office, Public Works Dept.
• A detailed study is underway to determine the energy efficiency of the HVAC system.
• Contracts for the plant's lighting retrofits have been approved and energy efficient
lighting and occupancy sensors are currently being installed.
• Operational changes decreasing external ventilation has resulted in a savings of $29,000
in natural gas costs over the two year period of FY10 -FY11.
• Operational changes in pumping and decreased lighting have resulted in a savings of
$31,000 in FY11.
• Installation of new, energy efficient lighting and occupancy sensors under EECBG
funding was completed 1/31/12
FY12 energy usage compared to the FY09 data
Annual Energy Trends
The Water Treatment Plant shows a definitive increase in natural gas usage during cooler months
as is indicative of a correlation to heating needs. Usage of natural gas remained below the original
FY09 trend. Electricity consumption has decreased significantly since December of 2010. This
change is thought to be due to using the Peninsula well field, which has more efficient motors.
The significant, sustained energy reductions at this facility are a strong indicator of the efficacy of
energy saving measure put in place over recent years.
Energy Efficiency & Conservation Block Grant 2 Iowa City Energy Office, Public Works Dept.
Assessment of Scope
In FY11, the Water Treatment Plant had an
overall energy use of 21 million kBtu at a total
cost of $290,000. Electricity represents the
majority of energy usage at this facility. Given
electricity's higher cost per kBtu and higher
carbon production per kBtu, opportunities to
reduce electrical demand at this facility should
be continually pursued. Natural gas usage has
been reduced significantly since FY09 due to
shutting off large exhaust fans in the winter.
Continue to identify reduction measures as
opportunities present themselves.
Overall, energy expenditures were redu ced
by 4.3 million kBtu (17 %) from FY09.
Upcoming Energy Improvements
Relative Energy Expenditures, FY12
Iq Electricity
(kWh)
85%
$260,077
The following will be implemented in Phase 1 of the Energy Efficiency and Conservation Block
Grant and rebates through the EfficiencyPartners® Program.
• Complete a detailed study on the HVAC system to identify potential energy savings
Strand Associates has completed the detailed study on the distribution system. Shive - Hattery
has nearly completed the HVAC system detailed study and Randall Electric is currently
installing energy efficient lighting and occupancy sensors.
The Energy Office also suggests:
• Continue to monitor water production levels vs. customer demand to insure efficiency
• Continue to monitor utilities to identify other possible energy efficient measures to
implement
• Report and track generator diesel usage
Iowa City Energy Office, Public Works Dept
Facility Energy Intensity
Energy intensity is an important tool for understanding a facility s energy use. Included is a
measure of kBtu per square foot, which is a broadly recognized measure of facility intensity, but
varies widely according to the operations being conducted at a particular site. Included —as a
measure more closely tied to water treatment —is a calculation of kBtu /Mgal, which gives a
measurement of energy with respect to water production. General factors such as daily cost and
annual CO2 equivalent are given to highlight the effects of energy expenditure.
Water Plant Enerev Intensitv FY12
Cost Annual Average COzEquivalent
($/davl kBtu ft
Forecasted Electrical Rate Increases
MidAmerican has not raised electrical rates since 1995 but electricity rates are expected to
increase between 3-4% in 2012. After 16 years of rate stability, electrical rate increases are
expected not only in 2012 but again in 2014. Energy efficiency measures will become even more
important as utility costs are rising.
Energy Efficiency & Conservation Block Grant 4 Iowa City Energy Office, Public Works Dept.
z
kBtu M al
tonnes ear
FY09
$594.51
338
12433
5134
FY12
$769.71
279
9532
4412
Chan a
-14%
-17%
-23%
Utility Accounts and Meter Numbers
This facility has one natural gas account with one meter, supplied through MidAmerican
Energy. Electricity is supplied through two MidAmerican accounts affiliated with a total of four
meters. Three meters account for daily operational usage of the plant and includes the
Peninsula wells. A fourth "unmetered" meter represents exterior lighting needs. This facility is
neither metered nor billed for any water usage or wastewater usage. These utilities listed are
paid through the Water Fund (73 00) under the Water Plant Operations Cost Center (530200).
ACCT NO
METER
RATE --
TYPE
32331 -45016
T97182811
70M
Gas
40141 -46004
L55994120
42
Electric
80100 -93005
564081191
41
Electric
80100 -93005
564081192
41
Electric
80100 -93005
UNMETERED
22
Lighting
Energy Efficiency & Conservation Block Grant 5 Iowa City Energy Office, Public Works Dept.
From: Mike Moran
Sent: Monday, June 02, 2014 10:23 AM
To: 'Tim Borchardt; parksand recreation
Cc: Council; Rick Fosse
Subject: RE: Fairmeadows splash pa
Hi Tim,
The filter basket was stuffed full of Maple seedlings (helicopters) and not running at full capacity. I have directed staff
to check the filter twice a day instead of once a day until these seedlings become less prevalent. Thanks for bringing this
to our attention. Please let me know if there are any additional questions that you may have.
Michael Moran CPRP
Director, Parks and Recreation
City of Iowa City
220 S. Gilbert St.
Iowa City, Iowa 52240
319 - 356 -5100
From: Tim Borchardt [mailto:tjborc @yahoo.com]
Sent: Monday, June 02, 2014 6:13 AM
To: parksandrecreation
Cc: Tim Borchardt; Council
Subject: Fairmeadows splash pa
P &H Manager,
We enjoy the splash pad very much. Yesterday was our first trip this year. The reason for my e -mail is that the
pressures to the equipment appear to be about 1/2 of what they were last year. The water delivery to the
equipment seems very weak. If you look at the picture on the web page and compare it to what is really coming
out you can see the difference.
I am sure it will be a very easy fix. A setting adjustment or a plugged filter.
This week the Grant Wood Schools are taking some of their classes on a "Field Trip" to the splash pad. It
would be nice for the kids to get the full enjoyment of pad.
Thanks for looking into this.
Tim Borchardt
52 Regal Ln Iowa City
319 - 321 -3813
IP5
,w-w
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(3 19) 356 -5000
(319) 356 -5009 FAX
www.icgov.org
May 29, 2014
TO: The Honorable Mayor and the City Council
RE: Civil Service Entrance Examination — Mass Transit Operator
Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby
certify the following named person(s) as eligible for the position of Mass Transit
Operator.
Mvano Shindo
IOWA CITY CIVIL SERVICE COMMISSION
Lyra W. Dickerson, Chair
4 r =,. CITY OF IOWA CITY
O Wnw I r'
MEMORANDUM
DATE: Junes, 2014
TO: Mayor and City Council
FROM: Marian K. Karr, City Clerk m
RE: Iowa League of Cities Meeting
The 2014 Annual Conference for the League of Cities will be held September 24 -26 in Council
Bluffs. If you are interested in attending, I will be happy to handle your registration for you.
Please let me know as soon as you decide.
Attachment: Schedule of Events
Uleaguemeeting.doc
�b Register online at www.iowaleague.org
Lodg1Nq
Attendees are responsible for their own hous-
ing reservations and must submit a conference
registration to keep a room in the League's
room block at any hotel. We recommend
registering for conference and making hotel
reservations early because rooms are limited
and may fill before the room blocks close on
August 23.
The League has room blocks at the following
hotels. Attendees will need to request the Iowa
League of Cities room block.
County Inn & Suites Holiday Inn at Ameristar
Headquarter hotel
2202 River Rd.
(for delegates only)
Council Bluffs, IA 51501
17 Arena Way
(712) 322 -5050
Council Bluffs, IA 51501
Rate: $119
(888) 322 -8282
Rate: $88
Holiday Inn Express
211 5 32 St.
Hampton Inn at
Council Bluffs, IA 51501
Ameristar
(712) 352 -1300
2204 River Rd.
Rate: $125
Council Bluffs, IA 51501
(712) 328 -2500
Spring Hill Suites
Rate: $110
3216 Plaza View Dr.
Council Bluffs, IA 51501
Harrah's
(800) 627 -7468
1 Harrah's Blvd.
Rate: $115
Council Bluffs, IA 51501
(800) 427 -7247
Code: 50910WA
Rate: $119
Hilton Garden Inn
2701 Mid American Dr.
Council Bluffs, IA 51501
(712) 309 -9000
Rate: $109
Only city officials who are
registered for conference and
their guests will be allowed in
our block. To ensure delegates
receive a room in nearby
hotels, we ask that attendees
respect ourpolicy and not
share this information with
non -city officials or vendors.
To learn the proximity of these hotels
to our convention facility and other
conference venues, checkout the
map on our Web site or at this QR
code.
:24q,,j a n► Add -Pw
Pre - registration is required for all the items below and
some include an additional fee.
Networking Best Ball Tournament
Wednesday, Sept. 24, 10 a.m. - 4 p.m. I Pre - Register
Connect on the green with city officials and exhibitors
at the Dodge Riverside Golf Club. Shotgun start begins
at 10 a.m. with registration opening at 9 a.m. Group-
ings are done by handicap, and the $85 registration
fee includes greens fees, shared cart, lunch and prizes.
Flight winners will be announced at the Welcome
Reception later that evening, and pin winners will be
announced at the course, after the round.
nual 5K Run /Walk
Thursday, Sept. 25, 7 -8:30 a.m. I Pre- Register
Join colleagues for a free, fun, 5K run or walk
through the Tom Hanafan River's Edge Park in Coun-
cil Bluffs. Participants will be bused to the trail. Any-
one is welcome, but attendees who register before
August 21 will receive a free shirt. A light breakfast
will follow. Sponsored by the Iowa Municipalities
Workers'Compensation Association.
Mobile Workshop Overview
Brownfield Redevelopment: Breathing Life Back
Into Neighborhoods
Thursday, Sept. 25, 9 - 10:30 a.m. I Pre- Register
Take a tour of several Brownfield redevelopment
projects the city
of Council Bluffs
undertook to address
underutilized, vacant
and abandoned
areas of the city. See
how the city has ef-
h1t1y.
i
Photo by: City ofCoundl 86M 7
fectively worked in these areas to encourage redevel-
opment and better meet the needs of the communi-
ty by removing blighted properties, utilizing existing
infrastructure and improving the tax base.
Find workshop key on page 4.
MUMMUMOMMEMENNOMM
2 1 Iowa League of Cities Annual Conference & Exhibit
Receive certification hours for the Iowa Municipal Finance
officer's Association (IMFOA) Certification Program when
you attend. Specific workshops may qualify for other con-
tinuing education credits. Check our Web site for updates.
Council Bluffs' Full- Service Recycling Center
Thursday, Sept. 25,10:45 - 11:45 a.m. I Pre- Register
The Council Bluffs'
Recycling Center
stands as a prime
example of a com-
munity that strives
to be environmen-
tally friendly and sustainable.The comprehensive
facility was opened in 1997 and has been growing
ever since. It processes curbside materials from
nearly 19,000 Council Bluffs households and from
seven drop -off recycling sites around the commu-
nity available to metro area residents. In addition,
the recycling center accepts appliances, construc-
tion and demolition debris, electronics, household
hazardous materials, lumber, tires, tree debris and
yard waste. Tour the center and see how the city
operates this important community service.
Improving Quality of Life Through Public Art
Thursday, Sept. 25,2:15 - 4:30 p.m. I Pre - Register
The partnership
between the city
of Council Bluffs
and the Iowa West
Foundation has
been instrumental
in placing public art throughout the community,
helping improve the quality of life while also
becoming an essential element for urban devel-
opment and planning. Hear how the community
worked together to form a public art master plan
that eventually led to the city becoming home to
an outstanding public art collection created by
artists who have made their mark worldwide.
104dwdoA S
Networking Best Ball Tournament 110 a.m. -4 pm.
Pre - Register I Learn more in the Add -Ons section.
Workshops 1:30 - 4:30 p.m.
Cybersecurity: How to Protect Your City and
Yourself from Computer - Related Crimes
This highly interactive presentation will
include examples of how hackers commit
their crimes and what any city or person can
do to protect themselves.The session will
address online fraud, Internet scams and
ways that suspects steal identities. Learn
how password hackers, debit card skimmers,
key loggers, email phishing scams, cellular
telephones, security questions, meta data,
public computers, wireless access and online
devices are an emerging threat against cities.
Live examples of'hacking'into information
will shock the audience, while detailed solu-
tions will be displayed on how to stop the
threat. Sponsored by the Iowa Communities
Assurance Pool.
Leading Local Government
A series of leadership speakers will deliver
presentations on how local government
officials can extend their influence, act
strategically and use their imagination to
better identify and address community is-
sues. Utilizing an all -star team of speakers,
this session will also outline how leaders can
influence the next generation of local gov-
ernment leaders.
First -Timer Orientation 15 - 6 P.M.
Meet other newly- drafted city officials or confer-
ence attendees as you learn more about what
to expect and how to get the most out of the
conference. Veteran attendees are also welcome.
Welcome Reception & Exhibit Hall 16 - 8:30 p.m.
Scout the exhibits in the footba I I-themed exhibit
hall. Exhibitors will be looking for a touchdown
as they help you tackle your city's needs. Enjoy
appetizers, networking, games and prizes as you
get in the game at this year's exhibit hall. Foot-
ball attire is encouraged.
Register online at www.iowaleague.org 1 3
•Annual SK Run /Walk 17 - 8:30 a.m.
Pre - Register I Learn more in the Add -Ons section.
Breakfast in Exhibit Hall 17:30 - 8:45 a.m.
Exhibitors will still be in formation during a light break-
fast in the exhibit hall. Get in the huddle to see all the
new products and services exhibitors have to offer.
Workshops — First Quarter 19 -10 a.m.
•Designing for a More Livable Community
Gain a greater understanding of how infrastructure
(street, water, sewer and stormwater) improvement
projects impact the community. Compare and con-
trast" conventional "versus "sustainable" project de-
sign and construction and learn how to make good
infrastructure project decisions to create better and
more livable communities.
Discipline, Discharge and Due Process for Public
Sector Employees
City officials must treat public employees, especially
those with civil service rights, with a heightened
awareness of due process requirements. Success-
ful management requires a knowledge of how to
impose discipline and discharge without triggering
a lawsuit.
•Do You Need a Helping Hand?
Iowa's Councils of Governments (COG) offer an array
of services to your communities. Grant writing and
management, codification, planning and zoning and
home rehabilitation are just a few examples. Iowa's
17 COGS offer services regionally through member-
ship fees or 28E agreements. Hear about the services
your community can receive.
•From the Ground Up: The Basics ofTIF and
Economic Development
Cities have several options at their disposal when
undertaking community and economic develop-
ment projects. This workshop will provide an over-
view of the key tools cities have, including tax incre-
ment financing (TIF) and urban revitalization, and
strategies for how to make the best use of them.
ww4wap t"
Advanced
Planned with the seasoned city official in
mind.
I City Clerk
• The needs of city clerks were on our mind
when we planned this event.
Economic Development
•Information contains an economic
I development angle.
Mobile
• An off -site workshop or event for which the
I League provides transportation.
Small City
• Suggested workshops for delegates from
I small cities.
Improving Water Quality
This workshop will provide an overview of the
State Nutrient Strategy which is designed to
reduce nutrients in surface water from both
point and nonpoint sources. Learn how cities
are becoming involved in effluent trading
and integrated planning. The workshop will
also outline what cities can expect in the near
future regarding federal and state regulatory
requirements in the area of water quality.
•Interest Income, What is That?
Our nation has been in an economic slump
for so long some of us forgot what it is like to
have interest income in a city's budget. What
investing alternatives does the city have and
how long is this "slump" supposed to last?
This brochure provides just a glimpse of everything this
year's conference has to offer. Visit www.iowaleague.org
for up -to -date information including speakers.
4 1 Iowa League of Cities Annual Conference & Exhibit
Nuisance Basics - Cleaning Up Your City
Weeds, junked cars, dangerous structures,
unsightly or hazardous conditions. What can
you do to control or abate them? The begin-
ner session on nuisance abatement will focus
on developing strong nuisance ordinances
and identifing nuisances while working with
property owners to remove them.
Morning Break in Exhibit Hall 110 a.m. -10:45 a.m.
Take a time -out for this last chance to visit with
exhibitors during the coffee break.
Workshops — Second Quarter 110:45 -11:45 a.m.
•Council Rules of Procedure
Cities have considerable flexibility in putting
procedures in place that are likely to encourage
efficient and effective city council meetings. Learn
about the roles and responsibilities of city officials
and how a city can adopt policies to improve
meeting conduct.Topics include: setting and
organizing the council agenda, orderly public par-
ticipation and basic parliamentary procedures.
Leveraging Funding to Create an Energy
Efficient and Sustainable Community
This workshop will provide real - world, practical
and sustainable solutions that can be used in
your community regardless of size. Learn about
available resources and how the city of Perry put
these concepts into action.
Three Critical Realms: Lessons from the
Community Planning Playbook
Hear how the city of Guthrie Center incorporated
the three critical realms of public, public - private
and private actions in their downtown develop-
ment plan. Learn to create a successful com-
munity development plan and collaborate with
various partners.
•TIF and Beyond: City Economic
Development Projects
This session will feature examples of city eco-
nomic development projects and the tools,used
to help spur growth, such as urban renewal, tax
abatement, tax increment financing and other
options. Hear from bond and economic develop-
ment attorneys from Ahlers & Cooney on what
has worked and pitfalls to avoid.
Opening Luncheon I noon - 2 pm.
Compare playbooks with other cities during lunch.
You won't want to miss this opportunity to talk
with other officials. The keynote speaker will be
annoucned soon; visit www.iowaleague.org for
updates.
Workshops —Third Quarter 2:15 - 3:15 p.m.
At Your Service: How to Prepare Successful
RFPs and RFQs
Cities use Requests for Proposals and Qualifica-
tions for a wide variety of projects and services.
Take a look at when RFPs and RFQs are needed,
what items should be included and some best
practices to follow when going through the
process. Share your experiences and discuss
what has and has not worked when requesting
proposals and qualifications.
•City Services Online 101
Explore the evolution from paper to digital
services in city offices. Citizens expect cities to
provide documents via the Internet for 24/7
access. Examples will be provided of successful
case studies in Iowa involving this transition. See
what can be done in your community to imple-
ment digital services.
•Overseeing the Oversight Law
The 2012 Oversight Law made changes to in-
clude all cities in either an audit or a "lite version
of the audit "called an examination. This ses-
sion will address the changes in the law, when
to expect an examination or an audit, what the
differences are and how oversight should be a
regular practice rather than just a third party
(CPA firm or state auditor's office) looking at the
city's finances.
continues on page 6
Register online at www.iowaleague.org 1 5
Workshops —Third Quarter 12:15 - 3:15 p.m. (continued)
Preparing for the Emerald Ash Borer
A small beetle is making its way across the state posing
a major threat to ash trees. Learn about preventative
measures, public safety issues, environmental risks,
budgetary concerns and tree replacement strategies.
The Affordable Care Act: An Update to the Rules
& Regulations
This interactive session will review recent changes to
the Affordable Care Act rules and regulations and the
potential impact to your community's health plan
and budget. Discussion and questions will be en-
couraged to discover what other organizations have
done in response to the law as well as preparations
being made for 2015.
Break 3:15 p.m. - 3:30 p.m.
Refresh and regroup before heading to your next session.
Workshops — Fourth Quarter 3:30 - 4:30 p.m.
How to Market Your City to Visitors
Marketing is an always - evolving profession, con-
stantly presenting new methods to reach potential
customers. Keeping up with trends can become an
overwhelming task and that's where the Iowa Tour-
ism Office can help. Over the last few years the office
has established a team of experts with skills in a
range of disciplines to capitalize on marketing trends
so your city's story can be told like never before.
Learn how these new marketing strategies can work
for your city.
isIowa Wage Law
An overview of the Iowa Wage Law will be provided
with particular attention on minimum wage issues,
deductions from paychecks, calculations of final pay-
checks and how training, sick and vacation pay are
treated in state law.
•Is Anyone Out There? How to Increase Public In-
volvement in City Projects
It can be a struggle for cities to connect with their
citizens and sometimes it is only after a project
has begun that people get involved (and probably
because they're unhappy).This is why a comprehen-
sive, multi- faceted approach to public involvement
is critical. But what is public involvement? Learn how
your city can collect ideas and share information in
a multitude of ways, ultimately improving the public
improvement process.
A I Inwa I Paaue of Cities Annual Conference & Exhibit
www.iowaleague.org
Swe Kola , �2.eq,ut4A Soonv!
Not only will you get a reduced registration rate
for signing up before August 21, you can receive
a Run /Walk shirt if you add that free event onto
your registration. Don't wait, register now!
•Leave No Stone Unturned: Federal and
State Economic Development Programs
for Cities
Under the current budget climate, locating
and securing grant funding to aid in com-
munity and economic development projects
has become crucial for many cities. Hear
a rundown of some key federal and state
economic development programs and how
your city can best position itself for success.
Open Meetings and Records: The Role of
IPIB
The Iowa Public Information Board (IPIB)
is the recently created independent state
agency that serves as a one -stop destination
to answer questions or address concerns
regarding Iowa's open meetings and public
records laws. Learn how cities can effectively
use the resources of IPIB and hear an over-
view of recent IPIB actions that involve cities
and open government.
Utility Financial Planning for the Elected
Official
See why utilities have a little different spin
on financial planning due to the large in-
vestment and long -term perspective. If the
utility is run by the city council or if there is
an appointed utility board, a cost effective,
well managed utility can be a great asset to
the community.
Awards Banquet 16 - 8 p.m.
Enjoy a banquet buffet followed by the presen-
tation of the League's annual All -Star Commu-
nity Awards, the Legislative Service Awards and
other special honors.
President's Reception 18 -10 p.m.
Join colleagues and friends at this special event
to thank League President, Waterloo Mayor
Buck Clark for his service.
Voting Delegate Registration 7:30 - 9:30 a.m.
Voting delegates for each city, typically the mayor,
need to check -in to receive materials for participating
in the Annual Business Meeting.
Workshops 18 - 9 a.m.
lk Are You Covered?
In order for city governments to provide quality ser-
vices to citizens, a variety of employees, buildings
and equipment are needed. Along with that comes
the need to properly insure the city's assets, wheth-
er it be through workers'compensation, liability,
errors and omissions, or other types of coverage.
This workshop will discuss the types of insurance
cities need and strategies for getting the best rates
possible. Presented by IMWCA and [CAP, which are
endorsed programs of the Iowa League of Cities.
Challenges of Growth with Aging Infrastructure
Nearly all cities struggle with creating growth in
their community, a challenge that can be even
more difficult when faced with aging infrastruc-
ture.The city of Carlisle dealt with such a chal-
lenge and provides a great case study for capitaliz-
ing on growth potential through careful planning,
strong partnerships and innovative financing.
Full Disclosure: Your City's Responsibilities in
Bond Sales
Most every city has issued or contemplated issuing
debt to finance various projects in their community,
either through the municipal bond market, the
local bank or a state or federal loan program. As
the level of required transparency increases due to
regulations, it is important for city officials to under-
stand their obligation to their current debt holders
and potential purchasers of their city's debt when
considering future financing.This session will focus
on awareness, responsibility and steps for organiz-
ing compliance for your community.
-&j_kd- a -WO "gyp
Don't see a topic for you? Create your own topic at the
Build -a- Workshop where delegates compare playbooks
and chat about topics you choose. A Build -a- Workshop
space will be set up during most workshop sessions on
Thursday.
* Find workshop key on page 4.
•Nuisance Advanced — Keeping Your City Clean
The advanced session on nuisance abatement
will go beyond basic nuisance abatement ordi-
nances and discuss additional strategies used
by cities to return properties to productive uses.
This session will highlight programs designed to
address dilapidated and abandoned properties
while also exploring solutions used by the city
of Ruthven to address difficult nuisances when
remedies were hard to find.
•Why Broadband Matters
Access to broadband is rapidly becoming an
important factor impacting overall quality of life
and economic development. Learn about the
latest state and federal programs to encourage
broadband development as well as innovative
city solutions addressing this issue.
Annual Business Meeting 19:15 -10 a.m.
Voting delegates from member cities vote on busi-
ness items, including the approval of the new
League Executive Board members and the League's
legislative priorities.
Workshops 19:15 -10 a.m.
How We Can Work in a Drama -Free Zone
Too often employees become embattled in the
politics at the council table and in the office.This
creates stress and drama. How can you work in
a drama free zone ?This session will give some
fresh thoughts and tools on how to stop the
drama and get back to the real work of serving
our communities.
Closing Brunch 110 -11:45 a.m.
Enjoy a brunch buffet with the newly - elected
League Board President. Discuss your new playbook
ideas with colleagues before our soon- to- be -an-
nounced keynote speaker sends you home.
Register online at www.iowaleague.org 1 7
Housing 1yuA Fund
lohnsoff County
Board ofDirectors
LIP7 -
Housing Trust Fund of Johnson County
322 East Second Street
Iowa City, IA 52240
Email: tchenbach@htfjc.org Website: www.htfjc.org
Office: 319.358.0212 Fax: 319.358.0053
Bob Dvorsky, President
State Senator, 1r District
Bob Burns, Co- President -elect
NOTICE OF FUNDING OPPORTUNITY
Burns & Burns, LC.
Ellen Habel, Co- President -elect
City of Coralville
Ron Mavrias, Secretary
Private Citi .Zen
John Warren, Treasurer
HOUSING TRUST FUND ACCEPTING APPLICATIONS
Bergan Paulsen
Jerry Anthony, University of
The Housing Trust Fund of Johnson County is currently offering $125,000 in funding to
Iowa, Urban & Regional Planning
support the development and /or rehabilitation of housing provided to income - qualified
Robert Brooks, Private Citifen
households. Note: $90,000 of this funding will be reserved for projects serving a
Population with extremely low income (30% or below AMI). Eligible applicants
Crissy Canganelli, Shelter House
include businesses, nonprofits, builders, developers, and governmental agencies seeking
Maryann Dennis, Ex- oficio
funds for affordable owner- occupied, rental, transitional or emergency housing in
The Housing Fellowship
Johnson County.
Kirsten Frey, Kennedy, Cruise,
Fry and Gelner
The application deadline is 4 p.m. on Friday, June 20th, 2014. An application, AMI
Steve Gordon, AM Management
guidelines, and additional information may be found online at www.htfjjc.org or by
Chris LeFever, US Bank
calling 319 - 358 -0212.
Steve Long, City of Iowa City
Tracey Mulcahey, City of North
Liberty
Phil O'Brien, Lepic Kroeger
Realtors
Scott Schroeder, MidWestOne
Bank
Rod Sullivan, Johnson County
Board of Supervisors
Larry Wilson, University Heights
Citi -Zen
Staff
Tracey Achenbach,
Executive Director
Kelly Wenman,
Operations Coordinator
Charter Review Commission
May 27, 2014
Page 1
MINUTES
CHARTER REVIEW COMMISSION
MAY 27, 2014 — 7:30 A.M.
HARVAT HALL, CITY HALL
DRAFT
Members Present: Andy Chappell, Karrie Craig, Karen Kubby, Mark Schantz, Melvin Shaw,
Anna Moyers Stone, Adam Sullivan, Dee Vanderhoef
Members Absent: Steve Atkins
Staff Present: Marian Karr
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None
CONSIDER MOTION ADOPTING CONSENT CALENDAR AS PRESENTED OR AMENDED:
a. Minutes of the Meeting on 05113/14 — Chairperson Chappell asked if there
were any changes or additions to the minutes. Sullivan moved to approve the
Consent Agenda as presented, seconded by Shaw. Motion carried 8 -0,
Atkins absent.
REPORTS FROM MEMBERS AND STAFF:
Karr noted that the web site is up and running, and that they are monitoring it daily. So far they
have not received any feedback from the public. She added that she thinks they will see more
activity as they discuss their public forums and things of that nature.
REVIEW CHARTER:
a. Specific Sections to be Addressed:
Preamble — Chappell noted that Schantz had prepared a document that
was distributed in the meeting packet, and he turned the floor over to
Schantz at this point to further discuss the document. Schantz noted that
he is not wedded to changing the Preamble, but if they do make changes,
his suggestions would be a place to start. In beginning the review,
Schantz noted that in form, the suggested revision is more like the model
charter's preamble. The first section notes the grant of power, and the
second section refers to intentions — values and principles. Schantz
noted that the values listed are not all of the same order of magnitude or
coherence. Civility, for example, is often in the eyes of the beholder. He
added that he welcomes others' comments, additions to the draft
document. Vanderhoef stated that two things come to mind for her — she
likes the use of the word `resident,' and she brought up their previous
conversation about 'resident,' 'citizen, 'electorate,' and then the
'registered electorate.' To her, 'resident' says everyone who lives there.
Secondly, Vanderhoef stated that she noticed in the summary model,
they talked about always including either self- determination or home rule,
Charter Review Commission
May 27, 2014
Page 2
that this is the form they are using in Iowa City's Charter. She believes
they might want to discuss this further. Kubby noted that she did not see
lots of different values between the current Preamble and the draft
presented by Schantz. However, she did believe that it read more from a
legal standpoint than a layman's, as does the current Preamble.
Chappell asked if this is due to the text or because it is all in one
paragraph instead of broken up. She responded that she believes it's a
combination of both. Chappell asked if everyone was okay with letting
this stand as is for now until they can discuss it further.
Definitions — Vanderhoef asked if they should add 'resident' here so that
they are all- inclusive throughout the document. Chappell stated that his
only response to this is if they leave the word undefined, it would then
most likely have its most broad definition. Chappell also suggested that
as they go through this review process, if others have items they would
like to focus on, such as Schantz has done with the Preamble, to provide
it in writing to Members. Kubby thanked Schantz for his Preamble draft,
noting that it is nice to have something like this ahead of time for review at
a meeting.
Article II — Chappell began the discussion regarding Article II, noting that
they had been discussing the terms. There seemed to be some general
consensus at this point, according to Chappell, for the number of Council
Members remaining around seven. There was also consensus of
keeping a four to three split on the at -large seats and district seats.
Chappell then asked Vanderhoef to read aloud section 2.05 prior to their
discussion. Chappell stated that he believes this section is fairly
noncontroversial, but he asked for other's thoughts. He asked what
others think of adding the month of October to the November and
December already in the language; and whether people have a concern
about pandering to the public by saying, `We're going to drop the salary
because we're more dedicated civil servants than those others.' Sullivan
asked what the current salary numbers are for the Council. Karr
responded that it is $6,000 for mayor and $5,000 for a council member.
He asked if this is the highest it's been, and Karr noted that it is. She
added that these amounts are tied to the inflation index and then further
explained the budgetary process.
It was noted that this is one of Rod Sullivan's comments, that he believes
they should raise this amount. Karr noted that the Board of Supervisors
are salaried, full -time (75% time) positions, whereas the city council
positions are not. Kubby noted the thought behind Sullivan's request is
accessibility to the office, that if someone is living on a lower income, it
can be very difficult to put in the time necessary for such a position.
Chappell asked what a council position entails on a weekly basis, time -
wise. Kubby responded that it is probably at least 40 hours per week,
between calls, being out in the public, prepping for meetings, going to
speaking events, etc. Vanderhoef agreed, noting that 40 hours per week
is a minimum. The low end of this participation would probably be 10
Charter Review Commission
May 27, 2014
Page 3
hours or so, if only meeting attendance were looked at. Vanderhoef
shared what her experience was, that many of the councilors have full -
time jobs outside of their positions. She, on the other hand, did not and
was able to be more involved in things both locally and at the state level.
Sullivan stated that while the higher pay would enable people to be more
involved, he would still question a higher pay for those who just do the
bare minimum of the position. Kubby explained that the thought is to
allow a different group of people to find it feasible to even consider being
a councilor. Sullivan noted that in order to get to that number, he believes
they would almost need to quadruple it. Kubby added that she is not sure
that is a Charter issue. Members discussed this issue, giving the pros
and cons of having a specific number listed in the Charter for councilor
stipends. Sullivan noted the stresses of these positions and how they
might lighten the load for those interested in serving. At the same time,
the idea of raising this pay /stipend and how potential councilors could
abuse that was also discussed.
Shaw noted that the history behind this amount had to do with serving on
the council not being one's employment. The salary was set low due to
this belief. He raised the question of whether raising this salary could
cause entrenchment within the council. Members continued to discuss
this issue, noting the changes that have taken place in Iowa City with its
continued growth. Karr noted that one thing they have done over the
years is start reimbursing council members for things like the United Way
breakfast and other community functions. Schantz asked if staff could
see how comparable cities handle these issues.
Kubby brought the topic back to a specific compensation for councilors,
noting that small business owners can really suffer when they are trying
to run their business but are also responding to the public on a daily
basis. Sullivan spoke to what Shaw had said about the raising of
compensation doesn't necessarily mean a raising of time given to the
position. Sullivan stated that what he is hearing from the conversation is
that others would also like to look at a way to raise this compensation, but
not to a level that would be considered a salary. Kubby asked if they
could get some information on what 25% of the poverty level for a family
of four is so they can see just what that number is. Chappell agreed that
it should not be more than a stipend.
Shaw asked where this type of increase would come from. Karr
responded that they would have to pull this from the General Fund at
budget time. Shaw asked how this type of increase might affect other
departments. Vanderhoef noted that at times of constrained budgets, the
council will typically not accept a higher amount due to the cutbacks
having to be made. Karr stated that she will gather some comparable
data from other cities, and also the 25% income number for the group's
next discussion. She will also bring a copy of the City ordinance that
deals with council compensation. Members continued to discuss this
issue, mentioning a compensation board, such as the County has,
Charter Review Commission
May 27, 2014
Page 4
becoming part of the actual Charter. Chappell spoke to the County's
compensation board, giving Members some history on this.
Next Chappell asked Schantz if he would read Section 2.06 aloud.
Chappell stated that this is an issue he has heard about, and is one that
comes up often — the direct election of a mayor versus the current
selection of the mayor by the council. Also related to this would be the
'powers' of the mayor's position and any changes or additions to this
section. Chappell asked when the last time was that a discussion of this
topic took place at a council meeting. Kubby stated that she believes it
happened the year that she and Susan Horowitz were both running for
mayor. Kubby had put out a public statement about what she thought the
mayor's job was and why she felt she was qualified to be mayor. This
then led to a public discussion about the mayoral seat. Sullivan stated
that he isn't necessarily interested in changing how the mayor is selected,
but when it comes to the district versus at -large seats, he questions if
someone who has been elected by a specific district should then become
mayor. Members discussed the district versus at -large issue again,
keeping in mind the mayor position and how it is currently selected.
Chappell continued, stating that what he dislikes about the current
process is that it is so closed off. There is no public participation in the
process at all. On the pro side, however, is the fact that the mayor is one
among equals. If the process involved some public discussion, Chappell
stated that he would be happier with the selection process. Vanderhoef
shared per experience on the council, noting that she believes this could
make the council more divisive. Schantz then spoke to the issue of
regional activities and how Iowa City should be in more of a leadership
position.
Shaw then spoke to what changes might be needed in the mayoral
qualifications if this were to become an elected position. For example, he
noted that currently the council members are elected by the public, who in
turn chose one of themselves to be in the mayoral position. Karr noted
that per State code, there are qualifications that need to be met in order
to run for city office, whether council member or mayor. Chappell noted
that this has been a good first discussion on this item and he looks
forward to more.
b. Commission Discussion of Other Sections (if time allows):
None
DISCUSSION OF PUBLIC INVOLVEMENT:
Chappell noted that they were going to start looking at dates for public forums. Karr noted that
there was a general consensus for evening meetings. She noted that they can have these
meetings at City Hall, and that they can be live broadcast or delayed. She added that the more
exposure they get, the more the word will get out, helping to facilitate conversation. Karr
suggested they look at a Tuesday evening in June. After some discussion, Monday, June 16 at
Charter Review Commission
May 27, 2014
Page 5
6:30 P.M. was selected for a public forum. Karr then asked if the group wanted a live broadcast
or delayed. Discussion took place with people advocating for both avenues, and the majority
agreeing that a live broadcast would be favorable. Kubby asked if this meeting is just for them
to listen. Sullivan stated that he believes it should be, that if they start a back and forth
dialogue, the meeting could go on for some time. Shaw asked why they would have a live
forum if they are only going to listen and not comment. This led to further discussion by the
group, with a taped delay being agreed to. Schantz stated that he believes they need to give
some idea to the public what it is they are reviewing and asking for comment on. Chappell
stated that he will work with Karr on this.
PUBLIC COMMENT:
None.
TENTATIVE THREE -MONTH MEETING SCHEDULE (Second & fourth Tuesday of each
month):
June 10
June 24
July 8
July 22
August 12
August 26
August 28
ADJOURNMENT:
Sullivan moved to adjourn the meeting at 8:50 A.M., seconded by Vanderhoef. Motion
carried 8 -0, Atkins absent.
Charter Review Commission
May 13, 2014
Page 6
Charter Review Commission
ATTENDANCE RECORD
2014
Key.
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
- -- = Not a Member at this time
TERM
o
0
0
:!t
M
M
NAME
EXP.
co
w
L
411/15
X
X
O/
Steve
E
Atkins
Andy
4/1/15
X
X
X
Chappell
Karrie
4/1/15
X
X
X
Craig
Karen
4/1/15
O
X
X
Kubby
Mark
4/1115
X
X
X
Schantz
Melvin
4/1/15
X
X
X
Shaw
Anna
4/1/15
X
X
X
Moyer
Stone
Adam
4/1/15
X
X
X
Sullivan
Dee
4/1/15
X
X
X
Vanderhoef
Key.
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
- -- = Not a Member at this time
M IP9 :I
PLANNING AND ZONING COMMISSION PRELIMINARY
MAY 1 — 7:00 PM — FORMAL
EMMA J. HARVAT HALL, CITY HALL
MEMBERS PRESENT: Carolyn Dyer, Charlie Eastham, Ann Freerks, Phoebe Martin,
Paula Swygard, Jodie Theobald, John Thomas
MEMBERS ABSENT: None
STAFF PRESENT: Bob Miklo, Karen Howard, Sara Greenwood Hektoen
OTHERS PRESENT: Jason Harder, Greg Zimmerman
RECOMMENDATIONS TO CITY COUNCIL:
The Commission voted 6 -1 (Martin voting no) to recommend approval of ANN14-
00001/REZ14- 00002, an annexation of approximately 39.6 acres and rezoning from
County Residential (R) zone to Interim Development Single Family Residential (ID -RS)
zone for the property located south of Herbert Hoover Highway subject to the Conditional
Zoning Agreement (CZA) requiring that the developer provide at least a temporary
pedestrian access route to the City sidewalk system at the time of development.
CALL TO ORDER:
The meeting was called to order at 7:00 PM.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There was none.
Annexation /Rezoning Item
ANN 14 -00001 /R EZ 14 -00002
Discussion of an application submitted by Build to Suit for an annexation of 39.6 -acres
and rezoning from County Residential (R) zone to Interim Development Single Family
Residential (ID -RS) zone located at 4701 Herbert Hoover Highway.
Miklo responded to questions raised at the previous meeting regarding this application. He said
that there are approximately 5,500 vehicles per day on Herbert Hoover Highway. He referred to
a memo from Metropolitan Planning Organization, Transportation Planner, indicating that the
road had sufficient capacity to accommodate additional traffic. He noted that as development
occurs the speed limit on Herbert Hoover Highway will be reviewed.
Miklo also showed a map from the Comprehensive Plan, Northeast District Planning, illustrating
a concept of how a street network may develop in the area. He said that it is anticipated that
Planning and Zoning Commission
May 1, 2014
Page 2 of 8
this property will initially have access only from Herbert Hoover Highway, but as adjacent
properties area annexed, additional street connections will be made to provide access back to
Scott Boulevard on the west, Lower West Branch Road on the south and Taft Avenue on the
east.
Miklo reiterated staffs recommendation to approve the annexation and rezoning to Interim
Development (ID) conditioned upon a pedestrian connection being provided between future
development and the public sidewalk system.
Freerks opened public discussion.
Jason Harder, representing the applicant, addressed the question raised at the previous
meeting regarding why this property is being annexed before other adjacent properties. He
showed a map and described the ownership pattern. He said that he had spoken with many of
the owners and found that for various reasons they were not wishing to be annexed. He said
that when this property develops he will be required to extend infrastructure from the west and
or south to provide sanitary sewer and water service. Once those lines are in place it may be
more likely that there may be interest in developing other properties in the area.
Eastham asked about the developer's plans for complying with the Comprehensive Plan's policy
for a mix of housing. Harder said that after looking more closely at the Comprehensive Land
Use Plan they realize that there is more density to comply with what the City wants and that
gives them more opportunity to spread costs.
Eastham asked about the applicant's plans for pedestrian and vehicle access. Harder said in
the short term vehicle access will be off Herbert Hoover Highway, which does have the capacity
to handle the additional traffic. He said they will provide access to the adjacent properties in a
manner consistent with the Comprehensive Plan. He said that the sixty foot easement along the
church adjacent to the subject property is not suitable for a road so they have tried to relocate
that to match up with the Land Use Plan. He said once the church finishes expanding its parking
lot, the applicant will meet with them again to see if all parties agree to providing a pedestrian
path across the church's property.
Greg Zimmerman said he owns the property just to the east of the subject property and he has
concerns about wild life and the development not fitting in with the rest of the neighborhood. He
said that two years ago he was denied a new driveway to his property for farm equipment. The
County claimed it wasn't feasible because of how busy Herbert Hoover Highway is. He said but
now the City Engineer is saying that the highway can handle the added traffic of a development.
He said he has talked to a person with years of real estate appraisal experience who says that
this kind of leap frog development is almost always a bad idea, and he cited a number of
reasons why that is. He said he thinks sewer and infrastructure should be in place before any
construction begins. He said the City likes these kinds of projects because of the taxes up front,
but all sorts of problems result in the long term.
Harder said they have to prove how infrastructure will work before development begins.
Freerks closed public discussion.
Thomas moved to recommend approval of ANN14- 00001 /REZ14- 00002, an annexation of
approximately 39.6 acres and rezoning from County Residential (R) zone to Interim
Development Single Family Residential (ID -RS) zone for the property located south of
Planning and Zoning Commission
May 1, 2014
Page 3 of 8
Herbert Hoover Highway subject to the Conditional Zoning Agreement (CZA) requiring
that the developer provide at least a temporary pedestrian access route to the City
sidewalk system at the time of development.
Swygard seconded.
Eastham stated that the renters of the house on the northwest corner of the subject property
had expressed an interest in long-term residence and had added value over the years, and he
didn't see why that one small corner of the subject property needed to be annexed.
Hektoen -Green said the terms of the lease agreement are private between the property owner
and the tenant.
Freerks reminded the Commission that what they are looking at tonight are the three criteria for
annexation and the rezoning.
Eastham asked for clarification about the City's Zoning Ordinance and if a landowner has the
right to annexation.
Greenwood Hektoen said the Commission has to find a reason not to grant annexation.
Freerks said the Commission would lay out reasoning behind why they would do something if
they would be compelled not to do it they would need to outline why it doesn't meet the criteria.
Eastham said he's not happy with the notion that the City is potentially setting itself up for
having a residential development with its sole vehicular access from a significant highway. He
said he has concerns about periods when the speed limit remains high, and to him that's a
potential safety issue. He said he would appreciate more clarity and firmness on the ID -RS
zoning condition that provides for pedestrian access, which will occur before residential
development. Miklo stated that was not the staffs intent. He said that the intent is that
pedestrian access would be provided when the subject area develops. He said it will depend on
where the development begins within this property.
Eastham asked for clarification about what happens if the County doesn't agree to having
pedestrian access along the highway. Freerks said then the development won't occur.
Greenwood Hektoen said for the rezoning the Commission needs to consider public health,
safety, and welfare.
Freerks said she sees both sides in this annexation but the neighborhood is an area that's
developing and it's not completely out of sync to take this property and bring it into the city and
the other pieces will fall into place over time. She said although they won't discuss it tonight,
how it develops and connects is of great interest to the Commission. She said they want to see
growth in the eastern part of Iowa City and want to see it done well. She said although they
can't tell the developer how to do things, it would be nice to integrate parts of the country into
the development, leaving wooded areas intact and take neighbors and the greater community
into consideration.
Martin said she agrees that the city is moving in this direction and it's a great space for
development, however, she feels this is a micro - cosmic way of looking at it rather than seeing
the bigger picture. She said there are still many questions and maybe it's not the right time yet
for this particular parcel.
Planning and Zoning Commission
May 1, 2014
Page 4 of 8
Freerks countered that this is just a first step and a lot of other work and investigation have to be
done.
Thomas asked if the City could explore a transfer development right in regards to the resident
living on the property now meaning that City would decree how many dwellings could be
developed on this property because of its size and the consideration of keeping that existing
residence in place we preserve the right of the property owner to develop to the fullest. Miklo
explained that when you do a CZA you have to have a reason that's in the public interest to
impose those conditions.
Freerks said there have been situations where it's in the developer's agreement that they want
to maintain certain structures on a property and then they are allowed to further intensify
development in the rest of the area so they aren't penalized in any way. Thomas agreed and
said that arguably preserving that house would be much like preserving the stone bridge to the
south so if the land could be developed to its full potential while preserving that building he as a
member of the public might feel there's some benefit in that.
Thomas suggested that they could add language to the CZA to encourage preservation of the
house and grounds. Greenwood Hektoen said she didn't think that could be done as a condition
of this annexation and rezoning as there was not a public reason for the condition.
Thomas said he would go on the record that the preservation of the house and grounds should
be encouraged.
Eastham asked if the grounds are considered a desirable feature could the City require that it be
preserved.
Greenwood Hektoen said if it's considered a sensitive feature that the City regulates, the City
could do that.
Miklo said that there was nothing historically significant about this house and the barn was in
very poor condition, so it would be a stretch to require that this house be carved out of the
development.
Theobald said she feels that the Commission's hands are tied and she also feels a great sense
of frustration because she sees that the vegetation found there is much more attractive than
what you typically see in turf grass green space, and she thinks we need to broaden our
definitions and look at preserving some of these wildlife habitat areas. She said she thinks there
are many positive purposes for the community that the growth there can provide both in
managing storm water runoff and habitat and aesthetics.
Freerks said the Commission is going on record as saying that they would like to see some type
of integration of keeping the natural beauty of the countryside when you develop in the
countryside. She said this does meet the three criteria of annexation.
Thomas asked what the width of the path would be. Miklo said likely six to eight foot, probably
asphalt or concrete depending on whether it is temporary or permanent depending on where it
is placed. Thomas said he would like to view this as a multi -use trail and wants to see it wide
enough to accommodate bicycles. He said he is also concerned about the speeds on Herbert
Hoover Highway, and if there is no change to the roadway designs, the speeds will remain at
50- 55mph. He said he would defer to the Traffic Engineers but he doesn't feel comfortable with
Planning and Zoning Commission
May 1, 2014
Page 5 of 8
the current speed.
Swygard said it meets the annexation criteria of being in the long range planning boundary, it is
contiguous and meets the minimal standard but doesn't see it connecting to an existing
neighborhood, and it is in the City's best interest to it annex it if it is to be developed. She said
the analysis from the last meeting specifically outlines a variety of housing options not restricted
to single family, so that's something to keep in mind as that potentially comes back to the
Commission. She said based on very minimal standards, she'll support this application.
Eastham said this is an option he doesn't like, and all of the objections he has to this have been
voiced. He said he agrees that annexing this parcel gives the City control over development,
and he will carefully look at how that development occurs and who benefits and who doesn't. He
said he will tepidly support annexation but wants to look at the development plan very carefully.
A vote was taken and the motion carried 6 -1 with Martin voting no.
Consideration of Meeting Minutes: April 17, 2014
Eastham moved to approve the minutes with minor corrections.
Swygard seconded.
A vote was taken and the motion carried 7 -0.
Other
Riverfront Crossings: Miklo updated the Commission on Riverfront Crossings and its
progress. He said he would like the Commission's input on two items that they hadn't discussed,
regarding the addition of forecourts to certain sub - districts and alternatives to the LEED
certification program as outlined in the staff memo. He would like to clarify if the Council makes
these changes it will not be a concern to the Commission.
After some discussion the Commission decided that they are agreeable to these changes.
Walkability: Freerks said that there has been much discussion about redistricting, and she
would like to propose that the Commission ask the City Council to send the Iowa City School
District a letter requesting that there be some sort of walkability clause included with the
diversity policy so that the City and the School District can discuss that every school, not just
certain schools, have an amount of walkability, which is supported in the Comprehensive Plan
and everything that they lay out — not competing against, but making sure it's a part of that so
that they can support schools and walkability in our schools. She said that's something she
hopes the Commission will support.
Theobald said that sounds like a great idea.
Eastham said he would be happy to support the notion of walkability to neighborhood schools.
He said he would also like the City to be more candid in its use of its policies and practices that
are trying to enhance neighborhood stabilization. He said the Community Development people
wrote a memo to the City Manager that got to the school board that said the UniverCity Program
was increasing stabilization in the Lucas - Governor Street area, which is perhaps true, but that
stabilization is achieved by putting people who have higher incomes in those areas, not people
Planning and Zoning Commission
May 1, 2014
Page 6 of 8
who are eligible for FRL status.
Freerks reiterated that what she is asking about is walkability.
Eastham said that's fine, if it means walkability for all households.
Freerks stated that is what she's asking for — walkability at every school. She said she is not
singling out anything.
Eastham said for all households at all schools.
Freerks said she doesn't know that every house that goes to every school is walkable. She said
Windsor Ridge is bussed, for example. She said what she's talking about is that every school
has an area that is a walkable area, and that's important to the Comprehensive Plan and what
they develop in our communities. She said she doesn't want to spell it out, but that she wants
them to communicate with each other about it.
Dyer said it seems that in newly developing areas that means that they also need to have
diversity of types of housing.
Thomas suggested that what Eastham is saying is that this walkability concept be integrated
with a diversity policy.
Freerks said that is what she is asking for, that to be part of it. She said she wants to make sure
that it is part of the discussion. She asked if other commissioners agreed on that.
Commissioners agreed.
Eastham said he did as long as they are clear that what they are suggesting exactly what
Thomas said.
Freerks asked what he's saying.
Theobald said her concern is that walkability not trumps diversity.
Freerks said she's not saying that one trumps the other. She said what she is saying is that at
the heart of the Comprehensive Plan, and it is supported by the Comprehensive Plan, that they
have neighborhoods that have walkability and neighborhoods schools are part of that, schools
and neighborhoods. She said she wants them to support that and she wants the school district
to support that as well.
Information packet: Thomas said in the Council packet there are often items of relevance to
the Commission and he wants to know if the City could provide the Commission whatever is
sent to Council that has relevance to their work. He said an email link would be sufficient.
Thomas said there have been a number of pieces in the City Council information packet by the
City Manager, e.g., an article entitled "Sprawl Is Not Necessarily Growth ", that relates to the
Commission's work. He stated that one of the criterion for the annexation item tonight was that it
would not place an economic burden on the City. He said he would an explanation how that
calculation is reached, because there is a lot of literature now questioning the economic
sustainability of peripheral growth. He said there is mounting concern and evidence that in the
long -term many are arguing that low density residential development is not sustainable.
Planning and Zoning Commission
May 1, 2014
Page 7 of 8
Miklo said he could request that the City Manager copy the Commission on development -
related items.
Adjournment
Eastham moved to adjourn.
A vote was taken and the motion carried 7 -0.
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