HomeMy WebLinkAbout2014-06-03 ResolutionMTM- Trr-
3d(1)
Prepared by: Daniel Scott, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5144
RESOLUTION NO. 14 -163
RESOLUTION REJECTING BIDS RECEIVED ON MAY 27, 2014 FOR THE 2014
STORM SEWER IMPROVEMENTS PROJECT.
WHEREAS, four bids were received on May 27, 2014, for the 2014 Storm Sewer Improvements
Project and the low base bid exceeded the Engineer's Estimate by 35 %; and
WHEREAS, the Department of Public Works recommends that the Council reject all bids.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT all bids received on May 27, 2014, for the 2014 Storm Sewer Improvements
Project are rejected.
Passed and approved this 3rd day of
ATTEST:
CITY LERK
June
MAYOR
Approved by
2014
a SS- .? S--/
y
City Attorney's Office
It was moved by Payne and seconded by Mims the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Botchway
X Dickens
X Dobyns
X Hayek
X Mims
X Payne
X Throgmorton
SIENGWMIResolutionsTroject Resolutions %Other\Rejecting bids Animal Care and Adoption Center 2014 Project on April 7 2014- updated 04 07 2014.doc
5/14
NOTICE TO BIDDERS
2014 STORM SEWER IMPROVEMENTS
PROJECT
Sealed proposals will be received by the City
Clerk of the City of Iowa City, Iowa, until 3:00 P.M.
on the 27th day of May, 2014. Sealed proposals
will be opened immediately thereafter by the City
Engineer or designee. Bids submitted by fax
machine shall not be deemed a "sealed bid" for
purposes of this Project. Proposals received after
this deadline will be returned to the bidder
unopened. Proposals will be acted upon by the
City Council at its next regular meeting to be held
in the Emma J. Harvat Hall at 7:00 P.M. on the 3rd
day of June, 2014, or at a special meeting called
for that purpose.
The Project will involve the following:
Removal and replacement of storm sewer
pipe, intake and manholes; removal and
replacement of PCC and HMA paving; site
restoration and traffic control.
All work is to be done in strict compliance with the
plans and specifications prepared by the City of
Iowa City Engineering Division, of Iowa City, Iowa,
which have heretofore been approved by the City
Council, and are on file for public examination in
the Office of the City Clerk.
Each proposal shall be completed on a form
furnished by the City and must be accompanied in
a sealed envelope, separate from the one
containing the proposal, by a bid bond executed
by a corporation authorized to contract as a surety
in the State of Iowa, in the sum of 10% of the bid.
The bid security shall be made payable to the
TREASURER OF THE CITY OF IOWA CITY,
IOWA, and shall be forfeited to the City of Iowa
City in the event the successful bidder fails to
enter into a contract within ten (10) calendar days
and post bond satisfactory to the City ensuring the
faithful performance of the contract and mainte-
nance of said Project, if required, pursuant to the
provisions of this notice and the other contract
documents. Bid bonds of the lowest two or more
bidders may be retained for a period of not to
exceed fifteen (15) calendar days until a contract
is awarded, or until rejection is made. Other bid
bonds will be returned after the canvass and
tabulation of bids is completed and reported to the
City Council.
The successful bidder will be required to furnish a
bond in an amount equal to one hundred percent
(100°/x) of the contract price, said bond to be
issued by a responsible surety approved by the
City Council, and shall guarantee the prompt
payment of all materials and labor, and also
protect and save harmless the City from all claims
and damages of any kind caused directly or
indirectly by the operation of the contract, and
shall also guarantee the maintenance of the
improvement for a period of two (2) years from
and after its completion and formal acceptance by
the City.
The following limitations shall apply to this Project:
Early Start Date: June 16, 2014
Specified Completion Date: September 15, 2014
Liquidated Damages: $500 per day
The plans, specifications and proposed contract
documents may be examined at the office of the
City Clerk. Copies of said plans and specifications
and form of proposal blanks may be secured at
the Office of City Engineer, City Hall, Iowa City,
Iowa, by bona fide bidders.
A $25 refundable fee is required for each set of
plans and specifications provided to bidders or
other interested persons. The fee shall be in the
form of a check, made payable to the City of Iowa
City.
Bidders shall list on the Form of Proposal the
names of persons, firms, companies or other
parties with whom the bidder intends to subcon-
tract. This list shall include the type of work and
approximate subcontract amount(s). The
Contractor awarded the contract shall submit a list
on the Form of Agreement of the proposed
subcontractors, together with quantities, unit
prices and extended dollar amounts. If no minority
business enterprises (MBE) are utilized, the
Contractor shall furnish documentation of all
reasonable, good faith efforts to recruit MBE's.
Prospective bidders are advised that the City of
Iowa City desires to employ minority contractors
and subcontractors on City projects. A listing of
minority contractors can be obtained from the
Iowa Department of Economic Development at
(515) 242 -4721.
By virtue of statutory authority, preference will be
given to products and provisions grown and coal
produced within the State of Iowa, and to Iowa
domestic labor, to the extent lawfully required
under Iowa Statutes. The Iowa Reciprocal
Preference Act applies to the contract with respect
to bidders who are not Iowa residents.
The City reserves the right to reject any or all
proposals, and also reserves the right to waive
technicalities and irregularities.
Published upon order of the City Council of Iowa
City, Iowa.
MARIAN K. KARR, CITY CLERK
MW�
r
CITY OF IOWA CITY 3�
MEMORANDUM
DATE: May 23, 2014
TO: Tom Markus, City Manager
FROM: Ron Knoche, City Engineer �
RE: The North Dubuque Street Pedestrian Bridge Over 1 -80
IDOT Project: IM- NHS - 080 - 6(320)244- -13 -52
Property Acquisition Authorization
Introduction:
This project will construct a new multi -use path along Dubuque Street from Foster Road to the Butler
Bridge, including an approximately 270 -foot long pedestrian bridge over 1 -80. This project is
included in the capital program and a temporary construction easement is required.
History/Background:
The Iowa River Trail is an existing trail that requires connectivity along Dubuque Street from Foster
Road to the new pedestrian bridge over the Iowa River at Butler Bridge. This multi -use path will
provide non - motorized access from the communities north of 1 -80 to downtown Iowa City and the
University of Iowa. The existing trail along Dubuque Street, south of Foster Road is the most heavily
used trail in the metro area, serving over 450 users per day. This missing link in the region's trail
system will provide convenience for the 15% of Johnson County's population that commute to work
on bicycles and for the recreational users throughout the community.
Discussion of Solution:
With the upcoming re- construction of the 1 -80 / Dubuque Street Interchange by the Department of
Transportation and the future Iowa City Gateway Project, it was determined that this project should
be carried forward to appropriately coordinate design with both projects. Design work has begun
and the project is planned for a November letting through the Iowa Department of Transportation.
The new pedestrian bridge shall be similar to the newly constructed pedestrian bridge at Dodge
Street over 1 -80 and will coordinate with the "Detailed Concept Plan for Beautification of the 1 -80
Corridor ", by H.R. Green Company, March 3, 2009. Construction is planned to be complete prior to
the start of construction of the Iowa City Gateway project.
Financial Impact:
The total cost of property acquisition for this project is expected to be under $5000.00.
Recommendation:
Staff requests authorization for property acquisition.
Prepared by: Melissa Clow, Public Works Department, 410 E. Washington St., Iowa City, IA 52240 319 - 356 -5413
RESOLUTION NO. 14 -164
RESOLUTION AUTHORIZING THE ACQUISITION OF PROPERTY INTERESTS NECESSARY
FOR CONSTRUCTION OF THE NORTH DUBUQUE STREET PEDESTRIAN BRIDGE OVER 1 -80
[IM- NHS - 080 - 6(320)244-- 13 -52] PROJECT.
WHEREAS, the City of Iowa City desires to construct the North Dubuque Street Pedestrian Bridge Over
1 -80 [IM- NHS - 080 - 6(320)244-- 13 -52] Project. ( "Project ") which includes construction of a ten -foot wide
multi -use path along Dubuque Street from Foster Road north to the Butler Bridge including an
approximately 270 -foot long pedestrian bridge over 1 -80 ; and
WHEREAS, the City Council has determined that construction of the Project is a valid public purpose under
State and Federal law, and has further determined that acquisition of certain property rights is necessary to
construct, operate and maintain the proposed project; and
WHEREAS, the City staff has determined the location of the proposed Project; and
WHEREAS, City staff should be authorized to acquire necessary property rights at the best overall price to
the City; and
WHEREAS, funds for this project are available in the Dubuque Street / 1 -80 Pedestrian Bridge account #
3930.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA,
THAT:
The City Council finds that it is in the public interest to acquire property rights by warranty deed,
quit -claim deed, and /or easement for the construction of the North Dubuque Street Pedestrian
Bridge Over 1 -80 [IM- NHS - 080 - 6(320)244-- 13 -52] Project. ( "Project ") which Project constitutes a
public improvement under Iowa law. The City Council further finds that acquisition of said property
rights is necessary to carry out the functions of the Project, and that such Project constitutes a valid
public purpose under state and federal law.
The City Manager or designee is hereby authorized and directed to negotiate the purchase of
property rights by warranty deed, quit -claim deed and /or easement for the construction, operation
and maintenance of the Project. The City Manager or designee is authorized to sign purchase
agreements for the purchase of property and /or easements, and offers to purchase property and /or
easements.
3. The City Manager or designee, in consultation with the City Attorney's Office, is authorized and
directed to establish, on behalf of City, an amount the City believes to be just compensation for the
property to be acquired, and to make an offer to purchase the property for the established fair
market value.
4. In the event negotiation is successful, the Mayor and City Clerk are hereby authorized to execute and
attest easement agreements and agreements in lieu of condemnation. The City Attorney is hereby
directed to take all necessary action to complete said transactions, as required by law.
In the event the necessary property rights for the Project cannot be acquired by negotiation, the City
Attorney is hereby authorized and directed to initiate condemnation proceedings for acquisition of any
and all property rights necessary to fulfill the functions of the Project, as provided by law.
Resolution No. 14 -164
Page 2
Passed and approved this 3rd day of June , 20_i_4__
MAYOR
ATTEST:��i�
CITY ERK
It was moved by Payne and seconded by
adopted, and upon roll call there were:
AYES: NAYS:
x
x
x
x
x
x
pweng \masters\acquireprop. doc
A oved by
s`
City Attorney's Office
Mims the Resolution be
ABSENT:
x Botchway
Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
Prepared by: Josh Slattery, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5149
RESOLUTION NO. 14 -165
RESOLUTION ACCEPTING THE WORK FOR THE SANITARY SEWER, WATER
MAIN, AND PAVING PUBLIC IMPROVEMENTS FOR BROOKWOOD POINTE
THIRD ADDITION AND DECLARING PUBLIC IMPROVEMENTS OPEN FOR
PUBLIC ACCESS AND USE.
WHEREAS, the Engineering Division has certified that the following improvements have been
completed in accordance with the plans and specifications of the City of Iowa City:
Sanitary sewer, storm sewer, and water main improvements for Brookwood Pointe Third
Addition, as constructed by Maxwell Construction, Inc. of Iowa City, Iowa.
Paving improvements for Brookwood Pointe Third Addition, as constructed by Metro
Pavers, Inc. of Iowa City, Iowa.
WHEREAS, the maintenance bonds have been filed in the City Clerk's office; and
WHEREAS, the City of Iowa City has notified those contractors listed previously of the date on
which it will consider acceptance of the aforementioned public improvements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa and
that all dedications and public improvements previously set aside as not being open for public
access are hereby formally accepted and declared open for public access and use.
Passed and approved this 3rd day of June , 20 14
ATTEST: 2 � /--1 . 2ranU
CITY LERK
pweng \masters \acpt - improvements. doc
r-4q (,.\
MAYOR
Approved by
City Attorney's Office
06 -03 -14
3d(3)
Resolution No. 14 -165
Page 2
It was moved by Payne and seconded by
Resolution be adopted, and upon roll call there were:
Mims the
AYES: NAYS: ABSENT:
x Botchway
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
A
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240 -1826
(319) 356 -5000
(319) 356 -5009 FAX
www.icgov.org
ENGINEER'S REPORT
May 16, 2014
Honorable Mayor and City Council
Iowa City, Iowa
Re: Brookwood Pointe Third Addition
Dear Honorable Mayor and Councilpersons:
hereby certify that the construction of the sanitary sewer, storm sewer, water main and
paving improvements for Brookwood Pointe Third Addition have been completed in
substantial accordance with the plans and specifications of VJ Engineering of Coralville,
Iowa. The required maintenance bonds are on file in the City Clerk's Office for the
sanitary sewer, storm sewer and water main improvements constructed by Maxwell
Construction, Inc. of Iowa City, Iowa and for the paving improvements constructed by
Metro Pavers, Inc. of Iowa City, Iowa.
I recommend that the above - referenced improvements be accepted by the City of Iowa
City.
Sincerely,
Ronald R. Knoche, P.E.
City Engineer
1 CITY 3d(4)
OF IOWA CITY
MEMORANDUM
DATE: May 27, 2014
TO: Tom Markus, City Manager
FROM: Rick Fosse, Public Works Director -?kF
Re: Iowa City Landfill Consultant Contract Amendment
June 3
Introduction:
The resolution proposes to amend an existing contract with Barker Lemar
Engineering Consultants for services at our landfill.
History /Background:
The Iowa City Landfill incorporates a variety of environmental safeguards
including groundwater monitoring wells and a gas collection system. Each year
both systems are monitored and analyzed and the results are submitted to the
Iowa Department of Natural Resources (IDNR) for review. Professional
engineering services are required to analyze the data and prepare the necessary
regulatory reports.
In October of 2013, a Request for Proposal (RFP) was issued to area
engineering firms. Barker Lemar Engineering Consultants was determined to be
the best choice based on price and qualifications. An agreement with Barker
Lemar to provide these services for 2014, 2015 and 2016 for $117,486 was
approved by City Council resolution #13 -321.
At this time additional engineering services are needed at the landfill that include
calculation of the annual financial assurance obligation, greenhouse gas
reporting, and the gas system flare replacement design (capital project #L3324).
Also we have been advised of additional requirements in the air, gas collection
and groundwater regulations that need to be addressed. Finally, this
amendment will include an evaluation of the site assessment requirements
related to all of the above that may lead to lower operating costs.
Discussion of Solution:
Based on the hourly rate price comparisons in last year's RFP process and the
quality of work completed to date, we believe our best course of action for these
services is to amend the existing contract with Barker Lemar. Completing all this
work by a single consultant will also offer the most integrated, cost effective and
technically accurate approach to this work.
Financial Impact:
The cost of additional engineering services will be billed on an hourly basis, not
to exceed $252,205. Funding will be provided by landfill revenues.
Recommendation:
Staff recommends approval of the engineering services contract with Barker
Lemar Engineering Consultants at the June 3rd City Council Meeting.
cc: Ron Knoche, City Engineer
Daniel Scott, Project Engineer
Prepared by: Daniel Scott, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240; (319) 356 -5144
RESOLUTION NO
14 -166
RESOLUTION APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO
EXECUTE AND THE CITY CLERK TO ATTEST AN AMENDMENT TO THE NOVEMBER
12, 2013 AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND BARKER
LEMAR ENGINEERING CONSULTANTS TO PROVIDE ENGINEERING CONSULTANT
SERVICES FOR THE IOWA CITY LANDFILL AND RECYCLING CENTER.
WHEREAS, the City of Iowa City and Barker Lemar Engineering Consultants entered into a
CONSULTANT AGREEMENT (AGREEMENT) on November 12, 2013, whereby the CITY secured the
services of the CONSULTANT to perform (a) Annual Landfill Volumetrics, (b) Annual Landfill Site
Topographic Survey with Site Map Datum Conversion, (c) Annual Water Quality Report (AWQR), (d)
Leachate Control System Performance Evaluation Report (LCSPER), (e) Methane Monitoring Report
(MMR), (f) Title V Air Emissions Report and Permitting, (g) Hourly General Engineering Consulting, (h)
Greenhouse Gas Reporting, and (i) Semi - Annual Water Quality Notification for the subject facility, and;
WHEREAS, the AGREEMENT was intended to cover CONSULTANT'S services as generally defined
above for a defined period of three (3) calendar years, to include 2014, 2015, and 2016, and;
WHEREAS, the CITY had previously engaged with a different consultant to address these and other
matters, but those matters remain unresolved. Therefore, the CITY entered into the AGREEMENT with
the CONSULTANT and desires to amend the scope of services in said AGREEMENT to add additional
services required under the Iowa Administrative Code Section 567 Chapter 113 including submittal of
plume maps with the AWQR, Closure /Post Closure Cost Calculations, Assessment of Corrective
Measures (ACM) Report which includes analyzing background data, plume bracketing well installation,
reporting, public meeting, selection of remedy, and Corrective Action Monitoring Plan (CAMP), and;
WHEREAS, the City desires to amend the scope of services in said AGREEMENT to add additional
services required under Title V of the 1990 Federal Clean Air Act Amendments and verification of
compliance with certain laws and regulations including Greenhouse Gas Mandatory Reporting Rule
Compliance and Resubmittal, Title V Compliance Audit and Air Construction Permit Review and
Modifications, Landfill Gas Wellfield Balance and Evaluation and Flare Replacement, and Title V Permit
Renewal, and;
WHEREAS, the City desires to amend the scope of services in said AGREEMENT to address additional
compliance items that arise requiring consulting and engineering services, including review and
recommendations for dual leachate and gas extraction system and other environmental controls that are
unknown at this time, and;
WHEREAS, an Amendment to the November 12, 2013 Agreement for professional engineering services
has been negotiated with and executed by Barker Lemar Engineering Consultants of West Des Moines,
Iowa, and;
WHEREAS, funds for this project are available in the Landfill Operating account #7500, and
WHEREAS, this City Council has been advised and does believe that it would be in the best interest of the
City of Iowa City to enter into said Amendment to the November 12, 2013 Agreement with Barker Lemar
Engineering Consultants.
Resolution No. 14 -166
Page 2
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA,
THAT:
The Amendment No. 1 to the November 12, 2013 Consultant Agreement attached hereto is in the
public interest, and is approved as to form and content.
The Mayor and City Clerk are hereby authorized and directed to execute the attached Amendment
No. 1 to the Consultant Agreement.
Passed and approved this 3rd day of June , 20 14 .
ATTEST:
CITY-CLERK
Pweng /masters/designagt. doc
L_ - n
MAYOR
Appr ved by
Z
City Attorneys Office (�_ I2c ;7 �`
Resolution Igo. 14 -166
Page 3
It was moved by Payne and seconded by Mims the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Botchway
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
AMENDMENT NO. 1 TO
CONSULTANT AGREEMENT
THIS AGREEMENT, as entered on this the 3rd day of June , 2014, is an
AMENDMENT to the CONSULTANT AGREEMENT dated November 12, 2013 between the City
of Iowa City, a municipal corporation, hereinafter referred to as the CITY, and Barker Lemar
Engineering Consultants of West Des Moines, Iowa, hereinafter referred to as the
CONSULTANT.
WHEREAS, the City of Iowa City and Barker Lemar Engineering Consultants entered into a
CONSULTANT AGREEMENT (AGREEMENT) on November 12, 2013, whereby the CITY
secured the services of the CONSULTANT to perform (a) Annual Landfill Voiumetrics, (b)
Annual Landfill Site Topographic Survey with Site Map Datum Conversion, (c) Annual Water
Quality Report (AWQR), (d) Leachate Control System Performance Evaluation Report
(LCSPER), (e) Methane Monitoring Report (MMR), (f) Title V Air Emissions Report and
Permitting, (g) Hourly General Engineering Consulting, (h) Greenhouse Gas Reporting, and (i)
Semi - Annual Water Quality Notification for the subject facility, and;
WHEREAS, the AGREEMENT was intended to cover CONSULTANT'S services as generally
defined above for a defined period of three (3) calendar years, to include 2014, 2015, and 2016,
and;
WHEREAS, the CITY had previously engaged with a different consultant to address these and
other matters, but those matters remain unresolved. Therefore, the CITY entered into the
AGREEMENT with the CONSULTANT and desires to amend the scope of services in said
AGREEMENT to add additional services required under the Iowa Administrative Code Section
567 Chapter 113 including submittal of plume maps with the AWQR, Closure /Post Closure Cost
Calculations, Assessment of Corrective Measures (ACM) Report which includes analyzing
background data, plume bracketing well installation, reporting, public meeting, selection of
remedy, and Corrective Action Monitoring Plan (CAMP), and
WHEREAS, the City desires to amend the scope of services in said AGREEMENT to add
additional services required under Title V of the 1990 Federal Clean Air Act Amendments and
verification of compliance with certain laws and regulations including Greenhouse Gas
Mandatory Reporting Rule Compliance and Resubmittal, Title V Compliance Audit and Air
Construction Permit Review and Modifications, Landfill Gas Wellfield Balance and Evaluation
and Flare Replacement, and Title V Permit Renewal, and;
WHEREAS, the City desires to amend the scope of services in said AGREEMENT to address
additional compliance items that arise requiring consulting and engineering services, including
review and recommendations for dual leachate and gas extraction system and other
environmental controls that are unknown at this time.
NOW THEREFORE, it is agreed by and between the parties hereto that the AGREEMENT is
hereby amended as follows:
I. SCOPE OF SERVICES
The CONSULTANT agrees to perform the following additional services for the CITY, and
to do so in a timely and satisfactory manner.
Page 1 of 5
A. 2014 -2016 Financial Assurance
Consultant will complete a detailed closure /post - closure cost estimate for the City
Landfill. As part of the Financial Assurance requirements for closure and post closure
of municipal solid waste landfills, the owner or operator is required to submit to the
Department a detailed written estimate of closure and post closure care costs. in
current dollars that is certified by an. Iowa - licensed professional engineer. Consultant
will review the previously submitted cost estimates and perform the detailed written
estimate in 2014. Updates will be performed in 2015 and 2016 to line items.that
have changed since the previous calculation.
B. Plume Map Delineation
Consultant will develop contaminant plume maps to be included with the 2015 and
2016 AWQR. These maps shall include data from the laboratory analysis:of.sarnples
taken from the groundwater wells installed under Item E.
C. ACM Background Data
Consultant will evaluate the geochemical. sampling data that City staff will collect
during semi - annual sampling events. Evaluation will take place to determine if the
potential impact in the groundwater is from leachate, landfill gas, or another non- .
landfill related cause. Comparisons will also be made to background wells to
determine the best method of handling the potential impact. Natural attenuation will
also be monitored to determine whether it is suitable as a component of a remedy.
Natural attenuation parameters sampled by City staff will be evaluateflo. determine .
both the occurrence and rate of natural. attenuation.
D. Groundwater (GW) Monitoring Well Network Evaluation
Consultant will review geochemical evaluation results, historical groundwater
sampling results, and hydrogeology to determine if the monitoring well network can
be reduced, thereby lowering annual sampling fees and reducing post closure.. care..
costs.
E. Plume Bracketing Well Installation
Consultant will propose additional groundwater wells needed to define the horizontal
and vertical extent of the groundwater impact. Groundwater wells will be installed to.
allow City staff to collect necessary.groundwater samples for analysis.
F. ACM Report
Consultant will prepare a report summarizing the plume delineation, source
determination, natural attenuation, and remedy evaluation developed from items B.,
C., and E. above.
G. Public MeetinglSelection of Remedy CAMP
Consultant in conjunction with City staff will hold a public meeting to discuss the
results of the ACM report. A copy of the minutes from the meeting and a list of
community concerns will be placed in the operating record and submitted to the
Department. Within 60 days of the public meeting, a remedy must be selected.
Within 14 days of selection, a report must be submitted describing the selected
remedy, stating the report has been placed in the operating records, and explaining
how the remedy meets the requirements of IAC 567 - 113.10(8) "b ". A corrective action
monitoring plan will then be established for the City to implement.
Page 2 of 5
H. GHG MRR Compliance and Resubmittal _._
Consultant will develop a written GHG MRR Monitoring Plan and perform a
compliance review specific to 40 CFR Part 98. In addition, a site visit will be conducted
to determine data collection device requirements. Upon completion of the above, the
2010 through 2013 Annual GHG MRR Reports will be revised and resubmitted.
L Title V Compliance Audit and Air Construction Permit Review and
Modifications
Consultant will review the Title V and the air construction permits issued by the Iowa
Department of Natural Resources' Air Quality Bureau for compliance with applicable
regulations. In addition, a request will be made to update or modify the permits to
address the findings of the above review. The modifications will include the proposed
flare repair /replacement. This item does not include revising/correcting , p.reviously
submitted reports associated with either of the permits.
J. LFG Wellfield Balance, Phase 1 Evaluation, Flare Replacement
Consultant will conduct field work to balance the landfill gas (LFG) wellfield in the
Phase 1 area prior to replacement/repair of the flare and associated blower. Consultant
will prepare design and specifications for the repair /replacement of the flare and
associated blower. This : item does not ` include letting, construction
observationladministration, or other consultant services related to the flare and
associated blower replacement/repair.:
K. Dual Extraction System Review and Recommendations
Consultant will evaluate the leachate and gas extraction systems and make
recommendations for improving these environmental controls to decrease leachate
levels and/or improve landfill gas extraction. The evaluation will include an on -site
review of the systems. Following completion of the evaluation, plans and specifications
will be prepared based on the recommendations noted above. A permit amendment
..will also be prepared and submitted to the Department based on the plans and
specifications. The Client will be provided the plans and specifications to obtain bids
and to administer and observe construction. This item does not include letting,
construction observation /administration, or other consultant services related to the
construction of the proposed system improvements.
L. Title V Permit Renewal
Consultant will prepare Title V permit renewal documents for submittal to the Iowa
Department of Natural Resources' Air Quality Bureau. The Title V Permit expires on
August 8, 2017, and the permit application deadline is February 28, 2017.
M. Additional Hourly General Engineering Consulting
Consultant will be available to address general engineering questions and discussion
or possible Department permit amendments or correspondences related to the
landfill operations. These subtasks will be formed as directed by :the City at the
standard fee schedule rates provided.
II. ADDITIONAL_ UNDEFINED SERVICES
The following services are not included in this Amendment, but may be provided by
Consultant upon written agreement with City:
Page 3 of 5
Upon review of the reported results of the AWQR and ACM report by the Iowa
Department of Natural Resources (Department) staff; subject to the Department's review
of the results of the quarterly subsurface methane gas monitoring, for any individual
event report where the results exceed the specified limits, or review of the annual
summary report by the Department; subject to clarification or interpretation or additional
revisions to the Administrative Rules by the Environmental Protection Commission; or
subject to possible amendments to the Sanitary Disposal Permit by the Department; and
subject to the findings, conclusions, and recommendations of the Groundwater
Monitoring Well Network Evaluation and ACM; and subject to review of the Title V and
GHG monitoring reports; additional engineering services may be required to achieve and
maintain compliance with the Administrative Rules and the Sanitary Disposal Permit. As
an example, and in accordance with [5671 Iowa Administrative Code (IAC) Chapter
113.10(6), the results of the detection monitoring required by 113.10(5) may illustrate a
Statistically Significant Increase (SSI) over background Appendix I parameters. In this
case, an Assessment Monitoring Program must be developed and implemented, to
include an initial (within 90 days) sampling event, and subsequent annual sampling
events for all Appendix 11 parameters, and possible semi - annual re- sampling for
Appendix I and selected Appendix lI parameters. The results may trigger additional
engineering services effort, or related effort by the CITY, including but not limited to
additional or supplemental Appendix 1/11 sampling and analysis; revisions to the HMSP;
the development of a plan for the assessment of corrective measures and remedy and
implementation of a corrective action plan; and the design and installation of additional
groundwater or subsurface methane gas monitoring wells, etc.; as well as record
keeping.
Additional engineering services and costs required for the reasons described above,
including those that are triggered by previous results, are considered at this time as
being undefined, and thus outside the defined Scope of Services as described in Section
I of the original Consultant Agreement as executed on November 12, 2013, and the
Scope of Services as defined in Section I of this Amendment To Consultant Agreement.
If such related engineering services become necessary at some future date, additional
amendment(s) will be executed to define the scope and related. cost of the additional
services.
Ill. TIME OF COMPLETION
The estimated time of completion for the additional services.described.herein is as
follows.
r r.. •, vet^,K.F ,�] vYfEr."d i .r .P r aaa..
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i.,__�.�. �a .�•..r�'t�!,'= '�_..,�Y-:S�.`� _: _ �'ts.i;.;.;.`.'2.. - x S
2014 -2016 Financial Assurance
Ettrated Tarrie of
5Y 9 4Y'h '' _'"�'- .�'y -5, •` $
.�
F� _,�......:..Com letionu� �. �._�.'
1/1/2014 — 4/1/2016
Plume Map Delineation
:1/1/2015 — 5/31/2016
ACM Background Data
6/1/2014 — .12/31/2014
GW Monitoring Well Network Evaluation
7/1/2014 — 12/31/2014
Plume Bracketing Well Installation
8/1/2014- 8/31/2014
ACM Report
9/1/2015 — 12/31/2015
Public Meeting /Selection of Remedy /CAMP
7/1/2016 — 12/31/2016
GHG MRR Compliance and Resubmittaf
5/1/2014 —7/3112014
Title V Compliance Audit, Air Construction Permit Review /Modifications
6/4/2014 — 12/3112014
LFG Welifield Balance, Phase 1 Evaluation, Flare Replacement
6/4/2014 — 5/31/2015
Page 4 of 5
Dual Extraction System Review and Recommendations
4/1/2015 — 10/30/2015
Title V Permit Renewal
7/1/2016 —2/28/2017
Additional Hourly General Engineering Consulting
7/1/2014 — 12/31/2016
IV. COMPENSATION FOR SERVICES
The compensation for the additional services described herein is as follows.
Protect Descrtptton r L
Not to Exceed Amoynt
2014 -2016 Financial Assurance
$7,650
Plume Map Delineation
$2,950
ACM Background Data
$10,000
GW Monitoring Well Network Evaluation
$7,000
Plume Bracketing Well installation
$40,000
ACM Report
$20,000
Public Meeting/Selection of Remedy /CAMP
$20,000
GHG MRR Compliance and Resubmittal
$12,605
Title V Compliance Audit, Air Construction Permit Review /Modifications
$14,000
LFG Wellfield Balance, Phase I Evaluation, Flare Replacement
$28,000
Dual Extraction System Review and Recommendations
$40,000
Title V Permit Renewal
$20,000
Additional Hourly General Engineering Consulting
$30,000
Totals
R 252,205c
V. MISCELLANEOUS
A. All other terms and conditions of the AGREEMENT not amended herein shall
remain in full force and effect.
B. It is further agreed that there are no other considerations or monies contingent
upon or resulting from the execution of this AGREEMENT, that this is the entire
AMENDMENT to the original AGREEMENT, and that no other monies or
considerations have been solicited.
FOR THE CITY
Title: Mayor
Date: June 3, 2014
ATTEST: kzv
FOR THE CONSULTANT
By: Jtb Av -t VU- A- ---- --
Title: '-'
Date: 5 Z2--!
City AttornWe +< co
r
Page 5 of 5
CITY OF IOWA CITY 3d(5)
MEMORANDUM -
DATE: May 28, 2014
TO: Tom Markus, City Manager
FROM: Ron Knoche, City Engineer r
RE: Agreement with Snyder and Associates, Inc. to provide Engineering
Consultant Services for the First Avenue Grade Separation Project —
June 3, 2014
Introduction:
The First Avenue Grade Separation Project involves lowering First Avenue, raising the Iowa
Interstate Railroad tracks, and constructing a railroad bridge over First Avenue. Over the years,
railroad traffic on the Iowa Interstate Railroad and vehicular and pedestrian traffic on First
Avenue have increased significantly. The growing railroad traffic volumes have resulted in
additional conflicts and traffic delays for vehicles and pedestrians, increasing the need for grade
separation. Drainage improvements at the bridge site and on First Avenue south of the bridge
are also included in the project.
History /Background:
In early 2014, the City terminated the contract with the previous design consultant involved with
the project. Following the termination, a selection process was conducted to choose a
consultant to complete the project design and construction documents. Snyder and Associates,
Inc. was hired to complete a review of the previous consultant's incomplete project plans. As
part of the review process, Snyder and Associates submitted a report summarizing their
findings, including an anticipated scope and fee for completion of the project design and
construction documents.
Discussion of Solutions:
An agreement has been negotiated with Snyder and Associates, Inc. to provide engineering
services for completion of the project design and construction documents related to the First
Avenue Grade Separation Project.
Financial Impact:
The not -to- exceed fee for these engineering services is $463,500, and funding will be via
general obligation bonds.
Recommendation:
Staff recommends approval of the engineering services consultant agreement with Snyder and
Associates, Inc. at the June 3rd City Council Meeting.
Prepared by: Jason Havel, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240; (319) 356 -5410
RESOLUTION NO. 14 -167
RESOLUTION APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO
EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND BETWEEN
THE CITY OF IOWA CITY AND SNYDER & ASSOCIATES, INC. TO PROVIDE
ENGINEERING CONSULTANT SERVICES FOR THE FIRST AVENUE GRADE
SEPARATION PROJECT.
WHEREAS, the City of Iowa City desires to separate First Avenue from the Iowa Interstate Railroad by
raising the railroad and lowering First Avenue; and
WHEREAS, this project will include new roadway, sidewalk, railroad, railroad bridge, retaining walls, water
main, storm sewer, storm sewer pump station, detention basin, traffic signalization and other related work;
and
WHEREAS, the City desires the services of a consulting firm to prepare preliminary and final design for
construction of the First Avenue Grade Separation Project; and
WHEREAS, the City of Iowa City has negotiated an Agreement for said consulting services with Snyder &
Associates, Inc., to provide said services; and
WHEREAS, it is in the public interest to enter into said Consultant Agreement with Snyder & Associates, Inc.
WHEREAS, funds for this project are available in the 16t Ave /IAIS RR Crossing Improvements account
#S3871; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA,
THAT:
The Consultant's Agreement attached hereto is in the public interest, and is approved as to form and
content.
2. The Mayor and City Clerk are hereby authorized and directed to execute the attached Consultant's
Agreement.
3. The City Manager is authorized to execute amendments to the Consultant Agreement as they may
become necessary.
Passed and approved this 3rd day of June —,20 14
MAYOR
ATTEST:
CITY 'L
Pwenymasters/desigm qt doc
Ap oved by
City Attorney's Office
Resolution loo.
(Page 2
14 -167
It was moved by Payne and seconded by
Resolution be adopted, and upon roll call there were:
AYES:
x
x
x
x
x
x
1vT14YS:
ABSENT:
x
the
Botchway
Dickens
Dobyns
Hayek
Mims
Payne
Tlnogmorton
CONSULTANT AGREEMENT
THIS AGREEMENT, made and entered into this 3rd day of June
2014 , by and between the City of Iowa City, a municipal corporation, hereinafter
referred to as the City and Snyder & Associates, Inc., of 2727 SW Snyder Boulevard, Ankeny,
Iowa 50021, hereinafter referred to as the Consultant.
WHEREAS, the City desires to separate First Avenue from the Iowa Interstate Railroad (IAIS) by
raising the railroad and lowering First Avenue; and
WHEREAS, previous work has been done by another consultant, resulting in incomplete
construction documents; and
WHEREAS, the Consultant has completed a study of the incomplete plans, and determined the
scope of services necessary to provide complete construction documents, including plans,
specifications and other related documents necessary for an Iowa Department of Transportation
bid letting; and
WHEREAS, the City desires for the Consultant to provide construction documents for this project;
and
NOW THEREFORE, it is agreed by and between the parties hereto that the City does now
contract with the Consultant to provide services as set forth herein.
I. SCOPE OF SERVICES
The City of Iowa City requests design and preparation and completion of plans and specifications
for the First Avenue grade separation from IAIS.
Consultant agrees to perform the following services for the City, and to do so in a timely and
satisfactory manner.
The Consultant understands that the Project design and plan preparation is intended for one set
of construction plans for one bid letting through the Iowa DOT.
A. Project Administration
1. The Consultant shall set up and conduct an initial kickoff meeting with the
Project Management Team (PMT) and conduct monthly PMT meetings
throughout the design process. These monthly PMT meetings shall be
held via conference call or other forms of remote communication. The
Consultant shall attend design review meetings in Iowa City following the
major plan submittal milestones; pre -check plan submittal, check plan
submittal, and final plan submittal. The Consultant shall prepare and send
out meeting minutes to all attendees. PMT includes representatives from
the City, HBK Engineering, Iowa DOT, IAIS, NNW Inc., Snyder and
Associates, Inc., and other key design stakeholders.
2. Progress reports shall be prepared and submitted monthly for this work.
Noted in the progress reports shall be special considerations where work
performed has extended past this scope of services. Also included in the
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monthly progress reports shall be updates on project schedule and
submittal of a revised schedule, if needed, with reasoning on why the
schedule has been revised.
3. Consultant shall coordinate with other professionals working on the Project
including, NNW Inc., HBK Engineering, and Design Engineers.
4. The Consultant has subcontracted with NNW, Inc. to perform the railroad
bridge design and plan preparation. It is understood that the City will be
contracting directly with another consultant (HBK Engineering) for the
remainder of the project.
5. The Consultant shall prepare for and attend one (1) public information
meeting to be held in the City of Iowa City. Consultant will prepare exhibits
as needed for this meeting.
6. Consultant shall coordinate with utility companies within the affected project
area to locate potential conflicts with the proposed design. The Consultant
will coordinate a meeting with impacted utility companies to become
familiar with the existing utility locations, future utility needs, existing utility
easements, and potential impacts to said utilities. It is understood that the
Consultant will not perform subsurface utility engineering unless specifically
requested by the City as an Additional Service.
7. The Consultant shall revise and resubmit the Concept Statement to the
Iowa DOT.
8. The Consultant shall coordinate with the Iowa DOT regarding 4(9 impacts
to Mercer Park.
9. It is understood that HBK Engineering shall prepare and submit
applications and public notices for a NPDES Permit. The City shall pay all
required permit fees.
B. Data Collection
1. The Consultant shall utilize the established topographic survey as provided
by the City.
2. The Consultant shall provide quality control checks of the existing survey to
determine the accuracy of the existing surface and existing features.
3. The Consultant shall perform additional topographic survey of areas within
the project limits where existing survey shots and an existing surface does
not exist in digital files provided by the City. Refer to the attached
Attachment "A" that shows the general limits of the additional survey.
4. The Consultant shall use the coordinate system as previously established
for the project.
5. Topographic surveys will be performed in the field for pertinent features.
The Iowa One Call's Design Information Request System will be utilized to
locate known utilities that subscribe to Iowa One Call. Field survey of the
utilities as depicted as a result of the Iowa One Call locates will constitute a
Quality Level "C" as defined by the American Society of Civil Engineers'
Utility Data. All above ground visible features will be located, such as;
buildings, concrete slabs, signs, retaining walls, structures, sidewalks, right -
of -way rails, among others.
6. The Consultant will contact and coordinate with IAIS for access to railroad
right of way to perform survey tasks.
7. The City and HBK Engineering shall assist the Consultant in gaining
access to private property to perform survey tasks.
-3-
C. Preliminary Design
The Consultant understands that the City will prepare and agree on a pre- design
memorandum with the IRIS on critical project elements such as bridge type, design
speed, maximum grades, horizontal and vertical design criteria, and other
important elements prior to the Consultant beginning design.
1. The Consultant shall utilize the roadway alignment, roadway profile, and
roadway typical sections as previously provided by the City. Slight
modifications to the alignment, profile, or typical sections may be needed to
accommodate other project aspects or to assist in reducing overall project
costs. These modifications will be reviewed and approved by the City. The
proposed profile of the roadway shall provide a minimum 16' -6" of vertical
clearance from the roadway surface to the bottom of the railroad bridge.
2. The Consultant shall perform roadway designs based on the Concept
Statement and design exceptions as approved by the Iowa DOT and HBK
Engineering.
3. The Consultant shall develop preliminary cross sections and calculate
preliminary earthwork. Cross sections are anticipated to be displayed 25'
apart.
4. The Consultant shall develop preliminary traffic control, staging, and detour
route plans. Staging plans are anticipated to include construction of
temporary traffic lanes and sidewalk on a separate alignment to provide the
contractor will the maximum amount of working space to complete as much
of the project as possible. Coordination and mutual agreement will be
needed with Iowa City Community School District for impacts to Southeast
Junior High School (SEJH) and other adjacent properties. Coordination
and mutual agreement will be needed by the City and IRIS for temporary
closures of the roadway and railroad that are anticipated with this staging
plan. Timing regarding the closure of the IRIS or industrial spurs shall be
coordinated with IRIS, Proctor & Gamble, International Automotive
Components, and others. A detour route shall be prepared by the
Consultant and approved by the City.
5. The Consultant shall prepare a general dewatering plan to handle the
storm water drainage during the construction of the project. The
Consultant is not responsible for designing and providing a soils dewatering
plan related to deep excavations or handling of ground water. Furthermore
the Consultant is not responsible for obtaining required permits for
dewatering for this Project.
6. The Consultant shall coordinate with the Geotechnical Engineer for
inclusion of soil information related to project design elements and plans.
7. The Consultant shall complete traffic signalization design and plan
preparation in general conformance with the existing signal design.
8. The Consultant shall prepare a SWPPP and erosion control plan for the
project.
9. Railroad Design:
i. The Consultant shall revise the railroad alignment to coincide with
other project elements. It is understood that the profile of the
railroad has been established and agreed to by the City and IRIS,
therefore no changes to the railroad profile are anticipated.
ii. The Consultant shall design the temporary (shoofly) railroad
alignment including plan and profile preparation for use during
construction of the new mainline tracks.
10.
11
M
iii. The Consultant shall design the permanent mainline railroad
alignment including plan and profile preparation.
iv. The Consultant shall provide railroad typical sections that are
compliant with IAIS standards.
v. The Consultant shall design and provide railroad geometry, service
connections, cross sections, and preliminary earthwork. Cross
sections are anticipated to be displayed 100' apart and other critical
locations.
vi. The Consultant shall design ditch grades and final grading
surfaces. Temporary construction easements may be required to
provide finish grading outside of IAIS right -of -way. Platting for
these easements is not included in this scope but may be added as
Additional Services if needed.
vii. The Consultant shall develop a construction staging plan to
maintain mainline and industrial spur service to the greatest extent
possible. It is anticipated that short term closures of mainline and
industrial spurs will be required to complete connections. The City
and HBK Engineering shall assist the Consultant in coordination
with IAIS and other industrial services for timing of these closures.
viii. It is the Consultant's understanding that IAIS will design, install,
maintain, and remove temporary crossing signals across their
tracks.
Bridge and Retaining Wall Design:
i. The Consultant, through Subconsultant NNW Inc., will complete the
railroad bridge design, plan preparation, quantities, cost estimate,
estimate reference information, and specifications. The Consultant
shall review railroad bridge design and plans prepared by NNW,
Inc. for general conformance with all current Iowa DOT design
requirements.
ii. The Consultant shall design and provide plan details for all
permanent retaining walls. Consultant will review alternate design
layouts and material products to provide an efficient retaining wall
system in attempt to lower overall project costs and reduce
construction time. It is anticipated that the Consultant will review
cast -in -place and segmental wet cast wall systems.
iii. The Consultant shall design and provide plan details of temporary
shoring walls.
Pump Station Design:
i. A preliminary design of the pump station, based upon the results of
the hydraulic modeling, will be prepared for the consideration of the
City prior to initiation of final design. Key issues that should be
addressed through the concept design include trash collection and
removal, power sources, utility impacts, pump sizing, dewatering
pump needs, construction staging, and location constraints. This
conceptual design shall include a preliminary cost estimate.
ii. Consultant shall attend two (2) meetings with City staff to review
and clarify the design preferences of the pump station and to review
the design as it applies to the staff tasked with maintenance and
management.
iii. The Consultant shall provide structural design and provide plan
details for the stormwater pump station.
iv. The final design of the pump station will take into consideration the
recommendations and the City preferences as determined through
the conceptual design phase. This includes the needs of
-6-
permanent and stand -by power sources, pump and conveyance
sizing, trash screening, level controls and pump sequencing,
ventilation, valving, wet well access needs, and the wet well sizing
and the structural needs based upon the hydraulic modeling of the
storm water collection and pumping rates. The Consultant will work
with the City's preferred pump manufacturers to determine the most
appropriate equipment to achieve the desired results.
v. The pump station design will include electrical design to provide for
pump station electrical service, permanent diesel stand -by
generator, automatic transfer switching, site lighting, and associated
control panel and electrical needs. The control system equipment
and requirements are to be provided by the City for integration into
the construction documents. It is understood that there are no
intentions for any building to house the generator or power
distribution equipment such that would require further mechanical
and electrical design needs.
vi. The final design would include the preparation of plans and
specifications as needed and the engineer's opinion of probable
costs for the lift station.
Permitting: Upon completion of the final plans, the necessary forms
will be completed for submittal to the Iowa Department of Natural
Resources (IDNR) Air Quality Bureau Air Construction Permit
Application. The Consultant will work with the City to answer and
resolve any questions arising from the IDNR during the course of
their review.
12. Water Main Design
L Conceptual Design
Prior to proceeding with the preliminary design of the proposed
improvement the Consultant shall provide to the City alternate
alignment options, including a recommendation of the preferred
alignment in accordance with the following:
a. Conduct an initial walk- through of the project site to gather
general information regarding significant physical obstacles
to the proposed improvement to begin to formulate an initial
assessment of the preferred alignment.
b. Prepare exhibits illustrating the general alignment
alternatives, including pertinent features such as trees,
driveways, retaining walls, and other items of interest.
G. Prepare a technical memorandum identifying the pros and
cons of each alternative alignment. The technical
memorandum will include discussion of impacts to existing
utilities, existing trees, traffic control /staging, and water
service disruptions.
d. Prepare opinions of probable costs for each alternative.
e. The concept design will be based on the assumption that all
new water mains on this project shall be 16" diameter and
no modeling or evaluation for water main sizing is included
in this scope of services.
f. Review existing hydrant locations and determine the need
for placement of additional hydrants to improve hydrant
coverage.
M
Attend one meeting with IRIS Railroad to finalize the general
alignment plan.
Attend one meeting with the City to finalize the general
alignment plan. The Consultant will not proceed with
preliminary design until a final alignment has been
determined by the City.
Coordinate preferred alignment with impacted utility
providers.
ii. Preliminary Design
The Consultant shall provide the City with the following preliminary
design for the improvements:
a. Refine the general layout and configuration of the alignment
for the proposed water main.
b. Begin review of the water service locations for the individual
lots to collect any available information.
C. Attend one Joint Utility Coordination Meeting to present the
project to utility companies and identify anticipated conflicts.
d. Geotechnical Services - The Consultant understands that
geotechnical services have been previously completed by
Terracon Consultants and that the geotechnical report and
soil boring locations show enough soils information to
design the project. If additional geotechnical engineering is
needed to complete the design the Consultant shall contact
the City and request this work as an Additional Service.
e. Order of Magnitude Construction Cost - The Consultant
shall prepare a statement of the order of magnitude
construction cost for the project based upon the preliminary
design. Statements of order of magnitude construction
costs prepared by the Consultant represent the best
judgment as a design professional familiar with the
construction industry. However, the Consultant has no
control over the cost of labor, materials or equipment, over
the Contractor's methods of determining bid prices, or over
competitive bidding or market conditions. Accordingly, the
Consultant does not guarantee that any actual cost will not
vary from any cost estimate prepared by the Consultant.
f. The Consultant will coordinate the intended Preliminary
Design with IRIS Railroad.
g. The Consultant will attend a meeting with the City to discuss
comments on the preliminary design.
iii. Final Design
The Consultant shall complete final design and construction
documents sufficient for a public letting, which shall include the
following:
a. Incorporate preliminary plan review comments received
from the City.
b. Prepare any special details required for construction and
general notes.
-7-
C. Prepare detailed staging and traffic control plans.
d. Prepare all necessary water construction permits.
e. Opinion of Probable Construction Costs - The Consultant
shall revise the total opinion of probable construction cost
based on final plan revisions.
f. Attend a Joint Utility Meeting to present final plans and
anticipated utility conflicts to utility owners.
13. Aesthetic Concepting and Design
i. Attendance to three (3) meetings with City staff during aesthetic
design development and plan preparation.
ii. Submittal of sketches and renderings to the City for review and
comment that show sufficient detail of the corridor vision for the City
to make informed decisions. Three (3) separate options are
anticipated,
iii. Design elements shall be incorporated in the roadway plans for
Check Plan submittal to the Iowa DOT.
iv. Preparation of detailed plans for retaining wall railings and retaining
wall aesthetic elements.
14. The Consultant shall perform a quality review which includes a site walk
through and a thorough plan and specification review. This quality review
of the plans and specifications will be performed a minimum of two (2)
times during the project development process.
15. The Consultant shall establish estimated quantities and provide an opinion
of probable construction costs based on preliminary design plans.
Statements of probable construction costs established by the Consultant
represent the best judgment as a design professional and the City
understands that the Consultant has no control over cost of labor,
materials, equipment, bidding environment, or the Contractor's method for
determining bid prices.
16. The Consultant understands that the City shall provide all ROW and
easement plats, negotiations, property owner meetings, acquisitions,
appraisals, etc. If the City desires the Consultant to assist in property
acquisition process, it may be added as an Additional Service.
17. The Consultant shall provide a Pre -Check Plan submittal for review by the
City, HBK Engineering, and IRIS to mutually agree on the final design prior
to the formal Check Plan submittal to the Iowa DOT.
18. The Consultant shall incorporate all comments from the Check Plans and
submit the Final Plans and Contract Turn -Ins to the Iowa DOT per the
schedule outlined in I.M. 3.005.
D. Hydraulic Modeling and Design
The Consultant will prepare an XPSWMM hydrologic and hydraulic model
of the contributing watershed. The model will incorporate the following
elements:
i. proposed gravity storm sewers,
ii. potential offsite overland flow bypass,
iii. proposed gravity storm sewers that bypass the pump station,
iv. proposed stormwater pump station pumps depicted by preliminary
head curves,
v. proposed detention basin storage,
vi. proposed detention basin gravity outlet
The XPSWMM model will analyze the 1 -, 2 -, 5 -, 10 -, 50 -, 100 -, and 500 -
year storm events based on SCS methods assuming a Type 11 distribution.
M
The stormwater pump station and contributing gravity sewers will be
designed to handle the 100 -year storm. The design capacity will be based
on ponding within the street. Acceptable ponding limits will be determined
from current City design standards. The Consultant will compare the
design limits with 2014 Statewide Urban Design and Specifications
(SUDAS) design standards. The model will account for stormwater storage
within the proposed pipe network, street, and pump station structure.
Potential gravity sewer outlet and overflow alternates will be assessed and
incorporated in the hydraulic model to evaluate performance.
3. Street intake capacities will be included in the model and assume typical
design clogging factors. Alternate intake types will be evaluated to
maximize capture efficiency and to ensure adequate pump feed capacity.
4. The detention basin will be included in the XPSWMM model to analyze
stormwater quantity management. The detention basin outlet structure will
be sized to maximize the design storm within the basin. The detention
basin outlet structure assumes a single stage culvert with a cast -in -place
headwall that will support a trash screen. Mechanical or automatic racking
will not be incorporated into the design.
5. Water quality improvements that could be incorporated into the detention
basin will be evaluated. Water quality improvements will be consistent with
the Iowa Stormwater Management Manual v.3, 2009. Pollutant removal
efficiencies will be based on nationwide statistics. Numerical water quality
modeling is not included with this scope and would be considered
Additional Services. Proposed water quality improvements will be
presented to the Iowa City Community School District for comment. Color
renderings of the proposed water quality improvements are not included
with this scope and would be considered Additional Services.
6. To facilitate the design and construction of the pump station, the Consultant
will prepare a pre- design memorandum that will include pump capacity and
configuration, operation points, total dynamic head, type- size - location of
the proposed pump station, conceptual layout of the stormwater delivery
system, and opinion of probable construction costs. Intake capacity
evaluation, detention basin water quality improvements, and stormwater
management strategies during construction will also be incorporated into
the pre- design memorandum. Design of the pump station and stormwater
conveyance system will commence upon approval of the pre- design
memorandum by the City.
Final Design
Upon receiving approval from the City on the Preliminary Design, the Consultant
shall prepare the final design and construction documents. The following items
shall be prepared in substantial conformance with the approved preliminary design
and shall address the comments of the City and Iowa DOT.
1. The Consultant shall prepare final roadway and railroad plans and details.
2. The Consultant shall prepare special provisions or design specifications
required that shall be included with the Iowa DOT submittals.
3. The Consultant shall finalize traffic signalization layout, signal phasing,
intersection lighting, hand hole locations, conduit runs, and estimate
quantities.
4. Completion of a construction phasing /staging plan will be developed as
necessary to allow construction activities to be completed in a manner to
reduce or eliminate conflicts with other activities, to maintain access to
F
G.
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properties adjacent to the project site in a reasonable manner, and to
maintain through traffic in both directions during construction, as much as
practical.
5. The Consultant shall provide a traffic control plan and detour plan for all
stages of this work and shall be approved by the City.
6. Consultant shall prepare detailed quantity take -offs.
7. Consultant shall prepare C Sheet tabulations to include in the plans.
8. Consultant shall prepare estimate reference information as required for
construction bid items.
9. The Consultant shall coordinate with the City and Iowa DOT regarding
incentive payments /disincentive assessments to include in the project.
10. Consultant shall design roadway jointing, intersection geometry, and
staking sheets.
11. The Consultant shall provide pedestrian ramp design and develop S Sheet
drawings and tabulations that conform to Iowa DOT design standards.
12. The Consultant shall establish estimated quantities and provide an opinion
of probable construction costs based on preliminary design plans.
Statements of probable construction costs established by the Consultant
represent the best judgment as a design professional and the City
understands that the Consultant has no control over cost of labor,
materials, equipment, bidding environment, or the Contractor's method for
determining bid prices.
Bid Period Assistance
1. Bid letting shall be administered by and through the Iowa DOT. The
Consultant shall assist the Iowa DOT as required.
2. The Consultant shall assist the Iowa DOT for plan clarification and issue
addenda as required.
3. The Consultant shall attend the preconstruction meeting to collect and field
questions from the contractor regarding the contract documents.
Deliverables
The Scope of Services shall be considered to be complete upon completion and
delivery of the following items to the satisfaction of the City:
1. Submittal of pre -check plans to City, electronic submittal to the
Transportation Program Management System (TPMS) for the Check Plans,
revised concept statement, Final Plans, Project Development Certificate,
Special Provisions, Engineers Estimate of Probable Construction Costs,
Contract Turn -Ins, and submittal of a recommendation to award letter.
2. Five (5) hardcopy sets of each submittal can be sent to the City, if
requested.
3. All plan sets shall be half size (11 "x17 ").
H. Changes in Scope of Services
These changes may include, but are not limited to; expanding the scope or limits of
the project and work to be completed, requesting the development of various
documents not included in the scope of services, or requesting additional work
items that increases the Engineering Services and corresponding costs. Upon
initiation of Additional Services, the Consultant will submit the estimated cost.
Such costs will be based on the current hourly rates and fixed expenses as
-10-
outlined in the Engineer's Standard Fee Schedule (as shown in Attachment "Cl.
For the Consultant to receive approval to use Additional Services, the Consultant
will prepare a change order for City approval in the amount agreed upon for the
work. The change order will describe the work and the amount of time needed to
complete this work.
Such services that shall constitute an Additional Service include; subsurface utility
engineering, easement and acquisition platting and negotiations, numerical water
quality modeling, color or 3 -d renderings for purposes other than what is noted in
this scope of services, street lighting design, 404 permit coordination, attendance
to City council meetings, meetings with affected property owners, wetland
delineation, mitigation planning, permitting, construction, or monitoring, and
construction observation and administration.
The City has requested that Additional Service Scope be included in this
agreement. The following Additional Services may be added at the request of the
City. Compensation estimates for these Additional Services can be found in
Section IV.
Existing Right -of -Way Establishment
i. Consultant shall field verify the existing right -of -way line(s) to
facilitate design or concept needs and enable creation of said
construction documents. This service includes, research the
public records in the county courthouse to acquire the current
recorded deed(s), subdivision plat(s), recorded survey(s), county
engineer information, DOT information and section corner
certificate(s); perform a field survey locating existing monuments
and the best available evidence needed to re- establish the record
right -of -way lines; Graphically show the right -of -way line on the
construction documents for design purpose only.
ii. This work does not constitute a certified survey and missing
monuments will not be set.
iii. Potential ambiguities in existing deed(s), ambiguities in right -of-
way information, disputed boundaries /corners, revisions,
modifications and changes of scope may require a Change
Order to be prepared and sent to the City by the Consultant.
This Change Order shall be executed by both parties which
defines the scope of additional work and the corresponding fees
for said services.
2. Acquisition and Easement Plats
L Consultant shall provide Acquisition and Easement Plats as
required by the project in accordance with the Iowa Code. This
service includes a certified drawing at a suitable scale depicting
the needs for the project along with legal descriptions in word
format. Three original signed Acquisition Plats will be provided to
Client for the recording of the Acquisition /Easement drawing at
County Recorder's Office. Monuments will be set at locations
shown on the Acquisition Plats as required by Iowa Code.
Street Lighting
i. The Consultant shall prepare street lighting conceptual design in
the vicinity of the low point along First Avenue. Included with this
conceptual design is a design memo providing recommendations
- 11 -
for final design. Final design coordination, plan and specification
preparation shall be included as an Additional Service.
4. Wetland Delineation
i. The Consultant shall perform wetland delineation within the
project limits.
ii. The Consultant shall coordinate and apply for Section 404 Permit
with the US Army Corps of Engineers if required.
It. TIME OF COMPLETION
The Consultant shall complete the following phases of the Project in accordance with the general
schedule shown below. A more detailed schedule can be found in Attachment "B ".
Major Project Development Item
Anticipated Begin - End Date
Notice to proceed
6/4/2014
Data Collection
06/04/14 - 06/18/14
Design and Plan Preparation
06/04/14- 12/02/14
Pre -Check Plan Submittal Review
9/19/2014
Check Plan Submittal to Iowa DOT
10/21/2014
Final Plan and PD C Submittal to Iowa DOT
11/18/2014
Contract Turn -Ins to Iowa DOT
12/2/2014
Bid Letting
2/17/2015
III. GENERAL TERMS
A. The Consultant shall not commit any of the following employment practices and
agrees to prohibit the following practices in any subcontracts.
To discharge or refuse to hire any individual because of their race, color,
religion, sex, national origin, disability, age, marital status, gender identity,
or sexual orientation.
2. To discriminate against any individual in terms, conditions, or privileges of
employment because of their race, color, religion, sex, national origin,
disability, age, marital status, gender identity, or sexual orientation.
B. Should the City terminate this Agreement, the Consultant shall be paid for all work
and services performed up to the time of termination. However, such sums shall
not be greater than the "lump sum" amount listed in Section IV. The City may
terminate this Agreement upon seven (7) calendar days' written notice to the
Consultant.
C. This Agreement shall be binding upon the successors and assigns of the parties
hereto, provided that no assignment shall be without the written consent of all
Parties to said Agreement.
D. It is understood and agreed that the retention of the Consultant by the City for the
purpose of the Project shall be as an independent contractor and shall be
exclusive, but the Consultant shall have the right to employ such assistance as
may be required for the performance of the Project.
-12-
It is agreed by the City that all records and files pertaining to information needed by
the Consultant for the project shall be available by said City upon reasonable
request to the Consultant. The City agrees to furnish all reasonable assistance in
the use of these records and files.
F. It is further agreed that no Party to this Agreement shall perform contrary to any
state, federal, or local law or any of the ordinances of the City of Iowa City, Iowa.
G. At the request of the City, the Consultant shall attend meetings of the City Council
relative to the work set forth in this Agreement. Any requests made by the City
shall be given with reasonable notice to the Consultant to assure attendance.
H. The Consultant agrees to furnish, upon termination of this Agreement and upon
demand by the City, copies of all basic notes and sketches, charts, computations,
and any other data prepared or obtained by the Consultant pursuant to this
Agreement without cost, and without restrictions or limitation as to the use relative
to specific projects covered under this Agreement. In such event, the Consultant
shall not be liable for the City's use of such documents on other projects.
The Consultant agrees to furnish all reports, specifications, and drawings, with the
seal of a professional engineer affixed thereto or such seal as required by Iowa
law.
J. The City agrees to tender the Consultant all fees in a timely manner, excepting,
however, that failure of the Consultant to satisfactorily perform in accordance with
this Agreement shall constitute grounds for the City to withhold payment of the
amount sufficient to properly complete the Project in accordance with this
Agreement.
K. Should any section of this Agreement be found invalid, it is agreed that the
remaining portion shall be deemed severable from the invalid portion and continue
in full force and effect.
L. Original contract drawings shall become the, property of the City. The Consultant
shall be allowed to keep mylar reproducible copies for the Consultant's own filing
use.
M. Fees paid for securing approval of authorities having jurisdiction over the Project
will be paid by the City.
N. Upon signing this agreement, Consultant acknowledged that Section 362.5 of the
Iowa Code prohibits a City officer or employee from having an interest in a contract
with the City, and certifies that no employee or officer of the City, which includes
members of the City Council and City boards and commissions, has an interest,
either direct or indirect, in this agreement, that does not fall within the exceptions to
said statutory provision enumerated in Section 362.5.
O. The Consultant agrees at all times material to this Agreement to have and maintain
professional liability insurance covering the Consultant's liability for the
Consultant's negligent acts, errors and omissions to the City in the sum of
$1,000,000.
-13-
IV. COMPENSATION FOR SERVICES
In consideration of the services, work, equipment, supplies, or materials provided herein, the City
agrees to pay the Consultant the following HOURLY NOT -TO- EXCEED FEE of $463,500.00,
including any authorized reimbursable expenses, pursuant to the Standard Fee Schedule set forth
in Attachment "C, attached and incorporated herein. Further breakdown of the fees are shown
below.
Project Task
Estimated Fee
Project Administration
$49,800.00
Data Collection
$7,000.00
Design and Plan Preparation (Check)
$296,700.00
Design and Plan Preparation (Final)
$64,900.00
Bidding Assistance
$4,400.00
Construction Administration & Observation
Additional Service
Subtotal (Snyder & Associates, Inc.)
$422,800.00
Direct Expenses (Snyder & Associates, Inc.)
$3,800.00
Total (Snyder& Associates, Inc.)
$426,600.00
Subconsultant NNW, Inc. (Bridge Design)
$21,900.00
Subconsultant Design Engineers (Pump Station Elec)
$15,000.00
Total (All)
$463,500.00
At the request of the City, fees shown below are for Additional Services related to boundary
survey, easement platting, acquisition platting, preliminary lighting design, and wetland delineation
with Section 404 permit coordination.
Additional Service
Estimated Fee
Boundary Establishment
$8,500.00
Temporary Construction Easement Plat (per plat)
$450.00
Permanent Easement Plat (per plat)
$550.00
Acquisition Plat (per plat)
$700.00
Preliminary Lighting Design
$3,200.00
Wetland Delineation and Section 404 Coordination
$5,300.00
V. MISCELLANEOUS
A. All provisions of the Agreement shall be reconciled in accordance with the generally
accepted standards of the Engineering Profession.
B. It is further agreed that there are no other considerations or monies contingent upon or
resulting from the execution of this Agreement, that it is the entire Agreement, and that
no other monies or considerations have been solicited.
14-
FOR THE CITY
By:
Date: June 3, 2014
ATTEST: 74 �d�,�,� �.
Approved by:
City Attorney's Office
Date
-15-
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Attachment "C"
SNYDER & ASSOCIATES
2013 -14
STANDARD FEE SCHEDULE
3d(6)
Prepared by: Kumi Morris, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5044
RESOLUTION NO. 14 -168
RESOLUTION CORRECTING THE FINAL CONTRACT PRICE IN THE RESOLUTION
ACCEPTING THE WORK FOR THE FAIRMEADOWS PARK SPLASH PAD PROJECT
WHEREAS, the Engineering Division has recommended that the work for construction of the
Fairmeadows Park Splash Pad Project, as included in a contract between the City of Iowa City
and Bockenstedt Excavating of Iowa City, Iowa, dated January 22, 2013, be accepted; and
WHEREAS, the Engineer's Report and the performance and payment bond have been filed in the
City Clerk's office; and
WHEREAS, funds for this project are available in the Fairmeadows Park Splash Pad and Park
Amenities Project account # 4180; and
WHEREAS, the work was accepted by Resolution No. 14 -42 but the final contract price was
inaccurately stated therein; and
WHEREAS, the final contract price is $361,555.56; and
WHEREAS, this resolution is to correct the final contract amount; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The final contract price of $361,555.56 is approved.
2. The retainage held per Iowa Code Chapter 573 shall be released 30 (thirty) days after the
acceptance date of April 1, 2014.
Passed and approved this 3rd day of June -120 14
?�( A
MAYOR
A roved
ATTEST: ,u��, �.� � e— z S ?-,v -1 y
CITY CLERK City Attorney's Office
It was moved by Payne and seconded by
adopted, and upon roll call there were:
AYES:
x
x
x
x
x
x
Pweng /masters /acptwork.doc
5/14
NAYS:
Mims the Resolution be
ABSENT:
x Botchway
Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
_;r_4
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240 -1826
ENGINEER'S REPORT (319) 356 -5000
(319) 356 -5009 FAX
www.icgov.org
May 28, 2014
City Clerk
Iowa City, Iowa
Re: Fairmeadows Park Splash Pad Project
Dear City Clerk:
I hereby certify that the construction of the Fairmeadows Park Splash Pad Project has been
completed by Bockenstedt Excavating, Inc. of Iowa City, Iowa in substantial accordance with the
plans and specifications prepared by the MMS Consultants, Inc. of Iowa City.
The original Engineer's estimate for the project was $297,117.41. The Engineer's estimate
including two alternates was $389,985.65. The awarded contract amount including two
alternates was $354,437.91.
The project was bid as a unit price contract and the final construction contract price is
$361,556.56.
There were seven change or extra work orders for the project as described below:
1.
Sanitary Sewer Service Modifications at Lakeside
$1,535.00
2.
Site Electrical Service Modifications
$4,925.00
3.
New Building Foundation
$11,050.00
4.
Sanitary Sewer Structure Modification
$1,000.00
5.
Water Service Modifications
($1,090.50) Credit
6.
Revise location of Splash Pad Mechanical Equipment
$ 950.00
7.
Mechanical Building Chemical Room Modifications
$900.00
TOTAL Additional Costs to Original Contract
$19,269.50
I recommend that the above - referenced improvements be accepted by the City of Iowa City.
Sincerely,
-;a-rlz 6
Ronald R. Knoche, P.E.
City Engineer
pweng /masters /engrpt. doc
3d(7)
INWAMN
Prepared by: Daniel Scott, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5144
RESOLUTION NO. 14 -169
RESOLUTION CORRECTING THE FINAL CONTRACT PRICE IN THE RESOLUTION
ACCEPTING THE WORK FOR THE 2013 SEWER REPAIR PROJECT
WHEREAS, the Engineering Division has recommended that the work for construction of the
2013 Sewer Repair Project, as included in a contract between the City of Iowa City and Lynch's
Excavating, Inc. of West Branch, Iowa, dated July 15, 2013, be accepted; and
WHEREAS, seven additional sites were identified after the contract was signed; and
WHEREAS, Staff negotiated change orders to the original contract for the amount of $68,042.05;
and
WHEREAS, the Engineer's Report and the performance and payment bond have been filed in the
City Engineer's office; and
WHEREAS, funds for this project are available in the Annual Sewer Repair account # V3101; and
WHEREAS, the work was accepted by Resolution No. 14 -144 but the final contract price was
inaccurately stated therein; and
WHEREAS, the final contract price is $157,944.55; and
WHEREAS, this resolution is to correct the final contract amount; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The final contract price of $157,944.55 is approved.
2. The retainage held per Iowa Code Chapter 573 shall be released 30 (thirty) days after the
acceptance date of May 20, 2014.
Passed and approved this 3rd day of June 20 l .
MAYOR
A oved b
ATTEST:
CITY CLERK City Attorney's Office
It was moved by Payne and seconded by
adopted, and upon roll call there were:
AYES:
NAYS:
Mims the Resolution be
ABSENT:
x Botchway
x Dickens
x Dobyns
x Hayek
x Mims
x
x
Pweng /masters /acptwork.doc
5/14
Payne
Throgmorton
ENGINEER'S REPORT
May 27, 2014
I r
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240 -1826
(319) 356 -5000
(319) 356 -5009 FAX
www.icgov.org
City Clerk
Iowa City, Iowa
Re: 2013 Sewer Repair Project
Dear City Clerk:
I hereby certify that the construction of the 2013 Sewer Repair Project has been completed by
Lynch's Excavating, Inc. of West Branch, Iowa in substantial accordance with the plans and
specifications prepared by the Iowa City Engineering Division.
This project was bid as a unit price contract and the final contract price is $157,944.55.
There were seven change orders totaling $68,042.05 for the project as shown below:
1. CO #1
Montrose Ave Service Repair
$ 9,543.00
2. CO #2
Franklin Street Repair
$13,070.45
3. CO #3
North Lucas Street Repair
$11,334.00
4. CO #4
Linn Street Repair
$12,358.00
5. CO #5
Johnson Street Repair
$ 4,458.00
6. CO #6
Prairie du Chien Road Repair
$ 4,911.00
7. CO #7
Beldon Ave Repair
$12,367.60
Total $68,042.05
I recommend that the above - referenced improvements be accepted by the City of Iowa City.
Sincerely,
Ronald R. Knoche, P.E.
City Engineer
3d(8)
Prepared by: Susan Dulek, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5030
RESOLUTION NO. 14 -170
RESOLUTION ESTABLISHING A FOOD TRUCK / FOOD CART PILOT
PROGRAM FOR 2014.
WHEREAS, mobile food vending operations have become increasingly popular throughout the
country;
WHEREAS, the City presently limits the operation of mobile venders on City property and right
of way to the Farmers' Market and to six venders in City Plaza and on Iowa Avenue;
WHEREAS, some view mobile vending operations as injecting more street life into commercial
districts and others view them as a threat to brick and mortar businesses that pay property
taxes; and
WHEREAS, in light of those competing interests, it is in the City's best interest to explore a pilot
project to allow additional vendors to sell their products on City property in order to provide
insight that will better inform long -term policy decisions.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The City Manager, or designee, is authorized to conduct a "Food Truck/Food Cart Pilot
Program" in 2014 at Chauncey Swan Park, City Park, and East Side Recycle Center in
substantial conformance with the Memorandum from Geoff Fruin to Tom Markus dated May 12,
2014, which is attached to this resolution.
2. The City may terminate the pilot program at any time for any reason, and the City
Manager, or designee, is authorized to terminate the operation of a particular vender for cause.
3. Staff shall report back to City Council in the winter of 2014 -2015 on the results of the
program.
Passed and approved this 3rd day of June , 2014.
MAYOR
Approved by
ATTEST:_ T ^ d _ P
CITY CLERK City Attorney's Office
Resolution No. 14 -170
Page 2
It was moved by Payne and seconded by Mims the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Botchway
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
it CITY OF IOWA CITY 1P3
M -..: MEMORANDUM
Date: May 12, 2014
To: Tom Markus, City Manager
From: Geoff Fruin, Assistant City Manager
Re: Proposal for Food Truck / Cart Pilot Program
Over the last several years, mobile food vending operations have become increasingly popular throughout the
country. As this growth has taken place, cities across the country have debated changes to local regulations that
govern the time, place and manner in which such mobile food businesses can operate. The range of actions
taken by cities has varied considerably. • Some cities have aggressively adopted mobile vending friendly
ordinances that permit such operations in public parking spaces, surface parking lots, vacant property, parks or
other public spaces. Other cities have taken steps to restrict such operations based on concerns from existing
brick and mortar restaurants. Numerous other cities have attempted to find a middle ground that balances
concerns with the desire to accommodate a growing entrepreneurial trend in the food service industry.
Iowa City currently has three -year agreements with six mobile vendors that are permitted to sell food in the
Pedestrian Mall. Over the last decade, there have been several changes to the regulations governing mobile
vendors, and there remains considerable debate among some in the community on whether the current process
serves the downtown community well. Outside of the Pedestrian Mall, mobile vending opportunities in Iowa
City are very limited. Generally, speaking mobile vending in public streets or other public property is not
permitted. Exceptions do exist for special events and for certain circumstances in public parks. Mobile vending
can be permitted on private property through a temporary use permit. Historically there have been numerous
mobile food vendors that have used a temporary use permit to legally vend from private property.
The City Council recently expressed an interest to examine changes to current regulations that would promote
greater opportunities for mobile food vendors. In preparing for this discussion, I read numerous ordinances and
attempted to learn from the debates surrounding this issue in various communities. I have quickly realized that
this issue tends to generate very localized debates. For example, in some cases mobile vending is seen as a way
bolster economic development efforts and inject more street life into commercial districts. Contrarily, other
communities have seen such operations as a threat to the brick and mortar restaurants that invest substantial
resources into the community through property taxes. In other words, while there may be some commonalties
1
r CITY OF IOWA CITY
-�•� MEMORANDUM
in approaches, there is no one solution that can be viewed as an ideal fit for Iowa City. With this in mind, I am
hesitant to open a discussion on long -term policy changes without a greater understanding of how the
community values such opportunities in a variety of different contexts.
I am recommending that the City initiate a mobile vending / food truck pilot in 2014. 1 believe a pilot program
can provide valuable insight that will ultimately better inform long -term policy decisions. In cooperation with the
newly formed Mobile Vending Association of Iowa City, staff has prepared a rough outline for a pilot project. To
be fair, it is my understanding that the Mobile Vending Association of Iowa City is new organization that only has
a handful of members. Other input on this pilot project has not been sought from other vendors, including those
that have agreements with the City. Similarly, staff has not actively sought input from other community
stakeholders, such as existing restaurateurs. However, given the limited duration of the pilot, the open nature of
vendor application process, and the fact the primary purpose is to gather information, I am comfortable
proceeding in a fairly quick manner in order to take advantage of the warmer months in 2014 and leave open
the possibility for policy solutions to be considered in advance of the spring of 2015.
The proposed pilot project consists of the following elements. Staff requests that we still maintain flexibility with
these provisions as certain aspects may need to change as we proceed with planning and implementation.
1. Chauncey Swan Park
• Goal: Testa location inclose proximity to the downtown where multiple vendors may coexist.
• Operations: Thursdays 11 -4, Fridays 11 -7 from July 10 through the end of October.
Maximum of three food trucks and two mobile vendors to be selected by a lottery. Eligible
operators must meet minimum requirements (existing operator, insurance, health department
permit, etc,). Existing brick and mortar businesses located within Iowa City will receive a preference
during the selection process.
• Permit cost is $15 /day, paid upfront in total by the selected vendors. The proposed fee is
comparable to the daily rate at the Farmer's Market. Revenue from the program will go toward a
beautification effort downtown.
• Vendors must be self - contained (no public electricity provided) and will be responsible for removal
of all trash from the site.
FN
�•.' CITY OF IOWA CITY
AL
�nlMEMORANDUM
• City can revoke individual permits or cancel the program at any time for any reason and will pro -rate
permit fees back to the vendor(s)
2. City Park (near children's rides)
• Goal: Test mobile vending as an added amenity to City operations
• Operations: Saturday and Sundays 11 -8 while rides are being operated
• Maximum of two mobile vendors with selection made by the Parks and Recreation Department.
Operators must meet minimum requirements (existing operator, insurance, health department
permit, etc,). Consideration of menu offerings may play a role in selection. For example, vendors
with healthy food operation may be given preference.
• Permit cost is $15 /day, paid upfront by the selected vendors. Reimbursements will be offered for
days the rides are not open more than three hours. Revenue from the program will support park
operations.
• Vendors must be self- contained (no public electricity provided) and will be responsible for removal
of all trash from the site.
• City can revoke individual permits or cancel the program at any time for any reason and will pro -rate
permit fees back to the vendor(s)
3. East Side Recycle Center
• Goal: Test a 'destination location' that may help raise awareness and increase business to the City's
recycling center and partner non - profit agencies.
• Operations: To be determined but anticipated to be approximately four days throughout the pilot
period
• Maximum number of permits is to be determined, but it is anticipated to be a larger gathering of
vendors. Operators must meet minimum requirements (Existing operator, insurance, health
department permit, etc,).
• Permit is $15 /day, paid upfront by the selected vendors. No reimbursements offered unless event is
cancelled by the City. Revenue from the program will support East Side Recycle Center operations.
• Vendors must be self- contained (no public electricity provided) and will be responsible for removal
of all trash from the site.
• City can revoke individual permits or cancel the program at any time for any reason.
3
�4"- CITY OF IOWA CITY
L a10 MEMORANDUM
I believe that these three different operating environments will each provide valuable insight that will help
inform future policy discussions. If the City Council concurs, staff will begin to develop a more detailed
framework and launch the selection process in June. A City Council resolution will be required in order to permit
the staff to carry out the pilot project. That resolution will be ready for the June 3`d meeting if the City Council
chooses to proceed.
4
123 S. Linn St. • Iowa City, IA 52240
DmEcroa Susan Craig • vwoHE 339 - 356-5200 • FAx 319- 356-5494 • www.icpl.org
DATE: May 21, 2014
TO: Tom Markus, City Manager
FROM: Susan Craig, Library Director
RE: Library basement space lease extension
�06TTTT�
3d(9)
The University of Iowa has leased 7,995 square feet of office space in the lower level of the
Iowa City Public Library since 2007 for use by the University of Iowa Hospitals and Clinics as a
training lab for their employees. There have been two lease extensions under similar terms as
the original lease, with CPI cost increases. The tenant has paid pro -rated utilities and taxes as
well as rent.
The most recent proposed lease extension will end in December, 2015. A two percent (2 %)
cost increase will be applied to the lease extension period. At that time the tenant has told us
it is their intent to vacate the space. The University has been an excellent tenant and has given
us a lengthy lead time to locate another renter for the space. I look forward to working with
the City to identify a qualified tenant.
Prepared by Susan Craig, ICPL, 410 E Washington St., Iowa City, IA, 52240 (319) 356 -5200
RESOLUTION NO. 14 -171
RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO
ATTEST AN AMENDMENT TO THE LEASE AGREEMENT WITH THE STATE
BOARD OF REGENTS FOR THE UNIVERSITY OF IOWA FOR THE LEASE OF
COMMERCIAL SPACE IN THE IOWA CITY PUBLIC LIBRARY BUILDING
WHEREAS, the Iowa City Public Library Building at 130 South Dubuque Street contains 7,995
square feet of basement commercial space currently leased by the State Board of Regents for the
Use and Benefit of the University of Iowa (hereinafter "University "); and
WHEREAS the University wishes to amend the lease to provide for an option to extend the terms of
the lease in the attached Lease Amendment No. 2; and
WHEREAS the extension is for an additional period of eighteen months from July 1, 2014 through
December 31, 2015; and
WHEREAS it is in the public interest to approve the lease amendment as provided therein.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
THAT:
The Lease Amendment No. 2, attached hereto, is hereby approved.
2. The Mayor and City Clerk are authorized and directed to respectively execute and
attest the Lease Amendment No. 2.
Passed and approved this
3rd
day of June , 2014.
MAYOR
Approved by:
ATTEST:
CITY CLERK City Attorney's Office
Resolution Igo. 14 -171
Page 2
It was moved by Payne and seconded by Mims the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Botchway
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
LEASE — AMENDMENT NO.2
THIS LEASE AMENDMENT, MADE AND ENTERED INTO THIS 3 day of June
2014, by and between the City of Iowa City (hereinafter, "LANDLORD ") whose address for the
purpose of this lease is 123 South Linn Street, Iowa City, IA 52240, and the Board of Regents,
State of Iowa for the Use and Benefit of the University of Iowa (hereinafter, "TENANT "), whose
address for the purpose of this lease is 2660 UCC, University of Iowa, Iowa City, IA 52242.
RECITALS:
That the LANDLORD and TENANT entered a lease dated the 1St day of August, 2007,
which was extended to terminate on June 30, 2012;
That the LANDLORD and TENANT entered into Lease Amendment No. 1 on or about
April 28, 2011, which amended the renewal option to extend the lease through June 30, 2014
under the same terms and conditions;
That the LANDLORD and TENANT wish to further extend the lease term until
December 31, 2015, under the same terms and conditions.
WITNESSETH:
Paragraph No. 25, as previously amended, is hereby further amended to read as follows:
25. RENEWAL OPTIONS(S). Tenant shall have the option to extend the term of the
lease for five 5) additional periods: July 1 2010 through June 30 2011, July 1, 2011 through
June 30 2012 July 1 2012 through June 310 2013 July 1, 2013 through June 30, 2014, and
July 1 2014 through December 31, 2015, under the same terms and conditions except for
reasonable rental increases, upon written mutual agreement of the parties, such increase not to
exceed the annual Consumer Price Index (CPI). The CPI factor to be used in computing
reasonable rental increases pursuant to this paragraph will be based on the most recent calendar
year Consumer Price Index for urban wage earners and clerical workers (U.S. city averages).
Tenant shall notify Landlord at least 30 days prior to renewal date of intention to renew.
All other terms and conditions of the lease remain unchanged.
IN WITNESS THEREOF, the parties hereto have duly executed this Lease Amendment
the day and year listed in the first line of this Amendment.
TENANT
B RD OF REGENTS, STATE OF IOWA
\-4j
l
David Kieft, Universit siness Manager & Director of Real Estate
LANDLORD
CITY OF IOWA CITY
Mayor Matthew J. Hayek
Attest:
STATE OF IOWA )
) ss:
JOHNSON COUNTY )
Approved:
City Attorney
On this day of '� u , 20014, before me, the undersigned, a
notary public in and for the State of Iowa, personally appeared Matthew J. Hayek and Marian K.
Karr, to me personally known, who being by me duly sworn, did say that they are the Mayor and
City Clerk, respectively, of said municipal corporation executing the within and foregoing
instrument; that the seal affixed thereto is the seal of said municipal corporation; that said
instrument was signed and sealed on behalf of said municipal corporation by authority of its City
Council; and that the said Mayor and City Clerk as such officers acknowledged that the execution
of said instrument to be the voluntary act and deed of said corporation, by it and by them
voluntarily executed.
��L'"< KELLIE K. TUTTLE Notary Public in and for the State of Iowa
Commission Number 221819
My C m issio Expires
owA
""'--
STATE OF IOWA ) 1;111:MLISAANNSORANA
ss: canmrssb„
JOHNSON COUNTY
On this t ?) day of M- alk, , 2014, before me, the undersigned, a
Notary Public in and for the State & Iowa, personally appeared David Kieft, to me personally
known, who being by me duly sworn, did identify himself as the Business Manager & Director of
Real Estate of the University of Iowa, empowered to bind the University of Iowa, and
acknowledges the execution of the instrument to be his own voluntary act and deed.
c
Notary Public in and for the State of Iowa
3d(10)
Prepared by: Susan Dulek, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5030
RESOLUTION NO. 14 -172
RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY AND
SUMMER OF THE ARTS, INC. TO ALLOW THE TEMPORARY AND LIMITED
SALE, CONSUMPTION, AND POSSESSION OF BEER AND NATIVE WINES
DURING ARTS FEST, JAZZ FEST, AND IOWA SOUL FESTIVAL WITHIN A
SPECIFIED AREA ON A CITY STREET.
WHEREAS, section 4 -5 -3D of the City Code allows private entities to sell beer and wine and
persons to consume beer and wine in a city park, on public right -of -way or on a city ground
excluding public buildings under limited circumstances;
WHEREAS, Summer of the Arts, Inc. would like to be able to sell beer and native wines in a
demarcated area on a City street during Arts Fest, Jazz Fest, and Iowa Soul Festival; and
WHEREAS, it is in the City of Iowa City's interest to execute the attached agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
The Mayor is authorized to sign and the City Clerk to attest to the attached agreement.
Passed and approved this 3rd day of June , 2014.
ATTEST:_ A--'.
CITY`etERK
A
MAYOR
Approved by
City Attorney's Office
S- -a S--,, ?,
)Resolution loo. 14 -172
Page 2
It was moved by Payne and seconded by Mims the
Resolution be adopted, and upon roll call there were:
AYES: DAYS: ABSENT:
x Botchway
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
2014 AGREEMENT
BETWEEN THE CITY OF IOWA CITY AND SUMMER OF THE ARTS, INC.
TO ALLOW THE TEMPORARY AND LIMITED SALE, CONSUMPTION, AND
POSSESSION OF BEER AND NATIVE WINES DURING IOWA ARTS FESTIVAL, IOWA
CITY JAZZ FESTIVAL AND IOWA SOUL FESTIVAL
This Agreement is made between Summer of the Arts, Inc. ( "SOTA ") and the City of
Iowa City, a municipal corporation ( "City "), in Iowa City, Iowa.
WHEREAS, SOTA is an "authorized entity" as that term is defined in section 4 -5 -3D
of the City Code;
WHEREAS, SOTA has applied for a license to sell beer (with the privileges to sell
native wine) during the Iowa Arts Festival ( "Arts Fest "), and the Iowa City Jazz Festival
( "Jazz Fest ") and Iowa Soul Festival ( "ISF ") in downtown Iowa City; and
WHEREAS, the parties wish to enter into an agreement to allow SOTA to sell beer
and native wine and to allow persons to possess and consume beer and native wines
under limited circumstances on downtown City streets.
THE PARTIES THEREFORE AGREE AS FOLLOWS:
1. Authorized Site.
a) Arts Fest. In consideration for SOTA's promises herein, the City agrees to
allow SOTA control over the area in the 200 -block of Iowa Avenue from June 6,
2014 through June 8, 2014 as shown on the diagram which is attached, marked
Exhibit A, and incorporated herein ( "Arts Fest authorized site ").
b) Jazz Fest. In consideration for SOTA's promises herein, the City agrees to
allow SOTA control over the area east of MacBride Hall on N. Clinton Street
from July 3, 2014 through July 5, 2014 as shown on the diagram which is
attached, marked Exhibit B, and incorporated herein ( "Jazz Fest authorized
site ").
c) ISF. In consideration for SOTA's promises herein, the City agrees to allow
SOTA control over the area in the east of MacBride Hall on N. Clinton Street
from September 19, 2014 through September 20, 2014 as shown on the
diagram which is attached, marked Exhibit C, and incorporated herein ( "ISF
authorized site ").
2. Term. This agreement shall commence on June 6, 2014 and shall expire on
June 8, 2014 for Arts Fest, shall commence again on July 3, 2014 and shall
expire again on July 5, 2014 for Jazz Fest, and shall commence again on
September 19, 2014 and shall expire on September 20, 2014 for ISF.
3. Access. SOTA shall take all reasonable steps to ensure that every person on
the authorized site has a stamp or wrist band for entry or is an employee of, an
independent contractor of, or volunteer for SOTA and shall exclude any person
who is not.
4. License. This agreement is void if SOTA does not have a license to sell beer
and native wines on the Arts Fest authorized site at any time during the period of
June 6, 2014 through June 8, 2014, on the Jazz Fest authorized site at any time
during the period of July 3, 2014 through July 5, 2014, and on the ISF authorized
site at any time during the period of September 19, 2014 through September 20,
2014.
5. Sale of Beer /Native Wines and Alcohol Restrictions. SOTA shall only sell beer
to a person who is over twenty -one (21) years of age. SOTA acknowledges that
the authorized sites are subject to all applicable alcohol restrictions in the City
Code including Ordinance No. 10 -4388 that restricts entry to those over twenty -
one (21) years of age after 10:00 p.m. with limited exception.
6. Advertisement. SOTA shall not, nor shall it allow anyone to, erect or place any
sign or other matter advertising any brand of alcoholic liquor, beer, or wine upon
the authorized site with the exception that signage may be placed on the interior
tent wall. Sponsorship signage unrelated to businesses selling alcohol, beer,
wine, or tobacco will be allowed.
7. Inspection. City staff, including the Iowa City Police Department, may
periodically inspect the authorized sites without any prior notice to determine
compliance with the terms of this agreement.
8. Debris and Trash. SOTA shall be solely responsible for collecting all debris and
trash from the authorized sites, and the City shall then remove the debris and
trash. If SOTA fails to do so and if City staff has to collect the debris and trash
from the authorized sites, SOTA may be responsible for the cost incurred by the
City, including staff time, and shall pay the costs in full within thirty (30) days of
receiving an invoice.
9. No Smoking. Smoking is prohibited in the authorized sites, and SOTA shall
post a no- smoking a sign at the front entrance to the authorized sites and two
signs inside the authorized sites. The signs shall comply with Iowa Code
Section 142D.6 (2013).
10. Temporary Toilet Facilities. SOTA shall provide at its sole cost eight (8)
temporary toilet facilities during Arts Fest in the location shown on Exhibit A,
eleven (11) temporary toilet facilities during Jazz Fest in the location shown on
Exhibit B, and twelve (12) temporary toilet facilities during ISF in the location
shown on Exhibit C, including two (2) that are handicap accessible.
11. Occupancy and Exits. The maximum occupancy load of the Arts Fest
authorized site is 288 persons, the Jazz Fest authorized site is 406, and the ISF
authorized site is 420 persons, and SOTA is solely responsible for maintaining
the occupancy limits. SOTA shall post a sign with the maximum occupancy load
inside the authorized site. SOTA shall maintain two (2) exits in each authorized
site and post "exit" signs at both exits, with the location and size of the signs to
be approved by the City Fire Department. Each exit must be a minimum 36
inches in width.
12. Anchoring and Drilling. SOTA shall not drill any holes into the pavement or the
sidewalk and shall not anchor a tent tie down or pole to the pavement or the
sidewalk.
13. Fencing. At a minimum, the authorized site shall be enclosed by a double row
2
of fencing. If available, the City prefers a fencing product that is a single fence
that consists of six feet (6) interlocking panels with a mesh that does not allow
for a container of beer or wine to get passed from through the fencing.
14. Fire Lane. SOTA shall maintain a fire lane of twenty feet (20') between the
outside fence and the vendors across the street, unless approved by the Fire
Code Official.
15. Insurance.
a) Premises Insurance. From June 6, 2014 through June 8, 2014, from July
3, 2014 through July 5, 2014, and from September 19, 2014 through
September 20, 2014, SOTA shall carry comprehensive general liability
insurance for bodily injury and property damage on the Arts Fest, Jazz
Fest, and ISF authorized sites respectively in the amount of $1,000,000
(one million dollars) for each occurrence and $2,000,000 (two million
dollars) in the aggregate and shall name the City as an additional insured.
SOTA shall furnish a copy of a certificate of insurance for same,
satisfactory to the City at the time of execution of this agreement. SOTA
shall provide thirty (30) days notice to the City before cancellation of said
insurance, and said cancellation shall automatically terminate this
Agreement.
b) Dram Shop Insurance. From June 6, 2014 through June 8, 2014, from
July 3, 2014 through July 5, 2014, and from September 19, 2014 through
September 20, 2014, SOTA shall carry "dram shop" insurance in
compliance with Iowa Code section 123.92 (2013) in the amount of
$500,000 (five hundred thousand dollars). SOTA shall provide thirty (30)
days notice to the City before cancellation of said insurance, and said
cancellation shall automatically terminate this Agreement.
c) Governmental Immunities Endorsement. SOTA shall obtain a
governmental immunities endorsement that meets the requirements set
forth on Exhibit D, which is attached and incorporated herein.
16. Indemnification. SOTA shall pay on behalf of the City all sums which the City
shall be obligated to pay by reason of any liability imposed upon the City for
damages of any kind resulting from the use of the authorized sight or sale,
consumption, or possession of beer and native wines on the authorized site,
whether sustained by any person or person, caused by accident or otherwise
and shall defend at its own expense and on behalf of the City, its officers,
employees and agents any claim against the City, its officers, employees,
and agents arising out of the use of the authorized site or sale, consumption,
or possession of beer and native wines on the Arts Fest, Jazz Fest, and ISF
authorized sites.
17. Non - Discrimination. SOTA shall not discriminate against any person in
employment or public accommodation because of race, religion, color, creed,
gender identity, sex, national origin, sexual orientation, mental or physical
disability, marital status or age. "Employment" shall include but not be limited
to hiring, accepting, registering, classifying, promoting, or referring to
3
employment. "Public accommodation" shall include but not be limited to
providing goods, services, facilities, privileges and advantages to the public.
18. Termination. The City may terminate this agreement upon written notice for
violation of any provision of this agreement.
19. Assignment and Subletting. SOTA shall not assign or sublet this agreement
without prior written approval of the City.
20. Entire Agreement. This constitutes the whole agreement between the parties,
and may be modified in writing only, duly signed by the parties.
Dated, this 3rd day of June, 2014.
SUMMER OF THE ARTS, INC.
QY6 4/ '
. .n
THE CITY OF IOWA CITY
Marian K. Karr, City Clerk
STATE OF IOWA
JOHNSON COUNTY
Matthew J. Hayek, gayor
SUMMER OF THE ARTS, INC. ACKNOWLEDGMENT
This instrument was acknowledged before me on PA 6" � t� 2014 by Lisa
J. Barnes as Executive Director of Summer of the Arts, Inc.
Notary Public in and for the State of Iowa
My Commission expires: � — 4 -7— t ('0
KATHLEEN M THORNTON
Commission Number 964003
Z
` Commission Expires
._
4
CITY ACKNOWLEDGMENT
STATE OF IOWA )
) ss:
JOHNSON COUNTY )
On this 3-61 day of Lt-/Le- 2014, before me, the undersigned, a
notary public in and for the State of Iowa, personally appeared Matthew J. Hayek and Marian K.
Karr, to me personally known, who being by me duly sworn, did say that they are the Mayor and
City Clerk, respectively, of said municipal corporation executing the within and foregoing
instrument; that the seal affixed thereto is the seal of said municipal corporation; that said
instrument was signed and sealed on behalf of said municipal corporation by authority of its City
Council; and that the said Mayor and City Clerk as such officers acknowledged that the execution of
said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily
executed.
Notary Public in and for the State of Iowa
` KELLIE K. TUTTLE
My Commission expires: = Commission Number 221819
fires
Approved by: mw
City Attorney's Office
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City of Iowa City, Iowa
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Governmental Immunities Endorsement
1. Non - waiver of Government Immunity. The insurance carrier expressly agrees
and states that the purchase of this policy and the including of the City of
Iowa City, Iowa as Additional Insured does not waive any of the defenses of
governmental immunity available to the City of Iowa City, Iowa, under Code
of Iowa Section 670.4 as it now exists and as it may be amended from time to
time.
2. Claims Coverage. The insurance carrier further agrees that this policy of
insurance shall cover only those claims not subject to the defense of
governmental immunity under the Code of Iowa Section 670.4 as it now exists
and as it may be amended from time to time. Those claims not subject to
Code of Iowa Section 670.4 shall be covered by the terms and conditions of
this insurance policy.
3. Assertion of Government Immunity. The City of Iowa City, Iowa, shall be
responsible for asserting any defense of governmental immunity, and may do
so at any time and shall do so upon the timely written request of the insurance
carrier. Nothing contained in this endorsement shall prevent the carrier from
asserting the defense of governmental immunity on behalf of the City of Iowa
City.
4. Non - Denial of Coverage: The insurance carrier shall not deny coverage under
this policy and the insurance carrier shall not deny any of the rights and
benefits accruing to the City of Iowa City, Iowa under this policy for reasons
of governmental immunity unless and until a court of competent jurisdiction
has ruled in favor of the defense(s) of governmental immunity asserted by the
City of Iowa City, Iowa.
5. No Other Change in Policy. The insurance carrier, the City of Iowa City,
Iowa agree that the above preservation of governmental immunities shall not
otherwise change or alter the coverage available under the policy.
I � PUBLIC LIBRARY
WA CITY
123 S. Linn St. • Iowa City, A
y, 52240
aneaan Susan Craig • ware 319.356 -5200 • rnx 319 -356 -5494 • www.lcpl.org
DATE: May 20, 2014
TO: Tom Markus, City Manager
FROM: Susan Craig, Library Director
RE: Proposed Library Personnel Changes
I am proposing some changes to current authorized permanent staff positions at the
Library. The retirement of a long term (44 years!) employee, Valeria Schnor, provides
an opportunity to make these changes.
We will eliminate one full time Library Clerk position, and replace it with a 25 hour
Library Clerk. Five hours each will be added to two current half -time positions. One is a
Library Assistant I who is responsible for preparing graphics for our publications, web
site, and library signage. The other is a Library Assistant III who has increased
responsibilities related to outreach and training, two of our strategic planning priorities.
This results in a modest reduction of Library FTEs (.125) and salary savings estimated
for FY14 of about $5,300. Additional savings will be seen in benefit costs.
Our ability to keep the community informed about library services, to provide a well -
designed web site and a good way- finding system within the building, as well as reach
out to people who are unable to come to our single facility, and keep our training up to
date will be enhanced by these changes.
Prepared by: Susan Craig, Library Director, Iowa City Public Library, 123 S. Linn St., Iowa City, IA 52240 (319) 356 -5249
RESOLUTION NO. 14 -173
RESOLUTION AMENDING THE BUDGETED POSITIONS IN THE IOWA CITY PUBLIC
LIBRARY BY ELIMINATING ONE LIBRARY CLERK AND ADDING ONE TWENTY -FIVE
HOUR PER WEEK (.625) LIBRARY CLERK, ADDING FIVE HOURS (.125) TO AN
EXISTING LIBRARY ASSISTANT III, AND ADDING FIVE HOURS (.125) TO AN EXISTING
LIBRARY ASSISTANT I.
WHEREAS, Resolution No. 13 -72 adopted by the City Council on March 5, 2013 authorized
permanent positions in the Iowa City Public Library for FY14; and
WHEREAS, a staff retirement provides an opportunity to make personnel changes; and
WHEREAS, the proposed staffing changes result in budget savings and a small reduction in
overall permanent positions as well as better reflect current job needs and assignments; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA
THAT:
Effective June 23, 2014 the budgeted positions in the Iowa City Public Library be amended by:
1. Elimination of 1.0 Library Clerk, AFSCME, grade 4.
2. Addition of .625 Library Clerk, AFSCME, grade 4.
3. Modifying one (1) Library Assistant I position, AFSCME grade 6, from .50 FTE to
.625 FTE.
4. Modifying one (1) Library Assistant III position, AFSCME grade 8, from .50 FTE to
.625 FTE.
Passed and approved this 3rd day of June , 2014.
ATTEST:
CITY CLERK
4��
MAYOR
Approved by
�- S/�- /y
City Attorney's Office
t
C_� !
Resolution No. 14 -173
)Page 2
It was moved by Payne and seconded by Mims the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Botchway
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
3d(12)
Prepared by Eric R. Goers, Assistant City Attorney, 410 E. Washington, Iowa City, IA 52240, (319) 356 -5030
RESOLUTION NO. 14 -174
RESOLUTION APPROVING A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY
AND THE UNIVERSITY OF IOWA REGARDING THE 2014 INDEPENDENCE DAY
FIREWORKS DISPLAY.
WHEREAS, since the 2008 flooding, the City has hosted their Independence Day fireworks
display in the University of Iowa's (University) Hubbard Park, adjacent to the Iowa Memorial
Union; and
WHEREAS, in 2014, the University is again allowing the City to host the fireworks in Hubbard
Park; and
WHEREAS, the parties wish to memorialize their agreement as to allocation of tasks and risk
management in putting on this event; and
WHEREAS, the parties have reduced their agreement to the attached Memorandum of
Understanding (MOU); and
WHEREAS, said MOU requires Council approval; and
WHEREAS, it is in the best interest of the City to approve the attached MOU.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA:
1. City Council for the City of Iowa City hereby approves said Memorandum of
Understanding with the University of Iowa as being in the best interest of the City of Iowa
City and members of the public, and ratifies said MOU.
2. The Mayor is hereby authorized to execute, and the City Clerk to attest, the attached
MOU, in duplicate, subject to the approval of the City Attorney's Office.
Passed and approved this 3rd day of June , 2014.
-SCi A
MAYOR "'
Approved by ATTEST:
�8 l CITY CLERK
City Attorney's Office
Resolution loo.
Page 2
14 -174
It was moved by Payne and seconded by
Resolution be adopted, and upon roll call there were:
Mims the
AYES: NAYS: ABSENT:
x Botchway
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
MEMORANDUM OF UNDERSTANDING
BETWEEN
THE CITY OF IOWA CITY
AND THE UNIVERSITY OF IOWA
This MEMORANDUM OF UNDERSTANDING (hereinafter "MOU ") is entered into this 3rd
day of Imoy 2014 by and among, the City of Iowa City (hereinafter "City ") and the State
Universi�o�owa (hereinafter "University ") hereinafter referred to collectively as the "Parties ".
WHEREAS, the Parties recognize the benefits of mutual cooperation between the Parties in the
presentation of an Independence Day fireworks display ( "Event ") on July 5, 2014 ( "Event
Date ");
WHEREAS, to help effectively assign responsibilities for the various tasks required to present
the Event successfully, the City and University wish to delineate the responsibilities of each
party for the Event;
NOW, THEREFORE, THE PARTIES MUTUALLY AGREE to assist in the production of the
Event by performing the respective duties as designated below:
UNIVERSITY:
• To permit the use of the Pentacrest and Hubbard Park for the Event, subject to all the
terms and conditions in this Memorandum;
• Contact "One Call" and have all utilities and other obstructions marked by July 4;
• Close Hubbard Park July 4 and 5 for set -up; provided, however, that access to Danforth
Chapel for a previously scheduled wedding party and guests shall be provided until 4:00
p.m. on July 5, 2014;
• Secure any areas of construction, and keep the shoot and fall -out zones free of
combustible materials;
• Provide 24 -hour UIPD security for the fireworks (the explosive devices only) on July 4
from 6:00 p.m. until 8:00 a.m. July 5, when ICPD will assume responsibility for security
of the fireworks;
• Install barricades closing the IMU parking lot;
• Post "No Parking" signs at 8:00 A.M. on July 5;
• Assist the ICPD with foot patrols immediately before, during, and after the show as
needed and available; provided, however, that the City will retain all responsibility to
provide security for the Event and its related activities.
CITY:
• The City maintains responsibility for all aspects of security for the Event and its related
activities except those particular services delineated above as the University's
responsibilities;
• Direct and oversee Parks and Recreation staff's installation of fencing as required on
July 4;
• Ensure that caution is exercised in driving vehicles on Hubbard Park grass;
• Provide barricades at Madison/Washington; Hwy 6 /Iowa Ave., and Jefferson /Madison
for duration of fireworks. Iowa Ave. will be closed to vehicular traffic;
• Prevent public from accessing any point North of the South curb on Iowa Ave;
• Run street sweeper on July 6th on all streets bordering Hubbard Park;
• Conduct and direct foot patrols as needed immediately before, during, and after the
Event;
• Direct ICFD to hose down Danforth Chapel immediately prior to the display;
• Place ICFD firefighters on the roof of the IMU during the display;
• ICFD will check for unexploded shells on the IMU roof prior to 6:00 A.M. on July 6th
• Secure assistance in sweeping for unexploded shells in Hubbard Park by 6:30 A.M. on
July 6th; and
• Defend, indemnify and hold harmless the University of Iowa from any and all liability for
claims for bodily injury (including personal injury and death) and property loss and
damage (including damage to or destruction of any building or facility) arising out of,
resulting from, or in any way involving the Event or its related activities; this provision
applies without limitation to any liability arising out of, resulting from, or in any way
involving (in whole or in part) the acts or omissions of the pyro technician or any other
party providing services for the Event pursuant to a contract with the City of Iowa City.
The University of Iowa City of Iowa City
\ A�ti
David Kieft Matthew J. Hayek
University Busines M ager Mayor, City of Iowa City
Attest: Aalf -' �
Marian Karr
City Clerk
Approved: X,
,
Eric R. Goers
City Attorney's Office
Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319)356 -5246
RESOLUTION NO. 14 -175
RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK
TO ATTEST TO THE RELEASE OF LIEN REGARDING A MORTGAGE FOR
THE PROPERTY LOCATED AT 3035 STANFORD AVENUE, IOWA CITY,
IOWA.
WHEREAS September 20, 2005, Greater Iowa City Housing Fellowship, n /k/a, The
Housing Fellowship executed a Mortgage with the City of Iowa City to secure a loan for
the use of HOME Investment Partnership Funds; and
WHEREAS, The Housing Fellowship has sold this property to an income - eligible person;
and
WHEREAS, the City's Mortgage prevents clear title going to the buyer of the property;
and
WHEREAS, the City of Iowa City should release the mortgage on said property.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
IOWA CITY, IOWA that the Mayor is authorized to sign and the City Clerk to attest the
attached Release of Lien for recordation, whereby the City does release the property
located at 3035 Stanford Avenue from a Mortgage recorded October 4, 2005, Book
3947, Page 580 through Page 584 of the Johnson County Recorder's Office.
Passed and approved this 3rd day of June , 20_L4 _
A��
MAYOR
Approved by
ATTEST:% ?r,r�,�.
CITY CLERK
City Attorney's Office
3d(13)
Resolution No. 14 -175
Page 2
It was moved by Payne and seconded by
Resolution be adopted, and upon roll call there were:
AYES:
x
x
x
x
x
x
NAYS:
Mims the
ABSENT:
x Botchway
Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
Prepared by and return: Liz Osborne, Housing Rehab Division, 410 E. Washington St., Iowa City, IA 52240 (319)356 -5246
Legal Description of Property: see below
Mortgagor(s): The Housing Fellowship
Mortgagee: City of Iowa City
RELEASE OF LIEN
The City of Iowa City does hereby release the following property located at 3035 Stanford
Avenue, Iowa City, Iowa, and legally described as follows:
Lot 58 in Oak Woods Addition Part One, an addition to the City of Iowa City, Iowa,
according to the plat thereof recorded in Book 7, Page 16, Plat Records of Johnson
County, Iowa subject to the easements and restrictions of record.
from an obligation of the owner, The Housing Fellowship f /k/a Greater Iowa City Housing
Fellowship, to the City of Iowa City represented by a Mortgage recorded October 4, 2005, Book
3947, Page 580 through Page 584 of the Johnson County Recorder's Office.
The property is hereby released from any liens or clouds upon title to the above property by
reason of said prior recorded document.
ATTEST:
CITY C ERK
STATE OF IOWA
JOHNSON COUNTY
!mod
MAYOR
Approved by
City Attorney's Office
On this J� day of \-_)L /L e-- A.D. 20 14. before me. the undersianed. a
Notary Public in and for said County, in said State, personally appeared Matthew J. Hayek and Marian K. Karr, to me
personally known, who being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of said
municipal corporation executing the within and foregoing instrument; that the seal affixed thereto is the seal of said
corporation, and that the instrument was signed and sealed on behalf of the corporation by authority of its City Council,
as contained in Resolution No. adopted by the City Council on the , �,�e day
� J u /L—"— , 20—Zh!�-- and that the said Matthew J. Hayek and Marian K. Karr as such officers
acknowledged the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them
voluntarily executed.
t elAl r KELLIE K. TUTTLE ZLL7�
iz 1, Commission Nurnber 221819
Notary Public in and for Johnson County, Iowa
* hAy CW?issioq Expires
iw
&
CITY OF IOWA CITY
MEMORANDUM
Date: May 28, 2014
To: Tom Markus, City Manager
From: Kelli Andresen, Digital Communications Specialist
Re: City Website Redesign 28E Agreement
Introduction
To continue in our efforts of providing enhanced communication and marketing as set forth in
the 2014 -2015 Strategic Plan, staff is recommending a complete redesign of the City's website.
The current version of the website was developed eight years ago by an in -house web
developer. That developer left 1.5 years ago and the position was not retained. This has created
difficulties in maintaining the website and has prevented the City from staying up -to -date with
current web developments and technologies. City staff would like to pursue a 28E agreement
with the University of Iowa for the development of a redesigned website.
3d(16)
History /Background
The City's current site is outdated and provides a number of existing challenges for internal
staff, as well as the general public. Search functionality does not work as it should, and the
organization of the site also makes it difficult to find information. It is not device responsive,
which makes looking at the site on a mobile device difficult. There are limitations when using
photos and other media, which makes the site less visually appealing. The Content
Management System (CMS) can be difficult to work with and not all pages and applications
within the current site are connected to the CMS, which means we have less flexibility in
updating important aspects of the website, including portions of our homepage.
Our goals for the new website include the following:
• Enhance search capabilities site -wide, including the ability to easily view archived
content
• Device responsiveness so the site can be easily viewed whether on a desktop,
laptop or mobile device
• Provide accurate, current, comprehensive information to City audiences, in a
visually appealing, user - friendly manner
• Simplify citizen and business interaction with the City through effective
communication modules
• Provide around - the -clock access to City information and transaction modules
• Market and showcase the City through attractive imagery and screen layouts
• Offer a variety of communication methods to keep audiences up -to -date,
including email notifications, RSS feeds, social media options such as Facebook
and Twitter, integration of mobile applications such as ICgovXpress.
• Simplify website administration, allowing users of all skill levels the opportunity
and means to update assigned sections of the website
• Build upon proven and accepted website development standards while
maintaining the flexibility to easily grow and add new functionality for audiences
and administrators over time and with minimal cost
• Comply with all applicable state and federal laws, including but not limited to,
Americans with Disabilities Act, Section 508 of the Rehabilitation Act of 1973 and
Iowa Human Rights Act
May 28, 2014
Page 2
Discussion of Solutions
The website redesign has been an ongoing discussion for several years and the decision to
pursue a 28E agreement with the University of Iowa was not one that was made lightly. One
solution that was considered was the RFP process, which would allow us to entertain proposals
from the private sector.
An additional solution would be to hire a web developer to complete the project. Having an in-
house developer has many advantages associated with it, but we have also experienced the
disadvantages of this model. Having one developer who is solely responsible for designing and
maintaining the site is not ideal for many reasons, but most importantly for the purposes of
backup. If the sole developer is unavailable or chooses to leave the City, there is not a team of
individuals who can take over where that person left off.
When the University approached the City about redesigning the City's website, we saw it as an
opportunity for enhanced information sharing and collaboration between the two institutions
through shared calendars, parking and transportation information, photos, etc. The development
team has considerable experience in public sector web development and designs all sites to
comply with the highest accessibility standards. The team also has experience with a similar
organizational structure and setup of the CMS. There is the added benefit of the continuity of
staff. Since the developers work as a team, if one member of the team leaves, there is still
existing knowledge of the site for the duration of the agreement. Additionally, all work completed
by the UI development team will be performed at cost.
Financial Impact
The City of Iowa City will cover the costs associated with the development, deployment and
hosting of the website at the hourly rate of $60 per hour, not to exceed $60,000 total.
Thereafter, the University agrees to fully maintain the site at the same hourly rate, but not to
exceed $3,000 per calendar year. Existing funds are available in the Communications Division
FY14 budget.
Recommendation
It is staff recommendation to approve the 28E and proceed in working with the UI Enterprise
Services team in the development of the website. The goal is to have the new site live in early
2015.
Matt Schultz
y4p�c or ,ohs
N Secretary of State
Pf s ^' S° State of Iowa
�dAY Or
z FILED
w
Agreement LL M507433
8129/2014 10:13:32 AM
PLEASE READ INSTRUCTIONS ON BACK BEFORE COMPLETING THIS FORM
Item 1. The full legal name, organization type and county of each participant to this agreement are:
*Enter "Other "it
not in Iowa
Item 2. The type of Public Service included in this agreement is: 610 Information Services
(Enter only one Service Code and Description) Code Number service Description
Item 3. The purpose of this agreement is: (please be specific)
greement with the University of Iowa for website development and support services. (Res #14 -176)
Item 4. The duration of this agreement is: (check one) OAgreement Expires 6/30/2019 ❑Indefinite Duration
[mmiddlyyyyj
Item 5. Does this agreement amend or renew an existing agreement? (check one)
[Z] NO
❑ YES Filing # of the agreement:
(Use the filing number of the most recent version filed for this agreement)
The filing number of the agreement may be found by searching the 28E database at: wvnv.sos.state.ia.us /28E.
Item 6. Attach two copies of the agreement to this form if not filing online.
Item 7. The primary contact for further information regarding this agreement is: (optional)
LAST Name
FIRST Name
Title Administrative Secretary Department Administrative Secretary
Email kellie- tuttle ()iowa- city.org Phone 319 - 356 -5043
Full Legal Name
Organization Type
*County
Party 1
City of Iowa City
City
Johnson
Party 2
University of Iowa
State Agency
Johnson
Party 3
Party 4
Party 5
*Enter "Other "it
not in Iowa
Item 2. The type of Public Service included in this agreement is: 610 Information Services
(Enter only one Service Code and Description) Code Number service Description
Item 3. The purpose of this agreement is: (please be specific)
greement with the University of Iowa for website development and support services. (Res #14 -176)
Item 4. The duration of this agreement is: (check one) OAgreement Expires 6/30/2019 ❑Indefinite Duration
[mmiddlyyyyj
Item 5. Does this agreement amend or renew an existing agreement? (check one)
[Z] NO
❑ YES Filing # of the agreement:
(Use the filing number of the most recent version filed for this agreement)
The filing number of the agreement may be found by searching the 28E database at: wvnv.sos.state.ia.us /28E.
Item 6. Attach two copies of the agreement to this form if not filing online.
Item 7. The primary contact for further information regarding this agreement is: (optional)
LAST Name
FIRST Name
Title Administrative Secretary Department Administrative Secretary
Email kellie- tuttle ()iowa- city.org Phone 319 - 356 -5043
Prepared by: Geoff Fruin, Assistant City Manager, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5014
RESOLUTION NO. 14 -176
RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO
A 28E AGREEMENT WITH THE UNIVERSITY OF IOWA FOR WEBSITE DEVELOPMENT AND
SUPPORT SERVICES.
WHEREAS, the City of Iowa City strategic plan contains a priority to enhance marketing and
communication; and
WHEREAS, The City's current website lacks needed functionality and a strong marketing appeal;
and
WHEREAS, the City has an interest to update the website to strengthen our communication with
the public; and
WHEREAS; the City's FY 2014 Budget contains $60,000 for the redesign of the City website; and
WHEREAS, the City has determined that the best approach to complete the website redesign is
through an intergovernmental agreement with the University of Iowa, whose staff has
considerable website development experience and will perform the project at cost, with a not to
exceed amount of $60,000; and
WHEREAS, The University has also agreed to provide ongoing support services associated with
the website for an amount not to exceed $3,000 annually.
NOW, THEREFORE, BE IT RESOLVED that the Iowa City City Council hereby authorizes the
Mayor to sign and City Clerk to attest to the 28E agreement with the University of Iowa for website
development and support services.
Passed and approved this 3rd day of June —,20 14
� •-� _cam
tl' •'
Apprpved by
ATTEST: -) f%
CITY CLERK City Attorney's Office
Resolution No.
Page 2
It was moved by Payne and seconded by dims the
Resolution be adopted, and upon troll call there were:
AYES: NAYS: ABSENT:
x Botchway
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Thlogmorton
28E Agreement for Web Site Development and Support Services
I. Parties
This Agreement is made and entered into by and between the City of Iowa City, Iowa,
hereinafter referred to as "Iowa City ", and The University of Iowa, hereinafter referred to as the
"University ".
II. Purpose
This Agreement will cover Project Management, Web Site Development, and Support services to
be provided by The University to Iowa City for the development, testing, and implementation of
a redesign of Iowa City's main website, ICGov.org. During the project duration, The
University's Information Technology Service Enterprise Services' Project Delivery group and
the Web Development group will provide Iowa City with Project Management services and Web
Developer time. The outcome will be a website developed in Drupal which will address Iowa
City's technical, layout, and design requirements for their website.
III. Scope of Services
The University, through The University's Information Technology Service, shall provide to Iowa
City Web Development, Project Management, and Support Services for the development of an
external facing web site that will provide a modern look with current technological functionality.
Recommendations for 3`d party hosting solutions and software solutions for Iowa City's website
will be provided by The University. The University will also provide Drupal training for at least
one City of Iowa City employee so Iowa City can self - manage the content on their site.
In furtherance of these ends, Iowa City and The University will perform as follows:
1. Evaluate external hosting providers — The University & Iowa City
2. Card sort — The University will provide assistance with an exercise to determine how
staff, citizens, etc. use the site. This will help determine best ways to organize
information. — The University & Iowa City
Develop the website — The University
a. Design
i. Create wireframe mockups of the new Iowa City Government website,
ii. Create color schemes /palettes for the website
b. Information Architecture
c. Content types
i. Basic Pages,
ii. News,
iii. Blogs,
iv. Calendar (limited capabilities based on feeds from available external
applications),
v. Multimedia platform (videos, images, documents, and files),
vi. Web forms,
vii. Alerts /notifications,
viii. Slider /Banner (sliding (rotating) photos),
Page 1 of 5
ix. Staff directories,
x. Picture galleries,
xi. FAQ
d. Search capabilities,
e. Navigation with breaderumbs,
f Social media icons and links, by department
g. Third party application integration via links and when applicable templates and
wrappers matching icgov.org site.
h. Internal page integrations via links and when applicable templates and wrappers
matching icgov.org site.
i. LaserFische links to files (City to provide API)
j. Content management capabilities
i. Simplified for non- teelmical orientated administrators utilizing a web
based graphical user interface,
ii. Filtering capabilities for content sorting,
iii. Categorization of content for administrator,
iv. Revision and Restoration,
v. Auditing (who edited what content on what date)
k. Granule Site Permissions (local permissions for < 100 editors)
i. Restriction on what content and areas can be edit by user and by
department
ii. Revision and Restoration capabilities
iii. Capability for the City of Iowa City to manage users and restrictions,
1. Analytics and Metrics
m. ADA compliant (508 and WCAG 2.0 specifications)
n. Device responsive — will adapt to smart phones and tablets
i. Content management will apply to all devices without a need to manage
content separately from the desktop site.
ii. Content available on a desktop will also be available on a mobile device
(dependent on phone capabilities and not the website artificially restricting
content for the users)
o. Digital Signage capabilities
p. Support by major web browsers; latest versions of Chronic, Firefox, Safari, and
Internet Explorer
4. MPOJC.org domain — The University
a. Design to match ICgov.org design,
b. Information Architecture,
e. Content Management
i. Basic management permissions
d. Limited to basic functionality and features
i. Basic Pages,
Page 2 of 5
ii. News,
iii. Multimedia (videos, images, documents, and files),
iv. Webforms
5. Test the sites functionality — The University & Iowa City
6. Simplify, Reduce, Combine, and Standardize the site's content — Iowa City
7. Training on how to use the Content Management System will be provided by The
University — The University & Iowa City
8. Migrate content to the new site — Iowa City
9. Migrate the new site with its content to the public domain — The University
10. Test the new site post migrate to domain — Iowa City
11. Maintain (update and patch) Drupal and corresponding modules - The University
IV. Compensation and Duration
This agreement shall be for a period of five years, effective July 1, 2014 through June 30, 2019.
This agreement may be modified at any time by mutual written agreement of the parties.
The Iowa City agrees to cover the costs associated with the development, deployment, and
hosting of the website and applications for Iowa City, at the hourly rate of $60.00 per hour, not
to exceed $60,000.00 total. Thereafter, the University agrees to fully maintain the site at the
same hourly rate, but not to exceed $3,000 per calendar year.
The University will charge the actual cost of materials and subscriptions of hosting the website
and usage of any software applications in usage for the Iowa City website. Hours will be billed
on an hourly basis once a month. The Iowa City is permitted to cancel the development of the
website at any time. If Iowa City cancels development, the University will be paid for whatever
services they have provided to the date of cancelation, not to exceed $60,000.00.
V. Extent of Agreement
1. No separate legal entity is established by this Agreement.
2. This Agreement is between public agencies contracting to perform governmental service
pursuant to Iowa Code Section 28E.12.
3. Pursuant to Iowa Code Section 28E.8(1)(a) (2013) Iowa City shall file this Agreement, in
an electronic format, with the Secretary of State of Iowa in the manner specified by the
Secretary of State.
4. Iowa City's Communications Coordinator shall administer this Agreement and the
services described in it. The Agreement does not provide for the acquisition of joint
personal or real property.
5. This Agreement is not assignable without written consent of both parties.
6. In no way will the officers, employees, or agents of the University be considered
employees of Iowa City.
7. It is not intended that there be third -party beneficiaries created by virtue of this
Agreement.
Page 3 of 5
Dated ibis
3rd
CITY OF IOWA CITY
day of
By: /16� A
Matthew J. Hayek—
Attest:
Maria Darr, City Clerk
Approved by: -
A --- J /W_ xx
City Attorney's Office
STATE OF IOWA )
) ss:
JOHNSON COUNTY )
June 20 14
By:
David Kieft,
CITY ACKNOWLEDGEMENT
OF IOWA
On this \3 r day of U �.u� e_ 20 I L , before me,
/fie / //2 A' • , a Notary Public in and for the State of Iowa,
personally appeared Matthew J. Hayek and Marian K. Karr, to me personally known, and, who,
being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City
of Iowa City, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the
corporation, and that the instrument was signed and sealed on behalf of the corporation, by
authority of the Iowa City Council, as contained in (Resolution) No. 14 -176 passed by the
City Council, on the 3rd day of June 2014 , and that Matthew
J. Hayek and Marian K. Karr acknowledged the execution of the instrument to be their voluntary
act and deed and the voluntary act and deed of the corporation, by it voluntarily executed.
Kee. C �ac.
le—
Notary Public in and for the State of Iowa
My commission expires:-, ... KrLLIE K. YUT "r
Iz � Comnisslon Number 221819
PGy Co missi n
Expires
Page 4 of 5
UNIVERSITY ACKNOWLEDGEMENT
STATE OF IOWA )
) ss:
JOHNSON COUNTY )
On this ih day of `IU(0 —,20/Y before me,
i" , a Notary Public in and for the State of Iowa,
personally appeared David Kieft, to me personally known, and, who, being by me duly sworn, did
say that he is the Business Manager for the University of Iowa, and that the instrument was signed
and sealed on behalf of the University of Iowa, by authority of State of Iowa Board of RegentsAes,
and David Kieft aclurowledge the execution of the
instrument to be his voluntazy act and deed and the voluntary act and deed of the Iowa Board of
Regents, by it voluntarily executed.
="AANNR C Notary Public in and for the State of Iowa
My conunission expires:
Page 5 of 5
Date: June 2, 2014
CITY OF IOWA CITY
MEMORANDUM
To: Tom Markus, City Manager
From: Ron Knoche, City Engineer
Re: Agreement with Foth Infrastructure and Environment, LLC to provide
Engineering Consultant Services for the Functional Design of the American
Legion Road and Taft Ave Improvements — June 3, 2014
Introduction: The improvements for American Legion Road from Scott Blvd to Taft Ave are
included to the current Capital Improvements Plan for construction in 2018.
History/Background: The Iowa City Community School District has purchased property and is
currently planning for a new elementary school to be constructed on the south side of American
Legion Road near the current Barrington Drive intersection. The current schedule will have the
school open for the 2017 -2018 school year.
The City would like to improve the American Legion Road corridor to an urban cross section
which will include sidewalks, storm sewer and drainage structures. Staff would also like to
provide the school district with the elevations of the street and grading limits to allow for the
development of the elementary school site plan and Barrington Road extension.
City staff would also like to review the intersection improvement options for Scott Blvd and Taft
Ave and establish the alignment and profile of Taft Ave from American Legion Road to Court
Street.
Discussion of Solutions: An agreement has been negotiated with Foth Infrastructure and
Environment, LLC to provide the engineering services for the completion of the functional
design for the American Legion Road and Taft Ave Improvements.
Financial Impact: The not to exceed fee contract for these engineering services is $87,753
and funding is available in the American Legion Road — Scott Blvd to Taft Ave account #R3854.
Recommendation: Staff recommends approval of the engineering services consultant
agreement with Foth Infrastructure and Environment, LLC at the June 3rd City Council Meeting.
,J
Prepared by: Ronald R. Knoche, City Engineer, 410 E. Washington St., Iowa City, IA 52240; (319) 356 -5140
RESOLUTION NO. 14 -177
RESOLUTION APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO
EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND
BETWEEN THE CITY OF IOWA CITY AND FOTH INFRASTRUCTURE AND
ENVIRONMENT, LLC TO PROVIDE ENGINEERING CONSULTANT SERVICES
FOR THE FUNCTIONAL ROADWAY DESIGN OF THE AMERICAN LEGION
ROAD AND TAFT AVE IMPROVEMENTS.
WHEREAS, the City of Iowa City desires to improve American Legion Road from Scott Blvd to
Taft Ave and Taft Ave from American Legion Road to Court Street; and
WHEREAS, the contract will allow the City to establish the design parameters and elevations for
the improvements for the project, including review and public meetings regarding intersection
improvements at Scott Blvd and Taft Ave; and
WHEREAS, the City desires the services of a consulting firm to prepare the functional design for
construction of the American Legion Road and Taft Ave Improvements; and
WHEREAS, the City of Iowa City has negotiated an Agreement for said consulting services with
Foth Infrastructure and Environment, LLC of Cedar Rapids, IA, to provide said services; and
WHEREAS, it is in the public interest to enter into said Consultant Agreement with Foth
Infrastructure and Environment, LLC; and
WHEREAS, funds for this project are available in the American Legion Road — Scott Blvd to
Taft Ave Project account #R3854.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The Consultant's Agreement attached hereto is in the public interest, and is approved as
to form and content.
2. The Mayor and City Clerk are hereby authorized and directed to execute the attached
Consultant's Agreement.
3. The City Manager is authorized to execute amendments to this contract as they may
become necessary.
Passed and approved this 3rd day of June 12014
MAYOR
Approved by
ATTEST:
CITY CLERK City Attorney's Offices %/y
Resolution No. 14 -177
Page 2
It was moved by Payne and seconded by Mims the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Botchway
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
CONSULTANT AGREEMENT
THIS AGREEMENT, made and entered into this 3rd day of June ,
2014 , by and between the City of Iowa City, a municipal corporation, hereinafter
referred to as the City and Foth Infrastructure and Environment. LLC , of Cedar Rapids ,
hereinafter referred to as the Consultant.
WHEREAS, the City desires to secure the services of the Consultant to provide engineering
services related to the Functional Roadway Design of American Legion Road NE and;
WHEREAS, the proposed project involves the engineering design services regarding the
functional design for the reconstruction of American Legion Road SE from Scott Boulevard to Taft
Avenue SE, approximately 5,700 linear feet. The project also includes functional design of Taft
Avenue, from American Legion Road to Court Street, approximateIV4,200 linear feet.
NOW THEREFORE, it is agreed by and between the parties hereto that the City does now
contract with the Consultant to provide services as set forth herein.
I. SCOPE OF SERVICES
Consultant agrees to perform the following services for the City, and to do so in a timely and
satisfactory manner. Services provided under this agreement shall be as further described in
Attachment 1, attached and incorporated herein. The City agrees to provide the information
stated in Attachment 4, attached and incorporated therein.
II. TIME OF COMPLETION
The Consultant shall complete the following phases of the Project in accordance with the
schedule shown; assuming notice to proceed is issued by the City on or before June 6, 2014.
The schedule of the work to be performed shall conform to the Schedule set forth in Attachment
2, attached and incorporated therein. Any deviations from the Schedule shall be approved by the
authorized City representative.
III. GENERAL TERMS
A. The Consultant shall not commit any of the following employment practices and
agrees to prohibit the following practices in any subcontracts.
1. To discharge or refuse to hire any individual because of their race, color,
religion, sex, national origin, disability, age, marital status, gender identity,
or sexual orientation.
2. To discriminate against any individual in terms, conditions, or privileges of
employment because of their race, color, religion, sex, national origin,
disability, age, marital status, gender identity, or sexual orientation.
B. Should the City terminate this Agreement, the Consultant shall be paid for all work
and services performed up to the time of termination. However, such sums shall
not be greater than the 'lump sum" amount listed in Section IV. The City may
-2-
terminate this Agreement upon seven (7) calendar days' written notice to the
Consultant.
C. This Agreement shall be binding upon the successors and assigns of the parties
hereto, provided that no assignment shall be without the written consent of all
Parties to said Agreement.
D. It is understood and agreed that the retention of the Consultant by the City for the
purpose of the Project shall be as an independent contractor and shall be
exclusive, but the Consultant shall have the right to employ such assistance as
may be required for the performance of the Project.
E. It is agreed by the City that all records and files pertaining to information needed by
the Consultant for the project shall be available by said City upon reasonable
request to the Consultant. The City agrees to furnish all reasonable assistance in
the use of these records and files.
F. It is further agreed that no Party to this Agreement shall perform contrary to any
state, federal, or local law or any of the ordinances of the City of Iowa City, Iowa.
G. At the request of the City, the Consultant shall attend meetings of the City Council
relative to the work set forth in this Agreement. Any requests made by the City
shall be given with reasonable notice to the Consultant to assure attendance.
H. The Consultant agrees to furnish, upon termination of this Agreement and upon
demand by the City, copies of all basic notes and sketches, charts, computations,
and any other data prepared or obtained by the Consultant pursuant to this
Agreement without cost, and without restrictions or limitation as to the use relative
to specific projects covered under this Agreement. In such event, the Consultant
shall not be liable for the City's use of such documents on other projects.
The Consultant agrees to furnish all reports, specifications, and drawings, with the
seal of a professional engineer affixed thereto or such seal as required by Iowa
law.
The City agrees to tender the Consultant all fees in a timely manner, excepting,
however, that failure of the Consultant to satisfactorily perform in accordance with
this Agreement shall constitute grounds for the City to withhold payment of the
amount sufficient to properly complete the Project in accordance with this
Agreement.
K. Should any section of this Agreement be found invalid, it is agreed that the
remaining portion shall be deemed severable from the invalid portion and continue
in full force and effect.
L. Original contract drawings shall become the property of the City. The Consultant
shall be allowed to keep mylar reproducible copies for the Consultant's own filing
use.
M. Fees paid for securing approval of authorities having jurisdiction over the Project
will be paid by the City.
N. Upon signing this agreement, Consultant acknowledged that Section 362.5 of the
Iowa Code prohibits a City officer or employee from having an interest in a contract
-3-
with the City, and certifies that no employee or officer of the City, which includes
members of the City Council and City boards and commissions, has an interest,
either direct or indirect, in this agreement, that does not fall within the exceptions to
said statutory provision enumerated in Section 362.5.
O. The Consultant agrees at all times material to this Agreement to have and maintain
professional liability insurance covering the Consultant's liability for the
Consultant's negligent acts, errors and omissions to the City in the sum of
$1,000,000.
IV. COMPENSATION FOR SERVICES
In consideration of the services, work, equipment, supplies, or materials provided herein. The City
agrees to pay the Consultant the following NOT -TO- EXCEED FEE (Unit Cost/Time Charges),
including any authorized reimbursable expenses, pursuant to the Schedule of Fees set forth in
Attachment 3, attached and incorporated herein.
Functional Design Services $87,753
TOTAL NOT -TO- EXCEED FEE $87,753
V. MISCELLANEOUS
A. All provisions of the Agreement shall be reconciled in accordance with the generally
accepted standards of the Engineering Profession.
B. It is further agreed that there are no other considerations or monies contingent upon
or resulting from the execution of this Agreement, that it is the entire Agreement, and
that no other monies or considerations have been solicited.
FOR THE CITY FOR THE CONSULT T
By: By:
Title: Mayor Title: M
Date: June 3, 2014 Date: 5 X22 (?oiy
Z0139, WPM
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Approved by:
City Attor ey's Office
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Date
pw \forms\consagmt.fnn
Foth Infrastructure and Environment, LLC. American Legion Road
Project No. 141003.00 Functional Design
Date: May 19, 2014 Iowa City, Iowa
ATTACHMENT 1 - Scope of Services
Functional Roadway Design
American Legion Road SE
Iowa City, Iowa
The work to be performed by the Consultant under this agreement shall encompass and include detailed
work, services, materials, equipment and supplies necessary to complete analysis and design for the
project.
The proposed project involves the engineering design services regarding the functional design for the
reconstruction of American Legion Road SE from Scott Boulevard to Taft Avenue SE, approximately
5,700 linear feet. The project also includes functional design of Taft Avenue, from American Legion Road
to Court Street, approximately 4,200 linear feet.
The preliminary design services to be provided for the reconstruction of American Legion Road and Taft
Ave shall include establishment of preliminary vertical alignment, determination of existing right -of -way,
preliminary storm sewer design, preliminary culvert design, utility location and possible relocation,
roadway geometrics, typical cross - section and profile, pedestrian trail system, general plan preparation
and public involvement. The total length of the proposed preliminary plans is approximately 10,000 linear
feet. This scope of services is based on the following project assumptions:
• Road construction programmed for 2017.
• Assess single lane roundabout at intersection of American Legion Road and Scott Blvd (with
multi -lane future requirements shown).
• Urban roadway section with pedestrian facilities
• Design elements for incorporation: sanitary sewer crossing; grade separated crossing for
pedestrian trail; wetland delineation, school district coordination /traffic flow, access management.
• Available information: planimetrics, traffic #'s (from MPJOC), subdivision plans, city utility plans
The scope of services to be performed by the Consultant shall be completed in accordance with generally
accepted standards of practice and shall include the services to complete the following tasks:
Phase 10 — Project Coordination
Task 1 — Project Management
The project manager will be responsible for the development and tracking of the project plan for the
project development. This includes existing data collection, task identification, staff scheduling and
coordination, project communications, monthly progress reporting and invoicing and other important
elements of the project. The project duration is assumed to be six (6) months
Task 2 — Quality Control Plan
Establish internal coordination, review and checking procedures for all project deliverables. Project
Manager will be responsible for implementing and executing Foth's Quality Assurance and Control Plan.
Task 3 — Project Development Team Meetings
Maintain communications with the Project Development Team and various other designated
representatives. The project development team will include the City of Iowa City Engineering Division and
Foth Companies. Meet to review progress and to discuss specific elements of the project design (assume
three (3) meetings in Iowa City). The meetings will also serve to establish schedules, develop project
goals, establish initial design parameters, promote a dialog between the various entities, improve the
decision- making process, and expedite design development. Prepare minutes of meetings and keep
Attachments
Page 1 of 10
documentation of other communications. For budget purposes, it is assumed that the meetings will be
attended by one (1) staff member of the Consultant.
The following project meetings are included with the scope of work:
Project Review Meetings - two (2) meeting
Note: there is one (1) additional meeting included for miscellaneous purposes
Task 4 — Public Involvement
Schedule, advertise and conduct two pre- design meetings with the local neighborhoods. These meetings
will be held in an open house format, with a short presentation on the project and then time for questions
and input. Included in each meeting will be public education component to each meeting and general
roundabout education materials. Our scope includes two attendees from Foth for each meeting, assuming
each open house is 90 minutes in length.
Also include one meeting with the local Home Owners Association. Our scope includes one attendee
from Foth and assumes meeting length of 1 hour.
Task 5 — Utility Coordination Meetings
Conduct one meeting with public and private utility representatives to identify on -site utilities and discuss
potential conflicts.
Phase 25 — Functional Design Development
Task 1 — Roadway Design
This task consists of preparation of functional design plans for the roadway. The primary focus will be on
horizontal /vertical roadway alignments, including intersection geometry, entrance locations, and lane
configurations. The functional plans will also incorporate potential elements that may affect the corridor
including property impacts. The plans will show edges of pavement, traffic lanes, utility improvements and
right -of- way /easement requirements.
The functional design plans will be used as a reference in preparing preliminary and final construction
plans for the roadway improvements. The Project Development Team will review the functional plans and
suggested modifications will be addressed in the final functional design submittal. A brief memorandum
with supporting marked -up plan sets will serve to document completion of this task.
Develop Design Criteria and Research
The Consultant will prepare project design criteria to be used in developing the functional design plans.
Criteria will conform to City of Iowa City Code and Policies, including the Iowa DOT Design Standards,
AASHTO Policy on Geometric Design and MUTCD. The criteria to be addressed include:
• Functional classification and design type.
• Design speed and regulatory speed.
• Design vehicles for intersection design.
• Desirable access spacing.
• Widths of travel lanes, parking areas and right -of -way.
• Horizontal clearance.
• Provisions for pedestrians and /or bicycles.
• Utility corridor locations.
The Consultant will prepare a brief technical memorandum documenting the proposed criteria. The
memorandum will be reviewed, revised, and approved by the Project Development Team prior to
proceeding with subsequent tasks.
Attachments
Page 2 of 10
The City of Iowa City will assemble relevant material and furnish to the Consultant, including record
drawings for the existing roadway and adjacent development in the project corridor. The Consultant will
review and file for future reference.
Preliminary Roundabout Design
We will assess the functionality of a single lane roundabout at the intersection of American Legion Road
& Scott Blvd.
Develop Typical Sections
In consultation with the Project Development Team, the Consultant will develop typical sections for the
mainline roadway improvements. This task consists of preparation of typical sections, including lane
widths, curb section /type, sidewalk widths, right -of -way widths, pavement types, and clear- zones. This
task does not include pavement and subgrade design.
This task also includes identifying potential storm sewer, water main and other utility locations in the
development of the typical sections. The scope of services for this project does not include final design
calculations and capacity analysis for storm sewers, water mains or sanitary sewers.
Develop Conceptual Geometrics
Conceptual geometrics will be developed for the project. The primary focus will be on roadway geometry
including intersections and drive entrance locations. The concept plans will also analyze the effects of the
proposed improvements on drainage and grades with respect to adjacent properties. Included is
coordination with Iowa City School District on the proposed site plan for the new school and geometrics
supporting access management and traffic operations.
Develop Horizontal Alignments and Vertical Profiles for the Mainline Roadways (American Legion Rd and
Taft Ave)
Using conceptual geometric plans; develop horizontal alignments and vertical profiles for the mainline
roadway. The alignments and profiles will be developed based on the brief technical memorandum
summarizing the design criteria.
Develop Horizontal Alignments and Vertical Profiles for the Connecting Side Roads
Using conceptual geometric plans and the proposed American Legion Road and Taft Ave geometric
layout, develop horizontal alignments and vertical profiles for all connecting side roads within the
identified project corridor. The alignments and profiles will be developed based on the brief technical
memorandum summarizing the design criteria for the side roads.
Pedestrian Facilities
Include layout of sidewalk /trail system; coordinated with school and overall trail network plan.
Cross Section Design
Integrate horizontal and vertical alignments, templates, and existing sections to prepare initial cross
sections and slope intercepts for roadways. Revise cross sections to accommodate side ditch design and
erosion control facilities.
Task 2 - Stormwater
Preliminary Hydrologic /Hydraulic Investigations for Roadway Culverts
Perform hydraulic investigations in accordance with the Iowa "Guidelines for Preliminary Design of
Bridges and Culverts" to determine compatibility of culverts for design flow rates and to estimate sizing of
new culverts. Delineate drainage areas on aerial photographs and topographic mapping provided by City
of Iowa City. Evaluate culverts to determine whether any hydraulic capacity improvements are needed.
Also includes roughly size new culverts to support preliminary vertical roadway alignment determinations.
This task also consists of developing a brief "Drainage Report" summarizing the existing hydrologic and
hydraulic conditions for the area wide drainage patterns.
Attachments
Page 3 of 10
Preliminary Storm Sewer Design
This task includes developing a preliminary storm sewer system layout plan that is in accordance with the
City of Iowa City storm sewer design standards for public improvements and Chapter 4A — Urban
Drainage in the Iowa Department of Transportation Design Manual. Storm sewer and intakes shall be
sized as to convey a minimum of a 5 -yr storm
Task 3 - Utilities
This task includes review of existing public and private utilities, including water main, sanitary sewer,
electric, gas, telephone and cable. Also includes analyzing the effects of the proposed improvements will
have on the existing utilities and identifying potential public utility corridors.
Task 4 - Structures
Box Culvert
Preliminary design of box culvert and weir structure at location of existing culvert
Pedestrian Underpass
Propose options for grade separated pedestrian crossing and location for school crossing.
Task 6 — Traffic Engineering
Using available data from MPOJC, we will review traffic and crash data along corridor, specifically
operational review of American Legion Road and Scott Blvd intersection to confirm a single -lane
roundabout will have the capacity to handle existing and forecasted traffic.
Also part of this task will be to model 1) existing intersection, 2) traditional intersection with improvements
and 3) roundabout for use in our public involvement efforts.
Task 6 — Plan Production
The work to be performed by the Consultant under Functional Design Plan Preparation shall consist of
the following tasks:
Plan Preparation - Title Sheet and Typical Sections (A and B Sheets)
Prepare title and typical section sheets for each of the proposed project segments. Include the mainline
(American Legion Road and Taft Ave) and side roads as applicable in typical sections.
Plan Preparation - Estimate of Quantities (C Sheets)
Prepare a tabulation of the preliminary storm sewer system for the project. Development of preliminary
bid items and their associated tabulations is not included in this task.
Plan Preparation - Plan and Profile (D and E Sheets)
Prepare preliminary plan and profile drawings at a scale of 1 " =50' horizontal and 1 " =5' vertical. These
drawings will show base mapping, proposed roadway alignments and proposed . Include slope intercepts,
side road intersections, ditch locations, cross drainage, existing and proposed storm sewer and drainage
structures (including flow line, drainage area, and topography), existing and proposed right of -way,
easements, and entrance profiles. Intersecting angles and station equation between mainline and side
road reference line will also be shown. Profiles will show proposed elevations, grades, vertical curve
length and "K" value, elevations for PVC, PVI, and PVT, ditch profiles and ditch elevations. This task
does not include the preparation of detailed storm sewer and culvert pipe profiles.
Plan Preparation - Storm Sewer, Sanitary Sewer, Water Main (M Sheets)
Prepare preliminary drainage plan drawings showing contourslaerial photo at a scale of 1" =500' or larger.
These drawings will identify the area wide drainage for the project, showing roadways, drainage areas
and culvert locations Includes preliminary storm sewer layout, including alignments, estimated pipe size,
type, slope and preliminary manhole locations. Also includes identification of potential water main
conflicts and location of potential sanitary sewer crossing of American Legion Road.
This task does not include preparation of detailed plan and profile sheets.
Attachments
Page 4 of 10
Plan Preparation — Wetland (MIT Sheets)
Preliminary wetland /stream delineation information
Plan Preparation - Cross Sections (W, X, Y, and Z sheets)
Generate preliminary cross sections at 1"=1 0' horizontal and 1 " =5' vertical scale at key locations for each
project segment. Mainline and side road cross sections will generally be developed at culvert locations,
terrain breaks, and at 50' intervals. Include finished grade line elevation and calculated earthwork
volumes, indicating estimated earthwork volume for each proposed construction stage.
Quality Control - Plan Set
Involve ongoing quality control input from the Project Team and the design engineer's senior technical
staff throughout the development of functional plans and documents. The design engineer is responsible
for making specific recommendations and ensuring that critical issues are discussed and resolved prior to
submittal of the plan set to the Project Team.
Review the plan set for technical accuracy, as well as for general constructability and conformance with
the project design criteria.
Field Exam
A Field Exam will be held with the Project Development Team to discuss key issues and design concepts,
including drainage, access control, traffic control /stage construction and right of -way. The review will
determine the completion of the functional plan design, identify needed adjustments to minimize potential
property impact and confirm the proposed staging plans. Revisions will be noted for preparation of the
preliminary construction plans.
Incorporate Comments from Plan Review and Field Exam
The Consultant will respond to comments resulting from Functional Plan Review and Field Exam.
Recommended modifications will be incorporated into the function design plan set.
Develop preliminary opinion of probable cost
PROJECT DELIVERABLES
The scope of services shall be considered complete upon completion and delivery of the following items
to the satisfaction of the City Engineer:
• One (1) set of the original Preliminary Functional Design drawings (half -size 11 "x17 ,,).
• One (1) original copy of the Preliminary Drainage Report summarizing the area wide drainage
plan.
• One (1) Technical Memorandum illustrating the alternative sanitary sewer alignments and their
associated advantages /disadvantages, design calculations, and engineer's opinion of probable
construction costs.
• Electronic files in AutoCAD format, including design basemaps and sheet files.
• Copies of all reports and plans in .pdf format
Phase 30 — Design Surveys
Task 1 — Field Survey
The Consultant shall perform minimal supplemental topographic surveys, ROW /section corner
identification and utility locations required for the development of the project and to supplement the
existing topographic mapping provided by the City. Verification of key, design elements such as proposed
mainline, side road and driveway tie -in points, existing culvert sizes and invert elevations, and sanitary
sewer manhole locations shall be included in this item. For budgeting purposes, it is assumed that a one -
person survey crew w/ GPS shall spend a maximum of 3 -days surveying.
Attachments
Page 5 of 10
Phase 35 — Environmental Documentation
Task 1 — Wetland Delineation
Perform wetland delineation activities to establish the boundary between wetlands and uplands (or non -
wetlands) per applicable wetland delineation procedures. Includes completion of wetland delineation
report and submission to the Army Corps of Engineers.
ADDITIONAL SERVICES:
Additional Services are not included in this Agreement. If authorized under a Supplemental Agreement
the Consultant shall furnish or obtain from others the following services:
Preliminary Construction Plans
Final Construction Plans and Specifications
Traffic modeling of Scott Blvd intersection
Landscaping design
Topographic surveys
Legal boundary surreys
Acquisition plat and descriptions (including right -of -way and permanent/temporary easements)
Right -of -way negotiation and acquisitions
Report of record ownership and liens (title searches)
Preparation of Project Permitting Documentation
Preparation of environmental evaluation and documentation
Wetlands Permitting and Mitigation
Eminent domain proceedings
Relocation assistance
Right -of -way closing /recording services
Condemnation services
Project Letting Services
Construction period services (administration, observation and survey).
Construction testing services
Geotechnical services
Attachments
Page 6 of 10
Estimate of Professional Services
Phase 10 - Project Coordination $14,934
Task 1 - Project Management
Task 2 - Quality Control Plan
Task 3 - Project Development Team Meetings (3 meetings)
Task 4 - Public Involvement (3 meetings total)
Task 5 - Utility Coordination Meeting (1 meeting)
Phase 25 - Functional Design Development $60,064
Task 1 - Roadway Design
• Develop Design Criteria
• Preliminary Roundabout Design (Scott Blvd only)
• Typical Sections
• Conceptual Geometrics
• Alignments & Profiles
• Pedestrian Facilities
• Cross Sections
Task 2 — Stormwater
• Hydrology /Hydraulic Investigation
• Preliminary Storm Sewer Design
Task 3 Utilities
• Utility Coordination & Identification
Task 4 Structures
• Preliminary Box Culvert Design
• Preliminary Pedestrian Underpass Design
Task 5 Traffic Engineering
• Scott Blvd intersection capacity review & modeling
Task 6 Plan Preparation
• Title Sheet & Typical Sections (A and B Sheets)
• Estimate of Quantities (C Sheets)
• Plan & Profile (D and E Sheets)
• Storm Sewer, Sanitary Sewer, Water Main (M Sheets)
• Wetlands (MIT Sheets) and Cross Sections (X -Z Sheets)
• Field Exam & Quality Control Review
• Preliminary Opinion of Probable Cost
Phase 30 - Design Surveys $6,478
Task 1 - Base Map /Field Survey
Phase 35 - Environmental Documentation $6,277
Task 1 - Wetland Delineation
Project Total = $87,753
Note: Estimate based on cost, not to exceed
Attachments
Page 7 of 10
ATTACHMENT 2 — Schedule
Functional Roadway Design
American Legion Road SE
Iowa City, Iowa
The Consultant shall complete the following phases of the Project in accordance with the schedule
shown, assuming notice to proceed is issued by the City on or before June 6, 2014.
Consultant Contract approval
Functional Design /Public Involvement
Functional Design Plans
June 3, 2014
June 9 thru November 14, 2014
November 17 thru December 5, 2014
If notice to proceed is given at a later date, time of completion shall. be extended accordingly.
Attachments
Page 8 of 10
ATTACHMENT 3 - Standard Rates
I
Functional Roadway Design
American Legion Road SE
Iowa City, Iowa
FOTH INFRASTRUCTURE AND ENVIRONMENT, L.L.0
2014 STANDARD HOURLY RATE SCHEDULE
CLASSIFICATION HOURLY RATE
Project Director
$170.00
Project Manager III
$165.00
Project Manager II
$154.00
Project Manager 1
$140.00
Project Scientist
$151.00
Project Advisor
$151.00
Lead Engineer
$150.00
Project Engineer III
$141.00
Project Engineer II
$131.00
Project Engineer 1
$116.00
Staff Engineer III
$115.00
Staff Engineer II
$110.00
Staff Engineer 1
$ 99.00
Lead Technician
$116.00
Engineering Technician III
$110.00
Engineering Technician II
$107.00
Engineering Technician 1
$90.00
CAD Technician
$80.00
Construction Manager
$134.00
Lead Field Technician
$109.00
Field Technician III
$97.00
Field Technician II
$81.00
Field Technician 1
$64.00
Land Surveyor
$117.00
Administrative Assistant
$60.00
REIMBURSABLE EXPENSES
1. All materials and supplies used in the performance of work on this project will be billed at cost plus
10 %.
2. Auto mileage will be reimbursed per the standard mileage reimbursement established by the Internal
Revenue Service. Service vehicle mileage will be reimbursed on the basis of $0.88 per mile.
3. Charges for outside services such as soils and materials testing, fiscal, legal will be billed at their
invoice cost plus 15 %.
4. All other direct expenses will be invoiced at cost plus 10%
ADJUSTMENTS TO FEE SCHEDULE
1. Fee schedule effective January 1, 2014. Rates subject to change annually on January 1.
Attachments
Page 9 of 10
ATTACHMENT 4 — City Responsibilities
Functional Roadway Design
American Legion Road SE
Iowa City, Iowa
The City shall provide the following:
1. All necessary and available electronic planimetrics, including aerials, contour files, dtm files,right -of-
way basemaps, and current Johnson County Parcel drawings.
2. Any existing roadway plans /record drawings and utility maps for American Legion Road and Taft
Avenue.
3. Subdivision plans.
4. MPOJC Traffic numbers and modeling information
5. Existing utility plans and studies
Attachments
Page 10 of 10
r
�_.p, CITY OF IOWA CITY
�.,'
., � z- MEMORANDUM
Date: June 2, 2014
To: Tom Markus, City Manager
From: Ron Knoche, City Engineer&
Re: Agreement with Kucera International to provide Engineering Consultant
Services for the 2014 Aerial Mapping Services Project — June 3, 2014
Introduction: The City of Iowa City uses planimetric and contour data to help develop capital
improvements plans and calculate storm water utility fees.
History /Background: With the development of the Storm Water utility in 2003, City staff has
used planimetric and contour data as a tool to develop the fee structure. The planimetric and
contour data was updated in 2006. In January, Johnson County released a Request For
Proposals for aerial services. As a part the RFP, Johnson County included an optional task of
updating the Iowa City planimetric and contour data.
City staff participated on the selection committee with Johnson County, Coralville and North
Liberty. Kucera International was selected. Since that time, City staff has been negotiating a
contract with Kucera International to update the planimetric and contour data.
Discussion of Solutions: An agreement has been negotiated with Kucera International to
provide engineering consultant services for the 2014 Aerial Mapping Services Project. Kucera
International will be providing new planimetric and contour data instead of updating the existing
data. This allows the consultant to reduce their time on the project which in turn resulted in an
approximate savings of approximately $43,000.
Financial Impact: The unit price fee contract for these engineering services is $122,516 and
funding is available in the Storm Water Management account #77770110.
Recommendation: Staff recommends approval of the engineering services consultant
agreement with Kucera International at the June 3rd City Council Meeting.
Prepared by: Ronald R. Knoche, City Engineer, 410 E. Washington St., Iowa City, IA 52240; (319) 356 -5140
RESOLUTION NO. 14 -178
RESOLUTION APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO
EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND
BETWEEN THE CITY OF IOWA CITY AND KUCERA INTERNATIONAL TO
PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE 2014 AERIAL
MAPPING SERVICES PROJECT.
WHEREAS, the City of Iowa City desires to update the 2006 planimetric and contour data; and
WHEREAS, the project will consist of using the aerial photogrammetry information Kucera
International is collecting for Johnson County and developing planimetric and contour data; and
WHEREAS, the City desires the services of a consulting firm to prepare preliminary and final
design for construction of the 2014 Aerial Mapping Services Project; and
WHEREAS, the City of Iowa City has negotiated an Agreement for said consulting services with
Kucera International of Willoughby, Ohio, to provide said services; and
WHEREAS, it is in the public interest to enter into said Consultant Agreement with Kucera
International; and
WHEREAS, funds for this project are available in the Storm Water Management
account #77770110.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The Consultant's Agreement attached hereto is in the public interest, and is approved as
to form and content.
2. The Mayor and City Clerk are hereby authorized and directed to execute the attached
Consultant's Agreement.
3. The City Manager is authorized to execute amendments to this contract as they may
become necessary.
Passed and approved this 3rd day of June 2014
�
^J Approved by
r r l ,.c.
ATTEST: .J !� � J `
CITY CLERK City Attorney's Office � /y
Resolution No. 14 -178
Page 2
It was moved by Payne and seconded by Mims the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Botchway
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
CONSULTANT AGREEMENT
THIS AGREEMENT, made and entered into this 3rd day of June ,
2014 , by and between the City of Iowa City, a municipal corporation, hereinafter referred to as
the City and Kucera International, of Willoughby, Ohio, hereinafter referred to as the Consultant.
WHEREAS, Johnson County, Iowa has procured the consultant to provide professional aerial mapping
services as part of the 2014 Aerial Mapping Services Project; and
WHEREAS, Johnson County, IA included in the request for proposals the acquisition and production of
planimetrics and contours from lidar survey; and
WHEREAS, Iowa City's current planimetrics and contour information is from 2006; and
WHEREAS, this data is used to determine Storm Water Utility Fees for the industrial and commercial
properties and to develop capital improvement project concepts; and
WHEREAS, the City desires to engage the Consultant to provide professional aerial mapping services as
part of the Johnson County, Iowa 2014 Aerial mapping Services Project.
NOW THEREFORE, it is agreed by and between the parties hereto that the City does now contract with the
Consultant to provide services as set forth herein.
I. SCOPE OF SERVICES
Consultant agrees to perform the following services for the City, and to do so in a timely and
satisfactory manner.
The Consultant will provide to the City professional aerial mapping /photogram metric services which will
generally consist of lidar surveying, digital elevation model (DEM) production, digital terrain model (DTM) and
contour mapping, and new planimetric feature mapping covering a designated area of 56.2 square miles as
designated on Exhibit A attached hereto.
The DEM provided form the aerial lidar survey will be combined with breaklines stereocompiled form the
2014 Johnson County aerial photo imagery to provide the DTM. The contour topography will be generated at
a 1' interval from the DTM. The planimeteric feature mapping will be produced as 1" =100' scale from the
2014 Johnson County project aerial photo imagery. The data deliverables will include FGDC metadata.
The services to be performed area more specifically described in Section 5 and Section 6 of the Johnson
County 2014 Aerial Mapping Services Project RFP and Section 8 and Section 9 of the Consultant's
corresponding proposal submission, which are on file in the City Engineer's Office and incorporated herein by
this reference.
II. TIME OF COMPLETION
The Consultant shall complete the following phases of the Project in accordance with the
schedule shown.
Phase
start
Complete
Project initiation
3/24/14
3/31/14
Aerial lidar flyover
4/1/14
4/25/14
Aerial data processing, inspection, report
4/25/14
5/15/14
Lidar bare earth classification
5/15/14
7/15/14
Pilot project
7/15/14
8/15/14
DEM production/delivery
8/15/14
11/15/14
DTM /contour and planimetric feature mapping
8/15/14
1115/15
Project wrap-up/report
1/15/15
1/30/15
-2-
Ill. GENERAL TERMS
A. The Consultant shall not commit any of the following employment practices and
agrees to prohibit the following practices in any subcontracts.
1. To discharge or refuse to hire any individual because of their race, color,
religion, sex, national origin, disability, age, marital status, gender identity,
or sexual orientation.
2. To discriminate against any individual in terms, conditions, or privileges of
employment because of their race, color, religion, sex, national origin,
disability, age, marital status, gender identity, or sexual orientation.
B. Should the City terminate this Agreement, the Consultant shall be paid for all work
and services performed up to the time of termination. However, such sums shall
not be greater than the "lump sum" amount listed in Section IV. The City may
terminate this Agreement upon seven (7) calendar days' written notice to the
Consultant.
C. This Agreement shall be binding upon the successors and assigns of the parties
hereto, provided that no assignment shall be without the written consent of all
Parties to said Agreement.
D. It is understood and agreed that the retention of the Consultant by the City for the
purpose of the Project shall be as an independent contractor and shall be
exclusive, but the Consultant shall have the right to employ such assistance as
may be required for the performance of the Project.
E. It is agreed by the City that all records and files pertaining to information needed by
the Consultant for the project shall be available by said City upon reasonable
request to the Consultant. The City agrees to furnish all reasonable assistance in
the use of these records and files.
F. It is further agreed that no Party to this Agreement shall perform contrary to any
state, federal, or local law or any of the ordinances of the City of Iowa City, Iowa.
G. At the request of the City, the Consultant shall attend meetings of the City Council
relative to the work set forth in this Agreement. Any requests made by the City
shall be given with reasonable notice to the Consultant to assure attendance.
H. The Consultant agrees to furnish, upon termination of this Agreement and upon
demand by the City, copies of all basic notes and sketches, charts, computations,
and any other data prepared or obtained by the Consultant pursuant to this
Agreement without cost, and without restrictions or limitation as to the use relative
to specific projects covered under this Agreement. In such event, the Consultant
shall not be liable for the City's use of such documents on other projects.
The Consultant agrees to furnish all reports, specifications, and drawings, with the
seal of a professional engineer affixed thereto or such seal as required by Iowa
law.
-3-
The City agrees to tender the Consultant all fees in a timely manner, excepting,
however, that failure of the Consultant to satisfactorily perform in accordance with
this Agreement shall constitute grounds for the City to withhold payment of the
amount sufficient to properly complete the Project in accordance with this
Agreement.
K. Should any section of this Agreement be found invalid, it is agreed that the
remaining portion shall be deemed severable from the invalid portion and continue
in full force and effect.
L. Original contract drawings shall become the property of the City. The Consultant
shall be allowed to keep mylar reproducible copies for the Consultant's own filing
use.
M. Fees paid for securing approval of authorities having jurisdiction over the Project
will be paid by the City.
N. Upon signing this agreement, Consultant acknowledged that Section 362.5 of the
Iowa Code prohibits a City officer or employee from having an interest in a contract
with the City, and certifies that no employee or officer of the City, which includes
members of the City Council and City boards and commissions, has an interest,
either direct or indirect, in this agreement, that does not fall within the exceptions to
said statutory provision enumerated in Section 362.5.
O. The Consultant agrees at all times material to this Agreement to have and maintain
professional liability insurance covering the Consultant's liability for the
Consultant's negligent acts, errors and omissions to the City in the sum of
$1,000,000.
IV. COMPENSATION FOR SERVICES
In consideration for the services performed hereunder, Consultant shall be paid the following by
project phase:
1. Aerial lidar survey and 1' contour -grade DEM
56.2 sq. miles at $240 $ 13,488.00
2. DTM and 1' contour mapping 56.2 sq. miles at $1,240 $ 69,688.00
3. Planimetric feature mapping (including public sidewalks)
56.2 sq. miles at $650 $ 39.340.00
Total Contract Amount $122,516.00
Invoicing for each phase will be based upon documentation of percentage completion and /or
transmittal of corresponding phase deliverable.
ME
V. MISCELLANEOUS
A. All provisions of the Agreement shall be reconciled in accordance with the generally
accepted standards of the Engineering Profession.
B. It is further agreed that there are no other considerations or monies contingent upon
or resulting from the execution of this Agreement, that it is the entire Agreement, and
that no other monies or considerations have been solicited.
FOR THE CITY
By: A
Title: Mayor
Date: June 3, 2014
ATTEST:
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= CITY OF IOWA CITY 3e(1)
MEMORANDUM
Date: May 21, 2014
To: Tom Markus, City Manager
From: Kumi Morris, Architectural Services and Energy Coordinator, Public Works Dept -��
Re: CITY HALL NORTH COURT HVAC REPLACEMENT PROJECT2014-
Setting Public Hearing
Introduction: This resolution will allow replacement of the City Hall North Court Trane HVAC
unit that serves multiple levels of the north court in City Hall and the small air conditioning unit
servicing the Police ITS server room.
History/Background: The present City Hall north court Trane HVAC unit is 22 years old and is at
the end of its lifecycle. It was originally installed in 1992 with the City Hall addition of the north
court and was moved up a level for continued service with the third floor addition. A
replacement unit will have greater energy efficiency and will also address pressurization and
vibration issues that staff is experiencing with the existing system. The current systems HVAC
controls are out of date and the work will also upgrade the system controls.
Discussion of Solution: By accepting and passing this resolution we can start the process of
replacement of these system units. The estimated construction cost of the project is $255,000
and will be funded from CIP Project G4704 City Hall Other Projects.
Financial Impact: By installing better and more efficient units and controls we anticipate
improved utilities costs, air quality and efficiency in the building.
Recommendation: Approve the resolution setting a public hearing and begin the process of
replacing the HVAC units and controls.
Prepared by: Kumi Morris, Engineering Division of Public Works, 410 E. Washington St., Iowa City, IA 52240, (319)356 -5044
RESOLUTION NO. 14 -179
RESOLUTION SETTING A PUBLIC HEARING ON JUNE 17, 2014 ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR
THE CONSTRUCTION OF THE CITY HALL NORTH COURT HVAC
REPLACMENT PROJECT 2014, DIRECTING CITY CLERK TO PUBLISH
NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO
PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION.
WHEREAS, funds for this project are available in City Hall Other Projects in CIP account
# G4707.
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA:
1. That a public hearing on the plans, specifications, form of contract, and estimate of cost
for the construction of the above - mentioned project is to be held on the 17th day of June,
2014, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting
is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk.
2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing
for the above -named project in a newspaper published at least once weekly and having a
general circulation in the City, not less than four (4) nor more than twenty (20) days before
said hearing.
3. That the copy of the plans, specifications, form of contract, and estimate of cost for the
construction of the above -named project is hereby ordered placed on file by the City
Engineer in the office of the City Clerk for public inspection.
Passed and approved this 3rd day of June, 2014.
ATTEST: ) I ' — ,,.�
CI LERK
_A4x_A 'd
MAYOR
Approved by
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City Attorney's Offices... 23 y
S: \ENG \PW\Resolutions \Project Resolutions \Setting Public Hearing \CITY HALL NORTH COURT HVAC REPLACEMENT PROJECT 2014 -Set Public Hearing
Project .doc
2114
Resolution No. 14 -179
Page 2
It was moved by Payne and seconded by Mims the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Botchway
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
06��
3e(2)
Prepared by: Wendy Ford, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5248
RESOLUTION NO.
RESOLUTION DETERMINING THE NECESSITY OF AND SETTING DATES OF A
CONSULTATION (JUNE 20, 2014) AND PUBLIC HEARING (JULY 15, 2014) ON A
PROPOSED AMENDMENT NO. 12 TO THE CITY - UNIVERSITY PROJECT I URBAN
RENEWAL PLAN IN THE CITY OF IOWA CITY, IOWA
WHEREAS, The City has previously determined the City- University Project I Urban Renewal
Area, as amended, to have areas of slum and blight and to be appropriate for economic
development, and designated it astappropriate for various urban renewal projects; and
WHEREAS, for the City Council de ires to amend the the Urban Renewal Plan, to add additional
land to the Urban Renewal Area an add certain projects thereto, and
WHEREAS, proposed Urban Renew Projects under this amendment i clude the following:
The Chauncey, the Harrison Street To house project, the 400 block of ollege Street mixed -
use building, a downtown hotel, streetsc a improvements in the Centr I Business District, and
park planning for the Riverfront Crossings istrict; and
WHEREAS, the proposed addition of land A a three block area�ast of Gilbert Streetwhich is
ripe for redevelopment, and /
WHEREAS, Iowa Code Chapter 403 requires the City 96uncil to notify all affected taxing
entities of the consideration being given to the ity -Uni rsity Project I Urban Renewal Plan
Amendment No. 12 and to hold a consultation with such axing entities with respect thereto; and
WHEREAS, Iowa Code Chapter 403 further require he City Council to hold a public hearing on
the proposed City- University Project I Urban Re w I Plan Amendment No. 12 subsequent to
notice thereof by publication and mail.
NOW, THEREFORE, BE IT RESOLVED BY HE CITY OUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
Section 1. That one or mor light and econo 'c development areas, as defined in
Chapter 403, Code of Iowa, ist within the City, and rehabilitation, conservation,
redevelopment, development, or mbination thereof, of th area is necessary in the interest of
the public health, safety, or welf a of the residents of the Cit ; and
Section 2. That the consultation on the proposed endment No. 12 to the City -
University Project I Urban enewal Plan required by Section 3.5(2) of the Code of Iowa, as
amended, shall be hel at 11:00 A.M. on Friday, June 20, 2014 in the City Manager's
Conference Room, Cly Hall, Iowa City, Iowa and Wendy rd, Economic Development
Coordinator, is her y appointed to serve as the designated r resentative of the City for
purposes of cond ting said consultation, receiving any recomme dations that may be made
with response th eto and responding to the same in accordance wit Section 403.5(2).
Secti 3. That the City Clerk is authorized and directed to cause a notice of said
consultatio to be sent by regular mail to all affected taxing entities, s defined in Section
4'03.17(1) along with a copy of the proposed City- University Project I rban Renewal Plan,
Amendment No. 11. Said notice shall be in substantially the following form.
NOTICE OF A CONSULTATION TO BE HELD BETWEEN E
CITY OF IOWA CITY, IOWA AND ALL AFFECTED TAXING
Resolution No.
Page 2
ENTITIES CONCERNING THE PROPOSED CITY - UNIVERSITY
PROJECT 1 URBAN RENEWAL PLAN, AMENDMENT NO. 12
FOR THE CITY OF IOWA CITY, IOWA
The City of Iowa City, Iowa will hold a consultation with all affected taxing ent* ies, as
defined in Section 403.17(1) of the Code of Iowa, as amended, commencing at 11:0 A.M. on
Friday, June 20, 2014 in the City Manager's Conference Room, City Hall, low City, Iowa
concerning a proposed City- University Project I Urban Renewal Plan, Amend nt No. 12, a
copy of which is attached hereto.
Each affected taxing entity may ap nt a representative to attend the onsultation. The
consultation may include a discussion of he estimated growth in valuatio of taxable property
included in the proposed Urban Renews Area, the fiscal impact of the ivision of revenue on
the affected taxing entities, the estimat impact on the provision of ervices by each of the
affected taxing entities in the proposed Urban Renewal Area, and a duration of any bond
issuance included in said Plan.
The designated representative of any affected taxi entity may make written
recommendations for modification to the Voposed division of r enue no later than seven days
following the date of the consultation. W dy Ford, Economi Development Coordinator, as the
designated representative of the City o Iowa City, sha submit a written response to the
affected taxing entity, no later than seven ays prior to t public hearing on the proposed City -
University Project I Urban Renewal Plan, A endment 12, addressing any recommendations
made by that entity for modification to the p oposed ision of revenue.
This notice is given by order of t e City ouncil of the City of Iowa City, Iowa, as
provided by Section 403.5 of the Code of to a, a amended.
Dated this day of
City Cl r , Iowa City, Iowa
(END OF NOTICE)
Section 4. That a public h ring on the proposed City- University Project I Urban
Renewal Plan, Amendment No. 12 hall be he d before the City Council on July 15, 2014 at
7:00 p.m. in the Emma J. Harvat II, City Hall, wa City, Iowa, or if said meeting is cancelled,
at the next meeting of the City Co ncil thereafter s posted by the City Clerk.
Section 5. That the ty Clerk is authoriz d and directed to give public notice of this
public hearing in the "Press- itizen," once on a dat not less than four (4) nor more than twenty
(20) days before the date said public hearing, a to mail a copy of said notice by ordinary
mail to each affected taxi g entity, such notice in ea h case to be in substantially the following
form:
NOTIC OF PUBLIC HEARING TO C NSIDER APPROVAL OF
A PR POSED AMENDMENT TO HE CITY - UNIVERSITY
PRO CT I URBAN RENEWAL PLAN I THE CITY OF IOWA
CIT , IOWA
The City uncil of the City of Iowa City, Iowa will Id a public hearing at its meeting on
July 15, 2014 w ich commences at 7:00 P.M. in the Emm J. Harvat Hall, City Hall, Iowa City,
Iowa, or if said eeting is cancelled, at the next meeting of t e City Council thereafter as posted
by the City C rk to consider adoption of the City - Universi Project I Urban Renewal Plan,
Amendment o. 12 (the "Plan ") which adds the following prod cts to the Plan: The Chauncey,
the Harriso Street Townhouse project, the 400 block of Coll ge Street multi -use building, a
downtown otel, streetscape improvements in the Central Busi ss District and park planning
for the Riv rfront Crossings district
A copy of the plan is on file for public inspection in the office f the City Clerk, City Hall,
Iowa City, Iowa.
Resolution No.
Page 3
The City of Iowa City, Iowa is the o1al agency hich, if such Plan is approved, shall
undertake the urban renewal activities desc ibed it such Ian.
The general scope of the urban re ewal activities under consideration in the Plan is to
assist qualified industries and businesses. n the Urban enewal Area through various public
purpose and special financing activities ou lined in the PI n. To accomplish the obj�aking i es of
the Plan, and to encourage the further d veto ent of the Urban Renewal Areaa plan
provides that such special financing activiti s ay include but not be limited to, the of
loans or grants of public funds to private a iti s under C pter 15A of the Code of Iowa. The
City also may install, construct and reconstr ct streets, pa ing facilities, open space areas and
other substantial public improvement, a d may acq ire and make laid available for
development or redevelopment by private a terprise as a thorized by law./The Plan provi s
that the City may issue bonds or use availa a funds for s ch purposes and that tax incr ent
reimbursement of such costs will be sought if nd to the ext nt incurred by the City.
Any person or organization desired t be heard sh II be a rded an oppo nity to be
heard at such hearing.
This notice is given by order of the ity Council
Section 403.5 of the State Code of Iowa.
Dated this day of /
s /Marian K. Karr
City Clerk, I wa )qty, I
(END OF NOTICE)
Section 6. That the proposed City -U vers ty Proj I!
University Project I Urban Renewal Area, end ent 12
the proposed City- University Project I U an Ren Plan,
said notices for purposes of such cons tation and aring an
placed on file in the office of the City lerk.
PASSED AND APPROVED this 49Y of
ATTEST:
City Clerk
yor
City, low�!as provided by
Urban Renewal Plan for the City -
is hereby officially declared to be
mendment No. 12, referred to in
that a copy of said Plan shall be
Attorney's O1ice ?- Z7flLj
i
1
CITY OF IOWA CITY
MEMORANDUM
Date: May 27, 2014
To: Tom Markus, City Manager
From: Brenda Nations, Sustainability Coordinator
Re: Iowa City Blue Zones Community Policy Pledge
Introduction: The Iowa City community has begun to take the necessary steps in the process
to achieve certification as a Blue Zones Community®. As a part of this process, it is required
that the City Council approve a list of proposed projects and policy changes to acquire points for
certification. City staff has been working together to come up with a list of actions chosen from
the "menu" of the Blue Zones point system. A City Council resolution is needed in the month of
June before we move to the implementation stage of the project, which begins in August.
Background: Iowa City's application was accepted as one of the ten communities in Iowa to
work on the Blue Zones Project. In this statewide project we have the benefit of learning from
other communities that have been through the process or are further along in the process of
achieving certification. Cedar Rapids, Marion, and Muscatine are cities in our area who are also
involved in this process. To achieve certification, points have to be earned in six separate
categories across the community, including worksites, restaurants, schools, groceries, citizen
engagement and community policy. The City of Iowa City is pursuing worksite designation in
addition to supporting the work in the Community Policy sector.
During the first stage, a "Blueprint" is drafted by a community advisory team called the Power 9.
The Blueprint includes action items for each of the categories for the community to work
towards for certification. In the Blueprint, a Community Policy Pledge is included which lists
items in which the city government is intending to complete in order to gain certification. Staff
from the Blue Zones Project have been working closely with City staff to identify specific
projects that the City is either about to undertake or willing to commit to during the eighteen
months of the implementation stage. Items on the list are intended to be policies and projects
that the local government is willing to undertake within a menu of opportunities with assigned
points and are not specifically prescribed by the Blue Zones staff. All projects must be
completed or near completion by the end of October, 2015.
Financial Impact: There should be no significant financial impact outside of what is currently
included in the City operating budget and capital improvement plan.
Recommendation: It is recommended that a presentation be given by staff at the June 3rd City
Council meeting to explain the process and the list of the proposed projects. City staff and Blue
Zones staff will be available on June 3`d to make sure any questions that the Council might have
can be adequately addressed. Staff is also recommending that the Council adopt the proposed
resolution expressing intent to complete the included projects.
06-03-14
7
f/ 1 BLUE ZONES PROJECT
\� by HMTHWAVS
Sp wed by
WellmarlL
BLUE ZONES®
COMMUNITY POLICY PLEDGE
The world we create for ourselves has an
impact on our everyday lives— whether
we're aware of it or not. Where we choose
to live, work, play, and even the community
of people with whom we spend our time,
all influence the lifestyle choices we make.
What if you had the opportunity to
intentionally create a healthy city where
the healthiest choices are also the easiest
ones to make? Imagine a place where
grocery stores and farmer's markets make
fresh produce more accessible and more
affordable than fast food.
Here it's easier to bike than drive, thanks to
better bike lanes providing safe and direct
access to work, shopping centers, and parks,
all without the hassle of public parking. This
community, designed for health and well-
being, also makes it easier for our kids to
play outside, with safe school playgrounds
made available to the public during non -
school hours.
This is a city built for active living. It's an
environment where city governments can
support the health and vitality of citizens
by carrying out policies that provide people
with healthy opportunities, giving them a
supportive nudge toward eating better and
moving more naturally.
Can such a community exist?
Yes!
WHAT IS THE
BLUE ZONES PROJECT?
Across the globe lie Blue Zones® areas, where people reach age
100 at an astonishing rate. Citizens of places like Sardinia, Italy;
Okinawa, Japan; and Loma Linda, California, have maintained
their healthy lifestyles for generations.
The Blue Zones ProjectT aims to adopt the lifestyle principles
of these areas to transform cities and towns into Blue Zones
CommunitiesTm, where people can "live longer, better" lives.
Our town is trying to become a Blue Zones CommunityT .
Achieving that goal requires six community sectors to pledge
and then act on their specific responsibilities. If each sector
does its part, then we will all share the benefits of living in
a community where well -being is a way of life.
Becoming a Blue Zones Community requires:
• At least 20% of citizens sign the Personal Pledge and
complete one action.
• At least 25% of public schools become a Blue Zones
SchoolTM.
• At least 50% of the top twenty community- identified
employers become a Blue Zones Worksite TM.
• At least 25% of independently or locally owned
restaurants become a Blue Zones RestaurantTM.
• At least 25% of grocery stores become a Blue Zones
Grocery Storer"
• Completion of the Blue Zones Community PolicyTm
Pledge.
R1
BLUE ZONES PeOJEcr
by HF LTHWAYS
Sponsored by
Wellmark.�
BLUE ZONES COMMUNITY POLICY PLEDGE
The Blue Zones Community Policy Pledge enables community leaders to promote healthy lifestyle principles, creating a
healthier environment for citizens to live, work, play, and thrive.
Based on reviewed literature, the Blue Zones Project has identified policies that city governments can realistically
implement to better support the health and well -being of its citizens. The policies recommended area compilation of
evidence- or theory-based policy recommendations published by the following sources:
• Centers for Disease Control and Prevention
• Institute of Medicine
• White House Task Force on Obesity
• National Prevention Council
• Robert Wood Johnson Foundation
While we tried to choose policies that are directly under the control of city government, we realize the legal landscape
is different in every community. Therefore, we recognize that some cities may not have jurisdiction over all policies
recommended. The list is intended to be a menu from which communities can choose the policies that make sense for
their unique environments. It is up to your town to determine what is feasible.
This pledge contains both public policies and operational policies. Operational policies are more internal to
government operations impacting human - resource practices and management of the activities of public -owned
property and buildings.
ALIGN YOUR COMMUNITY POLICIES TO ACHIEVE THE
BLUE ZONES COMMUNITY POLICY DESIGNATION
Communities that meet the criteria outlined below will earn the Blue Zones Community PolicyTM designation.
By taking the Blue Zones Community Policy Pledge, you're demonstrating your commitment to creating an
environment of well -being for the people of your community, as well as your intentions to strive toward
certification as a Blue Zones Community.
BENEFITS FOR BLUE ZONES COMMUNITIES
• Recognition for helping your community reach Blue Zones Community certification
• Makes your community a more attractive destination for businesses and individuals
P 2
BLUE ZONES PROJECr
by He 1TH evs
Sponsored by
Wellmark�
CRITERIA FOR DESIGNATION
Complete the following criteria to fulfill the policy and built- environment requirements for becoming
a Blue Zones Community:
• Earn at least 40% of the total points (17 points or more of 42 possible points) by adopting and enforcing
pledge actions.
• Implement at least two pledge actions from Complete Streets, Healthy Eating, and Active Living policies, and
complete at least one pledge action from Tobacco policy.
• Implement at least two changes to the built environment that permanently change the environment to nudge
people into healthier behaviors.
INSTRUCTIONS
1. Register on the Blue Zones Project website (bluezonesproject.com) to begin the process.
2. Complete the Blue Zones Community Policy Assessment by reviewing each item and checking those that your
community is currently doing.
3. By registering and completing the assessment:
• I agree to ensure formal consideration for adoption of the actions as outlined in the Blue Zones Community
Policy Pledge to achieve the Blue Zones Community Policy designation.
• I agree to display a banner or lawn sign stating my participation in the Blue Zones Project.
• I agree to allow Healthways and Blue Zones to use the name of our community in their promotion of the
Blue Zones Project, and I understand that our inclusion as a participating organization is entirely within
the discretion of Healthways and Blue Zones and that our status as a participating organization may be
terminated at any time and for any reason.
• I agree to secure community buildings as meeting places for hosting Blue Zones Project events.
4. Select items you would like to implement in your community. Seethe supporting materials under "Tips, Tools,
and Resources" to help you get started.
5. Update your information online as you make progress.
6. Celebrate your achievements!
P. 3
Ir
C■ BLUE ZONES PROJECT
by HFALTHWATs
Sponsored by
VMImark.09
BLUE ZONES COMMUNITY POLICY PLEDGE ACTIONS
CURRENTLY POINTS WILL DO
COMPLETE STREETS POLICY Implement at least two options in this section. DOING
1. Pass a city resolution or ordinance to adopt Complete Streets principles. ❑ ❑
2. Ensure staff in charge of design has received training on how to design Complete ❑ 3 ❑
Streets. (You must pass a city resolution to adopt Complete Streets principles.)
3. Adopt and enforce a street - design guideline manual that supports all Complete ❑ 3 ❑
Streets elements.
TOTAL POINTS COMPLETE STREETS POLICY:
CURRENTLY POINTS WILL DO
TOBACCO POLICY Implement at least one option in this section. DOING
1. Adopt a comprehensive smoke -free policy for all indoor workplaces and public El 1-1 and a comprehensive smoke -free policy for all outdoor workplaces and /or
public places.
2. Adopt a comprehensive smoke -free policy for all indoor workplaces and public F-1 171 and adopt a policy to address smoke -free multi -unit public housing.
TOTAL POINTS TOBACCO POLICY:
P l
H selected, substitutes for bicycle and pedesbian master plans.
CURRENTLY
POINTS
WILL DO
ACTIVE LIVING POLICY Implement at least two options in this section.
DOING
1. Adopt an active transportation plan that includes plans for accountability, funding,
❑
❑
implementation, and evaluation.[
2. Implement a policy encouraging neighborhoods to achieve a street connectivity
❑
2
El
of 1.4.
3. Adopt form -based codes for the community or a sub -area of the community.
❑
2
❑
4. Update zoning and building codes to encourage mixed -use development.
❑
1
❑
5. Adopt a bicycle master plan that includes plans for accountability, funding,
El
F-1
and evaluation.
6. Adopt a pedestrian master plan that includes plans for accountability, funding,
❑
1
❑
implementation, and evaluation.
7. Adopt a parking master plan that includes plans for accountability, funding,
❑
1
❑
implementation, and evaluation.
P l
H selected, substitutes for bicycle and pedesbian master plans.
LA
\C3A BLUE ZONES PROJECT-
by HF TH AYS
Sponsored by
Wellmark. M9
TOTAL POINTS ACTIVE LIVING POLICY:
CURRENTLY
HEALTHY EATING POLICY Implement at least two options in this section. DOING
Operational policies can contribute up to half of the total point value in this section.
1. Establish zoning to limit density and location of fast -food establishments.
2. Prohibit establishment of new fast -food drive - thrus.
3. Provide incentives to attract supermarketstgrocery stores to underserved neighborhoods.
4. Create policies to increase healthy mobile markets.
5. Adopt policies to promote outdoor dining.
6. Restrict mobile vending of unhealthy foods near schools and public playgrounds.
7. Ensure that community gardens and farmer's markets are allowable uses of city
property.
Healthy Eating Operational Policies
8. Create pricing incentives to increase affordability of healthier foods.
9. Establish a healthy food - and - beverage policy at city- sponsored youth sporting events.
10. Adopt healthy vending standards in municipal buildings and public parks.
11. Increase access to fresh -water drinking fountains.
12. Adopt a written worksite breastfeeding policy that provides space and time for
breastfeeding for city employees.
POINTS WILL DO
3
2
1
1
1
1
1
El
❑
CURRENTLY
POINTS WILL DO
ACTIVE LIVING POLICY, continued
DOING
❑
Active Living Operational Policies
1
❑
8. Create a policy that facilitates joint - use -of- facilities agreements (such as
❑
1 ❑
model joint -use agreements).
1
❑
9. Adopt building codes to require showers, changing facilities, and bike
❑
1 ❑
racks in municipal buildings.
TOTAL POINTS ACTIVE LIVING POLICY:
CURRENTLY
HEALTHY EATING POLICY Implement at least two options in this section. DOING
Operational policies can contribute up to half of the total point value in this section.
1. Establish zoning to limit density and location of fast -food establishments.
2. Prohibit establishment of new fast -food drive - thrus.
3. Provide incentives to attract supermarketstgrocery stores to underserved neighborhoods.
4. Create policies to increase healthy mobile markets.
5. Adopt policies to promote outdoor dining.
6. Restrict mobile vending of unhealthy foods near schools and public playgrounds.
7. Ensure that community gardens and farmer's markets are allowable uses of city
property.
Healthy Eating Operational Policies
8. Create pricing incentives to increase affordability of healthier foods.
9. Establish a healthy food - and - beverage policy at city- sponsored youth sporting events.
10. Adopt healthy vending standards in municipal buildings and public parks.
11. Increase access to fresh -water drinking fountains.
12. Adopt a written worksite breastfeeding policy that provides space and time for
breastfeeding for city employees.
POINTS WILL DO
3
2
1
1
1
1
1
El
❑
1
❑
❑
1
❑
❑
1
❑
❑
1
❑
❑
1
❑
TOTAL POINTS HEALTHY EATING POLICY:
1. Complete Streets
TOTAL 2. Tobacco
YOUR POINTS: 3. Active Living
4. Healthy Eating
*must be 17 or greater
P. 5
E D) ZONES PROJECT'
by HMLTHWAYS
Sponsored by
Wellmark. �®
COMMUNITY POLICY BUILT - ENVIRONMENT CHANGES
Implement at least two meaningful environmental changes that permanently change the environment to nudge
people into healthier behaviors.
IMPORTANT NOTE: One of the built- environment changes must be fully constructed after the initiation of the Blue
Zones Project in the community, although it maybe prioritized and budgeted prior to initiation. The second built -
environment change must be a 'marquee' project approved by the city council or the appropriate decision - making
body and embedded in the community's general and capital plans with an established work plan to take the project
to completion.
❑ Complete at least one meaningful project from the Active Transportation Plan, Bicycle Master Plan, or
Pedestrian Master Plan.
Please Describe:
❑ Begin construction on a meaningful Complete Streets project.
Please Describe:
❑ Begin construction on a meaningful Safe Routes to Schools project.
Please Describe:
11 6
C)(BLUE ZONES PROJECT
by HFAITHWAYS
Sponsored by
Wellmark.
COMMUNITY POLICY BUILT - ENVIRONMENT CHANGES
❑ Implement a permanent strategy to enhance personal safety in areas where people are
or could be physically active.
Please Describe:
❑ Establish new community gardens.
Please Describe:
❑ Complete at least one new placemaking project that fulfills the Power of 10 criteria and includes the four
key qualities of successful places as defined by Project for Public Spaces.
Please Describe:
❑ Complete at least one new urban greening project.
Please Describe:
Wellmark Blue Cross and Blue Shield is an Independent Licensee of the Blue Cross and Blue Shield Association.
Copyright 0 2013 Blue Zones, LLC and Heahhways, Inc. All rights reserved.
C-51 )1 BLUE ZONES PROJECT-
by HIMTNWAYS
Sponaaredby
VYellmark. �M
Summary Descriptions of Blue Zones® Community Pledge Actions
The purpose of this document is to provide summarized information for each Community Pledge Action. Detailed descriptions of
each pledge action, including additional support resources and research, are available online. Communities should refer to these
descriptions when completing their pledge actions.
Complete Street Policy
1. Pass a city resolution to adopt Complete Streets Principles.
How to do it: Adopt a Complete Streets policy. Complete Streets are designed to enable safe access for all users, including
pedestrians, bicyclists, motorists, and public transportation users of all ages and abilities. Complete Streets make it easy to cross
the street, walk to shops, and bike to work. They allow buses to run on time and make it safe for people to walk to and from train
stations.
Whydo it? Complete Streets are streets designed for all users (bicyclists, pedestrians, transit, people of all ages and those living
with disabilities) notjust cars. Complete Streets make it easy to cross streets, walk to shops, and bike to work. They allow timely
public transportation and safer walking environments. By adopting a Complete Streets policy, your City Council sets the stage for
future design and provides staff with the vision and freedom to design for all users.
Validation Requirements: Submit the adopted ordinance or policy. The ordinance or policy must include a vision for how and
why the community wants to complete its streets; specify that 'all users' includes pedestrians, bicyclists, and transit passengers
of all ages and abilities, as well as trucks, buses, and automobiles; apply to both new and retrofit projects, including design,
planning, maintenance, and operations, for the entire right of way; make any exceptions specific and set a clear procedure that
requires high -level approval of exceptions; encourage street connectivity and aim to create a comprehensive, integrated,
connected network for all modes; be adoptable by all agencies to cover all roads; direct the use of the latest and best design
criteria and guidelines while recognizing the need for flexibility in balancing user needs; direct that Complete Streets solutions
will complement the context of the community; establish performance standards with measurable outcomes; and include
specific next steps for implementation of the policy. Adoption of additional policy guidance from Living Streets Principles is
encouraged.
2. Ensure staff in charge of design has received training on how to design Complete Streets (You must pass a
resolution to adopt Complete Streets principles).
How to do it: Engage a qualified Complete Streets trainer to train city staff and, when possible, commission, council and key
advocates in Complete Streets principles. Training includes technical training needed to effectively serve all transportation
system users along with procedural training. Procedural training focuses on the meaning of a Complete Streets policy and the
avenues to its implementation.
Why do it? Ensure that those responsible for implementing the Complete Streets policy are aware of the new procedures that
apply to their field of work and why they are important. This can be the most important step in moving this work forward. Once
implementers, decision - makers, and advocates understand the value and what it takes, they are able to move forward more
quickly by avoiding many of the debates that can be caused by lack of knowledge.
Validation Requirements: Please provide the date of Complete Streets training, the names and roles of attendees, the agenda,
and the name and credentials of the trainer. Participants must include representation from city engineering staff and preferably
planning staff. Representation is encouraged from the city council and the planning and public works commissions (or similar).
Staff is required to complete a minimum of one full day of training, though it is encouraged that they complete the equivalent of
the Smart Growth America three -day course. Elected and appointed leaders are encouraged to attend at least two hours of
training, with strong encouragement to complete a one -day workshop /training.
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3. Adopt and enforce a street design guideline manual that supports all Complete Streets elements.
How to do it: Formally adopt a street design manual as an implementation tool to help facilitate a network of Complete Streets
benefitting all users in the community. The recommended best - practice template is The Model Design Manual for Living Streets
Los Angeles County as described in the detailed description document.
Why do it? Currently, street design focuses on accommodating large numbers of motorists, in many cases at the expense of
other users. There is a flaw in this type of design, though: when active transportation users are not taken into account during the
development process, the efficiency of moving traffic through main streets is often compromised. The evidence shows this
failure to provide for all modes can lead to increased auto dependency and hence added bottlenecks in traffic, causing delays in
motorist travel time.
Validation Requirements: Provide a locally adopted guide for how street retrofits and new developments will be constructed to
meet Complete and /or Living Street principles providing policies and design guidelines that can be used by city agencies, design
professionals, private developers and community groups. The community's street design guidelines must address how the type
of street (local, arterial) and the character of the area (historical, downtown, residential, and commercial) will influence the
design. The guide must be as comprehensive as the Model Design Manual for Living Streets - Los Angeles County, with sections
addressing the corresponding chapters: Vision, goals, policies, and benchmarks; Street networks and classifications; Traveled way
design; Intersection design; Universal pedestrian access; Pedestrian crossings; Bikeway design; Transit accommodations;
Streetscape ecosystem; Re- placing streets; Designing land use along living streets; Retrofitting; and Community engagement. In
particular, there needs to be general consistency with Chapters 3 and 4 of the Model Design Manual.
Tobacco Policy
1. Adopt a comprehensive smoke -free policy for all indoor workplaces and public places and a comprehensive smoke -
free policy for all outdoor workplaces and /or public places.
How to do it: Adopt a policy prohibiting smoking in all indoor workplaces and public places. Concurrently, or subsequently, adopt
a 100% smoke-free policy to all outdoor workplaces and /or public places (e.g. construction sites, restaurant and bar patios,
service lines, transit waiting areas, public events like county fairs and farmers markets, public golf courses, parks, beaches and
recreation areas).
Why do it? Youth who live in smoke -free communities are less likely to be daily smokers or become established smokers than
those who live in places that allow smoking. Substantial evidence exists to demonstrate that smoke -free legislation reduces heart
attacks in the short- and long -term. Additional evidence suggests that smoke -free legislation has positive effects on birth
outcomes, infant health, and reducing the risk of asthma.
Validation Requirements:
Provide a comprehensive policy consistent with the Americans for Nonsmokers Rights Model Ordinances. This model ordinance
language has been used effectively in communities across the country. We recommend using this model language in its entirety
when your community is ready to consider a smoke -free policy:
• Indoor: Prohibiting Smoking in All Workplaces and Public Places (100% Smoke -free)
http://www.no-smoke.org/pdf/modelordinance.pdf
• Outdoor: Prohibiting Smoking in Outdoor Places of Employment and Public Places
http://www.no-smoke.org/pdf/modelordinance—outdoors.pdf
The policy may have up to 10 exceptions or the maximum as allowed under state law. The exceptions must be defined with a
level of specificity as demonstrated in the Iowa Smoke Free Law (see example below in Section 4: Sample Policy Language).
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2. Adopt a comprehensive smoke -free policy in all indoor workplaces and public places and adopt a policy to address
smoke -free multi -unit public housing.
How to do it: Adopt a policy prohibiting smoking in all indoor workplaces and public places. Concurrently or subsequently adopt a
100% smoke -free policyto eliminate exposure to secondhand smoke in publicly owned multi -unit housing.
Why do it ?According to a U.S. Surgeon General report, there is no risk -free level of exposure to secondhand smoke.' In 2009,
HUD issued a notice that "strongly encourages' all public housing authorities to adopt smoke -free policies for their buildings .2
Secondhand smoke can enter neighboring apartments under doorways and through wall cracks and openings for electrical
wiring, light fixtures, plumbing, baseboards, and ductwork.' In a 2009 survey of renters in Minneapolis, MN, 75% of renters said
they would be "somewhat likely" or "very likely" to choose a no- smoking building over a building where smoking was allowed.°
Contrary to the belief that smoke -free multi -unit housing policies discriminate against low- income tenants who smoke, the real
discrimination is against low- income families who cannot escape exposure to deadly secondhand smoke and cannot find another
place to live because of income, health, or other reasons.s
Validation Requirements:
• Indoor: Provide a comprehensive policy consistent with the Americans for Nonsmokers Rights Model Ordinances. This
model ordinance language has been used effectively in communities across the country. We recommend using this
model language in its entirety when your community is ready to consider a smoke -free policy:
Prohibiting Smoking in All Workplaces and Public Places (100% Smoke-free)
http://www.no-smoke.org/pdf/modelordinance.pdf
The polity may have up to 8 exceptions or the maximum as allowed under state law. The exceptions must be defined at the
5 or greater (e.g. 6) digit NAICS level and /or narrowly defined as demonstrated in the Iowa Smoke Free Law.
• Housing: Provide the policy that prohibits smoking in multi -unit housing. This policy must include all common indoor
and outdoor areas (excluding designated smoking areas that meet criteria), outdoor smoke -free buffer zones (balconies,
etc.), and 100% of all new units. Up to 20% of existing units can be smoking - allowed if they meet the criteria. Additional
details are in the supporting policy overview document.
1 The health consequences of involuntary exposure to tobacco smoke: a report of the Surgeon General. - [Atlanta, GA]: U.S. Dept. of Health and
Human Services, Centers for Disease Control and Prevention, Coordination Center for Health Promotion, National Center for Chronic Disease
Prevention and Health Promotion, Office on Smoking and Health, [2006].
2 HUD Memo Encouraging Nonsmoking Policies in Public Housing. htto://www.i)hlonet.org/ sites /phlpnet.org/files /HUD %20memo %20re %20no -
smoki na%20oolicies. odf
1 Wagner 1, Sullivan DP, Faulkner D, et al. Environmental Tobacco Smoke Leakage from Smoking Rooms. Journal of Occupational and Environmental
Hygiene 2004;1(2):110 -118.
A Ferris M, Leite A. Perceptions of secondhand tobacco smoke among Minnesota Metro renters: A survey of renters across the Twin Cities metro
area. Wilder Research Report. August 2009.
htto: / /www.mnsmokefreehousing.org /documents /2009 Metro tenants SHS survey final reoort.odf
5 The Center for Tobacco Policy and Organizing. Becoming a Policy Work on Nonsmoking Housing Units Ordinances: Answers to Tough Questions
from Opponents and Elected Officials. November 2011.
htto:// www .center4tobaccopolicy.org /CTPO/ files / file/ Becoming% 20a% 20Policv% 20Wonk% 20on% 20Nonsmoking %2oHousina%20Units %20Or
di na nces %2oNovember %202011 %20( u odate).odf
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Active Living Policy
1. Adopt an active transportation plan that includes plans for accountability, funding, implementation, and
evaluation.
How to do it: Adopt a plan which documents the current state of public transit and identifies areas planned for improvement. A
strong active transportation plan should include the following as applicable:
a. Mapping transportation corridors near key destinations, including schools
b. Addressing a Complete Streets program community-wide
c. Rails -to- Trails program
d. Public transit amenities, safety, accessibility and affordability
e. Mixed -use housing near transit stops and stations
f. Safe Routes to Schools programs
g. Developing a bicycle and pedestrian master plan
h. An example of a program is to create route - finding applications and real -time arrival information available via smarlphones
i. A wayfinding and signage program for bicycle and pedestrian routes
j. A commitment to not raise vehicle miles traveled (VMT) over a certain period of time and a baseline for VMT
Plans should not be simply data driven, but also "map out' feelings of security, shade and aesthetics along important corridors.
Whydo it ?Active transportation is a growing trend and in some cases, such as for youth and the older adults, the only available
mode of transportation. It also supports a healthy lifestyle. Residents living in more walkable communities have stronger social
networks, thus increasing the social capital in the area. They also have lower health care costs than those living in more car
dependent areas, 6'2 An active transportation plan gives the community an opportunity to integrate all modes of active
transportation into the development process, such as planning for public transit and facilities that align with pedestrian and
bicycle route connectivity.
Validation Requirements: Provide a copy of your active transportation plan, which must include plans for accountability, funding,
implementation and evaluation. Plan must also include an outline for short-term demonstration projects and long -term plans,
and clearly show that items "a" through "j" above were given appropriate consideration.
2. Implement a policy encouraging neighborhoods to achieve a street connectivity index of 1.4.
How to do it: The Street Connectivity Index is a simple measurement that assesses the ability of non -auto users and vehicles to
move efficiently throughout a community. It is determined by dividing the number of street segments by the number of
intersections. Details about this policy are in the supporting detailed description, though you can also see a quick link at,
htto: / /www.citvofhenderson.com /community develoi)ment/docs/ applications /Street Connectivity Index.odf
Begin by approving a policy encouraging a Street Connectivity Index of 1.4 or less for all future development. Then, identify low
connectivity neighborhoods. Once you establish priority neighborhoods for retrofitting, propose potential new street networks
with short links, numerous intersections and minimal dead -ends or cul -de -sacs to phase in. Create a timeline and plan to reach
the connectivity index of 1.4 or the most feasible alternative for priority neighborhoods.
6 Leyden KM. Social Capital and the Built Environment: The Importance of Walkable Neighborhoods. Am! Pub Health; 93: 1546 -1551.
7 American Public Health Association. Backgrounder: The Hidden Health Costs of Transportation. 2010. Available at:
http: / /trid.org/view.aspx ?id= 919815.
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Why do it? Areas with a street connectivity index of 1.4 increase home -based walking trips and improve the chances of residents
meeting the recommended level of physical activity. Every increase in street connectivity is associated with a decrease in using a
vehicle for local travel.
Validation Requirements: Submit the policy showing that developers are encouraged to build streets within planned
developments, subdivisions, and redevelopments that meet the street connectivity requirement of 1.4. Provide evidence that the
policy is incorporated into the community's general plan or will be in the next update.
3. Adopt form -based codes for the community or a sub -area of the community.
How to dolt: Formally adopt form -based codes for the community or sub - areas) of the community to support a development
that is compact, mixed -use, and pedestrian - friendly, helping to create livable neighborhoods and healthy vibrant communities.
Ideally, a community would plan appropriate staff training in form -based codes.
Why dolt? In contrast to traditional zoning, which emphasizes how a building is used or'what is inside' (retail, residential, etc.),
form -based codes concentrate first on the visual aspect of the development: building height and bulk, facade treatments, the
location of parking, and the relationship of the buildings to the street and to one another. Simply put, form -based codes
emphasize the appearance and qualities of the public realm -the places created by buildings. As such, they provide an
opportunity to create a high - quality environment that works for all users, including pedestrians.8 Mixed land use and pedestrian -
oriented neighborhoods have been shown to increase physical activity, lower body weight, and increase social capital among
residents.9,10
Validation Requirements: Provide the form -based codes for the community or sub -area of the community. Codes should support
a development that is compact, mixed -use, and pedestrian - friendly. Codes should de-emphasize 'use' and divide a community
into neighborhoods or specific street corridors that have a distinct and consistent character, while allowing a mixture of
compatible uses. Codes must clearly cover the ten key elements of form -based codes as described in the detailed description.
The submitted code should be for more than one specific development project and instead be applicable in designated areas
throughout the community.
4. Update zoning and building codes to encourage mixed -use development.
How to do it: Update zoning and building codes to encourage mixed -use development (residential, commercial, and civic
buildings that are within close proximity to each other), particularly around neighborhood centers, transit stations, schools,
parks, employment centers, and retail stores.
Why do it? Research suggests that high social capital (sense of trust and reciprocity among citizens) is linked with lower
mortality, higher general health status, lower risk of major depression, prevention of crime, and enhanced economic
development.11 Mixed land use and pedestrian- oriented neighborhoods have been shown to increase physical activity, lower
body weight, and increase social capital among residents.i2
Validation Requirements: Provide zoning and building codes that encourage mixed -use development strategically within the
community. Codes should highlight considerations for providing all residents access to neighborhood centers, transit stations,
a Robert Wood Johnson Foundation. Leadership for Healthy Communities. Action Strategies Toolkit: A Guide for Local and State Leaders Working to
create Healthy Communities and Prevent Childhood Obesity. February 2011.
a Black J, Macinko J. Neighborhoods and obesity. Nutrition Reviews 2008;66(1):2 -20.
Sp Leyden K. Social capital and the built environment: The importance of walkable neighborhoods. American Journal of Public Health
2003;93(9):1546 -1551.
" Leyden K. Social capital and the built environment: The importance of walkable neighborhoods. American Journal of Public Health 2003;93(9):1546 -
1551.
'= Black J, Macinko J. Neighborhoods and obesity. Nutrition Reviews 2008;66(1):2 -20.
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schools, parks, and retail stores via alternate modes of transportation. Provide evidence that codes are adopted and
incorporated into the community's general plan (or will be with the next update).
5. Adopt a bicycle master plan that includes plans for accountability, funding, implementation, and evaluation.
How to do it: Demonstrate your city's commitment to creating a safe and accommodating environment for biking by developing
and adopting a Bicycle Master Plan. The plan should be developed with robust community input and it should focus on
connecting destinations.
Why do it? Bicycling provides many health benefits in relation to physical activity, obesity rates, cardiovascular health, and
morbidity.13 Research has shown that both community-scale and street -scale urban design and land use policies are effective in
increasing physical activity.14 A cross - sectional study at the city level of over 40 U.S. cities found that each additional mile of bike
lane was associated with an increase in the share of workers regularly commuting by bicycle.15
Validation Requirements: Please provide a copy of your Bicycle Master Plan. Document must include plans for accountability,
funding, implementation and evaluation. Plan may include recreational bicycling trails but must emphasize commuter routes
and connections for schools. Provide evidence that this is included in the community's general plan or will be in the next update.
6. Adopt a pedestrian master plan that includes plans for accountability, funding, implementation, and evaluation.
How to do it: Demonstrate your city's commitment to promote a pedestrian - friendly environment, where public spaces -
including streets and off - street paths - offer a level of convenience, safety, and attractiveness to pedestrians, which will
encourage and reward the choice to walk.16. Develop and have City Council formally adopt a Pedestrian Master Plan with robust
community input and a focus on connecting daily destinations (work, school, shopping, etc.). Minimally, a community may
simply identify key destinations and corridors for pedestrians, have city staff create a simple map and prepare a plan.
Whydo it? Research has shown that both community-scale and street -scale urban design and land use policies and practices are
effective in increasing physical activity. Transit users take more steps per day and spend more minutes walking per day than
people who rely on cars. Residents of neighborhoods with sidewalks on most streets are more likely to meet physical activity
guidelines than were residents of neighborhoods with sidewalks on few or no streets.
Validation Requirements: Provide a copy of your Pedestrian Master Plan, which must include plans for completing connecting
segments, accountability, funding, implementation and evaluation. Provide evidence that this is included in the community's
general plan or will be in the next update.
7. Adopt a parking master plan that includes plans for accountability, funding, implementation, and evaluation.
How to do it: Develop and have City Council formally adopt a plan to reach a target maximum amount of off - street parking
allowed, while maximizing on- street parking.
Why do its Minimum parking requirements lead to increased distance between businesses (reducing the concentration of
businesses built in any area) and more off - street parking than is actually used in certain areas, such as downtowns and transit -
oriented residential neighborhoods. Research shows on- street parking spaces experience more use and have higher turnover
13 Pucher 1, Dill 1, Handy S. John Pucher. Infrastructure, programs, and policies to increase bicycling: An international review. Preventive Medicine 50
(2010)S106 —S125.
14 Heath GW, Brownson RC, Kruger 1, et al. The effectiveness of urban design and land use and transport policies and practices to increase physical
activity: a systematic review. Journal of Physical Activity and Health 2006;3(Suppl 1):555 -76.
15 Dill 1, Carr T. Bicycle commuting and facilities in major U.S. cities: If you build them, commuters will use them. Transp Res Rec 2003;1828:116 -123.
16 City of Oakland, CA Pedestrian Master Plan. htto: / /www.oaklandnet.com/ government /pedestrian /index.htmi
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than off- street parking, and create a safer environment for pedestrians, bicyclists and motorists by reducing vehicle speeds. They
also create a buffer between pedestrians and moving cars.
Validation Requirements: Provide a copy of your adopted Parking Master Plan, including plans for accountability,
implementation and evaluation. Provide evidence that this is included in the community's general plan or will be in the next
update. Provide a letter explaining which of the target goal criteria outlined in the supporting document were not incorporated
and why. At least six must be incorporated.
8. Create a policy that facilitates joint- use -of- facilities agreements (such as model joint -use agreements).
How to do it: Collaborate with schools and other organizations to establish joint use of facilities agreements, allowing playing
fields, playgrounds, and recreation centers to be used by community residents when the primary activity (e.g., schools) are
closed. If necessary, adopt policies to address liability issues that might block implementation.
Why do it? One reason many Americans don't get the exercise they need to be healthy is because they don't have places to be
active. A comprehensive review of 108 studies indicated that access to facilities and programs for recreation near their homes
and time spent outdoors correlated positively with increased physical activity among children and adolescents.17Increasing
access to recreation facilities is one way for children to increase physical activity and possibly lower body weight. la"
Validation Requirements: Provide the policy that allows the joint use of facilities agreements allowing playing fields,
playgrounds, and recreation centers to be used by community residents when the primary activity (e.g., schools) are closed. The
policy should be system wide (e.g., for all schools) noting exceptions, as opposed to a policy for just one site. If necessary, provide
policies to address liability issues that might block implementation. Validation requires a policy for either indoor or outdoor
facilities, optimally both.
9. Adopt a policy requiring showers, changing facilities and bike racks in municipal buildings.
How to do it: Adopt a polity pertaining to municipal facilities that requires newly constructed projects and all major remodels to
provide short-term and /or long -term bicycle parking accommodations, showers, and changing rooms to promote active
commuting (biking, walking).
Whydo it? Research suggests that employees at worksites with at least two physical supports for active commuting (bicycle
parking, bicycle storage, and showers or lockers) were more likely to actively commute at least once per week than employees
that reported no physical supports. Women in particular were 10 times more likely to actively commute to work when two
physical supports were present versus none.
Validation Requirements: Submit the polity that requires new municipal facilities and major remodeling projects to provide
short-term and /or long -term bicycle parking accommodations, showers, and changing rooms to promote active commuting
(biking and walking).
17 Sallis JF, Prochaska JJ, Taylor WC. A review of correlates of physical activity of children and adolescents. Med Sci Sports Exerc 2000;32:963 -75.
18 Baker, E. A., M. Schootman, C. Kelly, and E. Barnidge. 2008. Do recreational resources contribute to physical activity? Journal of Physical Activity
and Health 5(2)252 -261.
19 Sallis, J., and K. Glanz. 2009. Physical activity and food environments: Solutions to the obesity epidemic. The Milbank Quarterly 87(1):123 -154.
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Healthy Eating Policy
1. Establish zoning to limit density and location of fast -food establishments.
How to do It: Have City Council formally adopt a policy to restrict fast food establishments near public school grounds and public
playgrounds, and /or limit density (minimally to one every 400 feet) of fast food restaurants.
Why do it?
A study by the National Bureau of Economic Research found that among ninth -grade students, a fast food restaurant within a
tenth of a mile of a school is associated with an increase in obesity rates.20 A similar study found that schools within 800 meters
of convenience stores had higher rates of overweight students than schools located further from these retailers. 21
Validation Requirements: Submit the ordinance that restricts fast food establishments near public school grounds and public
playgrounds, and /or limits density of fast food restaurants to one every 400ft ( "fast food restaurant' is defined as any
establishment that dispenses food for consumption on or off the premises and that has the following characteristics: a limited
menu, items prepared in advance or prepared and heated quickly, no table orders, and food served in disposable wrapping or
containers). Provide evidence that this is included in the community's zoning code. To illustrate the potential real impact, provide
a map or list of businesses made into a non - conforming use by adoption of the ordinance. It is strongly recommended, but not
required, to use the Model Healthy Food Zones as a framework for the ordinance.
htto: / /changelabsolutions .ore /oubl ications /model -ord- healthy- food -zone
2. Prohibit establishment of new fast food drive - thrus.
How to do it: Have City Council adopt a policy that prohibits fast food restaurants with drive - through service or puts a
moratorium on restaurants with drive - through service throughout the community.
Why do it? Research suggests three main reasons for why fast food likely contributes to obesity: large, inexpensive portion sizes;
high energy density; and the frequency with which Americans, including children, consume it. Even after accounting for individual
characteristics and community income, adults with a higher ratio of fast food establishments and convenience stores to grocery
stores and produce vendors near their homes are more likely to be obese and to have diabetes than those with lower ratio of
fast food establishments to grocery stores. 22
Validation Requirements: Please provide the ordinance that prohibits or places a community-wide moratorium on fast food
restaurants with drive - through service. Provide evidence that this is included in the community's zoning code.
3. Provide incentives to attract supermarkets and grocery stores to underserved neighborhoods.
How to do it: Provide financial and /or non - financial incentives to encourage food retailers to open new retail outlets in areas
with limited shopping options, and encourage existing corner and convenience stores to offer healthier foods. Financial
incentives include, but are not limited to, tax benefits and discounts, loans, loan guarantees, and grants to cover start-up and
investment costs (e.g., improving refrigeration and warehouse capacity). Non - financial incentives include supportive zoning and
increasing the capacity of small businesses through technical assistance in starting up and maintaining sales of healthier food and
beverageS.23
30 Currie J, Del laVigna S, Moretti E, Pathania V: The Effect of Fast Food Restaurants on Obesity and Weight Gain. Am Econ J: Econ Policy 2010, 2:32 -63.
aL Howard PH, Fitzpatrick M, Fulfrost B. Proximity of food retailers to schools and rates of overweight ninth grade students: An ecological study in California.
BMC Public Health 2011,11:68
22 Designed for Disease: The link Between Local Food Environments and Obesity and Diabetes. California Center for Public Health Advocacy, PolicyLink, and
the UCLA Center for Health Policy Research. April 2008.
23 Keener, D., Goodman, K., Lowry, A., Zaro, S., & Kettel Khan, L. (2009). Recommended community strategies and measurements to prevent obesity in the
United States: Implementation and measurement guide. Atlanta, GA: U.S. Department of Health and Human Services, Centers for Disease Control and
Prevention. htto: / /www.cdc.gov /obesity /downloads /community strategies guide.odf
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Why do it? Neighborhood residents who have better access to supermarkets and grocery stores tend to have healthier diets and
lower levels of obesity. 24 One study indicated that every additional supermarket within a given census tract was associated with a
32% increase in the amount of fruits and vegetables consumed by persons living in that census tract. 25
Validation Requirements: Provide a map identifying underserved areas, proof of existing incentives that encourage supermarkets
and grocery stores to open new retail outlets in areas with limited shopping options, and encourage existing corner and
convenience stores to offer healthier foods. Provide evidence that this is encouraged within the community's economic
development tools, zoning code, and /or general plan.
4. Create policies to increase healthy mobile markets.
How to do it: Have City Council formally adopt a policy to encourage mobile vending of healthy foods (nutrient rich, fresh fruits
and vegetables).
Why do it? Creating healthy mobile vending or produce cart programs is a cost - effective and efficient means of increasing
residents' access to fresh produce. Studies have shown that residents of rural areas, low- income neighborhoods, and
communities of color have less access to supermarkets and large grocery stores and the fresh produce they sell.26 Produce cart
vendors can travel deep into neighborhoods most in need of fresh produce, do not require large capital investments to start
operations, and can adjust their inventory quickly to fit the unique cultural demands of a community. Communities that establish
a permit program for produce cart vendors may also enjoy economic benefits in the form of increased small business
opportunities, along with neighborhood economic development and revitalization. 27
Validation Requirements: Please provide the policy or ordinance that is designed to increase the number of Healthy Mobile
Markets. Provide evidence that healthy mobile markets are encouraged within the community's licensing requirements or
general plan, or will be in the next update. It is recommended, though not required, that the ordinance include specifics related
to permits, conduct, enforcement, and tracking polity impact. NOTE: If the municipality bans mobile vending near schools, it will
need to amend the ban to permit Produce Cart vendors to sell at or near schools.
5. Adopt policies to promote outdoor dining.
How to do It: Have City Council formally adopt zoning code language that defines outdoor dining as an allowed use and ensures
that the surrounding areas are safe and comfortable for pedestrians.
Whydo it? Outdoor cafes and restaurants are great for bringing people together to socialize and create lively street
environments. Evidence suggests that over the past 20 years, Americans have become more socially isolated. One study showed
that the number of people reporting that there is no one with whom they discuss important matters nearly tripled between 1985
and 2004.28 Outdoor dining creates an active streetscape, enhances economic and social vitality, and promotes pedestrian and
retail - friendly activity. 29
24 Story, M., K. M. Kaphingst, R. Robinson - O'Brien, and K. Glanz. 2008. Creating healthy food and eating environments: Policy and environmental
approaches. Annual Review of Public Health 29:253 -272.
25 Morland K, Wing S, Diez Roux A, Poole C. Neighborhood characteristics associated with the location of food stores and food service places. Am J
Prev Med 2002;22:23 -9.
26 Healthy Eating Research. Bringing Healthy Foods Home: Examining Inequalities in Access to Food Stores: A Research Brief. July 2008.
27 Creating a Permit Program for Produce Cart Vendors A Simple Way to Increase Access to Fruits and Vegetables. National Policy & Legal Analysis
Network to Prevent Childhood Obesity. February 2010.
htto: / /www.nolanonline.org/ sites /ohlpnet.orit /files /nolan /Produce %2OCart %200rd FactSheet FINAL 20100222.odf
28 McPherson M, Smith -Lovin L, Brashears M. Social Isolation in America: Changes in Core Discussion Networks over Two Decades. American
Sociological Review 2006;71:353.
29 Alexandria, VA. Ordinance No. 4521. An ordinance to amend and reordain Section 6 -800 (King Street Outdoor Dining Overlay Zone).
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1( 7 ■ BLUE ZONES PROJECT-
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Validation Requirements: Provide the appropriate zoning code section(s) that define outdoor dining as an allowed use. Please
also provide, if the city adopted, any permit regulations for use of a sidewalk. If the code does not identify outdoor dining as an
allowed use, provide a polity that does. -
6. Restrict mobile vending of unhealthy foods near schools and public playgrounds.
How to do it: Restrict mobile vending of all foods within 1000 feet of schools and 200 feet of public playgrounds.
Why do it? Mobile food vendors have been found to converge around schools to sell foods to students after school. 30In one
study, 56% of transactions with mobile food vendors outside of school were child -only transactions, with the most child -only
transactions occurring at ice cream trucks. Research suggests that the food environment around schools can impact the food
choices of students.
Validation Requirements: Provide the ordinance or policy that restricts mobile vending of all foods within 1000 feet of schools
and 200 feet of public playgrounds and the enforcement mechanism.
7. Ensure that community gardens and farmer's markets are allowable uses of city property.
How to do it: Introduce or modify land use policies /zoning regulations to allow, promote, and /or protect sites for community
gardens and farmers markets, such as vacant city-owned land or unused parking lots.
Why do it? In addition to providing fresh produce to community residents, farmers markets support small farmers, serve as
community gathering places, and revitalize downtown areas. Community gardens are also important for providing community
members with fresh produce, building social connections, providing education, providing opportunity for recreation and physical
activity, and enhancing economic development opportunities. Benefits of creating land use protections for farmers markets
include removing barriers to establishing new markets while protecting existing ones; optimizing locations of farmers markets to
ensure they are prioritized in appropriate sites (e.g., near schools, town centers and public transportation, or in neighborhoods
with limited access to fresh produce); and increasing access for low- income customers (e.g., requiring farmers markets to accept
various forms of food assistance).
Validation Requirements: Provide evidence of land -use policies that allow, promote, and /or protect sites for community gardens
and farmers markets, such as vacant city-owned land or unused parking lots. The policy /regulation should make them an allowed
use on all appropriate property (e.g., a farmers market can operate once per week on a private parking lot).
g. Create pricing incentives to increase affordability of healthy foods in municipal facilities.
How to do It: Provide cost incentives for the purchase of healthier foods and beverages. This can be done by lowering prices of
healthier foods and beverages while raising the price of less healthy options in vending machines, cafeterias, and concession
stands in municipal buildings and parks. The goal of this policy is to eliminate cost disincentives or provide cost incentives for the
purchase of healthier foods and beverages.
Whydo it? When healthier foods and beverages cost more than less healthy foods and beverages, it provides a barrier to
choosing healthier options. Healthier foods and beverages not only need to be available, they need to be affordable.
Research has demonstrated that reducing the price of healthier foods increases the purchase of healthier foods. 31
It is estimated that subsidizing a 10% price reduction on fruits and vegetables would increase daily consumption of fruits and
vegetables among low- income persons. 32, 33,34,35
30 Tester 1M, Yen IH, Laraia B. Mobile food vending and the after - school food environment. Am J Prey Med. 2010; 38(1):70 -73.
31 French SA, Story M, Jeffery RW. Environmental influences on eating and physical activity. Annu Rev Public Health 2001;22:309-35.
Welimark Blue Cross and Blue Shield is an Independent Licensee of the Blue Cross and Blue Shield Association.
Copyright ® 2013 Blue Zones, LLC. All rights reserved. This document is the confidential property of Blue Zones, LLC. It may not be copied, published or re- distributed, in whole or in part.
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�■ BLUE ZONES PROJECT-
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Validation Requirements: Provide evidence of a policy that directs food vending contracts to achieve pricing favorable to healthy
options and photographs of at least one implementation.
9. Establish a healthy food and beverage policy at city- sponsored youth sporting events.
How to do it: Create a policy supporting provision of healthy food and beverages and prohibiting low- nutrient, energy -dense
foods and beverages prior to, during, or after city sponsored youth sporting events. Examples of low- nutrient, energy -dense
foods include salty /high -fat chips, high -fat baked goods, desserts, and sugar- sweetened beverages.
Why do it? City facilities that serve youth can influence the dietary choices that children make while participating in youth
programs or utilizing youth facilities by limiting the number and variety of unhealthy options that are readily available in vending
machines and during snack times. Children ages 2 -18 consume almost three snacks a day, and snacking accounts for up to 27% of
children's daily caloric intake. 36 Parents can reduce the risk of Type 2 diabetes in their children by eliminating one can of soda per
day, regardless of any other diet or exercise changes. 37 Food availability and accessibility are influential in shaping food choices.
Adolescents report that one of the most influential factors in their food choices is food availability. 38 Children will eat what's
available. Using food, particularly low- nutrient, energy -dense foods, as rewards in recreational settings undermines the healthy
habits being promoted by the park and recreation department, encourages overconsumption of foods high in added sugar and
fat, and teaches kids to eat when they're not hungry as a reward to themselves.
Validation Requirements: Provide evidence of a polity that supports the provision of healthy food and beverages and prohibits
low- nutrient, energy -dense foods and beverages prior to, during, or after city sponsored youth sporting events.
10. Adopt healthy vending standards in municipal buildings and public parks.
How to do it: Set nutrition standards for food and beverages available in government -run or regulated after - school programs,
recreation centers, parks, and child care facilities (including limiting access to calorie- dense, nutrient -poor foods).
Why do it? Consuming just 100 excess calories a day can cause a ten pound weight gain each year. Individual weight loss of as
little as five to ten pounds can delay or prevent the onset of Type 2 diabetes39, metabolic syndrome, and hypertension. 40 City
governments can serve as leaders and role models by adopting and enforcing policies to promote healthy food choices in public
places. Doing so sends the message to children and adults alike that healthy eating is important and reduces the charge that
limited availability of healthier food and beverage options is a barrier to healthy eating.
32 Dong D, Lin B. Fruit and vegetable consumption by low- income Americans: would a price reduction make a difference? Washington, DC: US
Department of Agriculture, Economic Research Service; 54. 2009.
33 Anderson JV, Bybee DI, Brown RM, et al. Five a day fruit and vegetable intervention improves consumption in a low income population. J Am Diet
Assoc 2001;101:195 -202.
3` Cincirpini P. Changing food selections in a public cafeteria: an applied behavioral analysis. Behavioral Modification 1984;8:520 -39.
35 Jeffery RW, French SA, Raether C, Baxter JE. An environmental intervention to increase fruit and salad purchases in a cafeteria. Prev Med
1994;23:788-92.
36 Piernas C and Popkin BM. "Trends in Snacking among U.S. Children." Health Affairs, 29(3): 398 - 404, 2010.
37 Levi 1, Vinter S, St. Laurent R, Segal I.M. F as in fat: how obesity policies are failing in America: Trust for America's Health. Princeton (NJ): Robert
Wood Johnson Foundation; 2010.
38 Patrick H, Nicklas T. A review of family and social determinants of children's eating patterns and diet quality. Journal of the American College of
Nutrition 2005;24(2):83 -92.
39 Knowler WC, Barrett - Connor E, Fowler SE, Harriman RF, Lachin JM, Walker EA, et al. Reduction in the incidence of type 2 diabetes with lifestyle
intervention or metformin. N Engl J Med. 2002; 346:393 -403.
40 U.S. Department of Health and Human Services. The Surgeon General's call to action to prevent and decrease overweight and obesity.
[Rockville, MD]: U.S. Department of Health and Human Services, Public Health Service, Office of the Surgeon General; [2001]. Available at
http: / /www. su rgeonge nera l.gov /topics /obesity /ca I itoaction /toc. htm
Wellmark Blue Cross and Blue Shield is an Independent Licensee of the Blue Cross and Blue Shield Association.
Copyright ® 2013 Blue Zones, LLC. All rights reserved. This document is the confidential property of Blue Zones, I.I.C. It may not be copied, published or re- distributed, in whole or in part.
11
ED BLUE ZONES PROJECT-
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Validation Requirements: Provide the nutrition standards for food and beverages available in government -run or regulated after -
school programs, recreation centers, parks, and child -care facilities (including limiting access to calorie- dense, nutrient -poor
foods). At least 50 percent of options must meet Blue Zones Project's Healthy Dish Guidelines and /or Vending Machine
Standards (available at www.bluezonesproject.com). Provide at least one contract with a vending service provider demonstrating
the required policy.
11. Increase access to freshwater drinking fountains.
How to do R: Adopt a polity to require access to, and maintenance of, fresh drinking water fountains (e.g., public restroom
codes), and /or require that plain water be available in local government- operated outdoor areas and other public places and
facilities.
Why do R? It is estimated that consumption of sugar- sweetened beverages accounts for at least one -fifth of the weight gained
between 1977 and 2007 in the U.S. population .41 Supporting policies that require access to, and maintenance of, fresh drinking
water fountains in public places encourages water consumption in place of sugar- sweetened beverages to prevent and reduce
weight gain and obesity.
Validation Requirements: Attach the policy and, if possible, the building code sections (e.g., public restroom codes) that require
access to, and maintenance of, fresh drinking water (fountains or plain water) in local government- operated public spaces.
12. Adopt a written worksite breastfeeding policy that provides space and time for breastfeeding for city employees.
How to do it: Support implementation and awareness of the policy in local government facilities by adopting a written worksite
lactation policy that provides space and time for breastfeeding for city employees.
Why do it? Women who are able to continue to breastfeed after returning to work miss less work time due to baby - related
illnesses and have shorter absences when they do miss work .42 Other positive results from providing lactation programs in the
workplace include lower absenteeism, higher productivity, greater morale and company loyalty, and lower health care costS.43
Research also indicates that breastfeeding helps prevent pediatric obesity.44
Validation Requirements: Please attach the written worksite policy that provides space and time for breastfeeding for city
employees. These areas should be private, comfortable and clean, with blinds that close and a sink.
41 Woodward -Lopez G, Kao 1 and L Ritchie. To what extent have sweetened beverages contributed to the obesity epidemic? Public Health Nutr
1010; Sep 23:1 -11.
41 Cohen R, Mrtek MB. Comparison of maternal absenteeism and infant illness rates among breast - feeding and formula - feeding women in two
corporations. American Journal of Health Promotion 1995; 10(2): 148 -53.
43 Ryan AS, Zhou W, Arensberg MB. The effect of employment status on breastfeeding in the United States. Women's Health Issues 16 (2006)
243 -251.
00 Keener, D., Goodman, K., Lowry, A., Zaro, S., & Kettel Khan, L. (2009). Recommended community strategies and measurements to prevent
obesity in the United States: Implementation and measurement guide. Atlanta, GA: U.S. Department of Health and Human Services, Centers for
Disease Control and Prevention. htto: / /www.cdc.gov /obesity /downloads /community strategies guide.odf
wellmark Blue Cross and Blue Shield is an Independent Licensee of the Blue Cross and Blue Shield Association.
Copyright ® 2013 Blue Zones, U.C. All rights reserved. This document is the confidential property of Blue Zones, LLC. It may not be copied, published or re- distributed, in whole or in part.
12
�( )A BLUE ZONES PROJECT
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Built Environment Changes
1. Complete at least one meaningful project from the Active Transportation Plan, Bicycle Master Plan or Pedestrian
Master Plan.
How to do it: Work with all stakeholders to prioritize a meaningful project (or a few projects) from your city's Active
Transportation Plan (or Bicycle Master Plan or Pedestrian Master Plan), then get to work implementing that project.
Why do it? Once your city has adopted a Master Plan, the next step is implementing the plan. Having a plan alone is not
enough to increase actual active living with more people moving naturally throughout the normal course of their day.
Completing projects outlined in the Master Plan builds awareness of your city's commitment to creating a safe and
accommodating environment for walking and biking and facilitates realization of the goals outlined in the plan.
Validation Requirements:
• If this is to satisfy the first built environment requirement, please submit a photo of the final constructed project, the
date of completion and a description of why you believe this is a meaningful project to your community. A qualifying
project must have broad impact for a neighborhood and notjust a limited number of property owners.
• If this is to satisfy the second built environment requirement, please submit evidence of the project's approval by the
appropriate decision - making body (including date of approval), evidence that it is embedded in the general and capital
plans, a copy of the work plan to take the project to completion, and a description of why you think this is a meaningful
change for your community.
2. Begin construction on a meaningful Complete Streets project.
How to do it: Choose a meaningful project (or a few projects) to implement that will help you meet the goals identified in your
Complete Streets policy. A qualifying project must incorporate at least three infrastructure elements and be of a scale to have
a neighborhood benefit.
Complete Streets infrastructure means design features that contribute to a safe, convenient, or comfortable travel
experience for users, including but not limited to features such as sidewalks; shared use paths; bicycle lanes; automobile
lanes; paved shoulders; street trees and landscaping; planting strips; curbs; accessible curb ramps; bulb outs; crosswalks;
refuge islands; pedestrian and traffic signals, including countdown and accessible signals; signage; street furniture; bicycle
parking facilities; public transportation stops and facilities; transit priority signalization; traffic calming devices, such as rotary
circles and traffic bumps, and surface treatments, such as paving blocks, textured asphalt, and concrete; narrow vehicle lanes;
raised medians; and dedicated transit lanes.
Why do it? Turning policy into practice is not an easy task. Using the Complete Streets framework provides a proven
approach and makes the process more likely to be successful. Showing progress quickly and regularly provides the community
with increasing active living options. This evidence of success makes future projects easier to implement.
Validation Requirements:
• If this is to satisfy the first built environment requirement, please submit a photo of the final constructed project, the
date of completion and a description of why you believe this is a meaningful project to your community. A qualifying
project must incorporate at least three aspects of Complete Streets principles (e.g., not just a sidewalk or a bike lane)
and demonstrate a neighborhood benefit, notjust a benefit that accrues to adjacent property owners.
• If this is to satisfy the second built environment requirement, please submit evidence of the project's approval by the
appropriate decision - making body (including date of approval), evidence that it is embedded in the general and capital
plans, a copy of the work plan to take the project to completion, and a description of why you think this is a meaningful
change for your community.
W ellmark Blue Cross and Blue Shield is an Independent Licensee of the Blue Cross and Blue Shield Association.
Copyright a 2013 Blue Zones, LLC. All rights reserved. This document is the confidential property of Blue Zones, LL[. It may not be copied, published or re- distributed, in whole or In part.
13
�■ BLUE ZONES PRO) FC1
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3. Begin construction on a meaningful Safe Routes to Schools project.
How to do it: Choose a meaningful project (or a few projects) to implement that will create safe routes to school. Safe Routes
to School programs examine conditions around schools and conduct projects and activities that work to improve safety and
accessibility, while reducing traffic and air pollution in the vicinity of schools. Example projects include slowing down traffic
around schools, constructing sidewalks and concrete curb extensions, educational campaigns, purchasing LED streetlights,
school crossing signs, and flashers. Visit the National Safe Routes to School website to find your state's Safe Routes To School
contact and other helpful information: http: / /www.saferoutesinfo.org. Follow their seven step process: bring together the
right people, hold a kick off meeting and set a vision, gather information and identify issues, identify solutions, make a plan,
get the plan and people moving, evaluate, adjust and keep moving.
Why do it: Adults walk for only 21% of trips that are one mile or less, and children walk for only 36% of trips to school in that
same distance. Children who walk or bike to school have higher daily levels of physical activity and better cardiovascular
fitness than children who do not actively commute to school. Safe Routes to School programs help make bicycling and
walkingto school safer and more appealing transportation choices, thus encouraging a healthy and active lifestyle from an
early age.
Validation Requirements:
• If this is to satisfy the first built environment requirement, please submit a photo of the final constructed project, the
date of completion and a description of why you believe this is a meaningful project to your community. A qualifying
project must be part of completing an entire route to a school.
• If this is to satisfy the second built environment requirement, please submit evidence of the project's approval by the
appropriate decision - making body (including date of approval), evidence that it is embedded in the general and capital
plans, a copy of the work plan to take the project to completion, and a description of why you think this is a meaningful
change for your community.
4. Implement a permanent strategy to enhance personal safety in areas where people are or could be
physically active.
How to do it: Identify high -crime neighborhoods or neighborhoods with a high percentage of vacant or abandoned
buildings where residents could be interested in actively commuting (areas between residential areas, shopping, places of work,
school, etc). Determine what you can do to meaningfully improve the safety and appeal of these neighborhoods. Ideas to
improve safety include installing streetlights, building/maintaining sidewalks, projects to reduce or slow traffic (e.g., speed
humps or traffic circles), improve /maintain street crossings, decrease the number of abandoned buildings and homes,
clean up graffiti and trash, or plant trees and other greenery.
Why do it? Individuals who perceive their neighborhood to be unsafe or live in a neighborhood with high physical disorder
are less likely to be physically active or encourage their children's physical activity. One strategy for promoting physical
activity is to ensure that neighborhoods are safe and appealing, so that residents are comfortable walking, biking, and
playing in their neighborhoods.
Validation Requirements:
• If this is to satisfy the first built environment requirement, please submit a photo of the final constructed project, the
date of completion and a description of why you believe this is a meaningful project to your community. A qualifying
project must demonstrate benefit for more than just a limited number of property owners and have demonstrated
neighborhood benefit.
• If this is to satisfy the second built environment requirement, please submit evidence of the project's approval by the
appropriate decision - making body (including date of approval), evidence that it is embedded in the general and capital
Wellmark Blue Cross and Blue Shield is an Independent Licensee of the Blue Cross and Blue Shield Association.
Copyright ® 2013 Blue Zones, LLC. All rights reserved. This document is the confidential property of Blue Zones, I.I.C. It may not be copied, published or re- distributed, in whole or in part.
14
�1 7■ BLUE ZONES PROJE(A
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plans, a copy of the work plan to take the project to completion, and a description of why you think this is a meaningful
change for your community.
5. Establish new community gardens.
How to do it: Visit the American Community Gardening Association ( htto:/ /communitygarden.org /index.pho) for
resources, including how to find community gardens in your area, start-up guides, how -to manuals, evaluation tools and
more. Contact other cities that have community garden programs to learn from their experiences.
Why do it? Community gardens enhance the health and well -being of individuals by providing physical, spiritual, and
nutritional benefits, while providing a sense of worth and involvement.
Validation Requirements:
• If this is to satisfy the first built environment requirement, please submit a photo of the final constructed project, the
date of completion and a description of why you believe this is a meaningful project to your community.
• If this is to satisfy the second built environment requirement, please submit evidence of the project's approval by the
appropriate decision - making body (including date of approval), evidence that it is embedded in the general and capital
plans, a copy of the work plan to take the project to completion, and a description of why you think this is a meaningful
change for your community.
6. Complete at least one new Placemaking project that fulfills the Power of 10 criteria and includes the four
key qualities of successful places as defined by Project for Public Places.
How to do it: Creating a great public space doesn't need to be expensive or elaborate. However, according to the non - profit
Project for Public Spaces, any great space should fulfill the Power of 10 -the place needs to offer at least 10 things to do or
10 reasons to be there. These could include a place to sit, playgrounds to enjoy, art to touch, music to hear, food to eat,
historyto experience, and people to meet. In addition, successful public spaces share four common qualities: they are
accessible; people are engaged in activities there; the space is comfortable and has a good image; and, finally, it is a sociable
place, one where people meet each other and take people when they come to visit. For great ideas and examples of
successful placemaking projects, visit The Project for Public Spaces, htto: / /www.00s.org.
Why do it? Research suggests that a high sense of trust and reciprocity among citizens is linked with lower mortality, higher
general health status, lower risk of major depression, prevention of crime, and enhanced economic development. Great
public spaces are places where people want to be, celebrations are held, social and economic exchanges take place, friends
run into each other, and cultures mix.
Validation Requirements:
• If this is to satisfy the first built environment requirement, please submit a photo of the final constructed project and
the date of completion. Also provide a description of how the project fulfills the Power of 10 and incorporates the four
key qualities of successful places.
• If this is to satisfy the second built environment requirement, please provide a description of the project (including how
the project fulfills the Power of 10 and incorporates the four key qualities of successful places). Also, submit evidence
of the projects approval by the appropriate decision- making body (including date of approval), evidence that it is
embedded in the general and capital plans, and a copy of the work plan to take the project to completion.
7. Complete at least one new urban greening project.
How to do h: Examples of projects include planting trees, creating/improving local parks, creating open space, establishing
community gardens, creating nature trails, planting flowers, landscaping in urban areas, creating orchards, etc.
Wellmark Blue Cross and Blue Shield is an Independent Licensee of the Blue Cross and Blue Shield Association.
Copyright ® 2013 Blue Zones, LLC. All rights reserved. This document is the confidential property of Blue Zones, LL[. It may not be copied, published or re- distributed, in whole or in part.
15
O] BLUE ZONES PROJECT-
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sMnsored by
VYepnnerlil
Why do it? The benefits of human exposure to and interaction with nature are well documented. For example, studies have
found that patients with natural views in a healthcare setting require fewer painkillers and have fewer complications and
shorter hospital stays. Exposure to natural views has also been found to reduce stress in the workplace, increase positive
attitudes, and have a restorative effect. Social benefits of green spaces include increased community cohesion, as green
spaces provide a meeting place for individuals to develop and maintain neighborhood social ties.
Validation Requirements:
• If this is to satisfy the first built environment requirement, please submit a photo of the final constructed project, the
date of completion and a description of why you believe this is a meaningful project to your community. A qualifying
project must have at least neighborhood impact.
• If this is to satisfy the second built environment requirement, please submit evidence of the project's approval by the
appropriate decision- making body (including date of approval), evidence that it is embedded in the general and capital
plans, a copy of the work plan to take the project to completion, and a description of why you think this is a meaningful
change for your community.
Wellmark Blue Cross and Blue Shield is an Independent Licensee of the Blue Cross and Blue Shield Association.
Copyright ® 2013 Blue Zones, LLC. All rights reserved. This document is the confidential property of Blue Zones, LLC. It may not be copied, published or re- distributed, in whole or in part.
16
Prepared by: Brenda Nations, Sustainability Coordinator, 4366 Napoleon St. SE, Iowa City, IA 52240
(319) 887 -6161
RESOLUTION NO. 14 -180
RESOLUTION STATING SUPPORT FOR ACTIONS ALIGNED WITH ACHIEVING BLUE
ZONES CERTIFICATION
WHEREAS, improving the overall well -being of the citizens of the city will improve productivity,
lower healthcare costs and improve the economy; and
WHEREAS, employers cite healthcare costs and absenteeism related to obesity and other
preventable chronic diseases as a key concern; and
WHEREAS, there are known geographic regions around the world where people live longer and
happier lifestyles and these communities have nine commonalities:
1.
Move Naturally
2.
Know Your Purpose
3.
Down Shift
4.
80% Rule
5.
Plant Slant
6.
Wine at 5
7.
Right Tribe
8.
Community
9.
Loved ones First
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA that we will seek to understand our level of well -being and improve upon those things
at which those in Blue Zones areas excel in order to improve our well- being, productivity and
economic vitality; and
BE IT FURTHER RESOLVED that by the end of October, 2015 the City of Iowa City will
complete the following items as outlined in the Blue Zones Community Policy Pledge to achieve
certification as a Blue Zones Community:
Policies - Complete Streets:
• Update Complete Streets Policy per national guidelines
• A street - design guideline manual that supports all Complete Streets elements
Policies - Tobacco:
• Adopt a policy to address smoke -free multi -unit public housing
Policies - Nutrition and Physical Activity:
• Update the adopted bicycle master plan
• Encourage mixed -use development
• Form -based codes for the community or a sub -area of the community
• Ensure staff in charge of design has received Complete Streets training
• Joint use of facilities agreements with other units of government
• Showers, changing facilities, and bike racks in new municipal buildings
• Adopt a pedestrian master plan
• Healthy vending standards in public facilities
• Promotion of outdoor dining
Resolution No. 14 -180
Page 2
- _ • Access to fresh water drinking fountains
• Zoning to allow sites for community gardens and farmer's markets
Environmental Changes:
• Bicycle lanes installed and maintained
• Safe Routes to Schools project implemented
• Complete Streets project implemented
• Establish community gardens
• Complete an urban greening project
• Complete a place- making project that fulfills four key qualities of successful places as
defined by Project for Public Spaces
Passed and approved this 3 day of .Tune 2014.
Mayor
ATTEST: A
644412
CITY CLERK
pr ved by
City Attorney's Office
Resolution No. 14 -180
Page 3
It was moved by Mims and seconded by Payne the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Botchway
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton