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Ad Hoc Senior Services Committee
May 19, 2014 2b(1)
Page 1
MINUTES Approved
AD HOC SENIOR SERVICES COMMITTEE
MAY 19, 2014 — 4:00 P.M.
ROOM 202, IOWA CITY /JOHNSON COUNTY SENIOR CENTER
Members Present: Joe Younker (Chair), Jay Honohan (4:30 P.M.), Rick Dobyns, Jane
Dohrmann, Mercedes Bern -Klug, Ellen Cannon, Hiram Rick Webber
Staff Present: Julie Voparil, Geoff Fruin, Linda Kopping, Emily Light, Michelle Buhman
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None
CALL TO ORDER:
Chairperson Younker called the meeting to order at 4:00 P.M.
CONSIDER MOTION ADOPTING CONSENT CALENDAR AS PRESENTED OR AMENDED:
a. Minutes of the Meeting on 05/05/14 — Younker stated that as a matter of
procedure at each meeting, he will ask if anyone has any changes they would like made
to the Consent Calendar, such as the minutes or correspondence. If there are none, he
would ask that they have a motion to accept the Consent Calendar as a whole.
b. Correspondence — (Carol Thompson)
Younker then asked if anyone had anything they would like removed from this meeting's
Consent Calendar, or if they have any objections to anything contained in the Calendar.
Hearing none, Younker stated that the Committee would accept the Consent Calendar
as presented.
SENIOR CENTER PRESENTATION:
Linda Kopping, Senior Center Coordinator, welcomed Members, stating that over the next 30
minutes, she and other staff will speak about the work they do at the Senior Center, covering
programs, volunteers, and services provided. Kopping began by stating that the Senior Center
is all about optimal aging. Through the various programs and services, seniors can make the
most of their life circumstances. By keeping aging minds and bodies active, the Senior Center
helps people to maintain their independence, social connections, a sense of purpose, self -
efficacy, and satisfaction with life. The Senior Center operates under a set of principles,
according to Kopping, that guide their operation. One of these important principles is to not tell
adults what to do. Instead, the Senior Center listens to seniors to see what it is they want to do.
The Senior Center's job is to help seniors realize these goals. Secondly, Kopping shared is the
Center's focus on providing the social connections that are a key element in optimal aging.
Social interaction is a key element in all of the Center's programming. Though the Center offers
many intergenerational and community programs, the main focus of the Senior Center is people
aged 50 and up. In this huge age group, there are age cohorts, such as the World War 11
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May 19, 2014
Page 2
generation, the silent generation, and the baby boomers, that the Center pays special attention
to. Many of these populations lived through turbulent, historic times that left lasting impressions
on them, and often they share common characteristics, according to Kopping. However, even
with some of these common background experiences, these populations can be quite diverse in
terms of race, income, educational level, work, marital status, sexual orientation, and place of
residence.
Kopping continued, stating that due to some of these diverse issues, they often need to think in
terms of functional ability when it comes to programming and services being offered. She spoke
to the different needs in these groups — the fit and active individuals, and the other end of the
spectrum — the dependent individuals that are not physically active and may need assistance in
meeting their daily needs. There are also groups in between these two that have their own set
of needs. Due to staff constraints, however, the Center is unable to be more accommodating
for those dependent individuals needing individual assistance. Kopping added that Iowa City is
fortunate in that there are other agencies in the community that are able to provide this type of
assistance. Through surveys, evaluations, and focus groups, Kopping stated that the Senior
Center is able to continually monitor its programs and services for effectiveness.
As the Executive Summary shows, the Senior Center has received a lot of positive feedback
from its latest survey. According to Kopping, respondents were very positive about the
programs offered at the Senior Center. The Center received a 97% approval rating, and 88% of
respondents believe there are tangible benefits related to their participation in the areas of
cognitive function, social engagement, information access, and fitness. Kopping continued,
stating that what did not look good from this survey was the demographic information obtained.
This showed that 97% of respondents were white; 49% had an annual household income of
equal or greater to $50,000 a year; 47% held a graduate or professional degree; and only 28%
were identified as male. Kopping added that when she saw these results, she knew
immediately that something needed to change. She brought the Members' attention to the
Senior Center's goals and objectives for increasing diversity at the Center, which they have
been working on since 2010 through programming and outreach.
One of the first things the Center did towards this outreach was to make some additional budget
requests in the FY15 budget. One request was for $29,700 to cover a professionally conducted
survey that would assess the needs and interests of low- income and minority adults over 45 to
50 years of age. Secondly, a request was made for $14,820 to cover a part -time, temporary
program specialist who would focus on organizing and implementing free or low -cost
programming for low- income and minority adults in neighborhood locations. Kopping further
explained these two budget requests, noting that the professionally done survey would better
clarify the areas of demand for the Center. Ultimately, however, these requests were denied.
What was approved was $10,000 to cover a survey. Kopping stated that she questions if this
amount is adequate to do the type of survey they would like to do.
Kopping stated that they then began to work with the Friends of the Center and were able to
send out a fundraising appeal letter, asking for funds to improve diversity at the Center. She
added that this has been one of the most successful fundraising campaigns ever. Kopping then
briefly explained the Friends' 'earth box' pilot project starting this spring. This unique project will
give residents at various locations around the community a chance at gardening and some
wonderful produce at the end of the season. Friends also funded a diversity workshop,
facilitated by Helen Park Jamison, Founder and Manager of Culture Friendly Counseling.
Kopping stated that this program was held in conjunction with the Center's annual meeting, and
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May 19, 2014
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was attended by approximately 60 participants. Friends has also provided funding that will be
used later this year for a program to promote cultural diversity and awareness.
With the diverse programming opportunities offered at the Center, Kopping noted that many of
the participants are not members of the Senior Center. They may come to specific programs,
such as in the evening, and are not part of the accounted for membership. This is also true of
the 10% of participants who receive scholarships from the Center. Kopping stated that this
made her want to relook the Center's demographics. She did this with the help of a graduate
student, where they mailed out surveys to members, supplemented with information from
participants using such programs as tax preparation, evening programs, nutrition programs, etc.
The 2014 demographic information that Kopping has shared with the Committee represents
only a portion of the information collected. She further explained the process the graduate
students followed in collecting this information. The 2014 information is statistically valid,
according to Kopping, and they will be using this survey instrument, as well as the findings, as a
baseline in the future. The 2014 results are not much different than the previous findings, with
slightly more diversity, slightly greater participation by men, and a slightly higher representation
of low- income participants.
Kopping continued, stating that regardless of what the demographics show, she strongly
believes the Senior Center should be offering programs and services to all seniors 50 years of
age and older in neighborhood settings throughout the community. The topic of hiring an
outreach program specialist has been broached several times before. Finding ways to get the
programming to the audience, via webinars or even phone -based programs, has been looked
at. The need for additional staff, however, has caused these types of programming to be put on
hold. Another avenue used to increase diversity was to further liberalize the low- income
scholarship program. Kopping stated that she is the one people deal with when requesting a
scholarship towards their membership, and she understands how hard it can be to ask for this
assistance.
Michelle Buhman addressed Members next, stating that her job at the Senior Center is to
develop and implement programs. She does this by performing research locally and in the field
of aging to see what is happening with this population. She added that what makes
programming most successful is to get the participants' feedback, to see what people who
actually come to the Center would like to have offered. Buhman stated that there is a Program
Committee that works with her in bringing requested programs to life. She shared the journey
that she has taken with this committee over the past seven years, and how much more involved
they are now in the Center's programming. Buhman also spoke to the creation of a Steering
Committee at the Center. This is a group of senior volunteers who meet monthly and work with
other committees within the Center. Another group is the Membership Committee. They work
to enhance communication between all of the Center's members. The Outreach Committee
was formed so that volunteers can go and talk with community groups around the county to
gather information about what is going on and what types of services seniors are looking for.
Buhman continued, speaking to the growth of programs offered at the Center and how they
meet the challenges of these varied demands. She noted the demand for evening and
weekend programs, and how staffing challenges have kept these at a minimum. In speaking to
the recently published summer schedule, Buhman noted that the program schedule is a bit
leaner in the summer. This is basically due to the demands of the users of the Center, which
ebbs and flows throughout the year. Right now there are over 100 opportunities for involvement
at the Center, from groups and clubs to volunteer opportunities or even a class. Buhman then
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May 19, 2014
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shared a quick story with the Committee about a member of the Senior Center named Ed. She
said he approached her a few years back about teaching a math class and how it has helped
him through a rough spot in his life. She stated that much of the Senior Center's success
comes from people like Ed — people in the community who volunteer their time to make the
programming a success.
Emily Light, the Community Outreach Specialist with the Senior Center, spoke to the group
next. She stated that she would like to focus on one of the Center's goals, which is to involve
the Senior Center in the community and the community in the Senior Center. To achieve this
goal, a program called the Family Folk Machine, was created. This is a multi - generational non -
audition choir. It brings together kids, their parents, grandparents, neighbors, friends, etc., to
sing and play music. In May the group hosted a program called "Down by the Riverside," where
they performed songs with a river theme. Light stated that a booklet was put together from this
event that included art projects from the kids; a printmaking workshop; a song writing workshop;
and river - related poetry from the Iowa Youth Writing Project. Another area that the community
readily participates in is the professional services area. Light noted that one such program is
the AARP tax aid program, which provides free tax preparation services for people with low to
moderate income, especially seniors, between the months of February and April. The Senior
Health Insurance Information Program, or SHIP, is a service from the State of Iowa, and the
Senior Center is one of the locations in Johnson County that offer this help for individuals trying
to navigate the Medicare system and the healthcare system in general. Another program,
Honoring Your Wishes, is the community's Advanced Care Planning Initiative, which focuses on
encouraging individuals to consider, discuss, and document their healthcare wishes should they
become unable to speak for themselves and make their own decisions. Health screening
events are another popular service at the Center. Light stated that on April 26 they held an
event with 217 screenings provided in 12 different areas. There are also complementary health
services -- such as Reiki healing touch, chair massage, and acupuncture -- offered at the
Center.
Light continued, noting that in FY2013, the Senior Center staff facilitated the efforts and
expertise of more than 600 volunteers, who offered their time to provide professional services,
teach classes, and work on committees and other important areas of the operation. With only
six and a half full -time staff, the Senior Center relies heavily on volunteers to make things run
smoothly. Volunteers are rewarded with social connections and expansion of their skills,
strengthened through their participation at the Center. There are also many community partners
that work with the Center. In FY2013, the Center had 124 community partners who assisted
with programming and services. One of the groups partnered with is the Johnson County Crisis
Center Food Bank. Each winter a food drive is put together by the Center's volunteers, who
work hard to contribute food to the Food Bank. The University of Iowa is another partner, one
that the Center works with extensively. There are interns and volunteers from the School of
Social Work; students from the School of Music; and a counseling practicum student from the
Counseling /Psychology Program, just to name a few. The downtown location of the Senior
Center makes this collaboration with the University ideal.
At this point, Chairperson Younker asked if Members had any questions for the Senior Center
staff. Webber asked if the staff at the Center has approached churches in the community in
regards to community outreach. Light responded that they have not but that this is an area they
need to expand into. Webber shared some stories of elderly needing outreach for medical help,
and how only through their churches have these individuals received the care they need. He
reiterated the importance of church in this population and how that avenue could be a way for
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May 19, 2014
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the Center to use its outreach programs. Dobyns asked if there has been any targeted outreach
with the black and Latino populations. Light stated that through the offering of programs that
promote cultural diversity they have looked at these populations and the needs they have.
Currently they are expanding the SHIP and Honor Your Wishes programs to be available in
Spanish in order to reach that population. It was also noted that this past semester at Kirkwood
Community College, the Center collaborated to offer an English as a second language classes.
Kopping spoke about one of the committees that the Center created on diversity, and how this
committee had been going out and speaking to religious and community leaders about setting
up meetings with the Senior Center and them. She added that she was working with Diane
Day, a very passionate person about civil rights and human rights, on these issues. They had a
plan of action for contacting program directors who work with underserved populations, such as
the Homeless Shelter and the Crisis Center, as well as including religious leaders in this.
However, Diane recently passed away and Kopping stated that this effort has waned due to this.
A question was asked about transportation and whether this is an obstacle for those attending
the Center. Kopping shared one person's story, of how the woman takes the bus from where
she lives, and then has to walk three blocks to get to the Senior Center. She noted that the
woman said she would keep coming until she could no longer make that three -block walk. She
added that there have been many requests over the years for a bus that would stop in front of
the Senior Center, eliminating such walks for those unable to physically do so. Honohan spoke
up, adding that transportation can indeed be a problem. He shared the story of a Center
participant who fell down and hurt her arm and was unable to drive. She had been coming to
the Center several times per day, until she could no longer drive. Honohan stated that he called
the woman and offered her a ride, which she readily accepted. Transportation is a big problem
for many people, according to Honohan. Another question was asked about the economics of
attending, people being able to afford bus fare, for example. Cannon responded that it is an
issue for many, as many just cannot afford to have their own car. Dohrmann asked if the Center
has seen any decline in participation with the SEATS funding being decreased. Staff stated that
they haven't really noticed any change in this area. Kopping noted that some communities offer
free bus service for seniors, but difficulties with walking to the Center or waiting for a bus during
poor weather can both be obstacles. Other Centers are able to have a van that they can use to
transport participants. Buhman added that she has heard from different groups in other
communities within Johnson County that they have difficulty getting to the Center due to their
community's transportation systems. Other seniors just simply don't want to drive to the
downtown location, citing student traffic and parking ramp fears. Cannon noted that what she is
hearing is that people are afraid of the unknown and need to be better informed about the
Center. Trust and friendship need to be built so these various populations can feel more at
ease with coming to the Senior Center and utilizing its programs and services. Webber agreed,
adding that they need to make an effort to ease these population's fears and make them feel
more comfortable to use such services. He spoke to how the senior population is what made
the cities what they are, and the cities, or the Center, should reflect that.
Dobyns spoke to the issue of funding, more specifically the Johnson County portion, for the
Senior Center. He asked Kopping if they have solicited any opinions from the Recreation
Centers in North Liberty and Coralville, for example, to see what issues they are hearing about
as far as seniors who would benefit from the Senior Center programs and services. Kopping
stated that she has not done this, but that she can. Bern -Klug spoke to the membership survey,
stating that they do not have this information on people who participate at the Center but are not
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May 19, 2014
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members, nor from those who did not complete the survey. She stated that from this, she
believes the Senior Center could be serving a lot more people than they have any indication of.
Honohan asked if they keep any type of information on those who come for the tax preparation
help or the volunteer lawyers. Kopping noted that some people are very reluctant to provide
any additional information. Honohan noted that as far as the volunteer lawyers service, he
knows that there are participants from other communities, such as Coralville and the county
itself. He questioned if they collect this type of data. Cannon spoke about using a checklist
type of form, where participants can check off age, county resident, city resident, etc., data that
the Center would like to collect and that would not have any related names or personal info
attached to it. Dobyns posed a question to Kopping — what if the Council were to increase
funding for programmatic needs and personnel at the Center — with stipulations that the footprint
of the building be either eliminated or significantly reduced — to envision how this could take
place. Kopping stated that she would have to assume they would be getting a new Senior
Center, and that she would then try to incorporate many of the same features they currently
have — only better. She would like to have the capacity they had in 1981, when the Center
opened. There was room for SEATS, Elder Services, Pathways Adult Daycare, and the Visiting
Nurse Association. Over the years, however, all of these services have expanded to the point
of needing to move elsewhere. Kopping stated that it would be nice to have a building large
enough to incorporate all of these organizations under one roof again. It would also be optimal
to have an outdoor area for walking and biking. Dreaming big, Kopping added that a swimming
pool, tennis courts, and other outdoor amenities would be optimal as well. This would cover the
whole continuum of aging, with services of high quality. Dobyns then asked Kopping how she
would get this population to the new Center. She replied, stating that they have talked with
Transportation about this, but one would be to have central drop -off areas for bus routes so that
people can go to the Sycamore Mall, for example, where they would then be picked up and
taken directly to the Center. Flat, on- ground, free parking would be another amenity that
Kopping believes would increase participation. Free bus service for seniors would be another
way to increase participation, as would front -door drop -off service.
As a follow up to this, Younker asked to hear about the balance between the community that is
created and fostered at the Center, and the programming. He stated that they aren't
necessarily separate, but he asked Kopping to talk about how she sees that relationship or that
balance. Kopping replied that she believes these are critical relationships, and she named
some of the long- standing groups at the Center. At this point, Honohan noted that he is an
example of this. He shared how he took up painting classes after seeing someone at the
Center one day with an oil painting — something he never thought he'd be able to do. Cannon
shared a story about a neighbor of hers at Ecumenical Towers who had left Iowa City, only to
return so she could get involved again at the Senior Center. She added that many people
consider the Center to be a core part of their life. Buhman then spoke to what she sees as the
importance of this core part, that there be one place that participants can come to. She talked
about the difficulties than can arise when services and programs are held all over the
community, versus having one central location to come to. Kopping added that the proximity of
the Senior Center to the University of Iowa has been a key factor in their ability to function.
They rely heavily on student and faculty input in their operation, and to relocate would really
compromise this relationship.
Chairperson Younker then asked if there was anything else the Center would like to bring up
with the Committee at this point. He added that if Committee Members have more questions as
they go through this process, they can always have the Senior Center back for more discussion,
Ad Hoc Senior Services Committee
May 19, 2014
Page 7
and he welcomed dialogue from the Center, as well. Kopping stated that she wanted to make
sure everyone understood that she only sent out the executive summary of the survey, and if
Members would like to see more of the detail she would be glad to send them that, as well.
Light was asked to give a brief overview of the Senior Center Television, noting its location
within the Center. She stated that basically it is made up of senior volunteers who get together
to learn how to operate video equipment and video editing software so that they can create
programs based on things that happen at the Senior Center, such as concerts or lectures.
Recently, however, they have expanded into creating programs that come from more of a
personal perspective, giving them the opportunity to pursue creative projects and things of
unique interest to seniors at the Center. Light stated that there is also a YouTube channel for
Senior Center Television, as well as playing programs on City Channel 4 and PATV, Coral
Vision, and North Liberty TV. In the studio, as an offshoot of this, Light added that they have a
Friday `tech help' drop -in session where people can bring in electronic devices and get one -on-
one assistance in using them.
Buhman then asked the Committee what they see this process as looking like. She noted that
staff gets a lot of questions from participants as people are unsure of what to expect. She
asked what other groups the Committee would be contacting, and what other information they
could share regarding this process. Younker replied, stating that this is definitely a work in
progress as the Committee has only met twice now. He explained the three tasks that the City
Council has assigned to this Ad Hoc Senior Services Committee: to take a look at the Senior
Center and get a sense of what the Center is accomplishing, what areas are doing well, what
areas might need improvement, to ultimately give an evaluation of the Center. Second, to look
at the services that the City is offering to seniors on a broader scale — what else is available or
what needs to be made available. Third, the Committee is being asked to look at the barriers to
these services. Younkers stated that the Committee felt it would be helpful to start with the
Senior Center staff, in order to get some ideas of what is offered, what is needed, what barriers
are seen, etc.
Looking for some clarity, Bern -Klug stated that she understands why they are looking at the
Senior Center as the City funds it, but she asked if they are going to be looking at only City -
funded senior services or if the City is looking to see what the private sector is doing. She
stated that she is somewhat confused by their charge. Younker clarified that part of their charge
is to make recommendations to the City Council on how Iowa City should use current financial
and physical resources to meet the needs of its seniors. He added that to reach these
recommendations, he believes they need to know what the City is doing, what other services
are available so they have a more comprehensive context in which to make their
recommendations. Fruin noted that in addition to City services, they also fund several service
agencies in the community. Dobyns spoke to the possibility of duplicative services, as well.
Bern -Klug noted that she was not aware of it until today when Kopping said it, but the staffing
has not changed at the Center in 20 years, yet the amount of services — as well as the quality —
has continued to grow. Webber added that the Senior Center has also garnered accreditation
several times. With only improvement in mind, he asked what the issue would be with moving
what they have here elsewhere. He and Honohan spoke briefly to the history of the Senior
Center building and changes that were made along the way.
Ad Hoc Senior Services Committee
May 19, 2014
Page 8
PUBLIC COMMENT:
Younker noted that they will have a public comment section on every agenda. He added that as
they work through this process, they will undoubtedly be setting up public forums in order to
gather more information.
Hal Schot spoke first, noting that he is a participant at the Center. Schot noted that Dobyns'
comment of 'what would you do if this building were not available' put everybody on the
defensive. He added that if the City wants to build the Senior Center a new building, he would
gladly welcome this. He stated that there really needs to be a subcommittee that looks into this
matter, see if this is a real option for them. He reiterated that Dobyns' comment was unsettling,
and that he might want to watch how he says things.
Kathy Mitchell stated that she is a Senior Center Commissioner and also the Chair of the
Steering Council. She shared how important it is to have the transgenerational group at the
Center, noting that three days a week she gets together with two individuals, aged 92 and 86.
The social interactions are a wonderful part of the Center, and she reiterated the importance of
having a place like the Senior Center.
Rose Hanson, a member of the Senior Center for over 20 years, stated that the first thing that
caught her attention was the `Voices of Experience.' She shared her experiences with the
Center, and also that she is a veteran who volunteers at the V.A. Hospital. She participates in
many activities at the Center and considers it her second home.
Mary Dusterhoff spoke next. She teaches Tai Chi at the Senior Center. She stated that there
are classes for every interest, and she touted the benefits of the Center with its gym and
exercise equipment.
Webber spoke to the uniqueness of Iowa City's Senior Center and how the building has been
turned into something very useful over the years. He added that he believes it will be important
to maintain some use for the Senior Center building as long as the City owns it.
PENDING ITEMS FOR FUTURE MEETINGS:
Pending list — Younker noted that the City Clerk gave them a list in their packets of
some items she received from Committee Members. He stated that as they move
forward, Members should go ahead and email these items to the City Clerk for addition
to this list. Younker stated that his main goal for the next meeting is to give some
structure to this process. He believes they will need to identify some sub - committees as
they have a lot of work to get done. Younker asked if they shouldn't have someone from
Parks and Rec, or the Library, or even someone from Neighborhood and Development
Services come give them an overview of what they offer in senior services. He asked if
others would find this helpful, and several agreed. Fruin suggested Transportation
Services be added to this list, as well. Younker suggested that at the next meeting they
spend some time on subcommittees, ways to break up this project, and reports from
those City departments they've identified. Then they can start talking about others they
need to hear from at future meetings.
Ad Hoc Senior Services Committee
May 19, 2014
Page 9
TENTATIVE THREE MONTH MEETING SCHEDULE (first and third Monday of each
month): The three -month meeting schedule was looked at next, with changes being made as
noted. Members agreed to table the August schedule discussion at this time.
June 2 — change to June 9
June 10 — change to June 23
July 7
July 21
August 4
August 18
ADJOURNMENT:
Younker briefly explained the Senior Center tour schedule and then asked for a motion to
adjourn. Honohan moved to adjourn the meeting at 5:45 P.M., seconded by Dohrmann. Motion
carried 7 -0.
Ad Hoc Senior Services Committee
May 19, 2014
Page 10
Ad Hoc Senior Services Committee
ATTENDANCE RECORD
2014
Key.
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
- -- = Not a Member at this time
TERM
o
0
NAME
EXP.
Q
C+
to
�
46
12/1/14
X
X
Joe
Younker
Jay
12/1/14
X
X
Honohan
Mercedes
12/1/14
X
X
Bern -Klug
Hiram
12/1/14
X
X
Richard
Webber
Ellen
12/1/14
X
X
Cannon
Jane
12/1/14
X
X
Dohrmann
Rick
12/1/14
X
X
Dobyns
Key.
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
- -- = Not a Member at this time
Charter Review Commission
May 27, 2014
Page 1
MINUTES
CHARTER REVIEW COMMISSION
MAY 27, 2014 — 7:30 A.M.
HARVAT HALL, CITY HALL
0
2mounin
APPROVED
Members Present: Andy Chappell, Karrie Craig, Karen Kubby, Mark Schantz, Melvin Shaw,
Anna Moyers Stone, Adam Sullivan, Dee Vanderhoef
Members Absent: Steve Atkins
Staff Present: Marian Karr
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None
CONSIDER MOTION ADOPTING CONSENT CALENDAR AS PRESENTED OR AMENDED:
a. Minutes of the Meeting on 05/13/14 — Chairperson Chappell asked if there
were any changes or additions to the minutes. Sullivan moved to approve the
Consent Agenda as presented, seconded by Shaw. Motion carried 8 -0,
Atkins absent.
REPORTS FROM MEMBERS AND STAFF:
Karr noted that the web site is up and running, and that they are monitoring it daily. So far they
have not received any feedback from the public. She added that she thinks they will see more
activity as they discuss their public forums and things of that nature.
REVIEW CHARTER:
a. Specific Sections to be Addressed:
Preamble — Chappell noted that Schantz had prepared a document that
was distributed in the meeting packet, and he turned the floor over to
Schantz at this point to further discuss the document. Schantz noted that
he is not wedded to changing the Preamble, but if they do make changes,
his suggestions would be a place to start. In beginning the review,
Schantz noted that in form, the suggested revision is more like the model
charter's preamble. The first section notes the grant of power, and the
second section refers to intentions — values and principles. Schantz
noted that the values listed are not all of the same order of magnitude or
coherence. Civility, for example, is often in the eyes of the beholder. He
added that he welcomes others' comments, additions to the draft
document. Vanderhoef stated that two things come to mind for her — she
likes the use of the word `resident,' and she brought up their previous
conversation about `resident,' `citizen, 'electorate,' and then the
'registered electorate.' To her, `resident' says everyone who lives there.
Secondly, Vanderhoef stated that she noticed in the summary model,
they talked about always including either self- determination or home rule,
Charter Review Commission
May 27, 2014
Page 2
that this is the form they are using in Iowa City's Charter. She believes
they might want to discuss this further. Kubby noted that she did not see
lots of different values between the current Preamble and the draft
presented by Schantz. However, she did believe that it read more from a
legal standpoint than a layman's, as does the current Preamble.
Chappell asked if this is due to the text or because it is all in one
paragraph instead of broken up. She responded that she believes it's a
combination of both. Chappell asked if everyone was okay with letting
this stand as is for now until they can discuss it further.
Definitions — Vanderhoef asked if they should add `resident' here so that
they are all- inclusive throughout the document. Chappell stated that his
only response to this is if they leave the word undefined, it would then
most likely have its most broad definition. Chappell also suggested that
as they go through this review process, if others have items they would
like to focus on, such as Schantz has done with the Preamble, to provide
it in writing to Members. Kubby thanked Schantz for his Preamble draft,
noting that it is nice to have something like this ahead of time for review at
a meeting.
Article II — Chappell began the discussion regarding Article II, noting that
they had been discussing the terms. There seemed to be some general
consensus at this point, according to Chappell, for the number of Council
Members remaining around seven. There was also consensus of
keeping a four to three split on the at -large seats and district seats.
Chappell then asked Vanderhoef to read aloud section 2.05 prior to their
discussion. Chappell stated that he believes this section is fairly
noncontroversial, but he asked for other's thoughts. He asked what
others think of adding the month of October to the November and
December already in the language; and whether people have a concern
about pandering to the public by saying, 'We're going to drop the salary
because we're more dedicated civil servants than those others.' Sullivan
asked what the current salary numbers are for the Council. Karr
responded that it is $6,000 for mayor and $5,000 for a council member.
He asked if this is the highest it's been, and Karr noted that it is. She
added that these amounts are tied to the inflation index and then further
explained the budgetary process.
It was noted that this is one of Rod Sullivan's comments, that he believes
they should raise this amount. Karr noted that the Board of Supervisors
are salaried, full -time (75% time) positions, whereas the city council
positions are not. Kubby noted the thought behind Sullivan's request is
accessibility to the office, that if someone is living on a lower income, it
can be very difficult to put in the time necessary for such a position.
Chappell asked what a council position entails on a weekly basis, time -
wise. Kubby responded that it is probably at least 40 hours per week,
between calls, being out in the public, prepping for meetings, going to
speaking events, etc. Vanderhoef agreed, noting that 40 hours per week
is a minimum from her experience. The low end of this participation
Charter Review Commission
May 27, 2014
Page 3
would probably be 10 hours or so, if only meeting attendance were looked
at. Vanderhoef shared what her experience was, that many of the
councilors have full -time jobs outside of their positions. She, on the other
hand, did not and was able to be more involved in things both locally and
at the state level.
Sullivan stated that while the higher pay would enable people to be more
involved, he would still question a higher pay for those who just do the
bare minimum of the position. Kubby explained that the thought is to
allow a different group of people to find it feasible to even consider being
a councilor. Sullivan noted that in order to get to that number, he believes
they would almost need to quadruple it. Kubby added that she is not sure
that is a Charter issue. Members discussed this issue, giving the pros
and cons of having a specific number listed in the Charter for councilor
stipends. Sullivan noted the stresses of these positions and how they
might lighten the load for those interested in serving. At the same time,
the idea of raising this pay /stipend and how potential councilors could
abuse that was also discussed.
Shaw noted that the history behind this amount had to do with serving on
the council not being one's employment. The salary was set low due to
this belief. He raised the question of whether raising this salary could
cause entrenchment within the council. Members continued to discuss
this issue, noting the changes that have taken place in Iowa City with its
continued growth. Karr noted that one thing they have done over the
years is start reimbursing council members for things like the United Way
breakfast and other community functions. Schantz asked if staff could
see how comparable cities handle these issues.
Kubby brought the topic back to a specific compensation for councilors,
noting that small business owners can really suffer when they are trying
to run their business but are also responding to the public on a daily
basis. Sullivan spoke to what Shaw had said about the raising of
compensation doesn't necessarily mean a raising of time given to the
position. Sullivan stated that what he is hearing from the conversation is
that others would also like to look at a way to raise this compensation, but
not to a level that would be considered a salary. Kubby asked if they
could get some information on what 25% of the poverty level for a family
of four is so they can see just what that number is. Chappell agreed that
it should not be more than a stipend.
Shaw asked where this type of increase would come from. Karr
responded that they would have to pull this from the General Fund at
budget time. Shaw asked how this type of increase might affect other
departments. Vanderhoef noted that at times of constrained budgets, the
council will typically not accept a higher amount due to the cutbacks
having to be made. Karr stated that she will gather some comparable
data from other cities, and also the 25% income number for the group's
next discussion. She will also bring a copy of the City ordinance that
deals with council compensation. Members continued to discuss this
Charter Review Commission
May 27, 2014
Page 4
issue, mentioning a compensation board, such as the County has,
becoming part of the actual Charter. Chappell spoke to the County's
compensation board, giving Members some history on this.
Next Chappell asked Schantz if he would read Section 2.06 aloud.
Chappell stated that this is an issue he has heard about, and is one that
comes up often — the direct election of a mayor versus the current
selection of the mayor by the council. Also related to this would be the
`powers' of the mayor's position and any changes or additions to this
section. Chappell asked when the last time was that a discussion of this
topic took place at a council meeting. Kubby stated that she believes it
happened the year that she and Susan Horowitz were both running for
mayor. Kubby had put out a public statement about what she thought the
mayor's job was and why she felt she was qualified to be mayor. This
then led to a public discussion about the mayoral seat. Sullivan stated
that he isn't necessarily interested in changing how the mayor is selected,
but when it comes to the district versus at -large seats, he questions if
someone who has been elected by a specific district should then become
mayor. Members discussed the district versus at -large issue again,
keeping in mind the mayor position and how it is currently selected.
Chappell continued, stating that what he dislikes about the current
process is that it is so closed off. There is no public participation in the
process at all. On the pro side, however, is the fact that the mayor is one
among equals. If the process involved some public discussion, Chappell
stated that he would be happier with the selection process. Vanderhoef
shared per experience on the council, noting that she believes this could
make the council more divisive. Schantz then spoke to the issue of
regional activities and how Iowa City should be in more of a leadership
position.
Shaw then spoke to what changes might be needed in the mayoral
qualifications if this were to become an elected position. For example, he
noted that currently the council members are elected by the public, who in
turn chose one of themselves to be in the mayoral position. Karr noted
that per State code, there are qualifications that need to be met in order
to run for city office, whether council member or mayor. Chappell noted
that this has been a good first discussion on this item and he looks
forward to more.
b. Commission Discussion of Other Sections (if time allows):
None
DISCUSSION OF PUBLIC INVOLVEMENT:
Chappell noted that they were going to start looking at dates for public forums. Karr noted that
there was a general consensus for evening meetings. She noted that they can have these
meetings at City Hall, and that they can be live broadcast or delayed. She added that the more
exposure they get, the more the word will get out, helping to facilitate conversation. Karr
Charter Review Commission
May 27, 2014
Page 5
suggested they look at a Tuesday evening in June. After some discussion, Monday, June 16 at
6:30 P.M. was selected for a public forum. Karr then asked if the group wanted a live broadcast
or delayed. Discussion took place with people advocating for both avenues, and the majority
agreeing that a live broadcast would be favorable. Kubby asked if this meeting is just for them
to listen. Sullivan stated that he believes it should be, that if they start a back and forth
dialogue, the meeting could go on for some time. Shaw asked why they would have a live
forum if they are only going to listen and not comment. This led to further discussion by the
group, with a taped delay being agreed to. Schantz stated that he believes they need to give
some idea to the public what it is they are reviewing and asking for comment on. Chappell
stated that he will work with Karr on this.
PUBLIC COMMENT:
None.
TENTATIVE THREE -MONTH MEETING SCHEDULE (Second & fourth Tuesday of each
month):
June 10
June 24
July 8
July 22
August 12
August 26
August 28
ADJOURNMENT:
Sullivan moved to adjourn the meeting at 8:50 A.M., seconded by Vanderhoef. Motion
carried 8 -0, Atkins absent.
Charter Review Commission
May 13, 2014
Page 6
Charter Review Commission
ATTENDANCE RECORD
2014
Key.
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
- -- = Not a Member at this time
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Andy
4/1/15
X
X
X
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Karrie
4/1/15
X
X
X
Craig
Karen
4/1/15
O
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Kubby
Mark
4/1/15
X
X
X
Schantz
Melvin
4/1/15
X
X
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Shaw
Anna
4/1/15
X
X
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Moyer
Stone
Adam
4/1/15
X
X
X
Sullivan
Dee
4/1/15
X
X
X
Vanderhoef
Key.
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
- -- = Not a Member at this time
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CITY OF IOWA CITY
MEMORANDUM
Date: June 11, 2014
To: Mayor and City Council
From: Staff Member of Citizens Police Review Board
Re: Recommendation from Citizens Police Review Board
At their May 5, 2014 meeting the Citizens Police Review Board made the following
recommendation to the City Council:
(1) Accept CPRB Report on Complaint #13 -06
Additional action (check one)
X No further action needed
Board or Commission is requesting Council direction
Agenda item will be prepared by staff for Council action
S:RECform.doc
06-17-14
2
FINAL /APPROVED
CITIZENS POLICE REVIEW BOARD
MINUTES — May 5, 2014
CALL TO ORDER: Chair Joseph Treloar called the meeting to order at 5:38 P.M.
MEMBERS PRESENT: Melissa Jensen, Mazahir Salih
MEMBERS ABSENT: Royceann Porter
STAFF PRESENT: Staff Kellie Tuttle and Patrick Ford
STAFF ABSENT: None
OTHERS PRESENT: Captain Doug Hart of the ICPD
RECOMMENDATIONS TO COUNCIL
(1) Accept CPRB Report on Complaint #13 -06
CONSENT CALENDAR
Motion by Jensen, seconded by Salih, to adopt the consent calendar as presented or
amended.
• Minutes of the meeting on 04/21/14
• ICPD Memorandum #14 -05 (1St Quarter 2014 Use of Force Review)
• ICPD Use of Force Report — January 2014
• ICPD Use of Force Report — February 2014
• ICPD Use of Force Report — March 2014
• ICPD Memorandum (Quarterly Summary Report IAIR /CPRB, 1St Quarter 2014)
• Email from Joseph Jason — Criticism of Iowa City Police Department, Johnson County
Prosecutor and Johnson County Board of Supervisors
• Email from Scott Dean — Civilian Oversight Meet -Up
• Center for Worker Justice — Know Your Rights Workshops 2014
Motion carried, 3/0, Porter absent.
OLD BUSINESS
Community Forum — The forum is set for Tuesday, May 13th. Treloar and Jensen will present
an introduction piece at the forum. Tuttle handed out the response from the Police Department
for an email received for the forum. The email and the response will both be read and
accepted at the forum.
Video — All but one of the Board members have participated and finished their interview for the
video. Cable will begin putting together the segments.
NEW BUSINESS
Ford had a memo in the meeting packet regarding suggestions for public reports. The Board
agreed with his suggestions and will work those into their public complaint reports.
CPRB
May 5, 2014
Page 2
PUBLIC DISCUSSION
None.
BOARD INFORMATION
None.
STAFF INFORMATION
None.
EXECUTIVE SESSION
Motion by Salih, seconded by Jensen to adjourn into Executive Session based on Section
21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by
state or federal law to be kept confidential or to be kept confidential as a condition for that
government body's possession or continued receipt of federal funds, and 22.7(11) personal
information in confidential personnel records of public bodies including but not limited to cities,
boards of supervisors and school districts, and 22 -7(5) police officer investigative reports,
except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications
not required by law, rule or procedure that are made to a government body or to any of its
employees by identified persons outside of government, to the extent that the government
body receiving those communications from such persons outside of government could
reasonably believe that those persons would be discouraged from making them to that
government body if they were available for general public examination.
Motion carried, 3/0, Porter absent. Open session adjourned at 5:52 P.M.
REGULAR SESSION
Returned to open session at 6:38 P.M.
Motion by Jensen, seconded by Salih to forward the Public Report as amended for CPRB
Complaint #13 -06 to City Council.
Motion carried, 3/0, Porter absent.
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change)
• May 13, 2014, 6:00 PM, IC Public Library, Room A - Annual Community Forum
• June 10, 2014, 5:30 PM, Helling Conference Rm
• July 8, 2014, 5:30 PM, Helling Conference Rm
• August 12, 2014, 5:30 PM, Helling Conference Rm
The Board agreed to have another May meeting, executive session only. Staff will look into
meeting rooms and dates and send out an email to check Board availability.
ADJOURNMENT
Motion for adjournment by Jensen, seconded by Salih.
Motion carried, 3/0, Porter absent.
Meeting adjourned at 6:40 P.M.
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CITIZENS POLICE REVIEW BOARD
A Board of the City of Iowa City
410 East Washington Street
Iowa City, IA 52240 -1826
(319) 356 -5041
May 6, 2014
Re: Investigation of CPRB Complaint #13 -06
This is the Report of the Citizens Police Review Board's (the "Board ") review of the investigation
of Complaint CPRB #13 -06 (the "Complaint ").
BOARD'S RESPONSIBILITY
Under the City Code of the City of Iowa City, Section 8 -8 -713 (2), the Board's job is to review the
Police Chief's Report ( "Report") of his investigation of a complaint. The City Code requires the
Board to apply a "reasonable basis" standard of review to the Report and to "give deference" to
the Report "because of the Police Chiefs professional expertise ", Section 8 -8 -7 B (2). While the
City Code directs the Board to make "Findings of Fact ", it also requires that the Board
recommend that the Police Chief reverse or modify his findings only if these findings are
"unsupported by substantial evidence', are "unreasonable, arbitrary or capricious" or are
"contrary to a Police Department policy or practice, or any Federal, State or local law ", Section
8 -8 -7 B (2) a, b, c.
BOARD'S PROCEDURE
The Complaint was initiated by the Complainant on November 27, 2013. As required by Section
8 -8 -5 (B) of the City Code, the Complaint was referred to the Chief of Police for investigation.
The Chief's Report was filed with the City Clerk on February 24, 2014.
The Board voted on March 11, 2014 to apply the following Level of Review to the Chiefs Report:
Section 8 -8 -7 (B) (1) (d), "Request additional investigation by the Police Chief or City Manager,
or request police assistance in the Board's own investigation." The Board requested the Police
Chief provide a copy of all audio and /or video recording of the incident.
The Board met to consider the Report on April 21, 2014 and May 5, 2014.
To: City Council
Complainant
-,.
City Manager
°`'
Sam Hargadine, Chief of Police
-
,
Officer(s) involved in complaint
'"`
From: Citizen Police Review Board
Re: Investigation of CPRB Complaint #13 -06
This is the Report of the Citizens Police Review Board's (the "Board ") review of the investigation
of Complaint CPRB #13 -06 (the "Complaint ").
BOARD'S RESPONSIBILITY
Under the City Code of the City of Iowa City, Section 8 -8 -713 (2), the Board's job is to review the
Police Chief's Report ( "Report") of his investigation of a complaint. The City Code requires the
Board to apply a "reasonable basis" standard of review to the Report and to "give deference" to
the Report "because of the Police Chiefs professional expertise ", Section 8 -8 -7 B (2). While the
City Code directs the Board to make "Findings of Fact ", it also requires that the Board
recommend that the Police Chief reverse or modify his findings only if these findings are
"unsupported by substantial evidence', are "unreasonable, arbitrary or capricious" or are
"contrary to a Police Department policy or practice, or any Federal, State or local law ", Section
8 -8 -7 B (2) a, b, c.
BOARD'S PROCEDURE
The Complaint was initiated by the Complainant on November 27, 2013. As required by Section
8 -8 -5 (B) of the City Code, the Complaint was referred to the Chief of Police for investigation.
The Chief's Report was filed with the City Clerk on February 24, 2014.
The Board voted on March 11, 2014 to apply the following Level of Review to the Chiefs Report:
Section 8 -8 -7 (B) (1) (d), "Request additional investigation by the Police Chief or City Manager,
or request police assistance in the Board's own investigation." The Board requested the Police
Chief provide a copy of all audio and /or video recording of the incident.
The Board met to consider the Report on April 21, 2014 and May 5, 2014.
FINDINGS OF FACT
On August 30, 2014 at 9:15 pm, officers began a bar check of the Union Bar, While conducting
the bar check, Officer A observed two female subjects with cups of beer, confirmed they were
under age, and escorted them from the bar to be issued citations for Possession of Alcohol
While Under the Legal Age (PAULA). While the citations were being written by officers, the
Complainant came and stood next to one of the females, who was his sister.
Officer B asked the Complainant to move away, saying he would speak with him when finished.
The Complainant did so, but then returned and was again asked to leave, which he did. Officer
B escorted the female further away from the Complainant so he could complete the citation.
The Complainant returned for a third time, standing behind and to the left of Officer B, between
his sister and the officer. The Complainant was within arm's reach of Officer B. The left side is
the closest to where Officer B carries his Taser.
Officer B advised the Complainant to move for a fourth time. The Complainant did not do so.
Officer B pushed the Complainant once with open hands to move him away from his person.
This was confirmed by Officer A and witnesses. The Complainant was yelling, and was
arrested for Interference with Official Acts, taken into custody, and handcuffed.
ALLEGATION 1 — False arrest.
The Complainant filed a motion to dismiss the charge against him; this was ruled on by a District
Associate Judge. The motion to dismiss the charge was denied with the following "the Court
finds all of the elements of the crime are sufficiently alleged.
The above ruling from the court is also consistent with the investigative reports. BaseWon this
information, the arrest is considered lawful.
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Allegation: False arrest - Not sustained.
ALLEGATION 2 — Assault.
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The Complainant alleges Officer B assaulted him by pushing him twice, moving -him back a
distance of an estimated 20 ft. Officer B's statement, contained in the investigative rep t, says
he pushed the Complainant once by placing his open hands on the Complainant's chest and
straightened his arms, which created a gap between them. Officer A's statement says he
observed Officer B push the Complainant once, and described it as more of an arm extension.
Witness A (who is also a brother), stated he observed the complaintent being pushed back an
estimated 6 feet. Other witnesses did not observe the complaintent being pushed.
Officer's A & B, the Complainant, and witness statements all place the Complainant within five
ft. or less of Officer B.
The Complainant's version of the events is not consistent with the witness statements. There
was no violation of law, General Orders of the Iowa City Police Department, or established
practices in Officer B's push of the complaintent in an attempt to create space between them.
The Officer's contact with the Complainant was a justified, lawful and proper use of reasonable
force to defend the officers pursuant to law.
Allegation: Assault - Not sustained
ALLEGATION 3 — Excessive Use of Force
The Complainant alleges Officer B violated the Iowa City Police Department General Order 99-
5, Use of Force policy, saying he did not pose any threat to the officer. Both the officer
statements and the witness statements contradict this, and place the Complainant within five
feet or less of Officer B. Statements also describe the Complainant as yelling and leaning
forward in assertive manner. There is nothing to indicate that Officer B's contact with the
Complainant, prior to his arrest, significantly impacted the Complainant's actions.
There was no violation of law, General Orders of the Iowa City Police Department, or
established practices in Officer B's push of the Complainant in an attempt to create space
between them.
The Officer's contact with the Complainant was a justified, lawful and proper usec-(Kreiftnabl—ei1
force to defend the officers pursuant to law. >,�ti,
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Allegation: Excessive Use of Force - Not sustained"
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ALLEGATION 4 — Failure to Complete a Use of Force Report CJ-1
The Complainant stated Officer B should have completed a Use of Force Report. Iowa City
Police Department General Order 99 -05 states that a Use of Force Report shall be submitted
with any use of force. Per the General Order, when the only use of force is the application of
handcuffs, no use of force report is necessary. The physical contact initiated by Officer B
against the Complainant was not found to be a use of force as defined by the Iowa City Police
Department Use of Force Policy.
Allegation: Failure to Complete a Use of Force Report - Not sustained
ALLEGATION 5 — Failure to Use a Body or Car Camera
The Complainant alleges Officer B should have used a Body or Car Camera. Per the Chief's
report, Officer B did not use a body camera on August 30, 2014. The report indicates, based on
the number of body cameras the Department has and the level of department activity, it appears
that a body camera was not available for use. This is supported by a check of body camera
recordings for this date which show no recordings from either Officer A or Officer B.
Officer B did not violate Department policy as a body camera was not available for use.
Allegation: Failure to Use a Body or Car Camera - Not sustained
ALLEGATION 6 —Withholding Evidence
The Complainant states he believes the Officers may have tampered with, or withheld,
evidence. The Complainant filed subpoenas with the Johnson County Attorney's Office, the
Iowa City Police Department, and the Downtown Business Association, in addition to a motion
for discovery and inspection of evidence. The Complainant, in a motion to dismiss, states he
has received all of the evidence the Officers determined was available. The Complainant notes
the motion specifically requested audio and video recordings, and none was available other
than the car camera footage while the Complainant was being transported to jail.
Based on the subpoenas and motion for discovery, the Complainant was provided available
evidence.
Allegation: Withholding Evidence - Not sustained
COMMENTS
None.
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FINAL /APPROVED 2b(4)
CITIZENS POLICE REVIEW BOARD
COMMUNITY FORUM
May 13, 2013, 6:00 P.M.
IOWA CITY PUBLIC LIBRARY
123 South Linn Street, IC
CALL TO ORDER: Chair Joseph Treloar called the meeting to order at 6:00 P.M.
MEMBERS PRESENT: Melissa Jensen, Royceann Porter, Mazahir Salih
MEMBERS ABSENT: None
STAFF PRESENT: Legal Counsel Patrick Ford and Staff Kellie Tuttle
(Transcriptions are available)
INTRODUCTION OF THE BOARD.
CONSIDER MOTION TO ACCEPT CORRESPONDENCE AND /OR DOCUMENTS
Motion by Jensen and seconded by Salih. Motion carried, 4/0.
PUBLIC
DISCUSSION The following individuals appeared before the CPRB:
Rod Sullivan
2326 E Court St, IC
Fatimah Omar
423 Waterway Dr, IC
Adam Sullivan
311 S Lucas St, IC
Doyle Landry
Iowa City
Terrell Fulwily
Iowa City
ADJOURNMENT Motion by Salih and seconded by Jensen to adjourn.
Motion carried, 4/0. Meeting adjourned at 6:37 P.M.
(Forum Summary will be submitted to Council)
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MEMORANDUM -
Date: June 11, 2014
To: Mayor and City Council
From: Staff Member of Citizens Police Review Board
Re: Recommendation from Citizens Police Review Board
At their May 19, 2014 meeting the Citizens Police Review Board made the following
recommendation to the City Council:
(1) Accept CPRB Report on Complaint #13 -07
Additional action (check one)
X No further action needed
Board or Commission is requesting Council direction
Agenda item will be prepared by staff for Council action
S:RECform.doc
FINAL/APPROVED
POLICE CITIZENS REVIEW BOARD
MINUTES — May 19, 2014
CALL TO ORDER: Chair Joseph Treloar called the meeting to order at 5:30 P.M.
MEMBERS PRESENT: Melissa Jensen, Royceann Porter, and Mazahir Salih
MEMBERS ABSENT: None
STAFF PRESENT: Legal Counsel Patrick Ford and Staff Kellie Tuttle present
RECOMMENDATIONS TO COUNCIL
(1) Accept CPRB Report on Complaint #13 -07
7xd1j1VJ:�
SESSION Motion by Jensen and seconded by Salih to adjourn into Executive Session
based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records
which are required or authorized by state or federal law to be kept confidential or
to be kept confidential as a condition for that government body's possession or
continued receipt of federal funds, and 22.7(11) personal information in
confidential personnel records of public bodies including but not limited to cities,
boards of supervisors and school districts, and 22 -7(5) police officer investigative
reports, except where disclosure is authorized elsewhere in the Code; and
22.7(18) Communications not required by law, rule or procedure that are made to
a government body or to any of its employees by identified persons outside of
government, to the extent that the government body receiving those
communications from such persons outside of government could reasonably
believe that those persons would be discouraged from making them to that
government body if they were available for general public examination.
Motion carried, 4/0. Open session adjourned at 5:31 P.M.
REGULAR
SESSION Returned to open session at 6:09 P.M.
Motion by Jensen, seconded by Salih to forward the Public Report as amended
for CPRB Complaint #13 -07 to City Council.
Motion carried, 4/0.
ADJOURNMENT Motion for adjournment by Salih and seconded by Porter.
Motion carried, 4/0. Meeting adjourned at 6:10 P.M.
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CITIZENS POLICE REVIEW BOARD
A Board of the City of Iowa City
410 East Washington Street
Iowa City, IA 52240 -1826
(319) 356 -5041
May 19, 2014
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To: City Council
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Complainant
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City Manager
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Sam Hargadine, Chief of Police
Officer(s) involved in complaint
7
From: Citizen Police Review Board'
Re: Investigation of CPRB Complaint #13 -07
This is the Report of the Citizens Police Review Board's (the "Board ") review of the investigation of
Complaint CPRB #13 -07 (the "Complaint ").
BOARD'S RESPONSIBILITY
Under the City Code of the City of Iowa City, the Board's responsibilities are as follows:
1. The Board forwards all complaints to the Police Chief, who completes an investigation.
(Iowa City Code Section 8- 8- 7(A).)
2. When the Board receives the Police Chief's report, the Board must select one or more of the
following levels of review, in accordance with Iowa City Code Section 8- 8- 7(B)(1):
a. On the record with no additional investigation.
b. Interview /meet with complainant.
c. Interview /meet with named officer(s) and other officers.
d. Request additional investigation by the police chief, or request police assistance in the
board's own investigation.
e. Perform its own investigation with the authority to subpoena witnesses.
f. Hire independent investigators.
3. In reviewing the Police Chief's report, the Board must apply a "reasonable basis" standard of review.
This means that the Board must give deference to the Police Chiefs report, because of the Police
Chiefs professional expertise. (Iowa City Code Section 8- 8- 7(B)(2).)
4. According to Iowa City Code Section 8- 8- 7(B)(2), the Board can recommend that the Police Chief
reverse or modify the Chiefs findings only if:
a. The findings are not supported by substantial evidence; or
b. The findings are unreasonable, arbitrary or capricious; or
c. The findings are contrary to a police department policy or practice, or any federal, state or
local law.
5. When the Board has completed its review of the Police Chiefs report, the Board issues a public
report to the city council. The public report must include: (1) detailed findings of fact; and (2) a
clearly articulated conclusion explaining why and the extent to which the complaint is either
"sustained" or "not sustained ". (Iowa City Code Section 8- 8- 7(B)(3).)
6. Even if the Board finds that the complaint is sustained, the Board has no authority to discipline the
officer involved.
BOARD'S PROCEDURE
The Complaint was initiated by the Complainant on December 3, 2013. As required by Section
8- 8 -5(B) of the City Code, the Complaint was referred to the Chief of Police for investigation.
The Chief's Report was filed with the City Clerk on February 28, 2014.
The Board voted on March 11, 2014, to apply the following Level of Review to the Chiefs Report:
Request additional investigation by the Police Chief or City Manager, or request police assistance in the
Board's own investigation, pursuant to Iowa City Code Section 8- 8- 7(B)(1)(d), and requested that the
Chief provide a copy of all audio and video recordings of the incident.
The Board met to consider the Report on March 11, 2014, April 21, 2014, May 5, 2014 and May 19,
2014.
On April 21, 2014 and May 5, 2014, the Board reviewed audio /video recordings of the incident.
FINDINGS OF FACT
Police were summoned to a call of a disturbance. Police stopped a vehicle leaving the scene of the
disturbance. Police were able to determine that the occupants of the vehicle were also involved in the
disturbance.
While talking to the occupants of the vehicle the officer directed the driver to park the vehicle. It
became apparent the officer thought they were not going to comply with his directives. In order to gain
control of the situation, the officer reached into the car and grabbed the drivers arm. The Complainant
was upset that the officer grabbed the driver and she grabbed the officer. The Complainant exited the
vehicle and started hitting the officer despite his direction to stay in the car. The Complainant was
taken to the ground to be secured and arrested. Pepper spray was deployed on the Complainant's
daughter who was the approaching the officer.
On 04/21/14 and 05/05/14 the Board met and reviewed the video and audio recordings of the incident.
The Complainant claimed that the officer grabbed her arm and tried to pull her out of her car. She said
the officer knocked her to the ground and handcuffed her and maced her daughter. The recordings do
indicate that the Complainant was taken to the ground and handcuffed after engaging in a struggle with
the officer. The recordings indicate that the officer did use his pepper spray on one of the
Complainant's daughters. This was done after the officer told the daughters repeatedly to stay back and
get back in the car.
After reviewing the video and audio recordings the board found that the allegations of:
1. Excessive Use of force:-
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2. Improper Conduct' -°t
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were not sustained.
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COMMENTS,
None.
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2NNWEWN
MINUTES APPROVED
PARKS AND RECREATION COMMISSION
APRIL 9, 2014
ROBERT A. LEE COMMUNITY RECREATION CENTER — MEETING ROOM B
Members Present: Suzanne Bentler, David Bourgeois, Larry Brown, Clay Claussen, Maggie
Elliott, Cara Hamann, Katie Jones, Lucie Laurian, Joe Younker
Members Absent: None
Staff Present: Mike Moran, Chad Dyson, Kris Ackerson, Zac Hall
Others Present: Del Holland
CALL TO ORDER
Chairman Claussen called the meeting to order at 5 p.m.
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None
OTHER FORMAL ACTION:
Moved by Bourgeois, seconded by Bentler to approve the March 12, 2014 minutes as
written. Motion passed 9 -0.
PUBLIC DISCUSSION:
None
INTRODUCTION:
Moran introduced Zac Hall as the new Superintendent of Parks to the Commission. Hall is
currently an intern in the Planning Department as he is in graduate school. He recently left Fort
Collins, CO where he was the forester. Hall noted that he is excited and looking forward to
working with everyone. Hall will begin his duties in mid -May. The Commission welcomed Hall to
the staff.
FRIENDS OF HICKORY HILL PARK REPORT:
No Report
DogPAC REPORT:
Bourgeois noted he will be attending the board meeting the following Tuesday. He said that the
board would like to plant some trees. Claussen noted that he has observed an increase in use
of Rita's Ranch.
PARKS AND RECREATION COMMISSION
April 9, 2014
Page 2 of 6
TRAIL CROSSING DISCUSSION — KRIS ACKERSON, MPO:
The Commission had expressed concerns regarding pedestrian safety when attempting to cross
streets in Iowa City from a trail. They specifically mentioned the trail crossing at Scott Blvd. and
the new trail at First Ave. It was determined that Moran would invite Kris Ackerson,
Transportation Planner for the City to come to this meeting and talk about the concerns and
possible resolutions.
Ackerson first noted that pedestrians always have the right -of -way when crossing at any
intersection as per the state code. In fact, as soon as a person steps off of a curb, they have the
right -of -way. The exception to this rule is when there is an intersection that has a refuge island
in the middle of the road. In that case, a pedestrian crosses to that island and then waits there
until it is safe to continue the rest of the way. If there are markings indicating a crosswalk then
pedestrians have right -of -way as well. Elliott asked if those markings are present where trails
cross streets and he reported that most of them do have them in place. He further stated that
those that cross arterial streets always have the markings but not always on lower volume
streets. Elliott noted that in these higher volume area where the markings are in place, actually
seem to be of greatest concern. Younker mentioned that there seems to be a lot of confusion by
drivers on Muscatine but is not sure that signage would help.
Ackerson noted that this is an enforcement issue. He used Madison, WI as an example. They
use plain clothed police officers who stand at these intersections and ticket those drivers who do
not yield to pedestrians.
Ackerson stated that Iowa City, with its student population, sees a large population also of
pedestrians. Crossing signs are quite often ignored. It is necessary for staff to determine where
signs are most warranted. He noted that while more signage may help, these signs are quite
expensive and can at times block the view of the pedestrian by the driver. Laurian asked if
schools, hospitals etc. would get signage automatically at their pedestrian crossing areas.
Ackerson said there are certain criteria that have to be met. For instance, they have shied away
from putting them at school crossings since they are mostly used only twice a day, when
students are coming and going to school. Staff tries to focus on areas where there is a more
consistent flow of pedestrian traffic.
Elliott asked if they have ever done an awareness campaign. Ackerson said they have found
that it works best to do targeted spot enforcement. He said the best success they have had with
signage has been with the end street signs but still only get less than half of the drivers to stop.
He mentioned that signs can also give pedestrians a false sense of security.
Claussen asked at what point of activity is a flashing light warranted. Ackerson said there are
several factors that play a role in weather light placement is feasible. First off there has to be
electricity run to these lights. He said that they just installed some on Park Road. Staff is using
this area as an experiment to see if it helps with students crossing. However, it can be quite
expensive with these two lights costing $7000.
PARKS AND RECREATION COMMISSION
April 9, 2014
Page 3 of 6
Laurian asked if staff has discussed a dramatic speed reduction in some of these locations. .
Ackerson said that speed reduction does not work as people drive at a speed that they are
comfortable with. Speed limits are set by the average speed that 85% of the people are driving.
Ackerson shared some slides of various types of traffic calming which include a raised
crosswalk, traffic circles, curb extensions. Laurian asked if Ackerson has a report on how many
vehicles and /or pedestrians cross at these intersections. Ackerson said they have done counts
and can provide the Commission with those numbers. Claussen suggested that moving forward
perhaps staff ask for police enforcement. Moran feels that it is important to get more information
first (the numbers) to decide which intersections are most critical. Elliott likes the idea of having
a representative of the police department attend a future meeting.
NEIGHBORHOOD OPEN SPACE REVIEW
Moran updated Commission on the final plats for the Palisades First and Second additions.
Property was accepted several months ago in lieu of fees, however, some modifications have
been done to the plats due to the need for a bus -stop. No action from Commission is necessary
at this time. Informational item only.
RECREATION DIVISION REPORT:
City Park Pool Project: Dyson reported that significant progress is being made on this project.
They are currently finishing the forms for the wading pool. Staff is confident that they are going
to be able to meet the anticipated deadline.
28E Agreements: Dyson said that staff is working with the school district to revise the 28E
agreement. The department has these in place for the shared use of Mercer and Grant Wood.
Also looking at including Mercer Park Ball Diamonds and the new school including any future
school partnerships as well. The goal is to get a unified agreement that is consistent with all
jurisdictions including Iowa City, North Liberty and Coralville. A big change will be cost sharing
by these jurisdictions. On that same note, City High will have to contribute towards our costs as
well. Dyson will keep the Commission posted as a final agreement is reached. Brown asked if
staff had any input on the size of the gym going into the new school being built on South
Sycamore. Dyson said that staff did discuss with Shive - Hattery. They came up with some
proposals along with cost estimates and the group selected an 8000 square foot gymnasium.
Parks Temp Employees: Dyson and other division heads assisted the Parks Department in
hiring their summer staff. All have been hired and will be in place soon.
Recreation Division Affiliate Groups: Dyson said that staff will be revisiting the issue of cost
recovery and shared costs with its affiliate groups. In lieu of upcoming budgeting and potential
cuts, it may become necessary to pass some of those costs on to the groups to keep facilities
up to par. Some of these groups will include Iowa City Boys Baseball, Kickers. Girls Softball,
Babe Ruth (now named Prep Baseball), Iowa City Eels Swim Club and so on. Brown asked if
these groups offer lesser fees or no fee options for those that are less able to pay. Dyson said
that Kickers offer free registration, Girls Softball offers 50% discount and Boys Baseball offers
PARKS AND RECREATION COMMISSION
April 9, 2014
Page 4 of 6
free registration. Brown noted that transportation has always been an issue for some of these
kids and wondered if there are talks about this issue. He mentioned that at one time the City
offered free bus passes to kids going to City High for practices etc. Moran noted that there is no
bus route to Napoleon or Kickers. Younker asked if affiliates track this type of information.
Dyson said that they track scholarships. Brown also asked if the City could build an underpass
like North Liberty has for better access. Moran noted that this was at one time on the
departments priority CIP list however, this fell off when the DOT remodeled Highway 6. Elliott
likes the idea of surveying those who have received scholarships to find out what the issues are
and perhaps find out more clearly who is being effected by lack of transportation. Brown
believes it to be a widespread issue as it comes up whenever he talks with principles of the
elementary schools as well as PE staff. This item will be placed on a future agenda.
IPRA State Conference: Dyson reported that a number of the Recreation Staff attended the
recent Iowa Parks and Recreation Association Spring Conference which was well done.
PARKS DIVISION REPORT:
Moran has asked Parks staff to put together more stats on their monthly reports. We currently
get pretty good stats from ball field, CBD and Facility Manager.
DIRECTORS REPORT:
Ashton House: Ashton House rentals began the last week in March and there have had a few
events since. A temporary ADA ramp is in place now but staff looks to have a permanent ramp
in place within six to eight weeks. Moran will be meeting with Project GREEN to discuss their
plans for landscaping.
Secondary Access to City Park: City Council approved this project. This will allow access to the
park when Park Road is taken out of commission and also will provide emergency access or an
additional access when necessary. While some of the neighborhood residents did not want this
project to be approved, staff is committed to placing a heavy gate at this access and using it
only when necessary.
TTRA Report: Through the end of February the department has received $48,000 in rental fees
since August of 2013. The permanent donation wall will be in place by the end of next week.
The DNR will drop 3000 trout into the lake on Friday and the department is holding its Fishing
Derby on Saturday.
Board & Commission Demographic Survey: The City of Iowa City is doing a demographic
survey of all of its commissions. Members were asked to out the survey and place in the
provided envelope. Moran will return to the Civil Rights office.
Chadek Property: Moran heard back from the Chadek's attorney. They have asked that City
commit to having community gardens available on this property. The City hopes to have
possession by July 1. An environmental assessment will likely be done. Jones asked if the City
PARKS AND RECREATION COMMISSION
April 9, 2014
Page 5 of 6
has considered contracting with someone else to run the community gardens. Moran said that
the neighborhood would likely want to do that.
City Park Cabins: Laurian recently walked by the log cabins in City Park and asked about their
status. Moran reported that the department is in an active fundraising campaign to restore them.
The Johnson County Historic Society ran a program at these cabins for years. Department
recently applied for a REAP grant and will ask for $110,000. The intention is to fix them up and
run recreation programs out of them.
Senior Services Commission: Joe Younker was elected as chair of this commission. There has
been no meeting to date. The first meeting is scheduled for next week. Moran appreciates
Younker's participation on this commission.
CHAIRS REPORT:
Claussen noted that he recently had the opportunity to talk with a past Parks and Recreation
Commission Chair who asked how everyone on the Commission is getting along. Claussen
says sees this group as very progressive; a group that gets along well and where there is open
discussion and everyone is involved.
COMMISSION TIME /SUGGESTIONS FOR FUTURE AGENDA ITEMS:
Laurian discussed her concerns about the Master Plan survey and how it should not include just
registered voters next time as there is a large international population in Iowa City that would be
missed because of this criteria.
ADJOURNMENT:
Moved by Elliott, seconded by Bourgeois to adjourn the meeting at 6:30 p.m. Motion
passed 9 -0.
PARKS AND RECREATION COMMISSION
April 9, 2014
Page 6 of 6
PARKS AND RECREATION COMMISSION
ATTENDANCE
RECORD
NAME
M
M
M
M
M
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M
r
O
r
Go
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O
r
r
80
a
N
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TERM
EXPIRES
Z:
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Suzanne
1/1/17
*
*
*
*
X
X
X
NM
X
X
X
O/E
X
Bentler
David
1/1/15
X
X
LQ
X
X
X
X
NM
X
X
X
X
X
Bourgeois
Larry
1/1/18
*
*
*
*
*
*
*
*
*
X
X
O/E
X
Brown
Clay
1/1/14
X
X
LQ
X
X
X
X
NM
X
X
X
X
X
Claussen
Maggie
111/13
O/E
X
LQ
X
X
X
X
NM
X
X
X
O/E
X
Elliott
Allison
1/1/14
X
X
LQ
X
O/E
O/E
X
NM
X
Gnade
Cara
1/1/16
X
X
LQ
X
X
X
X
NM
X
X
X
X
X
Hamann
Katie
1/1118
*
*
*
*
*
*
*
*
X
X
X
X
Jones
Lucie
1/1/15
O/E
O/E
LQ
O/E
O/E
X
X
NM
X
O/E
X
X
X
Laurian
Alex
1/1/16
X
X
Taylor
John
1/1/14
X
X
LQ
X
X
X
X
NM
X
*
*
*
X
Westefeld
Joe
1/1/16
X
X
LQ
X
X
X
O/E
NM
X
X
O/E
X
X
Younker
KEY: X = Present O = Absent O/E = Absent/Excused
NM = No meeting LQ = No meeting due to lack of quorum
* = Not a member at this time
11�6.;Whl at
r® CITY OF IOWA CITY 2
MEMORANDUM
Date: June 6, 2014
To: Mayor and City Council
From: Bob Miklo, Planning & Zoning Commission
Re: Recommendations from Planning & Zoning Commission
At their May 1, 2014 meeting the Planning & Zoning Commission made the following
recommendations to the City Council:
The Commission voted 6 -1 (Martin voting no) to recommend approval of ANN14-
00001/REZ14- 00002, an annexation of approximately 39.6 acres and rezoning from
County Residential (R) zone to Interim Development Single Family Residential (ID -RS)
zone for the property located south of Herbert Hoover Highway subject to the
Conditional Zoning Agreement (CZA) requiring that the developer provide at least a
temporary pedestrian access route to the City sidewalk system at the time of
development.
Additional action (check one)
No further action needed
Board or Commission is requesting Council direction
_X_ Agenda item will be prepared by staff for Council action
PLANNING AND ZONING COMMISSION APPROVED
MAY 1 — 7:00 PM — FORMAL
EMMA J. HARVAT HALL, CITY HALL
MEMBERS PRESENT: Carolyn Dyer, Charlie Eastham, Ann Freerks, Phoebe Martin,
Paula Swygard, Jodie Theobald, John Thomas
MEMBERS ABSENT: None
STAFF PRESENT: Bob Miklo, Karen Howard, Sara Greenwood Hektoen
OTHERS PRESENT: Jason Harder, Greg Zimmerman
RECOMMENDATIONS TO CITY COUNCIL:
The Commission voted 6 -1 (Martin voting no) to recommend approval of ANN14-
00001 /REZ14- 00002, an annexation of approximately 39.6 acres and rezoning from
County Residential (R) zone to Interim Development Single Family Residential (ID -RS)
zone for the property located south of Herbert Hoover Highway subject to the Conditional
Zoning Agreement (CZA) requiring that the developer provide at least a temporary
pedestrian access route to the City sidewalk system at the time of development.
CALL TO ORDER:
The meeting was called to order at 7:00 PM.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There was none.
Annexation /Rezoning Item
ANN 14 -00001 /REZ14 -00002
Discussion of an application submitted by Build to Suit for an annexation of 39.6 -acres
and rezoning from County Residential (R) zone to Interim Development Single Family
Residential (ID -RS) zone located at 4701 Herbert Hoover Highway.
Miklo responded to questions raised at the previous meeting regarding this application. He said
that there are approximately 5,500 vehicles per day on Herbert Hoover Highway. He referred to
a memo from Metropolitan Planning Organization, Transportation Planner, indicating that the
road had sufficient capacity to accommodate additional traffic. He noted that as development
occurs the speed limit on Herbert Hoover Highway will be reviewed.
Miklo also showed a map from the Comprehensive Plan, Northeast District Planning, illustrating
a concept of how a street network may develop in the area. He said that it is anticipated that
this property will initially have access only from Herbert Hoover Highway, but as adjacent
Planning and Zoning Commission
May 1, 2014
Page 2 of 7
properties area annexed, additional street connections will be made to provide access back to
Scott Boulevard on the west, Lower West Branch Road on the south and Taft Avenue on the
east.
Miklo reiterated staff's recommendation to approve the annexation and rezoning to Interim
Development (ID) conditioned upon a pedestrian connection being provided between future
development and the public sidewalk system.
Freerks opened public discussion.
Jason Harder, representing the applicant, addressed the question raised at the previous
meeting regarding why this property is being annexed before other adjacent properties. He
showed a map and described the ownership pattern. He said that he had spoken with many of
the owners and found that for various reasons they were not wishing to be annexed. He said
that when this property develops he will be required to extend infrastructure from the west and
or south to provide sanitary sewer and water service. Once those lines are in place it may be
more likely that there may be interest in developing other properties in the area.
Eastham asked about the developer's plans for complying with the Comprehensive Plan's policy
for a mix of housing. Harder said that after looking more closely at the Comprehensive Land
Use Plan they realize that there is more density to comply with what the City wants and that
gives them more opportunity to spread costs.
Eastham asked about the applicant's plans for pedestrian and vehicle access. Harder said in
the short term vehicle access will be off Herbert Hoover Highway, which does have the capacity
to handle the additional traffic. He said they will provide access to the adjacent properties in a
manner consistent with the Comprehensive Plan. He said that the sixty foot easement along the
church adjacent to the subject property is not suitable for a road so they have tried to relocate
that to match up with the Land Use Plan. He said once the church finishes expanding its parking
lot, the applicant will meet with them again to see if all parties agree to providing a pedestrian
path across the church's property.
Greg Zimmerman said he owns the property just to the east of the subject property and he has
concerns about wild life and the development not fitting in with the rest of the neighborhood. He
said that two years ago he was denied a new driveway to his property for farm equipment. The
County claimed it wasn't feasible because of how busy Herbert Hoover Highway is. He said but
now the City Engineer is saying that the highway can handle the added traffic of a development.
He said he has talked to a person with years of real estate appraisal experience who says that
this kind of leap frog development is almost always a bad idea, and he cited a number of
reasons why that is. He said he thinks sewer and infrastructure should be in place before any
construction begins. He said the City likes these kinds of projects because of the taxes up front,
but all sorts of problems result in the long term.
Harder said they have to prove how infrastructure will work before development begins.
Freerks closed public discussion.
Thomas moved to recommend approval of ANN14- 00001 /REZ14- 00002, an annexation of
approximately 39.6 acres and rezoning from County Residential (R) zone to Interim
Development Single Family Residential (ID -RS) zone for the property located south of
Herbert Hoover Highway subject to the Conditional Zoning Agreement (CZA) requiring
that the developer provide at least a temporary pedestrian access route to the City
sidewalk system at the time of development.
Swygard seconded.
Planning and Zoning Commission
May 1, 2014
Page 3 of 7
Eastham stated that the renters of the house on the northwest corner of the subject property
had expressed an interest in long -term residence and had added value over the years, and he
didn't see why that one small corner of the subject property needed to be annexed.
Hektoen -Green said the terms of the lease agreement are private between the property owner
and the tenant.
Freerks reminded the Commission that what they are looking at tonight are the three criteria for
annexation and the rezoning.
Eastham asked for clarification about the City's Zoning Ordinance and if a landowner has the
right to annexation.
Greenwood Hektoen said the Commission has to find a reason not to grant annexation.
Freerks said the Commission would lay out reasoning behind why they would do something if
they would be compelled not to do it they would need to outline why it doesn't meet the criteria.
Eastham said he's not happy with the notion that the City is potentially setting itself up for
having a residential development with its sole vehicular access from a significant highway. He
said he has concerns about periods when the speed limit remains high, and to him that's a
potential safety issue. He said he would appreciate more clarity and firmness on the ID -RS
zoning condition that provides for pedestrian access, which will occur before residential
development. Miklo stated that was not the staff's intent. He said that the intent is that
pedestrian access would be provided when the subject area develops. He said it will depend on
where the development begins within this property.
Eastham asked for clarification about what happens if the County doesn't agree to having
pedestrian access along the highway. Freerks said then the development won't occur.
Greenwood Hektoen said for the rezoning the Commission needs to consider public health,
safety, and welfare.
Freerks said she sees both sides in this annexation but the neighborhood is an area that's
developing and it's not completely out of sync to take this property and bring it into the city and
the other pieces will fall into place over time. She said although they won't discuss it tonight,
how it develops and connects is of great interest to the Commission. She said they want to see
growth in the eastern part of Iowa City and want to see it done well. She said although they
can't tell the developer how to do things, it would be nice to integrate parts of the country into
the development, leaving wooded areas intact and take neighbors and the greater community
into consideration.
Martin said she agrees that the city is moving in this direction and it's a great space for
development, however, she feels this is a micro - cosmic way of looking at it rather than seeing
the bigger picture. She said there are still many questions and maybe it's not the right time yet
for this particular parcel.
Freerks countered that this is just a first step and a lot of other work and investigation have to be
done.
Thomas asked if the City could explore a transfer development right in regards to the resident
living on the property now meaning that City would decree how many dwellings could be
developed on this property because of its size and the consideration of keeping that existing
residence in place we preserve the right of the property owner to develop to the fullest. Miklo
Planning and Zoning Commission
May 1, 2014
Page 4 of 7
explained that when you do a CZA you have to have a reason that's in the public interest to
impose those conditions.
Freerks said there have been situations where it's in the developer's agreement that they want
to maintain certain structures on a property and then they are allowed to further intensify
development in the rest of the area so they aren't penalized in any way. Thomas agreed and
said that arguably preserving that house would be much like preserving the stone bridge to the
south so if the land could be developed to its full potential while preserving that building he as a
member of the public might feel there's some benefit in that.
Thomas suggested that they could add language to the CZA to encourage preservation of the
house and grounds. Greenwood Hektoen said she didn't think that could be done as a condition
of this annexation and rezoning as there was not a public reason for the condition.
Thomas said he would go on the record that the preservation of the house and grounds should
be encouraged.
Eastham asked if the grounds are considered a desirable feature could the City require that it be
preserved.
Greenwood Hektoen said if it's considered a sensitive feature that the City regulates, the City
could do that.
Miklo said that there was nothing historically significant about this house and the barn was in
very poor condition, so it would be a stretch to require that this house be carved out of the
development.
Theobald said she feels that the Commission's hands are tied and she also feels a great sense
of frustration because she sees that the vegetation found there is much more attractive than
what you typically see in turf grass green space, and she thinks we need to broaden our
definitions and look at preserving some of these wildlife habitat areas. She said she thinks there
are many positive purposes for the community that the growth there can provide both in
managing storm water runoff and habitat and aesthetics.
Freerks said the Commission is going on record as saying that they would like to see some type
of integration of keeping the natural beauty of the countryside when you develop in the
countryside. She said this does meet the three criteria of annexation.
Thomas asked what the width of the path would be. Miklo said likely six to eight foot, probably
asphalt or concrete depending on whether it is temporary or permanent depending on where it
is placed. Thomas said he would like to view this as a multi -use trail and wants to see it wide
enough to accommodate bicycles. He said he is also concerned about the speeds on Herbert
Hoover Highway, and if there is no change to the roadway designs, the speeds will remain at
50- 55mph. He said he would defer to the Traffic Engineers but he doesn't feel comfortable with
the current speed.
Swygard said it meets the annexation criteria of being in the long range planning boundary, it is
contiguous and meets the minimal standard but doesn't see it connecting to an existing
neighborhood, and it is in the City's best interest to it annex it if it is to be developed. She said
the analysis from the last meeting specifically outlines a variety of housing options not restricted
to single family, so that's something to keep in mind as that potentially comes back to the
Commission. She said based on very minimal standards, she'll support this application.
Planning and Zoning Commission
May 1, 2014
Page 5 of 7
Eastham said this is an option he doesn't like, and all of the objections he has to this have been
voiced. He said he agrees that annexing this parcel gives the City control over development,
and he will carefully look at how that development occurs and who benefits and who doesn't. He
said he will tepidly support annexation but wants to look at the development plan very carefully.
A vote was taken and the motion carried 6 -1 with Martin voting no.
Consideration of Meeting Minutes: April 17, 2014
Eastham moved to approve the minutes with minor corrections.
Swygard seconded.
A vote was taken and the motion carried 7 -0.
Other
Riverfront Crossings: Miklo updated the Commission on Riverfront Crossings and its
progress. He said he would like the Commission's input on two items that they hadn't discussed,
regarding the addition of forecourts to certain sub - districts and alternatives to the LEED
certification program as outlined in the staff memo. He would like to clarify if the Council makes
these changes it will not be a concern to the Commission.
After some discussion the Commission decided that they are agreeable to these changes.
Walkability: Freerks said that there has been much discussion about redistricting, and she
would like to propose that the Commission ask the City Council to send the Iowa City School
District a letter requesting that there be some sort of walkability clause included with the
diversity policy so that the City and the School District can discuss that every school, not just
certain schools, have an amount of walkability, which is supported in the Comprehensive Plan
and everything that they lay out — not competing against, but making sure it's a part of that so
that they can support schools and walkability in our schools. She said that's something she
hopes the Commission will support.
Theobald said that sounds like a great idea.
Eastham said he would be happy to support the notion of walkability to neighborhood schools.
He said he would also like the City to be more candid in its use of its policies and practices that
are trying to enhance neighborhood stabilization. He said the Community Development people
wrote a memo to the City Manager that got to the school board that said the UniverCity Program
was increasing stabilization in the Lucas - Governor Street area, which is perhaps true, but that
stabilization is achieved by putting people who have higher incomes in those areas, not people
who are eligible for FRL status.
Freerks reiterated that what she is asking about is walkability.
Eastham said that's fine, if it means walkability for all households.
Freerks stated that is what she's asking for — walkability at every school. She said she is not
singling out anything.
Eastham said for all households at all schools.
Planning and Zoning Commission
May 1, 2014
Page 6 of 7
Freerks said she doesn't know that every house that goes to every school is walkable. She said
Windsor Ridge is bussed, for example. She said what she's talking about is that every school
has an area that is a walkable area, and that's important to the Comprehensive Plan and what
they develop in our communities. She said she doesn't want to spell it out, but that she wants
them to communicate with each other about it.
Dyer said it seems that in newly developing areas that means that they also need to have
diversity of types of housing.
Thomas suggested that what Eastham is saying is that this walkability concept be integrated
with a diversity policy.
Freerks said that is what she is asking for, that to be part of it. She said she wants to make sure
that it is part of the discussion. She asked if other commissioners agreed on that.
Commissioners agreed.
Eastham said he did as long as they are clear that what they are suggesting exactly what
Thomas said.
Freerks asked what he's saying.
Theobald said her concern is that walkability not trumps diversity.
Freerks said she's not saying that one trumps the other. She said what she is saying is that at
the heart of the Comprehensive Plan, and it is supported by the Comprehensive Plan, that they
have neighborhoods that have walkability and neighborhoods schools are part of that, schools
and neighborhoods. She said she wants them to support that and she wants the school district
to support that as well.
Information packet: Thomas said in the Council packet there are often items of relevance to
the Commission and he wants to know if the City could provide the Commission whatever is
sent to Council that has relevance to their work. He said an email link would be sufficient.
Thomas said there have been a number of pieces in the City Council information packet by the
City Manager, e.g., an article entitled "Sprawl Is Not Necessarily Growth ", that relates to the
Commission's work. He stated that one of the criterion for the annexation item tonight was that it
would not place an economic burden on the City. He said he would an explanation how that
calculation is reached, because there is a lot of literature now questioning the economic
sustainability of peripheral growth. He said there is mounting concern and evidence that in the
long -term many are arguing that low density residential development is not sustainable.
Miklo said he could request that the City Manager copy the Commission on development -
related items.
Adjournment
Eastham moved to adjourn.
A vote was taken and the motion carried 7 -0.
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MINUTES APPROVED
PUBLIC ART ADVISORY COMMITTEE
THURSDAY, May 1, 2014
PLANNING AND COMMUNITY DEVELOPMENT CONFERENCE ROOM — CITY HALL
Members present: John Engelbrecht, Mike Moran, Brent Westphal, and Bill
Nusser
Not present: Tam Bryk, Rick Fosse, and Elizabeth Pusack
Staff Present: Marcia Bollinger
Public Present: None
RECOMMENDATIONS TO CITY COUNCIL
None
CALL TO ORDER
Meeting called to order at 3:35pm.
CONSIDERATION OF THE MINUTES OF THE APRIL 10TH, 2014 MEETING
Engelbrecht deferred consideration of the minutes to later in the meeting.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA
No new business.
PROJECT UPDATE - GEORGE'S BUFFET MURAL
Engelbrecht introduced the owners of George's Buffet, Michael and Melissa Karr. They spoke
about what they wanted from the mural project. The primary goal is to cover up the vandalism
but also to celebrate the 75th Anniversary in June. Engelbrecht spoke about the partnership with
the University art students. The Karr's described their space, and Engelbrecht showed the
committee the ideas that had been submitted. The committee then spoke about the favorite
mural design with the owners. There was concern about how much would be involved in this
project. Insurance was the main concern with regards to the use of scaffolding and in particular
what will happen with them at night. Engelbrecht then introduced Anita Jung who is the teachers
working with the University printmaking students. They spoke more about the concern in
regards to the scaffolding. Moran suggested that they use cherry pickers instead of scaffolding
so you could get rid of it at night. Michael Karr agreed with Moran and decided that they should
look into a cherry picker. Engelbrecht stated that cherry pickers can be quite a lot of money. The
committee then discussed the mural and possible funding sources. Nusser asked how old the
artists were. Anita said that they were mostly graduate students but some were undergraduates.
As a solution to the scaffolding problem, Nancy Bird suggested hiring someone to watch the
scaffolding all night to ensure that they were not tampered with. The committee then discussed
the idea of funding part of this project to help pay for the short fall in funding. The committee
decided that they would discuss this item further later on in the meeting.
PROJECT UPDATE - INSIDE OUT
Engelbrecht updated the committee on the Inside -out program. He stated that the cost of
installing the posters was more than expected. Contact has been made with a company who
employs graphic installers from Cedar Rapids and the expected cost is $2,600 with mileage.
The total need that is unmet is $1,100. The committee then discussed other potential funding
options for installation of the posters. Moran suggested either asking the organization for more
funding or ask the City to fully fund the cost of installation. The committee then discussed other
funding options.
MOTION: Nusser moved that: a) the committee ask the City for $1,100 to finish the project; b)
the committee go back to the organization and ask them to allocate funding for the rest of the
project; or c) the committee will fund $750 from FY14 and request $350 from the City. Westphal
seconded the motion. Motion passed 4:0.
FY15 PUBLIC ART FUNDING — PROCESS ALLOCATION OF FUNDS
Bollinger then asked the committee about FY15 funds and specifically in relation to funding the
Mural at George's Buffet. Nusser stated that he thought the project would easily get the funding
without funding from the committee. The committee then discussed what kind of funding his
project could see from other sources. Engelbrecht would like to fund the project if they cannot
find funding elsewhere and the rest of the committee agreed. Bollinger then discussed the idea
with the committee. Bollinger expressed a desire for tangible numbers to continue this
discussion. Moran then suggested the group wait until the June meeting to finish discussing this
topic when the committee knows how much is needed for funding.
CONSIDERATION OF THE MINUTES OF THE APRIL 10TH. 2014 MEETING
MOTION: Moran moved to approve the April 10th, 2014 meeting. Nusser seconded. Motion
passed 4:0.
DOWNTOWN STREETSCAPE ART PROJECT UPDATE
Nusser updated the group on the Downtown Streetscape Art Projects. He stated that there is a
natural relationship between the University of Iowa Art Museum and downtown and that the
museum will likely be downtown. There are plans for a large public art project downtown, and
two famous artists from the University of Iowa are being considered: Charles Ray and Vito
Acconci. Engelbrecht discussed Acconci's work with the committee which is currently focused
on public space. Consideration is also being made for the possibility of a programmable public
art piece which would be changed every year. Westphal asked if the scope of the search would
be limited to alumni of the University of Iowa. Nusser stated that it would not. Westphal
suggested contacting Steven Vail. Westphal stated that he would have contact information for
more artists that may be interested. Nusser stated that they would be happy to have Steven Vail
submit names of possible artists.
2014 MURAL PROJECT UPDATE
Bollinger updated the committee on the status of the Mural Project. She stated that so far she
has had three proposals submitted by artists. She stated that she hopes more artists will apply
before the Friday, May 23`d deadline.
HERKY ON PARADE AND 2014 POETRY IN PUBLIC UPDATE
Nusser spoke about the May 5th Herky on Parade unveiling. Bollinger stated that the Herky's will
be downtown until August. Bollinger also explained the location of some of the city Herkys.
Bollinger stated that the 2014 Poetry in Public program is coming to an end; poems are starting
to be posted around Iowa City and there will be poems read at the Iowa Arts Festival and for
City Channel 4.
GRANT WOOD NEIGHBORHOOD ART PROJECT CELEBRATION
Bollinger spoke about the Celebration of the Grant Wood Neighborhood Art Project on
Saturday, May 10th and invited the committee. She spoke a little bit about the background of the
neighborhood project and what the event will consist of. Engelbrecht asked about this event and
what artists would have to do to be a vendor at this event. Bollinger than asked if Engelbrecht
could help get the word out to vendors about this event.
OTHER
Bollinger then asked the committee if they would help with the Kidz Tent at Arts Fest. She
explained that the Public Art Advisory committee generally helps out with the picking up the art
donations for and run the Kidz Tent.
ADJOURNMENT
Nusser motioned and Westphal seconded a motion to adjourn at 5:07 PM.
Minutes created by Ashley Zitzner.
Public Art Advisory Committee
Attendance Record
2013-2014
Name
Term
Expires
4/3/13
11/7/13
12/5/13
2/6/14
3/6/14
4/10/14
Bodkin Bryk, Tam
01/01/16
- --
X
O/E
O/E
O/E
O/E
En elbrecht, John
01/01/15
X
X
X
X
X
X
Westphal, Brent
01/01/17
- --
X
X
X
X
X
Nusser, Bill
01/01/17
- --
X
O
O/E
O
X
Pusack, Elizabeth
01/01/15
- --
- --
- --
- --
X
X
Fosse, Rick
X
X
X
X
X
X
Moran, Mike
X
X
X
O/E
X
X
Key:
X = Present
O = Absent
O/E = Absent/Excused
- -- = Not a member
2b(9
IOWA CITY TELECOMMUNICATIONS COMMISSION APPROVED
MONDAY, MARCH 24,2014--5:30 P.M.
CITY CABLE TV OFFICE, 10 S. LINN ST. -TOWER PLACE PARKING FACILITY
MEMBERS PRESENT: Laura Bergus, Bram Elias, Nicholas Kilburg, Alexa Homewood, Matt
Butler
MEMBERS ABSENT:
STAFF PRESENT: Mike Brau, Bob Hardy, Ty Coleman
OTHERS PRESENT: Kevin Hoyland, Bond Drager, Josh Goding, James Mimms, Hans
Hoerschelman
SUMMARY OF DISCUSSION
PATV will be replacing some carpeting and will be doing some landscaping. A grand "re- opening"
event will be held. The production division will be introduced to the community at that event. Drager
reported that the library has been recording a "Staff Picks" program for the library YouTube channel.
The library has launched a blog at blog.icpl.org that contains book recommendations and library
events. Hoerschelman said the broadband consumer education committee met on Saturday and
discussed some of the aspects of the initiative. Hoerschelman said the committee agreed that short
videos should be made of 5 minutes or less covering the topics on the document previously distributed
called "Outline of Broadband Education Project ". Discussions with the University of Iowa about their
dual role as consumer and provider of broadband services could be constructive. How the University
is planning for the future and providing Internet service to students needs to be explored. There may
be synergies with the larger community and city. Discussions on planning for the future of broadband
with incumbent providers is needed and/or other ways to get to where we would like to be in the near
future. The website is under development and includes the text contained in the pamphlet.
Information on troubleshooting and more will be added.
ELECTION OF OFFICERS
Bergus nominated Homewood for chair. Butler seconded the motion. There were no other
nominations. Homewood was unanimously elected chair. Bergus nominated Kilburg for vice - chair.
Homewood seconded the nomination. There were no other nominations. Kilburg was unanimously
elected vice - chair.
APPROVAL OF MINUTES
Homewood moved and Elias seconded a motion to approve the amended February 24, 2014 minutes.
The motion passed unanimously.
ANNOUNCEMENTS OF COMMISSIONERS
Bergus presented a plaque to Bob Hardy, who is retiring at the end of the month, thanking him for
many years of service. Bergus also read the following letter, which will be sent to the City Council.
Dear Mayor Hayek and City Councilors,
On behalf of the members of the Iowa City Telecommunications Commission and the local cable access television
community, I write to share our appreciation of City of Iowa City Cable Administrator Robert "Bob" Hardy, who is retiring
after many years of service. Bob helped cultivate public, educational, and government access programming and facilities in
Iowa City since its humble beginnings decades ago.
Bob was a producer and supporter of early Public Access Television. As manager of the City Channel, Bob shared his gift
for telling compelling stories. His staff helped channel this talent into engaging and informative programming shown on
local cable TV and the Internet. Bob was also a founding member of the Community Television Group, which granted
special equipment funding applications to access providers, such as portable microphones and camcorders for Senior Center
Television.
As cable television administrator, Bob fielded questions and complaints from consumers about cable television and Internet
service in Iowa City. Each month he reported on diverse issues that were resolved by connecting consumers directly with
Mediacom staff who could address the concerns.
Bob is an active follower of legislative issues affecting citizens' access to media and protection of the First Amendment,
and is plugged in to advocacy groups like the Alliance for Community Media and American Community Television. Bob
educated the Iowa City Telecommunications Commission on these issues, so we can better inform Iowa City residents.
We thank Bob Hardy for his dedication to free access to media for all citizens, and his lengthy service to the City and its
constituents. We are pleased to share our gratitude with you and hope you will recognize his commitment, too.
Very truly yours,
SHORT PUBLIC ANNOUNCEMENTS
None.
CONSUMER ISSUES
Hardy reported he received no complaints.
MEDIACOM REPORT
Hardy said he had no contact from Grassley.
LOCAL ACCESS CHANNELS REPORTS
Goding said the next PATV guidelines workshop would be March 29 at 3 p.m. A group of JCs are
expected for that workshop. There will also be a guidelines workshop April 7 at 7 p.m. A video of the
guidelines workshop is being developed so clients will be able to view it over the Internet and test out
of the information. The next PATV board meeting will be April 16 at 7 p.m. PATV has been hosting
several job shadowing students and interns. PATV will be replacing some carpeting and will be doing
some landscaping. A grand "re- opening" event will be held. The production division will be
introduced to the community at that event. Drager reported that the library has been recording a "Staff
Picks" program for the library YouTube channel. The library has launched a blog at blog.icpl.org that
contains book recommendations and library events. The Project Green series is nearly finished
recording for the year.
CABLE TV ADMINISTRATOR REPORT
Hardy said he has enjoyed his 24 years working for the city and his time with the Commission. Hardy
complimented the Commission on their dedication and service to the community.
BROADBAND SURVEY
Hoerschelman said the Broadband Consumer Education Committee met on Saturday and discussed
some of the aspects of the initiative. Hoerschelman said the committee agreed that short videos should
be made of 5 minutes or less covering the topics on the document previously distributed called
"Outline of Broadband Education Project ". Videos on how to determine one's data cap and
explaining the regulatory structure of broadband should also be recorded. In addition to the videos, a
means to maintain updated information on broadband plans is needed. Identifying provider personnel
that are actually local who can be contacted in cases where subscribers cannot get their problems
resolved is also needed. A broadband mystery shopper could be used to gather information on the
consumer experience. Collecting the data submitted to users of the website for ongoing analysis would
be beneficial. Audits of home wiring by providers or other trained personnel might be provided.
Discussions on planning for the future of broadband with incumbent providers is needed and/or other
ways to get to where we would like to be in the near future. Developing a consumer profile or model
consumer might be helpful. Discussions with the University of Iowa about their dual role as consumer
and provider of broadband services could be constructive. How the University is planning for the
future and providing Internet service to students needs to be explored. There may be synergies with
the larger community and city. Brau said the draft pamphlet has been forwarded to Mediacom and
CenturyLink for review. The pamphlet could be distributed in the city water bills. The website is
under development and includes the text contained in the pamphlet. Information on troubleshooting
and more will be added. Brau noted the Commission had discussed going before the city council to
introduce the consumer education initiative and the survey results. The May 6 meeting may be a good
date to shoot for. City Channel 4 staff is available to make some of the educational videos. Bergus
said any presentation before the city council needs to be scripted and well developed, including having
a finished video to show. Bergus offered to coordinate the presentation to city council.
ADJOURNMENT
Homewood moved and Butler seconded a motion to adjourn. The motion passed unanimously.
Adjournment was at 6:25 p.m.
Respectfully submitted,
p5r%All
Michael Brau
Cable TV Administrative Aide
TELECOMMUNICATIONS COMMISSION
12 MONTH ATTENDANCE RECORD
(X) = Present
(0) = Absent
(O /C) = Absent/Called (Excused)
Hoerschelman
Ber us
Homewood
5/28/11
X
X
X
X
x
6/27/11
x
o/c
x
x
X
8/27/11
x
x
x
o/c
X
9/24/11
X
X
X
X
X
10/24/11
X
X
X
X
X
11/26/11
X
X
vacant
X
X
Kilbur
2/25/12
X
X
x
x
X
Butler
3/26/12
o/c
x
o
x
X
4/23/12
X
X
X
X
X
5/21/12
X
X
X
X
X
6/25/12
X
X
X
X
X
7/23/12
x
X
X
X
X
8/27/12
x
x
x
x
X
9/24/12
X
X
X
X
X
10/22/12
X
X
X
X
X
11/26/12
X
X
X
X
X
12/17/12
X
X
X
X
X
1/28/13
X
o/c
X
X
X
2/25/13
X
X
X
X
X
Elias
3/25/13
o/c
x
o/c
x
X
4/22/13
x
x
x
x
0
6/3/13
X
X
X
X
X
6/24/13
x
o/c
z
o/c
X
7/22/13
o/c
x
x
x
X
9/23/13
x
X
X
X
o/c
10/28/13
X
X
X
X
X
12/30/13
O/C
X
O/C
X
X
1/27/14
X
X
X
X
X
2/24/14
X
X
X
0
0
3/24/14
X
X
X
X
X
6/2/14
0
X
X
X
x
(X) = Present
(0) = Absent
(O /C) = Absent/Called (Excused)