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HomeMy WebLinkAbout2014-07-10 Info Packet«w INS` CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY www.icgov.org July 10, 2014 IP1 Council Tentative Meeting Schedule JULY 15 WORK SESSION MEETING IP2 Work Session Agenda IP3 Memo from Public Works Dir.: Flood Recovery and Mitigation Update IN Memo from Public Works Dir.: Iowa City Gateway Project IP5 Email from City Administrator / Clerk: July 28 Joint Cities Meeting IP6 Memo from City Clerk: KXIC Radio Show IP7 Pending Work Session Topics MISCELLANEOUS IP8 Memo from Asst. City Manager: Downtown Streetscape Planning Update IP9 Memo from Associate Planner: Update to City Council regarding city- initiated rezoning of properties in the South Downtown subdistrict of Riverfront Crossings IP10 Memo from Housing Adm.: Housing and Urban Development (HUD) and Department of Veterans Affairs Supportive Housing Assistance (VASH) program IP11 Invitation to ground breaking for Iowa City Animal Care and Adoption Center DRAFT MINUTES IP12 Ad Hoc Senior Services Committee: July 7 IP13 Housing and Community Development Commission: June 19 IP14 Human Rights Commission: June 17 CITY OF IOWA CITY Date Tuesday, July 15, 2014 City Council Tentative Meeting Schedule I IP1 Subject to change Time Meeting 5:00 PM Work Session Meeting 7:00 PM Formal Meeting Monday, July 28, 2014 4:00 PM Joint Meeting /Work Session Tiffin TBA Tuesday, August 5, 2014 CANCELLED Work Session Meeting Emma J. Harvat Hall CANCELLED Formal Meeting Tuesday, August 19, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, September 2, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, September 16, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, October 7, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, October 21, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, November 4, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, November 18, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, December 2, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, December 16 2014 5:00 PM Work Session Meeting 7:00 PM Formal Meeting ►�' CITY OF IOWA CITY 410 East Washington Street towa City, Iowa 53340 -1926 (319) 3564000 (319) 3S6 -S009 FAX www.Icgov.org City Council Work Session Agenda July 15, 2014 Emma J. Harvat Hall - City Hall 410 E. Washington Street 5:00 PM • Questions from Council re Agenda Items • Council Appointments [Agenda Item # 11 ] • 2014 Flood Update • Discuss aesthetic components of the Gateway Project [IP # 4 Info Packet] • Update on Iowa River Restoration Project and planning for the Riverfront Crossings Park [Agenda item # 2d(8)] • Agenda items for Joint Meeting of July 28 [IP # 5 Info Packet] • Information Packet Discussion [June 19, 26, July 3, 10] • Council Time [IP # 6 Info Packet] • Meeting Schedule • Pending Work Session Topics [IP # 7 Info Packet] • Upcoming Community Events /Council Invitations r iP3 AR. ®CITY OF IOWA CITY , IL, f, ®,,- MEMORANDUM To: Tom Markus, City Manager From: Rick Fosse, Public Works Director Date: July 8, 2014 RE: Flood Recovery and Mitigation Update Last summer, on the five year anniversary of the 2008 flood, we experienced a flood of 19,200 cfs, the third largest flood of record at the Iowa City gage. This summer we are experiencing another flood that, so far, has measured an identical peak of 19,200 cfs. Our staff and community volunteers have done an admirable job of responding to this flood using lessons learned from 1993, 2008 and 2013. The estimated cost of temporary flood protection measures so far this year is $530,000. Progress on implementing the mitigation strategies developed after the 2008 flood have allowed us to narrow our focus and concentrate our flood fighting efforts. In the past year the following milestones have been achieved in our flood mitigation strategies: The North Wastewater Plant has been decommissioned. 2. Obtained funding to demolish the North Plant, establish a constructed wetland at the south end of that site and complete river & creek bank stabilization. 3. Completed the four year local option sales tax bringing in over $35M for flood mitigation projects. 4. The last 9 homes of the Buy -Out Program were demolished. 5. Three major projects have been bid and will be completed in 2015: a. West Side Levee b. Rocky Shore Lift Station and Flood Gate c. Animal Shelter Relocation 6. Attained NEPA approval for the Gateway Project and have proceeded to design phase. A more detailed account of our overall progress is outlined below in the same format as previous updates. Overview Iowa City has identified 15 flood mitigation projects totaling approximately $152.3M that are related to the 2008 flood. We have secured $99.5M in state and federal assistance and continue to pursue more. The local option sales tax has generated more than $35 M, bringing our outside funding level to $134.5M. We will endeavor to design and construct remaining funded projects over the next three years. Outlined below are the following: • Mitigation strategies that define objectives • Flood mitigation project summaries, organized by objectives • Regulatory and Plan changes • Approximate schedule for remaining work Flood Mitigation Strategies Flood mitigation consists of efforts designed to reduce the city's vulnerability to future floods. This includes not only projects but also regulations and action plans. Iowa City's comprehensive flood mitigation strategy emerged shortly after the flood and has remained relatively unchanged. This overall strategy was outlined in a March 19, 2009 memo from Jeff Davidson and Rick Fosse to the City Council and is quoted below in italics. Updates or refinements to this plan are shown in bold. "The staff committee that has developed the funding proposals which you will receive on March 23 has tried to be consistent with the overall flood recovery strategy which you agreed to for the Hazard Mitigation Grant Program (HMGP). To restate those objectives in priority order.' We will attempt to buy out residential property in the 100 -year floodplain of the Iowa River. This will involve purchasing some properties (approximately 40) at the present time, with the goal of buying out the remainder over the next 10 to 15 years. Those who refuse buyout funds will not be granted public funds for the rehabilitation of their homes, nor are they guaranteed that they may not be negatively impacted by future flood mitigation strategies. The area of residential buy out offers has been expanded to include most homes in the 500 -year floodplain of the Iowa River. This strategy is the most effective flood mitigation strategy possible. It reduces risk on the highest flood - prone properties to zero. A property which is bought out cannot be used for anything except open space in perpetuity. 2. For the remainder of the flood- impacted residential neighborhoods in the 500 -year floodplain of the Iowa River, we will implement realistic protection measures that can be implemented at this time. This includes elevating roads in flood -prone neighborhoods, elevating structures, elevating mechanical systems within structures, back/low prevention valves, and attempting to provide secondary access to flood -prone neighborhoods. As noted above, the buyout program has been expanded to include most homes in the 500 year floodplain, thereby deemphasizing this objective. However the access component of this objective has been expanded to include access to areas that were isolated by the flood, specifically the Peninsula Neighborhood. 3. Our number one priority public infrastructure project will be the elevation of Park Road Bridge and Dubuque Street (now called the Gateway Project). This will assist flood -prone neighborhoods upstream by allowing water to be conveyed downstream more easily and not back up into the neighborhoods. Our second priority public infrastructure project is relocation of the North Wastewater Treatment Plant. These two projects are the focus of our local option sales tax efforts, but additional funding sources will be required as well. Iowa City voters approved a 1 cent local option sales tax to help finance these projects. The priority of this objective has moved up to the number 2 position. 4. If in the future the required funding for levees and flood walls is made available, we will consider such strategies in flood -prone neighborhoods. However, we do not believe such funding opportunities are realistic at the present time and do not believe that flood - impacted residents should be making decisions based on them occurring. We have done preliminary planning to know that these structures could cost approximately $34 million." CDBG funds have become available for three levee projects. The West Side Levee has been bid. There has been a policy decision not to proceed with the Taft Speedway Levee and a financial decision not to proceed with the East Side Levee (the project scope grew beyond the funding that was available). CDBG funds from these projects has been diverted to other flood mitigation projects. Additional projects have evolved involving critical and non - critical infrastructure. These projects are categorized as "Other" in the table below. Flood Mitigation Projects Project Cost Status Notes Objective #1 Buy -Out of $23.5M Complete for this 93 homes have been purchased. Residential Property funding source *See Attached Map* Buy -Out of $1.OM Complete for this Purchased properties in the Development Property funding source 100 year floodplain to prevent additional at risk development Single Family New $5.9M Ongoing Constructs 141 new homes Construction Unit outside the floodplain to Production Program replace homes removed in buyout program Aniston Village, LP $2.9M Complete Constructed 22 new rental homes Objective #2 Elevation of the $1.1M Preliminary Design No funding sources have Normandy /Manor been secured yet. Intersection Peninsula Access $3.OM Preliminary Design Elevation of Foster Road, or construction of an alternate route. Objective #3 Gateway Project $51.2M* Design $3M EDA secured (Elevation of Dubuque *Now includes $1.5M THUD secured Street & replacement of sanitary sewer and $6.OM STP secured the Park Road Bridge) inflation adjustment $26.1 M Local Option Sales Tax North Wastewater $55.2M Construction $22M EDA secured Facility Relocation $13M CDBG secured $6.3M I -JOBS secured $8.6M Local Option Sales Tax $8.5M Sales Tax Increment Objective #4 Taft Levee - Will not proceed East Side Levee - Will not proceed West Side Levee $5.6M Construction $5.6M CDBG secured Other Water Source Protection $1.6M Complete FEMA funds have been secured for this project Animal Shelter $3.OM Construction Cooperative project with UI, Coralville, Relocation Johnson County & University Heights, $1.4M FEMA funds secured. Fire Training Center $1.OM Concept No outside funding has been Relocation secured for this project Rocky Shore Lift Station $6.6M Construction $6.6 CDBG secured. and Flood Gates Cooperative project with UI and Coralville River Street / Arts $1.OM Preliminary Design This will be a joint project Campus Lift Station with the UI Riverfront Crossings $0.8M Planning Catalyst projects to encourage Redevelopment redevelopment Total $163.4M $134.5M in outside funding secured including local option sales tax Regulatory and Plan Changes Updates to policies and practices represent various "non- structural" means to better prepare our community for future floods. They include changes to regulatory, planning, and action plans designed to guide development and better prepare for effective response to future floods. Regulatory Changes • Update of Estimated Flood Flows — After a flood of this magnitude it is important to update estimated flood flows to factor in the statistical relevance of the recent flood. The Corps of Engineers has completed a report entitled "Iowa River Regulated Flow Frequency Study" dated October 2009. In this report they estimate the new flows for various frequency floods based on information collected during the 2008 flood. Their findings are as follows: 100 yr / 1.0% chance —30,100 cfs (formerly: 29,000) 200 yr / 0.5% chance — 36,430 cfs 500 yr / 0.2% chance — 45,260 cfs (formerly: 45,000) 1000 yr / 0.1 % chance — 52,210 cfs • Update Floodplain Map — The Iowa City Floodplain maps need to be updated to incorporate the new flood flow estimates noted above, reflect the impacts of flood mitigation projects, and to correct for "map drift" that occurred in FEMA's last revision to Iowa City's maps. The new maps will also benefit from the highly accurate hydraulic model of the Iowa River recently completed by the University of Iowa. Of these factors, the impacts from the flood mitigation projects will have the greatest impact. Because of the expense and difficulty in updating the floodplain maps, staff recommends waiting until Iowa City's, the University's and Coralville's major mitigation projects are nearly complete (roughly 2016) before updating the maps. • Update Floodplain Management Ordinance — After the 2008 Flood the state legislature considered changes to the state's minimum floodplain development requirements. After consideration they ultimately decided not to make any changes and continues to regulate to the 1 % chance flood (100 year). However, cities can adopt standards that are more stringent than the state. In 2010 Iowa City joined Cedar Falls in adopting the 0.2% chance flood (500 year) as the standard for local floodplain management. Updates to Plans • Hazard Mitigation Plan — A Hazard Mitigation Plan has been developed for a wide variety of potential natural and human caused hazards facing the Iowa City area. FEMA has granted its approval to the plan. The adoption of this plan is a condition of the Hazard Mitigation Grant Funds that have been awarded to Iowa City to assist with flood recovery and mitigation projects. Johnson County is working on a Multi- Jurisdictional Hazard Mitigation Plan. The Iowa Department of Homeland Security has requested all Johnson County communities be a part of the plan. Staff is working with ECCOG to update and incorporate the Iowa City Local plan into the Johnson County Multi- Jurisdictional Plan. • Emergency Operations Plan — The Fire Department has updated the City's Emergency Operations Plan that is a multi- hazard plan that addresses flood response. • Volunteer Coordination Plan — The coordination and management of volunteers required significant dedication of City staff and resources during the flood. Post flood, we evaluated other models for providing this service and ultimately landed on a solution using the United Way. The United Way of Johnson County has developed a program to solicit and coordinate volunteers for a wide range of activities from responding to natural disasters to assisting with community events. This new method of volunteer coordination and management was put to the test during the May /June flood earlier this year and it performed very well. Approximate Schedule for Remaining Work The following schedule represents remaining budgeted projects. • 2014 • Complete construction of the North Wastewater Facility Relocation • Construction underway for the West Side Levee • Construction underway for the Rocky Shore Lift Station • Construction underway for the Animal Shelter 2015 o Complete construction of Animal Shelter o Demolition of North Wastewater Plant • 2016 • Begin construction of the Gateway Project • Upgrade the Riverside Drive /Arts Campus Lift Station • Update Floodplain Maps • 2017 o Complete construction of the Gateway Project • Unfunded /Unscheduled Projects o Fire Training Facility Relocation o Peninsula Secondary Access o Normandy /Manor Intersection Elevation Buy -Out Program As of May 17, 2013 s i f et P \0 A 829 all 6z9 b. 72' 1 'a9s e-6 ei2 eoa ],e 614 713 �� 1�f 717 �A- 716 �u i]99 ]' 712 ]21 N �' 8.,..50.5A; �� A 70' � OO OW 61 720:. 9 0 771 m 0 VV 613 611 612 ^701 �OQ' ,,4 e a p 12 ,6i.3 5oa ' y 649 n ti 'k 681.... 5... 5127 1605 U V � IX 561 539 I 11 2 5,5 516. " . Homes purchased (HMGP) Homes purchased (CDG) 6 Homes (CDBG)purchased e5] Home purchased by `les, 665 Housing Authority All purchased homes have been demolished unless otherwise noted. 36s House not yet demolished 0 FOSTER RD FO`' e N as Tf V S .30 14 �' b 1. °GF s 8 = w 15i SqR 133 Y0.t "441888 \/ 1 0 23 8 135J C R3� et O NEWLYN CIR "] R5 " 5 111 106 124 118 — 2Z0 205 131 125 381 395 Iowa River _`` N 1 A t P CITY OF IOWA CITY IP4 MEMORANDUM DATE: July 10, 2014 TO: Tom Markus, City Manager FROM: Rick Fosse, Public Works Director 'b' RE: Iowa City Gateway Project July 15, 2014 Work Session On July 15, 2014, staff and the Iowa City Gateway design team will return to speak at the City Council work session. We will be there to discuss plan updates since our last meeting in April as well as to seek input on landscaping and corridor aesthetic concepts. In the past few months, HNTB has worked to establish the horizontal alignment based on the new design elements and they are currently beginning to review and revise grading in addition to looking at the utility layout. Additional topographic survey work and a more comprehensive tree survey with species identification will be completed within the corridor in July or August. When this information is combined with the revised grading limits, staff will be able to provide more detailed information to property owners adjacent to the project and identify areas of concern that can be focused on during the final design phase. Based on notes from the April 1St meeting, the following aesthetic and landscaping elements will be discussed at the July 15th Gateway Project work session. • Trail Connections and Railing Concepts • Retaining wall appearance • Potential bridge bump -outs and seating locations • Street & Bridge Lighting • Plantings • Potential bio- swales and median drainage Options for aesthetic ties between the bridge and Hancher Auditorium will be discussed further at a coordination meeting with the Hancher Design team scheduled for Wednesday, July 16. Lastly, our consultant explored preliminary design details of a River Walk, or lower trail option to potentially be located at the bottom of the retaining wall. This trail would benefit from a split grade crossing at the Dubuque Street and Park Road intersection and potentially in the future, could link to a trail on the east side of the river extending to the Hancher Pedestrian Bridge. July 9, 2014 Page 2 The following questions were noted at the last work session. Staff's responses are as noted below: • Where is the best location for the 25 mph transition north of Mayflower? The design team recommends that this transition be located between the Taft Speedway and the Ridge Road/Terrell Mill Park Intersection, before reaching the Cliff Apartments and Mayflower. • How tall is the proposed retaining wall near 1818 N. Dubuque Street? Additional work has been done to realign Dubuque Street and move it away from this property. A retaining wall is no longer necessary in this location. • Should the east sidewalk be extended from the Cliff Apartments to Foster Road? If not, should the grading be completed to accommodate it in the future? What effect does this sidewalk have on the property at 1818 N. Dubuque Street? Is there a cost analysis for doing it now v. in the future (20 years). With the realignment of Dubuque Street since the April meeting, the roadway has been pushed an additional 10' to 30' west, away from existing properties and the sidewalk could be located within existing R.O.W. Since the last meeting, staff has regularly observed pedestrians walking in this location on the east side of the roadway or in the median. If it is decided that this section of sidewalk will not be constructed at this time, it will be easier to complete the grading work for a future sidewalk due to the revised alignment. The cost of adding the sidewalk to the project now would be approximately $18,000.00. Ten years from now, the estimated cost would be $52,000.00 minimum, including contractor mobilization, clearing & grubbing, labor, materials and re- landscaping of the area. • Can the Iowa River Trail on the west side of Dubuque Street meander through Terrell Mill Park as it currently does or should it follow along the road? The Iowa River Trail can meander and follow the same alignment that it currently does through Terrell Mill Park. Although, it would be close to the same elevation that it is currently at, below the 100 +1 flood elevation. This creates a situation during River flooding when Dubuque Street would be open, but pedestrians and bicycles would need to use the east sidewalk because the lower trail is flooded. • Without a signalized pedestrian crosswalk in front of Mayflower, what other design elements can be introduced to improve the crosswalk and make it more visible to vehicles? We are looking at the following safety measures to use at the cross -walk of Mayflower. • Using curb & gutter to better define the cross -walk, create an "island" effect. • Angle the walk in the median so that pedestrians will slightly face oncoming traffic rather than being perpendicular to the roadway. • High visibility signage and reflective paint. • Improved pedestrian lighting at the cross -walk and in the median. July 9, 2014 Page 3 o Locating the cross -walk behind the bus pull off to create improved visibility for pedestrians and drivers. During final design, HNTB will investigate these measures further in addition to others that are appropriate for this situation. • Is there a plan to have green space / plantings between the river bank and the bottom of the proposed retaining wall south of Terrell Mill Park? This area will be rip- rapped in order to provide armament for the retaining wall. This area will be maintained to prevent the growth of larger plants and trees that would harm the rip -rap and that would potentially block the view of the river from Dubuque Street. Low level vegetation will fill in over time. During final design, additional erosion control consideration will be given to this area. • What are the Kimball Road impacts? Kimball Road details will be determined as we move into final engineering. At this time, the horizontal centerline alignment of Kimball Road will be maintained, but we have not yet determined if the existing drainage ditch will remain open as it currently is or placed in a culvert. The design team will begin looking at final grading and drainage in this area shortly. Once final grades have been established and the tree survey complete, we will refine the design and seek input from the neighboring property owners. • More detail is needed south of Park Road to the end of the project. What are the impacts to the first property on the west side and its driveway? What does the east sidewalk between Brown Street and Park Road look like and how tall is the retaining wall that is required? A cross - section of this area has been provided and is attached. The first property on the west side, south of Park Road will require re- grading of its parking lot and driveway. Our goal is to improve on the slopes that currently exist. On the east side of the street a retaining wall will be installed to allow for the sidewalk connection to be made. The proposed wall will vary from 2' to 5' tall. The look is anticipated to be similar to the existing retaining walls located at the north end of the corridor at Foster Road. • Are pocket parks possible throughout the corridor and more specifically at the bottom of the Bella Vista bluff? Pocket parks would be possible, but will have impacts on existing trees as well as property acquisition, and construction and maintenance costs. • Is a promenade or other pedestrian friendly area possible along Dubuque Street? Can similar areas or bump outs be provided on Park Road Bridge? HNTB has been investigating the possibility of introducing a River Walk at the bottom of the retaining wall between Terrell Mill Park and Park Road as mentioned previously. Further discussion of this can be found in the attached "Alignment Options for Iowa River Trail Along Dubuque Street ". Staff will be prepared to discuss these options and provide a recommendation at the Work Session. • Can the west side trail be placed at the bottom of the wall, or at a lower, river walk elevation? Should a separate walk be provided at a lower elevation in July 9, 2014 Page 4 addition to the trail? Is a split -grade crossing possible on the east abutment of the bridge? See above response. The following materials have been included to for the Council's review: 1. Dubuque Street Realignment Exhibit — Foster Road to Kimball Road 2. Dubuque Street Realignment Before & After Exhibits — Foster Road to Mayflower 3. Design Memo - Alignment Options for Iowa River Trail Along Dubuque Street 4. Design Memo — Trail Options along Dubuque Street Retaining Wall 5. Project Cross - Section at Sta. 41 +50 depicting the retaining wall in front of 816 N. Dubuque Street 6. Cross - Section Exhibits for 816, 804 and 729 N. Dubuque Street During the design process, the web site and the public email distribution list will continue to be used whenever there is new information available. Cc: Ron Knoche, City Engineer Melissa Clow, Special Projects Manager I T (6 C_ 0 �JCO � U d W aaz u 'n Iowa City Gateway Alignment Options for Iowa River Trail Along Dubuque Street Iowa City Gateway Alignment Options for Iowa River Trail Along Dubuque Street July 10, 2014 Staff is considering two options for the proposed design for the section of the Iowa River Trail that follows along the west side of Dubuque Street between Kimball and Foster roads. Option A follows parallel to the realigned Dubuque Street. Option B follows in parallel to Dubuque Street between Foster Road and Taft Speedway and from Taft Speedway to the south follows the existing alignment. For your reference, please find attached an exhibit displaying the proposed location for each of the alignments. Each option is based on the general requirements established by the American Association of State and Highway Officials (AASHTO) Guide for the Development of Bicycle Facilities. Each has a minimum trail design speed of 20mph. To provide safety for all users, a maximum safety distance of 8 -feet from the back of curb was established at street crossings to provide visual contact with vehicles entering or exiting the driveway. Vertical alignment does not exceed a 6 percent grade to provide users safety while passing or stopping. In reviewing which option to implement, staff considered several factors. The factors include the following: • Vertical elevation in relation to the one hundred year floodplain, • Constructability, • Additional NEPA coordination, Following below is a discussion on the potential benefits and drawbacks of each option. Option A - Parallel Trail As approved as part of the Preferred Alternative during the NEPA process, this section of the Iowa River Trail was designed to run parallel to the west side of Dubuque Street at a standard offset from the back of curb. This provides simplicity during design and construction as well as meeting user expectation of following the path of the roadway. The width of the Iowa River Trail in this section is 10 feet, and like Dubuque Street, the minimum elevation of the trail would be one foot above the one hundred year floodplain. Since it was cleared in NEPA as part of the Preferred Alternative, it would not require any additional coordination with FHWA. Option B - Meandering Trail This option would run parallel to Dubuque Street between Foster and Taft and from south of Taft would tie in to match the current trail's meander through Terrell Mill Park. The trail meander begins south of Taft Speedway and quickly adjusts to match the existing meandering trail alignment. It would also meet the existing trails elevation, which falls below the desired elevation of one foot above the one hundred year floodplain. Anytime the trail moves beyond 8 feet behind the back of curb the elevation of the trail is likely to be below the 100 +1 floodplain elevation. This means that there would be times when Dubuque Street may be open while sections of the trail would be under water. Exact elevations of the meandering trail can be determined during the design process. The trail will then regain the desired elevation of one foot above the one hundred year floodplain south of Mayflower where it again runs in parallel to Dubuque Street. Portions of Page 1 of 2 Iowa City Gateway Alignment Options for Iowa River Trail Along Dubuque Street this trail alignment would fall outside the limits associated with the Preferred Alternative for NEPA. The Preferred Alternative called for the trail to run parallel to Dubuque Street from Foster Road to Park Road. Because some sections of Option B fall outside the NEPA limits, some additional coordination with FHWA may be required in order to incorporate this into design. Page 2 of 2 n-, I 0 Iowa City Gateway Trail Options along Dubuque Street Retaining Wail Iowa City Gateway Trail Options along Dubuque Street Retaining Wall The City Council and staff have requested that HNTB investigate options for the placement of the Iowa River Trail and other multiuse paths along Dubuque Street and the Iowa River from approximately Kimball to Park Road. HNTB investigated three options for the trail in this stretch of the corridor. Those options include the following: • Option A - Trail on the top of the retaining wall only • Option B - Trail on top of the retaining wall and multiuse path /River Walk along the base of the wall with bridge underpass at the east abutment • Option C - Trail on top of the retaining wall with a new extension south of Park Road in anticipation of a future path from the Hancher Pedestrian Bridge to Park Road. The options attempted to strike a balance between providing people the opportunity to connect to the Iowa River via trails and paths, while also maintaining a minimum of eight feet distance between the riverbank and the base of the retaining wall. This minimum distance from the riverbank is required for the construction of a Mechanically Stabilized Earth (MSE) retaining wall. Any retaining wall built within 8 feet of the riverbank would require a different type of foundation that is more costly and complicated to construct and would require work in the Iowa River, which was not cleared during the NEPA process nor approved by the Federal Highway Administration (FHWA) and other permitting agencies. Attached for your reference, please find exhibits displaying the trail alignments of each option. Also attached is a sample of four cross - sections at points along each potential trail alignment. These display the height of the retaining wall, width of the trail or path and proximity to the river. Staff considered several factors when assessing the potential benefits and drawbacks of each option. These included: • Added cost and constructability • Width of trails and multiuse paths • Trail in relation to floodplain elevations • Minimum distance of wall from the River • Permitting ease and length of time for approvals • Visibility of trail and path users from vehicles on Dubuque Street and Park Road. The table on the following page displays the factors and the performance of each option. An overall assessment of each option follows below the table. In summary, Option A remains the simplest to construct, permit and remains at or above the one hundred year floodplain elevation. The other options entail additional cost to construct and introduce portions of the trail or path that are below the one hundred year floodplain elevation. The trail south of Park Road included in Option C was not part of the Preferred Alternative that received FHWA approval. As such, this option could incur delays in permitting and design due to additional coordination with FHWA and other permitting agencies. Page 1 of 3 \ \ 3 \) \} M: () �w J f j $ � k 2 k f / / T co CO ^ ^` j\ \� \0 \\ d) © _ ! cl §/e : : {` {` E :fir: `0� r: - - { ) \ _ _ : :7`E\ ®` `E\ ®` I k)§ §k� 0 - a $4 §= )\ -0 \ \ ƒ \ \\ / §J ® 2 \� \om ® \ \ f! J f2! \_} _ C �� \ - \ &\ 0 o; §! / Iowa City Gateway Trail Options along Dubuque Street Retaining Wall Option A: Trail on Wall 0n1v This option is the original trail configuration as documented during the NEPA process. This is a 10' wide trail on the top of the Dubuque Street retaining wall. It is placed eight feet behind the back of curb and runs the length of the retaining wall. The cost of this option is covered in the base cost for the project. This option does not include a trail passage under the bridge, but it would keep the option open for a future extension of the trail to the south to connect with existing trails at the Hancher pedestrian bridge. Option B: Trail on and Below Wall This option has the trail splitting into two paths, beginning near the Dubuque Street intersection with Kimball Road. The ten -foot wide trail would continue along the top of the wall the same as in Option A. A six -foot wide path would follow along the base of the wall providing a path along the river bank. This lower path would continue under the bridge (at an elevation of approximately 645 feet). This is the same elevation as the 10 -year flood and it would provide approximately 8.5 -feet of vertical clearance for the trail under the bridge. South of the Park Road Bridge the path is able to widen to 10 -feet and would connect to the upper trail. The lower trail is very close to the edge of the river and may be difficult to construct, which may result in a higher bid price for this item. The estimated added cost of this option compared to Option A is approximately $470,000.00. Additionally, the area south of Park Road was not cleared during the NEPA process as it was not a part of the Preferred or Reasonable Alternatives considered. Therefore, additional study, coordination and approval from FHWA and permitting agencies would be required during the design of the project. Option C: Trail on Wall and Extended South of park Road This option would follow along the top of the retaining wall, the same as Option A until reaching Park Road. At Park Road, the existing sidewalk would continue to run parallel to Dubuque Street. Also at Park Road, the second 10 -foot wide path would descend along the wall and then pull away to follow along the bank of the river to connect to the future trail south of the project area. This option does not provide the chance to have a path under the bridge but it does provide connectivity to future trails to the south. Because it does not pass under the bridge and because it maintains greater distance from the riverbank, it improves constructability. Additionally, the area south of Park Road was not cleared during the NEPA process as it was not a part of the Preferred or Reasonable Alternatives considered. Therefore, additional study, coordination and approval from FHWA and other permitting agencies would be required during the design of the project. The estimated added cost of this option is approximately $240,000.00 above the cost of Option A. Page 3 of 3 a O U N J O U U N O a` 0 0 0 0 io m 0 0 0 o m m r m in a n co io m m a d U C O U v m d m d Q a w ay :ql r 7.] 0 v N N L U) W Cr r.1 yr 0 p t 1 a I cn 2 a LLI p t 1 a I MEN lomm M ON ME11 Im00 MAINE ME NEON MMEMP in m NESIM ME p t 1 a I I 5 00 m z P: 66 LLI m 0 Ra CD o CJI LLI 1 0 Cl? N I 5 66 Ra . . . . . . . . . . . . . . . . Marian Karr Z IP5 From: Michon Jackson <mjackson @tiffin- iowa.org> Sent: Sunday, June 22, 2014 9:29 AM To: tjohnson @ci.coralville.ia.us; 'Andy Johnson'; cityhills @sharontc.net; khayworth @ci.coralville.ia.us; Irobertson @cca.kl2.ia.us; Lone Tree; louise- from @university - heights.org; Marian Karr; Oxford; Ryan Heiar; cami.rasmussen @solon- iowa.com; Swisher; Tim Kuehl; Tom Markus; Tracey Mulcahey; University Heights -Chris Anderson; murley .stephen @iowacityschools.org; sally- mason @uiowa.edu Cc: Jim Bartels; Mark Petersen; Mike Ryan; Peggy Upton; Steve Berner Subject: 07/28/14 Joint Cities Meeting The next joint cities meeting will be on Monday, July 28, 2014 at Tiffin's City Hall (300 Railroad Street). Meeting begins at 4:30 p.m. — with refreshments at 4:00 p.m. Please forward me any agenda items by end of business on Tuesday, July 22 °d. Please indicate in the subject line "Joint Cities Agenda Item." Thank you and have a great day. Michon Jackson City Administrator /Clerk City of Tiffin 300 Railroad St. Tiffin, IA 52340 PH: (319) 545 -2572 FAX: (319) 545 -4147 �-1 1 r -,® CITY OF IOWA CITY LM z-- MEMORANDUM Date: July 10, 2014 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: KXIC Radio Show KXIC offers a City show at 8:00 AM every Wednesday morning. In the past Council has volunteered for dates, and staff filled in as necessary. Please take a look at your calendars and come prepared to help fill in the schedule at your work session on July 15th: July 16 — Dickens July 23 — July 30 — August 6 — Dobyns August 13 — August 20 — Future commitments: September 17 — Dobyns November 12 — Dobyns U:radioshowasking.doc � r rt.as._ tot CITY OF IOWA CITY PENDING CITY COUNCIL WORK SESSION TOPICS July 9, 2014 AujZust 19`h, 2014 1. Review staff recommendations for changes to the City's taxicab regulations Pendinlz Topics to be Scheduled 1. Review the Equity Report and National League of Cities Institute for Youth, Education and Families report entitled, "City Leadership to Promote Black Male Achievement" (originally distributed in the 5/16/2013 Information Packet) 2. Discuss recycling opportunities for multi - family housing (UISG letter in 10/1/2013 packet)- To be considered subsequent to Fiberight related decisions 3. Receive staff update on Gilbert/Highland /Kirkwood neighborhood concerns (summer 2014) 4. Discuss city related marijuana policies and potential legislative advocacy positions 5. Discuss community business attraction and anti - piracy compact 6. Presentation on Emerald Ash Borer plans and strategies 7. Discuss city options for regulation of e- cigarettes r ®-4 CITY OF IOWA CITY iP8 M MORANDUM Date: July 8, 2014 To: Tom Markus, City Manager From: Geoff Fruin, Assistant City Manager Re: Downtown Streetscape Planning Update Background: The City Council formally adopted the Iowa City Downtown and Pedestrian Mall Master Plan on March 25, 2014. The plan contained a 2014 implementation strategy that included design work, and various 'quick start' projects that were selected to address critical maintenance needs, inform future improvements and complete actions that were widely supported in public meetings during the planning phase. On April 15, 2014 the City Council approved a contract with Genus Landscape Architects to coordinate design and a select quick start projects. Specifically, the City is advancing designs for Washington Street (Clinton to Linn), Dubuque Street (Iowa to the Pedestrian Mall) and the Pedestrian Mall / Black Hawk Mini Park in its entirety. Completion of schematic design for these areas will place the City in a position to move forward quickly should the City Council wish to initiate a streetscape project or should a large private redevelopment project provide an opportunity to upgrade the streetscape in a manner consistent with the master plan. The next stage after schematic design is detailed design, which includes the preparation of construction documents. The current contract with Genus does not include detailed design services. Schematic Design Update: Dubuaue Street During the master planning phase, it was widely recognized that Dubuque was an underperforming street. It lacks the spacious sidewalks that provide for nice pedestrian experiences. For example, sidewalks lack sufficient space for outdoor cafes, thus pushing such accommodations out into the parking spaces. The lack of sidewalk space, combined with underground vaults, severely limits tree planting opportunities. The absence of healthy trees and vegetation on the street evokes a cold, hard feeling especially in contrast to the warmth of the Pedestrian Mall. Finally, an imbalance in parking (only located on the west side of Dubuque) also detracts from the pedestrian experience while limiting the most convenient parking options for customers. The block long loading zone is odd to see in an urban area and, while functional, does not add much value to the public realm. Current planning efforts on Dubuque Street aim to address all of the issues identified above. In order to accomplish this we are looking to add over ten feet of sidewalk space (five feet on each side) by reducing travel lanes from nearly sixteen and a half feet down to eleven feet. The added five feet of pedestrian space will allow for more pedestrian amenities such as benches, outdoor cafes and catenary or ambient lighting solutions. It will also increase the size of potential tree planting zones. The reduction in lane widths will effectively eliminate the periodic illegal center lane parking on the block. Finally, both sides of the street will be designed to accommodate parallel parking. Later this July 8, 2014 Page 2 summer, the City will be converting half of the existing loading zone on Dubuque to metered parking. This experiment will help inform the most appropriate parking / loading zone mix for the future of this block. Regardless, the provision of parallel parking spaces provides maximum flexibility for the City to switch from metered parking to loading zones over time. Washinaton Street Washington Street has much more generous sidewalk space compared to Dubuque, although large underground vaults limit the usability of that space for planters and trees. During the master plan phase there was a desire to better connect Washington Street with the Pedestrian Mall. In other words, the public expressed a desire to see the character of the Pedestrian Mall spill out on to Washington Street. In order to accomplish this we are adding to the pedestrian space by reducing lane widths from fourteen and twelve feet down to eleven and half feet. This provides some extra space while also recognizing this is a heavily used bus corridor. We are also moving away from angled parking and looking to provide parallel parking opportunities on both sides of the street. We feel this can be done in a way that maintains the current amount of parking and adds over ten feet of pedestrian space to the street. This change will help convey the Pedestrian Mall character, while providing equal parking opportunities for the public. We will look to maximize opportunities for the added public space, such as possibly providing a larger outdoor gathering and street performance space in front of the Englert. Pedestrian Mall The master plan recognized the existing strengths of the Pedestrian Mall and called for only selective editing opportunities and a few new enhancements to the public realm. With the exception of Black Hawk Mini Park, there are few significant departures from existing designs that are being explored. There are however, efforts to greatly enhance lighting and restructure planter and seating areas to better accommodate changing ways the public uses the space. There are a few enhanced amenities that are being explored in this phase. One is a permanent stage structure to enhance the existing outdoor performance space (see attached preliminary rendering). A second is the Eco Lab, which will sit between the playground and the Library. That space will incorporate the existing children's gardens as well as interactive play and learning features focusing on renewable energy, local food and stormwater management. It is anticipated that these two features may require private fundraising in order to advance them to construction. Progress is a bit lacking at this point on the Black Hawk Mini Park design. The master plan called for a signature public art piece to anchor this space. The Public Art Advisory Commission is currently exploring artist selection process options, including targeting world renowned artists whose works lend well to this type of project or a call for artists that will likely result in a selection of a local or regional artist. It is also likely that this art piece will require private fundraising. In order to achieve the scale and impact outlined in the master plan the art piece could command a fee of several hundred thousand dollars. The design team is holding off on much of this work until an artist is identified. Wayfinding In addition to street specific designs, we are also advancing wayfinding designs. The plan is replace the existing kiosks and posting pillars with more modern, slender and functional signage. The signs would have artistic elements, include ambient lighting and July 8, 2014 Page 3 potentially will express inclusive community values through use of multiple languages. The current concept is also attached to this memo. Quick Start Update: In addition to design work, staff is coordinating a number of quick start projects to address critical maintenance needs, inform future improvements and complete widely supported actions. A brief summary of those is included below: • Arborist Study — Study complete and informing design team on tree removal and preservation decisions. One major challenge will be that nearly 25% of the trees in the study area were identified as Ash trees. • Traffic Modeling — Contract negotiations are underway. This project will help inform decisions on road diets and one -way to two -way conversions. • Playground Resurfacing — Design complete and the bid awarded. Work will take place in August. One slide is also being replaced. (see attached image) • Sheltered Bike Parking — Targeting fall for installation • Plant Rail Mockup — Targeting fall for installation • Lighting Mockup — Targeting fall for installation • Recycling Stations — Pending a grant award and coordination with the University • Tree Infill — Underway • Sidewalk Repair — Will take place in July and August • Tree Grate Solutions — Moving away from tree grates to permeable pavers and a mulch solution. • LED Conversions — Continued conversion of City owned lights in the downtown. Iowa Avenue will be completed this year. • Misc. Repair / Painting — Targeting fall • NSMP Lighting — Being coordinated by the ICDD. City expected to provide a matching grant • Burlington Wall Art — Currently on hold pending actual costs of other items • Parking Ramp Facades — Exploring design options for retrofit of existing Burlington Street facades • Electric Vehicle Stations — Targeting installation this fall in one or more parking decks Next Steps: We will continue to proceed with schematic design for Washington, Dubuque and the Pedestrian Mall. As we advance further we will continue to solicit feedback from business owners and other stakeholders, including the public. Later in 2014 we will need to make a recommendation to the City Council whether to advance any of the projects to a detailed design / construction document phase. This would allow the project to be considered with other community projects during the budget session this coming winter. Staff will also continue to coordinate quick start projects with much of the activity beginning to take place from August through November. s 0 Im v 3 d J C d Q IlL In IL ILI" N T- Fin, 4w i � \ ! � � ��� � � ,! � }! ! ! !! !�E ! !_ !!. !!!!: {f - : �_ ! |f ! �- _ - -� - !{ ) � - i� \) \ \\ \)� \| . - � . .. , , � � !� z \§ } � !! � � ( n \� { � � , }� � � |! - \y \ /\ ) � � +k ---------- /.�.. - -- . NO e� } �( ! � MOM 104pl iw-1 *y _ ► In mnr WE . ■ftirel W - . z MP \ \.|_ ------------ ~ \ .� � &� ,c ► ► /�� ■�m�, : ► ,1�w ■�;# /� }� r -- ,'�,;.® CITY OF IOWA CITY IP9 MEMORANDUM Date: July 9, 2014 To: Tom Markus, City Manager From: Karen Howard, Associate Planner Re: Update to City Council regarding city- initiated rezoning of properties in the South Downtown subdistrict of Riverfront Crossings Introduction: After adoption of the new form -based zoning standards for the Riverfront Crossings District, the City Council directed staff to initiate an area -wide rezoning of property in the South Downtown Subdistrict and a portion of the Central Crossings Subdistrict to the new Riverfront Crossings zoning designations. This is an update on that rezoning effort. History: In January of 2013, the City Council of Iowa City adopted the Downtown and Riverfront Crossings Master Plan as an integral part of the City's Comprehensive Plan. One of the goals of the plan was to adopt a form -based zoning code for the Riverfront Crossings District that would facilitate private property owners' efforts to redevelop and improve their properties. On June 3, that goal was achieved when the Iowa City Council voted to adopt the Riverfront Crossings form -based zoning standards. This code is one tool that will help the community realize the vision for Riverfront Crossings as an emerging urban neighborhood with a mix of housing, businesses, civic and institutional uses, as well as upgraded streetscapes, and new green space and recreational opportunities along the Iowa River. In order for property owners to take advantage of this new zoning, properties will need to be rezoned to a Riverfront Crossings zoning designation. To facilitate that process, the City Council directed Development Services staff to initiate an area -wide rezoning of property in the South Downtown Subdistrict and a portion of the Central Crossings Subdistrict to the new Riverfront Crossings zoning designations because there has been significant interest expressed regarding redevelopment in these subdistricts, which are located immediately south of Downtown and the University of Iowa campus. Update: As a first step in rezoning these areas, staff will be hosting a meeting on July 22 at 5:30 PM in Harvat Hall for property owners and any other interested stakeholders to share information about the Riverfront Crossings District and the new form -based zoning code and to answer questions about the rezoning process. We have also offered to talk or meet with any property owner who wants to discuss their property and the implications of the new zoning standards. We anticipate that we will forward our staff report and recommendation to the Planning and Zoning Commission in August, so the timeline for City Council consideration of the area -wide rezoning will be in September or early October. r -- �, ®4 CITY OF IOWA CITY iP10 , MEMORANDUM Date: July 7, 2014 To: Tom Markus, City Manager From: Steven J. Rackis Housing dm nistr kr 9 Re: Housing and Urban Development (HUD) and Department of Veterans Affairs Supportive Housing Assistance (VASH) program. Introduction: Since 2008, the Iowa City housing Authority and the Iowa City VA Medical Center have partnered in the HUD -VASH program to pair housing for at -risk veterans and veteran families with supportive services. Our original and ongoing funding allocations support 50 rental assistance vouchers. On July 7, 2014, the Housing Authority was contacted by HUD to determine whether or not we would be interested in administering an additional 7 vouchers. History/Background: Seventy -five million dollars was included in HUD's FY 2008 Appropriations for the voucher assistance portion of the HUD -VASH program. The Iowa City Housing Authority administers the housing assistance portion of the HUD -VASH program. Ongoing VA case management, health and other supportive services is made available to homeless veterans in the Iowa City /Cedar Rapids Corridor through the Iowa City VA Medical Center. In order to participate in the program, the Veteran must commit to the VA's 5 -year case management program, be income eligible, and not subject to any lifetime sex offender registry. Discussion: In October 2012, the HUD -VASH program implemented the Housing First concept for the delivery of services. Housing First places permanent housing with supports at the foundation for success and stability, including better access and outcomes with treatment services. The Housing First model minimizes barriers to recovery and focuses on access, rapid engagement, and then sustainment of community -based permanent housing. That means that Veterans can move from the streets or shelters directly into permanent housing as quickly and safely as possible. Housing First helps VA focus HUD -VASH on Veterans experiencing the most significant challenges to housing stability, including chronic homelessness, severe mental illness, and other significant barriers. Recommendation: Raising the total number of Veterans served through the HUD -VASH program to 57 will have a minimal impact on staff and Housing Authority operations. The HUD -VASH program has had a positive impact serving Veterans residing in the Iowa City /Cedar Rapids Corridor. Shelter House and the agencies participating in the Local Homeless Coordinating Board initiative have adopted the Housing First concept as the best strategy for providing services to families experiencing chronic homelessness. Therefore, staff recommends applying for, and if funded, accepting the 7 additional HUD -VASH vouchers. 'Please join us for a special groundbreaking ceremony for the new o)azce-cv 0 ca/z.ei & 00t c�����Gca�r -cam 1 1 am - 12 noon 4 Thursday, July 17, 2014 / 3910 Napoleon Lane, Iowa City Site is located between City softball fields and Terry Trueblood Recreation Area off Sand Road / Gilbert Street THE PUBLIC IS INVITED / NO R.S.V.P. NECESSARY P LIGHT REFRESHMENTS Ad Hoc Senior Services Committee July 7, 2014 Page 1 MINUTES DRAFT AD HOC SENIOR SERVICES COMMITTEE JULY 7, 2014 — 3:30 P.M. HARVAT HALL, CITY HALL Members Present: Joe Younker (Chair), Jay Honohan, Rick Dobyns, Jane Dohrmann, Mercedes Bern -Klug, Ellen Cannon, Hiram Rick Webber Staff Present: Fruin, Karr RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None CALL TO ORDER: Chairperson Younker called the meeting to order at 3:35 P.M. E IP 12 CONSIDER MOTION ADOPTING CONSENT CALENDAR AS PRESENTED OR AMENDED: a. Minutes of the Meeting on 06/23/14 — The minutes of the June 23, 2014, meeting were discussed first. b. Correspondence — (1) Mary Mclnroy; (2) James and Syndy Conger; (3) Bob Welsh (comments made at June 23 Committee meeting); (4) Models of Senior Center Task Force final report (Asst. City Manager Fruin) Honohan moved to accept the Consent Calendar as presented; seconded by Cannon. Motion carried 7 -0. DISCUSSION OF SENIOR CENTER EVALUATION SUBCOMMITTEE PROCESS AND TIMELINE: Younker stated that he wanted to revisit this topic and perhaps give some shape to this subcommittee. Looking at the timeline for this subcommittee, Younker noted that the goal is to have a tentative draft of the Senior Center report by the August 4 meeting, with public comment by the August 18 meeting. He asked for input from the members of this subcommittee. Webber noted that he has not spoken with the other members yet, but that he did speak with Coordinator Linda Kopping at the Senior Center. He stated that the question he asked Kopping was, "Are we being redundant ?" He added that he has not heard back from Kopping yet, but he assumes that she is compiling a report for the subcommittee. This report would consist of what the Senior Center does as far as services and programs provided, and how they use the funds that are disbursed to them. Younker stated that one of the tasks of this committee is to evaluate the Senior Center, which is why they created the subcommittee. He added that this subcommittee will need to actually evaluate the Senior Center themselves, using information provided — such as Kopping's possible report — and the subcommittee's own findings as well. Honohan noted that as a first step in this process he has asked Kopping to give them a short history of the Senior Center. He has also asked the Senior Center for the report from the Ad Hoc Senior Services Committee July 7, 2014 Page 2 accreditation committee. Honohan stated that he has also emailed to the other subcommittee members a set of suggestions, both pro and con, of items that have come up at previous meetings for their review. As for the subcommittee's timeline, Honohan stated that he believes the first week in August is too ambitious for this part of their work. He would like to aim for the August 18 meeting instead. Younkers spoke to this issue next, asking if the subcommittee could report back at the next meeting with some suggestions and guidance on what form the evaluation should take. Webber asked for some clarification on this. Dohrmann stated that she sees this as pulling together all of the information heard and received so far, such as a bulleted list. The subcommittee might highlight some of the themes that stand out in this information and also give some recommendations for the rest of the group to consider. Webber noted that in their most recent meeting packet, they received an in -depth report regarding senior centers across the nation. In this report, Webber noted that recommendations include expansion, inclusiveness of other age groups, etc., much of what is already being addressed locally. He added that he is not hearing negative comments about the Senior Center. Dobyns stated that this would be a good time to ask a question of the Committee, one that he has asked himself. He spoke briefly to the fact that the Council is struggling with a budget crunch and therefore are looking at every possible angle to fund programs. He noted that there are many agencies in the community that provide excellent services for seniors and spoke briefly to the various funding streams used by these entities. Dobyns also spoke to the possibility of a local option sales tax (LOST) to help with some of the City's funding shortfalls. , Dobyns questioned if — there is X amount that needs to be done for seniors — how should that be apportioned? Dobyns noted that the voices they are hearing are from those who stand to lose their funding. Thus, the Senior Center is being represented by a fairly large number of people at this point. However Dobyns stated that he would ask the subcommittees that they think of the ultimate goal — how to apportion what they have. They will have to make some tough decisions, according to Dobyns, and need to look critically at everything. Honohan noted that the information he sent to the other subcommittee members is bulleted, one of which is about budgets. Honohan then responded to Dobyns' comments, noting that he will be asking these hard questions of the Shelter House as he works through his review of them. Younker stated that he would suggest this subcommittee meet between now and the next meeting, share their bullet points that they intend to bring to the Committee, and give some idea of what format the report will take for the Senior Center. This can then be discussed at the Committee level before public comment is taken. He asked that the subcommittee present a proposed timeline at the next meeting, as well. Bern -Klug noted that there appears to be two issues at hand and she questioned if the subcommittee can handle both. One refers to the City's funding of the Senior Center and whether they are getting their money's worth, and secondly, is this how the City should be spending their money. She added that she is not sure that these questions should be answered by a committee, that these are City Council questions. Bern -Klug also noted that the Senior Center is part of the City, whereas these other agencies that provide services are not. They are non - profits that can get funds from several funding sources, whereas the Senior Center cannot. She added that an even bigger consideration is what does the City want as its role in funding services — Does it want to be a provider? Does it want to be a funder? Does it want to take money away from what it is already doing and put it elsewhere? Younker agreed that these are big issues, but that this is one of the charges given Ad Hoc Senior Services Committee July 7, 2014 Page 3 by the Council — to make recommendations on how the City should use current financial and physical resources to meet the needs of seniors. He further explained what their charge entails, such as reviewing the Senior Center and looking at what it does. The second charge is to be in a position to provide some recommendations to the City Council about how resources should be used. Dohrmann and Younker both spoke to how the subcommittee has been set up to tackle part of this charge — evaluating the Senior Center. The Committee as a whole will review the information that is gathered, both from the subcommittee and from individual members as they work through gathering information from other service providers in the community. Dobyns stated that he would also recommend to the subcommittee that they look at the Senior Center itself in terms of uses for the current building. Bern -Klug responded that she does not believe that to be part of their charge, not as she understands it. She added that their charge is to look at services for seniors in the community — how can the City help with these services. She does not believe the use of a building to be part of their charge. Dobyns responded to Bern - Klug's concern, noting that when it comes to services the City can either contract them out or provide them themselves. He continued, noting that the Senior Center is indeed part of the City currently, but he asked if it has to be this way. Dobyns asked what is best for seniors — is it to have an alternate site? He noted that the Senior Center is not just a place — it is people, it is operations, it is programs. All of this is what this Committee is being asked to look at. Cannon noted that what she is hearing, especially at the last meeting, is the overwhelming emotional connection to the place by those that are very interested in keeping the Senior Center as it is now. To many of these people, the Senior Center is a second home for them. Weighing the emotional and social benefit, to Cannon, is just as important as the actual programs provided by the Center. Webber agreed, noting that what he is hearing is that people make connections with others, and it has nothing to do with the programs offered. He noted the comment made by the woman who called herself a `hermit,' and how instructive that was in that she made the decision to make some social connections by going to the Senior Center. Webber asked where else in this city can people, especially seniors, meet like this and make those social connections that are so important. Younker urged the subcommittee, again, to meet before the next full Committee meeting so that they can move forward with this portion. Bern -Klug suggested they meet on July 14 at 4:00 P.M. and the other members of the subcommittee agreed. DISCUSSION OF METHOD FOR CONTACT MEMBERS GATHERING INFORMATION ABOUT LOCAL AGENCIES / CONSORTIA: Younker stated that he wanted to revisit this section to see if Members had any questions. He reiterated what was previously discussed as far as the information needed from the various service providers in the community. Bern -Klug asked if the expectation is an oral report or a written report. Younker asked what the Committee would prefer, and Honohan responded that he would prefer a written report. Honohan added that he believes it will be important to obtain the budgets and funding sources for these agencies. Dohrmann then reviewed the list of what is being requested from community agencies, suggesting they add `budget' to this list; obtain summary of senior services provided; ask the organization to identify gaps in the services available to seniors; solicit additional input from the group about their recommendations for senior services; budget and funding sources; and asking if they provide any services at the Senior Center, and why or why not. She proposed they use this as a template then for the written summaries. Ad Hoc Senior Services Committee July 7, 2014 Page 4 REPORT FROM CONTACT MEMBERS RE: LOCAL AGENCIES / CONSORTIA: Cannon stated that she contacted Livable Community and Heritage Agency on Aging (HAA). She noted that Members have a preliminary report in front of them distributed at the meeting. She explained how she gathered her information, first by visiting web sites, and the database that she created for their use as they continue to gather data on other providers. Speaking to a condensed version of her report, Cannon stated that there are 91 providers of senior services in Iowa City; 18 in Coralville. Of these, 23 are governmental, 30 are for - profit, and 56 are non- profit. Cannon continued to share the information from her report, further explaining how she laid out the information about the 109 providers. She noted that much of this information came from Livable Community and that she was then able to tailor the database for their use. Cannon then noted that she did not get much information on Heritage Area on Aging. This agency is one that receives federal funding. They are located in Cedar Rapids, and Cannon plans on making personal contact with them in order to get more information. One notable thing about HAA, according to Cannon, is they provide for a seven - county area. Of these counties, 52% of the service recipients reside in Johnson and Linn County. Honohan moved to accept the reports from Cannon on HAA and Livable Community, seconded by Dohrmann. Motion carried 7 -0. Dohrmann spoke next, reporting that she had minimal contact with Elder Services and the Consultation of Religious Communities (CRC). The CRC does not meet as a consortium until August 21, according to Dohrmann. She has asked to be placed on the agenda for that meeting. As for Elder Services, Dohrmann is attempting to set up a meeting with the director and will follow up on this. She added that the director was very appreciative of the Committee for reaching out to Elder Services. Younker asked Honohan if he had anything further to report, and Honohan noted that he did not as he and the director were unable to set up a time to meet. He then asked Bern -Klug about Pathways. She noted that she did contact Jeff Kellbach and they spoke briefly about what she is looking for. Bern -Klug added that she has an appointment to call Kellbach back next week. She noted that Kellbach told her that it was typical of them to not receive the full amount of funds requested. This service has been around for decades, according to Bern -Klug, and is the only agency providing these services. Younker asked if there was any further discussion about the reports received. Bern -Klug stated that now that they know there are 109 providers of senior services that perhaps them reviewing six is not enough. She suggested they also look at the V.A. Members began discussing some of these providers, with Bern -Klug asking again if they need to include more agencies in their review. Younker suggested they review the list provided by Cannon prior to the next meeting, at which time they can discuss possibly adding some agencies for review. Cannon suggested they focus on the governmental agencies. Dobyns asked why she suggests this, and Cannon responded that these are the agencies that receive public monies. Cannon suggested that she bring the database to the next meeting so they can look up this information more easily and perhaps find some answers that way. Fruin spoke to this briefly, noting that they typically focus on non - profits. After a brief discussion, it was decided that Cannon's database will be a late handout to this meeting, and she will get this information to Karr as soon as possible for distribution to Members. Ad Hoc Senior Services Committee July 7, 2014 Page 5 PUBLIC DISCUSSION (ITEMS NOT ON THE AGENDA): Kathy Mitchell, Senior Center Commissioner and Steering Council Member, noted she is quite upset with what she has heard, that it was insinuated that the 80 -plus people who attended the June 23 meeting were in `lock -step' together. She stated that these people are terrified of losing the Center and everything it is to them. She added that many have never spoken in public and were terrified to do so. Mitchell stated that personally she is offended by what she feels was implied by the Committee's comments. Mary Gravitt of Iowa City addressed the Committee next, stating that she agrees with Mitchell's comments. She then played an audio recording of a January 22, 2013, Council meeting where an individual spoke about the SEATS funding issue and how important this service is. In this recording, Mayor Hayek asks Assistant City Manager Fruin for an update on this program, to which he responds. This all took place after the County decided to no longer fund this service. Fruin explained to the Council how they are working with the Transit Director on how to best proceed with taking over this service. Gravitt noted that the reason she played this recording is to ask the question why does SEATS not have an Ad Hoc Committee when the Center does. She responded that this is because the Senior Center intends to fight back, and therefore an Ad Hoc Committee was formed. Gravitt spoke to the SEATS issue, stating that there was no fighting back with this, and because of that they lost Sunday service and have incurred a price increase. She also spoke to the idea of privatizing the Senior Center building, and that she has said for some time that this is the issue. Gravitt also asked why these Committee meetings are not televised. She stated that if the Committee is so worried about the frail and elderly, they should be making sure those populations can be a part of what is happening here. Gravitt continued, stating that she and others will continue to fight for the Senior Center building. Rose Hanson stated she has been a member of the Senior Center for about 21 years. She said that the City's responsibility is to take care of that building, and they would be doing this regardless of who was in the building. She also spoke to the staffing of the Center, noting that it appears to be very reasonable. Jack Hobbs noted that he is on the Senior Center Commission. He spoke to Member Dobyns, asking if he wants to build a new building when they are short on money already. He added that a new building would cost between $6 and $8 million. Hobbs then spoke to funding cuts, asking how these would be cut and to whom the money would go. He also noted that having a third party perform these services would not save money, but would actually cost more in the end. PENDING ITEMS FOR FUTURE MEETINGS: Honohan noted that they received a letter from Charlotte Walker. He questioned if they shouldn't respond to let her know this is not under their province. In response to Fruin, Karr this stated the letter was originally sent to the Council. Dobyns stated that he received the letter and talked with Karr about it at the time. They were unsure who should address this. Younker asked if anyone believes this Committee should respond. Dobyns added that he has responded to Charlotte himself. Bern -Klug asked if it would be appropriate to have the City employee back who described what the agencies had requested for funding and what they actually received. She added that this would seem to be an abbreviation of unmet need. Younker noted that in the information they received from Fruin, they should have this information. Fruin noted that in the last packet, page Ad Hoc Senior Services Committee July 7, 2014 Page 6 29, there is a three-year history of requests versus awards. He added that as the Members review this information they need to understand that most of these agencies have been applying for funds for some years now and understand what level they should target. It may not be representative of their actual needs. Fruin noted that these are federal funds that the City uses in its Aid to Agencies program. Honohan noted that this is one reason they need these agencies' budgets, to help give them a clearer picture of funding gaps. A brief discussion ensued on what these agencies know they can request funds for, as far as the services they offer. Fruin then responded to Members' questions regarding the funding approach that the City has taken. TENTATIVE THREE MONTH MEETING SCHEDULE (first and third Monday of each month): Younker spoke to the meeting schedule, asking if the first and fourth Wednesdays will work for everyone for meeting dates. Bern-Klug asked if they would be meeting back-to-back then, and Younker noted they would be. Honohan suggested the second and fourth Wednesdays. Younker stated that he has a conflict on the second Wednesday due to Parks and Rec. Bern-Klug stated that Wednesdays, late afternoon, work for her. Younker stated that they may be able to make changes as they move through the process, but that they should at least have a tentative schedule set. Honohan moved to meet the first and fourth Wednesdays of September, seconded by Webber. Members continued to discuss dates that work for everyone. Cannon suggested they go month-by-month with their schedule. Younker stated that it's better to have a set schedule in order to get room availability and to let the public know what to expect. Karr suggested they do a tentative three-month schedule, and then they can revisit the issue in August. Younker asked what the Committee's thoughts are on holding the July 21 meeting. Honohan suggested they have their next meeting on July 30, so that the subcommittee can have some extra time to work on their charge. Younker asked if there are any concerns with cancelling the July 21 meeting. Bern-Klug stated that she is uncomfortable with this, since everyone is already available on the 21St. Dobyns stated he had a conflict and would not be able to attend the July 30 meeting. Majority agreed to retain the July 21 meeting and decide at that time whether there would be a July 30 meeting; cancel the August 4 dues to absences; and schedule September 3 and 24. Further scheduling will be decided later. ADJOURNMENT: Honohan moved to adjourn the meeting at 4:55 P.M., seconded by Dohrmann. Motion carried 7-0. Ad Hoc Senior Services Committee July 7, 2014 Page 7 Ad Hoc Senior Services Committee ATTENDANCE RECORD 2014 Kew. X = Present O = Absent O/E = Absent/Excused NM = No meeting - -- = Not a Member at this time TERM o 0 0 0 0 0 (n Cn M rn NAME EXP. O �+ O N w O N 12/1/14 X X X X X Joe Younker Jay 12/1/14 X X X X X Honohan Mercedes 12/1/14 X X X X X Bern -Klug Hiram 12/1/14 X X X X X Richard Webber Ellen 12/1/14 X X X X X Cannon Jane 12/1/14 X X X X X Dohrmann Rick 12/1/14 X X X X X Dobyns Kew. X = Present O = Absent O/E = Absent/Excused NM = No meeting - -- = Not a Member at this time IP13 MINUTES PRELIMINARY HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JUNE 19, 2014 — 6:30 PM DALE HELLING CONFERENCE ROOM, CITY HALL MEMBERS PRESENT: Michelle Bacon Curry, Andrew Chappell, Cheryll Clamon, David Hacker, Dottie Persson MEMBERS ABSENT: Jim Jacobson, Peter Matthes, Christine Ralston, Rachel Zimmermann Smith STAFF PRESENT: Tracy Hightshoe OTHERS PRESENT: Steve Rackis RECOMMENDATIONS TO COUNCIL: The Commission voted 4 -1 (with Hacker opposed) to recommend approval of the changes to the Administrative Plan as noted in the memorandum from the City Attorney's office. CALL TO ORDER: The meeting was called to order by Chair Andrew Chappell. APPROVAL OF APRIL 17, 2014 MINUTES Bacon Curry moved to approve minutes with minor corrections. Clamon seconded. A vote was taken and the motion carried 5 -0. PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA: None STAFF /COMMISSION COMMENT: Chappell reminded Ralston, Jacobson and Bacon Curry that they had until July 23`d to apply for another term on the Commission. Review of the FY16 -20 Consolidated Plan Project Schedule Hightshoe said the consultants were in Iowa City June 9 -11. Hightshoe described the meetings the consultants attended with major City departments, Neighborhood Council representatives, school district, and affordable housing, economic development and social service providers. She said the City has an open public comment period until June 30th for written comments. In July the consultants will provide a written summary of the comments received from the HOUSING AND COMMUNITY DEVELOPMENT COMMISSION June 19, 2014 PAGE 2 of 5 stakeholder interviews and meetings. A first draft will be submitted in October that will start a 30 day public comment period. HCDC will provide comment. After updating, the revised Plan will be sent to Council for review /approval on December 2. The consultant stated that due to major cuts to the programs in the last 20 years, this new process will focus federal funds on narrowly defined needs. The City will advertise its priorities, which may be limited given the funds available, and request applications that address those identified needs. Hightshoe stated this will create a problem for our CDBG portion of Aid to Agencies. Applications are due in late summer /early fall, but we won't establish our priorities until December. Further discussion warranted. Review Updates /Amendments to the Iowa City Housing Authority's Housing Choice Voucher and Family Self - Sufficiency Programs. Rackis presented the proposed changes. He said that the City Attorney advised they should also add a denial for use of synthetic marijuana. This was a late modification and not in the memo submitted to HCDC. He said currently HUD doesn't address synthetic marijuana in its regulations. He said before they go to Council, they will work with the Police Department to add a denial if someone is engaged in selling or utilizing synthetic marijuana. Rackis clarified that currently they can deny an application for use of a controlled substance. Chappell asked how they enforce the use provision. Rackis said it's based on charges or an admission. He said what HUD is concerned about is someone being engaged in drug related activity, not the charges. Rackis said what they want to do is extend that to apply to synthetic marijuana. Bacon Curry asked what, if any, action is taken with other mind - altering activities, like sniffing glue or abusing OTC drugs. She wanted to know if an issue if it's not illegal. Rackis said that a drug is defined as a controlled substance per HUD. Currently, synthetic marijuana has not been labeled as such. Chappell said he would be comfortable with applying whatever is legal or illegal in the State Code. There was much discussion about legality, admission, and criminal activity. Persson said she thought that until it's codified, the Commission should not make a policy decision. Commissioners agreed that they would like to see the language before recommending it to City Council. Hacker asked Rackis to clarify the language that refers to the periods of ineligibility for housing. Rackis said they go back five years and gave the example of someone who was arrested three years ago for possession of a controlled substance. At time of eligibility for housing assistance, criminal records are reviewed. The Housing Authority may deny the application at that time for a prior offense. Depending on the reason for denial, the period of ineligibility would run from one to three years from the Housing Authority's denial date, not the date of the arrest /conviction. He said adjustments in ineligibility are also possible on a case by case basis. Hacker said he's uncomfortable with this whole thing from the due process point of view and wants to know the goal of this. He asked what they are trying to accomplish by telling someone they can't have low income housing for a period of time because they did something in particular. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION June 19, 2014 PAGE 3 of 5 Rackis explained that HUD requires denial or termination due to certain acts — violence, drug activity. He said there are acts that HUD states the Housing Authority must terminate or deny and some acts that are based on local decisions in the administrative plan. Hacker said he agrees with that but he is curious about an articulated reason for why changes are made and what they are supposed to accomplish. Rackis explained that there are so many more applicants for low income housing than there are vouchers. The Housing Authority decided to make certain types of criminal behavior reasons for denial. He said in terms of due process applicants are afforded a hearing and can challenge the results in district court. He said the Housing Authority's program is based on being provided with true and complete disclosure of information from applicants. There was not a consensus among the Commission members to recommend approval of adding synthetic marijuana to the list of controlled substances for which the Housing Authority can deny eligibility for the Housing Authority programs. Hacker asked about the eviction of children. Rackis replied that he doesn't recall one case in which denial led to immediate homelessness. There was a discussion about the definitions of harassment. Rackis said they would determine harassment on a case by case basis so mitigating circumstances would be considered. Rackis said participants have a higher level of protection than do applicants per HUD regulations. There was discussion about the other updates and amendments that the Housing Authority was asking for per the memo provided in the packet. There was consensus to approve the language as stated in the HCDC packet, but not to include synthetic marijuana as the language to be used was not included. Bacon Curry moved to recommend approval of the changes to the Administrative Plan as noted in the memorandum from the Iowa City Housing Authority. Persson seconded. A vote was taken and the motion carried 4 -1 with Hacker opposed. Review Allocation Process — Aid to Agencies Persson said the subcommittee will meet one more time before they come back to the full Commission with a report. She said they have had some good discussions and received good information. Monitoring Reports • FY14 Housing Rehab — Hightshoe provided an update regarding housing rehab. projects completed during the fiscal year. 29 CDBG /HOME projects completed with the average median income of homebuyers of 49 %. • FY14 Economic Development Fund — Hightshoe stated one business opened in FY14 Max Effect, two applications were denied or withdrawn and one application approved for funding — Butter, a breakfast/lunch restaurant to be open in FY15. Four fagade improvements approved and completed — Quintons, Bo James, Active Endeavors, and Atlas. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION June 19, 2014 PAGE 4 of 5 • FY14 Charm Homes LLC — Hightshoe stated Charms purchased 909 Sandusky and is currently in the process of leasing. The single family home with 4 bedrooms will provide affordable rental with supportive services to 4 persons with disabilities or frail elders. • FY14 Mayor's Youth — Hightshoe reported that the upper renovation is complete. Administrative offices moved upstairs and increased programming for those 16 and older with disabilities provided on the main, accessible level. • FY14 Neighborhood Centers — Hacker reported that improvements underway to be completed by end of June to the outside play area. • FY13 Habitat for Humanity — _Matthes provided a written report. Habitat acquired two homes and rehabilitated them. Sold to income eligible homebuyers. They were unable to purchase third home and funds reallocated to another project. • FY11 Housing Authority TBRA — Hacker reported that funds used for rental assistance based on referrals from DVIP. Funds have not all been utilized due to limited referrals. Hightshoe stated that one more tenant will be assisted and then the project will close on or before June 30, 2015 as they have reached the end of the statutory period to use the funds. Any funds not utilized by the end of FY15 will be reallocated to another HOME eligible project. ADJOURNMENT: Bacon Curry moved to adjourn. Hacker seconded. Motion to adjourn carried 5 -0. z O U) U) O U h z w G a O J W W } z D O U 0 z't C� o z Ci LO U) LLI O�CL z O O U H z W a� 00 J U W � r W W 0 N OUa Z Z N Z H �a O U 0 z Q 0 z U) 2 rn x x x i x o o x 0 X x x x x x x x x M x x x X X O x x x N O x x X X O x x x N X X X X x o X o X T N o x x X x x x x x T T T T X X X X X X x - X ti c T 0 X X X o o X X X X X o x x o x x w O LO 00 X X X w O x x x w O w O o x x o o X x x X IL LO � (Y) c1r) LO co M �r cD co LO Un O N \ O N \ O N \ O N \ O N \ O N \ O N \ O N \ O N \ O N \ O N \ O N \ O N \ W H rn rn rn rn rn rn rn rn rn rn rn rn rn W J J W = U_ 3.. W Z Z O H D W Q W H C U J U J N Q = U O O N z z z OU a U) IL O 0 z W = m = F- W w Q Q Q 2 W 2 Q I- Q U Q Q Q H Q w W J Q U Q z m U U o o C7 z _ a w Nw U L w (L) c c2 a�'iaiu�ica Q Q z n n u n W , \ j(D x 0 0 M_ Minutes Human Rights Commission June 17, 2014 — 4:30 P.M. Helling Conference Room Preliminary Members Present: Harry Olmstead, Joe Coulter, Shams Ghoneim, Paul Retish, Andrea Cohen, Orville Townsend, Ali Ahmed, Stella Hart. Member Excused: Kim Hanrahan. Staff Present: Stefanie Bowers. Recommendations to Council: No. Call to Order: Olmstead called the meeting to order at 18:02. Consideration of the Minutes from the May 20, 2014 Meeting: Motion: Moved by Coulter, seconded by Ghoneim. Motion passed 7 -0. (Ahmed not present). Motion: Moved by Coulter to revise wording of Human Rights Funding Policy, seconded by Retish. Motion passed 7 -0. (Ahmed not present). Meeting Business: Woke Up Black Woke Up Black is a funding /sponsoring request for a film screening on September 24. The University of Iowa Public Policy Center will be hosting the screening and invites the Commission to co- sponsor the event. Motion by Coulter to assist in informing any appropriate audiences of the event without commitment of funds, seconded by Ghoneim. Motion passed 8 -0. Human Rights Breakfast, 2014 Bowers reports that planning should begin in July. The Commission is concerned over the issue with the personnel matter at the Sheraton. Some Commissioners question whether the Commission should be involved in personnel matters. Ahmed is on the board for the Center for Worker Justice and will bring an updated report on the Sheraton personnel situation to the July meeting.' Olmstead suggested Jim Leach or Willard Boyd as keynote speakers. Bowers requests for any further name suggestions for a keynote be sent to her thru e -mail by the next meeting date. Before You Know It Before You Know is a film screening scheduled for June 17 at 5:45 that the Commission is co- sponsoring. Olmstead reports the film is free and open to the public. Iowa City Pride Festival Pride Festival is scheduled for June 21 from 12 to 5. Coulter and Cohen will serve as representatives for the Commission. ' Reference Human Rights Commission Meeting Minutes of 12 -17 -13 for discussion and correspondence in regards to the Sheraton personnel situation. Reports: Juneteenth Townsend was present at the event and reports it was excellent and the turnout was high. The volunteers did a great job with the event. He hopes the event will continue yearly for a long time. Building Blocks to Employment Retish reports that an organizational meeting is likely to happen at the end of July and plans to send an e- mail invitation to the Commission to help out and attend the planning meetings. International Students No report. This item will be removed from future agendas. Racial/Ethnic Equity Roundtable No report. This item will be removed from future agendas. Education At the last meeting of the Equity Committee for the Iowa City Community School District, R. Chace Ramey, Chief Human Resource Officer for the District, discussed concerns about the lack of minority teachers in the District. Ramsey will bring additional information to the next Equity meeting in September. Building Communities (Housing) Townsend will work with the Black Voices Project to get further community involvement on housing, education, and law enforcement concerns. University of Iowa Center for Human Rights The next meeting will be in August or September. Olmstead reports that Reyna Grande author of The Distance Between Us: A Memoir will speak on October 4 at the Pomerantz Center as part of "One Book, One Community ". Commission Cohen reports the president of the Amnesty International Chapter at the University of Iowa is organizing a Human Rights Opportunity Fair, tentatively scheduled for September 17, to showcase a variety of opportunities for students interested in careers related to human rights in and around Iowa City. The president has inquired as to whether the Commission would like to sponsor, promote, and /or participate in the fair. Coulter asks that a formal request be made. Bowers will add the topic to the July agenda. Cohen also requests that, starting in September, the Commission look at one or two initiatives to focus on. Townsend requests that revised agendas have the new revised date noted. Bowers reports that the mailed agendas /packets are exactly the same as what she post on line. The system used by the City refers to any agenda posted as "new agenda'' and that no revisions have been made to the packets or agendas. If any changes were made Bowers would repost the agenda /packet as revised and send the revised agenda /packets to each Commissioner. Hart attended the St. Ambrose Traffic Stop Report work session. The police study shows there is disproportionate minority contact, but the level of violent crimes in Iowa City has decreased over the years. The police use a technique called "hotspot policing ". Officers are aware their level of contact with minority populations will be monitored, as the study continues. 2 Coulter reports that the new policing programs are an outcome of the Ad Hoc Diversity Committee's activities and efforts are continuing to develop. Ghoneim reports these programs are helping, and is looking forward to any future projects of the Commission that can be done in conjunction with the Hawkeye Chapter of American Civil Liberties Union. Bowers will resend the St. Ambrose Traffic Stop Report to Commissioners as well as the link for the St. Ambrose Traffic Stop Report work session video recording. Olmstead announced that Access 2 Independence is having an Americans with Disabilities Celebration on July 26 at the Ped Mall. Olmstead would like the Commission to have a table there. This item will be added to the July agenda. Coulter reports the Cedar Rapids Civil Rights Commission will be working to revitalize the Latino Leadership Summit this fall at the University of Iowa and expects the Iowa City Human Rights Commission to be approached for sponsorship /participation. Adjournment: 17:35 Next Regular Meeting — July 15, 2014 at 6:00 pm. 3 Policy for Funding Request to Commission The Iowa City Human Rights Commission can donate funds to organizations and agencies that collaborate with the Iowa City Human Rights Commission in providing such things as organizing, planning and facilitating educational public forums or programs and activities designed to eliminate racial, religious, cultural and other intergroup tensions including but not limited to sex, color, creed, disability, gender identity, sexual orientation, marital status, age and national origin. Ell Human Rights Commission ATTENDANCE RECORD YEAR 2013/2014 (Meeting Date) NAME TERM EXP. 6/18/ 13 7/16/ 13 8/20/ 13 9/17/ 13 10/15/ 13 11/19/ 13 12/17/ 13 1/21/ 14 2/18/ 14 3/18/ 14 4/29/ 14 5/20/ 14 6/17/ 14 Ali Ahmed 1/1/17 - - - - - - - X X O/E O/E O/E X Orville Townsend, Sr. 1/1/17 X X X X X X X X X X O/E X X Paul Retish 1/1/17 - - - - X X X X X O/E X X X Kim Hanrahan 1/1/15 X X X X X O/E X X X X X O/E O/E Shams Choneim 111115 X O/E X X X X X O/E X X X X X Stella Hart 111115 - - - - - _ _ _ _ _ _ _ X Jewell Amos 111115 - X X X X O/E X X X O/E R R R Joe D. Coulter 1/1/16 X O/E X X X X X X X X X X X Harry Olmstead 1/1/16 X X X X X X X X X X X X X Andrea Cohen 1/1/16 - - O/E X X X X X X O/E X X X KEY: X = Present O = Absent O/E = Absent /Excused NM = No meeting - -- = No longer a member R = Resignation 5