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HomeMy WebLinkAbout2014-07-15 Council minutesSubject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356 -5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES JULY 15, 2014 Iowa City City Council regular meeting, 7:00 p.m. at City Hall. Mayor Hayek presiding. Council Members present: Botchway (electronically), Dickens, Dobyns, Hayek, Mims, Payne, Thorgmorton. Absent: None. Staff members present: Markus, Fruin, Dilkes, Karr, Andrew, Yapp, Miklo, Boothroy, Panos, Gaarde, Hargadine, Howard, Knoche, Long, O'Brien, Rackis. Unless otherwise noted, all actions were affirmative and unanimous. Moved by Throgmorton, seconded by Dobyns, that the items and recommendations in the Consent Calendar be received, or approved, and /or adopted as amended and to delete from Consent Calendar for separate consideration the following items: Item 2d(4) Moss Ridge Road; Item 2d(8) Iowa River Restoration /Burlington Street Dam Agreement Amendment; Item 2d(9) Housing Choice Voucher (HCV) Administrative Plan and Item 2d(10) Public Housing Admissions and Continued Occupancy Policy (ACOP): Approval of Council Actions, subject to corrections, as recommended by the City Clerk: June 16 Work Session; June 17 Work Session; June 17 Regular Formal Official & Complete; June 30 Work Session; June 30 Special Formal Official & Complete; July 2 Special Formal Official & Complete; Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action). Ad Hoc Senior Services Committee — June 9; Ad Hoc Senior Services Committee — June 23; Charter Review Commission — June 10; Historic Preservation Commission — May 8; Housing and Community Development Commission — April 17; Human Rights Commission — May 20; Library Board — May 22; Parks and Recreation Commission — May 14; Planning and Zoning Commission — June 5; Senior Center Commission — May 15; Telecommunications Commission — June 2. Permit Motions and Resolutions as Recommended by the City Clerk. Renewal: Class C Liquor License for Orchard Green Inc., dba Orchard Green Restaurant, 521 S. Gilbert St.; Class C Liquor License for Caffrey IC, Inc., dba Iowa City Fieldhouse, 118 S. Dubuque St.; Class C Liquor License for I.C. Mill Associates, LLC., dba Mill Restaurant, 120 E. Burlington St.; Special Class C Liquor License for Silver Asklof L.L.C., dba Nodo Downtown, 5 S. Dubuque St.; Class C Liquor License for Pub Gal, Inc., dba I C Uglys, 210 N. Linn St.; Special Class C Liquor License for D & E Restaurant, Inc., dba Z'Mariks Noodle Cafe, 19 S. Dubuque St.; Special Class C Liquor License for E & E Restaurant, LLC., dba Sushi Popo, 725 Mormon Trek Blvd.; Special Class C Liquor License for 168 LLC., dba Szechuan House, 320 E. Burlington St.; Class E Liquor License for Caylor Enterprises LLC., dba The Liquor House, 425 S. Gilbert St.; Class B Beer Permit for Jimmy Jack's Inc., dba Jimmy Jack's Rib Shack, 1940 Lower Muscatine Rd.; Class E Liquor License for Kum & Go LC, dba Kum & Go #422, 513 S. Riverside Dr.; Class C Beer Permit for Kmart Corporation, dba Big Kmart #4315, 901 Hollywood Blvd.; Ownership change for Corridor Entertainment LC., dba Studio 13, 13 S. Linn St.; Class C Beer Permit for Delimart Properties, Inc., dba Deli Mart #1, 525 Hwy 1 West; Class C Beer Permit for Delimart Properties, Inc., dba Deli Mart #2, 1920 Lower Muscatine Rd.; Class C Beer Permit for Delimart Properties, Inc., dba Deli Mart #3, 2410 Mormon Trek Blvd.; Class C Beer Permit for Delimart Properties, Inc., dba Deli Mart #5, 206 Complete Description July 15, 2014 Page 2 E. Benton St. New: 2- Five -Day Class B Beer Permits for Iowa City Fall Fun Festival Inc., dba Regina Catholic Education Center, 2140 Rochester Ave.; Class C Liquor License for Hy -Vee, Inc., dba Hy -Vee Market Cafe, 1720 Waterfront Dr.; Class C Liquor License for Hy -Vee, Inc., dba Hy -Vee Market Cafe, 812 S. 1St Ave.; RES. 14- 209, TO ISSUE CIGARETTE PERMITS to Black and Gold Vapors, LLC, dba Black and Gold Vapors, LLC., 440 Kirkwood Ave [Angela Anderson correspondence accepted]; Danais Investments, LLC., dba Almost Paradise, 355 S. Linn St.; RES. 14 -210, TO ISSUE DANCING PERMIT to Iowa City Fall Fun Festival Inc., dba Iowa City Catholic Education Center, 2140 Rochester Ave.; Caffrey IC, Inc., dba Iowa City Fieldhouse, 118 S. Dubuque St.; I.C. Mill Associates, LLC., dba Mill Restaurant, 120 E. Burlington St. Resolutions and Motions: RES. 14 -211, DETERMINING THE NECESSITY OF AND SETTING DATES OF A CONSULTATION (JULY 25, 2014) AND PUBLIC HEARING (AUGUST 19, 2014) ON A PROPOSED AMENDMENT NO. 12 TO THE CITY - UNIVERSITY PROJECT I URBAN RENEWAL PLAN IN THE CITY OF IOWA CITY, IOWA; RES. 14 -212, APPROVING UNCLASSIFIED SALARY COMPENSATION FOR FISCAL YEAR 2015 FOR THE CITY MANAGER, CITY ATTORNEY AND CITY CLERK; RES. 14 -213, AWARDING CONTRACT to Modern Sheet Metal, Inc. for $269,900.00 AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE CITY HALL NORTH COURT HVAC REPLACEMENT PROJECT 2014; RES. 14- 214, ACCEPTING THE WORK FOR THE EMERALD STREET GROUND STORAGE RESERVOIR BOOSTER PUMP VFD REPLACEMENT PROJECT; Approve disbursements in the amount of $11,651,217.97 for the period of May 1 through May 31, 2014, as recommended by the Finance Director subject to audit; RES. 14 -215, ACCEPTING THE WORK FOR THE ASHTON HOUSE REMODELING PROJECT; Setting Public Hearings: RES. 14 -216, SETTING A PUBLIC HEARING ON AUGUST 19, 2014 ON PLANS AND SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE IOWA CITY PUBLIC WORKS EXTERIOR WASHOUT, PCC ACCESS ROAD AND STORM SEWER PROJECT, DIRECTING THE CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION; RES. 14 -217, SETTING A PUBLIC HEARING ON AUGUST 19, 2014 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE WILLOW CREEK STREAMBANK RESTORATION PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. Correspondence: Carol deProsse regarding Inquiry (MRAP purchase) [Staff response included]; Wally Plahutnik regarding Local Option Sales Tax; Megan Schwalm regarding Ped Mall Drum Circle [Staff response included]; Traffic Engineering Planner regarding Installation of a STOP sign on the northwest corner of the intersection of South Governor Street and Bowery Street; Removal of a STOP sign on the northeast corner of the intersection of South Governor Street and Bowery Street; Installation of NO PARKING 8 AM — 5 PM MON — FRI signs on the north side of Bowery Street between Dodge Street and Governor Street; Traffic Complete Description July 15, 2014 Page 3 Engineering Planner regarding Installation of (1) NO PARKING HERE TO CORNER sign on the southeast corner of York Place and Brentwood Drive; Traffic Engineering Planner regarding Installation of 6 on- street metered parking spaces and establishment of parking terms on the east side of the 10 block of South Dubuque Street and establish a 2 AM — 6 AM TOW AWAY ZONE [Additional staff memo and ICDD letter included]; Traffic Engineering Planner regarding Installation of (1) NO PARKING CORNER TO HERE sign on the northwest corner of the intersection of Ireland Drive and Dublin Drive; Traffic Engineering Planner regarding Installation of NO PARKING STOPPING STANDING ANY TIME signs on the east side of Teeters Court from Rider Street through the Fire Lane located at Lincoln Elementary School; Installation of a 1 HOUR PARKING 8 AM — 5 PM MON — FRI signs on the west side of Teeters Court between Rider Street and the northerly property line of 243 Teeters Ct.; City Engr. regarding Competitive Quotation Results; John Thomas, Steve Tannen, Jennifer Wagner, Laurie Cummins, regarding Gateway Project. The following individuals appeared regarding item 2d(1) (downtown urban renewal plan): Rockne Cole, 1607 E. Court St., Co -Chair Iowa Coalition Against the Shadow; Lauren Lyon, Rector of the Priest in charge, Trinity Episcopal Church; Amanda Van Horne, 1722 Ridgeway Dr.; Mary Gravitt, 2214 Wayne Ave.; James Knapp, 528 Rundell St.; Roger Knight, 320 E. Washington St.; Pam Michaud, 109 S. Johnson. Moved by Mims, seconded by Payne, to accept correspondence. Moved by Throgmorton, seconded by Payne, to defer indefinitely a resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Moss Ridge Road Project. City Engr. Knoche present for discussion. Moved by Mims, seconded by Payne, to adopt RES. 14 -218, AUTHORIZING THE CITY MANAGER TO SIGN AN AMENDED CONSULTANT AGREEMENT WITH MCLAUGHLIN WHITEWATER DESIGN GROUP FOR THE IOWA RIVER RESTORATION / BURLINGTON STREET DAM MODIFICATION PROJECT. NDS Community Services Coordinator Long and NDS Planner Howard presented a power point. Individual Council Members expressed their views. The Mayor declared the resolution adopted, 6/1, with the following division of roll call vote: Ayes: Dickens, Hayek, Mims, Payne, Throgmorton, Botchway. Nays: Dobyns. [Kandy Maharas correspondence accepted.] Moved by Mims, seconded by Dickens, to defer to August 19, a resolution to adopt the Iowa City Housing Authority's Housing Choice Voucher (HCV) Administrative Plan and a resolution to adopt the Iowa City Housing Authority's Public Housing Admissions and Continued Occupancy Policy (ACOP). Housing Adm. Rackis present for discussion. Mary Gravitt 2214 Wayne Ave., played a video from the January 22, 2013, Council meeting regarding SEATS funding issues and encouraged Council not to privatize services at the Senior Center; and distributed a handout from HUD archives regarding the Iowa City / Johnson County Senior Center. Ms. Gravitt also requested more affordable housing in the area. Roger Knight, 320 E. Washington St. stated there was too much red tape involved in contacting City departments; Transit safety concerns; low income housing; and enforcement of the noise ordinance. Laurie Cummins, 12 Bella Vista Place read a letter from Jennifer Wagner concerning the Gateway Project which was previously adopted in the Consent Calendar as item 2f(10). Complete Description July 15, 2014 Page 4 Moved by Mims, seconded by Payne, to adopt RES. 14 -219, APPROVING FINAL PLAT OF LINDEMANN SUBDIVISION, PART 7, IOWA CITY, IOWA. NDS Senior Planner Miklo presented a power point. Moved by Payne, seconded by Mims, to adopt RES. 14 -220, APPROVING FINAL PLAT OF ROBERTS DAIRY ADDITION. NDS Senior Planner Miklo presented a power point. Mayor Hayek acknowledged retiring Southgate Rep. Glenn Siders, and stated he would be missed. Southgate Rep. Siders thanked Council, current and past, and City staff for treating the projects professionally. A public hearing was held on an ordinance conditionally rezoning 4.4 acres of property, from Commercial Office (CO -1) to Medium Density Single Family Planned Development Overlay (OPD -8) Zone at 2815 Rohret Road (REZ14- 00006). The Mayor requested Council Members report any ex parte communications, and none were reported. NDS Senior Planner Miklo presented a power point. Kevin Digmann, Hodge Construction, present for discussion. Individual Council Members expressed their views. Moved by Payne, seconded by Dickens, that the ordinance conditionally rezoning 4.4 acres of property, located at 2815 Rohret Road, from Commercial Office (CO -1) to Medium Density Single Family Planned Development Overlay (OPD -8) Zone (REZ14- 00006), be given first vote. A public hearing was held on an ordinance conditionally rezoning approximately 3.02 acres of property from Community Commercial (CC -2) Zone to Riverfront Crossings — West Riverfront (RFC -WR) Zone located on the west side of South Riverside Drive, north of Benton Street and south of the Iowa Interstate Railroad (REZ14- 00009). The Mayor requested Council Members report any ex parte communications, and Council Member Throgmorton reported. NDS Coordinator Yapp presented a power point. Applicant Kevin Hanick also presented a power point. Individual Council Members expressed their views. Moved by Payne, seconded by Dickens, that the ordinance conditionally rezoning approximately 3.02 acres of property from Community Commercial (CC -2) Zone to Riverfront Crossings — West Riverfront (RFC -WR) Zone located on the west side of South Riverside Drive, north of Benton Street and south of the Iowa Interstate Railroad (REZ14- 00009), be given first vote. Individual Council Members expressed their views. A public hearing was held on an ordinance rezoning 1.36 -acres of land from Low Density Single - Family (RS -5) Zone to Low Density Multi - Family (RM -12) Zone located north of Muscatine Avenue and west of Scott Boulevard (REZ14- 00008). The Mayor requested Council Members report any ex parte communications, and none were reported. Mayor Hayek stated a former law partner was involved with the subdivider in an earlier iteration and his name appears on the plat; however, the City Attorney has stated there is no conflict in and will be voting on this matter. Council Member Payne stated she lives very close to the project but did not receive a letter as a property owner within 200 foot and assumes she too has no conflict. Staff will confirm. NDS Coordinator Yapp stated the applicant had requested deferral of the preliminary plat and therefore staff requests deferral of the rezoning. Moved by Dobyns, seconded by Throgmorton, to defer indefinitely a public hearing and ordinance rezoning approximately 1.36 -acres of land located north of Muscatine Avenue and west of Scott Boulevard from Low Density Single - Family (RS -5) Zone to Complete Description July 15, 2014 Page 5 Low Density Multi - Family (RM -12) Zone (REZ14- 00008), be given first vote. NDS Coordinator Yapp present for discussion. A public hearing was held on an ordinance conditionally rezoning approximately 4,000 square feet of property from Central Business Service (CB -2) Zone to Central Business Support (CB -5) Zone and local landmark designation located at 203 N Linn St. (REZ- 00007). The Mayor requested Council Members report any ex parte communications, and none were reported. NDS Senior Planner Miklo presented a power point. The following individuals appeared: Sarah Clark, Northside Neighborhood Association and Kevin Digmann, Hodge Construction. Moved by Mims, seconded by Payne, that the ordinance conditionally rezoning approximately 4,000 square feet of property from Central Business Service (CB -2) Zone to Central Business Support (CB -5) Zone and local historic landmark designation located at 203 N Linn St. (REZ- 00007), be given first vote. A public hearing was held on an ordinance conditionally rezoning approximately 3.6 acres of property from Single Family Residential (RS -5) Zone to Planned Development Overlay (OPD -5) Zone located at the NE corner of First Avenue and Hickory Trail (REZ - 00005). The Mayor requested Council Members report any ex parte communications, and Council Members Dickens, Dobyns, Hayek, Mims, Payne and Dobyns reported. NDS Coordinator Yapp presented a power point. The following individuals appeared: Applicant Jesse Allen, Allen Homes, presented a power point. Bruce McDonald, 855 Cypress Ct.; Ann Synan, 833 Cypress Ct. presented a power point; Bill Synan, 833 Cypress Ct., presented a power point; Parker Dobberstein, Neumann Monson Architects; Jennifer McDonald, 855 Cypress Ct.; Ben Fraga, 845 Cypress Ct.; and Dottie Frank, 2612 Bluffwood Cir. Individual Council Members expressed their views, and after discussion it was determined that there was not a supermajority of Council Members inclined to vote for the project at this time and a consultation with the Planning & Zoning Commission would be offered. Moved by Throgmorton, seconded by Payne to continue public hearing and defer an ordinance conditionally rezoning approximately 3.59 acres of property located east of First Avenue and north of Hickory Trail, from Single Family Residential (RS -5) to Low Density Planned Development Overlay (REZ - 00005), to August 19. Individual Council Members expressed their views. Moved by Payne, seconded by Dickens, to accept correspondence from Anna Kusiak, Paul Pomrehn, Deb Schoelerman (2), Janet Plumer, Patricia Wade, Georgia Welch, Wendel Coon, Lois Coon, Richard Colgan, Dianna Colgan, Ann Synan (4), William Synan (4), Benjamin Fraga, Miriam Gardner, Donna Chen, Jason Chen, Garry Hamdorf, Susann Hamdorf, Bruce McDonald (2), Jennifer McDonald (2), Thomas Schulein (2), Vivian Schulein (2), Miriam Gardner and Norbert Pienta, Jim Gloer, Tom and Melanie Gellhaus, Edie Pierce - Thomas, Georgia Dodge, Whitney and Ben Fraga, Elizabeth Loeb, Shirley and Ron Dohrman (2), Andrew Kusiak, Paul Schoelerman, James Gloer, Alan and Dottie Frank, Sam and Angela Burer, Douglas and Judy LaBreque, Isabel Darcy. A public hearing was held on an ordinance amending Title 14, Zoning Code, Chapter 4, Use Regulations, Article D, Temporary Uses, to allow outdoor service areas associated with restaurants as temporary uses in residential and mixed -use zones. NDS Coordinator Yapp present for discussion. Moved by Mims, seconded by Dickens, that the ordinance amending Title 14, Zoning Code, Chapter 4, Use Regulations, Article D, Temporary Uses, to allow outdoor service Complete Description July 15, 2014 Page 6 areas associated with restaurants as temporary uses in residential and mixed -use zones, be given first vote. A public hearing was held on an ordinance amending Title 14, Zoning Code, Chapter 4, Use Regulations, Article B, Minor Modifications, to allow archways and gates over 4 feet in height in required residential front yard setbacks. NDS Coordinator Yapp presented a power point. Moved by Payne, seconded by Mims, that the ordinance amending Title 14, Zoning Code, Chapter 4, Use Regulations, Article B, Minor Modifications, to allow archways and gates over 4 feet in height in required residential front yard setbacks, be given first vote. Moved by Mims, seconded by Dickens, that the ordinance conditionally rezoning 39.6 acres of property located at 4701 Herbert Hoover Highway from County Residential (R) Zone to Interim Development Single - Family (ID -RS) Zone (REZ14- 00002), be given second vote. The Mayor requested that Council Members report any ex parte communications, and none were reported. A public hearing was held on a resolution authorizing conveyance of a single family home located at 316 Douglass Court. No one appeared. Moved by Dickens, seconded by Payne, to adopt RES. 14 -221, AUTHORIZING CONVEYANCE OF A SINGLE FAMILY HOME LOCATED AT 316 DOUGLASS COURT. A public hearing was held on a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the Asphalt Resurfacing Project 2014, establishing amount of bid security to accompany each bid, directing City Clerk to publish notice to bidders, and fixing time and place for receipt of bids. No one appeared. Moved by Mims, seconded by Payne, to adopt RES. 14 -222, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE ASPHALT RESURFACING PROJECT 2014, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. A public hearing was held on a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the Wade Street Water Main Replacement Project, establishing amount of bid security to accompany each bid, directing City Clerk to publish notice to bidders, and fixing time and place for receipt of bids. No one appeared. Moved by Payne, seconded by Dickens, to adopt RES. 14 -223, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE WADE STREET WATER MAIN REPLACEMENT PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. A public hearing was held on a resolution declaring the city's intent to proceed with and authorizing the acquisition of property rights for the Sycamore Street - City limits to Gilbert Street, Phase 1 Project. No one appeared. Moved by Payne, seconded by Dickens, to adopt RES. 14 -224, DECLARING THE CITY'S INTENT TO PROCEED WITH AND AUTHORIZING THE ACQUISITION OF PROPERTY RIGHTS FOR THE SYCAMORE STREET - CITY LIMITS TO GILBERT Complete Description July 15, 2014 Page 7 STREET, PHASE 1 PROJECT. City Engr. Knoche and Sr. Civil Engr. Panos present for discussion. Individual Council Members expressed their views. City Atty. Dilkes stated the action was for property acquisition and design concerns addressed at a later time. A hearing was held on the staff denial of the renewal of Class C Liquor License for Hidalgo Inc., dba El Cactus Authentic Mexican Cuisine, 1921 Keokuk St. Police Chief Hargadine presented information. Individual Council Members expressed their views. Moved by Payne, seconded by Dickens, to accept correspondence from Cecilia Pickering. Moved by Mims, seconded by Payne, to affirm the denial of the renewal of Class C Liquor License for Hidalgo Inc., dba El Cactus Authentic Mexican Cuisine, 1921 Keokuk St., in accordance with staff recommendation. The Mayor declared the motion carried, 6/1, with the following division of roll call vote: Ayes: Botchway, Dickens, Dobyns, Hayek, Mims, Payne. Nays: Throgmorton, Moved by Mims, seconded by Payne, that the ordinance amending Title 4, Alcoholic Beverages, Chapter 3, Outdoor Service Areas; seasonal, five day or fourteen day licenses and permits, Section 1, Outdoor Service Areas, to clarify and make consistent location restrictions and conditions for Outdoor Service Areas in commercial and Riverfront Crossings Zones, be given first vote. Moved by Mims, seconded by Payne, to appoint A. Jacob Odgaard, 934 Estron Street, for a four -year term March 1, 2014 — March 1, 2018. The Mayor noted applications were not received for the following Boards and Commissions and all will be readvertised: Airport Zoning Brd of Adjustment for a five - year term January 1, 2014 — December 31, 2018; Airport Zoning Brd of Adjustment for a five -year term January 1, 2012 - December 31, 2016 (New full term). Appeals, Board of for a five -year term January 1, 2014 - December 31, 2018. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Council requested staff report back on the Historic Preservation Commission vacancy for a Jefferson St. representative to fill three -year terms, March 29, 2013 — March 29, 2016 (New District formed). One application received but the applicant did not reside in the district. The Mayor noted the previously announced vacancies: Housing and Community Development Commission for three vacancies to fill three -year terms September 1, 2014 — September 1, 2017; Airport Commission for an unexpired term, effective upon appointment— March 1, 2017. Applications must be received by 5:00 p.m., Wednesday, July 23, 2014. Moved by Throgmorton, seconded by Payne, to accept email from Johnson County Board of Supervisors concerning sunset of LOST (local option sales tax), ballot language, and LOST proceeds toward payment of the courthouse annex bond. Council Member Dobyns reminded citizens of the formulation of the Ad Hoc Senior Services Committee formed by the Council to evaluate senior services in the City, and as a member encourages anyone with opinions or concerns to contact him or other members of the Committee. He noted that the final report would be submitted to Council by December 1 and Council discussion on the report scheduled after the first of the year. Complete Description July 15, 2014 Page 8 Council Member Payne noted the groundbreaking ceremony for the Animal Care and Adoption Center scheduled for July 17. Council Member Dickens stated Hot Tuna would be returning to the Englert Theater on Saturday evening, July 19. Council Member Throgmorton stated he was invited to participate in Ben Kieffer's River to River Show on Iowa Public Radio on July 15 th Mayor Hayek noted he and Ben were teammates on an episode of Smartest Iowan. Mayor Hayek commended City staff on the response to the recent flood, which was the third worst in City history. City Manager Markus noted the involvement by the County and the Emergency Management Agency in the flood efforts. Moved by Mims, seconded by Dobyns, to adjourn the formal meeting back to the work session 10:35 p.m. 1/� Matthew J. Hayek, Mayor Marian K. Karr, City Clerk 07 -15 -14 r 2a(1) CITY OF IOWA CITY MEMORANDUM Date: June 26, 2014 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, June 16, 2014, 5:00 PM in Emma J. Harvat Hall Council: Botchway, Dickens, Dobyns, Hayek, Mims, Payne, Throgmorton UISG: McCarthy Staff: Markus, Fruin, Dilkes, Karr, Hargadine, Steffen, Hart, Gaarde, Schwindt, Bowers A transcription is available in the City Clerk's Office and on the City website. PRESENTATION OF POLICE DEPARTMENT TRAFFIC STOP DEMOGRAPHIC ANALYSIS IP # 3 of 6/12 Info Packet Police Chief Hargadine presented information and introduced Dr. Chris Barnum, Associate Professor of Sociology and Criminal Justice and Director of Graduate Studies at St. Ambrose University. Dr. Barnum presented a power point and information concerning the collecting of demographic data on traffic stops in Iowa City since 1999. After discussion a majority of Council directed staff to work with Dr. Barnum as follows: • Continue the study for at least two years • Explore tracking where the traffic stops were made • Track reason for arrest • Improve tracking of "consent search" requests more accurately (emphasizing the officer can still ask the question but not check the box when you have another reason to search) ACTION: Staff to prepare information as requested and report back to Council. (Markus) Meeting adjourned 7:20 p.m. CITY OF IOWA CITY =(2�) UN •�� MEMORANDUM Date: June 26, 2014 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, June 17, 2014, 5:00 PM in Emma J. Harvat Hall Council: Dickens, Dobyns, Hayek, Mims, Payne, Throgmorton. Absent: Botchway UISG: McCarthy Staff: Markus, Fruin, Dilkes, Karr, Andrew, Bockenstedt, Yapp, Boothroy, Gannon, Tharp, Havel, Justason, Hall, Morris, O'Brien, Davidson, Fosse A transcription is available in the City Clerk's Office and on the City website. QUESTIONS FROM COUNCIL REGARDING AGENDA ITEMS 1. (# 4c — Roberts Dairy Addition ... approving final plat) Mayor Hayek stated the applicant had requested deferral to July 15th 2. (Consent Calendar # 2b(2) — Charter Review Commission minutes) In response to Council Member Dobyns, City Attorney Dilkes and City Clerk Karr clarified correspondence had been received suggesting the Mayor not be from a Council district, and said Commission Members are aware that District seats are elected by the entire City and this was preliminary discussion on correspondence received, not reflecting any decision or direction by the Commission. It was also noted that the forum date contained in the draft minutes had been changed at the next meeting and was confusing. 3. (Consent Calendar # 2d(5) — procurement of pebble quicklime ...) In response to Council Member Payne, Public Works Dir. Fosse stated this was something new on the agenda in accordance with the City's new procurement policy. Asst. City Mgr. Fruin and Communications Coordinator McMahon present for discussion. 4. (Item # 8 — Rezoning (airport) ... horizontal overlay zone ... ) Mayor Hayek noted the request by staff to expedite. COUNCIL APPOINTMENTS Maxime Tremblay — Citizens Police Review Board QUESTIONS FROM COUNCIL REGARDING AGENDA ITEMS (continued) 5. (Consent Calendar # 2e(2) — rezoning 629 S. Riverside Drive) In response to Council Member Payne, NDS Dir. Boothroy and City Atty. Dilkes stated the applicant has requested this one parcel be considered at this time and staff is working on a larger area rezoning so each parcel would not have to be considered separately. Council Work Session June 17, 2014 Page 2 DISCUSS LOCAL OPTION SALES TAX RECOMMENDATION [IP # 5 OF 6/12 INFO PACKETI Finance Dir. Bockenstedt and Adm. Analyst Andrew presented a power point. PW Dir. Fosse present for discussion. Council Members requested information regarding the 1999 LOST ballot language; questioned whether proposed property tax relief must apply to all property types (residential, commercial, industrial); clarification on definition and use of "affordable housing funds ". ACTION: Staff to prepare information as requested and schedule for possible special work session on June 30. INFORMATION PACKET DISCUSSION [June 5 and 121 June 5 1. [IP #6 — Memo from City Clerk: League meeting ] Mayor Pro tem Mims stated she was planning on attending the September meeting. June 12 1. [IP #7 — Memo from City Clerk: KXIC ] Council agreed to the following schedule: • June 25 — Hayek • July 2 - Botchway • July 9 - Mims • July 16 - Dickens COUNCIL TIME AND MEETING SCHEDULE 1. Council Member Throgmorton requested a staff update on the potential landmark designation for the Tate Arms building. NDS Dir. Boothroy present for discussion. Majority agreed, and staff will report back. 2. In response to Council Member Dobyns, a majority of Council agreed to add city options for regulation of e- cigarettes to the pending agenda. PENDING WORK SESSION TOPICS [IP #6 of 6/12 Info Packet] None UPCOMING COMMUNITY EVENTS /COUNCIL INVITATIONS None Meeting adjourned 6:38 p.m. 2a(3) Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356 -5040. The cost of publishing the following proceedings and claims is $ Cumulative cost for this calendar year for said publication is $_ OFFICIAL COUNCIL ACTIONS — 6/17/14 Iowa City City Council Regular meeting, 7:00 p.m. at City Hall. Mayor Hayek presiding. Council Members present: Botchway, Dickens, Dobyns, Hayek, Mims, Payne, Throgmorton. Unless otherwise noted, all actions were affirmative and unanimous. Moved and seconded that the items and recommendations in the Consent Calendar be received, or approved, and /or adopted as presented: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: June 3 Work Session; June 3 Regular Formal Official & Complete; June 10 Special Formal Official & Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Ad Hoc Senior Services Committee — May 19; Charter Review Commission — May 27; Citizens Police Review Board — May 5; Citizens Police Review Board Community Forum — May 13; Citizens Police Review Board — May 19; Parks and Recreation Commission — April 9; Planning and Zoning Commission — May 1; Public Art Advisory Committee — May 1; Telecommunications Commission — March 24. Permit Motions and Resolutions as Recommended by the City Clerk. Renewal: Class C Beer Permit for El Paso the Mexican Store, 609 Hollywood Blvd.; Class E Liquor License Kum & Go #53, 955 Mormon Trek Blvd.; Class C Liquor License for American Legion, Roy L. Chopek Post 17, 3016 Muscatine Ave.; Class C Liquor License for Dave's Foxhead Tavern, 402 East Market St.; Class C Liquor License for T.C.B., 114 East College St.; Class C Liquor License for Micky's Irish Pub, 11 S. Dubuque St.; Class C Liquor License for Fraternal Order of Eagles, Iowa City Aerie #695, 225 Hwy 1 W; RES. 14 -185, TO ISSUE DANCING PERMIT to Fraternal Order of the Eagles, Iowa City Aerie #695, Hwy 1 W; Class E Liquor License for Walgreens #05077, 2214 Muscatine Ave.; Outdoor Service Area for Brix, 209 N. Linn St. RES. 14- 186, TO ISSUE CIGARETTE PERMITS; Refund an unused portion of a Special Class C Liquor License for Giavanni's, 109 E College St.; Refund an unused portion of a Special Class C Liquor License for Micky's Irish Pub, 11 S. Dubuque St. Resolutions and Motions: RES. 14 -187, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE FY2015 AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE CITY OF UNIVERSITY HEIGHTS FOR THE PROVISION OF TRANSIT SERVICE WITHIN THE CORPORATE LIMITS OF UNIVERSITY HEIGHTS; RES. 14 -188, APPROVING SECOND AMENDMENT TO THE PURCHASE AGREEMENT WITH HIERONYMUS SQUARE ASSOCIATES, LLC FOR SALE OF PROPERTY LOCATED BETWEEN 301 S. DUBUQUE STREET AND THE COURT STREET TRANSPORTATION CENTER; RES. 14 -189, ACCEPTING THE WORK FOR THE REMOVAL OF 2013 FLOOD - RELATED SAND AND DEBRIS FROM CITY PARK; RES. 14 -190, ACCEPTING THE WORK FOR THE CDBG DEMOLITION PROJECT - CONTRACT #9; RES. 14 -191, AUTHORIZING THE PROCUREMENT OF PEBBLE QUICKLIME FOR LIME SOFTENING OF THE CITY'S DRINKING WATER; RES. 14 -192, AUTHORIZING THE MAYOR TO SIGN AN AGREEMENT WITH MIDWESTONE BANK FOR Official Actions June 17, 2014 Page 2 STORM SEWER AND STREETSCAPE IMPROVEMENTS TO THE 100 BLOCK OF HARRISON STREET; RES. 14 -193, APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND MCCLURE ENGINEERING COMPANY TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE DESIGN OF THE SLOTHOWER ROAD / IWV ROAD WATER MAIN PROJECT. Setting Public Hearings: Set a public hearing for July 15 on an ordinance conditionally rezoning 4.4 acres of property from Commercial Office (CO -1) Zone to Planned Development Overlay (OPD -8) Zone at 2815 Rohret Road (REZ14- 00006); Set a public hearing for July 15 on an ordinance conditionally rezoning approximately 3.02 acres of property from Community Commercial (CC -2) Zone to Riverfront Crossings — West Riverfront(RFC -WR) Zone located on the west side of South Riverside Drive, North of Benton Street and South of the Iowa Interstate Railroad. (REZ14- 00009); Set a public hearing for July 15 on an ordinance Rezoning 1.36 - acres of land from Low Density Single- Family (RS -5) Zone to Low Density Multi - Family (RM -12) Zone located North of Muscatine Avenue and West of Scott Boulevard (REZ14- 00008); Set a public hearing for July 15 on an ordinance amending Title 14, Zoning Code, Chapter 4, Use Regulations, Article B, Minor Modifications, to allow archways and gates over 4 feet in height in required residential front yard setbacks; Set a public hearing for July 15 on an ordinance amending Title 14, Zoning Code, Chapter 4, Use Regulations, Article D, Temporary Uses, to allow outdoor service areas associated with restaurants as temporary uses in residential and mixed -use zones; RES. 14 -194, SETTING A PUBLIC HEARING ON JULY 15, 2014 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE WADE STREET WATER MAIN REPLACEMENT PROJECT AND DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION; RES. 14 -195, SETTING A PUBLIC HEARING ON JULY 15, 2014 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE ASPHALT RESURFACING PROJECT 2014, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. Correspondence: Paula Swygard regarding Hwy. 1 — Bike Trail at Benton and Orchard; Sally Scott regarding Affordable Housing in Riverfront Crossings; Taylor Milefchik, Harrison Dougherty, and Arielle Soemadi regarding Homelessness; Ryan Brennan, Lucas Stein, Ethan Forrester, Raychul Olvera regarding Drunk Driving; Damond Coghill - Behrends, Holly Amlong, Sara Blowers, Starr Williams regarding Underage Drinking; Anthony Soberanis -Fern, Alyssa Forgy, Michael Fredieu, Ronetta Jenkins regarding Enforcement of 21 and under ordinance; John McMillan regarding Additional Crime Evidence for DA's office re APD officers; Tony Villhauer regarding Video Game Tickets [Staff response included]; Elsie Gauley Vega regarding Visibility, Outreach, New Members. Mary Gravitt, 2714 Wayne Ave., requested free bus service be provided for the 4th of July fireworks; requested the term "workforce housing" not be used and encouraged "affordable housing "; noted the main entertainment for the Arts Fest was to start at 6:00 Official Actions June 17, 2014 Page 3 PM and instead started at 9:OOPM which was too late for many people; requested a full seat and four walls on the new bus shelter near Aldi Foods; and stated she attended the Ad Hoc Senior Services meeting and heard presentations from several City departments about senior services and encouraged leaving the Senior Center for senior citizens. A public hearing was held on a resolution annexing 39.96 acres of land located at 4701 Herbert Hoover Highway (ANN14- 00001). The Mayor requested Council Members report any ex parte communications and none were reported. Development Services Coordinator Yapp presented a power point. Moved and seconded to adopt RES. 14 -196, ANNEXING 39.6 ACRES OF PROPERTY LOCATED AT 4701 HERBERT HOOVER HIGHWAY. (ANN14- 00001). A public hearing was held on an ordinance conditionally rezoning 39.96 acres of land from County Residential (R) Zone to Interim Development Single - Family (ID -RS) Zone located at 4701 Herbert Hoover Highway (REZ14- 00002). The Mayor requested Council Members report any ex parte communications and none were reported. Moved and seconded that the ordinance rezoning approximately 39.6 acres of property located at 4701 Herbert Hoover Highway from County Residential (R) to Interim Development Single - Family (ID -RS) Zone (REZ14- 00002), be given first vote. Moved and seconded to defer to July 15 a resolution approving Final Plat of Roberts Dairy Addition. Moved and seconded to send a letter to the Johnson County Board of Adjustment recommending approval of a cell tower north of 420th Street in Fringe Area B (CU14- 00001). Mike Bieniek, representing SB Communications and Verizon, appeared. A public hearing was held on a resolution approving the dedication of Lot 2 in Ryerson's Woods as a state preserve and authorizing the dedication. The following individuals appeared: Diana Horton, 720 Sandusky Dr. and Jean Walker, 335 Lucon Dr. Moved and seconded to accept the power point presented by Ms. Horton. Moved and seconded to adopt RES. 14 -197, APPROVING THE DEDICATION OF LOT 2 IN RYERSON'S WOODS AS A STATE PRESERVE AND AUTHORIZING THE DEDICATION. A public hearing was held on a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the City Hall North Court HVAC Replacement Project 2014, establishing amount of bid security to accompany each bid, directing City Clerk to publish notice to bidders, and fixing time and place for receipt of bids. Moved and seconded to adopt RES. 14 -198, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE CITY HALL NORTH COURT HVAC REPLACEMENT PROJECT 2014, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. A public hearing was held on a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the Moss Ridge Road Project, establishing amount of bid security to accompany each bid, directing City Clerk to publish notice to bidders, and fixing time and place for receipt of bids. Moved and seconded to adopt RES. 14 -199, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE Official Actions June 17, 2014 Page 4 CONSTRUCTION OF THE MOSS RIDGE ROAD PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Moved and seconded that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 14 -4589, AMENDING TITLE 14, ENTITLED "ZONING," CHAPTER 6, ENTITLED, "AIRPORT ZONING," TO PROVIDE THAT A STRUCTURE MAY PENETRATE THE HORIZONTAL OVERLAY ZONE UNDER CERTAIN CONDITIONS, be voted on for final passage at this time. Moved and seconded that the ordinance be finally adopted at this time. Moved and seconded that Maxime Tremblay, 25 Phoenix Place, be appointed to the Citizens' Police Review Board for an unexpired term, effective upon appointment — September 1, 2015. The Mayor noted the previously announced vacancies to Boards and Commissions: Airport Commission for a four -year term March 1, 2014 — March 1, 2018; Airport Zoning Brd of Adjustment for a five -year term January 1, 2014 — December 31, 2018; Airport Zoning Brd of Adjustment for a five -year term January 1, 2012 - December 31, 2016 (New full term); Appeals, Board of, for a five -year term January 1, 2014 - December 31, 2018; Historic Preservation Commission for a Jefferson St. representative to fill three -year terms, March 29, 2013 — March 29, 2016 (New District formed). Applications must be received by 5:00 p.m., Wednesday, June 25, 2014. New: Housing and Community Development Commission for three vacancies to fill three -year terms September 1, 2014 — September 1, 2017; Airport Commission for an unexpired term effective upon appointment - March 1, 2017. Applications must be received by 5:00 p.m., Wednesday, July 23, 2014. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Moved and seconded to adjourn meeting at 7:50 p.m. A more complete description of Council Activities is on file in the office of the City Clerk. s /Matthew J. Hayek, Mayor s /Maria Karr, City Clerk Submitted or publication — 6/25/14. w .i I -- - A CITY OF IOWA CITY MEMORANDUM 2a(4) Date: June 26, 2014 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, June 30, 2014, 2:30 PM in Emma J. Harvat Hall Council: Botchway, Dickens, Dobyns, Hayek, Mims, Payne, Throgmorton UISG: McCarthy Staff: Markus, Fruin, Dilkes, Karr, Andrew, Bockenstedt, Long A transcription is available in the City Clerk's Office and on the City website. CONTINUED DISCUSSION OF LOCAL OPTION SALES TAX RECOMMENDATION [IP # 5 of 6/12 Info Packet and item # 5 of 6/30 formal agenda] Neighborhood Services Coordinator Long, Finance Director Bockenstedt, and Adm. Analyst Andrew presented information. Staff power point presented and archived. The following people appeared Charlie Eastham, 37 Colwyn Ct.: Matthew Pierce, 736 Michael St.; Maryann Dennis, 322 E. 2nd St., Executive Director of the Housing Fellowship; Bob Welsh, 84 Penfro Dr. Individual Council Members expressed their views. Majority of Council agreed to amend the language to: • 50% for property tax relief (from the draft of 60 %) • 40% for maintenance, repair, construction and reconstruction of public streets and associated infrastructure (from the draft of 30 %) ACTION: Formal action scheduled June 30 at special formal. Adjourned back to formal meeting 3:55 p.m. Za(5) Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356 -5040. The cost of publishing the following proceedings and claims is $ Cumulative cost for this calendar year for said publication is $_ OFFICIAL COUNCIL ACTIONS — 6/30/14 Iowa City City Council special meeting, 12:00 Noon at City Hall. Mayor Hayek presiding. Council Members present: Dickens, Dobyns, Hayek, Mims, Payne, Throgmorton. Absent: Botchway (arrived 12:08). Unless otherwise noted, all actions were affirmative and unanimous. Moved and seconded that the items and recommendations in the Consent Calendar be received, or approved, and /or adopted as amended: Resolutions and Motions: Approve a Class C Beer Permit for Petroleum Services Co., dba Hawkeye Convenience Stores, 2875 Commerce Dr.; RES. 14- 200, TO ISSUE CIGARETTE PERMIT FOR EARTHLY ESCAPE LLC., DBA EARTHLY ESCAPE, 114'2 E. College St. and HALA HALA HOOKAH, 327 S. Gilbert St.; Set a public hearing for July 15 on an ordinance conditionally rezoning approximately 3.6 acres of property from Single Family Residential (RS -5) Zone to Planned Development Overlay (OPD -5) Zone located at the NE corner of First Avenue and Hickory Trail (REZ- 00005); Set a public hearing for July 15 on an ordinance conditionally rezoning approximately 4,000 square feet of property from Central Business Service (CB -2) Zone to Central Business Support (CB -5) Zone and local landmark designation located at 203 N Linn St. (REZ- 00007); RES. 14 -201, SETTING PUBLIC HEARING FOR JULY 15, 2014, ON A PROPOSAL TO CONVEY A SINGLE FAMILY HOME LOCATED AT 316 DOUGLASS COURT; RES. 14 -202, AMENDING THE BUDGETED POSITIONS IN THE IOWA CITY PUBLIC LIBRARY BY ELIMINATING ONE .50 LIBRARY ASSISTANT III AND ADDING ONE .50 LIBRARY ASSISTANT I; RES. 14 -203, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO AN AGREEMENT FOR RECYCLING SERVICES WITH CITY CARTON COMPANY, INC.; RES. 14 -204, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO THE RELEASE OF MORTGAGE FOR THE PROPERTY LOCATED 983 LONGFELLOW PLACE; RES. 14 -205, APPROVING FINAL PLAT OF LINDEMANN SUBDIVISION, PART SIX, IOWA CITY, IOWA; RES. 14 -206 LINDEMANN SUBDIVISION, PART 4B, IOWA CITY, IOWA. Moved and seconded to adjourn to executive session at 12:08 p.m. to evaluate the professional competency of individuals whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputations and those individual's requested a closed session (City Manager, City Attorney, City Clerk). Council Member Botchway arrived (12:08 P.M.), Moved and seconded to recess the formal meeting and enter into a work session to discuss the local option sales tax proposal. The formal meeting reconvened at 3:55 p.m. Moved and seconded to adopt RES. 14 -207, REQUESTING SUBMISSION OF THE QUESTION OF THE IMPOSITION OF A LOCAL SALES AND SERVICES TAX TO THE QUALIFIED ELECTORS OF THE INCORPORATED AND UNINCORPORATED AREAS OF JOHNSON COUNTY, as amended (50% for property tax relief; 40% for maintenance, repair, construction, and reconstruction of public streets, trails, and Official Actions June 30, 2014 Page 2 associated infrastructure; and 10% for programs and initiatives that increase affordable housing). Moved and seconded to adjourn meeting at 4:20 p.m. A more complete description of Council Activities is on file in the office of the City Clerk. s /Matthew J. Hayek, Mayor s /Marian K. Karr, City Clerk Submitted Torpublication — 7/8/14. 2a(6) Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356 -5040. The cost of publishing the following proceedings and claims is $ Cumulative cost for this calendar year for said publication is $ OFFICIAL COUNCIL ACTIONS — 7/2/14 Iowa City City Council special meeting, 4:00 p.m. at City Hall. Mayor Hayek presiding. Council Members present: Botchway, Hayek, Mims, Throgmorton. Absent: Dickens, Dobyns, Payne. Staff members present: Fruin, Dulek, Karr. Unless otherwise noted, all actions were affirmative and unanimous. Moved and seconded to adopt RES. 14 -208, AUTHORIZING THE CITY MANAGER TO SIGN AMENDMENTS TO THE AGREEMENT BETWEEN THE CITY AND SUMMER OF THE ARTS, INC. TO CHANGE THE STREET INCLUDING the LOCATION WHERE ALCOHOL MAY BE SOLD DURING JAZZ FEST. Moved and seconded to adjourn meeting at 4:02 p.m. A more complete description of Council Activities is on file in the office of the City Clerk. s /Matthew J. Hayek, Mayor s /Marian K. Karr, City Clerk Submitted for publication — 7/8/14. Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356 -5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES JUNE 17, 2014 Iowa City City Council Regular meeting, 7:00 p.m. at City Hall. Mayor Hayek presiding. Council Members present: Botchway, Dickens, Dobyns, Hayek, Mims, Payne, Throgmorton. Staff members present: Markus, Fruin, Dilkes, Karr, Gannon, Andrew, Tharp, Yapp, Fosse, Hall. Unless otherwise noted, all actions were affirmative and unanimous. Moved by Botchway, seconded by Mims, that the items and recommendations in the Consent Calendar be received, or approved, and /or adopted as presented: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: June 3 Work Session; June 3 Regular Formal Official & Complete; June 10 Special Formal Official & Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Ad Hoc Senior Services Committee — May 19; Charter Review Commission — May 27; Citizens Police Review Board — May 5; Citizens Police Review Board Community Forum — May 13; Citizens Police Review Board — May 19; Parks and Recreation Commission — April 9; Planning and Zoning Commission — May 1; Public Art Advisory Committee — May 1; Telecommunications Commission — March 24. Permit Motions and Resolutions as Recommended by the City Clerk. Renewal: Class C Beer Permit for El Paso Tienda y Taqueia Inc., dba El Paso the Mexican Store, 609 Hollywood Blvd.; Class E Liquor License for Kum & Go LC., dba Kum & Go #53, 955 Mormon Trek Blvd.; Class C Liquor License for Roy L. Chopek/WalterL "Bud" Ott, Post No 17, dba American Legion, Roy L. Chopek Post 17, 3016 Muscatine Ave.; Class C Liquor License for Alberhasky, David L., dba Dave's Foxhead Tavern, 402 East Market St.; Class C Liquor License for DTW INC., dba T.C.B., 114 East College St.; Class C Liquor License for One Louder LLC., dba Micky's Irish Pub, 11 S. Dubuque St.; Class C Liquor License for Iowa City Aerie No. 695 Fraternal Order, dba Fraternal Order of Eagles, Iowa City Aerie #695, 225 Hwy 1 W; RES. 14 -185, TO ISSUE DANCING PERMIT to Iowa City Aerie No. 695 Fraternal Order, dba Fraternal Order of the Eagles, Iowa City Aerie #695, Hwy 1 W; Class E Liquor License for Walgreen Co., dba Walgreens #05077, 2214 Muscatine Ave.; Outdoor Service Area for Brixco., LLC., dba Brix, 209 N. Linn St. RES. 14- 186, TO ISSUE CIGARETTE PERMITS; Refund an unused portion of a Special Class C Liquor License for Giavanni's of Iowa City, Inc., dba Giavanni's, 109 E College St.; Refund an unused portion of a Special Class C Liquor License for Micky's, LLC., dba Micky's Irish Pub, 11 S. Dubuque St. Resolutions and Motions: RES. 14 -187, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE FY2015 AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE CITY OF UNIVERSITY HEIGHTS FOR THE PROVISION OF TRANSIT SERVICE WITHIN THE CORPORATE LIMITS OF UNIVERSITY HEIGHTS; RES. 14 -188, APPROVING SECOND AMENDMENT TO THE PURCHASE AGREEMENT WITH HIERONYMUS SQUARE ASSOCIATES, LLC FOR SALE OF PROPERTY LOCATED BETWEEN 301 S. DUBUQUE STREET AND THE COURT STREET TRANSPORTATION CENTER; RES. 14 -189, ACCEPTING THE WORK FOR THE REMOVAL OF 2013 FLOOD - RELATED SAND Complete Description June 17, 2014 Page 2 AND DEBRIS FROM CITY PARK; RES. 14 -190, ACCEPTING THE WORK FOR THE CDBG DEMOLITION PROJECT - CONTRACT #9; RES. 14 -191, AUTHORIZING THE PROCUREMENT OF PEBBLE QUICKLIME FOR LIME SOFTENING OF THE CITY'S DRINKING WATER; RES. 14 -192, AUTHORIZING THE MAYOR TO SIGN AN AGREEMENT WITH MIDWESTONE BANK FOR STORM SEWER AND STREETSCAPE IMPROVEMENTS TO THE 100 BLOCK OF HARRISON STREET; RES. 14 -193, APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND MCCLURE ENGINEERING COMPANY TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE DESIGN OF THE SLOTHOWER ROAD / IWV ROAD WATER MAIN PROJECT. Setting Public Hearings: Set a public hearing for July 15 on an ordinance conditionally rezoning 4.4 acres of property from Commercial Office (CO -1) Zone to Planned Development Overlay (OPD -8) Zone at 2815 Rohret Road (REZ14- 00006); Set a public hearing for July 15 on an ordinance conditionally rezoning approximately 3.02 acres of property from Community Commercial (CC -2) Zone to Riverfront Crossings — West Riverfront(RFC -WR) Zone located on the west side of South Riverside Drive, North of Benton Street and South of the Iowa Interstate Railroad. (REZ14- 00009); Set a public hearing for July 15 on an ordinance Rezoning 1.36 - acres of land from Low Density Single - Family (RS -5) Zone to Low Density Multi - Family (RM -12) Zone located North of Muscatine Avenue and West of Scott Boulevard (REZ14- 00008); Set a public hearing for July 15 on an ordinance amending Title 14, Zoning Code, Chapter 4, Use Regulations, Article B, Minor Modifications, to allow archways and gates over 4 feet in height in required residential front yard setbacks; Set a public hearing for July 15 on an ordinance amending Title 14, Zoning Code, Chapter 4, Use Regulations, Article D, Temporary Uses, to allow outdoor service areas associated with restaurants as temporary uses in residential and mixed -use zones; RES. 14 -194, SETTING A PUBLIC HEARING ON JULY 15, 2014 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE WADE STREET WATER MAIN REPLACEMENT PROJECT AND DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION; RES. 14 -195, SETTING A PUBLIC HEARING ON JULY 15, 2014 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE ASPHALT RESURFACING PROJECT 2014, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. Correspondence: Paula Swygard regarding Hwy. 1 — Bike Trail at Benton and Orchard; Sally Scott regarding Affordable Housing in Riverfront Crossings; Taylor Milefchik, Harrison Dougherty, and Arielle Soemadi regarding Homelessness; Ryan Brennan, Lucas Stein, Ethan Forrester, Raychul Olvera regarding Drunk Driving; Damond Coghill - Behrends, Holly Amlong, Sara Blowers, Starr Williams regarding Underage Drinking; Anthony Soberanis -Fern, Alyssa Forgy, Michael Fredieu, Ronetta Jenkins regarding Enforcement of 21 and under ordinance; John McMillan regarding Additional Crime Evidence for DA's office re APD officers; Tony Villhauer Complete Description June 17, 2014 Page 3 regarding Video Game Tickets [Staff response included]; Elsie Gauley Vega regarding Visibility, Outreach, New Members. Mary Gravitt, 2714 Wayne Ave., requested free bus service be provided for the 4th of July fireworks; requested the term "workforce housing" not be used and encouraged "affordable housing "; noted the main entertainment for the Arts Fest was to start at 6:00 PM and instead started at 9:OOPM which was too late for many people; requested a full seat and four walls on the new bus shelter near Aldi Foods; and stated she attended the Ad Hoc Senior Services meeting and heard presentations from several City departments about senior services and encouraged leaving the Senior Center for senior citizens. A public hearing was held on a resolution annexing 39.96 acres of land located at 4701 Herbert Hoover Highway (ANN14- 00001). The Mayor requested Council Members report any ex parte communications and none were reported. Development Services Coordinator Yapp presented a power point. No one appeared. Moved by Dobyns, seconded by Payne, to adopt RES. 14 -196, ANNEXING 39.6 ACRES OF PROPERTY LOCATED AT 4701 HERBERT HOOVER HIGHWAY. (ANN14- 00001). Individual Council Members expressed their views. A public hearing was held on an ordinance conditionally rezoning 39.96 acres of land from County Residential (R) Zone to Interim Development Single - Family (ID -RS) Zone located at 4701 Herbert Hoover Highway (REZ14- 00002). The Mayor requested Council Members report any ex parte communications and none were reported. Moved by Dobyns, seconded by Dickens, that the ordinance rezoning approximately 39.6 acres of property located at 4701 Herbert Hoover Highway from County Residential (R) to Interim Development Single - Family (ID -RS) Zone (REZ14- 00002), be given first vote. Moved by Mims, seconded by Throgmorton, to defer to July 15 a resolution approving Final Plat of Roberts Dairy Addition. Moved by Mims, seconded by Botchway, to send a letter to the Johnson County Board of Adjustment recommending approval of a cell tower north of 420th Street in Fringe Area B (CU14- 00001). Development Services Coordinator Yapp present for discussion. Mike Bieniek, representing SIB Communications and Verizon, appeared. Individual Council Members expressed their views. A public hearing was held on a resolution approving the dedication of Lot 2 in Ryerson's Woods as a state preserve and authorizing the dedication. The following individuals appeared: Diana Horton, 720 Sandusky Dr. and Jean Walker, 335 Lucon Dr. Moved by Mims, seconded by Payne, to accept the power point presented by Ms. Horton. Individual Council Members expressed their views. Moved by Mims, seconded by Payne, to adopt RES. 14 -197, APPROVING THE DEDICATION OF LOT 2 IN RYERSON'S WOODS AS A STATE PRESERVE AND AUTHORIZING THE DEDICATION. A public hearing was held on a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the City Hall North Court HVAC Replacement Project 2014, establishing amount of bid security to accompany each bid, directing City Clerk to publish notice to bidders, and fixing time and place for receipt of bids. No one appeared. Moved by Payne, seconded by Botchway, to adopt RES. 14 -198, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR Complete Description June 17, 2014 Page 4 THE CONSTRUCTION OF THE CITY HALL NORTH COURT HVAC REPLACEMENT PROJECT 2014, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. A public hearing was held on a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the Moss Ridge Road Project, establishing amount of bid security to accompany each bid, directing City Clerk to publish notice to bidders, and fixing time and place for receipt of bids. Moved by Mims, seconded by Dickens, to adopt RES. 14 -199, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE MOSS RIDGE ROAD PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Moved by Mims, seconded by Payne, that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 14 -4589, AMENDING TITLE 14, ENTITLED "ZONING," CHAPTER 6, ENTITLED, "AIRPORT ZONING," TO PROVIDE THAT A STRUCTURE MAY PENETRATE THE HORIZONTAL OVERLAY ZONE UNDER CERTAIN CONDITIONS, be voted on for final passage at this time. Moved by Mims, seconded by Dickens, that the ordinance be finally adopted at this time. Moved by Mims, seconded by Botchway, that Maxime Tremblay, 25 Phoenix Place, be appointed to the Citizens' Police Review Board for an unexpired term, effective upon appointment — September 1, 2015. The Mayor noted the previously announced vacancies to Boards and Commissions: Airport Commission for a four -year term March 1, 2014 — March 1, 2018; Airport Zoning Brd of Adjustment for a five -year term January 1, 2014 — December 31, 2018; Airport Zoning Brd of Adjustment for a five -year term January 1, 2012 - December 31, 2016 (New full term); Appeals, Board of, for a five -year term January 1, 2014 - December 31, 2018; Historic Preservation Commission for a Jefferson St. representative to fill three -year terms, March 29, 2013 — March 29, 2016 (New District formed). Applications must be received by 5:00 p.m., Wednesday, June 25, 2014. New: Housing and Community Development Commission for three vacancies to fill three -year terms September 1, 2014 — September 1, 2017; Airport Commission for an unexpired term effective upon appointment - March 1, 2017. Applications must be received by 5:00 p.m., Wednesday, July 23, 2014. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Council Member Dobyns acknowledged Boy Scout Troop 218 in the audience working on their community badge. Council Member Dickens thanked all the volunteers who worked at the Arts Fest, including Coralville Mayor John Lundell. Mayor Pro tern Mims reported she would be welcoming the State Garden Club who would be hosting their annual meeting at the Iowa City Sheraton starting Friday. Complete Description June 17, 2014 Page 5 Council Member Throgmorton thanked Paula Swygard on her letter on the Consent Calendar regarding the Highway 1 Bike Trail; and reported on his absence from the June 10th special meeting. Council Member Botchway reminded everyone hat Prime Time League starts Thursday in North Liberty. Mayor Hayek acknowledged and thanked volunteers at Arts Fest; welcome Boy Scott Troop 218; and presented a Certificate of Recognition to City Clerk Karr for her 35 years with the City. Moved by Payne, seconded by Botchway, to adjourn meeting at 7:50 p.m. Matthew J. Hayek, Mayor Marian K. Karr, City Clerk Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356 -5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES JUNE 30, 2014 Iowa City City Council special meeting, 12:00 Noon at City Hall. Mayor Hayek presiding. Council Members present: Dickens, Dobyns, Hayek, Mims, Payne, Throgmorton. Absent: Botchway (arrived 12:08). Staff members present: Markus, Fruin, Dilkes, Karr, Long, Rackis, Andrew, Jordan, Fosse, Craig, Miklo, Bockenstedt, Dulek. Unless otherwise noted, all actions were affirmative and unanimous. Moved by Mims, seconded by Payne, that the items and recommendations in the Consent Calendar be received, or approved, and /or adopted as amended: Resolutions and Motions: Approve a Class C Beer Permit for Petroleum Services Co., dba Hawkeye Convenience Stores, 2875 Commerce Dr.; RES. 14- 200, TO ISSUE CIGARETTE PERMIT FOR EARTHLY ESCAPE LLC., DBA EARTHLY ESCAPE, 114 Y2 E. College St. and HALA HALA HOOKAH, 327 S. Gilbert St.; Set a public hearing for July 15 on an ordinance conditionally rezoning approximately 3.6 acres of property from Single Family Residential (RS -5) Zone to Planned Development Overlay (OPD -5) Zone located at the NE corner of First Avenue and Hickory Trail (REZ- 00005); Set a public hearing for July 15 on an ordinance conditionally rezoning approximately 4,000 square feet of property from Central Business Service (CB -2) Zone to Central Business Support (CB -5) Zone and local landmark designation located at 203 N Linn St. (REZ- 00007); RES. 14 -201, SETTING PUBLIC HEARING FOR JULY 15, 2014, ON A PROPOSAL TO CONVEY A SINGLE FAMILY HOME LOCATED AT 316 DOUGLASS COURT; RES. 14 -202, AMENDING THE BUDGETED POSITIONS IN THE IOWA CITY PUBLIC LIBRARY BY ELIMINATING ONE .50 LIBRARY ASSISTANT III AND ADDING ONE .50 LIBRARY ASSISTANT I; RES. 14 -203, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO AN AGREEMENT FOR RECYCLING SERVICES WITH CITY CARTON COMPANY, INC.; RES. 14 -204, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO THE RELEASE OF MORTGAGE FOR THE PROPERTY LOCATED 983 LONGFELLOW PLACE; RES. 14 -205, APPROVING FINAL PLAT OF LINDEMANN SUBDIVISION, PART SIX, IOWA CITY, IOWA; RES. 14 -206 LINDEMANN SUBDIVISION, PART 413, IOWA CITY, IOWA. Moved by Dobyns, seconded by Payne, to adjourn to executive session at 12:08 p.m. to evaluate the professional competency of individuals whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputations and those individual's requested a closed session (City Manager, City Attorney, City Clerk). Council Member Botchway arrived (12:08 p.m.), Moved by Mims, seconded by Throgmorton, to recess the formal meeting and enter into a work session to discuss the local option sales tax proposal. The formal meeting reconvened at 3:55 p.m. following recess. Moved by Mims, seconded by Botchway, to adopt RES. 14 -207, REQUESTING SUBMISSION OF THE QUESTION OF THE IMPOSITION OF A LOCAL SALES AND SERVICES TAX TO THE QUALIFIED ELECTORS OF THE INCORPORATED AND UNINCORPORATED AREAS OF JOHNSON COUNTY, as amended (50% for property Complete Description June 30, 2014 Page 2 tax relief; 40% for maintenance, repair, construction, and reconstruction of public streets, trails, and associated infrastructure; and 10% for programs and initiatives that increase affordable housing). Moved by Throgmorton, seconded by Botchway, to defer to the resolution to the July 15th Council meeting. Motion to defer defeated, 1/6, with the following division of voice vote: Ayes: Throgmorton. Nays: Botchway, Dickens, Dobyns, Hayek, Mims, Payne. No one appeared (see work session). Individual Council Members expressed their views. Moved by Mims, seconded by Payne to adjourn meeting at 4:20 p.m. Matthew J. Hayek, Mayor Marian K. Karr, City Clerk Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356 -5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES JULY 2, 2014 Iowa City City Council special meeting, 4:00 p.m. at City Hall. Mayor Hayek presiding. Council Members present: Botchway, Hayek, Mims, Throgmorton. Absent: Dickens, Dobyns, Payne. Staff members present: Fruin, Dulek, Karr. Unless otherwise noted, all actions were affirmative and unanimous. Moved by Mims, seconded by Throgmorton, to adopt RES. 14 -208, AUTHORIZING THE CITY MANAGER TO SIGN AMENDMENTS TO THE AGREEMENT BETWEEN THE CITY AND SUMMER OF THE ARTS, INC. TO CHANGE THE STREET INCLUDING the LOCATION WHERE ALCOHOL MAY BE SOLD DURING JAZZ FEST. Moved by Mims, seconded by Throgmorton, to adjourn meeting at 4:02 p.m. Matthew J. Hayek, Mayor Marian K. Karr, City Clerk