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Home My WebLink About2014-07-30 Resolution07 -30 -14 Item #2 Prepared by: Denny Gannon, Assistant City Engineer, 410 E. Washington St., Iowa City, IA 52240 (319)356 -5142 RESOLUTION NO. 14 -225 RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE MOSS RIDGE ROAD PROJECT. WHEREAS, Streb Construction Company, Inc. of Iowa City, Iowa, has submitted the lowest responsible bid of $3,440,330.92 for construction of the above -named project; and WHEREAS, funds for this project are available in the Moss Ridge Road Project account # S3802. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The contract for the construction of the above -named project is hereby awarded to Streb Construction Company, Inc., subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements and subject to concurrence by Iowa Department of Transportation. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above -named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements and subject to concurrence by Iowa Department of Transportation. 3. The City Engineer is authorized to execute change orders as they may become necessary in the construction of the above -named project. Passed and approved this 30th day of T„1y , 20_rI_• ATTEST: Cl LERK It was moved by Mims adopted, and upon roll call there were: MAYOR Ann roved by City Attorney's O Ice and seconded by Payne the Resolution be AYES: NAYS: ABSENT: X Botchway X Dickens X Dobyns X Hayek X Mims X Payne X Throgmorton pweng \masters\awrdcon.doc 7/14 NOTICE TO BIDDERS ASPHALT RESURFACING PROJECT 2014 Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 2:30 P.M. on the 30th day of July 2014. Sealed proposals will be opened immediately thereafter by the City Engineer or designee. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Proposals received after this deadline will be returned to the bidder unopened. Proposals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M, on the 19th day of August 2014, or at special meeting called for that purpose. The Project will involve the following: 2,467.60 tons of asphalt cement concrete, 15,043 sq. yards of pavement milling, 720 feet of pcc curb and gutter replacement, 1,928 sq. yards of pcc sidewalk and curb ramp pavement removal and replacement, 6 storm sewer intakes and 47 If of 15" piping, 6,118 GAL. of chip sealing binder, 307.2 tons of chip seal cover aggregate, traffic control, other related work. All work is to be done in strict compliance with the plans and specifications prepared by the City of Iowa City Engineering Division which have hereto- fore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be accompanied in a sealed envelope, separate from the one containing the proposal, by a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfactory to the City ensuring the faithful performance of the contract and mainte- nance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. Bid bonds of the lowest two or more bidders may be retained for a period of not to exceed fifteen (15) calendar days following award of the contract, or until rejection is made. Other bid bonds will be returned after the canvass and tabulation of bids is completed and reported to the City Council. AF -1 The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100 %) of the contract price, said bond to be issued by a responsible surety approved by the City, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of five (5) year(s) from and after its completion and formal acceptance by the City Council. The following limitations shall apply to this Project: Completion Deadlines: Phase 1: Chipseal Surfacing Early start: August 25, 2014 Completed: September 1, 2014 Liquidated Damages: $500 per day Phase 2:Street Milling and Overlay Early start: August 25, 2014 Completed: October 30, 2014 Liquidated Damages: $500 per day The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifications and form of proposal blanks may be secured at the Office of the City Engineer of Iowa City, Iowa, by bona fide bidders. A $25 deposit is required for each set of plans and specifications provided to bidders or other interested persons. The fee shall be in the form of a check, made payable to: "Treasurer of the City of Iowa City, Iowa ". The deposit shall be refunded upon return of the contract documents within fourteen days after award of the project. If the contract documents are not returned within fourteen days after award and in a reusable condition, the deposit shall be forfeited Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Economic Development at (515) 2424721 and the Iowa Department of Transportation Contracts Office at (515) 239- 1422. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcon- tract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together with quantities, AF -2 unit prices and extended dollar amounts. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully re- quired under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Published upon order of the City Council of Iowa City, Iowa. MARIAN K. KARR, CITY CLERK AF -3 Prepared by: Dave Panos, 410 E. Washington St., Iowa City, IA 52240 (319)356 -5145 RESOLUTION NO. 14 -226 RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION-OF -- THE - ASPHALT- RESURFACING - PROJECT 2014.- - - - - -- - - - - - -- WHEREAS, LL Pelling Company of North Liberty, Iowa has submitted the lowest responsible bid of $ 799,910.75 for construction of the above -named project; and WHEREAS, funds for this project are available in the Pavement Rehabilitation account # S3824. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The contract for the construction of the above -named project is hereby awarded to LL Pelling Company subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above -named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 3. The City Engineer is authorized to execute change orders as they may become necessary in the construction of the above -named project. Passed and approved this 30th day of July 120 14 MAYOR ATTEST: CITY ERK It was moved by Throgmorton and seconded by adopted, and upon roll call there were: Ap oved b u � City Attorney's Office -1 Dickens the Resolution be AYES: NAYS: ABSENT: X Botchway X Dickens X Dobyns X Hayek X Mims X Payne X Throgmorton pwengUnasters\awrdcon.doc 7114 Prepared by: Dave Panos, 410 E. Washington St., Iowa City, IA 52240 (319)356 -5145 RESOLUTION NO. RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST CONTRACT FOR CONSTRUCTION OF THE ASPHALT RESURFACING P OJECT 2014. WHEREAS, of , Iowa has submitted the lowest responsible bid of $ for construction of the above -named project; and WHEREAS, funds for this project are available in the Pavement Rehabilitation account # S3824. NOW, THEREFORE 'BE IT RESOLVED BY THE CI1Y COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: /, 2 3 The contract for the, construction of the above -named project is hereby awarded to subject, to the condition #11 t awardee secure adequate performance and payment bond, insuranc&,pertificates, andf ontract compliance program statements. The Mayor is hereby autho'riz'e( construction of the above -name adequate performance and paym program statements. Ito execute change orders as they may become necessary -named project. The City Engineer is authc in the construction of the a Passed and approved this ATTEST: CITY C It was moved adopted, and 07 -30 -14 Item #3 to sign and the City Clerk to attest the contract for pr sect, subject to the condition that awardee secure bond, insurance certificates, and contract compliance day of , 20 MAYOR and seconded by ion roll call there were: AYES: NAYS: pweng \masters\awrdcwn.doc 7114 Approved by City Attorney's Office the Resolution be ABSENT: Champion Dickens Dobyns Hayek Mims Payne Throgmorton