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HomeMy WebLinkAbout2014-08-19 Resolution3c(14) Prepared by: Marian K. Karr, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5043 RESOLUTION NO. 14 -227 RESOLUTION TO ISSUE DANCING PERMIT BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Dancing Permit as provided by law is hereby granted to the following named person and at the following described locations upon his /her filing an application, having endorsed thereon the certificates of the proper city officials as to having complied with all regulations and ordinances, having a valid beer, liquor, or wine license /permit, to wit: The Summit Restaurant and Bar — 10 S. Clinton St. The Union Bar — 121 E. College St. Passed and approved this 19th day of August , 20 4 MAYOR ATTEST: CITY-CLERK Approved by City Attorney's Office It was moved by Mims and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: _ x Botchway x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton Prepared by: Kent Ralston, 410 E. Washington St., Iowa City, IA 52240; (319) 356 -5253 RESOLUTION NO. 14 -228 RESOLUTION AUTHORIZING THE PROCUREMENT OF CONSULTING SERVICES FOR THE DOWNTOWN IOWA CITY MULTI -MODAL TRAFFIC MODELING PROJECT. WHEREAS, a Request for Proposal (RFP) was issued t o procure consulting services from companies with expertise in constructing complex multimodal traffic models for government agencies to participate in the facilitation and development of a Downtown Iowa City Multi -Modal Traffic Model; and WHEREAS, one proposal was received in response to our RFP; and WHEREAS, the proposal was scored by staff members and University of Iowa staff with expertise, resulting in an award to Shive Hattery, who met the City's requirements; and WHEREAS, the consulting services fee is $155,400, which exceeds the City Manager's spending authority of $50,000, thus requiring City Council approval; and WHEREAS, the University of Iowa has agreed to contribute 1/3 of the project cost, with a not to exceed contribution of $52,000. With a total project cost of $155,400, this leaves the City of Iowa City's contribution at $103,400. Funds for the City's contribution are available in account # 3971 - 434730 - 473010; and WHEREAS, approval of this procurement is in the public interest. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The proposed procurement as described is approved. 2. The City Manager, upon the direction of the City Attorney, is authorized to sign the consultant agreement, consistent with the terms described herein. Passed and approved this 19th day of August , 20 14 A MAYOR Approved by j r ATTEST: CITY "ERK City Attorney's Office Resolution No. Page 2 14 -228 It was moved by Mims and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Botchway x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton *I-r CITY OF IOWA CITY 3d(l) MEMORANDUM Date: July 24, 2014 To: Tom Markus; City Manager From: Kent Ralston; Acting Transportation Planner Re: Downtown Iowa City Multi -Modal Traffic Modeling Project Introduction: Staff recently issued a Request for Proposal to procure consulting services to produce an advanced traffic model for the downtown area. The construction of the traffic model and subsequent analysis provided by the consultant will assist staff and elected officials with decisions about numerous transportation projects contemplated as part of the larger downtown streetscape project. History /Background: Given the number and complexity of transportation projects being contemplated, staff determined that outside consulting services will be necessary to provide the expertise needed. Scenarios to be tested by the consultant include: 1) Converting Market and Jefferson Streets from one to two -way corridors, 2) Converting Clinton, Gilbert and Madison Streets from 4 -lanes to 3 -lanes with a center left -turn lane and bike lanes, 3) Establishing pedestrian actuated traffic signals at the Cleary Walkway intersections with Jefferson Street and Market Street, 4) Eliminating the all -red pedestrian signal phase at the Clinton / Iowa intersection, 5) The impact of relocating the Iowa City Transit interchange from Washington Street to Court Street and potential conversion of Washington Street between Clinton Street and Madison Street from one - way to two -way travel, 6) The impacts of allowing transit vehicles to have `priority' at signalized intersections, and 7) An analysis of improving bicycle accessibility from downtown to the west side of the Iowa River. Discussion of Solutions: The Metropolitan Planning Organization of Johnson County's traffic model typically used for traffic analyses is limited to arterial streets and could not provide the level of detail needed for this study. The consultant will also be better able to model pedestrians, bicycles and transit vehicles. Therefore it was determined that procurement of consulting services was necessary. Financial Impact: City staff and University of Iowa staff evaluated and scored the proposal and recommended award to Shive - Hattery. The contract award will be for $155,400, which exceeds the City Manager's spending authority of $50,000, thus requiring City Council approval. The University of Iowa has agreed to contribute 1/3 of the project cost, with a not to exceed contribution of $52,000. With a total project cost of $155,400, this leaves the City of Iowa City's contribution at $103,400. Recommendation: Staff recommends approval of the Resolution for the procurement of Consulting Services for the Downtown Iowa City Multi -Modal Traffic Modeling Project. OMIT- 3d(2) Prepared by: Susan Dulek, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5030 RESOLUTION NO. 14 -229 RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY AND IOWA CITY DOWNTOWN SELF - SUPPORTED MUNICIPAL IMPROVEMENT DISTRICT TO ALLOW THE TEMPORARY AND LIMITED SALE, CONSUMPTION, AND POSSESSION OF BEER DURING NORTHSIDE OKTOBERFEST WITHIN A SPECIFIED AREA ON A CITY STREET. WHEREAS, section 4 -5 -3D of the City Code allows private entities to sell beer and persons to consume beer in a city park, on public right -of -way or on a city ground excluding public buildings under limited circumstances; WHEREAS, Iowa City Downtown Self Supported Municipal Improvement District, d /b /a Iowa City Downtown District ( "District ") would like to be able to sell beer in a demarcated area on the street along the 200 and 300 -block of Market Street and in the City parking lot north of the 300 - block of Market Street during the Northside Oktoberfest; and WHEREAS, it is in the City of Iowa City's interest to execute the attached agreement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The Mayor is authorized to sign and the City Clerk to attest to the attached agreement. Passed and approved this 19th day of August 2014. MAYOR Approved by ATTEST: lets �— l CITY'CLERK City Attorney's Office Resolution No. 14 -229 Page 2 It was moved by Mims and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Botchway x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton Drafted by: Susan Dulek, Ass't. City Attorney, 410 E. Washington St., Iowa City, IA 52240;319/356 -5030 2014 AGREEMENT BETWEEN THE CITY OF IOWA CITY AND IOWA CITY DOWNTOWN SELF - SUPPORTED MUNICIPAL IMPROVEMENT DISTRICT TO ALLOW THE TEMPORARY AND LIMITED SALE, CONSUMPTION, AND POSSESSION OF BEER DURING NORTHSIDE OKTOBERFEST This Agreement is made between Iowa City Downtown Self Supported Municipal Improvement District, d /b /a Iowa City Downtown District ( "District ") and the City of Iowa City, a municipal corporation ( "City "), in Iowa City, Iowa. WHEREAS, District is an "authorized entity" as that term is defined in section 4 -5- 3D of the City Code; WHEREAS, District has applied for a license to sell beer during the Northside Oktoberfest to be held in the Northside; and WHEREAS, the parties wish to enter into an agreement to allow District to sell beer and to allow persons to possess and consume beer under limited circumstances on downtown City streets. THE PARTIES THEREFORE AGREE AS FOLLOWS: 1. Authorized Site. In consideration for District's promises herein, the City agrees to allow District control over the area in the 200 - 300 block of Market Street and the City parking lot in the 300 block on September 27, 2014 from midnight to 10:00 pm as shown on the diagram which is attached, marked Exhibit A, and incorporated herein ( "authorized site "). 2. Term. This agreement shall be in effect only on September 27, 2014. 3. Access. District shall take all reasonable steps to ensure that every person on the authorized site has a stamp or wrist band for entry or is an employee of, an independent contractor of, or volunteer for District and shall exclude any person who is not. 4. License. This agreement is void if District does not have a license to sell beer on the authorized site on September 27, 2014. 5. Sale of Beer and Alcohol Restrictions. District shall only sell beer to a person who is over twenty -one (21) years of age. District acknowledges that the authorized sites are subject to all applicable alcohol restrictions in the City Code including Ordinance No. 10 -4388 that restricts entry to those over twenty -one (21) years of age after 10:00 p.m. with limited exception. 6. Advertisement. District shall not, nor shall it allow anyone to, erect or place any sign or other matter advertising any brand of alcoholic liquor, beer, or wine upon the authorized site with the exception that signage may be placed on the interior and exterior tent walls. Sponsorship signage unrelated to businesses selling alcohol, beer, wine, or tobacco will be allowed. 7. Inspection. City staff, including the Iowa City Police Department, may periodically inspect the authorized sites without any prior notice to determine compliance with the terms of this agreement. 8. Debris and Trash. District shall be solely responsible for collecting all debris and trash from the authorized sites, and the City shall then remove the debris and trash. If District fails to do so and if City staff has to collect the debris and trash from the authorized sites, District may be responsible for the cost incurred by the City, including staff time, and shall pay the costs in full within thirty (30) days of receiving an invoice. 9. No Smoking. Smoking is prohibited in the authorized sites, and District shall post a no- smoking a sign at the front entrance to the authorized sites and two signs inside the authorized sites. The signs shall comply with Iowa Code Section 142D.6 (2013). 10. Temporary Toilet Facilities. District shall provide at its sole cost sixty (60) temporary toilet facilities in the location shown on Exhibit A, including two (2) that are handicap accessible. 11. Occupancy and Exits. The maximum occupancy load of the authorized site is 8,000 persons, and District is solely responsible for maintaining the occupancy limits. District shall post a sign with the maximum occupancy load inside the authorized site. District shall maintain at least three (3) exits in the authorized site and post "exit" signs at all exits, with the location and size of the signs to be approved by the City Fire Department. Each exit must be a minimum 36 inches in width. 12. Anchoring and Drilling. District shall not drill any holes into the pavement or the sidewalk and shall not anchor a tent tie down or pole to the pavement or the sidewalk. 13. Fencing. At a minimum, the authorized site shall be enclosed by a double row of fencing. If available, the City prefers a fencing product that is a single fence that consists of six feet (6) interlocking panels with a mesh that does not allow for a container of beer to get passed from through the fencing. 14. Insurance. a) Premises Insurance. On September 27, 2014, District shall carry comprehensive general liability insurance for bodily injury and property damage on the authorized site in the amount of $1,000,000 (one million dollars) for each occurrence and $2,000,000 (two million dollars) in the aggregate and shall name the City as an additional insured. District shall furnish a copy of a certificate of insurance for same, satisfactory to the City at the time of execution of this agreement. District shall notify the City 1 week before cancellation of said insurance, and said cancellation shall automatically terminate this Agreement. b) Dram Shop Insurance. On September 27, 2014, District shall carry "dram shop" insurance in compliance with Iowa Code section 123.92 (2013) in the amount of $500,000 (five hundred thousand dollars). District shall provide 1 week notice to the City before cancellation of said insurance, and said cancellation shall automatically terminate this Agreement. c) Governmental Immunities Endorsement. District shall obtain a governmental immunities endorsement that meets the requirements set forth on Exhibit B, which is attached and incorporated herein. 16. Indemnification. District shall pay on behalf of the City all sums which the 2 City shall be obligated to pay by reason of any liability imposed upon the City for damages of any kind resulting from the use of the authorized sight or sale, consumption, or possession of beer on the authorized site, whether sustained by any person or person, caused by accident or otherwise and shall defend at its own expense and on behalf of the City, its officers, employees and agents any claim against the City, its officers, employees, and agents arising out of the use of the authorized site or sale, consumption, or possession of beer on the authorized site. 17. Non - Discrimination. District shall not discriminate against any person in employment or public accommodation because of race, religion, color, creed, gender identity, sex, national origin, sexual orientation, mental or physical disability, marital status or age. "Employment" shall include but not be limited to hiring, accepting, registering, classifying, promoting, or referring to employment. "Public accommodation" shall include but not be limited to providing goods, services, facilities, privileges and advantages to the public. 18. Termination. The City may terminate this agreement upon written notice for violation of any provision of this agreement. 19. Assignment and Subletting. District shall not assign or sublet this agreement without prior written approval of the City. 20. Entire Agreement. This constitutes the whole agreement between the parties, and may be modified in writing only, duly signed by the parties. Dated, this 19 day of August 2014. IOWA CITY AND IOWA CITY DOWNTOWN SELF - SUPPORTED MUNICIPAL IMPROVEMENT DISTRICT Naiicq Ai4 By: THE CITY OF IOWA CITY Mariah K. Karr, City Clerk Matthew J. Hayek, Mayor CITY ACKNOWLEDGMENT STATE OF IOWA ) ) ss: JOHNSON COUNTY ) On this / % day of 2014, before me, the undersigned, a notary public in and for the State of Wa, personally appeared Matthew J. Hayek and Marian K. Karr, to me personally known, who being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of said municipal corporation executing the within and foregoing instrument; that the seal affixed thereto is the seal of said municipal corporation; that said instrument was signed and sealed on behalf of said municipal corporation by authority of its City Council; and that the said Mayor and City Clerk as such officers acknowledged that the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. Notary Public in and for the State of Iowa o �` s KELLIE K. TUTTLE My Commission expires: a : d Commission Number 221819 Approved by: I WA w res Commission xpi City Attorney's Office n 41 Q 'A n- L Z-l*t W- j*w- 0 j' . EXHIBIT wow C^ Sn cl 9 Po rr R� C7, C; I 9 Zew co in CRO �RDQ CA OA ti Z3 p cn 4m womo Do :TV 4:z=) oo is 00 C) RL ew -n 0 rb o U O M rD O Z3 00 C) RL ew -n 0 rb o U O M rD O EXHIBIT B Governmental Immunities Endorsement 1. Non - waiver of Government Immunity. The insurance carrier expressly agrees and states that the purchase of this policy and the including of the City of Iowa City, Iowa as Additional Insured does not waive any of the defenses of governmental immunity available to the City of Iowa City, Iowa, under Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. 2. Claims Coverage. The insurance carrier further agrees that this policy of insurance shall cover only those claims not subject to the defense of governmental immunity under the Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. Those claims not subject to Code of Iowa Section 670.4 shall be covered by the terms and conditions of this insurance policy. 3. Assertion of Government Immunity. The City of Iowa City, Iowa shall be responsible for asserting any defense of governmental immunity, and may do so at any time and shall do so upon the timely written request of the insurance carrier. Nothing contained in this endorsement shall prevent the carrier from asserting the defense of governmental immunity on behalf of the City of Iowa City. 4. Non - Denial of Coverage. The insurance carrier shall not deny coverage under this policy and the insurance carrier shall not deny any of the rights and benefits accruing to the City of Iowa City, Iowa under this policy for reasons of governmental immunity unless and until a court of competent jurisdiction has ruled in favor of the defense(s) of governmental immunity asserted by the City of Iowa City, Iowa. 5. No Other Change in Policy. The insurance carrier, the City of Iowa City, Iowa, agree that the above preservation of governmental immunities shall not otherwise change or alter the coverage available under the policy. Prepared by: Kristopher Ackerson, Assistant Transportation Planner, 410 E. Washington St. Iowa City, IA 52240 (319) 356 -5247 RESOLUTION NO. 14 -230 RESOLUTION AUTHORIZING APPLICATIONS FOR TRAFFIC SAFETY IMPROVEMENT PROGRAM (TSIP) FUNDS FROM THE IOWA DEPARTMENT OF TRANSPORTATION AND AUTHORIZING THE CITY MANAGER TO SIGN GRANT AGREEMENTS WHEREAS, the adopted City of Iowa City Capital Improvement Program FY2014 -2018 contains project #3868 Mormon Trek Blvd - Right Turn at Benton & 3 Lane Conversion and project #3871 First Ave. /IAIS RR Crossing Improvements; and WHEREAS, said projects are intended to mitigate the frequency of collisions involving vehicles, pedestrians, and bicyclists that resulted in property damage and injuries; and WHEREAS, said projects conform with the regional Long Range Multimodal Transportation Plan by reducing collisions and increasing the efficiency of the road network; and WHEREAS, the City of Iowa City wishes to apply for a grant through the Iowa Department of Transportation administers the Traffic Safety Improvement Program (TSIP) to fund traffic engineering improvements that reduce vehicle collisions; and WHEREAS, the TSIP program does not require a local match, but does require that the City approve a resolution assuring that any funded improvements will be adequately maintained. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. Staff is directed to submit two Traffic Safety Improvement Program (TSIP) grant applications to Iowa DOT for the above - described projects. 2. The City Manager or a designee is authorized to sign all grant documents. 3. The City of Iowa City assures the proposed grant funded improvements will be adequately maintained. Passed and approved this 19th day of August , 2014. Mayor ATTEST: ��et�iL2� City Clerk C: \Users \SHektoen\AppData \Local \Microsoft \Windows \Temporary Internet Files \Content.Outlook \EIU1Y9HP \TSIP resolution Mormon Trek 1st Ave.doc Resolution No. 14 -230 Page 2 Approved City Attorney's Office �y r c� Date It was moved by Mims and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Botchway x Dickens _x Dobyns may_ Hayek _x Mims X Payne Throgmorton f 08-19-14 �iA W` MEMORANDUM . Date: August 4, 2014 To: Tom Markus, City Manager From: Kristopher Ackerson, Assistant Transportation Planner Re: Grant Applications to Traffic Safety Improvement Program (TSIP) Introduction The Iowa Department of Transportation administers the Traffic Safety Improvement Program (TSIP) that funds traffic engineering projects such as roundabouts, traffic signals, turn lanes, and other safety improvements. Staff has identified two projects in the City's Capital Improvement Program that are suitable for this grant program. Background The TSIP grant is a well- funded program intended to reduce collisions and improve safety on Iowa roadways. If awarded, no local match is required to utilize these state funds, and the funds can be used as local match for federal funds. Discussion of Solution Property damage from automobile collisions in the following two areas exceeded $2 million from 2009 -13. Staff consulted with Iowa DOT staff, as well as conducted cost/benefit analyses for two projects in the City's FY2014 -2018 Capital Improvement Program and found both projects will improve safety and reduce collisions in the Mormon Trek Boulevard and First Avenue corridors. Staff estimates the City is eligible to receive grant funds of approximately $500,000 with no local match requirement for each project: 1. Mormon Trek Boulevard Right Turn at Benton & 3 Lane Conversion (CIP #3868) — total estimated cost of $500,000. 2. First Avenue /IAIS Railroad Crossing Improvement (CIP #3871) — total estimated cost of $8.35 million. If awarded grant funds, the projects will address public safety on major arterial corridors and reduce the City's cost to "successfully complete the First Avenue railroad bridge project," an established priority in the City's Strategic Plan. Recommendation Staff recommends approval of the resolution authorizing staff to submit two applications to the Iowa DOT for the projects above. Please contact Kris Ackerson with questions at 356 -5247 or Kristopher- Ackerson(a)iowa -city. orq. CC: Ron Knoche, City Engineer Kent Ralston, Acting Director, MPOJC Prepared by: Jason Havel, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5410 RESOLUTION NO. 14 -231 RESOLUTION REJECTING BIDS RECEIVED ON AUGUST 14, 2014 FOR THE WADE STREET WATER MAIN REPLACEMENT PROJECT, AND SETTING A NEW DATE FOR RECEIPT OF BIDS FOR THE REBIDDING OF THE WADE STREET WATER MAIN REPLACEMENT PROJECT, DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT FOR BIDS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. WHEREAS, one bid was received on August 14, 2014, for the Wade Street Water Main Replacement Project and the bid exceeded the Engineer's Estimate by 35 %; and WHEREAS, the Department of Public Works recommends that the Council reject all bids and set a new date for receipt of bids. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: That all bids received on August 14, 2014, for the Wade Street Water Main Replacement Project, are rejected. 3. The City Clerk is hereby authorized and directed to publish notice, not less than 4 and not more than . 45 days before the date for filing the bids, for the receipt of bids for the construction of the above -named project in a newspaper published at least once weekly and having a general circulation in the city. 4. Sealed bids for the above -named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 2:30 p.m. on the 13th day of January, 2015. At that time, the bids will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 7:00 p.m. on the 20`h day of January, 2015, or at a special meeting called for that purpose. Passed and approved this 19th day of August _12014 MAYOR Approved by ATTEST: %C • 1fi1e%r6l-, CI ERK City Attorney's Office ?1g-11q( It was moved by Mims and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Botchway x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton S: \ENG\PMResolutions\Project Resolutions\OtheiiRejecting bids Animal Care and Adoption Center 2014 Project on April 7 2014- updated 04 07 2014Aoc 8/14 NOTICE TO BIDDERS \ WADE STREET WATER MAIN REPLACEMENT PROJECT Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 2:30 PM on the 14th day of August, 2014. Sealed propos- als will be opened immediately thereafter by the City Engineer or designee. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Proposals received after this deadline will be returned to the bidder unopened. Proposals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on the 19th day of August, 2014, or at special meeting called for that purpose. The Project will involve the following: Trench installation of 6" and 8" water main, valves, and fittings; removal and replacement of sidewalk, driveways, curb and gutter, and limited areas of street pavement; associated erosion control, traffic control, and other related items. All work is to be done in strict compliance with the plans and specifications prepared by Watersmith Engineering, of Muscatine, Iowa, which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be accompanied in a sealed envelope, separate from the one containing the proposal, by a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfactory to the City ensuring the faithful performance of the contract and mainte- nance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. Bid bonds of the lowest two or more bidders may be retained for a period of not to exceed fifteen (15) calendar days following award of the contract, or until rejection is made. Other bid bonds will be returned after the canvass and tabulation of bids is completed and reported to the City Council. The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100 %) of the contract price, said bond to be issued by a responsible surety approved by the City, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of one (1) year(s) from and after its completion and formal acceptance by the City Council. The following limitations shall apply to this Project: Specified Completion Date (all work except seeding): November 15, 2014 Liquidated Damages (all work except seeding): $500.00 per day Specified Completion Date (seeding only): May 15, 2015. Liquidated Damages (seeding only): $500.00 per day The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifi- cations and form of proposal blanks may be secured at the Engineering Division, City of Iowa City, 410 E Washington Street, Iowa City, IA 52240, 319 - 356 -5140, by bona fide bidders. A $25 refundable fee is required for each set of plans and specifications provided to bidders or other interested persons. The fee shall be in the form of a check, made payable to City of Iowa City. A refund will be issued if re- useable plans and specifications are returned to the City of Iowa City within 14 days of the project award date. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Inspections and Appeals at (515) 281 -5796 and the Iowa Department of Transportation Contracts Office at (515) 239- 1422. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcon- tract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together with quanti- ties, unit prices and extended dollar amounts. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully re- quired under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Published upon order of the City Council of Iowa City, Iowa. MARIAN K. KARR, CITY CLERK Prepared by: Jason Havel, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319)356 -5410 RESOLUTION NO. RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MA OR TO SIGN ANR THE CITY CLERK TO ATTEST A CONT T FOR CONSTRUC ION OF THE WADE STREET WATER MAIN REP ACEMENT PROJECT. WHEREAS, of ha submitted the lowest responsible bid of $ for construction of the above -named oject; and WHEREAS, funds for this pro ct are available in the Wade St. W er Main Replacement account #W3217. NOW, THEREFORE, BE IT CITY, IOWA, THAT: 1. The contract for the 0 3 LVED BY THE CITY of the abc . su adequate performance and paymen bond, program statements. The Mayor is hereby authorized to sig construction of the above -named project, adequate performance and payment bond program statements. NCIL OF THE CITY OF IOWA imed project is hereby awarded to to the condition that awardee secure certificates, and contract compliance d the City Clerk to attest the contract for bject to the condition that awardee secure ,urance certificates, and contract compliance The City Engineer is authorized to ex cute chang'klorders as they may become necessary in the construction of the above -na d project. `\ Passed and approved this ATTEST: CITY CLERK It was moved by adopted, and upon roll AYES/ of MAYOR and seconded by I there were: Approved City Attorney's the Resolution be NAYS: ABSENT: Botchway Dickens Dobyns Hayek Mims Payne Throgmorton 3d(4) Prepared by: Chris O'Brien, Transportation Services Director, 410 E. Washington St., Iowa City, IA 52240 (319)356 -5156 RESOLUTION NO. 14 -232 RESOLUTION AMENDING THE BUDGETED POSITIONS IN THE TRANSPORTATION SERVICES DEPARTMENT AND THE AFSCME PAY PLAN BY ELIMINATING ONE MW II - TRANSPORTATION SERVICES POSITION, AFSCME GRADE 5, AND ADDING ONE ELECTRONICS TECHNICIAN - TRANSPORTATION SERVICES POSITION, AFSCME GRADE 11. WHEREAS, Resolution No. 14 -54, adopted by the City Council on March 4, 2014, authorized budgeted positions in the Transportation Services Department for FY15; and WHEREAS, Resolution No. 12 -151, adopted by the City Council on April 3, 2012, established a classification / compensation plan for AFSCME employees; and WHEREAS, the Transportation Services Department has installed technology that increases the convenience for our customers; and WHEREAS, the maintenance of this equipment involves the cleaning, troubleshooting and replacing of electronic components; and WHEREAS, the hiring of an electronics technician will allow the Transportation Services Department to have someone on staff to perform preventative maintenance and repair faulty components; and WHEREAS, it is in the best interest of the Transportation Services Department and the City of Iowa City to amend the budgeted positions within the Transportation Services Department; NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: The budgeted positions in the Transportation Services Department be amended by: 1. Eliminating one MW II - Transportation Services position 2. Adding one Electronics Technician - Transportation Services position The AFSCME pay plan be amended by: 1. Adding the position of Electronics Technician - Transportation Services, grade 11. Passed and approved this 19th day of August , 2014 Ap roved by r/ ATTEST:�r Resolution No. 14 -232 (Page 2 It was moved by Mims and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Botchway x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton r CITY OF IOWA CITY 3d(5) MEMORANDUM Date: August 7, 2014 To: Tom Markus, City Manager From: Chris O'Brien, Director of Transportation Services Re: Transportation Services Budgeted Positions Introduction: At the August 19, 2014 City Council meeting, consideration will be given to a resolution eliminating one MWII — Transportation Services position(AFSCME grade 5) and adding one Electronics Technician — Transportation Services position(AFSCME grade 11). History /background: Beginning in 2008, the Transportation Services Department has been upgrading the access and revenue control equipment in all of the parking garages. This equipment has provided the ability to utilize credit card payments in all of our exit lanes, even if no staff members are present. Over the past two years, additional equipment has been added so that customers can pay for parking on the way to their vehicle or pay cash in the exit lane without a staff member present. These additions have provided more payment options for our users, increasing the convenience for those utilizing our services. In addition, on July 1, 2013, the Transportation Services Department replaced 1135 coin operated parking meters with electronic meters that accept credit cards and provide operational data through a software suite. The department has also installed 27 new fareboxes for the transit fleet this past year. Discussion of Solution: These changes, while providing more options for our customers, have changed the way we operate. In order to properly perform preventative maintenance functions and repair the faulty components in the equipment, knowledge and experience working with electrical components is vital to the long term preservation of these assets. Currently, there is an open MWII — Transportation Services position that we have kept vacant as we evaluated our needs with the ongoing changes. We have determined that the Transportation Services Department would be best served by replacing the vacant position with an Electronic Technician position in order to address the maintenance items we are encountering as technology progresses. Financial Impact: The financial impact of this change will result in an annual increase to the Transportation Services budget of $9,100.00 - $12,000.00. Recommendation: It is the recommendation of the Transportation Services Department to pass the resolution eliminating one MWII — Transportation Services and adding one Electronic Technician — Transportation Services. a Prepared by: Chris O'Brien, Transportation Services Director, 410 E. Washington St., Iowa City, IA 52240 (319)356 -5156 RESOLUTION NO 14 -233 RESOLUTION AMENDING THE BUDGETED POSITIONS IN THE TRANSPORTATION SERVICES DEPARTMENT AND THE ADMINISTRATIVE /CONFIDENTIAL PAY PLAN BY ELIMINATING ONE OPERATIONS SUPERVISOR - TRANSPORTATION SERVICES POSITION PAY GRADE 27, AND ADDING ONE OPERATIONS SPECIALIST - TRANSPORTATION SERVICES POSITION, PAY GRADE 24. WHEREAS, Resolution No. 14 -54, adopted by the City Council on March 4, 2014, authorized budgeted positions in the Transportation Services Department for FY15; and WHEREAS, Resolution No. 12 -152, adopted by the City Council on April 3, 2012, established a classification/ compensation plan for Administrative /Confidential employees; and WHEREAS, the Transportation Services Department has made changes to operational processes; and WHEREAS, these processes have changed the function of the supervisory personnel in the evening hours; and WHEREAS, the Transportation Services Department currently has a vacant Operations Supervisor position; and WHEREAS, it is in the best interest of the Transportation Services Department and the City of Iowa City to amend the budgeted positions within the Transportation Services Department. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: The budgeted positions in the Transportation Services Department be amended by: 1. Eliminating one Operations Supervisor - Transportation Services position 2. Adding one Operations Specialist - Transportation Services position The Administrative /Confidential pay plan be amended by: 1. Adding the position of Operations Specialist - Transportation Services, grade 24. Passed and approved this 19th day of August , 20 14 MAYOR AP roved by ell / ATTEST: u� 7<• / CITY RK City Attorney's Office Resolution No. 14 -233 Page 2 It was moved by Mims and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Botchway x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton CITY OF IOWA CITY � MEMORANDUM Date: August 19, 2014 To: Tom Markus, City Manager From: Chris O'Brien, Director of Transportation Services Re: Transportation Services Budgeted Positions Introduction: At the August 19, 2014 City Council meeting, consideration will be given to a resolution eliminating one Operations Supervisor — Transportation Services position (Ad m in istrative/Confidenti al grade 27) and adding one Operations Specialist — Transportation Services position (Administrative /Confidential grade 24). History /background: The Transportation Services Department provides transit services Monday through Saturday as well as providing parking services seven days a week. Beginning in 2008, the Transportation Services Department has gone through many changes in the way operations are maintained. During that time, we have upgraded our parking management software, installed new access and revenue control equipment in our facilities that has allowed us to automate some of our operations, upgraded 1135 on- street parking meters, installed new fareboxes, etc. Discussion of Solution: Currently, there is an open Operations Supervisor — Transportation Services position that has remained vacant as we evaluated our needs with the ongoing changes to the way we operate. The automation of our parking facilities and changes we have made to our janitorial processes have changed the function of the supervisory personnel in the evening hours. We have determined that the Transportation Services Department would be best served by replacing the vacant full -time Operations Supervisor position with a part-time Operations Specialist position that falls in line with the duties now required of our supervisory staff in the evening hours. Financial Impact: The financial impact of this change will result in an annual savings to the Transportation Services budget of $29,000 - $44,000. Recommendation: It is the recommendation of the Transportation Services Department to pass the resolution eliminating one Operations Supervisor — Transportation Services and adding one Operations Specialist — Transportation Services. Prepared by: Daniel Scott, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5144 RESOLUTION NO. 14 -234 RESOLUTION ACCEPTING THE WORK FOR THE STORM SEWER, SANITARY SEWER, WATER MAIN, AND PAVING PUBLIC IMPROVEMENTS FOR COUNTRY CLUB ESTATES, FIFTH ADDITION, AND DECLARING PUBLIC IMPROVEMENTS OPEN FOR PUBLIC ACCESS AND USE. WHEREAS, the Engineering Division has certified that the following improvements have been completed in accordance with the plans and specifications of the City of Iowa City: Sanitary sewer, storm sewer, and water main improvements for Country Club Estates, Fifth Addition, as constructed by Maxwell Construction of Iowa City. Paving improvements for Country Club Estates, Fifth Addition, as constructed by Streb Construction of Iowa City. WHEREAS, the maintenance bonds have been filed in the City Clerk's office; and WHEREAS, the City of Iowa City has notified those contractors listed previously of the date on which it will consider acceptance of the aforementioned public improvements; and WHEREAS, the traffic control signs have been installed. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa and that all dedications and public improvements previously set aside as not being open for public access are hereby formally accepted and declared open for public access and use. Passed and approved this 19th day of August —12014 v % Approved by ATTEST: M 64 A&J� 0DICI y CITY C ERK City Attorney's Office It was moved by Mims and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: X X X X X X pweng \masters \acpt -i mprovements. doc NAYS: ABSENT: X Botchway Dickens Dobyns Hayek Mims Payne Throgmorton 3d(7) saw CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 -1826 (319) 356 -5000 (319) 356 -5009 FAX www.icgov.org August 7, 2014 Honorable Mayor and City Council Iowa City, Iowa Re: Country Club Estates — Fifth Addition Dear Honorable Mayor and Councilpersons: I hereby certify that the construction of the water main, storm sewer, and paving improvements for Country Club Estates — Fifth Addition have been completed in substantial accordance with the plans and specifications of the MMS Consultants of Iowa City. The required maintenance bonds are on file in the City Clerk's office for the sanitary sewer, water main and storm sewer improvements constructed by Maxwell Construction, Inc. of Iowa City, Iowa and for the paving improvements constructed by Metro Pavers, Inc. of Iowa City, Iowa. I recommend that the above - referenced improvements be accepted by the City of Iowa City. Sincerely, Ronald R. Knoche, P.E. City Engineer pwenglmaslerslengrpt. doc Prepared by: Daniel Scott, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5144 RESOLUTION NO. 14 -235 RESOLUTION ACCEPTING THE WORK FOR THE STORM SEWER, SANITARY SEWER, WATER MAIN, AND PAVING PUBLIC IMPROVEMENTS FOR COUNTRY CLUB ESTATES, SIXTH ADDITION, AND DECLARING PUBLIC IMPROVEMENTS OPEN FOR PUBLIC ACCESS AND USE. WHEREAS, the Engineering Division has certified that the following improvements have been completed in accordance with the plans and specifications of the City of Iowa City: Sanitary sewer, storm sewer, and water main improvements for Country Club Estates, Sixth Addition, as constructed by Maxwell Construction, Inc. of Iowa City. Paving improvements for Country Club Estates, Sixth Addition, as constructed by Metro Pavers, Inc. of Iowa City. WHEREAS, the maintenance bonds have been filed in the City Clerk's office; and WHEREAS, the City of Iowa City has notified those contractors listed previously of the date on which it will consider acceptance of the aforementioned public improvements; and WHEREAS, the traffic control signs have been installed. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa and that all dedications and public improvements previously set aside as not being open for public access are hereby formally accepted and declared open for public access and use. Passed and approved this 19th day of August 120 14 ATTEST:' lLr�te�ld_.t'it/ CITY C RK It was moved by Mims adopted, and upon roll call there were: AYES: X X X X X X pweng \masters\acpt - improvements. doc MAYOR Approved by ,/,L tivt, --ny ( a h ity Attorney's Office K and seconded by Payne the Resolution be NAYS: ABSENT: X Botchway Dickens Dobyns Hayek Mims Payne Throgmorton 08 -19-14" 3d(8) ,t :rill CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 -1826 (319) 356 -5000 (319) 356 -5009 FAX www.icgov.org August 7, 2014 Honorable Mayor and City Council Iowa City, Iowa Re: Country Club Estates — Sixth Addition Dear Honorable Mayor and Councilpersons: I hereby certify that the construction of the water main, storm sewer, and paving improvements for Country Club Estates — Sixth Addition have been completed in substantial accordance with the plans and specifications of the MMS Consultants of Iowa City. The required maintenance bonds are on file in the City Clerk's office for the sanitary sewer, water main and storm sewer improvements constructed by Maxwell Construction, Inc. of Iowa City, Iowa and for the paving improvements constructed by Metro Pavers, Inc. of Iowa City, Iowa. I recommend that the above - referenced improvements be accepted by the City of Iowa City. Sincerely, Ronald R. Knoche, P.E. City Engineer pweng /masters /engrpt. doc Prepared by: Josh Slattery, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5149 RESOLUTION NO. 14 -236 RESOLUTION ACCEPTING THE WORK FOR THE SANITARY SEWER PUBLIC IMPROVEMENTS FOR 475 — 509 S. DODGE STREET, AND DECLARING PUBLIC IMPROVEMENTS OPEN FOR PUBLIC USE. WHEREAS, the Engineering Division has certified that the following improvements have been completed in accordance with the plans and specifications of the City of Iowa City: Sanitary sewer improvements for 475 — 509 S. Dodge Street, as constructed by Maxwell Construction, Inc. of Iowa City, Iowa. WHEREAS, the maintenance bonds have been filed in the City Clerk's office; and WHEREAS, the City of Iowa City has notified the contractor listed previously of the date on which it will consider acceptance of the aforementioned public improvements; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa and that all dedications and public improvements previously set aside as not being open for public access are hereby formally accepted and declared open for public use. Passed and approved this 19th day of August , 20 14 Ld MAYOR n Approved by ATTEST: ) )r J 10 140�4 CITY LERK ity Attorney's Office ` It was moved by Mims and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: X X X X X X pweng \masters \acpt - improvements. doc NAYS: ABSENT: X Botchway Dickens Dobyns Hayek Mims Payne Throgmorton 08 -19 -14 I r 1 _� ]L&t% CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 -1826 (319) 356 -5000 (319) 356 -5009 FAX ENGINEER'S REPORT www.icgov.org August 4, 2014 Honorable Mayor and City Council Iowa City, Iowa Re: 475 — 509 S. Dodge Street Dear Honorable Mayor and Councilpersons: I hereby certify that the construction of the sanitary sewer improvements for 475 — 509 S. Dodge Street has been completed in substantial accordance with the plans and specifications of MMS Consultants, Inc. of Iowa City, Iowa. The required maintenance bond is on file in the City Clerk's Office for the sanitary sewer improvements constructed by Maxwell Construction, Inc. of Iowa City, Iowa. I recommend that the above - referenced improvements be accepted by the City of Iowa City. Sincerely, Ronald R. Knoche, P.E. City Engineer 3d(10) Prepared by: Ed Moreno, Water Superintendent, 80 Stephen Atkins Drive, Iowa City, IA 52240 (319) 356 -5162 RESOLUTION NO. 14 -237 RESOLUTION AUTHORIZING THE PROCUREMENT OF WATER METERS USED FOR UTILITY BILLING. WHEREAS, water meters are needed for utility billing for the City of Iowa City; and WHEREAS, the purchase price of water meters from Ferguson Waterworks needed for the fiscal year is $183,170, which exceeds the City Manager's spending authority of $150,000, thus requiring City Council approval; and WHEREAS, funds for this purchase are available in account # 73730140 - 474330; and WHEREAS, approval of this procurement is in the public interest. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The proposed procurement as described is approved. 2. The City Manager is authorized to take whatever steps are necessary to effectuate the purchase. Passed and approved this 19th day of August , 20 14 MAYOR Ap oved by ATTEST: ? �/ CITY C RK City Attorney's Office Resolution No. 14 -237 Page 2 It was moved by Mims and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Botchway x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton Prepared by: Marian K. Karr, City Clerk, 410 East Washington Street, Iowa City, IA 52240 (319) 356 -5041 RESOLUTION NO. 14 -238 RESOLUTION AUTHORIZING THE UPGRADE OF LASERFICHE SOFTWARE WHEREAS, the City of Iowa purchased Laserfiche software approximately 18 years ago to manage and archive documents in accordance with State law; and WHEREAS, a software upgrade is being pursued due to important enhancements to the system and the pending termination of support of the current version; and WHEREAS, because the Laserfiche system has been, and on a long -term basis will continue to be, a crucial element of the City's document management system, this system upgrade is needed; and WHEREAS, this upgrade will improve electronic documents access to the public and provide a more efficient document management process for City staff; and WHEREAS, because the $68,718.91 cost of this upgrade and training exceeds the City Manager's $50,000 spending authority for Professional and Technical Services, Council approval is required; and WHEREAS, it is in the City's best interest to approve this procurement. NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA that the City Manager is authorized to procure the Laserfiche upgrade as described herein, and in the accompanying Memorandum from Shannon McMahon, Communications Coordinator. Passed and approved this 19th day of August , 2014. I LTA �F_Aytej- ATTEST: ea . CITY C"LERK Approved by: City Attorney's Office S:res Laserfiche.doc Resolution No. 14- Page 2 It was moved by Mims and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Botchway x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton I W C 1 T Y O ° Y 3d(11) M NDUM E�CA Date: August 8, 2014 To: Tom Markus, City Manager From: Shannon McMahon, Communications Coordinator aYh Gary Cohn, ITS Coordinator 0`-' Re: Laserfiche Upgrade Background: The City of Iowa City purchased Laserfiche software approximately 18 years ago to manage and archive documents throughout the City organization to comply with State law regarding access to public documents. A software upgrade is being pursued due to important enhancements to the system and the pending termination of support for the current version of the software. Discussion of Solutions: Because this is a long -term investment that has broad implications throughout the City, we need to either upgrade the software or replace it with a similar system. As Laserfiche has proven to be a quality product with excellent support and training opportunities, staff would like to proceed with the upgrade option. This will also allow us to take advantage of many new customer service enhancements that are available. Although its primary use is for document archiving and retrieval, the software will also be integrated with the City's website. The integration will create organization -wide efficiencies by providing direct access to Council and Boards and Commissions packets, compliance with ADA web accessibility standards, and the ability to generate workflows that will enable the public to submit documents electronically via the City's website. The Laserfiche software upgrade will also improve the efficiency of the current Council packet preparation process, eliminating the need to generate large PDFs in order to view the documents. It will resolve major issues with the packet download process by establishing a direct link to archived documents rather than to large PDFs that are created currently. Ultimately, the upgraded software will increase efficiency, provide faster access to documents, and offer searchable, ADA - accessible documents for the public. Ideally, this upgrade would precede or coincide with the redesign of our website, allowing for a smoother training and transition period for both products. Cost: Cost to upgrade the Laserfiche software is $68,718.91, which includes onsite training. While putting together the last budget, staff did not anticipate the need for an upgrade. Funds will be made available through General Fund contingency to pay for this software. Recommendation: The City Manager's Communications Office and ITS Division recommend proceeding with the Laserfiche software upgrade in order to provide improved electronic document access to the public and a more efficient document management process for City staff. cc: Geoff Fruin, Assistant City Manager Kelli Andresen, Digital Communications Specialist Prepared by: Michael Moran, Director of Parks & Recreation, 220 S. Gilbert St., Iowa City, IA 52240 (319) 356 -5100 RESOLUTION NO. 14 -239 RESOLUTION AUTHORIZING APPLICATION FOR FUNDING ASSISTANCE FROM THE IOWA DEPARTMENT OF NATURAL RESOURCES RESOURCE ENHANCEMENT AND PROTECTION PROGRAM (REAP) FOR THE RESTORATION OF THE OLD SETTLERS' ASSOCIATION LOG CABINS IN UPPER CITY PARK AND AUTHORIZING CITY MANAGER TO SIGN GRANT AGREEMENT WHEREAS, the City desires to apply for up to $200,000 in funding assistance through the State of Iowa's "Resource Enhancement and Protection" (REAP) program to finance said restoration; and WHEREAS, the grant requires no local match; and WHEREAS, the City Park log cabins operate as an avid reminder of the eminent growth and cultural transformation of the community, the city, and the county; and WHEREAS, the Historic Preservation Commission endorses the City's application for grants to repair the cabins in City Park; and WHEREAS, the City is committed to preserving the historic value of the log cabins byway of restoration and the reinstatement of educational programming in conjunction with local organizations such as the University of Iowa, as well as local and state historical societies. WHEREAS, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The City Manager is authorized to submit an application and any additional documentation to the State of Iowa for funding assistance through the Resource Enhancement and Protection Program (REAP). 2. The City Manager is authorized to sign the grant agreement, if received. 3. Any funding assistance received shall be used for implementation of the project referenced above in accordance with the grant guidelines and requirements. Passed and approved this 19th day of August , 2014. MAYOR Approved by ATTEST: - CITY ERK City Attorney's Office Resolution Into. 14 -239 Page 2 It was moved by Mims and seconded by Payne the Resolution be adopted, and upon roll call there were: NAYS: ABSENT: x x x x x x x Botchway Dickens Dobyns Hayek Mims Payne Throgmorton Prepared by Tracy Hightshoe, Neighborhood Services, 410 E. Washington St., Iowa City, IA 52240, 319.356.5230 RESOLUTION NO. 14 -240 RESOLUTION OF SUPPORT TO THE IOWA ECONOMIC DEVELOPMENT AUTHORITY FOR SUBMITTAL OF AN APPLICATION FOR A CDBG DISASTER MULTI - FAMILY UNIT PRODUCTION ROUND 6 APPLICATION, AUTHORIZING TOWNCREST CATALYST FUNDS AND AUTHORIZING THE CITY MANAGER TO SIGN THE APPLICATION AND THE GRANT AGREEMENT WHEREAS, Iowa City was impacted by the floods of 2008; and WHEREAS, the Iowa Economic Development Authority (IEDA) invited communities to participate in the CDBG Disaster Multi - Family Unit Production Round 6 program; and WHEREAS, the City solicited proposals and chose the proposal submitted by MDK Development L.L.C. for the Senior Housing project at 1030 William Street; and WHEREAS, the City Council has prioritized the redevelopment of the Towncrest neighborhood; and WHEREAS, MDK Development L.L.C, will provide affordable senior housing in the Towncrest neighborhood; and WHEREAS, the City will commit up to $250,000 in Towncrest Catalyst funds to said project; and WHEREAS, the City Council finds it is in the best interest of the City to support the proposed Senior Housing project. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: 1. The City of Iowa City agrees to support and submit the CDBG Disaster Multi - Family Unit Production Round 6 application to IEDA for the Senior Housing project by MDK Development L.L.C. 2. The City of Iowa City will commit up to $250,000 in Towncrest Catalyst Funds for said project. 3. The City Manager is hereby authorized to sign the application and the grant agreement. Passed and approved this 19th day of August, 2014. ATTEST: CITY ERK MAYOR Approved by 0 kv 4 City Attorney's Office Resolution No. 14 -240 Paige 2 It was moved by Mims and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Botchway x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton '-�_to CITY OF IOWA CITY 3d(12) MEMORANDUM - Date: July 30, 2014 To: Tom Markus, City Manager From: Michael Moran, Director of Parks and Recreation Re: Consider a resolution authorizing application for funding from the State of Iowa (REAP) for the Restoration of the log cabins in upper City Park. Introduction: This application will help fund the restoration of the Old Settlers' Association Log Cabins in Upper City Park, listed on the National Register of Historic Places in June of 2013. History /Background: These cabins are the last surviving structures built by the Johnson County Old Settlers. Restoration is necessary that they continue to serve as a social and educational resource for Iowa City residents, students and organizations. When the current restoration campaign is completed, plans call for the cabins once again to be used by community members and organizations for meetings, events and learning opportunities. Discussion of Solution: Apply for funding assistance through the Resource Enhancement and Protection (REAP) program and commit to raising the remaining funds. Financial Impact: If awarded this REAP grant, the City of Iowa City would not be required to match funds. The Parks and Recreation Foundation began accepting private donations in March of 2012 having received in excess of $11,000 to date. Recommendation: Approve resolution authorizing City staff to make application for funding assistance from the Iowa Department of Natural Resources Resource Enhancement and Protection Program (REAP) for the restoration of the log cabins in Upper City Park. CITY OF IOWA CITY 3d(13) C►-r-w of 1 ©wA Crrw MEMORANDUM Date: August 12, 2014 To: Tom Markus, City Manager From: Tracy Hightshoe, Community Development Planner Re: IEDA Multi - Family Housing Application, August 19, 2014 Council Meeting Introduction The Iowa Economic Development Authority (IEDA) is soliciting proposals for affordable multi - family rental housing development. The source of funding for this program is the Community Development Block Grant (CDBG) Disaster Recovery Housing Fund. These funds complement the Single Family New Construction program and are meant to replace the housing stock destroyed or acquired from the flood buyouts. The City of Iowa City solicited proposals from multi - family developers to apply to this program. One proposal was received by MDK Development L.L.C. Staff is working with MDK Development L.L.C. to submit an application to the IEDA for senior housing. History /Background MDK Development L.L.C. submitted a proposal to acquire 1030 William St., demolish the existing building and construct up to 42 units of senior housing. The site is currently zoned for residential housing, limited to elders and /or persons with a disability. This use is compatible and complementary to the nearby retail services, medical offices and public transportation. Construction must commence by April 1, 2015. 51% of the one and two bedroom units must be set -aside for low to moderate seniors or persons with a disability. The program requires that no less than 51 % of the total units be occupied by persons with incomes at or below 80% of area median income, which is $44,550 for a single person. It is anticipated that the far majority of tenants will be below 60% of area median income ($33,420 or less for a single person). IEDA requires a 10 -year compliance period for the affordable rental units. After this period, the units can be rented or sold at market rate and there are no income restrictions. Due to zoning restrictions, the use must continue to be housing for elders and /or persons with a disability. Discussion of Solutions This project will provide one of the first major residential developments in the Towncrest neighborhood. The design must follow the Towncrest Design Plan in terms of scale, use, height, sustainability, and orientation to street. The total project cost will be nearly $6 million with $3 million provided by IEDA if the project is selected. Staff is also recommending $250,000 in Towncrest Catalyst Funds to help close the financing gap. Financial Impact There is no local match required for the IEDA Multi- Family Housing Program, however due to high property costs and limited rent revenues, City staff is recommending $250,000 be committed to this project from the Towncrest Catalyst Fund. There is approximately $350,000 available in this fund. Within the application there is a 2% administrative fee to cover costs for Neighborhood Services staff to monitor the project. Recommendation Staff recommends City Council pass a resolution supporting the Senior Housing project submitted by MDK Development L.L.C., provide a $250,000 grant, and to submit it to the Iowa Economic Development Authority by September 2, 2014 for their consideration. Cc: Doug Boothroy, Neighborhood and Development Services Director r Prepared by: Robert Miklo, Senior Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5240 (SUB14- 00002) RESOLUTION NO. 14 -241 RESOLUTION APPROVING FINAL PLAT OF THE PALISADES - FIRST ADDITION, IOWA CITY, IOWA. WHEREAS, the owner, Palisades Development LLC, filed with the City Clerk the final plat of The Palisades - First Addition, Iowa City, Iowa, Johnson County, Iowa; and WHEREAS, said subdivision is located on the following- described real estate in Iowa City, Johnson County, Iowa, to wit: A PORTION OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER AND THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER, ALL OF SECTION 2, TOWNSHIP 79 NORTH, RANGE 6 WEST, OF THE FIFTH PRINCIPAL MERIDIAN, IOWA CITY, JOHNSON COUNTY, IOWA, DESCRIBED AS FOLLOWS: Commencing at the Northeast Corner of the Southwest Quarter of the Northwest Quarter of Section 2, Township 79 North, Range 6 West, of the Fifth Principal Meridian, Iowa City, Johnson County, Iowa; Thence N89 °09'36 "W, along the South Line of Dean Oakes First Addition, in accordance with the Plat thereof Recorded in Plat Book 15, at Page 22, of the Records of the Johnson County Recorder's Office, the North Line of the Parcel of Land Depicted on the "Boundary Survey ", in accordance with the Plat thereof Recorded in Plat Book 49 at Page 256 of the Records of the Johnson County Recorder's Office, and the South Line of Dean Oakes Third Addition, in accordance with the Plat thereof Recorded in Plat Book 25, at Page 19, of the Records of the Johnson County Recorder's Office; 434.23 feet, to the Northwest Corner of said Depicted Parcel; Thence S02 °01'28 "W, along the West Line of said Depicted Parcel, 309.57 feet, to the Point of Beginning; Thence S78 042'48 "E, 85.44 feet; Thence S89 009'36 "E, 159.73 feet; thence N00 °50'24 "E, 29.45 feet; Thence S89 °09'36 "E, 130.00 feet; Thence N00 °5024 "E, 14.96 feet; Thence S89 °09'36 "E, 190.00 feet; Thence S00 °50'24 "W, 65.59 feet; thence S88 °42'27 "E, 75.00 feet; thence S71 058'20 "E, 114.18 feet, to a Point on the Easterly Line of said Depicted Parcel, and the Centerline of North Dubuque Road; Thence S18 °01'40 "W, along said Easterly Line and Centerline, 401.52 feet, to the Southeast Corner of said Depicted Parcel; Thence N87 01011 "W, along the South Line of said Depicted Parcel, and the North Line of Donahue Subdivision, in accordance with the Plat thereof Recorded in Plat Book 46, at Page 146 of the Records of the Johnson County Recorder's Office 638.51 feet, to the Southwest Corner of said Depicted Parcel; Thence NO2 °01'28 "E, along the West Line of said Depicted Parcel, 432.50 feet, to the Point of Beginning. Said Tract of Land contains 307,762 square feet (7.07 Acres), and is subject to easements and restrictions of record. WHEREAS, the Department of Neighborhood and Development Services and the Public Works Department examined the proposed final plat and subdivision, and recommended approval; and WHEREAS, a dedication has been made to the public, and the subdivision has been made with the free consent and in accordance with the desires of the owners and proprietors; and WHEREAS, said final plat and subdivision are found to conform with Chapter 354, Code of Iowa (2013) and all other state and local requirements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: Resolution No. 14 -241 Page 2 The said final plat and subdivision located on the above - described real estate be and the same are hereby approved. 2. The City accepts the dedication of the streets and easements as provided by law and specifically sets aside portions of the dedicated land, namely streets, as not being open for public access at the time of recording for public safety reasons. The City shall accept dedication of the outlots upon satisfaction of the terms and conditions stated in the Subdivider's Agreement. 3. The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and directed, upon approval by the City Attorney, to execute all legal documents relating to said subdivision, and to certify a copy of this resolution, which shall be affixed to the final plat after passage and approval by law. The City Clerk shall record the legal documents and the plat at the office of the County Recorder of Johnson County, Iowa at the expense of the owner /subdivider. Passed and approved this 19th day of 20 14 MAYOR Approved by ATTEST: ��J CITY CLERK City Attorney's Officee..11311V It was moved by trims and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: __X— x x pcd/templalesMnal Plat - ResoiutJon (3).doc.doc W-Wailm Botchway Dickens Dobyns Hayek Mims Payne Throgmorton To: City Council Item: SUB14 -00002 The Palisades First Addition GENERAL INFORMATION: STAFF REPORT Prepared by: Robert Miklo Date: August 11, 2014 Applicant: Allen Homes P.O. Box 3474 Iowa City, Iowa 52244 319- 530 -8238 allenhomesinc @gmail.com Requested Action: Purpose: Location: Size: Existing Land Use and Zoning: Surrounding Land Use and Zoning: Neighborhood Open Space District: File Date: 60 Day Limitation Period: BACKGROUND INFORMATION: Final plat approval Development of a 16 -lot residential subdivision 1729 N. Dubuque Road 7.07 acres Mostly undeveloped, RS -5 North: Residential (RS -5, RR -1) South: Residential (OPD -8, RS -8) East: Residential (OPD -5) West: Undeveloped (ID -RS) N1 — Dubuque Road June 9, 2014 August 8, 2014 The applicant, Allen Homes, has submitted a final plat for The Palisades First Addition, a 16 -lot, 7.07 -acre subdivision located at 1729 N. Dubuque Road. The preliminary plat of the Palisades was approved on October 1, 2013. In addition to 16 residential lots the final plat includes Outlot A which will contain stormwater management facilities and will be Owned and maintained by a home owners association. ANALYSIS: The final plat of The Palisades First Addition is in general compliance with the approval of the preliminary plat and subdivision regulations. Construction plans have been approved by the City Engineer. Legal papers are currently being reviewed by staff. It is anticipated that these documents will be approved prior to the August 19 City Council meeting. Neighborhood parkland or fees in lieu of: The applicant will dedicate Outlout B, (0.64 acres) to 2 the City to satisfy the open space requirements for The Palisades First and Second Additions. Infrastructure Fees: At the time of final plat approval the applicant will be required to pay $415 per acre for water main extension fees. Payment of these fees should be addressed in the legal papers. STAFF RECOMMENDATION: Staff recommends approval of SUB14- 00002, the final plat of The Palisades First Addition, a 16- lot, 7.07 acre residential subdivision located at 1729 N. Dubuque Road subject to approval of legal papers by the City Engineer and City Attorney. ATTACHMENTS: 1. Location Map 2. Final plat -7 Approved by: John Yapp, Development Services Coordinator Department of Neighborhood and Development Services PCD \Staff Reports \subl4 -00002 staff report.doc U) LLJ m Lij z J > 0 C) 0 T z CO) I 07 ... . . .... . . O O O O T z CO) I 07 ... . . .... . . Z 0� F C) xg O 02 /` a L ,- r a Z C EL 0 Q�N U J �o �N w Z Q o � cn a Z zW O LL Q Q NNU O 0 O W 2 H gay lW msl @�Ot r�°Z /rz /c b bs( \- 2so- WS( \ebs( \� K K r H NiyR c G� J Z �eez LU WgWg Wo HZ� II`- Z Z Q$ a $ �f- LLa'- z o 2 <s d �o o_Z z� °° a m E ao�L J _'Q O���_ z co 3 a N v nfnw Q dh F-ZW UI- U(q O u < oo LL LL av�,�o�v~, ° — °O— 8 O g 9 P WWI Q ZZ �44a.o ®i!I 1�='3 � II y �IXo 2 z o Oyjm< N�63 «o Ur 0 pym 4 U y Q 55 °F �i ��:E• Tyi Safi�'o s° gs fi •EmY58Ea �� tAF'�f �+�fia��• <€ hiis $a�aigs;77l�Y Wg �E��"so „y::388�53$ 23 °8��g 53j as-asax�i s�fi �u- sa Xff Asg5dns ;. s� ;R a e o wo � � •`� .t 9qy,� w a IOU a � 2 b Sh$ � Oggg I ; / 3� /,•' � R .��Yz�'8t?�'� £ W ¢�i S —moo —'�' 565 5 ' s� ;R a e o wo � � •`� .t 9qy,� w a IOU a � 2 b a Oggg I ; / 3� /,•' K �&y .��Yz�'8t?�'� I W —moo —'�' s8tlg ILL s � P OVA �I , z IhH =jn I�InnI�I ,y( `QrL,�io W /WN BB 5 A ii ge @gd .M _ -V oc o (� SR� ♦'A ..OLdOri�T �• ad I 1. I W t^R yX '?kyC M.pZ, l0.Z05 'Ls 'e I oz m c3 ep d id -\ 1• NOWAY C)aI�' a 3d 19� 'I 'gl ERR Y ;gl rndd I u •.> p GO9a dd Igi ^ Y ,OfLLY 3,fZ,l6LON �VO 0 AM p s oo �C� F Q ip Oy�y Za � b w N = W A0 z. =o © © ® ®oo ®o ®o ® ®® z IhH =jn I�InnI�I ,y( `QrL,�io W /WN BB 5 A ii ge @gd .M _ -V oc o (� SR� ♦'A ..OLdOri�T �• ad I 1. I W t^R yX '?kyC M.pZ, l0.Z05 'Ls 'e I oz m c3 ep d id -\ 1• NOWAY C)aI�' a 3d 19� 'I 'gl ERR Y ;gl rndd I u •.> p GO9a dd Igi ^ Y ,OfLLY 3,fZ,l6LON �VO 0 AM p s oo �C� F Q ip Oy�y Za Prepared by: Robert Mildo, Senior Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5240 (SUB14- 00005) RESOLUTION NO. 14 -242 RESOLUTION APPROVING FINAL PLAT OF THE PALISADES - SECOND ADDITION, IOWA CITY, IOWA. WHEREAS, the owner, Palisades Development LLC, filed with the City Clerk the final plat of The Palisades - Second Addition, Iowa City, Iowa, Johnson County, Iowa; and WHEREAS, said subdivision is located on the following- described real estate in Iowa City, Johnson County, Iowa, to wit: A PORTION OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER AND THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER, ALL OF SECTION 2, TOWNSHIP 79 NORTH, RANGE 6 WEST, OF THE FIFTH PRINCIPAL MERIDIAN, IOWA CITY, JOHNSON COUNTY, IOWA, DESCRIBED AS FOLLOWS: Beginning at the Northeast Corner of the Southwest Quarter of the Northwest Quarter of Section 2, Township 79 North, Range 6 West, of the Fifth Principal Meridian, Iowa City, Johnson County, Iowa; Thence S89 °09'36 "E, along the South Line of Dean Oakes First Addition, in accordance with the Plat thereof Recorded in Plat Book 15, at Page 22, of the Records of the Johnson County Recorder's Office, and the North Line of the Parcel of Land Depicted on the "Boundary Survey ", in accordance with the Plat thereof Recorded in Plat Book 49 at Page 256 of the Records of the Johnson County Recorder's Office, 510.07 feet, to the Northeast Corner of said Depicted Parcel, and a Point on the Centerline of North Dubuque Road; Thence Southwesterly, 228.10 feet, along the Easterly Line of said Depicted Parcel and Centerline on a 303.70 foot radius curve, concave Southeasterly, whose 222.77 foot chord bears S39 °27'06 "W; Thence S18 °01'40 "W, along said Easterly Line and Centerline, 216.08 feet; Thence N71 °58'20 "W, 114.18 feet; Thence N88 042'27 "W, 75.00 feet; Thence N00 °50'24 "E, 65.59 feet; Thence N89 °09'36 "W, 190.00 feet; Thence S00 °50'24 "W, 14.96 feet; Thence N89 °09'36 "W, 130.00 feet; Thence S00 °50'24 "W, 29.45 feet; Thence N89 °09'36 "W, 159.73 feet; Thence N78 042'48 "W, 85.44 feet, to a Point on the West Line of said Depicted Parcel; Thence NO2 °01'28 "E, along said West Line, 309.57 feet, to the Northwest Corner thereof, and a Point on the South Line of Dean Oakes Third Addition, in accordance with the Plat thereof Recorded in Plat Book 25, at Page 19, of the Records of the Johnson County Recorder's Office; Thence S89 009'36 "E, along the North Line of said Depicted Parcel, the South Line of said Dean Oakes Third Addition, and the South Line of said Dean Oakes First Addition, 434.23 feet, to the Point of Beginning, Said Tract of Land contains 261,603 square feet (6.01 Acres), and is subject to easements and restrictions of record. WHEREAS, this subdivision requires the extension of Oakes Drive across property owned by Anthony L. Frey, trustee for the Constance M. Frey and Katherine Lynn Schroeder Memorial Trust, who has freely consented to the dedication of right -of -way and easements for this purpose; and WHEREAS, the Department of Neighborhood and Development Services and the Public Works Department examined the proposed final plat and subdivision, and recommended approval; and WHEREAS, a dedication has been made to the public, and the subdivision has been made with the free consent and in accordance with the desires of the owners and proprietors; and WHEREAS, said final plat and subdivision are found to conform with Chapter 354, Code of Iowa (2013) and all other state and local requirements. Resolution No. 14 -242 Page 2 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The said final plat and subdivision located on the above - described real estate be and the same are hereby approved. 2. The City accepts the dedication of the streets and easements shown on said final plat and Right -of -Way Acquisition Plat filed in conjunction herewith, as provided by law, and specifically sets aside portions of the dedicated land, namely streets, as not being open for public access at the time of recording for public safety reasons. 3. The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and directed, upon approval by the City Attorney, to execute all legal documents relating to said subdivision, and to certify a copy of this resolution, which shall be affixed to the final plat after passage and approval by law. The City Clerk shall record the legal documents and the plat at the office of the County Recorder of Johnson County, Iowa at the expense of the owner /subdivider. Passed and approved this 19th day of August 2014. MAYOR /J Approved by ATTEST: Co U' C �Gc CITY CORK J ity Attorney's Office /� 7 It was moved by trims and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Botchway x Dickens x Dobyns X Hayek x Mims x Payne X Throgmorton 3d(15) Prepared by: Robert Miklo, Senior Planner, 410 E. Washington St., Iowa City, IA 52 40 ( '5240 (SUB14 -00005) RESOLUTION NO. THE WHEREAS, the owner, Pali: Palisades — Second Addition, LUTION APPROVING FINAL PLAT QF ,ES — SECOND ADDITION, IOWA CyrY, IOWA. Development LLC, filed with City, Iowa, Johnson County, WHEREAS, said subdivision is\ocated on the County, Iowa, to wit: City Clerk the final plat of The and real estate in Iowa City, Johnson A PORTION OF THE SOU WEST QUARTER THE NORTHWEST QUARTER AND THE SOUTHEAST QUARTE OF THE NORT EST QUARTER, ALL OF SECTION 2, TOWNSHIP 79 NORTH, RAN E 6 WEST, OF HE FIFTH PRINCIPAL MERIDIAN, IOWA CITY, JOHNSON COUNTY, 10 A, DESCRI D AS FOLLOWS: Beginning at the Northeast Cor er of the uthwest Quarter of the Northwest Quarter of Section 2, Township 79 North, nge 6 est, of the Fifth Principal Meridian, Iowa City, Johnson County, Iowa; Thence S 9 °09' 6 "E, along the South Line of Dean Oakes First Addition, in accordance with the PI t t reof Recorded in Plat Book 15, at Page 22, of the Records of the Johnson County Rec er's Office, and the North Line of the Parcel of Land Depicted on the "Boundary Survey" accordance with the Plat thereof Recorded in Plat Book 49 at Page 256 of the Recor the Johnson County Recorder's Office, 510.07 feet, to the Northeast Corner of said epic d Parcel, and a Point on the Centerline of North Dubuque Road; Thence Sout ester) 228.10 feet, along the Easterly Line of said Depicted Parcel and Centerli a on a 3 3.70 foot radius curve, concave Southeasterly, whose 222.77 foot chord be rs S39 °27'0 "W; Thence S18 °01'40 "W, along said Easterly Line and Centerline, 216.08 eet; Thence N 1'58'20"W, 114.18 feet; Thence N88 °4227 "W, 75.00 feet; Thence N000 '24 "E, 65.59 fee • Thence N89 °09'36 "W, 190.00 feet; Thence S00 050'24 "W, 14.96 feet Thence N89 009'36 , 130.00 feet; Thence S00 050'24 "W, 29.45 feet; Thence N89 009'36" , 159.73 feet; Thenc N78 042'48 "W, 85.44 feet, to a Point on the West Line of said Depi ted Parcel; Thence NO2 1'28 "E, along said West Line, 309.57 feet, to the Northwest Co er thereof, and a Point the South Line of Dean Oakes Third Addition, in accorda ce with the Plat thereof Reco ded in Plat Book 25, at Page 19, of the Records of the Jo nson County Recorder's Office; Thence S89 °09'36 "E, along the North Line of said Depi ted Parcel, the South Line of sai Dean Oakes Third Addition, and the South Line of sa' Dean Oakes First Addition, 434.23 eet, to the Point of Beginning, Said Tract of Land c ntains 261,603 square feet (6.01 Acres and is subject to easements and restrictions of r cord. WHEREAS, th Department of Neighborhood and Development rvices and the Public Works Department a mined the proposed final plat and subdivision, and recd ended approval; and WHEREAS, dedication has been made to the public, and the subdivision has been made with the free conse and in accordance with the desires of the owners and proprietors; and WHEREAS, said final plat and subdivision are found to conform with Chapter 354, Code of Iowa (2013) and all other state and local requirements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: Resolution No. Page 2 1 2. 3. The said final plat and subdivision located on the at same are hereby approved. The City accepts the dedication of the streets and specifically sets aside portions of the dedicated land, public access at he time of recording for public safety real estate be and the ants as provided by law and streets, as not being open for The Mayor and Ci Clerk of the City of Iowa City, low are hereby authorized and directed, upon approval by he City Attorney, to execute I legal documents relating to said subdivision, and to ce ify a copy of this resolution, w ch shall be affixed to the final plat after passage and approval law. The City Clerk shall r rd the legal documents and the plat at the office of the Cou Recorder of Johnso County, Iowa at the expense of the owner /subdivider. Passed and approved this \ day of ATTEST: CITY CLERK It was moved by adopted, and upon roll call there AYES: pcd/templates /Final Plat - Resolution (3).doc.doc NA 11 and Approved by City Attorney's Office by the Resolution be Botchway Dickens Dobyns Hayek Mims Payne Throgmorton To: City Council Item: SUB14 -00005 The Palisades Second Addition GENERAL INFORMATION: STAFF REPORT Prepared by: Robert Miklo Date: August 11, 2014 Applicant: Allen Homes P.O. Box 3474 Iowa City, Iowa 52244 319- 530 -8238 allenhomesinc @gmail.com Requested Action: Purpose: Location: Size: Location: Existing Land Use and Zoning: Surrounding Land Use and Zoning: Neighborhood Open Space District: File Date: 60 Day Limitation Period: BACKGROUND INFORMATION: Final plat approval Development of a 16 -lot residential subdivision Oakes Drive 6.01 acres Oakes Drive Undeveloped, RS -5 North: Residential (RS -5, RR -1) South: Residential (OPD -8, RS -8) East: Residential (OPD -5) West: Undeveloped (ID -RS) N1 — Dubuque Road June 9, 2014 August 8, 2014 The applicant, Allen Homes, has submitted a final plat for a 16 -lot, 6.01 -acre subdivision located on Dubuque Road and Oakes Drive. The preliminary plat of the Palisades was approved on October 1, 2013. ANALYSIS: The final plat of The Palisades Second Addition is in general compliance with the approved preliminary plat and subdivision regulations. The legal papers should address the extension of Oakes Drive through the adjacent property. Construction drawings have been approved by the City Engineer. Legal papers are currently being reviewed by staff. It is anticipated that these documents will be approved prior to the August 19 City Council meeting. Neighborhood parkland or fees in lieu of: The applicant will dedicate Outlout B in The 2 Palisades First Addition to the City to satisfy the open space requirements for The Palisades First and Second Additions, therefore there are no additional open space requirements for this subdivision. Street connection: The owners of the property immediately to the west of the subject property have agreed to dedicate the necessary right -of -way to allow the connection of Oakes Drive from the north to the extension of Oakes Drive in the Palisades Second Addition. The right -of -way dedication and connection of Oakes Drive are addressed in the legal papers and construction drawings. Infrastructure fees: At the time of final plat approval the applicant will be required to pay $415 per acre for water main extension fees. Payment of these fees should be addressed in the legal papers. STAFF RECOMMENDATION Staff recommends approval of SUB14- 00005, the final plat of The Palisades Second Addition, a 16 -lot, 6.01 acre residential subdivision located at Oakes Drive subject to approval of legal papers by the City Engineer and City Attorney. ATTACHMENTS: 1. Location Map 2. Final plat Approved by: 0 John Yapp, Development Services Coordinator Department of Neighborhood and Development Services PCD \Staff Reports \subl4 -00005 staff report.doc %- U. Ln ccl .............. O r am 000-� Lij Ra—loisRjo U Q ao 4 rn M O N $ W Z V _� c z �" o m � i >� � Z �_ 1 �I— W QZ } SOS N r ,. •- wanm, Wf JJ p0 to�� Z r j F- N 4 g$m 80 a �Q° a ff�Q 'L O�Z Z� cam v chi ~c O1a E �3o E 5 o0a rc�rc J JO CJp Z"vOa Z OZ�HS 5O 3 s N rn z°� o a s QZ Q d Z LU Wv�w UtA O vin —W r 3' 3 ID Z WU O O�Q �_ a ° vii os LL Hai 6Cn�LLOwa� °o g Z _O i 1 1 C); Z= Q0 JU CL W, Jam; Z ' L,LWI Q U) r i V I J 0' W, 2 F- O Q p O > m N�s w�mQ nq0 4 J i ;OgW$ Z o"zW< Om�m�3 HS�ys i rT� 0 2 u z owS< y«� U _w i Q m� O165 a�mo � � I 1 'x=488 nNg 8 N S,i i'••ui.' i� �$g3�8�;eny.sET� fr Eg i:•�E� �a Sir �`O£• 9 rifr�5 I8 r �A �S �� §aSd�ygggl��,'Qs ✓� H; S -li s� F3 a € 7 raa; $. 1 �s 5= Y "FRS LL � � I 's Alt It lit s bo Ru ".rt.osoos . *Z I� _ � I 3,YZ.at N _ d P I�NOTOnv` - -- I Q I Q I S7 b R 8 'R $ I °I mi oil P. S I I �% 6�y� I d 3.9z, 020N ellew i - n_� Je A,— $ I X410.1 1 i R In I I PE� i'ul . LL � � I 's Alt It lit s bo Ru ".rt.osoos . *Z I� _ � I 3,YZ.at N _ d P I�NOTOnv` - -- I Q I Q I S7 b R 8 'R $ I °I mi oil P. S I I �% 6�y� I d 3.9z, 020N ellew i - n_� Je A,— $ I X410.1 1 3d(16) ommmomm Prepared by: Robert Mildo, Senior Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5240 (SUB14- 00012) RESOLUTION NO. 14 -243 RESOLUTION APPROVING FINAL PLAT OF BROOKWOOD POINTE FOURTH ADDITION, IOWA CITY, IOWA. WHEREAS, the owner, Steve Kohli Construction, L.C., filed with the City Clerk the final plat of Brookwood Pointe Fourth Addition, Iowa City, Iowa, Johnson County, Iowa; and WHEREAS, said subdivision is located on the following- described real estate in Iowa City, Johnson County, Iowa, to wit: OUTLOT "A" BROOKWOOD POINTE THIRD ADDITION ACCORDING TO THE PLAT RECORDED THEREOF IN PLAT BOOK 57 AT PAGE 398 AND OUTLOT "A" BROOKWOOD POINTE FIRST ADDITION ACCORDING TO THE PLAT RECORDED THEREOF IN PLAT BOOK 50 AT PAGE 5, JOHNSON COUNTY RECORDER'S OFFICE, IOWA CITY, IOWA, CONTAINING 13.68 ACRES, AT THE TIME OF SURVEY, WHICH INCLUDES 2.29 ACRES OF ROAD RIGHT -OF -WAY THAT IS TO BE DEDICATED TO THE PUBLIC, AND IS SUBJECT TO ANY EASEMENTS AND RESTRICTIONS OF RECORD. WHEREAS, the Department of Neighborhood and Development Services and the Public Works Department examined the proposed final plat and subdivision, and recommended approval; and WHEREAS, a dedication has been made to the public, and the subdivision has been made with the free consent and in accordance with the desires of the owners and proprietors; and WHEREAS, said final plat and subdivision are found to conform with Chapter 354, Code of Iowa (2013) and all other state and local requirements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The said final plat and subdivision located on the above - described real estate be and the same are hereby approved. 2. The City accepts the dedication of the streets and easements as provided by law and specifically sets aside portions of the dedicated land, namely streets, as not being open for public access at the time of recording for public safety reasons. 3. The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and directed, upon approval by the City Attorney, to execute all legal documents relating to said subdivision, and to certify a copy of this resolution, which shall be affixed to the final plat after passage and approval by law. The City Clerk shall record the legal documents and the plat at the office of the County Recorder of Johnson County, Iowa at the expense of the owner /subdivider. Resolution No. 14 -243 Page 2 Passed and approved this 19th day of August 20 14 ...1 I , /J v Approved by ATTEST: %�✓.c�rJ 1 C 7�� tn% o `t CITY CLERK tity Attorney's Office /`/ Y It was moved by Mims and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: x x x x x x pcddemplatesffinal Mat- Resol Won (3).doc.doc NAYS: ABSENT: x Botchway Dickens Dobyns Hayek Mims Payne Throgmorton STAFF REPORT To: City Council Prepared by: Robert Miklo Item: SUB14 -00012 Date: August 11, 2014 Brookwood Pointe Fourth Addition GENERAL INFORMATION: Applicant: Steve Kohli Construction L.C. Contact Person: Steve Kholi 3129 N. Dubuque Street NE Iowa City, IA 52240 stevekohli @live.com Requested Action: Final plat approval Purpose: 26 -lot single - family residential subdivision Location: On Russell Drive and Terrapin Drive west of Sycamore Street Size: 13.68 acres Existing Land Use and Zoning: Undeveloped Surrounding Land Use and Zoning: North: Residential — RS -5 South: Residential — RS -8 East: Residential — RS -5 and RS -8 West: Wetherby Park and undeveloped — P1 and OPD5 Comprehensive Plan: Single Family Residential Neighborhood Open Space District: S1 - Wetherby File Date: June 23, 2014 60 Day Limitation Period: August 22, 2014 BACKGROUND INFORMATION: The applicant, Steve Kholi, has submitted a final plat for Brookwood Pointe Fourth Addition, a 26- lot, 13.68 -acre residential subdivision located at on Russell Drive and Terrapin Drive west of Sycamore Street. In addition to 26 residential lots, the final plat includes Outlot A, which will be developed for 18 lots in the future as Brookwood Pointe Fifth Addition. The preliminary plat was approved on August 20, 2013. 2 ANALYSIS: The final plat of Brookwood Point Fourth Addition is in general compliance with the approved preliminary plat and subdivision regulations. Legal papers and construction drawings are currently being reviewed by staff. It is anticipated that these documents will be approved prior to the August 19 City Council Meeting. Neighborhood parkland or fees in lieu of: At the time Brookwood Pointe was approved in 2005, the Parks and Recreation Commission chose to collect fees in lieu of open space due to the subdivision's proximity to Wetherby Park. Open space fees for the entire subdivision were collected at the time of final plat approval for the First Addition. No additional fees are required at this time. Infrastructure Fees: Payment of water main extension fees of $415 per acre; sanitary sewer tap - on fees of $1,796 per acre and Sycamore Street improvement fees of $2,507.08 per acre of development need to be included in the legal papers. STAFF RECOMMENDATION: Staff recommends approval of SUB14- 00012, the final plat of Brookwood Pointe Fourth Addition, a 26 -lot, 13.68 acre residential subdivision located at Russell Drive and Terrapin subject to approval of construction drawings and legal papers by the City Engineer and City Attorney. ATTACHMENTS: 1. Location Map 2. Final plat Approved by: 1 _7 vr- John Yapp, Development Services oordinator, Department of Neighborhood and Development Services PCD \Staff Reports\staff report.dou O2JvoWM 1 Q 4 w le t0 d LL ca 9 LU DMOI 'DIIIAIDJ00 pDOJ ADpgD4 OLSd '0'I 'NOIlDMISNOO IIHON 3A315 0 a 6ulJaaul6ua fn NO H1d 1OJ 31NIOd OOOMNOOd 'e 1Vld ItlNIJ a ° G E €e - -A3t S9 OWVAS-- I -- . - CT ___ ________.______- _____________ ___ _________________- _— ------- - _ - , - - - - -- - ---- - - - - -- - -- __ _ _ __ .__ __ _______ _ ______- ------------------------------ =._ __ ' � _ _ _ -- ---------- - - - - -- - = = _ __ - , _ - 4.,�';d';'+ 111 a ; Tol _ Iq I - f ------------- — — — — — - e 0 I .' I �_ 31NIOd +py I � • � I 1 B I ,.. r'I— — — — — t-; •1! - g- - -��+ I ° I �9�i° � =o� l�f� � _ ; � `�� �-�;- - „ - - -;i _ - - �'-I I Vii- - - I I I p 8 ; I ,d I s�o ,�.I � S 61 � I `V �I- - - -- i>•i - - - - -- i !-^ � t�t.. 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Gilbert St., Iowa City, IA 52240 (319) 356 -5104 RESOLUTION NO. 14 -244 RESOLUTION AMENDING THE BUDGETED POSITIONS IN THE GOVERNMENT BUILDINGS DIVISION OF THE PARKS AND RECREATION DEPARTMENT BY INCREASING ONE CUSTODIAN - GOVERNMENT BUILDINGS POSITION FROM .58 FTE TO FULL -TIME. WHEREAS, Resolution No. 14 -54, adopted by the City Council on March 4, 2014 authorized budgeted positions in the Government Buildings Division of the Parks and Recreation Department for Fiscal Year 2015; and WHEREAS, a staff retirement provides an opportunity to make personnel changes; and WHEREAS, the proposed staffing changes result in current job needs and assignments; and NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: The budgeted positions in the Government Buildings Division of the Parks and Recreation Department be amended by increasing one Custodian - Government Buildings from .58FTE to full -time. Passed and approved this 19th day of ATTEST: % ' • ye%� CITY CtERK August ,20 14 MAYOR Approved by City Attorney's Office It was moved by Mims and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: X X x NAYS: ABSENT: X Botchway Dickens Dobyns Hayek Mims Payne Throgmorton { Prepared by: Mike Moran, Parks & Recreation Director, 220 S. Gilbert St., Iowa City, IA 52240 (319) 356 -5104 RESOLUTION NO. 14 -245 RESOLUTION AMENDING THE BUDGETED POSITIONS IN THE PARKS DIVISION OF THE PARKS AND RECREATION DEPARTMENT AND THE AFSCME PAY PLAN BY DELETING ONE FULL -TIME MAINTENANCE WORKER 1— POOLS POSITION AND ADDING ONE MAINTENANCE WORKER I — PARKS POSITION. WHEREAS, Resolution No. 14 -54, adopted by the City Council on March 4, 2014 authorized budgeted positions in the Parks Division of the Parks and Recreation Department for Fiscal Year 2015; and WHEREAS, Resolution No. 12 -151, adopted by the City Council on April 3, 2012 established a classification and compensation plan for AFSCME employees; and WHEREAS, a staff resignation provides an opportunity to make personnel changes; and WHEREAS, the proposed staffing change will result in a budget savings as well as better reflect current job needs and assignments; and NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: The budgeted positions in the Parks Division of the Parks and Recreation Department be amended by deleting one full -time Maintenance Worker I — Pools position, AFSCME grade 2 and by adding one full -time Maintenance Worker I - Parks position, AFSCME grade 4. The AFSCME pay plan be amended by deleting the position of Maintenance Worker I — Pools, grade 2 and adding the position of Maintenance Worker I — Parks, grade 4. Passed and approved this 19th day of August , 20 14 . MAYOR -'J Approved by , n ATTEST: CITY tLERK City Attorney's Office It was moved by Mims and upon roll call there were: AYES: X X X X — x X and seconded by Payne the Resolution be adopted, NAYS: ABSENT: X Botchway Dickens Dobyns Hayek Mims Payne Throgmorton 1 174 *�- CITY OF IOWA CITY MEMORANDUM Date: August 11, 2014 -aa-19-1s- 3d(17) 3d(18) To: Tom Markus, City Manager From: Michael Moran, Director of Parks and Recreation Re: RESOLUTIONS AMENDING TWO BUDGETED POSITIONS IN THE PARKS AND RECREATION DEPARTMENT Introduction: 2 current staff members are leaving voluntarily /resigning and this resolution will change two positions in the department based on current job needs and assignments. History /Background: Due to an increased work load in the parks division, staff recommends switching a recreation position to a parks position. In order to accommodate this switch recreation would like to increase a custodian position from .58FTE time to full time. Discussion of Solution: By passing this resolution, staffing levels can be adjusted to the current levels of service needed in each division Financial Impact: The cost of increasing a .58 FTE staff to full -time is $8,899.64. The cost of changing a MWI recreation position to MWII parks position is $2,392. These full time position changes will reduce our temporary staff budget $14,400 resulting in a total budget savings of $3,108.36. Recommendation: Approve and pass both resolutions. Prepared by: Steve Long, Neighborhood Services Coordinator, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5250 RESOLUTION NO. 14 -246 RESOLUTION AMENDING THE BUDGETED POSITIONS IN THE NEIGHBORHOOD AND DEVELOPMENT SERVICES DEPARTMENT AND THE AFSCME AND ADMINISTRATIVE /CONFIDENTIAL PAY PLANS BY DELETING TWO FULL -TIME HOUSING REHAB SPECIALIST POSITIONS, DELETING ONE FULL -TIME CODE ENFORCEMENT ASSISTANT POSITION, ADDING ONE FULL -TIME BUILDING INSPECTOR POSITION AND TWO FULL -TIME NEIGHBORHOOD SERVICES AND CODE ENFORCEMENT SPECIALIST POSITIONS. WHEREAS, Resolution No. 14 -54, adopted by the City Council on March 4, 2014 authorized budgeted positions in the Neighborhood and Development Services Administration and Neighborhood Services Divisions of the Neighborhood and Development Services Department for Fiscal Year 2015; and WHEREAS, Resolution No. 12 -151, adopted by the City Council on April 3, 2012 established a classification and compensation plan for AFSCME employees; and WHEREAS, Resolution No. 12 -152, adopted by the City Council on April 3, 2012 established a classification and compensation plan for Administrative and Confidential employees; and WHEREAS, a Housing Rehabilitation Specialist resigned which offered an opportunity to further streamline positions and offer flexibility within the recently formed Neighborhood and Development Services Department; NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: The budgeted positions in the Neighborhood and Development Services Administration division of the Neighborhood and Development Services Department be amended by deleting one full - time Code Enforcement Assistant position, Administrative and Confidential grade 24. The budgeted positions in the Neighborhood Services Division of the Neighborhood and Development Services Department be amended by: 1. Deleting two full -time Housing Rehab Specialist positions, AFSCME grade 11 2. Adding one full -time Building Inspector position, AFSCME grade 12 3. Adding two full -time Neighborhood Services and Code Enforcement Specialist positions, AFSCME grade 12. The AFSCME pay plan be amended by: 1. Deleting the position of Housing Rehab Specialist, grade 11. 2. Adding the position of Neighborhood Services and Code Enforcement Specialist position, grade 12. The Administrative and Confidential pay plan be amended by deleting the position Code Enforcement Assistant, grade 24. Passed and approved this 19th day of August , 2014 ATTEST: CITY CLERK It was moved by Mims adopted, and upon roll call there were: AYES: x x x x x x �A MAYOR Approved by - �-- I y City Attorney's Office and seconded by Payne the Resolution be NAYS: ABSENT: x Botchway Dickens Dobyns Hayek Mims Payne Throgmorton �� =�r� CITY O F IOWA C 1 T Y 3d 19 MEMORANDUM Date: August 13, 2014 To: Tom Markus, City Manager From: Doug Boothroy, Neighborhood and Development Services Director Steve Long, Neighborhood Services Coordinator Re: Reclassifying positions in Neighborhood and Development Services Department Introduction The recent resignation of one of the Housing Rehabilitation Specialists offered the opportunity to streamline the department and to achieve greater staffing flexibility in the recently created Neighborhood and Development Services Department. In addition, this allows the Department to better address priorities of the City's Strategic Plan such as Healthy Neighborhoods and a Strong Urban Core. Discussion of Solutions The Department currently operates a housing rehabilitation program with two full -time positions dedicated to providing housing rehabilitation services to income qualified homeowners. The rehabilitation program will continue, but by reclassifying one Housing Rehabilitation Specialist position to a Building Inspector position it will allow for that position and existing Building Inspector positions the flexibility to work on a variety of projects from housing inspection to housing rehabilitation. In addition, the other Housing Rehabilitation Specialist position and the existing Code Enforcement Assistant position will be classified under the new job title of Neighborhood Services and Code Enforcement Specialist. This new position will allow for greater flexibility to work with building inspection, housing inspection, zoning and nuisance code enforcement, housing rehabilitation and assist with programs such as the UniverCity Neighborhood Partnership program. Financial Impact There will not be a gain in full -time equivalent staff. The financial impact will be minimal as follows: • Current Code Enforcement Assistant range is $41,953.60 to $60,540.00. • Current Housing Rehabilitation Specialist range is $47,278.40 to $60,528.00. • New Building Inspector (Housing Rehabilitation) and the proposed Neighborhood Services and Code Enforcement Specialist range will be $49,524.80 to $62,088.00. Federal funds will pay for a portion of two of the positions when involved with CDBG or HOME funded housing rehabilitation activities. Recommendation Staff recommends reclassifying the positions to allow for greater flexibility with staffing and project assignments within Neighborhood and Development Services. Prepared by: Mary Niichel - Hegwood, Purchasing Agent, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5078 RESOLUTION NO. 14 -247 RESOLUTION AWARDING THE VEHICLE TOWING AND STORAGE SERVICES CONTRACT TO BIG 10 UNIVERSITY TOWING, INC. AND AUTHORIZING AND DIRECTING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR THE PERFORMANCE OF VEHICLE TOWING AND STORAGE SERVICES BY AND BETWEEN THE CITY OF IOWA CITY AND BIG 10 UNIVERSITY TOWING, INC. WHEREAS, on June 26, 2014, the City issued a Request for Proposal for vehicle towing and storage services for a three (3) year contract, with a three (3) year renewal option; and WHEREAS, one proposal was received, evaluated and scored by staff according to the criteria set out in the Request for Proposal; and WHEREAS, Big 10 University Towing, Inc. has submitted the proposal which best meets the City's needs, and will meet all requirements of the proposal documents by the start of the contract; and WHEREAS, it is in the public interest that the City of Iowa City, Iowa enter into a contract with Big Ten University Towing, Inc. for towing and storage service, a copy of which is attached to this resolution, to be effective on September 1, 2014. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, THAT: Subject to Big Ten University Towing, Inc. satisfying all particulars noted in their proposal by September 1, 2014, the City hereby accepts the Big Ten University Towing, Inc. proposal for towing service as in the public interest, and approves the contract as to content and form. 2. The Mayor is authorized to sign and the City Clerk to attest the attached contract in duplicate on behalf of the City. The City Manager or designee is hereby authorized to take all actions necessary to administer said contract, including executing the renewal term. Passed and approved this 19th day of August , 2014. MAYOR Appoved by ATTEST: CITY CLERK City Attorney's Office Resolution No. 14 -247 Page 2 It was moved by Mims and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Botchway x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton TOWING AND VEHICLE STORAGE SERVICES CONTRACT THIS AGREEMENT, made and entered into this 1st day of September, 2014, by and between the CITY OF IOWA CITY, hereinafter referred to as "City," and Big 10 Towing , hereinafter referred to as "Contractor." WHEREAS, the City has prepared certain lists, specifications, and proposal blanks, dated and filed the 26th day of June , 2014, for vehicle towing and storage services for three (3) years effective September 1, 2014. WHEREAS, it is in the public interest to enter into a Contract to carry out the towing, storage and disposal of motor vehicles in Iowa City; and WHEREAS, said lists, specifications, and proposal accurately and fully describe the terms and conditions upon which the Contractor is willing to perform the work specified. NOW, THEREFORE, in consideration of their mutual promises, it is agreed between the Parties as follows: 1. The City hereby accepts the Contractor's proposal for the work and for the sums listed below: See attached rate sheet, Section V 2. City and Contractor agree this Contract consists of the following component parts, which are made a part of this Contract by reference, as if set out in full herein: a. Specifications, including (1) Specific Conditons and Instructions (2) Detailed Specifications (3) Company Information and Rate Sheets b. Contractor's Proposal C. This Instrument/Contract 3. Payments are to be made to the Contractor in accordance with and subject to the provisions set forth herein, together with the documents made a part of this Contract. 4. This Contract is executed in duplicate. CITY OF IOWA CITY, IOWA Title Mayor ATTEST: Title City Clerk Approved by X - - City Attorney's Office CONTRACTOR Title ATTEST: RFP #15 -15, Page 20 of 22 SECTION V. RATE SHEETS The City is not responsible for the proposer's failure to provide information and pricing on required items. In this instance the prices submitted will prevail as the proposal price for all required equipment, supplies, labor, and travel. RATES PROPOSED: GROUP I: Rates for Group I apply to those vehicles which are NOT owned by the City. The services must be performed as a result of a call from a City dispatcher or official. (City -owned or leased vehicles are included in Group II.) GROUP I. CLASS A: TOWING AND /OR RECOVERY CARS PICKUPS. MOROTCYCLES BID PRICE STANDARDTOW ........................................................................ ..............................$ °NO M DOLLYCHARGE ... . ............................................ ............................... $—,� MILEAGE OUTSIDE CITY LIMITS .......................................... ............................... $ y . b0 MILEAGE OUTSIDE CITY LIMITS ON DOLLYS .................. ............................... $ --- WINCHING(First 1/2 hour) .......................................................... ..............................$ i.S.CA WINCHING (After first 1/2 hour) ................................................. ..............................$ C,S•CA TIREOR WHEEL CHANGE ........................................................ ..............................$ STANDBY TIME (First 1/2 hour) ................................................. ..............................$ c5b.cA STANDBY TIME (After first 1/2 hour) ........................................ ..............................$ 50.00 SHOW -UP FEE .............................................................................. ..............................$ '15.00 AFTER HOURS RELEASE CHARGE (between 7:00 p.m. and 7:00 a.m.) .............$ '1S•tY� GROUP I. CLASS C: TOWING AND /OR RECOVERY BID PRICE TRUCKS, TRACTORS, HOUSE TRAILERS, TRUCK TRAILERS, BUSES, ETC .................................................................................. ..............................$ 30p•C>D SEMITRACTOR TRAILERS ....................................................... ..............................$ 300.CJJ MILEAGE OUTSIDE CITY LIMITS ........................................... ..............................$ X1.50 MILEAGE OUTSIDE CITY LIMITS ON DOLLYS ................... ..............................$ --- WINCHING(First 1/2 hour) .......................................................... ..............................$ 30A•CA WINCHING (After first 1/2 hour) ................................................. ..............................$ jL' TIREOR WHEEL CHANGE ........................................................ ..............................$ K A STANDBY TIME (First 1/2 hour) ................................................. ..............................$ 1S0•d� STANDBY TIME (After first 1/2 hour) ........................................ ..............................$ ISO.G� SHOW -UP FEE .............................................................................. ..............................$ ISSJ.L`A AFTER HOURS RELEASE CHARGE (between 7:00 p.m. and 7:00 a.m.) .............$ 15.Ofl GROUP I. STORAGE —Per 24 hour period beginning at impound, Section E, 2. BID PRICE CARS, PICKUPS, MOTORCYCLES (Outside Storage) ............ ............................... $ 10O.m CARS, PICKUPS, MOTORCYCLES (Inside Storage for first seven days - by Police Request ONLY) ......................................... ............................... $ 30 • CA TRUCKS, TRACTORS, HOUSE TRAILERS, TRUCK TRAILERS, BUSES, ETC (Outside Storage) .............................................. ..............................$ 3D•G.k TRUCK TRACTOR TRAILERS (Outside Storage) .......................... ........................$��O.00 RFP #15 -15, Page 21 of 22 GROUP 1. ACCIDENT CLEAN -UP BID PRICE ACCIDENT CLEAN -UP (First 1/2 hour) ................. ............................... $ y0.dp ACCIDENT CLEAN -UP (After first 1/2 hour) ............ ............................... $ 2. GROUP II: Rates for Group II apply ONLY to those vehicles which are owned or leased by the City. The services must be performed as a result of a call from a City Dispatcher or official. GROUP II. CLASS A: TOWING AND /OR RECOVERY BID PRICE STANDARDTOWS .......................................................................... ..............................$ DOLLYCHARGE ............................................................................ ............................... $ K C MILEAGE OUTSIDE CITY LIMITS .............................................. ............................... $ s.1zy0 MILEAGE OUTSIDE CITY LIMITS ON DOLLYS ...................... ............................... $ — WINCHING(First 1/2 hour) ................................................................ ..............................$ SOrjz WINCHING (After first 1/2 hour) ....................................................... ..............................$__5D -DD STANDBYTIME (First %2 hour) ...................................................... ............................... $ K 4L STANDBY TIME (After first 1/2 hour) ............................................. ............................... $ KC SHOW -UP FEE .................................................................................. ..............................$ KC AFTER HOURS RELEASE CHARGE (between 7:00 p.m. and 7:00 a.m.) ................. $ KC GROUP II. CLASS C: TOWING BID PRICE TRUCKS, TRACTORS, BUSES ...................................................... ............................... $ 3�.Cz UNDERREACH................................................................................ ............................... $ — GROUP I1. CLASS C: RECOVERY FIRSTHOUR (Per Unit) .................................................................. ............................... $ 1 O M AFTER FIRST HOUR (Per Unit) ...................................................... ..............................$ lS0.Ob GROUP II. ACCIDENT CLEAN -UP BID PRICE ACCIDENT CLEAN -UP (First 1/2 hour) ..................... ..............................$ KC ACCIDENT CLEAN -UP (After first 1/2 hour) ..... . ....... ............................... $ %c MISCELLANEOUS FEES: (Additional fees not included in the rates listed above) BID PRICE C�+o•�C. $ t5o•Ci� The undersigned proposer, having examined and determined the scope of this Request for Proposal, hereby proposes to provide the required equipment, supplies, labor, and travel to perform the work as described in the proposal documents and to do all work at the prices set forth within. RFP # 15 -15, Page 22 of 22 The undersigned proposer states that this proposal is made in conformity with the specifications and qualifications contained herein. In the event that there are any discrepancies or differences between any conditions of the vendor's proposal and the Request for Proposal prepared by the City of Iowa City, the City's Request for Proposal shall prevail. The undersigned proposer certifies that this proposal is made in good faith and without collusion or connection with any other person or persons bidding on the project. AUTHORIZED SIGNATURE: NAME OF FIRM: ADDRESS: \ %%z PHONE NUMBER: TOLL FREE NUMBER: FAX NUMBER: E -MAIL ADDRESS: 11.5 boo. ♦pia.�vJe. • Ccsr. WEB SITE ADDRESS: NAME & TITLE OF REPRESENTATIVE: t^c�� use •o> ;4ea�cs �c`1t i c� �zS:c SIGNATURE OF REPRESENTATIVE: DATE SIGNED: ���� U — l Addenda Form The undersigned hereby acknowledges receipt of the following applicable addenda: Addenda Number Date � r 1 not CITY OF IOWA CITY MEMORANDUM Date: July 30, 2014 To: Dennis Bockenstedt, Director of Finance From: Mary Niichel - Hegwood, Purchasing Agent Re: Vehicle Towing and Storage Services Contract Renewal September 1, 2014 through August 31, 2017 --08-19-1� 3d(21) Background On June 26, 2014 the Purchasing Division posted a Request for Proposal on the City's website for the Vehicle Towing and Storage Services Contract. Questions regarding the Vehicle Towing and Storage Services Contract were due no later than July 7, 2014, 5:00 p.m. (CT). Submitted proposals were due on July 11, 2014, 2:30 p.m. The Purchasing Division received one proposal from Big 10 University Towing, Inc. Financial Impact The contract will cover an estimated 2,500 tows per year. At a conservative estimate of $90.00 per tow, the contract is worth approximately $225,000 per year, or $675,000 for the three -year period. The City receives no direct revenue from this contract, and the vehicle owner pay Big 10 University Towing directly for towing and storage services. Recommendation An evaluation committee, including representatives from the Police Department and the Transportation Services Department, evaluated the proposal submitted by Big 10 University Towing, Inc. and performed a facility inspection. After careful review of the proposal and consideration of the City's requirements, previous experience with the vendor on a daily basis and in snow emergencies, the evaluation committee recommends Big 10 Towing, Inc. to receive the award for Vehicle Towing and Storage Services, RFP # 15 -15. Staff recommendation is to award to Big 10 University Towing, Inc. Prepared by: Gary Cohn, Finance /ITS, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5430 RESOLUTION NO. 14 -248 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT WITH IOWA NETWORK SERVICES, INC. REGARDING UNDERGROUND FIBER OPTIC DUCT SWAP WHEREAS, the City of Iowa City has installed underground duct in the City's right -of -way (ROW) for installation of fiber optic cable; and WHEREAS, in some locations the City has excess duct capacity which would be beneficial to Iowa Network Services; and WHEREAS, Iowa Network Services is installing new underground duct in locations the City does not have duct, but sees use beneficial to have underground duct; and WHEREAS, the City is willing to swap excess capacity underground duct for newly installed underground duct with Iowa Network Services. WHEREAS, City staff and Iowa Network Services have negotiated the attached Agreement to swap particular lines of excess ducts, subject to Council approval; and WHEREAS, it is in the best interests of the City to approve the Agreement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The Mayor is authorized to sign and the City Clerk to attest the Agreement between the City of Iowa City and Iowa Network Services. Passed and approved this 19th day of August , 2014. MAYOR ATTEST: e, . )� CITY CLERK Approved by City Attorney's Office Resolution No. 14 -248 Page 2 It was moved by Mims and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Botchway x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton AGREEMENT BETWEEN THE CITY OF IOWA CITY AND IOWA NETWORK SERVICES, INC. This agreement ( "Agreement ") is made by and between the City of Iowa City ( "City ") and Iowa Network Services, Inc. ( "INS "). RECITALS A. The City of Iowa City, a municipal corporation, is the owner of a certain distance of underground communications duct located within the City's right -of -way ( "ROW ") within Iowa City. INS is in the process of installing its own line of ducts within Iowa City ROW. The ducts serve to house optical fiber cable used in the transmission of data and communications. The City and INS are the only parties ( "Parties ") to this Agreement. B. When the City had the ducts installed, excess capacity in the form of additional ducts was included for the sake of efficiency. The City does not need all three ducts that were installed, and can part with one duct if it is in the City's interest. C. The ducts INS is currently installing within the City's ROW travel a route that would be of value to the City. INS wishes to take ownership of the excess duct owned by the City. The City and INS wish to swap, on a foot - for -foot basis, one duct of equal size. In consideration of the foregoing and the mutual covenants hereinafter contained, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged by the parties, the City and INS hereby agree as follows: AGREEMENT 1. DATE. This Agreement is made to be effective upon execution by the City. 2. DUCTS. The City presently owns a line of ducts described in the attached "Duct Swapped to INS ", marked as "Exhibit 1" and incorporated herein by this reference. INS is presently constructing a line of ducts within the City ROW as described in the attached "Duct Swapped from INS ", marked as "Exhibit 2" and incorporated herein by this reference. 3. SWAP. The City shall convey title to one duct in the line described in Exhibit 1 in exchange for title to an equal length of equally sized duct owned by INS and described in Exhibit 2. In the event the INS duct is shorter in length, INS shall pay the City an amount of $5.40 per linear foot of duct. In the event the City wishes to purchase duct from INS over and above the footage acquired via this foot -for- foot swap, the City shall pay $5.40 per linear foot. Costs associated with handholes will not be passed on in either event. 4. TITLE TO THE DUCTS. The ducts are to be considered personal property, and not real property. Both Parties shall have the right to inspect the ducts to be conveyed by the other party. Following inspection, each Party shall issue a written acceptance of the duct to the other party. Neither Party may take ownership of the swapped ducts until acceptance has been issued to the other Party. No other rights of any kind are exchanged herein. INS shall complete construction of the duct described in Exhibit 2 no later than December 1, 2014. 5. NO WARRANTY. Each Party shall rely on their own inspection of the ducts to assure they meet the needs of that Party. The ducts are conveyed "as -is" and without warranty of any kind. 6. UTILITY LOCATION. Each Party, as owners of the ducts they take pursuant to this Agreement, shall be responsible for performing their own locates of said ducts prior to any digging in the area, or calls for locating the duct for any other legal reason. 7. NO THIRD -PARTY BENEFICIARIES. It is the intent of the Parties that no third -party beneficiaries be created through this Agreement. 8. ENTIRE AGREEMENT. This Agreement and any exhibits attached hereto set forth all of the covenants, promises, agreements, and conditions between the City and INS concerning the ducts, and there are no other covenants, promises, agreements or conditions, either oral or written, between them. This Agreement may not be modified or amended in any manner except by an instrument in writing executed by the parties hereto. 9. SEVERABILITY. The invalidity or unenforceability of any provision of this Agreement, as determined by a court of competent jurisdiction, shall in no way affect the validity of the remainder of this Agreement or any other provision hereof. 10. BINDING EFFECT. The covenants, conditions and agreements contained in the Agreement shall bind, apply to and inure to the benefit of the parties hereto and their respective successors. 11. HEADING. Headings as to the contents of particular sections herein are inserted only for convenience, and are in no way to be construed as a part of the Agreement or as a limitation on the scope of the particular section to which they refer. IN WITNESS WHEREOF, the parties hereto have executed this Instrument to be effective as of the day and year first above written. The City: INS: CITY OF IOWA CITY Mayor Attest: City Nrk CITY ACKNOWLEDGMENT STATE OF IOWA IOWA NETWORK RVI ES, I Will Walling - Vice President of Netw k Services ) ss: JOHNSON COUNTY ) On this /67444— day of 4— 2014, before me, the undersigned, a notary public in and for the State of Iowa, per&hally appeared Matthew J. Hayek and Marian K. Karr, to me personally known, who being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of said municipal corporation executing the within and foregoing instrument; that the seal affixed thereto is the seal of said municipal corporation; that said instrument was signed and sealed on 2 behalf of said municipal corporation by authority of its City Council; and that the said Mayor and City Clerk as such officers acknowledged that the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. - Notary Public in and for the State of Iowa IOWA NETWORK SERVICES, INC. ACKNOWLEDGMENT STATE OF IOWA ) ) ss: POLK COUNTY ) On this day of 2014, before me, the undersigned, a Notary Public in and for the State of low?/, personally appeared MIth1lo , to me personally known, who being by me duly sworn, did identify himself as CEO of Iowa Netwo Services, Inc., and acknowledge the execution of the instrument to be his own voluntary act and deed, and that of Iowa Network Services, Inc.. 6V. Nota ` lic in an f6r the State of Iowa Approved: City Attorney � /Cu/� � 3 � iss3L� r. * l Comm Mmdalon w t �" AGREEMENT BETWEEN THE CITY OF IOWA CITY AND IOWA NETWORK SERVICES, INC. This agree ent ( "Agreement ") is made by and between the City of lo�ra City ( "City ") and Iowa Network Services, c. ( "INS "). / RECITALS A. The City of Iowa City, a municipal corporation, is the owner of a certain distance of underground communica 'ons duct located within the City's right -of- y ( "ROW ") within Iowa City. INS is in the process of installing 'ts own line of ducts within Iowa City R9M. The ducts serve to house optical fiber cable used in the tran ission of data and communication . The City and INS are the only parties ( "Parties ") to this Agreement. B. When the City had he ducts installed, excess apacity in the form of additional ducts was included for the sake of efficien . The City does not )o d all three ducts that were installed, and can part with one duct if it is in the Cit 's interest. C. The ducts INS is curren y installing wi in the City's ROW travel a route that would be of value to the City. INS wishes to take wnership o the excess duct owned by the City. The City and INS wish to swap, on a foot - for -foot basis, 6,ne duct equal size. In consideration of the foregoing and the' valuable consideration, the receipt and s City and INS hereby agree as follows: DATE. This Agreement covenants hereinafter contained, and for other good and cy of which are hereby acknowledged by the parties, the to b� effective upon execution by the City. 2. DUCTS. The City pres ntly owns a lin of ducts described in the attached "Duct Swapped to INS ", marked as "Exhibit 1" an incorporated her 'n by this reference. INS is presently constructing a line of ducts within the City R W as described in he attached "Duct Swapped from INS ", marked as "Exhibit 2" and incorporated h rein by this reference. 3. SWAP. The City shall convey title to one d ct in the line described in Exhibit 1 in exchange for title to an equal length 'equally sized duct owned INS and described in Exhibit 2. In the event the INS duct is shorter in ngth, INS shall pay the City a amount of $5.40 per linear foot of duct. In the event the City wishes to purchase duct from INS over an above the footage acquired via this foot -for- foot swap, the City sha pay $5.40 per linear foot. Costs sociated with handholes will not be passed on in either event. 4. TITLE TO THE DUCTS. The ducts are to be co sidered personal property, and not real property. Both P qfties shall have the right to inspect the du is to be conveyed by the other party. n Following inspecti , each Party shall issue a written acceptant of the duct to the other party. Neither Party may take o,Vvnership of the swapped ducts until acceptance \withou issued to the other Party. No other rights of any kind are exchanged herein. INS shall complction of the duct described in Exhibit 2 no later than December 1, 2014. i' 5. NO WARRANTY. Each Party shall rely on their own of the ducts to assure they meet the needs of that Party. The ducts are conveyed "as -is" anarranty of any kind. 6. UTILITY LOCATION. Each Party, as owners of the ducts they take pursuant to this Agreement, shall be responsible for performing their own locates of said ducts prior to any digging in the area, or calls for locating the duct for any other legal reason. , 7. NO THIRD -PARTY BENEFICIARIES. It is the intent of the Parties tlydt no third -party beneficiaries be created through this Agreement. 8. ENTIRE AGREEMENT. This Agreement and any exhibits attached ereto set forth all of the covenants, promise , agreements, and conditions between the City and IN oncerning the ducts, and there are no other venants, promises, agreements or conditions, eit er oral or written, between them. This Agreemen may not be modified or amended in /man r except by an instrument in writing executed by the arties hereto. 9. SEVERABILIT . The invalidity or unenforceability vision of this Agreement, as determined by a court of c petent jurisdiction, shall in no we validity of the remainder of this Agreement or any other ovision hereof. 10. BINDING EFFECT. \benefit nants, conditions d agreements contained in the Agreement shall bind, apply to and inure to of the parties h eto and their respective successors. 11. HEADING. Headinghe contents particular sections herein are inserted only for convenience, and are in no waonstrued a a part of the Agreement or as a limitation on the scope of the particular section tey refer. IN WITNESS WHEREOF, the parti the day and year first above written. The City: CITY OF IOWA CITY Mayor Attest: ge . City CITY ACKNOWLEDGM STATE OF IOWA ) ) ss: JOHNSON COUNTY ) have executed this Instrument to be effective as of SERVICES, INC. Ronald Kellhr, CEO On this / 944L day of , 2014, before me, he undersigned, a notary public in and for fie State of Iowa, piAonally appeared Matthew J. Hayek and Marian K. Karr, to me personally known, who being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of said municipal corporation executing the within and foregoing instrument; that the seal affixed thereto is the seal of said municipal corporation; that said instrument was signed and sealed on behalf of said municipal corporation by authority of its City Council; and that the said Mayor and City Clerk 2 as such officers acknowledged that the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. KELLIE K. TUTTLE Commission dumber 221819 My Co"ssiy Expires Notary Public in and for the State IOWA NETWORK SERVICES, INC. ACKNOWLEDGMENT STATE OF IOWA ) ) ss: POLK COUNTY ) On this day f , 201�ffi, efore me, the undersigned, a Notary Public in and for the Sta of Iowa, personally appeared to me personally known, who being by me duly sworn, did i ntify himself as CEO of Iowa Ne rk Services, Inc., and acknowledge the execution of the instrument o be his own voluntary act and de , and that of Iowa Network Services, Inc.. Approved: City Attorney 61-( 311111� Notary Public in 3 for the State of Iowa Duct swapped to INS Exhibit August 13, 2014 Page 1 Duct swapped from INS Exhibit2 y. uljU dit 1 •. Q� « 7 e Q 7 O � z Q Proposed INS Route Ofown St Ronalds St 2 F ti in Church st n z z crr � Fairchild St eo 0 z Norrh z Lo Market Park o 3 Cl 7 V) �U Davenport St cn E I Existing City Duct L ?' E Bloomington St L = E Hamburg Inn No 2 -' Proposed INS Roue E Market St E Market St E Mark z 01 a) E Jefferson St U E Jefferson t M to Iowa Ave Iowa Avr•I Moose • Iowa Ave, August 13, 2014 Page 1 Duct swapped from INS Exhibit2 do PytC t Stephen Atios" Kxir, x" Forest View trailer Court k +V yet tad u \ � tip ter Rd r' a j I.rr Id, 'r lid Nl Proposed INS Route forest View Ct e p� O Naywooa ao. 1liY`\� .v Foster Rd Parkview Church 1+: Ventura Ave c d 9 cc 41 �Oe R 49`°9 r ,p SReeuw r ` Existing City Duct txooin��� ■ttt► August 13, 2014 Page 2 � r CITY OF IOWA CITY MEMORANDUM Date: August 13, 2014 To: Dennis Bockenstedt, Finance Director From: Gary Cohn, ITS Coordinator Re: Duct Swap Agreement with Iowa Network Services, Inc. -8-,9-14 3d(22) Introduction: Iowa Network Services (INS) has approached the City with a proposal to swap fiber optic duct infrastructure where each entity has excess capacity in its fiber optic system. History /Background: ITS has built a fiber optic infrastructure connecting most City facilities to high -speed data. Approximately two years ago, Iowa Network Services, Inc. (INS) approached the City with a plan to construct underground fiber optic duct across the metro area, and inquired if the City would like to participate and construct duct in any locations along the route, thereby lowering the construction costs for both entities. The City did, participate, constructing duct along Highway 6 as well as South Gilbert Street and paid its share of the construction costs. INS has approached the City with another project phase. While the new phase places duct where the City has none, there is a significant portion of the project where the City possesses excess underground duct capacity in the form of an unused duct. ITS has identified locations along the new phase where duct would be beneficial to connect new fiber optic hub facilities, as well as prepare for new connectivity to the Water Treatment plant. Discussion of Solutions: A "swap" of duct was proposed. INS would construct a new duct along the route where the City has none in exchange for the City's free duct on a foot for foot basis. City staff and INS put together the attached agreement to specify the terms of this duct swap. Financial Impact: The City will be receiving more linear footage of duct in the exchange by approximately 3,551 feet. The cost for the differential is $5.40 per linear foot. The City's estimated cost for this duct is $19,175, which will be paid from the fiber optic capital project funds. Recommendation: I recommend approval of the Agreement, and am submitting it for Council approval. Should you have questions, please do not hesitate to contact me. Prepared by: Wendy Ford, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5248 RESOLUTION NO. 14 -249 RESOLUTION DETERMINING THE NECESSITY OF AND SETTING DATES OF A CONSULTATION (AUGUST 29, 2014) AND PUBLIC HEARING (SEPTEMBER 16, 2014) ON A PROPOSED RIVERSIDE DRIVE URBAN RENEWAL PLAN, AMENDMENT NO.2 IN THE CITY OF IOWA CITY, IOWA WHEREAS, The City has previously determined the Riverside Drive Urban Renewal Area, as amended, to have areas blight and designated it as appropriate for various urban renewal projects; and WHEREAS, the City Council desires to amend the Urban Renewal Plan to add certain projects thereto; and WHEREAS, proposed Urban Renewal Projects under this amendment include the following: a pedestrian tunnel under the railroad embankment, streetscape improvements, and a multi - family residential project including affordable housing units; and WHEREAS, Iowa Code Chapter 403 requires the City Council to notify all affected taxing entities of the consideration being given to the Riverside Drive Urban Renewal Plan Amendment No. 2 and to hold a consultation with such taxing entities with respect thereto; and WHEREAS, Iowa Code Chapter 403 further requires the City Council to hold a public hearing on the proposed Riverside Drive Urban Renewal Plan Amendment No. 2 subsequent to notice thereof by publication and mail. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: Section 1. That one or more blight areas, as defined in Chapter 403, Code of Iowa, exist within the City, and rehabilitation, conservation, redevelopment, development, or combination thereof, of the area is necessary in the interest of the public health, safety, or welfare of the residents of the City; and Section 2. That the consultation on the proposed Amendment No. 2 to the Riverside Drive Urban Renewal Plan required by Section 403.5(2) of the Code of Iowa, as amended, shall be held at 11:00 A.M. on Friday, August 29, 2014 in the City Manager's Conference Room, City Hall, Iowa City, Iowa. Wendy Ford, Economic Development Coordinator, is hereby appointed to serve as the designated representative of the City for purposes of conducting said consultation, receiving any recommendations that may be made with response thereto and responding to the same in accordance with Section 403.5(2). Section 3. That the City Clerk is authorized and directed to cause a notice of said consultation to be sent by regular mail to all affected taxing entities, as defined in Section 403.17(1), along with a copy of the proposed Riverside Drive Urban Renewal Plan, Amendment No. 2. Said notice shall be in substantially the following form: NOTICE OF A CONSULTATION TO BE HELD BETWEEN THE CITY OF IOWA CITY, IOWA AND ALL AFFECTED TAXING ENTITIES CONCERNING THE PROPOSED RIVERSIDE DRIVE URBAN RENEWAL PLAN, AMENDMENT NO. 2 FOR THE CITY OF IOWA CITY, IOWA Resolution No. 14 -249 Page 2 The City of Iowa City, Iowa will hold a consultation with all affected taxing entities, as defined in Section 403.17(1) of the Code of Iowa, as amended, commencing at 11:00 A.M. on Friday, August 29, 2014 in the City Manager's Conference Room, City Hall, Iowa City, Iowa concerning a proposed Riverside Drive Urban Renewal Plan, Amendment No. 2, a copy of which is attached hereto. Each affected taxing entity may appoint a representative to attend the consultation. The consultation may include a discussion of the estimated growth in valuation of taxable property included in the proposed Urban Renewal Area, the fiscal impact of the division of revenue on the affected taxing entities, the estimated impact on the provision of services by each of the affected taxing entities in the proposed Urban Renewal Area, and the duration of any bond issuance included in said Plan. The designated representative of any affected taxing entity may make written recommendations for modification to the proposed division of revenue no later than seven days following the date of the consultation. Wendy Ford, Economic Development Coordinator, as the designated representative of the City of Iowa City, shall submit a written response to the affected taxing entity, no later than seven days prior to the public hearing on the proposed Riverside Drive Urban Renewal Plan, Amendment No. 2, addressing any recommendations made by that entity for modification to the proposed division of revenue. This notice is given by order of the City Council of the City of Iowa City, Iowa, as provided by Section 403.5 of the Code of Iowa, as amended. Dated this day of , City Clerk, Iowa City, Iowa (END OF NOTICE) Section 4. That a public hearing on the proposed Riverside Drive Urban Renewal Plan, Amendment No. 2 shall be held before the City Council on September 16, 2014 at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. Section 5. That the City Clerk is authorized and directed to give public notice of this public hearing in the "Press- Citizen," once on a date not less than four (4) nor more than twenty (20) days before the date of said public hearing, and to mail a copy of said notice by ordinary mail to each affected taxing entity, such notice in each case to be in substantially the following form: NOTICE OF PUBLIC HEARING TO CONSIDER APPROVAL OF A PROPOSED RIVERSIDE DRIVE URBAN RENEWAL PLAN, AMENDMENT NO. 2 IN THE CITY OF IOWA CITY, IOWA The City Council of the City of Iowa City, Iowa will hold a public hearing at its meeting on September 16, 2014 which commences at 7:00 P.M. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk to consider adoption of the Riverside Drive Urban Renewal Plan, Amendment No. 2 (the "Plan ") which adds the following projects to the Plan: a pedestrian tunnel under the railroad embankment, streetscape improvements, and a multi - family residential project including affordable housing units. A copy of the plan is on file for public inspection in the office of the City Clerk, City Hall, Iowa City, Iowa. The City of Iowa City, Iowa is the local agency which, if such Plan is approved, shall undertake the urban renewal activities described in such Plan. The general scope of the urban renewal activities under consideration in the Plan is to assist qualified industries and businesses in the Urban Renewal Area through various public purpose and special financing activities outlined in the Plan. To accomplish the objectives of the Plan, and to encourage the further development of the Urban Renewal Area, the plan provides that such special financing activities may include, but not be limited to, the making of Resolution No. 14 -249 Page 3 loans or grants of public funds to private entities under Chapter 15A of the Code of Iowa. The City also may install, construct and reconstruct streets, parking facilities, open space areas and other substantial public improvement, and may acquire and make land available for development or redevelopment by private enterprise as authorized by law. The Plan provides that the City may issue bonds or use available funds for such purposes and that tax increment reimbursement of such costs will be sought if and to the extent incurred by the City. Any person or organization desired to be heard shall be afforded an opportunity to be heard at such hearing. This notice is given by order of the City Council of Iowa City, Iowa, as provided by Section 403.5 of the State Code of Iowa. Dated this day of s /Marian K. Karr City Clerk, Iowa City, Iowa (END OF NOTICE) Section 6. That the proposed Riverside Drive Urban Renewal Plan, Amendment No. 2 is hereby officially declared to be the proposed Riverside Drive Urban Renewal Plan, Amendment No. 2, referred to in said notices for purposes of such consultation and hearing and that a copy of said amendment shall be placed on file in the office of the City Clerk. PASSED AND APPROVED this 19 day of August, 2014. LTA • ATTEST: City Clerk City Attorney's Office 713i1y Resolution No. 14 -249 Page 4 It was moved by Mims and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Botchway x Dickens :k Dobyns x Hayek x Mims x Payne x Throgmorton CITY OF IOWA CITY MEMORANDUM To: Tom Markus, City Manager From: Wendy Ford, Economic Development Coordinator Date: July 30, 2014 Re: August 19 City Council Agenda Item: Resolution of Necessity for Riverside Drive Urban Renewal Area Amendment #2 Introduction A Resolution of Necessity initiates the legislative process for the City to engage in certain urban renewal projects in urban renewal areas. Following the adoption of a Resolution of Necessity, the City holds a consultation with the other local taxing jurisdictions and a public hearing before a vote on whether or not to adopt the plan. History /Background The Riverside Drive Urban Renewal Area was created in 2011 following the flood of 2008. It was originally named Riverfront Crossings Urban Renewal Area, and renamed in 2012 to clear up confusion with the greater Riverfront Crossings area across the river to the east. Amendment #2 in the Riverside Drive Urban Renewal Area enables the City to undergo two infrastructure projects and to finance them with the tax increment created by new value in the district. It also allows for later Council consideration of financial assistance in a redevelopment project which is aligned with other City goals. The municipal infrastructure projects include the construction of a pedestrian tunnel under the elevated railroad embankment on the west side of Riverside Drive and streetscape improvements along Riverside Drive. The pedestrian tunnel will enhance to the walkability of the neighborhood as it will create a safer, and more aesthetically pleasing pedestrian link to neighborhoods and employment centers nearby. The streetscape improvements in the Riverside Drive corridor will improve the attractiveness of the neighborhood and encourage investment which will increase the property tax base of the district. The City may be asked to provide financial assistance for a redevelopment project on the site of the old Hartwig Motors car dealership. Plans are under development for a 96 unit residential building that will include a minimum of 10% of the units to be priced for the affordable housing market. The project is being designed consistent with the design standards of the Riverfront Crossings form - based code. Discussion of Solution The Resolution of Necessity simply starts the process for the consideration of projects to be funded in part by the tax increment created by new property value in the district. The merits of financial participation in private development projects may only be considered by City Council after such projects are written into an urban renewal plan. Recommendation Staff recommends approval of the Resolution of Necessity to consider Amendment #2 to the Riverside Drive Urban Renewal Plan. 3e(1) Prepared by: Michael Moran, Parks and Recreation, 220 S. Gilbert St., Iowa City, IA 52240, (319)356 -5104 RESOLUTION NO. 14 -250 RESOLUTION SETTING A PUBLIC HEARING ON SEPTEMBER 2, 2014 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE NORMANDY DRIVE RESTORATION PROJECT - -PHASE THREE, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. WHEREAS, funds for this project are available in the CIP account #4178. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: That a public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above - mentioned project is to be held on the 2nd day of September, 2014, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing for the above -named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. That the copy of the plans, specifications, form of contract, and estimate of cost for the construction of the above -named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 19th day of August , 20 14 F _M91 ATTEST: CITY CLERK pwe nglmasterslsetph.doc 1/11 Approved by $�-- v- " City Attorney's Office Resolution No. 14 -250 Page 2 It was moved by Mims and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: _ x Botchway x Dickens x Dobyns x Hayek x Mims x Payne X Throgmorton r •I- =`r CITY OF IOWA CITY Na 3e(3) MEMORANDUM Date: August 12, 2014 To: Tom Markus, City Manager From: Michael Moran, Director of Parks and Recreation Re: Normandy Drive Restoration Project — Phase three, Introduction: This project will finish the renovation and re- building of the area of Iowa City that was impacted by the flood of 2008. Plantings, trails and landscaping will be done to bring the area back into a green space as an extension of City Park and for use by the neighborhood and the public. History /Background: In 2008 after the flood, approximately 90 homes have been purchased and razed through CBDG and FEMA monies for use as park land. Neighborhood meetings were held over the past year to determine the extent of renovations and repairs to the area for use by the public. Discussion of Solution: FEMA mandates the amount and type of work that can be done in this area. No structures can be built and concentration will be on landscaping and repair of the grounds as well as permeable trails for use by the public as extensions of City Park and the Rocky Shore Drive trail systems. Recommendation: Approve the public hearing and begin the process of renovating this area of the community. Fiscal Impact: The additional costs for this area will be on -going maintenance expense for the cities Park and Recreation Department. This project is budgeted as a CIP project #4178 for $150,000 and will be funded by GO Bonds. Prepared by: Dennis Bockenstedt, Finance Director, 410 E. Washington St., Iowa City, IA 52240 (319)356 -5053 RESOLUTION NO. 14 -251 RESOLUTION SETTING PUBLIC HEARING ON AMENDING THE FY2015 OPERATING BUDGET. BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a public hearing will be held in Harvat Hall, City Hall, 410 East Washington Street, at 7:00 p.m., September 2, 2014, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk, to permit any citizen to be heard for or against the proposed amendment to the FY2015 Operating Budget. The City Clerk is hereby directed to give notice of said public hearing and time and place thereof by publication in the Iowa City Press - Citizen, a newspaper of general circulation in Iowa City, not less than ten (10) days and not more than twenty (20) days before the time set for such hearing. Passed and approved this 19th day of August -12014. ATTEST: CITY CLERK &ft2c-A' MAYOR Approved by City Attorney's Office It was moved by Mims and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Botchway x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton � r j CITY OF IOWA CITY MEMORANDUM Date: August 5, 2014 To: Tom Markus, City Manager From: Dennis Bockenstedt, Director of Finance Re: Budget Amendment #1 for FY2014 -2015 Introduction The Department of Finance requests the City Council set a public hearing for consideration of amending the FY2015 operating budget. History /Background The State of Iowa allows cities to amend the annual operating budget for supplemental appropriation authority. This may include new or revised revenue and expenditure projections, transfers between funds, and capital improvement program changes. Increased expenditures must utilize available fund balance or additional revenue sources as the State does not allow amendments to increase property taxes. Budget amendments are submitted to the Finance Department and reviewed for approval by the Finance Director and City Manager. Requests to carry appropriations over from one year to the next are also submitted and approved in the same manner. A formal recommendation for a budget amendment is then prepared for City Council approval. Discussion of Solutions This amendment increases overall revenues and transfers -in by $16,110,305, as shown on Line 14 of the attached notice (see Revenues & Other Financing Sources, lines 1 -14). The majority of the revenue being amended is intergovernmental revenues. Nearly all of the proposed changes reflect capital project activity being carried forward from the prior year. Intergovernmental revenues (line 9) are being increased by $15,617,027, which primarily represents State and Federal grants being carried forward from the prior year. Other Financing Sources (line 13) are being amended by $200,000 and Use of Money and Property (line 8) is being amended by $166,598, which both represent the repayment of the internal loan for the removal of the North Wastewater Treatment Plant. These loan payments are being funded through the State sales tax hazard mitigation program. Lastly, miscellaneous revenues (line 12) are being amended by $126,680 for animal shelter donations and the sale of patrol cars. The section entitled Expenditures & Other Financial Uses (lines 15 -27) provides for an increase in appropriations of $48,683,737. The majority of the increase in appropriations is related to the timing of governmental capital improvement projects (line 22) and total $28,239,687. The next largest expenditure item being increased is Business Type /Enterprise expenditures (line 24) by a total of $9,587,551. The increase in this program primarily reflects the carry forward of utility fund capital improvement projects. The third largest program being amended is for Transfers Out (line 26). This program is being increased by $6,366,598 and primarily reflects the $6,000,000 internal loan from the Sewer fund to the capital projects fund for the removal of the North Wastewater Treatment Plant which replaces the issuance of sewer revenue bonds. The net budgeted result to cash balances is a reduction of $32,573,432 (line 28). This reduction will be covered through excess cash balances and bond funds and will not affect property tax revenues or levies. A list of the individual amendments is attached to this memo. Recommendation The Notice of Public Hearing for the fiscal year ,ending June 30, 2015 budget amendment is attached to this memo. The Notice lists September 2, 2014 as the public hearing date for the proposed amendment. It is recommended that the City Council set the public hearing as listed and approve publication of the notice as required by law. 0 3e(4) Nov -07 NOTICE OF PUBLIC HEARING Form 653.C1 AMENDMENT OF CURRENT CITY BUDGET The City Council of Iowa City in JOHNSON County, Iowa will meet at 410 E. Washington Street, City Hall at 7:00 PM on 9/2/14 (hour) (Dare) ,for the purpose of amending the current budget of the city for the fiscal year ending June 30, 2015 f." by changing estimates of revenue and expenditure appropriations in the following functions for the reasons given. Additional detail is available at the city clerk's office showing revenues and expenditures by fund type and by activity. Explanation of increases or decreases in revenue estimates, appropriations, or available cash ... ........ .. ............ Interal loan /grant for removal of N. WWTF- $6,000,000; Refund GO Bonds - $3,535,000; Purchase 4 new buses with grants - $384,000; Carryforward CIP projects in progress and related revenues from FY2014 to FY2015- $37,237,068 (including Business Type); Carryforward from FY2014 UniverCity house construction - $294,578; Detail available in City Clerk's office There will be no increase in tax levies to be paid in the current fiscal year named above. Any increase in expenditures set out above will be met from the increased non - property tax revenues and cash balances not budgeted or considered in this current budget. This will provide for a balanced budget. City Clerk/ Finance Officer Name Total Budget as certified or last amended Current Amendment Total Budget after Current Amendment Revenues & Other Financina Sources Taxes Levied on Property 1 51,608,730 0 51,608,730 Less: Uncollected Property Taxes -Levy Year 2 0 0 0 Net Current Property Taxes 3 51,608,730 0 51,608,730 Delinquent Property Taxes 4 0 0 0 TIF Revenues 5 652,624 0 652,624 Other City Taxes 6 2,594,500 0 2,594,500 Licenses & Permits 7 1,580,852 0 1,580,852 Use of Money and Property 8 2,187,475 166,598 2,354,073 Intergovernmental 9 41,145,841 15,617,027 56,762,868 Charges for Services 10 42,402,911 0 42,402,911 Special Assessments 11 0 0 0 Miscellaneous 12 5,179,024 126,680 5,305,704 Other Financing Sources 13 43,201,916 200,000 43,401,916 Total Revenues and Other Sources 14 190,553,873 16,110,305 206,664,178 Exrlenditures & Other Financing Uses Public Safety 15 22,302,870 259,992 22,562,862 Public Works 16 7,595,416 0 7,595,416 Health and Social Services 17 285,031 18,810 303,841 Culture and Recreation 18 13,197,262 38,000 13,235,262 Community and Economic Development 19 13,064,482 568,999 13,633,481 General Government 20 8,058,202 69,100 8,127,302 Debt Service 21 13,780,399 3,535,000 17,315,399 Capital Projects 22 39,098,791 28,239,687 67,338,478 Total Government Activities Expenditures 23 117,382,453 32,729,588 150,112,041 Business Type / Enterprises 24 57,149,625 9,587,551 66,737,176 Total Gov Activities & Business Expenditures 25 174,532,078 42,317,139 216,849,217 Transfers Out 26 30,222,286 6,366,598 36,588,884 Total Expend itures/rransfers Out 27 204,754,364 48,683,737 253,438,101 Excess Revenues & Other Sources Over (Under) Expenditures /Transfers Out Fiscal Year 28 - 14,200,491 - 32,573,432 - 46,773,923 ., Beginning Fund Balance July 1 301 132,203,742 0 132,203,742 Ending Fund Balance June 30 3il 118,003,251 -32,573,4321 85,429,819 Explanation of increases or decreases in revenue estimates, appropriations, or available cash ... ........ .. ............ Interal loan /grant for removal of N. WWTF- $6,000,000; Refund GO Bonds - $3,535,000; Purchase 4 new buses with grants - $384,000; Carryforward CIP projects in progress and related revenues from FY2014 to FY2015- $37,237,068 (including Business Type); Carryforward from FY2014 UniverCity house construction - $294,578; Detail available in City Clerk's office There will be no increase in tax levies to be paid in the current fiscal year named above. Any increase in expenditures set out above will be met from the increased non - property tax revenues and cash balances not budgeted or considered in this current budget. This will provide for a balanced budget. City Clerk/ Finance Officer Name Program Budget carrvforwards: General Government General Government Public Safety Public Safety Culture & Recreation Culture & Recreation Culture & Recreation Community & Economic Development Community & Economic Development Community & Economic Development Community & Economic Development Community & Economic Development Business Type /Enterprise Business Type /Enterprise Business Type /Enterprise Business Type /Enterprise Business Type /Enterprise Business Type /Enterprise Business Type /Enterprise Business Type /Enterprise Business Type /Enterprise New budget amendments: Community & Economic Development Health & Social Services Transfers Out Other Financing Sources Other Financing Sources Intergovernmental Transfers Out Other Financing Sources Use of Money & Property Debt Service Debt Service Debt Service Public Safety Miscellaneous Public Safety Public Safety General Government General Government Business Type /Enterprise Intergovernmental Business Type /Enterprise Business Type /Enterprise Business Type /Enterprise Business Type /Enterprise Business Type /Enterprise Business Type /Enterprise Budget Amendment #1 Fiscal Year 2014 -2015 Budget Description Expenditures Revenues Web Site Redesign $ 60,000 E- subscription mail service $ 9,100 11 AED Units $ 22,207 Ammunition backorder $ 31,931 Consultant for 2nd Floor Remodel $ 15,000 Steam Table $ 5,000 Alarm Panel Replacement $ 18,000 Univercity house upgrades $ 294,578 Various Economic Incentives $ 92,826 Public Art Murals $ 5,000 Trash Receptacles $ 35,000 Tree Replacements $ 9,500 Lab Equipment $ 10,000 Manhole Repair System $ 20,000 Clarifier repair /replacement $ 75,000 Granular Activated Carbon Filter $ 87,000 Water Plant Repair Parts $ 21,393 Water meter kits $ 16,000 Shop Floor Repair $ 25,000 Groundwater Monitoring $ 23,872 Chip Seal Compost Pad $ 25,000 Film Scene assistance Increase assistance to Elder Services Loan for removal of N. WWTF Loan for removal of N. WWTF Sales Tax Bonds Sales Tax Flood Grant Sales Tax Flood Grant State repayment of N. WWTF loan State repayment of N. WWTF loan Refund 2006 Go Bonds Refund 2006 Refunding Bonds Refund 2007 Go Bonds Patrol car purchase Sale of patrol cars Police body camera system Patrol car light bars Laserfiche upgrade Laserfiche upgrade Purchase 4 new buses Purchase 4 new buses - grants Perm Full Time Overtime Wages Health Insurance Dental Insurance Life Insurance Disability Insurance $ 35,000 $ 18,810 $ 6,000,000 $ 366,598 $ 895,000 $ 590,000 $ 2,050,000 $ 50,519 $ $ 100,000 55,335 68,719 (68,719) 384,000 (62,088) (3,104) (14,080) (327) (235) (490) $ 6,000,000 $ (6,000,000) $ 366,598 $ 200,000 $ 166,598 $ 50,519 316,800 Program Business Type /Enterprise Business Type /Enterprise Business Type /Enterprise Business Type /Enterprise Business Type /Enterprise Business Type /Enterprise Business Type /Enterprise Business Type /Enterprise Business Type /Enterprise Business Type /Enterprise Business Type /Enterprise Business Type /Enterprise Business Type /Enterprise Business Type /Enterprise Community & Economic Development Community & Economic Development Community & Economic Development Community & Economic Development Community & Economic Development Community & Economic Development Community & Economic Development Community & Economic Development Community & Economic Development Community & Economic Development Community & Economic Development Community & Economic Development Community & Economic Development Community & Economic Development Community & Economic Development Community & Economic Development Community & Economic Development Community & Economic Development Community & Economic Development Community & Economic Development CIP Budget Carrvforwards: Business Type /Enterprise Business Type /Enterprise Business Type /Enterprise Intergovernmental Business Type /Enterprise Business Type /Enterprise Business Type /Enterprise Business Type /Enterprise Business Type /Enterprise Business Type /Enterprise Business Type /Enterprise Business Type /Enterprise Business Type /Enterprise Business Type /Enterprise Business Type /Enterprise Business Type /Enterprise Intergovernmental Description FICA IPERS Monthly Cellular /PCS Allowance Dues & Memberships Outside Printing ITS -PC /Peripheral Supprt Chgbk ITS - Computer Replacement Chgbk ITS - Network /Internet Chgbk Phone Equipment/Line Chgbk Office Supplies Transportation Registration Lodging Meals Perm Full Time Overtime Wages Health Insurance Dental Insurance Life Insurance Disability Insurance FICA IPERS Monthly Cellular /PCS Allowance Dues & Memberships Outside Printing ITS -PC /Peripheral Supprt Chgbk ITS - Computer Replacement Chgbk ITS- Network/Internet Chgbk Phone Equipment/Line Chgbk Office Supplies Transportation Registration Lodging Meals Parking Facility restoration Parking Facility enforcement automtion Bus Acquisition Bus Grants Bus Shelter replacement/expansion Bus camera replacement 2014 Sanitary sewer repairs South WWTF expansion 2014 water main replacement Slothower-Mel rose water main Melrose - Landfill water main Utility Billing software Utility Asset Mgmt Software Landfill re- construction Hebl Road improvements Airport Master Plan Airport Master Plan N Expenditures $ (4,987) $ (5,821) $ (300) $ (600) $ (1,500) $ (250) $ (250) $ (360) $ (234) $ (150) $ (378) $ (1,173) $ (520) $ (247) $ 62,088 $ 3,104 $ 14,080 $ 327 $ 235 $ 490 $ 4,987 $ 5,821 $ 300 $ 600 $ 1,500 $ 250 $ 250 $ 360 $ 234 $ 150 $ 378 $ 1,173 $ 520 $ 247 $ 300,184 $ 352,619 $ 494,574 $ 50,016 $ 54,017 $ 572,160 $ 3,949,379 $ 595,560 $ 568,147 $ 710,192 $ 300,592 $ 41,015 $ 106,117 $ 742,809 $ 160,000 Revenues $ 494,574 $ 144,000 Program Description Expenditures Revenues Intergovernmental Ruppert property FAA grant $ 468,387 Capital Projects Moss Ridge Road improvements $ 4,882,753 Intergovernmental Moss Ridge Road improvements $ 1,906,250 Intergovernmental Lower Muscatine federal grant $ 1,007,151 Capital Projects Lower Muscatine road reconstruct $ 260,610 Capital Projects 2014 Asphalt overlay $ 642,665 Capital Projects 2014 Sidewalk infill $ 165,642 Capital Projects Burlington /Madison intersection $ 208,631 Capital Projects First Ave /IAIS RR Crossing $ 3,118,942 Capital Projects Sycamore St. - City Limits to S. Gilbert $ 2,484,998 Capital Projects Public Works site improvements $ 151,817 Capital Projects Public Works master plan update $ 310,000 Capital Projects West Side levee construction $ 3,817,200 Intergovernmental West Side levee grant $ 3,803,502 Capital Projects Rocky Shore lift station construction $ 5,249,915 Intergovernmental Rocky Shore lift station grant $ 5,693,613 Capital Projects CBD improvements $ 1,050,636 Capital Projects Normandy Park Drive restoration $ 196,419 Capital Projects Fairmeadows Park RR /Splsh pad design $ 79,383 Capital Projects City Park master plan $ 158,613 Capital Projects Willow Creek/Kiwanis Park master plans $ 50,000 Capital Projects Radio system upgrade $ 23,289 Capital Projects Police Records & Dispatch Sustem $ 157,400 Capital Projects Fire SCBA/Air System Replacement $ 500,000 Capital Projects Animal Shelter construction $ 3,053,834 Intergovernmental Animal Shelter grants $ 1,274,537 Miscellaneous Animal Shelter donations $ 76,161 Intergovernmental Animal Shelter grants $ 141,615 Capital Projects Fire Station #3 kitchen remodel $ 35,039 Capital Projects City Hall HVAC project $ 471,710 Capital Projects City Council Chamber remodeling $ 117,155 Capital Projects City Hall lobby /revenue area remodel $ 312,799 Capital Projects City-wide video camera upgrade $ 210,060 Capital Projects Projectdox Quickstart software $ 139,664 Capital Projects S WWTF fiber optic cabling $ 237,725 Capital Projects Park @ 201 project $ 152,788 $48,683,737 $16,110,305 5h Prepared by: Kirk Lehmann, Planning Intern, 410 E. Washington St, Iowa City, IA 52240; 319 - 356 -5230 (SUB14- 00014) RESOLUTION NO. 14 -252 RESOLUTION APPROVING THE PRELIMINARY PLAT OF SANDHILL ESTATES PARTS 3 & 4, IOWA CITY, IOWA. WHEREAS, the applicant, Southgate Development Services LLC, filed with the City Clerk, an application for approval of the preliminary plat of Sandhill Estates Parts 3 & 4, Iowa City, Iowa; and WHEREAS, the Department of Neighborhood and Development Services and the Public Works Department examined the preliminary plat and recommended approval; and WHEREAS, the Planning and Zoning Commission examined the preliminary plat and, after due deliberation, recommended acceptance and approval of the plat; and WHEREAS, the preliminary plat conforms with all of the requirements of the City Ordinances of the City of Iowa City, Iowa. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: 1. The preliminary plat of Sandhill Estates Parts 3 & 4 of Iowa City, Iowa, is hereby approved. 2. The Mayor and City Clerk of the City of Iowa City, Iowa are hereby authorized and directed to certify this resolution, which shall be affixed to the plat after passage and approval by law. Passed and approved this 19th day of August, 2014. MAYOR ATTEST: A -,. CITY CLERK APi5roved by City Attorney's Office It was moved by trims and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Botchway x Dickens X Dobyns x Hayek X Mims x Payne X Throgmorton s \pcd \sub14 -00014 - prelim plat resolution draft.docx STAFF REPORT To: Planning & Zoning Commission Prepared by: Kirk Lehmann, Planning Intern Item: SUB14 -00014 Sandhill Estates Parts 3 & 4 Date: July 17, 2014 GENERAL INFORMATION: Applicant: Southgate Development Services LLC 775 Mormon Trek Boulevard Iowa City, Iowa 52246 139 -337 -4195 Property Owner: S G & M Properties LLC PO Box 1907 Iowa City, Iowa 52244 -1907 319- 337 -4195 Contact Person: Jerry Waddilove 775 Mormon Trek Boulevard Iowa City, Iowa 52246 139 -337 -4195 Requested Action: Preliminary plat approval Purpose: Development of a 51 -lot, 5 outlot residential subdivision Location: East of Gilbert Street on McCollister Boulevard Size: 102.56 acres Existing Land Use and Zoning: Surrounding Land Use and Zoning: Comprehensive Plan: Neighborhood Open Space District: File Date: 45 Day Limitation Period: Undeveloped and Agriculture (OPD5) North: Residential (RS -5) South: Agricultural (Unincorperated) East: Residential (OPD5 & RS -8) West: Residential and public (OPD5 & P1) South District Plan: Low to moderate density residential, small lot single family and duplex S1 — Wetherby June 5, 2014 August 9, 2014 2 BACKGROUND INFORMATION: The applicant, Southgate Development Services LLC, has requested preliminary plat approval of Sandhill Estates Parts 3 & 4, a 102.56 -acre, 51 -lot subdivision with 5 outlots located east of South Gilbert Street on McCollister Boulevard. Parts 1 & 2 of Sandhill Estates have already been developed as low density single - family residential. Part 1 is located to the west of the current proposal and Part 2 is located to the east, both on Langenberg Avenue. Development of Parts 3 & 4 will complete Langenberg Avenue. An OPD -5 rezoning and a preliminary plat for Sandhill Estates, which included the currently proposed Parts 3 & 4, were approved in 2004. At that time, the applicant requested rezoning the subject property from Interim Development Single Family (IDRS) and Interim Development Multifamily (IDRM) to Planned Development Housing - Single Family Residential (OPDH -5). A Planned Development rezoning was necessary to address the sensitive areas present on the property which included undisturbed sand prairie. This was granted with a Conditional Zoning Agreement (CZA) that required design review for certain lots that were smaller than the standard for the RS -5 zone and traffic improvements on Gilbert Street. To protect the sand prairie, Southgate Development dedicated 17.74 acres from the middle of the development to the City for prairie park land. To date, Parts 1 & 2 of Sandhill Estates have been developed. The remainder of the preliminary plat expired in 2006. The applicant has indicated that they have chosen not to use the "Good Neighbor Policy" and have not had discussions with neighborhood representatives. ANALYSIS: Comprehensive Plan: The Comprehensive Plan future land use map indicates that the property is appropriate for single family residential uses. It also emphasizes that a well- designed neighborhood should have an interconnected street system in a modified -grid formation to reduce congestion and allow for pedestrian - friendly neighborhoods. The South District Plan indicates that detached, single family housing is appropriate for the center of residential neighborhoods. It also notes that open space should be easily assessable for residents. The proposed subdivision is generally consistent with the concept for this area as shown in the district and comprehensive plans. Current Zoning and Neighborhood Compatibility: The property is zoned Low Density Planned Development Overlay (OPD5). The purpose is to provide flexibility in preserving natural features while providing housing opportunities for individual households that will create, maintain, and promote livable neighborhoods. The underlying RS -5 zone requires a minimum lot size of 8,000 square feet and lot widths of 60 feet. The proposed lots range in size from 8,000 to 14,478 square feet. Lots widths range from 60 to 84 feet. The surrounding neighborhoods are single family zones with similar densities to the north, east, and west. Further east is denser single family development adjacent to the arterial Sycamore Street. Sandhill Estates also has access to significant open space with four parks in its immediate vicinity. Overall, the design of the subdivision is compatible with the surrounding neighborhood. Subdivision and Street Design: The proposed development meets all the specifications of our current subdivision regulations. Access to the north /south arterial Sycamore Street and east/west arterial McCollister Boulevard can be reached by the residential collector street Langenberg Avenue. In the future when additional faces of Sanhill Estates are plat, Covered Wagon Drive will also provide a connection through Brookwood Point to Sycamore Street. This will provide good street connections for the neighborhoods south of Wetherby Park. P=Staff Reportslsubl4-00014 staff report draft.docx 3 The 2004 - approved plat would not have passed current subdivision requirements with regards to block length, street width, and the use of cul -de -sacs. This is due to changes in the subdivision regulations. However, the Applicant has worked with City Staff to update the plat into a satisfactory design. All block lengths are under the 600 foot maximum to allow for good circulation of traffic, and pedestrian access is well - provided within the development with adequate sidewalks on both sides of streets. However, a sidewalk should be provided along McCollister Boulevard by Outlot 'F.' The subdivision also contains three large outlots reserved for future development: two to the west, and one to the north. Sensitive Areas: The outlots to the north and west of Parts 3 & 4 contain hydric soils. However, no sensitive areas are present in the proposed development, so addressing the requirements of building on hydric soil is not yet needed. In addition, the previous Sensitive Area Plan resulted in a large portion of the sand prairie being set aside as open space. Neighborhood Open Space: The requirements for neighborhood open space were satisfied when 17.74 acres of Sand Prairie Park were dedicated to the City. Stormwater Management: Stormwater management calculations have not yet been submitted to reflect the redesign. They must be submitted and reviewed by the City Engineer prior to the Commission's vote on the preliminary plat. Infrastructure fees: Required fees include a watermain extension fee of $415 per acre. There is no sanitary sewer tap -on fee for Parts 3 & 4. However, as the outlot to the north is developed, it will require a tap -on fee. STAFF RECOMMENDATION: Staff recommends that this application be deferred pending resolution of deficiencies noted below. Upon correction of these items, staff recommends that SUB14- 00014, a request for preliminary plat approval of Sandhill Estates Subdivision Parts 3 & 4, a 51 -lot, 5- outlot, 102.56 -acre residential subdivision located east of Gilbert Street on McCollister Boulevard, be approved. DEFICIENCIES AND DISCREPANCIES: 1. Label stormwater detention basins and submit relevant calculations 2. Show a sidewalk adjacent to Outlot F along McCollister Boulevard 3. Minor corrections identified by the City Engineer. ATTACHMENTS: 1. Location Map 2. Preliminary Plat and Sensitive Areas Site Plan Approved by: `l'J Robert Miklo, Senior Planner, Department of Neighborhood and Development Services PCD \Staff Reports\sub14 -00014 staff report draft.docx Oil 44 I-JA91 - - _:— 1.". .0. 11- 1 Iii i-il ��" ji] Rid S mime I IMMIMI, 4=4 tj 2IM! 44 I-JA91 - - _:— 1.". .0. 11- 1 Iii i-il ��" ji] Rid mime I IMMIMI, 44 I-JA91 - - _:— 1.". .0. 11- 1 Iii i-il ��" ji] CO cn V WO HIMM-Mv gi NN cn E-1 9p;g PLI UWE mime I IMMIMI, 111111=1111011 r=I= - -- mmIImmIIIII amsummulmm on l goa , IN 9111119 8811IM1121191 MORGIGG CO cn V WO HIMM-Mv gi NN cn E-1 9p;g PLI UWE PLANNING AND ZONING COMMISSION JULY 17,— 7:00 PM — FORMAL EMMA J. HARVAT HALL, CITY HALL APPROVED MEMBERS PRESENT: Carolyn Dyer, John Thomas, Charlie Eastham, Ann Freerks, Jodie Theobald, Paula Swygard, Phoebe Martin MEMBERS ABSENT: None. STAFF PRESENT: Bob Miklo, Sarah Walz, Kirk Lehmann, Sara Hektoen OTHERS PRESENT: Mary Gravitt (3714 Wayne Ave #6), Glenn Siders (755 Mormon Trek Blvd), Alex Hachtman (843 McCollister Ct) RECOMMENDATIONS TO CITY COUNCIL: The Commission voted 7 -0 to recommend approval of SUB14- 00014, an application submitted by Southgate Development Services LLC for a preliminary plat of Sandhill Estates Parts 3, and 4, a 51 -lot, 102.56 acre residential subdivision located on McCollister Boulevard, Covered Wagon Drive, and Langenberg Avenue. CALL TO ORDER: The meeting was called to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: Gravitt asked whether the junction College Street and Gilbert Street had been rezoned from P1 and P2. Miklo explained it has not been rezoned. Gravitt asked what zone would be required for the Chauncy to be built to 15 stories. Miklo answered that CB10 is planned for the area. Development Item SUB14 -00014 Discussion of an application submitted by Southgate Development Services LLC for a preliminary plat of Sandhill Estates Parts 3, and 4, a 51 -lot, 102.56 acre residential subdivision located on McCollister Boulevard, Covered Wagon Drive, and Langenberg Avenue. Lehmann showed the preliminary plat and location maps from an aerial view. He explained that only parts 3 and 4 are those currently under discussion and that parts 1 and 2 have already been completed. He continued that the entire area of Sandhill estates was originally platted in 2004, but that it was not completed and the plat expired. He noted that the development will complete Langenberg Avenue between parts 1 and 2, and the rest of the plat will be composed of three large outlots reserved for future development. Lehmann explained that the comprehensive plan for this area shows low density residential single family and that its zoning reflects this. He noted that it is zoned as a planned Planning and Zoning Commission July 17, 2014 - Formal Page 2 of 5 development overlay in order to protect the environmentally sensitive sand prairie present in the center of the development; as part of the 2004 plat, Southgate dedicated 17 acres to the City for this purpose. He stated that the surrounding neighborhoods to the north, east, and west are also residential single family, along with parkland and undeveloped areas to the south, and that the proposed development would be compatible. Lehmann continued that the 2004 plat would not meet current subdivision and zoning regulations because of the use of cul -de -sacs which is now discouraged. He noted that Southgate worked with the City to help address these issues and improve street connectivity. He stated that there are no sensitive areas within parts 3 and 4 and that park requirements were fulfilled by the 17 acre dedication. He finished by showing pictures of the area to be developed. Miklo added that staff received a revised preliminary plat which fixed the three items of contention from the staff report, including stormwater management. He concluded by stating staff recommended approval of the preliminary plat. Thomas asked whether the 102.56 acres was just parts 3 and 4, or whether it was the whole area. Miklo answered that the subdivision acreage includes the outlots for future development along with parts 3 and 4. He clarified that the outlots won't be developed until Southgate subdivides the area further. Freerks opened public discussion. Glenn Siders of Southgate Development Services stated that he represented the applicant and that he had no problems with the staff recommendation. He said he would answer any further questions about the development. Martin asked which streets from Sandhill Estates will connect with the Pepperwood Addition. Siders replied that Sandusky Avenue eventually connect the two. Mary Gravitt stated that she was interested in affordable housing and asked whether these houses would be built on the flood plain. She added that building in the flood plain is more expensive in the long -run. Miklo answered that this development is not in the flood plain. Alex Hachtman from Sandhill Estates Part 1 asked about the plans for McCollister Boulevard and whether the road would connect to Sycamore. He stated he was curious because of the potential increased through- traffic in his neighborhood. Miklo said that the land through which McCollister would go is currently out of City limits, though long -range planning shows that it will be annexed, and McCollister will connect to Sycamore, north of the new school. Eastham asked Miklo to clarify that McCollister will eventually connect to Scott Boulevard at Highway 6. Miklo affirmed that it would, and continued that going east, McCollister will continue by the Saddlebrook Development and then proceed northeasterly to Scott Boulevard. Freerks closed public discussion. Eastham moved to recommend approval of SUB14- 00014, an application submitted by Southgate Development Services LLC for a preliminary plat of Sandhill Estates Parts 3, and 4, a 51 -lot, 102.56 acre residential subdivision located on McCollister Boulevard, Covered Wagon Drive, and Langenberg Avenue. Martin seconded. Freerks complimented Southgate for bringing the subdivision into compliance with current code requirements, especially commending the elimination of cul -de -sacs and the connectivity it will bring to the area. Planning and Zoning Commission July 17, 2014 - Formal Page 3 of 5 Eastham, responding to Gravitt's desire for affordable housing, stated the price level of any particular subdivision is out of the control of the Planning and Zoning Commission. A vote was taken and the motion carried 7 -0. Update on South District Plan Process Sarah Walz presented her current background research for the South District Plan. She said she interviewed neighborhood residents, developers, realtors, and nonprofit organizations to generate ideas for the plan, and continued that staff has been touring the area. Her presentation emphasized the abundance of parks and green space in the South District, and also presented residents' ideas about the area. These included a desire emphasize the many positive aspects of the area, to celebrate the area's diversity and affordability, to improve walkability and connectivity for area neighborhoods, to extend Sycamore Street and McCollister Boulevard while making them more pedestrian - friendly, to add more destinations and activities, and to maintain good transit coverage. She also said that the new school would renew focus on the area, and that building trust within the area and between the area and rest of the city is important. Freerks asked what the timeframe of the South District Plan was. Walz replied that the schedule will be set soon, with at least one large public workshop, a couple of focus groups, and an open house workshop. She added that meetings will occur throughout September and October with the final plan complete by the end of the year. Eastham asked if public access would be added to the Sandhill Prairie Park. Walz replied that the City will add trails once the prairie's ecosystem can be strengthened from its fragile state. She continued that creating trail connections between Sandhill and Wetherby is also important, to which Miklo added that it is planned for the next phases of the Sandhill Estates. Easthham noted that there are many jobs in the industrial strip along Highway 6. Walz said that a lot of people living in the South District work in the industrial area, and that many of them walk to work, though the industrial strip itself is outside of the planning area. Walz continued that she hoped realtors and the public could tour the area with staff soon to inform them of the amenities of the area. Martin said that South District homes are selling faster this season than past seasons. She postulated that people are more willing to visit the area, after which they like it. Consideration of Meeting Minutes: June 19. 2014 Eastham moved to approve the minutes. Martin seconded. A vote was taken and the motion carried 7 -0. OTHER Miklo said that protest petitions representing enough properties to require a super majority, or 6 out of 7 City Council members had been submitted for the rezoning on First Avenue and Hickory Trail. There was an indication that there were not sufficient votes to approve the rezoning, which had been recommended for approval by the Planning and Zoning Commission. He continued that the zoning code provided an opportunity for the Commission to meet with Council Subdivision Item Preliminary Plat ofSandhill Estates Parts Three and Four — a 51 -lot, 102.56 -acre residential subdivision located on McCollister Boulevard, Covered Wagon Drive and Langenberg Avenue 3 Rw CITY OF IOVY Y CITY CITY OF / TFA C177Y 'i�� �r'-i C 11111 �111��11 oil �IIIIIIIIIItf� / /I� -�� i���1 INS low to . C���j� IIIIII� ..�► ��4 ■ IN ■■ ■■ X11111 �III�i111■�IIIIII11►` 11m1■ �1111111�� RS5 0, - -- W��1��11111111) 00 U OHD Pork ��11� �11111� j� 111111 1 • / Pi • - D - j 1111111 ♦'' j �I ", ���j 1111111 , • � .;., � �� 4, �� �g1111 /11111111 Pi � G��' ��j ♦ ,,. ,: C ` � 11111 �II%m� /� /� /Illllu mlllllll_ 1�1 CORPORATE SITE . ,,, Scale: 1" =500' CITY OF 101A CITY 0PD5 I �I "k? 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Washington St., Iowa City, IA 52240 (319) 356 -5248 RESOLUTION NO. 14 -253 RESOLUTION APPROVING AMENDMENT NO. 12 TO THE CITY - UNIVERSITY PROJECT 1 URBAN RENEWAL PLAN TO ADD PROPOSED URBAN RENEWAL PROJECTS. WHEREAS, on July 15, 2014, City Council adopted a resolution of necessity (Reso. No. 14 -211) contemplating an amendment to the City- University Project 1 Urban Renewal Plan to facilitate consideration of new urban renewal projects, said amendment being the 12th amendment thereto, and WHEREAS, in addition to the projects in the City- University Project I Urban Renewal Area Urban Renewal Plan, as previously amended, proposed Urban Renewal Projects under this amendment include additional private development agreements for The Chauncey at the corner of Gilbert and College Streets, the Harrison Street Townhouses at the corner of Harrison and Dubuque Streets, and a hotel project on South Clinton Street across from the new University of Iowa School of Music; and WHEREAS, this amendment also proposes additional public infrastructure projects, namely a Central Business District streetscape improvement and fees and costs for park planning in Riverfront Crossings; and WHEREAS, pursuant to Reso. No. 14 -211, consultation with affected taxing entities was duly held and all required responses to the recommendations made by the affected taxing entities, have been timely made as set forth in the report of the Economic Development Coordinator filed herewith and incorporated herein by the reference, which report is in all respects approved; and WHEREAS, pursuant to said Reso. No. 14 -211, a public hearing was held after due and proper notice of said public hearing was given, as provided by law, by timely publication in the Press Citizen. NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: Section 1. This Council finds that the Amendment No. 12 to the City - University Project 1 Urban Renewal Plan conforms to the general plan for the development of the City as a whole; and. Section 2. That the Amendment No. 12 is hereby approved and adopted as the "Amendment No. 12 to the City- University Project 1 Urban Renewal Plan for the City - University Project 1 Urban Renewal Area "; and the City Clerk is hereby directed to file a certified copy of said Amendment No. 12 with the proceedings of this meeting. Section 3. That the City- University Project 1 Urban Renewal Plan for the City - University Project 1 Urban Renewal Plan Area, as amended herein, shall be in full force and effect from the date of this resolution until the later of the date of termination set forth in the Plan, as amended, or the date on which payment of all obligations -1- issued or advances made to carry out the purposes thereof shall be fully provided for. Said Amendment No. 12 shall be forthwith certified by the City Clerk, along with a copy of this Resolution, to the Recorder for Johnson County, Iowa, to be filed and recorded in the manner provided by law. PASSED AND APPROVED this 19th day of August , 2014. Mayor ATTEST: AppmW By City Cler City AttQm `p -2- Resolution No. Page 3 14 -253 It was moved by Mims and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Botchway x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton Marian Karr From: Miriam Timmer - Hackert <timmer.hackert @g mail. com> Sent: Tuesday, August 19, 2014 8:29 AM To: Council Subject: Chauncey - more affordable housing and better energy efficiency I continue to be frustrated that the council seems to be ignoring the great mass of people regarding the Chauncey. We are the ones who will be paying higher school costs and county costs in the future because of the huge TIF, and all we are getting is 5 units of affordable housing? In case you missed it, the community wanted the coop, extreme environmental efficiency, and lots of affordable housing. We will continue to fight for more affordable housing and better environmental efficiency. We don't need to subsidize skyscrapers that are shadowing historic downtown churches like my church Trinity Episcopal. Sincerely, Miriam Timmer - Hackert Mediator, Lawyer, Peacemaker 1911 Lynncrest Dr Coralville IA 52241 319 -331 -8416 Timmer.hackertggmail.com hqps:Hsites.google.com/site/miriamtimmerhackert/ As a lawyer I should add This email and attachments may contain legal info that is intended only for the use of those named above and may be confidential, subject to attorney - client privilege, subject to the attorney work product doctrine and /or exempt from disclosure under applicable law. Electronic Communications Privacy Act, 18 USC. 2510 -2521. If you have received this email in error, please notify me by telephone 319 - 331 -8416 or at timmer.hackert&gmail.com and delete the message. Thank you. I wish you peace and joy. Marian Karr From: Sent: To: Subject: Attachments: City Council Members: Janiece Piltingsrud <jpiltingsrud @meimhc.org> Saturday, August 16, 2014 3:20 PM Council "The Chauncey" Chauncey on Gilbert & College.docx Attached please find thoughts and concern I have regarding "The Chauncey ", the proposed building at the corner of Gilbert and College, Iowa City. Thank you, Janiece Piltingsrud 338 -7884 x258 I have several concerns about "The Chauncey," a building chosen by the Iowa City Council to be built at the corner of Gilbert and College: First, "The Chauncey" is out -of -scale with all other buildings in the area; and some neighboring buildings are on the historical register. Within 2 -3 blocks of the proposed "Chauncey" site are 4 new apartment buildings built within the last 3 years. They are 4 to 6 stories and in scale with their surroundings. Even a 10 -story building —which would still be the tallest building in the neighborhood but less out -of- scale —could have 2 movie theaters, a bowling alley, offices and apartments. I hope the City Council will restrict the height of the "Chauncey" so it is consistent with the City's own master plan. I hope the Council will consider the long -term impact on this area — visual, environmental, aesthetic. Remember, buildings last a long time. They are not like a bad haircut that will improve with time. Second, "The Chauncey" has no adequate plan for parking. Parking is a significant issue in this area. Chauncey Swan Parking Ramp is filled most of the time, especially when the students are here. Current businesses and professions already require parking during the week as does Trinity Episcopal Church. If parking is unavailable or difficult, who will be the customers at the new commercial endeavors at "The Chauncey "? This is Iowa, people use cars, public transportation is limited, and on Sunday non - existent. Third, make the building greener. Build new construction to meet Platinum LEED standards and be 60% more energy efficient that city code requires so it is sustainable and easy on the environment. Mr. Moen commented January 25th when being interviewed by KCRG -TV, "I don't have children so these projects are a big deal to me." I don't begrudge Mr. Moen his "children "; however generally we want our children to fit in, to be considerate, successful, set a good example. How friendly is taking away the space which the Farmer's Market has used for decades and is loved and enjoyed by the community at large? Marian Karr From: Davison, Alice L <alice- davison @uiowa.edu> Sent: Sunday, August 17, 2014 8:32 PM To: Council Subject: Proposed development College and Gilbert St August 17, 2014 To the City Council, Iowa City I am writing about the proposed 15 -story development `The Chauncey" on donated land at the corner of Gilbert and College Sts. I have strong concerns about what a development of this size and commercial scope will do to the neighborhood, specifically to Trinity Episcopal Church, across Gilbert street. Parking is a major concern. The development plan includes parking for the residential part of the building, but not commercial parts, the hotel, the bowling alley and the movie theater, which could fill up the existing parking in the Chauncey Swan ramp, as well as street parking. Parking areas are already stressed in downtown Iowa City —the nearest other ramp on Linn street can be completely full, as it was last Thursday afternoon. Trinity Church has three well attended services on Sunday, as well as scheduled activities through the day and on Saturday, as well as weekday afternoons and evenings. There are also occasional weddings and funerals for which nearby parking is essential. Trinity is a downtown church, serving people downtown who pass by and use a very popular site for leaving prayers for healing, or approach the church for assistance. The church depends on the participation and voluntary efforts of many members, most of whom need to be able to park nearby. If the commercial parts of The Chauncey take up much of the parking, the health of the church as a vibrant religious community will be impaired because people will simply not be able to come. Trinity has been in the same location for over a hundred years, and is a faith community which means a great deal today to its many members, of which I am one. I feel that it should not be in danger of being adversely affected by an overly large development across the street. Other concerns include the excessive scale of the proposed building, which would be in an area of more reasonably sized five story buildings; a smaller building would be less intrusive and jarring in this neighborhood. I also find it quite unreasonable that the developer stands to make a considerable profit from a building supported by $13 million of public money. Sincerely, Alice Davison 618 Grant St. Iowa City, Iowa 52240 : 08-19-14 Prepared by: Jason Reichart, Public Works/ Engineering, 410 E. Washington St., Iowa City, IA 52240,(319)356-5416 RESOLUTION NO. 14 -254 RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CON- TRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE WILLOW CREEK STREAMBANK RESTORATION PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate of cost for the above -named project was published as required by law, and the hearing thereon held; and WHEREAS, funds for this project are available in the 04/13 Flooding - Stormwater account # M3627. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: The plans, specifications, form of contract and estimate of cost for the above -named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above - named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer, City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to publish notice, not less than 4 and not more than 45 days before the date for filing the bids, for the receipt of bids for the construction of the above -named project in a newspaper published at least once weekly and having a general circulation in the city. 4. Sealed bids for the above -named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 3:00 P.M. on the 3rd day of September, 2014. At that time, the bids will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 7:00 p.m. on the 16th day of September, 2014, or at a special meeting called for that purpose. Passed and approved this 19th day of August , 20 14 / MAYOR J� Ap roved by ATTEST:�41 / �,��,� 9� • i' 4; CITY CLERK tity Attorney's Office I I' pweng\masterskes appp &s.doc 8/14 g I 1 Resolution No. 14 -254 Page 2 It was moved by Dobyns and seconded by Throg orton the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Botchway x Dickens x Dobyns x _ Hayek K Mims x Payne x Throgmorton aMOI.Au. Prepared by: Melissa Clow, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5413 RESOLUTION NO. 14 -255 RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CON- TRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE IOWA CITY PUBLIC WORKS EXTERIOR WASHOUT, PCC ACCESS ROAD AND STORM SEWER IMPROVEMENT PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate of cost for the above -named project was published as required by law, and the hearing thereon held; and WHEREAS, funds for this project are available in the Public Works Facility Site Work account # P3956. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: 1. The plans, specifications, form of contract and estimate of cost for the above -named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above - named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer, City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to publish notice, not less than 4 and not more than 45 days before the date for filing the bids, for the receipt of bids for the construction of the above -named project in a newspaper published at least once weekly and having a general circulation in the city. 4. Sealed bids for the above -named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 3 :00 p.m. on the 11th day of September, 2014. At that time, the bids will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 7:00 p.m. on the 16th day of September, 2014, or at a special meeting called for that purpose. Passed and approved this 19th day of August -12014. MAYOR ATTEST: CITY CLERK pwengVnasters \res appp &s.doc 8/14 A proved by i v City Attorney's Office I Resolution No. 14 -255 Page 2 It was moved by Payne and seconded by Resolution be adopted, and upon roll call there were: Mims the AYES: NAYS: ABSENT: x Botchway x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton Prepared by: Steven J. Rackis, ICHA Administrator 410 E. Washington St., Iowa City, IA 52240; 319 -887- 08-119- 6065 9 RESOLUTION NO. 14 -256 RESOLUTION TO ADOPT THE IOWA CITY HOUSING AUTHORITY'S HOUSING CHOICE VOUCHER (HCV) ADMINISTRATIVE PLAN. WHEREAS, the City Council of the City of Iowa City functions as the Iowa City Housing Authority and the Department of Housing and Urban Development requires the adoption of a Housing Choice Voucher (HCV) Administrative Plan; and WHEREAS, the proposed changes to tenant selection criteria, assignment of bedroom sizes, and definition of shared housing constitute a significant amendment to the HCV Administrative Plan. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The HCV Administrative Plan, with updates and amendments, be adopted as the policy of the Iowa City Housing Authority; and, 2. The City Clerk is hereby authorized and directed to certify appropriate copies of this resolution together with any necessary certifications as may be required by the Department of Housing and Urban Development. Passed and approved this 19th day of August , 2014. ATTEST: City Clerk n Mayor Approved by City Attorney's Office Resolution No. 14 -256 Page 2 It was moved by Payne and seconded by Mims the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Botchway x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton Prepared by: Steven J. Rackis, ICHA Administrator 410 E. Washington St., Iowa City, IA 52240; 319 -887 6065 10 RESOLUTION NO. 14 -257 RESOLUTION TO ADOPT THE IOWA CITY HOUSING AUTHORITY'S PUBLIC HOUSING ADMISSIONS AND CONTINUED OCCUPANCY POLICY (ACOP). WHEREAS, the City Council of the City of Iowa City functions as the Iowa City Housing Authority and the Department of Housing and Urban Development requires the adoption of a Public Housing Admissions and Continued Occupancy Policy (ACOP); and WHEREAS, the proposed changes to tenant selection criteria, flat rents, and over income families constitute a significant amendment to the ACOP. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The ACOP, with updates and amendments, be adopted as the policy of the Iowa City Housing Authority; and, 2. The City Clerk is hereby authorized and directed to certify appropriate copies of this resolution together with any necessary certifications as may be required by the Department of Housing and Urban Development. Passed and approved this 19th day of August , 2014. ATTEST: 2?1e� 74;,--, City Clerk _ 4 Mayor Approved by City Attorney's Office Resolution No. 14 -257 Page 2 It was moved by Throgmorton and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Botchway x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton CITY OF IOWA CITY ®,a MEMORANDUM Date: August 18, 2014 To: Tom Markus Nlo From: S teven J. Rackkityousing Authority Re: Updates and amendments to the Iowa City Housing Authority's Housing Choice Voucher (HCV) Administrative Plan and Admissions and Continued Occupancy (ACOP) Plan. The Iowa City Housing Authority is no longer recommending adding the following as reasons to deny an application. A copy of the July 7, 2014, memorandum is attached. 1. HCV Administrative Plan, Section 4.8 Section 8 Tenant Selection criteria: May Deny three (3) year period of ineligibility: (A) Criminal Activity. • Add Engaging in Harassment in the 2nd Degree or higher. 2. HCV Administrative Plan, Section 4.8 Section 8 Tenant Selection criteria: (B) Miscellaneous Reasons (1 year period of ineligibility). • Add Harassment in the 3rd Degree. 3. ACOP, 8.4 Grounds for Denial (E.) Discretion to Deny for Criminal Activity (3 year period of ineligibility). • Add Engaging in Harassment in the 2nd Degree or higher. 4. ACOP, 8.4 Grounds for Denial (F.) Discretion to Deny for Other Miscellaneous Reasons (1- year period of ineligibility). • Add Engaging in Harassment in the 3 n Degree. r ^`,� CITY OF IOWA CITY ' ®��- MEMORANDUM 2d(9) 2d(10) Date: July 7, 2014 (C(Opy To: Tom Markus ACity From: Steven J. Rackis, Iowa ing Authority Re: Updates and amendments to the Iowa City Housing Authority's Housing Choice Voucher (HCV) Administrative Plan and Admissions and Continued Occupancy (ACOP) Plan. Introduction: The purpose of the HCV Administrative Plan is to: • Establish policies for issues not covered under Federal regulations for the Section 8 Voucher, and Family Self - Sufficiency programs administered by the Iowa City Housing Authority. • The provisions of this Administrative Plan govern administration of the Section 8 Voucher and Family Self- Sufficiency programs administered by the Iowa City Housing Authority. The purpose of ACOP is to define the Iowa City Housing Authority's policies for the operation of the Public Housing Program, incorporating Federal, State and local law. History/Background: The Federal Department of Housing and Urban Development requires City Council approval of significant amendments and substantial deviation/modification to the HCV Administrative Plan and ACOP. Proposed Amendments to the HCV Plan: 1. We recommend adding the following as reasons to deny an application. Section 4.8 Section 8 Tenant Selection criteria: May Deny three (3) year period of ineligibility: (A) Criminal Activity. • A "drug" is also any controlled substance listed in Chapter 124 of the Iowa Code. • Add Engaging in Harassment in the 2 "a Degree or higher. Section 4.8 Section 8 Tenant Selection criteria: (B) Miscellaneous Reasons (1 year period of ineligibility). • Add Harassment in the 3`a Degree. July 7, 2014 Page 2 COPI 2. We recommend deleting a sentence regarding a larger subsidy in order to clarify the criteria used in issuing a larger subsidy. Section 6.0: Assignment of Bedroom Sizes (Subsidy Standards) 24 CFR 982.402 Current 6.0 G Proposed 6.0 U One - bedroom will be assigned for every One - bedroom will be assigned for every two adults regardless of relationship, unless two adults regardless of relationship, unless 18 or older and a High School student. The 18 or older and a High School student. Housing Authority may issue a larger subsidy standard for families consisting of one or more adult family members who are elderly and/or disabled. In cases where clients request for exceptions and/or reasonable accommodation, Section 6.0 currently contains the following language: "The Iowa City Housing Authority may grant exceptions to its established subsidy standards if the ICHA determines the age, sex, handicap, or relationship of family members or other personal circumstance justifies the exception ". "The ICHA will review documents from DHS, physicians, or other similar sources to make this determination ". 3. Section 6.7: Special Housing Types: Currently, the HCV Administrative Plan does not have a definition of Shared Housing. We recommend adding the following definition of Shared Housing, which is adapted from the HOME Investments Partnership Program tenant selection criteria for Special Needs Populations. 24 CFR 92.253(d)(3)(ii): • Shared housing is limited to the population of families (including individuals) with disabilities that significantly interfere with their ability to obtain and maintain housing; Such families will not be able to obtain or maintain themselves in housing without appropriate supportive services from a recognized service provider; and Such services cannot be provided in a non - segregated setting. Proposed amendments to ACOP: 1. We recommend adding the following as reasons to deny an application. 8.4 Grounds for Denial (E.) Discretion to Deny for Criminal Activity (3 year period of ineligibility). • A "drug" is also any controlled substance listed in Chapter 124 of the Iowa Code. • Add Engaging in Harassment in the 2nd Degree or higher. 8.4 Grounds for Denial (F.) Discretion to Deny for Other Miscellaneous Reasons (1 -year period of ineligibility). • Add Engaging in Harassment in the 3 n Degree. July 7, 2014 Page 3 C • FD) ry 2. On May 19, 2014, the Federal Department of Housing and Urban Development (HUD) issued PIH Notice 2014 -12 (HA). This notice implements Sections 210 and 243 if Title II of P.L. 113 -76, the Consolidated Appropriations Act of 2014. Specifically, HUD is requiring Housing Authorities to limit Flat Rents to 80 percent of the applicable Fair Market Rent (FMR) adjusted, if necessary, to account for reasonable utilities costs. 13.4 Flat Rent: Add the following sentence: • All Flat Rents will be set at no less than 80 percent of the applicable Fair Market Rent (FMR) adjusted, if necessary, to account for reasonable utilities costs. 3. Add New Section 20.6 Over - Income Families The federal regulations allow the ICHA to terminate the tenancy when the family's income is above the initial eligibility amount, but the ACOP does not provide for that. We recommend being able to end assistance for families who are over income in order to open up units to families with lower incomes. • The Iowa City Housing Authority may terminate the tenancies of families who are over income, subject to the following paragraph: Unless it is required to do so by local law, the Iowa City Housing Authority may not terminate the tenancy of a family solely because the family is over the income limit for public housing, if the family has a valid contract for participation in an FSS program under 24 part 984. The Iowa City Housing Authority may not terminate the tenancy of a family for being over the income limit for public housing if the family currently receives the earned income disallowance provided by 42 U.S.C. 1437a(d) and 24 CFR 960.255 and 24 CFR 960.261. The Iowa City Housing Authority will give adequate notice to over income families so they can secure other housing. Discussion: On June 19, 2014, the Housing and Community Development Commission reviewed the proposed amendments to the HCV plan and ACOP. They recommend City Council approve the proposed amendments with the exception of denials based on the use "synthetic marijuana ". This item was a late addition to their agenda and the Housing Authority's memorandum to the Commission did not include the proposed "synthetic marijuana" amendment to the HCV Plan and ACOP. The Commission was reluctant to vote on the item without reading the actual language. Recommendation: Staff recommends approving all proposed amendments to the HCV Plan and ACOP. Prepared by: Eleanor Dilkes, City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5030 RESOLUTION NO. 14 -258 RESOLUTION REVISING IOWA CITY'S BALLOT LANGUAGE FOR THE LOCAL OPTION SALES TAX ELECTION ON NOVEMBER 4, 2014 REGARDING THE USE TO WHICH IOWA CITY'S PORTION OF THE REVENUES FROM THE TAX WILL BE ALLOCATED WHEREAS, by Resolution No. 14 -207 dated June 30, 2014 the City Council of the City of Iowa City called for an election to be held on November 4, 2014 on the imposition of a local option sales tax (LOST) in the incorporated and unincorporated areas of Johnson County and approved the language to be included on the ballot regarding the purposes for which Iowa City's portion of the revenues from the tax would be allocated, and WHEREAS, in recognition of the need for affordable housing in the Iowa City metropolitan area and in furtherance of the City's commitment to Healthy Neighborhoods and 2014 -2015 strategic plan initiative to evaluate programs and methods to promote affordable housing, Resolution No. 14 -207 calls for 10% of the revenue from the LOST to be allocated for programs and initiatives that increase affordable housing; and, WHEREAS, any revisions to the ballot language included in Resolution No. 14 -207 must be certified to the Johnson County Commissioner of Elections no later than August 27, 2014; and, WHEREAS, since passage of Resolution No. 14 -207 the City Council has received input from the Johnson County Affordable Homes Coalition regarding their desire to ensure that a portion of the revenue allocated to affordable housing be dedicated to programs and initiatives that increase affordable housing for households at or below 80% of area median income; and, WHEREAS, the City Council believes it is in the best interests of the City of Iowa City to provide that a portion of the revenue allocated to affordable housing be allocated to programs and initiatives that increase affordable housing for households at or below 80% of area median income. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, as follows: 1. The following ballot proposition language for the proposed imposition of a local sales and services tax is approved and shall replace the language approved by Resolution No. 14 -207: SHALL THE FOLLOWING PUBLIC MEASURE BE ADOPTED? Yes No Summary: To authorize imposition of a local sales and services tax in the cities of Iowa City, and the unincorporated area of Johnson County at the rate of one percent (1 %) to be effective from July 1, 2015 until June 30, 2025. A local sales and services tax shall be imposed in the cities of Iowa City, , and in the unincorporated area of Johnson County at the rate of one percent (1 %) to be effective from July 1, 2015 until June 30, 2025. Revenues from the sales and services tax are to be allocated as follows: FOR THE CITY OF IOWA CITY: 50% for maintenance, repair, construction and reconstruction of public streets, trails and associated infrastructure. 40% for property tax relief. 10% for programs and initiatives that increase affordable housing, with no less than 75% of said 10% to be allocated for programs and initiatives that increase affordable housing for households at or below 80% of area median income as defined annually in accordance with federal law. 2. The Johnson County Commissioner of Elections is hereby requested and authorized to place said ballot proposition language on the ballot for the special election to be held on the date of the general election on November 4, 2014. 3. The Board of Supervisors is hereby requested to consider the Iowa City City Council's request to direct that the ballot contain a provision for the repeal, without election, of the local sales and service tax on June 30, 2025. 3. The City Clerk is hereby authorized and directed to promptly provide a certified copy of this resolution to the Johnson County Commissioner of Elections and to notify the Johnson County Board of Supervisors of the adoption of this resolution. Passed and approved this 19th day of August , 2014. MAYOR p r d b ATTEST: eV e � CLERK City Attorney's Office �7 Resolution No. 14 -258 Page 2 It was moved by Mims and seconded by Payne the Resolution be adopted, and upon roll call there were: x Botchway x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton From: Andy Johnson <ajohnson @coJohnson.ia.us> Sent: Wednesday, August 13, 2014 2:34 PM To: Marian Karr; Tom Markus; 'Thor Johnson (tjohnson @ci.coralville.ia.us)'; 'Kelly Hayworth ( khayworth @ci.coralvi Ile. ia.us)'; 'Tracy Mulcahey'; 'Ryan Heiar (rheiar@CI.North- Liberty. IA. US)'; 'mjackson @tiffin - iowa.org'; 'cityhills @sharontc.net'; 'Cami Rasmussen <cami .rasmussen @solon- iowa.com >'; 'lonetreecity @iowatelecom.net'; ' oxfordcityhall @southslope.net'; 'swisher2 @southslope.net'; 'uhclerk @yahoo.com'; 'shueyville @southslope.net' Subject: RE: LOST referendum All, The Board of Supervisors met this afternoon and ultimately reached consensus that linking the courthouse bond referendum and the local option sales tax revenue has confused the discussion of both issues. Therefore, while the Board appreciates the willingness of some communities to consider dedicating a portion of the revenue toward the courthouse annex bond, the request that communities consider that language is withdrawn. Therefore, a consensus of the Board has decided to identify 10% of the county's revenue toward current and future infrastructure needs of the courthouse and 90% toward secondary roads and bridges. The consensus is also to follow Iowa City's suggested sunset and use 10 years. If you have any questions, please feel free to contact any of the contacts listed in the last memo. Thanks. Andy Johnson Executive Assistant 319 - 356 -6000 From: Andy Johnson Sent: Friday, August 08, 2014 8:25 AM To: 'Marian Karr (marian -karr @iowa- city.org) (marian -karr @iowa - city.org)'; 'Tom Markus (Tom- Markus @iowa- city.org)'; Thor Johnson ( tjohnson @ci.coralville.ia.us)'; 'Kelly Hayworth (khayworth @ci.coralville.ia.us)'; 'Tracy Mulcahey'; 'Ryan Heiar (rheiar @CI.North- Liberty.IA.US)'; 'mjackson @tiffin - iowa.org'; 'cityhills @sharontc.net'; 'Cami Rasmussen < cami .rasmussen @solon- iowa.com >'; 'lonetreecity@ iowatelecom. net'; 'oxfordcityhall @southslope.net'; 'swisher2 @southslope.net'; 'uhclerk @yahoo.com'; shueyville @southslope.net Subject: LOST referendum Attached is a memo regarding the Local Option Sales Tax referendum that the Board of Supervisors has directed be sent to all of Johnson County communities. Andy Johnson Executive Assistant Johnson County Board of Supervisors 913 South Dubuque St., Ste. 201 Iowa City, Iowa 52240 Phone: 319 - 356 -6000, Ext. 8009 Fax: 319 - 356 -6036 www.iohnson-county.com r.a To: Johnson County municipalities, From: Andy Johnson, Executive Assistant to the Boa_f Sugpervi Kingsley Botchway II, Deputy Auditor for E=ns =�- Date: August 8, 2014 The Board of Supervisors has requested you be provided with the following information regarding the Local Option Sales Tax (LOST) referendum. The Board previously sent a request that all Johnson County communities consider allocating 10% of the LOST revenue toward payment of the bond costs of the courthouse annex, should that referendum pass. This proposal was discussed at the recent joint entities meeting on July 28th The intention of this request is to lower the taxes paid by property owners in Johnson County for the courthouse bond. The countywide debt levy affects all property owners in Johnson County, including those in TIF districts. This proposal would lessen the tax impact for ALL property tax payers. It is projected that, if the bond referendum passes, the County's annual bond payments would be approximately $2.5 million annually. The owner of a home with taxable value of $100,000 (assessed value of $184,000) would pay approximately $34 a year in property tax to fund this bond payment. The LOST revenues are estimated to be about $17 million a year countywide. If all communities dedicated their respective 10% of LOST revenue, the County would only need to tax residents $800,000 a year for the bond payments, thus reducing the tax burden to Johnson County property owners. Instead of paving $34 for the bond pavment, the average homeowner would only pay approximately $11 annually. The Board of Supervisors sees the dedication of LOST revenue as a benefit to all property owners in funding a project that benefits the entire county. Some of the communities have requested model language. The following is a draft that has had a preliminary review by our bond counsel. 10% for payment of principal and interest related to general obligation bonds issued by Johnson County for the purpose of erecting and equipping a County Courthouse Annex, but only if the bond referendum for the courthouse annex is approved by voters in the November, 2014 general election. In the event that the bond referendum for a courthouse annex is not approved the remaining revenue will be allocated to (insert city purpose). The Board of Supervisors intends to include this ballot language for unincorporated voters if similar language is presented to a majority of municipal voters. It is the consensus of the Board that the remaining 90% of the revenue to the County will be dedicated to improvement and /or maintenance of secondary roads and bridges. 1IPage Further, Iowa Code gives the Board of Supervisors the authority to set the sunset for the sales tax. A uniform sunset can be set countywide, or different sunsets may be set for different communities. While a formal vote has not been taken, the Board of Supervisors has given direction that it is the intention of the Supervisors to set a 10 year sunset for all communities that agree to the ballot language above dedicating aportion of the revenue toward the courthouse annex bond. It is the intention of the Board of Supervisors to set a three year sunset for all communities that choose not to include this provision. Once the LOST sunsets in a community, reinstituting the tax would be governed by Iowa Code Chapter 423B. The deadline for ballot language is August 27th at 5:00 PM. Ballot language will be accepted, including revisions and amendments, until that time. The Board of Supervisors Office and the Auditor's Office welcomes your input and questions about the sales tax. Contact information is provided below. In addition, the Board plans to include an opportunity for public input on the LOST at its meeting on Thursday, August 14th at 5:30 PM. Contact information: Board of Supervisors: 319 - 356 -6000, supes@co.johnson.ia.us Terrence Neuzil, chair: tneuzil@co.johnson.ia.us Pat Harney, vice - chair: phamey@co.johnson.ia.us John Etheredge : jetheredge@co.johnson.ia.us Janelle Rettig: jrettig @co.johnson.ia.us Rod Sullivan: rsullivan@cojohnson.ia.us County Auditor Travis Weipert: 319 - 356 -6004, tweipert@co.johnson.ia.us Deputy Auditor Kingsley Botchway II: 319- 356 -6004, kbotchwa @co.johnson.ia.us Executive Assistant Andy Johnson: 319 - 356 -6000, ajohnson @co.johnson.ia.us s� a N r' 2 1 P a g e c f +� Ci REVISED Prepared by: Eleanor Dilkes, City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5030 RESOLUTION NO. 14 -207 RESOLUTION REQUESTING SUBMISSION OF THE QUESTION OF THE IMPOSITION OF A LOCAL SALES AND SERVICES TAX TO THE QUALIFIED ELECTORS OF THE INCORPORATED AND UNINCORPORATED AREAS OF JOHNSON COUNTY. WHEREAS, Chapter 4238 of the Iowa Code provides for the imposition of certain local option taxes, including a local sales and services tax; and WHEREAS, the Code provides that the question of the imposition of a local sales and services tax shall be submitted to the registered voters of the incorporated and unincorporated areas of the county upon receipt by the county commissioner of elections of the motion or motions, requesting such submission, adopted by the governing body or bodies of the city or cities within the county representing at least one -half the population of the county; and WHEREAS, the City Council of the City of Iowa City, Iowa is the governing body of a city whose population constitutes in excess of one -half of the population of Johnson County; and WHEREAS, it is estimated that the State property tax reform legislation passed in 2013 will result in lost property tax revenue of $37 million over the next 10 years to the City of Iowa City and the potential for an additional $14.7 million in lost revenue if the State fails to honor its backfill commitments; and WHEREAS, in addition to other strategies such as controlled spending and the creation of operating efficiencies, it is essential for the City to diversify its revenues if it is to have funds available to implement the Council's strategic plan to foster a more inclusive and sustainable Iowa City through a commitment to healthy neighborhoods, a strong urban core, strategic economic development activities, a solid financial foundation and enhanced communication and marketing; and, WHEREAS, with the exception of the Iowa City and Des Moines areas, all metropolitan areas in the State of Iowa have a local option sales tax which allows them to diversify their revenue structure, reduce their property tax rates and invest in community priorities; and WHEREAS, while Iowa City has lowered its property tax rate in each of the last three years through reduced staffing and restructuring, it still has the fourth highest property tax rate of the ten largest cities in the State and a rate that is significantly higher than its neighboring communities, putting it at a competitive disadvantage both in the region and the State; and WHEREAS, significant additional reductions in Iowa City's property tax rate will require an alternative revenue stream; and, WHEREAS, adequate funding for the construction and maintenance of public street infrastructure is essential to creating and maintaining a strong urban core and healthy neighborhoods; and, WHEREAS, maintenance of City streets has been deferred due to inadequate revenues in the Road Use Tax Fund; and, WHEREAS, adequate funding of street and trail infrastructure to serve pedestrians, bicycles and elderly and disabled persons is essential to fostering a sustainable and inclusive community; and, WHEREAS, in recognition of the need for additional affordable housing in the Iowa City metropolitan area, and in furtherance of the City's commitment to Healthy Neighborhoods, the City's 2014 -2015 strategic plan includes a new initiative to evaluate programs and methods to promote affordable housing; and, WHEREAS, the Iowa City area is home to a network of entities that are dedicated to increasing the availability of affordable housing and able to effectively and efficiently implement affordable housing projects in the event that additional revenue is made available to them; and, WHEREAS, when compared to other available sources of revenue the local option sales tax provides the greatest amount of revenue with the least financial impact on city residents because a substantial portion of the revenue would come from visitors to the Iowa City metropolitan area; and, WHEREAS, the City Council finds it to be in the best interests of the City for the voters to be asked whether a 1 cent local sales and services tax should be imposed for a period of ten (10) years and used by the City of Iowa City for property tax relief, public street and trail infrastructure and affordable housing as set forth in the ballot proposition stated below. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, as follows: 1. The following ballot proposition language for the proposed imposition of a local sales and services tax is approved: SHALL THE FOLLOWING PUBLIC MEASURE BE ADOPTED? Yes No Summary: To authorize imposition of a local sales and services tax in the cities of Iowa City, and the unincorporated area of Johnson County at the rate of one percent ( % %) to be effective from July 1, 2015 until June 30, 2025. A local sales and services tax shall be imposed in the cities of Iowa City, , and in the unincorporated area of Johnson County at the rate of one percent (1 %) to be effective from July 1, 2015 until June 30, 2025. Revenues from the sales and services tax are to be allocated as follows: FOR THE CITY OF IOWA CITY: 50% for property tax relief. 40% for maintenance, repair, construction and reconstruction of public streets, trails and associated infrastructure. 10% for programs and initiatives that increase affordable housing. 2. The Johnson County Commissioner of Elections is hereby requested and authorized to place said ballot proposition language on the ballot for a special election to be held on the date of the general election on November 4, 2014. 3. The Board of Supervisors is hereby requested to consider the Iowa City City Council's request to direct that the ballot contain a provision for the repeal, without election, of the local sales and service tax on June 30, 2025. 3. The City Clerk is hereby authorized and directed to promptly provide a certified copy of this resolution to the Johnson County Commissioner of Elections and to notify the Johnson County Board of Supervisors of the adoption of this resolution. Passed and approved this 30th day of June , 2014. proved City Attorney's Office k-P ItL� 1� - I MAYOR /�. _ i Resolution loo. 14 -207 )Page 4 It was moved by Mims and seconded by Botchway the Resolution be adopted, and upon roll call there were: AYES: PLAYS: ABSENT: x Botchway x Dickens x Dobyns x_ Hayek x Mims x Payne x Throgrnorton Marian Karr From: Matthew J. Hayek <mhayek @hhbmlaw.com> Sent: Wednesday, August 13, 2014 2:13 PM To: Marian Karr Subject: FW: LOST ?? From: Larry Baker [mailto:flamingo @avalon.net] Sent: Wednesday, August 13, 2014 2:02 PM To: Matthew J. Hayek; James Throgmorton; Michelle Payne; Richard Dobyns Subject: LOST ?? First, you are the only four whose email addresses I have, so please tell the others that I am not ignoring them. Second, whoever came up with the acronym of LOST for the sales tax effort—find that person and shoot him or her. Third, have you calculated how much support for the sales tax will be diminished or lost by including that 10% for the courthouse annex? Fourth, assuming you do not include the 10% for the annex, and the sales tax passes, what is the down side to only a three year application? That is, if you use the allotted revenues (sans annex) intelligently and effectively, why could you not ask for a renewal in a new referendum in three years? Yes, it is a hassle to keep fighting the same battles, but are your chances significantly improved if you use that money in a way that impresses the public? Fifth, have you read any good books lately? Thanks for your consideration, Larry Baker r CITY OF IOWA CITY gMal MEMORANDUM Date: August 19, 2014 To: City Council From: Eleanor M. Dilkes, City Attorney&.1-4� Re: Local Option Sales Tax (LOST) ballot language (Agenda Item #12) At the request of Council member Mims attached for your consideration tonight is a draft resolution regarding a change in the use of the LOST revenue allocated to affordable housing. Cc: Members of LOST Committee (Susan Mims, Tom Markus, Dennis Bockenstedt, Marian Karr, Simon Andrew, Cyndi Ambrose) Prepared by: Eleanor Dilkes, City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5030 RESOLUTION NO. RESOLUTIO REVISING IOWA CITY'S BALLOT LANGUAE FOR THE LOCAL OPTION SAL S TAX ELECTION ON NOVEMBER 4, 2014 R GARDING THE USE TO WHICH 10 A CITY'S PORTION OF THE REVENUES FROM THE TAX WILL BE ALLOCATED / WHEREAS, by Resolutio No. 14 -207 dated June 30, 2014 the City ouncil of the City of Iowa City called for an election be held on November 4, 2014 on the i position of a local option sales tax (LOST) in the inc rporated and unincorporated areas o Johnson County and approved the language to bk included on the ballot regarding t purposes for which Iowa City's portion of the revenues from Xhe tax would be allocated, and WHEREAS, in recognition of tHV need for affordable housi g in the Iowa City metropolitan area and in furtherance of the City's mmitment to Healthy ighborhoods and 2014 -2015 strategic plan initiative to evaluate progra \ballo methods to pr ote affordable housing, Resolution No. 14 -207 calls for 10% of the reve the LOST t be allocated for programs and initiatives that increase affordable housingWHEREAS, any revisions to thenguag ncluded in Resolution No. 14 -207 must be certified to the Johnson County sioner f Elections no later than August 27, 2014; and, WHEREAS, since passage of ResolutAhs 14 -207 the City Council has received input from the Johnson County Affordable Homeion regarding their desire to ensure that a portion of the revenue allocated to affordable be dedicated to programs and initiatives that increase affordable housing for house t or below 80% of area median income; and, WHEREAS, the City Council believo it is in th best interests of the City of Iowa City to provide that a portion of the revenue alloc ed to afford le housing be allocated to programs and initiatives that increase affordab7housing for hokiseholds at or below 80% of area median income. NOW, THEREFORE, BE IT 'SOLVED BY THE CI COUNCIL OF THE CITY OF IOWA CITY, IOWA, as follows: 1. The following ballot oposition language for the proposed imposition of a local sales and services tax is approv and shall replace the language approved by Resolution No. 14 -207: SHALL THE FOLLOWING PUBLIC MEASURE BE Yes Summary: T authorize imposition of a local sales and services tax in the cities of Iowa City, and the unincorporated area of Johnson County at the rat of one percent (1 %) to be effective from July 1, 2015 until June 30, 2025. A loca sales and services tax shall be imposed in the cities of Iowa City, , and iyf the unincorporated area of Johnson County at the rate of one percent (1 %) to be effe tive from July 1, 2015 until June 30, 2025. Revenues from the sales and services tax are to be allocated as follows: FOR THE CITY OF IOWA CITY: 50% for property tax relief. 40% for maintena ce, repair, construction and reconstruction of ublic streets, trails and as t infrastructure. 10% for programs an initiatives that increase affordable using, with no less than of said % to be allocated for programs nd initiatives that increase affordable housing r households at or below 80 yo of area median income as defined annually in a cordance with federal la . 2. The Johnson County Commissione of Elections is her y requested and authorized to place said ballot proposition language on the allot for the spe ial election to be held on the date of the general election on November 4, 201 . 3. The Board of Supervisors is hereby re ested o consider the Iowa City City Council's request to direct that the ballot contain a pro isic, for the repeal, without election, of the local sales and service tax on June 30, 2025. 3. The City Clerk is hereby authorized ao a , d resolution to the Johnson County Com ' sioi Board of Supervisors of the adoption this rE Passed and approved �{aproved j -,L- City Attorney's Off e day of 1 to promptly provide a certified copy of this Elections and to notify the Johnson County 2014. Marian Karr From: Kingsley Botchway Sent: Tuesday, August 19, 2014 3:53 PM To: Marian Karr Subject: Memo To Council Regarding LOST discussion My Fellow Council Members, Unfortunately, I will not be able to attend the council meetings today because I'm attending a work conference out of town. I will also not be able to participate via phone because I will be in class or at events while you are discussing topics (I will be on West Coast time). However, I wanted to briefly make one more pitch towards our LOST allocation before we finalize the ballot language. 1. LOST Now that we are not obliged to give the County 10% towards the courthouse, I do ask that you give some thought of where that 10% should go. We had agreed to put the 10% towards property taxes, but I believe it would have a greater use being added to affordable housing. I am aware that all of our discussion is for not if the ballot language doesn't pass. However, we can make a statement as a council on the importance of affordable housing and what it means for the area. People move to Iowa City knowing we have higher property taxes than other cities in Iowa, even ones in relatively close proximity. But people reconcile paying those high property taxes because of the amenities Iowa City has to offer: good transportation, safe community, wonderful parks and trails, good schools, concerts, and an overall great place to live. The amenities that Iowa City offers are not found in other places and if they are, they are seldom as robust as ours. Lets take this opportunity to add something else to the list of amenities Iowa City has to offer that assists us from a economic and quality of life perspective. However, if Council does not feel inclined to give the the 10% to affordable housing, then at least consider give the 10% to roads and transportation for the same reasons listed above. For your consideration, Kingsley Botchway II Iowa City Council Member Sent from my iPad