Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2014-08-19 Correspondence
3f(1) Marian Karr From: Geoff Fruin Sent: Wednesday, July 16, 2014 12:48 PM To: 'johnfredericthomas @ g mail. com'; Council Cc: Mike Moran; 'fhhp- board @googlegroups.com' Subject: RE: Hickory Hill Park Capital Funding John, Thank you for your letter regarding capital funding for Hickory Hill Park improvements. Your correspondence will be included in the City Council's August 19`h meeting packet. The approved budget contains funding for this project as follows: FY 16 - $200k FY 17 - $200k FY 18 - $200k The budget anticipates $50k in private contributions or donations in each of those three years to bring the overall project estimate to $750k. Both the staff and City Council strongly value the funding recommendations from the Parks Commission and our other partners such as the Friends of Hickory Hill Park. Staff's recommendation not to include the project in FY 15 should not be interpreted as a statement on the project's level of importance. Hickory Hill Park is phenomenal asset for our community and we recognize there are significant maintenance needs that have been made worse by recent flooding. With that said our recommendation for the delay from FY 15 to FY 16 reflected a significant amount of parks and trails projects that either tied directly with other imminent projects (such as the Gateway Project) or that aligned more directly with the City's Strategic Plan and improvement of neighborhood parks. The FY 15 slate of park and trail projects include the 1 -80 pedestrian bridge, Iowa River Corridor Trail development, Willow Creek and Kiwanis Park improvements, Mercer Park improvements, Lower City Park emergency access, south elementary school gymnasium partnership, bike trail maintenance and the Riverfront Crossings park planning. Again, your correspondence will be forwarded to the City Council for consideration. I simply wanted to provide a little background on the thought that went into staffs recommendations that the City Council adopted. Thanks John, Geoff Fruin Assistant City Manager 319.356.5013 From: John Thomas [mailto :johnfredericthomas @gmail.com] Sent: Tuesday, July 15, 2014 7:03 AM To: Council Cc: Mike Moran; fhhp- board @googlegroups.com Subject: Hickory Hill Park Capital Funding Dear City Council, Please find attachment regarding capital funding for Hickory Hill Park. John Thomas Iowa City July 14, 2014 All Members, City Council City of Iowa City 410 E. Washington Street Iowa City, IA 52240 RE: Hickory Hill Park Capital Funding Dear Mayor Hayek and Honorable Council Members, In Fall 2013, the Parks and Recreation Commission gave top priority to funding the first of three $250,000 capital improvement phases for Hickory Hill Park in FY 2014 -15. The Commission's action culminated a two -year process of discussion between the Friends of Hickory Hill Park and the City of Iowa City's Parks and Recreation Department. The discussion aimed at developing a phased implementation strategy for improving Hickory Hill Park's trails and bridges that, by making several consecutive small budget requests, would successfully make its way through Iowa City's annual budgeting process. A previous capital improvement request in 2012 to fund the full scope of Hickory Hill Park improvements had failed, largely due to the size of the request. The Friends of Hickory Hill Park were deeply gratified by the Parks and Recreation Commission's decision to fund much needed park improvements over three budget cycles. Unfortunately, the City of Iowa City's budget, as approved by City Council in March 2014, projects park improvements beginning in 2016, a two -year project delay. The Friends of Hickory Hill Park ask that City Council provide sufficient funding to maintain progress toward implementing park improvements. The need for trail and bridge improvements has only increased over time due to damage caused by severe flooding. For FY 2014 -15, please provide sufficient funding to prepare plans, specifications, and estimated construction costs for the first capital improvement phase. We estimate the design costs will be approximately $50,000. Respectfully, John Thomas, Friends of Hickory Hill Park Board Member c: Mike Moran, Director of Parks and Recreation Friends of Hickory Hill Park Board of Directors Marian Karr From: Mike Moran Sent: Wednesday, August 13, 2014 11:23 AM To: 'andic @mchsi.com' Cc: Tom Markus; Marian Karr; Zac Hall; Council Subject: Needed Repairs to Hickory Hill Park Hi Alan, I have been asked to respond to your email to city council concerning Hickory Hill Park. The Parks and Recreation Department has been stretched thin in the past two years especially after summer flood events in each of those years. We have strived to maintain Hickory Hill Park as much as is needed and apparently we have not kept up with expectations. I will let you know that we are currently working on repairing the First Ave. Bridge and we expect that to be completed this fall. The park has just been inspected by park staff and city engineers to develop a course of action for remaining repairs of bridges and trails. As you are aware there have been funds set aside for repairs in the next three years beginning July 1, 2015. We will repair and correct any safety issues immediately and work with Friends of Hickory Hill Park for assistance in this endeavor. Please let us know if you have any additional concerns so that we may address them as well. Michael Moran CPRP Director, Parks and Recreation City of Iowa City 220 S. Gilbert St. Iowa City, Iowa 52240 319 - 356 -5100 From: Alan and Dottie Frank [mailto:andic @mchsi.com] Sent: Tuesday, August 12, 2014 9:42 AM To: Council Subject: Needed Repairs to Hickory Hill Park Dear City Council Members, When Dee Norton was a member of the Iowa City Council many years ago, he had a vision of a park located within the city limits that would remain a natural area with trails but few amenities. His vision became a reality with the purchase of land by Iowa City that now is known as Hickory Hill Park. My wife and I walk in Hickory Hill Park several times a week from early spring through late fall. We never tire of the solitude and the natural beauty of the park, including wild flowers that change across the seasons and the wild animals and insects that reside in the park. We are all aware of the tremendous damage that our community has suffered from violent storms coming through Iowa City in 2013 and 2014. Sadly, Hickory Hill Park has not been spared. I have included below four photos of damage that has occurred in Hickory Hill Park. These recent photos, taken by me within the past two weeks, show damage to trails and bridges that pose serious threats to the safety of those using Hickory Hill Park. I am writing to each of the members of the City Council to urge you to identify funds that can be used now to repair some of the damage that exists in the park that poses a threat to public safety. I understand that Iowa City budgets beginning in 2016 will address some of the repairs needed, but that is two years away. Public safety needs to be considered now. Alan R. Frank 2612 Bluffwood Circle Iowa City, IA The first two photos below show damage to a main trail that enters the large meadow in Hickory Hill Park. The next two photos below show damage to bridges in Hickory Hill Park. Marian Karr 3f(2) From: Frank Salomon < franksalomonpersonal @gmail.com> Sent: Wednesday, July 16, 2014 8:54 AM To: Council Cc: Mercedes Nino - Murcia Subject: Naming a new park in Riverfront Crossings area Dear Council members, At yesterday's Council meeting, one of the speakers reporting on the Riverfront Crossings area mentioned that it's time to think about a name for the new park this project will create. How about Grant Wood Park? Or Grant and Nan Wood Park? (Nan was his sister; she is the lady in "American Gothic" as well as the author of a memoir about the painter.) Reasons: 1. It's legit; he lived in IC and worked at the University for a substantial part of his life. 2. It's widely recognizable. His name is probably the most nationally known name from the Iowa River region. It is a name suitable for a destination park. 3. It fits with IC's standing as a place distinguished in arts and humanities. 4. A park is a suitable homage because Wood was devoted to painting Iowa landscapes, especially man -made ones like farms and villages. 5. Grant Wood's house on Court St. is a distinguished landmark, and (as I have heard) it will some day become one of the University's cultural facilities. When it does, Wood's name will become more bonded with Iowa city. 6. Grant Wood is understood in art history as a "regionalist," meaning that he set a high value on local experience as a source of inspiration. That attitude sits well with the idea of redevelopment. 7. To the best of my knowledge (just googling) there is not now any park with this name. Linn County lists a "Grant Wood Trail," and of course Cedar Rapids and Anamosa do great things with his memory; IC could fit well in the circuit. 8. About Nan Wood, Grant's sister and model: The Figge Art Museum houses her scrapbooks. There may be more material of hers here. Recognizing her gives a novel slant to a familiar name. She died within the lifetime of many present IC residents (1994) so people who knew her are probably still around and could give the park live voices. I'm aware that Grant Wood's career on campus was turbulent. I don't know if the friction was bad enough to be a civic factor. From the public viewpoint, that seems a long time ago and I think we can put any acrimony to rest. Finally, as a non - native Iowan and recent transplant, I feel that it was Grant Wood who taught Americans, and me among them, to see beauty here. He developed a way to appreciate Iowa with sophistication as well as affection. I wonder if others would like to put his name in play. Sincerely yours, Frank Salomon 513 Brookland Park Drive Iowa City 52246 Marian Karr 3f(3) From: Amanda Owen Van Horne <ajowen @gmail.com> Sent: Thursday, July 17, 2014 4:23 PM To: Susan Mims; Michelle Payne; Matt Hayek; Kingsley Botchway; Terry Dickens; Rick Dobyns; Jim Throgmorton; Council; Geoff Fruin; Tom Markus Cc: Ilyon @trinityic.org Subject: Concerns about Police Impound Lot in Chauncey Swan Garage. Attachments: Tri n ityParki ng Concerns. pdf Please see the attached letter expressing concerns about the changes in parking availability in Chauncey Swan Garage due to the indefinite temporary placement of the police impound lot on the first floor by College Street. A paper copy of the letter will also be delivered to City Hall for the City Manager and the Mayor's records. We appreciate your assistance with this matter. Amanda J. Owen Van Horne aj owencr�, gmail. c om 0 oo rgp, 1�ITy July 16, 2014 Mayor Hayek, City Manager Markus, and City Council City of Iowa City 410 E. Washington St. Iowa City, IA 52240 Dear City Manager Markus, Mayor Hayek, and City Council We are writing to request the assistance of the City Manager and City Council in resolving difficulties that have arisen from the use of a portion of the Chauncey Swan garage as a police impound lot. This is highly desirable parking (street level parking, non - gated, free on Sundays) that has been converted for much less attractive uses. This reduces the appearance of available parking for members of Trinity Episcopal Church. While there is additional parking available a level up or on the other side of the garage, I would like to impress upon you that it is the appearance that matters. Driving into the parking garage and finding no readily available spots may cause a visitor to decide to go home or attend another place of worship. Approximately 15 months ago, representatives from Trinity Episcopal Church met with the City Manager and City Staff to discuss our concerns about the changes happening on the corner of College and Gilbert. At the time we provided extensive information about current parking capacity in the surrounding blocks and its influence on Trinity's economic viability (attached here using March 2013 information). Since that time, the parking costs have increased substantially, metered parking is required later in the day, and the police have appropriated some of the most readily available parking spots for other uses. People are highly influenced by ease of access in their choice of events and the organizations to attend. Churches, stores, and city recreational facilities are more likely to attract citizens to their doors if they are accessible with convenient parking arrangements. A lack of parking will reduce the likelihood that visitors will select Trinity as a place of worship. Regardless of how desirable it might otherwise be for them, they have options. In the long run, poor parking availability will limit our congregation's ability to maintain its current membership level and could cause Trinity to close its doors. Because of Trinity's location and its 19th century origins, parking is a factor beyond the congregation's control. We call on the good will of our neighbors and remind them that a stable and thriving religious congregation is an excellent neighbor to have. Parking costs are component of parking availability. Churches are by design one of the few places that people may gather across age and socioeconomic boundaries. Allowing gated garages to be free the first hour does not make it easier for our parishioners to attend an hour- long church service (and get to and from their cars). Parents with small children and people with mobility difficulties find the additional distance, street crossings, and stairs challenging. This directly affects the composition of our parish in ways that are antithetical to our mission. 320 E. COLLEGE ST., IOWA CITY, IOWA 52240 - 319 - 337 -3333 - TRINITY @TRINITYIC.ORG Given that Trinity's leaders have already expressed our concerns about parking relative to the Chauncey, we wonder at what appears to be a particular lack of regard in the placement of the police impound lot in its current location. We ask the City Manager and the City Council to intervene on our behalf and preserve the viability of our organization by protecting our access to parking. Sincerely, Xjr V4 Amanda Van Horne Sr. Warden Trinity Episcopal Church Rev. Lauren Lyon Rector Trinity Episcopal Church Parking Needs Parking is a need for the church that was not anticipated when the church was built— pressure on parking may limit the long -term economic viability of the church. We want to emphasize that we believe that our current parking arrangements are adequate (if not perfect) for our current needs. We appreciate the accommodations the city has already made with regard to funeral parking. We are concerned about the pressure that will be put on the parking arrangements when traffic on the corner of College and Gilbert increases as a result of new development. We assume 80% of the people who attend on a Sunday (peak attendance on a normal week = 175 parishioners) and 100% of the people who attend at other times (peak attendance on a normal week = 40 parishioners and community members) need parking. This translates to • 140 parking spots on a Sunday • 30 -40 parking spots on weeknights • The ADA requires that 2% of available parking be marked as handicapped — if we had a parking lot attached to the church we be required by ADA to have at least 5 handicapped spots. We would likely choose to have twice that given the composition of our membership. Current capacity • There is a loading area in front of the Masonic building • 3 handicapped spots on College in the block outside of Trinity • 24 metered spots on College in the block outside of Trinity • Chauncey Swan Garage provides free additional parking used by more mobile members on Sundays and after 5 on weeknights. • Burlington and Linn Garage provides parking but is rarely used by parishioners because it is gated and fees are charged at all hours. • Parking on Linn is close but unreliable because of heavy use by library /ped mall patrons Changes and solutions as the Chauncey is built • Change — Increased utilization of Chauncey Swan, on street parking on College, and on street parking on Linn o We ask that the city shift its permitted parking to other garages to free up spots in Chauncey Swan for use by parishioners o We ask that the city make the parking garage on Linn and Burlington free on Sunday mornings to parishioners. • Change - increased traffic on the corner of College and Gilbert may make finding parking at the metered spots more difficult for our mobility impaired parishioners. o We ask that an increased number of spots be designated as handicapped parking on Sunday mornings and weekday evenings. This could be accomplished through temporary or permanent changes in the parking on College Street. Supporting information Summary of Parking Demand Number of People Attending Trinity Events — Typical Week Sunday Monday Tuesday Wednesday Thursday Friday Saturday 6:30 - 7:00 12 7:15 10 12 7:30 10 7:45 10 8:00 12 12 22 12 12 21 8:15 12 12 22 12 12 21 8:30 12 12 12 12 12 21 8:45 12 12 12 12 12 21 9:00 12 12 12 12 12 9:15 12 12 12 12 12 9:30 12 12 12 12 12 18 9:45 12 12 12 12 12 18 10:00 12 12 12 12 12 26 10:15 12 12 12 12 12 26 10:30 12 12 12 12 12 18 10:45 12 12 12 12 12 18 11:00 20 20 20 20 20 26 11:15 20 20 20 20 20 26 11:30 20 28 20 20 20 26 11:45 20 28 20 20 20 26 NOON 24 28 31 16 16 34 12:15 24 16 31 16 16 34 12:30 24 16 31 16 16 34 12:45 24 8 31 16 16 34 1:00 20 8 8 8 8 8 8 1:15 20 8 8 8 8 8 8 1:30 20 8 8 8 8 8 8 1:45 20 8 8 8 8 8 8 2:003:00 8 8 8 8 8 8 3:00 -4:00 8 8 8 8 8 20 4:00 12 8 8 8 8 8 8 4:15 12 8 8 28 8 8 8 4:30 12 8 8 28 8 8 8 4:45 12 8 8 28 8 8 8 5:00 8 8 28 8 8 8 - 5:15 8 S 28 8 8 8 5:30 35 8 25 33 8 8 8 5:45 35 8 25 13 8 8 8 6:00 35 8 25 13 8 8 8 6:15 35 14 31 13 8 8 8 6:30 35 31 31 14 28 8 8 6:45 35 31 31 14 28 8 8 7:00 30 35 28 38 8 8 7:15 30 . 35 28 38 8 8 7:30 35 22 38 8 8 7:45 35 22 38 8 8 8:00 15 35 24 15 8 8:15 15 6 24 15 8 8:30 15 6 10 15 8:45 15 6 10 15 yellow = attendence of 20-40 orange = attendence of 40+ red = attendence of 75+ http://www.ada.gov/restribr.htm Minimum Number of Accessible Parking Spaces ADA Standards for Accessible Design 4.1.2(5) Van - (Column A) Accessible Parking Total Number of Total Minimum Number Spaces Accessible Parking Parking Spaces of Accessible Parking with min. Spaces with min. 60" Provided (per lot) Spaces (60" & 96" g6" wide wide access aisle aisles) access aisle 1 to 25 1 F 1 F 26 to 50 2 � 1 1 51 to 75 3 2 76 to 100 4 3 101 to 150 5 F 1 4 151 to 200 6 F 1 5 July 21, 2014 Dear Ms. VanHorne and Ms. Lyon, r ==.-a -at CITY OF IOWA CITY 410 Cast Washington Street Iowa City, Iowa 52240.1826 1319) 356 -S000 (319) 356.5009 17AX www. 404.Org Following is a response to the letter dated July 16, 2014 addressed to Mayor Hayek, City Manager Markus and the City Council. We have provided some background information as well as tried to address the concerns you outlined. Over the last 20+ years the Iowa City Police Department (ICPD) has been storing abandoned bicycles and vehicles impounded for forfeiture or long term evidence storage at the old waste water treatment facility located at 1000 S. Clinton Street. During a typical year, ICPD may be in possession of 100 — 500 bicycles and 3 -10 vehicles depending on the month and investigations underway. The disposal process for these bicycles and vehicles can be lengthy in duration as some are tied to open investigations or criminal cases and must be maintained until the conclusion of that process, Recovery of abandoned bicycles is a continual process and disposition is handled as needed as storage issues arise. After appropriate public notice is provided, some bicycles are gifted to organizations that refurbish them for use by children that may not have the means to purchase a bicycle. In the Spring of 2014, ICPD was notified that an alternative location would be necessary as the waste water treatment facility was scheduled to be removed as a part of the Riverfront Crossings development. A park is being designed for the area where the wastewater treatment facility currently stands. ICPD and the Transportation Services Department began evaluating locations and costs required to accommodate this relocation. We evaluated facilities that were centrally located, had the capacity to hold the bicycles and vehicles and maintained security on all sides so that access was not permitted unless authorized by ICPD. Several other options were evaluated prior to making the decision to install the gate at the Chauncey Swan facility. The Capitol Street and Dubuque Street facilities did not have the layout or capacity for this type of use. The Court Street Transportation Center had the capacity but the only area th4could accommodate this use was on top of the facility, which lacked a safe way to secure the area from the top. We looked at several surface parking lots, but this use would have taken up too high a percentage of the spaces in those lots. After evaluating these options, the Chauncey Swan parking facility resulted In the best option for the installation of the Impound area. The Chauncey Swan Parking Facility is a 475 space facility built in 1993 and serves a variety of different users. The design of the facility allows us to utilize the facility for many events such as Farmer's Market, Friday and Saturday Night Concert Series (in the event of rain), pancake breakfasts, etc. This held true for the ICPD impound area as well. Entering off of College Street, a 15 space area exists immediately to the east, which is secured on three sides due the architectural design of the facility. A fence and gate that span floor to ceiling was the only modification necessary in order to fully secure the area and ICPD began using this area on May 30, 2014. Prior to the installation of the impound area, the Transportation Services Department would issue 400 parking permits annually for this location. A breakdown of these permit assignments is as follows: 32% City of Iowa City employee, 10% University of Iowa, 25% downtown businesses and 33% to the general public. Hourly parking is not charged after 6:00pm, Monday through Saturday or all day on Sunday. This distribution allows the flexibility for evening and weekend events as many of the permit holders commute in daily for the work week. July 21, 2014 Page 2 The changes implemented resulted in the loss of 15 spaces, of which, none were designated parking for persons with disabilities. We continually evaluate our operating procedures, permit assignments and rates to make sure that we are able to serve the needs of the public in the area. In this case, we felt that we could make adjustments in our permit allocations to make up for the 15 lost spaces as each Summer 75 —100 Chauncey Swan permits are reassigned to a new location or not renewed. This held true again this year as to date, we have.302 active permits at Chauncey Swan. While the location of the 15 spaces allowed for easy access to College Street, the elevator in Chauncey Swan is conveniently located on the south side of the facility with direct, at -grade access to College Street. As new developments come online, we will evaluate the needs of each use, analyze how it impacts our facility operations and make adjustments in rate structure, number of permits allocated and hours of operation in order to best meet the needs of all of the uses in the area near this facility. We are glad that the services that you offer allow you to take advantage of the parking opportunities available at the Chauncey Swan parking facility and apologize for any perception Issues that arose. Evenings and weekends, excluding some downtown events that occur, are times when this facility has low occupancies and does not charge an hourly fee, which appears to coincide well with your schedule of worship services. As stated, we will continually evaluate the uses that are taking place at this facility, especially as new uses come online to make sure that we are servicing the parking needs for the entire downtown community. Please feel free to contact us directly if you have any questions. Sincerely, Sam Harga me Police Chief City of Iowa City (319)356 -5271 Sam - Hargadine@Jowa -city org Q cat Chris O'Brien Transportation Services Director City of Iowa City (319)356 -5156 Chris- obrien(a)iowa- cityoEq Marian Karr 3f(4) ENN- From: Tim Weitzel <tweitzel.email @g mail. com> Sent: Friday, July 18, 2014 9:10 AM To: Council; Bob Miklo; Jeff Davidson Subject: Henry Sabin School Sabin school has been determined eligible for the National Register of Historic Places by the Federal Emergency Management Agency with concurrence by the State Historic Preservation Office in Des Moines. As part of the recovery from flood affected buidlings in 2008, the University of Iowa has or will transfer the property to MidwestOne Bank, who has stated in public hearings and other venues that they intend to demolish the historic building and build a parking structure. This apparently will be a private parking structure? I have concerns both with the demolition of an NRHP- eligible building, one of the four ward schools that has important associations with the history of Iowa City and the old Irish neighborhood in the near south side. I also have concerns with private parking structures. Parking should be the sole purview of the City. Private parking interferes with the planning process and raises questions about zoning issues. Sincerely, Tim Weitzel �r CITY OF IOWA CITY .,,..� MEMORANDUM Date: August 5, 2014 To: Tom Markus, City Manager From: Bob Miklo, Senior Planner Re: Henry Sabin School Introduction The City Council received the attached email from Tim Weitzel regarding plans for the Henry Sabin School property. The email raises concerns about demolition of a National Register eligible building and the use of the property for a parking structure. Background The University of Iowa acquired the property as a part of the plan to replace the music school. The University agreed to exchange the property with Midwest One for the bank property formerly located on the west side of Clinton Street, where the new music school is now being constructed. As part of that agreement the University is required to provide a vacant site to Midwest One, which had planned to construct a new building on the property. Discussion When the City was evaluating a parking facility for the Court /Linn property, Midwest One proposed the Sabin property as an alternative site for a parking facility. This led to the development of the Harrison Condos project, which will include a 635 space municipal parking facility and 28 workforce residential condos that will line the fagade of the parking facility. The entire project will be constructed together, and the City will have a "lease to buy" arrangement where we will initially lease the parking structure and eventually own it as a condominium unit of the entire development. Because the Sabin School is eligible for the National Register of Historic Places and federal permits are involved, demolition of the building is subject to the Section 106 review process. FEMA asked the Historic Preservation Commission to participate in this process. Given that the decision had already been made to remove the building, the Commission was specifically asked to suggest measures that might be undertaken to mitigate the loss of the historic structure. The proposed mitigation measures include salvaging the limestone archway entrances from the Sabin building and reassembling them in the Riverfront Crossings Park. It is anticipated that the limestone arches will be used as an entry feature to the park, and will be accompanied by a display containing the history of Sabin School, the story of other schools built at the same time, and the history of this part of Iowa City. In addition, the University will fund a study of other properties within Riverfront Crossings to determine which buildings are eligible for the National Register of Historic Places. Conclusion The decision to remove the Sabin School structure was made prior to the City being asked to participate in the development of the parking facility on this property. The proposed demolition went through a federal review process that requires the loss of the building be mitigated. The City has been asked by FEMA to be a party to the mitigation plan by accepting the limestone archways in a public park and receiving the benefit of a detailed study of other historic building in the vicinity of Sabin School. Marian Karr U(S) From: Mommato6 @aol.com Sent: Monday, July 21, 2014 5:24 PM To: Council Subject: Iowa River This correspondence will become a public record. Has the Council ever considered the possibility of dredging the Iowa River below the Burlington St. bridge when it gets at a really low flow? The material which is dredged out could be used to raise the banks of the river (or trucked to a different location) and the depth of the river would be much improved at the same time. Just an idea for you to consider. If nothing else, dredging would probably save our City Park for a saving of hundreds of thousands of dollars, as well as alleviating the need to raise Dubuque St., also for a saving of hundreds of thousands of dollars. Respectfully Irene Klinzman 275 Paddock Cr. Iowa City, Iowa 522430 319- 338 -0765 mommato6gaol.com Marian Karr 3f(6) From: Deb McCarthy <dlmccarthy1 @gmail.com> Sent: Sunday, July 20, 2014 9:07 AM To: Council Subject: Keep the Senior Center open! Why would ANYONE belittle the comments made by seniors from their ad hoc meeting? Mr. Dobyns you are so disrespectful and inconsiderate. You are SUPPOSED to represent ALL people of city and NOT only a select few. This council must continue to keep the Senior Center open. I know that many say Common Sense died years ago however, Mr. Dobyns, you must search for some. Deb McCarthy 57 year Iowa City resident Sent from my iPad Marian Karr From: Elnora Smith <sesmith @mchsi.com> Sent: Sunday, July 20, 2014 4:44 PM To: Council; Matt Hayek; Susan Mims; Kingsley Botchway; Terry Dickens; Rick Dobyns; Michelle Payne; Jim Throgmorton Subject: Senior Center Attachments: Sr Ctr - Iowa City City Council - 07 20 2014.docx This correspondence will become a public record. Dear. Members of the Iowa City City Council, It has come to my attention that you are discussing the closure of the Senior Citizen Center, or at least decreasing its allocated space. If this is true, then your plans should be prominently displayed in the halls of the Center. I admit that I do not spend a lot of time on the affairs of the Council. I assume you are honest, hard-working, well- educated people of honor, and I rarely question your decisions. I said nothing when the free parking was taken away, because I thought it was only fair. What I know, I read in The Gazette. I do not attend Council meetings because I have little use for the Quibble Meisters that often plague the Council Members. I am told that there are two types of people who attend the meetings. One group has little of real importance. The other group wants to rob the taxpayers for their own profit. I am aware that some requests are beneficial for the citizens. I know revenue is tight so here are some suggestions to increase same. 1. License bicycles and ticket the riders who break the law. 2. If we give money to builders, have them allot some of the space to the Senior Center. 3. Share some of your Iowa City office space with the Senior Center. I know these ideas are far out, but it is to remind you that when times get tough, there are people beside the senior citizens that could help shoulder the burden. We have lived, worked, and volunteered in this community for years as have many others at our Senior Center. We have an outstanding senior center. It has been accredited by the National Institute of Senior Center. It would be a shame to lose this accreditation. Our Senior Center is one of the attractions that draw many seniors to Iowa City. Our incoming seniors add much vitality, purchasing power, and taxes to our community. Some of the services which my wife and I use at the Senior Center include the Visiting Nurse medical resources, SHIP, IRS services, senior dining, and working with personal physical therapist in equipment rooms for prescriptions from medical doctors. We have used the assistance offered by those experienced with aiding us with our technology devices. The community benefits from the many musical groups from the Senior Center. The group get - togethers with the Hearing Impaired provide an opportunity for learning and socialization with others like me. Quiet places to sit and read while our spouse is engaged in another appointment are of great value. We also appreciate the decent movies that are planned and offered by people who have the background for selecting them. Please consider the needs of our Senior Citizens. There are people who have no place to socialize with others. This is a needed location for the socialization and ability to maintain a healthy frame of mind for many. Thank you for your thoughtful consideration of this request. Sincerely, Marian Karr From: Geoff Fruin Sent: Tuesday, July 22, 2014 4:20 PM To: 'Ladiester LaMaster'; Council Cc: 'Andrew - coghill @ncjc.org' Subject: RE: Breckenridge Mobile Home Ladiester, Thank you for your email regarding the transportation challenges facing residents living at the Breckenridge mobile home park. The Breckenridge mobile home park is located nearly two miles outside of Iowa City's corporate limits. The nearest City bus stop is at the intersection of Liberty Drive and Commerce Drive (Mall Route and Night / Weekend Broadway Route). The City does not provide bus service beyond our City limits in rural Johnson County. Those living in Breckenridge may be eligible for transportation provided by Johnson County. Their service is demand response based so all rides must be scheduled in advanced. Service times are limited and there is a $2 /person cost per ride. More information is available by calling 319.339.6127 or through their website at http://www.iohnson- county.com/dept seats.aspx ?id =581. 1 have also forwarded your email to the School District for their consideration. If they have programs that may assist I will be sure to communicate those to you. Thank you for contacting us and for all the work you are doing at Lemme this summer. Sincerely, Geoff Fruin Assistant City Manager I City of Iowa City P: 319.356.5013 Web ( Facebook ITwitter From: Ladiester LaMaster [ mailto :lamasterladiester @gmail.com] Sent: Monday, July 21, 2014 9:16 PM To: Council Cc: Andrew - coghill @ncjc.org Subject: Breckenridge Mobile Home 1811 North Ridge Ct Coralville, Iowa, 52241 July 21, 2014 The Honorable: Matt Hayek, Kingsley Botchway II, Susan Mims, Terry Dickens, Rick Dobyns, Michelle Payne and Jim Throgmorton 410 E. Washington St. Iowa City, IA 52240 Dear Council Member: Hayek, Botchway II, Mims, Dickens, Dobyns, Payne and Throgmorton My name is Ladiester LaMaster and I am a masters students at the University Of Iowa School Of Social Work. I am doing my foundation practicum at Lemme Elementary summer program. We have had a number of family events and have had poor attendance from parents and students who reside at the Breckenridge mobile homes. I went ahead and inquired from the parents and students the reason as to why they were not attended this important events for the development of their children. The students and their parents overwhelmingly stated that public transportation was their main issue. The City bus does not get to the mobile homes besides the residents being within city limits and paying taxes for the services. This families feel isolated and discriminated against because of their economic status. This isolation is affecting the students learning and limits opportunities for community involvements and educational growth. I am asking the city to consider having the city bus that comes about 2 miles away from the homes to go all the way and provide the much needed services to this families. Thank you so much for your help. Sincerely, Ladiester LaMaster (319) 333 -6640 Ladiester LaMaster Marian Karr 3f(8) From: Mike Moran Sent: Monday, August 04, 2014 8:16 AM To: 'damostrelIist @g mail. com'; Council Cc: Tom Markus; Geoff Fruin; Simon Andrew; Zac Hall Subject: RE: Skate park renovations /additions Good Morning Mr. Streeby, I have been asked to reply to your message to City Council. Our skatepark has been in operation since 2002, during those times we have re- coated and done some external maintenance to the facility twice. Initially after each flood event that happens we go in and inspect the bowl and surrounding areas to ensure that it is safe for public use. After this last flood event it was safe for public use but does need a minor re- coating which we will attempt to get done later this fall or early next spring. I would like to meet you at the site sometime to discuss further with you and so that you can let us know of any other concerns you might have? Please let me know what time is convenient for you so that we can get together. Thanks for your email, looking forward to meeting with you. Michael Moran Director, Parks and Recreation City of Iowa City 220 S. Gilbert St. Iowa City, Iowa 52240 319 - 356 -5104 From: Evan Streeby <damostrellistkymail.com> Date: July 30, 2014 at 3:11:24 PM CDT To: <counciIgiowa-ci1y pM> Subject: Skatepark renovations /additions Dear Council, As you know, the last few years have brought flooding to the low spots of Iowa City, notably City Park/Terrell Mill. I've been skateboarding for the better part pf a decade and I can tell you the skatepark has been deteriorating quickly. It's gotten to the point that many of us don't feel safe skating on it. I'm requesting that we either, resurface the park, and, smaller towns have been building bigger and better skateparks than ours, such as Oskaloosa, Mason City, Davenport, etc. so it would be a absurd to think that we don't have a budget to make some additions and build the skatepark better. This would not only keep us happy and safe, but I know many people going to college who would be drawn to a town with a nice skatepark. Please consider this to keep the skatepark safe for us. Thank you and please respond. - Evan Streeby Marian Karr 3f(9) From: Mike Moran Sent: Friday, August 01, 2014 10:26 AM To: cliff pirnat (cpirnat @mchsi.com); Council Cc: Tom Markus Subject: FW: 50 k Good Morning Cliff, I have been asked to respond to your email to city council. The Parks and Recreation Commission have identified a number of park improvement programs to re- design, invigorate and freshen up the park system over the next several years through the Capital Improvement Program (CIP). $50,000 was established for the creation of a Request for Proposals (RFP) for Lower City Park. The city will take these requests from engineers, landscapers and companies for this service. This was established last year before any of the flooding of City Park and was similar to already existing projects for Willow Creek /Kiwanis Park project and Mercer Park Playground project. We are simply not spending money to move the ball fields; it is a total redesign of Lower City Park. These projects are also done in conjunction with public meetings and input sessions and presentations to the Parks and Recreation Commission. If I can assist you with any further details please feel free to give me a call, I would be more than happy to describe this process to you. Thanks! Michael Moran CPRP Director, Parks and Recreation City of Iowa City 220 S. Gilbert St. Iowa City, Iowa 52240 319 - 356 -5100 From: cliff pirnat <cnirnat@mchsi.com> Date: July 26, 2014 at 11:56:02 AM CDT To: <councilna,iowa- city.org> Subject: 50 k why does the city have to spend 50,000 to see if the baseball fields can be relocated. this city is full of experts,Kirkwood, the University of Iowa. and all the educated volunteers this community has and we farm it out. The city loves to have an outside company to do survey or project analysis. We have a Hydraulics Lab here in Iowa City, which does planning around the world,except in Iowa City. Iowa State educates Engineers, lets start using the resources here in this state. cliff pirnat 705 manor dr iowa city,ia Marian Karr 3f(10) From: Martha Norbeck <martha norbeck@hotmail.com> Sent: Monday, July 28, 2014 4:05 PM To: Council Subject: TIF Funding and Energy Efficiency Attachments: TIF Energy Efficiency_Norbeck.pdf Can you please share the attached document with council members regarding TIF Funding and energy efficiency requirements. Thank you, Martha Norbeck July 28, 2014 From: Martha Norbeck Re: TIF Funding and Energy Efficiency Dear Council Members, I understand that The Chauncey is proposing to achieve LEED -NC v3 Silver certification. The project is also seeking $13.4 Million in Tax Increment Financing. A document about Economic Development Policies dated April 2014 states: "In return for public assistance, developers will be expected to meet all or some of the following minimum standards... Offer energy efficiency and sustainability features beyond what is required by adopted building codes." Buildings account for 44.6 %of US Carbon Emissions. MA�t 44.4% (2358 co3e) tsrsrry 21.1% (ilia mur co e) T WAWtsdeo 34.3% (1816 NW CO3e) U.S. 002 Emissions by Sector twfee:CA131030.Iic. / ArcNRet1ue 3030. AN NgMf NeferWL d,e Souof: U.S. Ere InAmv4an A MWFMM (3 I. We can, and should, ask more in exchange for our public dollars. Building energy efficiency is our greatest opportunity for lasting and significant reductions in carbon emissions. In light of this, the vague aspiration for unquantified energy efficiency seems hardly adequate to support Iowa City's "longstanding commitment to energy efficiency. "' The Iowa City 2030 Comprehensive Plan, Section 7 - Environment, Energy and Resources states the goal to "identify and seek opportunities to create incentives for the private sector to increase energy efficiency.... through funding... mechanisms. "' Here is your funding mechanism. TIF funding is a privelege to be earned in exchange for community investment. This is your opportunity to raise the bar and turn your goals into action. Require demonstration of a plan for energy efficiency that exceeds the state energy code by 40% as a condition for TIF funding. It can't be done? Or, it's too much of a burden on the developer? Not so ' Iowa City Sustainability Assessment 2013, page 27. 2 Iowa City 2030 Comprehensive Plan, Section 7, page 41. THE NUANCES OF LEED LEED is an excellent tool for fostering more environmentally responsible buildings. But it does not necessarily mean a building will be energy efficient. My company, C -Wise has helped more than 15 projects achieve LEED certification. We know what it takes to execute a successful LEED project. I completed a sample LEED checklist to demonstrate that this project could achieve LEED Silver by merely meeting the current energy code. The attached checklist outlines a cost range for different LEED credits. By selecting only no -to -low cost credits, I identified 52 points The Chauncey could pursue. This includes just two points for energy efficiency (14% better than the 2007 code). LEED energy usage is currently measured against a 2007 energy code. The current state energy code requires a minimum performance of 8 -15% better than the 2007 code. In other words, if The Chauncey were to meet the current state energy code and pursue only zero to low cost measures, it could achieve LEED Silver Certification. We can, and should, ask more in exchange for our community investment. Why Energy Efficiency The most expensive LEED points to pursue are energy efficiency. Energy efficiency also has the most quantifiable return on investment. In addition, this expense is mitigated through utility rebates as well as state and federal tax incentives. Mid - American Energy has a energy efficiency rebate program to incentivise builders to be more efficient. The energy rebate program called Track IV, Advanced Custom Efficiency Strategies requires projects to achieve 40% energy savings. Forty percent is a reasonable and achievable goal. The Mid American program provides a detailed report on the return on investment for each energy efficiency measure. The developer can choose to pursue only those measures which are certain to provide a 100% return on his investment in what is deemed to be a reasonable time period. This means that overtime, investment in energy efficiency earns more money for the developer than he's invested. The Mid American rebates can be sizable. Oaknoll is projected to receive $1M in rebates for its new facility. (See attached CBJ article) The Federal Energy- Efficient Commercial Buildings Tax Deduction is $0.30 -$1.80 per square foot, depending on technology and amount of energy reduction. Fixed Costs for LEED regardless of certification level The developer may protest that committing to more than Silver is too expensive. I assert that it is a better investment to pursue gold certification rather than certified or silver. LEED has some fixed costs — regardless of the level of certification. These include: commissioning, the Energy Model, Erosion and Sedimentation Control, certification fees and LEED project management. Certification fees are based on the size of the project, not the level of certification. Commissioning is now required by the new state energy code, IECC 2012. The energy model may cost some $40,000 for a project this size. The Mid - American Track IV, Advanced Custom Efficiency Strategies incentive program will pay for this energy model. Projects participating in this program are to achieve 40% energy savings. If the project were required to achieve 40% energy savings, it could: achieve LEED Gold, realize long term operational savings, receive increased incentives from the utility and the federal government and avoid the cost of completing the energy model for LEED. It would be a favor to the developer to require 40% energy efficiency. It is also the right thing to do to demonstrate that Iowa City continues its "longstanding commitment to energy efficiency." 3 Require demonstration of a plan for energy efficiency that exceeds the state energy code by 40% as a condition for TIF funding. Sincerely, Martha Norbeck 906S.7 1h Ave. Iowa City, Iowa 52240 s Iowa City Sustainability Assessment 2013, page 27. 20 0 5 Y N d/C LEED 2009 for New Construction and Major Renovations Hypothetical Chauncy Checklist Project Checklist 7/22/2014 Sustainable Sites Possible Points: 26 C Prereq 1 Construction Activity Pollution Prevention d Credit 1 Site Selection d Credit 2 Development Density and Community Connectivity d Credit 3 Brownfield Redevelopment d credit 4.1 Alternative Transportation— Public Transportation Access d credit 4.2 Alternative Transportation — Bicycle Storage and Changing Rooms d Credit 4.3 Alternative Transportation— Low - Emitting and Fuel - Efficient Vehicles d Credit 4.4 Alternative Transportation — Parking Capacity C credit 5.1 Site Development— Protect or Restore Habitat d credit 5.2 Site Development — Maximize Open Space d credit 6.1 Stormwater Design — Quantity Control d credit 6.2 Stormwater Design — Quality Control C credit 7.1 Heat Island Effect — Non -roof d Credit 7.2 Heat Island Effect —Roof d credit a Light Pollution Reduction 1 5 1 6 1 3 2 1 1 1 1 1 1 1 a o z Water Efficiency Possible Points: 10 Y 7 N Y d Prereq 1 Water Use Reduction -20% Reduction 4 d Credit 1 Water Efficient Landscaping 2 to 4 eReduce by 509/ 2 No Potable Water Use or Irrigation 4 2 d Credit Innovative Wastewater Technologies 2 4 d Credit 3 Water Use Reduction 2 to 4 Reduce by 4091 4 6 0 29 `Energy and Atmosphere Possible Points: 35 Y N Y C Prereq 1 Fundamental Commissioning of Building Energy Systems Y d Prereq 2 Minimum Energy Performance Y d Prereq 3 Fundamental Refrigerant Management 2 17 d credit i Optimize Energy Performance 1 to Y Improve by 12% for New Buildings or 8% for Existing Building Renovations 1 Improve by 14% for New Buildings or 10% for Existing Building Renovations 2 Improve by 16% for New Buildings or 12% for Existing Building Renovations 3 Improve by 18% for New Buildings or 14% for Existing Building Renovations 4 Improve by 20% for New Buildings or 16% for Existing Building Renovations 5 Improve by 22% for New Buildings or 18% for Existing Building Renovations 6 Improve by 24% for New Buildings or 20% for Existing Building Renovations 7 Improve by 26% for New Buildings or 22% for Existing Building Renovations 8 Improve by 28% for New Buildings or 2496 for Existing Building Renovations 9 Improve by 30% for New Buildings or 26% for Existing Building Renovations 10 Improve by 32% for New Buildings or 28% for Existing Building Renovations 11 Improve by 34% for New Buildings or 30% for Existing Building Renovations 12 Improve by 36% for New Buildings or 32% for Existing Building Renovations 13 Improve by 38% for New Buildings or 34% for Existing Building Renovations 14 Improve by 40% for New Buildings or 36% for Existing Building Renovations 15 Improve by 42% for New Buildings or 38% for Existing Building Renovations 16 '- Improve by 44% for New Buildings or 40% for Existing Building Renovations 17 ` Improve by 46% for New Buildings or 42% for Existing Building Renovations 18 Improve by 48 %+ for New Buildings or 44 %+ for Existing Building Renovations 19 Notes: Notes: 0 0 0 0 0 0 $ $ N/A N/A N/A or $$$ N/A or $$$ 0 0 N/A 0 0 0 Notes: 0 (required by new code) 0'• (See EAct) 0 0 -$$$$" The current state energy code is more stringent than that required by LEED. To meet state code, the project must achieve at least 2 LEED energy points, therefore there is zero added cost, compared to other buildings, to achieve these 2 points. Mid - American Energy has a energy efficiency rebate program to incentivise builders to be more efficient. The Mid American program provides a detailed report on the ROI for each energy efficiency measure. The developer can choose to pursue only those measures which are certain to provide a 100% return on his investment in what is deemed to be a reasonable time period. This means that over time, investment in energy efficiency earn more money for the developer than he's invested. The Mid American rebates can be sizable. Oaknoll is projected to received $1M in rebates for its new facility. LEED 2009 for New Construction and Major Renovations Project Checklist 1 of 2 FETEd credit z On -Site Renewable Energy 1 to 7 1% Renewable Energy 1 3% Renewable Energy 2 5% Renewable Energy 3 +: 7% Renewable Energy 4 9% Renewable Energy 5 11% Renewable Energy 6 13% Renewable Energy 7 [U2 c credit Enhanced Commissioning 2 d Cred,4 Enhanced Refrigerant Management 2 c Credit 5 Measurement and Verification 3 C Credit Green Power 2 Y N Y d Prereq 1 Storage and Collection of Recyclables 3 , c credit i.t Building Reuse — Maintain Existing Walls, Floors, and Roof 1 C Credit 1.2 Building Reuse — Maintain 50% of Interior Non - Structural Elements credit2 Construction Waste Management e50% Recycled or Salvaged 75% Recycled or Salvaged 2 - c credit 3 Materials Reuse 2 C credit 4 Recycled Content 2 C Credits Regional Materials C Credit Rapidly Renewable Materials I C Credit Certified Wood EFT-7 Y N d Prereq 1 Minimum Indoor Air Quality Performance d Prereq z Environmental Tobacco Smoke (ETS) Control d Credit 1 Outdoor Air Delivery Monitoring d Credit Increased Ventilation C credit 3.1 Construction IAQ Management Plan —During Construction C Credit 3.2 Construction IAQ Management Plan — Before Occupancy C Credit 4.1 Low - Emitting Materials— Adhesives and Sealants C Credit 4.2 Low - Emitting Materials— Paints and Coatings C Credit 4.3 Low - Emitting Materials— Flooring Systems C Credit 4.4 Low - Emitting Materials— Composite Wood and Agrifiber Products d Credit 5 Indoor Chemical and Pollutant Source Control d credit 6.1 Controllability of Systems — Lighting d credit 6.2 Controllability of Systems — Thermal Comfort d credit 7.1 Thermal Comfort—Design d credit 7.z Thermal Comfort— Verification d credit 8.1 Daylight and Views— Daylight d Credit 8.2 Daylight and Views —Views I to 3 t t to 2 1 2 1 to 2 1 to 2 1 to 2 t 1 1 i t i 1 i 1 1 1 1 1 Notes: Notes: O-$ N/A N/A 0 -$ 0 -$ 0 0 0 -$ $ N/A 0 $ 0 0 0 0 N/A 0 0 -$ 0 0 -$ 0-$ 0 F52 TO 51 Possible Points: 110 Certified 40 to 49 points Silver 50 to 59 points Gold 60 to 79 points Platinum 80 to 110 LEED 2009 for New Construction and Major Renovations Project Checklist 2 of 2 CORRIDOR 0 BUSINESS 'rhe CEJ Events Subscribe /Renem CBl ®STS GuarantyUank search cia pmryond Jreai Data Search Ra,tar_ i.ists 2014 Editorial Calendar Loans for your: ! Small ! Medium _.,_ Green features of 0amolI add, ti on brng$1 in ill ion energy rebate Published on May 15, 2014 Green features of Oaknoll addition bring $1 million energy rebate By Dave DeWtte (� U IOWA CITY— The Oaknoll Lite Care Community's new Spring Street ,Tweet Addition slated for completion next year answered many questions for Like ' the growing community of retirees, including one question nobody thought to ask: Flow do you get a $1 million energy rebate? post comment email this W fiend The green features in the project will result in a projected $900,000 to $1 million rebate from MidAmerican Energy, one of the larger rebates ever rewarded under the utility rebate program. Related News Mpsipinicon State Park The $42- million project, which will house 73 residential apartments for seeks National Historic retirees, was designed around green principles. Registerdesignation Just about every electric light in the facility will be a light- emitting diode (LED), which uses a fraction of the energy of an incandescent or compact fluorescent bulb. A super - efficient geothermal heating system will supply the residents with comfortable radiant floor heat. Parking was placed under the six-floor building to reduce water runoff and the need for maintenance like snow shoveling and leaf blowing. Catchall Executive Director Patricia Heiden says it wasn't difficult to embrace the green ideas because they will add comfort for residents and lower operating costs at the same time they save energy. The project was designed by Shive -Hattery Inc., which has nowworked with Oaknoll on several major projects, including an addition seven years ago that incorporated green features. Ideas for improving the energy performance of the Spring Street addition were developed in close collaboration with the Weidt Group, a Des Moines -based energy company that has consulted with clients on more than 2,000 construction projects. °fl was just a real comfortable conversation about our commitment; Ms. Heiden said. The proposals were accepted by Oaknoll's board of directors wild very little resistance, she added. Oaknoll is one of the state's largest Life Care communities. The concept allows residents to enjoy a continuum of care from fully independent living, to assisted living, to nursing care after paying a sizable initial deposit. Residents also pay a monthly maintenance fee. As part of the Spring Street project, Oaknoll plans to apply for a certificate of need to add 10 private health center rooms. The population of more than 300 residents includes a cross- section of Iowa City area residents, Including a large contingent of former University of Iowa faculty and staff members. Work on the project by McComas- Lacina Construction is more than 50 percent complete, and on schedule for a June 2015 occupancy dale. All except two of the 73 units are under contract. Project Architect Mark Seabold of Shive- Flattery says the design responded to focus groups of people on the community's long waiting list who }anted their retirement homes to feel connected to the outdoors. The project achieved that aim through extensive use of large windows and through public areas that will flow from inside to outside. Large Company SUBSCRIBE TO THE WEEKLY PRINTED CORRIDOR BUSINESS F01101c us 110 Jamie Jonm irr. comm,=Im' tom. Upcoming Events Fastest Growing Companies 5/20/2014 6uaFmsa Journal AMeTeing fastest ED The Fastest Growing Companies breakfast identifies and honors the region's most dynamic companies that have made significant contributions to the strength ofthe local economy. Leath More . One way that was achieved was by building the entire structure in a shape around a large central courtyard that brings in a #ra light. The courtyard will feature a fountain that will serve as a natural buffer of sound from adjacent Benton Street, and a water feature. Ms. Heiden said the underground parking for 162 vehicles was a "huge, huge" plus for the target market. She said retirees cherish their mobility, and many couples have not one, but two, cars. The new facility will also include indoor bicycle parking. 6tlsting Oaknoll residents are looking forward to the building's arrival because it will bring with it a second restaurant concept, a pub, an art gallery and artists' work space and a new community room large enough to seat the entire connnnunity population. The restaurant will feature a high- energy contemporary accent, and will be more casual in menu and style than the current steakhouse -style restaurant. The pub lounge will include an outdoor patio seating area, part of which will be under roof. A major design issue was the size of the site. Shive- Hattery tried to condense the footprint of the building. In part, that was to avoid impact on the established single -family residential neighborhood surrounding Oaknoll. In part, it was to keep the building conveniently close for residents of the older sections of the community. Mr. Seabold said the green features did not come at a price for Oaknoll. In fact, he said, the building will cost no more per square foot than the last Oaknoll addition on George Street seven years ago. Oaknoll Administrator Steve Roe said that even with the opening more than one year away, the new addition is a "daily topic of conversation" among residents who are interested in the design and newamenities. Although such large changes can prompt concerns about changing the personality of the community, Ms. Heiden said residents are overwhelmingly supportive of the large a )pansion. HERE 0 Womwi d Wkterlee 10 year Anniversary CLICK HERE CLICK HERE Corrrdor Workplace CLICK HERE Meeting d Event Planner CLICK HERE CBj Power Book CLICK HERE Marian Karr 3f(11) From: Robert McGrath <mcgrath.rob10 @gmail.com> Sent: Tuesday, July 29, 2014 2:02 PM To: Council Subject: Charter Review Committee Information Attachments: Pages—from—Charter review_documents[1].pdf Ever since I started my studies in Political Science, I have always been interested in citizen engagement at the local level of government. I am current studying the Charter Review Process nationally and am directly familiar with several cities' processes in California. Since the process occurs so seldom, cities must undertake an education and outreach /promotion process with each review process in order to encourage sufficient citizen input and eventual citizen ownership of the process. While doing research, I came across Iowa City's web page and would like to offer a few comments on your charter review web page information: • Regarding the Charter page on the Iowa City website, it appears to be lacking some very basic explanatory information, such as: What is the general timeline for the Committee's work? At what point is the process now? Where do they meet, time and date? 1 am assuming the meetings are televised and video recorded for streaming. If so, direct links should be provided. Is there no contact information for the Committee members? See samples attached of other cities' web pages and how the necessary information to citizens is contained all on the one page, with convenient links to all resources. What exactly is the Charter? This document is unfamiliar to most citizens and requires some explanation. Besides the actual link to the Charter, examples should be given as to what the Charter specifically governs in your city, such as Mayor and City Council elections, recalls, officials' responsibilities, etc. See other cities' Charter Review pages (attached) to see how other cities have laid out in more detail and in layperson's language information on how the Charter affects governance and citizens' daily lives in that particular city. I could find no such information on your web page except for a link to the Charter itself. Note in particular the Sacramento flyer which does a good job explaining the process, and also is a good promotional tool. Tacoma, WA has done an excellent job by having a subcommittee specifically work on a Communications /Outreach strategy at the onset of the process (see attached). I could find no examples of outreach, meetings out in the community, or videos explaining the process in Iowa City. If Iowa City already has a communications strategy in place and I just couldn't locate it, please disregard this comment. Perhaps most critically, I could find no links to agendas or minutes on the Charter Review page, so I am unsure if the Committee is meeting currently or not. Also, I could find no notification or mention on the City's website home page that the Charter Review Process is underway. Since I could find no mention on the home page, perhaps the entire Charter Review Process is complete. If the Charter Review process is already completed and this web page is merely a placeholder, forgive me and disregard this correspondence. In summary, it takes more to engage the public than to just say "We welcome your input." A significant amount of proactivity, outreach and creative engagement must take place; a passive approach will not achieve i the desired community input result. Citizens expect a different level of engagement than was used in prior charter reviews ten, twenty or more years in the past. Thank you for taking the time to read my comments and best wishes. Robert McGrath City Charter A -Z Index Residents Business 1Cgov orcl Home „ City Charter Govemtllent Visilo's Page I of 1 Iowa law (section 372.1 of the Code of Iowa)' allows cities to choose from among eight (8) possible forms of municipal government, one of which is a Home Rule Charter. The Charter itself is an ordinance that sets forth how the city government is structured. On Nov. 15. 1973, the citizens of Iowa City chose to be governed by a Home Rule Charter, and the first Charter was adopted by Ordinance No. 76 -2792 on Jan. 2, 1976. View the Iowa City City Charter online here Download a PDF of Iowa City City Charter Citizen's Guide to the Home Rule Charter Resolution establishing Charter Review Commission for 2014 -2015 Current Charter Review Commission members Your input is important to us. Iowa City's Charter Review Commission is beginning its deliberations on review and possible amendment of Iowa City's charter. The charter is a document that determines how the government if Iowa City is organized, and is reviewed every ten years. The Commission would like public input that will be considered as part of the Commission's review. Electronic comments may be submitted to: Written comments can be addressed to: citycharter(&owa -citV Arg Marian Kan, City Clerk 410 East Washington Street Iowa City, IA 52240 Marian -Ka rr(o) Iowa- city.org Please include your name and address with all correspondence. Anonymous correspondence will not be accepted or forwarded to the Commission. All written and electronic correspondence is a public record, will be distributed to the Charter Review Commission at their next meeting, and permanently archived as a public record. A -Z Index Residents Business Government Visitors IA 52240 Phone(319)356 -5000 Citizen Service Center Transit Routes News E- Subscriptions Jobs Calendar Store Contact Information Web Policies City Employee Resources Copyright © 2006 -2012 City of Iowa City 410 E Washington St., Iowa City, http: / /www.icgov.org/?id =2330 7/24/2014 t- ity of Sacramento - unarter Kevtew Committee Page 1 of 1 Skip Navigation I Contact Us I Home (Ste, is Mobile Enabled) About the City • Departments lobs • News • Business • Emergency SNrob u Home > Charter Review Committee Links • Committee Home City of Sacramento Charter Review Committee • Committee Members Welcome to the Charter Review Committee websitel • Meeting Agendas /Video In February 2009, the Sacramento City Council created a Charter Review Committee ®to Archive consider whether the Charter meets the current needs of the City car whether any changes • Meeting Information should be made to meet the City's needs Into the future. • Committee We encourage you to become an active participant In this process and Invite you to visit this Meeting website regularly for the latest Committee information. Below is a link to a flyer providing an Schedule Q overview of the Committee and Its responsibilities. • Town Hall gill Edgar 7oAnn Fuller Meeting Chair Vice Chair Schedule • Town Hall �0.f� Meeting Materials 0 • Town Hall Meeting Notes /Audio • Reports • Frequently Asked • • a Questions 0 Reference Click knage above for more Inronalida t Materials • Current City Charter • Brown Act is • City Resolution El • Benchmark Cities Matrix i] • Benchmark Cities Charters • Bibliography of Resources Reauest a document in an altemate alternate format I Web Pohcles I Back to the ton L 3 1 i 1 ® 2014 City of Sacramento - 915 1 Street, Sacramento, California 95814 — Outside Me City Call 916 -264 -5011 — or DWI 1 916- 264 -5011 http:// www.cityofsacramento.org/charter/ 7/24/2014 BACKGROUND INFORMATION ON CITY CHARTER What is a city charter? A city charter acts like a constitution for a city. The char- ter can only be amended or repealed by a majority vote of city voters. When was the City's charter adopted? The City's current charter dates from 1921. There have been numerous amendments over the years, but no comprehensive review in decades. What is the purpose of the Charter Review Committee? The Commnlee has been appointed by the City Council as an advisory body to review the City's current charter and make recommendatons to the City Council for pos- sible changes to the Charter. How long will the Charter Review Committee's review take? The Committee is required to present a written report of preliminary recommendations to the City Council on or before December 15, 2009. The Committee's final written report is to be provided to the City Council by January 26. 2010. VJHAI IS E6 1AILL THE CHAh �-F REVItV-J COMMITTEE EXAMINEn The governing resolution requires that the Committee review the Charter in its entirety. However, the following issues should be given particular consideration and must be addressed in the final report to the City Council: • The City's governance structure (roles, responsk bilities and authorities of the Mayor, Council and City Manager); The delegation and /or reservation of other City powers (who has authority when not specifically defined by the charter ?); Appointment and removal of City officers and employees; The City budget process, including responsibilities and authorities; • Elections process, including proportional repre- sentation and run -off elections', • Green waste disposal, • Full -time status and term limits for Council - members. Ethics Commission COMMITTEE MEMBERS William Edgar, Chair JoAnn Fuller, Vice -Chair Cecily Hastings Grantland Johnson Alan LoFaso Robert Murphy Chaster Newland Chris Tapio John Taylor Time Thomas Wiliam Jay Wsham SACRAMENTO CHARTER REVIEW COMMITTEE MEETING SCHEDULE ANrneettnas are sciedual to start of 6:00 p.m unless noted JUNE OCTOBER Thursday. June 4th Thursday, October list Monday. June 15th Monday. October 19th JULY NOVEMBER Thursday, July 2nd Thursday, November 5th Monday, July 20th Monday, November 16th R 30 mn1 (7:30 o.m.I AUGUST DECEMBER Monday, August 3rd Thursday, December 3rd Monday, August 17th Monday, December 14th SEPTEMBER JANUARY 2010 Thursday, September 3rd Thursday, January 7th Monday, September 21 s1 Monday, January 11th (7:30 o.m.1 For information on topics that the Charter Review Committee will be discussing on the above meeting dates, please visit the Committee's website at www.citvofsacramento . ora / charter . A current, de- tailed work plan outlining topics for each meeting as well as agenda materials is available on the website. OVERVIEW OF SACRAMENTO GOVERNMENT Founded in 1849, the City of Sacramento is the oldest incorporated city in California. In 1920, Sacramento city voters adopted a City Charter (municipal constitution) and City Council-Manager form of government, which is in use today. The City Council consists of a Mayor, elected by all City voters, and eight Council members, elected to rep- resent separate districts in the City. Each Council member is required to live in the district they represent. The Mayor and Council members serve four -year terms. The Mayor is full-time and the Council part-time. The Mayor and Council members receive an annual salary and benefits. The Council establishes city policies, ordinances and land uses; approves the City's annual budget, con- tracts, and agreements, hears appeals of decisions made by city staff or cituen advisory groups, and ap- points four Council Charter Officers : City Manager, City Attomey, City Treasurer, and City Clerk. Council mem- bers serve on council committees which include Law and Legislation and Personnel and Public Employees and represent the City on regional boards and joint powers authorities. The City Manager is the chief executive officer of the City and provides the leadership and direction for the administration, operation and management of all City departments. The City Manager is responsible for the enforcement of all laws and ordinances: coordination and delivery of all municipal programs and services: and making recommendations to the Mayor and City Council as appropriate concerning the operation, an- nual budget and future needs of the City. How can I participate ? All Charter Review Committee meetings are open to the public and are held in the City Council Chambers at 915 1 Street. Every meeting includes a public comment period. You can also provide comments online via the websile be- low. All comments are included in the next Committee meeting agenda materials. Meeting agendas, live and archived videos of Committee meetings, and more are available at Subscribe to woad updates @ www.ciNofsacramento.or0 Community meetings are scheduled to provide information about the Charter Review Committee and to encourage participation in the review process. Community Meetings FOCUS: Education uW InImmetion ve,imsday. July em - 7:00 p.m. Pannell - Nmnlm VEW Community Center- 2450 Meadmimew Rd. Moody. July 13th -790 pm. South Natomas Community Center - 2921 Truxel Road Wednesday, July 15th - 7:00 p.m. Stockton BNd, Resource Center - 5625 Stockton BNd. Monday, July 201 .6 W p.m. Had Senior Center- 915 27th SVW FOCUS: Updets on Process Wednesday. September 9111 - 7:00 p.m. PanreRMeadpvwiew Commundy Center -24W Meadowvbw Rd. Wrktay September 14th -7:00 P.M. Robensm Community Center -3525 Norwood Ave. Wednesday, September 16th -7:00 p.m. Cobma Community Center -{623 T Street MaMay, September 21.1 -6:30 p.m. Han Senior Center- 915 27th Street FOCUS: spice Foedbeek on Draft Final Report Monday, November 9th -7:00 p.m. Mons- Haggmwood Community Center- 3271 MaryavWe Blvd. Monday, November 16th -6:30 p.m. HaM1 Senior Center -915 271h SVesI Wedresday. November 16" -7:00 p.m. Pamell-Meadowriew Community Center -2450 Mesdmiwiew Rd, Wednesday. November le -7:00 p.m. Cobma Community Center -4623 T S6eal City of Sacramento Charter Review Committee charter Kevlew uommittee - City or 7 acoma rage i of L City of Tacoma W A 8 H I N a T O N Charter Review Committee Print Friendly -rF 2014 TACOMA CHARTER REVIEW .••:: A LOOK AT HOW YOUR CITY WORKS Proposed Charter Amendments Forwarded by the City Council At the special meeting on June 17, 2014, the City Council forwarded 12 proposed Charter amendments to the July 15, 2014 City Council meeting. If approved, the amendments will be placed on the Nov. 4, 2014 ballot. The City Clerk's Office is seeking volunteers to serve on the committees to prepare statements "For" and "Against" each proposed amendment to the Tacoma City Charter. For more information view the public notice. Background Information The following documents were available to the public in advance of the public hearing during the City Council Meeting on Tuesday, June 10, 2014. 2014 Charter Review Committee Final Report -Includes the majority report and four minority reports transmitted by the Charter Review Committee to City Council on Tuesday, May 6, 2014. Final Report Form of Government "Blue" Version Charter - majority report Amendment Support Sheets Term Limits - Charter Review Committee Form of Government only Amendments Proposed by the City Council Term Limits - Mayor Public Financing of Campaigns Neighborhood Business Districts Amendments Proposed by City Staff Personnel Rules Regarding Competitive Examinations Pursuant to Section 2.25 of the City Charter, the City Council shall commence a comprehensive review of the City Charter no less frequently than once every ten years by appointing citizens to a Charter Review Committee. On Tuesday, Nov. 12, 2013, the City Council approved Resolution No. 38773 creating a Charter Review Committee. There were 15 positions on the Charter Review Committee and all positions were appointed in January 2014 in the following manner: • The Mayor and each City Council member recommended one person for appointment. http:// w�", w. cityoftacoma .org/cros/one.aspx ?objectld =42091 7/24/2014 Charter Review Committee - City ot-'Vacoma • The Government Performance and Finance Committee recommended the appointment of six people, to reflect a cross section of the citizens of Tacoma. • The Mayor selected the chairperson of the Committee. Reference Documents Resolution No. 38733 Designating the City Charter Review as a special project of limited duration. Resolution No. 38773 Creating the Charter Review Committee. City Charter Last amended following the 2004 Charter Review Committee's recommendations. Revisiting Tacoma's Government, a Second Look at its Council - Manager System A joint study sponsored by the City Club of Tacoma and the Municipal league of Tacoma/Pierce County July 2003. A Study of Dissension and Conflict Over Council- Manager Government in Tacoma A dissertation written by Charter Review Committee Chair Bill Baarsma October 1972. 2004 Charter Review Recommendations to Council Click to subscribe Contact: City Cleric's Office (253) 591 -5505 email Page "l of 2 http://www.cityoftacoma.org/cmstone.aspx?objectld=42091 7/24/2014 2014 Charter Review Committee Communication Framework { a updated 113012014 Goals • To engage residents and other stakeholders in the Charter Review iprocess. Deliverables . To create a sense of ownership among residents and other . Website. stakeholders about the Charter Review process. •ditorial.::Soards • To learn from residents and other stakeholders throughout the } + Public Radio Charter Review process. .,Appearances. Target Audiences I Submisslons of . committeeAuthored 4 Target audiences include those who can assist in getting information about !Op -Eds and.l etters to the Charter Review process to residents and other stakeholders. the Editor. • 1. News :Releases. • Residents • Oirect. Maif ' Councils, Committees, Boards and Commissions • Fasters and. Flyers. • Community Groups • fact Sheets . • Service Organizations W P5A's • universities, and Community and Technical Colleges I • . T V Taori�a Sc ia . Elected Officials and City Staff ff Pages • Labor Organizations f 1. • Social.Media • Media • . Community Input Assumptions Boxes • Subrrissionsto • The Charter Review Committee's preference to utilize available Cjty External. Newsletters resources to keep residents and other stakeholders informed. �; • TV Tacoma Shaw • The Charter Review Committee's desires to use a broad spectrum of i. Appe,Arances (e.g. .. communication vehicles. inside Tacoma; Tacoma.Report). tactics • Create an identity for the Charter Review process as early as possible that distills what this process is about at its core. • Create a featured area for the Charter Review Committee on the City's webs €te specifically for the Charter Review Committee to include: f meeting schedules, archive for minutes, contact information and avenues for public input, process updates, reports and other relevant information. • Pitch editorial board meetings and public radio appearances for ;:. members of the Charter Review Committee, and work with staff liaison to i r. schedule Charter Review Committee members. ...... ... .......... ................:.:. 11 Page • Work with staff liaison to polish and distribute Charter Review Committee- authored op -eds and letters- to -the- editor to local media to augment news releases. • Work with staff liaison to craft messaging to residents and other stakeholders via direct mail, posters, flyers, fact sheets, web postings, television PSA's and scala pages. • Cross promote messaging to residents and other stakeholders via news releases and social media. • Cross promote messaging to City employees via internal channels. • Workwith staff liaison to design exterior of community input boxes and design hard copy community input forms with electronic versions placed on Charter Review Committee's website. • Work with staff liaison to share link to Charter Review Committee's website on the websites of other key organizations and groups in Tacoma. • Work with staff liaison to share information from the Charter Review Committee within the newsletters of other key organizations and groups In Tacoma. • Create opportunities for additional Charter Review Committee exposure via "Inside Tacoma," the City's public affairs television program, and "iacoma Report," the City's television news program. • Work with staff liaison to promote in- person, remote or virtual info sessions with residents and other stakeholders. Messaging Topics (To be Translated as Needed) CitCharter Summa_ry • What is a City Charter? • Why should you care about the City Charter? • Why are we reviewing the City Charter? • Who comprises the Charter Review Committee? • What role does the community have? • What role do City employees have? • What is the timeline for the review of the City's Charter? • Can someone explain inlay person's terms what each section of the Charter covers? Ballot Education Mailer • The Charter Review Committee provides its recommendations to the City Council. • There can be no charter changes without voter approval. • when can the community vote? • Where can the community go for more information? Community Thoughts and ideas • How can residents and other stakeholders share their thoughts and ideas about the City's Charter? • Share schedule of meeting dates and locations. • Share information about major issues up for discussion. 2 j Page 2014 Charter Review Committee Planning Calendar and Work Schedule Updated Date Task Topic(s) Speakers Location Mohday,.January 13, 2014. Set Up Profess Presentation: Introductions T.C. 64- oadnax, Room 248 of Support Staff Elizabeth Pauli, Gwen Departnliefitf sCtiulee; January 27, 2014 Set Up Process Presentation: Conflicts in the Former Mayor Brian Room 16 Thursday, January 30, 2014 Charter relative to council, Ebersole CRC Agenda Subcom mayor and city manager Monday, #ebruary ',I, 7014 information Gathering • Forms of 0ovemment Stan Finkelstein Room 16 CRC Agenda SubCom 5:30 - ommuniration Plan Justin.: Leighton Finalize Work sdhedsile WorkSctsedule Wednesday, February 5, 2014 Information Gathering • House keeping/Requests City Manager, Room 16 from internal COT Department heads • 2004 rejected Other interested staff amendments Monday, February 10,2014 information Gathering • Special Meeting 11.06lie The Public 1:4 council Charnbers Meeting was noticed and Bearing Charter lieview published Feb 4 a #'5:08 . Determine nah, issues in CdCnmttee Members No Agenda SubCom the Charter Wednesday, February 12 Information Gathering • Testimony from former Mike Crowley, Karen Room 16 Start to form Legislative Subcom and current mayors Vialte, Harold Moss, • Communications Connie Ladenburg, • Legislative Articles of the Rick Talbert Charter Charter Review Comm Monday, February 17,2614 �OI ��Y HOLIDAY 4 Wednesday, February 19, Information Gathering • Testimony from current Two panels of four 7 -8 Room 16 2014 Organize Information counciimembers No councilmember CRC Agenda SubCom 5:30 Visioning- Brainstorming • Legislative and 8 -9: Anders Ibsen TBD • Form the legislative Charter Review Comm subcommittee I.Monday, February .24, 2014 Information Gathering a Tpu Bill Gaines, David. - Room.16 Revised 2/11/2014 12:10 PM City of Tacoma Charter Review Calendar 1 Marian Karr From: Shannon McMahon Sent: Tuesday, July 29, 2014 5:55 PM To: Marian Karr Subject: Fwd: Charter Review Committee Information Attachments: Pages—from—Charter review_documents[1].pdf; ATT00001.htm Begin forwarded message: From: "Shannon McMahon" < Shannon- McMahon@iowa-city.o To: "'mcgrath.roblO@gmail.com "' <mcgrath.robl0(c _ gmail.com> Cc: "Kelli Andresen" <Kelli- Andresengiowa -cI or > Subject: FW: Charter Review Committee Information Good afternoon Robert, Thanks for taking the time to reach out to us regarding our Charter Review web presence. We appreciate your points and I'm sure that we will use your examples as we move forward. Your suggestions will serve us well, not only for the Charter Review, but for other similar processes. Our website is currently undergoing a complete overhaul which will provide improved citizen interaction and focus on the educational element of public information. Please feel free to contact me with any additional questions or comments. Many thanks for your feedback, Shannon McMahon Communications Coordinator I City of Iowa City 410 E Washington St I Iowa City, IA 52240 Office: 319 - 356 -5058 Online: http : / /icgov.org<http:Hicgov.org/> Follow the City of Iowa City on Facebook <htt / /www facebook.coni/pages /The- City- of -Iowa- City- Govermnent /267660140000321> and Twitter< https • / /twitter.com /CityOflowaCity >! Marian Karr From: Marian Karr Sent: Tuesday, August 05, 2014 8:14 AM To: 'Robert McGrath' Cc: Council Subject: RE: Charter Review Committee Information, Good Morning Mr. McGrath, Thank you for your email regarding our Charter Review Commission and the review process. I serve as staff to the Commission and will pass along your comments to them at their next meeting. The Commission was established by resolution for one year and the review must be completed between April 1, 2014 and April 1, 2015. (link is provided to the resolution on the site). That will be clearly stated on the site in the future. The current members are also listed on the site by clicking on the "Current Charter Review Commission members" link. Correspondence may be addressed to them individually at my address here at City Hall. The site also contains a link to the "Citizens Guide to the Home Rule Charter" which was prepared in layperson's terms to provide information to how the Charter affects Iowa City government and hopefully addresses specific questions citizens may have. There are also links provided at the bottom of the page to allow citizens to contact me directly, or they may opt to write directly to the Commission at the other link provided. All correspondence received by me, or at the Charter address, are shared with the Commission members at their next meeting and contained in the meeting packet. Agenda, meeting packets, and minutes are located on the City site but at another location, under "Boards and Commissions" . I understand that citizens may not be familiar with checking that location, and thanks to your observations, we will be adding a link directing citizens to that information shortly. Currently the Commission is reviewing and familiarizing themselves with the Charter and plans on having forums in the near future. More information on upcoming forums will be posted to the site and press releases issued. As you know our website is currently undergoing a complete overhaul to improve upon citizen interaction and focus on the education element of public information. Thank you for your input and the excellent examples you shared. 1 encourage you to continue to watch the Charter Review site and provide input as we continue through the review process. Marian K. Karr, MMC City Clerk Marian Karr 3f(12) From: John McMillan <mcmillanj @att.net> Sent: Monday, August 04, 2014 12:17 PM To: IowaStateBarOfficials; I owaAttyGeneralConsu merProtection Div.; Council; Iowa DepartmentofPu blicSafetyP 10; IowaAttyGeneralTomMiller; Cousin Jack Dane attorney; JohnsonCounty(IA)SheriffsOffice; Johnson County (IA) Attorney Janet Lyness; State Bar of Texas Exec. Dir. Michelle Hunter; Travis County District Attorney; Tara Long; michael.king @austintexas.gov; Austin Police Association; Cousin Jim Dane; Cousin Jim Dane; Texas Board of Professional Land Surveying; TravisCo.Health- HuServicesDir. Sherri Fleming; Travis County Medical Society; Texas DPS Office of General Counsel; public. information @texasattorneygeneral.gov; State Auditor's Office Investigators; valerie.harris @austintexas.gov; TWC Ombudsman; Iowell.keig @twc.state.tx.us; TWC General Counsel Paul Jones; APD Officer James Turner; StateComptrollerSusanCombs; State Comptroller Criminal Investigations Division Chief Martin Cano; Texas Rangers Division of DPS; Texas Rangers Division DPS; CountyAttorneyDavidEscamilla; City Attorney Karen Kennard City of Austin (TX) Subject: follow -up to Iowa state officials re: Cousin Jim's helpful crime report to me Dear Very Distinguished State Government of Iowa Officials and Johnson County, Iowa, Government Officials and State Bar of Iowa Officials in the honest and honorable U.S. state of Iowa, I would like to take this opportunity to again thank Cousin Jim Dane, a kindly farmer and married man in Johnson County, Iowa, for having volunteered to me on the telephone in the late 1990s that he himself believed that I (Cousin John Kevin McMillan of Austin, Texas) was being victimized by alleged criminal activities inflicted on me by others in Austin, Texas, on a frequent and year -round basis. Cousin Jim made that emphatic observation to me during a period when I resided at ViewPoint Apartments, a few blocks from the campus of UT- Austin. I appreciate the great courage that Cousin Jim exhibited in offering me that helpful and very honest official confirmation of what I myself had also observed, with Cousin Jim adding that he urged me to keep in close contact with the Austin Police Department in Austin, Texas, during that period. When I then promptly contacted the local police, I received a reply E -mail note from a female APD officer, Officer Hasselrod (sp ?) or some very similar name, who stated to me in writing that the issues I described about my being a cited victim of alleged crime in my rental apartment unit near UT- Austin were a strictly civil -law matter for which I might have a need to consult a private attorney about possibly filing a civil -law complaint in a court of law, that female APD officer advised me in writing. In that same e-mail letter she wrote and sent to me, APD Officer Hassselrod (sp ?) stated to me that I myself am NOT a victim of any form of crime in Austin, she stated. Incidentally, the private attorney with whom I shared the helpful information from Cousin Jim Dane about my being a victim of frequent and year -round alleged crimes in Austin -- -that private attorney being State Bar of Texas member attorney John F. Campbell of Austin, Texas - -- -chose not to take any action on that. Mr. Campbell did state to me that he believed I was possibly being "harassed" (exact quote) by others in Austin in the late 1990s, but that he lacked the factual evidence he needed at that time to himself file an actual lawsuit on my behalf, Mr. Campbell indicated. Mr. Campbell also specifically stated to me during a consultation I had with him inside his private law office near the UT- Austin campus that he disagreed with my Cousin Jim Dane's view that I myself was being victimized by actual criminal activities allegedly occurring in Austin during that period. I have since been informed in writing in the last few years by a male public- information officer for the Austin Police Department, Mr. Don Field, that that municipal law- enforcement agency in Austin, Texas, has never at any time arrested any person on any occasion and charged that individual with any crime or criminal activity that allegedly victimized myself, John Kevin McMillan, in any way. More recently, I have appreciated having the opportunity to talk on the telephone with, and send e -mail crime reports, to Cousin Jack Dane of the Bettendorf area of Iowa about the alleged continuous- and - still -to -this- very - day- continuing - personal - injury -crime s- victimizing -me -and- alleged -anal- rape- crimes - victimizing -me- during-my- sleep -on -a- daily- and -year- round - and - multi - year -basis felony- crimes case for which I have obtained lots of infrared - camera documentation of suspected illegal intruders inside my bolt- locked bedroom - - - -a bedroom where I ALWAYS sleep alone on a bed that I own inside my bolt - locked apartment unit at a Westdale- managed apartment complex in Austin. Westdale is a nationwide for - profit corporation reportedly headquartered in Dallas, Texas. I am a longtime - celibate -by- choice, non - smoking, permanently- alcohol -free and anti - marijuana- minded, facially- cleanshaven (no beard, no mustache, jno goatee, etc.) dependably civil and law- abiding, gainfully employed, single adult white non - Hispanic and non - Jewish Anglo gentleman. At no time in the entire period since I moved back to Austin in mid -Mach 1997 did I myself ever knowingly during my conscious or waking hours ever at any time participate in any mutual- consent sexual contact or any mutual- consent intimate physical contact with any other human being, or with any animal or beast, anywhere in the Austin area or anywhere else where I visited or was situated, for that matter. My biological sister, Julie McMillan Lechtenberger of the Houston area, who is married to attorney Joseph Dean Lechtenberger, several months ago did appear to acknowledge the honesty and accuracy of the details of a criminal -law complaint I verbalized to her on the telephone about my victimized on a daily and year -round basis by alleged personal - injury- crimes and alleged anal- rape- crimes during my sleep inside my bolt - locked apartment unit. However, sister Julie indicated to me in that same phone conversation several months ago that she herself did NOT plan to contact the Travis County District Attorney's Office or Austin Police Department or the Texas Department of Public Safety or the Travis County Sheriffs Office in Austin, Texas, or any other law- enforcement agency, and herself provide any or all of those law- enforcement agencies with a formal statement attesting to sister Julie's own opinion and impression that my criminal -law complaint about myself being a current victim of crime in Austin, Texas, is, in fact, fully honest and accurate, in sister Julie's opinion. Any suggestions or advice that any of you are willing to offer me at this time would be greatly appreciated. Sincerely and Best Wishes, John Kevin McMillan, a former recent individual dues - paying member of the Texas Restaurant Association who myself works exclusively in family - friendly and wholesome restaurants in Austin these days. My home address: 11411 Research Boulevard, Wind River Crossing Apartments, Building 3, Apt. 325, Austin, Texas, 78759. Home phone: (512) 342 -2295. My Blog: http://www.johnkevimncmillan.bloaspot.co with a courtesy carbon -copy to an official of the Texas Board of Professional Land Surveying, as a courtesy to that State of Texas agency in the hope that it will please share this e -mail correspondence of mine with my biological oldest brother, Kent Neal McMillan of Westlake Hills, Texas. Brother Kent is a kindly married man who is himself a State of Texas - licensed land surveyor based and working in the Austin area. I have left several recent phone messages with brother Kent in the last few years about this alleged- felony- crimes case in which I am a victim of alleged anal -rapes and personal - injury- crimes during my sleep. My presumably well- intended brother Kent has chosen not to make any return phone call to me about any of my most recent phone messages I have left for him about this very urgent matter for me. I do appreciate brother Kent's invaluable oral assurance to me on the telephone in the early or mid -1990s that I could achieve my cited goal of full privacy rights for myself in Texas without my being victimized by alleged continuous noise pollution in the background, while continuing to myself lead lead a completely and fully celibate lifestyle for myself on a year -round basis, Kent helpfully assured me. Kent offered me that helpful oral assurance in a long- distance phone call I made to brother Kent in the Austin area from my newsroom office where I was employed at that time as a full -time professional reporter at either the "Snyder (TX) Daily News" newspaper (in the summer of 1994) or at the "Pampa (TX) Daily News" newspaper (in 1992 or 1993), and at the moment I do not recall which of the two was my employer when I a made that long- distance phone call to brother Kent at my own financial expense. John Kevin McMillan - - - -- Forwarded Message - - - -- From: John McMillan <mcmillanj @att.net> To: ABA Center for Human Rights <humanrights @americanbar.org >; ABA (American Bar Assn.) Journal <abajournal @americanbar.org >; Minnesota Daily Managing Editor Nelson <enelson1 @mndaily.com >; International Center for Investigative Journalism <investigations @icij.org >; Center for Investigative Reporting <center @cironline.org >; Channel 8 News Editors <newsdesk @news8austin.com >; DenverPostEditors < newsroom @denverpost.com >; Houston ABC TV Station KTRK News Team <news @abc13.com >; Virginia Attorney General <Webmaster@oag. state. va. us>; Virginia State Police <questions @vsp.virginia.gov >; Virginia Dept. of Criminal Justice Services <webmaster @dcjs.virginia.gov >; TWC InternalAudit DirectorCarr <fran. carr@twc. state. tx. us>; TWC Internal Audit Director Quinn < virginia .quinn @twc.state.tx.us >; FreedomoflnfoFdnofTexas <foift @foift.org >; BBC Freedom of Information Editors <foi @bbc.co.uk >; U.S. Dept. of Defense Inspector General <bridget.serchak @dodig.mil >; U.S. Secretary of State Hillary Clinton <PressDuty @state.gov >; U.S. Dept. Labor (Wash.D.C.) <webmaster @dol.gov >; U.S. Dept Labor Civil Rights Center <CivilRightsCenter @dol.gov >; U.S. Dept. of Homeland Security Webmaster <soc.discovery07 @hq.dhs.gov >; U.S. Dept. Educ Office of Civil Rights <OCR @ED.gov >; National Apartment Association Mgr. of State -Local Govt. Affairs <Alison @naahq.org >; National Assoc of Police Organizations <info @napo.org >; National Association of Counties <kmcrunne @naco.org >; Nebraska Attorney General's Office <support@nebraska.gov >; AGO - Department of Justice <NEDOJ @nebraska.gov >; American ProsecutorsResearch Institute <webmaster @ndaa.org >; National Center on Domestic and Sexual Violence Communics Dir. Walsh <cwalsh @ncdsv.org >; National Center on Domestic and Sexual Violence Dir. Debbie Tucker (AustinTX) <dtucker @ncdsv.org >; National Board of Realtors <customercare @realtor.com >; Houston NBC Channel 2 TV News Team <desk @kprc.com >; Chris Evert Charities /Ms. Chris Evert <cevert@chrisevert.org >; Dave Mildenberg <dmilden berg @bloom berg. net >; St. Louis Post - Dispatch Letters to Ed. <letters @post- dispatch.com >; Swedish Embassy in U.S. <ambassaden.washington @foreign.ministry.se >; British Embassy Public Affairs Team (D.C.) <britishembassyenquiries @gmail.com >; The London Times Letters to Editor <letters @thetimes.co.uk >; Carter Center for Human Rights <carterweb @emory.edu >; Human Rights Law Society (U of Chicago) <hrls @law.uchicago.edu >; National Crime Victim Law Institute (Lewis & Clark Law School Portland Oregon) <ncvli @lclark.edu >; National Center for Victims of Crime <webmaster @ncvc.org >; CBS News Story Ideas Editors <evening @cbsnews.com >; Miami Herald Letters to Editor <HeraldEd @MiamiHerald.com >; USA Today Editors (2014) <newstips @usatoday.com >; NewYorkTimesEditors <letters @nytimes.com> Sent: Sunday, August 3, 2014 7:21 AM Subject: Fw: 8 -1 -14 Travis County DA's Office Opens Records A respectful FYI to each of you on all of this, and I would like to especially thank the U.S. state of Florida and the very fine people of Florida - -- -among those very nice people being the civic- minded and world- famous Floridian professional tennis champion Ms. Chris Evert - -- -for having myself resided in both southeast Florida and southwest Florida in a prior decade without my having ever once on ANY occasion ever at any time been victimized by any home - break -in or any home - invasion personal - injury crime of any type, including during any period of time when I was sleeping and lying unconscious on my bed inside my rental apartment unit or home where I resided or stayed in south Florida or in Gainesville, Florida, for that matter. I would welcome any opportunity to visit Florida again and be reminded once again of that state's very commendable respect for my own privacy rights and legal rights in that very important way. Sincerely and Best Wishes, from former recent United States Tennis Association dues - paying member and former Miami Herald Company full -time newspaper reporter (at the "Broward Times" in Tamarac, Florida) and former "Fort Myers News - Press" Naples bureau reporter John Kevin McMillan. My home address: 11411 Research Boulevard, Wind River Crossing Apartments, Building 3, Apartment 325, Austin, Texas, 78759. My home phone: (512) 342 -2295. My Blog: http://www.johnkevimcmillan.blogspot.com/ John Kevin McMillan - - - -- Forwarded Message - - - -- From: John McMillan <mcmillanj @att.net> To: "public. information @texasattorneygeneral.gov" < public. information @texasattorneygeneral.gov> Sent: Saturday, August 2, 2014 9:32 PM Subject: Fw: 8 -1 -14 Travis County DA's Office Open Records A respectful FYI, from former Texas DPS full -time employee John Kevin McMillan of Austin. John Kevin McMillan - - - -- Forwarded Message - - - -- From: John McMillan <mcmillanj @att.net> To: New Mexico DistrictAttys.Assn. <info @da. state. nm.us >; Pen nsylvan iaDistAttysAssn <blawson @pdaa.org >; Penn State University President <President @psu.edu >; Penn State University President <mdk212 @psu.edu >; FederalCommunicationsCommission <fccinfo @fcc.gov >; U.S. Dept. of Housing and Urban Devlpt (TX regional office) <TX_Webmanager @hud.gov >; Attorney General of Massachusetts <ago @state.ma.us >; State Auditor's Office Investigators <webmaster @sao.state.tx.us >; Bexar County Attorney David Smith <Webmaster @Bexar.org >; Harris County (Houston) Attorney Vince Ryan <vince.ryan @cao.hctx.net> Sent: Saturday, August 2, 2014 9:27 PM Subject: Fw: 8 -1 -14 Travis County DA's Office Open Records A respectful FYI on the following, from former Harris County resident and former Massachusetts resident John Kevin McMillan of Austin, Texas, and I would like to also take this opportunity to thank the highly- esteemed current President of Penn State University for the thoughtful reply E -mail note he kindly and courageousy sent me in the last year or two about the cited continuous - and - still -to- this -very- day- continuing daily and year -round anal- rape- crimes - victimizing- me (John Kevin McMillan)- during -my- sleep- inside -my -bolt- locked - rental - apartment -unit felony- crimes case. I would appreciate any suggestions or advice or information that any of you are willing to offer me about this very alarming scandal currently facing local and state government, as well as federal government agencies, here in Texas. Sincerely and Best Wishes, from former full -time professional newspaper reporter John Kevin McMillan. ohn Kevin McMillan - - - -- Forwarded Message - - - -- From: John McMillan <mcmillanj @att.net> To: WestlakeHills (TX)PoliceChiefCliffSpratlan <chief @westlakehills.org >; WestlakeHills( TX) CommunicationsManagerBethVanDyke <commsup @westlakehills.org >; Hyde Park Baptist Church <info @hpbc.org >; Great Hills Baptist Church <info @ghbc.org >; Greater Austin Asian Chamber of Commerce < Exec .Admin @austinasianchamber.org >; Greater Austin Chamber Information Desk Staff < communication @austinchamber.com >; Dallas CBS Television News Team Channel 11 <cbs11 @ktvt.com >; Dallas County Attorney's Office <webmaster @dallascounty.org >; Dallas - Fort Worth Realtors Association <communications @dfwre.com >; DMN Austin Bureau Reporter Robert Garrett <rtgarrett @dallasnews.com >; Dallas Police Chief David Brown < dldpdwebcontent @dallascityhall.com >; Dallas Regional Chamber of Commerce < information @dallaschamber.org >; Minneapolis Star Tribune News Editors <news @startribune.com >; Minnesota Attorney General <Attorney.General @state.mn.us >; Minnesota Dept. of Human Rights <Info. MDHR@state. mn. us>; Attorney General of Utah <uag @utah.gov >; University of Utah Pres. Michael Young <president @utah.edu >; Austin Mayor Lee Leffingwell < lee .leffingwell @austintexas.gov >; Council Member Kathie Tovo <kathie.tovo @austintexas.gov >; Council Member Mike Martinez <mike.martinez @austintexas.gov >; Council Member Laura Morrison < laura .morrison @austintexas.gov >; Council Member Chris Riley <Chris.Riley @austintexas.gov >; Council Member Bill Spelman <bill.spelman @austintexas.gov >; Travis County Commissioner Margaret Gomez < commissioner .gomez @co.travis.tx.us >; Travis County Commisioner Ron <ron.davis @co.travis.tx.us >; "bruce.todd @co.travis.tx.us" <bruce.todd @co.travis.tx.us >; CountyCommissionerSarahEckhardt <sarah.eckhardt @co.travis.tx.us >; " gerald .daugherty @co.travis.tx.us" < gerald .daugherty @co.travis.tx.us >; Travis County Intergovernmental Relations Coordinator Eckstein <deece.eckstein @co.travis.tx.us >; "paris @hrw.org" <paris @hrw.org >; "berlin @hrw.org" <berlin @hrw.org> Sent: Saturday, August 2, 2014 6:22 AM Subject: Fw: 8 -1 -14 Travis County DA's Office Open Records A respectful FYI to each of you on the following public - information request of mine that contains a verbal assurance to me on the telephone about my own privacy rights inside my bedroom during my sleeping or unconscious hours that Travis County Assistant District Attorney Rob Drummond very kindly and helpfully verbalized to me on Feb. 20, 2014. Sincerely and Best Wishes, from Austin (TX) resident John Kevin McMillan. I am the founder and ONLY approved current member of the non - proselytizing and lawfully non - Christian Progressive Prohibitionist Religion - - -a new "Honor Society" religion with very strict membership - eligibility requirements that opposes "thought- control projects," opposes "deprogramming" projects that are inflicted on anyone against their wishes, opposes any and all sex crimes, opposes the felony crime of stalking, opposes home - invasion crimes, opposes any and all personal - injury crimes, opposes fraudulent or injurious "medical" services, opposes fraudulent communications of any type, opposes anonymous communications violating the privacy rights of the person being subjected to those anonymous communications, and fully supports privacy rights for law - abiding persons - - -I myself among those law- abiding and gainfully employed persons. John Kevin McMillan - - - -- Forwarded Message - - - -- From: John McMillan <mcmillanj @att.net> To: Round Rock Police Department <tevans @roundrocktexas.gov >; Federal Law Enf. Officers Assn <fleoa @fleoa.org >; Pflugerville Police Chief Charles Hooker <chooker @pflugervilletx.gov >; Williamson County Attorney Dee Hobbs <dhobbs @wilco.org >; Williamson County Sheriff James Wilson <jameswilson @wilco.org >; WilliamsonCountyDAJohnBradley <j brad ley @wilco.org >; CountyAttorneyDavidEscamilla <david.escamilla @co.travis.tx.us >; U.S. Marshals Service (Justice Dept.) <us.marshals @usdoj.gov >; U.S. Attorney's Office Western District of Texas <USATXW.Webmaster @USDOJ.GOV >; U.S. Dept of Justice <ask. ocfo@usdoj. gov>; U.S. Dept of Commerce Civil Rights Div Officials <webmaster @doc.gov >; "craig.watkins @dallascounty.org" < craig .watkins @dallascounty.org >; Los Angeles County (CA) District Attorney <webmail @da.lacounty.gov >; Texas Department of Health and Human Services Ombudsman <contact@h hsc. state. tx. us>; TravisCo.Health- HuServicesDir.SherriFleming <sherri.fleming @co.travis.tx.us >; Notre Dame Univ. Center for Civil and Human Rights <cchr @nd.edu >; "news @statesman.com" <news @statesman.com >; "investigates @kxan.com" <investigates @kxan.com >; Texas Observer Editors < editors @texasobserver.org >; TWC Ombudsman <om budsma n @twc. state. tx. us>; "lowell. keig @twc. state. tx. us" < lowell. keig @twc. state. tx. us>; TWC General Counsel Paul Jones <paul.jones @twc. state. tx.us >; Texas DPS Office of General Counsel <OGC.Webmaster@d ps. texas. g ov>; "Gregory. Lucas@texasattorneygeneral. gov" < Gregory. Lucas @texasattorneygeneral.gov >; "wendy.davis @senate. state. tx.us" <wendy.davis @senate. state. tx. us>; "ana.defrates @senate. state. tx.us" <ana.defrates @senate.state.tx.us >; StateSenatorKirkWatson <ki rk.watson @senate. state. tx. us>; "pgomez @statesman.com" <pgomez @statesman.com >; The Progressive Magazine <editorial @progressive.org >; State Rep. Elliott Naishtat <el I iott. naishtat@house. state. tx. us>; State Rep. Todd Hunter <todd.hunter @house. state. tx. us>; Senator Juan Hinojosa <juan.hinojosa @senate. state. tx. us>; State Rep. Debbie Riddle Crim Jurispru. Member <debbie .riddle @house. state. tx. us>; State Rep. Donna Howard <donna.howard @house. state. tx. us>; "public. information @texaattorneygeneral.gov" < public. information @texaattorneygeneral.gov >; UT System Deputy General Counsel /Assoc. Vice Chancellor <dsharphorn @utsystem.edu >; Texas AM Univ. Pres. <webmaster @tamu.edu >; Texas Civil Rights Project <question s@texascivi I rig htsproject. org>; KEYE TV Anchor Judy Maggio <jmaggio @keyetv.com >; Texas Dept of State Health Services General Counsel <Lisa.Hernandez @dshs. state. tx. us >; CBS News'60 Minutes' Editors and Reporters <60m @cbsnews.com >; NewYorkTimesEditors <letters @nytimes.com >; Washington PostLettersEd itor <letters @wash post. com >; Los Angeles Times <newstips @latimes.com >; USA Today Editors (2014) <newstips @usatoday.com >; Daily Texan News Editors <news @dailytexanonline.com >; Austin Chronicle Editors <mail @austinchronicle.com >; Rep. Naishtat Chief of Staff Dorothy Browne < Dorothy .Browne @house. state. tx. us>; Chris Barbee E. C. Community Service Dir. <cbarbee @cityofelcampo.org >; "msnyder @cityofelcampo.org" <msnyder @cityofelcampo.org >; El Campo Leader -News Columnist Jerry Aulds <news @leader- news.com >; Texas Monthly Senior Editor Pat Sharpe <psharpe @texasmonthly.com >; "letters @newsweek.com" <letters @newsweek.com >; Fox 7 (Austin TX) TV News <news @fox7.com >; Fox Television News Editors and Reporters <comments @foxnews.com >; The Associated Press <info @ap.org >; KLRU TV News Editors <info @klru.org >; Republican National Committee <info @gop.com >; Jason Alexander (Asst. City Mgr. McDonald's Asst.) < jason .alexander @austintexas.gov >; "valerie.harris @austintexas.gov" <valerie.harris @austintexas.gov >; Assistant City Manager Michael McDonald < michael .mcdonald @austintexas.gov >; CountyJudgeSam Biscoe <sam.biscoe @co.travis.tx.us >; Travis County Sheriff Greg Hamilton < greg.hamilton @co.travis.tx.us >; TDCJ General Counsel Rep. Patricia Fleming < patricia.flem i ng @tdcj. state. tx. us>; StateComptrollerSusanCombs <window @cpa.state.tx.us >; State Comptroller Criminal Investigations Division Chief Martin Cano <C I D@cpa. state. tx. us>; Fort Worth Star - Telegram Newstips <newsroom @star - telegram.com>; DallasMorningNewsColumnist SteveBlow <sblow @dallasnews.com >; DMN Editor Bob Mong <bmong @dallasnews.com >; DMN ME George Rodrigue <grodrigue @dallasnews.com >; San Antonio Express -News Letters to Editor < letters @express- news. net >; Miami Herald Letters to Editor <HeraldEd @MiamiHerald.com >; Bennie DiNardo Boston Globe <dinardo @globe.com >; Time Magazine Editors <letters @time.com >; Senator Jane Nelson <jane . nelson @senate. state. tx. us>; State Senator Carlos Uresti <ca rlos. u resti@se nate. state. tx. us>; Senator Bob Deuell < bob.deuelI @senate.state.tx.us >; State Rep. Hubert Vo law enf corn member <hubert.vo @house. state. tx.us> Sent: Saturday, August 2, 2014 12:36 AM Subject: Fw: 8 -1 -14 Travis County DA's Office Open Records A respectful FYI, from self - identified crime victim and longtime - celibate -by- choice single adult non - smoking, permanently- alcohol -free, white gentleman and former full -time newspaper reporter John Kevin McMillan of Austin, Texas. John Kevin McMillan - - - -- Forwarded Message - - - -- From: John McMillan <mcmillanj @att.net> To: Travis County DA's Office Open Records Coordinator Nicole Waggoner <nicole .waggoner @co.travis.tx.us >; Tara Long <Tara. Long @austintexas. gov>; Federal Bureau of Investigation San Antonio Div. Austin office <SanAntonio @ic.fbi.gov >; U.S. Department of Homeland Security <private. sector@d hs. gov>; Travis County Sheriffs Office Paralegal Michael Lasorsa < michael .lasorsa @co.travis.tx.us >; City Attorney Karen Kennard City of Austin (TX) <karen. ken nard @austi ntexas. gov>; U.S. President Barack Obama <president @whitehouse.gov >; "michael.king @austintexas.gov" <michael. king @austintexas.gov> Sent: Friday, August 1, 2014 11:55 AM Subject: 8 -1 -14 Travis County DA's Office Open Records To: Travis County District Attorney's Office Open Records Coordinator Nicole Waggoner, Travis County DA's Office, Austin, Texas. August 1, 2014 Dear Open Records Coordinator Waggoner, This is a Texas Open Records request in which I am seeking a copy or computer printout of any and all records on file with any office of or unit or section of the Travis County District Attorney's Office at any time since 12:01 a.m. April 17, 2011, that cite any person or group of persons, or any relative or relatives of mine, or any former or current acquaintance of mine or former or current roommate of mine, or any current or former neighbor of mine, or any former classmate of mine, or any current or former coworker or work supervisor of mine or any current or former employer of mine, or any self - identified member of a religious group or atheist group, or any self - identified member of a cited ethnic group or a cited racial group or "political- action" group or "educational- services" group or "deprogramming" group or " negative- reinforcement - services" group or any cited member of any "vigilante" group or any "Let's Drive John Kevin McMillan Out of the U.S. state of Texas" political- action group or any cited "Texas Chauvinists" group or any cited "punitive- services" group or any cited "euthanasia services" group or any "sleep- deprivation- infliction" group or any cited "accelerated- aging - process - services group ", or any cited "gay" group or any cited "effeminate male persons" group or any cited "sadomasochistic gays" group or any cited "lesbian militants group" or any cited "militant transsexuals group" or any cited "handicapped persons group" or any cited "pro- torture" group, or any cited "labor union," or any cited employee or work supervisor of any law firm or any media company or any "arts -and- entertainment" entity or any "snuff movie production group" or any cited business entity or real- estate - industry or realty business or any cited medical - services provider or government agency or government -owned institution, or any other entity, or any cited "animal" or "beast," such as a possible ferret or a "tiny- headed cat ", for that matter, that: - - - -at any time since or including 12:01 a.m. April 17, 2011, was or were reportedly or allegedly or apparently or possibly physically present inside the bedroom where I myself (John Kevin McMillan of Austin) was sleeping or unconscious at that time, or was reportedly situated on or above or near the bed where I myself was sleeping or lying unconscious at that time. EXCLUDED from the scope of this public - information request are any and all letters or E -mail letters that were written by myself, John Kevin McMillan of Austin, and any and all phone messages left by myself. As your public law office is already very aware, I myself have been completely celibate, with ZERO intimate or sexual contact of any type with any other human being or any animal or beast, throughout the entirety of any and all of my own conscious or waking hours, anywhere and everywhere where I have been situated or resided, ever since and including the day in early January 2002 when I moved into the top - floor, vaulted - ceiling, one - bedroom and four - total -room, rental apartment unit - - - -- Apartment 325 at Wind River Crossing-- - where I currently reside as a rent - paying official tenant in northwest Austin. I might add with emphasis that I have never had ANY invited overnight guest or ANY late -night guest after midnight inside my apartment unit on any occasion since or including the date in January 2002 when I moved into this apartment unit. My two total apartment management- team - approved roommates in Apartment 325 during the cited time period ever since April 17, 2011, were, or, in the latter case, currently is: (1) "Sandjaja Utama," a self - identified employee of the British -owned "Pearson Educational Testing Services" in Austin, Texas, who was also himself a self - identified "citizen of Indonesia ", and who repeatedly stated to me that his "auntie" and "uncle" were medical physicians in Round Rock, Texas, he stated to me several times; and, more recently, after Mr. Utama moved out of this apartment unit on May 31, 2011 (this with myself choosing to NEVER have any involvement with him of any type effective IMMEDIATELY after Mr. Utama moved out on May 31, 2011), (2) "John Douglas Martin," a self - identified "truck driver" for "Pittsburgh Glass Works" at the time of his application to room with me, who is himself currently unemployed for the last several months. Mr. Martin stated his own date of birth as "8- 28 -52" in an oral statement he made to an APD officer, Officer Broomhall, in my presence inside this apartment unit on Oct. 23, 2013, that I myself overheard. Mr. Martin always reportedly sleeps alone on a bed of his own in the living room of this apartment unit, with his tiny - headed "cat" also sleeping in the living room. My own relationship with each of these two total respective roommates of mine from the last three -year period was, of course, completely platonic at all times. Each of those two individuals either agreed or, more recently in the case of my current roommate, has agreed, to NEVER have any physical contact with me or any sexual contact with me of any type. This public- information request was prompted in part by a very helpful and encouraging legal assurance that Travis County Assistant District Attorney Rob Drummond made to me on the telephone on Feb. 20, 2014, during an approximately 35- minute interview he conducted with me that day, with Sergeant Investigator Lori Carter listening in and making helpful comments of her own from time to time. In response to a comment from myself in that local phone conversation, Assistant District Attorney Drummond very helpfully stated to me on the phone that the Travis County District Attorney's Office fully supports my own legal right to myself lead a completely CELIBATE lifestyle in Austin, Texas, in which I always sleep ALONE on my my own bed (a bed that I myself own, I might add at this time) inside my bolt - locked bedroom of my bolt - locked apartment unit, without anyone else having ANY physical contact with me or ANY sexual contact with me of any type during my sleep, Mr. Drummond very kindly assured me in that Feb. 20, 2014, phone conversation. I have repeatedly informed your Travis County District Attorney's Office and APD and numerous other law - enforcement agencies, as well as the management team at Wind River Crossing, that I would welcome any and all temporary multi -day or multi -week 24- hour -a -day electronic surveillance of my own bedroom and of the outdoor balcony abutting the seven -foot- tall -and- six - foot -wide sliding glass door I myself keep locked at all times that leads directly into my bedroom from that balcony. That outdoor balcony, incidentally, is connected to an outdoor staircase that any illegal trespasser or illegal intruder could potentially walk up from the ground level. My current roommate, "John Douglas Martin" his stated "legal name," has stated to me this year inside our apartment unit that he WILL be willing to permit government- ordered or private electronic surveillance of my own bedroom, and of the outdoor balcony per se. Mr. Martin has also stated to me this year that he will NOT permit any electronic surveillance by anyone or any government agency of the bathroom, kitchen, or living room of this apartment unit, since "that would violate my (John Douglas Martin's) privacy rights," he stated to me emphatically inside this apartment unit. I hope to hear from you soon. Finally, please let me know as soon as possible if you anticipate that the administrative - processing fee you plan to charge me on this might exceed $10. Sincerely and Best Wishes, John Kevin McMillan, a dependably civil and law- abiding and honest and vigilant, permanently teetotaling, gainfully - employed, single adult white gentleman. I'm also a recent criminal -law complainant in Travis County District Attorney's Office Public Integrity Unit Case 9655 -13. My home phone: (512) 342 -2295. My home address: 11411 Research Boulevard (the Westdale- managed Wind River Crossing Apartments, with Westdale being a for - profit nationwide realty corporation reportedly headquartered in Dallas, Texas), Building 3, Apartment 325, Austin, Texas, 78759. My Blog: http:// www. iohnkevinmcmillan.blogspot.com/ John Kevin McMillan 10 From: Tom Markus Sent: Wednesday, August 13, 2014 8:12 AM To: Marian Karr Subject: FW: Response to Retirement Letter Attachments: City Council Letter 8.12.14.doc Include as correspondence to the council. From: John Grier Sent: Wednesday, August 13, 2014 7:55 AM To: Tom Markus Subject: Fwd: Response to Retirement Letter FYI. JG -- - - - - -- Original message -- - - - - -- From: Clint McFarland To: John Grier Subject: Response to Retirement Letter Chief Grier, As you know, an article written by Gretchen Tegeler was placed in the City Council's weekly information packet a couple weeks back regarding the MFPRSI. Local 610 found this article misleading and lacking on some important attributes of the MFPRSI. Attached you will find a response that will be distributed to the Council and will be provided to the City Manager as a courtesy. I will be happy to answer any questions you may have on the topic. Fraternally, Clint McFarland, President IAFF Local 610 Iowa City Professional Fire Fighters IAFF Local 610 President: Clint McFarland • First Vice President: Chris Buckman • Second Vice President: Christian Penick Honorable City Council, Recently an internet article by Gretchen Tegeler entitled "Fallout from Iowa Public Pension Shortfalls," was placed in your council packets. We have also read the article and have noted a few misconceptions stated by the author, along with some important pieces of information that were left out of the article, that we would like you to be aware of. First, we would like to point out to you that the state of Iowa, and specifically the City of Iowa City, is not anywhere near the same financial situation that the City of Detroit is in. The correlation between the two as mentioned in the article should be considered an insult to the state officers in charge of the MFPRSI system. Based on a study recently completed by our organization, the City of Iowa City is the second best funded city in the state of Iowa and has more than enough funding to adequately cover all economic obligations, general fund and governmental funds, even in the event of a retirement system contribution increase. Second, we would like to make note that the City of Iowa City has not lost its AAA bond rating. This is in thanks to many factors, with one of those being the well- funded retirement system that is MFPRSI. Other Iowa cities have seen a drop in their bond rating, but that is unlikely caused by unfunded retirement liabilities since the MFPRSI system is funded at a very healthy 74 %, as of March 2014. This funded ratio is greatly enhanced by the 12 month period return of 13.83 %; which is much higher than the assumed 7.5% and will allow the city to lower its contributions starting next year. Third, it is important to consider the bias that the author shows against public employees. She has been known to address both the Iowa House of Representatives and Iowa Senate with fraudulent facts and information. She is also on record as being misinformed and not being able to accurately defend her statements and calculations. This can be found in the attached minutes of the October 23`d, 2013 meeting of the Public Retirement Systems Committee under Section IV starting on page 5. Finally, the author's representation of when and with how much firefighters retire is poorly informed, disingenuous or both. Further, assertions that firefighters enjoy a higher standard of living once retired is patently false. While it is true that firefighters are eligible for retirement at age 55 with a portion of their wages, there are other factors that should be considered: Many firefighters experience diminished health and longevity as a result of occupational stressors to include exponentially higher occurrences of cancer. Firefighters are not eligible to receive Social Security. Because physical demands force retirement at a younger age, most firefighters dedicate their pension toward the high cost of health insurance. We would like to thank you for taking the time to read this letter and for the time you commit to serving the City of Iowa City. We hope this letter clears -up a few facts on the MFPRSI system for Iowa City's police and firefighters, and encourages you to research your own facts and utilize information from multiple resources. The Iowa City Firefighters will always embrace opportunities to meet with you and answer any questions you may have. Respectfully, Clint McFarland, President Iowa City Association of Professional Firefighters I.A.F.F. Local #610 410 E. Washington St. - Iowa City, IA 52240 • Phone: 319 - 356 -5261 ■ Fax: 319 - 356 -5269 Iowa City Professional Fire Fighters IAFF Local 610 President: Clint McFarland • First Vice President: Chris Buckman • Second Vice President: Christian Penick Honorable City Council, Recently an internet article by Gretchen Tegeler entitled "Fallout from Iowa Public Pension Shortfalls," was placed in your council packets. We have also read the article and have noted a few misconceptions stated by the author, along with some important pieces of information that were left out of the article, that we would like you to be aware of. First, we would like to point out to you that the state of Iowa, and specifically the City of Iowa City, is not anywhere near the same financial situation that the City of Detroit is in. The correlation between the two as mentioned in the article should be considered an insult to the state officers in charge of the MFPRSI system. Based on a study recently completed by our organization, the City of Iowa City is the second best funded city in the state of Iowa and has more than enough funding to adequately cover all economic obligations, general fund and governmental funds, even in the event of a retirement system contribution increase. Second, we would like to make note that the City of Iowa City has not lost its AAA bond rating. This is in thanks to many factors, with one of those being the well- funded retirement system that is MFPRSI. Other Iowa cities have seen a drop in their bond rating, but that is unlikely caused by unfunded retirement liabilities since the MFPRSI system is funded at a very healthy 74 %, as of March 2014. This funded ratio is greatly enhanced by the 12 month period return of 13.83 %; which is much higher than the assumed 7.5% and will allow the city to lower its contributions starting next year. Third, it is important to consider the bias that the author shows against public employees. She has been known to address both the Iowa House of Representatives and Iowa Senate with fraudulent facts and information. She is also on record as being misinformed and not being able to accurately defend her statements and calculations. This can be found in the attached minutes of the October 23`d, 2013 meeting of the Public Retirement Systems Committee under Section IV starting on page 5. Finally, the author's representation of when and with how much firefighters retire is poorly informed, disingenuous or both. Further, assertions that firefighters enjoy a higher standard of living once retired is patently false. While it is true that firefighters are eligible for retirement at age 55 with a portion of their wages, there are other factors that should be considered: Many firefighters experience diminished health and longevity as a result of occupational stressors to include exponentially higher occurrences of cancer. Firefighters are not eligible to receive Social Security. Because physical demands force retirement at a younger age, most firefighters dedicate their pension toward the high cost of health insurance. We would like to thank you for taking the time to read this letter and for the time you commit to serving the City of Iowa City. We hope this letter clears -up a few facts on the MFPRSI system for Iowa City's police and firefighters, and encourages you to research your own facts and utilize information from multiple resources. The Iowa City Firefighters will always embrace opportunities to meet with you and answer any questions you may have. Respectfully, Clint McFarland, President Iowa City Association of Professional Firefighters I.A.F.F. Local #610 410 E. Washington St. ■ Iowa City, IA 52240 ■ Phone: 319 - 356 -5261 ■ Fax: 319 - 356 -5269 Marian Karr From: Brandon Pflanzer <brandon.pflanzer @gmail.com> Sent: Wednesday, August 13, 2014 3:07 PM To: Council Subject: Article Response to City Council Attachments: City Council Letter 8.12.14.doc; PublicSafetyCommitteeMinutes .pdf Please see the attached letter from Iowa City Association of Professional Firefighters I.A.F.F. Local 610, along with the attached meeting minutes for the Public Retirement Systems Committee that are referenced in the letter. Respectfully, Brandon Pflanzer, Trustee Iowa City Association of Professional Firefighters I.A.F.F. Local #610 Iowa City Professional Fire Fighters IAFF Local 610 President: Clint McFarland • First Vice President: Chris Buckman • Second Vice President: Christian Penick Honorable City Council, Recently an internet article by Gretchen Tegeler entitled "Fallout from Iowa Public Pension Shortfalls," was placed in your council packets. We have also read the article and have noted a few misconceptions stated by the author, along with some important pieces of information that were left out of the article, that we would like you to be aware of. First, we would like to point out to you that the state of Iowa, and specifically the City of Iowa City, is not anywhere near the same financial situation that the City of Detroit is in. The correlation between the two as mentioned in the article should be considered an insult to the state officers in charge of the MFPRSI system. Based on a study recently completed by our organization, the City of Iowa City is the second best funded city in the state of Iowa and has more than enough funding to adequately cover all economic obligations, general fund and governmental funds, even in the event of a retirement system contribution increase. Second, we would like to make note that the City of Iowa City has not lost its AAA bond rating. This is in thanks to many factors, with one of those being the well- funded retirement system that is MFPRSI. Other Iowa cities have seen a drop in their bond rating, but that is unlikely caused by unfunded retirement liabilities since the MFPRSI system is funded at a very healthy 74 %, as of March 2014. This funded ratio is greatly enhanced by the 12 month period return of 13.83 %; which is much higher than the assumed 7.5% and will allow the city to lower its contributions starting next year. Third, it is important to consider the bias that the author shows against public employees. She has been known to address both the Iowa House of Representatives and Iowa Senate with fraudulent facts and information. She is also on record as being misinformed and not being able to accurately defend her statements and calculations. This can be found in the attached minutes of the October 23rd, 2013 meeting of the Public Retirement Systems Committee under Section IV starting on page 5. Finally, the author's representation of when and with how much firefighters retire is poorly informed, disingenuous or both. Further, assertions that firefighters enjoy a higher standard of living once retired is patently false. While it is true that firefighters are eligible for retirement at age 55 with a portion of their wages, there are other factors that should be considered: Many firefighters experience diminished health and longevity as a result of occupational stressors to include exponentially higher occurrences of cancer. Firefighters are not eligible to receive Social Security. Because physical demands force retirement at a younger age, most firefighters dedicate their pension toward the high cost of health insurance. We would like to thank you for taking the time to read this letter and for the time you commit to serving the City of Iowa City. We hope this letter clears -up a few facts on the MFPRSI system for Iowa City's police and firefighters, and encourages you to research your own facts and utilize information from multiple resources. The Iowa City Firefighters will always embrace opportunities to meet with you and answer any questions you may have. Respectfully, Clint McFarland, President Iowa City Association of Professional Firefighters I.A.F.F. Local #610 410 E. Washington St. ■ Iowa City, IA 52240 ■ Phone: 319 - 356 -5261 ■ Fax: 319 - 356 -5269 X.-WS-Z-Xit. LEGISLATIVE SERVICES AGENCY Serving the Iowa Legislature MINUTES Public Retirement Systems Committee October 23, 2013 Senator Thomas G. Courtney, Co- chairperson Senator Jeff Danielson Senator Tim L. Kapucian Senator Matt McCoy Senator Roby Smith MEETING IN BRIEF Organizational staffing provided' by: Ed Cook, Senior Legal Counsel (515)281 -3994' Minutes prepared by: Andrew J. Ward, Legal Counsel (515)725 -2251' MEMBERS PRESENT: Representative Dawn E. Pettengill, Co- Chairperson Representative Jack Drake Representative Vicki S. Lensing Representative Mark S. Lofgren Representative Mary Mascher I. Procedural Business II. Public Retirement Systems Overview III. Iowa Public Employees' Retirement System (IPERS) and Governmental Accounting Standards Board (GASB) Update IV. Taxpayers Association of Central Iowa V. Municipal Fire and Police Retirement System of Iowa (MFPRSI or 411 system) VI. Iowa League of Cities VII. Employees Associations Joint Presentation Public Retirement Systems Committee I. Procedural Business Convening and Adjournment. Temporary Co- chairperson Dawn E. Pettengill called the October 23, 2013, meeting of the State Government Efficiency Review Committee to order at 9:35 a.m. in Room 116 of the State Capitol. Roll call was taken and a quorum was determined to be present. Temporary Co- chairperson Pettengill and Temporary Co- chairperson Thomas G. Courtney were elected permanent co- chairpersons by a voice vote. The proposed rules for the committee were approved by a voice vote. The meeting was adjourned at 3:03 p.m., and the second meeting of the committee, to take place on December 11, 2013, was noted. II. Public Retirement Systems Overview Mr. Ed Cook, Senior Legal Counsel, Legal Services Division, Legislative Services Agency (LSA). Mr. Cook discussed issues related to public pensions in general and noted that the issues surrounding public pensions are relatively complicated. He then stated that LSA Fiscal Division employees Jennifer Acton and Dave Heuton would serve as good resources to any member of the committee seeking additional information on pension issues. Mr. Cook then discussed several documents provided to the committee through the committee's Internet site including a legislative guide and a document on the historical contribution rates to public pensions, noting that most systems have missed their actuarially required contribution rates at one time or another. Mr. Cook noted that there are really six public retirement plans operating under Iowa Code and that the Iowa Public Employees' Retirement System (IPERS) administers three of those plans. Mr. Cook then noted that the six plans fall into two broad categories, one category for public safety employees and one for nonpublic safety employees. The four systems under the public safety category include the Municipal Fire and Police Retirement System of Iowa ( MFPRSI), Public Safety Peace Officers' Retirement, Accident, and Disability System (PORS), and two categories under IPERS, the sheriffs and deputy sheriff, and protection occupations. The nonpublic safety category includes a general IPERS program and a separate judicial retirement system, which are respectively the largest and smallest public pension systems in the state. Mr. Cook noted that the four public safety plans include disability and disability retirement benefits. He then noted that MFPRSI and PORS do not participate in Social Security and that these systems often serve as the only retirement safety net for their members. Mr. Cook noted that the legislative role is critical in the operation of all of these systems, stating that benefits and funding mechanisms for all these public plans are governed by the Iowa Code. Mr. Cook then discussed the differing nature of defined benefit and defined contribution plans and issues related to what constitutes an adequate retirement benefit. He stated that the objective of both defined benefit and defined contribution plans is to provide adequate income replacement after retirement. Mr. Cook then discussed the basic funding formula for all retirement plans whereby Contributions + Interest = Benefits + Expenses. He noted that expenses in defined benefit plans are generally lower than those expenses in defined contribution plans. He then noted that investment returns tend to be higher in pooled defined benefit plans. Mr. Cook noted that defined benefit plans operate in ways similar to insurance policies with regular contributions, like premiums, made over time and with benefits paid, like a claim, upon retirement. Page 2 October 23, 2013 Public Retirement Systems Committee Mr. Cook then noted that actuaries make calculations as to the cost of the pension plan based on the experience of the members in the pool and the applicable benefit formulas. He noted that the actuarial calculations are not simply based upon the benefits, noting that membership characteristics in the different systems create different actuarial costs. He noted that the membership population for fire, police, and public safety occupations constitute a different profile than the general category in IPERS, or even within the judicial retirement system. Mr. Cook then discussed a handout on a variety of financial measures relative to each state retirement system. The handout provides information on each system's normal cost, actuarial liability, and funded status. III. Iowa Public Employees' Retirement System (IPERS) and Governmental Accounting Standards Board (GASB) Update Ms. Donna Mueller, Chief Executive Officer, IPERS. Ms. Mueller noted that the mission of IPERS is provided in statute and requires that the state administer a cost - efficient retirement program that provides a lifetime pension to attract and retain a quality workforce. She commented on the notion that it is the intent that IPERS remain a sustainable and affordable retirement system. Ms. Mueller noted that the Governor and General Assembly, as plan sponsors of IPERS, serve certain functions to create a plan, establish funding, determine participation, determine benefits, and to monitor performance against plan goals. Ms. Mueller noted that membership in IPERS includes 2,100 active employers with over 343,000 total members. IPERS, as a defined benefit plan, provides a lifetime monthly annuity based upon a set formula. She stated that contributions are made by employees and employers over the course of employment and that these investments are pooled, along with risks, to form the system. Ms. Mueller discussed FY 2013 IPERS contribution rates and noted that regular membership contribution rates match the actuarial need for the first time in a decade. She then noted that sheriffs and deputy sheriffs and protection occupations contribution rates have always been set based upon actuarial need. She then noted the three funded ratios for the three IPERS plans, stating that the funded ratio was 79 percent for the general population, 89 percent for sheriffs and deputies, and 95 percent for protection occupations. Ms. Mueller then noted that investment returns are an important portion of the formula for any retirement plan. She commented that the annualized return rate for IPERS over the past 30 years was 9.7 percent and compared that to the actuarial assumption which has been set at 7.5 percent for the past 15 years. Ms. Mueller stated that the current unfunded actuarial liability of the system had its genesis in the late 1990s and early 2000s when the system used fund assets to provide for a nonguaranteed favorable experience dividend payment to certain retirees, adjusted the mortality tables used by the system, and experienced investment losses relating to the end of the "technology bubble." As a result of this "perfect storm," the unfunded liability of the system increased while contribution rates were not adjusted until later in the 2000s. After the recession in FY 2008 -2009, the General Assembly adopted a series of changes in 2010 that increased contribution rates while reducing benefits for current and future members of the system. Benefit changes included the shift from October 23, 2013 Page 3 Public Retirement Systems Committee calculating benefits based upon an average of the top three years of salary to one based upon the top five years and early retirement reductions were increased from 3 percent to 6 percent per year. Ms. Mueller then discussed that IPERS currently lacks a traditional cost of living adjustment, but noted that the system has provided a November dividend for individuals who retired before 1990, but that this dividend does not cover most retirees. Ms. Mueller then discussed the favorable experience dividend (FED) payment which will provide final payments this coming January. She noted that the January payments will be approximately $121.6 million, stating that over the term of the program, FED payments would total close to $1 billion from an initial set -aside of $600 million, noting that IPERS does not have the ability to replace this in order to protect current and future retirees from the impacts of inflation. Ms. Mueller then focused upon recent GASB changes related to public pension plans. She stated that IPERS' 2,100 current employers all report information to IPERS and that IPERS will meet Statement No. 67 this fiscal year with employers' reporting requirements changing after June 15, 2014, under Statement No. 68. GASB sets accounting standards for governmental pension plans and covers employers who report using generally accepted accounting principles (GAAP) accounting. The changes break the link between actuarial funding and financial accounting so that instead of focusing on whether an employer is paying the actuarially required contribution rate to a retirement plan, employers are required to report a share of the plan's net pension liability, similar to unfunded actuarial liability, on their balance sheet. One aspect of the change is requiring pension systems to utilize a blended discount rate in calculating the net pension liability of a system if projected net assets are not sufficient to cover projected benefit payments. Based on the 2012 actuarial valuation, IPERS will not have to use the blended rate. Still, the net pension liability will be recalculated each year, and employers using GAAP accounting will be required to report their share of this liability beginning with fiscal years starting after June 15, 2014. Ms. Mueller then discussed other pension systems that have recently experienced problems and compared those systems to IPERS. Ms. Mueller noted that there is a real need for reform in many pension systems, noting specific examples where employers underfunded the systems and provided high benefits. She noted that IPERS is healthy and sustainable, highlighting that the recent changes in funding and the modest benefits of the program provide stability. Ms. Mueller stated that other retirement plans with generous cost -of- living adjustments of 3 to 5 percent or postemployment benefits, such as health benefits, have negatively impacted the financial health of other retirement systems; IPERS does not face these burdens. She then stated that contribution rate changes and reforms to IPERS are not subject to the same problems encountered in other states and municipalities. Ms. Mueller, in emphasizing the health of Iowa pension systems, then discussed some of the recent publications by Moody's and Barron's related to the state's debts and pension liabilities. Ms. Mueller noted that state and local government spending on pension systems in Iowa based on 2010 U.S. Census Bureau information is only 1.73 percent of total spending. Discussion. Representative Mary Mascher inquired about the changes removing salary caps for making payments and receiving contributions. Ms. Mueller responded that the changes made to the cap increased actuarial liabilities when the cap was removed in the mid- 1990s. Page 4 October 23, 2013 Public Retirement Systems Committee Co- chairperson Pettengill inquired about the actuarial assumptions and how they are set. Ms. Mueller responded that the investment board makes those decisions. Co- chairperson Pettengill then asked whether the reserve account for FED payments would be replenished automatically. Ms. Mueller responded that excess investment could not be moved into the FED until the general fund of IPERS is fully funded. Representative Jack Drake asked how the dividend was decided each year. Ms. Mueller responded that there was a unique formula with a multiplier which also utilized the consumer price index. Representative Mascher inquired about administrative costs under IPERS and how IPERS compares with other comparable funds. Ms. Mueller noted that IPERS has done an annual report every year for the past eight noting that IPERS costs in its peer group of 14 plans were the second lowest or the lowest in the group in each of the eight years, further noting that it has been the lowest for the past five years. Representative Mark S. Lofgren asked about IPERS' return performance over time. Ms. Mueller noted that in terms of performance, IPERS returns have been in the top quartile, noting that IPERS has a lower equity exposure than most public pension funds. Chairperson Pettengill asked about separating funding from reporting under GASB stating that GASB does not change funding rates but only the reporting. Ms. Mueller agreed that the GASB requirements do not set contribution rates and only change the reporting requirements for employers, further stating that an employer reporting an unfunded actuarial liability is different and emphasized that it is appropriate, under GASB, to separate funding and reporting requirements. IV. Taxpayers Association of Central Iowa Ms. Gretchen Tegeler, Executive Director, Taxpayers Association of Central Iowa. Ms. Tegeler noted that the role of the pension committee is to serve as stewards to the pension systems in the state for members and to provide oversight for citizens. She noted that decisions made today and in coming years are important for the future of the state, and she emphasized the role the pension committee plays in asking appropriate questions to understand the risks the systems create for Iowa taxpayers. Ms. Tegeler noted the role of her organization is to partner with local governments, but she noted that she is a former state employee and that she has concern for public employees, retirees, and the present and future needs of Iowa communities. Ms. Tegeler noted that the changes advocated by the committee over recent years should be recognized and applauded. Ms. Tegeler then stated that her group began looking at the Municipal Fire and Police Retirement System of Iowa (MFPRSI) plan requirements and how it impacts cities and their budgets, noting contribution rates between 23 to 31 percent of salary in the coming years. She noted the aggregate figure over many years can have negative impacts on budgets year -to -year, stating that next year's contribution requirements represent 10 percent of the budget for the City of Des Moines and 15 percent of the property tax revenue collected by the city. She noted these high rates have impacts on municipal budgets and can negatively impact the high quality of life across Iowa communities. October 23, 2013 Page 5 Public Retirement Systems Committee Ms. Tegeler noted that cutbacks to public libraries and other services provide direct examples of how these impacts change the operation of communities, emphasizing property tax increases enacted in Des Moines, Urbandale, and Clive. She noted that pensions are not the only cause but that they represent a significant cost factor for cities. Ms. Tegeler noted the difficulties in comparing benefit packages across different retirement systems, commenting on how MFPRSI operates to provide for Social Security and disability insurance, unlike other state - sponsored pension systems. Ms. Tegeler then presented data to the committee which sought to compare the costs of contributions and benefits across state pension systems, primarily IPERS protection occupation category and MFPRSI. She then discussed the numbers that she developed seeking to compare employer costs and member benefits, emphasizing adjustments meant to account for program differences such as participation in Social Security and the provision of disability coverage. Ms. Tegeler noted the difficulties in weighting the provision of long -term disability under MFPRSI and stated that there were certain complications in weighting statistics due to the fact that rates for workers' compensation differ across fire and police occupations in MFPRSI cities and non - MFPRSI cities. Ms. Tegeler stated that costs are high for cities under MFPRSI when compared to IPERS and that in comparison IPERS protection occupation category employees contribute more for their own pensions than MFPRSI employees. Ms. Tegeler noted that all state pension funds have been affected by the negative market forces in 2008. She noted that there was $6.8 billion in unfunded liability across all state retirement systems, emphasizing that credit agencies consider pension liabilities in their ratings, and that these unfunded pension liabilities will have an impact on the future of the state and its residents. Ms. Tegeler noted that credit agency assessments and assumptions need to be factored in and that the state is underfunding these systems. She stated that recent changes to the MFPRSI to use a 25 -year amortization period, was admirably less than the longer 30 -year amortization period, but stressed that Moody's uses a 20 -year amortization period. Ms. Tegeler then discussed issues with mortality tables adopted by different pension systems, noting use of outdated mortality tables in non - IPERS employment. Ms. Tegeler noted that Moody's assumptions are based on assessing credit risk and are not based upon funding levels. She then stated that there may be more financial exposure than calculated by systems. She went on to caution the committee against extending new or more generous benefits when systems become fully funded, noting that raising benefits adds additional risks. Ms. Tegeler commented that the state should not change benefits retroactively but that reforms should be made prospectively. She emphasized that public services are being squeezed out by pension and other costs creating issues for cities and for the state moving forward. She recommended that the pension funds engage in sensitivity testing. Ms. Tegeler then noted the legislative changes and improvements to state pension systems upon a broad -based review of public pension plans, but stated that additional consideration should be taken into account to provide for current public goals. She then noted the reform experiences in other states such as Utah, Kentucky, and Kansas while also noting the work done by the Pew Center and other organizations. She stated that the goal of the committee should be balancing the needs of employees and Iowa communities at large. Discussion. Co- chairperson Pettengill asked Ms. Tegeler to address her comments that city contributions had tripled in the last decade under the MFPRSI system, noting that contribution rates had not tripled in that time. Ms. Tegeler responded that city year -by -year contributions had Page 6 October 23, 2013 Public Retirement Systems Committee risen from $25 million to $80 million in that period overall contributions rather than contribution ra numbers broke down per member over that de( calculated per capita changes for the period. and that her comments reflected changes in the es. Chairperson Pettengill asked how those ade. Ms. Tegeler responded that she had not Co- chairperson Pettengill noted the difficulties in comparing member groups across different systems and populations. She emphasized the IPERS membership in protection occupations is different from MFPRSI membership despite the efforts to create a comparison. She inquired about differences in addressing overtime, noting that overtime is not included in MFPRSI though it is included in IPERS. Ms. Tegeler stated this was good for the MFPRSI system from a financial liability perspective especially related to retirement benefits where an alternative policy would encourage overtime hours spiking in the final years of employment to inflate retirement payments. Co- chairperson Pettengill then discussed the National Council on Compensation Insurance comparisons and self- funding workers' compensation insurance in the City of Des Moines, and stated that there were large differences between insuring fire fighters and police officers and found issues with the weighting of these in documents received by the committee. Co- chairperson Pettengill inquired about information presented in materials related to the decline in Fortune 500 companies offering defined benefit plans, noting that some of the claimed declines may represent employers adopting hybrid defined benefit/defined contribution models. Ms. Tegeler agreed that this could be the case, but reiterated that many Fortune 500 companies have moved away from pure defined benefit plans. Senator Jeff Danielson thanked Co- chairperson Pettengill for making the point that it is so difficult to provide apples -to- apples comparisons for these pension systems with such distinct populations and occupations, and given differing participation in Social Security and workers' compensation. Senator Danielson asked that Ms. Tegeler provide the committee with all information related to the materials she provided, including datasets and information on methodology. Senator Danielson then noted that Ms. Tegeler's analogies to Detroit and Illinois were misleading and asked if she could offer a date when she would expect for the state or a city in Iowa to declare bankruptcy. Ms. Tegeler responded that these references to Detroit and Illinois were made to note the dangers of ignoring these issues and stated that Iowa municipalities are already experiencing service deficits as a result of the changes in pension contributions, noting reduced library hours as an example. She emphasized that there are numerous cities in the state that are turning towards service deficits but stated that she did not have an estimate on the likelihood of bankruptcy for an Iowa city. Senator Danielson responded that analogies and numbers are powerful and cautioned that making those analogies is dangerous in any public discussion on these issues if the claims are not substantiated. Senator Danielson inquired what problem Ms. Tegeler's organization is trying to solve and if the organization would be providing recommendations to achieve its goals. Ms. Tegeler responded that the service deficits created by funding issues in the MFPRSI system are the first concern of the organization along with raising awareness of taxpayer liabilities for pension costs. She noted that the committee should look not just at public sector actuarial liabilities, but also look at the credit environment for cities. Senator Danielson asked if Ms. Tegeler would make any specific policy recommendations to the committee today. Ms. Tegeler responded that her organization is October 23, 2013 Page 7 Public Retirement Systems Committee seeking to be a part of the debate on the data and to provide information, but that she would not make specific recommendations for changes. She noted that recommendations for changes have been made by stakeholders and other organizations, but stressed that her organization does not advocate for any particular solutions. Ms. Tegeler stated that the status quo, related to these plans, should be challenged with external evaluation across the different pension systems to present the General Assembly with information on risks that may not be seen by internal system professionals who are responsible first for the financial stewardship of those plans. She noted that the committee should take a step back and look at all of the issues, seek stability in contribution rates, and seek long -term predictability but that she would not offer specific recommendations. Co- chairperson Pettengill noted that the charge of the committee is to look over all public pension plans with a degree of scrutiny and to provide for the health and future of these plans; noting that in this charge the committee looks at actions taken by other systems including the states discussed in Ms. Tegeler's presentations. She stated that in considering the actions taken by other states, the committee looks at the health of plans before and after changes are made. She noted that Utah's radical changes cannot yet be known at this point, and that not even the administration costs are known. Co- chairperson Pettengill emphasized that it is the charge of the committees to be aware of concerns like those presented and to recommend beneficial changes when appropriate. V. Municipal Fire and Police Retirement System of Iowa (MFPRSI or 411 System) Mr. Terry Slattery, Executive Director, MFPRSI. Mr. Slattery noted that he had been with the system for two years now and that MFPRSI represents the fifth public fund in the fourth state that he has worked for. Mr. Slattery then discussed the history of the 411 system and its start beginning with the 1992 consolidation of certain individual systems under one board's administration. Mr. Slattery noted that the board consists of nine members, including four members of the 411 system itself, four representatives of 411 system employer cities, and one private citizen appointed by the other eight members as well as four ex- officio, nonvoting members who serve two -year terms. He then discussed the current goals for the administration of the system, including the consistent application of the benefit statutes, the development of a long -term funding strategy, improvement of the appearance and quality of member communications, improvement of risk /return performance on portfolio assets, and surveying of membership to obtain information on client service. Mr. Slattery then noted that the current fiscal year is the last year for accounting for the losses from the 2008 financial downturn and that the current funding status does not account for all of the gains that will be reflected in future actuarial reports. He then went on to discuss MFPRSI responsibilities in detail relating to collection of contributions, preretirement and refund counseling, administration of a permanent disability program, compliance with state and federal law, the implementation of a diversified investment policy, and member communication efforts. He noted that the board is a sophisticated institutional investor that makes decisions on investment products to diversify the system's asset portfolio and reduce risk. Mr. Slattery then noted that the board Page 8 October 23, 2013 Public Retirement Systems Committee regularly evaluates actuarial experiences and adjusts assumptions on a five -year basis with the assistance of their actuaries at SilverStone Group. Mr. Slattery discussed the cost -of- living adjustment for retirees and beneficiaries and the Deferred Retirement Option Plan (DROP) program and the flexibility that it provides to cities and members. Mr. Slattery noted that there are 3,866 active members and 3,862 retirees who make up the system, stating that this is a mature plan and that the system has moved past the prefunding stage, noting that there may eventually be more retirees than active membership as active membership stays constant while numbers of retirees continue to grow. Mr. Slattery then discussed MFPRSI investment history since 1992. He noted that since 1992 the system has shown an annualized rate of return of 7.65 percent. He discussed how the use of global tactical asset allocation has allowed portfolio managers to meet benchmarks, noting that these allocations were particularly useful during the downturn. Mr. Slattery then discussed the MFPRSI investment portfolio including core investments equaling 40 percent, strategic investments equaling 30 percent, private market investments equaling 20 percent, and real estate investments equaling 10 percent. He noted that the board is continuing to look at new opportunities including bank loans and bank debt. He expounded upon MFPRSI's 2013 evaluation report and the goal of setting funding policy to fully fund MFPRSI over the next 25 years. He stated that MFPRSI operates under an open amortization period today, but that the board is considering moving to a closed amortization of 25 years. Mr. Glen Gahan, Actuary, SilverStone Group. Mr. Gahan discussed the results of the July actuarial evaluation and the member and city contribution rates for the 2015 fiscal year, discussing how the actuaries determined the rates and noting the differences between the market value and actuarial value of current assets. Mr. Gahan then discussed his firm's evaluation of demographic experience noting the last five -year evaluation was conducted earlier in 2013 and noting that the bulk of experience gains and losses have been based upon investment gains and losses rather than demographic changes. Mr. Gahan stated that MFPRSI currently operates under an open amortization and stated how this impacted the method by which the actuary determines the city contribution rate that becomes effective next July. He stated that the current city rate was set at 30.12 percent of salary and that the rate would equal 30.41 percent for the next fiscal year. Mr. Gahan discussed the 2004 -2012 actuarial summary report included in the presentation materials and the five -year forecast based upon actuarial assumptions, noting in particular that the losses experienced in 2008 are smoothed over the course of five years and that smoothing out of those losses will end this fiscal year, stating that this should dramatically reduce city contribution rates in the near future. Mr. Gahan then noted that the city rates could reduce to 21 percent by 2022, 18 percent by 2032, and 17 percent at the end of the 25 -year period in 2038, assuming all other actuarial assumptions are met. Discussion. Mr. Slattery stated that the investment consultant for 411 was Summit Strategies in St. Louis and that the firm focused on investment consulting for 80 public investment funds like MFPRSI. Co- chairperson Pettengill then asked about how disability determinations were made by the system. Mr. Slattery responded that the board seeks authorization from members to send October 23, 2013 Page 9 Public Retirement Systems Committee information and records to the University of Iowa Hospitals and Clinics to make recommendations with final decisions made by MFPRSI staff with a member's right to appeal such decisions to the board. Co- chairperson Pettengill asked if asset managers receive fees and pay based upon portfolio management returns. Mr. Slattery responded that fees are based upon the size of the portfolio though some have performance fees over a three -year period to provide incentives to portfolio managers. Co- chairperson Pettengill asked Mr. Slattery to confirm the funding percentages and liability based upon the market value and actuarial value of total assets. Mr. Slattery responded that MFPRSI is 85 percent funded on a market value basis as opposed to 75 percent funded on an actuarial value basis. In response to a question from Representative Lofgren, Mr. Slattery stated that the current bond investments equal 10 percent of the MFPRSI portfolio. Representative Lofgren then asked whether the investment strategy of managers has changed to adjust to rising rates. Mr. Slattery noted that individual managers have the flexibility to take advantage of market opportunities. VI. Iowa League of Cities Mr. Scott Sanders, MFPRSI Board Member and City Finance Director, City of Des Moines. As a board member, Mr. Sanders noted that the system does its work well and that the board's role in appeals and investments are made through the regular operation of the system. He noted that the asset liability match requires board members to be realistic in making their decisions and discussed the MFPRSI review process and setting of actuarial assumptions. As Finance Director for the City of Des Moines, Mr. Sanders discussed GASB requirements and possible impacts to city credit ratings. He then noted that unfunded liability becomes a part of every discussion of credit and credit ratings, stating that credit agencies are beginning to change their rating methodologies to account for unfunded pension liabilities. Mr. Sanders then noted that the MFPRSI board is engaged and sophisticated and that the board acts to be both conservative and flexible. Mr. Jon Burmeister, PFM Group. Mr. Burmeister discussed his firm's role in working with local governments, including Des Moines, Council Bluffs, and Oskaloosa in Iowa. He noted that pension obligations are beginning to come to the forefront in reviews by ratings agencies as a result of the coming GASB changes. Mr. Burmeister stated that the rating agencies view these GASB changes as positive in that they allow agencies to evaluate the possible impacts that such liabilities have on the finances of individual cities. Mr. Burmeister then stated that Moody's had been attempting to account for these liabilities even before the GASB changes came into effect. He noted that a key focus for credit rating agencies as it relates to a city's pension system is whether a commitment to funding exists, the investment performance and trends of the pension system, pension affordability for the city, efforts to sustain the system, and level of pension contribution. Mr. Tom Hanafan, Mayor, City of Council Bluffs. Mr. Hanafan has served as mayor of the City of Council Bluffs for the past 28 years. He discussed the role of cities in providing services to residents and stressed that police and fire service remain a high priority for Iowa cities. He then Page 10 October 23, 2013 Public Retirement Systems Committee noted that cities have had to face issues and invest heavily in police equipment and training. He then noted changes to fire and EMT services over the period of his tenure with the city and the experience the city has had in extending services across western Iowa communities through the use of 28E agreements. He noted that the 411 system was formed in a bipartisan manner, that the system is good and works, and that the floor on contributions has gone up since benefit hikes took effect in 2002. However, increasing pension costs have put constraints on the city budget. He stated that there needs to be a partnership between cities, the state, and members. Mr. Mike Schrock, City Manager, City of Oskaloosa. Mr. Schrock has been the city manager of Oskaloosa for over four years. He discussed the experience of the town of 11,000 residents with a $20 million budget and an operating budget of just $4.5 million. He stated that public safety expenditures account for 60 percent of that budget. Mr. Schrock noted police and fire budgets account for 25 employees and $2.5 million with retirement costs of $400,000 each year. He noted that the cost discussions inevitably lead to discussions about revenue and expenditures, and that the desire to keep property tax rates flat results in strains on other areas. He noted some measures the city has taken to maintain a flat property tax rate, including not replacing employees upon retirement, moving fire fighters to reserve status, contracting with the sheriff's office for law enforcement service, and cross - training public safety officers. He noted that public safety remains a priority, but that the general fund expenditures pick up those growing costs. He further stated that 40 to 50 percent of Oskaloosa's public safety command staff will retire within the next five years and that this creates both opportunities and risks. Discussion. Co- chairperson Pettengill asked how the city deals with the balance of overtime and not replacing retirees with new hires. Mr. Schrock noted that overtime is minimal in his community and is usually paid through state - funded grants. He stated that the use of reserve fire fighters minimizes overtime needs, stating that there are eight on -call reserve fire fighters. He further stated that the city and reserve fire fighters work with the reservist's employers to allow flexibility. Senator Matt McCoy asked the League of Cities to address disparities regarding their projections when compared to those of the MFPRSI board. Mr. Miller noted that League of Cities data was based on the most recent accessible 2012 actuarial numbers and not the most recent numbers available to the board, further stating that the organization had based its annual 4.5 percent increases in compensation based upon prior assumptions used in MFPRSI materials. Erin Mullenix, Research and Fiscal Analyst, Iowa League of Cities, reiterated that the 4.5 percent compensation increase rates have often been used in MFPRSI system projections in the past. Senator McCoy stated that he would be interested in the methodology used to arrive at that rate. Co- chairperson Courtney inquired why cities rely on overtime rather than training and employing full -time employees, especially when replacing a retiree. Mr. Schrock noted that, for small communities especially, the use of overtime allows a greater degree of flexibility to respond to community needs. Mr. Hanafan reiterated that overtime provides flexibility for military service, sickness, maternity leave, and other human resource needs, further stating that hiring an additional employee raises issues relating to training as well as costs. October 23, 2013 Page 11 Public Retirement Systems Committee VII. Employees Associations Joint Presentation Mr. Dan Cougill, Trustee, Iowa Professional Fire Fighters. Mr. Cougill noted that as a member of the system he wants to see the system be financially sound and functional for all 49 member cities. He stated that the system is healthy, sustainable, and managed well with returns of 12.84 percent on investments last fiscal year. He cited a report that places MFPRSI in the top 10 performing public funds over the last decade. He further noted a 7.65 percent return over the history of the system exceeding the 7.5 percent assumed return, emphasizing that a 7.5 percent return assumption is not unrealistic. Mr. Cougill then noted Iowa's ranking by Barron's as the second best state in managing tax - supported debt and unfunded public employee pensions. Mr. Cougill then discussed how the MFPRSI system is unique in providing disability, workers' compensation, and death benefits so that cities do not shoulder those burdens alone. He also noted that most individual members are not covered by or eligible for Social Security, and that the few members eligible are still subject to windfall elimination provisions under federal law. Mr. Cougill then discussed how MFPRSI employees are now contributing to their own disability and death benefit, unlike many other employees. Mr. Eric Snyder, President, Iowa State Police Association. Mr. Snyder noted that discussions today have focused upon recent contribution cost increases within the system, but stated that the city contribution rate has averaged 21.13 percent over the life of the system, which is only marginally over the base minimum city contribution of 17 percent. He then noted anticipated city rate reductions over the next 25 years, emphasizing that those rates are projected to be at the base of 17 percent at the end of that period. He also noted that the smoothing of the 2008 downturn that ends this year will have beneficial impacts for cities. He stated that the MFPRSI system is working the way it is intended to over the long term, but stated that until 2012 there were three major contributors when the state contribution was eliminated. He noted that this elimination created a dollar- for - dollar increase on cities. Mr. Snyder concluded that both associations ask that the state maintain the current structure of the MFPRSI system, stating that the General Assembly should look at changes to the 411 system based only on documented numbers and well - considered rationale over the long term. He stated that the members themselves would be the first to ask for change if the system was unsustainable. Discussion. Senator McCoy asked how the state contribution to 411 went from 3.78 percent, or approximately $10 million annually, to $1.2 million, then to $900,000, and eventually to zero, thereby increasing contribution requirements from cities. Co- chairperson Pettengill stated that the General Assembly viewed these as state subsidies for city employers that should be provided by the cities themselves. Mr. Cougill responded that the Co- chairperson's rationale of the change was correct and accurate, but he stated that these public safety employees provide a service both to the cities and to the state, especially the services that these cities provide directly to the state as the owners of buildings and state highways in these communities. He stated that these MFPRSI members were providing a service to the state and that the state is not paying for those services. Senator McCoy noted that the state has been avoiding paying the bill for these important services while there is still $1.4 billion in excess in the state treasury. He noted that the money could be better used if it were invested in markets through contributions to these retirement systems, as was attempted with the- judicial pension system and the system provided in Iowa Code chapter 97A Page 12 October 23, 2013 Public Retirement Systems Committee which was later vetoed. He advocated putting state moneys to better use rather than sitting in state coffers, emphasizing that the state is missing an opportunity to take advantage of market returns, especially during good times in financial markets. 3958PC October 23, 2013 Page 13 Marian Karr From: Marian Karr Sent: Wednesday, August 13, 2014 7:58 AM To: Marian Karr Subject: FW: email about downtown and IC From: Tom Markus Sent: Wednesday, August 13, 2014 6:30 AM To: Marian Karr Subject: Fwd: email about downtown and IC Begin forwarded message: From: Nancy Bird <nancygdowntowniowacity.com> Date: August 12, 2014 at 5:04:30 PM CDT To: Geoff Fruin <Geoff- Fruinkiowa- city.org >, Tom Markus < Tom- Markusgiowa-cit}_org >, Rick Dobyns <dobynsforcouncil(a,gmail.com >, Susan Mims <susan- mims(2iowa -cit .org >, "Matthew J. Hayek" <mhayekghhbmlaw.com >, Michelle Payne <michelle-paynegiowa- city.org >, Jim Throgmorton <jthrogmo( yahoo.com >, Kingsley Botchway <botchwak (c��gmail.com >, Terry Dickens <joterdickens(cr�yahoo.com> Subject: email about downtown and IC y-14 I 14) Tom and Geoff and City Council, See below email from perhaps a future resident to Iowa City and new evangelist. Word of mouth is king! Thank you City of Iowa City for your support of our organization and the services you provide. It's working Nancy Bird Executive Director Iowa City Downtown District downtowniowacity.com I am visiting Iowa City from Ohio. I was here for the Iowa City Writing Festival in July and liked the town so much I snagged a 2- week sublet in August to come back and look around some more. I wanted to find the right people to thank for a number of things I really like about the town. I think you might be the person to thank for the benches. Not sure if you're the brainchild behind it but I'm so impressed and think they are so wonderful. I just voted for my favorite. Please let me know if there is an organization/person that I should thank for this wonderful treat. I'm also trying to find the person/people to thank for the pianos .... how clean the streets are and the city in general ... the wonderful children's jungle gym on the ped mall ... the genius behind the water fountain/waterdance ... the great farmer's markets ... and a couple more things I can't think of right at the moment. Anyways, thanks for all you do to make this town so appealing. I hope to come back and visit again and ultimately relocate to Iowa City. Susan Susan Gartner community journalist Yellow Springs, OH (937) 767 -2170 home (937) 269 -3429 cell Sent from Gmail Mobile CITY OF IOWA CITY 3fi15) M E M 0 RA N D U M Date: August 8, 2014 To: Tom Markus, City Manager From: Ronald R. Knoche, City Engineer& Re: Competitive Quotation Results Court Hill Park Sidewalk Infill Competitive quotations for the Court Hill Park Sidewalk Infill Project were opened on July 25, 2014 and the following quotes were received: Calacci Construction Iowa City, IA $ 143,808.00 Bockenstedt Excavating Iowa City, IA $ 146,571.00 Tschiggfrie Excavating Dubuque, IA $ 221,777.77 Engineer's Estimate $ 114,517.25 Public Works and Engineering recommended and the City Manager awarded the contract to Calacci Construction of Iowa City, Iowa. The project will be funded with General Obligation bond proceeds. Hesco Barrier Removal 2014 Competitive quotations for the Hesco Barrier Removal 2014 Project were opened on July 28, 2014 and the following quotes were received: Iowa Bridge & Culvert Washington, IA $ 51,860.00 Tricon Construction Tricon Construction, IA $ 83,400.00 Engineer's Estimate $ 98,400.00 Public Works and Engineering recommended and the City Manager awarded the contract to Iowa Bridge & Culvert of Washington, Iowa. The project will be funded with FEMA funds. CITY O F IOWA CITY 3f(76) MEMORANDUM Date: August 6th, 2014 To: City Clerk From: Darian Nagle -Gamm, Traffic Engineering Planner Re: Item for August 19th, 2014 City Council meeting; Installation of YIELD signs on Center Street at the intersections with Church Street, Fairchild Street, and Davenport Street. As directed by Title 9, Chapter 1, Section 3B of the City Code, this is to advise the City Council of the following action. Action: Pursuant to Section 9 -1 -3A (5); Install YIELD signs on Center Street at the intersections with Church Street, Fairchild Street, and Davenport Street. Comment: This action is being taken to assign the right -of -way at these intersections. .-4�-_.- --r. ®r CITY OF IOWA CITY m t li 3f(17) ®��� MEMORANDUM Date: August 7th, 2014 To: City Clerk From: Darian Nagle -Gamm, Traffic Engineering Planner Re: Item for the August 19th, 2014 City Council meeting; Removal of (1) parking meter on the northwest corner and (1) parking metered on the northeast corner of the Court Street and Linn Street intersection. Establishment of moped /motorcycle permit parking on the northwest corner of the intersection. As directed by Title 9, Chapter 1, Section 3B of the City Code, this is to advise the City Council of the following action. Action: Pursuant to Section 9 -1 -3A (17, 10); Remove meters C0304E and CO216E at the intersection of Court Street and Linn Street and establish MOPED MOTORCYCLE PERMIT ONLY parking on the northwest corner of the intersection. Comment: This action is being taken to improve visibility for southbound traffic and to increase the number of on- street spaces available for moped, scooter, and motorcycle parking. �I 1` 1 CITY O F IOWA C I T Y 3f(18) MEMORANDUM Date: August 8th, 2014 To: City Clerk From: Darian Nagle -Gamm, Traffic Engineering Planner Re: Item for August 19th, 2014 City Council meeting; Installation of (1) NO PARKING CORNER TO HERE sign on the southwest corner of the Gilbert Street and Bloomington Street intersection. As directed by Title 9, Chapter 1, Section 3B of the City Code, this is to advise the City Council of the following action. Action: Pursuant to Section 9 -1 -3A (10); Install NO PARKING CORNER TO HERE sign on the southwest corner of the Gilbert Street and Bloomington Street intersection. Comment: This action is being taken to improve visibility and reduce congestion at the intersection. Yellow Cab of Iowa City P.O. Box 428 Iowa City, IA 52244 Mar (319) 338 -9777 Date: August 18, 2014 To: Iowa City City Council www.ysllcwcablc.can From: Roger E. Bradley, Manager, Yellow Cab of Iowa City Re: Taxicab Ordinance Regulations �3 J� (� c� j Recently, Chief of Police Hargadine proposed several recommended changes to Iowa City's taxicab ordinance. I would like to take the opportunity to comment on these recommendations. The safety of the taxi -riding public is a primary concern, both for taxicab companies and local governments. We all have a vested interest In ensuring that passengers are transported in inspected, Insured vehicles, staffed by trained, screened and licensed drivers. The recent sexual assault investigation referenced by Chief Hargadine demonstrates that more can be done to ensure that local authorities have the ability to obtain timely and accurate information in order to achieve a quicker resolution to such important matters. It actually harms all taxicab companies when the public believes that there exists an unidentified driver possibly at large, committing sexual or other offenses. Chief Hargadine has proposed many changes to the code that we at Yellow Cab of Iowa City support. We think that requiring companies to dispatch from an accessible dispatch office 24 hours a day will greatly assist police during the initial phase of any investigation. If drivers and companies can be quickly eliminated as the source of a problem, police might apprehend an offender before a repeat violation occurs. Requiring unique color schemes for individual taxicab companies would conceivably eliminate most taxicab companies from suspicion immediately, when the investigation is first begun. Many taxicab companies currently use many different colors on their vehicles, making it more difficult for passengers to realize which taxicab company they are patronizing. Requiring unique color schemes would also allow taxicab companies to effectively 'brand' themselves, enjoying the rewards of providing excellent service at the posted rate(s). Last year, one of our competitors used a vehicle painted very closely to the shade of yellow that we have used for 1 -= c -r� M .7- Recently, Chief of Police Hargadine proposed several recommended changes to Iowa City's taxicab ordinance. I would like to take the opportunity to comment on these recommendations. The safety of the taxi -riding public is a primary concern, both for taxicab companies and local governments. We all have a vested interest In ensuring that passengers are transported in inspected, Insured vehicles, staffed by trained, screened and licensed drivers. The recent sexual assault investigation referenced by Chief Hargadine demonstrates that more can be done to ensure that local authorities have the ability to obtain timely and accurate information in order to achieve a quicker resolution to such important matters. It actually harms all taxicab companies when the public believes that there exists an unidentified driver possibly at large, committing sexual or other offenses. Chief Hargadine has proposed many changes to the code that we at Yellow Cab of Iowa City support. We think that requiring companies to dispatch from an accessible dispatch office 24 hours a day will greatly assist police during the initial phase of any investigation. If drivers and companies can be quickly eliminated as the source of a problem, police might apprehend an offender before a repeat violation occurs. Requiring unique color schemes for individual taxicab companies would conceivably eliminate most taxicab companies from suspicion immediately, when the investigation is first begun. Many taxicab companies currently use many different colors on their vehicles, making it more difficult for passengers to realize which taxicab company they are patronizing. Requiring unique color schemes would also allow taxicab companies to effectively 'brand' themselves, enjoying the rewards of providing excellent service at the posted rate(s). Last year, one of our competitors used a vehicle painted very closely to the shade of yellow that we have used for Yellow Cab of Iowa City P.O. Box 428 Iowa City, IA 52244 .�- �9c! ( 319) 338 -9777 www.yelloweabic.corn = l .. :< -0 years. I discovered this fact only after fielding several telephone c faints regarding forcible ejection from the taxicab, and theft of passengeft monet. The number of phone calls alone, regarding this vehicle from another company, led me to begin a new file for my records. Following up on one incident, Officer Hamblin related that "having color scheme requirements, that certainly would have been helpful on a call like this." I couldn't agree more. City issued photo ID badges, company ownership of vehicles and informational packet sign -off receipts would help the public recognize city - licensed drivers and improve passenger experience by holding drivers responsible for knowing the City Code in regard to taxicab operation. In order for these items to be effective, sufficient enforcement should be enacted for both drivers and taxicab companies if an unlicensed driver is found operating a taxicab. Currently, the licensing enforcement is based on a sort of 'honor system.' Our drivers report the continued appearance of an Illegal taxicab on the streets, a vehicle from Old Capitol Independent, a company that went out of business on May 31, 2014. This vehicle continues to be seen picking up passengers, waiting in the downtown area near bars, and still has a taxicab `top light' affixed to the top of the vehicle. One recommendation that we do not support is a requirement that taxicab companies hire drivers as employees. Nationwide, taxicab companies use the independent contractor model as the standard in which to staff their fleets. In our case, the IRS has vetted our independent contractor model and found us to be in complete compliance with applicable law. In his letter, Chief Hargadine expressed that, during the recent sexual assault investigation, only two companies were able to provide an accurate count of drivers to the police. Yellow Cab of Iowa City was one of these companies, and the information requested was provided without delay. Obviously, the fact that our drivers are independent contractors did not inhibit our record - keeping nor timely response to this important matter. If the City really wished to get accurate information regarding a taxicab's whereabouts at any given time, in order to assist in investigations, an excellent way to do this would be to require all companies to have GPS tracking on all of their vehicles. In addition, this requirement would have negative effects on individual cab drivers. As independent contractors, our drivers enjoy the freedom to set their own schedules, have other drivers replace them on their shift, and a Yellow Cab of Iowa City P.O. Box 428 Iowa City, IA 52244 (319) 338 -9777 www.yeliloweabic.com rI Cn Cs". work additional time to earn extra income. As employees, I doubt very much that drivers would be allowed to work overtime. Also, the costs associated with the employee model would most likely force a rise In fares, and possibly limit the number of available taxis on the street at certain periods throughout the day. Further, many talented cab drivers might experience a drop in income, as many currently find that on busier shifts, they often earn In far excess of the minimum wage. While the Council considers these issues, we would ask that the Council simultaneously address new concerns regarding the taxicab industry in Iowa City, namely, the proliferation of smartphone and tablet 'apps' that promise 'ride- sharing' and 'transportation alternative' rides to the public with unlicensed drivers and vehicles, often without adequate commercial insurance and little, if any, screening of the driver for safety reasons. These apps are known by several names, such as Uber, Lyft, Curb, SideCar and Hailo. The makers of these apps have introduced service in many cities and towns across the country, and while many local municipalities and states have acted to ensure these companies are operating within the law, it has been noted in many media forums that these companies are operating outside the purview of local and state governments. These companies claim they are not taxicab services, yet they offer rides to members of the public for money. It is difficult to see why these companies should be allowed to provide these services without being subject to the sarne conditions and requirements as other businesses who offer the public rides for money. Thus far, it seems like Iowa City and the surrounded region has been free of concern regarding these apps. However, Uber is now accepting applications to be a 'partner driver' in the Iowa City area. (Please refer to the attached document, with an Uber ad posted to a Facebook account, names on the account redacted for privacy reasons). Iowa's Insurance Commissioner has also published his concerns regarding the possible lack of adequate insurance for these 'drivers.' Innovation and entrepreneurship are hallmarks of American business, and we welcome any competition that keeps the industry fresh and sharp. E afl. 7 0 Yellow Cab of Iowa City P.O. Box 428 Iowa City, A 52244 (319) 838 -9777 www.yellowcabic.com However, in most areas of the country, these outfits wish for exclusion from regulations that currently apply to existing taxicab companies. We feel the City Council should now take a proactive approach on this issue, defining these companies for what they are. Taking this proactive approach now might save a lot of trouble later, given that the nature of Chief Hargadine's concerns are rightly geared toward greater public safety and service from the industry. Thank you very much. Sincerely, Roger E. Bradley Manager Yellow Cab of Iowa City C :< Fri 81152014 Facelxxm ■ Update Status Add PhotosNidee EditPronte Daily News is out! htlp // What's on your mind? News Feed likes Scon Messages 12 S rears photo. Events 1 Fox News t Is 4 mins GROUPS CEO Smartest SL.. 20, Update from Todd Starnes: The U.S. Navy confirms that Bibles Will be returned to base lodges and they have launched an investigation to AAA Hot Stocks Si... 201 determine why the Bibles were removed from guest rooms in the first ® Manage Your Groups per, hop: / /fxn.wSMd827 Create Group Like-Comment Share- 1555 132 242 A Find New Groups Fp9,DS alike Uber. Close Friends � fV Uber Ilr Like Page Family Sponsored Capital LlberalorMde... Earn up to $18/hour and $45K(year in fares driving in lows City with uber)a Iowa city, bwa Ares 2m Apply now and start making some serious cash! Gumbys Pizza Of I... 5 Red Oak High Sdto 3 Red Oak Com mum r Uni..Ityoflawa Yellow Cab of to a... 15 APPS ® Games 16 Phutas rib Music Suggest Edits Pokes 6 Sign up now! i�i Qr This Day Sign upfbra partner accountwigr Uherb became a partner driver. 0 saved Sign tip PAR!NGZS.l1aH2WM w Games Feed 20 + L Comment Share 1 RdrERS5TS IN arms doe zo PAGES / 4 mins Tampa, i _ �'''------ Pages Feed 2a --�"�� Failing in love is one of life's greatest feelings... Like ac Pages god bless you with love honesty and a parson who makes your heart Creak p Page sing. tzvaoPlat Everyone deserves to be happy ... if they don't love you the way you love 52 Insights lhem.set them free and chase the one who really loves you:) Like Comment Share ® write a comment.. ® 2hrs Chat(O'nl There we go! Foles with a TD pass to Zach Ertz Pm hoping we hear that often this season. - Professor. Like Comment Share + 133 8 B&e Charles and 5 others TRBDMG / \J See More Create td We Pay "H For Empty Lahti Click Hale 8 See How! We PaypA$H For Lots 8 Are AcbwlY Looking For Paupers In Your Area To Locate As Many Lo.. 1 Submit Your Design for a Chants to Win E... SHIPS OF THE LINE DESIGN CONTEST Win $500 8 a Featured spot in the Ships of the Line Calendar. Sub, it your design todayl English (US) � Privacy - Terms - - .rowdrunding Pdwrasing More Daily News is out! htlp // comple acrowdlunding.com 0 likes Scon i:J S rears photo. commented on t tos Cardab ynaW. -. commented on his own line, B&e Charles and 5 others TRBDMG / \J See More Create td We Pay "H For Empty Lahti Click Hale 8 See How! We PaypA$H For Lots 8 Are AcbwlY Looking For Paupers In Your Area To Locate As Many Lo.. 1 Submit Your Design for a Chants to Win E... SHIPS OF THE LINE DESIGN CONTEST Win $500 8 a Featured spot in the Ships of the Line Calendar. Sub, it your design todayl English (US) � Privacy - Terms - Cookies - Pdwrasing More Facebook ®2014 0 i:J n t 4 C-) CD t` C— eeO w fV C" Commissioner Offers Comments to Potential Ride -Share App Service Providers I Iowa In... Page 1 of 1 _— Search AS of lowa.gay._ search Consumer Information Insurance Producer Information Continuing Education Insurance Company securities Regulated Industries Home Horne About us Commissioner Offers Comments to Potential Ride-Share App Service Providers Administrative Orders and Thinking of Entering Into a RltlaSharing wCer- staring ArrangerneW Actions Insurance Commissionero9ers sane prink to consider Rulas, Bulletins and Hearings i7 < — W duty DES Ream newspaper and broadcast coverage it Des Manes have featured stones about e Helpful Unks and Information vet new use of mobile drivers co their hate reaps to create new transportation nedIuse f relatively y new combined ended Press fteaase¢ Ulo o app from The company mentioned in that coverage is tailed Vbet. That company Has created pany m coverage i y app for —O he arranges, which parson can ]wok and pay for a ride, while coress nag individuals to provide the transportation the app arranfles. A which p similar transpodetion plan also exists under the business nano Lyn. t The Iowa Insurance Division (IID) cautions drivers who enter into services that conned drivers, riders, and vmida owners for err- sharing and ride - sharing that they may not be covered if their vehicle is damaged or someone is hurt . These fee -based services may pose hidden risks ff the rider, driver, or vehicle does not have spedfic insurance courage for that activity. If an accident occurs while someone else is dd% with you or ddvhg your car, the typical private passenger automobile policies may not provide coverage for my liability incurred. Those who rideehare with passengers or own a car- share "hide may need commercial coverage. Drivers who car -share may comic to get their own'norrvowned vehicle' polity if they drive other people's vehicles to be sure they are protected. Typically, a commercial automobile Insurance policy Is necessary to provide a vehicle for rem or to transport property or passengers for compensation. There's also a risk to the consumer of the services, just as is the case for the provider. Thera we already court cases in which the person who ordered a ride is being named in lawsuits against a driver manged through one of Hasse seances, so the Insurance Division is doubly concerned to sea a satisfactory oppromit to drivers being propedy covered. To be dear, this alert is not about a traditional car- pooling arrangement by friends or neighbors who sharp the cost of gasoline or take turns driving is not the situation being addressed. Those types of arrangements typically we not a problem. U you we considering becoming a driver I ride provider, the Iowa Insurance Division suggests that you visit with your Insurance company or insurance agent before you sign up for car- sharing or ride - sharing. 110 often five helpful Ups for Iowans who may pan to sign up for car - sharing or nda-shedng arrangements • Review carefully any type of agreement involving ar- sharing or ride -mamg. • Before you decide to rely on Insurance that Is provided by others, he sure to gat a copy otee policy and ask an insurance professional to make certain it covers all of your exposures. • If using such a service, evaluate who may be responsible if you are Injured and whether coverage will be available. • Talk to your insurance company or agent to see what is and isn't covered. The exclusions in your personal automobile policy for this type of use will likely apply to all types of coverage including fiabiitty to third persons, urgnaured and underinsured motorist coverage, medical payments for people using or occupying your vehicle, corriumen a ve physical damage coverage, collision physical damage coverage, and limits on the insurance company's duly to defend you in a lawsuit. • If the car - sharing or ridesWnng service provides some type of -umlxetia' Insurance, find out if that coverage includes the duly to defend you in a lawsuit. Exercising caution and reviewing your insurance program may go a long way to protecting your financial well -being In a similar vein, new uses of one's home for rental under iraemel-based short term arrangements are Occumng everywhere, including in Iowa. Wall -known service arm gements are the ones under Vacation Rental By Owner (VRBO) and Airbnb. Just as is the case for automobiles, residences that am rented out under these arrangements are probably being used in ways not anticipated by their insurer when they pnced and wrote the policy. Insurers will typically have excluslon language in their insurance policies that preclude payment for homes used other than just as the policyholder's residence. This can result in a jusfifed norfpaymem of claims for such important risks as fire, tten, and tiabli ty, along with a host of other potential losses. °Innovative new was for technology to make our lives easier is leading to some terrific ideas; said loxes Insurance Commissioner Nick Gerhart Programs such as Uber, Lyft, VRSO and Airbnb may offer consumers great service and convenience, but m a regulator. I want potential providers and users to be, aware tithe vary teat problems they cook! face without knowing about these resmcfias.' The Iowa Insurance Division recommends that property or vehicle owners considering earning income through any of these services should always check with their Insurance agent and /or company in order to avoid devastating finandal losses due to norrcovered claims. State of lows I policies I PUF Reader I contact us ry ° Cj r i7 < — W �� rTi —O m .c http:// www .iid.state.ia.us /node/8898736 8/14/2014 v� M r tw F,. 2 aOft CITY OF IOWA CITY MEMORANDUM Date: August 19, 2014 To: City Council From: Sara Greenwood Hektoen Re: MOTION TO AUTHORIZE THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST AN ARC FLASH INFORMATION AND INDEMNIFICATION AGREEMENT WITH MIDAMERICAN ENERGY COMPANY RELATED TO THE ROCKY SHORE STORMWATER PUMP STATION PUBLIC IMPROVEMENT PROJECT The City is currently constructing the Rocky Shore Stormwater Pump Station Public Improvement Project. In order to complete the electrical work, the City's electrical sub - contractor, Neumiller Electric, needs information related to technical circuit and system information ( "Information ") from MidAmerican Energy Company ( "MidAm ") including, but not limited to, transformer minimum and maximum secondary fault currents, impedances and X/R ratios related to the provision of electric service to the City. This Information will be used to model or study potential arc flash values within the Rocky Shore pump so as to estimate arc flash labeling and personal protection equipment levels in connection with work to be performed. This Information is subject to routine and numerous changes, and thus MidAm requires that the City execute an agreement acknowledging the same and indemnifying it from claims arising from the use of the Information. Therefore, it is recommended that the City Council move to authorize the City Manager to execute and the City Clerk to attest an Arc Flash Information and Indemnification Agreement with MidAm, in a form approved by the City Attorney.