HomeMy WebLinkAbout2014-09-02 Resolution==-7--
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Prepared by: Sara Greenwood Hektoen, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240, 356 -5030
RESOLUTION NO. 14 -259
RESOLUTION RELEASING A TEMPORARY TURN AROUND EASEMENT ON LOTS 172 AND 173,
LINDEMANN SUBDIVISION, PART FIVE, AND ACCEPTING THE DEDICATION OF AND
AUTHORIZING THE MAYOR TO ENTER INTO A TEMPORARY TURN AROUND EASEMENT
AGREEMENT ON OUTLOT H, LINDEMANN SUBDIVISION, PART TWO A, IOWA CITY, JOHNSON
COUNTY, IOWA.
WHEREAS, in conjunction with the final plat of Lindemann Subdivision, Part Five, Southgate
Development granted the City a temporary turn around easement encumbering Lots 172 and 173
of said subdivision; and
WHEREAS, in order to facilitate construction on said lots, Southgate desires to obtain a release of
said easement; and
WHEREAS, owners of the adjacent Outlot H, Lindemann Subdivision, Part Two A, are willing to
grant to the city a temporary easement in lieu of the easement encumbering Lots 172 and 173;
and
WHEREAS, the term of the easement shall be until Lindemann Drive is extended in a northerly
direction from Lindemann Subdivision, Part Five and shall terminate when the paving of that
extension of Lindemann Drive is accepted by the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
The Temporary Turnaround Easement on Lots 172, and 173, Lindemann Subdivision, Part
Five, recorded at Book 57, Page 303 in the records of the Johnson County, Iowa,
Recorder, is hereby released.
2. Acceptance of the Temporary Turn Around Easement over a portion of Outlot H,
Lindemann Subdivision, Part Five, is hereby approved and authorized.
2. The Mayor is authorized to sign and the City Clerk to attest any and all documentation
necessary to effectuate this release and acceptance, and to record the same at Southgate
Development's expense.
Passed and approved this 2nd day of Sep ember _, 2014.
AYOR Pro tem
App oved by
ATTEST:
7 �C.
CIT LERK City Attorney's Office
Resolution No.
Page 2
14 -259
It was moved by Payne and seconded by
Resolution be adopted, and upon roll call there were:
Dickens the
AYES: NAYS: ABSENT:
x B otchway
x Dickens
x Dobyns
x_ Hayek
x Mims
g Payne
g Throgmorton
Prepared by and return to: C Joseph Holland PO Box 2820 Iowa City, IA 52244 (319)- 354 -0331
TEMPORARY TURN AROUND EASEMENT AGREEMENT
LINDEMANN SUBDIVISION - PART FIVE
IOWA CITY, IOWA
This Agreement is made and entered into by and between Kenneth
Dale Kabela, Trustee of the Ruth Geraldine Residuary Trust, Charles W.
Lindemann, Trustee of the Charles and Phyllis Lindemann Revocable Trust
dated April 18, 2006, and Robert G. Lindemann and Mary J. Lindemann,
husband and wife, all collectively referred to herein as "Owners" and
the City of Iowa City referred to herein as "City."
Owners grant to the public a perpetual City service access
easement upon, over, under, along, and across the temporary turnaround
area at the end of Lindemann Drive as shown upon the attached Exhibit
A, herein "the Easement Area ".
This Agreement grants to the City and its service vehicles,
employees and agents a means of ingress, egress and passage over the
Easement Area for all official acts and City services. Additionally,
the Iowa City Fire Department is hereby granted an access easement with
the right of access over and across the Easement Area, which right
includes the right of vehicular turn - around and non - emergency access
and posting for the purposes of enforcing Fire Safety Standards under
the Uniform Fire Code, as amended. The City's Police Department is
authorized to ticket, tow, or cause to be towed, pursuant to the Code
of Iowa, as amended, any motor vehicle that has been parked or placed
upon the Easement Area in violation of the parking laws of the City and
State of.Iowa. This Agreement shall serve as appropriate notice for
such authorization to City's Police Department under the Code of Iowa,
as amended.
The City shall have no responsibility for maintaining the Easement
Area.
Owners, their successors in interest and assigns, reserve the
right to use said Easement Area for purposes which will not interfere
with the Grantee's full enjoyment of rights hereby granted; provided
the Grantors shall not erect or construct any structure, reservoir,
retaining wall, or other obstruction on said areas. Any improvements
placed in the Easement Area, with or without City approval, may be
removed by the City without compensation or replacement.
Owners hereby covenant that they are lawfully seized and possessed
of the real estate described above, and that they have good and lawful
right to convey it or any part thereof.
The term of this Easement shall be until Lindemann Drive is
extended in a northerly direction from Lindemann Subdivision - Part
Five and shall terminate when the paving of that extension of Lindemann
Drive is accepted by the City.
In consideration of the grant of this Easement, and the other
agreements set out herein, the City hereby releases the existing
Temporary Turnaround Easement on Lots 172 and 173, Lindemann
Subdivision Part Five, as shown on the plat thereof recorded in Book
57, page 303, Plat records of Johnson County, Iowa.
This Easement shall inure to the benefit of and bind and the
successors and assigns of the respective parties hereto. All covenants
shall be deemed to apply to and run with the title to the land.
Dated as of this 30 day of July, 2014.
OWNERS: ��.... -•ry.,
Ruth Geraldine Residuary Trust •`��`,��FNO' O�g�
l0Wa..►
by: Kenneth Dale Kabela, Trustee t
Ike
4 RiAi.'Mt�,,
INIIt lttttttt
STATE OF IOWA )
ss:
JOHNSON COUNTY )
This instrument acknowledged before me this 3 y day of July, 2014,
by Kenneth Dale Kabela, Trustee of the Ruth Geraldine Residuary Trust.
JL-- cc--
Notary Public in and for said State
Charles and Phyllis Lindemann Revocable ,�NtpIN�llgh�
Trust dated April 18, 2006 #1# R-. •?/p "yyy
#.'. '.. nio..'
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by: Charles W. Lindemann, Trustee = l-�
NZ. 5.�•',.
STATE OF IOWA )
ss:
JOHNSON COUNTY )
This instrument acknowledged before me this 30 day of July, 2014,
by Charles W. Lindemann, Trustee of the Charles and Phyllis Lindemann
Revocable Trust dated April 18, 2006.
vRobert G. Lindemann
STATE OF IOWA )
p11NN�It��N S S
JOHNSON COUNT ' j--"" A. "k,
This i,�stx ent a -�n�4
b Robert Li a�d�
. Q m
N y tublic in and for said State
Mdjry J. Lindemann
edged before me this � b day of July, 2014,
try J. Lindemann, husband and wife.
ary Public in and for said State
CITY OF IOWA CITY:
B Susan Mims, Makor Pro tem
A7poved b
City Attorney
STATE OF IOWA )
) ss:
JOHNSON COUNTY )
ATTEST:
Mari n'K. Karr, City Clerk
This instrument acknowledged before me this � day
by Susan Mims and Marian K. Karr, as the Mayor Pr o
respectively, of the City of Iowa City, Iowa.
of fit, 2014,
tem and City Clerk
KELLIE K. TUTTLE
Commission Number 221819 Notary Public in and for the State of Iowa
Idly Co mis ion Expires y
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09-02-14
3d(2)
Prepared by: Daniel Scott, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5144
RESOLUTION NO. 14 -260
RESOLUTION ACCEPTING THE WORK FOR THE LANDFILL FY09 CELL
RECONSTRUCTION PROJECT
WHEREAS, the Engineering Division has recommended that the work for construction of the
Landfill FY09 Cell Reconstruction Project, as included in a contract between the City of Iowa City
and JB Holland Construction of Decorah, Iowa, dated February 19, 2013, be accepted; and
WHEREAS, the Engineer's Report and the performance and payment bond have been filed in the
City Clerk's office; and
WHEREAS, funds for this project are available in the Landfill FY09 Cell Reconstruction Project
account #3321 - 550900; and
WHEREAS, the final contract price is $1,462,408.99.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa.
Passed and approved this 2nd day of September , 20__lA_.
YOR Pro tem
Approved by
ATTEST: J Gr��t �- �"e' "'"'u" �(' F�'t►�
CITY ERK City Attorney's Office qr 12s /���
It was moved by Payne and seconded by Dickens the Resolution be
adopted, and upon roll call there were:
AYES:
NAYS: ABSENT:
x
Botchway
x
Dickens
x
Dobyns
x Hayek
x
Mims
x
Payne
x
Throgmorton
Pweng /masters /acptwork. doc
8/14
ENGINEER'S REPORT
August 19, 2014
City Clerk
Iowa City, Iowa
Re: Landfill FY09 Cell Reconstruction Project
i r 1
_' ]L&k
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240 -1826
(319) 356 -5000
(319) 356 -5009 FAX
www.icgov.org
Dear City Clerk:
I hereby certify that the construction of the Landfill FY09 Cell Reconstruction Project has been
completed by JB Holland Construction of Decorah, Iowa in substantial accordance with the
plans and specifications prepared by HR Green, Inc.
This project was bid as a unit price contract and the final contract price is $1,462,408.99.
There were four change orders totaling $32,383.75 for the project as shown below:
1. CO #1 Groundwater piping $ 4,533.75
2. CO #2 Piping and erosion repairs $20,850.00
3. CO #3 Leachate seep repair $ 5,200.00
4. CO #4 Piping valve repair $ 1,800.00
Total $32,383.75
I recommend that the above - referenced improvements be accepted by the City of Iowa City.
Sincerely,
Ronald R. Knoche, P.E.
City Engineer
pweng/masters /engrpt doc
Prepared by: Jason Reichart, Special Projects Engineer, 410 E. Washington St., Iowa City, IA 52240; (319) 356 -5416
RESOLUTION NO. 14 -261
RESOLUTION APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO
EXECUTE AND THE CITY CLERK TO ATTEST AMENDMENT NO. 1 TO THE
JUNE 12, 2013 AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY
AND TERRACON CONSULTANTS, INC. TO PROVIDE CONSTRUCTION
PHASE MATERIAL TESTING AND INSPECTION SERVICES FOR THE WEST
SIDE LEVEE PROJECT.
WHEREAS, the City of Iowa City entered into a contract for consulting services with Terracon
Consultants, Inc., of Cedar Rapids, Iowa, on June 12, 2013 to provide construction phase material
testing and inspection services during construction of the West Side Levee Project; and
WHEREAS, during the construction of West Side Levee Project Contractors discovered a
groundwater monitoring well and unearthed an Underground Storage Tank (UST) on the project
site; and
WHEREAS, the CITY requires the services of the CONSULTANT to abandon the groundwater
monitoring well and properly remove the UST by providing tank removal support, sampling, and
reporting services during UST removal and closure; and
WHEREAS, the City of Iowa City has negotiated Amendment No. 1 to the June 12, 2013
Agreement for said consulting services with Terracon Consultants, Inc., to provide said services;
and
WHEREAS, it is in the public interest to enter into said Consultant Agreement with Terracon
Consultants, Inc.; and
WHEREAS, funds for this project are available in the West Side Levee account # P3961.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
Amendment No. 1 to the Consultant Agreement attached hereto is in the public interest,
and is approved as to form and content.
2. The Mayor and City Clerk are hereby authorized and directed to execute the attached
Amendment No. 1 to the Consultant Agreement.
3. The City Manager is authorized to execute amendments to the Consultant Agreement as
they may become necessary.
Passed and approved this 2nd day of September -720 14
AYOR
Approved by
ATTEST:
Resolution No. 14 -261
Page 2
CITY CLERK
City Attorney's Office
It was moved by Payne and seconded by Dickens the Resolution be
adopted, and upon roll call there were:
AYES:
NAYS: ABSENT:
x
Botchway
x
Dickens
x
Dobyns
x Hayek
x
Mims
x
Payne
x
Throgmorton
CONSULTANT AGREEMENT
MATERIAL TESTING AND INSPECTION SERVICES
WEST SIDE LEVEE PROJECT
AMENDMENT NO. 1
THIS AMENDMENT No. 1 to the June 12, 2013, CONSULTANT AGREEMENT for material
testing and inspection services for the West Side Levee Project, by and between the City of Iowa
City, a municipal corporation, hereinafter referred to as the CITY and Terracon Consultants, Inc.,
of Cedar Rapids, Iowa, hereinafter referred to as the CONSULTANT, is made and entered into
this day of
WHEREAS, the CITY desires to broaden the scope of services to be performed by the
CONSULTANT for the material testing and inspection services for the West Side Levee Project;
and
WHEREAS, an Underground Storage Tank (UST) was unearthed behind 18 Commercial Drive
during the construction of the West Side Levee Project (Account #3961); and
WHEREAS, it is desirable for the CONSULTANT to provide tank removal support, sampling, and
reporting services during UST removal and closure;
WHEREAS, the CONSULTANT is willing to perform these additional services for an increase in
their fee and extension of the schedule for completion.
NOW THEREFORE, it is agreed by and between the parties hereto that the parties do now agree
to the following amendments to the June 12, 2013 Consultant Agreement:
I. SCOPE OF SERVICES
Task 1: UST Removal and Closure
1) PERMITTING AND AGENCY COORDINATION
a. If requested, CONSULTANT will assist the CITY with preparation of the Iowa UST
Fund Program UST Closure Claim Form. CONSULTANT will notify the IDNR of
the removal of the UST in advance.
2) FIELD OBSERVATION AND INSPECTION
a. Observe UST system removal activities and collect field documentation necessary
for report completion.
b. Collect UST soil samples for documentation of site conditions utilizing excavation
equipment according to IDNR guidance. CONSULTANT anticipates eight (8) soil
samples will be collected around the perimeter of the concrete pad. If the
concrete pad is removed, CONSULTANT will collect three (3) soil samples from
beneath the UST in lieu of the eight (8) samples around the perimeter. The soil
samples will be collected 1 to 3 feet into native soils.
c. The UST volume will be verified upon removal and will dictate the actual number of
UST soil samples collected according to IDNR guidance. If the presence of product
piping or signs of pump island(s) are encountered, additional samples will be
-2-
collected according to IDNR guidance. Additional samples will be billed
accordingly.
d. Collect required groundwater sample(s) for documentation of site conditions. At
least one (1) temporary monitoring well will be installed and sampled with 20
feet of the tank basin in the down gradient direction according to IDNR guidance. It
is anticipated that one (1) well will be sufficient to assess a possible release to
groundwater at the site, but actual system configuration may determine if an
additional monitoring well is recommended at the Certified Groundwater
Professional's discretion.
3) UST REMOVAL
a. The CONSULTANT will solicit bids from licensed tank removal contractors to
perform UST removal.
b. A licensed tank removal contractor will remove surface material to expose the
UST, purge liquids and sludge from the UST, inert and clean the UST, remove the
UST, and transport the UST for offsite disposal. The CONSULTANT will contract
with a licensed tank removal contractor for these services.
c. The CITY will be responsible for securing and backfilling the excavation following
the tank removal.
4) LABORATORY ANALYSIS
a. Based on the unknown contents of the UST, the soil and groundwater samples will
be analyzed for benzene, toluene, ethylbenzene and xylenes (BTEX) by Iowa
Method OA -1 and for total extractable hydrocarbons (TEH) as diesel and waste oil
by Iowa Method OA -2 per IDNR guidance.
5) CLOSURE DOCUMENTATION
a. A tank closure report will be completed in standard IDNR format including
documentation of field activities, sample results, maps, disposal manifests,
certificates of cleaning, etc.
6) PROJECT MANAGEMENT
a. Develop a site specific Health and Safety Plan prior to starting field work to be
used by Terracon and subcontractor personnel while on site.
b. Project direction, meetings, coordination, reporting and supervision of laboratory
and field services.
Task 2: Monitoring Well Abandonment
1) WELL ABANDONMENT
a. CONSULTANT will remove well casing to a depth of at least 4 feet below existing
grade and the remaining bore hole will be back filled with bentonite chips. The
CITY will provide equipment and labor necessary to expose well casing to a depth
of at least 4 feet below existing grade. The work will be supervised by a State of
-3-
Iowa Licensed Well Driller. Excess soil material generated during
CONSULTATNTS field activities will be left on -site.
2) REPORTING
a. CONSULTANT will complete an Abandoned Water Well Plugging Record (IDNR
the CITY for submittal to the IDNR.
A detailed scope of services can be found in Attachment 1, attached and incorporated herein. The
Consultant agrees to perform all services described above and in Attachment 1 in a timely and
satisfactory manner.
II. TIME OF COMPLETION
The Scope of Services stated in this Amendment No. 1 above shall be completed according to
the following schedule:
Consultant shall complete the above described Scope of Services by September 30, 2014
IV. COMPENSATION FOR SERVICES
The CONSULTANT shall perform the Scope of Services for a fee not to exceed $25,500. A
general breakdown of the fee is described in Attachment 1, attached and incorporated herein.
If, as a result of these services, additional work is required outside the scope of this proposal, the
CONSULTANT will contact the CITY, and upon request, proposed fees for additional work will be
provided. Certain assumptions, including size of the tank and the lack of product lines were made
to generate this proposal. Upon tank excavation, these assumptions will be resolved and
additional costs may be incurred.
Any additional testing requested by the City will be considered as a change of Scope.
CONSULTANT will wait for authorization from the CITY before commencement of any additional
work outside the scope of this proposal.
There will be no additional charge for working overtime or weekends.
V. MISCELLANEOUS
All other provisions of the June 12, 2013, Consultant Agreement not specifically amended herein
shall remain in full force and effect.
FOR THE CITY
By:
Title: Mayor Pro tem
Date
September 2, 2014
FOR THE CONSULTANT
By: ,
Title: Five
Date: 04:Xl z9��'
-4-
ATTEST:
Approved by:
City Attorney's Office
r/�� d,7�
Date
ATTACHMENT
Tank Closure and Well Abandoment Proposal
lrerracon
August 22, 2014
City of Iowa City
Engineering Division - City Hall
410 East Washington Street
Iowa City, IA 52240
Attention: Mr. Jason Reichert
P: 319 - 356 -5416
E: Jason - reichart@iowa - city.org
Re: Proposal for Tank Closure
West Side Levee at CRANDIC Railroad
18 Commercial Drive (nearest property)
Iowa City, Iowa
Registration No. NA
LUST No. NA
Terracon Proposal No. P06140355R
Dear Mr. Reichert:
Terracon Consultants, Inc. (Terracon) appreciates the opportunity to submit this revised
proposal to conduct tank closure and well abandonment services at the above referenced site.
An outline of the project, Terracon's scope of services, including schedule and compensation
are provided in the following sections.
1.0 PROJECT INFORMATION
The City of Iowa City (City) is currently in the process of constructing flood protection along the
west side of the Iowa River. During excavation activities, a suspected underground storage
tank (UST) was encountered and potentially impacted soil was noted in the vicinity of the UST.
The UST was reportedly located within a concrete enclosure and affixed to a concrete pad.
Historical aerial photographs indicate that property immediately west of the UST has been
commercially developed since at least the 1930s. The exact dimensions and condition of the
UST is unknown, however, based on information provided by the City the UST is estimated to
be 10 feet wide by 30 feet long and may be filled with soil. A review of available records
indicates the UST is not registered with the State of Iowa.
In addition, a monitoring well located near the pumping station along McCollister Boulevard
needs to be abandoned. The well is approximately 4 inches in diameter, 20 to 25 feet deep and
Terracon Consultants Inc, 264012^ Street SW Cedar Rapids, IA 52404
P [319] 366 -8321 F P191366-0032
Tank Closure Proposal lr�rr� con
City of Iowa City ■Iowa City, Iowa
August 22, 2014 ■ Terracon Proposal No. P06140355R
is readily accessible by truck and excavation equipment. The City has indicated that a
contractor associated with the project can assist in excavating around the well for purposes of
abandonment.
This proposal presents the cost estimate of fees for UST closure activities and well
abandonment services. For the purpose of this proposal, it is assumed that there is one 17,000
to 20,000 gallon UST at the site and no associated product piping or equipment. The scope of
services and compensation may be adjusted based on actual conditions. Terracon will contract
and coordinate with a licensed tank removal contractor (J Pettiecord) and schedule field
personnel to be onsite during the closure activities for sampling and oversight. We estimate that
the removal of the tank can be completed in one to two days, weather and site conditions
permitting.
Tank removal, sampling, and reporting will be completed according to the Iowa Department of
Natural Resources (IDNR) guidance document "Underground Storage Tank Closure Guidance"
dated February 2014. The sampling and report will be handled by or under the management of a
Certified Groundwater Professional (CGP) per IDNR guidance. In addition, an IDNR licensed tank
removal contractor will provide licensed personnel onsite during the closure activities per IDNR
guidance.
Terracon has a 100% commitment to the safety of all its employees. As such, and in
accordance with our Incident and Injury Free® safety culture, Terracon will develop a safety
plan for use by our personnel during field services. Prior to commencement of on -site activities,
Terracon will hold a meeting to review health and safety needs for this specific project. At this
time, we anticipate performing fieldwork in a United States Environmental Protection Agency
(USEPA) Level D work uniform consisting of hard hats, safety glasses, protective gloves, and
steel -toed boots. It may become necessary to upgrade•this level of protection, at additional cost,
during sampling activities in the event that petroleum or chemical constituents are encountered
in soils or groundwater that present an increased risk for personal exposure.
2.0 SCOPE OF SERVICES
Task 1 — UST Removal and Closure:
■ If requested, Terracon will assist the City with preparation of the Iowa UST Fund
Program UST Closure Claim form. Since the UST is not registered the
completion of an IDNR UST Registration and Notification of Tank Closure forms
(IDNR forms 542 -3266 and 542 -1308) is not required. Terracon will however,
notify the DNR of the removal of the UST in advance.
Responsive ■ Resourceful ■ Reliable 2
Tank Closure Proposal 1 Terracon
City of Iowa City ■Iowa City, Iowa
August 22, 2014 ■ Terracon Proposal No. P06140355R
■ Develop a site specific Health and Safety Plan prior to starting field work to be
used by Terracon and subcontractor personnel while on site.
■ Observe UST removal activities and collect field documentation necessary for
report completion. A licensed tank removal contractor will remove surface
material to expose the UST, purge liquids and sludge from the UST, inert and
clean the UST, remove the UST, and transport the UST for offsite disposal. At
the client's request, backfilling of the excavation area will not be performed under
this contract, since the area will need to be excavated in the future for placement
of utilities. The City will be responsible for securing and backfilling the
excavation following tank removal activities.
■ Collect UST soil samples for documentation of site conditions utilizing excavation
equipment according to IDNR guidance. Based on the assumed volume and
presence of a concrete pad, Terracon anticipates 8 soil samples will be collected
around the edge of the concrete pad as required by IDNR guidance. If the
concrete pad is removed, IDNR guidance dictates three (3) soil samples be
collected from beneath the UST in lieu of the 8 samples. The soil samples will be
collected 1 to 3 feet into native soils. The UST volume will be verified upon
removal and will dictate the actual number of UST soil samples collected according
to IDNR guidance. Any additional samples will be billed accordingly.
■ At this time, it is not anticipated that product piping or associated UST equipment
will be encountered at the site. If product piping or signs of a pump island(s) are
encountered, additional soil samples will be collected according to IDNR guidance
and billed in accordance with the attached schedule of fees. Excavation fees may
be increased if piping and /or dispensers are discovered.
■ Collect the required groundwater sample(s) for documentation of site conditions.
According to IDNR guidance, at least one temporary monitoring well be installed
and sampled within 20 feet of the tank basin in the down gradient direction;
however, the well must also be representative of a release from all components
(USTs, piping, and dispensers). IDNR guidance indicates that larger sites and
sites with large distances between USTs and dispensers and /or greater lengths
of product piping may need more than one well to assess for the presence of a
release. It is anticipated that one well will be sufficient to assess a possible
release to groundwater at the site, but actual system configuration may
determine if an additional well is recommended at the CGP's discretion.
■ Based on the unknown contents of the UST, the soil and groundwater samples
will be analyzed for benzene, toluene, ethylbenzene and xylenes (BTEX) by Iowa
Responsive ■ Resourceful ■ Reliable 3
Tank Closure Proposal 1rerracon
City of Iowa City ■Iowa City, Iowa
August 22, 2014 ■ Terracon Proposal No. P06140355R
Method OA -1 and for total extractable hydrocarbons (TEH) as diesel and waste oil
by Iowa Method OA -2 per IDNR guidance.
■ A Tank Closure Report will be completed in standard IDNR format including
documentation of field activities, sample results, maps, disposal manifests,
certifications of cleaning, etc.
Task 2 —Well Abandonment:
■ Terracon will remove well casing to a depth of at least 4 feet below existing grade
and the remaining bore hole will be back filled with bentonite chips. The City will
provide equipment and operators necessary to expose well casing to a depth of at
least 4 feet below existing grade; costs for excavation are not included in this
proposal. The work will be supervised by a State of Iowa Licensed Well Driller.
Excess soil material generated during field activities will be left on -site in
accordance with applicable law. The excavation will be backfilled and tamped, no
compaction testing is proposed.
■ Following completion of well abandonment activities, the State of Iowa Licensed
Well Driller will complete an Abandoned Water Well Plugging Record (IDNR
Form 542 -1226) for the abandoned well. The original completed forms will be
provided to you for submittal to the IDNR.
3.0 COMPENSATION
The Scope of Services outlined in this proposal will be performed on a time and materials basis
for an estimated fee of $23,200 to $25,500. Liquids /solids removed from the UST prior to
removal and following UST cleaning will be disposed at a cost of $1.25 /gallon. Offsite disposal
of impacted backfill material and /or soils in accordance with IDNR guidance is estimated at
$85 1ton (may vary depending on landfill costs). Liquid waste and soil removal is not included in
Terracon's estimated fee. A summary of Terracon estimated fees are provided in Table 1
attached to this proposal. If, as a result of these services, additional work is required outside
the scope of this proposal, you will be contacted, and upon request, proposed fees for additional
work will be provided. Certain assumptions, including the size of the tank and the lack of product
lines were made to generate this proposal. Upon tank excavation, these assumptions will be
resolved and additional costs may be incurred. Client authorization will be obtained prior to
commencement of any additional work outside the scope of this proposal.
The project cost summary is based on the scope of services outlined in this proposal. This
proposal and fee estimate were prepared based on the following assumptions:
Responsive ■ Resourceful ■ Reliable 4
Tank Closure Proposal Irerraeon
City of Iowa City m Iowa City, Iowa
August 22, 2014 ■ Terracon Proposal No. P06140355R
• The client will provide to Terracon, prior to mobilization, legal right of entry to the site (and
other areas if required) to conduct the scope of services.
• The tank is 17,000 to 20,000 gallons in size.
• There are no product lines or piping associated with the tank.
• The concrete pad beneath the tank is to remain in- place.
• The client will notify Terracon, prior to mobilization, of any restrictions, special site access
requirements, or known potentially hazardous conditions at the site (e.g., hazardous
materials or processes, specialized protective equipment requirements, unsound structural
conditions, etc.).
• The tank removal contractor will be responsible for contacting Iowa One Call to have
public utilities marked. Terracon will also contact Iowa One Call to cover the temporary
well installations.
• Utilities on private land that are not located by public companies will be located by client.
• The City will provide an excavation contractor (equipment and labor) to assist with well
abandonment.
• Work can be performed during normal business hours (Monday through Friday, 7:00 am to
7:00 pm).
If any of these assumptions or conditions are not accurate or change during the project, the
stated fee is subject to change. Please contact us immediately if you are aware of any
inaccuracies in these assumptions and conditions, so we may revise the proposal or fee.
Additions to the scope of work as presented in this proposal will be handled under a separate
change order.
4.0 AUTHORIZATION
If this proposal is acceptable to the City, Terracon will prepare a contract for authorization.
Services will be initiated upon receipt of the written notice to proceed. This proposal is valid only if
authorized within 90 days from the proposal date.
Responsive ■ Resourceful ■ Reliable b
Tank Closure Proposal
City of Iowa City ■ Iowa City, Iowa
August 22, 2014 ■ Terracon Proposal No. P06140355R
lrerracon
We appreciate the opportunity to provide this proposal and look forward to working with you on
this project. If you have questions or comments regarding this proposal, please contact Daniel
Green at (319) 221 -7314 or via email at dmgreen @terracon.com.
Sincerely,
Tarr on Consultants, Inc.
Daniel M. Green, CGP
Senior Staff Scientist
�,
4/I _ Dennis R. Sensenbrenner, PG, CGP
f Environmental Department Manager
DMG /DRS: Documents: N: \Proposal Documents \2014 \P06140355 \P06140355R. Iowa City UST Closure.fnal revised.docz
Attachment —Table 1
Copies to: Addressee (2)
Responsive ■ Resourceful ■ Reliable 6
ATTACHMENT 1 lrerracon
BUDGET ESTIMATE
UST REMOVAL AND CLOSURE
IOWA CITY, IOWA
TERRACON PROPOSAL NO. P06140355R
UST Closure Assessment
Drill Rig Mobilization /Demobilization
1
- 1
Each
$350.00
$
350.00
- 350.00
Hollow Stem Auger Drilling
15
- 20
Foot
$10.75
$
161.25
- 215.00
Continuous Split Spoon Sampling
15
- 20
Foot
$13.75
$
206.25
- 275.00
Photoionization Detector
1
- 2
Days
$150.00
$
150.00
- 300.00
Temporary Monitor Well Materials
1
1
Each
$50.00
$
50.00
50.00
Water Level Indicator
1
- 1
Days
$35.00
$
35.00
- 35.00
Peristaltic Pump
1
- 1
Days
$125.00
$
125.00
- 125.00
Drilling Supervisor
1
- 2
Hour
$100.00
$
100.00
- 200.00
Senior Project Manager
1
- 2
Hour
$120.00
$
120.00
- 240.00
Project Professional III
2
- 3
Hour
$100.00
$
200.00
- 300.00
Certified Groundwater Professional
10
- 16
Hour
$90.00
$
900.00
- 1,440.00
Laboratory Analysis by Iowa Method OA -1
9
- 9
Each
$40.00
$
360.00
- 360.00
Laboratory Analysis by Iowa Method OA -2
Tank Remova Contractor (J Pettiecord)
Base Lump Sum Fee (includes 15% mark up)
Tank Closure Report
Senior Groundwater Professional
9
1
2
- 9
- 1
- 3
Each
Lump Sum
Hour
$40.00
$18,400.00
$135.00
$
$
$
360.00
18,400.00
270.00
- 360.00
- 18,400.00
- 405.00
Senior Project Manager
1 -
2
Hour
$120.00
$
120.00 -
240.00
Project Professional III
2 -
4
Hour
$100.00
$
200.00 -
400.00
Certified Groundwater Professional
10 -
16
Hour
$90.00
$
900.00 -
1,440.00
AutoCAD Drafting
2 -
4
Hour
$85.00
$
170.00 -
340.00
Clerical
Well Abandonment
1 -
1 1
Hour
$45.00
$
45.00 -
45.00
Well Abandonment (includes mobilization and materials)
1 -
1 1
Lump Sum
$700.00
$
700.00 -
700.00
Total Estimated Tank Closure Report
Total
$
$
23,222.50 -
23,200.00 -
25,520.00
$ 25,500.00
r
4 = 1 CITY OF IOWA CITY
�� ®�r
�MORA �� NDUM
-"LdM&- — �
Date: August 29, 2014
To: Tom Markus, City Manager
From: Ron Knoche, City Engineer �
Re: West Side Levee, Amendment to Material Testing Consultant Agreement
Introduction:
After the construction contract for the West Side Levee project was awarded the City requested
proposals from qualified firms to perform material testing and inspection services. Terracon
Consultants, Inc., of Cedar Rapids, Iowa was found to best meet the requirements based on their
experience in the area, experience with similar projects, and cost. The City of Iowa City entered
into a contract for consulting services with Terracon Consultants, Inc., on June 12, 2013 to
provide said services.
History /Background:
During the construction of West Side Levee Project, contractors discovered a groundwater
monitoring well near the south pump station. Contractors also unearthed an Underground Storage
Tank (UST) behind 18 Commercial Drive on the project site.
Discussion of Solutions:
Terracon can provide additional services necessary to abandon the monitoring well and remove
the UST. Therefore, the City would like to amend the scope of services to include abandon the
groundwater monitoring well and proper removal the UST by providing tank removal support,
sampling, and reporting services.
Financial Impact:
The fee for the original Consultant Agreement was hourly not to exceed amount of $47,890. The
fee for additional services was negotiated with Terracon Consultants, Inc. based on an hourly rate
for a not to exceed amount of $25,500. The total fee for services is now $73,390 and will require
Council approval. Funds for said services are available in the West Side Levee account # P3961
Recommendation:
Staff recommends approving an amendment to the original scope of services to be performed by
Terracon Consultants, Inc. for the West Side Levee Project.
"JT=47�
3e(1)
Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5030
RESOLUTION NO. 14 -262
RESOLUTION SETTING PUBLIC HEARING FOR SEPTEMBER 16, 2014,
ON A PROPOSAL TO CONVEY A SINGLE FAMILY HOME LOCATED AT
1111 EAST BURLINGTON STREET.
WHEREAS, the UniverCity Neighborhood Partnership Program is a joint effort between the
University of Iowa and the City to encourage home ownership and reinvestment in designated
neighborhoods surrounding the University of Iowa; and
WHEREAS, the City purchases rental units located in designated neighborhoods surrounding
the University of Iowa, rehabilitates them, and then sells them to income - eligible buyers; and
WHEREAS, the City purchased and rehabilitated a single family home located at 1111 East
Burlington Street, Iowa City; and
WHEREAS, the City has received an offer to purchase 1111 East Burlington Street for the
principal sum of $193,000 (the amount the City paid to acquire the home); plus the "carrying
costs ", which are all costs incurred by the City to acquire the home, maintain it and sell it,
including abstracting and recording fees, interest on the loan to purchase the home, mowing
and snow removal, utilities, real estate taxes, and any costs in excess of $50,000 to repair and
rehabilitate the home; and
WHEREAS, this sale would provide affordable housing in a designated area surrounding the
University of Iowa; and
WHEREAS, this sale is conditioned on the family securing adequate financing for the purchase
of the home.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, that:
1. The City Council does hereby declare its intent to convey a single family home located at
1111 East Burlington Street, Iowa City, Iowa, also known as Lot 13 of Subdivision of
Oakes' Addition No. 1, Iowa City, Iowa, for the sum of $193,000, plus the "carrying costs ".
2. A public hearing on said proposal should be and is hereby set for September 16, 2014, at
7:00 p.m. in Emma J. Harvat Hall of the Iowa City City Hall, 410 East Washington Street,
Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council
thereafter as posted by the City Clerk, and that the City Clerk be and is hereby directed to
cause notice of said public hearing to be published as provided by law.
Resolution No. 14 -262
Page 2
It was moved by Payne and seconded by Dickens the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Botchway
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
Passed and approved this 2nd day of September , 2014.
MM'ok Pro tem
ATTEST: c/ ifiL%
CI LERK
Approved by
City Attorney's Office
Prepared by: Michael Moran, Parks & Recreation Department, 220 S. Gilbert St., Iowa City, IA 52240 (319) 356 -5104
RESOLUTION NO. 14 -263
RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT
AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE NORMANDY
DRIVE RESTORATION PROJECT PHASE 3, ESTABLISHING AMOUNT OF BID
SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO
PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR_
RECEIPT OF BIDS.
WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate of
cost for the above -named project was published as required by law, and the hearing thereon held;
and
WHEREAS, funds for this project are available in the CIP account #4178.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA THAT:
1. The plans, specifications, form of contract and estimate of cost for the above -named
project are hereby approved.
2. The amount of bid security to accompany each bid for the construction of the above -
named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer,
City of Iowa City, Iowa.
3. The City Clerk is hereby authorized and directed to publish notice, not less than 4 and not
more than 45 days before the date for filing the bids, for the receipt of bids for the
construction of the above -named project in a newspaper published at least once weekly
and having a general circulation in the city.
4. Sealed bids for the above -named project are to be received by the City of Iowa City, Iowa,
at the Office of the City Clerk, at the City Hall, before 2:30 pm on the 10th day of
September, 2014. At that time, the bids will be opened by the City Engineer or his
designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for
action upon said bids at its next regular meeting, to be held at the Emma J. Harvat Hall,
City Hall, Iowa City, Iowa, at 7:00 p.m. on the 16th day of September, 2014, or is said
meeting is cancelled, at the next meeting the City Council thereafter as posted by the City
Clark, or at a special meeting called for that purpose.
Passed and approved this 2nd day of September , 20 14
ATTEST: a
CITY ERK
pwengtrnasters\res appp&s.doc 8/14
AYOR Pro tem
Approved by
City Attorney's Office
7
Resolution No.
Page 2
14 -263
It was moved by Payne and seconded by Botchway the
Resolu ion be adopted, and pon-rall -Call -thee ware: - -
AYES: NAYS: ABSENT:
x Botchway
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
52 -483
CITY BUDGET AMENDMENT AND CERTIFICATION RESOLUTION
To the Auditor of JOHNSON County, Iowa:
The City Council of Iowa City. in said County /Counties met on 9/2/14
,at the place and hour set in the notice, a copy of which accompanies this certificate and is certified as to
publication. Upon taking up the proposed amendment, it was considered and taxpayers were heard for and against
the amendment.
The Council, after hearing all taxpayers wishing to be heard and considering the statements made by them, gave
final consideration to the proposed amendment(s) to the budget and modifications proposed at the hearing, if any.
thereupon, the folLowing -resolutionmasintrod_Lced — _ - - - - -- - - -- - - - - - —
RESOLUTION No. 14 -264
A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE 30 2015
(AS AMENDED LAST ON )
Be it Resolved by the Council of the City of Iowa City
Section 1. Following notice published 8/22/14
and the public hearing held, 9/2/14 the current budget (as previously amended) is amended as set out
herein and in the detail by fund type and activity that supports this resolution which was considered at that hearing:
Passed this 2nd
• (Day)
Signature
City Clerk/Fipaaea.Gffiew
day of Se tember
(M thNeer)
Signature
r Mayor Pro tem
l
Total Budget
Total Budget
as certified
Current
after Current
or last amended
Amendment
Amendment
es
Revenues & Other Financing Sources
... . ..
51,608,730
•gip
51,608,730
1
Taxes Levied on Property
2
0
0
Less: Uncollected Property Taxes -Levy Year
3
51,608,730
0
51,608,730
Net Current Property Taxes
0
0
0
Delinquent Property Taxes 4
5
652,624
0
652,624
TIF Revenues
6
2,594,500
0
2,594,500
Other City Taxes
7
1,580,852
0
1,580,852
Licenses & Permits
8
2,187,475
166,598
2;354,073
Use of Money and Property
9
41,145,841
15,617,027
56,762,868
Inter overnmental
10
42,402,911
0
42,402,911
Charges for Services
11
0
0
0
Special Assessments
12
5,179,024
126,680
5,305,704
Miscellaneous
13
43,201,916
200,000
'43,401,916
Other Financing Sources
14
190,553,873
16,110,305
4,178
206,664,178
Total Revenues and Other sources
9 Uses
Expenditures & Othe r Financing in
..
22,302,870
....... .
259,992
22,562,862
15
Public Safety
16
7,595,416
0
7,595,416
Public Works
17
285,031
18,810
303,841
Health and Social Services
18
13,197,262
38,000
13,235,262
Culture and Recreation
19
13,064,482
568,999
13,633,481
Community and Economic Development
20
8,058,202
69,100
8,127,302
General Government
21
13,780,399
3535,000
17,315,399
Debt Service
22
39,098,791
28,239,687
67,338,478
Capital Projects
23
117,382,453
32,729,588
150,112,041
Total Government Activities Expenditures
24
57,149,625
9,587,551
66,737,176
Business Type /Enterprises
25
174,532,078
42,317,139
216,849,217
Total Gov Activities & Business Expenditures
26
30,222,286
6,366,598
36,588,884
Transfers Out
27
204,754,364
48,683,737
253,438,101
Total Expenditures/Transfers Out
over
Excess Revenues & Other Sources O
28
••• '• '•'
- 14,200,491
'
- 32,573,432
- 46,773,923
x end'Rures /Transfers Out Fiscal Year
30
132,203,742
0
132,203,742
Beginning Fund Balance July 1
31
118,003,251
- 32,573,432
85,429,819
Ending Fund Balance June 30
Passed this 2nd
• (Day)
Signature
City Clerk/Fipaaea.Gffiew
day of Se tember
(M thNeer)
Signature
r Mayor Pro tem
l
Resolution No. 14 -26
]gage 2
It was moved by Dobyns and seconded by Payne the
Resolution be adopted,_ and upon roll call there. were:___ - - -- - - -- --
AYES: NAYS: ABSENT:
x Botchway
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
Prepared by: Melissa Clow, Special Projects Administrator, 410 E. Washington St., Iowa City, IA 52240 319-356-5413
RESOLUTION NO. 14 -265
RESOLUTION ESTABLISHING THE DESIGN ELEMENTS NECESSARY TO BEGIN DESIGN AND
ENGINEERING DOCUMENTS FOR THE IOWA CITY GATEWAY PROJECT AND REPEALING
RESO.14 -86
__ WHEREAS,_ the- City _Council_of_ Iowa -City, adopted_ Resolution- No. _1.4 -86 -on -April 1, 2014. approving Iowa
City Gateway Project Design Elements that were necessary to begin final design and engineering
documents; and
WHEREAS, City staff and the project consultant appeared at the July 15, 2014 informal Work Session to
discuss the realignment of Dubuque Street between the Mayflower Residence Hall and Foster Road; and
WHEREAS, the realignment of Dubuque Street moves the roadway away from private property and
maintains all improvements within existing right -of -way; and
WHEREAS, as a result of this realignment, City staff recommends that the six foot sidewalk on the east side
of Dubuque Street be extended to Foster Road, in addition to the previously approved design elements; and
WHEREAS, the Council has considered the input and needs of the community; and
WHEREAS, funds for this project are available in the Iowa City Gateway Project (Dubuque St)
account # S3809.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA,
THAT:
1. Resolution No. 14 -86 is hereby repealed.
2. Those design elements set forth in Exhibit A - Gateway Project Design Elements for the Iowa
City Gateway Project are hereby approved.
Passed and approved this 2nd day of September 120 14
AYOR P"tem!
A roved by ////,
ATTEST:
Ib�/,.
CITY CL K ity Attorney's Office $ a7 �� `1
Resolution No. 14 -265
Page 2
It was moved by Payne and seconded by Botchway the
Resolution be adopted, and.upon roll. call there were:
AYES: NAYS: ABSENT:
x Botchway
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
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