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HomeMy WebLinkAbout2014-09-11 Info Packet1 , 0. -' EN •���A CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY September 11, 2014 www.icgov.org IP1 Council Tentative Meeting Schedule SEPTEMBER 16 WORK SESSION MEETING IP2 Work Session Agenda IP3 Pending Work Session Topics MISCELLANEOUS IP4 Information from City Manager: Accessibility of Iowa City Sidewalks and Intersections IP5 Memo from Equity Dir.: Follow Up From Work Session of 912/14 Statements by Council Related to Diversity IP6 Article from City Manager: Cedar Falls conversion ban passes IP7 Article from City Manager: St. Anthony bans a -cig use indoors IP8 Copy of email from Asst. City Manager to Iowa Department of Revenue: IDR Multiresidential Rules — Public Comments IP9 Copy of letter from City Manager to Johnson County Attorney's Office: Courthouse Annex — proposed vacation of Block of Harrison between Capitol and Clinton Streets I1310 Memo from Transportation Services Dir.: Change in Court Street transportation Center Hours IP11 Civil Service Entrance Examination: Maintenance Worker I -Streets IP12 Iowa City Hospice Open House DRAFT MINUTES IP13 Citizens Police Review Board: August 26 IP14 Historic Preservation Commission: August 14 IP15 Human Rights Commission: August 19 IP16 Telecommunications Commission: August 25 CITY OF IOWA CITY Date Tuesday, September 16, IN City Council Tentative Meeting Schedule Subject to change September 11, 2014 Time 2014 5:00 PM Meeting Work Session Meeting Emma J. Harvat Hall Tuesday, December 2, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeti Tuesday, December 16, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting t E 09-11-1 IP2 CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 -1826 (3 19) 356 -5000 (319) 356 -5009 FAX www.lcgov.org City Council Work Session Agenda September 16, 2014 Emma J. Harvat Hall - City Hall 410 E. Washington Street 5:00 PM • Questions from Council re Agenda Items • University Construction Update • Information Packet Discussion [September 4, 11] • Council Time ■ Meeting Schedule ■ Pending Work Session Topics [IP # 3 Info Packet of 9/11] ■ Upcoming Community Events /Council Invitations M IP3 1 r `1*7 Mitt CITY OF IOWA CITY PENDING CITY COUNCIL WORK SESSION TOPICS September 10, 2014 October 7th, 2014 1. Presentation on Emerald Ash Borer plans and strategies OR Presentations on the Court / Linn RFP finalists October 21St, 2014 1. Presentation on Emerald Ash Borer plans and strategies OR Presentations on the Court / Linn RFP finalists November 4th, 2014 1. Discussion on Gateway Project aesthetic elements November 18th, 2014 1. Discuss Equity Report and NLC Report from the August 28th Information Packet Pending Topics to be Scheduled 1. Discuss recycling opportunities for multi - family housing (UISG letter in 10/1/2013 packet)- To be considered subsequent to Fiberight related decisions 2. Discuss city related marijuana policies and potential legislative advocacy positions 3. 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T NA, bJmld irKfWv a omwuW with ipxrlic diner lbr achkvino OW&WO prAIVAODIM aft %vil as Wonywom a+ to ew ptvimt+cd case, ol'o ttploirw data pta••p,.rdrn. mdhow mKh ftodift aril!be paro"& —%' lift widcowr Imm ew an i -V% may k4aw Ifir"Iv. and Army, thew mm of tht r'cdew agcy 1hee p"i&% the r'wwillq, WW ehe =n*j i tad` all patigrrrnx ih o mopl4f thin fwklt # tw io which auy of itwt t'wading is dl*ihwlc L 3aJ 7. nntdlUu�s ia� a y�n crl.i kr c k�� AFCL"t W KrALAUtfWjFA Of IN 0111111lail►1 hlidanW KNowrakh IMM Sum A ) 0 RkIkud L,. Richard► Marian Karr From: Tom Markus Sent: Wednesday, September 10, 2014 5:59 PM To: 'richard.richards @usdoj.gov' Cc: Matt Hayek; Marian Karr; Eleanor M. Dilkes; Rick Fosse; Geoff Fruin; Simon Andrew; 'Idkudej @aol.com'; 'Harry03 @aol.com'; 'O'Leary, Josh Qoleary@iowacity.gannett.com)' Subject: May 22, 2014 letter Attachments: Kudej letter response.pdf; Kudej letter.pdf; Re: Letter regarding accessibility of Iowa City sidewalks and intersections; Re: An Invittation and Request; Re: ADA access status Dear Mr. Richards, Thank you for this afternoon's conversation. Per our discussion, I am writing to explain that no one in our office was previously aware of the letter dated May 22, 2014 from Nicholas Klinefeldt, United States Attorney and Richard Richards, Assistant United States Attorney communicating a complaint filed with your office regarding Title II of the American with Disabilities Act. You communicated in our conversation that this complaint was submitted by Lawrence Kudej, Chair of the Johnson County Task Force on Aging. This letter was brought to our attention this afternoon by reporter Josh O'Leary of the Press Citizen. He was able to send to us an image of the letter. We circulated the document from Mr. O'Leary and no one in our organization had previously seen it. Of course City staff will be responsive to the information requested by your office. As the letter was brought to our attention today by local media and given the amount of information requested from us, we respectfully request some time to compile the information. We have staff immediately working on getting the answers to your office's questions to you in the shortest amount of time possible. Please find attached communications that we have had with Mr. Kudej regarding his concerns. Thank you for your time and you will be hearing from us soon. Sincerely, Tom Markus City Manager City of Iowa City ,-2? February 26, 2014 Lawrence Kudej CITY OF IOWA CITY Chair, Johnson County Task Force on Aging www.icgov.org 2770 Jeremy Ct. NW j Swisher, IA 52338 j OFFICE OF THE Dear Mr. K ' dej, CITY MANAGER Thank you fo your recent letter regarding the accessibility of Iowa City sidewalks and Thomas M. Markus intersections. a appreciate and share your concerns as to the accessibility of City City Manager infrastructure fo all of our community's residents and visitors. tom- markus @iowa- city.org I As part of our City' commitment to accessibility, we have proactively ins Iled curb Geoff E. Fruin t Assistant to the city Manager ramps above and b and what is required by the Americans with Disab' ies Act. We geoff -fruin @iowa - city.org firmly believe that we re in compliance with all federal and state regu tions. The City continually monitors a Iving standards and updates our capital imp vement program Simon D. Andrew and policies according I If you have any questions as to what i ovements are Administrative Analyst required by the Amer simon -andrew @iowa- city.org ica with Disabilities Act, please contact a at simon- andrew(cDiowa- city.o[g or 319) 356 -5010. The $100,000 appropriatio dedicated to proactive cur amp replacement that you noted in your letter is a bian al allotment; this was 00% increase with the fiscal year 2014 -2015 budget. Ho ver, this only one .ect through which the City installs and repairs curb ramps. ADA egulations do r uire that when adjacent infrastructure is altered, the adjoining curb ra ps be cons cted to current standards. This means that with road repairs, water mail project , and trail extensions curb ramps are being added and /or improved. Our sid al ' fill program, which is also funded at $100,000 biannually, improves accessibility ugh expanding our sidewalk network and also includes many curb ramp install ' s. New subdivisions all include curb ramps constructed to the most recen an rds. Our sidewalk inspection program helps to ensure walkways are suitab for indi iduals of all levels of mobility. You are correct that th etropolitan P nning Organization of Johnson County is completing a County ide inventory of c rb ramps. The data for the Iowa City inventory of existi ramps has been coil cted and the City is in the process of finalizing the an ysis of this data. The to a City inventory shows the status of over 4,800 existin urb ramps in terms of runni g slope, cross slope, truncated dome condition, p ement condition, the existenc of receiving ramps, etc. This is an immense mount of information that will be v luable in maximizing the benefit of sidewa infill and curb ramp capital improve nt projects. Cu ramp repairs are an ongoing process simi r to other roadway and infrastructure aintenance. Wear from both weather and nor al use mean that pavement conditions and slopes are in a constant state of fl Our inventory will help us determine the areas in the most need of investme Intersections most used by residents with mobility concerns are given top priori ; if you have any information in this regard please contact me. Again, thank you for your letter and your commitment t improving our community. 410 E. Washington Str et Best regards, Iowa City, IA 52240 t L Phone: (319) 356 -5010 Fax: (319) 356 -5009 i Simon Andrew Administrative Analyst City of Iowa City i Marian Karr From: Larry Kudej <Idkudej @aol.com> Sent: Monday, March 31, 2014 7:58 PM To: Simon Andrew Subject: Re: Letter regarding accessibility of Iowa City sidewalks and intersections Mr. Andrew, thanks for your response. I would very much appreciate the opportunity to continue to visit with you as this process goes forward in the coming months. I will share your response with the rest of the group in an effort to get you some public input. Larry Sent from my iPad On Mar 31, 2014, at 7:02 PM, Simon Andrew < Simon- Andrewgiowa- city .or g> wrote: Good evening Mr. Kudej, Thank you for the email — I apologize for my delay in responding. Below is a description of the process going forward. Would it be possible to have regular communication on this topic in the coming months? It would be helpful for me to both be able to communicate our process to you and to ask you for advice as we gather public input for the prioritization process. As a County -wide organization, you are probably in a unique position to provide insight into other cities' processes that may help us identify best practices. You are absolutely right that the inventory is not an end in itself. Nor is it the only inventory we have conducted or plan to conduct. The goal of the inventory is to identify potential projects — next comes generating a plan to address them. This involves not only a prioritization within the curb ramp assessment, but between various programs and projects to improve accessibility. We have recently completed an inventory of recreation facilities and are evaluating options to conduct similar assessments of other City facilities. The MPO will also assess the state of the sidewalk infill program and bus shelters. The goal is to coordinate as many projects as possible — it would not improve accessibility to complete a sidewalk infill project that is ripped up the following construction season with a water main project. This afternoon we met with an employee of another Iowa city who has recently conducted a similar process to learn about their successes /possible improvements in organizing these projects and how public input was coordinated. Priorities will be informed through a public input process. While we will have an assessment of City facilities /infrastructure, what we won't have is an inventory of which projects are the most needed by residents. Intersections in neighborhoods with a specific need identified by residents are currently and will continue to be given the highest priority. Further prioritization of projects needs to combine an intersection's location/proximity to services with the condition of the existing ramp. While all of these projects will need to be addressed, it is important to identify which projects will be completed first. The goal of the inventory and subsequent prioritization is to organize /plan out projects in order to maximize the number that can be completed each year by being more efficient. The results of the inventory will be public — a draft report will be to Council soon. This draft will ultimately be one component of a larger accessibility self - assessment that will be an ongoing `living document', however, given the amount of public interest specific to curb ramps recently we are forwarding that to Council before the larger report is complete. As pavement conditions and slopes change through weather conditions and normal wear, this document will need continual input from staff and the public to keep the information fresh and accurate. Let me stress that no projects are waiting for this process. We continue to correct intersections through road construction, street overlay, sidewalk infill, sidewalk inspection, water /sewer /stormwater, and dedicated curb ramp projects. As you know, funding for that last project was doubled in the FY 15 budget process. Thank you again for your help with this issue. You received two letters because I was working from home with a child sick from school and my colleague was kind enough to mail it (just without my knowledge). You were only intended to receive it once. Have a great evening. I look forward to discussing this further with you. Best regards, Simon Andrew Administrative Analyst City of Iowa City 410 E. Washington St. Iowa City, IA 52245 (319) 356 -5010 simon- andrewgiowa- city.org From: ldkudej(,aol.com [mailto:ldkudej@aol.coml Sent: Monday, March 31, 2014 10:42 AM To: Simon Andrew Subject: Re: Letter regarding accessibility of Iowa City sidewalks and intersections Mr. Andrew, Can you advise where we stand regarding this missive? Thanks. Larry Kudej - - - -- Original Message---- - From: ldkudej <ldkude*@aol.com> To: simon - andrew <simon- andrew@iowa- city .or g> Sent: Thu, Mar 13, 2014 6:29 pm Subject: Letter regarding accessibility of Iowa City sidewalks and intersections Mr. Andrew: I appreciated your prompt response to my February 22, 2014 letter. FYI, I received two copies of the letter from you in different envelopes. If you intended to send me a different letter the second time, please advise. I have discussed your letter with my collegues on the Johnson County Task Force. We remain skeptical that the processes you describe are providing timely relief to residents with mobility concerns. The inventory you describe is certainly a start but not an end in itself. How soon will problem sidewalks and intersections be corrected? What system will be used to determine top priorities? I would appreciate you advising me when you expect your analysis of the inventory to be completed? Is data from the inventory available to the public, as well as information regarding the system used to determine top priorities? Thanks. Larry Kudej Marian Karr From: Larry Kudej <Idkudej @aol.com> Sent: Thursday, July 31, 2014 4:02 PM To: Simon Andrew Cc: harryo3 @aol.com; Sandler, Leonard; Terry Cunningham Subject: Re: ADA access status We have our task force meeting August 11. I will discuss with the group. Thanks! Larry Sent from my iPad On Jul 31, 2014, at 2:23 PM, Simon Andrew < Simon- Andrewgiowa- city.org> wrote: Hello, We will certainly provide you with the information — we will appreciate your input. I want to stress that no projects are waiting for data entry - the GIS mapping is a long term planning tool that will be useful in CIP, but projects continue in the meantime. We always welcome input; please forward any specific items to myself or Dave Panos in Engineering if there is anything that doesn't need to wait for the raised curb data. Of recent note, the 2014 asphalt resurfacing project includes $190,240 (around 30 %) for sidewalk/curb ramp ADA compliance. Last Friday, the Court Hill Park Sidewalk Infill project bids were due. This project will provide a sidewalk connection along Court St., connect Court and Friendship Streets through the park, provide access to the transit stop on Court St., and replace curb ramps at Shrader Rd, Westminster St., and Kenwood Dr. The City Park pool accessibility upgrades were completed this spring and we recently had a consultant complete an inventory of Recreation facilities. A similar project is starting for City Hall. Accessibility around Sycamore Mall has been greatly improved with the Lower Muscatine project. I'm not sure how long it will take to get the raised curb information added to the inventory completed last spring for Iowa City (the MPOJC serves the entire County and is doing this for the whole metro), but with or without the addition of raised curb data I am going to use our existing inventory to submit an application for CDBG funding for an additional project. That is where the GIS mapping will be especially useful, because CDBG funds are restricted to low — moderate income areas. We can narrow intersections by census tract in GIS and identify eligible projects from there. That application is due this winter. I will contact you while we are preparing it to discuss potential locations. 2015 is also a sidewalk infill and curb ramp year ($100,000 each) for projects in addition to what is required with the other improvements — all input welcome! Terry: I saw you cc'd on this; I meant to call you this week. It looked like you had a great turnout last weekend — well done. My son happened to be wearing a batman t -shirt that day and was happy to have a brother -in -arms. Thank you again for your emails. Have a good afternoon! Best, Simon From: ldkudeigaol.com [mailto:ldkudeigaol.com] Sent: Thursday, July 31, 2014 1:00 PM To: Simon Andrew Cc: harryo3gaol.com; Sandler, Leonard; Terry Cunningham Subject: Re: ADA access status Thanks for the prompt response. Do you know how soon that work will be completed? Can you provide us with the information so we can give you our input regarding the capital improvements plan? Thanks. Larry Kudej Sent from Windows Mail From: Simon Andrew Sent: Tuesday, July 29, 2014 8:59 AM To: 'Larry Kudei' Good morning, Thank you for your email. I received word last week that the MPOJC has just finished their physical counts for the entire metro area including Iowa City. They are currently working on entering the data into their GIS system and compiling summaries. In their second pass over Iowa City they added data points for intersections with raised curbs. This information will then be used as we develop our capital improvements plan. Thanks again. Have a good day. Best, Simon Andrew Administrative Analyst City of Iowa City 410 East Washington St. Iowa City, Iowa 52240 (319) 356 -5010 simon- andrewQiowa- city.org - - - -- Original Message---- - From: Larry Kudej [mailto:ldkudei@aol.com] Sent: Monday, July 28, 2014 11:21 AM To: Simon Andrew Subject: ADA access status Mr. Simon: Can you give me an update as to where Iowa City currently stands regarding your inventory and the sidewalk and curb capital improvement programs? Thanks. Larry Kudej, Chair Johnson County Task Force on Aging Sent from my iPad Lawrence Kudej Chair, Johnson County Task Force on Aging 2770 Jeremy Ct. NW Swisher, IA 52338 February 22, 2014 Mayor Matt Hayek City of Iowa City M E5 ;u 410 E Washington Street -4z:;X Iowa City, IA 52240 Re: Problems with Handicap Accessibility of Iowa City Sidewalks Dear Mayor Hayek: N) Ln M As Chair of the Johnson County Task Force on Aging, I have been directed by the Task Force to contact you concerning an ongoing problem regarding the failure to snake the repairs and modifications necessary to bring city sidewalks in compliance with the Americans with Disabilities Act (ADA). We understand that the City Council is in the process of allocating $100,000 a year to make repairs and modification to existing sidewalk ramps (for wheelchairs) to make them in compliance with the ADA and to put in sidewalk ADA compliant ramps where there currently are none. We further understand that the city is in the process currently taking an inventory of all existing sidewalk ramps and of sidewalks where there are no ramps. This inventory will cover all areas of Iowa City. As you we aware, these ramps are not only used by the disabled, but also the elderly. Iowa City has had 23 years to come into compliance and make this a user friendly community for those of who rely on the wheelchair for their sole means of transportation within the city or those who depend on walkers or other mobility devices. We believe that the time has come that City Council allocate the necessary funding to come into ADA compliance without further delay once the inventory is complete. We trust that the City Council will agree. Since compliance with the ADA is federally mandated, we are sending a copy of this letter to the United States Attorney's Office and the Department of Justice ADA compliance section, asking them to assist the City with this process. Thank you for your attention to this matter. IQ, Si lyt Lawrence Kudej CC. Nicholas A. Klinefeld-t U.S. Courthouse Annex, I 10 East Court Avenue, Suite #286 Des Moines, Iowa 50309-2053 Roberta Kirkendall U.S. Departmetit of Justice Civil Rights Division Disability Rights Section 1425 New York Ave. N.W., Suite 4039 Washington, D.C. 20005 =!C-) .<' fj Marian Karr From: Larry Kudej <Idkudej @aol.com> Sent: Tuesday, April 08, 2014 1:15 PM To: Simon Andrew Subject: Re: An Invittation and Request Great! Sent from my iPhone On Apr 8, 2014, at 12:35 PM, Simon Andrew < Simon- Andrewgiowa -cit .org> wrote: Good afternoon, Thank you very much for the invitation. I have something on my calendar Monday at 2:30 in Coralville, but I would rather attend your forum. I will see if I can get someone to attend the other meeting in my stead. Thanks again! Best, Simon From: Larry Kudej [mailto:ldkudeJ2aol.com] Sent: Tuesday, April 08, 2014 12:32 PM To: Simon Andrew Cc: Bob Welsh; Shawn Zierke; Tracey Robertson Subject: Fwd: An Invittation and Request Mr. Andrew: we are holding this forum next Monday. This would be a great opportunity for you to hear input regarding aging and disability concerns in Johnson County. Hope you can attend. Larry Kudej Sent from my iPad The Johnson County Task Force on Aging is sponsoring a forum Monday, April 14 on the topic Aging and Disability Issues in Johnson County. The forum will be held at the Coralville Public Library at 2:00 PM. Sharing their perspective of the common issues will be: Ingrid Wensel, Director of the Heritage Area Agency on Aging, who manages the Aging and Disability Resource Center; Kate Jacobsen, Director of Access2lnpendence; Len Sandler, College of Law, an expert on legal issues and universal design; and Diana Coberly, an older Iowan with a disability. Following their presentations there will be an opportunity for persons present to ask questions and share their perspective. Everyone has the right to dignity without age or disability hindering their decisions. Public input is needed to insure government units are able to properly evaluate and prioritize the needs of the aging and disabled. Hopefully this forum will be the start of a meaningful dialogue that will led to better services for this growing population. Marian Karr From: Simon Andrew Sent: Wednesday, September 10, 2014 8:14 PM To: 'richard. richards @usdoj.gov' Cc: Matt Hayek; Marian Karr; Eleanor M. Dilkes; Rick Fosse; Geoff Fruin; Tom Markus; 'Idkudej @aol.com'; 'Harry03 @aol.com'; 'O'Leary, Josh Qoleary@iowacity.gannett.com)' Subject: correct file Attachments: 2014 -03 -04 Correspondence. pdf Good evening, One of the files that I provided for Mr. Markus' earlier email was a draft version. Please find attached the final version that was mailed and appeared in the March 4, 2014 City Council agenda packet. I apologize for the confusion. Best regards, Simon Andrew Administrative Analyst City of Iowa City 410 East Washington St. Iowa City, Iowa 52240 (319) 356 -5010 simon- andrew@iowa- city.org Lik February 27, 2014 Lawrence Kudej CITY OF IOWA CITY Chair, Johnson County Task Force on Aging www.icgov.org 2770 Jeremy Ct. NW Swisher, IA 52338 OFFICE OF THE Dear Mr. Kudej, CITY MANAGER Thank you for your recent letter regarding the accessibility of Iowa City sidewalks and intersections. We appreciate your concerns as to the accessibility of City Thomas M. Markus infrastructure for all of our community's residents and visitors. City Manager tom- markus @iowa - city.org As part of our City's commitment to accessibility, we have proactively installed curb Geoff E. Fruin ramps above and beyond what is required by the Americans with Disabilities Act. We Assistant to the City Manager firmly believe that we are not only in compliance with all federal and state regulations, geoff -fruin @iowa- city.org but that we have demonstrated a strong commitment to accessibility improvements that exceeds that of most communities. The City continually monitors evolving Simon D. Andrew standards and updates our capital improvement program and policies accordingly. If Administrative Analyst you have any questions as to what improvements are required by the Americans with Simon -andrew @iowa - city.org Disabilities Act, please contact me at simon- andrew[caiowa- city.orp or (319) 356 -5010. The $100,000 appropriation dedicated to proactive curb ramp replacement that you noted in your letter is a biannual allotment; this was a 100% increase from the fiscal year 2014 -2015 budget. However, this is only one project through which the City installs and repairs curb ramps. ADA regulations do require that when adjacent infrastructure is altered, the adjoining curb ramps be constructed to current standards. This means that with road repairs, water main projects, and trail extensions curb ramps are being added and /or improved. Our sidewalk infill program, which is also funded at $100,000 biannually, improves accessibility through expanding our sidewalk network and also includes many curb ramp installations. New subdivisions all include curb ramps constructed to the most recent standards. Our annual sidewalk inspection program helps to ensure walkways are suitable for individuals of all levels of mobility. You are correct that the Metropolitan Planning Organization of Johnson County is completing a County -wide inventory of curb ramps. The data for the Iowa City inventory of existing ramps has been collected and the City is in the process of finalizing the analysis of this data. The Iowa City inventory shows the status of over 4,800 existing curb ramps in terms of running slope, cross slope, truncated dome condition, pavement condition, the existence of receiving ramps, etc. This is an immense amount of information that will be valuable in maximizing the benefit of sidewalk infill and curb ramp capital improvement projects. Curb ramp repairs are an ongoing process similar to other roadway and infrastructure maintenance. Wear from both weather and normal use mean that pavement conditions and slopes are in a constant state of flux. Our inventory will help us determine the areas in the most need of investment. Intersections most used by residents with mobility concerns are given top priority; if you have any information in this regard please contact me. Again, thank you for your letter and your commitment to improving our community. 410 E. Washington Street Best regards, Iowa City, IA 52240 t Phone: (319) 356 -5010 Fax: (319) 356 -5009 Simon Andrew Administrative Analyst City of Iowa City Marian Karr From: Tom Markus Sent: Wednesday, September 10, 2014 8:40 PM To: Harry03 Cc: richard.richards @usdoj.gov; Matt Hayek; Marian Karr; Eleanor M. Dilkes; Rick Fosse; Geoff Fruin; Simon Andrew; Idkudej @aol.com; O'Leary, Josh Qoleary@iowacity.gannett.com); Kingsley Botchway; Jim Throgmorton Subject: Re: May 22, 2014 letter Harry: I agree with you it is unimaginable that Mayor Hayek didn't share the letter with the Council or staff. So unimaginable that I am confident that Mayor Hayek never actually received the letter. There are likely numerous possibilities as to what may have happened to the letter. I think it best to refrain from speculation and concentrate on responding to the Justice departments inquiry. Tom Sent from my iPad On Sep 10, 2014, at 7:49 PM, "Harry03" <HarUQ1@,aol.com> wrote: Tom: Thanks for including me in your response to the US Attorney. I want you to know that I was aware of the letter and talked to Simon Andrew when I first saw the letter from Larry and was contacted by the US Attorney's office by their inspector asking me what I knew. I told him of Iowa City being out of compliance with ADA as it pertains to curve cuts. My involvement came as a result of my speaking at a Johnson County Task Force On Ageing on the cities non - compliance with ADA's requirements for curve cuts. I had received a copy of the US Attorney's office letter which was directed to our mayor. I find it unimaginable that the mayor never shared this with the City Council or staff. If you have any questions don't hesitate to call me at 319 - 338 -2931 home or 319- 855 -2666 cell. Truly, Harry Olmstead Sent from my Verizon Wireless 4G LTE smartphone -- - - - - -- Original message From: Tom Markus Date:09 /10/2014 5:58 PM (GMT- 06:00) To: "'richard.richards@usdoj.gov "' Cc: Matt Hayek ,Marian Karr , "Eleanor M. Dilkes" ,Rick Fosse ,Geoff Fruin ,Simon Andrew , fit ldkudej@aol.com I " , "'Harry03 vaol.com "' , "'O'Leary, Josh (joleary@iowacity.gannett.com) "' Subject: May 22, 2014 letter Dear Mr. Richards, Thank you for this afternoon's conversation. Per our discussion, I am writing to explain that no one in our office was previously aware of the letter dated May 22, 2014 from Nicholas Klinefeldt, United States Attorney and Richard Richards, Assistant United States Attorney communicating a complaint filed with your office regarding Title II of the American with Disabilities Act. You communicated in our conversation that this complaint was submitted by Lawrence Kudej, Chair of the Johnson County Task Force on Aging. This letter was brought to our attention this afternoon by reporter Josh O'Leary of the Press Citizen. He was able to send to us an image of the letter. We circulated the document from Mr. O'Leary and no one in our organization had previously seen it. Of course City staff will be responsive to the information requested by your office. As the letter was brought to our attention today by local media and given the amount of information requested from us, we respectfully request some time to compile the information. We have staff immediately working on getting the answers to your office's questions to you in the shortest amount of time possible. Please find attached communications that we have had with Mr. Kudej regarding his concerns. Thank you for your time and you will be hearing from us soon. Sincerely, Tom Markus City Manager City of Iowa City MR ~� M ski CITY OF IOWA CITY MEMORANDUM Date: September 11, 2014 To: Geoff Fruin, Assistant City Manager From: Stefanie Bowers, Equity Director qZ,+,Ao, 4pV"^-2-� Re: Follow Up From Work Session of 9/2/14 Statements by Council Related to Diversity To follow up from the Council Work Session held on September 2, 2014 the following resolutions address what actions /statements the Council has made in relation to its commitment to equity and diversity over the last few years. 1. 12 -534 Resolution Recommending A Shared Vision For The Future Planning And Development Of The Iowa City Community School District And The City of Iowa City; 2. 12 -260 Resolution Regarding Diversity Issues; 3. 12 -320 Resolution Establishing An Ad Hoc Diversity Committee To Study City Operations As They Relate To Minority Populations; 4. 13 -166 Resolution In Support Of Staff Recommendation To Apply For The 2013 COPS Hiring Grant And, If Successful, To Create School Resource Officers (SRO'S) Within Both High Schools; 5. 13 -217 Resolution Approving The Staff Recommendations For Implementation Of Various Recommendations Made By The Ad Hoc Diversity Committee; 6. 13 -341 Resolution Allocating Funding From November 15, 2013 Through June 30, 2014 For The Fas Trac Program; 7. 14 -1 Resolution Establishing City Of Iowa City Strategic Planning Priorities. The Council, in the spring of 2013, directed staff to take action on several initiatives put forth by the Ad Hoc Diversity Committee. The Diversity Implementation Form (DIF) highlights those action items and provides the current status for each one. I have attached the most recent DIF to this memo. One such item is the Annual Equity Report which will be discussed at a Council Work Session on November 18, 2014. The Equity Report highlights several additional actions staff is taking at the direction of Council including the St. Ambrose Study on Police Traffic Stops. Please advise Council to direct any questions regarding the 2013 Equity Report Work Session to Stefanie Bowers at stefaniebowers @iowa - city.org by October 18, 2014. *'- - CITY OF IOWA CITY �P2 MEMORANDUM Date: January 10, 2013 To: City Council From: Matt Hayek, Mayor Re: Endorsement of Iowa City Community School District (ICCSD) Revenue Purpose Statement and Policy Regarding Socioeconomic Balance At our December 18, 2012, meeting, the council unanimously adopted resolution no. 12-534 entitled "Resolution Recommending a Shared Vision for the Future Planning and Development of the Iowa City Community School District and the City of Iowa City.° A copy of that resolution Is included with this memo. The resolution articulates a shared vision between Iowa City and ICCSD and links the districts Revenue Purpose Statement (RPS) to the city's Strategic Plan and ongoing efforts to promote income-diversified neighborhoods throughout the community. The resolution directed the mayor and city manager to meet with district officials in advance of the RPS vote to discuss the shared objectives of the city and the district. Tom Markus and I met with district officials and the discussion was positive. The ICCSD board of directors has submitted the RPS to the voters for a February 5, 2013, referendum. In addition, the board is presently considering a policy to maintain socioeconomic and enrollment balance between schools. Both of these items are critically important to our community's future. Staff will draft a resolution for consideration at our January 22, 2013, meeting that will express the council's endorsement of the RPS along with a policy to maintain socioeconomic and enrollment balance between schools. This is an important message to send to our citizens in advance of the February 5 vote and is consistent with our adopted Strategic Plan and the specific priority of Neighborhood Stabilization. Please let me know if you have any questions regarding this. Prepared by. Tom Markus. 410 E. Washington aL, laws city, lA 52240 (819) 955.5010 RESOLUTION NO. 12 -534 12 RESOLUTION RECOMMENDING A SHARED VISION FOR THE FUTURE PLANNING AND DEVELOPMENT OF THE IOWA CITY COMMUNITY SCHOOL DISTRICT AND THE CITY OF IOWA CITY WHEREAS, the Iowa City Community School District Board of Education (ICCSD) has voted to submit a Revenue Purpose Statement (RPS) to the voters on February 5, 2013, to autlufte the ICCSD to spend sales tax monies for any of the purposes set forth in the RPS; and WHEREAS, the City Council has reviewed the RPS including Its stated expenditure purpose: "To provide funds to build and furnish a new school building or buildings; to build and furnish addition(s) to school buildings in the District; to remodel, repair, expand, and improve the school buildings in the District; to purchase and improve grounds; to furnish and equip district facilities;° and WHEREAS, in January 2012 the City Council adopted Resolution No 12-02, which establishes neighborhood stabilization as one of Iowa City's Strategic Plan priorities; and WHEREAS, the Strategic Plan states that the City "aims to invest in and deliver core services to neighborhoods in a manner that enhances overall stability and maintains the intended character while facilitating new opportunities to improve the quality of life;" and WHEREAS, the Strategic Plan states that the City's neighborhood stabilization initiatives "should Incorporate collaborative efforts with the ICCSD to maintain and build upon the success of schools in established neighborhoods while ensuring new elementary schools are planned as integral and sustainable components of neighborhoods;" and WHEREAS, in February 2011 the City Council adopted Resolution 11,51, establishing an affordable housing location model to balance the distribution of federal and other housing funds and encourage income - diversified neighborhoods throughout the community; and WHEREAS, the ICCSD Superintendent has expressed that low income students, and in fact all students, do better when there is a mix of income levels within each school; and WHEREAS, the decisions of the ICCSD Board of Education have a significant impact on the neighborhoods of Iowa City and the other communities in the district; and WHEREAS, equitably distributing facilities, programs, and educational opportunities among our schools promotes stable, income - diverse neighborhoods; and WHEREAS, reinvesting in existing schools helps stabilize neighborhoods by attracting individuals and families who desire proximity to employment centers, commercial services and cultural activities, reduces transportation costs for families and the school district, and is a cost- effective way to accommodate population growth, including ICCSD enrollment growth; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: 1. The ICCSD should prioritize capital spending to bring all existing facilities to the standards of recently - constructed bdiitles. Resolution No. 12 -534 Page 2 2. The ICCSD should pursue construction of two new elementary schools within the corporate limits of Iowa City and, through partnerships between the City and ICCSD similar to the Grant Wood gymnasium, the use of these facilities should incorporate comniun7dy uses in addition to educational purposes. 3. in the event It determines the necessity of a third high school, the ICCSYs priority should be to do no harm to the existing high schools and ensure balance and equity with respect to facilities, offerings and enrollment practices so that all high school students in the district receive the same quality education. 4. The city manager and mayor are directed to meet with appropriate ICCSD officials in advance of the RPS vote to discuss the shared objectives of the City and the ICCSD. Passed and approved this Lath day of December._, 20_12--. !!V�4 MAYOR N- Apprgved b ATTEST: t a 13 ' JSL CITY ERK City Attorney's Office It was moved by Payne and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Champion K Dickens x Dobyns ,. A Hayek . x Mims x Payne x Throgmorton �dcJ PMPered by: Rids Dabyns 3 James TMcpnMkm; City MWnb=. 410 E, Weftng m St_ Iowa 0146 lA 63240 (319)) 6041 RESOLUTION NO. 12-M Resolution ReguAng Diversity Iswse WHEREAS, periodically events occur around the nation or world that cause widespread concern; and WHEREAS, these fsvents and their aftermath saris as a reminder of the need to foes on issues of cultural and racial awareness and aamphum in our own community; and WHEREAS, Iowa CIWS population is becoming more racially and ethnically diverse: between 2000 and 2010 the percent of Iowa Citians who are African American increased from 3.6% to 6.t396, the percent who are Hispanic InCrOssed from 2.9% to 3.3%, and the percent who are Asian increased from 5.896 to 8.096; and WHEREAS, theca demographic shifts have contributed to increased social tensions; and WHEREAS, it Is vital for Iowa City's long -term prosperity to create a stranger and more Inclusive sense of community. Maw, therefore, we the City Council of Iowa Cky do hereby Intend to establish an ad hoc Committee !o study City operations as they relate to minon'ty populations with a view toward promoting just and harmonious interaction between local government and minority segments of the community. We fixther direct the City Attorney to prepare an appropriate resolution recommending the composition of the commkiee, an appropriate thetas, and the date by which the Commktee would report its findings to the Council. Passed and approved this 15th day of trap .2012. ATTEST.2L& r,.�� .0 CITY CLERK !� 12 APAro'V9d by 151 Affo nWk ofece Radodm No. t 2_2sa PW _ _2 _ i 1 It was moved by MiM -- sad aeomded by- PA3= dm Rnolutioa be edopt4 sad upon: roll call thane wore: AYES: NAYS: AHSM: =US Prepared by. Susan Dulek Aast. Cky Any., 410 E. waMklpton St., Iowa UK IA 52240 (319) 365.5080 RESOLUTION NO. 12 -320 RESOLUTION ESTABUtSHING AN AD HOC MMRSrTYCOMMr1TEE TO STUDY CITY OPERATIONS AS THEY REBATE TO MINORITY POPULATIONS WHEREAS, the population of Iowa City is becoming Increasingly racially diverse; and WHEREAS, on May 15, 2012, City Council passed a resolution of intro to establish an ad hoc committee to study City operations as they relate to minority populatlons with a view toward promoting lust and harmonious Interaction between local government and minority segments of this community (Resolution No. 12-28%. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The Ad Hoc Diversity Committee Is established. 2. The Diversity Committee shall consist of seven M members to be appointed by the City Council. Members of other City boards and commissions may serve on the Dtwer ky Committee. Members must be residents of Iowa City. 3. Applications for membership on the Diversity Committee shall be announced, advertised, and available in the some manner as time for all City boards and commissions. 4. City Council shall select the Chair, who when present will preside ow all meetings, and the Vice- Chair, who will serve as d%* in absence of the Chair. & The City Manager, City Attorney, and City Cl ark, or their designees, shall staff the Diversity Commutes. 6. The Dlveraily Committee shall determine the %quency and conduct of its meetings. The meetings will be open to the public In accordance with Chapter 21 of the lows Code. 7. The Diversity Committee shall have an orgenhwilonal meeting no later than September 10, 2012. S. The charges of to Diversity Comte are as follows: A. To study the operation of the City's transit system, including but not limited to the downtown interchange. as it relates to minority populations with a view toward promoting just and harmonious interaction between City government and minority segments of the community. B. To study the operations of City law enforcement, including but riot limited to the Pol ice Citizen Review Board (PCRB), as it relates to minority populations wuh a View toward promoting Just and harmonious interaction between City government and minority segments of the community. Resolution No. 12 -I ?0 Page 2 S. The i)ivemity Committee shall submit a written report to the City Council by Mauch 10, 2013, that responds to each of the charges listed above and that contains recommendations, N any, with respect Wench of the charges. 10. Absent further action by the City Council, the Divers4 Committee wilt dissolve on March 10, 2013. Passed and approved this 19 th day of _ June , 2012. ftZ6 -- 6,13-1:1, City Attomey's Office Rmadutba No. 12 -320 Page 3 lit was moved by _ pobpn,s and woonded by . Pim the Rmolution be adopted, aad upon roll wfi time wera: AM: NAYS: ABSENT: CITY OF IOWA CITY .,,.� MEMORANDUM '-- Date: June 11, 2013 To: City Council From: Tom Markus, City Manager Re: Staff Review -Ad -Hoc Diversity Committee Re mendatiotts tnbnoducdon: The Ad-Hoe Diversity committee, eatabGs W by resolution of the City Council June 19, 2012, reported out recommendations regarding the Police Department and the Transportation Servioss Department operations as they relate to minority populations with a view toward promoting just and harmonious Intem etion bebvw the City and minority segments of the community. The Ad-Hoc Diversity Committee also commented on previous recommendefts made by the Police Citizen's Review Board which are Included in the report provided by staff. The Ad-Hoe Divers ty Committee recommendations were reported to Cora in the March 7, 2013 Information Packet and during a City Council work session on April 9, 2013. HlstorylBadoround: After receiving the recommendations from the Ad4ioc Diversity Committee, the City Council asked staff to both review the recommendations as presented and respond to each reoommerxiatlon with a staff response and staff recommendation. The City Manager's Office, City AttomWs; OfRoe, and City Clerk's Office, In con)unciion with the Transportation Services Department and Police Department reviewed each moommendetion. City staff developed a 'Diversity implementation Form' that highlights each recommendation made from the Ad -Hoc Diversity Committee and includes a staff response, staff recommendation, and timeline for finhi tng each recommendation. The Diversity Implementation Form is intended to be utilized as a reporting tool for each recommendation and VAN be provided to the City Council annually. The Ad -Hoc Diversity Committee reconnnended various improvements the City can make to promote the hju monlous irrterectlon between tiro City of Iowa City and minority segments within the Iowa City community. City staff generally concurs with the majority of reoommendatlons brought forward by the committee, Many reoommendations can be made simply by modNymg existing lave others will take time for thorough study, review, and possible implementation. Financial Impact: The financial Impact of these recommendations will generally fall on the amount of Off time dedicated to each individual recommendation. Recommendation: It is recommended that the City Council approve the resolution approving City sWff's review of the Act -Hoc Diversity Committee recommendations and the recommendations brought fwmrd by City stab. �4g 5d ff Prepared by. Sam Hargadine, 410 E. Washilpton St.. Iowa CRY, IA 62240 (318) 5586010 RESOLUTION NO. 3--166 RESOLUTION iN SUPPORT OF STAFF RECOMMENDATION TO APPLY FOR THE 2013 COPS HIRING GRANT AND, IF SUCCESSFUL, TO CREATE SCHOOL RESOURCE OFFICERS (SRO'S)W ITHIN BOTH HIGH SCHOOLS, WHEREAS, the Office of Community Oriented Policing Services (COPS) is accepting grant applications for the Fiscal Year (FY) 2013 COPS Hiring Program (CHP) for the hiring and rehiring of additional career law enforcement officers In an effort to create and preserve jobs and increase their community policing capacity and crime prevention efforts; and WHEREAS, the Iowa City Police Department (ICPD) pursued this grant successfully last year and received two additional officers. Those officers enabled the department to pursue two community oriented policing functions that aligned with the City Council's strategic plan objectives. Specifically, one officer was used to create a downtown walking beat while the second officer focusses on neighborhood based Issues; and WHEREAS, the intention of hiring new officers through the COPS grant would be for the creation of School Resource Officers (SR(j) which would work directly with the schools, working to develop positive relationships with young students, faculty, and staff and generally creating a safe academic environment within the city's two high schools; and WHEREAS, the presence of SROs in the schools and in the community during the summer when school Is out, can assist with youth oriented programming such as a police youth academy or police coached sports programs, and WHEREAS, the recent Ad Hoc Diversity Committee recommended that the Police Department encourage relationship building activities between police officers and members of the community; and WHEREAS, if the grant application was successful, the Iowa City Community School District (ICCSD) would fund the match required by the grant and for the positions entirely once the grant funding has been exhausted; and WHEREAS, the City of Iowa City would fund expenses related to training and equipping the officers during the grant period; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY. IOWA THAT: The Iowa City City Council authorizes the ICPD to pursue COPS grant funding for FY2013 for the hiring of two grant funded SRO positions, one for Iowa City High School and one for West High School and further authorizes the city staff, upon receipt of grant confirmation, to develop a 28E agreement between the City of Iowa City and the ICCSD for utilization of the two officers. Resolution No. 13 -166 Page 2 Passed and approved this 14th day of May , 20 13 r • CITY OLERK (617YVAJ160�leyy's ice It was moved by Throsmorton and seconded by Dobvns the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Champion x Dickens x Dobyns x Hayek Mims Y_ Payne x Throgmorton Prepared by. Adem Bentley, Admit. Ass4tsnt to the City IY P*W. 410 E WoMiiroton St., 1a City. IA 52240 (310) 3%Wjo RESOLUTION NO. 13 -217 RESOLUTION APPROVING THE STAFF RECOMMENDATIONS FOR IMPLMENTATION OF VARIOUS RECOMMENDATIONS MADE BY THE AD HOC DIVERSITY COMMITTEE WHEREAS. on May 15, 2012, City Council passed a resolutkut of intent to establish an ad hoc committee to study City law enforcement and transpofttion opernWm as they relate to minority populations with a view toward promoting )M and hermo ilous kiteredion between local government and minority segments of the community (Resolution No. 12 260); and WHEREAS, on June 19, 2012, City Count passed a resolution establishing the Ad HOC Diversity Committee and defining the committee's parameters and charge (Resolution No. 12,320); and WHEREAS, the Ad Hoc Diversity Committee conduded its work and developed a set of recommendations which wens preseniect to City Cou icil in the March 7, 2013 Information Packet and during the City Council work session on April 9, 2013; and WHEREAS, the City Council requested that city staff review the recommendations submitted by the Ad Hoc Diversity Committee and return to City Council with staff recommendations; and WHEREAS, city staff have reviewed all of the recommendations from the Ad Hoc Diversity Committee and have developed a set ofiecornmerdatioris for Implementation; and WHEREAS, city staff intends to provide the City Council with annual updates regarding the progress on implementation of the recommendations throMh the Diversity Implementation Form; and NOW, THEREFORE, BE IT RESOLVED that the lov a City Cky Council hereby approves the attached staff recommendations for implementation of the various recommendations made by the Ad Hoc Diversity Committee_ Passed and approved this - day of ,June . 20_.U_. ` III ATTEST: -�7 62 P.. ►J CITY C °RK Resolution No. 13 -2I7 Page 2 It was moved by — - FM& and seconded by pgbvns the Resolution be adopted, and upon roll cal there vare: AYES: NAYS: ABSENT: Prepared by: Stefanie Bowers, Equity Dir., 410 E. Washington St., Iowa City, IA 52240 319.356.6022. RESOLUTION NO. _ 13-341 RESOLUTION ALLOCATING FUNDING FROM NOVEMBER 15, 2013 THROUGH JUNE 30, 2014 FOR THE FAS TRAC PROGRAM. WHEREAS, Diversity Focus in a letter dated November 21, 2013 requested $15,000 from the City of Iowa City for salary, fringe benefits and equipment expense for a part time employee; and WHEREAS the funding request would be used to transition the FasTrac Cultural & Diversity Awareness Program from Mayor's Youth Empowerment Program to Diversity Focus; and WHEREAS, the General Fund Contingency could be used to cover the requested amount NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. Funding of $15,000 is awarded subject to Diversity Focus becoming fiscal agent of FasTrac and a letter of agreement between the City of Iowa City and Diversity Focus is signed that outlines the structure, operations, and reporting mechanism for the funds. 2. The City Manager is hereby authorized to execute a letter of agreement between the City of Iowa City and Diversity Focus. Passed and approved this . 3rd . i day of December 2013. ATTEST:_ A ) CITY CtERK _l Approved by �� ►t- a 6 -r3 City Attorney's Office It was moved by Mims and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion X Dickens X Dobyns �. X Hayek ..._ C Mims _ X Payne _ X Throgmorton r7rl Prepared by: Asha Adhakad, Management Intem, 410 E. Washington St., Iowa City, IA 62240 (319) 358 -5010 RESOLUTION NO. 1 6--1 RESOLUTION ESTABLISHING CITY OF IOWA CITY STRATEGIC PLANNING PRIORITIES WHEREAS, The Iowa City City Council seeks to ensure that all City services are provided in the most effective, efficient, and equitable manner possible; and WHEREAS, The Iowa City City Council strives to set policies in directions that best reflect the preferences of Iowa City's citizenry, is In the City's long -term interests, and helps to foster the city and local governance that our citizens desire; and WHEREAS, The City Council members and City staff have undertaken a strategic planning process to identify, prioritize, and articulate this policy direction. NOW, THEREFORE, BE IT RESOLVED that the Iowa City City Council hereby outlines its top priorities and related new Initiatives generated during the strategic planning process which are to be incorporated into specific action plans by the City staff. TOP PRIORITIES: Fostering a more INCLUSIVE and SUSTAINABLE Iowa Gify through a commitment to. • Healthy Neighborhoods • A Strong Urban Coro • Strategic Economic Development Activities • A Solld Financial Foundation • Enhanced Communication and Marketing SIGNIFICANT NEW PROJECTS, POLICIES, AND INITIATIVES: Healthy Neighborhoods • Evaluate programs and methods to promote affordable housing including city specific and regional actions • Partner with the ICCSD regarding planned improvements to older schools and the development of new elementary schools that collectively contribute to stronger neighborhoods designed for long -term sustainability Strategic Economic Development Activities • Inform the City Council and the Iowa City community about current programs and services provided by City, Chamber of Commerce, ICAD and others to foster local business growth and economic development; and review duties and responsibilities of the various organizations engaged in economic development in Iowa City • Forge additional partnerships with the University of Iowa (Research Park, mixed use, etc.) • Examine enhancing the CDBG micro-enterprise loan program to demonstrate to the general public that Iowa City is committed to serving all populations and ensuring the long -term sustainability of the community Enhanced Communication and Marketing • Advance intent of Ad Hoc diversity Committee recommendations and develop new programs/initiatives that directly respond to ongoing concerns • Increase the diversity of city staff and department leadership • Explore ways to facilitate and Improve relations between city staff and minority residents • Achieve greater raciat/ethnic diversity on city boards and commissions • Examine alternative approaches to delivering services and programs for senior citizens a Consider establishing council member "listening posts" on a regular basis in different parts of the city; consider the possibllity of joint listening posts with representatives of other governing bodies • Meet on regular basis with members of the tCCSD board • Develop comprehensive communications plan and a marketing strategy for the community • Incorporate the 2013 SustainaMilty Assessment findings into operations and develop an associated action plan for the community These newly identified efforts will be combined with ongoing efforts• and incorporated into specific actions plans by City staff to be presented to Council for review and approval. Action plans should define specific steps needed to accomplish each goal, the party responsible for implementation, a timeline for completion, and define the criteria by which to gauge success. Council will review progress approximately every four months. Passed and approved this 4th day of .antinry . 20 14 ATTEST: - ]tm/4,) CI 'tERK Extel- Ap ed by q. /2 -3.13 City Attorney's Office It was moved by dims and seconded by Dickena the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X_ Dickens K Dobyns _ x Hayek X Mims X Payne X X Bothchway 11 ` � 1 r:Iatl p � AIRY&- won CITY OF IOWA CITY Diversity Implementation Update Form (DIF)t In June 2012, the City Council (hereinafter "Council ") established the Ad Hoc Diversity Committee (hereinafter "Committee ") to study City law enforcement and transportation services as they relate to minority populations and to review the policies and procedures of the Police Citizens Review Board.2 From September 2012 to March 2013, the Committee reviewed and investigated the departments and the CPRB. The Committee then developed a set of recommendations. The recommendations, which follow, are separated out between the Police Department, Transportation Services, and the CPRB. To view the entire Diversity Implementation Form including all recommendations made by the Committee as well as staff response to the recommendations visit www.icaov.org/ ?'rd =2281. The Diversity Implementation Update Form only shows updates for recommendations that required additional staff action. Police 1. Changes should be made in the Department to create a more positive culture that focuses on a "Protect and Serve" approach. 2. Increase understanding between police officers and the minority community. Citizens Police Review Board 1. Increase public awareness of the Citizens Police Review Board and how the complaint process works. 2. Change the process and procedure for the Citizens Police Review Board to address the issue of public distrust. 3. Respond to the pending recommendations to Council from the Citizens Police Review Board. 1 Most recent status update displayed in red- 2 Hereinafter "Citizens Police Review Board or CPRB ". 1 Transportation Services 1. Look into providing additional transit options. 2. Look into additional options for educating the community on behavioral expectations and procedures while riding the bus. 3. Increase community outreach efforts. 4. Improve the overall environment of the downtown interchange and high volume bus stops /shelters. 5. Improve communication between other transit providers in the Iowa City /Coralville vicinity. 2 J w m S y ao5 J O o m J J a o n m . 3 fD ° n . w ° c -. J s C o. J w umi N c J N m J o a N a 3 9 J 3 v 0 0 m 'm J m W m S m 3 as mv° o 3 '- 3 pw C < J r �c.� Ste: m o o m c m J S m m N � m s9 3 w m 'ry 5 O S n N 0 3 'o — a m m. m n l a m n am? 0 < » g o 0 1D < s J p m m . c c. C nw n J o w W m J o a c ^ N G mw a A a 3 a c � � o u m n 0 ° T c n < D 0 O m m M m v m m e 3 y c o m p d O1 O s s CA 'o 'o 0 c m _ 3 3 3 W 3 m WG K N m *mm a s +3 mm 67 FD d a? a A g O A S d n J m m H m F m 2 F ° 3�. .w3�°3C G. 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S. = _ c - - x_22 =wrr a co 0. 3#22 72S§ @aM& ;fu _C lu -_ - ■2EQM$$ƒ a � CL E 3-'0 Ef 3 « ¥_Eo Ai _ E a■ f5 \LmE � E - I2 }[ ■( §33 13 % ;k[ 222■ ) \R (0�� k3 / }/ rA S,�a -,- ]k�§K § \\/ ;E ! E }0 \\ \\ \ \( \ \ } - ( 3 Fi- #( 200 & [ } { / k FL :E:�� -- } { B CL cr � k � k | § N J 0 0 0 o In m m N n 3° m�a0 Nw `< < m w a° � O? m o °• c m 3 o N 4 3 w a n y ^. eNi o n 5 c w° o 'c c O o n n o S a a <, N a C oa c N j 3 w O Zg Ei A�o� 3.,-g as < °3s� 3 0 * o m 0M.30 N 0 . _ a m 3 0. Y c ° O N o 'm v i o m� a s w O N 10 _ y El O L Tn j y o 1 3 m o m C. n ac 3 3 w w o c o 5. ». o m m `D 7i, 0 3 a p o n- �i m a sVi. m a N n» 3 3 o T m o 'm d m m 3. ,�„ -, o- a m 1O oza »�� •' � � m v 3 m m N N 3� �, o0 am m s n� Q10 3 o '" m G) M, a m um 0 r n O 3 3 c d 0 3 cr rD A 3 w s d 7 N N d T 3 f d n d s. m 7 A O 3 A 7 Q d 7 m ;r„ »\M030EF EoAcr |!(i«$}]#�kE §� . , &.� «§!( % |!| ■7K ' ;)J20 » ®, / / {(E — &�$ "\7| - ;nm0 (!5.0n rA _- . lE�.2l. +2 «+ /J§ \ /( ƒƒi _\ �)§�« :i■ \(�) 2§; k — }2 § %# _ FL ElF } \} \ }\ } \/ E. � P B Cedar Falls conversion ban passes From the City Manager Cedar Falls conversion ban passes Page 1 of 2 IP6 mmj AUGUST 18, 2014 10:00 PM • BY MIKE ANDERSON CEDAR FALLS I Packed to the walls. Homeowners, renters and landlords filled every seat and rubbed shoulders in the doorway of City Council chambers. They were there for the moratorium. A resolution approved by the council by a 6 to 1 vote Monday night places a six -month moratorium on the conversion of single - family homes into rental properties in the city's R1 and R2 zoned districts. Starting today in any areas zoned for single- or double - family residences, homes cannot be converted into apartments for the next six months. The the moratorium can be extended to one year. An appeals committee can grant exemptions to citizens in cases of financial hardship. Current rental properties will not be affected. This isn't the first time Cedar Falls has imposed a moratorium on certain types of rentals. In 2005, the city put a temporary moratorium on the construction of multi - family apartment complexes in the College Hill neighborhood. Developer Michael Geisler challenged the legality of that moratorium in court in 2009. "The Supreme Court of Iowa said the moratorium was a proper exercise of the city's legislative authority," City Attorney Steve Moore said. While the city can legally impose the moratorium, critics argue it shouldn't. "I'd like to see a press release that says, 'Hey, you're not welcome here, "' said resident Mike Geller. Geller was worried he would not be able to rent his home to his son within the next six months, but City Administrator Richard McAlister said he does not need a permit to rent to family. Moore said any rental homes sold during the moratorium can remain rentals. Council members noted they received heated emails from residents on both sides of the issue in recent days. http: / /wcfcourier.cominews /local /govt- and - politics/ cedar - falls- conversion - ban - passes /article... 9/4/2014 Cedar Falls conversion ban passes Page 2 of 2 "A week ago I was ready to pull the plug," said Councilman Frank Darrah. "It was so divisive. Good people were saying bad things about other good people in this community." But the conversation during Monday evening's meeting remained civil and evenly split. Sue Schauls, vice president of the Landlords of Black Hawk, asked the council to table the moratorium for more study. "People in their 20s to low 30s are really leaning toward being lifelong renters because they want the freedom and the ability to move around," Schauls said. "I really think that's something the task force needs to get more academic about." Resident Mark G. Miller was one of many who supported the moratorium. "What's happening in our city center is too many homes are changing to rentals, and that changes the neighborhood," Miller said. "A lot of these rentals are operated by Realtors and landlords who would not live next to the property they rent out. I do acknowledge we do have good landlords here who take care of their properties, and I'd hope those landlords would speak out in support of the moratorium." Councilman Nick Taiber argued the moratorium constitutes a breach of property rights. Those on the opposite side of the issue made the same argument. "I would also argue that I have property rights that are being intruded upon," said city resident Tony Reed. "When I go out in the morning and there's trash blowing around in my yard. When there's drunks yelling outside at 2 a.m. and I have to get up for work in a few hours. All of those are things that have happened to me. There's the old adage that your right to swing your arms around extends as far as my nose. Well, I feel like my nose has been hit a few times." http: / /wcfcourier. cominews /local /govt- and - politics /cedar- falls- conversion - ban - passes /article... 9/4/2014 From the City Manager I IP7 *Stadribune Inorth metro St. Anthony bans a -cig use indoors The City Council passed an ordinance that regulates electronic cigarettes under the Minnesota Clean Air Act, which bans smoking in public places. E- cigarettes will be treated the same as conventional ones in the city of St. Anthony. That means no puffing on a -cigs — also known as vaping — in restaurants, bars or anywhere conventional cigarettes are prohibited. The City Council recently passed an ordinance that regulates electronic cigarettes under the Minnesota Clean Air Act, which bans smoking in public places. Like many cities, St. Anthony has wrestled with how to handle this new way of smoking. Last fall, many city councils passed moratoriums on a -cig shops, then waited for the Legislature to act. Legislators did ban e- cigarette use in some public places, including government buildings, public schools, licensed day cares and most health care facilities, but stopped short of treating them like conventional cigarettes. Now city councils are again taking up the issue. St. Anthony city staffers recommended that a -cigs be treated the same as conventional cigarettes to preserve public health, protect young people and prevent enforcement confusion. "It keeps it simple for all of us," Mayor Jerry Faust said before the 4 -0 vote. The health implications of vaping a -cigs are still unknown but "better to be safe than sorry," Faust said. In August, the Edina City Council also passed an ordinance treating a -cigs the same as conventional cigarettes. Any enforcement of the ordinance is done on a complaint basis, said Edina Community Health Administrator Jeff Brown. Duluth and Mankato were two of the first Minnesota cities to ban a -cig use in public places. Some businesses, including the Mall of America and Target Field, have also prohibited the use of e- cigarettes. A global controversy E- cigarette use has been linked to future conventional cigarette use, according to a 2013 study conducted by the U.S. Centers for Disease Control and Prevention in Atlanta. More than 250,000 young people who had never smoked a cigarette used electronic cigarettes in 2013, according to the CDC study. That is up from about 79,000 in 2011. Among nonsmoking youth who had ever used e- cigarettes, 43.9 percent said they intended to smoke conventional cigarettes within the next year, compared with 21.5 percent of those who had never used e- cigarettes. Proponents of vaping say it's cleaner, safer and less intrusive than conventional smoking and can be used to help people quit smoking conventional cigarettes. Others say much more needs to be learned about their health effects. Last week, the World Health Organization urged governments to pass tougher rules for electronic cigarettes — banning their indoor use and keeping them out of the hands of children and teens — until more evidence can be gathered about their risks. Marian Karr From: Geoff Fruin Sent: Tuesday, September 09, 2014 9:24 AM To: 'jane.severson @iowa.gov' Cc: "City Council & All Dept Heads; 'Joe Bolkcom'; 'Bob Dvorsky'; david.jacoby @legis. state. ia.us; ma ry. mascher@leg is. state. ia.us; Lensing, Vicki [LEGIS] (Vicki. Lensing @leg is. iowa.gov); 'sal ly. stutsman @leg is. iowa. gov' Subject: OR Multiresidential Rules - Public Comments Attachments: IowaCity .Comments.SF295.Rules.docx Ms. Severson: Thank you for the opportunity to provide public comments on the Iowa Department of Revenue's proposed rules related to the multiresidential property classification. Comments from the City of Iowa City are attached. Respectfully, Geoff Fruin Assistant City Manager I City of Iowa City P: 319.356.5013 Web I Facebook I Twitter Iowa Department of Revenue Draft " Multiresidential" Rules City of Iowa City, Iowa - Public Comments Submitted September 9, 2014 The City of Iowa City appreciates the opportunity to formally provide comments on the Iowa Department of Revenue's (IDR) proposed rules concerning the new 'multiresidential' property classification. These comments were also communicated informally along with many others from Iowa City and neighboring communities at a meeting with IDR staff that took place on September 5, 2014 at Iowa City's City Hall. The IDR's proposed rules represent a significant shift from the legislative intent behind SF295 as well as from the original guidance that the department issued in May of this year. Cities across the State of Iowa were heavily involved in the 2013 legislative process that led to the passage and adoption of SF295. At no time during the session was it envisioned that commercial or industrial uses would be taxed at a multiresidential rate. The multiresidential classification was created specifically to address multiple - family residential property uses. Similarly, cities were led to believe that property tax losses from commercial properties would be 'backfilled' by the State of Iowa. IDR's proposed rules extend the legislative intent and create situations where a substantial number of commercial uses will be taxed at a much lower multiresidential rate. Furthermore, the loss of tax revenue from these commercial uses will not be backfilled by the State of Iowa. As a result, tax revenues from mixed use buildings will be significantly lower for cities thus causing significant financial hardships that were not intended in the 2013 legislation. Unfortunately, the proposed rules do not offer the clarity needed to provide specific estimates on tax losses to Iowa City or other communities. The undefined 'primary use' provisions will open the door to individual assessors making determinations of primary use, perhaps utilizing different criteria and thresholds. This will result in different interpretations across counties and cities, creating inequities in the treatment of similar properties. What is known is that Iowa City has over $96 million in assessed property valuations that could potentially fall subject to these new rules. These properties generate $3.7 million in commercial property tax revenue. If these rules are implemented it will result in the loss of a minimum of several hundred thousand dollars in local tax revenue annually. This loss is beyond what was intended legislatively and will necessarily cause higher tax rates or service reductions. As a result of the new rules, there will be unintended impacts on property ownership structures and in long -term land use planning. First, we believe it is likely that many apartment buildings with commercial spaces that have previously been split into condominiums will now convert to multiresidential in order to pay lower commercial taxes. This loss of revenue for Iowa City will be on top of the previously communicated numbers and thus will exacerbate our revenue loss. From a planning standpoint, cities will have financial incentives and pressures to limit mixed -use buildings. This contradicts best planning practices, which encourage mixed -use developments and limits suburban sprawl and the continued repurposing of agriculture land. Iowa City respectfully requests the IDR to reconsider these rules, which we believe rise to level of legislating from an administrative body. The rules should more clearly reflect the legislative intent of SF 295. CITY OF IOWA CITY www.icgov.org OFFICE OF THE CITY MANAGER i'bomas M. Mrpkus t`rty i+ianngr trim- m�rlu�;t'!int +�- cit�r.c►r� 410 E. Washington Street Iowa City, IA 52240 Fhone: (319) 356 -5010 Fax: (319) 356 -5009 September 4, 2014 Andrew Chappell Johnson County Attorney's Office Johnson County Courthouse 417 South Clinton Street Iowa City, IA 52240 'COPY Re: Courthouse Annex - Proposed Vacation of Block of Harrison between Capitol and Clinton Streets Dear Andy: At their work session on September 2 the City Council considered the County's request set forth in your letters to me of Mary 19, 2014 and to Eleanor Dilkes of July 29, 2014 regarding the vacation and conveyance of the block of Harrison Street between Capitol and Clinton Streets. The Council also received the memo of August 29, 2014 to me from Ron Knoche, City Engineer, a copy of which is enclosed. As you recognized in your letters, the Council cannot make a binding commitment to vacation and conveyance prior to the necessary legislative process. However, the Council agreed with staffs recommendation and will look favorably on an application for vacation and disposition in the event the bond referendum for the courthouse annex is approved this November, subject to the County's agreement to salvage, palletize and deliver the brick pavers to the City, the abandonment of the sanitary sewer, the retention of any easements necessary for private utilities, the maintenance of a sidewalk connecting Capitol and Clinton streets and the completion of the legislative process required for vacation and conveyance. Because the property will be used by the county for a public purpose, the Council anticipates that the conveyance will be by gift as allowed by Iowa Code Section 364.7 Please don't hesitate to contact me or the City Attorney if you have any questions. Very truly yours, mas M. Markus City Manager Encl. Cc w/o encl: City Attorney City Engineer IP9 CITY OF IOWA CITY IP10 8-ft.,, IT MEMORANDUM Date: September 10, 2014 To: Tom Markus, City Manager From: Chris O'Brien, Director of Transportation Services Re: Change in Court Street Transportation Center Hours Introduction: Beginning on Monday, September 15, 2014, the Court Street Transportation Center, which currently has hours of 8:00am — 6:00pm, Monday — Saturday, will adjust the hours to 8:00am — 12:00am, Monday — Saturday. This brings the hours of operation more in line with the other gated parking facilities. History /background: Since the opening of the Court Street Transportation Center in 2004, the facility has maintained hours of enforcement of 8:00am — 6:00pm, Monday - Saturday. From 2004 to 2013, the facility operated with central pay stations, no gates and required customers to prepay for the parking they were utilizing. In July of 2013, the Transportation Services Department installed access and revenue control equipment at the Court Street Transportation Center that included ticket dispensers, gates, pay in lane stations, access card readers and pay on foot stations. This was done due to the anticipated increase in parking facility usage from our First Hour Free initiative. Discussion of Solution: Since the implementation of the First Hour Free program, usage at the Court Street Transportation Center has increased. In addition, since installing the access and revenue control equipment and operating this facility as fully automated, the customers have adjusted and no major issues have arisen. Our intent upon the installation of this equipment was to eventually adjust the hours of operation to mirror that of our other gated facilities. r 77 � r Ott CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356 -5000 (319) 356 -5009 FAX www.icgov.org September 4, 2014 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — MAINTENANCE WORKER I - STREETS Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Maintenance Worker - Streets. Mark Ridenour IOWA CITY CIVIL SERVICE COMMISSION Lyra Vt. Dickerson, Chair IP12 IOWA CITY HOSPICE Please join Iowa City Hospice in celebrating our newly renovated office! In 2013, Iowa City Hospice began the physical upgrade of its office building as part of the Towncrest neighborhood urban renewal project. Our renovation is complete. Come tour our new and improved office space, meet the Iowa City Hospice staff and celebrate our wonderful volunteers. When: Thursday, October 9th, 2014 Time: 4:00- 6:OOpm Ribbon Cutting with the Iowa City Area Chamber Ambassadors at 4pm Where: 1025 Wade Street, Iowa City, IA 52240 Info about Iowa City Hospice: www.iowacityhospice.ore We hope to see you there! DRAFT �P13 CITIZENS POLICE REVIEW BOARD MINUTES — AUGUST 26, 2014 CALL TO ORDER: Chair Joseph Treloar called the meeting to order at 5:30 P.M. MEMBERS PRESENT: Melissa Jensen, Royceann Porter, Maxime Tremblay MEMBERS ABSENT: Mazahir Salih STAFF PRESENT: Staff Kellie Tuttle and Patrick Ford STAFF ABSENT: None OTHERS PRESENT: Captain Doug Hart of the ICPD; Marian Karr, City Clerk RECOMMENDATIONS TO COUNCIL (1) Accept CPRB Forum Summary (2) Accept CPRB FY14 Annual Report (3) Accept CPRB Report on Complaint #14 -05 CONSENT CALENDAR Motion by Jensen, seconded by Porter, to adopt the consent calendar as presented or amended. • Minutes of the meeting on 06/11/14 • ICPD Memorandum #14 -05 (2nd Quarter 2014 Use of Force Review) • ICPD Use of Force Report — April 2014 • ICPD Use of Force Report — May 2014 • ICPD Use of Force Report — June 2014 • ICPD Memorandum (Quarterly Summary Report IAIR /CPRB, 2nd Quarter 2014) • ICPD General Order #95 -04 (Administration of Department Training) • ICPD General Order #99 -01 (Police Vehicle Pursuits) • ICPD General Order #99 -05 (Use of Force) • ICPD General Order #99 -09 (Vehicle Crashes) • ICPD Rules and Regulations Motion carried, 4/0, Salih absent. OLD BUSINESS Community Forum — A draft of the forum summary was included in the meeting packet. After review there were no changes by the Board. Moved by Jensen, seconded by Porter, to forward the forum summary to the City Council. Motion carried, 4 /0.Salih absent. CPRB August 26, 2014 Page 2 Video — Karr reported that one remaining issue needed to resolved for completion of the video, and addressing all the questions previously distributed in the February 11, 2014 meeting packet. The final question "why the Board can't do more" could be addressed by legal counsel or a Board Member. Treloar noted he would like to focus on what the Board can do. The Board requested to view the partial video at the next meeting. NEW BUSINESS Charter Review Update — Karr referenced the proposed changes to Article V, Section 5.01 of the City Charter in the packet that were being discussed by the Charter Review Commission regarding the Citizens Police Review Board. Karr stated that if the Board wanted to make any other recommendations that there was plenty of time to do so. Tuttle reminded the Board of past discussions by Board members regarding the language for the purpose of the forum, and the concerns that it focused on police policies, practices, and procedures without required police representation. It has become a practice of the Police department not to be a participant since it is a Board forum and not a Police forum. CPRB FY14 Annual Report — A draft of the annual report was included in the meeting packet. After review there was one amendment by Legal Counsel. Moved by Jensen, seconded by Tremblay, to forward the CPRB FY14 Annual Report to the City Council. Motion carried, 4 /0.Salih absent. Video Review Process — Tuttle inquired whether the Board wanted a policy on reviewing complaint related videos. Previously videos have ranged in time anywhere from 10 minutes to 4 hours. In the past the videos were either watched in executive session or members made an appointment to watch the video at City Hall during business hours. Tuttle asked if they wanted to continue with those options or look at having a 2 member committee review the video and prepare a draft report or if there were any other options. Legal Counsel Ford asked if it were possible for members to take the videos home and watch them. Tuttle stated it wasn't a practice they had used in the past and several Board members agreed that it wasn't something they were interested in doing. The Board did agree that all members should watch video provided whether in executive session or by appointment, and not by a committee. PUBLIC DISCUSSION None. BOARD INFORMATION Porter mentioned that she got the opportunity to go to Ferguson, MO and met the Police Chief and Mayor. STAFF INFORMATION None. August 26, 2014 Page 3 EXECUTIVE SESSION Motion by Jensen, seconded by Tremblay to adjourn into Executive Session based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22 -7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 4/0, Salih absent. Open session adjourned at 6:09 P.M. REGULAR SESSION Returned to open session at 6:20 P.M. Motion by Jensen, seconded by Porter to summarily dismiss CPRB Complaint #14 -05 due to the complaint not being filed within 90 days of the alleged misconduct. Motion carried, 4/0, Salih absent. TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subiect to change) • September 9, 2014, 5:30 PM, Helling Conference Rm • October 14, 2014, 5:30 PM, Helling Conference Rm • November 11, 2014, 5:30 PM, Helling Conference Rm • December 9, 2014, 5:30 PM, Helling Conference Rm ADJOURNMENT Motion for adjournment by Jensen, seconded by Porter. Motion carried, 4/0, Salih absent. Meeting adjourned at 6:23 P.M. i II II II II II a, ara ►r � N � O d W � N O O fy ►s H H z °o d� fD O "! GC � Yom! �. N A � � `C � fyD � H ►. Z yC �C yC yC DC w yC y4 5C 5'C � A i 00 �C yC yC DC yC O X is o yC N , O 00 N H+ W U I O ✓`� � 1^i N ul 00 N � O d W � N O O fy ►s H H z °o d� fD O "! GC CITIZENS POLICE REVIEW BOARD A Board of the City of Iowa City 410 East Washington Street Iowa City, IA 52240 -1826 (319) 356 -5041 August 26, 2014 Iowa City City Council City of Iowa City 410 E. Washington St. Iowa City, Iowa 52240 Re: Citizen Police Review Board's Annual Community Forum Conducted May 13, 2014 To: Whom It May Concern The Iowa City Citizen's Police Review Board held its 2014 Public Forum on May 13, 2014. Members at the forum were Melissa Jensen (Vice Chair), Joe Treloar (Chair) Royceann Porter and Mazahir Salih. Staff present was Legal Counsel Patrick Ford. The forum opened with an introduction of members and staff and a roll call vote. The Board voted to accept correspondence and it passed unanimously. Treloar read a letter the Board had received from Adam B. Sullivan. Treloar reported that Mr. Sullivan's letter was submitted to the Iowa City Police Department. Jensen read a letter from the Iowa City Police Department in response to Mr. Sullivan's letter. Mr. Sullivan was present at the meeting and indicated the letter from the Police Department addressed his concern. Jensen also read a letter from an inmate at the Johnson County Jail. Following Jensen's reading of the correspondence, Treloar opened up the forum for public discussion. Rod Sullivan, of 2326 E. Court Street, Iowa City addressed the forum. Mr. Sullivan began by thanking the Board members for their service. Mr. Sullivan said that the Ad Hoc Diversity Committee had made a recommendation concerning police traffic and pedestrian stops where no citations were issued but no data was collected on these stops. He was concerned that since people were complaining about the police having a disproportionate number of stops with minorities that this should include all police stops, whether a citation was issued or not. His point was that there was data collected on stops resulting in the issuance of citations but no data was kept on stops where citations were not issued. He wished to see data collected on stops where citations were not issued. Mr. Sullivan said that "it would make sense to work with Johnson County, Coralville, North Liberty, University Heights, etc., to make sure everybody was collecting the same data. " Mr. Sullivan spoke to how disproportionate minority contact was not just an Iowa City or Johnson County issue but there were statistics showing that this was a national problem. He said he would like to see a plan to use the collected data to address the problem and improve the statistics. The next person to address the Board was Fatimah Omar. Ms. Omar voiced a complaint about how her sister was treated by the Police when she was crossing the street and was struck by a vehicle. Ms. Omar said that her sister was a person of color and the driver of the car was white. Ms. Omar felt that the treatment her sister received was different from the treatment the drive of the car received. She felt this was due to the race of the people and the officers involved. Ms. Omar said that many African American parents feel that their children were being racially profiled by the police. Ms. Omar cited the curfew that was imposed on the East side of town, and in particular, the Broadway neighborhood area as an example of the double standard that existed in police practices in Iowa City. Ms. Omar said that African American and Latino youth were nine times more likely to be arrested than white youth. Ms. Omar cited other statistics indicating a racial disparity in arrest rates for African American and Latinos. Ms. Omar said African Americans and Latinos were less likely to get oral reprimands or interventions that did not include charges or legal consequences than their white counterparts. Ms. Omar suggested that we need to "step up our game ", make our minority residents feel more welcome. She suggested we need to take action to stop illegal searches and Fourth Amendment Rights violations and have equal legal practices and procedures among the different races. Adam Sullivan was the next to address the Board. Mr. Sullivan said that military surplus equipment was coming back from the mid -east as US involvement in the conflicts there was winding down. Mr. Sullivan expressed concern that some police departments have received tank or armored personnel carrier type vehicles. Mr. Sullivan was concerned that we should have "really strong rules for when that equipment is going to be used" and when we were going to have a military type response. Mr. Sullivan said he appreciated the response from the Police Department but the instances where such equipment could be used seemed very broad to him. Reverend Doyle Landry was the next to address the Board. He expressed concerns that problems concerning race issues have been brought up for many years but nothing seems to be happening to address these problems. Mr. Terrell Fulwiley was the next person to address the Board. Mr. Fulwiley was concerned about synthetic drugs in Iowa City. He was also concerned about a Herky statue being placed within 15 feet of a known drug area in downtown Iowa City. Mr. Fulwiley said that this statue has been vandalized by having someone pour a can of soup on it. Mr. Fulwiley said parents will stop and take pictures of their children standing with this Herky statue. He felt that this was not safe as the children were in a drug use area and were subject to dangerous situations by being there. He would like the statue to be moved. At the conclusion of the comments from the public Treloar thanked the audience for their input and called for a motion to adjourn. The motion was seconded and the meeting was adjourned. Adjournment 6:37pm 0 &_- Ire- �oa.r� Joseph Treloar Chairperson Citizen Police Review Board Transcriptions attached. Forum agenda, minutes, transcriptions, correspondence, and handouts are all available on the City website. (www.ic og v.org) May 13, 2014 Iowa City Citizens Police Review Board Annual Community Forum Page 1 Members Present: Melissa Jensen (Vice- Chair), Royceann Porter, Joseph Treloar (Chair), Mazahir Salih Staff Present: Patrick Ford Introduction• Treloar/ Well, let's go ahead and call this meeting of the Citizens Police Review Board and annual forum to order. Roll call vote. Jensen. Jensen/ Here! Treloar/ Mazahir. Salih/ Yes. (mumbled) Treloar/ Porter. Porter/ Here. Treloar/ Treloar, here. Um, hi, I'm Joe Treloar, I'm the Chair of the Citizens Police Review Board. I'm the one making all kinds of feedback noise. Um, with me I have Melissa Jensen, Royceann Porter, and our legal counsel. Ford/ I'm Pat Ford. Treloar/ Um ... just very briefly, the Citizens Police Review Board was established to, um, review complaints on the citi...on the Iowa City Police Department, and review policies and procedures (noises on mic) (mumbled) ... getting feedback. Um ... okay. Correspondence: Treloar/ At this point I'll consider a motion to accept correspondence and/or documents. Jensen/ Do you, uh, want to read `em first? Do we need to do that first or we're good to go? Treloar/ I think we're good to go. Jensen/ Okay. All right. So moved. Salih/ Second. Treloar/ Moved and seconded. All in favor say aye. Opposed same sign. Okay! We did receive (noises in mic, change in recording sound) an email question. (several talking) Might This represents only a reasonably accurate transcription of the Iowa City Citizens Police Review Board annual community forum of May 13, 2014. May 13, 2014 Iowa City Citizens Police Review Board Annual Community Forum Page 2 be! (several talking, change in recording sound) Um ... this is from Adam B. Sullivan. (reads correspondence) And we submitted this to the Police Department and they responded with what kind of equipment they have and Melissa Jensen, Co- Chair, will read their response. Jensen/ Okay. Um, as Joe mentioned this is, uh, response from the Iowa City Police Department to answer the question. (reads correspondence) Treloar/ Like to thank Adam Sullivan for his question and... Jensen/ He's here. Treloar/ Hope that answers ... (several talking) Did you want to... Jensen/ We did receive another correspondence, just prior to the meeting. So I'm going to go ahead and read it. Please bear with me because this is the first time I've read it. Um, request is to please read at the hearing. (reads correspondence) Treloar/ Okay. Well, at this time we'll open up to the floor for public discussion. We ask if you want to ... address the Board, use the microphone, as this is televised for later broadcast and they can't hear you if you don't speak into the mic. Give your name and sign in, please! (unable to hear female speaking away from mic; feedback sounds) Forum: Sullivan/ Good evening. My name is Rod Sullivan. I live at 2326 E. Court Street in Iowa City. And let me start by thanking you all for your service. I know that, uh, it can be kind of thankless at times serving on a board or commission. I appreciate the fact that you're willing to step up and do that. Uh, so I have two related issues that I want to bring up for you folks just to—to take in and perhaps to make recommendations with. Uh, you may recall that when the Ad Hoc Diversity Committee was ... was, uh, formed for the City of Iowa City, there were a number of recommendations. Uh, there was one in particular that was made regarding, uh, policing, and I've never heard anything about it since, and I'm hoping you folks can follow up. And that is that we had, uh, asked questions about, uh, stops, be it traffic stops or just stopping pedestrians, where there are no, uh, citations made. Uh, it seems as though there are good statistics kept in terms of, uh, the race of a person when there's some sort of ticket issued. But if there's no ticket issued, we don't have that data, at least that was my understanding at the time. And it seems to me that when, uh, people are complaining about disproportionate minority contact, that includes all contact, not just contact where there was some kind of violation, and so ... uh, I think it would be very important that that data be collected. Uh, I also think it would make sense to work with, uh, Johnson County, Coralville, North Liberty, University Heights, etc., to make sure that everybody's collecting the same data. Uh, so that we can ... can compare and make sure that we've got... you know, we're a small enough area that we should have ... have, uh, good data there. I think the whole data set. So, uh, I would love to see you folks follow up with that and see if there's not something we can do on that issue. This represents only a reasonably accurate transcription of the Iowa City Citizens Police Review Board annual community forum of May 13, 2014. May 13, 2014 Iowa City Citizens Police Review Board Annual Community Forum Page 3 Uh, secondly, and related to that (clears throat) um, I think we can all acknowledge that we have, uh, issues throughout our criminal justice system, not just in Iowa City and Johnson County, in the whole U.S., with disproportionate minority contact, and I think we've already got some ... some, um ... statistics that bear that out. We need to do a better job collecting data. I think that data will probably prove that to be the case, as well, and ... and so then we have to say, once we've collected the data, what are we going to do with it, and I think it's also important to have a very clearly set out goal to, uh, do something to improve upon that, and that's another thing that I think we haven't really heard is, um, although occasionally folks will admit that there's an issue, we haven't really heard, okay, we know it's an issue. Here's how we're going to try to improve the statistics. And so I would also like to hear a concrete plan of some sort for improving the statistics. I understand it's not something that'll happen overnight. I understand it might be difficult to do, but I think it's something we should at least show that we're striving to do. Thank you. (several responding off mic) Omar/ Hello, my name's Fatimah Omar. I'm an undergraduate student at William Penn University and I've gro ... I've lived in the Iowa City community my whole entire life and I decided to come here today to ... um, well I have decided to come here because I've had some unjust experiences with an Iowa City police. Uh, as a biracial individual and minority, and this happened about nearly ... two and a half years ago, um, a person with a clean record, no arrests or anything. My sister got hit by a car and the guy who hit her was white and the police was white, and the police showed no sympathy for my sister, but instead he spoke to her as if she was incompetent and said, "You have to be careful when you care ... when you cross the street next time," and he spoke to my dad in the same manner and he said, "Your daughter has to be careful when she crosses the street," and this guy's a clean ... decent guy. He has no records, but little did he know there's a thing called the internet, and we found his public arrest records. The man had, um, three charges of assault and ... um, he had two or three 0 ... OWIs and on top of that, I have a lot of minority friends who said they have felt as if they've been racially profiled by Iowa City Police. So with that being said I will continue. Many minority community members in the Iowa City area feel as if the police practices, polices, and laws are a double - standard for minorities, especially towards African Americans and Latinos. Many African American parents in the community feel as if their children are being racially profiled by police. One of the reasons why many minority community members feel as if the police practices, policies, and procedures are a double - standard for minorities is due to the curfew law which was established for the east side of town. This curfew was established due to the concern of the Broadway and Lakeside neighborhoods, where many African American families live. There were many neighborhood complaints about loud music, loud noises at night, and fighting among African American children. This has sparked resentment towards the African American community. Many of the white residents who reside in the Broadway and Lakeside neighborhood are at a discomfort with African Americans because of the cultural adjustment of having a wave of African American families move in within the last recent years. Those African American families were recruited to move in by housing and realty recruits. Rumors speculated in the community about gang activity, supposedly a gang called "The Broadway Goons." Matter of fact, most African American children in these neighborhoods do not associate This represents only a reasonably accurate transcription of the Iowa City Citizens Police Review Board annual community forum of May 13, 2014. May 13, 2014 Iowa City Citizens Police Review Board Annual Community Forum Page 4 with the title of the Broadway Goons and deem it as a joke and say it's nothing compared to the gangs in Chicago. Not only did the ruckus and disputes among African American children create paranoia about gang activity to community members, but also to the Police Department. The Police Department established the curfew because they thought they could regulate illegal activity, specifically in these neighborhoods, but what they don't realize is all they have done is nothing but stereotype African American children as gangsters and harass them. Interestingly enough, most of the drug suppliers and people with drug arrests in the Iowa City community are ... in the Iowa City area are white, so if... it makes no sense to harass and nitpick African American children over everyday basic kid issues. If anyone should be monitored, it should be the drug dealers and not the supposedly obnoxious and fighting African American children. And justice and the police practices, policies, and procedures are highly significant because it is a racial disparity that can affect the learning of minority children, especially toward African American and Latino students. There are far more African American and Latino students facing suspensions and police referrals. African American youths are nine times more likely to be arrested than their white counterparts. African American and Latino students are less likely to get oral reprimands or intermissions before facing charges or legal consequences. This affects graduation rates of African American and Latino students. In addition, African American residents make up 4.8% of Iowa City's population, but account for 28% of non - traffic arrests by Iowa City Police in 2011 and African Americans made up 42% of the Johnson County jail's average daily population in 2010. The dispro ... the disproportionality and arrest correspond with the sociological theory of the conflict perspective. Not only does this issue translate to the conflict perspective, but it also applies to the interactionist perspective. Because there is a huge disproportion in arrests between ethnic groups, mainly between whites and blacks, this creates stereotypes in the community. The stereotypes can heavily affect many minorities in the community by making it difficult for them to get jobs, unfair legal practices by police, and ... it can cause African American and Latino children to live up to stereotypes. The Iowa City Police Department and community needs to step their game up. We boast about how liberal and diverse our community is, but yet we are one of the states in the nation with the biggest disproportionality when it comes to arrests, and yet we don't make a lot of our minority residents feel welcome, and yet there have been more unfair illegal searches and seizures towards African American youth, impeding on their Fourth Amendment right. In order to be ... a diverse community, we need to treat everyone equal and we can start with the Iowa City Police Department by practicing equal legal practices and procedures among the different races. Thank you. Sullivan/ Hi, I'm Adam Sullivan. I submitted the question about the special response team, um, and I just wanted to follow up, um, with a brief comment. Um, as everyone's aware, the conventional wars in the Middle East are winding down. Um, because of that the federal government has a ton of equipment they don't need, and they're willing to make that available to police forces, um, for free, uh, with some ... uh, some surcharges involved, and so that equipment is coming here. We're going to have assault rifles and body armor, um, and things that the military calls something else, but you and I, if we saw them on the street, we'd call them a tank. Um, those things are coming back to the United States and they are going to end up in police departments, like ours, um, and I think it's really This represents only a reasonably accurate transcription of the Iowa City Citizens Police Review Board annual community forum of May 13, 2014. May 13, 2014 Iowa City Citizens Police Review Board Annual Community Forum Page 5 important before we get that, uh, that deluge of new equipment in Iowa, in our neighborhoods, that we have really strong rules for when that equipment is going to be used. I'm not sure if you're familiar with the event that happened in Ankeny earlier this year, but um, if you see the footage, I think it's troubling! I think these are ... these look like, you know, military -style men, um, breaking into a home, um, and it's over... it was over credit card fraud, for people who didn't even live in that home, and so for me, I don't think that's an appropriate response. And so I think we need to set up really clear rules for when we're going to use a military -style response. Um, I do appreciate the response from the Department, um, but that list of instances, um, where that equipment might be used seems really, really broad to me. I can think of very, very few situations that wouldn't fall under one of those, um, categories. So, I just think it's an issue to ... to be aware of, and I do appreciate you, uh, hearing my thoughts. Treloar/ Thank you. Jensen/ We're having some microphone issues so Joe and I are going to share a microphone here. Landry/ Good evening (several responding) the Reverend Doyle Landry. Um, Positive Vision. I think it's serendipity that I come behind Mr. Sullivan, simply because sometimes people who have been born and raised here, who can see things clearly, um, nothing good grows in denial. I say that as University Alumnus. I say that as someone who, um, would prefer to light a candle versus curse the darkness, but if it quacks like a duck and walks like a duck, you can't call it a chicken. At that being said, how honest are we being about race? I mean, at the end of the day, race can be enlightening or it can be threatening. But it's our choice, and I say that repeatedly because some of these same review board, I don't know your age, but it's like same conversation, year after year, and we just get older and more deeper in denial, and unfortunately, you can see with wave of violence, not just internationally but locally, that people get tired of being ignored. There's a price to pay when people are marginalized, and deemed invisible. I say that because on the record, I would like to think that the efforts that are being made by the Police Department, I'm not an enemy or one of those individuals who believe that police officers are enemies. I have had individuals, um, that come through my Positive Vision program who, at a young age, decided that they wanted to be officers, both, uh, young men and young women who are members of police force, um, police departments around the country. But this is Iowa City, and it... again, at the end of the day, the same reoccurring theme about race and law enforcement, we're just getting older, and so it would be ideal to see concrete solutions which work. Um, sometimes it means being uncomfortable with individuals who we have gone to, elementary and middle and high school and maybe even the university, either Kirkwood, the University of Iowa, but racism is racism, and wrong is wrong. So ... are we going to continue to get older with the same comments and just remove the dates in terms of 1972, 1992, 2014, or is it going to take a tragedy where what might grow out of misunderstanding between ... law abiding citizens who pay taxes and... officers? Cause all you have to do is look in other cities and see what grew out of a misunderstanding. Eventually large forums where people are pointing fingers. It's coming to that point here in Iowa City. I say that as a former full- This represents only a reasonably accurate transcription of the Iowa City Citizens Police Review Board annual community forum of May 13, 2014. May 13, 2014 Iowa City Citizens Police Review Board Annual Community Forum Page 6 time journalist. I say that as...(clears throat) someone who has lost, um ... younger people who, again, wrong place at the wrong time. I say that because it's Iowa City and I don't know if it's 2014 or again, 1982. So are we going to be honest about what really needs to be done in terms of the power that you have as a board to effect change, because the matter of racial disparities, that's a fact that can be pulled. Once you have a fact, what do you do with it? What do you really do with it, and again, there's a discomfort in confronting individuals who you may have known all your life, and I'm not just saying you as a board, but this is Iowa City where everybody knows everybody, but as I remind people, Richie and Fonzie are dead. So, with that being said, it would be ideal if there was concrete timelines in terms of this is what will be, uh, enforced, in terms of looking at what other cities of similar populations have done, with regard to effecting change. It's not about pointing fingers. It's not about casting blame, but again, at the end of the day, racism is racism and it's easy to pull it out around January 151n, 16tH, 17 1h , 1811, depending what day Martin Luther King birthday comes along, but we go back to our normalcy that's increasingly discomforting, especially for children who have grown up in this environment, who are now young adults, and they're talking the same problems when people my age were children were younger. So that is my suggestion, because again, at the end of the day, should tragedy occur, this room would be overflowing with a lot of anger and we're getting to that point, as it gets warmer. Thank you very much! Jensen/ Thank you! Fulwiley/ Hello! My name is Terrell Fulwiley. That's T- e- r- r- e -1 -1. Last name F- u- 1- w- i- l -e -y. I've been in Iowa City for about 12 years. I've been a transient for eight years in this city. I love this city and I want to, um, gotta couple different issues, and it's really... Jensen/ ...could we just ask you to (both talking) Fulwiley/ ... sign in, okay, cool! All right (both talking) Jensen/ ...hated to interrupt you... Fulwiley/ All right, cool! Yeah, um ... I know more people in this state than anybody here. Um, I meet a lot of students. I talk to `em about they problems when they out there drinking. They meet me, they celebrate, they have fun, they go home. This is every night for years. Um, the problem I have, the issue, is that ... I ... it's a lot of...it's urbanism in this state, and there's more urban style coming to this state, and it's a lot of people listening to the hip -hop in the clubs here and ... we organized it on the internet. That's what I took it upon myself to organize the events for hip -hop in the state of Iowa. And that's caused me a lot of problems here. My hip -hop page end up getting more likes and more attention than, um, from the community Iowa, than the University of Iowa newspaper. And um, as part of my understanding, and like there's a lot of stuff I don't want to talk about, but I'm going to open up and talk about it. (mumbled) mechanism, which is a form of anthropology if you understand that, and it alerted certain authorities to how much attention that I'm gettin' out here. Um, I don't steal. I don't sell drugs. Nothing like that. Um, so ... there synthetic in this neighborhood. It's everywhere, and I'm a very This represents only a reasonably accurate transcription of the Iowa City Citizens Police Review Board annual community forum of May 13, 2014. May 13, 2014 Iowa City Citizens Police Review Board Annual Community Forum Page 7 educated person. I got great references. Had ... teachers (mumbled) me to take courses at the University of Iowa for business. I'm always studying. So I want to point out that... most people would see the synthetic out there and think, hey, this is happening because of the homeless out here and that issue, and um, I want to bring up that me and a lot of people that's dealing with me as far as being, um, administrator of this page and (mumbled) administrator of that knows that hey like—hey, Terrell, this is really about you. This whole synthetic epidemic you ... they want to now if you got ADHD or anything like that, and I want to point out something that happened last summer is, on June 7th y'all had the Art Fest. It was the June, um, 5tn, 6th, and 7th, if I think... sure it was. City granted me a permit to have, um, event in downtown Iowa City and um, so (mumbled) before said event, they contacted me, the Arts Fest people, like hey, what are you doing? Your event page is getting too big. How did you get a permit? I'm like I had a permit; they like can you fax me your permit; I'm like ... fax me your permit. And so I went to the City; we talked to them. They said, hey, we made a mistake. We gave you a permit to have a show down here and they had a Arts Fest, and I said, hey, it's all on the internet. Not only the event page there, but the word of mouth is everywhere, cause that's how we promote. So they say, okay. We're going to give you the Chauncey Swan right here, and I'm like ... the people that's comin' to see us really don't want to be across the street from the Police Station. Is there anything else you can do? They say okay, you can have the College Green Park. They wanted to work with me, cause they knew they made a mistake. So once we got to the College Green Park, the issue ... they said, okay, well now you gotta pay for the permit. You gotta pay for the generators for electricity. I said hey, we ... that ... we didn't (mumbled) with this so ... came down here and um, I let everybody know, hey, we um ... I let the City know, hey, even though we gonna alert people that this event's not going on, they're still going to show up while y'all got all these tents here. They took it the wrong way and um, so me being in the street, Sunday came, and that was the last day of the, um, Arts Fest. So, um, they let us have a little event out here, no disturbances. They said, hey went great, went smooth, y'all didn't disturb nothing. We had a little group. We did it, and it was (mumbled) Well Sunday I went to the Salvation Army and I came back downtown. When I got down here that day, this was June 9th I'm think. They had the whole street taped off, blocked off from here, around this whole block, and as soon as I walked up here I said whatever this is, they gonna blame me for something! So, it was a bomb threat on the corner, and um ... later that night the authorities came up to me. The detective was like can we talk to you, and I want it on record that they took a saliva sample from me that day. They said....cause I was like sure, you know, I didn't want no problems. I'm like sure. I know I'm not doing nothing. So, um ... with my studies, I'm looking at how ... now a lot of people don't understand this. I do a lot of studies, and it says that for ADAD, adult deficit attention disorder, that the University just had a study for this, and they would collect a saliva sample from you, cause wasn't anybody else on the internet understand. They like, Terrell, why would they take a saliva sample from you to study HDHD. So when I saw the study on HDHD and they was asking for a saliva sample, with the study they do, I was like that's it right there! They was testing me or something to see if I got ADHD. Now, I never graduated high school or any of that, but I constantly study, you know, cause I want to get into business. And um, make a lot of money in media. And that's the problem I think that I brought to these people here because they look at my page as being This represents only a reasonably accurate transcription of the Iowa City Citizens Police Review Board annual community forum of May 13, 2014. May 13, 2014 Iowa City Citizens Police Review Board Annual Community Forum Page 8 arbitrary for a guy in the street having such a big influence throughout this university, through the community, so and that's just one point and I'm like, um, like there's a lot going on here so ... with the Herky statutes is what I'm going to bring up is ... one of the Herky statues on the corner of, um, Washington and Dubuque, on the north end of the ... the ped mall is within 15 -feet, and I brought this up the other day, is within 15 -feet of a known drug area, where they congregate and they smoke synthetic marijuana and they sell synthetic marijuana, and I brought this up and I've got a lot of, um, got made a petition. I got over a hundred signatures here within five hours yesterday, within ... I got these signatures within 25 -feet of the statute. This past Sunday we had a problem with ... the guy out there that goes by the name of Frank with (mumbled) motorcycles took a can of Campbell soup and put it on top of the Herky head. So we get over there, we like, hey, what is this? And then when nobody say nothing, there was over 10 people over there, within 15 feet of it, wouldn't none of `em say nothing. Once we tried to remove the ... the Campbell's can off it, he got really aggressive. He keeps a knife on `em. The police know this. They got constant calls over the last three years for him, and um, there was a lot of parents there, trying to take pictures. Like you can't put this here, so I'm, um, get the petition I want them to put the Herky statute in a safer place for parents and kids to take a picture, or they would ask for them to remove the two benches that's right there at the north end of the pedestrian mall. I got, uh, even Connie Champion signed this, um, one of the guys that owns the men's wear, uh, store over there. I think that's, um, Clinton Street; he signed it, and um ... I'm just trying to find out how with this whole epidemic going on, with the synthetic out here how can I be safe, knowing I'm not a drug dealer, um, I'm not robbing nobody. You won't find no cases like that in my record, and um, things like that. But, my concern, and with my family and my friends concern, it's like, hey, Terrell, most of this is guides towards you. This is kind of protocol for people that's gettin' too big out here, so I want to know what type of procedures I can take to protect my interests in like hip -hop and ... in this community because we took all events in the state and we put it on one page and made it easier for people to see. So not only am I getting a backlash from, uh, for what I'm doing and promotions from rich people where the artist is rappin', I'm getting a backlash from everybody from the poor people doing synthetic when I fight it. A couple last summer I held a sign out there said don't give the people out here money to buy synthetic marijuana, and they may have read it, you know, and a lot of people was coming up to me. My intemet page is pretty big, and um, I'm always communicating with people. So I just want to ... the City to understand like that ... that's what I do. That's what I want my job to be, so understand I'm not here trying to fight you guys but ... I don't want a war being started around me, them accusing me of things and ... you know, it's a lot of blacklisting going on with me, even with the clubs out here and things like that. So, I gotta be very careful and document everything that's going on in my life, even with the police down here. The people that go to the synthetic stores. I gotta have all that documented in case I pass away or something, cause I don't want these people belittling me here, the community, the police, like he's just some bum out here, um, and when I'm working really hard to try to, um, provide for my family, make sure that, uh, somebody here at this university actually invest in media because there's a lot of people listening to hip -hop in this community, and they need to understand that that's a huge influence (mumbled) that everybody communicate here, and so I want people to know when it was This represents only a reasonably accurate transcription of the Iowa City Citizens Police Review Board annual community forum of May 13, 2014. May 13, 2014 Iowa City Citizens Police Review Board Annual Community Forum Page 9 just in the newspaper that the Cheba Hut was talking about, hey, it's affecting our business. We got synthetic. People doing synthetic coming here. It not only affects the people there, but it affects unknowingly affects the whole community. You know, people that's having dinner. It's affectin' them. They just don't know it yet. It's going to affect and it's going to keep snowballing. So I want to find out how can I go about protecting myself and be out here and, you know, do I suppose to be quiet about the synthetic, cause it seems like everybody is. I'm, uh, really is there an anonymous class? People seem to walk past. There's no like an alcoholics anonymous class, there's none for the synthetic. There's nowhere for these people to go. There's nothing for them to ... no class for them or nothing. So I'm like, hey, is there anything that the City can do to cover their butt with this, because them knowingly ... or the University, knowingly putting a statue that close to a known drug area is a problem, and that is kind of...emits a lot of guilt. So that's why I say I talked to `em and say hey, I'm going to wait a couple days before I go public with my papers, with my documents, they ... they gonna be protected in case something happens to me, you know, I study MK Ultra and a lot of things that go on throughout the country and I'm sorry to say that, but I study a lot because I feel like my life is in danger, from me investing in media, and urn ... so ... I just want that to be on record, so in case something happens to me you guys know that I'm definitely looking to be protected, um, I'm looking at all the stuff that's going on out here, cause I've been out here and I've seen the changes and I see how it's affecting the people so I think the city should actually... whatever they doing, they should have some type of measure to help the people that don't want to go out like that, because it is an addiction that people are facing, the synthetic marijuana. You know, it's a lot of people targeting them, which is unfair and um, that's all I want to be (mumbled) awareness to. Jensen/ Thank you, Terrell. Treloar/ Anyone else? If we have no one else who would like to speak, I think we're going to go ahead and adjourn. Thank you all for your comments, uh ... make a motion to adjourn. Adiournment: Salih/ Moved. Jensen/ Second. Treloar/ Motion made and seconded. All in favor. Opposed same sign. We're adjourned. Thank you so much! Jensen/ Thank you! This represents only a reasonably accurate transcription of the Iowa City Citizens Police Review Board annual community forum of May 13, 2014. CITIZENS POLICE REVIEW BOARD GENERAL RESPONSIBILITIES Established in 1997, by ordinance #97 -3792, the Iowa City Citizens Police Review Board formerly known as Police Citizens Review Board (hereafter referred as the CPRB), consists of five members appointed by the City Council. The CPRB has its own outside legal counsel. The Board was established to review investigations into claims of police misconduct, and to assist the Police Chief, the City Manager, and the City Council in evaluating the overall performance of the Police Department by reviewing the Police Department's investigations into complaints. The Board is also required to maintain a central registry of complaints and to provide an annual report setting forth the numbers, types, and disposition of complaints of police misconduct. The Board shall hold at least one community forum each year for the purpose of hearing citizens' views on the policies, practices and procedures of the Iowa City Police Department. To achieve these purposes, the Board complies with Chapter 8 of the Iowa City Code and the Board's By -Laws and Standard Operating Procedures and Guidelines. In FY2014 the following changes were made at the recommendations of the Diversity Committee and adopted by the City Council: Complaint brochures were translated into Spanish, translations in Korean and Chinese are pending, an educational video is -being prepared, the Equity Director is available to provide information to the complainant about the process and to assist in understanding the process, the City Manager will participate in the interviews with the involved Officer(s) on a complaint, and an exit survey will be offered after the investigation is complete and a decision has been rendered. The Board also recommended the following changes that were adopted by the City Council: Changing the name from Police Citizens Review Board to the Citizens Police Review Board, removing language regarding formal mediation within the City Code and from the Standard Operating Procedures, and changing the 45 -day reporting period to 90 -days. ACTIVITIES AND ACCOMPLISHMENTS FOR FISCAL YEAR 2014 Meetings The CPRB tentatively holds monthly meetings on the second Tuesday and special meetings as necessary. During FY14 the Board held twelve meetings and one Community Forum. ICPD Policies /Procedures /Practices Reviewed By CPRB The ICPD regularly provided the Board with monthly Use of Force Reports, Internal Investigation Logs, Demographic Reports and various Training Bulletins. The Department also provided various General Orders for the Board's review and comment. A senior member of the Police Department routinely attended the open portion of the CPRB meetings, and was available for any questions Board members had regarding these reports. Presentations In May of 2014 the Board held its sixth Community Forum as required by the City Charter. The Board did introductions and the forum was opened to the public for questions. There were five members of the public that spoke at the forum. Topics of discussion included the following: disproportionate minority contact, racial profiling, military surplus equipment, race issues, and synthetic drugs. CPRB Annual Report FY 2014 — Approved 08/26/2014 —1 Board Members Joseph Treloar was re- appointed to the Board in July 2013 and Mazahir Salih appointed in August 2013, both for a four -year term beginning September 1. In October 2013 officers were nominated with Joseph Treloar as Chair and Melissa Jensen as Vice - Chair. Maxime Tremblay was appointed in June of 2014 for an unexpired term. COMPLAINTS Number and Type of Allegations Six complaints (13 -04, 13 -05, 13 -06, 13 -07, 14 -01, 14 -02) were filed during the fiscal year July 1, 2013 — June 30, 2014. Five public reports were completed during this fiscal period (13 -04, 13 -05, 13- 06, 13 -07, 14 -01). The remaining complaint filed in FY14 is pending before the Board (14 -02). Allegations Complaint #13 -04 1. Officer used excessive force when arresting complainant's son - NOT SUSTAINED. Complaint #13 -05 1. Complainant alleges that Officers violated his rights by not reading him a Miranda warning after he was arrested - NOT SUSTAINED. 2. Complainant alleges excessive force — NOT SUSTAINED. 3. Complainant complained that the officers threw his bag into the patrol car - NOT SUSTAINED. Complaint #13 -06 1. False arrest - NOT SUSTAINED. 2. Assault - NOT SUSTAINED. 3. Excessive Use of Force — NOT SUSTAINED. 4. Failure to Complete a Use of Force Report - NOT SUSTAINED. 5. Failure to Use a Body or Car Camera - NOT SUSTAINED. 6. Withholding Evidence — NOT SUSTAINED. Complaint #13 -07 1. Excessive Use of Force - NOT SUSTAINED. 2. Improper Conduct— NOT SUSTAINED. Complaint #14 -01 1. Lack of Professionalism - SUSTAINED. 2. Harassment - NOT SUSTAINED. Level of Review The Board decided, by simple majority vote, the level of review to give each report, selecting one or more of the six levels specified in the City Code per complaint: Level a On the record with no additional investigation 0 Level b Interview or meet with complainant 0 Level c Interview or meet with named officer 0 Level d Request additional investigation by Chief or 5 City Manager, or request police assistance in the Board's own investigation Level a Board performs its own additional investigation 0 Level f Hire independent investigators 0 CPRB Annual Report FY 2014 — Approved 08/26/2014 — 2 Complaint Resolutions The Police Department investigates complaints to the CPRB of misconduct by police officers. The Police Chief summarizes the results of these investigations and indicates in a report (the Chief's Report) to the CPRB whether allegations are sustained or not sustained. (if complaints are made against the Chief, the City Manager conducts the investigation and prepares and submits the reports.) The Board reviews both the citizens' complaint and the Chief's Report and decides whether its conclusions about the allegations should be sustained or not sustained. The Board prepares a report which is submitted to the City Council. Of the fourteen allegations listed in the five complaints for which the Board reported, one was sustained. The Board made comments and /or recommendations for improvement in police policy, procedures, or conduct in one of the reports: Complaint #14 -01 — Allegation (1) Lack of Professionalism Pursuant to City Code section 8- 8- 7(B)3, the Board believes discipline is appropriate. Name - Clearing Hearings The ordinance requires that the Board not issue a report critical of the conduct of a sworn officer until after a name - clearing hearing has been held. During this fiscal period, the Board scheduled one name - clearing hearing, but none were held. Complaint Histories of Officers City ordinance requires that the annual report of the CPRB must not include the names of complainants or officers involved in unsustained complaints and must be in a form that protects the confidentiality of information about all parties. In the five complaints covered by the FY14 annual report a total of seven officers were involved with allegations against them. ICPD Internal Investigations Logs The Board reviewed the quarterly ICPD Internal Investigations Log, provided by the Chief of Police. COMPLAINT DEMOGRAPHICS The following is demographic information from the five complaints that were completed in this fiscal year. Because complainants provide this voluntarily, the demographic information may be incomplete. * Category /Number of Complainants Age: National Origin: Color: Under 21 0 American 0 White 0 Over 21 1 Dominican 1 Black 0 Unknown 0 Neutral 1 Sexual Orientation: Gender Identity: Sex: Heterosexual 1 Female 0 Female 0 Unknown 0 Male 1 Male 1 Unknown 0 Unknown 0 CPRB Annual Report FY 2014 — Approved 08/26/2014 — 3 Marital Status: Religion: Single 0 Unknown Married 0 Jewish Unknown 0 Divorced 1 Physical Disability: No 1 Yes 0 Unknown 0 Mental Disability: 0 No 1 Yes Unknown * Information is reported as presented by the person completing the form. BOARD MEMBERS Joseph Treloar, Chair Melissa Jensen, Vice Chair Royceann Porter Kingsley Botchway /Mazahir Salih Donald King /Maxime Tremblay CPRB Annual Report FY 2014 — Approved 08/26/2014 — 4 CITIZENS POLICE REVIEW BOARD A Board of the City of Iowa City 410 East Washington Street Iowa City IA 52240 -1826 (319)356 -5041 CPRB REPORT OF SUMMARY DISMISSAL TO THE CITY COUNCIL Re: Investigation of Complaint CPRB #14 -05 . CPRB Complaint #14 -05, filed August 5, 2014, was summarily dismissed as required by the City Code, Section 8 -8 -3 D and 8 -8 -3 E. The complaint was not filed within 90 (ninety) days of the alleged misconduct. DATED: August 26, 2014 [-11-14 :IP14 MINUTES PRELIMINARY HISTORIC PRESERVATION COMMISSION AUGUST 14, 2014 EMMA HARVAT HALL MEMBERS PRESENT: Kent Ackerson, Esther Baker, Andrew Litton, Pam Michaud, Ben Sandell, Ginalie Swaim MEMBERS ABSENT: Thomas Agran, Gosia Clore, Kate Corcoran, Frank Durham, Frank Wagner STAFF PRESENT: Bob Miklo, Chery Peterson OTHERS PRESENT: Jeff Clark, Jon Ozeroff, Kevin Shannon RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action) None. CALL TO ORDER: Swaim called the meeting to order at 5:30 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: There was none. DISCUSS LANDMARK DESIGNATION FOR TATE ARMS, 914 SOUTH DUBUQUE STREET: Miklo said the proposal before the Commission is to designate 914 South Dubuque Street as a local Iowa City Historic Landmark. He said the property is known as the Tate Arms, which was the name given to the building by Elizabeth "Betty" Tate, when she opened it in 1939 as a rooming house for African - American students at The University of Iowa. Miklo said that at the same time, the Planning and Zoning Commission is also considering a rezoning of this property to a newly created Riverfront Crossings District Zone to help implement the Riverfront Crossings plan. He said that Plan does identify the Tate Arms as a building important to local Iowa City history and also encourages its preservation through the transfer of development rights to the vacant lot to the north and an office building that is being removed, also to the north. Miklo stated that this landmark designation would provide for the future protection of the building and review by the Commission of any significant changes to the exterior of the building. He said it would also provide incentives to the property owner to encourage reuse of the building by allowing more development on the adjacent property. Miklo said that when a property is nominated for landmark status, there are a number of criteria that the Commission should consider. He said that the Commission must find that the property meets two of the criteria and that it meets at least one of the other three. Miklo said the reason for this is that landmark designation not only provides the Commission with some review of the building, but it also provides some zoning incentives. He said that the building has to be truly historic to become a landmark. HISTORIC PRESERVATION COMMISSION August 14, 2014 Page 2 of 13 Miklo said that the Iowa Site Inventory Form included in the Commission's packet goes into some detail regarding the importance of this building, including its history and its association with Elizabeth "Betty" Tate. He said it discusses the housing of African - American students and the history of The University of Iowa, rather than the architecture of the building itself. Miklo said the report clearly shows that the property meets the criteria required of a landmark in that it is significant to American or Iowa City history, architecture, archaeology, and culture. He said that test is clearly met, given its association with Elizabeth "Betty" Tate and the history of The University of Iowa. Miklo said the second test is that it possesses integrity of location, design, setting, materials, and workmanship. He said this building is where it was located, and this standard means that if a building was picked up and moved, it is less likely to be historically significant. Miklo said this building is in its original location, the location as noted on the Site Inventory Form. He said the neighborhood is one where African - American families lived in Iowa City in the 1930s and 1940s. Miklo said it is clear from the report that the property meets these two requirements, and staff feels it also meets three of the other requirements: first, it is associated with broad patterns of our history because of the rooming house association. He said is associated with the life of a person significant in our past, Elizabeth "Betty" Tate. Miklo said that in addition to operating this rooming house, Elizabeth "Betty" Tate was also active in the community. He stated that Tate was one of the founders of the community theater and was very successful in her career at The University of Iowa. For the third item, Miklo said the property has yielded or may likely yield information about pre- history or history. He said that, as detailed in the Site Inventory Form, the building dates back to 1880 and was operated as a hotel since 1923. Miklo said there may even be more history associated with this building. Miklo said staff therefore recommends that this building be designated an Iowa City Landmark. He stated that if the Commission votes in favor of this, this would be forwarded to the Planning and Zoning Commission next week and then eventually the City Council for its consideration. Miklo showed some photographs and offered to answer questions. Swaim thanked the people who got this rolling, including Jan Olive Full and Friends of Historic Preservation. She said that pieces of this story have been known for some time, but it has not ever been all pulled together. Swaim said there is a lot more here than expected. Clark said that Friends of Historic Preservation helped him fill out the form and start the process. He said that initially there were different plans, but once this history was brought to his attention, he revised the plans, because he thought it would be a good thing for the community. Clark said that the plan is to convert the building to a duplex. He said he then plans to ask to take the density and put it on the building he plans to construct adjacent to this one. Clark said it should all fit quite nicely and should be a nice place when it's done. Michaud thanked the Clark Family for their efforts to preserve this building. She said that Shelly McCafferty did such a great job with the design for the new townhouses on Washington Street on College Green Park, tying it in with the rooflines compatibly. Michaud said that it would be great if she could take some elements and incorporate them into the neighboring structure, not too modern. HISTORIC PRESERVATION COMMISSION August 14, 2014 Page 3 of 13 MOTION: Baker moved to approve the designation of 914 South Dubuque Street, the building known as Tate Arms, as an Iowa City historic landmark based on the following criteria for local designation: criteria a, c, d and f. Litton seconded the motion. The motion carried on a vote of 6 -0 (Agran, Clore, Corcoran, Durham, and Wagner absent). CERTIFICATES OF APPROPRIATENESS 220 East Jefferson Street. Swaim said the Commission looked at this item at its June meeting. She said that after that meeting, there was a subcommittee that looked at the windows later in June. Peterson stated that this is a National Register property. She said it is a City landmark and is a key, contributing property in the Jefferson Street Historic District. Peterson said that on June 27th, the subcommittee was able to look at the windows again inside and out. She said staff has the same recommendation, in that there is not the level of deterioration such that the guidelines would allow replacement. Peterson said staff would recommend repair, and the applicant can change out storms to be more functional and energy efficient. Peterson said these are really monumental windows in that they are bigger than most residential -scale windows. She said they are all original. Peterson showed a view of the bay window. She pointed out the detail on the window and the paint that is in need of replacing. Peterson said that inside, a lot of the windows have the original finish. Peterson said the screens /storms are not original to the building. Peterson showed the west elevation and said she also had photographs inside of the main sitting room and the window facing west. Peterson said the detail shows a metal weather- stripping that was added at some point that shows the access for the weight pocket that was under there. She showed the window in the stair landing on the west side. Peterson said it's big, the glazing putty has failed, and it is painted shut at the upper sash. She said it needs maintenance, because it is not working well, but it is not deteriorated. Peterson showed the existing window with the more modern combination storm that is on it now. She said one can see where the original storms would have hung from the hooks at the top. Peterson said the staff report makes note of the distinctive brick mold that matches the brick mold on the church. Peterson said this is a proposal for a lot of windows, but the subcommittee did not see any that meet the criteria for replacement. Swaim stated that the subcommittee was comprised of Ackerson, Peterson, Alicia Trimble, Wagner, and herself. Ozeroff stated that he is the applicant for this proposal. He said he does not know that anyone has determined that these are actually the original windows. Ozeroff said the sash may have been replaced at some point. Ozeroff said that one of the recommendations is to use some beeswax and replace the sash cords to bring the windows to good, easily operable condition. He said that one can see from the photographs that there is lead paint in every frame so that there would have to be an extensive amount of abatement before any of that kind of work could be done. Ozeroff said the replacement windows would totally encapsulate that to eliminate the HISTORIC PRESERVATION COMMISSION August 14, 2014 Page 4 of 13 lead issue, so there is a hazardous material to consider there. He said it is a little more complicated and expensive than the staff report would lead one to believe. Ozeroff said that what was proposed would keep the historic character of the building and possibly enhance it. He said the storm windows would no longer be needed so that one could see the windows. Ozeroff said the windows cannot currently be seen; one just sees the 40- year -old storm windows. He said he doubts that anyone walking past on the street would even know that the windows had been replaced, as they have shown consideration for maintaining the historic character of the building. Ozeroff said he understands where staff is coming from but does not agree with it. He said he appreciates the Commission considering this request. Swaim said the Commission is bound to adhere to the Secretary of the Interior's Standards that there must be evidence of deterioration beyond repair to allow this certificate. Ozeroff asked if those are federal guidelines, and Peterson confirmed this. Peterson said the Secretary of the Interior Standards are available online in the Historic Preservation Handbook in Section 10. She said the entire handbook is based on these Secretary of the Interior Standards. Swaim said the subcommittee saw a good sample of the windows. Ackerson said the windows structurally seemed intact, but painted shut, particularly on the top. Peterson said that makes operation of the lower sash difficult. Ackerson said that is true particularly for the ones that had lost their counterweights. He said he believes that is something that can be repaired. MOTION: Litton moved to deny a certificate of appropriateness for the replacement of 28 windows at 220 East Jefferson Street. Ackerson seconded the motion. The motion carried on a vote of 6 -0 (Agran, Clore, Corcoran, Durham, and Wagner absent). Swaim said she appreciates the applicant's efforts to make this work. She said it is a big undertaking, whatever gets done with it, and the Commission appreciates the applicant sticking with it for the long life of the building. 514 South Lucas Street. Peterson said this is a non - contributing building in the Governor Lucas Street Conservation District. She said it is an apartment building from the 1970s or 1980s. Peterson said the applicant is proposing to change the mansard roof design. She said the mansard part of the roof is already being removed. Peterson showed the entrance and where the application proposes a covered porch area in the back. Peterson showed the proposal for the front. She said staff feels this is acceptable. Peterson said staff had not had the chance to give any advice and would like to make some suggestions regarding the front porch area. She said it looks a little too small and insignificant for the new design. Peterson said perhaps the dormer should come down a little bit, but these are all things that staff can work on with the applicant. She said staff therefore recommends approval with the condition that staff and the chair review the final design. Clark stated that this building is a twelve -plex on Lucas Street. He said the upper side was deteriorating, and it needed a lot of work. Clark said they have stripped it down to the mansard and are waiting for approval of the new design. HISTORIC PRESERVATION COMMISSION August 14, 2014 Page 5 of 13 Clark said the new design will look much better in the neighborhood. He said the building will be much more appealing. Clark said he will work with staff to come to a resolution regarding how to make things look better. MOTION: Baker moved to approve a certificate of appropriateness for the proposed project at 514 South Lucas Street, as presented in the application, with the following condition: provide final design of front elevation, with revised porch and roof dormer, for review and approval by chair and staff. Ackerson seconded the motion. The motion carried on a vote of 6 -0 (Agran, Clore, Corcoran, Durham, and Wagner absent). 224 North Dodae Street Peterson said this property is in the new Goosetown Horace Mann Conservation District. She said this is a proposal to have a chimney demolished. Peterson said the chimney is very prominent on the front facade, and it has lost about the top third recently with it crumbling away. Peterson said the chimney is still functional and is still the vent for the furnace. She said the mortar has failed, and it has been parged with concrete. Peterson said there is also a chimney on the back. She said that in keeping with the guidelines and the Secretary of the Interior Standards, the recommendation is that the chimney should be restored or reconstructed. Miklo said that, rather than complete removal, the applicant is proposing to put a metal chimney in place of the present chimney. Peterson added that the chimney is a historic feature of this house. She said it is prominent and defines the profile of the roof. Peterson said the guidelines require a proposal for what the chimney would be replaced with in order to have the demolition approved. She said that just a metal stack would not be acceptable. Miklo said this is a good illustration of the idea of a conservation district. He said the house obviously needs some work in that it has some design issues. Miklo said the goal of a conservation district is that over time, as properties are reinvested in, that it is done in keeping with historic standards. He said the hope would be that the chimney is replaced, and then as more work is done on the house, it is brought back to more of its original design. Ackerson asked if the owner is proposing to make the half chimney look like the existing one on the right. Peterson said it does not have to be ornate. She said staff does not know what the top of it was. Peterson said it could have a simple design built back with brick. She agreed that it would have to be taller than what is seen there — it should rebuilt to its original height. Miklo said he believes the owner is proposing to put a metal box over it so that it would be metal versus masonry. He said the details regarding shape and dimensions were not provided. Swaim said that because many new houses do not have chimneys, it is even more important to show this is an old house that had this kind of heating vent. Ackerson asked how this case differs from other where the Commission approved the removal of a chimney. Peterson said those examples were not on a primary facade. She said that one application for removal of a chimney on a primary facade on Summit Street was denied. Ackerson said he thought they were also non - functional chimneys. HISTORIC PRESERVATION COMMISSION August 14, 2014 Page 6 of 13 Miklo confirmed that in all of those cases the chimneys were non - functional. He said this case involves a functional chimney. Miklo said the basic proposal is to remove a masonry chimney and replace it with a metal chimney, which is a little different than removing it altogether. MOTION: Ackerson moved to approve a certificate of appropriateness for chimney demolition at 224 North Dodge Street, as presented in the application, with the following condition: a new chimney will be constructed using materials and dimensions similar to the original chimney, with final design review and approval by chair and staff. Baker seconded the motion. The motion carried on a vote of 6 -0 (Agran, Clore, Corcoran, Durham. and Wanner absent). 710 Clark Street. Peterson said this property is in the Clark Street Conservation District. She said that even though it is 50 years old, because this goes by original classification, it is listed as non - historic. Peterson said the owner plans quite a bit of work. She said for the front porch, where there is the step up and the slab, the owner is proposing to add an intermediate level that gives a bigger porch area. Peterson said it would be concrete, in keeping with the original concrete design of the front porch. She said the plans also include reconstructing the ornamental support that is on the right -hand side of the porch. Peterson said it is in the drawings and also in the illustration the owner included of a house of that time — a mid - century home style. Peterson said the project also includes replacing the side porch, although there is no detailing at this point. She said the owner would therefore have to work with staff on that. Peterson showed the big kitchen window on the right that is proposed for a window replacement. She said it does have significant deterioration. Peterson said the owner is also proposing to replace basement windows. She added that some of them are so deteriorated they are not even there but are covered over with plywood and plastic. Peterson said the project also includes some patio and retaining wall work. She said the patio and retaining wall would be by the garage, and a section of it would be by the house. Peterson said some miscellaneous sidewalks are proposed. She said there is a lot of work here. Peterson said staff recommends approval, but there are a few conditions that the owners work with staff, especially on the side porch to make sure staff has details for that. Peterson said the conditions would be that when the basement replacement windows go in and are made more standard and uniform that the infill on the foundation matches what is existing. She said the kitchen window would need to match the existing size of the window that is there now. Peterson said the design of the side porch needs final review. She said that if any of this requires a building permit, such as the concrete slabs, retaining wall, or concrete walks, then that would need to come back for review by chair and staff also. Swaim asked if the part on the back of the house that juts out is original. Peterson said she thinks it may be. Shannon, the applicant, said that he thought it may have been added in the 1970s. Shannon pointed out on the photograph where, probably ten feet to the left of the side door, there is kind of a place where it juts over about six inches. He said that about the last 15 feet or so of that wall was added on at some point, pretty much where the roof slopes down and meets the back roof. HISTORIC PRESERVATION COMMISSION August 14, 2014 Page 7 of 13 Swaim asked about the ornamental part by the front door. She said there are two on that same side going up. Peterson said these are seen on houses of this era. She said it is not a structural element. MOTION: Baker moved to approve a certificate of appropriateness for the proposed project at 710 Clark Street, as presented in the application, with the following conditions: infill of foundation walls at basement window locations must match the existing foundation walls; the kitchen replacement window must match the size of the existing window; provide final design of the side porch for review and approval by chair and staff; provide final design of concrete walks, slabs, and retaining walls for review and approval by chair and staff if this work is determined to require a building permit. Sandell seconded the motion. The motion carried on a vote of 6 -0 (Aaran, Clore, Corcoran, Durham, and Wagner absent). 701 South Seventh Avenue. Peterson said this property is in the Dearborn Conservation District on a corner with Center Avenue. She showed the side of the house facing Center Street. Peterson said this is a Moffitt house. Peterson said this could be a consent item, because she does not have anything that she would put a condition on. She said that because this is out of order in that it was built before approval was received, she felt that she should bring it to the Commission. Peterson said this involves an egress window and window well to the left of the chimney. She said it is concrete for the retaining walls and is a Quaker replacement casement window. Peterson said this is a good example of what staff is asking for when there are egress windows out of the basement. She said that the casement makes for easy egress, but it looks like one of the double hung windows on the house. Peterson said that is accomplished with the size of the muntin bars. Peterson added that this is an appropriate wall for this window well. She said that another thing staff asks for when there is this type of project is that it be the right kind of construction to match the existing foundation. Peterson said this was an original opening, but it wasn't egress. Swaim said this is another reminder that going through the procedure is important and necessary. Miklo said that fortunately what the project did meet the guidelines. Peterson said this is a contractor who does know the expectations of the Commission. MOTION: Michaud moved to approve a certificate of appropriateness for the project at 701 South 7 t Avenue, as presented in the application. Ackerson seconded the motion. The motion carried on a vote of 6 -0 (Aaran, Clore, Corcoran, Durham, and Wagner absent). 1220 Sheridan Avenue. Miklo said this property is in the Longfellow District. He showed a photograph of the building from the street. Miklo said that this building originally had an open front porch, but at some point in the past it was enclosed to make a three - season porch. HISTORIC PRESERVATION COMMISSION August 14, 2014 Page 8 of 13 Miklo showed the back of the house, adding that the proposal is to remove the door that goes directly into the basement. He said there is another back door to the house. Miklo said the proposal would close the door in, replace all of the siding from the top of the door down, and then construct a new entry stoop to the house. He said the current stoop is quite narrow, and there is no railing. Miklo said the new stoop would be expanded to the edge of the house, and new steps would be built. He said staff has met with the contractor, who has agreed to meet the standards in the guidelines in terms of the one and one -half inch spindles and the pretty standard balustrade that the Commission has approved on other projects. Miklo said staff recommends approval of the application as submitted in that it would include a balustrade similar to what the Commission normally approves. He said the skirting under the new deck would match the skirting on the front of the house. Swaim asked what Azek flood boards are. Miklo replied that it is a composite material that is allowed for decks. Sandell asked how the owner is proposing to close in the doorway. Miklo said he would use concrete block for the portion that is under the deck. He said the rest would be new siding, and the proposal is to replace the siding from above the door now, so it would all be wood siding to match what is there. MOTION: Ackerson moved to approve a certificate of appropriateness for the proposed project at 1220 Sheridan Avenue, as presented in the application. Baker seconded the motion. The motion carried on a vote of 6 -0 (Agran, Clore, Corcoran, Durham, and Wagner absent). REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF: Swaim stated that there is a report in the Commission packet regarding certificates issued by the chair and staff. DISCUSS UNITARIAN UNIVERSALIST BUILDING, 10 SOUTH GILBERT STREET: Swaim said she wanted to clarify any misunderstanding that this is a public hearing. She said it is not. Swaim stated that a public hearing requires certain notification of the public within a certain span of time and such. She said this is basically Michaud sharing some information with the Commission. Michaud said she has been active in the Unitarian Universalist Church and the College Green Historic Preservation District for over 23 years. She said that as a Commission member for the College Green Historic District for 11 years, she is bound to advocate for the preservation of the Unitarian Church that was built in 1908, because it is an adjacent area. Michaud said that the 10 South Gilbert Street, UUSIC Church is appreciated as a unique architectural landmark by many in the Iowa City community besides its own congregation. She said that over the years, Iowa City has lost many historic buildings and their character to aggressive downtown development, fires, the 2008 flood, and the 2006 tornado. Michaud said that four beautiful homes and their gardens at 500 East Washington, across from New Pioneer Co -Op, were destroyed just two years ago. She said that in their place, adjacent HISTORIC PRESERVATION COMMISSION August 14, 2014 Page 9 of 13 to the College Green Historic District, is a four -story apartment building for 120 students with an eatery open to 4 a.m. Michaud said that this demolition and dense development has permanently affected College Green Historic District. Michaud said that salvaging bits and pieces of the Unitarian Church has been one of the committees the Church has focused on, but that is not historic preservation. She said she would ask if Unitarians are really ready to see the wrecking ball, because it is a painful process to witness and it is also irrevocable. Michaud said that community- minded citizens have also protected the nearby Jefferson Historic District, with its three churches on the National Register: the Methodist, Catholic, and First Congregational Church of Christ. She stated that many Unitarian members treasure the historic sanctuary, which is a fine 1908 example of Tudor revival. Michaud said the Unitarian Universalist Society Building represents its 173 years of liberal religion in Iowa City since 1841. Michaud said it would be a shame to demolish the church, so representative of the historic, intellectual, and moral heritage of our university town: Iowa City. She said it is not just about the Unitarian building. Michaud said it is part of a great tradition of preserving churches in Iowa City, among them Bethel African Methodist Episcopal Church at 411 South Governor. She said that in 2010, they went through this process, maintained it as a landmark, and preserved their original 1868 church while building a sensitive addition. Michaud said their architect, John Shaw, has designed schools and restored historic institutions of this nature. Michaud said that if the Unitarian Church builds a structure elsewhere, the 1908 structure could become a museum for the Historic Society across the street on Iowa Avenue or an Iowa City Museum featuring early history and Shambaugh family connections. She asked if one could imagine Iowa City without the Englert Theater or Old Brick, because that is the void it would leave. Michaud said that the church has equal value to Old Brick, because the Society is actually 15 years older than Old Brick. She said it is the second church; the first one was on Clinton and Iowa and has long since been demolished for University - related businesses and buildings. Michaud stated that the 1960s large addition that is three stories high and is called the Worthley Building is not historic. She proposed that the original building should qualify as a local landmark. Michaud said there are various rumors regarding a partnership with either the City or the University to building in that highly desirable location that is within site of the Old Capitol. She said that as such, it should not be usurped by ultra- modern construction, and if this would be a landmark, that the Unitarian roofline would be preserved and replicated elsewhere in the adjacent buildings. Swaim asked how the process for designating a building a Historic Landmark. Miklo said that the City ordinance provides that the City Council can nominate a building as a landmark. He said it would be sent to the Historic Preservation Commission first, then to the Planning and Zoning Commission, and then back to City Council before it could be made a landmark. Miklo said the Commission itself could initiate a petition to make a building a landmark, or as seen earlier in the meeting, the property owner or an interested party, such as Friends of Historic Preservation, could initiate a nomination for a landmark. HISTORIC PRESERVATION COMMISSION August 14, 2014 Page 10 of 13 Miklo said that if the nomination is not initiated by the property owner or is not consented to by the property owner, then it would require approval of six out of seven City Council members to actually make it a landmark. He said that if a nomination were to be initiated by the Historic Preservation Commission itself, there is quite a bit of work involved in terms of researching the building and justifying its designation. Miklo referred to the Site Inventory Form indicating that the church is eligible for the National Register, which would indicate that it would be eligible for the local designation. He said someone would have to do that work to put that nomination together. Miklo said, given staffing levels, he did not know that it would be anything that staff could do in a timely manner. Swaim asked if there would be any advantage to having the Commission produce the nomination rather than someone in the public. Miklo said that would get it initiated, but again there would then have to be the resources to do the work. Michaud said she believes Friends of Historic Preservation is interested in nominating the property. She said that it is usual protocol that the Commission tries to save various structures in town: institutions, churches, or other notable properties. Michaud said that although she brought this forward because she lives in an adjacent historic preservation district, she feels it is a generally shared opinion by the Commission that its members would be interested in preserving this. Swaim asked Michaud to keep the Commission informed as things develop. Michaud agreed and said she would probably talk to the entire church congregation at some point. She agreed that she would be working on her own behalf and not on behalf of the Commission at this point. DISCUSS MEMORANDUM OF AGREEMENT (MOA) FOR MITIGATION MEASURES TO OFFSET THE ADVERSE EFFECTS TO HISTORIC PROPERTIES, RESULTING FROM FEMA FUNDED UNDERTAKINGS FOR THE UNIVERSITY OF IOWA (SABIN SCHOOL): Miklo said the Commission has discussed this several times. He said that the latest proposal, which came from a recommendation of the Commission, is to salvage the three entry archways and associated decorative stonework from the Henry Sabin School building. Miklo said this stonework would be provided to the City for storage, and then when the Riverfront Park is built, the goal is to re -erect it there as an entryway feature or some sort of feature within the park. Miklo said that at one time there was some discussion that the funding to reinstall the stonework would be part of the agreement. He said however, that FEMA must close this project out by September 2016, and there is some question as to whether the park will be ready or in place in order to install it then. Miklo said if it is not done by that time, FEMA could not make it part of the Memorandum of Agreement. Miklo said the other aspect of the proposal is to do an intensive architectural and historic survey of the surrounding neighborhood, basically from Gilbert Street to Madison Street and then from Burlington Street to the railroad tracks, most of what is now considered the Riverfront Crossings District. He said that survey work would be to identify any other buildings in the area that are eligible for the National Register and that might qualify or should be protected in some fashion, either as National Register buildings or as local landmarks. Regarding the wording that was mailed out, Miklo said that is not the entire agreement, although that is the meat of it. He said there are a lot of preambles and other elements of the agreement HISTORIC PRESERVATION COMMISSION August 14, 2014 Page 11 of 13 that are pretty standard. Miklo said the question before the Commission is whether it is satisfied with the proposal that was e- mailed to Commission members recently. Miklo stated that in terms of the question of reinstalling the material in the park, he would have to speak with the Parks and Recreation Director. Miklo said the Commission may want to push a little harder on that and encourage that it be reinstalled, if that can be accomplished by September 2016. He added that the Parks and Recreation Department has agreed to store the archways. Ackerson asked if the Parks and Recreation Department has a plan for how it will use the archways. Miklo responded that the City is currently working with a park design consultant, who has been charged with the task of coming up with a creative way to incorporate this into the park design. He said the initial thought is that the archways might represent a gateway to the park at one of the entrances. Miklo said it has not been designed yet. Miklo said there needs to be some sort of structure built to give the arches form. He said it may be that there could be a masonry structure similar to the buttresses that are currently incorporated into the fagade of the school or some other creative way to do it. Miklo said the Paul -Helen Building on Washington Street, which has an archway that was salvaged from the National Guard Armory, provides an example of what this could look like. Swaim said there is another example near the parking ramp on Iowa and Gilbert where there are two pillars from what had been Eastlawn that have been preserved there. Michaud asked what the exact destination is for the arches and stonework. Miklo said it has not yet been determined. He said that is one of the issues, because if the City knew where they were going, FEMA could be urged to include their reinstallation. He said that the park design is at the very fundamental stages, but one thought is to have the archways at the very end of Clinton Street, which will terminate at the entrance to the park. Swaim said she thinks this is a great way to meld green space and structure. She said she is also very pleased that the district could be surveyed, without having to get a grant for it. MOTION: Sandell moved that the Commission approve of the language in the proposal for mitigation of Sabin Elementary School as laid out in the August 13 e-mail from Teri Toye, with the addition of encouraging that FEMA facilitate the addition of these arches prior to its September 2016 deadline. Baker seconded the motion. The motion carried on a vote of 6 -0 (Agran, Clore, Corcoran, Durham, and Wagner absent). DISCUSS CLG GRANT APPLICATION FOR RIVERFRONT CROSSINGS: Miklo said that Iowa City is a Certified Local Government. He said that is a federal status that is given to communities that have historic preservation commissions and that oversee National Register properties and districts and meet the minimum requirements for that. Miklo said that as a result, the City is eligible to apply for grants to support that work. Miklo stated that a proposal made by Richard Carlson, a former Commission member, is to apply for a grant to survey the remaining buildings in the Riverfront Crossings area, the area around Sabin School. Miklo said that in the time since Carlson suggested the grant application, the City learned of FEMA's proposal to cover the area, so there is really no need to make that application. HISTORIC PRESERVATION COMMISSION August 14, 2014 Page 12 of 13 Miklo said the question would then be whether there is another proposal the Commission would like to make. He added that the deadline is coming up, so there would need to be a volunteer from the Commission to work on this. Miklo said that one thought concerns the mid - century buildings that are starting to be reviewed by the Commission. He said that in most of the districts, those are identified as non - historic, non - contributing properties, and the guidelines for them are less than those that apply to other properties. Miklo said those were identified as non - historic or non - contributing properties, because they were not 50 years of age when these districts were first established. He stated that now many of them are more than 50 years of age as we've moved on in time. Miklo said the thought is that it would be worthwhile to have a qualified architectural historian or architect look at them in more detail and determine if some of them are unique enough to be good examples of mid - century architecture that should be afforded more protection than they currently have. He said that is one idea that staff has for an application. Swaim asked about the deadline, and Miklo said he believes it is September 5. Swaim said that staff would not have the time to put into this. She asked if there are any other ideas and if this is a yearly grant. Miklo confirmed that it is annual. Swaim said it would then be wise for the Commission to put together a list before next August and get some groundwork laid and some volunteers lined up. Ackerson asked if there are any areas in town that have not been examined. Miklo said there are, and the Preservation Plan identifies some of them. He said they are fewer and fewer, because of the new areas that have been covered. Miklo said he would be concerned about taking on another historic district with the current staffing level. Swaim said the Commission looks at its work plan on an annual basis to see what has been done and what needs to be done. Miklo said that could be scheduled for a meeting this fall. Regarding Riverfront Crossings Park, Sandell asked if there is an archaeological study being done of that area prior to design and construction work. Miklo was unsure but said he would guess that is part of what the park consultant would have to do, given that there is federal funding involved. CONSIDERATION OF MINUTES FOR JUNE 12,2014: MOTION: Baker moved to approve the minutes of the Historic Preservation Commission's June 12, 2014 meeting, as written. Ackerson seconded the motion. The motion carried on a vote of 6 -0 (Aaran, Clore. Corcoran, Durham, and Waqner absent). COMMISSION INFORMATION /DISCUSSION: Letter from Ginalie Swaim in support of DNR REAP Grant for City Park Log Cabins. Swaim said there is a letter in the Commission's packet regarding the log cabins in City Park. She said that a REAP grant is being applied for for some restorations and such. Swaim said that because the Commission had supported this, she wrote a letter stating that the Commission still supports it. ADJOURNMENT: The meeting was adjourned at 6:41 p.m. Z O Cam_ C Q O O v L) Z O w LLJ 0 > V c� � Z r N Z N W W a U_ Q 2 O v x 'o x x x x x o oo o 0 o N X X X X X O O O X x X to X X x X X x X x x 0 x - X X X p X X x x Cl) X X x I X X x X I x LLJ M C. o° N x x X f X X p x I X x r- M C' qrl M x X X i X x X x i X x N N r x x x i X x O x i O O et oi x i x x x x i x x 0 Q r x i x I x x x 0 I x x N T- X I x X X X - I - X co x x o o x x o 0 N x X i X X - X i X X ti r X i x i X X x X i X X ti (D n m r, w 0 r- LO r- 0 U) 0) 0) rn rn rn rn rn rn rn rn rn W W N N N N N N N N N N N F M Cl) Cl) Cl) M M M Cl) Cl) M M Z Q W Q LU Q lie Z W W J Z Y p p Y a m Z w LU Z H O Z LL Z J LL LU O w Q C7 OC Z W z O Q z O 0 Q p w w Y U U_ Z Q O v 3 � x E W N ca .0.0 o aQQz XOw r w Y Minutes Preliminary Human Rights Commission August 19, 2014 — 6 PM Helling Conference Room Members Present: Harry Olmstead, Shams Ghoneim, Andrea Cohen, Orville Townsend, Ali Ahmed, Kim Hanrahan, Paul Retish, Joe Coulter, Stella Hart. Staff Present: Stefanie Bowers. Recommendations to Council: Yes. See Amending the Human Rights Ordinance discussion under meeting business. Call to Order: Olmstead called the meeting to order at 18:00. Consideration of the Minutes from the July 15, 2014 Meetinz: Motion: Moved by Coulter, seconded by Hanrahan. Motion passed 8 -0. (Ahmed not present). Meeting Business: Amending the Human Rights Ordinance §2 -4 -2A to require staff to serve notice of complaint on respondent within 7 days of receiving complaint in the area of housing. Bowers explained that currently complaints alleging discrimination in the area of housing requires for the complaint to be resolved within 100 days of the file date. At this time the Human Rights Ordinance allows staff 20 days to serve notice on the respondent of the complaint. Staff is asking for the time to be changed to 7 days. Amending the Human Rights Ordinance §2 -4 -2C to require mandatory questionnaire /document request to be received within 15 days of service in the area of housing. The Human Rights Ordinance currently allows respondents 30 days to provide the answers to the questionnaire /document request sent by staff. Staff is asking that this time be cut in half to 15 days so that staff has more time to set up the mandatory mediation conference and begin the investigative process. If in some cases 15 days would not allow adequate time to the respondent to prepare information staff would allow for time extensions. The change would apply to housing complaints all other protected areas would remain at the 30 days. This procedural change is intended to improve the complaint process. Amending the Human Rights Ordinance to remove Presence or Absence of Dependents as a protected category in the area of housing.' Presence or Absence of Dependents was added to the Human Rights Ordinance in 1982 to cover gaps in the Human Rights Ordinance when other characteristics that are now covered were not a part of the local fair housing laws. For example marital status, sexual orientation, and familial status. Based upon the additional areas of coverage in housing since the 1980's and also based on the type and number of complaints received by the Human Rights Office there does not appear to be a current need for this protection in the area of housing. Please see memo in August 19, 2014 Commission packet for further details and history. 1 Presence or Absence of Dependents does not interfere with enforcement of the Human Rights Ordinance and poses no burden to staff or the public. Therefore staff will move forward only on §2 -4 -2A & §2 -4 -2C. Motion: Moved by Coulter to make the above referenced amendments, seconded by Ghoneim. Motion passed 8 -1 ( Retish abstained)? Human Rights Opportunity Fair Olmstead, Cohen, and Townsend will represent the Commission at this event. The event is scheduled for Wednesday, September 17 from 11 -3 at the Old Capital Mall. The fair is being held to bring attention to opportunities in the field of human rights and also to showcase the work that is being done in the area onhuman rights. Goal Setting Session The session will be held on Thursday, October 2 at the Eastside Recycling Environmental Education Center. It should run from 5 -8. Breakfast 2014 Commissioners selected Jim Leach, Kingsley Botchway, and Christopher Buresh as possible keynote speakers depending on availability. Motion: Moved by Retish, seconded by Coulter. Motion passed 6 -3. ( Hanrahan, Cohen and Olmstead in the negative). Motion to add Jackie Thompson Rand: Moved by Hanrahan, seconded by Cohen. Motion passed 7- 2. ( Ghoneim and Coulter abstained). s Reports: 2014 Johnson County ADA Celebration Hart and Cohen represented the Commission at this event held on July 26. Hart reported it was well attended and that Senator Harkin spoke at the event. It is suggested that next year a proclamation be submitted to the Mayor that can then be read at the ADA Celebration. Building Blocks to Employment Job Fair It is planned for the Job Fair to be held in late October at the Eastdale Plaza. Retish is meeting with Chad Simmons the Executive Director of Diversity Focus in the near future to see if any collaboration can be worked out on the job fair. Education Retish pointed out that he and Townsend will meet in the near future to discuss future areas of interest. Building Communities Townsend reported on a recent meeting held with the Black Voices Project and Steve Rackis Director of the Housing Authority concerning the addition of Harassment 3rd degree as a reason to deny an applicant the issuance of a Housing Choice Voucher under the Iowa City Housing Authority's Housing Choice Voucher (HCV) Administrative Plan. After the meeting it was understood by Townsend that Rackis would be removing this addition from the Administrative Plan. University of Iowa Center for Human Rights The next board meeting is scheduled for early September. 2 Retish does not think the characteristic should be removed from the Ordinance. 3 Did not want to cast a vote. 2 Commission Hart is part of a local group that is starting a Hollaback! You have the power to end street harassment movement here in Iowa City. Cohen was recently selected to serve on the board of the American Civil Liberties Union (ACLU) of Iowa. Ghoneim also currently serves on the board of the ACLU of Iowa. In the near future, Ghoneim is meeting with a group of young adults from Europe as part of a Council for International Visitors (CIVIC) program. The focus is on current social, political, and economical issues in the United States. In July Ghoneim met with Asrul Daniel Ahmed from Malaysia also through CIVIC. Staff There will be a "Lunch and Learn" on Tuesday, September 30 at the Iowa City Public Library. The program is sponsored by the Human Rights Commission and One Iowa. The program will discuss how the federal courts impact the lives of Iowans on an everyday basis. For example on marriage equality, voting rights, employment discrimination, environmental regulation, health care, and immigration. This event is open to the public. On Wednesday, November 12 at the Iowa City Public Library there will be training on discrimination in places of public accommodation from 1 -3 pm. This event is open to the public. Staff will also be arranging trainings for local banks on fair lending in November. There will be two sessions at two different City facilities. Adjournment: 19:19. Next Regular Meeting — September 16, 2014 at 6:00 pm. Human Rights Commission ATTENDANCE RECORD YEAR 2013/2014 (Meeting Date) NAME TERM EXP. 9/17/ 13 10/15/ 13 11/19/ 13 12/17/ 13 1/21/ 14 2/18/ 14 3/18/ 14 4/29/ 14 5/20/ 14 6/17/ 14 7/15/ 14 8/19/ 14 9/16/ 14 Ali Ahmed 1/1/17 - - - - X X O/E O/E O/E X X X Orville Townsend, Sr. 1/1/17 X X X X X X X O/E X X X X Paul Retish 1/1/17 - X X X X X O/E X X X O/E X Kim Hanrahan 111115 X X O/E X X X X X O/E O/E X X Shams Ghoneim 111115 X X X X O/E X X X X X X X Stella Hart 111115 - - - - - - - - - X X X Jewell Amos 111115 X X O/E X X X O/E R R R R R Joe D. Coulter 1/1/16 X X X X X X X X X X O/E X Harry Olmstead 1/1/16 X X X X X X X X X X X X Andrea Cohen 1/1/16 X X X X X X O/E X X X X X KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting - -- = No longer a member R = Resignation 09 -11 -14 IP16 IOWA CITY TELECOMMUNICATIONS COMMISSION DRAFT MONDAY, AUGUST 25,2014--5:30 P.M. CITY CABLE TV OFFICE, 10 S. LINN ST. -TOWER PLACE PARKING FACILITY MEMBERS PRESENT: Laura Bergus, Nicholas Kilburg, Matt Butler, Bram Elias, Alexa Homewood MEMBERS ABSENT: STAFF PRESENT: Ty Coleman, Mike Brau. OTHERS PRESENT: Josh Goding, Bond Drager, Emily Light SUMMARY OF DISCUSSION Coleman reported that the city send a letter to Mediacom outlining the city's response to Mediacom's proposal to move the library channel and cease analog transmission of the basic tier in preparation to begin offering a 305 Mbps internet service. Grassley informed Coleman that a response could be expected from Tom Larson this week. Coleman will forward Mediacom's response to the Commission when he receives it. Brau said the next script for a video explaining how to conduct and interpret a speed test has been written and forwarded to Joel Bouwers. Brau said the local access channel survey is nearly ready to be conducted. Goding said he has some suggestions regarding the portion of the survey dealing with PATV services he has yet to forward APPROVAL OF MINUTES Bergus moved and Kilburg seconded a motion to approve the amended July 28, 2014 minutes. The motion passed unanimously. ANNOUNCEMENTS OF COMMISSIONERS None. SHORT PUBLIC ANNOUNCEMENTS None. CONSUMER ISSUES Coleman noted complaint report in the meeting packet. There are no unresolved issues. MEDIACOM REPORT Coleman said he had nothing to report. LOCAL ACCESS CHANNEL REPORTS Homewood noted that the City Channel and the Library Channel had written reports in the meeting packet. Goding reported that the next PATV guidelines workshop would be Sept. 4 at 6 p.m. The PATV board will meet Sept. 18. PATV will hold an open house August 30 from 12 -4 p.m. which will be followed by a screening of the third episode of "Moon Zero 3 ". On Oct. 17 PATV will hold a film festival in which participants are given 48 hours to produce a short film. The current "Live and Local" program features Table to Table. The Center of Worker Justice will be the next organization highlighted. Light reported the Senior Center has a number of programs planned, including a lecture on Iowa City history, interviews with visiting scholars from China on the topic of aging in China, and a concert by Family Folk Machine at the Englert Theater. Several Senior Center Television producers met with City Channel 4 staff to discuss ideas for productions to be shown at the Senior Center open house in October. MEDIACOM INTERNET PROPOSAL Coleman reported that the city send a letter to Mediacom outlining the city's response to Mediacom's proposal to move the library channel and cease analog transmission of the basic tier in preparation to begin offering a 305 Mbps internet service. Grassley informed Coleman that a response could be expected from Tom Larson this week. Coleman will forward Mediacom's response to the Commission when he receives it. CONSUMER INTERNET EDUCATION PROJECT Brau said the next script for a video explaining how to conduct and interpret a speed test has been written and forwarded to Joel Bouwers. LOCAL ACCESS CHANNEL SURVEY Brau said the survey is nearly ready to be conducted. Goding said he has some suggestions regarding the portion of the survey dealing with PATV services he has yet to forward. ADJOURNMENT Homewood moved and Kilburg seconded a motion to adjourn. The motion passed unanimously. Adjournment was at 5:50 p.m. Respectfully submitted, Michael Brau Cable TV Administrative Aide TELECOMMUNICATIONS COMMISSION 12 MONTH ATTENDANCE RECORD (X) = Present (0) = Absent (O /C) = Absent/Called (Excused Elias Ber us Kilburg Butler Homewood 9/23/13 x X X X o/c 10/28/13 X X X X X 12/30/13 O/C X O/C X X 1/27/14 X X X X X 2/24/14 X X X 0 0 3/24/14 X X X X X 6/2/14 0 X X X X 6/23/14 0 X X X X 7/28/14 0 x x x 0/c 8/25/14 X X X X x (X) = Present (0) = Absent (O /C) = Absent/Called (Excused