HomeMy WebLinkAbout2014-09-16 AgendaSubject to change as finalized by the City Clerk. For a final official copy, contact the
City Clerk's Office 356 -5040.
Iowa City
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4*111 e�� Regular Formal CITY of IOWA CITY
September 16, 2014 - 7:00 p.m.
City Hall — Harvat Hall
r.� 410 E. Washington Street
61n,,h www.icaov.ora
ITEM 1. CALL TO ORDER.
(IITaEMn1aa Roll Call
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ITEM 2. 'PROCLAMATIONS
ITEM 2a Peace Day — September 21
ITEM 3. CONSIDER ADOPTION OF THE CONSENT CALENDAR AS PRESENTED OR
AMENDED.
ITEM 3a. Approval of Council Actions, subject to corrections, as recommended by
the City Clerk:
ITEM 3a(1) September 2 Work Session
ITEM 3a(2) September 2 Regular Formal Official & Complete
ITEM 3b. Receive and File Minutes of Boards a�d Commissions (any
recommendations contained in minutFs become effective only upon
separate Council action).
ITEM 3b(1) Ad Hoc Senior Services —August 18
ITEM 3b(2) Charter Review Commission — August 26
ITEM 3b(3) Library Board — July 24
ITEM 3b(4) Parks and Recreation Commission — July 9
ITEM 3b(5) Planning and Zoning Commission —August 21
ITEM 3c. Permit Motions and Resolutions as Recommended by the City Clerk.
Renewal
ITEM 3c(1) Class C Liquor License for Los Portales Mexican Restaurant, dba
Los Portales, 1402 S. Gilbert St.
ITEM 3c(2) Class C Liquor License for Corner of the Meadow, Inc. dba
Motley Cow Cafe, 160 N. Linn St.
ITEM 3c(3) Special Class C Liquor License for Prairie Lights Books, Inc., dba
Times Club at Prairie Lights, 15 S. Dubuque St.
ITEM 3c(4) Class C Beer Permit for On the Go Convenience Store, dba On The Go
Convenience Store, Inc., 2315 Muscatine Ave.
New
ITEM 3c(5) Five Day Class C Liquor License for The Englert Civic Theatre, Inc., dba
The Englert Theatre, 221 E.. Washington St.
ITEM 3c(6) Class C Liquor License for Osakahousellc, dba Osaka House, 122 E.
Washington St.
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CITY OF IOWA CITY
MEMORANDUM
TO: Mayor, City Council, General Public
FROM: City Clerk
RE: September 16 Agenda Additions
ITEM 2b PROCLAMATION:
(Addition) National Public Land Day — September 27
Consent Calendar:
Correspondence
ITEM 3f(8) (Addition) Amy Charles: Do you guys want to explain this?
September 16, 2014 City of Iowa City Page 2
ITEM 3d. Resolutions and Motions:
ITEM 3d(1) NORMANDY DRIVE RESTORATION PROJECT - RESOLUTION
REJECTING BIDS RECEIVED ON SEPTEMBER 10, 2014 FOR THE
NORMANDY DRIVE RESTORATION PROJECT PHASE 3.
2-4, (r, Comment: Bids for this project were opened on Tuesday September 10,
2014, and the following bids were received:
L. L. Pelling $203,435.15
Engineer's Estimate $149,039.00
Parks and Recreation Department recommends rejecting this bid due to
exceeding budgeted costs available for the project.
ITEM 3d(2) PROCUREMENT OF BODY WORN DIGITAL CAMERA SYSTEM AND
STORAGE SOLUTION - RESOLUTION AUTHORIZING THE
PROCUREMENT OF BODY -WORN DIGITAL CAMERA SYSTEM AND
STORAGE SOLUTION FOR THE POLICE DEPARTMENT
/ —D-% Comment: This resolution will approve the procurement of A Body- Worn
Digital Camera System and Storage Solution for the Police Department. A
Request for Proposal (RFP) was issued to procure the Body -Worn Digital
Camera System and Storage Solution. There were multiple proposals
received in response to the RFP. City staff, including the Police
Department and the Information Technology Services Division, evaluated
and scored the proposals and recommended award to Wolfcom
Enterprises. The total project cost will be approximately $211,000, which
exceeds the City Manager's spending authority of $150,000, thus requiring
City Council approval. The total project cost includes $163,000 for the
Body -Worn Digital Camera System, $38,000 for a Storage Solution, and
$10,000 for preparation of the space.
ITEM 3d(3) DESIGN, PRODUCTION, AND MAILING OF CITY BILLS AND WEB
SERVICE - RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND
THE CITY CLERK TO ATTEST THE RENEWAL OF A CONTRACT FOR
DESIGN, PRODUCTION, AND MAILING OF THE CITY OF IOWA CITY
UTILITY BILL, LANDFILL BILL, ACCOUNTS RECEIVABLE BILL,
ENVELOPES, AND WEB SERVICE FOR ONE ADDITIONAL YEAR.
Comment: Expenditures greater than $150,000 for commodities and
operational service contracts require approval by the City Council. The
SourceHOV contract for design, production and mailing of the City of
Iowa City Utility Bill, Landfill Bill, Accounts Receivable Bill, Envelopes,
and Web Service is estimated to cost $160,000 when renewed for one
additional year. That cost includes $80,000 in postal reimbursement.
Staff believe SourceHOV's fee request is reasonable and recommend
that the City Council approve the renewal of the contract for these
services for one additional year.
September 16, 2014
City of Iowa City Page 3
ITEM 3d(4) STREET FINANCIAL REPORT - RESOLUTION APPROVING THE CITY
STREET FINANCIAL REPORT FOR THE FISCAL YEAR ENDING
JUNE 30, 2014.
2-L S Comment: The Iowa Department of Transportation requires all
municipalities to submit this report annually on or before September 30.
ITEM 3d(5) NEW PURCHASING MANUAL - RESOLUTION APPROVING AND
ADOPTING THE NEW PURCHASING MANUAL FOR CITY
PROCUREMENT.
111 - 2_(1019
ITEM 3d(6)
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Comment: This Resolution will approve and adopt a new Purchasing
Manual for City Procurement for use by City staff in the procurement of
goods and services for the City. The new Purchasing Manual has been
modified to increase bid thresholds for current procurement methods and
increase signature authority for specific types of purchases. In addition,
the new Purchasing Manual has been modified to exempt other types of
procurements, including Utilities /Franchise Agreements, Economic
Development Grants /Aid to Agencies, Non - Profit Job Training, and
Contracts with Other Government Entities, from Standard Procurement
Procedures.
CITY MANAGER SIGNATURE AUTHORITY - RESOLUTION
REPEALING RESOLUTION No. 12 -191 AND APPROVING A NEW
COMPILATION OF CONTRACTUAL AUTHORITY DELEGATED FROM
THE CITY COUNCIL TO THE CITY MANAGER WHICH GRANTS THE
CITY MANAGER ADDITIONAL AUTHORITY TO SIGN CONTRACTS
WITH OTHER GOVERNMENTAL OR NON - PROFIT ENTITIES FOR
SERVICES PROVIDED TO THE CITY, INCREASES THE CITY
MANAGER'S SIGNATURE AUTHORITY TO $60,000 FOR
PROFESSIONAL AND TECHNICAL SERVICES, ALLOWS
PROCUREMENT OF ROAD SALT OVER $150,000 THROUGH THE
STATE'S PROCUREMENT PROGRAM AND AUTHORIZES THE CITY
MANAGER TO SIGN LEASES OF REAL PROPERTY FOR A TERM OF
ONE YEAR OR LESS.
Comment: This resolution will approve a revised City Manager Signature
Authority Resolution. The City Manager's authority to sign contracts for
provision of professional and technical services will increase from $50,000
to $60,000. The City Manager will also be authorized to sign contracts for
the provision of goods or services by other governmental entities, or non-
profits providing job training for clients, to procure more than $150,000 of
road salt without further Council approval, as long as the road salt is
procured through the State's procurement process and to sign leases of
real property for a term of one year or less. The remainder of the signature
authority is unchanged.
September 16, 2014
ITEM 3d(7)
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City of I01va City Page 4
STORM SEWER & STREAM BED IMPROVEMENTS - RESOLUTION
ACCEPTING THE DEDICATION OF AND AUTHORIZING THE MAYOR
TO ENTER INTO A PERMANENT STORM SEWER EASEMENT
AGREEMENT AND A TEMPORARY CONSTRUCTION EASEMENT
AGREEMENT WITH JAMES M. SCHAFER AND MAUREEN M.
SCHAFER FOR THE STORM SEWER & STREAMBED
IMPROVEMENTS PROJECT.
Comment: The Storm Sewer and Stream Bed Improvements Project will
remedy the erosion problems caused by the storm sewer discharging
onto private property. In order to provide for the construction of said
agreed to dedicate to the City a
and a permanent storm sewer
project, the property owners have
temporary construction easement
easement.
ITEM 3d(8) PUBLIC WORKS EXTERkOR WASHOUT, PCC CESS ROAD AND
STORM SEkiR - RES �UTION AWARDING CONTRACT AND
AUTHORIZING\THE MAYOR TO SIGN AND TH CITY CLERK TO
ATTEST A CONTRACT FOR`CONSTRUCTION O THE IOWA CITY
PUBLIC WORKS E TERiOR �4SHOUT, PCC ACC F�SS ROAD AND
STORM SEWER PROJECT.
Comment: Bids for this,kroject will be ope ed cn Thursday, September
11, 2014. 1 ff will revie he bids and a re ommendatioh, for award will
be Presented I Council at t e Council meeti g on Tuesday;\ September
16 . The estim ed cost of t protect is $3-14\.158 and will �e funded
with General Oblig ion bond pro eeds.
ITEM 3d(9) WILLOW CREEK STREAMBANK RESTORATION - RESOLUTION
AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN
AND THE CITY CLERK TO ATTEST A CONTRACT FOR
CONSTRUCTION OF THE WILLOW CREEK STREAMBANK
�2- RESTORATION PROJECT.
Comment: Bids for this project were opened on Wednesday, September
3, 2014, and the following bids were received:
Carter & Associates Coralville, IA $ 97,988.00
Ricklefs Excavating Anamosa, IA $ 187,000.00
Calacci Construction Iowa City, IA $ 195,540.00
Engineer's Estimate $ 202,741.00
Public Works and Engineering recommend award of the contract to
Carter & Associates of Coralville, Iowa. The project will be funded with
Storm Water revenues and FEMA funds.
1`-i
September 16, 2014
City of Iowa City
Page 5
ITEM 3e. Setting Public Hearings:
ITEM 3e(1) SYCAMORE AND FIRST AVENUE URBAN RENEWAL PLAN
AMENDMENT - RESOLUTION DETERMINING THE NECESSITY OF
AND SETTING DATES OF A CONSULTATION (OCTOBER 3, 2014)
AND PUBLIC HEARING (OCTOBER 21, 2014) ON A PROPOSED
_ a_73 SYCAMORE AND FIRST AVENUE URBAN RENEWAL PLAN,
AMENDMENT NO. 2 IN THE CITY OF IOWA CITY, IOWA.
ITEM 3e(2)
Comment: A resolution of necessity initiates the legislative process for
the City to engage in urban renewal projects in urban renewal areas.
Following the adoption of a resolution of necessity, the City holds a
consultation with the other local taxing jurisdictions and a public hearing
before a vote on whether to adopt the plan. Amendment #2 in the
Sycamore and First Avenue Urban Renewal Area enables the City to
participate in a project securing a new anchor tenant at Iowa City
Marketplace and to finance it with the tax increment created by new value
in the district.
2014 STORM SEWER IMPROVEMENTS — RESOLUTION SETTING A
PUBLIC HEARING ON OCTOBER 7, 2014 ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST
FOR THE CONSTRUCTION OF THE 2014 STORM SEWER
IMPROVEMENTS PROJECT, DIRECTING CITY CLERK TO PUBLISH
NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER
TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION.
Comment: This project consists of repairing or improving the storm sewer
system at various locations throughout Iowa City. The estimated
construction cost is $160,000 and will be funded with storm sewer
revenues.
ITEM 3f. Correspondence:
ITEM 3f(1) Nancy Bird: Mobile food vendor pilot
ITEM 3f(2) Sonia Ryang: City Notice [Staff response included]
ITEM 3f(3) Nora Lee Balmer: Lexington Avenue [Staff response included]
ITEM 3f(4) Nancy Olthoff: Senior Center
ITEM 3f(5) David Noerper: Wedge Closure
ITEM 3f(6) Michael Pugh (St. Mary's Roman Catholic Church): Notice of Appeal
Denial of Certificate of Appropriateness [Staff response included]
ITEM 3f(7) Traffic Engineering Planner: Establishment of FIVE MINUTE PARKING
on the southeast corner of Algonquin Road and Mission Point Road,
adjacent to the cluster mailboxes.
END OF CONSENT ALENDAR.
Action:
ITEM 4. COMMUNITY COMMENT (ITEMS NOT ON THE AGENDA). [UNTIL 8 PM]
Community Comment will be continued, if necessary, prior to "City Council
Information" item at the end of the meeting agenda.
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I I I
CITY OF IOWA CITY
MEMORANDUM
TO: Mayor, City Council, General Public
FROM: City Clerk
RE: September 16 Agenda Additions
ITEM 2b PROCLAMATION:
(Addition) National Public Land Day — September 27
Consent Calendar:. . .... ... .........
Correspondence
ITEM 3f(8) (Addition) Amy Charles: Do you guys want to explain this?
September 16, 2014 City of Iowa City Page 6
ITEM 5. PLANNING AND ZONING MATTERS. (In accordance with the City Attorney's
memo of 2/28/07 entitled "Rezonings, Due Process and Ex parte communications ".
Council will discuss # 5a, 5b, 5d at formal meeting)
ITEM 5a REZONING DUBUQUE / BENTON (TATE ARMS) — REZONING
APPROXIMATELY .54 -ACRES FROM INTENSIVE COMMERCIAL (CI-
1) ZONE TO RIVERFRONT CROSSINGS — CENTRAL CROSSINGS
(RFC -CX) ZONE AT 201 E. BENTON STREET AND 912 -914 S.
DUBUQUE STREET AND DESIGNATION OF 914 S. DUBUQUE
STREET AS A HISTORIC LANDMARK. (REZ14- 00011)
Comment: At its August 21 meeting, by a vote of 7 -0, the Planning and
Zoning Commission recommended approval of this rezoning. Approval
will allow this property to redevelop for mixed uses according to the
Riverfront Crossings Form Based Code and will provide Historic
Landmark Designation for 914 S. Dubuque Street (Tate Arms).
1. PUBLIC HEARING
Action: -c4&>
2. CONSIDER AN ORDINANCE (FIRST CONSIDERATION)
Action: Mkwm
ITEM 5b REZONING RIVERFRONT CROSSINGS - REZONING
APPROXIMATELY 25.8 ACRES OF PROPERTY TO RIVERFRONT
CROSSINGS — SOUTH DOWNTOWN (RFC -SD) ZONE AND
RIVERFRONT CROSSINGS — CENTRAL CROSSINGS (RFC -CX) ZONE
LOCATED SOUTH OF BURLINGTON STREET IN THE RIVERFRONT
CROSSINGS DISTRICT. (REZ14- 00013)
Comment: At its August 21 meeting, by a vote of 7 -0, the Planning and
Zoning Commission recommended approval of this rezoning. Approval
will allow this property to redevelop for mixed uses according to the
Riverfront Crossings Form Based Code.
1. PUBLIC HEARING
Action:
2. CONSIDER AN ORDINANCE (FIRST CONSIDERATION)
Action:C U
September 16, 2014 City of Iowa City Page 7
ITEM 5c.
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ITEM 5d.
ITEM 6.
EVAN HEIGHTS — RESOLUTION APPROVING A PRELIMINARY PLAT
FOR EVAN HEIGHTS. (SUB14- 00015)
Comment: At their September 4 meeting by a vote of 1 -5 the Planning
and Zoning Commission recommended denial of the preliminary plat
(Martin voting in the affirmative; Thomas absent). Staff recommends
approval — a memorandum from the City Attorney's Office in support of
staff's recommendation is attached to the staff report. Approval would
allow the development of Evan Heights, a 10 -lot, 3.59 -acre residential
subdivision located at the northeast corner of First Avenue and Hickory
Trail. el
r Action:
ST. ANDREW CHURCH — CONDITIONALLY ZONING
APPROXIMATELY 33.37 ACRES OF PROPERTY LOCATED ON THE
EAST SIDE OF CAMP CARDINAL ROAD NORTH OF CAMP
CARDINAL BOULEVARD FROM INTERIM DEVELOPMENT SINGLE
FAMILY RESIDENTIAL (ID -RS) TO LOW DENSITY SINGLE FAMILY
RESIDENTIAL. (RS -5) (REZ- 00012) (SECOND CONSIDERATION)
Comment: At its August 7 meeting, by a vote of 6 -0 (Theobald absent),
the Planning and Zoning Commission recommended approval of this
rezoning subject to conditions related to reconstruction of Camp Cardinal
Road to City collector street standards, and extension of water and sewer
infrastructure. Approval will allow the property owner, St. Andrew Church,
to proceed with a special exception application for a religious institution
use and a subdivision which may include residential development.
Action:
UNIVERCITY SALE, 1111
CONVEYANCE OF A SINGLE FAMILY HOME LOCATED AT 1111 EAST
BURLINGTON STREET.
�% 7 Comment: In the UniverCity Neighborhood Partnership Program, the City purchases
rental units located in designated neighborhoods surrounding the University,
rehabilitates them, and then sells them to income - eligible buyers. Under the
UniverCity Neighborhood Partnership Program, the City proposes to sell 1111 East
Burlington Street. The amount of the sale will be $193,000 (this is what the City paid to
purchase the home) plus "carrying costs" of approximately $39,000. "Carrying costs"
are all costs incurred by the City to acquire the home, maintain it and sell it, including
abstracting and recording fees, interest on the loan to purchase the home, mowing
and snow removal, utilities, real estate taxes, and any costs in excess of $50,000 to
repair and rehabilitate the home.
a. PUBLIC HEARING
Action:
b. CONSIDER A RESOLUTION
Action:
;X
September 16, 2014 City of Iowa City Page 8
ITEM 7. RIVERSIDE DRIVE AMENDMENT TO URBAN RENEWAL PLAN - RESOLUTION
APPROVING AMENDMENT NO. 2 TO THE RIVERSIDE DRIVE URBAN
RENEWAL PLAN TO ADD PROPOSED URBAN RENEWAL PROJECTS.
Comment: Proposed Urban Renewal Projects in Amendment #2 include the public
y _� S infrastructure projects of a pedestrian and bicycle tunnel through a railroad
embankment and streetscape improvements on Riverside Drive. This amendment
also allows City Council to consider a development agreement with Emrico, LLC, for
the redevelopment of a former car dealership lot. A development agreement for this
project would be considered separately and may only be considered if it is included
in the urban renewal plan. All required steps to amend the plan are now complete.
a. PUBLIC HEARIN�AZ2
Action:
b. CONSIDER RESOLUTION
Action: TL yk"
ITEM 8. MITIGATION ON DEMOLITION OF HENRY SABIN SCHOOL - RESOLUTION
AUTHORIZING THE EXECUTION OF A MEMORANDUM OF AGREEMENT (MOA)
WITH THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA), THE
STATE HISTORICAL SOCIETY OF IOWA (SHSI), IOWA HOMELAND SECURITY
AND EMERGENCY MANAGEMENT DEPARTMENT (IHSEMD), THE UNIVERSITY
OF IOWA (UNIVERSITY), THE OFFICE OF THE STATE ARCHAEOLOGIST OF
THE UNIVERSITY OF IOWA (OSA), AND THE CITY OF IOWA CITY (CITY)
REGARDING THE RELOCATION OF THE UNIVERSITY'S SCHOOL OF MUSIC
(UNDERTAKING), RESULTING IN DEMOLITION OF THE FORMER IOWA CITY
COMMUNITY SCHOOL DISTRICT ADMINISTRATIVE OFFICE BUILDING,
FORMERLY THE HENRY SABIN ELEMENTARY SCHOOL ( SABIN SCHOOL),
LOCATED AT 509 SOUTH DUBUQUE STREET, IOWA CITY.
Comment: FEMA has asked the City to participate in a Memorandum of Agreement
(MOA) regarding mitigation for the demolition of the Henry Sabin School, a National
Register eligible building. The agreement provides for the salvage of decorative
stone elements of the building and delivery to the City for possible reuse in the
proposed Riverfront Crossings park. The agreement also provides for completion of
a historic and architectural survey with the intent of identifying any other National
Register eligible buildings in the area surrounding Sabin School.
Action: n"
1/114_1/41��et :�
ITEM 9. PROHIBITING E- CIGARETTES ON PROPERTY OWNED OR CONTROLLED BY
THE CITY - RESOLUTION PROHIBITING THE USE OF ALTERNATIVE NICOTINE
PRODUCTS AND VAPOR PRODUCTS ON PROPERTY OWNED OR
CONTROLLED BY THE CITY OF IOWA CITY ON WHICH SMOKING IS
CURRENTLY PROHIBITED BY STATE LAW OR CITY CODE
Comment: This resolution will prohibit the use of e- cigarettes on property that is
owned or controlled by the City on which smoking is currently prohibited either by the
Iowa Smoke Free Air Act or Chapter 10 of Title 6 of the City Code.
Action:
September 16, 2014 City of Iowa City Page 9
ITEM 10. ANNOUNCEMENT OF VACANCIES. Applicants MUST reside in Iowa City and
be 18 years of age unless specific qualifications are stated. [Staff will not publish
additional notices after a period of six publications; but will continue to advertise
vacancies with postings and on the Council agenda. However, no additional
publication costs will be incurred.]
New:
ITEM 10a Board of Adjustment — One vacancy to fill a five -year term, January 1,
2015 — January 1, 2020. (Term expires for Constance Goeb).
ITEM 10b Citizens' Police Review Board — One vacancy to fill an unexpired
term, effective upon appointment — September 1, 2015 (Maxime
Tremblay resigned). See correspondence included in Council packet.
ITEM 10c Human Rights Commission — Three vacancies to fill three -year terms,
January 1, 2015 — January 1, 2018. (Term expires for Kim Hanrahan,
Shams Ghoneim, and Stella Hart).
ITEM 10d Parks and Recreation Commission — Two vacancies to fill four -year
terms, January 1, 2015 — January 1, 2019. (Term expired for David
Bourgeois and Lucie Laurian).
ITEM 10e Public Art Advisory Committee — Two vacancies to fill three -year
terms, January 1, 2015 — January 1, 2018. (Term expires for Elizabeth
Marilla Pusak and John Engelbrecht).
ITEM 1 O Senior Center Commission — Two vacancies to fill three -year terms,
January 1, 2015 — December 31, 2018. (Term expires for Rosamond
Hanson and Mark Holbrook)_ A
APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNSDAY, OCTOBER 22, 2014.
Previous:
ITEM 10g Airport Zoning Brd of Adjustment — One vacancy to fill a five -year term
January 1, 2014 — December 31, 2018. (Previously advertised; term
expired for Dennis Keitel).
ITEM 10h Airport Zoning Brd of Adjustment — One vacancy to fill a five -year term
January 1, 2012 - December 31, 2016. (New full term).
ITEM 10i Appeals, Board of — One vacancy to fill a five -year term January 1,
2014 - December 31, 2018. (Term expires for Chad Campion).
ITEM 10j Historic Preservation Commission — One vacancy, for a Jefferson St.
representative to fill three -year terms, March 29, 2013 — March 29,
2016. (New District formed).
APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, SEPTEMBER 24, 2014.
September 16, 2014 City of Iowa City Page 10
ITEM 11. COMMUNITY COMMENT [IF NECESSARY] (ITEMS NOT ON THE AGENDA).
ITEM 12. CITY COUNCIL INFORMATION.
ITEM 13. REPORT ON ITEMS FROM CITY STAFF.
a) City Manager.
b) City Attorney.
c) City Clerk.
ITEM 14. ADJOURN (to work session if necessary).