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Home My WebLink About2014-10-02 Info Packet1 1 ,tom► VIII +�' � �S �041 CITY COUNCIL INFORMATION PACKET - •a..s� CITY OF IOWA CITY October 2, 2014 www.icgov.org N1 councu I entative meeting scneaule October 7 WORK SESSION MEETING IP2 Work Session Agenda IP3 Memo from Economic Development Adm.: Confirmation of finalists for the redevelopment of the Court / Linn Site [See Consent Calendar Item #3e(15) of 10/7 formal meeting. See next page for proposals.] IP4 Memo from MPOJC Executive Dir. to Urbanized Area policy Board: Discussion regarding scoring criteria for Surface Transportation Program and Transportation Alternatives Program funds allocated by MPOJC IP5 Memo from City Clerk: KXIC Radio IP6 Pending Work Session Topics MISCELLANEOUS IP7 Article from City Manager: A Group Shout on Climate Change IP8 Memo from Sustainability Coordinator: Mayors Climate Protection Agreement and climate mitigation update IP9 Memo from Human Resources Adm.: Recruitment and Hiring Outreach IP10 Civil Services Entrance Examination: Maintenance Worker I - Parks IP11 Civil Services Entrance Examination: Maintenance Worker I - Refuse IP12 Notice from Asst. City Attorney: International Automotive Components Iowa City. LLC voluntary settlement on tax appeal (2013 valuation) IP13 Copy of notice from Traffic Engineering Planner: Traffic Calming on Highland Avenue IP14 Copy of email from Council Member Throgmorton: Doug Elliott press release IP15 SAVE THE DATE - MidAmerican Energy Company's Empower U Schedule Article from City Manager: Downtown developer faces criticism over stalled projects [Distributed as late handout on 10/7] DRAFT MINUTES IP16 Board of Adjustment: September 10 IP17 Citizens Police Review Board: September 15 October 2, 2014 Information Packet (continued) 2 IP18 Human Rights Commission: September 16 IP19 Parks and Recreation Commission: August 13 Court Linn Redevelopment. Electronically available on city website 10/2 (IP 3): • CA Ventures Campus Acquisition proposal • Court-Linn Terrace Oliveira proposal • Court —Linn Lofts proposal — Charlie Graves • Court Linn RFP Table • FINAL. Court Linn RFP Table • HUB at Iowa City Core Campus proposal • Linn & Court, Sherman Associates property proposal • Millennium Proposal, Tim Fredregill Late Handouts [Distributed at 10/7 Council meeting] • Memorandum from Economic Development Administrator and Economic Development Coordinator: Overview of Responses to RFP • Article from City Manager: Downtown developer faces criticism over stalled projects October 2, 2014 Information Packet (continued) 2 IP18 Human Rights Commission: September 16 IP19 Parks and Recreation Commission: August 13 Court Linr- ,redevelopment. Electronically • Mem ndum from Economic Developr Coordin or: Overview of Responses to • Article fro City Manager: Downtown • CA Ventures "Campus Acquisition pr0c • Court-Linn Terrace Oliveira pror • Court —Linn Lofts "Oroposal — Ch • Court Linn RFP Taf;le • FINAL. Court Linn RFRTable • HUB at Iowa City Core Camp • Linn & Court, Sherman Also ial • Millennium Proposal, Tim F eWn Graves ai`ble on city website 1012 (IP 3): Administrator and Economic Development faces criticism over stalled projects proposal es property proposal will f - 1 -V CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET October 2, 2014 IP1 Council Tentative Meeting Schedule October 7 WORK SESSION MEETING IP2 Work Session Agenda IP3 Memo from Economic Development Adm.: Confirm of the Court / Linn S to [See late handouts distril IP4 Memo from MPOJC E ecutive Dir. to Urbanized Ai scoring criteria for S rface Transportation Pr Program funds allocate by MPOJC IP5 Memo from City Clerk: KXI Radio IP6 Pending Work Session Topic :10 of finalists for the redevelopment i ed on 10/7 on next page.] f a policy Board: Discussion regarding ram and Transportation Alternatives MI}SCEY,LANEOUS IP7 Article from City Manager: A Group h ut on Climate Change IP8 Memo from Sustainability Coordin or: Ma Qrs Climate Protection Agreement and climate mitigation update IP9 Memo from Human Resourc Adm.: Recruitm nt and Hiring Outreach IP10 Civil Services Entrance E mination: Maintenanc Worker I - Parks IP11 Civil Services Entranc Examination: Maintenance orker I - Refuse IP12 Notice from Asst. ity Attorney: International Auto otive Components Iowa City. LLC voluntary settle nt on tax appeal (2013 valuation) IP13 Copy of notice om Traffic Engineering Planner: Traffic C Iming on Highland Avenue IP14 Copy of em from Council Member Throgmorton: Doug Elliott press release IP15 SAVE T E DATE - MidAmerican Energy Company's Empower U Schedule Article from City Manager: Downtown developer faces criticism over stalled projects [Distributed as late handout on 10/7] L- DRAFT MINUTES IP16 Board of Adjustment: September 10 IP17 Citizens Police Review Board: September 15 October 2, 2014 Information Packet (continued) 2 IP18 Human Rights Commission: September 16 IP19 Parks and Recreation Commission: August 13 LATE HANDOUTS REGARDING COURTILINN REDEVELOPMENT (IP 3) • Leiter from Michael Oliviera and Robert Carlson, Prairie Sun Building Services (Proposal. attached) • Newspape'r••p,rticle submitted by M' hael Oliviera • Letter from R -A(lichael Hayes • Memorandum fr6m Economic D velopment Administrator and Economic Development • Coordinator: Overview of Res nses to RFP • Article from City Mana�gr: D ntown developer faces criticism over stalled projects • CA Ventures Campus AcgU' ition proposal • Court -Linn Terrace Oliveir Oroposal • Court —Linn Lofts propos I — Charlie Graves • Court Linn RFP Table • FINAL. Court Linn RF Table \ • HUB at Iowa City C e Campus proposal • Linn & Court, She an Associates prope�roposal • Millennium Pro sal, Tim Fredregill t - CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET I131 Council Tentative Meeting Schedule October 7 WORK SESSION MEETING IP2 Work Session Agenda IP3 Me o from Economic Development Adm.: C of th Court/ Linn Site IP4 Memo fr m MPOJC Executive Dir. to Urban scoring iteria for Surface Transportati� Program f ds allocated by MPOJC IP5 Memo from C4 KXIC Radio IP6 Pending Work,S"I sion Topics MISCE October 2, 2014 of finalists for the redevelopment I Area policy Board: Discussion regarding Program and Transportation Alternatives EOUS IP7 Article from City Manag& -'',,A Group Sh�ut on Climate Change IP8 Memo from Sustainability Coo rdinator: Mayors Climate Protection Agreement and climate mitigation update IP9 Memo from Human Resources Ad",,: Recruitment and Hiring Outreach IP10 Civil Services Entrance Examinat' n: LMaintenance Worker I - Parks IP11 Civil Services Entrance Exami tion: Maintenance Worker I - Refuse IP12 Notice from Asst. City Attor ey: International Automotive Components Iowa City. LLC ua voluntary settlement on t appeal (2013 valtion) IP13 Copy of notice from Traffi Engineering Planner: Traffic Calming on Highland Avenue IP14 Copy of email from Co cil Member Throgmorton: Doug"_Elliott press release IP15 SAVE THE DATE - dAmerican Energy Company's Empower U Schedule t.. DRAFT MINUTES IP16 Board of Adjust ent: September 10 IP17 Citizens Police Review Board: September 15 IP18 Human Right Commission: September 16 IP19 Parks and Recreation Commission: August 13 OR CITY OF IOWA CITY Date Tuesday, October 7, 2014 IN City Council Tentative Meeting Schedule Subject to change October 2, 2014 Time Meeting 5:00 PM Work Session Meeting 7:00 PM Formal Meeting Location Emma J. Harvat Hall Tuesday, October 21, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Monday, October 27, 2014 4:30 PM Joint Meeting /Work Session North Liberty Tuesday, November 4, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Thursday, November 6, 2014 5:00 PM Spec. Work Session (Court/Linn RFP) Emma J. Harvat Hall Tuesday, November 18, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, December 2, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, December 16, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, January 6, 2015 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Saturday, January 10, 2015 8AM -5PM Special Budget Work Session Emma J. Harvat Hall (Department Presentations) Monday, January 12, 2015 1:00- 7:OOPM Special Budget Work Session Emma J. Harvat Hall (CIP Presentations) Tuesday, January 13, 2015 5:00 PM Special Budget Work Session Emma J. Harvat Hall Tuesday, January 20, 2015 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Monday, January 26, 2015 4:30 PM Joint Meeting / Work Session TBA IP2 CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa S2240 -1826 (319) 3S6 -$000 (319) 3564009 FAX www.tcsov.org City Council Work Session Agenda October 7, 2014 Emma J. Harvat Hall - City Hall 410 E. Washington Street 5:00 PM • Questions from Council re Agenda Items • Confirmation of the Court / Linn RFP finalists • Discuss MPOJC scoring criteria related to the distribution of funds for the Surface Transportation Program and Transportation Alternatives Program funds • Information Packet Discussion [September 18, 25 and October 2] • Council Time ■ Meeting Schedule ■ Pending Work Session Topics [IP # 6 Info Packet of 10/2] ■ Upcoming Community Events /Council Invitations 1t 0- .�� CITY OF IOWA CITY go 4qr �'. 7% ! N!. I 4L- 0 M.S. �- ', MEMORANDUM Date: October 1, 2014 To: Tom Markus, City Manager From: Jeff Davidson, Economic Development Administrator Re: Confirmation of finalists for the redevelopment of the Court/Linn site Elo-uz-14 IP3 At the October 7 Work Session the City Council will be asked to confirm the 3 development proposal finalists for the Court/Linn site. We received six proposals, and wish to thank all applicants for the time and effort they put forth in developing the proposals. We appreciate the interest in our community, and the Riverfront Crossings District specifically. The 3 finalists that are selected will be asked to make presentations to the City Council at a public meeting on Thursday, November 6, from 5:00 to 8:00 pm. On September 11 a City subcommittee met to discuss the six proposals for redevelopment of the former St. Patrick Church School site at the intersection of Court and Linn Streets. The participants were: • Susan Mims, Mayor Pro Tern • Kingsley Botchway, City Councilor • Eleanor Dilkes, City Attorney • Tom Markus, City Manager • Dennis Bockenstedt, Director of Finance • Chris O'Brien, Director of Transportation Services • Doug Boothroy, Director of Neighborhood and Development Services • John Yapp, Development Services Coordinator • Tracy Hightshoe, Associate Planner • Karen Howard, Associate Planner • Jeff Davidson, Economic Development Administrator • Wendy Ford, Economic Development Coordinator • Tom Jackson, National Development Council All six proposals met the requirements for submittal and were determined to comply with applicable statutes. Proposals were scored and ranked by each committee member according to the following evaluation criteria: 1. Developer experience and capabilities 2. Market and economic viability of the project 3. Long term fiscal benefit to the City 4. How the project furthers Iowa City's economic development and Riverfront Crossings goals There was unanimous consensus that the following 3 proposal teams should be invited in for interviews: CA Ventures, HUB at Iowa City (Core Campus), and Sherman Associates. October 1, 2014 Page 2 The six proposals are available for review at https : / /www.dropbox.com /sh /iarll hblf6omngw /AADxrtNGQwl8OlwRNREKmcGXa. In terms of the City Council's deliberation, the subcommittee highlighted the following points for consideration in reaching their decision: 1. A project of this scale requires an experienced developer with a proven track record who can bring the required financial capacity to the project. 2. This may be an appropriate location for high density student housing in order to take pressure off of established older neighborhoods around downtown. 3. Even though the proposal which emphasized senior housing was not selected as a finalist, there is interest in senior housing in this vicinity. 4. It is acknowledged that there is a tradeoff between the amount of financial assistance the City is asked to provide for higher risk uses such as affordable housing, workforce housing, spec office space, and hotels and lower risk uses like student housing which may not require public subsidy. Ultimately this is a political question for the City Council. Bring any questions to the October 7 Work Session. Thanks. From the City Manager Downtown developer faces criticism over stalled projects Metro Lofts, 100 Second Ave. in Des Moines, is one of four housing projects George Sherman has developed south of Court Avenue. He is credited with helping kick -start downtown's recent housing revival, but he has more recently faced growing criticism about stalled projects, delinquent property taxes and possible construction flaws. George Sherman is often credited with helping kick -start downtown's recent housing revival. But now the Minneapolis developer faces growing criticism about stalled projects, delinquent property taxes and possible construction flaws. His company, Sherman Associates, plans to renovate the Hotel Randolph into apartments and to break ground on new apartment, office and hotel projects south of Martin Luther King Jr. Parkway in a development called River Point West. But Sherman has been trying to develop River Point West since before the recession. The project has seen false starts before, and now city officials question whether Sherman has bitten off more than he can chew. "He did some great things and got off on the right foot when he came to town, but my personal opinion is that he is spread too thin," said City Council member Christine Hensley. "I think he will have to figure out where he has the best opportunities to get his projects finished and get his house in order," Hensley said. "Otherwise, we will need to look for an exit clause for him." Sherman, though, says his company is financially sound and ready to begin work in coming months on several projects around downtown. "We're very positive about Des Moines; we're very positive about our future," he said. "We're financially committed to it, and we have the equity and manpower to do it." In recent weeks, City Council members and residents have voiced complaints against Sherman over several issues: • Subsidiaries of Sherman Associates owed nearly $200,000 in back taxes on 11 downtown properties before paying the bill in August. • The Hotel Randolph renovation is nearly a year behind schedule. Sherman says the delay stems from changes in laws concerning historic tax credits. • Residents of Water Street Brownstones, a condo development built by Sherman, are threatening to sue over what they describe as a leaky foundation. Sherman says mediation is in progress. • The owner of a business at 315 S.W. 14th St. says Sherman has defaulted on a development deal with the city by not demolishing an adjacent building. City officials, though, say Sherman has not violated the agreement. Official: Sherman has 'good team' Assistant City Manager Matt Anderson said he thinks Sherman can handle all the projects on his plate. The delays, he said, are a result of slow recovery from the recession, not a lack of effort. "I'm not going to defend him not paying his taxes, but as a developer, I think he is very shrewd," Anderson said. "I think he has a good team around him." Rick Tollakson, president and CEO of Hubbell Realty Co., said his company lost money on a deal with Sherman Associates on a project south of MLK Jr. Parkway. He said Sherman seems to be taking on projects before he can finish others. "He has a pretty lean staff from what I understand, so he gets spread pretty thin," Tollakson said. Asked about the contention that Sherman Associates is spread too thin, a company spokesman said: "The status and timeline for the River Point West development is a result of factors and conditions caused by the economic downturn, not Sherman's capacity to develop." Sherman viewed as downtown catalyst While Sherman faces criticism now, city officials say the work he has done to improve downtown can't be ignored. Sherman was one of the first developers to invest around Court Avenue during the entertainment district's revival. In the early 2000s, city leaders went to Minneapolis and Kansas City looking for developers with experience in financially complicated downtown projects. They found Sherman. In the following years, Sherman built four housing developments south of Court Avenue: Vine Street Lofts, Water Street Brownstones, Metro Lofts and Rumley Lofts. Anderson called him a catalyst for downtown's housing boom. When a fire gutted the half - finished Vine Street Lofts in 2003, Sherman decided to rebuild. "Before the insurance was even settled, George stepped up with his own cash and restarted the project," Anderson said. "He really proved his worth to us there." Later, Sherman turned his focus south to River Point West. His company acquired the property, leveled old industrial buildings and cleared the area for new development, with plans to build a sprawling office park. Then the economy crashed. The development has sat idle for several years, which has been a cause of frustration for city leaders like Hensley. But Sherman said his company is ready to break ground on several new developments in River Point West. Construction is scheduled to begin this fall on a Holiday Inn Express and a three -story office building in a development called Gray's Lake Office Park. Next spring, Sherman plans to start construction on the first phase of an apartment development called Gray's Landing. vz — "We made it through the recession when a lot of developers didn't," Sherman said. "There are great days when you have ribbon cuttings, and then there are tough days when you have to plug through and continue on." Four criticisms raised about Sherman Associates' work in Des Moines: Late payment of taxes Minneapolis developer George Sherman recently drew the ire of Des Moines officials for not paying a year's worth of taxes on 11 downtown properties until just before seeking the council's support for a federal grant application. Subsidiaries of his company paid off the back taxes and interest totaling $196,963.77 on Aug. 21, according to records the city provided. That was four days before Sherman's company brought a proposal for a 90 -unit apartment project before the City Council, seeking a recommendation for a federal grant. Ultimately, the City Council voted to recommend the project, but council members Joe Gatto and Christine Hensley voted against the measure. Gatto questioned whether Sherman would have paid the taxes if not for the carrot of more grant funding. "I cannot award bad behavior with money, and that's what we're doing," Gatto said. Sherman said his company is financially sound. He said his company didn't pay the taxes because of delays to projects to renovate the Hotel Randolph and develop the River Point West area south of Martin Luther King Jr. Parkway. "The taxes are current now, and we're moving forward," he said. "Clearly, we wish the projects would have moved along quicker." Jim Conlin, a developer who manages about 6,500 apartments around the metro area, said it was "very unusual" for a developer to be financially sound and not pay property taxes. Back property taxes are charged 24 percent annual interest in Iowa. Paying taxes late can be a sign that a developer can't get a loan at a better rate from a lender, he said. "Normally if you're paying 24 percent interest for development funds, you've exhausted your access to reasonable or normal funding sources," Conlin said. "If I had to borrow money at 24 percent, it would certainly indicate to me that I had a cash -flow problem." Assistant City Manager Matt Anderson said delays can be costly, forcing developers to choose which bills to pay. The recession stalled Sherman's plans to develop River Point West, allowing taxes and interest to accrue. The recession was "a tough time for everybody," Anderson said. "You had a lot of big names go out of business around the country. (Sherman) definitely showed his staying power to even make it out of the recession, but I'm sure it stung. It stung a lot of developers." 3 Hotel Randolph delays City officials say they're frustrated that the Hotel Randolph has sat empty for nearly a year after the city helped find new homes for its residents. Sherman Associates plans to turn the historic hotel and two adjacent buildings at Fourth Street and Court Avenue into 55 apartments. Construction was supposed to start in early 2014, but company officials say changes to federal historic tax credit rules scared off investors and stalled the $16.5 million project. City Council member Christine Hensley, a retired banker, said she doesn't believe the argument that developers can't find lenders to buy their historic tax credits. "That may have been a reason early in the year, but it's not the situation anymore," she said. "I know financial institutions are eager to purchase historic tax credits." The issue stems from a 2012 federal court ruling that required investors in historic tax credit projects to shoulder more of the risk, in case the development flops. George Sherman said investors are just now starting to return to the historic tax credit market. The company hopes to start the project before year -end. "Clearly, during the last two years, we assumed the projects would be moving forward with development sooner than they were," he said. "There was a substantial change in the historic tax laws, which delayed the projects." The hotel had become a permanent home for people with very little income, many of whom had mental or physical disabilities. The city spent about $225,000 to hire health care providers to help residents find housing and social services. "We went through an extensive process to get the residents relocated," Hensley said. "We went through that 11 months ago, and housing of that kind is very difficult to find. The fact that we haven't had any movement on that project is problematic for me. It should be moving faster." Assistant City Manager Matt Anderson said he remains confident Sherman can finish the project. "If I thought the project was stalled simply because of the inaction of the developer I would be concerned, but I know George's team is working on it every day," he said. "I have every confidence that George has done everything he can to get it financed." Claim of foundation leaks Developer George Sherman also faces criticism that the foundation leaks at Water Street Brownstones, a condo development his company built in 2002. Residents say rainwater pours into their parking garage. The problem stems from the water - proofing material used to seal the foundation, said Jonathan Wilson, an attorney for the Water Street Brownstone Homeowners Association. Fixing the leaks would require digging up dirt around the base of the two condo buildings to replace the water - proofing material, Wilson said. The cost would likely top $1 million, he said. Water Street resident Isobel Osius spoke recently at a city meeting, urging officials not to approve Sherman's new developments until the company fixes the leaks at her condo building. "This man does not stand behind his work and is a do -it- and - dump -it developer," she said. The homeowners association and Sherman are in mediation. Osius said residents have already spent tens of thousands of dollars on attorneys and engineers and are ready to sue if needed. Sherman said he could not comment specifically about Water Street Brownstones because of the ongoing mediation. "I think our reputation is to stick through things and honor things, but there is mediation in progress and we respect that," he said. Assistant City Manager Matt Anderson said he doesn't see the issue at Water Street Brownstones as indicative of Sherman's work. While the developer is ultimately responsible, a project like the Brownstones involves dozens of engineers and contractors, he said. "One isolated incident with a workmanship or material issue doesn't make me think any less of Sherman or their ability to complete a hotel or office building," he said, referring to Sherman's other projects under development. "They have actually built some top -notch buildings." Awaiting building demolition Doug Siedenburg, a commercial real estate broker, says George Sherman has defaulted on an agreement with the city by not demolishing an industrial building at 301 S.W. 14th St. and leveling the ground around it. City officials, though, say Sherman has honored the agreement. Siedenburg owns Capstone Ventures LLC, a granite countertop company at 315 S.W. 14th St., just south of Sherman's building. Siedenburg wants to redevelop his property into an office or mixed -use residential building. But he said Sherman's building and the piles of earth and overgrown brush around it devalue his property. "If you've driven around there, you've noticed the building is not being kept up," he said. "You've noticed mounds of dirt west of 14th Street." Siedenburg said a 2007 development agreement between the city and Sherman's subsidiary River Point West LLC requires Sherman to demolish the building and grade the land around it. He appeared before the City Council last month and wrote a letter to council members asking city legal staff to look into the issue. —5— Assistant city attorney Roger Brown, in a response letter, said Sherman was not in default. While the agreement says the property acquired by Sherman "shall be cleared of any structures, graded to eliminate any unstable slopes, and protected from erosion," there is no deadline for work to be done, Brown said. The city has, however, reached an informal deal with Sherman to amend the development agreement to require the building at 301 S.W. 14th Street to be demolished before fall 2015. The City Council is expected to consider the amendment in the next 90 days, Brown wrote. Proposed Sherman developments Hotel Randolph, 204 Fourth St.: Sherman plans to renovate the historic hotel and two adjacent buildings into 55 apartments, with street -level commercial space. The $16.5 million project, slated to begin in early 2014, is stalled due to issues with historic tax credits. Gray's Lake Office Park, south of Martin Luther King Jr. Parkway between S.W. Ninth and S.W. 11th streets: Sherman plans to build a $15 million, 72,000 - square -foot office building and a $12.5 million, 102 -room Holiday Inn Express. Construction is scheduled to start in late 2014 and wrap in late 2015. Gray's Landing, south of Tuttle Street between S.W. Ninth and S.W. 11th streets: Sherman plans to start construction in May on Nexus at Gray's Landing, an apartment complex with about 150 units. If awarded a federal disaster grant, the company plans to begin construction in April on The Edge at Gray's Landing, a $14.5 million, 90 -unit apartment complex. —41— IN MP(X Date: August 14, 2014 To: Urbanized Area Policy Board From: Kent Ralston; Executive Director Re: Agenda Item #4(b): Discussion regarding scoring criteria for Surface Transportation Program and Transportation Alternatives Program funds allocated by MPOJC MPOJC grant applications for MAP -21 Transportation Alternative Program (TAP) and Surface Transportation Program (STP) funding will be made available this winter. Prior to opening the application process, we wanted to provide an opportunity for you to review the adopted STP and TAP scoring criteria (attached). The scoring criteria were last revised and approved by the Policy Board in March 2013. Following are several potential revisions to the scoring criteria that were shared with the Transportation Technical Advisory Committee (TTAC) at their September 9th meeting. • Provide more points for projects that maintain existing roadways and reduce the number of points awarded to projects that provide new facilities. The adopted scoring criteria currently provide more points for `new' facilities. • Draft a criterion that awards points for projects that benefit minority and low- income populations. This could be based on proximity to subsidized housing, census blocks, or other means. • Draft a cost/benefit criterion that awards more points to road projects that provide the greatest value with respect to existing or projected vehicle volumes utilizing the facility. • Utilize a revised, more comprehensive, complete streets policy for which proposed projects will need to be consistent. MPO staff is currently revising the adopted Complete Streets Policy based on other `best practice' examples. At their meeting, the TTAC unanimously recommended moving forward with draft revisions to the MPO Complete Streets Policy for which proposed grant projects will need to be consistent. The TTAC did not recommend that the Board utilize the other potential revisions to the scoring criteria. Please be prepared to provide direction to staff regarding potential revisions to the adopted STP and TAP scoring criteria. Revisions could include those topics outlined in this memo, or any other changes the Board deems appropriate. If directed, staff will draft changes to the scoring criteria and provide them to the Board for review at your November meeting. Keep in mind that the scoring criteria are a tool to be used to assess and compare potential projects. The Policy Board is not required to award funding based on project scores. I will be available at your September meeting to answer any questions you may have. MPG Metropolitan Planning Organization of Johnson County Date: September 29, 2014 To: MPO Urbanized Area Policy Board From: Kristopher Ackerson, Assistant Transportation Planner Re: Distribution of MPO funds from 2002 to 2018 At your September 17 meeting, the Board requested information regarding past distribution of MPO transportation funds. The Federal Highway Administration apportions funds to state departments of transportation who then filter the funds to regional planning organizations, including the MPO of Johnson County. The MPO Policy Board is empowered to apportion these federal funds locally with recommendations provided by the MPO Transportation Technical Advisory Committee and Regional Trails and Bicycling Committee. The funds are programmed four years in advance — similar to municipal capital improvement programs — and cannot be apportioned on a simple per capita basis. The following table provides a summary of the distribution of Surface Transportation Program (STP) and Transportation Alternatives Program (TAP) funds by the MPO Policy Board from 2002 through 2018. Table 1. Distribution of MPO transportation funds Johnson Co.' nla 3,132 $ 1,055,000 337 NMC estimated rural population of Metro Planning Boundary It is worth noting that MPO funds cannot be utilized on projects outside the adopted MPO Metropolitan Planning Boundary (attached), which represents an approximate 20 -year growth area. As such, the Johnson County population in Table 1 was developed by MPOJC staff and agreed upon by the East Central Iowa Council of Governments. Please contact me anytime with questions at Kristooher-Ackerson0lowa-Citv.ora or by phone at 319.356.5247. S:\J000G \TRANS \TIP STP TE\Board memo funds per capita.doc MPOJC STP MPOJC STP MPOJC TAP MPOJC TAP Population Population Population Funds FY2002- Funds per Funds FY2002- Funds per Municipality 2000 2010 Change 2018 capita 2018 capita Coralulle 15,123 W 18,907 3,784 $ 11,365,000" $ 786,000 42 Iowa City 62,220 2 $ 23,016,759 ' 339 $ 1,360,000 i$ 20 North Liberty 5,367 13,374 $ 4,230,000 -' 316 $ 367,000 27 Tiffin 975 ( 1,947 ® 972 $ 820,000 " 21 $ 490,0002 Johnson Co.' nla 3,132 $ 1,055,000 337 NMC estimated rural population of Metro Planning Boundary It is worth noting that MPO funds cannot be utilized on projects outside the adopted MPO Metropolitan Planning Boundary (attached), which represents an approximate 20 -year growth area. As such, the Johnson County population in Table 1 was developed by MPOJC staff and agreed upon by the East Central Iowa Council of Governments. Please contact me anytime with questions at Kristooher-Ackerson0lowa-Citv.ora or by phone at 319.356.5247. S:\J000G \TRANS \TIP STP TE\Board memo funds per capita.doc File location: S:vows City GISUCCOG_Maps%20t0 UAB Boundary RevisionXBoundanes.mzd Surface Transportation Program (STP) Scoring Criteria The following information will be used to establish a point total for your proposed Surface Transportation Program project. This point total will be one of several factors considered by the MPO Urbanized Area Policy Board in making a decision on which projects to fund. PROJECT TYPE This question is intended to determine the extent of project being proposed 1. Is the capital asset a new facility or an existing facility proposed for improvement as noted in your Capital Improvements Project list? No - 0 points Yes - 1 point; maintenance Yes - 3 points; reconstruction project Yes - 5 points; reconstruction with geometric improvements or a new road alignment Maintenance is defined as preservation of pavement condition, safety and ride quality. Reconstruction is characterized as complete replacement of a pavement structure with an equivalent. Geometric improvements are defined as any physical improvements to a corridor that improve motorist or pedestrian operations. Score LOCAL COMMITMENT These questions are Intended to gauge local commitment to the project 2. What non - federal match (local and/or state) percentage does your community have pledged? Local match 0.00% -,20% 0 Points Local match 20.1% - 30% 1 Point Local match 30.1% - 40% 2 Points Local match 40.1% - 50% 3 Points Local match 50.1% - 60% 4 Points Local match 60.1 % - or more 5 Points Score Page 10 ENVIRONMENT These questions are intended to measure the effects projects may have on the environment with respect to vehicle emissions 3(a). Intersection Improvements Will the proposed project improve the level -of- service of an intersection based on a reduction in average vehicle delay from the existing to improved condition? Delay/vehicle fsecondsf No - 0 points; - - - -- Yes - 1 point; < 1.0 Yes - 2 points; 1.1 -3.0 Yes - 3 points; 3.1 -5.0 Yes - 4 points; 5.1 -7.0 Yes - 5 points; 7.1+ 3(b). New Roadway or Roadway Capacity Improvements Is the proposed project projected to reduce daily vehicle miles traveled as calculated by MPO staff using the MPO / Iowa DOT traffic model? Reduced daily vehicle miles* No - 0 points; - --- Yes - 1 point; 1 -100 Yes - 2 points; 101 -500 Yes - 3 points; 501 -1000 Yes - 4 points; 1001 -2500 Yes - 5 points; 2501+ *Projects that meet the criteria for both questions 3(a) and 3(b) may score a combined maximum of 5 points total. *Surface Transportation Projects that do not directly reduce vehicle miles traveled or improve the level -of- service of an intersection may not fit into the scoring criteria provided for questions #3(a) or 3(b) and should be deliberated separately based on their merits. *Scales subject to change based on project submittals Score Page 11 SAFETY This question is Intended to determine if the project will resolve a documented safety Issue 4. Will the project address a safety concern at an intersection or midblock, or improve safety at a location with a collision history involving bicyclists or pedestrians (5 points max)? No - 0 points Yes- 3 points; sight distance or design related safety issue documented by an expert (planner /engineer /etc.) Yes - 5 points; history involving 2 or more bicycle or pedestrian collisions in the last 5 years Yes - 5 points; top 25 high accident intersections or top 10 highest accident mid - blocks Score MULTI -MODAL This question Is Intended to measure whether the project serves multiple transportation modes 5. Will the proposed project facilitate multiple modes of transportation? This may be indicated by the following amenities (one point each, unless noted). • Bus shelter, bus pull -off, or geometric improvements to accommodate buses on existing bus route (2 points max) • Separated trail (10' or wider) or wide sidewalk (8' or wider) • Wide outside travel lane (14' or wider; excludes curb and gutter) or marked on- street bike facility • Other Score COLLABORATION This question is intended to gauge efforts to collaborate between MPO jurisdictions 6. Does the project involve more than one MPO jurisdiction? Involvement includes funding, design or other in -kind efforts; including multi jurisdictional corridor studies. One MPO jurisdiction - 0 points Two MPO jurisdictions - 1 point Three or more MPO jurisdictions - 2 points Score Total Project Score Page 12 Transportation Alternatives Program (TAP) Scoring Criteria The following information will be used to establish a point total for your proposed Transportation Altematives Program project. This point total will be one of several factors considered by the NIPO Urbanized Area Policy Board in malting a decision on which projects to fund. PROJECT TYPE This question Is intended to determine the extent of project being proposed Is the capital asset a new facility or an existing facility proposed for improvement as noted in your Capital Improvements Project list? No - 0 points Yes - 1 point; maintenance Yes - 3 points; reconstruction project Yes - 5 points; reconstruction with geometric improvements or a new facility Maintenance is defined as preservation of pavement condition, safety and ride quality. Reconstruction is characterized as complete replacement of a pavement structure with an equivalent Geometric Improvements are defined as any physical improvements to a corridor that improve motorist or pedestrian operations. Score LOCAL COMMITMENT This question is intended to gauge local commitment to the project 2. What non - federal match (local and /or state) percentage does your community have pledged? Local match 0.00% - 20% 0 Points Local match 20.1% - 30% 1 Point Local match 30.1% - 40% 2 Points Local match 40.1% - 50% 3 Points Local match 50.1% - 60% 4 Points Local match 60.1 % - or more 5 Points Score 12 SAFETY This question is intended to determine If the project will resolve a documented safety issue 3. Will the project address a safety concern at an intersection or midblock, or improve safety at a location with a collision history involving bicyclists or pedestrians (5 points max)? No - 0 points Yes- 3 points; sight distance or design related safety issue documented by an expert (planner /engineer /etc.) Yes - 5 points; history involving 2 or more bicycle or pedestrian collisions in the last 5 years Yes - 5 points; top 25 high accident intersections or top 10 highest accident mid - blocks Score ACCESS This question Is intended to assess whether the project will increase access to specific land -uses 4. Will the proposed project provide direct access to a school or improve access (within % mile by roadway /traii/sidewalk) to multi - family residential or commercial development? No - 0 points Yes - 5 points Score PLANNED GOALS This question is intended to evaluate whether the proposed project meets an identified community goal 5. Is the project an extension of an existing pedestrian/bicycle facility noted in the MPO Long Range Trails Plan or Long Range Wide Sidewalks Plan, or meet an identified goal for your community in the MPO Metro Area Bicycle Master Plan? No - 0 points Yes - 5 points 13 Score COLLABORATION This question is intended to gauge efforts to collaborate between MPO jurisdictions 6. Does the project involve more than one MPO jurisdiction? Involvement includes funding, design or other in -kind efforts; including multi jurisdictional corridor studies. One MPO jurisdiction - 0 points Two MPO jurisdictions - 1 point Three or more MPO jurisdictions - 2 points Score "Transportation Alternatives Program projects that do not consist of separated trails or wide sidewalks may not fit into the scoring framework provided herein and will be deliberated separately based on their merits. Total Project Score 14 'I' CITY OF IOWA CITY MEMORANDUM Date: October 1, 2014 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: KXIC Radio Show M KXIC offers a City show at 8:00 AM every Wednesday morning. In the past Council has volunteered for dates, and staff filled in as necessary. Please take a look at your calendars and come prepared to help fill in the schedule at your work session on October 7: October 1 — Hayek October 8 — Mims October 15 — October 22 — October 29 — October 24 — November 5 - November 12 — Dobyns Future commitments: January 14 — Dobyns March 4 — Dobyns April 22 — Dobyns June 10 — Dobyns U: radioshowasking.doc - C IP6 1 l I '.w� ®��- CITY OF IOWA CITY PENDING CITY COUNCIL WORK SESSION TOPICS October 1, 2014 October 21St, 2014 1. Presentation on Emerald Ash Borer plans and strategies November 4th, 2014 November 18th, 2014 1. Discuss Equity Report and NLC Report from the August 28th Information Packet Pending Topics to be Scheduled 1. Discuss recycling opportunities for multi - family housing (UISG letter in 10/1/2013 packet)- To be considered subsequent to Fiberight related decisions 2. Discuss city related marijuana policies and potential legislative advocacy positions 3. Discuss community business attraction and anti - piracy compact 4. Review of the Sensitive Areas Ordinance 5. Discussion on Gateway Project aesthetic elements A Group Shout on Climate Change - NYTimes.com From the City Manager Iellt,,N v http: / /nyti.ms /1nkScb5 SUNDAYREVIEW i EDITORIAL i NYT NOW A Group Shout on Climate Change By THE EDITORIAL BOARD SEPT. 27, 2014 The marchers and mayors, the ministers and presidents, have come and gone. So what is the verdict on Climate Week, the summit meeting on global warming convened by the United Nations secretary general, Ban Yi -moon, in New York? The meeting was not intended to reach a global agreement or to extract tangible commitments from individual nations to reduce the greenhouse gases that are changing the world's ecosystems and could well spin out of control. Its purpose was to build momentum for a new global deal to be completed in December 2015, in Paris. In that respect, it clearly moved the ball forward, not so much in the official speeches but on the streets and in the meeting rooms where corporate leaders, investors, Silicon Valley entrepreneurs and state and local officials pressed the case for stronger action. It was important to put climate change back on the radar screen of world leaders, whose last effort to strike a deal, in Copenhagen five years ago, ended in acrimonious disaster. President Obama, for one, was as eloquent as he has ever been on the subject: "For all the immediate challenges that we gather to address this week — terrorism, instability, inequality, disease — there's one issue that will define the contours of this century more dramatically than any other, and that is the urgent and growing threat of a changing climate." But most of the positive energy at this gathering came from people closer to the ground, like the 3oo,000 activists who marched last Sunday. They included mayors like New York's Michael Bloomberg and his successor, Bill de Blasio, who both spoke of the critical role that cities can play in reducing emissions. They included governors like California's Jerry Brown, who is justly proud of his state's pathbreaking efforts to control automobile and power plant pollution. And they http: / /www.nytimes.com /2014 /09 /281opinionlsunday /a- group- shout -on- climate - change.html ?_i =0 10/1/2014 A Group Shout on Climate Change - NYTimes.com included institutions like Bank of America, which said it would invest in renewable energy, and companies like Kellogg and Nestle, which pledged to help stem the destruction of tropical forests by changing the way they buy commodities like soybeans and palm oil. Underlying all these declarations was a palpable conviction that tackling climate change could be an opportunity and not a burden, that the way to approach the task of harnessing greenhouse gas emissions was not to ask how much it would cost but how much nations stood to gain by investing in new technologies and energy efficiency. This burst of activity comes at a crucial time. A tracking initiative called the Global Carbon Project recently reported that greenhouse gas emissions jumped 2.3 percent in 2013, mainly because of big increases in China and India. This means it is becoming increasingly difficult to limit global warming to an upper boundary of 3.6 degrees Fahrenheit above preindustrial levels. Beyond that point, scientists say, a world already suffering from disappearing glaciers, rising seas and persistent droughts could face even more alarming consequences. Avoiding such a fate is going to require a revolution in the way the world produces and consumes energy, which clearly has to involve national governments, no matter how much commitment there is on the streets and in the boardrooms. The odds are long that a legally binding treaty will emerge from Paris. Congress is unlikely to ratify one anyway. The smart money now is on a softer agreement that brings all the big polluters on board with national emissions caps, and there are reasons for hope that this can be done. Mr. Obama is in a much stronger leadership position than he was at Copenhagen, having engineered a huge increase in automobile fuel efficiency and proposed rules that will greatly reduce the United States' reliance on dirty coal. The Chinese, in part because their own air is so dirty, have been investing heavily in alternative energy sources like wind and solar, and they are giving serious consideration to a national cap on coal consumption. The cooperation of these two countries could by itself create the conditions for a breakthrough agreement. But what might really do the trick — if Climate Week is any guide — is the emergence of a growing bottom -up movement for change. http: / /www.nytimes.com /2014 /09 /281opinionlsunday /a- group- shout -on- climate- change.html ?_r=0 10/1/2014 r ®I�_ CITY OF IOWA CITY MEMORANDUM Date: September 26, 2014 To: Geoff Fruin, Assistant City Manager From: Brenda Nations, Sustainability Coordinator Re: Mayors Climate Protection Agreement and climate mitigation update Attachment: The U.S. Mayors Climate Protection Agreement, 2014 Cd Background: Iowa City's mayor signed the U.S. Mayors' Climate Protection Agreement on April 14`", 2007 committing Iowa City to take action in reducing the effects of climate change. As a result of this commitment, continuous efforts have been undertaken over the last seven years which focus on tracking and reducing energy usage within the City. At the U.S. Conference of Mayors Annual Meeting, this year, a new revised Mayors' Climate Protection Agreement was unveiled in effort to expand and sustain the original agreement, which was written in 2005. Differences between the agreement signed in 2007 and the updated version: • The leaders of the nation's cities are asking for assistance to lead the nation towards energy independence, protecting the environment in effort to achieve the national emission reduction targets which are updated to 17% by 2020. The original agreement's national target reductions goals were 7% reductions from 1990 levels by 2012. • Local action items now emphasize climate mitigation planning in addition to reduction targets and strategies. • Resiliency planning for communities is encouraged. Examples are a climate preparedness strategy that implements the use of green infrastructure, policies that include vulnerable populations, working with other agencies in disaster response and addressing specific impacts of climate change such as floods, extreme heat, and drought. Iowa City Achievements since 2007: In 2009, Iowa City was the first city in Iowa to publish a community -wide and municipal greenhouse gas inventory. The inventory uses 2000 data as a baseline (blue line) and projected an estimate for emissions to include the city's population growth and if no reduction actions were taken (red line). A reduction goal of 20% by 2020 was also plotted (green line). Additional annual inventories have been published in Iowa City's Sustainability Assessment (see figure) and continue to be calculated annually. While we have not increased our emissions as expected, nor have we have seen a trend towards reduction. While we have made progress, more work is needed. 1 " cry Cwwu *cos. Taub byt«ro. l,eoo,000 1.1(10.000 W= � I,�O.Of10 t I.oao.aoo � 6 e6w= "M zmaoo o �Intl�chWl �Comr�ercial �ResiaenHal �Uoflp w pbm �Tmwpa afi. • Wasfa —=.M Uw —Ba I. —1 Re ucfiw Some. &e Nafbrtt, L.r f,#Dwnbn The City of Iowa City has made great strides towards internal energy reductions and savings. The City was awarded $692,300 as the AARA funded Energy and Conservation Block Grant (EECBG). Several City buildings had energy efficient lighting, motors and other equipment installed with these funds. Also, all city accounts are now tracked and monitored and facility managers have made operational changes which have save the city over $100,000 each year. October 1, 2014 Page 2 The most recent buildings the City has built have had many energy efficient features. The Environmental Education Center which is LEED- certified at the highest level (Platinum) and two Gold LEED- certified fire stations were also constructed during this period. Plans are in progress to replace all streetlights in Iowa City to more energy efficient LED lighting and a fund has been established to use energy savings for future energy efficient implementation where needed. The City is currently looking into potential solar and wind projects to increase renewable energy in municipal facilities. Current efforts towards climate mitigation planning: Staff is currently involved working with other Midwestern cities and climate specialists in surrounding states to gather information regarding projected climate impacts for our respective cities. Iowa City is lead on this project, which is grant funded. The goal is for each city in the regional network to obtain climate projection data for their locality in order to formulate mitigation and resiliency plans for their community which will look at infrastructure and buildings, the natural ecosystem, and human safety and wellbeing. Collaborating with similar cities in our region is allowing a more thorough discussion and expedition of the complex process, which is funded through March, 2015. Climate projection data should be completed by that date, so each city will then be able to begin mitigation planning. Summary: Signing the agreement is voluntary and not binding. Iowa City is already listed as having signed the first Mayors Climate Agreement, but it is now dated. Staff has continued and will continue to focus on this work. Sustainability and inclusivity are priorities of the attached agreement. Signing the updated agreement would indicate continued commitment to this topic, which citizens and local environmental groups are engaged in. A signature of this document aligns well with the sustainability goals that the City Council has outlined in the strategic plan. Cc: pk -4&.,: KEVIN) MiNSON V'Ke Polices ��tcmns�w MPHANIE RAWUNGS -BLAKE a�dwnert 1� = Mqw : MKXOORW T Pmc .fOkk -e.Cky RLWANETH i KMm M=4.1 TKO f ttt DO M LL. KI/SgUMMC V=1 11 M*W ofch- e 1 SC CEO mid FWWI a t*u TOM CWHRAN THE UNUED STATES CONFERENCE OF MAYORS 1629 EYE,SI'REEE, NO#CMWMT WASHINGTON. D.C. 20OD6 TELEPHONE (202) 293 -7330 FAX (202) 293 -2332 URU w wv usm"s.wg July 17, 2014 The Honorable Matt Hayek Mayor of Iowa City 410 E. Washington Street Iowa City, IA $2240 Dear Mayor Hayek: Last month at The U.S. Conference of Mayors 82' Annual Meeting in Dallas, TX, we unveiled a revised Mayors' Climate Protection Agreement. Today, we write specifically to ask you to join with your colleagues in this national mayoral effort to sustain and expand local climate protection efforts by joining as a signatory. As you will we in the enclosed Agreement, it envisions a shared agenda of local actions that seek to reduce greenhouse gas emissions and adept our cities to changing climatic conditions. For nearly a decade now, it has been mayoral leadership that has defined the nation's work on this issue, whether it is reducing city energy use Rough energy efficiency and renewable energy, growing new jobs and businesses who are delivering new energy technologies, or helping change behavior so together we recycle more, travel more efficiently aril conserve our resources. All of these mayoral -led efforts are making our cities more efficient, less polluting and more resilient. We revised our original Mayors' Climate Protection Agreement with this record in mind, crafting a new mayoral commitment to guide our efforts for the next decade and beyond. By becoming a signatory, you and other mayors will continue to lead the nation in reducing carbon emissions and adapting our cities to a changing climate. For your convenience, you can sign up electronically at: usmayors.orglclimateagreement. If you need more information, please contact us at 202 - 293 -7330. We look forward to you joining your mayoral colleagues in this important endeavor. Sincerely, C Kevin Johnson Mayor of Sacramento President ro-c" Tom Cochran CEO and Executive Director I. NATIONAL ACTION As leaders of the nation's cities, we continue to urge the federal and state governments to enact bipartisan legislation, policies and programs to assist mayors in their efforts to lead the nation toward energy independence, create American jobs that can't be shipped overseas, and protect our environment, eliminate waste, and fight climate change. Such efforts will help achieve the national target of reducing greenhouse gas emissions in the range of 17 percent by 202o and urge the United States to adopt an ambitious post 2020 target. We urge congress to enact policies and programs that: a. Promote greater energy independence and reduce the United States' dependence on fossil fuels; b. Accelerate energy efficiency and the development of clean, economical and renewable energy technologies such as cogeneration, LED /other energy- efficient lighting, methane recovery for energy generation, waste to energy, wind and solar energy, fuel cells, efficient motor vehicles, and biofuels; and c. Adapt city buildings, homes, facilities and infrastructures to address changing climatic conditions. We urge the federal government to reduce carbon pollution through existing authorities such as the Clean Air Act, Appliance Efficiency Standards, Federal Transportation Investments, and Renewable Energy and Energy Efficiency loan and grant programs, including refunding of energy block grant program, and by proposing new legislative initiatives. II. LOCAL ACTION a. Mitigation: We will strive to establish and meet or exceed locally - established targets for reducing energy use, especially fossil fuels, by taking actions in our own operations and throughout our communities, placing particular emphasis on engaging the community — citizens, businesses, schools and organizations — in a concerted campaign to set and achieve such targets through actions such as: i. Develop an energy plan that addresses and includes water, wastewater and stormwater runoff, heat island effects, preservation of open space and an inventory of emissions from fossil fuels for city operations and for the community using established metrics, set reduction targets and adopt elements that address how to harden and adapt city systems and infrastructures to climatic events; ii. Adopt and enforce land -use policies that reduce sprawl, preserve open space, and create compact, walkable urban communities; Iii. Promote transportation options such as bicycle trails, commute trip reduction programs, incentives for car pooling and public transit; Iv. Increase the use of clean, alternative energy by supporting the development of renewable energy resources, building the renewable energy technology manufacturing capacity of cities, recovering landfill methane for energy production, and supporting the use of waste to energy technology; v. Make energy efficiency and resilience a priority through building code improvements, retrofitting city facilities with energy efficient lighting, urging employees to conserve energy and save money and other actions to maximize the performance of the city buildings; vi. increase the average fuel efficiency of municipal fleet vehicles, reduce the number of vehicles, launch an employee education program including anti - Idling messages, and convert diesel vehicles to blo- diesel; vii. Evaluate opportunities to increase energy efficiency in water and wastewater systems, recover wastewater treatment methane for energy production, and harden these systems to respond to sea level rise and other climatic events threatening the delivery of these services; viii. increase recycling rates In city operations and in the community; Ix. Maintain healthy urban forests; promote tree planting to Increase shading and to absorb CO2; and x. Help educate the public, schools, other jurisdictions, professional associations, business and Industry about the importance of energy efRclency and renewable energy development in reducing carbon and actions necessary to adapt buildings, systems, and infrastructures to respond to changing climate conditions. b. Resilience: We support Investment In climate preparedness strategies that implement the use of green infrastructure to increase resilience of city water systems, encourage preparedness policies that take into account a city's most vulnerable populations and disproportionately affected citizens, and work with state and federal officials to have disaster response systems In place to dean with acute stresses to a city or region. We pledge further to Increase community preparedness by assessing and addressing projected impacts such as sea level rise, Increased storm surge, extreme heat, drought, floods, and wildfires. 111. ADVOCACY We pledge to support a grassroots movement, engaging young people especially. In support of conservation initiatives, such as Arbor Day, Earth Day, community events, locally- established conservation corps and other activities, and to recognize "conservationists" in our city as part of a systematic campaign over time to renew and reaffirm public commitments to long - established conservation values In our city, state and nation. We further pledge to work as global ambassadors to share best practices with mayors everywhere. To join as a signatory, go to: usmayors.orgjcUrnateagreement THE UNITED STATES CONFERENCE Of MAYORS rot" XWWA~U__. Tan Cochran, CEO and Executive Director 1620 Eye Street, NW, Washington, DC 20006 Tel: 202.293.7330 Fax: 202.293.2332 usmayors.org �! CITY OF IOWA CITY 1P9 MEMORANDUM Date: October 1, 2014 To: Tom Markus, City Manager From: Karen Jennings, Human Resources Administrator Re: Recruitment and Hiring Outreach I want to inform you of plans for education and outreach initiatives regarding the application and hiring process for City employment. After discussing this initiative and possible courses of action with Stefanie Bowers, Equity Director, and Eleanor Dilkes, City Attorney, we have identified a three part action plan to be implemented over approximately the next six months. Human Resources (HR) staff will participate in a "Community Job & Resource Fair' hosted by the Human Rights Commission. This event will take place on October 30, 2014 at Eastdale Plaza in Iowa City from 4:00- 6:OOpm. HR staff will be on hand to discuss the hiring and application process with attendees. An informational brochure will be developed for distribution at this event which will include an overview of the application and hiring process, identify various resources to remain informed of current openings, offer helpful tips for applicants and also answer frequently asked questions (FAQs). The FAQs will address issues such as driving records, criminal background checks, civil service, and the internal posting requirements of the City's labor contracts. At this event, HR staff will also promote upcoming seasonal hiring opportunities and a recruitment event to be held in February 2015. 2. Human Resources staff will host a recruitment event for seasonal positions in February 2015. Each year, the City hires approximately fifty seasonal employees to supplement Public Works and Parks and Recreation staff, among others, for the additional spring -fall workload. Human Resources will coordinate and host an offsite recruitment event to be held at a community friendly location where attendees will be able to learn about seasonal employment opportunities and to receive assistance applying onsite. 3. Human Resources will request the assistance of Communications staff to create a short video presentation explaining the City's application and hiring process. This video will then be available for streaming on the City's website, for broadcast on the City Channel 4, and for use by outside groups or neighborhood associations who wish to provide employment assistance information. The goal of these initiatives is to educate and empower individuals interested in City employment and to further diversify applicant pools for City positions advertised publicly. FERIA �LOMUNIITIALRIA IDS REC, URSLOS Y EMPLEOS IF CONOZCA EN PERSONA y hable con los GERENTES, DE CONTRATACION Y RECLUTADORES a variedad de empleadores asisten a la Feria de empleos calla anc _� ,�, • Se sugiere vestimenta de .iev, 30 de negocios 4 a 6 p.m.. • Lleve suficientes curriculum vitae • - ' ' - a "' • Estacionamiento gratuito Patrocinado por. • . •' • • • Iowa City Human Rights - • • • Commission • •' "" • •' • ''� ° Goodwill of the Heartland www.icgov.org /humanrights. • 20 de octubre de 2014. Iowa City Housing Authority Iowa Workforce Development Shelter House Systems Unlimite Successful Living 4 Para obtener mas informacion, Ilame al 356 -5022 o envie un correo electrbnico a humanrights @iowa - city.org COMMUNITY JOB & RESLOURCE F/A-LIR FACE-TO-FACE and speak with HIRING MANAGERS & O_ Business Attire Suggesteo ? • Bring Plenty of Resumes • Free Parking Hosted by: I Iowa City Human Rights .. " Commission Goodwill of the Heartland Iowa City Housing Authority October 20th, 2014. I Iowa Workforce Development Shelter House Systems Unlimited Successful Living For more information, call 356 -5022 or email humanrights @iowa - city.org IP10 � r CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 -1826 (319) 356 -5000 (319) 356 -5009 FAX www.icgov.org September 19, 2014 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Maintenance Worker I - Parks Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Maintenance Worker I — Parks. Colin Stuhr IOWA CITY CIVIL SERVICE COMMISSION �. Lyra . Dickerson, Chair IP11 � r *� wwlao��t CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356 -5000 (319) 356 -5009 FAX www. icgov. o r g September 30, 2014 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Maintenance Worker I — Refuse Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Maintenance Worker I — Refuse. Jason Snow IOWA CITY CIVIL SERVICE COMMISSION Lyra 4. Dickerson, Chair October 1, 2014 Chris Lynch, President, and Members, Iowa City School Board IN2 I r =t- it. CITY OF IOWA CITY City Attorney's Office 410 East Washington Street Iowa City, Iowa 52240 -1826 (3 19) 356 -5030 (3 19) 356 -5008 FAX and www.icgov.org Terrence Neuzil, Chairman, and Members, Johnson County Board of Supervisors and Matthew Hayek, Mayor, and Members, City Council of Iowa City Re: International Automotive Components Iowa City, LLC Pursuant to Iowa Code § 441.44, this is to notify each of you that the Iowa City Board of Review has reached a voluntary settlement regarding the above - referenced tax assessment appeal filed by this property owner. The Board of Review and the property owner each secured appraisals. The Board's showed a value of $4,700,000, while the property owner's came back at $3,350,000. Each was well below the $6,075,020 assessed value. Pursuant to the settlement, the 2013 valuation will be lowered to $4,500,000. If you have any questions or would like more information, please do not hesitate to contact me or Denny Baldridge. Sincerely, Eric R. Goers Assistant City Attorney cc: Denny Baldridge, City Assessor OCT 01 1014 City Clerk Iowa City, Iowa C(OPY September 22 "d, 2014 Residents / Businesses of Highland Avenue between Gilbert Court and Sycamore Street Re: Meeting to discuss traffic calming on Highland Avenue Dear Resident/Organization: CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 -1 82 6 (319) 356 -5000 (319) 356 -5009 FAX www.lcgov.org The City has received a petition from residents /businesses on Highland Avenue between Gilbert Court and Sycamore Street to have this section of roadway considered for Iowa City's Traffic Calming Program. The City completed a traffic study and determined that the 85th- percentile speeds exceed 5 mph over the posted speed limit of 25 mph — this qualifies the street for the traffic calming program. The next step is to have a neighborhood meeting to discuss possible options and develop a consensus on a preferred traffic calming measure to explore. Some examples of traffic calming applications are speed humps, median islands, traffic circles, pavement markings, curb extensions, radar speed signs, on- street parking changes, and targeted police enforcement. For additional information on the traffic calming program, including examples of traffic calming applications in Iowa City, visit http: / /www. mpo*c. org /docs /file /transportation /trafficcalm ing. pdf. If a consensus on a preferred traffic calming measure can be reached at the meeting, we will perform a study to determine if it can be implemented safely, followed by a formal mail -back survey of households to determine the level of support for implementation. 60% of responding households must be in favor of implementation for the City Council to consider approval of the measure. The intent of the City's Traffic Calming program is to implement traffic calming strategies only if desired by the neighborhood. Please consider attending the neighborhood meeting to discuss potential traffic calming options: Wednesday October 15th, 2015 - 6:30 p.m. Twain Elementary School Library 1355 Deforest Avenue I expect the meeting to last no more than one hour. If you cannot attend, please feel free to contact me with your comments or questions at 356 -5254 or darian - nagle - gamm @iowa - city.org. incerely, D Nagle -Gamm Traffic Engineering Planner cc: Tom Markus, City Manager Doug Boothroy; Neighborhood and Development Services Kent Ralston; Neighborhood and Development Services Marcia Bollinger; Neighborhood and Development Services Rick Fosse; Public Works Ron Knoche; Public Works Jon Resler; Streets John Sobaski; Streets Jim Steffen; Police IP14 Marian Karr From: Jim Throgmorton Sent: Friday, September 26, 2014 2:44 PM To: Council; Tom Markus Subject: FW: NADO News Release Attachments: image001.jpg; Doug Elliott press release.doc Greetings, I learned about Doug Elliott's election (as Treasurer of the National Association of Development Organizations) at yesterday's ECICOG meeting. Thought you would want to know about it. Jim Throgmorton District C, Iowa City City Council Please Note: No correspondence (including emails) to City Council is confidential. All correspondence (including emails) to me as a City Council member about City issues is a public record. From: Gina Peters [gina.peters @ecicog.org] Sent: Friday, September 26, 2014 9:45 AM To: Aaron Granquist; 'Alan Johnson'; 'Ben Rogers'; 'Bob Yoder; 'Brent Hinson'; 'Craig Hamilton'; 'Darrin Gage'; 'Don Gray'; 'Dusty Embree'; 'Ed Raber'; Jasmine Almoayed; Jim Throgmorton; 'Kathleen VanSteenhuyse'; 'Kevin Heitshusen'; Laurie Goodrich; 'Linda Langston'; 'Louise From';'Lu Barron'; mayorfish2012 @gmail.com;'Todd Wiley';'Vicki Pope'; 'Wayne Manternach' Subject: NADO News Release Here is the NADO press release that we talked about at the meeting yesterday, Doug asked me to forward. Gina Gina Peters Administrative Assistant East Central Iowa Council of Governments 700 16th Street NE, Suite 301 Cedar Rapids, IA 52402 319.365.9941, ext. 120 fax: 319.365.9981 news reiease NATIONAL ASSOCIATION OF DEVELOPMENT ORGANIZATIONS For Immediate Release: September 16, 2014 Contact: Joe McKinney, 202.624.7806 Doug Elliott elected Treasurer of the National Association of Development Organizations Washington, DC — Doug Elliott, Executive Director of the East Central Iowa Council of Governments ( ECICOG) in Cedar Rapids, Iowa was elected Treasurer of the National Association of Development Organizations (NADO) on August 26, 2014 at the association's Annual Business Meeting. The meeting was held in conjunction with NADO's 47`h Annual Training Conference in Denver, CO. Elliott began his service at ECICOG in 1994 as the executive director. Before joining ECICOG, he was executive director of the North Iowa Area Council of Governments in Mason City, IA. He also serves on the Iowa Association of Regional Councils Board of Director; Cedar Rapids Public Library Board of Trustees, Cedar Rapids Museum of Art Board of Trustees, Kingston Hill Board of Directors and the Housing Trust Fund of Johnson County Operations Committee. The East Central Iowa Council of Governments ( ECICOG) is an intergovernmental council established in 1972 under Chapter 28E and provided for under Chapter 28H of the Code of Iowa. Governed by a board of directors comprised of elected officials and private citizens, ECICOG was created to promote regional cooperation and to provide professional planning services to local governments in Benton, Cedar, Iowa, Johnson, Jones, Linn, Tama, and Washington Counties. "We are honored to have Doug Elliott serve as Treasurer of NADO. He brings a wealth of expertise, knowledge and leadership on regional community and economic development issues to the national level," stated Joe McKinney, NADO Executive Director. "Most importantly, he is focused on helping our nation's local communities pursue comprehensive regional strategies for remaining economically competitive in today's rapidly changing global environment." Other officers elected for the 2013 — 2014 term were: President; President Terry Bobrowski, Executive Director, East Tennessee Development District, Alcoa, TN; First Vice President Jeff Kiely, Executive Director, Northwest New Mexico Council of Governments, Gallup, NM; Second Vice President Lynne Keller Forbes, Executive Director, South Eastern Council of Governments, Sioux Falls, SO and Scott Koons, Executive Director, North Central Florida RPC, Gainesville, FL. NADO's Immediate Past President, Peter Gregory, Executive Director, Two Rivers - Ottauquechee Regional Commission, Woodstock, VT, will also serve on the organization's Executive Committee. Building on nearly five decades of experience, the National Association of Development Organizations (NADO) serves as the national voice of regional development organizations. The association is an advocate for federal community and economic development programs and policies that help local communities improve their local economy and quality of life. For more information about NADO and the NADO Research Foundation, visit www.nado.ora. AMERICA'S REGIONAL DEVELOPMENT ORGANIZATIONS: REGIONAL STRATEGIES, PARTNERSHIPS AND SOLUTIONS. 400 NORTH CAPITOL STREET, N.W. I SUITE 390 1 WASHINGTON, DC 20001 1 202.624.7806 I INFO@NADO.ORG I NAD0.026 +«"C.y Cry EXX SAVE THE DATE W GET THE FACTS ABOUT YOUR ENERGY FUTURE Speak directly with MidAmerican Energy Company's executive leadership and subject matter experts about important energy topics with real, everyday impact. .. A 2 14,114 23ZZ:•.�� MONDAY, OCT. 20 CORALVILLE Coraiville Marriott TUESDAY OCT. 21 QUAD CRIES Waterfront Convention Center - Berendorf MONDAY, OCT. 27 COUNCIL BLUFFS Mid - America Center TUESDAY OCT. 28 SIOUX CITY Sioux City Convention Center THURSDAY, OCT. 30 WATERLOO Hawkeye Community College, Tama Hall MONDAY NOV. 3 DES MOINES Community Choice Convention Center From Council Member Payne MidAmerican ENERGY �P�5 y,—�SYV.,...,M- 106 E. 2nd St Davenport, IA 52801 Return Service Requested W`" LL IY w 07 w W f 0 m Q W >L6 w F- LU Y tai � 2 6 V a 11�4� S Q,„, w MINUTES BOARD OF ADJUSTMENT SEPTEMBER 10, 2014 -5:15 PM CITY HALL, EMMA HARVAT HALL MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: OTHERS PRESENT: IP16 PRELIMINARY Larry Baker, Gene Chrischilles, Connie Goeb, Brock Grenis, Becky Soglin None Sarah Walz, Susan Dulek RECOMMENDATIONS TO CITY COUNCIL: None CALL TO ORDER: The meeting was called to order at 5:15 PM. ROLL CALL: A brief opening statement was read by Grenis outlining the role and purpose of the Board and the procedures that would be followed the meeting. CONSIDERATION OF THE MAY 14, 2014 MEETING MINUTES Soglin moved to approve the minutes Baker seconded the motion. A vote was taken and the motion carried 5 -0 SPECIAL EXCEPTION ITEM EXC14- 00009: Discussion of an application submitted by Our Redeemer Lutheran church for a special exemption to allow an accessory storage building associated with a Religious Assembly Use located in the Low Density Single - Family (RS -5) zone at 2301 East Court Street. Walz gave a brief presentation of the background of this application. Our Redeemer Lutheran Church is proposing to build an 864 square foot utility shed in the southeast corner of the lot at 2301 E. Court Street. As a religious institution in a Low Density Single Family Residential (RS- 5) zone, an expansion beyond 500 square foot requires a special exception from the Board of Board of Adjustment September 10, 2014 Page 2 of 4 Adjustment to assure the design and placement of the structure fit the area. Walz showed the aerial view of the property and the area in the back south end of the lot where they will build the new structure. Currently there is a moveable garden shed structure there that will be moved away and replaced with the new structure. Walz explained that there are specific criteria for Religious Group Assembly Uses in the RS -5 zone; how a parking lot will be used, the minimum setbacks. The criterion that does pertain to this application is that the proposed use will be designed to be compatible with adjacent uses. Since this is a residential area, a garage is not unusual. It fits most of the general standards. There is a sewer easement that runs along the east side of the property, so just have to make sure the building is set back so that is not within that easement, so the building will need to be moved over 12 ft. but it will still fit in the area they wish to build it. Walz explained that there is plenty of landscaping screening, and the structure will be setback and the area is heavily screened by vegetation and trees. Walz stated that the staff is recommending approval of the application by Our Redeemer Lutheran Church to build a 24' x 36' utility shed on the southeast corner of their property in the Low Density Single Family Residential (RS -5) zone located at 2301 E. Court Street, subject to the following conditions: 1. The structure should be located in the south end of the parking area but outside the sanitary sewer easement; 2. Landscape screening in the area should be preserved; 3. Substantial compliance with the elevations submitted. Soglin questioned if the structure could be used as a garage, and Walz confirmed that yes a vehicle would fit in the structure, but the church has indicated that main purpose is for storage of equipment. A garage would be treated the same way under the zoning code. Michael Appleaarth spoke on behalf of the Our Redeemer Lutheran Church. He confirmed that the building will be used to store lawnmowers and snow blowers. The larger door on west end will be so they can pull a 24' trailer in there for parade float building. Grenis opened public hearing. No one from the public was in attendance. The public hearing was closed. Soglin moved to approve item EXC14 -00009 an application by Our Redeemer Lutheran Church to build a 24' x 36' utility shed on the southeast corner of their property in the Low Density Single Family Residential (RS -5) zone located at 2301 E. Court Street, subject to the following conditions: 1. The structure should be located in the south end of the parking area but outside the sanitary sewer easement; 2. Landscape screening in the area should be preserved; 3. Substantial compliance with the elevations submitted. Baker seconded the motion. Grenis said that regarding EXC14 -00009 he concurs with the findings set forth in the staff report of September 10, 2014, and concludes that the general and specific criteria are satisfied. Board of Adjustment September 10, 2014 Page 3 of 4 Unless amended or opposed by another Board member he recommends that the Board adopt the findings in the staff report as their findings for the acceptance of this proposal. He noted that no neighbors had objected to the special exception. A vote was taken and the motion carried 5 -0. Grenis declared the motion for the special exception approved, noting that anyone wishing to appeal the decision to a court of record may do so within 30 days after the decision is filed with the City Clerk's Office. OTHER: Introduced Becky Scott as the new minute taker for Board of Adjustment meetings. Walz informed the board of the South District Plan and there is a planning workshop on Monday, October 6. All residents of that area will be invited and the Board is also invited to attend. Additionally there will be a bike tour of the area on September 20 BOARD OF ADJUSTMENT INFORMATION: ADJOURNMENT: Chrischilles moved to adjourn. The meeting was adjourned on a 5 -0 vote. Next meeting October 8 BOARD OF ADJUSTMENT ATTENDANCE RECORD 2013-2014 NAME TERM EXP. 6/12 7/10 8/21 9/18 11/7 12111 1/8 3/12 419 5/14 BAKER, LARRY 1/1/2017 X X X X X X X X X X GOEB, CONNIE 1/1/2015 - -- - -- - -- X X X X X X X GRENIS, BROCK 1/1/2016 X X X X X X X X X X CHRISCHILLES, T. GENE 1/1/2014 X X X X X X X X X X SOGLIN, BECKY 1/1/2018 X X X X X X X X X X KEY: X = Present O = Absent O/E = Absent/Excused - -- = Not a Member DRAFT = CITIZENS POLICE REVIEW BOARD MINUTES — SEPTEMBER 15, 2014 CALL TO ORDER: Chair Joseph Treloar called the meeting to order at 5:37 P.M. MEMBERS PRESENT: Melissa Jensen, Mazahir Salih MEMBERS ABSENT: Royceann Porter STAFF PRESENT: Staff Kellie Tuttle and Patrick Ford STAFF ABSENT: None OTHERS PRESENT: Captain Doug Hart of the ICPD; Marian Karr, City Clerk RECOMMENDATIONS TO COUNCIL None CONSENT CALENDAR Motion by Jensen, seconded by Salih, to adopt the consent calendar as presented or amended. • Minutes of the meeting on 08/26/14 • ICPD Department Memo #14 -17 (July 2014 Use of Force Review) • ICPD Use of Force Report - July 2014 Motion carried, 3/0, Porter absent. OLD BUSINESS Charter Review Update — At their August 26th meeting Tuttle had reminded the Board of past discussions by Board members regarding the language for the purpose of the forum, and the concerns that the forum focused on police policies, practices, and procedures without requiring police representation. It has become a practice of the Police department not to be a participant since it is a Board forum and not a Police forum. Tuttle reported she reviewed past minutes for more detailed discussion. She was unable to find any more detailed information but some Board members Treloar and Jensen did recall the discussions. Suggestions were made on the language and Tuttle will draft and include them in the next meeting packet. Video — Karr presented a draft of the CPRB educational video minus addressing the final question "why the Board can't do more ". After discussion, it was agreed that they would cite the Code of Iowa as to why they were not able to do more, but then also wanted to end the video with what they "can" do. Jensen will draft segments for each Board member, to be reviewed by Legal Counsel, and filming would occur at the next meeting. CPRB September 15, 2014 Page 2 Video Review Process — Tuttle stated that another option had been made available and referred to the memo included in the meeting packet which stated that if members were not able to make an appointment during business hours, they could set up an appointment to view videos in the Police Department 24/7. (Karr left meeting 6:13 P.M.) NEW BUSINESS Select Nominating Committee — Treloar nominated Jensen and Salih to be on the nominating committee. They agreed and will report back to the Board with recommendations at the next meeting. PUBLIC DISCUSSION None. BOARD INFORMATION None. STAFF INFORMATION Tuttle informed the Board that Maxime Tremblay had resigned from the Board due to a family illness and that the vacancy would be announced at the September 16th City Council meeting. EXECUTIVE SESSION Motion by Jensen, seconded by Salih to adjourn into Executive Session based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22 -7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 3/0, Porter absent. Open session adjourned at 6:16 P.M. REGULAR SESSION Returned to open session at 6:23 P.M. Motion by Jensen, seconded by Salih to set the level of review for CPRB Complaint #14 -02 and #14 -03 to 8 -8 -7 (13)(1)(a), On the record with no additional investigation. Motion carried, 3/0, Porter absent. CPRB September 15, 2014 Page 3 TENTA' i FUTURE AG • October 14, 2014, 5:30 PM, Helling Conference Rm (Moved to October 1 • November 11, 2014, 5:30 PM, Helling Conference Rm • December 9, 2014, 5:30 PM, Helling Conference Rm Motion by Jensen, seconded by Salih to move the October 14th meeting to Monday, October 13th at 5:30 P.M. due to scheduling conflicts. Motion carried, 3/0, Porter absent. ADJOURNMENT Motion for adjournment by Salih, seconded by Jensen. Motion carried, 3/0, Porter absent. Meeting adjourned at 6:26 P.M. d O H O a z w H U 0 a O � � N � w M U N �H 0 w GC bu C1 A 6� it w��zz uunuu �coOZ ; �a 00 O\ M N x O �v i x ; N 00 O DC O DC DC O x X i i ON W y ti O A p L ►7 H O p 04 0* O O :� FQ 6� it w��zz uunuu �coOZ ; Minutes Human Rights Commission September 16, 2014 — 6 PM Helling Conference Room IP18 Preliminary Members Present: Harry Olmstead, Shams Ghoneim, Orville Townsend, Kim Hanrahan, Joe Coulter. Members Excused: Paul Retish, Stella Hart, Andrea Cohen, Ali Ahmed. Staff Present: Stefanie Bowers. Others Present: Dennis Bockenstedt, Jeremy Endsley, Sally Scott, Donovan Bosold. Recommendations to Council: No. Call to Order: Olmstead called the meeting to order at 18:00. Consideration of the Minutes from the August 19, 2014 Meeting: Motion: Moved by Townsend, seconded by Ghoneim. Motion passed 5 -0. Meeting, Business: Presentation on Local Option Sales Tax & the City Budget Finance Director Dennis Bockenstedt presented on the Local Option Sales Tax (LOST) and the City budget. Bockenstedt discussed the essential factors that have been identified, components directly impacting City revenue and impact from property tax reforms. Presentation & Possible Collaboration Request from Johnson County Affordable Home Coalition Sally Scott and Jeremy Endsley spoke on recent initiatives of the Johnson County Affordable Homes Coalition. Yes In My Back Yard (YIMBY) is an outreach program to the community that stresses the value of affordable housing and how important it is to a community. Scott encouraged Commissioners to register and attend the upcoming Affordable Housing in a Tight Market Seminar being held on October 2nd. Proposed Date Change for December 2014 Meeting Date from the 16th to the 15th Date will be changed from December 16, 2014 to December 15, 2014 to respect the starting of Hanukah at sundown on the 16th. Motion: Moved by Coulter, seconded by Ghoneim. Motion passed 5 -0. Sponsorship Request from Social Justice through Secular Government Donovan Bosold reported to the Commission that the event would be taking place on Wednesday, September 17th. The program will feature a presentation by Sean Faircloth and will discuss the pursuit of social justice through secular government. The Commission agreed to contribute $50 toward the operational costs of this program. Motion: Moved by Townsend, seconded by Coulter. Motion passed 5 -0. Possible Proclamations for the Rest of Year The Commission agreed to submit proclamations to the Mayor for Hispanic Heritage Month, National Disability Employment Awareness Month and National American Indian Month. Breakfast 2014 Olmstead, Retish, and Harahan will serve on the subcommittee to select 2014 honorees. Ghoneim will do the opening at the Breakfast, Olmstead will introduce the keynote, Cohen will present the awards, and Hart will wrap it up with the closing. UncominQ Programs: Human Rights Opportunity Fair The event location has been moved to the T. Anne Cleary Walkway on the University of Iowa Campus. Olmstead, Cohen, and Townsend will represent the Commission at this event. Goal Setting Session for FY 15 The session will be held on Thursday, October 2nd at the Eastside Recycling Environmental Education Center. It should run from 5 -8pm. Defending Migrants' Rights Ghoneim and Olmstead will meet with a group of Russian visitors through the CIVIC program on October 6th. Reports: Building Blocks to Employment Job Fair The job fair is scheduled for Thursday, October 30th from 4 -6 pm at the Eastdale Plaza.. Building Communities Subcommittee Townsend would like to see a policy that requires City staff when requesting policy changes to the Council to be required to include a statement as to how that particular policy change could potentially affect individuals in the community, particularly minority persons. University of Iowa Center for Human Rights Board Ghoneim reported that she recently served on a panel that discussed changing the term ISIS to QSIS (Qaeda Separatists Of Iraq And Syria) in an attempt to educate the world about the difference between real Islam and terrorism. Commission Coulter noted the recently released Equity Report. Coulter urges all Commissioners to read the report and take a look at the issues and how the Commission can support or address the issues. Adjournment: 20:05. Next Regular Meeting — October 21, 2014 at 6:00 pm. F) Human Rights Commission ATTENDANCE RECORD YEAR 2013/2014 (Meeting Date) NAME TERM EXP. 9/17/ 13 10/15/ 13 11/19/ 13 12/17/ 13 1/21/ 14 2/18/ 14 3/18/ 14 4/29/ 14 5/20/ 14 6/17/ 14 7/15/ 14 8/19/ 14 9/16/ 14 Ali Ahmed 1/1/17 - - - - X X O/E O/E O/E X X X O/E Orville Townsend, Sr. 1/1/17 X X X X X X X O/E X X X X X Paul Retish 1/1/17 - X X X X X O/E X X X O/E X O/E Kim Hanrahan 111115 X X O/E X X X X X O/E O/E X X X Shams Ghoneim 111115 X X X X O/E X X X X X X X X Stella Hart 111115 - - - - - - - - - X X X O/E Jewell Amos 111115 X X O/E X X X O/E R R R R R R Joe D. Coulter 1/1/16 X X X X X X X X X X O/E X X Harry Olmstead 1/1/16 X X X X X X X X X X X X X Andrea Cohen 1/1/16 X X X X X X O/E X X X X X QJE KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting -- = No longer a member R = Resignation IP79 MINUTES DRAFT PARKS AND RECREATION COMMISSION AUGUST 13, 2014 ROBERT A. LEE COMMUNITY RECREATION CENTER — MEETING ROOM B Members Present: Suzanne Bentler, David Bourgeois, Larry Brown, Clay Claussen, Maggie Elliott, Cara Hamann, Katie Jones Members Absent: Lucie Laurian, Joe Younker Staff Present: Mike Moran, Zac Hall, Chad Dyson Others Present: Ron Clark, Rick Hanna, Temple Hiatt, Del Holland CALL TO ORDER Chairman Claussen called the meeting to order at 5 p.m. RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None OTHER FORMAL ACTION: Moved by Bourgeois seconded by Elliott to approve the July 9. 2014 minutes as written Motion passed 7 -0 ( Laurian and Younker absent). PUBLIC DISCUSSION: Temple Hiatt passed out a Memorandum of Understanding between Iowa City Girls Softball and Iowa City Parks and Recreation Department Kickers will also be present in November. CITY PARK ROAD NAMING REQUEST Rick Hanna was asked to represent a group within the community who is proposing that the rode in upper City Park be named Hughes Memorial Drive. This request is in honor of the late Patrick Hughes who recently passed away from melanoma. He was a dedicated community leader and very involved in many volunteer programs in the community. He served as the Iowa City Federation of Labor President for 20 years. He was also involved in the start-up of the Johnson County Accessibility Program who builds handicap ramps for those not financially able. He was instrumental in starting the Iowa City Federation of Labor license plate recycling program. This program has allowed for over $20,000 donated to over 50 area charities over the last 10 years. He served on the Pioneer Coop Board and was co- founder of the Iowa Artisans Gallery. Hughes was recently inducted into the Johnson County Democrat Hall of Fame. Hanna stated that honoring Pat in this way would be an opportunity to remind people of the importance of volunteerism in their community. He further noted that while often times things like this are named after the rich and famous, Hughes was neither but in Hanna's mind, as well as many others, Hughes deserves this recognition. Hanna thanked the Commission for letting him speak PARKS AND RECREATION COMMISSION August 11, 2014 Page 2 of 7 and for considering this proposal. Moran noted that the Commission can make a recommendation to Council who will have to give final approval. Moran will review the City Naming Policy to make sure this request falls within its guidelines. Commission agreed it would be best to check this policy before voting on this proposal. Moran will report back to commission via their Friday Update. RIVERSIDE FESTIVAL STAGE DISCUSSION: Ron Clark from Riverside Theatre was present to discuss the future plans for Riverside's use of the Shakespeare Festival Stage at City Park. Clark started by commending Zac Hall, the departments new Superintendent of Parks. Clark and Hall started discussions in May about some updates that were needed to the stage. A number of improvements were done in a quick fashion. Likewise, when he was informed that the group would have to vacate within a day or two, Moran sent staff down to help them move out of the park. Clark noted that it is time to accept that this type of weather is the new norm for this area and for them that is a problem. Between 2008 and 2014 they have been pushed out of the stage three times. They have had a lot of discussions with staff and their board of directors and they have come to the conclusion that the theatre cannot risk this happening again next year so will not use the stage for their 2015 Festival. Clark noted that he can't predict beyond next year as he and Jodi will be retiring. While they love the stage and its location, it is no longer a viable option for them. The amount of money lost is too detrimental to the success of the theatre. Clark stated that he would like to work with the City if interested in looking at reestablishing the stage in a different location. Elliott asked what the role of the Commission is in this situation. Moran noted that there will need to be a lot of discussion about this when looking at the budget in the near future. Claussen noted that Clark has the Commission's support and they will also be working towards a solution. Elliott asked if there will be recommendations specific to the stage or the park as a whole. Moran noted it would likely be for the park as a whole. He would like to sit down with Riverside Theatre staff and board in September or October to discuss further. Moran noted that there will also have to be some discussion with Boys Baseball and about the City Park Rides. FRIENDS OF HICKORY HILL PARK: Friends of Hickory Hill would like to see more effort in getting some repairs etc. done at the park. Therefore, they will be asking the City Council to approve funding for these repairs prior than the originally planned schedule of FY16. There have been some recent bridge repairs done. Moran and Hall have walked through the park and noted some areas of necessary repairs but nothing drastic. Hall noted a couple of areas that show a little more erosion than when he toured the park earlier this spring. Brown noted that he feels a somewhat rough terrain is what is expected at Hickory Hill Park. Jones reiterated that statement. NEIGHBORHOOD OPEN SPACE REVIEW None. PARKS AND RECREATION COMMISSION August 11, 2014 Page 3 of 7 RECREATION DIVISION REPORT: Affiliate Update /Letter: Dyson included in the packet the letter that was sent out to affiliate groups officially inviting them to attend the September and November Commission Meetings. These meetings will be to discuss the affiliate policy from 2010 with an end goal of the departments cost recovery of 50 %. Girls Softball and Kickers will be present in November. Dyson is following up with other groups. He will be asking for direction from the Commission regarding this policy. Dyson is working on a further breakdown of Napoleon costs as per Hiatt's request. Claussen suggested that if it is a sizeable amount of money being asked of the groups that they may want to look into assistance with fundraising through an outside source. Brown expressed his frustration with so many kids not being able to participate in programs because they don't have transportation or the funds to participate. Dyson said that staff wants to find a way to meet budgetary goals by working with the groups. Upper City Park REAP Grant: Staff sent out a REAP Grant application today requesting funding for the restoration of the old settlers cabins in upper City Park. RALCRC 50th Anniversary: The Robert A. Lee Community Recreation Center turns 50 this year. Staff is in the process of planning a celebration. They will be going with a 1960's theme. Aquatics Update -Pool Projects: Dyson reported that the Robert A. Lee pool is currently drained to allow for painting and other routine preventative maintenance. The pool will reopen within 5 days. Other Projects: Dyson reported that there are just a handful of items left to complete work on the City Park Pool Project. Scanlon Gym has been painted. The Robert A. Lee Gym will be closed next week for floor refinishing. A request for bids is out to enclose the fitness room on the lower level. Fall Program Guide: The guide will be available on August 15. Staff will deliver these to the schools the following week. Registration will begin on August 27. TTRA Walk: The second annual Terry Trueblood Walk for Pancreatic Cancer Research is scheduled Sunday, August 24 from 4 to 6 p.m. The walk will start from Shelter #2 at the Terry Trueblood Recreation Area and will go around the park trail. Proceed from the walk will go to the American Cancer Society and a special maintenance fund for the park through the Johnson County Foundation. Elliott asked Chad about a golf outing that the department is organizing. Dyson reported that the department is hosting a golf outing fundraiser to benefit the swim lesson program. This event is scheduled at noon on Friday, September 12 at Pleasant Valley Golf Course. Those interested may register at www.golfdigestolanner.com /25534- icciolfoutinci. PARKS AND RECREATION COMMISSION August 11, 2014 Page 4 of 7 PARKS DIVISION REPORT: Flood Recovery: Hall reported that City Park re- opened on August 1, however, there were a number of people using it while it was closed which made progress somewhat difficult. Staff has cleaned the parking lots and trails and removed sand which was taken to Terry Trueblood Recreation Area. Hall hired a contractor to remove a tree that had fallen due to the flood. The Streets Department assisted in cleaning of lower City Park. Parks staff will also be doing some debris removal on the Seventh Ave. dam near Hickory Hill Park due to debris that washed up onto the intake area. Mercer Park Mulching Project: Carol Sweeting from Public Works brought in a group of 50 student volunteers from Minnesota to lay mulch at Mercer Park. They spent the afternoon with some ball field staff placing tree rings and mulching around the trees. Hickory Hill Park Bridge: Ethan Trepka, an Eagle Scout, built a wooden foot bridge for use near the Hickory Heights access. Other Projects: The sand removed from City Park will be repurposed at TTRA. This sand will be used to shore up the north and south boat launches making an easier approach for the boats. Hall also noted that a group of first year medical students came into City Park to clean and paint shelters. Even with the heat, a lot was accomplished. Claussen noted that he sees a lot of activity at TTRA with increased use of the rails, boat rentals and continued use of the Lodge. Brown noted that there are some mulberry trees around Terry Trueblood Recreation Area and he sees people picking them and eating them. He suggested that staff consider planting some blackberries in the grassy areas stating that they are good for the wildlife, the neighborhoods and are not labor intensive. Moran noted that at this time they are developing prairie grass in this area and not sure if they would be compatible but will consider it. He will communicate this with the landscape architects. DIRECTORS REPORT: Flood Update: Moran noted that FEMA has stated that the rain event prior to the flood qualifies for FEMA assistance since the President declared it as a natural disaster. Project Updates: Moran stated that the playground project downtown is moving along smoothly. There was not good material underneath the existing playground surface. That has been replaced with concrete and drainage tiles. They will begin replacing the soft surface on top of that in the next few days. TTRA Update: Moran announced that Fin and Feather grossed over $20,000 in rentals and sales during the month of July. Things are going well with the water level coming up and the algae bloom dissipating making it much better for boating etc. The lodge rentals continue to do very well with the facility being in great demand. PARKS AND RECREATION COMMISSION August 11, 2014 Page 5 of 7 Herky Statues: Herky Statues will be going to public auction on Friday, September 12 at 6 p.m. at the Englert Theatre. Commission was invited to let Moran know if they are interested in obtaining tickets for this event. Neighborhood Meetings: Moran will be meeting with the Tower Court Neighborhood on Saturday, August 23 at 9 a.m. There are some neighborhood open space funds in place for this area ($70,000). They will discuss ideas for how to spend this money. He expects that they will want to get a new shelter and playground for the park. The Highland Park neighborhood would like to have the existing playground equipment removed from that park and replaced with new equipment and a new shelter. Chadek Propert y: Moran has received the signed agreement back from the family. The closing on the property is scheduled for September. Terracon is currently doing an environmental study. MMS will follow up with surveying the property. In conjunction with that a professor with the University will be coming in to do some soil sampling. Moran would like him to do this in the southeast corner of the property which is where the garden plots will likely be placed. CHAIRS REPORT: Claussen reiterated the importance of the group being proactive, using the Riverfront Crossings development as an example. COMMISSION TIME /SUGGESTIONS FOR FUTURE AGENDA ITEMS: None ADJOURNMENT: Moved by Bentler, seconded by Hamann to adjourn the meeting at 6:45 p.m. Motion passed 7 -0 (Laurian and Younker absent). PARKS AND RECREATION COMMISSION August 11, 2014 Page 6 of 7 PARKS AND RECREATION COMMISSION ATTENDANCE RECORD NAME M M M M M TERM Z: o CO 00 N `' CD EXPIRES O0 °' N M in- Z-0 n 00 Suzanne 1/1/17 X X X NM X X X O/E X X X X X Bentler David 1/1/15 X X X NM X X X X X X X X X Bourgeois Larry 1/1/18 * * * * X X O/E X X X X X Brown Clay 1/1/14 X X X NM X X X X X X X X X Claussen Maggie 1/1/13 X X X NM X X X O/E X X O/E X X Elliott Allison 1/1/14 O/E O/E X NM X Gnade Cara 1/1/16 X X X NM X X X X X X X X X Hamann Katie 1/1/18 * * * * * X X X X X X X X Jones Lucie 1/1/15 O/E X X NM X O/E X X X X O/E X O/E Laurian John 1/1/14 X X X NM X * * * X Westefeld Joe 1/1/16 X X O/E NM X X O/E X X X O/E X O/E Younker KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting LQ = No meeting due to lack of quorum * = Not a member at this time