HomeMy WebLinkAbout2014-10-09 Info Packet� �' CITY COUNCIL INFORMATION PACKET
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CITY OF IOWA CITY
October 9, 2014
www.icgov.org
I131 Council Tentative Meeting Schedule
MISCELLANEOUS
I122 Letter from City Attorney to U. S. Department of Justice: Curb Ramps
IP3 Copy of letter from The New Pioneer Co -op Board of Directors: TIF assistance to Lucky's
Market
I134 Article from City Manager: Opening for New Pioneer's Cedar Rapids store draws near
IP5 Article from City Manager: Cedar Rapids council backs three TIF deals
IP6 Article from City Manager: Tax Increment Financing Success in Dubuque, Iowa
IP7 Memo from Housing Administrator: Grant Notification - The Iowa City Housing Authority
received $120,706 from the Federal Department of Housing and Urban Development
(HUD) to support the Family Self- Sufficiency (FSS) program
I138 Memo from Housing Administrator: Grant Notification - The Iowa City Housing Authority
received 7 new vouchers and $32,575 for the Federal Department of Housing and Urban
Development (HUD) and Department of Veterans Affairs Supportive Housing Assistance
(VASH) program
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Ant
SM W I t
CITY OF IOWA CITY
Date
Tuesday, October 21, 2014
City Council Tentative Meeting Schedule IN
Subject to change October 9, 2014
Time Meetin4
5:00 PM Work Session Meeting
7:00 PM Formal Meeting
Location
Emma J. Harvat Hall
Monday, October 27, 2014
4:30 PM
Joint Meeting /Work Session
North Liberty
Tuesday, November 4, 2014
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Thursday, November 6, 2014
5:00 PM
Spec. Work Session (Court /Linn RFP)
Emma J. Harvat Hall
Tuesday, November 18, 2014
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, December 2, 2014
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, December 16, 2014
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, January 6, 2015
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Saturday, January 10, 2015
SAM -5PM
Special Budget Work Session
Emma J. Harvat Hall
(Department Presentations)
Monday, January 12, 2015
1:00- 7:OOPM Special Budget Work Session
Emma J. Harvat Hall
(CIP Presentations)
Tuesday, January 13, 2015
5:00 PM
Special Budget Work Session
Emma J. Harvat Hall
Tuesday, January 20, 2015
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Monday, January 26, 2015
4:30 PM
Joint Meeting / Work Session
TBA
Tuesday, Feburary 3, 2015
5:00 PM
City Conference Board Meeting
Emma J. Harvat Hall
Work Session Meeting
7:00 PM
Formal Meeting
October 8, 2014
Mr. Nicholas A. Klinefeldt
United States Attorney, Southern District of Iowa
U.S. Department of Justice
U.S. Courthouse Annex, Suite 286
Des Moines, Iowa 50309 -2053
Dear Mr. Klinefeldt:
IP2
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa S2240 -1826
(319) 3S6 -5000
(319) 3S6 -5009 FAX
www.icgov.org
This correspondence is in response to a letter the City received electronically from Assistant
U.S. Attorney Richard Richards on September 11, 2014. The letter indicates your office is
investigating a complaint regarding whether the City's provision of curb ramps is in compliance
with Title II of the American with Disabilities Act of 1990 (ADA) and the implementing regulation,
28 C. F. R Part 35. The signed letter received by the City on September 11, 2014 was dated
May 22, 2014. However, the City has no record of receipt of this letter at that time. The City
was first made aware of the letter on September 10, 2014 when a reporter from the Iowa Citv
Press - Citizen sent us images of an unsigned draft which prompted the City Manager's call to
your office that same day.
Because your letter did not include a copy of the complaint being investigated, in order to
respond to the questions posed I requested a copy of the complaint. Based on Mr. Richard's
letter to me of September 24, 2014 it is my understanding that the complaint was made to the
DOJ by letter dated March 13, 2014 from Mr. Lawrence Kudej that included copies of his letter
of February 22, 2014 to the Mayor, the City's response dated February 26, 2014 from Simon
Andrew and Mr. Kudefs subsequent email to Mr. Andrew dated March 13, 2014. Said
complaint is attached hereto as Exhibit "A ".
Regardless of the reason for the communication failure in May, the City's focus is to supply your
office with the information that was requested in your letter. To that end, below are responses in
corresponding numerical sequence to your letter.
1. Eleanor Dilkes, City Attorney
City of Iowa City
410 E. Washington Street
Iowa City, Iowa 52245
eleanor- dilkes(a-)iowa- city.orq
(319) 356 -5030
Eleanor Dilkes has authority to negotiate a settlement concerning this manner. Any final
settlement must be approved by the City Council.
2. With respect to the complaint being investigated, the City notes that it has been
responsive to Mr. Kudef s complaint to the City of February 22, 2014 and has had
ongoing communication, both written and in person, with Mr. Kudej. Attached as Exhibit
B are the following written communications between Mr. Kudej and the City:
• Letter of February 27, 2014 from Simon Andrew of the City Manager's office in
response to Mr. Kudej's letter of February 22, 2014;
• Mr. Kudej's emails to Mr. Andrew of March 13 and March 31, 2014, Mr. Andrew's
email response of March 31, 2014 to Mr. Kudej and Mr. Kudef s email of March
31, 2014;
October 8, 2014
Page 2
Mr. Kudef s email to Mr. Andrew dated April 8, 2014 and Mr. Andrew's response
of that same date to Mr. Kudej;
Mr. Kudej's email of July 28, 2014 to Mr. Andrew, and Mr. Andrew's email
response of July 29, 2014;
Mr. Kudef s email of July 31, 2014 to Mr. Andrew, and Mr. Andrew's email
response of July 31, 2014.
Over the past three years the City has received requests for sidewalk accessibility
improvements at the following addresses and intersections (for purposes of this letter, the
requests are categorized by the City's actions in response to such inquiries):
Included with the City's current curb ramp improvement project (Fall '14 /Spring 15)
• Village Road / Brighton Green / Taylor Court
• Dunagan Court / Village Road
• Village Green / Compton Place
• Village Road / Village Farm Court
• Brookside / Willow
• Arbor / Court Hill Trail (mid - block)
• Maplewood / Juniper Drive
Included with the City's current Court Hill Park trail construction project (Fall '14)
• Court Hill Park at Court Street and Friendship Street
Installed ADA compliant ramps (spot repair)
• Newton / Woolf
• Court Street / Court Hill Trail (mid - block)
• Park / Ferson
• Emerald St / Horn Elementary
• Melrose mid -block / Hawkins
Installed ADA compliant ramps with the completed Highway 1 Trail Proiect
• Hudson / Benton
• Miller / Benton
• Orchard / Highway 1 West
• Miller / Highway 1 West
• Ruppert / Highway 1 West
• Walmart / Highway 1 West
Repaired by City Street Dept. in 2013
• Oakes /Quincent
• Jefferson / Clinton
To be repaired with a planned Water Main Replacement Project (Spring 15)
• Wade / Wayne
Locations Dending scheduling by the City
• Lower West Branch Road / Oberlin Street
• Potomac / Washington Street
• 503 Grant Street
October 8, 2014
Page 3
Denied Reauests
• Byington / Grand — request denied as a result of a determination that a mid -block
crossing would be hazardous due to the slope and the curvature of the road
3. The City has been proactively engaged in assessment and improvement of curb ramps
with the input of the public prior to and since the implementation of the ADA. A cursory
review of old City records reveals, for instance:
1) Budget activity logs from 1986 to 1989 for the Community Development Block Grant
(CDBG) funds showing a line item for curb ramp installation;
2) Plans and specifications on which public hearings were held for the Neighborhood
Strategy Area Curb Ramp and Sidewalk Repair Program (1983) and the Creekside
Neighborhood Sidewalk Project (1985), both of which included curb ramp specifications;
3) Minutes of the citizen Committee on Community Needs that show deliberation
regarding "The curb ramp survey done in 1989 ", "the curb ramp survey committee from
1991", an update of the "engineer's map of curb ramps" in January 1992, and the
establishment of a new subcommittee to assess curb ramps in 1993;
4) a non - housing community development plan for fiscal years 1993 -1998 adopted by
Council Resolution No. 93 -81 of the City Council that includes a section on Architectural
Barrier Removal that states as a long term objective to "continue the citywide installation
of curb ramps to make all sidewalks accessible;" and,
5) curb ramp inventories done in 1998 and 2001 by the JCCOG (now the Metropolitan
Planning Organization of Johnson County (MPOJC)) Transportation Division.
In addition, the City has had a formal sidewalk inspection program since 1996, which
includes evaluation, documentation and repair of curb ramps. While generally sidewalk
repair is the responsibility of the abutting property owner, curb ramps are the responsibility
of the City. The City is divided into 10 districts. Each year the sidewalks in one district are
inspected so that all sidewalks are inspected every 10 years. Attached as Exhibit "C" is a
memo dated September 9, 1997 evaluating the first year of the program, stating that the
Engineering Division had repaired curb ramps to ADA standards within the targeted area,
and noting the awareness of the program generated through neighborhood services
newsletters.
Currently, information on the sidewalk inspection program can be found on the City's
website at www.icqov.orq / ?id =1911, which explicitly states that the City is responsible for
the repair of curb ramps. If a curb ramp in need of attention is identified during the
inspection, that ramp is noted on the inspection form and that form is provided to the City
Engineering staff who evaluate the site and determine what is needed. Once the City has
documented a need for a curb ramp improvement it is considered for funding in connection
with the various funding opportunities that are addressed in the response to question no. 5
below. Specifically, the City has done a curb ramp public improvement project in each of
the following years: 1994, 1996, 1997, 1999, 2001 (bid but no bidders so quantity moved
to 2002), 2002, 2004, 2005, 2006, 2007, 2012, and 2014. It is important to note that in
2001 truncated domes were mandated for all curb ramps such that earlier curb ramps done
October 8, 2014
Page 4
without the truncated domes became nonconforming. The City's files regarding
sidewalk /curb inspections /curb ramp projects are available for review at your request.
The lack of curb ramp specific projects between 2007 and 2012 is due to a number of
factors. In 2008 the City experienced a catastrophic flood event that impacted immediate
City of Iowa City and University of Iowa facilities requiring emergency design and repair
from City staff. Between 2008 and 2010 the necessary priority was to design, facilitate and
complete flood repair projects. During 2010, in response to a possible federal funding
mandate, the City looked at generating "shovel ready" projects including resurfacing and
curb ramp repairs. Although federal funding was not provided, this resulted in the design
and construction of an extensive resurfacing project from 2010 to 2011 that included
resurfacing and curb ramp repairs for 6 streets. The repair work included installation of
150 new curb ramps along streets within the street resurfacing limits. In 2011 the annual
project was held back in favor of a larger scale project in 2012. As noted, below, however,
the curb ramp specific projects are only one method by which curb ramps are addressed.
Even though there were no specific curb ramp projects between 2007 and 2012, during this
time curb ramps were being provided and updated by City maintenance staff and in
connection with other capital improvement projects, including the Sycamore Street
reconstruction in south Iowa City that provided 40 new curb ramps along the project limits.
MPOJC began a formal review of the metropolitan area's plans for documenting, assessing
and prioritizing curb ramp improvements in 2012 with the addition of the ADA transition
plan item to its FY 2013 work program. Attached as Exhibit "D" are copies of the MPOJC's
FY 2013 Transportation Planning Work Program and memos to the MPO Transportation
Technical Advisory Committee from MPO staff dated June 5, 2012, August 22, 2013 and
August 15, 2014. In addition to documenting the data collection, these memos reflect the
plan to develop a public input strategy to inform the prioritization and scheduling of
improvements once the data collection is complete. These memos were discussed at public
meetings of the MPOJC. Also attached as Exhibit "E" is the MPOJC's Public Input Plan,
which contains a list of organizations to which the MPOJC typically reaches out for public
input. The long -term vision for the GIS inventory maps is to present them in an interactive
manner, allowing for public viewing of the data as well as solicitation of input for more
timely updates of the data.
The City's Comprehensive, District, and Sub - district planning public meetings and open
houses are an indispensible venue for soliciting public input. At these meetings the public
is asked to provide input on a number of infrastructure and design issues, including those
specific to sidewalk, street, and trail networks. The goal of these workshops is to
communicate neighborhood and community priorities to Council, staff, and boards and
commissions for use in policy and public investment decision - making processes. The
downtown streetscape and most recent comprehensive plan processes also engaged the
public through online participation tools. The public was and is engaged extensively during
the following planning processes; this list is not exhaustive:
Southeast District Plan, 2014
Form -based code, 2014
Comprehensive Plan (IC2030), 2013
Riverfront Crossings district, 2013
Downtown Streetscape, 2013
Southeast District, 2011
Miller- Orchard Neighborhood, 2009
October 8, 2014
Page 5
Central District, 2008
Zoning Code update, 2005
Southwest District, 2002
North District, 2001
South - central District, 1999
Northeast District, 1998
South District, 1997
Comprehensive Plan, 1997
Near Southside, 1995
Large infrastructure projects typically have a series of public open houses or meetings at
which the public is invited to review project plans and share any comments or concerns on
the infrastructure improvements proposed. For instance, the recently completed Lower
Muscatine Avenue improvements included 78 new ADA compliant curb ramps and
approximately 600 feet of new sidewalk. This project had two public pre- design meetings
and another pre- construction meeting.
The City has a Neighborhood Outreach office with a dedicated full -time staff member. This
staff position works as a liaison between the City government and neighborhood
associations. Input from neighborhood organizations has resulted in sidewalk/trail
accessibility projects including the Court Hill Trail and Highway 1 Trail projects.
In addition to the Neighborhood Outreach Coordinator, other City staff also attend
neighborhood association and Neighborhood Council (a collaboration of neighborhood
association representatives) meetings to solicit input on upcoming plans. These events are
communicated to residents through neighborhood association newsletters or meeting
notices produced through the Outreach office. For instance, in 2013 planning staff
discussed Riverfront Crossings plans at neighborhood association meetings.
The City also solicits public input though the ICgovXpress mobile application. This
application can be accessed online or using a tablet or smartphone which allows for
suggestions to be submitted with photos and location coordinates attached. This
application is currently being updated to provide explicitly for complaints regarding curb
ramps.
Finally, with respect to the specific complaint being investigated by the Department of
Justice, as part of the City's ongoing dialogue with Mr. Kudej (see Exhibit "B ") the City has
requested that if Mr. Kudej has information regarding intersections most used by persons
with disability concerns that he contact the City. The City also, at Mr. Kudej's invitation and
following the release of the draft curb ramp inventory to the City Council, sent
representatives to a forum on April 14, 2014 sponsored by the Johnson County Task Force
on Aging on the topic of Aging and Disability Issues in Johnson County. At the forum the
City representatives discussed the inventory and the process moving forward with Mr.
Kudej and Mr. Harry Olmstead.
4. As evidenced by the work plan and update memos attached as Exhibit "D" MPOJC has
been working diligently on a sidewalk inventory since 2012. This inventory covers not only
Iowa City, but neighboring jurisdictions that are partners in the MPOJC. This inventory
evaluates thousands of locations and includes over 14,000 data points. The inventory has
been fully uploaded into an interactive map that is available at
https: / /www.arcgis.com /home /webmaD /viewer html? webmap =f477072bf04143le947bc544
October 8, 2014
Page 6
a24d39b1 &extent =- 91.5441 41.6502 - 91.5089 41.6658. The inventory includes compliance
information on existing curb ramps, including photos, as well as locations where no curb
ramps exist. Sidewalk location information is also included. Each data point on the map is
clickable and contains supporting detail as necessary.
Information from summer 2014 data collection efforts has recently been added to this
inventory. MPOJC staff is fine - tuning this map and their intention is to make it available for
web browsing by the public in the coming months. Using this data as a starting point,
public input sessions will follow.
5. The City's Operating Budget and Capital Improvement Plan (CIP) provide funds to
improve accessibility of public sidewalks. In FY 2015, the CIP contains $100,000
specifically for ADA curb ramp improvements. This allocation occurs every other year in the
City's CIP (i.e., FY 2015, FY 2017, etc.). Similarly, the CIP contains $100,000 for infill
sidewalk projects, which focus on creating accessible routes where none currently exist.
The sidewalk infill dollars are also budgeted every other year with funds available in FY
2015 and FY 2017. Funding for these programs comes from Road Use Tax dollars and
General Obligation bonds. These projects are packaged at $100,000 every other year
rather than $50,000 every year to capitalize on the economies of scale and maximize our
improvements.
The two aforementioned programs are designed to respond to citizen requests for projects.
Thus, the requests we receive for accessibility improvements will receive the first
consideration for inclusion in these programs. Typically, requests from citizens do not
result in full use of the budgeted allocation. When this happens, City staff prioritizes
additional locations based on information received and maintained from various sources as
documented in response to question no. 3 above, the priorities identified in 28 CFR 35.150
(d)(2) and staffs knowledge of high pedestrian traffic locations where demand for
accessible routes is likely to be greatest. For instance, recent projects in this program were
targeted to walkways serving both Mark Twain and Robert Lucas Elementary Schools.
In addition to these two important programs, the City spends considerable additional dollars
on ADA curb ramps and accessible sidewalk routes each year. Consistent with ADA
regulations, anytime the City completes road and utility work, any impacted sidewalks and
curb ramps are brought up to current ADA standards. For example, a water main
replacement will include funds to upgrade impacted sidewalks and curb ramps, despite the
focus of the construction project being the utility replacement rather than the alteration of
the street. Currently, the City is completing its annual road resurfacing improvements in the
community. To provide perspective, this year the City spent approximately 28% of asphalt
resurfacing funds on adjacent curb ramps and sidewalk accessibility improvements, totaling
over $194,000.
The City's operating budget contains road and sidewalk maintenance funds that allow staff
to perform spot repairs on curb ramps and sidewalks throughout the year. Those funds are
used to satisfy resident work requests as well as repairs made proactively by City staff.
The City intends to continue to fund curb ramps, sidewalk infill and other related projects
each year. Further, we intend to continue our annual sidewalk inspection program. It is
important to note that freeze thaw cycles in the winter create a situation where the City will
always be working to ensure that ramps remain compliant. As you know, a recently
resurfaced roadway will inevitably experience cracking and develop potholes due to the
October 8, 2014
Page 7
midwestern climate. Sidewalks and curb ramps are no different and the slightest cracking
or heaving frequently will lead to relatively new curb ramps falling out of compliance with
the technical specifications of the federal government. Our focus has been and will
continue to be to aggressively pursue improvements that provide the most benefit to our
mobility and vision impaired population.
6. The City does receive federal funding on an annual basis. Each year the City is required
to complete a Schedule of Expenditure of Federal Awards (SEFA) as part of our annual
audit. Reports showing receipt and use of federal dollars from the last two years are
attached as Exhibit "F ". The City can provide supplemental information if your office
desires.
7. The City understands the essence of the complaint to be that the City is "taking far too
long to correct deficiencies." See letter from Mr. Kudej to DOJ dated March 13, 2014
attached as Exhibit "A ". Mr. Kudef s complaint does not address any specific deficiencies
nor have any specific deficiencies been identified in the course of the City's ongoing
dialogue and interaction with Mr. Kudej. Mr. Kudefs February 22, 2014 letter came as a
surprise to the City as neither he nor the Johnson County Task Force on Aging had
previously communicated any concerns on specific problematic locations or the City's
approach to ADA accessible curb ramps and sidewalks in general.
The City demonstrates a long- standing commitment to providing curb ramps that are
compliant with the ADA and its architectural standards. Any project involving the alteration
of a street, including reconstruction and resurfacing, includes the provision of curb ramps
that meet the current technical specifications. In addition, the City has invested
considerable resources in providing curb ramps on its existing streets and sidewalks such
that its network of pedestrian walkways is, when viewed in its entirety, accessible to and
usable by individuals with disabilities. Given the harsh Iowa winters and periodic changes in
the technical specifications, attention to curb ramps and sidewalk accessibility
improvements will be an ongoing process. However, the City has consistently dedicated
funding sources to this issue, maintains an annual sidewalk inspection and repair program,
has demonstrated a strong track record of documenting and responding to citizen requests
for service, and will continue to do so. The recent activity of the MPOJC in completing a
comprehensive inventory and making it electronically available to the public is simply the
latest demonstration of the City's commitment to accessibility.
It is my hope that this correspondence is fully responsive to your request for information. Should
you require supplemental information, please direct those requests to me. The City looks
forward to your office's review and resolution of this issue. We welcome any feedback on our
accessibility programs that you may provide. We would also be grateful for examples of other
Iowa communities that we can look to for guidance on ways to strengthen our ADA compliance
program. Finally, we remain eager to work with all individuals and stakeholders, including Mr.
Kudej and the Johnson County Task Force on Aging.
October 8, 2014
Page 8
Sincerely,
Eleanor Dilkes
City Attorney
Cc: Richard L. Richards, Assistant United States Attorney
Tom Markus, City Manager
City Council
EXHIBIT""
Lawrence Kudej
Chair, Johnson County Task Force on Aging
2770 Jeremy Ct. NW
Swisher, IA 52338
March 13, 2014
Nicholas A. Klinefeldt
U.S. Courthouse Annex,
110 East Court Avenue, Suite #285
Des Moines, Iowa 50309 -2053
Roberta Kirkendall
U.S. Department of Justice
Civil Rights Division
Disability Rights Section
425 New York Ave. N.W., Suite 4039
Washington, D.C. 20005
Re: Response from Iowa City ADA Letter
Dear Nick and Robbie:
Greetings from Johnson County! Hard to believe it has been over two years since my
retirement. Hope all is well with each of you.
Not sure if Iowa City sent a copy of the enclosed letter to you or if you receive other
correspondence from the City regarding my letter to Mayor Hayek dated February 22,
2014. Therefore, I am sending a copy of his response to me to you, together with a copy
of my email response to Mr. Andrew. We would appreciate you reviewing the response
and determining if Iowa City is in compliance with the ADA as claimed.
A number of the members of our Task Force have mobility concerns. They believe the
City is taking far too long to correct deficiencies. A meeting with these members can be
arranged if you so desire. Please advise if you want to discuss the situation with us.
Thanks for your attention to this matter.
Sin ely,
Lawrence K ej
Lawrence Kudej
Chair, Johnson County Task Force on Aging
2770 Jeremy Ct. NW
Swisher, IA 52338
February 22, 2014
Mayor Matt Hayek
City of Iowa City
410 E Washington Street
Iowa City, IA 52240
Re: Problems with Handicap Accessibility of Iowa City Sidewalks
Dear Mayor Hayek:
As Chair of the Johnson County Task Force on
Task Force to contact you concerning ono Ong' I have been directed by the
g Ongoing problem regarding the failure to make
the repairs and modifications necessary to bring city sidewalks in compliance with the
Americans with Disabilities Act (ADA).
We understand that the City Council is in the process of allocating $100,000 a
make them in
year to make repairs and modification to existing sidewalk ramps (for wheelchairs) to
compliance with the ADA and to put in sidewalk ADA compliant ramps
where there currently are none., We further understand that the city is in the process
currently taking an inventory of all existing sidewalk ramps and of sidewalks where there
are no ramps. This inventory will cover all areas of Iowa City.
As you are aware, these ramps are not only used by the disabled, but also the
elderly. Iowa City has had 23 years to come into compliance and make this a user
friendly community for those of who rely on the wheelchair for their sole means of
transportation within the city or those who depend on walkers or other mobility devices.
We believe that the time has come that City Council allocate the necessary funding to
come into ADA compliance without further delay once the inventory is complete. o
trust that the City Council will agree.
Since compliance with the ADA is federally mandated, we are sending a copy of
this letter to the United States Attorney's Office and the Department of Justice ADA
compliance section, asking them to assist the City with this process.
h
Thank you for your attention to this matter.
i
Si 6 ly,
Lawrence Kudej
CC.
Nicholas A. Klinefeldt
U.S. Courthouse Annex,
110 East Court Avenue, Suite #280
Des Moines, Iowa 50309 -2053
Roberta Kirkendall
U.S. Department of Justice
Civil Rights Division
Disability Rights Section
1425 New. York Ave. N.W., Suite 4039
Washington, D.C. 20005
CITY OF IOWA CITY
www. icg0v.org
OFFICE OF THE
CiTY MANAGER
Thomas M. Markus
City Manager
tom- markus9VWa- city.org
GeofrE. Fruin
Assistant to the City Manager
geoff- i'ruin®iowa- city.org
Simon D. Andrew
Administrative Analyst
simon- andrew@iowa- city.org
February 28, 2014
Lawrence Kudej
Chair, Johnson County Task Force on Aging
2770 Jeremy Ct. NW
Swisher, IA 52338
Dear Mr. Kudej,
Thank you for your recent letter regarding the accessibility of Iowa City sidewalks and
Intersections. We appreciate and share your concerns as to the accessibility of City
infrastructure for all of our community's residents and visitors.
As part of our City's commitment to accessibility, we have proactively installed curb
ramps above and beyond what is required by the Americans with Disabilities Act. We
firmly believe that we are in compliance with all federal and state regulations. The City
continually monitors evolving standards and updates our capital improvement program
and policies. accordingly. If you have any questions as to what improvements are
required by the Americans with Disabilities Act, .please contact me at simon-
andrew0iowa- city.org or (319) 358-5010.
The $100,000 appropriation dedicated to proactive curb ramp replacement that you
noted in your letter Is a biannual allotment, this was a 100% increase with the fiscal
year 20142015 budget However, this only one project through which the City Installs
and repairs curb ramps. ADA regulations do require that when adjacent infrastructure
is aRered, the adjoining curb ramps be constructed to current standards. This means
that with road repairs, water main projects, and trail extensions curb ramps are being
added and/or improved. Our sidewalk infill program, which is also funded at $100,000
biannually, improves accessibility through expanding our sidewalk network and also
includes many curb ramp installations. New subdivisions all include curb ramps
constructed to the most recent standards. Our sidewalk inspection program helps to
ensure walkways are suitable for individuals of all levels of mobility.
You are correct that the Metropolitan Planning Organization of Johnson County is
completing a County-wide inventory of curb ramps. The data for the Iowa City
inventory of existing ramps has been collected and the City is in the process of
finalizing the analysis of this data. The Iowa City inventory shows the status of over
4,800 existing curb ramps in terms of running slope, cross slope, truncated dome
condition, pavement condition, the existence of receiving ramps, etc. This Is an
immense amount of information that will be valuable in maximizing the benefit of
sidewalk infill and curb ramp capital improvement projects.
Curb ramp repairs are an ongoing process similar to other roadway and infrastructure
maintenance. Wear from both weather and normal use mean that pavement
conditions and slopes are In a constant state of flux. Our inventory will help us
determine the areas in the most need of investment. Intersections most used by
residents with mobility concerns are given top priority; if you have any information in
this regard please contact me.
Simon Andrew
Administrative Analyst
City of Iowa City
Again, thank you for your letter and your commitment to improving our community.
410B. Washington street
Iowa City, iA 52240
Best regards,
Phone: (319) 356 -5010
Fax; (314) 356 -5009
Simon Andrew
Administrative Analyst
City of Iowa City
Letter regarding accessibility of Iowa City sidewalks and intersection:
From: Idkudej <ldkudej @aol.com>
To: simon- andrew <simon- andrew @iowa- dty.org>
Subject: Letter regarding ecoessibility of Iowa City sidewalks and Intersections
Date: Thu, Mar 13, 2014 6:29 pm
Mr. Andrew: I appreciated your prompt response to my February 22, 2014 letter. FYI, I received two copies
of the letter from you in different envelopes. If you intended to send me a different letter the second time, j
please advise.
I have discussed your letter with my coilegues on the Johnson County Task Force. We remain skeptical that
the processes you describe are providing timely relief to residents with mobility concerns. The inventory you
describe is certainly a start but not an end in Itself. How soon will problem sidewalks and intersections be
corrected? What system will be used, to determine top priorities?
I would appreciate you advising me when you expect your analysis of the inventory to be completed? Is data
from the inventory available to the public, as well as Information regarding the system used to determine top
priorities? Thanks. Larry Kudej
j
r
i
i
http: / /maii.aol.com/38442 -1 I l/ aol- 6 1en- us /mail/PrintMessage.aspx 3/13/2014
CITY OF IOWA CITY
www.icgov.org
OFFICE OF THE
CITY MANAGER
Thomas M. Markus
City Manager
tom- markus0owa- city.org
Geoff E. Fruin
Assistant to the City Manager
geoff- fivin@iowa- city.org
Simon D. Andrew
Administrative Analyst
sinm-andrew ®iowa- city.org
410 E. Washington Street
Iowa City, IA 52240
Phone: (319) 356 -5010
Fax: (319) 356 -5009
February 27, 2014
Lawrence Kudej
Chair, Johnson County Task Force on Aging
2770 Jeremy Ct. NW
Swisher, IA 52338
Dear Mr. Kudej,
EXHIBIT "g"
Thank you for your recent letter regarding the accessibility of Iowa City sidewalks and
intersections. We appreciate your concerns as to the accessibility of City
infrastructure for all of our community's residents and visitors.
As part of our City's commitment to accessibility, we have proactively installed curb
ramps above and beyond what is required by the Americans with Disabilities Act. We
firmly believe that we are not only in compliance with all federal and state regulations,
but that we have demonstrated a strong commitment to accessibility improvements
that exceeds that of most communities. The City continually monitors evolving
standards and updates our capital improvement program and policies accordingly. If
you have any questions as to what improvements are required by the Americans with
Disabilities Act, please contact me at Simon- andrewftiowa -city ora or (319) 356 -5010.
The $100,000 appropriation dedicated to proactive curb ramp replacement that you
noted in your letter is a biannual allotment; this was a 100% increase from the fiscal
year 2014 -2015 budget. However, this is only one project through which the City
installs and repairs curb ramps. ADA regulations do require that when adjacent
infrastructure is altered, the adjoining curb ramps be constructed to current standards.
This means that with road repairs, water main projects, and trail extensions curb
ramps are being added and/or improved. Our sidewalk infill program, which is also
funded at $100,000 biannually, improves accessibility through expanding our sidewalk
network and also includes many curb ramp installations. New subdivisions all include
curb ramps constructed to the most recent standards. Our annual sidewalk inspection
program helps to ensure walkways are suitable for individuals of all levels of mobility.
You are correct that the Metropolitan Planning Organization of Johnson County is
completing a County-wide inventory of curb ramps. The data for the Iowa City
inventory of existing ramps has been collected and the City is in the process of
finalizing the analysis of this data. The Iowa City inventory shows the status of over
4,800 existing curb ramps in terms of running slope, cross slope, truncated dome
condition, pavement condition, the existence of receiving ramps, etc. This is an
immense amount of information that will be valuable in maximizing the benefit of
sidewalk Infill and curb ramp capital improvement projects.
Curb ramp repairs are an ongoing process similar to other roadway and infrastructure
maintenance. Wear from both weather and normal use mean that pavement
conditions and slopes are in a constant state of flux. Our inventory will help us
determine the areas in the most need of investment. Intersections most used by
residents with mobility concerns are given top priority; if you have any Information in
this regard please contact me.
Again, thank you for your letter and your commitment to improving our community.
Best regards,
W-MV-2
Simon Andrew
Administrative Analyst
City of Iowa City
{
Eleanor M. Dilkes
From: Larry Kudej <Idkudej @aol.com>
Sent: Monday, March 31, 2014 7:58 PM
To: Simon Andrew
Subject: Re: Letter regarding accessibility of Iowa City sidewalks and intersections
Mr. Andrew, thanks for your response. I would very much appreciate the opportunity to continue to visit with
you as this process goes forward in the coming months. I will share your response with the rest of the group in
an effort to get you some public input. Larry
Sent from my iPad
On Mar 31, 2014, at 7:02 PM, Simon Andrew <Simon- Andrewta"�iowa- cit.orr > wrote:
Good evening Mr. Kudej,
Thank you for the email — I apologize for my delay in responding.
Below is a description of the process going forward. Would it be possible to have regular
communication on this topic in the coming months? It would be helpful for me to both be able
to communicate our process to you and to ask you for advice as we gather public input for the
prioritization process. As a County -wide organization, you are probably in a unique position to
provide insight into other cities' processes that may help us identify best practices.
You are absolutely right that the inventory is not an end in itself. Nor is it the only inventory we
have conducted or plan to conduct. The goal of the inventory is to identify potential projects —
next comes generating a plan to address them. This involves not only a prioritization within the
curb ramp assessment, but between various programs and projects to improve accessibility. We
have recently completed an inventory of recreation facilities and are evaluating options to
conduct similar assessments of other City facilities. The MPO will also assess the state of the
sidewalk infill program and bus shelters. The goal is to coordinate as many projects as possible
— it would not improve accessibility to complete a sidewalk infill project that is ripped up the
following construction season with a water main project. This afternoon we met with an
employee of another Iowa city who has recently conducted a similar process to learn about their
successes /possible improvements in organizing these projects and how public input was
coordinated.
Priorities will be informed through a public input process. While we will have an assessment of
City facilities /infrastructure, what we won't have is an inventory of which projects are the most
needed by residents. Intersections in neighborhoods with a specific need identified by residents
are currently and will continue to be given the highest priority. Further prioritization of projects
needs to combine an intersection's location/proximity to services with the condition of the
existing ramp. While all of these projects will need to be addressed, it is important to identify
which projects will be completed first. The goal of the inventory and subsequent prioritization is
to organize /plan out projects in order to maximize the number that can be completed each year
by being more efficient.
The results of the inventory will be public — a draft report will be to Council soon. This draft
will ultimately be one component of a larger accessibility self - assessment that will be an ongoing
`living document', however, given the amount of public interest specific to curb ramps recently
we are forwarding that to Council before the larger report is complete. As pavement conditions
and slopes change through weather conditions and normal wear, this document will need
continual input from staff and the public to keep the information fresh and accurate.
Let me stress that no projects are waiting for this process. We continue to correct intersections
through road construction, street overlay, sidewalk infill, sidewalk inspection,
water /sewer /stormwater, and dedicated curb ramp projects. As you know, funding for that last
project was doubled in the FYI budget process.
Thank you again for your help with this issue. You received two letters because I was working
from home with a child sick from school and my colleague was kind enough to mail it (just
without my knowledge). You were only intended to receive it once.
Have a great evening. I look forward to discussing this further with you.
Best regards,
Simon Andrew
Administrative Analyst
City of Iowa City
410 E. Washington St.
Iowa City, IA 52245
(319) 356 -5010
simon- andrew(a)iowa -city org
From: ldkudej(a)aol.com [mailto:ldkudej(&aol.com]
Sent: Monday, March 31, 2014 10:42 AM
To: Simon Andrew
Subject: Re: Letter regarding accessibility of Iowa City sidewalks and intersections
Mr. Andrew, Can you advise where we stand regarding this missive? Thanks. Larry Kudej
- - - -- Original Message---- -
From: ldkudej <ldkudej�a aol.com>
To: simon -andrew <simon- andrewa,iowa- city.org>
Sent: Thu, Mar 13, 2014 6:29 pm
Subject: Letter regarding accessibility of Iowa City sidewalks and intersections
Mr. Andrew: I appreciated your prompt response to my February 22, 2014 letter. FYI, I
received two copies of the letter from you in different envelopes. If you intended to send me a
different letter the second time, please advise.
I have discussed your letter with my collegues on the Johnson County Task Force. We remain
skeptical that the processes you describe are providing timely relief to residents with mobility
concerns. The inventory you describe is certainly a start but not an end in itself. How soon will
problem sidewalks and intersections be corrected? What system will be used to determine top
priorities?
I would appreciate you advising me when you expect your analysis of the inventory to be
completed? Is data from the inventory available to the public, as well as information regarding
the system used to determine top priorities? Thanks. Larry Kudej
I
Eleanor M. Dilkes
From:
Sent:
To:
Larry Kudej <Idkudej @aol.com>
Monday, March 31, 2014 7:58 PM
Simon Andrew
Subject:
Re: Letter regarding accessibility of Iowa City sidewalks and intersections
Mr. Andrew, thanks for your response. I would very much appreciate the opportunity to continue to visit with
you as this process goes forward in the coming months. I will share your response with the rest of the group in
an effort to get you some public input. Larry
Sent from my iPad
On Mar 31, 2014, at 7:02 PM, Simon Andrew <Simon- AndrewCa)iowa -city org> wrote:
Good evening Mr. Kudej,
Thank you for the email — I apologize for my delay in responding.
Below is a description of the process going forward. Would it be possible to have regular
communication on this topic in the coming months? It would be helpful for me to both be able
to communicate our process to you and to ask you for advice as we gather public input for the
prioritization process. As a County -wide organization, you are probably in a unique position to
provide insight into other cities' processes that may help us identify best practices.
You are absolutely right that the inventory is not an end in itself. Nor is it the only inventory we
have conducted or plan to conduct. The goal of the inventory is to identify potential projects —
next comes generating a plan to address them. This involves not only a prioritization within the
curb ramp assessment, but between various programs and projects to improve accessibility. We
have recently completed an inventory of recreation facilities and are evaluating options to
conduct similar assessments of other City facilities. The MPO will also assess the state of the
sidewalk infill program and bus shelters. The goal is to coordinate as many projects as possible
— it would not improve accessibility to complete a sidewalk infill project that is ripped up the
following construction season with a water main project. This afternoon we met with an
employee of another Iowa city who has recently conducted a similar process to learn about their
successes /possible improvements in organizing these projects and how public input was
coordinated.
Priorities will be informed through a public input process. While we will have an assessment of
City facilities /infrastructure, what we won't have is an inventory of which projects are the most
needed by residents. Intersections in neighborhoods with a specific need identified by residents
are currently and will continue to be given the highest priority. Further prioritization of projects
geeds to combine an intersection's location/proximity to services with the condition of the
existing ramp. While all of these projects will need to be addressed, it is important to identify
which projects will be completed first. The goal of the inventory and subsequent prioritization is
to organize /plan out projects in order to maximize the number that can be completed each year
by being more efficient.
The results of the inventory will be public — a draft report will be to Council soon. This draft
will ultimately be one component of a larger accessibility self - assessment that will be an ongoing
`living document', however, given the amount of public interest specific to curb ramps recently
we are forwarding that to Council before the larger report is complete. As pavement conditions
and slopes change through weather conditions and normal wear, this document will need
continual input from staff and the public to keep the information fresh and accurate.
Let me stress that no projects are waiting for this process. We continue to correct intersections
through road construction, street overlay, sidewalk infill, sidewalk inspection,
water /sewer /stormwater, and dedicated curb ramp projects. As you know, funding for that last
project was doubled in the FYI budget process.
Thank you again for your help with this issue. You received two letters because I was working
from home with a child sick from school and my colleague was kind enough to mail it (just
without my knowledge). You were only intended to receive it once.
Have a great evening. I look forward to discussing this further with you.
Best regards,
Simon Andrew
Administrative Analyst
City of Iowa City
410 E. Washington St.
Iowa City, IA 52245
(319) 356 -5010
simon - andrew (&iowa -city. org
From: ldkudejAaol.com [mailto:ldkudeiAaol.com]
Sent: Monday, March 31, 2014 10:42 AM
To: Simon Andrew
Subject: Re: Letter regarding accessibility of Iowa City sidewalks and intersections
Mr. Andrew, Can you advise where we stand regarding this missive? Thanks. Larry Kudej
- - - -- Original Message---- -
From: ldkudej <ldkudej�aol.com>
To: simon - andrew <simon- andrew(&iowa- citv.org>
Sent: Thu, Mar 13, 2014 6:29 pm
Subject: Letter regarding accessibility of Iowa City sidewalks and intersections
Mr. Andrew: I appreciated your prompt response to my February 22, 2014 letter. FYI, I
received two copies of the letter from you in different envelopes. If you intended to send me a
different letter the second time, please advise.
I have discussed your letter with my collegues on the Johnson County Task Force. We remain
skeptical that the processes you describe are providing timely relief to residents with mobility
concerns. The inventory you describe is certainly a start but not an end in itself. How soon will
problem sidewalks and intersections be corrected? What system will be used to determine top
priorities?
I would appreciate you advising me when you expect your analysis of the inventory to be
completed? Is data from the inventory available to the public, as well as information regarding
the system used to determine top priorities? Thanks. Larry Kudej
Eleanor M. Dilkes
From:
Larry Kudej <Idkudej @aol.com>
Sent:
Tuesday, April 08, 20141:15 PM
To:
Simon Andrew
Subject:
Re: An Invittation and Request
Great!
Sent from my iPhone
On Apr 8, 2014, at 12:35 PM, Simon Andrew <Simon- AndrewAiowa- city.org> wrote:
Good afternoon,
Thank you very much for the invitation. I have something on my calendar Monday at 2:30 in
Coralville, but I would rather attend your forum. I will see if I can get someone to attend the
other meeting in my stead.
Thanks again!
Best,
Simon
From: Larry Kudej [mailto:ldkudej(a),aol.com]
Sent: Tuesday, April 08, 2014 12:32 PM
To: Simon Andrew
Cc: Bob Welsh; Shawn Zierke; Tracey Robertson
Subject: Fwd: An Invittation and Request
Mr. Andrew: we are holding this forum next Monday. This would be a great opportunity for
you to hear input regarding aging and disability concerns in Johnson County. Hope you can
attend. Larry Kudej
Sent from my iPad
The Johnson County Task Force on Aging is sponsoring a forum Monday, April
14 on the topic Aging and Disability Issues in Johnson County. The forum will
be held at the Coralville Public Library at 2:00 PM.
Sharing their perspective of the common issues will be: Ingrid Wensel, Director
of the Heritage Area Agency on Aging, who manages the Aging and Disability
Resource Center; Kate Jacobsen, Director of Access2lnpendence; Len Sandler,
College of Law, an expert on legal issues and universal design; and Diana
Coberly, an older Iowan with a disability.
Following their presentations there will be an opportunity for persons present to
ask questions and share their perspective.
Everyone has the right to dignity without age or disability hindering their
decisions. Public input is needed to insure government units are able to properly
evaluate and prioritize the needs of the aging and disabled. Hopefully this forum
will be the start of a meaningful dialogue that will led to better services for this
growing population.
Eleanor M. Dilkes
From:
Larry Kudej <Idkudej @aol.com>
Sent:
Thursday, July 31, 2014 4:02 PM
To:
Simon Andrew
Cc:
harryo3 @aol.com; Sandler, Leonard; Terry Cunningham
Subject:
Re: ADA access status
We have our task force meeting August 11. I will discuss with the group. Thanks! Larry
Sent from my iPad
On Jul 31, 2014, at 2:23 PM, Simon Andrew <Simon- Andrew(dJowa -city org> wrote:
Hello,
We will certainly provide you with the information — we will appreciate your input. I want to
stress that no projects are waiting for data entry - the GIS mapping is a long term planning tool
that will be useful in CIP, but projects continue in the meantime. We always welcome input;
please forward any specific items to myself or Dave Panos in Engineering if there is anything
that doesn't need to wait for the raised curb data.
Of recent note, the 2014 asphalt resurfacing project includes $190,240 (around 30 %) for
sidewalk/curb ramp ADA compliance. Last Friday, the Court Hill Park Sidewalk Infill project
bids were due. This project will provide a sidewalk connection along Court St., connect Court
and Friendship Streets through the park, provide access to the transit stop on Court St., and
replace curb ramps at Shrader Rd, Westminster St., and Kenwood Dr. The City Park pool
accessibility upgrades were completed this spring and we recently had a consultant complete an
inventory of Recreation facilities. A similar project is starting for City Hall. Accessibility
around Sycamore Mall has been greatly improved with the Lower Muscatine project.
I'm not sure how long it will take to get the raised curb information added to the inventory
completed last spring for Iowa City (the MPOJC serves the entire County and is doing this for
the whole metro), but with or without the addition of raised curb data I am going to use our
existing inventory to submit an application for CDBG funding for an additional project. That is
where the GIS mapping will be especially useful, because CDBG funds are restricted to low —
moderate income areas. We can narrow intersections by census tract in GIS and identify eligible
projects from there. That application is due this winter. I will contact you while we are
preparing it to discuss potential locations. 2015 is also a sidewalk infill and curb ramp year
($100,000 each) for projects in addition to what is required with the other improvements — all
input welcome!
Terry: I saw you cc'd on this; I meant to call you this week. It looked like you had a great
turnout last weekend — well done. My son happened to be wearing a batman t -shirt that day and
was happy to have a brother -in -arms.
Thank you again for your emails. Have a good afternoon!
Best,
Simon
From: ldkudej(a aol.com [mailto:ldkudej(&aol.com]
Sent: Thursday, July 31, 2014 1:00 PM
To: Simon Andrew
Cc: harryo3(a,aol.com; Sandler, Leonard; Terry Cunningham
Subject: Re: ADA access status
Thanks for the prompt response. Do you know how soon that work will be completed? Can you
provide us with the information so we can give you our input regarding the capital improvements
plan? Thanks. Larry Kudej
Sent from Windows Mail
From: Simon Andrew
Sent: Tuesday, July 29, 2014 8:59 AM
To: 'Larry Kudej'
Good morning,
Thank you for your email. I received word last week that the MPOJC has just finished their
physical counts for the entire metro area including Iowa City. They are currently working on
entering the data into their GIS system and compiling summaries. In their second pass over Iowa
City they added data points for intersections with raised curbs. This information will then be
used as we develop our capital improvements plan.
Thanks again. Have a good day.
Best,
Simon Andrew
Administrative Analyst
City of Iowa City
410 East Washington St.
Iowa City, Iowa 52240
(319) 356 -5010
simon- andrewAiowa -city or
- - - -- Original Message---- -
From: Larry Kudej [mailto:ldkudej(d�aol coral
Sent: Monday, July 28, 2014 11:21 AM
To: Simon Andrew
Subject: ADA access status
Mr. Simon: Can you give me an update as to where Iowa City currently stands regarding your
inventory and the sidewalk and curb capital improvement programs? Thanks. Larry Kudej,
Chair Johnson County Task Force on Aging
Sent from my iPad
icy or Iowa City
MEMORANDUM
Date: September 9, 1997 NCH I B IT C
To: Rick Fosse
From: Kim Johnson
Re: Sidewalk Inspection & Repair Update
The close to the first year of the newly implemented 10 year sidewalk inspection
program is approaching. The area initially targeted was the southeast side of Iowa
City which consisted of sidewalks located south of Highway 6 and east of Gilbert
Street. Inspections were completed in late March and approximately 250 property
owners in this area were notified of needed sidewalk repairs. A September 15, 1997
deadline was given for the repairs to be completed.
Although the deadline date has not yet been reached, it is felt that the cooperation
and response received from the affected property owners was for the most part
positive or neutral due to advance notification of the inspections. Awareness was
made through Neighborhood Services newsletters and newspaper articles. In
addition, the Engineering Division had curb ramps repaired to ADA standards in this
area which demonstrated the City's cooperation to do their part in making the
sidewalks safe.
The one problem I have been hearing about is the difficulty of finding a contractor to
do the repairs. It is believed that the majority of the people who will not be complying
with the deadline were unable to hire a contractor due to the small scope of an
individual job and to the delay in actively searching for a contractor til close to the
deadline. It is for this reason that we recommend joining together with other property
owners in the neighborhood who need repair work and searching for a contractor
early in the season.
The second year of the program will begin with inspections in the early spring of
1998. The targeted area will be west of Sunset Street. Neighborhood Services has
already been notified of the targeted area and is conveying this information to each
affected neighborhood association president. Also, ADA curb ramp repairs will once
again be coordinated within the targeted area. It is hoped that the same result will
be achieved next year.
EXHIBIT ND it
Approved NOV 23, 2012
172013
Transportallon Planning
Work Program
Metropolitan Planning Organization of Johnson County
Transportation Planning Division
1�
h
Metropolitan Planning Organization of Johnson County
May 23, 2012
Comprehensive Planning
Task Objective: Integrate transportation planning and land use planning for MPO member
agencies. The goal of this task is to incorporate land use planning, best practices of site design,
environmental sustainability, and economic development with transportation planning. MPO staff
will typically work as part of a team with municipal staff on Comprehensive Planning - related
projects. One of the Assistant Transportation Planners will be assigned to Comprehensive Plan -
related projects.
Project Description (general work items):
1. Assist with arterial street planning issues as required
2. Assist with review of development projects
3. Assist with analyses related to economic development activities
4. Travel demand modeling activities
5. Assistance with comprehensive planning as requested by member agencies
6. Update urbanized area arterial street plan as required
7. Land use, urban design, housing, human services, environmental, solid waste
management, recreation, open space, and utilities planning activities affecting, but
not strictly related to, transportation planning
8. Assist Iowa City Neighborhood Services Planning Division
FYI Final Work Products and Estimated Time of Completion
1. Assist with Moss Green Urban Village traffic concerns (Davidson, Iowa City) [first -
second quarter]
2. Access evaluation to Cole /Arn property and Mackinaw Village from Dubuque Street
(Fosse, Iowa City) [first quarter]
3. Evaluation of streets appropriate for four -lane to three -lane conversions (Knoche,
Iowa City) [first- second quarter]
4. Finalize flood - related traffic control and detour guidance (Knoche, Iowa City) [first -
second quarter]
5. Create an online suggestion /feedback form for bicycle and pedestrian issues
(Dahms, RTBC) [second quarter]
6. Coordinate bike light encouragement program (Dahms, RTBCO [third quarter]
7. Assist with comprehensive planning (Davidson, Iowa City) [ongoing]
8. Assist with Metropolitan ADA Transition Plan (Boelk, Iowa City) [ongoing]
Previous Work in FY12:
1. Researched bicycle parking ordinance options (Holderness, Coralville)
2. Assisted with review of developments as necessary (Holderness, Coralville)
3. Assisted with on -board passenger survey for all three transit systems (Robrock,
Coralville)
4. Continue assistance with intermodal facility planning (Robrock, Coralville)
5. Assisted with Riverfront Crossings neighborhood planning (Davidson, Iowa City)
6. Assisted with Towncrest neighborhood planning (Davidson, Iowa City)
7. Assisted with maintenance of affordable housing location model (Davidson, Iowa
City)
8. Assisted Iowa City with Comprehensive Plan update (Miklo, Iowa City)
9. Provided staff support for St. Andrew property redevelopment proposal (From,
University Heights)
W:IwpdatalMPOJCadm1W orkPro .13 \FY13TransportationPlanningW ork Pro.doc
9
Short-Range Planning
Task Objective: Conduct planning activities for MPO member agencies focusing on the 0 -10 year
planning horizon. Short-range planning items are completed by one of the Assistant Transportation
Planners.
Project Description (general work items):
1. Update Transit Capital Equipment Replacement Plan and Program of Projects
2. Quarterly and year -end transit statistical summaries
3. Transit on -time performance studies as requested
4. Short-range trail, bicycle and pedestrian planning activities
5. Assist with development of Surface Transportation Program and Transportation
Enhancement projects
6. Database management activities
7. Conduct Federal Environmental Justice evaluations as needed
8. Activities related to the Americans with Disabilities Act, including complementary
paratransit plan monitoring and curb ramp improvement planning
9. Short-range transit financial planning activities
10. Assist member entities with meeting livability planning principles related to EPA,
HUD, and DOT policies
11. Assist member entities with applications for FHWA, FTA, DOT, EPA, and HUD grant
funds as opportunities arise
FYI Final Work Products and Estimated Time of Completion:
1. Coordinate transit customer information survey (Robrock, Coralville) [first - second
quarter]
2. Evaluate school crossing guard locations (Hargadine, Iowa City) [first- second
quarter]
3. Evaluate Burlington Street/Madison Street operations (Knoche, Iowa City) [first
quarter]
4. Create bike rack map for urbanized area (Dahms, RTBC) [first- second quarter]
5. Assist with additional translation of Limited English Proficiency Material (Robrock,
Coralville) [second quarter]
6. Coordinate BONGO customer survey (Robrock, Coralville) [second quarter]
7. Northside neighborhood traffic study (Davidson, Iowa City) [second quarter]
8. Update Kirkwood Avenue /Keokuk Street signal warrant study (Knoche, Iowa City)
[second quarter]
9. Evaluate opportunities for bicycle boulevards (Dahms, RTBC) [second -third quarter]
10. Evaluate opportunities for sheltered bicycle parking (Dahms, RTBC) [second
quarter]
11. Coordinate bike rack counts with University of Iowa (Ribble, RTBC) [second quarter]
12. Conduct evaluation of area signals for audible pedestrian signals (Nagle -Gamm,
MPOJC) [second quarter]
13. Re- evaluate the Byington /Melrose /Grand /S. Grand area for traffic circulation issues
(Fosse, Iowa City) [third - fourth quarter]
14. Conduct online preference survey regarding bike lanes and sharrows (Dahms,
RTBC) [third quarter]
15. Evaluate options for bike and ped route finding (Dahms, RTBC) [third quarter]
16. Evaluate Scoff Boulevard /Hwy. 6 intersection operations (Knoche, Iowa City) [fourth
quarter]
17. Evaluate Iowa River Trail stop and yield signs (Dahms, RTBC) [fourth quarter]
18. Submit Bicycle Friendly Communities application (Dahms, RTBC) [fourth quarter]
19. Ongoing assistance with intermodal facility planning (Robrock, Coralville) [ongoing]
W lwpdatalMPOJCadmlWorkPro .13 %FY13TransportationPlanning WorkPro.doc
10
MPOAkc
Metropolitan Planning Organization of Johnson County
Date: June 5, 2012
To: MPO Transportation Technical Advisory Committee
From: Kristopher Ackerson, Assistant Transportation Planner
Re: Agenda item: Discussion of ADA Transition Plan
This memorandum provides an introduction to topic of ADA Transition Plans; assisting with the
development of a regional plan is an item in the upcoming FY13 MPO Work Program.
Background
The Americans with Disabilities Act (ADA) of 1990 is a civil rights statute that prohibits
discrimination against people who have disabilities. Title II of the Act specifically addresses the
subject of making public services and public transportation accessible to those with disabilities.
State and local governments are required to perform self- evaluations of their current facilities
related to the accessibility requirements of the ADA. The agencies are then required to develop
a Transition Plan, to address any deficiencies. The transition plan must include a schedule for
providing access features, including curb ramps for walkways (28 CFR §35.150 (d)(2)). The
schedule should first provide for pedestrian access upgrades to local government offices and
facilities, transportation, places of public accommodation, and employers, followed by walkways
serving other areas. The Plan is intended to achieve the following four tasks:
1) identify physical obstacles that limit access to facilities for individuals with disabilities;
2) describe the methods to be used to make the facilities accessible;
3) provide a schedule for making the access modifications; and
4) identify the public officials responsible for implementation of the Transition Plan.
Contents of the ADA Transition Plan
There are as many ways to organize the Transition Plan as there are communities that have
developed plans. However, The National Academy of Sciences and the National Cooperative
Highway Research Program partnered to create ADA Transition Plans: Guide to Best
Management Practices. The following recommended table of contents serves as a good starting
point for new Transition Plans:
S: \JCCOG \Board Memos \TTAC\2012 \Introduction to Transition Plan.doc
SECTION
CONTENT
I. Self- Evaluation:
A list of physical barriers in facilities that limit
accessibility of individuals with disabilities. This may
take the form of an Excel spreadsheet or GIS files
incorporated by reference, or can be worked into a
narrative list to be embedded in the text of the
Transition Plan.
II. Correction Program:
A detailed description of the methods to remove these
barriers and make the facilities accessible.
III. Implementation Schedule:
A schedule for taking the necessary steps.
IV. Program Responsibility:
The name of the official responsible for
implementation. This should include the name of the
department ADA coordinator, as well as a transition
plan team (if there is one), or the regional
coordinators, if the inventory and transition plans area
is divided by region or district.
V. Curb Ramp Correction Program:
A schedule for providing curb ramps.
VI. Public Involvement Record:
Record of the opportunity given to the disability
community and other interested parties to participate
in the development of the Plan.
Next Steps
Beginning this fall, MPO staff will work with the municipalities and county to develop a regional
transition plan. Communities with less than fifty employees are not required to have Transition
Plans, but Tiffin and University Heights may participate in the process voluntarily.
The first step in the process is conducting an inventory of barriers to access for persons with
disabilities. MPO staff does not have the expertise to access to buildings, park facilities,
programs, and public information outlets (e.g., web sites and publications), but we are prepared
to assist with inventorying barriers within the right -of -way, including:
• Curbs
• Sidewalks
• Pedestrian crossings
• Pedestrian signals
• Shared use paths /trails
• Parking lots
• Bus stops
Each community would then need to provide MPO staff with barriers to all other facilities,
programs, park facilities, and public information outlets for inclusion in the Transition Plan.
As the process unfolds, we plan to present the working document to the MPO Transportation
Technical Advisory Committee, as well as the Regional Trails and Bicycling Committee, for
input. I will be at your meeting to present this item and discuss any questions you may have on
this new project.
< _. .
MP0,Ac
Metropolitan Planning Organization of Johnson County
Date: August 22, 2013
To: MPO Transportation Technical Advisory Committee
From: Kristopher Ackerson, Assistant Transportation Planner
Re: Agenda item 6: Update on ADA curb ramp inventory
This memorandum provides an update on our inventory of pedestrian access routes to
public facilities, sidewalk curb ramps, and ADA accessible bus stops.
Background
State and local governments are required to perform self - evaluations of their current
facilities related to the accessibility requirements of the ADA. The agencies are then
required to develop a Transition Plan' to address any deficiencies. The Transition Plans
will include the following five components (tasked entity):
1. Inventory (MPO staff)
2. Correction program (municipal staff)
3. Implementation schedule (municipal staff)
4. Designate municipal ADA coordinator (municipal staff)
5. Public involvement record (municipal and MPO staff)
MPO staff does not have the expertise to assess buildings, park facilities, programs, and
public information outlets (e.g., web sites and publications), but we will continue to
inventory barriers within the right -of -way, including:
• Pedestrian access routes to municipal facilities — complete
• Bus stops and shelters —complete
• Curb ramps — 65 percent complete
Next Steps
MPO staff will continue to the inventory of ADA accessible curb ramps and begin
developing a public input strategy to inform the prioritization and scheduling of
improvements.
I will be at your meeting to present our GIS inventory and discuss any questions you may
have on this project.
S:\JCCOG \Board Memos \TTAC\2013 \Update on Transition Plan.doc
mpu�A
Metropolitan Planning Organization of Johnson County
Date: August 15, 2014
To: MPO Transportation Technical Advisory Committee
From: Kristopher Ackerson, Assistant Transportation Planner
Re: Agenda item #6: Update on Americans with Disabilities Act (ADA) transition plan data
collection
This memorandum provides an update on our inventory of pedestrian access routes to public
facilities, sidewalk curb ramps, and ADA accessible bus stops in the Urbanized Area.
Background
State and local governments are required to perform self - evaluations of their existing facilities
for accessibility requirements of the ADA. Agencies are then required to develop a 'Transition
Plan' to address any deficiencies. The Transition Plans should include the following five
components (tasked entity):
1. Inventory (MPO staff)
2. Correction program (municipal staff)
3. Implementation schedule (municipal staff)
4. Designate municipal ADA coordinator (municipal staff)
5. Public involvement record (municipal and MPO staff)
MPO staff does not have the expertise to assess buildings, park facilities, programs, and public
information outlets (e.g., web sites and publications), so at the direction of the MPO Policy
Board our efforts have focused on the inventory of barriers within the right -of -way, including:
a. Pedestrian access routes to municipal facilities — complete
b. Bus stops and shelters — complete
c. Curb ramps — complete
Next Steps
MPO staff is available, upon request, to help strategize steps 2 -4 above, as well as assist with
public involvement to assist with the prioritization and scheduling of improvements. In the
meantime, we plan to make the GIS inventory data available for you online via ArcGIS.com and
provide copies of the digital files for your records.
I will be at your meeting to present this item and discuss any questions you may have on this
project.
S: \JCCOG \Board Memos \TTAC12014 \Update on Transition Plan.doc
Johnson County Council of Governments EXHIBIT"
4101= %fAhlrj0r )&
Irl-0r0
Prepared by. Kristopher Ackerson, Asst. Transp. Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5247
RESOLUTION NO. 2010- U
RESOLUTION ADOPTING THE JOHNSON COUNTY COUNCIL OF
GOVERNMENTS PUBLIC INPUT PLAN.
WHEREAS, governmental bodies in the Iowa City Urbanized Area have established the Johnson
County Council of Governments; and
WHEREAS, the Code of Federal Regulations (Section 450.316: Interested parties, participation,
and consultation) stipulates the requirements for providing citizens and stakeholders with
reasonable opportunities to be involved in the planning process; and
WHEREAS, providing opportunities for public input during transportation planning processes
ensures that future development is informed by the interests of the community.
NOW, THEREFORE, BE IT RESOLVED BY THE URBANIZED AREA POLICY BOARD OF THE
JOHNSON COUNTY COUNCIL OF GOVERNMENTS:
To adopt the Public Input Plan for the Johnson County Council of Goverments.
2. To authorize the JCCOG chairperson to sign the adopting resolution.
It was moved by ►tip G t 1, C-- and seconded by R; r- I( z H --!5 the Resolution be
adopted. The motion passed on a vote of // affirmative and 0 negative.
Considered on this... 27 day of Cc ry bcr, 2010.
Chal erson
JCCOG Urbanized Area Policy Board
v+pdatarycc0g4*9s4o wg1npul plan.oc
MPO Public Input Plan
Providing opportunities for public input during planning processes ensures
that future development is informed by the interests of the community. As a
result, residents of MPOJC entities are routinely encouraged to participate in
local planning processes. The following MPOJC Public Input Plan, in
accordance with the Code of Federal Regulations section §450.316 Interested
parties, participation, and consultation, documents the adopted process for
providing citizens and stakeholders with reasonable opportunities to be
involved in the planning process.
The core public involvement opportunities for MPOJC work products include
the development and adoption of the Long Range Multi -modal
Transportation Plan, the Transportation Improvement Program,
apportionment of Surface Transportation Program and Transportation
Enhancement funds, and the Transportation Planning Work Program (Table
1). Similarly, the cities of Coralville, Iowa City, North Liberty, Tiffin,
University Heights, Johnson County, and the University of Iowa each follow
their own public involvement processes when developing or updating local
plans.
Core Public Involvement Opportunities
MPOJC gathers public comment on each key work product and forwards the
comments to the Urbanized Area Policy Board and sub - committees for
consideration during the decision making process. The following three
methods form the foundation for public involvement during development of
key MPOJC products.
1. Public Comment Period
MPOJC staff initiates a formal public comment period lasting 30 days
prior to the adoption and/or amendment of the Long Range
Transportation Plan or Transportation Improvement Program. During
this 30 -day period, residents are encouraged to submit written
comments on the given topic and MPOJC staff forwards these comments
to the MPOJC Board for consideration and response during the decision
making process. Written public input may be submitted to:
Kent Ralston, Director
Metropolitan Planning Organization of Johnson County
410 E. Washington St., Iowa City, IA 52245
Kent- Ralston@iowa -city ora
2. Urbanized Area Policy Board Public Meetings
In addition to written input, residents are encouraged to attend
regularly scheduled Urbanized Area Policy Board meetings when
MPOJC work products are adopted or amended.
Staff typically provides a brief presentation followed by a period for
formal public comment. Anyone wishing to provide input is given an
opportunity. All comments become part of the public record on the
decision and are provided to the Urbanized Area Policy Board in full
prior to action by the Urbanized Area Policy Board. Public hearings of
the Urbanized Area Policy Board are open to the public and are subject
to the Iowa's Open Meetings Law.
3. Public Workshops/Open Houses
Public workshops are informal and open to all residents. The purpose of
the workshop is to provide information to the public and to solicit public
comment. An attendance record is kept and attendees are given the
opportunity to sign up for the mailing list. MPOJC staff typically
provides a brief presentation and may include information displays,
handouts, and project team members interacting with the public on a
one -on -one basis. Public workshops are frequently used for key MPOJC
work products.
All meeting rooms are accessible by ADA standards. Additionally, any MPO
documents can be made available in alternative formats, upon request.
Individuals with disabilities may request accommodations to participate in
committee meetings or public hearings by contacting the MPOJC Director at
(319) 356 -5252.
Getting the Word Out About Upcoming Public Involvement Events
MPOJC uses five outlets to notify residents about upcoming public comment
periods, public hearings, and public workshops:
• Residents may sign -up to receive email notice of public input events by
visiting www.MPOJC.or /subscribe and completing the subscription
form.
• Notices of public hearings are listed in the Iowa City Press Citizen.
• The MPOJC website (www.MPOJC.or-a) lists upcoming meeting
information.
• Posters are displayed in Cambus, Iowa City, and Coralville buses
• Notices are delivered to MPOJC Public Input Organizations:
o Access 2 Independence
• Allen Lund Company
• Bicyclists of Iowa City
• Chamber of Commerce
• Citizens for Sensible
Development
• Clear Creek Amana School
District
• Coralville Parks & Recreation
Commission
• CRANDIC Railroad
• Environmental Advocates
• FAIR!
• Friends of the Iowa River Scenic
Trail
• Friends of Historic Preservation
• Iowa City Area Assoc. of o
Realtors
• Iowa City Area Development o
Group
• Iowa City Historic o
Preservation Commission
• Iowa City /Johnson County o
Senior Center
• Iowa City Neighborhood o
Services Office
• Iowa City Sierra Club o
• Iowa City School Board
• Iowa Interstate Railroad
• MPOJC Regional Trails and
Bicycling Committee
• Johnson County Historic
Preservation Commission
• Johnson Co. Historical
Society
9
Goodwill of the Heartland
Iowa Bicycle Coalition
Johnson Co. Planning and Zoning
Commission
Johnson Co. SEATS
League of Women Voters of
Johnson County
North Liberty Parks & Recreation
Commission
North Liberty Community Center
Project GREEN
Soil & Water Conservation
Service
Systems Unlimited
o Tiffin Planning and Zoning
Commission
To request being added to the MPOJC Public Input Organization list,
please contact the MPOJC Director at (319) 356 -5252.
EideBailly
CPAs & BUSINESS ADVISORS
EXHIBIT #`F It.
Report on Internal Control over Financial Reporting and on Compliance and Other
Matters Based on an Audit of Financial Statements Performed in Accordance with
Government Auditing Standards
To the Honorable Mayor and
Members of the City Council
City of Iowa City, Iowa
We have audited the financial statements of the governmental activities, the business -type activities, each
major fund, and the aggregate remaining fund information of the City of Iowa City, Iowa, as of and for
the year ended June 30, 2012, which collectively comprise the City's basic financial statements and have
issued our report thereon dated December 12, 2012. We conducted our audit in accordance with auditing
standards generally accepted in the United States of America and the standards applicable to financial
audits contained in Government Auditing Standards, issued by the Comptroller General of the United
States.
Internal Control Over Financial Reporting
Management of the City is responsible for establishing and maintaining effective internal control over
financial reporting. In planning and performing our audit, we considered the City's internal control over
financial reporting as a basis for designing our auditing procedures for the purpose of expressing our
opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness
of the City's internal control over financial reporting. Accordingly, we do not express an opinion on the
effectiveness of the City's internal control over financial reporting.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to prevent, or
detect and correct misstatements on a timely basis. A material weakness is a deficiency, or a combination
of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement
of the City's financial statements will not be prevented, or detected and corrected on a timely basis.
Our consideration of internal control over financial reporting was for the limited purpose described in the
first paragraph of this section and was not designed to identify all deficiencies in internal control over
financial reporting that might be deficiencies, significant deficiencies, or material weaknesses. We did not
identify any deficiencies in internal control over financial reporting that we consider to be material
weaknesses, as defined above.
145
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Compliance and Other Matters
As part of obtaining reasonable assurance about whether the City's financial statements are free of
material misstatement, we performed tests of its compliance with certain provisions of laws, regulations,
contracts, and grant agreements, noncompliance with which could have a direct and material effect on the
determination of financial statement amounts. However, providing an opinion on compliance with those
provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The
results of our tests disclosed no instances of noncompliance or other matters that are required to be
reported under Government Auditing Standards.
Comments involving statutory and other legal matters about the City's operations for the year ended
June 30, 2012, are based exclusively on knowledge obtained from procedures performed during our audit
of the financial statements of the City of Iowa City, Iowa, and are reported in Part II of the accompanying
Schedule of Findings and Questioned Costs. Since our audit was based on tests and samples, not all
transactions that might have had an impact on the comments were necessarily audited. The comments
involving statutory and other legal matters are not intended to constitute legal interpretations of those
statutes.
This report is intended solely for the information and use of management, City Council, others within the
entity, federal awarding agencies, and pass - through entities and is not intended to be and should not be
used by anyone other than these specified parties.
Dubuque, Iowa
December 12, 2012
146
Eid` eBai 11y
CPAs & BUSINESS ADVISORS
Independent Auditor's Report on Compliance with Requirements That Could Have
a Direct and Material Effect on Each Major Program and on Internal Control over
Compliance in Accordance with OMB Circular A -133
To the Honorable Mayor and
Members of the City Council
City of Iowa City, Iowa
Compliance
We have audited the compliance of the City of Iowa City, Iowa, with the types of compliance
requirements described in the OMB Circular A -133 Compliance Supplement that could have a direct and
material effect on each of the City's major federal programs for the year ended June 30, 2012. The City's
major federal programs are identified in the summary of the independent auditor's results section of the
accompanying Schedule of Findings and Questioned Costs. Compliance with the requirements of laws,
regulations, contracts, and grants applicable to each of its major federal programs is the responsibility of
the City's management. Our responsibility is to express an opinion on the City's compliance based on our
audit.
We conducted our audit of compliance in accordance with auditing standards generally accepted in the
United States of America; the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States; and OMB Circular A -133, Audits of
States, Local Governments, and Non - Profit Organizations. Those standards and OMB Circular A -133
require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance
with the types of compliance requirements referred to above that could have a direct and material effect
on a major federal program occurred. An audit includes examining, on a test basis, evidence about the
City's compliance with those requirements and performing such other procedures as we considered
necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our
audit does not provide a legal determination of the City's compliance with those requirements.
In our opinion, the City of Iowa City, Iowa, complied, in all material respects, with the compliance
requirements referred to above that could have a direct and material effect on each of its major federal
programs for the year ended June 30, 2012.
147
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3999 Pennsylvania Ave., Ste. 100 1 Dubuque, IA 52002 -2273 1 T 563.556.1790 1 F 563.557.7842 1 EOE
Internal Control Over Compliance
Management of the City of Iowa City, Iowa, is responsible for establishing and maintaining effective
internal control over compliance with the requirements of laws, regulations, contracts, and grants
applicable to federal programs. In planning and performing our audit, we considered the City's internal
control over compliance with the requirements that could have a direct and material effect on a major
federal program to determine the auditing procedures for the purpose of expressing our opinion on
compliance and to test and report on internal control over compliance in accordance with OMB Circular
A -133, but not for the purpose of expressing an opinion on the effectiveness of internal control over
compliance. Accordingly, we do not express an opinion on the effectiveness of the City's internal control
over compliance.
A deficiency in internal control over compliance exists when the design or operation of a control over
compliance does not allow management or employees, in the normal course of performing their assigned
functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a
federal program on a timely basis. A material weakness in internal control over compliance is a
deficiency, or combination of deficiencies, in internal control over compliance, such that there is a
reasonable possibility that material noncompliance with a type of compliance requirement of a federal
program will not be prevented, or detected and corrected, on a timely basis.
Our consideration of internal control over compliance was for the limited purpose described in the first
paragraph of this section and was not designed to identify all deficiencies in internal control over
compliance that might be deficiencies, significant deficiencies, or material weaknesses. We did not
identify any deficiencies in internal control over compliance that we consider to be material weaknesses,
as defined above.
This report is intended solely for the information and use of management, City Council, others within the
entity, federal awarding agencies, and pass - through entities and is not intended to be and should not be
used by anyone other than these specified parties.
Dubuque, Iowa
December 12, 2012
148
City of Iowa City, Iowa
Schedule of Expenditures of Federal Awards
Year Ended June 30, 2012
149
Federal
Pass - Through
CFDA
Entity Identifying
Federal
Grantor/Program
Number
Number
Expenditures
U.S. Department of Commerce:
Direct program:
Economic Adjustment Assistance
11.307
$ 712,207
Economic Adjustment Assistance
11.307
201,603
Total U.S. Department of Commerce
913,810
U.S. Department of Housing and Urban Development:
Direct program:
Community Development Block Grants/
Entitlement Grants
14.218
1,971,911
Community Development Block Grants/
Entitlement Grants
14.218
422,435
2,394,346
Pass - through program from:
Iowa Economic Development Authority:
Community Development Block Grants/
State's Program and Non - Entitlement
Grants in Hawaii
14.228
08 -DRHB -225
4,476,374
Community Development Block Grants/
State's Program and Non - Entitlement
Grants in Hawaii
14.228
08 -DRH -210
994,235
Community Development Block Grants/
State's Program and Non - Entitlement
Grants in Hawaii
14.228
08 -DRI -271
314,568
Community Development Block Grants/
State's Program and Non - Entitlement
Grants in Hawaii
14.228
08 -DRI -273
231,995
Community Development Block Grants/
State's Program and Non - Entitlement
Grants in Hawaii
14.228
08 -DRIEF -276
213,222
Community Development Block Grants/
State's Program and Non - Entitlement
Grants in Hawaii
14.228
08 -DRB -204
167,163
Community Development Block Grants/
State's Program and Non - Entitlement
Grants in Hawaii
14.228
08 -DRMH -215
162,702
Community Development Block Grants/
State's Program and Non - Entitlement
Grants in Hawaii
14.228
08 -DRIEF -274
151,038
Community Development Block Grants/
State's Program and Non - Entitlement
Grants in Hawaii
14.228
08 -DRIEF -275 IC
83,542
149
City of Iowa City, Iowa
Schedule of Expenditures of Federal Awards
Year Ended June 30, 2012
150
Federal
Pass - Through
CFDA
Entity Identifying
Federal
Grantor/Program
Number
Number
Expenditures
U.S. Department of Housing and Urban Development: (continued)
Pass - through program from: (continued)
Iowa Economic Development Authority: (continued)
Community Development Block Grants/
State's Program and Non - Entitlement
Grants in Hawaii
14.228
08 -DRPG -226
$ 50,000
Community Development Block Grants/
State's Program and Non - Entitlement
Grants in Hawaii
14.228
08- DRMI -007
33,179
Community Development Block Grants/
State's Program and Non - Entitlement
Grants in Hawaii
14.228
08- DRH -010
2,984
6,881,002
Direct program:
Home Investment Partnerships Program
14.239
387,802
Home Investment Partnerships Program
14.239
259,262
Home Investment Partnerships Program
14.239
167,530
Home Investment Partnerships Program
14.239
49,713
864,307
Public and Indian Housing
14.850
142,826
Section 8 Housing Choice Vouchers
14.871
6,485,269
Public housing funds cluster:
Public Housing Capital Fund
14.872
136,967
Public Housing Capital Fund
14.872
4,507
Public Housing Capital Fund
14.872
396
141,870
ARRA - Public Housing Capital Fund
Stimulus Formula (Recovery Act)
14.885
12,394
Total Public Housing Funds Cluster
154,264
Total U.S. Department of Housing and Urban Development
16,922,014
150
City of Iowa City, Iowa
Schedule of Expenditures of Federal Awards
Year Ended June 30, 2012
151
Federal
Pass - Through
CFDA
Entity Identifying
Federal
Grantor/Program
Number
Number
Expenditures
U.S. Department of Justice:
Pass - through program from:
Iowa Department of Justice:
Violence Against Women Formula Grants
16.588
VW -12 -34
$ 43,878
Direct program:
Bulletproof Vest Partnership Program
16.607
5,231
Pass - through program from:
Governor's Office of Drug Control Policy:
Public Safety Partnership and Community
Policing Grants
16.710
09- Hotspots/Interdiction
24,567
Public Safety Partnership and Community
Policing Grants
16.710
10- Hotspots/Interdiction
16,873
41,440
JAG cluster:
Direct program:
Edward Byre Memorial Justice
Assistance Grant Program
16.738
25,407
Edward Byre Memorial Justice
Assistance Grant Program
16.738
6,167
31,574
Pass - through program from:
Governor's Office of Drug Control Policy:
ARRA — Recovery Act — Edward
Byrne Memorial Justice Assistance
Grant (JAG) Program/Grants to
States and Territories
16.803
09JAG -17244
111,934
Direct program:
ARRA — Recovery Act — Edward Byrne
Memorial Justice Assistance Grant
(JAG) Program/Grants to Units of
Local Government
16.804
13,861
Total JAG Program Cluster
157,369
Total U.S. Department of Justice
247,918
151
Federal
CFDA
Grantor/Program Number
U.S. Department of Transportation:
Direct program:
Airport Improvement Program 20.106
Airport Improvement Program 20.106
Airport Improvement Program 20.106
Pass - through program from:
Iowa Department of Transportation:
Highway Planning and Construction 20.205
Highway Planning and Construction 20.205
Highway Planning and Construction 20.205
Highway Planning and Construction 20.205
Iowa Department of Transportation and
Metropolitan Planning Organization of
Johnson County:
Metropolitan Transportation Planning 20.505
Direct program:
Federal Transit — Formula Grants 20.507
Federal Transit — Formula Grants 20.507
Federal Transit — Formula Grants 20.507
Pass - through program from:
Iowa Department of Transportation:
Transit Services Program Cluster:
Capital Assistance Program for Elderly
Persons and Persons with
Disabilities 20.513
Job Access — Reverse Commute
Job Access — Reverse Commute
New Freedom Program
Total Transit Services Program Cluster
20.516
20.516
20.521
152
City of Iowa City, Iowa
Schedule of Expenditures of Federal Awards
Year Ended June 30, 2012
Pass - Through
Entity Identifying
Number
STP- U- 3715(651) -70 -52
12MPO -MPOJC
BRM -3 715 (650)- -8N -52
FHWA IA08 -03
12MPO -MPOJC
IA -16- X002 - 371 -12
IA -37- X022 - 371 -12
IA -37- X017 - 371 -11
IA -57- X001- 371 -12
Federal
Expenditures
$ 1,183,480
167,600
11,330
1,362,410
480,000
139,843
63,288
978
684,109
35,157
1,101,703
82,632
37,270
1,221,605
86,690
62,845
62,098
124,943
24,004
235,637
City of Iowa City, Iowa
Schedule of Expenditures of Federal Awards
Year Ended June 30, 2012
See Notes to the Schedule of Expenditures of Federal Awards
153
Federal
Pass - Through
CFDA
Entity Identifying
Federal
Grantor/Program
Number
Number
Expenditures
U.S. Department of Transportation: (continued)
Pass - through program from: (continued)
Iowa Department of Public Safety,
Governor's Traffic Safety Bureau:
Alcohol Impaired Driving
Countermeasures Incentive Grants 1
20.601
PAP 12 -410, Task 41
$ 16,432
Alcohol Impaired Driving
Countermeasures Incentive Grants 1
20.601
PAP 11 -410, Task 39
5,693
22,125
Total U.S. Department of Transportation
3,561,043
U.S. Department of Energy:
Pass - through program from:
81.041
SEP09 -005
3,600
Direct program:
81.128
379,469
Total U.S. Department of Energy
383,069
U.S. Department of Homeland Security:
Pass - through program from:
Iowa Homeland Security and Emergency
Management Division:
Disaster Grants — Public Assistance
(Presidentially Declared Disasters)
97.036
FEMA -1763 DR -1A
24,699
Hazard Mitigation Grant
97.039
FEMA -DR- 1763 -0015 01
495,977
Hazard Mitigation Grant
97.039
DR- 1763 -0137 -01
92,396
Hazard Mitigation Grant
97.039
HMGP -DR- 1854 -0006 01
2,702
591,075
Direct program:
Assistance to Firefighters Grant
97.044
10,339
Assistance to Firefighters Grant
97.044
3,940
14,279
Total U.S. Department of Homeland Security
630,053
Total
$ 22,657,907
See Notes to the Schedule of Expenditures of Federal Awards
153
City of Iowa City, Iowa
Notes to the Schedule of Expenditures of Federal Awards
Year Ended June 30, 2012
Note 1 - Basis of Presentation
The accompanying Schedule of Expenditures of Federal Awards includes the federal grant activity of the City of
Iowa City, Iowa, and is presented on the accrual basis of accounting. The information in this schedule is presented
in accordance with the requirements of OMB Circular A -133, Audits of States, Local Governments, and Non -
Profit Organizations. Therefore, some amounts presented in this schedule may differ from amounts presented in,
or used in the preparation of, the basic financial statements.
Note 2 - Subrecipients
Of the federal expenditures presented in the schedule, the City of Iowa City, Iowa, provided federal awards to
subrecipients as follows:
Program Title
Community Development Block Grants/Entitlement Grants
Home Investment Partnerships Program
Public Safety Partnership and Community Policing Grants
Edward Byrne Memorial Justice Assistance Grant Program
ARRA — Recovery Act — Edward Byrne Memorial Justice
Assistance Grant (JAG) Program/Grants to States and Territories
New Freedom Program
154
Federal
Amount
CFDA
Provided to
Number
Subrecipients
14.218 $ 2,094,105
14.239 653,228
16.710 14,229
16.738 25,407
16.803 53,728
20.521 24,004
Part I: Summary of the Independent Auditor's Results:
Financial Statements
Type of auditor's report issued
Internal control over financial reporting:
Material weakness identified
Significant deficiency
Noncompliance material to financial statements noted
Federal Awards
Internal control over major programs:
Material weakness identified
Significant deficiency
Type of auditor's report issued on compliance for major programs
Any audit findings disclosed that are required to be reported in
accordance with Circular A -133, Section .510(a)
Identification of major programs:
City of Iowa City, Iowa
Schedule of Findings and Questioned Costs
Year Ended June 30, 2012
Unqualified
No
None reported
No
No
None reported
Unqualified
No
CFDA Number Name of Federal Program or Cluster
11.307 Economic Adjustment Assistance
14.228 Community Development Block Grants/
State's Program and Non - Entitlement Grants
in Hawaii
14.239 Home Investment Partnerships Program
14.871 Section 8 Housing Choice Vouchers
JAG Cluster
16.738 Edward Byrne Memorial Justice Assistance
Grant Program
16.803 ARRA — Recovery Act — Edward Byme
Memorial Justice Assistance Grant (JAG)
Program/Grants to States and Territories
16.804 ARRA — Recovery Act — Edward Byrne
Memorial Justice Assistance Grant (JAG)
Program/Grants to Units of Local
Government
81.128 ARRA - Energy Efficiency and Conservation
Block Grant Program (EECBG)
155
City of Iowa City, Iowa
Schedule of Findings and Questioned Costs
Year Ended June 30, 2012
Part I: Summary of the Independent Auditor's Results: (continued)
Dollar threshold used to distinguish
between Type A and Type B programs $679,737
Auditee qualified as low -risk auditee No
Part II: Other Findings Related to Required Statutory Reporting:
II -A -12 Certified Budget — Disbursements during the year ended June 30, 2012, did not exceed the amount
budgeted.
II -B -12 Questionable Expenditures — We noted no expenditures that we believe may fail to meet the
requirements of public purpose as defined in an Attorney General's opinion dated April 25, 1979.
II -C -12 Travel Expense — No expenditures of City money for travel expenses of spouses of City officials or
employees were noted.
II -D -12 Business Transactions — Business transactions between the City and City officials or employees are
detailed as follows:
Name, Title, and Transaction
Business Connection Description Amount
Frank Wagner, member of Historic Preservation
Commission, owner of Wagner Bros LLC Construction $ 93,279
Matt Neumiller, member of Board of Electrical Service 49,882
Appeals, owner of Neumiller Electric
Steve Ford, Spouse of Wendy Ford, Consulting 21,422
Economic Development Coordinator, Services
Part owner of Confluence
The transactions with Wagner Bros LLC and Neumiller Electric do not appear to represent conflicts of
interest since they were entered into through competitive bidding in accordance with Chapter 362.5(3)d of
the Code of Iowa. The transaction with Confluence does not appear to represent a conflict of interest since
the related party's ownership is less than 5% in accordance with Chapter 362.5(9) of the Code of Iowa.
II -E -12 Bond Coverage— Surety bond coverage of City officials and employees is in accordance with statutory
provisions. The amount of coverage should be reviewed annually to ensure the coverage is adequate for
current operations.
II -F -12 Council Minutes —No transactions were found that we believe should have been approved in the City
Council minutes but were not.
156
City of Iowa City, Iowa
Schedule of Findings and Questioned Costs
Year Ended June 30, 2012
Part II: Other Findings Related to Required Statutory Reporting: (continued)
II -G -12 Deposits and Investments —No instances of non - compliance with the deposit and investment
provisions of Chapters 12B and 12C of the Code of Iowa and the City's investment policy were noted.
II -H -12 Revenue Bonds —No instances of non - compliance with the provisions of the City's revenue bond
resolutions were noted.
157
Eid` eBai lly.
CPA. & BUSINESS ADVISORS
Independent Auditor's Report on Internal Control over Financial Reporting and on
Compliance and Other Matters Based on an Audit of Financial Statements Performed in
Accordance with Government Auditing Standards
To the Honorable Mayor and
Members of the City Council
City of Iowa City, Iowa
We have audited, in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards,
issued by the Comptroller General of the United States, the financial statements of the governmental
activities, the business -type activities, each major fund, and the aggregate remaining fund information of
the City of Iowa City, Iowa, (City) as of and for the year ended June 30, 2013, and the related notes to the
financial statements, which collectively comprise the City's basic financial statements, and have issued
our report thereon dated December 19, 2013.
Internal Control Over Financial Reporting
In planning and performing our audit of the financial statements, we considered the City's internal control
over financial reporting (internal control) to determine the audit procedures that are appropriate in the
circumstances for the purpose pf expressing our opinions on the financial statements, but not for the
purpose of expressing an opinion on the effectiveness of the City's internal control. Accordingly, we do
not express an opinion on the effectiveness of the City's internal control.
Our consideration of internal control over financial reporting was for the limited purpose described in the
preceding paragraph and was not designed to identify all deficiencies in internal control over financial
reporting that might be material weaknesses or significant deficiencies and therefore, material weaknesses
or significant deficiencies may exist that were not identified. However, as described in the accompanying
schedule of findings and questioned costs, we identified a certain deficiency in internal control that we
consider to be a material weakness.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to prevent, or
detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination
of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement
of the City's financial statements will not be prevented, or detected and corrected on a timely basis. We
consider the deficiency described in Part II of the accompanying schedule of findings and questioned
costs as item 2013 -A to be a material weakness.
153
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A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less
severe than a material weakness, yet important enough to merit attention by those charged with
governance.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the City's financial statements are free from
material misstatement, we performed tests of its compliance with certain provisions of laws, regulations,
contracts, and grant agreements, noncompliance with which could have a direct and material effect on the
determination of financial statement amounts. However, providing an opinion on compliance with those
provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The
results of our tests disclosed no instances of noncompliance or other matters that are required to be
reported under Government Auditing Standards.
Comments involving statutory and other legal matters about the City's operations for the year ended
June 30, 2013, are based exclusively on knowledge obtained from procedures performed during our audit
of the financial statements of the City and are reported in Part IV of the accompanying Schedule of
Findings and Questioned Costs. Since our audit was based on tests and samples, not all transactions that
might have had an impact on the comments were necessarily audited. The comments involving statutory
and other legal matters are not intended to constitute legal interpretations of those statutes.
City's Response to Finding
The City's response to the finding identified in our audit is described in the accompanying schedule of
findings and questioned costs. The City's response was not subjected to the auditing procedures applied
in the audit of the financial statements and, accordingly, we express no opinion on it.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance
and the results of that testing, and not to provide an opinion on the effectiveness of the City's internal
control or on compliance. This report is an integral part of an audit performed in accordance with
Government Auditing Standards in considering the City's internal control and compliance. Accordingly,
this communication is not suitable for any other purpose.
.4 L7-0
Dubuque, Iowa
December 19, 2013
154
EideBailly.
CPAs & BUSINESS ADVISORS
Independent Auditor's Report on Compliance for Each Major Federal Program and
Report on Internal Control over Compliance Required by OMB Circular A -133
To the Honorable Mayor and
Members of the City Council
City of Iowa City, Iowa
Report on Compliance for Each Major Federal Program
We have audited the City of Iowa City, Iowa's (City) compliance with the types of compliance
requirements described in the OMB Circular A-133 Compliance Supplement that could have a direct and
material effect on each of the City's major federal programs for the year ended June 30, 2013. The City's
major federal programs are identified in the summary of auditor's results section of the accompanying
schedule of findings and questioned costs.
Management's Responsibility
Management is responsible for compliance with the requirements of laws, regulations, contracts and
grants applicable to its federal programs.
Auditor's Responsibility
Our responsibility is to express an opinion on the compliance for each of the City's major federal
programs based on our audit of the types of compliance requirements referred to above. We conducted
our audit of compliance in accordance with auditing standards generally accepted in the United States of
America; the standards applicable to financial audits contained in Government Auditing Standards,
issued by the Comptroller General of the United States; and OMB Circular A -133, Audits of States, Local
Governments, and Non - Profit Organizations. Those standards and OMB Circular A -133 require that we
plan and perform the audit to obtain reasonable assurance about whether noncompliance with the
compliance requirements referred to above that could have a direct and material effect on a major federal
program occurred. An audit includes examining, on a test basis, evidence about the City's compliance
with those requirements and performing such other procedures as we considered necessary in the
circumstances.
We believe that our audit provides a reasonable basis for our opinion on compliance for each major
federal program. However, our audit does not provide a legal determination of the City's compliance.
Opinion on Each Major Federal Program
In our opinion, the City of Iowa City, Iowa, complied, in all material respects, with the compliance
requirements referred to above that could have a direct and material effect on each of its major Federal
programs for the year ended June 30, 2013.
155
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Report on Internal Control over Compliance
Management of the City is responsible for establishing and maintaining effective internal control over
compliance with the compliance requirements referred to above. In planning and performing our audit of
compliance, we considered the City's internal control over compliance with the types of requirements that
could have a direct and material effect on each major federal program to determine the auditing
procedures that are appropriate in the circumstances for the purpose of expressing an opinion on
compliance for each major federal program and to test and report on internal control over compliance in
accordance with OMB Circular A -133, but not for the purpose of expressing an opinion on the
effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the
effectiveness of the City's internal control over compliance.
A deficiency in internal control over compliance exists when the design or operation of a control over
compliance does not allow management or employees, in the normal course of performing their assigned
functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a
federal program on a timely basis. A material weakness in internal control over compliance is a
deficiency, or combination of deficiencies, in internal control over compliance, such that there is a
reasonable possibility that material noncompliance with a compliance requirement will not be prevented,
or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance
is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of
compliance requirement of a federal program that is less severe than a material weakness in internal
control over compliance, yet important enough to merit attention by those charged with governance.
Our consideration of internal control over compliance was for the limited purpose described in the first
paragraph of this section and was not designed to identify all deficiencies in internal control that might be
material weaknesses or significant deficiencies. We did not identify any deficiencies in internal control
over compliance that we consider to be material weaknesses. However, material weaknesses may exist
that have not been identified.
The purpose of this report on internal control over compliance is solely to describe the scope of our
testing of internal control over compliance and the results of that testing based on the requirements of
OMB Circular A -133. Accordingly, this report is not suitable for any other purpose.
.,L7"
Dubuque, Iowa
December 19, 2013
156
City of Iowa City, Iowa
Schedule of Expenditures of Federal Awards
Year Ended June 30, 2013
157
Federal
Pass - Through
CFDA
Entity Identifying
Federal
Grantor/Program
Number
Number
Expenditures
U.S. Department of Commerce:
Direct program:
Economic Adjustment Assistance
11.307
$ 18,803,973
Economic Adjustment Assistance
11.307
329,688
Total U.S. Department of Commerce
19,133,661
U.S. Department of Housing and Urban Development:
Direct program:
Community Development Block Grants/
Entitlement Grants
14.218
990,119
Community Development Block Grants/
Entitlement Grants
14.218
558,125
Community Development Block Grants/
Entitlement Grants
14.218
229,814
Pass - through program from:
1,778,058
Iowa Economic Development Authority:
Community Development Block Grants/
State's Program and Non - Entitlement
Grants in Hawaii
14.228
08 -DRHB -225
1,420,382
Community Development Block Grants/
State's Program and Non - Entitlement
Grants in Hawaii
14.228
08 -DRH -210
629,583
Community Development Block Grants/
State's Program and Non - Entitlement
Grants in Hawaii
14.228
08 -DRI -271
9,852,193
Community Development Block Grants/
State's Program and Non - Entitlement
Grants in Hawaii
14.228
08 -DRI -273
299,323
Community Development Block Grants/
State's Program and Non - Entitlement
Grants in Hawaii
14.228
08 -DRIEF -276
223,701
Community Development Block Grants/
State's Program and Non - Entitlement
Grants in Hawaii
14.228
08 -DRB -204
20,078
Community Development Block Grants/
State's Program and Non - Entitlement
Grants in Hawaii
14.228
08 -DRMH -215
345
Community Development Block Grants/
State's Program and Non - Entitlement
Grants in Hawaii
14.228
08 -DRIEF -274
111,464
Community Development Block Grants/
State's Program and Non - Entitlement
Grants in Hawaii
14.228
08 -DRIEF -275 IC
1,008
157
Grantor/Program
City of Iowa City, Iowa
Schedule of Expenditures of Federal Awards
Federal
Pass - Through
CFDA
Entity Identifying
Number
Number
U.S. Department of Housing and Urban Development: (continued)
Pass - through program from: (continued)
Iowa Economic Development Authority: (continued)
Community Development Block Grants/
State's Program and Non - Entitlement
Grants in Hawaii 14.228
Community Development Block Grants/
State's Program and Non - Entitlement
Grants in Hawaii 14.228
Direct program:
Home Investment Partnerships Program 14.239
Home Investment Partnerships Program 14.239
Home Investment Partnerships Program 14.239
Home Investment Partnerships Program 14.239
Public and Indian Housing 14.850
Section 8 Housing Choice Vouchers 14.871
Public Housing Capital Fund 14.872
Public Housing Capital Fund 14.872
Public Housing Capital Fund 14.872
Total U.S. Department of Housing and Urban Development
U.S. Department of Justice:
Pass - through program from:
Iowa Department of Justice:
Violence Against Women Formula Grants 16.588
Direct program:
Bulletproof Vest Partnership Program 16.607
Bulletproof Vest Partnership Program 16.607
Public Safety Partnership and Community
Policing Grants 16.710
Pass - through program from:
Governor's Office of Drug Control Policy:
Public Safety Partnership and Community
Policing Grants 16.710
158
08 -DRMI -007
Federal
Expenditures
$ 91,859
08 -DRH -010 337042
12,986,978
224,238
210,480
207,939
131,154
773.811
122,679
6,670,788
121,379
53,026
228
174,633
22,506,947
VW -13 -34 43,086
2,840
401
3,241
44,356
10- Hotspots/Interdiction 18,491
62,847
Grantor /Program
U.S. Department of Justice: (continued)
JAG Program Cluster:
Direct program:
Edward Byrne Memorial Justice
Assistance Grant Program
Edward Byrne Memorial Justice
Assistance Grant Program
Edward Byrne Memorial Justice
Assistance Grant Program
Pass - through program from:
Governor's Office of Drug Control Policy:
Edward Byrne Memorial Justice
Assistance Grant Program
Federal
CFDA
Number
16.738
16.738
16.738
16.738
Pass - through program from:
Governor's Office of Drug Control Policy:
ARRA — Recovery Act — Edward
Byrne Memorial Justice Assistance
Grant (JAG) Program/Grants to
States and Territories 16.803
Direct program:
ARRA — Recovery Act — Edward Byrne
Memorial Justice Assistance Grant
(JAG) Program/Grants to Units of
Local Government 16.804
Total JAG Program Cluster
Total U.S. Department of Justice
U.S. Department of Transportation:
Direct program:
Airport Improvement Program 20.106
Airport Improvement Program 20.106
Airport Improvement Program 20.106
Airport Improvement Program 20.106
159
City of Iowa City, Iowa
Schedule of Expenditures of Federal Awards
Year Fridod TnnP zn ant,2
Pass - Through
Entity Identifying
Number
l OJAG-42356
l OJAG -42356
Federal
Expenditures
$ 29,087
24,880
15,438
_ 64,370
133,775
32,262
23,724
189,761
298,935
2,018,623
130,396
10,887
7,740
2,167,646
Grantor/Program
U.S. Department of Transportation: (continued)
Highway Planning and Construction Cluster:
Pass - through program from:
Iowa Department of Transportation:
Highway Planning and Construction
Highway Planning and Construction
Highway Planning and Construction
Highway Planning and Construction
Iowa Department of Transportation and
Metropolitan Planning Organization
of Johnson County:
Highway Planning and
Construction
Iowa Department of Transportation:
Recreational Trails Program
City of Iowa City, Iowa
Schedule of Expenditures of Federal Awards
VPar Fn` .,4 T.— 1n 'int z
Federal
CFDA
Number
Pass- Through
Entity Identifying
Number
20.205
STP -U- 3715(637)- -70 -52
20.205
HDP- 3715(634)- -71 -52
20.205
BRM- 3715(650)- -8N -52
20.205
FHWA IA08 -05
20.205
20.219
Total Highway Planning and Construction Cluster
Federal Transit Cluster:
Pass - through program from:
Iowa Department of Transportation:
Federal Transit — Capital Investment
Grants 20.500
Direct program:
Federal Transit — Formula Grants
Total Federal Transit Cluster
Transit Services Program Cluster:
Pass - through program from:
Iowa Department of Transportation:
Enhanced Mobility of Seniors and
Individuals with Disabilities
Job Access and Reverse Commute
Program
Job Access and Reverse Commute
Program
New Freedom Program
New Freedom Program
Total Transit Services Program Cluster
20.507
20.513
20.516
20.516
20.521
20.521
160
13MPO -MPOJC
NRT- 3715(649)- -9G -52
IA -04- 0117- 371 -11
IA -16- X002 - 371 -13
IA -37- X022 - 371 -12
IA -37- X022 - 371 -13
IA -57- X001 - 371 -12
IA -57- X009 - 371 -13
Federal
Expenditures
$ 1,697,342
367,510
295,344
4,503
175,000
2,539,699
389,885
2,929,584
739,797
1,043,854
1,783,651
88,992
31,024
92,942
123,966
24,004
32,148
56,152
269,110
Total U.S. Department of Transportation
U.S. Environmental Protection Agency
Direct program:
Urban Waters Small Grants 66.440
U.S. Department of Energy:
Direct program:
ARRA — Energy Efficiency and Conservation
Block Grant Program (EECBG) 81.128
U.S. Department of Homeland Security:
Pass - through program from:
Iowa Homeland Security and Emergency
Management Division:
Disaster Grants — Public Assistance
(Presidentially Declared Disasters)
Disaster Grants — Public Assistance
(Presidentially Declared Disasters)
Disaster Grants — Public Assistance
(Presidentially Declared Disasters)
Hazard Mitigation Grant
Hazard Mitigation Grant
Hazard Mitigation Grant
Total U.S. Department of Homeland Security
Total
97.036
97.036
97.036
97.039
97.039
97.039
See Notes to the Schedule of Expenditures of Federal Awards
161
City of Iowa City, Iowa
Schedule of Expenditures of Federal Awards
Year Ended June 30, 2013
Pass - Through
Entity Identifying
Number
PAP 13 -410, Task 30
PAP 12-410, Task 41
FEMA -1763 DR -IA
FEMA DR- 4119 -IA
FEMA DR4126 -IA
DR -1763- 0137 -01
HMGP -DR- 1854 -0006 01
FEMA -DR- 1763 -0015 01
Federal
Expenditures
$ 19,463
6,338
25,801
7,175,792
9,709
23,419
475,304
49,993
49,732
575,029
275,515
104,046
_ 1,035
380,596
955,625
$ 503104,088
Federal
CFDA
Grantor/Program
Number
U.S. Department of Transportation: (continued)
Pass - through program from: (continued)
Iowa Department of Public Safety:
Governor's Traffic Safety Bureau:
Alcohol Impaired Driving
Countermeasures Incentive Grants I
20.601
Alcohol Impaired Driving
Countermeasures Incentive Grants I
20.601
Total U.S. Department of Transportation
U.S. Environmental Protection Agency
Direct program:
Urban Waters Small Grants 66.440
U.S. Department of Energy:
Direct program:
ARRA — Energy Efficiency and Conservation
Block Grant Program (EECBG) 81.128
U.S. Department of Homeland Security:
Pass - through program from:
Iowa Homeland Security and Emergency
Management Division:
Disaster Grants — Public Assistance
(Presidentially Declared Disasters)
Disaster Grants — Public Assistance
(Presidentially Declared Disasters)
Disaster Grants — Public Assistance
(Presidentially Declared Disasters)
Hazard Mitigation Grant
Hazard Mitigation Grant
Hazard Mitigation Grant
Total U.S. Department of Homeland Security
Total
97.036
97.036
97.036
97.039
97.039
97.039
See Notes to the Schedule of Expenditures of Federal Awards
161
City of Iowa City, Iowa
Schedule of Expenditures of Federal Awards
Year Ended June 30, 2013
Pass - Through
Entity Identifying
Number
PAP 13 -410, Task 30
PAP 12-410, Task 41
FEMA -1763 DR -IA
FEMA DR- 4119 -IA
FEMA DR4126 -IA
DR -1763- 0137 -01
HMGP -DR- 1854 -0006 01
FEMA -DR- 1763 -0015 01
Federal
Expenditures
$ 19,463
6,338
25,801
7,175,792
9,709
23,419
475,304
49,993
49,732
575,029
275,515
104,046
_ 1,035
380,596
955,625
$ 503104,088
City of Iowa City, Iowa
Notes to the Schedule of Expenditures of Federal Awards
Year Ended June 30, 2013
Note 1 - Basis of Presentation
The accompanying schedule of expenditures of federal awards includes the federal grant activity of the City of
Iowa City, Iowa, and is presented on the modified accrual basis of accounting for governmental funds and the full
accrual basis of accounting for proprietary funds. The information in this schedule is presented in accordance with
the requirements of OMB Circular A -133, Audits of States, Local Governments, and Non -Profit Organizations.
The City received federal awards both directly from federal agencies and indirectly through pass - through entities.
Federal financial assistance provided to a subrecipient is treated as an expenditure when it is paid to the
subrecipient.
Note 2 - Subrecipients
Of the federal expenditures presented in the accompanying schedule of expenditures of federal awards, the City
provided federal awards to subrecipients as follows:
Program Title
Community Development Block Grants/Entitlement Grants
Home Investment Partnerships Program
Public Safety Partnership and Community Policing Grants
Edward Byrne Memorial Justice Assistance Grant Program
ARRA — Recovery Act — Edward Byrne Memorial Justice
Assistance Grant (JAG) Program/Grants to States and Territories
New Freedom Program
162
Federal Amount
CFDA Provided to
Number Subrecipients
14.218 $ 1,102,570
14.239 539,903
16.710 7,738
16.738 70,910
16.803 19,998
20.521 56,152
City of Iowa City, Iowa
Schedule of Findings and Questioned Costs
Year Fnded hine In Inn I
Part I: Summary of the Independent Auditor's Results:
Financial Statements
Type of auditor's report issued Unmodified
Internal control over financial reporting:
Material weaknesses identified Yes
Significant deficiencies identified not
considered to be material weaknesses None reported
Noncompliance material to financial statements noted? No
Federal Awards
Internal control over major programs:
Material weaknesses identified No
Significant deficiencies identified not
considered to be material weaknesses None reported
Type of auditor's report issued on compliance for major programs: Unmodified
Any audit findings disclosed that are required to be reported in
accordance with OMB Circular A -133 §.510(a): No
Identification of major programs:
Name of Federal Program
CFDA Number
Economic Adjustment Assistance
11.307
Community Development Block Grants/Entitlement Grants
14.218
JAG Cluster
Edward Byrne Memorial Justice Assistance Grant Program
16.738
ARRA — Recovery Act — Edward Byrne Memorial Justice
Assistance Grant (JAG) Program/Grants to States and
Territories
16.803
ARRA — Recovery Act — Edward Byrne Memorial Justice
Assistance Grant (JAG) Program/Grants to Units of Local
Government
16.804
Airport Improvement Program
20.106
Highway Planning and Construction Cluster
Highway Planning and Construction
20.205
Recreational Trails Program
20.219
Federal Transit Cluster
Federal Transit — Capital Investment Grants
20.500
Federal Transit — Formula Grants
20.507
163
City of Iowa City, Iowa
Schedule of Findings and Questioned Costs
Year Rndo-d r„nP Z!1 M11
Part I: Summary of the Independent Auditor's Results: (continued)
Dollar threshold used to distinguish between type A
and type B programs: $1,503,123
Auditee qualified as low -risk auditee? Yes
Part II: Findings Related to the Financial Statements:
MATERIAL WEAKNESS:
2013 -A Material Audit Adjustment
Criteria — A properly designed system of internal control over financial reporting allows entities to
initiate, authorize, record, process, and report financial data reliably in accordance with generally
accepted accounting principles.
Condition — During the course of our engagement, we proposed a material audit adjustment to the
financial statements that would not have been identified as a result of the City's existing internal
controls and, therefore, could have resulted in material misstatements of the City's financial statements.
Cause — The material audit adjustment was to adjust the beginning of the year net position of the
Sanitation Fund for the Landfill Closure and Postclosure Care Liability which was calculated
incorrectly in the past based on incorrect landfill capacity information supplied to the accounting staff.
Effect — The effect of this condition was financial data not in accordance with generally accepted
accounting principles.
Recommendation —We recommend that additional financial statement review procedures be
implemented to insure accuracy of recorded amounts.
Response — The information used for the past several years to calculate the Landfill Closure and
Postclosure Liability was consistent with the information that is used in the calculation of the funding
requirements for the Municipal Solid Waste Sanitary Landfill Financial Assurance Report Form
submitted to the Department of Natural Resources of the State of Iowa each year. While these
calculations are similar in nature, the City has chosen a very conservative approach that is allowed by
the State to show the funding requirement. This alternate approach is not allowed by U.S. GAAP in the
calculation of the liability, therefore creating a discrepancy.
Accounting will work to implement a more stringent review process of the information obtained from
other City divisions and outside entities to make sure the information is in compliant with U.S. GAAP
requirements.
Part III: Findings and Questioned Costs for Federal Awards:
There were no findings and questioned costs to report.
164
City of Iowa City, Iowa
Schedule of Findings and Questioned Costs
Year Ended June 10 M11
Part IV: Other Findings Related to Required Statutory Reporting:
2013 -IA -A Certified Budget — Disbursements during the year ended June 30, 2013, did not exceed the amount
budgeted. However, before the budget was amended, disbursements exceeded the amount budgeted
for the Community and Economic Development function.
Recommendation — The budget should have been amended in accordance with Chapter 384.18 of
the Code of Iowa before disbursements were allowed to exceed the budget.
Response — The City is looking to improve its budget monitoring procedures and revise the budget
preparation process to help reduce the likelihood of such an occurrence.
2013 -IA -B Questionable Expenditures — We noted no expenditures that we believe may fail to meet the
requirements of public purpose as defined in an Attorney General's opinion dated April 25, 1979.
2013 -IA -C Travel Expense — No expenditures of City money for travel expenses of spouses of City officials
or employees were noted.
2013 -IA -D Business Transactions — Business transactions between the City and City officials or employees
are detailed as follows:
Name, Title, and Transaction
Business Connection Description Amount
Art Bettis, Spouse of Brenda Nations, Consulting
Environmental Coordinator, Landfill Services $ 1,500
Terry Dickens, Council Member
Part owner of Herteen & Stocker Jewelers
Service Charge 16
In accordance with Chapter 362.5(3)0) of the Code of Iowa, the transactions with the
Environmental Coordinator and the Council Member do not appear to represent conflicts of interest
since total transactions with each individual did not exceed $1,500 during the fiscal year.
2013 -IA -E Bond Coverage— Surety bond coverage of City officials and employees is in accordance with statutory
provisions. The amount of coverage should be reviewed annually to ensure the coverage is adequate for
current operations.
2013 -IA -F Council Minutes — No transactions were found that we believe should have been approved in the
City Council minutes but were not.
2013 -IA -G Deposits and Investments — No instances of non - compliance with the deposit and investment
provisions of Chapters 12B and 12C of the Code of Iowa and the City's investment policy were
noted.
165
City of Iowa City, Iowa
Schedule of Findings and Questioned Costs
V.., P—A— 7 T. _ 4A %A, n
Part IV: Other Findings Related to Required Statutory Reporting: (continued)
2013 -IA -H Urban Renewal Annual Report — The urban renewal annual report was properly approved and
certified to the Iowa Department of Management on or before December 1.
2013 -IA -I Revenue Bonds — No instances of non - compliance with the provisions of the City's revenue bond
resolutions were noted.
166
There were no prior year federal findings.
167
City of Iowa City, Iowa
Summary Schedule of Prior Federal Audit Findings
Year Ended June 30, 2013
City Council of Iowa City. i, 6
ATTN: Economic Development Committee LA
410 E. Washington St.
Iowa City, IA 52240
October 8, 2014
Dear Committee Members:
The New Pioneer Co -op board of directors recently learned that the City of Iowa City is
considering offering $1.7 million in tax increment finance (TIF) assistance to the
California owners of the newly renamed Iowa City Marketplace to attract Lucky's
Market. Lucky's is a Boulder, Colorado -based organic and natural foods grocery chain
that is in part financed by venture capital.
The market for groceries in the Johnson County area is fixed, and already very
competitive. Bringing in an additional competitor in this category will not drive
economic development in the city. It will not increase the size of the market, nor will it
increase employment in Johnson County since one or more other stores likely will be
forced to eliminate jobs to match their reduced market shares.
By approving the TIF assistance to Core Realty Holdings and Lucky's Market, the City of
Iowa City would force existing grocers in Johnson County both to pay taxes and lose
business in order to support the financial success of a new out -of -state competitor. This
is a prospect that seems counter to the City's own economic goals from the
Comprehensive Plan. We welcome Lucky's to Iowa City but let them come and compete
on an even playing field. Do not ask existing grocers to subsidize their entry into the
Iowa City market.
Sincerely,
The New Pioneer Co -op Board of Directors
Admin. Office, 22S. Linn St., Unit 2A I Iowa City, IA 52240 % (319) 248.6400
www.newpi.com
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From City Managers Office
Wednesday, Oct. 8, 2014
Catch up on the day before you head home for the night.
Opening for New Pioneer's Cedar Rapids store draws near
As New Pioneer Food Co -op nears the opening of its Cedar Rapids
site, the co -op has received initial approval for tax increment
financing from the city and announced three job fairs.
The job fairs will be:
• Oct. 16 at NewBo City Market from 4 -7 p.m.
• Oct. 16 at the Iowa City Work Force development office
from 4 -7 p.m.
Oct. 31 at NewBo City Market from 2 -6 p.m.
For more information, visit: www.Homegrownlowan.com.
IN
From City Managers Office - -
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Cedar Rapids council backs three TIF deals
Incentives will support Nash Finch redevelopment and Berthel
Fisher, New Pioneer Coop projects
CEDAR RAPIDS — Three tax increment financing or TIF incentives were endorsed this week by the
City Council.
The projects that will benefit include The Hunter Companies' project to build a $12 million office
building for Berthel Fisher & Company with retail space and a restaurant at Edgewood Road NE and
42nd Street NE; the Hunter Companies' $16 million project to demolish the former Nash Finch
distribution center at 1201 Blairs Ferry Rd. NE to make way for a new commercial development
called Northtowne Market; and New Pioneer Cooperative Society's $5.5 million renovation of a
vacant building at 3338 Center Point Rd. NE.
Each of the incentives will allow the property owner to forego the payment of property taxes on the
value of the new investment for five years.
In the Berthel Fisher project, the city estimates a tax savings for the property owner of $1.6 million
over five years and the payment of $4.79 million in property taxes to local jurisdictions over the next
15 years.
On the Nash Finch property, the city estimates a tax savings to the property owner of $2.1 million for
five years and the payment of $6.4 million in property taxes over the next 15 years.
The New Pioneer project will see $731,500 in tax savings to the property owner over five years and
the payment of $2.2 million in property taxes over the next 15 years.
All the properties currently generate some level of property taxes for local jurisdictions, and that base
tax level will be paid during the five -year, tax -break period of the incentive.
During public hearings this week on the Nash Finch and New Pioneer projects, Dennis Jordan,
economic development strategist for the Cedar Rapids Metro Economic Alliance, told the City
Council this week that the development projects were important for the city.
Jordan said The Hunter Companies was taking on risk at the vacant Nash Finch property, the
demolition and redevelopment of which likely would not take place without city incentives, he said.
The property once was at the edge of town, but now is on a major commercial artery in the city, he
said.
City Council member Monica Vernon said the Nash Finch property was a vacant industrial
brownfield "in the middle of the city," and she doubted that a developer would come forward to
redevelop the property but for a city incentive.
Jordan said the council's incentive for the New Pioneer project may serve as a catalyst for other
investment in the Center Point Road NE commercial corridor, he said.
Council member Scott Olson said New Pioneer already was renovating the Center Point Road NE
building, and he asked Jennifer Pratt, the city's interim development director, why the city was being
asked to provide a property -tax break on a project that already was proceeding without it.
Pratt said the city had been in discussions with New Pioneer for some time, but she said the
business's move to renovate and open has outpaced the Community Development Department's
ability to get the incentive package to the City Council. New Pioneer has said it hopes to be open by
the end of the year.
Greater Dubuque
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Masterpiece on the Mississippi
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"Would the last person to leave Dubuque please turn off the Ii
Commonly repeated, residents used this dark humor to help d
with Dubuque's dire unemployment rate which hit 23% in Jan
1982. High school and college graduates left for more prosper
cities and states, taking their talent with them.
Enter Tax Increment Financing. In 1985, the Iowa State Legisla
amended urban renewal law to allow cities to use Tax Increme
Financing (TIF) for economic development purposes. This too
simply directs the increase in property tax generated from pro N" ,,
improvements to the city, which can use this increment as a financial incentive to companies that invest and
createjobs in the urban renewal area.
Dubuque's responsible use of this only meaningful local economic incentive has created a
nationally- recognized transformation. Dubuque has been ranked by Forbes, Kiplinger, and the Milken
Institute as one of the best cities in the United States to live, work, and play. During the most recent
recession, from January 2011 through 2012, Dubuque created 12% of the State's net new jobs, with only 3%
of the population!
Maintaining Succe
The City of Dubuque understands the need for increased transparency, fastidious data collection and
antipiracy language in TIF reform but cannot support reform that limits or sunsets the City's use of slum
and blight and economic development TIFs.
Even in these areas, the language should be narrowly crafted so as not to stifle economic and community
development activities by cities. No language should be included that could limit or destroyjob creation
and economic development potential that exists in current TIF laws.
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History Meets High -Tech
From a posh department store built in the 1930s, to a tired office
building that had suffered from "urban renewal" in the 197Os, the
Roshek Building was given new life in 2009 in the form of a $40M
historic rehabilitation. The 250,000 sq. ft. LEED Platinum rehab now
houses offices for IBM, as well as several local legal and banking
firms —with retail on the first floor that caters to the needs of the
building's employees, as well as the greater downtown area.
The rehabilitation attracted over 1,300 newjobs to Dubuque
during an economic downturn, when many communities were
reporting job losses.
Accolades
Excellence in Economic Development in Historic Preservation
Award - Iowa Economic Development Authority
Excellence in Economic Development Award in the Category c
Partnerships - International Economic Development Council
J. Timothy Anderson Award - National Housing & Rehabilitatior
National Preservation Honor Award - National Trust for Historic
Platinum LEED Certification - Leadership in Energy and Enviro
Core and Shell Platinum - U.S. Green Building Council
Best Development Award -1000 Friends of Iowa
Outstanding Total Building Rehabilitation Award - Dubuque
Main Street
Best Total Building Rehabilitation Award - Main Street Iowa
Preservation Award - Dubuque County Historical Society
The 2010 Ken Kringle Preservation Award - City of Dubuque
Historic Preservation Commission
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Greater Dubuque B TE
A Global Reach From Iowa.
Incorporated in 1929, Flexsteel is one of the oldest and largest
manufacturers of upholstered and wooden furniture in the country.
Committed to environmental sustainability, Flexsteel expanded their
global corporate offices by relocating from an out -of -date building to
a downtown location, in a 40,000 SF multi -story building designed for
energy efficiency which utilizes natural light.
This move has leveraged over $9M in private
investment in the Port of Dubuque, while
retaining 101 local jobs and creating an
additional 13 jobs to date.
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Right In Our Own Backyai,
A local company whose owner is very generous with non -profit
agencies across the state was looking to expand for the second time
in a five -year time period. A consultant advised the company to
relocate its proposed distribution center outside of Dubuque, closer
to a major US Interstate Highway. Jim Theisen, the president and
CEO, credits programs like TIF with helping make the decision to stay
in Dubuque. The $2.8 million investment is located in Dubuque's
Industrial Center West — helping the company maintain 48 full -time
positions and create 32 additional positions to date.
The 80,000 sq. ft. distribution center will assist in supplying their 20
stores —up from 15 stores in 2007 —all of which are in Iowa. The
extra space allows the company to maximize its buying potential
and offer the lowest prices and best selection of products to their
loyal customers... a definite win for Iowans!
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Greater Dubuque DUB TE
158 Years Young_
A.Y. McDonald Manufacturing Company is a 158 year -old, Iowa based manufacturer of waterworks brass, high
pressure gas, plumbing and pump products.The company was founded in Dubuque, Iowa and is still privately
held and operated to this day by the fifth generation of the McDonald family.
In the early 1980's, Dubuque, at one point, had the dubious distinction of having the highest unemployment
rate in the U.S ... hitting 23 percent. At the exact same time that Dubuque's economy and its people were
suffering, AY McDonald in 1983 announced a new, 250,000 SF factory and became the first tenant of the (then)
newly created Dubuque Industrial Center.
Although a solid, loyal employer in Iowa (plants in Dubuque and Albia), the company does have other plant
locations in Tennessee, Kentucky, Nevada, and Canada - thus, many other choices (outside of Iowa) exist for
expansion and the deployment of capital and new jobs.
However, the company's current location is in a TIF District. As a result, the City of Dubuque will always have
the right financial tools and a competitive edge if the company should weigh expansion options.
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Making Iowa Competitive
Kunkel and Associates (KBA), an insurance consulting and brokerage
firm, announced plans re- locate from Wisconsin to Dubuque, Iowa in
2006. The company built a 10,000 square foot office complex in the
Dubuque Technology Park. The facility and location serve as the
company's corporate headquarters.
At the time, Kunkel and Associates invested $1.8 million and promised
to bring 24 new jobs to Iowa— today, the company employs more
than 50 people at its Dubuque Headquarter location.
Due to the company's growth and a large client base in both the
Midwest and U.S., preliminary discussions are underway to expand
and double the size of their corporate HQ building. Moreover, the
company would commit to another 15 jobs for Iowans.
However, one consideration in the due diligence process is the limited
availability of Tax Increment Financing (TIF). The current TIF District
(located in the Dubuque Technology Park) is set to expire in 2018.
Thus, the City's ability to provide a competitive financial package
could be limited.
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Federal Building
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Improved Access to Government
In the heart of downtown Dubuque adjacent to Washington Park, Town Clock Plaza and a senior housing
facility, sits the Historic Federal Building — a multi- tenant building built in 1934 that houses tenants such as
USPS, Social Security office and legislators'field offices who offer critical services to downtown residents and
employees. With no private developer able to cash flow a rehab project of this neglected, Art Deco building
and concern that the inevitable sale of the building by General Services Administration (GSA) would lead to
further neglect and loss of tenants, the City acquired the building
from the GSA for $1 so as to preserve the building and these
services in the city's urban core. The use ofTIF for the stabilizing
and initial building restoration also provided an opportunity for
the city to improve citizen access to local government by
providing office space for the City's growing Housing &
Community Development Department, and transforming the
former courtroom into a new City Council chambers with
improved access for the public and state of the art equipment for
home viewers unable to attend in person.
small, local comp obal brands, over roje0 our] _ , _ ity
from tax increment financing. Just a few are listed below:
Eagle Window & Door
• Nordstrom
Prudential
• Sedgwick
McGraw Hill
• Medline Industries
Heartland Financial
• Progressive Packaging /Hormel Foods
CITY OF IOWA CITY
MEMORANDUM
Date: October 9, 2014
To: Tom Markus, City Manager
From: Steven J. Rackis, Housing Administrator
Re: Grant Notification: The Iowa City Housing Authority received $120,706 from the
Federal Department of Housing and Urban Development (HUD) to support the
Family Self- Sufficiency (FSS) program.
Introduction:
The FSS grant allows Housing Authorities to work with social service agencies, community
colleges, businesses, and other local partners to help public housing residents and individuals
participating in HUD's Housing Choice Voucher Program (HCV) to increase their education or
gain marketable skills that will enable them to obtain employment and advance in their current
work. In 2014, Congress combined funding for the Public Housing FSS (PH FSS) and Housing
Choice Voucher FSS (HCV FSS) programs into one program serving both populations.
History/Background:
The Iowa City Housing Authority has operated the FSS Program since 1997. FSS promotes
self- sufficiency and asset development by providing supportive services to participants to
increase their employability, to increase the number of employed participants, and to encourage
increased savings through an escrow savings program.
The Family Self- Sufficiency (FSS) Program is a long- standing resource for increasing economic
security and self- sufficiency among participants. HUD's Office of Policy Development and
Research issued Evaluation of FSS Program: Prospective Study in 2011 that evaluated the
effectiveness of the FSS Program. Conducted from 2005 to 2009, the study showed that
financial benefits are substantial for participants who remain in and complete the program. An
earlier study found that individuals who participated in the FSS program fared better financially
than those who did not enroll in the program. HUD is currently conducting a longitudinal study
on the program, with the first set of results expected in 2018.
Grant Award:
On October 1, 2014, HUD announced the Iowa City Housing Authority was granted $120,706 to
continue operating the FSS program.
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CITY OF IOWA CITY
MEMORANDUM
Date: October 9, 2014
To: Tom Markus, City Manager
From: Steven J. Rackis, Housing Administrator
Re: Grant Notification: The Iowa City Housing Authority received 7 new vouchers and
$32,575 for the Federal Department of Housing and Urban Development (HUD) and
Department of Veterans Affairs Supportive Housing Assistance (VASH) program.
Introduction:
Since 2008, the Iowa City Housing Authority and the Iowa City VA Medical Center have
partnered in the HUD -VASH program to pair housing for at -risk veterans and veteran families
with supportive services. Our previous funding allocations support 50 rental assistance
vouchers. On July 7, 2014, HUD contacted the Housing Authority to determine our interest in
administering an additional 7 vouchers.
History/Background:
The Iowa City Housing Authority administers the housing assistance portion of the HUD -VASH
program. Ongoing VA case management, health and other supportive services is made
available to homeless veterans in the Iowa City /Cedar Rapids Corridor through the Iowa City VA
Medical Center. In order to participate in the program, the Veteran must commit to the VA's 5-
year case management program, be income eligible, and not subject to any lifetime sex
offender registry.
Grant Award:
On October 1, 2014, HUD announced the Iowa City Housing Authority was granted $32,575 to
support an additional 7 HUD -VASH vouchers to provide rental assistance for homeless
veterans. The Iowa City Housing Authority will immediately accept referrals from the Iowa City
VA Medical Center.
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