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HomeMy WebLinkAbout2014-10-09 Info Packet� �' CITY COUNCIL INFORMATION PACKET - •a.a�._ CITY OF IOWA CITY October 9, 2014 www.icgov.org I131 Council Tentative Meeting Schedule MISCELLANEOUS I122 Letter from City Attorney to U. S. Department of Justice: Curb Ramps IP3 Copy of letter from The New Pioneer Co -op Board of Directors: TIF assistance to Lucky's Market I134 Article from City Manager: Opening for New Pioneer's Cedar Rapids store draws near IP5 Article from City Manager: Cedar Rapids council backs three TIF deals IP6 Article from City Manager: Tax Increment Financing Success in Dubuque, Iowa IP7 Memo from Housing Administrator: Grant Notification - The Iowa City Housing Authority received $120,706 from the Federal Department of Housing and Urban Development (HUD) to support the Family Self- Sufficiency (FSS) program I138 Memo from Housing Administrator: Grant Notification - The Iowa City Housing Authority received 7 new vouchers and $32,575 for the Federal Department of Housing and Urban Development (HUD) and Department of Veterans Affairs Supportive Housing Assistance (VASH) program r Ant SM W I t CITY OF IOWA CITY Date Tuesday, October 21, 2014 City Council Tentative Meeting Schedule IN Subject to change October 9, 2014 Time Meetin4 5:00 PM Work Session Meeting 7:00 PM Formal Meeting Location Emma J. Harvat Hall Monday, October 27, 2014 4:30 PM Joint Meeting /Work Session North Liberty Tuesday, November 4, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Thursday, November 6, 2014 5:00 PM Spec. Work Session (Court /Linn RFP) Emma J. Harvat Hall Tuesday, November 18, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, December 2, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, December 16, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, January 6, 2015 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Saturday, January 10, 2015 SAM -5PM Special Budget Work Session Emma J. Harvat Hall (Department Presentations) Monday, January 12, 2015 1:00- 7:OOPM Special Budget Work Session Emma J. Harvat Hall (CIP Presentations) Tuesday, January 13, 2015 5:00 PM Special Budget Work Session Emma J. Harvat Hall Tuesday, January 20, 2015 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Monday, January 26, 2015 4:30 PM Joint Meeting / Work Session TBA Tuesday, Feburary 3, 2015 5:00 PM City Conference Board Meeting Emma J. Harvat Hall Work Session Meeting 7:00 PM Formal Meeting October 8, 2014 Mr. Nicholas A. Klinefeldt United States Attorney, Southern District of Iowa U.S. Department of Justice U.S. Courthouse Annex, Suite 286 Des Moines, Iowa 50309 -2053 Dear Mr. Klinefeldt: IP2 CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa S2240 -1826 (319) 3S6 -5000 (319) 3S6 -5009 FAX www.icgov.org This correspondence is in response to a letter the City received electronically from Assistant U.S. Attorney Richard Richards on September 11, 2014. The letter indicates your office is investigating a complaint regarding whether the City's provision of curb ramps is in compliance with Title II of the American with Disabilities Act of 1990 (ADA) and the implementing regulation, 28 C. F. R Part 35. The signed letter received by the City on September 11, 2014 was dated May 22, 2014. However, the City has no record of receipt of this letter at that time. The City was first made aware of the letter on September 10, 2014 when a reporter from the Iowa Citv Press - Citizen sent us images of an unsigned draft which prompted the City Manager's call to your office that same day. Because your letter did not include a copy of the complaint being investigated, in order to respond to the questions posed I requested a copy of the complaint. Based on Mr. Richard's letter to me of September 24, 2014 it is my understanding that the complaint was made to the DOJ by letter dated March 13, 2014 from Mr. Lawrence Kudej that included copies of his letter of February 22, 2014 to the Mayor, the City's response dated February 26, 2014 from Simon Andrew and Mr. Kudefs subsequent email to Mr. Andrew dated March 13, 2014. Said complaint is attached hereto as Exhibit "A ". Regardless of the reason for the communication failure in May, the City's focus is to supply your office with the information that was requested in your letter. To that end, below are responses in corresponding numerical sequence to your letter. 1. Eleanor Dilkes, City Attorney City of Iowa City 410 E. Washington Street Iowa City, Iowa 52245 eleanor- dilkes(a-)iowa- city.orq (319) 356 -5030 Eleanor Dilkes has authority to negotiate a settlement concerning this manner. Any final settlement must be approved by the City Council. 2. With respect to the complaint being investigated, the City notes that it has been responsive to Mr. Kudef s complaint to the City of February 22, 2014 and has had ongoing communication, both written and in person, with Mr. Kudej. Attached as Exhibit B are the following written communications between Mr. Kudej and the City: • Letter of February 27, 2014 from Simon Andrew of the City Manager's office in response to Mr. Kudej's letter of February 22, 2014; • Mr. Kudej's emails to Mr. Andrew of March 13 and March 31, 2014, Mr. Andrew's email response of March 31, 2014 to Mr. Kudej and Mr. Kudef s email of March 31, 2014; October 8, 2014 Page 2 Mr. Kudef s email to Mr. Andrew dated April 8, 2014 and Mr. Andrew's response of that same date to Mr. Kudej; Mr. Kudej's email of July 28, 2014 to Mr. Andrew, and Mr. Andrew's email response of July 29, 2014; Mr. Kudef s email of July 31, 2014 to Mr. Andrew, and Mr. Andrew's email response of July 31, 2014. Over the past three years the City has received requests for sidewalk accessibility improvements at the following addresses and intersections (for purposes of this letter, the requests are categorized by the City's actions in response to such inquiries): Included with the City's current curb ramp improvement project (Fall '14 /Spring 15) • Village Road / Brighton Green / Taylor Court • Dunagan Court / Village Road • Village Green / Compton Place • Village Road / Village Farm Court • Brookside / Willow • Arbor / Court Hill Trail (mid - block) • Maplewood / Juniper Drive Included with the City's current Court Hill Park trail construction project (Fall '14) • Court Hill Park at Court Street and Friendship Street Installed ADA compliant ramps (spot repair) • Newton / Woolf • Court Street / Court Hill Trail (mid - block) • Park / Ferson • Emerald St / Horn Elementary • Melrose mid -block / Hawkins Installed ADA compliant ramps with the completed Highway 1 Trail Proiect • Hudson / Benton • Miller / Benton • Orchard / Highway 1 West • Miller / Highway 1 West • Ruppert / Highway 1 West • Walmart / Highway 1 West Repaired by City Street Dept. in 2013 • Oakes /Quincent • Jefferson / Clinton To be repaired with a planned Water Main Replacement Project (Spring 15) • Wade / Wayne Locations Dending scheduling by the City • Lower West Branch Road / Oberlin Street • Potomac / Washington Street • 503 Grant Street October 8, 2014 Page 3 Denied Reauests • Byington / Grand — request denied as a result of a determination that a mid -block crossing would be hazardous due to the slope and the curvature of the road 3. The City has been proactively engaged in assessment and improvement of curb ramps with the input of the public prior to and since the implementation of the ADA. A cursory review of old City records reveals, for instance: 1) Budget activity logs from 1986 to 1989 for the Community Development Block Grant (CDBG) funds showing a line item for curb ramp installation; 2) Plans and specifications on which public hearings were held for the Neighborhood Strategy Area Curb Ramp and Sidewalk Repair Program (1983) and the Creekside Neighborhood Sidewalk Project (1985), both of which included curb ramp specifications; 3) Minutes of the citizen Committee on Community Needs that show deliberation regarding "The curb ramp survey done in 1989 ", "the curb ramp survey committee from 1991", an update of the "engineer's map of curb ramps" in January 1992, and the establishment of a new subcommittee to assess curb ramps in 1993; 4) a non - housing community development plan for fiscal years 1993 -1998 adopted by Council Resolution No. 93 -81 of the City Council that includes a section on Architectural Barrier Removal that states as a long term objective to "continue the citywide installation of curb ramps to make all sidewalks accessible;" and, 5) curb ramp inventories done in 1998 and 2001 by the JCCOG (now the Metropolitan Planning Organization of Johnson County (MPOJC)) Transportation Division. In addition, the City has had a formal sidewalk inspection program since 1996, which includes evaluation, documentation and repair of curb ramps. While generally sidewalk repair is the responsibility of the abutting property owner, curb ramps are the responsibility of the City. The City is divided into 10 districts. Each year the sidewalks in one district are inspected so that all sidewalks are inspected every 10 years. Attached as Exhibit "C" is a memo dated September 9, 1997 evaluating the first year of the program, stating that the Engineering Division had repaired curb ramps to ADA standards within the targeted area, and noting the awareness of the program generated through neighborhood services newsletters. Currently, information on the sidewalk inspection program can be found on the City's website at www.icqov.orq / ?id =1911, which explicitly states that the City is responsible for the repair of curb ramps. If a curb ramp in need of attention is identified during the inspection, that ramp is noted on the inspection form and that form is provided to the City Engineering staff who evaluate the site and determine what is needed. Once the City has documented a need for a curb ramp improvement it is considered for funding in connection with the various funding opportunities that are addressed in the response to question no. 5 below. Specifically, the City has done a curb ramp public improvement project in each of the following years: 1994, 1996, 1997, 1999, 2001 (bid but no bidders so quantity moved to 2002), 2002, 2004, 2005, 2006, 2007, 2012, and 2014. It is important to note that in 2001 truncated domes were mandated for all curb ramps such that earlier curb ramps done October 8, 2014 Page 4 without the truncated domes became nonconforming. The City's files regarding sidewalk /curb inspections /curb ramp projects are available for review at your request. The lack of curb ramp specific projects between 2007 and 2012 is due to a number of factors. In 2008 the City experienced a catastrophic flood event that impacted immediate City of Iowa City and University of Iowa facilities requiring emergency design and repair from City staff. Between 2008 and 2010 the necessary priority was to design, facilitate and complete flood repair projects. During 2010, in response to a possible federal funding mandate, the City looked at generating "shovel ready" projects including resurfacing and curb ramp repairs. Although federal funding was not provided, this resulted in the design and construction of an extensive resurfacing project from 2010 to 2011 that included resurfacing and curb ramp repairs for 6 streets. The repair work included installation of 150 new curb ramps along streets within the street resurfacing limits. In 2011 the annual project was held back in favor of a larger scale project in 2012. As noted, below, however, the curb ramp specific projects are only one method by which curb ramps are addressed. Even though there were no specific curb ramp projects between 2007 and 2012, during this time curb ramps were being provided and updated by City maintenance staff and in connection with other capital improvement projects, including the Sycamore Street reconstruction in south Iowa City that provided 40 new curb ramps along the project limits. MPOJC began a formal review of the metropolitan area's plans for documenting, assessing and prioritizing curb ramp improvements in 2012 with the addition of the ADA transition plan item to its FY 2013 work program. Attached as Exhibit "D" are copies of the MPOJC's FY 2013 Transportation Planning Work Program and memos to the MPO Transportation Technical Advisory Committee from MPO staff dated June 5, 2012, August 22, 2013 and August 15, 2014. In addition to documenting the data collection, these memos reflect the plan to develop a public input strategy to inform the prioritization and scheduling of improvements once the data collection is complete. These memos were discussed at public meetings of the MPOJC. Also attached as Exhibit "E" is the MPOJC's Public Input Plan, which contains a list of organizations to which the MPOJC typically reaches out for public input. The long -term vision for the GIS inventory maps is to present them in an interactive manner, allowing for public viewing of the data as well as solicitation of input for more timely updates of the data. The City's Comprehensive, District, and Sub - district planning public meetings and open houses are an indispensible venue for soliciting public input. At these meetings the public is asked to provide input on a number of infrastructure and design issues, including those specific to sidewalk, street, and trail networks. The goal of these workshops is to communicate neighborhood and community priorities to Council, staff, and boards and commissions for use in policy and public investment decision - making processes. The downtown streetscape and most recent comprehensive plan processes also engaged the public through online participation tools. The public was and is engaged extensively during the following planning processes; this list is not exhaustive: Southeast District Plan, 2014 Form -based code, 2014 Comprehensive Plan (IC2030), 2013 Riverfront Crossings district, 2013 Downtown Streetscape, 2013 Southeast District, 2011 Miller- Orchard Neighborhood, 2009 October 8, 2014 Page 5 Central District, 2008 Zoning Code update, 2005 Southwest District, 2002 North District, 2001 South - central District, 1999 Northeast District, 1998 South District, 1997 Comprehensive Plan, 1997 Near Southside, 1995 Large infrastructure projects typically have a series of public open houses or meetings at which the public is invited to review project plans and share any comments or concerns on the infrastructure improvements proposed. For instance, the recently completed Lower Muscatine Avenue improvements included 78 new ADA compliant curb ramps and approximately 600 feet of new sidewalk. This project had two public pre- design meetings and another pre- construction meeting. The City has a Neighborhood Outreach office with a dedicated full -time staff member. This staff position works as a liaison between the City government and neighborhood associations. Input from neighborhood organizations has resulted in sidewalk/trail accessibility projects including the Court Hill Trail and Highway 1 Trail projects. In addition to the Neighborhood Outreach Coordinator, other City staff also attend neighborhood association and Neighborhood Council (a collaboration of neighborhood association representatives) meetings to solicit input on upcoming plans. These events are communicated to residents through neighborhood association newsletters or meeting notices produced through the Outreach office. For instance, in 2013 planning staff discussed Riverfront Crossings plans at neighborhood association meetings. The City also solicits public input though the ICgovXpress mobile application. This application can be accessed online or using a tablet or smartphone which allows for suggestions to be submitted with photos and location coordinates attached. This application is currently being updated to provide explicitly for complaints regarding curb ramps. Finally, with respect to the specific complaint being investigated by the Department of Justice, as part of the City's ongoing dialogue with Mr. Kudej (see Exhibit "B ") the City has requested that if Mr. Kudej has information regarding intersections most used by persons with disability concerns that he contact the City. The City also, at Mr. Kudej's invitation and following the release of the draft curb ramp inventory to the City Council, sent representatives to a forum on April 14, 2014 sponsored by the Johnson County Task Force on Aging on the topic of Aging and Disability Issues in Johnson County. At the forum the City representatives discussed the inventory and the process moving forward with Mr. Kudej and Mr. Harry Olmstead. 4. As evidenced by the work plan and update memos attached as Exhibit "D" MPOJC has been working diligently on a sidewalk inventory since 2012. This inventory covers not only Iowa City, but neighboring jurisdictions that are partners in the MPOJC. This inventory evaluates thousands of locations and includes over 14,000 data points. The inventory has been fully uploaded into an interactive map that is available at https: / /www.arcgis.com /home /webmaD /viewer html? webmap =f477072bf04143le947bc544 October 8, 2014 Page 6 a24d39b1 &extent =- 91.5441 41.6502 - 91.5089 41.6658. The inventory includes compliance information on existing curb ramps, including photos, as well as locations where no curb ramps exist. Sidewalk location information is also included. Each data point on the map is clickable and contains supporting detail as necessary. Information from summer 2014 data collection efforts has recently been added to this inventory. MPOJC staff is fine - tuning this map and their intention is to make it available for web browsing by the public in the coming months. Using this data as a starting point, public input sessions will follow. 5. The City's Operating Budget and Capital Improvement Plan (CIP) provide funds to improve accessibility of public sidewalks. In FY 2015, the CIP contains $100,000 specifically for ADA curb ramp improvements. This allocation occurs every other year in the City's CIP (i.e., FY 2015, FY 2017, etc.). Similarly, the CIP contains $100,000 for infill sidewalk projects, which focus on creating accessible routes where none currently exist. The sidewalk infill dollars are also budgeted every other year with funds available in FY 2015 and FY 2017. Funding for these programs comes from Road Use Tax dollars and General Obligation bonds. These projects are packaged at $100,000 every other year rather than $50,000 every year to capitalize on the economies of scale and maximize our improvements. The two aforementioned programs are designed to respond to citizen requests for projects. Thus, the requests we receive for accessibility improvements will receive the first consideration for inclusion in these programs. Typically, requests from citizens do not result in full use of the budgeted allocation. When this happens, City staff prioritizes additional locations based on information received and maintained from various sources as documented in response to question no. 3 above, the priorities identified in 28 CFR 35.150 (d)(2) and staffs knowledge of high pedestrian traffic locations where demand for accessible routes is likely to be greatest. For instance, recent projects in this program were targeted to walkways serving both Mark Twain and Robert Lucas Elementary Schools. In addition to these two important programs, the City spends considerable additional dollars on ADA curb ramps and accessible sidewalk routes each year. Consistent with ADA regulations, anytime the City completes road and utility work, any impacted sidewalks and curb ramps are brought up to current ADA standards. For example, a water main replacement will include funds to upgrade impacted sidewalks and curb ramps, despite the focus of the construction project being the utility replacement rather than the alteration of the street. Currently, the City is completing its annual road resurfacing improvements in the community. To provide perspective, this year the City spent approximately 28% of asphalt resurfacing funds on adjacent curb ramps and sidewalk accessibility improvements, totaling over $194,000. The City's operating budget contains road and sidewalk maintenance funds that allow staff to perform spot repairs on curb ramps and sidewalks throughout the year. Those funds are used to satisfy resident work requests as well as repairs made proactively by City staff. The City intends to continue to fund curb ramps, sidewalk infill and other related projects each year. Further, we intend to continue our annual sidewalk inspection program. It is important to note that freeze thaw cycles in the winter create a situation where the City will always be working to ensure that ramps remain compliant. As you know, a recently resurfaced roadway will inevitably experience cracking and develop potholes due to the October 8, 2014 Page 7 midwestern climate. Sidewalks and curb ramps are no different and the slightest cracking or heaving frequently will lead to relatively new curb ramps falling out of compliance with the technical specifications of the federal government. Our focus has been and will continue to be to aggressively pursue improvements that provide the most benefit to our mobility and vision impaired population. 6. The City does receive federal funding on an annual basis. Each year the City is required to complete a Schedule of Expenditure of Federal Awards (SEFA) as part of our annual audit. Reports showing receipt and use of federal dollars from the last two years are attached as Exhibit "F ". The City can provide supplemental information if your office desires. 7. The City understands the essence of the complaint to be that the City is "taking far too long to correct deficiencies." See letter from Mr. Kudej to DOJ dated March 13, 2014 attached as Exhibit "A ". Mr. Kudef s complaint does not address any specific deficiencies nor have any specific deficiencies been identified in the course of the City's ongoing dialogue and interaction with Mr. Kudej. Mr. Kudefs February 22, 2014 letter came as a surprise to the City as neither he nor the Johnson County Task Force on Aging had previously communicated any concerns on specific problematic locations or the City's approach to ADA accessible curb ramps and sidewalks in general. The City demonstrates a long- standing commitment to providing curb ramps that are compliant with the ADA and its architectural standards. Any project involving the alteration of a street, including reconstruction and resurfacing, includes the provision of curb ramps that meet the current technical specifications. In addition, the City has invested considerable resources in providing curb ramps on its existing streets and sidewalks such that its network of pedestrian walkways is, when viewed in its entirety, accessible to and usable by individuals with disabilities. Given the harsh Iowa winters and periodic changes in the technical specifications, attention to curb ramps and sidewalk accessibility improvements will be an ongoing process. However, the City has consistently dedicated funding sources to this issue, maintains an annual sidewalk inspection and repair program, has demonstrated a strong track record of documenting and responding to citizen requests for service, and will continue to do so. The recent activity of the MPOJC in completing a comprehensive inventory and making it electronically available to the public is simply the latest demonstration of the City's commitment to accessibility. It is my hope that this correspondence is fully responsive to your request for information. Should you require supplemental information, please direct those requests to me. The City looks forward to your office's review and resolution of this issue. We welcome any feedback on our accessibility programs that you may provide. We would also be grateful for examples of other Iowa communities that we can look to for guidance on ways to strengthen our ADA compliance program. Finally, we remain eager to work with all individuals and stakeholders, including Mr. Kudej and the Johnson County Task Force on Aging. October 8, 2014 Page 8 Sincerely, Eleanor Dilkes City Attorney Cc: Richard L. Richards, Assistant United States Attorney Tom Markus, City Manager City Council EXHIBIT"" Lawrence Kudej Chair, Johnson County Task Force on Aging 2770 Jeremy Ct. NW Swisher, IA 52338 March 13, 2014 Nicholas A. Klinefeldt U.S. Courthouse Annex, 110 East Court Avenue, Suite #285 Des Moines, Iowa 50309 -2053 Roberta Kirkendall U.S. Department of Justice Civil Rights Division Disability Rights Section 425 New York Ave. N.W., Suite 4039 Washington, D.C. 20005 Re: Response from Iowa City ADA Letter Dear Nick and Robbie: Greetings from Johnson County! Hard to believe it has been over two years since my retirement. Hope all is well with each of you. Not sure if Iowa City sent a copy of the enclosed letter to you or if you receive other correspondence from the City regarding my letter to Mayor Hayek dated February 22, 2014. Therefore, I am sending a copy of his response to me to you, together with a copy of my email response to Mr. Andrew. We would appreciate you reviewing the response and determining if Iowa City is in compliance with the ADA as claimed. A number of the members of our Task Force have mobility concerns. They believe the City is taking far too long to correct deficiencies. A meeting with these members can be arranged if you so desire. Please advise if you want to discuss the situation with us. Thanks for your attention to this matter. Sin ely, Lawrence K ej Lawrence Kudej Chair, Johnson County Task Force on Aging 2770 Jeremy Ct. NW Swisher, IA 52338 February 22, 2014 Mayor Matt Hayek City of Iowa City 410 E Washington Street Iowa City, IA 52240 Re: Problems with Handicap Accessibility of Iowa City Sidewalks Dear Mayor Hayek: As Chair of the Johnson County Task Force on Task Force to contact you concerning ono Ong' I have been directed by the g Ongoing problem regarding the failure to make the repairs and modifications necessary to bring city sidewalks in compliance with the Americans with Disabilities Act (ADA). We understand that the City Council is in the process of allocating $100,000 a make them in year to make repairs and modification to existing sidewalk ramps (for wheelchairs) to compliance with the ADA and to put in sidewalk ADA compliant ramps where there currently are none., We further understand that the city is in the process currently taking an inventory of all existing sidewalk ramps and of sidewalks where there are no ramps. This inventory will cover all areas of Iowa City. As you are aware, these ramps are not only used by the disabled, but also the elderly. Iowa City has had 23 years to come into compliance and make this a user friendly community for those of who rely on the wheelchair for their sole means of transportation within the city or those who depend on walkers or other mobility devices. We believe that the time has come that City Council allocate the necessary funding to come into ADA compliance without further delay once the inventory is complete. o trust that the City Council will agree. Since compliance with the ADA is federally mandated, we are sending a copy of this letter to the United States Attorney's Office and the Department of Justice ADA compliance section, asking them to assist the City with this process. h Thank you for your attention to this matter. i Si 6 ly, Lawrence Kudej CC. Nicholas A. Klinefeldt U.S. Courthouse Annex, 110 East Court Avenue, Suite #280 Des Moines, Iowa 50309 -2053 Roberta Kirkendall U.S. Department of Justice Civil Rights Division Disability Rights Section 1425 New. York Ave. N.W., Suite 4039 Washington, D.C. 20005 CITY OF IOWA CITY www. icg0v.org OFFICE OF THE CiTY MANAGER Thomas M. Markus City Manager tom- markus9VWa- city.org GeofrE. Fruin Assistant to the City Manager geoff- i'ruin®iowa- city.org Simon D. Andrew Administrative Analyst simon- andrew@iowa- city.org February 28, 2014 Lawrence Kudej Chair, Johnson County Task Force on Aging 2770 Jeremy Ct. NW Swisher, IA 52338 Dear Mr. Kudej, Thank you for your recent letter regarding the accessibility of Iowa City sidewalks and Intersections. We appreciate and share your concerns as to the accessibility of City infrastructure for all of our community's residents and visitors. As part of our City's commitment to accessibility, we have proactively installed curb ramps above and beyond what is required by the Americans with Disabilities Act. We firmly believe that we are in compliance with all federal and state regulations. The City continually monitors evolving standards and updates our capital improvement program and policies. accordingly. If you have any questions as to what improvements are required by the Americans with Disabilities Act, .please contact me at simon- andrew0iowa- city.org or (319) 358-5010. The $100,000 appropriation dedicated to proactive curb ramp replacement that you noted in your letter Is a biannual allotment, this was a 100% increase with the fiscal year 20142015 budget However, this only one project through which the City Installs and repairs curb ramps. ADA regulations do require that when adjacent infrastructure is aRered, the adjoining curb ramps be constructed to current standards. This means that with road repairs, water main projects, and trail extensions curb ramps are being added and/or improved. Our sidewalk infill program, which is also funded at $100,000 biannually, improves accessibility through expanding our sidewalk network and also includes many curb ramp installations. New subdivisions all include curb ramps constructed to the most recent standards. Our sidewalk inspection program helps to ensure walkways are suitable for individuals of all levels of mobility. You are correct that the Metropolitan Planning Organization of Johnson County is completing a County-wide inventory of curb ramps. The data for the Iowa City inventory of existing ramps has been collected and the City is in the process of finalizing the analysis of this data. The Iowa City inventory shows the status of over 4,800 existing curb ramps in terms of running slope, cross slope, truncated dome condition, pavement condition, the existence of receiving ramps, etc. This Is an immense amount of information that will be valuable in maximizing the benefit of sidewalk infill and curb ramp capital improvement projects. Curb ramp repairs are an ongoing process similar to other roadway and infrastructure maintenance. Wear from both weather and normal use mean that pavement conditions and slopes are In a constant state of flux. Our inventory will help us determine the areas in the most need of investment. Intersections most used by residents with mobility concerns are given top priority; if you have any information in this regard please contact me. Simon Andrew Administrative Analyst City of Iowa City Again, thank you for your letter and your commitment to improving our community. 410B. Washington street Iowa City, iA 52240 Best regards, Phone: (319) 356 -5010 Fax; (314) 356 -5009 Simon Andrew Administrative Analyst City of Iowa City Letter regarding accessibility of Iowa City sidewalks and intersection: From: Idkudej <ldkudej @aol.com> To: simon- andrew <simon- andrew @iowa- dty.org> Subject: Letter regarding ecoessibility of Iowa City sidewalks and Intersections Date: Thu, Mar 13, 2014 6:29 pm Mr. Andrew: I appreciated your prompt response to my February 22, 2014 letter. FYI, I received two copies of the letter from you in different envelopes. If you intended to send me a different letter the second time, j please advise. I have discussed your letter with my coilegues on the Johnson County Task Force. We remain skeptical that the processes you describe are providing timely relief to residents with mobility concerns. The inventory you describe is certainly a start but not an end in Itself. How soon will problem sidewalks and intersections be corrected? What system will be used, to determine top priorities? I would appreciate you advising me when you expect your analysis of the inventory to be completed? Is data from the inventory available to the public, as well as Information regarding the system used to determine top priorities? Thanks. Larry Kudej j r i i http: / /maii.aol.com/38442 -1 I l/ aol- 6 1en- us /mail/PrintMessage.aspx 3/13/2014 CITY OF IOWA CITY www.icgov.org OFFICE OF THE CITY MANAGER Thomas M. Markus City Manager tom- markus0owa- city.org Geoff E. Fruin Assistant to the City Manager geoff- fivin@iowa- city.org Simon D. Andrew Administrative Analyst sinm-andrew ®iowa- city.org 410 E. Washington Street Iowa City, IA 52240 Phone: (319) 356 -5010 Fax: (319) 356 -5009 February 27, 2014 Lawrence Kudej Chair, Johnson County Task Force on Aging 2770 Jeremy Ct. NW Swisher, IA 52338 Dear Mr. Kudej, EXHIBIT "g" Thank you for your recent letter regarding the accessibility of Iowa City sidewalks and intersections. We appreciate your concerns as to the accessibility of City infrastructure for all of our community's residents and visitors. As part of our City's commitment to accessibility, we have proactively installed curb ramps above and beyond what is required by the Americans with Disabilities Act. We firmly believe that we are not only in compliance with all federal and state regulations, but that we have demonstrated a strong commitment to accessibility improvements that exceeds that of most communities. The City continually monitors evolving standards and updates our capital improvement program and policies accordingly. If you have any questions as to what improvements are required by the Americans with Disabilities Act, please contact me at Simon- andrewftiowa -city ora or (319) 356 -5010. The $100,000 appropriation dedicated to proactive curb ramp replacement that you noted in your letter is a biannual allotment; this was a 100% increase from the fiscal year 2014 -2015 budget. However, this is only one project through which the City installs and repairs curb ramps. ADA regulations do require that when adjacent infrastructure is altered, the adjoining curb ramps be constructed to current standards. This means that with road repairs, water main projects, and trail extensions curb ramps are being added and/or improved. Our sidewalk infill program, which is also funded at $100,000 biannually, improves accessibility through expanding our sidewalk network and also includes many curb ramp installations. New subdivisions all include curb ramps constructed to the most recent standards. Our annual sidewalk inspection program helps to ensure walkways are suitable for individuals of all levels of mobility. You are correct that the Metropolitan Planning Organization of Johnson County is completing a County-wide inventory of curb ramps. The data for the Iowa City inventory of existing ramps has been collected and the City is in the process of finalizing the analysis of this data. The Iowa City inventory shows the status of over 4,800 existing curb ramps in terms of running slope, cross slope, truncated dome condition, pavement condition, the existence of receiving ramps, etc. This is an immense amount of information that will be valuable in maximizing the benefit of sidewalk Infill and curb ramp capital improvement projects. Curb ramp repairs are an ongoing process similar to other roadway and infrastructure maintenance. Wear from both weather and normal use mean that pavement conditions and slopes are in a constant state of flux. Our inventory will help us determine the areas in the most need of investment. Intersections most used by residents with mobility concerns are given top priority; if you have any Information in this regard please contact me. Again, thank you for your letter and your commitment to improving our community. Best regards, W-MV-2 Simon Andrew Administrative Analyst City of Iowa City { Eleanor M. Dilkes From: Larry Kudej <Idkudej @aol.com> Sent: Monday, March 31, 2014 7:58 PM To: Simon Andrew Subject: Re: Letter regarding accessibility of Iowa City sidewalks and intersections Mr. Andrew, thanks for your response. I would very much appreciate the opportunity to continue to visit with you as this process goes forward in the coming months. I will share your response with the rest of the group in an effort to get you some public input. Larry Sent from my iPad On Mar 31, 2014, at 7:02 PM, Simon Andrew <Simon- Andrewta"�iowa- cit.orr > wrote: Good evening Mr. Kudej, Thank you for the email — I apologize for my delay in responding. Below is a description of the process going forward. Would it be possible to have regular communication on this topic in the coming months? It would be helpful for me to both be able to communicate our process to you and to ask you for advice as we gather public input for the prioritization process. As a County -wide organization, you are probably in a unique position to provide insight into other cities' processes that may help us identify best practices. You are absolutely right that the inventory is not an end in itself. Nor is it the only inventory we have conducted or plan to conduct. The goal of the inventory is to identify potential projects — next comes generating a plan to address them. This involves not only a prioritization within the curb ramp assessment, but between various programs and projects to improve accessibility. We have recently completed an inventory of recreation facilities and are evaluating options to conduct similar assessments of other City facilities. The MPO will also assess the state of the sidewalk infill program and bus shelters. The goal is to coordinate as many projects as possible — it would not improve accessibility to complete a sidewalk infill project that is ripped up the following construction season with a water main project. This afternoon we met with an employee of another Iowa city who has recently conducted a similar process to learn about their successes /possible improvements in organizing these projects and how public input was coordinated. Priorities will be informed through a public input process. While we will have an assessment of City facilities /infrastructure, what we won't have is an inventory of which projects are the most needed by residents. Intersections in neighborhoods with a specific need identified by residents are currently and will continue to be given the highest priority. Further prioritization of projects needs to combine an intersection's location/proximity to services with the condition of the existing ramp. While all of these projects will need to be addressed, it is important to identify which projects will be completed first. The goal of the inventory and subsequent prioritization is to organize /plan out projects in order to maximize the number that can be completed each year by being more efficient. The results of the inventory will be public — a draft report will be to Council soon. This draft will ultimately be one component of a larger accessibility self - assessment that will be an ongoing `living document', however, given the amount of public interest specific to curb ramps recently we are forwarding that to Council before the larger report is complete. As pavement conditions and slopes change through weather conditions and normal wear, this document will need continual input from staff and the public to keep the information fresh and accurate. Let me stress that no projects are waiting for this process. We continue to correct intersections through road construction, street overlay, sidewalk infill, sidewalk inspection, water /sewer /stormwater, and dedicated curb ramp projects. As you know, funding for that last project was doubled in the FYI budget process. Thank you again for your help with this issue. You received two letters because I was working from home with a child sick from school and my colleague was kind enough to mail it (just without my knowledge). You were only intended to receive it once. Have a great evening. I look forward to discussing this further with you. Best regards, Simon Andrew Administrative Analyst City of Iowa City 410 E. Washington St. Iowa City, IA 52245 (319) 356 -5010 simon- andrew(a)iowa -city org From: ldkudej(a)aol.com [mailto:ldkudej(&aol.com] Sent: Monday, March 31, 2014 10:42 AM To: Simon Andrew Subject: Re: Letter regarding accessibility of Iowa City sidewalks and intersections Mr. Andrew, Can you advise where we stand regarding this missive? Thanks. Larry Kudej - - - -- Original Message---- - From: ldkudej <ldkudej�a aol.com> To: simon -andrew <simon- andrewa,iowa- city.org> Sent: Thu, Mar 13, 2014 6:29 pm Subject: Letter regarding accessibility of Iowa City sidewalks and intersections Mr. Andrew: I appreciated your prompt response to my February 22, 2014 letter. FYI, I received two copies of the letter from you in different envelopes. If you intended to send me a different letter the second time, please advise. I have discussed your letter with my collegues on the Johnson County Task Force. We remain skeptical that the processes you describe are providing timely relief to residents with mobility concerns. The inventory you describe is certainly a start but not an end in itself. How soon will problem sidewalks and intersections be corrected? What system will be used to determine top priorities? I would appreciate you advising me when you expect your analysis of the inventory to be completed? Is data from the inventory available to the public, as well as information regarding the system used to determine top priorities? Thanks. Larry Kudej I Eleanor M. Dilkes From: Sent: To: Larry Kudej <Idkudej @aol.com> Monday, March 31, 2014 7:58 PM Simon Andrew Subject: Re: Letter regarding accessibility of Iowa City sidewalks and intersections Mr. Andrew, thanks for your response. I would very much appreciate the opportunity to continue to visit with you as this process goes forward in the coming months. I will share your response with the rest of the group in an effort to get you some public input. Larry Sent from my iPad On Mar 31, 2014, at 7:02 PM, Simon Andrew <Simon- AndrewCa)iowa -city org> wrote: Good evening Mr. Kudej, Thank you for the email — I apologize for my delay in responding. Below is a description of the process going forward. Would it be possible to have regular communication on this topic in the coming months? It would be helpful for me to both be able to communicate our process to you and to ask you for advice as we gather public input for the prioritization process. As a County -wide organization, you are probably in a unique position to provide insight into other cities' processes that may help us identify best practices. You are absolutely right that the inventory is not an end in itself. Nor is it the only inventory we have conducted or plan to conduct. The goal of the inventory is to identify potential projects — next comes generating a plan to address them. This involves not only a prioritization within the curb ramp assessment, but between various programs and projects to improve accessibility. We have recently completed an inventory of recreation facilities and are evaluating options to conduct similar assessments of other City facilities. The MPO will also assess the state of the sidewalk infill program and bus shelters. The goal is to coordinate as many projects as possible — it would not improve accessibility to complete a sidewalk infill project that is ripped up the following construction season with a water main project. This afternoon we met with an employee of another Iowa city who has recently conducted a similar process to learn about their successes /possible improvements in organizing these projects and how public input was coordinated. Priorities will be informed through a public input process. While we will have an assessment of City facilities /infrastructure, what we won't have is an inventory of which projects are the most needed by residents. Intersections in neighborhoods with a specific need identified by residents are currently and will continue to be given the highest priority. Further prioritization of projects geeds to combine an intersection's location/proximity to services with the condition of the existing ramp. While all of these projects will need to be addressed, it is important to identify which projects will be completed first. The goal of the inventory and subsequent prioritization is to organize /plan out projects in order to maximize the number that can be completed each year by being more efficient. The results of the inventory will be public — a draft report will be to Council soon. This draft will ultimately be one component of a larger accessibility self - assessment that will be an ongoing `living document', however, given the amount of public interest specific to curb ramps recently we are forwarding that to Council before the larger report is complete. As pavement conditions and slopes change through weather conditions and normal wear, this document will need continual input from staff and the public to keep the information fresh and accurate. Let me stress that no projects are waiting for this process. We continue to correct intersections through road construction, street overlay, sidewalk infill, sidewalk inspection, water /sewer /stormwater, and dedicated curb ramp projects. As you know, funding for that last project was doubled in the FYI budget process. Thank you again for your help with this issue. You received two letters because I was working from home with a child sick from school and my colleague was kind enough to mail it (just without my knowledge). You were only intended to receive it once. Have a great evening. I look forward to discussing this further with you. Best regards, Simon Andrew Administrative Analyst City of Iowa City 410 E. Washington St. Iowa City, IA 52245 (319) 356 -5010 simon - andrew (&iowa -city. org From: ldkudejAaol.com [mailto:ldkudeiAaol.com] Sent: Monday, March 31, 2014 10:42 AM To: Simon Andrew Subject: Re: Letter regarding accessibility of Iowa City sidewalks and intersections Mr. Andrew, Can you advise where we stand regarding this missive? Thanks. Larry Kudej - - - -- Original Message---- - From: ldkudej <ldkudej�aol.com> To: simon - andrew <simon- andrew(&iowa- citv.org> Sent: Thu, Mar 13, 2014 6:29 pm Subject: Letter regarding accessibility of Iowa City sidewalks and intersections Mr. Andrew: I appreciated your prompt response to my February 22, 2014 letter. FYI, I received two copies of the letter from you in different envelopes. If you intended to send me a different letter the second time, please advise. I have discussed your letter with my collegues on the Johnson County Task Force. We remain skeptical that the processes you describe are providing timely relief to residents with mobility concerns. The inventory you describe is certainly a start but not an end in itself. How soon will problem sidewalks and intersections be corrected? What system will be used to determine top priorities? I would appreciate you advising me when you expect your analysis of the inventory to be completed? Is data from the inventory available to the public, as well as information regarding the system used to determine top priorities? Thanks. Larry Kudej Eleanor M. Dilkes From: Larry Kudej <Idkudej @aol.com> Sent: Tuesday, April 08, 20141:15 PM To: Simon Andrew Subject: Re: An Invittation and Request Great! Sent from my iPhone On Apr 8, 2014, at 12:35 PM, Simon Andrew <Simon- AndrewAiowa- city.org> wrote: Good afternoon, Thank you very much for the invitation. I have something on my calendar Monday at 2:30 in Coralville, but I would rather attend your forum. I will see if I can get someone to attend the other meeting in my stead. Thanks again! Best, Simon From: Larry Kudej [mailto:ldkudej(a),aol.com] Sent: Tuesday, April 08, 2014 12:32 PM To: Simon Andrew Cc: Bob Welsh; Shawn Zierke; Tracey Robertson Subject: Fwd: An Invittation and Request Mr. Andrew: we are holding this forum next Monday. This would be a great opportunity for you to hear input regarding aging and disability concerns in Johnson County. Hope you can attend. Larry Kudej Sent from my iPad The Johnson County Task Force on Aging is sponsoring a forum Monday, April 14 on the topic Aging and Disability Issues in Johnson County. The forum will be held at the Coralville Public Library at 2:00 PM. Sharing their perspective of the common issues will be: Ingrid Wensel, Director of the Heritage Area Agency on Aging, who manages the Aging and Disability Resource Center; Kate Jacobsen, Director of Access2lnpendence; Len Sandler, College of Law, an expert on legal issues and universal design; and Diana Coberly, an older Iowan with a disability. Following their presentations there will be an opportunity for persons present to ask questions and share their perspective. Everyone has the right to dignity without age or disability hindering their decisions. Public input is needed to insure government units are able to properly evaluate and prioritize the needs of the aging and disabled. Hopefully this forum will be the start of a meaningful dialogue that will led to better services for this growing population. Eleanor M. Dilkes From: Larry Kudej <Idkudej @aol.com> Sent: Thursday, July 31, 2014 4:02 PM To: Simon Andrew Cc: harryo3 @aol.com; Sandler, Leonard; Terry Cunningham Subject: Re: ADA access status We have our task force meeting August 11. I will discuss with the group. Thanks! Larry Sent from my iPad On Jul 31, 2014, at 2:23 PM, Simon Andrew <Simon- Andrew(dJowa -city org> wrote: Hello, We will certainly provide you with the information — we will appreciate your input. I want to stress that no projects are waiting for data entry - the GIS mapping is a long term planning tool that will be useful in CIP, but projects continue in the meantime. We always welcome input; please forward any specific items to myself or Dave Panos in Engineering if there is anything that doesn't need to wait for the raised curb data. Of recent note, the 2014 asphalt resurfacing project includes $190,240 (around 30 %) for sidewalk/curb ramp ADA compliance. Last Friday, the Court Hill Park Sidewalk Infill project bids were due. This project will provide a sidewalk connection along Court St., connect Court and Friendship Streets through the park, provide access to the transit stop on Court St., and replace curb ramps at Shrader Rd, Westminster St., and Kenwood Dr. The City Park pool accessibility upgrades were completed this spring and we recently had a consultant complete an inventory of Recreation facilities. A similar project is starting for City Hall. Accessibility around Sycamore Mall has been greatly improved with the Lower Muscatine project. I'm not sure how long it will take to get the raised curb information added to the inventory completed last spring for Iowa City (the MPOJC serves the entire County and is doing this for the whole metro), but with or without the addition of raised curb data I am going to use our existing inventory to submit an application for CDBG funding for an additional project. That is where the GIS mapping will be especially useful, because CDBG funds are restricted to low — moderate income areas. We can narrow intersections by census tract in GIS and identify eligible projects from there. That application is due this winter. I will contact you while we are preparing it to discuss potential locations. 2015 is also a sidewalk infill and curb ramp year ($100,000 each) for projects in addition to what is required with the other improvements — all input welcome! Terry: I saw you cc'd on this; I meant to call you this week. It looked like you had a great turnout last weekend — well done. My son happened to be wearing a batman t -shirt that day and was happy to have a brother -in -arms. Thank you again for your emails. Have a good afternoon! Best, Simon From: ldkudej(a aol.com [mailto:ldkudej(&aol.com] Sent: Thursday, July 31, 2014 1:00 PM To: Simon Andrew Cc: harryo3(a,aol.com; Sandler, Leonard; Terry Cunningham Subject: Re: ADA access status Thanks for the prompt response. Do you know how soon that work will be completed? Can you provide us with the information so we can give you our input regarding the capital improvements plan? Thanks. Larry Kudej Sent from Windows Mail From: Simon Andrew Sent: Tuesday, July 29, 2014 8:59 AM To: 'Larry Kudej' Good morning, Thank you for your email. I received word last week that the MPOJC has just finished their physical counts for the entire metro area including Iowa City. They are currently working on entering the data into their GIS system and compiling summaries. In their second pass over Iowa City they added data points for intersections with raised curbs. This information will then be used as we develop our capital improvements plan. Thanks again. Have a good day. Best, Simon Andrew Administrative Analyst City of Iowa City 410 East Washington St. Iowa City, Iowa 52240 (319) 356 -5010 simon- andrewAiowa -city or - - - -- Original Message---- - From: Larry Kudej [mailto:ldkudej(d�aol coral Sent: Monday, July 28, 2014 11:21 AM To: Simon Andrew Subject: ADA access status Mr. Simon: Can you give me an update as to where Iowa City currently stands regarding your inventory and the sidewalk and curb capital improvement programs? Thanks. Larry Kudej, Chair Johnson County Task Force on Aging Sent from my iPad icy or Iowa City MEMORANDUM Date: September 9, 1997 NCH I B IT C To: Rick Fosse From: Kim Johnson Re: Sidewalk Inspection & Repair Update The close to the first year of the newly implemented 10 year sidewalk inspection program is approaching. The area initially targeted was the southeast side of Iowa City which consisted of sidewalks located south of Highway 6 and east of Gilbert Street. Inspections were completed in late March and approximately 250 property owners in this area were notified of needed sidewalk repairs. A September 15, 1997 deadline was given for the repairs to be completed. Although the deadline date has not yet been reached, it is felt that the cooperation and response received from the affected property owners was for the most part positive or neutral due to advance notification of the inspections. Awareness was made through Neighborhood Services newsletters and newspaper articles. In addition, the Engineering Division had curb ramps repaired to ADA standards in this area which demonstrated the City's cooperation to do their part in making the sidewalks safe. The one problem I have been hearing about is the difficulty of finding a contractor to do the repairs. It is believed that the majority of the people who will not be complying with the deadline were unable to hire a contractor due to the small scope of an individual job and to the delay in actively searching for a contractor til close to the deadline. It is for this reason that we recommend joining together with other property owners in the neighborhood who need repair work and searching for a contractor early in the season. The second year of the program will begin with inspections in the early spring of 1998. The targeted area will be west of Sunset Street. Neighborhood Services has already been notified of the targeted area and is conveying this information to each affected neighborhood association president. Also, ADA curb ramp repairs will once again be coordinated within the targeted area. It is hoped that the same result will be achieved next year. EXHIBIT ND it Approved NOV 23, 2012 172013 Transportallon Planning Work Program Metropolitan Planning Organization of Johnson County Transportation Planning Division 1� h Metropolitan Planning Organization of Johnson County May 23, 2012 Comprehensive Planning Task Objective: Integrate transportation planning and land use planning for MPO member agencies. The goal of this task is to incorporate land use planning, best practices of site design, environmental sustainability, and economic development with transportation planning. MPO staff will typically work as part of a team with municipal staff on Comprehensive Planning - related projects. One of the Assistant Transportation Planners will be assigned to Comprehensive Plan - related projects. Project Description (general work items): 1. Assist with arterial street planning issues as required 2. Assist with review of development projects 3. Assist with analyses related to economic development activities 4. Travel demand modeling activities 5. Assistance with comprehensive planning as requested by member agencies 6. Update urbanized area arterial street plan as required 7. Land use, urban design, housing, human services, environmental, solid waste management, recreation, open space, and utilities planning activities affecting, but not strictly related to, transportation planning 8. Assist Iowa City Neighborhood Services Planning Division FYI Final Work Products and Estimated Time of Completion 1. Assist with Moss Green Urban Village traffic concerns (Davidson, Iowa City) [first - second quarter] 2. Access evaluation to Cole /Arn property and Mackinaw Village from Dubuque Street (Fosse, Iowa City) [first quarter] 3. Evaluation of streets appropriate for four -lane to three -lane conversions (Knoche, Iowa City) [first- second quarter] 4. Finalize flood - related traffic control and detour guidance (Knoche, Iowa City) [first - second quarter] 5. Create an online suggestion /feedback form for bicycle and pedestrian issues (Dahms, RTBC) [second quarter] 6. Coordinate bike light encouragement program (Dahms, RTBCO [third quarter] 7. Assist with comprehensive planning (Davidson, Iowa City) [ongoing] 8. Assist with Metropolitan ADA Transition Plan (Boelk, Iowa City) [ongoing] Previous Work in FY12: 1. Researched bicycle parking ordinance options (Holderness, Coralville) 2. Assisted with review of developments as necessary (Holderness, Coralville) 3. Assisted with on -board passenger survey for all three transit systems (Robrock, Coralville) 4. Continue assistance with intermodal facility planning (Robrock, Coralville) 5. Assisted with Riverfront Crossings neighborhood planning (Davidson, Iowa City) 6. Assisted with Towncrest neighborhood planning (Davidson, Iowa City) 7. Assisted with maintenance of affordable housing location model (Davidson, Iowa City) 8. Assisted Iowa City with Comprehensive Plan update (Miklo, Iowa City) 9. Provided staff support for St. Andrew property redevelopment proposal (From, University Heights) W:IwpdatalMPOJCadm1W orkPro .13 \FY13TransportationPlanningW ork Pro.doc 9 Short-Range Planning Task Objective: Conduct planning activities for MPO member agencies focusing on the 0 -10 year planning horizon. Short-range planning items are completed by one of the Assistant Transportation Planners. Project Description (general work items): 1. Update Transit Capital Equipment Replacement Plan and Program of Projects 2. Quarterly and year -end transit statistical summaries 3. Transit on -time performance studies as requested 4. Short-range trail, bicycle and pedestrian planning activities 5. Assist with development of Surface Transportation Program and Transportation Enhancement projects 6. Database management activities 7. Conduct Federal Environmental Justice evaluations as needed 8. Activities related to the Americans with Disabilities Act, including complementary paratransit plan monitoring and curb ramp improvement planning 9. Short-range transit financial planning activities 10. Assist member entities with meeting livability planning principles related to EPA, HUD, and DOT policies 11. Assist member entities with applications for FHWA, FTA, DOT, EPA, and HUD grant funds as opportunities arise FYI Final Work Products and Estimated Time of Completion: 1. Coordinate transit customer information survey (Robrock, Coralville) [first - second quarter] 2. Evaluate school crossing guard locations (Hargadine, Iowa City) [first- second quarter] 3. Evaluate Burlington Street/Madison Street operations (Knoche, Iowa City) [first quarter] 4. Create bike rack map for urbanized area (Dahms, RTBC) [first- second quarter] 5. Assist with additional translation of Limited English Proficiency Material (Robrock, Coralville) [second quarter] 6. Coordinate BONGO customer survey (Robrock, Coralville) [second quarter] 7. Northside neighborhood traffic study (Davidson, Iowa City) [second quarter] 8. Update Kirkwood Avenue /Keokuk Street signal warrant study (Knoche, Iowa City) [second quarter] 9. Evaluate opportunities for bicycle boulevards (Dahms, RTBC) [second -third quarter] 10. Evaluate opportunities for sheltered bicycle parking (Dahms, RTBC) [second quarter] 11. Coordinate bike rack counts with University of Iowa (Ribble, RTBC) [second quarter] 12. Conduct evaluation of area signals for audible pedestrian signals (Nagle -Gamm, MPOJC) [second quarter] 13. Re- evaluate the Byington /Melrose /Grand /S. Grand area for traffic circulation issues (Fosse, Iowa City) [third - fourth quarter] 14. Conduct online preference survey regarding bike lanes and sharrows (Dahms, RTBC) [third quarter] 15. Evaluate options for bike and ped route finding (Dahms, RTBC) [third quarter] 16. Evaluate Scoff Boulevard /Hwy. 6 intersection operations (Knoche, Iowa City) [fourth quarter] 17. Evaluate Iowa River Trail stop and yield signs (Dahms, RTBC) [fourth quarter] 18. Submit Bicycle Friendly Communities application (Dahms, RTBC) [fourth quarter] 19. Ongoing assistance with intermodal facility planning (Robrock, Coralville) [ongoing] W lwpdatalMPOJCadmlWorkPro .13 %FY13TransportationPlanning WorkPro.doc 10 MPOAkc Metropolitan Planning Organization of Johnson County Date: June 5, 2012 To: MPO Transportation Technical Advisory Committee From: Kristopher Ackerson, Assistant Transportation Planner Re: Agenda item: Discussion of ADA Transition Plan This memorandum provides an introduction to topic of ADA Transition Plans; assisting with the development of a regional plan is an item in the upcoming FY13 MPO Work Program. Background The Americans with Disabilities Act (ADA) of 1990 is a civil rights statute that prohibits discrimination against people who have disabilities. Title II of the Act specifically addresses the subject of making public services and public transportation accessible to those with disabilities. State and local governments are required to perform self- evaluations of their current facilities related to the accessibility requirements of the ADA. The agencies are then required to develop a Transition Plan, to address any deficiencies. The transition plan must include a schedule for providing access features, including curb ramps for walkways (28 CFR §35.150 (d)(2)). The schedule should first provide for pedestrian access upgrades to local government offices and facilities, transportation, places of public accommodation, and employers, followed by walkways serving other areas. The Plan is intended to achieve the following four tasks: 1) identify physical obstacles that limit access to facilities for individuals with disabilities; 2) describe the methods to be used to make the facilities accessible; 3) provide a schedule for making the access modifications; and 4) identify the public officials responsible for implementation of the Transition Plan. Contents of the ADA Transition Plan There are as many ways to organize the Transition Plan as there are communities that have developed plans. However, The National Academy of Sciences and the National Cooperative Highway Research Program partnered to create ADA Transition Plans: Guide to Best Management Practices. The following recommended table of contents serves as a good starting point for new Transition Plans: S: \JCCOG \Board Memos \TTAC\2012 \Introduction to Transition Plan.doc SECTION CONTENT I. Self- Evaluation: A list of physical barriers in facilities that limit accessibility of individuals with disabilities. This may take the form of an Excel spreadsheet or GIS files incorporated by reference, or can be worked into a narrative list to be embedded in the text of the Transition Plan. II. Correction Program: A detailed description of the methods to remove these barriers and make the facilities accessible. III. Implementation Schedule: A schedule for taking the necessary steps. IV. Program Responsibility: The name of the official responsible for implementation. This should include the name of the department ADA coordinator, as well as a transition plan team (if there is one), or the regional coordinators, if the inventory and transition plans area is divided by region or district. V. Curb Ramp Correction Program: A schedule for providing curb ramps. VI. Public Involvement Record: Record of the opportunity given to the disability community and other interested parties to participate in the development of the Plan. Next Steps Beginning this fall, MPO staff will work with the municipalities and county to develop a regional transition plan. Communities with less than fifty employees are not required to have Transition Plans, but Tiffin and University Heights may participate in the process voluntarily. The first step in the process is conducting an inventory of barriers to access for persons with disabilities. MPO staff does not have the expertise to access to buildings, park facilities, programs, and public information outlets (e.g., web sites and publications), but we are prepared to assist with inventorying barriers within the right -of -way, including: • Curbs • Sidewalks • Pedestrian crossings • Pedestrian signals • Shared use paths /trails • Parking lots • Bus stops Each community would then need to provide MPO staff with barriers to all other facilities, programs, park facilities, and public information outlets for inclusion in the Transition Plan. As the process unfolds, we plan to present the working document to the MPO Transportation Technical Advisory Committee, as well as the Regional Trails and Bicycling Committee, for input. I will be at your meeting to present this item and discuss any questions you may have on this new project. < _. . MP0,Ac Metropolitan Planning Organization of Johnson County Date: August 22, 2013 To: MPO Transportation Technical Advisory Committee From: Kristopher Ackerson, Assistant Transportation Planner Re: Agenda item 6: Update on ADA curb ramp inventory This memorandum provides an update on our inventory of pedestrian access routes to public facilities, sidewalk curb ramps, and ADA accessible bus stops. Background State and local governments are required to perform self - evaluations of their current facilities related to the accessibility requirements of the ADA. The agencies are then required to develop a Transition Plan' to address any deficiencies. The Transition Plans will include the following five components (tasked entity): 1. Inventory (MPO staff) 2. Correction program (municipal staff) 3. Implementation schedule (municipal staff) 4. Designate municipal ADA coordinator (municipal staff) 5. Public involvement record (municipal and MPO staff) MPO staff does not have the expertise to assess buildings, park facilities, programs, and public information outlets (e.g., web sites and publications), but we will continue to inventory barriers within the right -of -way, including: • Pedestrian access routes to municipal facilities — complete • Bus stops and shelters —complete • Curb ramps — 65 percent complete Next Steps MPO staff will continue to the inventory of ADA accessible curb ramps and begin developing a public input strategy to inform the prioritization and scheduling of improvements. I will be at your meeting to present our GIS inventory and discuss any questions you may have on this project. S:\JCCOG \Board Memos \TTAC\2013 \Update on Transition Plan.doc mpu�A Metropolitan Planning Organization of Johnson County Date: August 15, 2014 To: MPO Transportation Technical Advisory Committee From: Kristopher Ackerson, Assistant Transportation Planner Re: Agenda item #6: Update on Americans with Disabilities Act (ADA) transition plan data collection This memorandum provides an update on our inventory of pedestrian access routes to public facilities, sidewalk curb ramps, and ADA accessible bus stops in the Urbanized Area. Background State and local governments are required to perform self - evaluations of their existing facilities for accessibility requirements of the ADA. Agencies are then required to develop a 'Transition Plan' to address any deficiencies. The Transition Plans should include the following five components (tasked entity): 1. Inventory (MPO staff) 2. Correction program (municipal staff) 3. Implementation schedule (municipal staff) 4. Designate municipal ADA coordinator (municipal staff) 5. Public involvement record (municipal and MPO staff) MPO staff does not have the expertise to assess buildings, park facilities, programs, and public information outlets (e.g., web sites and publications), so at the direction of the MPO Policy Board our efforts have focused on the inventory of barriers within the right -of -way, including: a. Pedestrian access routes to municipal facilities — complete b. Bus stops and shelters — complete c. Curb ramps — complete Next Steps MPO staff is available, upon request, to help strategize steps 2 -4 above, as well as assist with public involvement to assist with the prioritization and scheduling of improvements. In the meantime, we plan to make the GIS inventory data available for you online via ArcGIS.com and provide copies of the digital files for your records. I will be at your meeting to present this item and discuss any questions you may have on this project. S: \JCCOG \Board Memos \TTAC12014 \Update on Transition Plan.doc Johnson County Council of Governments EXHIBIT" 4101= %fAhlrj0r )& Irl-0r0 Prepared by. Kristopher Ackerson, Asst. Transp. Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5247 RESOLUTION NO. 2010- U RESOLUTION ADOPTING THE JOHNSON COUNTY COUNCIL OF GOVERNMENTS PUBLIC INPUT PLAN. WHEREAS, governmental bodies in the Iowa City Urbanized Area have established the Johnson County Council of Governments; and WHEREAS, the Code of Federal Regulations (Section 450.316: Interested parties, participation, and consultation) stipulates the requirements for providing citizens and stakeholders with reasonable opportunities to be involved in the planning process; and WHEREAS, providing opportunities for public input during transportation planning processes ensures that future development is informed by the interests of the community. NOW, THEREFORE, BE IT RESOLVED BY THE URBANIZED AREA POLICY BOARD OF THE JOHNSON COUNTY COUNCIL OF GOVERNMENTS: To adopt the Public Input Plan for the Johnson County Council of Goverments. 2. To authorize the JCCOG chairperson to sign the adopting resolution. It was moved by ►tip G t 1, C-- and seconded by R; r- I( z H --!5 the Resolution be adopted. The motion passed on a vote of // affirmative and 0 negative. Considered on this... 27 day of Cc ry bcr, 2010. Chal erson JCCOG Urbanized Area Policy Board v+pdatarycc0g4*9s4o wg1npul plan.oc MPO Public Input Plan Providing opportunities for public input during planning processes ensures that future development is informed by the interests of the community. As a result, residents of MPOJC entities are routinely encouraged to participate in local planning processes. The following MPOJC Public Input Plan, in accordance with the Code of Federal Regulations section §450.316 Interested parties, participation, and consultation, documents the adopted process for providing citizens and stakeholders with reasonable opportunities to be involved in the planning process. The core public involvement opportunities for MPOJC work products include the development and adoption of the Long Range Multi -modal Transportation Plan, the Transportation Improvement Program, apportionment of Surface Transportation Program and Transportation Enhancement funds, and the Transportation Planning Work Program (Table 1). Similarly, the cities of Coralville, Iowa City, North Liberty, Tiffin, University Heights, Johnson County, and the University of Iowa each follow their own public involvement processes when developing or updating local plans. Core Public Involvement Opportunities MPOJC gathers public comment on each key work product and forwards the comments to the Urbanized Area Policy Board and sub - committees for consideration during the decision making process. The following three methods form the foundation for public involvement during development of key MPOJC products. 1. Public Comment Period MPOJC staff initiates a formal public comment period lasting 30 days prior to the adoption and/or amendment of the Long Range Transportation Plan or Transportation Improvement Program. During this 30 -day period, residents are encouraged to submit written comments on the given topic and MPOJC staff forwards these comments to the MPOJC Board for consideration and response during the decision making process. Written public input may be submitted to: Kent Ralston, Director Metropolitan Planning Organization of Johnson County 410 E. Washington St., Iowa City, IA 52245 Kent- Ralston@iowa -city ora 2. Urbanized Area Policy Board Public Meetings In addition to written input, residents are encouraged to attend regularly scheduled Urbanized Area Policy Board meetings when MPOJC work products are adopted or amended. Staff typically provides a brief presentation followed by a period for formal public comment. Anyone wishing to provide input is given an opportunity. All comments become part of the public record on the decision and are provided to the Urbanized Area Policy Board in full prior to action by the Urbanized Area Policy Board. Public hearings of the Urbanized Area Policy Board are open to the public and are subject to the Iowa's Open Meetings Law. 3. Public Workshops/Open Houses Public workshops are informal and open to all residents. The purpose of the workshop is to provide information to the public and to solicit public comment. An attendance record is kept and attendees are given the opportunity to sign up for the mailing list. MPOJC staff typically provides a brief presentation and may include information displays, handouts, and project team members interacting with the public on a one -on -one basis. Public workshops are frequently used for key MPOJC work products. All meeting rooms are accessible by ADA standards. Additionally, any MPO documents can be made available in alternative formats, upon request. Individuals with disabilities may request accommodations to participate in committee meetings or public hearings by contacting the MPOJC Director at (319) 356 -5252. Getting the Word Out About Upcoming Public Involvement Events MPOJC uses five outlets to notify residents about upcoming public comment periods, public hearings, and public workshops: • Residents may sign -up to receive email notice of public input events by visiting www.MPOJC.or /subscribe and completing the subscription form. • Notices of public hearings are listed in the Iowa City Press Citizen. • The MPOJC website (www.MPOJC.or-a) lists upcoming meeting information. • Posters are displayed in Cambus, Iowa City, and Coralville buses • Notices are delivered to MPOJC Public Input Organizations: o Access 2 Independence • Allen Lund Company • Bicyclists of Iowa City • Chamber of Commerce • Citizens for Sensible Development • Clear Creek Amana School District • Coralville Parks & Recreation Commission • CRANDIC Railroad • Environmental Advocates • FAIR! • Friends of the Iowa River Scenic Trail • Friends of Historic Preservation • Iowa City Area Assoc. of o Realtors • Iowa City Area Development o Group • Iowa City Historic o Preservation Commission • Iowa City /Johnson County o Senior Center • Iowa City Neighborhood o Services Office • Iowa City Sierra Club o • Iowa City School Board • Iowa Interstate Railroad • MPOJC Regional Trails and Bicycling Committee • Johnson County Historic Preservation Commission • Johnson Co. Historical Society 9 Goodwill of the Heartland Iowa Bicycle Coalition Johnson Co. Planning and Zoning Commission Johnson Co. SEATS League of Women Voters of Johnson County North Liberty Parks & Recreation Commission North Liberty Community Center Project GREEN Soil & Water Conservation Service Systems Unlimited o Tiffin Planning and Zoning Commission To request being added to the MPOJC Public Input Organization list, please contact the MPOJC Director at (319) 356 -5252. EideBailly CPAs & BUSINESS ADVISORS EXHIBIT #`F It. Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards To the Honorable Mayor and Members of the City Council City of Iowa City, Iowa We have audited the financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the City of Iowa City, Iowa, as of and for the year ended June 30, 2012, which collectively comprise the City's basic financial statements and have issued our report thereon dated December 12, 2012. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control Over Financial Reporting Management of the City is responsible for establishing and maintaining effective internal control over financial reporting. In planning and performing our audit, we considered the City's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the City's internal control over financial reporting. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the City's financial statements will not be prevented, or detected and corrected on a timely basis. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over financial reporting that might be deficiencies, significant deficiencies, or material weaknesses. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above. 145 www.eidebaiIIy.com 3999 Pennsylvania Ave., Ste. 100 1 Dubuque, IA 52002 -2273 1 T 563.556.1790 1 F 563.557.7842 1 EOE Compliance and Other Matters As part of obtaining reasonable assurance about whether the City's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. Comments involving statutory and other legal matters about the City's operations for the year ended June 30, 2012, are based exclusively on knowledge obtained from procedures performed during our audit of the financial statements of the City of Iowa City, Iowa, and are reported in Part II of the accompanying Schedule of Findings and Questioned Costs. Since our audit was based on tests and samples, not all transactions that might have had an impact on the comments were necessarily audited. The comments involving statutory and other legal matters are not intended to constitute legal interpretations of those statutes. This report is intended solely for the information and use of management, City Council, others within the entity, federal awarding agencies, and pass - through entities and is not intended to be and should not be used by anyone other than these specified parties. Dubuque, Iowa December 12, 2012 146 Eid` eBai 11y CPAs & BUSINESS ADVISORS Independent Auditor's Report on Compliance with Requirements That Could Have a Direct and Material Effect on Each Major Program and on Internal Control over Compliance in Accordance with OMB Circular A -133 To the Honorable Mayor and Members of the City Council City of Iowa City, Iowa Compliance We have audited the compliance of the City of Iowa City, Iowa, with the types of compliance requirements described in the OMB Circular A -133 Compliance Supplement that could have a direct and material effect on each of the City's major federal programs for the year ended June 30, 2012. The City's major federal programs are identified in the summary of the independent auditor's results section of the accompanying Schedule of Findings and Questioned Costs. Compliance with the requirements of laws, regulations, contracts, and grants applicable to each of its major federal programs is the responsibility of the City's management. Our responsibility is to express an opinion on the City's compliance based on our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A -133, Audits of States, Local Governments, and Non - Profit Organizations. Those standards and OMB Circular A -133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the City's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination of the City's compliance with those requirements. In our opinion, the City of Iowa City, Iowa, complied, in all material respects, with the compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the year ended June 30, 2012. 147 www.eidebailly.com 3999 Pennsylvania Ave., Ste. 100 1 Dubuque, IA 52002 -2273 1 T 563.556.1790 1 F 563.557.7842 1 EOE Internal Control Over Compliance Management of the City of Iowa City, Iowa, is responsible for establishing and maintaining effective internal control over compliance with the requirements of laws, regulations, contracts, and grants applicable to federal programs. In planning and performing our audit, we considered the City's internal control over compliance with the requirements that could have a direct and material effect on a major federal program to determine the auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A -133, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the City's internal control over compliance. A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be deficiencies, significant deficiencies, or material weaknesses. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses, as defined above. This report is intended solely for the information and use of management, City Council, others within the entity, federal awarding agencies, and pass - through entities and is not intended to be and should not be used by anyone other than these specified parties. Dubuque, Iowa December 12, 2012 148 City of Iowa City, Iowa Schedule of Expenditures of Federal Awards Year Ended June 30, 2012 149 Federal Pass - Through CFDA Entity Identifying Federal Grantor/Program Number Number Expenditures U.S. Department of Commerce: Direct program: Economic Adjustment Assistance 11.307 $ 712,207 Economic Adjustment Assistance 11.307 201,603 Total U.S. Department of Commerce 913,810 U.S. Department of Housing and Urban Development: Direct program: Community Development Block Grants/ Entitlement Grants 14.218 1,971,911 Community Development Block Grants/ Entitlement Grants 14.218 422,435 2,394,346 Pass - through program from: Iowa Economic Development Authority: Community Development Block Grants/ State's Program and Non - Entitlement Grants in Hawaii 14.228 08 -DRHB -225 4,476,374 Community Development Block Grants/ State's Program and Non - Entitlement Grants in Hawaii 14.228 08 -DRH -210 994,235 Community Development Block Grants/ State's Program and Non - Entitlement Grants in Hawaii 14.228 08 -DRI -271 314,568 Community Development Block Grants/ State's Program and Non - Entitlement Grants in Hawaii 14.228 08 -DRI -273 231,995 Community Development Block Grants/ State's Program and Non - Entitlement Grants in Hawaii 14.228 08 -DRIEF -276 213,222 Community Development Block Grants/ State's Program and Non - Entitlement Grants in Hawaii 14.228 08 -DRB -204 167,163 Community Development Block Grants/ State's Program and Non - Entitlement Grants in Hawaii 14.228 08 -DRMH -215 162,702 Community Development Block Grants/ State's Program and Non - Entitlement Grants in Hawaii 14.228 08 -DRIEF -274 151,038 Community Development Block Grants/ State's Program and Non - Entitlement Grants in Hawaii 14.228 08 -DRIEF -275 IC 83,542 149 City of Iowa City, Iowa Schedule of Expenditures of Federal Awards Year Ended June 30, 2012 150 Federal Pass - Through CFDA Entity Identifying Federal Grantor/Program Number Number Expenditures U.S. Department of Housing and Urban Development: (continued) Pass - through program from: (continued) Iowa Economic Development Authority: (continued) Community Development Block Grants/ State's Program and Non - Entitlement Grants in Hawaii 14.228 08 -DRPG -226 $ 50,000 Community Development Block Grants/ State's Program and Non - Entitlement Grants in Hawaii 14.228 08- DRMI -007 33,179 Community Development Block Grants/ State's Program and Non - Entitlement Grants in Hawaii 14.228 08- DRH -010 2,984 6,881,002 Direct program: Home Investment Partnerships Program 14.239 387,802 Home Investment Partnerships Program 14.239 259,262 Home Investment Partnerships Program 14.239 167,530 Home Investment Partnerships Program 14.239 49,713 864,307 Public and Indian Housing 14.850 142,826 Section 8 Housing Choice Vouchers 14.871 6,485,269 Public housing funds cluster: Public Housing Capital Fund 14.872 136,967 Public Housing Capital Fund 14.872 4,507 Public Housing Capital Fund 14.872 396 141,870 ARRA - Public Housing Capital Fund Stimulus Formula (Recovery Act) 14.885 12,394 Total Public Housing Funds Cluster 154,264 Total U.S. Department of Housing and Urban Development 16,922,014 150 City of Iowa City, Iowa Schedule of Expenditures of Federal Awards Year Ended June 30, 2012 151 Federal Pass - Through CFDA Entity Identifying Federal Grantor/Program Number Number Expenditures U.S. Department of Justice: Pass - through program from: Iowa Department of Justice: Violence Against Women Formula Grants 16.588 VW -12 -34 $ 43,878 Direct program: Bulletproof Vest Partnership Program 16.607 5,231 Pass - through program from: Governor's Office of Drug Control Policy: Public Safety Partnership and Community Policing Grants 16.710 09- Hotspots/Interdiction 24,567 Public Safety Partnership and Community Policing Grants 16.710 10- Hotspots/Interdiction 16,873 41,440 JAG cluster: Direct program: Edward Byre Memorial Justice Assistance Grant Program 16.738 25,407 Edward Byre Memorial Justice Assistance Grant Program 16.738 6,167 31,574 Pass - through program from: Governor's Office of Drug Control Policy: ARRA — Recovery Act — Edward Byrne Memorial Justice Assistance Grant (JAG) Program/Grants to States and Territories 16.803 09JAG -17244 111,934 Direct program: ARRA — Recovery Act — Edward Byrne Memorial Justice Assistance Grant (JAG) Program/Grants to Units of Local Government 16.804 13,861 Total JAG Program Cluster 157,369 Total U.S. Department of Justice 247,918 151 Federal CFDA Grantor/Program Number U.S. Department of Transportation: Direct program: Airport Improvement Program 20.106 Airport Improvement Program 20.106 Airport Improvement Program 20.106 Pass - through program from: Iowa Department of Transportation: Highway Planning and Construction 20.205 Highway Planning and Construction 20.205 Highway Planning and Construction 20.205 Highway Planning and Construction 20.205 Iowa Department of Transportation and Metropolitan Planning Organization of Johnson County: Metropolitan Transportation Planning 20.505 Direct program: Federal Transit — Formula Grants 20.507 Federal Transit — Formula Grants 20.507 Federal Transit — Formula Grants 20.507 Pass - through program from: Iowa Department of Transportation: Transit Services Program Cluster: Capital Assistance Program for Elderly Persons and Persons with Disabilities 20.513 Job Access — Reverse Commute Job Access — Reverse Commute New Freedom Program Total Transit Services Program Cluster 20.516 20.516 20.521 152 City of Iowa City, Iowa Schedule of Expenditures of Federal Awards Year Ended June 30, 2012 Pass - Through Entity Identifying Number STP- U- 3715(651) -70 -52 12MPO -MPOJC BRM -3 715 (650)- -8N -52 FHWA IA08 -03 12MPO -MPOJC IA -16- X002 - 371 -12 IA -37- X022 - 371 -12 IA -37- X017 - 371 -11 IA -57- X001- 371 -12 Federal Expenditures $ 1,183,480 167,600 11,330 1,362,410 480,000 139,843 63,288 978 684,109 35,157 1,101,703 82,632 37,270 1,221,605 86,690 62,845 62,098 124,943 24,004 235,637 City of Iowa City, Iowa Schedule of Expenditures of Federal Awards Year Ended June 30, 2012 See Notes to the Schedule of Expenditures of Federal Awards 153 Federal Pass - Through CFDA Entity Identifying Federal Grantor/Program Number Number Expenditures U.S. Department of Transportation: (continued) Pass - through program from: (continued) Iowa Department of Public Safety, Governor's Traffic Safety Bureau: Alcohol Impaired Driving Countermeasures Incentive Grants 1 20.601 PAP 12 -410, Task 41 $ 16,432 Alcohol Impaired Driving Countermeasures Incentive Grants 1 20.601 PAP 11 -410, Task 39 5,693 22,125 Total U.S. Department of Transportation 3,561,043 U.S. Department of Energy: Pass - through program from: 81.041 SEP09 -005 3,600 Direct program: 81.128 379,469 Total U.S. Department of Energy 383,069 U.S. Department of Homeland Security: Pass - through program from: Iowa Homeland Security and Emergency Management Division: Disaster Grants — Public Assistance (Presidentially Declared Disasters) 97.036 FEMA -1763 DR -1A 24,699 Hazard Mitigation Grant 97.039 FEMA -DR- 1763 -0015 01 495,977 Hazard Mitigation Grant 97.039 DR- 1763 -0137 -01 92,396 Hazard Mitigation Grant 97.039 HMGP -DR- 1854 -0006 01 2,702 591,075 Direct program: Assistance to Firefighters Grant 97.044 10,339 Assistance to Firefighters Grant 97.044 3,940 14,279 Total U.S. Department of Homeland Security 630,053 Total $ 22,657,907 See Notes to the Schedule of Expenditures of Federal Awards 153 City of Iowa City, Iowa Notes to the Schedule of Expenditures of Federal Awards Year Ended June 30, 2012 Note 1 - Basis of Presentation The accompanying Schedule of Expenditures of Federal Awards includes the federal grant activity of the City of Iowa City, Iowa, and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of OMB Circular A -133, Audits of States, Local Governments, and Non - Profit Organizations. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. Note 2 - Subrecipients Of the federal expenditures presented in the schedule, the City of Iowa City, Iowa, provided federal awards to subrecipients as follows: Program Title Community Development Block Grants/Entitlement Grants Home Investment Partnerships Program Public Safety Partnership and Community Policing Grants Edward Byrne Memorial Justice Assistance Grant Program ARRA — Recovery Act — Edward Byrne Memorial Justice Assistance Grant (JAG) Program/Grants to States and Territories New Freedom Program 154 Federal Amount CFDA Provided to Number Subrecipients 14.218 $ 2,094,105 14.239 653,228 16.710 14,229 16.738 25,407 16.803 53,728 20.521 24,004 Part I: Summary of the Independent Auditor's Results: Financial Statements Type of auditor's report issued Internal control over financial reporting: Material weakness identified Significant deficiency Noncompliance material to financial statements noted Federal Awards Internal control over major programs: Material weakness identified Significant deficiency Type of auditor's report issued on compliance for major programs Any audit findings disclosed that are required to be reported in accordance with Circular A -133, Section .510(a) Identification of major programs: City of Iowa City, Iowa Schedule of Findings and Questioned Costs Year Ended June 30, 2012 Unqualified No None reported No No None reported Unqualified No CFDA Number Name of Federal Program or Cluster 11.307 Economic Adjustment Assistance 14.228 Community Development Block Grants/ State's Program and Non - Entitlement Grants in Hawaii 14.239 Home Investment Partnerships Program 14.871 Section 8 Housing Choice Vouchers JAG Cluster 16.738 Edward Byrne Memorial Justice Assistance Grant Program 16.803 ARRA — Recovery Act — Edward Byme Memorial Justice Assistance Grant (JAG) Program/Grants to States and Territories 16.804 ARRA — Recovery Act — Edward Byrne Memorial Justice Assistance Grant (JAG) Program/Grants to Units of Local Government 81.128 ARRA - Energy Efficiency and Conservation Block Grant Program (EECBG) 155 City of Iowa City, Iowa Schedule of Findings and Questioned Costs Year Ended June 30, 2012 Part I: Summary of the Independent Auditor's Results: (continued) Dollar threshold used to distinguish between Type A and Type B programs $679,737 Auditee qualified as low -risk auditee No Part II: Other Findings Related to Required Statutory Reporting: II -A -12 Certified Budget — Disbursements during the year ended June 30, 2012, did not exceed the amount budgeted. II -B -12 Questionable Expenditures — We noted no expenditures that we believe may fail to meet the requirements of public purpose as defined in an Attorney General's opinion dated April 25, 1979. II -C -12 Travel Expense — No expenditures of City money for travel expenses of spouses of City officials or employees were noted. II -D -12 Business Transactions — Business transactions between the City and City officials or employees are detailed as follows: Name, Title, and Transaction Business Connection Description Amount Frank Wagner, member of Historic Preservation Commission, owner of Wagner Bros LLC Construction $ 93,279 Matt Neumiller, member of Board of Electrical Service 49,882 Appeals, owner of Neumiller Electric Steve Ford, Spouse of Wendy Ford, Consulting 21,422 Economic Development Coordinator, Services Part owner of Confluence The transactions with Wagner Bros LLC and Neumiller Electric do not appear to represent conflicts of interest since they were entered into through competitive bidding in accordance with Chapter 362.5(3)d of the Code of Iowa. The transaction with Confluence does not appear to represent a conflict of interest since the related party's ownership is less than 5% in accordance with Chapter 362.5(9) of the Code of Iowa. II -E -12 Bond Coverage— Surety bond coverage of City officials and employees is in accordance with statutory provisions. The amount of coverage should be reviewed annually to ensure the coverage is adequate for current operations. II -F -12 Council Minutes —No transactions were found that we believe should have been approved in the City Council minutes but were not. 156 City of Iowa City, Iowa Schedule of Findings and Questioned Costs Year Ended June 30, 2012 Part II: Other Findings Related to Required Statutory Reporting: (continued) II -G -12 Deposits and Investments —No instances of non - compliance with the deposit and investment provisions of Chapters 12B and 12C of the Code of Iowa and the City's investment policy were noted. II -H -12 Revenue Bonds —No instances of non - compliance with the provisions of the City's revenue bond resolutions were noted. 157 Eid` eBai lly. CPA. & BUSINESS ADVISORS Independent Auditor's Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards To the Honorable Mayor and Members of the City Council City of Iowa City, Iowa We have audited, in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, the financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the City of Iowa City, Iowa, (City) as of and for the year ended June 30, 2013, and the related notes to the financial statements, which collectively comprise the City's basic financial statements, and have issued our report thereon dated December 19, 2013. Internal Control Over Financial Reporting In planning and performing our audit of the financial statements, we considered the City's internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose pf expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control. Accordingly, we do not express an opinion on the effectiveness of the City's internal control. Our consideration of internal control over financial reporting was for the limited purpose described in the preceding paragraph and was not designed to identify all deficiencies in internal control over financial reporting that might be material weaknesses or significant deficiencies and therefore, material weaknesses or significant deficiencies may exist that were not identified. However, as described in the accompanying schedule of findings and questioned costs, we identified a certain deficiency in internal control that we consider to be a material weakness. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the City's financial statements will not be prevented, or detected and corrected on a timely basis. We consider the deficiency described in Part II of the accompanying schedule of findings and questioned costs as item 2013 -A to be a material weakness. 153 www.eidebailly.com 3999 Pennsylvania Ave., Ste. 100 1 Dubuque, IA 52002 -2273 1 T 563.556.1790 1 F 563.557.7842 1 EOE A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Compliance and Other Matters As part of obtaining reasonable assurance about whether the City's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. Comments involving statutory and other legal matters about the City's operations for the year ended June 30, 2013, are based exclusively on knowledge obtained from procedures performed during our audit of the financial statements of the City and are reported in Part IV of the accompanying Schedule of Findings and Questioned Costs. Since our audit was based on tests and samples, not all transactions that might have had an impact on the comments were necessarily audited. The comments involving statutory and other legal matters are not intended to constitute legal interpretations of those statutes. City's Response to Finding The City's response to the finding identified in our audit is described in the accompanying schedule of findings and questioned costs. The City's response was not subjected to the auditing procedures applied in the audit of the financial statements and, accordingly, we express no opinion on it. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City's internal control and compliance. Accordingly, this communication is not suitable for any other purpose. .4 L7-0 Dubuque, Iowa December 19, 2013 154 EideBailly. CPAs & BUSINESS ADVISORS Independent Auditor's Report on Compliance for Each Major Federal Program and Report on Internal Control over Compliance Required by OMB Circular A -133 To the Honorable Mayor and Members of the City Council City of Iowa City, Iowa Report on Compliance for Each Major Federal Program We have audited the City of Iowa City, Iowa's (City) compliance with the types of compliance requirements described in the OMB Circular A-133 Compliance Supplement that could have a direct and material effect on each of the City's major federal programs for the year ended June 30, 2013. The City's major federal programs are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Management's Responsibility Management is responsible for compliance with the requirements of laws, regulations, contracts and grants applicable to its federal programs. Auditor's Responsibility Our responsibility is to express an opinion on the compliance for each of the City's major federal programs based on our audit of the types of compliance requirements referred to above. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A -133, Audits of States, Local Governments, and Non - Profit Organizations. Those standards and OMB Circular A -133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the City's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion on compliance for each major federal program. However, our audit does not provide a legal determination of the City's compliance. Opinion on Each Major Federal Program In our opinion, the City of Iowa City, Iowa, complied, in all material respects, with the compliance requirements referred to above that could have a direct and material effect on each of its major Federal programs for the year ended June 30, 2013. 155 www.eidebailly.com 3999 Pennsylvania Ave., Ste. 100 1 Dubuque, IA 52002 -2273 1 T 563.556.1790 1 F 563.557.7842 1 EDE Report on Internal Control over Compliance Management of the City is responsible for establishing and maintaining effective internal control over compliance with the compliance requirements referred to above. In planning and performing our audit of compliance, we considered the City's internal control over compliance with the types of requirements that could have a direct and material effect on each major federal program to determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance for each major federal program and to test and report on internal control over compliance in accordance with OMB Circular A -133, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the City's internal control over compliance. A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a compliance requirement will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of OMB Circular A -133. Accordingly, this report is not suitable for any other purpose. .,L7" Dubuque, Iowa December 19, 2013 156 City of Iowa City, Iowa Schedule of Expenditures of Federal Awards Year Ended June 30, 2013 157 Federal Pass - Through CFDA Entity Identifying Federal Grantor/Program Number Number Expenditures U.S. Department of Commerce: Direct program: Economic Adjustment Assistance 11.307 $ 18,803,973 Economic Adjustment Assistance 11.307 329,688 Total U.S. Department of Commerce 19,133,661 U.S. Department of Housing and Urban Development: Direct program: Community Development Block Grants/ Entitlement Grants 14.218 990,119 Community Development Block Grants/ Entitlement Grants 14.218 558,125 Community Development Block Grants/ Entitlement Grants 14.218 229,814 Pass - through program from: 1,778,058 Iowa Economic Development Authority: Community Development Block Grants/ State's Program and Non - Entitlement Grants in Hawaii 14.228 08 -DRHB -225 1,420,382 Community Development Block Grants/ State's Program and Non - Entitlement Grants in Hawaii 14.228 08 -DRH -210 629,583 Community Development Block Grants/ State's Program and Non - Entitlement Grants in Hawaii 14.228 08 -DRI -271 9,852,193 Community Development Block Grants/ State's Program and Non - Entitlement Grants in Hawaii 14.228 08 -DRI -273 299,323 Community Development Block Grants/ State's Program and Non - Entitlement Grants in Hawaii 14.228 08 -DRIEF -276 223,701 Community Development Block Grants/ State's Program and Non - Entitlement Grants in Hawaii 14.228 08 -DRB -204 20,078 Community Development Block Grants/ State's Program and Non - Entitlement Grants in Hawaii 14.228 08 -DRMH -215 345 Community Development Block Grants/ State's Program and Non - Entitlement Grants in Hawaii 14.228 08 -DRIEF -274 111,464 Community Development Block Grants/ State's Program and Non - Entitlement Grants in Hawaii 14.228 08 -DRIEF -275 IC 1,008 157 Grantor/Program City of Iowa City, Iowa Schedule of Expenditures of Federal Awards Federal Pass - Through CFDA Entity Identifying Number Number U.S. Department of Housing and Urban Development: (continued) Pass - through program from: (continued) Iowa Economic Development Authority: (continued) Community Development Block Grants/ State's Program and Non - Entitlement Grants in Hawaii 14.228 Community Development Block Grants/ State's Program and Non - Entitlement Grants in Hawaii 14.228 Direct program: Home Investment Partnerships Program 14.239 Home Investment Partnerships Program 14.239 Home Investment Partnerships Program 14.239 Home Investment Partnerships Program 14.239 Public and Indian Housing 14.850 Section 8 Housing Choice Vouchers 14.871 Public Housing Capital Fund 14.872 Public Housing Capital Fund 14.872 Public Housing Capital Fund 14.872 Total U.S. Department of Housing and Urban Development U.S. Department of Justice: Pass - through program from: Iowa Department of Justice: Violence Against Women Formula Grants 16.588 Direct program: Bulletproof Vest Partnership Program 16.607 Bulletproof Vest Partnership Program 16.607 Public Safety Partnership and Community Policing Grants 16.710 Pass - through program from: Governor's Office of Drug Control Policy: Public Safety Partnership and Community Policing Grants 16.710 158 08 -DRMI -007 Federal Expenditures $ 91,859 08 -DRH -010 337042 12,986,978 224,238 210,480 207,939 131,154 773.811 122,679 6,670,788 121,379 53,026 228 174,633 22,506,947 VW -13 -34 43,086 2,840 401 3,241 44,356 10- Hotspots/Interdiction 18,491 62,847 Grantor /Program U.S. Department of Justice: (continued) JAG Program Cluster: Direct program: Edward Byrne Memorial Justice Assistance Grant Program Edward Byrne Memorial Justice Assistance Grant Program Edward Byrne Memorial Justice Assistance Grant Program Pass - through program from: Governor's Office of Drug Control Policy: Edward Byrne Memorial Justice Assistance Grant Program Federal CFDA Number 16.738 16.738 16.738 16.738 Pass - through program from: Governor's Office of Drug Control Policy: ARRA — Recovery Act — Edward Byrne Memorial Justice Assistance Grant (JAG) Program/Grants to States and Territories 16.803 Direct program: ARRA — Recovery Act — Edward Byrne Memorial Justice Assistance Grant (JAG) Program/Grants to Units of Local Government 16.804 Total JAG Program Cluster Total U.S. Department of Justice U.S. Department of Transportation: Direct program: Airport Improvement Program 20.106 Airport Improvement Program 20.106 Airport Improvement Program 20.106 Airport Improvement Program 20.106 159 City of Iowa City, Iowa Schedule of Expenditures of Federal Awards Year Fridod TnnP zn ant,2 Pass - Through Entity Identifying Number l OJAG-42356 l OJAG -42356 Federal Expenditures $ 29,087 24,880 15,438 _ 64,370 133,775 32,262 23,724 189,761 298,935 2,018,623 130,396 10,887 7,740 2,167,646 Grantor/Program U.S. Department of Transportation: (continued) Highway Planning and Construction Cluster: Pass - through program from: Iowa Department of Transportation: Highway Planning and Construction Highway Planning and Construction Highway Planning and Construction Highway Planning and Construction Iowa Department of Transportation and Metropolitan Planning Organization of Johnson County: Highway Planning and Construction Iowa Department of Transportation: Recreational Trails Program City of Iowa City, Iowa Schedule of Expenditures of Federal Awards VPar Fn` .,4 T.— 1n 'int z Federal CFDA Number Pass- Through Entity Identifying Number 20.205 STP -U- 3715(637)- -70 -52 20.205 HDP- 3715(634)- -71 -52 20.205 BRM- 3715(650)- -8N -52 20.205 FHWA IA08 -05 20.205 20.219 Total Highway Planning and Construction Cluster Federal Transit Cluster: Pass - through program from: Iowa Department of Transportation: Federal Transit — Capital Investment Grants 20.500 Direct program: Federal Transit — Formula Grants Total Federal Transit Cluster Transit Services Program Cluster: Pass - through program from: Iowa Department of Transportation: Enhanced Mobility of Seniors and Individuals with Disabilities Job Access and Reverse Commute Program Job Access and Reverse Commute Program New Freedom Program New Freedom Program Total Transit Services Program Cluster 20.507 20.513 20.516 20.516 20.521 20.521 160 13MPO -MPOJC NRT- 3715(649)- -9G -52 IA -04- 0117- 371 -11 IA -16- X002 - 371 -13 IA -37- X022 - 371 -12 IA -37- X022 - 371 -13 IA -57- X001 - 371 -12 IA -57- X009 - 371 -13 Federal Expenditures $ 1,697,342 367,510 295,344 4,503 175,000 2,539,699 389,885 2,929,584 739,797 1,043,854 1,783,651 88,992 31,024 92,942 123,966 24,004 32,148 56,152 269,110 Total U.S. Department of Transportation U.S. Environmental Protection Agency Direct program: Urban Waters Small Grants 66.440 U.S. Department of Energy: Direct program: ARRA — Energy Efficiency and Conservation Block Grant Program (EECBG) 81.128 U.S. Department of Homeland Security: Pass - through program from: Iowa Homeland Security and Emergency Management Division: Disaster Grants — Public Assistance (Presidentially Declared Disasters) Disaster Grants — Public Assistance (Presidentially Declared Disasters) Disaster Grants — Public Assistance (Presidentially Declared Disasters) Hazard Mitigation Grant Hazard Mitigation Grant Hazard Mitigation Grant Total U.S. Department of Homeland Security Total 97.036 97.036 97.036 97.039 97.039 97.039 See Notes to the Schedule of Expenditures of Federal Awards 161 City of Iowa City, Iowa Schedule of Expenditures of Federal Awards Year Ended June 30, 2013 Pass - Through Entity Identifying Number PAP 13 -410, Task 30 PAP 12-410, Task 41 FEMA -1763 DR -IA FEMA DR- 4119 -IA FEMA DR4126 -IA DR -1763- 0137 -01 HMGP -DR- 1854 -0006 01 FEMA -DR- 1763 -0015 01 Federal Expenditures $ 19,463 6,338 25,801 7,175,792 9,709 23,419 475,304 49,993 49,732 575,029 275,515 104,046 _ 1,035 380,596 955,625 $ 503104,088 Federal CFDA Grantor/Program Number U.S. Department of Transportation: (continued) Pass - through program from: (continued) Iowa Department of Public Safety: Governor's Traffic Safety Bureau: Alcohol Impaired Driving Countermeasures Incentive Grants I 20.601 Alcohol Impaired Driving Countermeasures Incentive Grants I 20.601 Total U.S. Department of Transportation U.S. Environmental Protection Agency Direct program: Urban Waters Small Grants 66.440 U.S. Department of Energy: Direct program: ARRA — Energy Efficiency and Conservation Block Grant Program (EECBG) 81.128 U.S. Department of Homeland Security: Pass - through program from: Iowa Homeland Security and Emergency Management Division: Disaster Grants — Public Assistance (Presidentially Declared Disasters) Disaster Grants — Public Assistance (Presidentially Declared Disasters) Disaster Grants — Public Assistance (Presidentially Declared Disasters) Hazard Mitigation Grant Hazard Mitigation Grant Hazard Mitigation Grant Total U.S. Department of Homeland Security Total 97.036 97.036 97.036 97.039 97.039 97.039 See Notes to the Schedule of Expenditures of Federal Awards 161 City of Iowa City, Iowa Schedule of Expenditures of Federal Awards Year Ended June 30, 2013 Pass - Through Entity Identifying Number PAP 13 -410, Task 30 PAP 12-410, Task 41 FEMA -1763 DR -IA FEMA DR- 4119 -IA FEMA DR4126 -IA DR -1763- 0137 -01 HMGP -DR- 1854 -0006 01 FEMA -DR- 1763 -0015 01 Federal Expenditures $ 19,463 6,338 25,801 7,175,792 9,709 23,419 475,304 49,993 49,732 575,029 275,515 104,046 _ 1,035 380,596 955,625 $ 503104,088 City of Iowa City, Iowa Notes to the Schedule of Expenditures of Federal Awards Year Ended June 30, 2013 Note 1 - Basis of Presentation The accompanying schedule of expenditures of federal awards includes the federal grant activity of the City of Iowa City, Iowa, and is presented on the modified accrual basis of accounting for governmental funds and the full accrual basis of accounting for proprietary funds. The information in this schedule is presented in accordance with the requirements of OMB Circular A -133, Audits of States, Local Governments, and Non -Profit Organizations. The City received federal awards both directly from federal agencies and indirectly through pass - through entities. Federal financial assistance provided to a subrecipient is treated as an expenditure when it is paid to the subrecipient. Note 2 - Subrecipients Of the federal expenditures presented in the accompanying schedule of expenditures of federal awards, the City provided federal awards to subrecipients as follows: Program Title Community Development Block Grants/Entitlement Grants Home Investment Partnerships Program Public Safety Partnership and Community Policing Grants Edward Byrne Memorial Justice Assistance Grant Program ARRA — Recovery Act — Edward Byrne Memorial Justice Assistance Grant (JAG) Program/Grants to States and Territories New Freedom Program 162 Federal Amount CFDA Provided to Number Subrecipients 14.218 $ 1,102,570 14.239 539,903 16.710 7,738 16.738 70,910 16.803 19,998 20.521 56,152 City of Iowa City, Iowa Schedule of Findings and Questioned Costs Year Fnded hine In Inn I Part I: Summary of the Independent Auditor's Results: Financial Statements Type of auditor's report issued Unmodified Internal control over financial reporting: Material weaknesses identified Yes Significant deficiencies identified not considered to be material weaknesses None reported Noncompliance material to financial statements noted? No Federal Awards Internal control over major programs: Material weaknesses identified No Significant deficiencies identified not considered to be material weaknesses None reported Type of auditor's report issued on compliance for major programs: Unmodified Any audit findings disclosed that are required to be reported in accordance with OMB Circular A -133 §.510(a): No Identification of major programs: Name of Federal Program CFDA Number Economic Adjustment Assistance 11.307 Community Development Block Grants/Entitlement Grants 14.218 JAG Cluster Edward Byrne Memorial Justice Assistance Grant Program 16.738 ARRA — Recovery Act — Edward Byrne Memorial Justice Assistance Grant (JAG) Program/Grants to States and Territories 16.803 ARRA — Recovery Act — Edward Byrne Memorial Justice Assistance Grant (JAG) Program/Grants to Units of Local Government 16.804 Airport Improvement Program 20.106 Highway Planning and Construction Cluster Highway Planning and Construction 20.205 Recreational Trails Program 20.219 Federal Transit Cluster Federal Transit — Capital Investment Grants 20.500 Federal Transit — Formula Grants 20.507 163 City of Iowa City, Iowa Schedule of Findings and Questioned Costs Year Rndo-d r„nP Z!1 M11 Part I: Summary of the Independent Auditor's Results: (continued) Dollar threshold used to distinguish between type A and type B programs: $1,503,123 Auditee qualified as low -risk auditee? Yes Part II: Findings Related to the Financial Statements: MATERIAL WEAKNESS: 2013 -A Material Audit Adjustment Criteria — A properly designed system of internal control over financial reporting allows entities to initiate, authorize, record, process, and report financial data reliably in accordance with generally accepted accounting principles. Condition — During the course of our engagement, we proposed a material audit adjustment to the financial statements that would not have been identified as a result of the City's existing internal controls and, therefore, could have resulted in material misstatements of the City's financial statements. Cause — The material audit adjustment was to adjust the beginning of the year net position of the Sanitation Fund for the Landfill Closure and Postclosure Care Liability which was calculated incorrectly in the past based on incorrect landfill capacity information supplied to the accounting staff. Effect — The effect of this condition was financial data not in accordance with generally accepted accounting principles. Recommendation —We recommend that additional financial statement review procedures be implemented to insure accuracy of recorded amounts. Response — The information used for the past several years to calculate the Landfill Closure and Postclosure Liability was consistent with the information that is used in the calculation of the funding requirements for the Municipal Solid Waste Sanitary Landfill Financial Assurance Report Form submitted to the Department of Natural Resources of the State of Iowa each year. While these calculations are similar in nature, the City has chosen a very conservative approach that is allowed by the State to show the funding requirement. This alternate approach is not allowed by U.S. GAAP in the calculation of the liability, therefore creating a discrepancy. Accounting will work to implement a more stringent review process of the information obtained from other City divisions and outside entities to make sure the information is in compliant with U.S. GAAP requirements. Part III: Findings and Questioned Costs for Federal Awards: There were no findings and questioned costs to report. 164 City of Iowa City, Iowa Schedule of Findings and Questioned Costs Year Ended June 10 M11 Part IV: Other Findings Related to Required Statutory Reporting: 2013 -IA -A Certified Budget — Disbursements during the year ended June 30, 2013, did not exceed the amount budgeted. However, before the budget was amended, disbursements exceeded the amount budgeted for the Community and Economic Development function. Recommendation — The budget should have been amended in accordance with Chapter 384.18 of the Code of Iowa before disbursements were allowed to exceed the budget. Response — The City is looking to improve its budget monitoring procedures and revise the budget preparation process to help reduce the likelihood of such an occurrence. 2013 -IA -B Questionable Expenditures — We noted no expenditures that we believe may fail to meet the requirements of public purpose as defined in an Attorney General's opinion dated April 25, 1979. 2013 -IA -C Travel Expense — No expenditures of City money for travel expenses of spouses of City officials or employees were noted. 2013 -IA -D Business Transactions — Business transactions between the City and City officials or employees are detailed as follows: Name, Title, and Transaction Business Connection Description Amount Art Bettis, Spouse of Brenda Nations, Consulting Environmental Coordinator, Landfill Services $ 1,500 Terry Dickens, Council Member Part owner of Herteen & Stocker Jewelers Service Charge 16 In accordance with Chapter 362.5(3)0) of the Code of Iowa, the transactions with the Environmental Coordinator and the Council Member do not appear to represent conflicts of interest since total transactions with each individual did not exceed $1,500 during the fiscal year. 2013 -IA -E Bond Coverage— Surety bond coverage of City officials and employees is in accordance with statutory provisions. The amount of coverage should be reviewed annually to ensure the coverage is adequate for current operations. 2013 -IA -F Council Minutes — No transactions were found that we believe should have been approved in the City Council minutes but were not. 2013 -IA -G Deposits and Investments — No instances of non - compliance with the deposit and investment provisions of Chapters 12B and 12C of the Code of Iowa and the City's investment policy were noted. 165 City of Iowa City, Iowa Schedule of Findings and Questioned Costs V.., P—A— 7 T. _ 4A %A, n Part IV: Other Findings Related to Required Statutory Reporting: (continued) 2013 -IA -H Urban Renewal Annual Report — The urban renewal annual report was properly approved and certified to the Iowa Department of Management on or before December 1. 2013 -IA -I Revenue Bonds — No instances of non - compliance with the provisions of the City's revenue bond resolutions were noted. 166 There were no prior year federal findings. 167 City of Iowa City, Iowa Summary Schedule of Prior Federal Audit Findings Year Ended June 30, 2013 City Council of Iowa City. i, 6 ATTN: Economic Development Committee LA 410 E. Washington St. Iowa City, IA 52240 October 8, 2014 Dear Committee Members: The New Pioneer Co -op board of directors recently learned that the City of Iowa City is considering offering $1.7 million in tax increment finance (TIF) assistance to the California owners of the newly renamed Iowa City Marketplace to attract Lucky's Market. Lucky's is a Boulder, Colorado -based organic and natural foods grocery chain that is in part financed by venture capital. The market for groceries in the Johnson County area is fixed, and already very competitive. Bringing in an additional competitor in this category will not drive economic development in the city. It will not increase the size of the market, nor will it increase employment in Johnson County since one or more other stores likely will be forced to eliminate jobs to match their reduced market shares. By approving the TIF assistance to Core Realty Holdings and Lucky's Market, the City of Iowa City would force existing grocers in Johnson County both to pay taxes and lose business in order to support the financial success of a new out -of -state competitor. This is a prospect that seems counter to the City's own economic goals from the Comprehensive Plan. We welcome Lucky's to Iowa City but let them come and compete on an even playing field. Do not ask existing grocers to subsidize their entry into the Iowa City market. Sincerely, The New Pioneer Co -op Board of Directors Admin. Office, 22S. Linn St., Unit 2A I Iowa City, IA 52240 % (319) 248.6400 www.newpi.com a IP3 P1ONE R food coop / ?40 �!2 From City Managers Office Wednesday, Oct. 8, 2014 Catch up on the day before you head home for the night. Opening for New Pioneer's Cedar Rapids store draws near As New Pioneer Food Co -op nears the opening of its Cedar Rapids site, the co -op has received initial approval for tax increment financing from the city and announced three job fairs. The job fairs will be: • Oct. 16 at NewBo City Market from 4 -7 p.m. • Oct. 16 at the Iowa City Work Force development office from 4 -7 p.m. Oct. 31 at NewBo City Market from 2 -6 p.m. For more information, visit: www.Homegrownlowan.com. IN From City Managers Office - - IP5 Cedar Rapids council backs three TIF deals Incentives will support Nash Finch redevelopment and Berthel Fisher, New Pioneer Coop projects CEDAR RAPIDS — Three tax increment financing or TIF incentives were endorsed this week by the City Council. The projects that will benefit include The Hunter Companies' project to build a $12 million office building for Berthel Fisher & Company with retail space and a restaurant at Edgewood Road NE and 42nd Street NE; the Hunter Companies' $16 million project to demolish the former Nash Finch distribution center at 1201 Blairs Ferry Rd. NE to make way for a new commercial development called Northtowne Market; and New Pioneer Cooperative Society's $5.5 million renovation of a vacant building at 3338 Center Point Rd. NE. Each of the incentives will allow the property owner to forego the payment of property taxes on the value of the new investment for five years. In the Berthel Fisher project, the city estimates a tax savings for the property owner of $1.6 million over five years and the payment of $4.79 million in property taxes to local jurisdictions over the next 15 years. On the Nash Finch property, the city estimates a tax savings to the property owner of $2.1 million for five years and the payment of $6.4 million in property taxes over the next 15 years. The New Pioneer project will see $731,500 in tax savings to the property owner over five years and the payment of $2.2 million in property taxes over the next 15 years. All the properties currently generate some level of property taxes for local jurisdictions, and that base tax level will be paid during the five -year, tax -break period of the incentive. During public hearings this week on the Nash Finch and New Pioneer projects, Dennis Jordan, economic development strategist for the Cedar Rapids Metro Economic Alliance, told the City Council this week that the development projects were important for the city. Jordan said The Hunter Companies was taking on risk at the vacant Nash Finch property, the demolition and redevelopment of which likely would not take place without city incentives, he said. The property once was at the edge of town, but now is on a major commercial artery in the city, he said. City Council member Monica Vernon said the Nash Finch property was a vacant industrial brownfield "in the middle of the city," and she doubted that a developer would come forward to redevelop the property but for a city incentive. Jordan said the council's incentive for the New Pioneer project may serve as a catalyst for other investment in the Center Point Road NE commercial corridor, he said. Council member Scott Olson said New Pioneer already was renovating the Center Point Road NE building, and he asked Jennifer Pratt, the city's interim development director, why the city was being asked to provide a property -tax break on a project that already was proceeding without it. Pratt said the city had been in discussions with New Pioneer for some time, but she said the business's move to renovate and open has outpaced the Community Development Department's ability to get the incentive package to the City Council. New Pioneer has said it hopes to be open by the end of the year. Greater Dubuque 10 , .., Masterpiece on the Mississippi L.i L' .i.. i`r "Would the last person to leave Dubuque please turn off the Ii Commonly repeated, residents used this dark humor to help d with Dubuque's dire unemployment rate which hit 23% in Jan 1982. High school and college graduates left for more prosper cities and states, taking their talent with them. Enter Tax Increment Financing. In 1985, the Iowa State Legisla amended urban renewal law to allow cities to use Tax Increme Financing (TIF) for economic development purposes. This too simply directs the increase in property tax generated from pro N" ,, improvements to the city, which can use this increment as a financial incentive to companies that invest and createjobs in the urban renewal area. Dubuque's responsible use of this only meaningful local economic incentive has created a nationally- recognized transformation. Dubuque has been ranked by Forbes, Kiplinger, and the Milken Institute as one of the best cities in the United States to live, work, and play. During the most recent recession, from January 2011 through 2012, Dubuque created 12% of the State's net new jobs, with only 3% of the population! Maintaining Succe The City of Dubuque understands the need for increased transparency, fastidious data collection and antipiracy language in TIF reform but cannot support reform that limits or sunsets the City's use of slum and blight and economic development TIFs. Even in these areas, the language should be narrowly crafted so as not to stifle economic and community development activities by cities. No language should be included that could limit or destroyjob creation and economic development potential that exists in current TIF laws. �. _..�..�.._.. DUB E History Meets High -Tech From a posh department store built in the 1930s, to a tired office building that had suffered from "urban renewal" in the 197Os, the Roshek Building was given new life in 2009 in the form of a $40M historic rehabilitation. The 250,000 sq. ft. LEED Platinum rehab now houses offices for IBM, as well as several local legal and banking firms —with retail on the first floor that caters to the needs of the building's employees, as well as the greater downtown area. The rehabilitation attracted over 1,300 newjobs to Dubuque during an economic downturn, when many communities were reporting job losses. Accolades Excellence in Economic Development in Historic Preservation Award - Iowa Economic Development Authority Excellence in Economic Development Award in the Category c Partnerships - International Economic Development Council J. Timothy Anderson Award - National Housing & Rehabilitatior National Preservation Honor Award - National Trust for Historic Platinum LEED Certification - Leadership in Energy and Enviro Core and Shell Platinum - U.S. Green Building Council Best Development Award -1000 Friends of Iowa Outstanding Total Building Rehabilitation Award - Dubuque Main Street Best Total Building Rehabilitation Award - Main Street Iowa Preservation Award - Dubuque County Historical Society The 2010 Ken Kringle Preservation Award - City of Dubuque Historic Preservation Commission Nm Greater Dubuque B TE A Global Reach From Iowa. Incorporated in 1929, Flexsteel is one of the oldest and largest manufacturers of upholstered and wooden furniture in the country. Committed to environmental sustainability, Flexsteel expanded their global corporate offices by relocating from an out -of -date building to a downtown location, in a 40,000 SF multi -story building designed for energy efficiency which utilizes natural light. This move has leveraged over $9M in private investment in the Port of Dubuque, while retaining 101 local jobs and creating an additional 13 jobs to date. —e crtv oP rapatPrnithainup Q� -F Right In Our Own Backyai, A local company whose owner is very generous with non -profit agencies across the state was looking to expand for the second time in a five -year time period. A consultant advised the company to relocate its proposed distribution center outside of Dubuque, closer to a major US Interstate Highway. Jim Theisen, the president and CEO, credits programs like TIF with helping make the decision to stay in Dubuque. The $2.8 million investment is located in Dubuque's Industrial Center West — helping the company maintain 48 full -time positions and create 32 additional positions to date. The 80,000 sq. ft. distribution center will assist in supplying their 20 stores —up from 15 stores in 2007 —all of which are in Iowa. The extra space allows the company to maximize its buying potential and offer the lowest prices and best selection of products to their loyal customers... a definite win for Iowans! �oP Greater Dubuque DUB TE 158 Years Young_ A.Y. McDonald Manufacturing Company is a 158 year -old, Iowa based manufacturer of waterworks brass, high pressure gas, plumbing and pump products.The company was founded in Dubuque, Iowa and is still privately held and operated to this day by the fifth generation of the McDonald family. In the early 1980's, Dubuque, at one point, had the dubious distinction of having the highest unemployment rate in the U.S ... hitting 23 percent. At the exact same time that Dubuque's economy and its people were suffering, AY McDonald in 1983 announced a new, 250,000 SF factory and became the first tenant of the (then) newly created Dubuque Industrial Center. Although a solid, loyal employer in Iowa (plants in Dubuque and Albia), the company does have other plant locations in Tennessee, Kentucky, Nevada, and Canada - thus, many other choices (outside of Iowa) exist for expansion and the deployment of capital and new jobs. However, the company's current location is in a TIF District. As a result, the City of Dubuque will always have the right financial tools and a competitive edge if the company should weigh expansion options. 5ixea rc oe _U JE Making Iowa Competitive Kunkel and Associates (KBA), an insurance consulting and brokerage firm, announced plans re- locate from Wisconsin to Dubuque, Iowa in 2006. The company built a 10,000 square foot office complex in the Dubuque Technology Park. The facility and location serve as the company's corporate headquarters. At the time, Kunkel and Associates invested $1.8 million and promised to bring 24 new jobs to Iowa— today, the company employs more than 50 people at its Dubuque Headquarter location. Due to the company's growth and a large client base in both the Midwest and U.S., preliminary discussions are underway to expand and double the size of their corporate HQ building. Moreover, the company would commit to another 15 jobs for Iowans. However, one consideration in the due diligence process is the limited availability of Tax Increment Financing (TIF). The current TIF District (located in the Dubuque Technology Park) is set to expire in 2018. Thus, the City's ability to provide a competitive financial package could be limited. Kunkel �a�.M•iatcc lnc _ ipt r..em+'�,k..�,.e Dus JE Federal Building vie`ri { 4 Improved Access to Government In the heart of downtown Dubuque adjacent to Washington Park, Town Clock Plaza and a senior housing facility, sits the Historic Federal Building — a multi- tenant building built in 1934 that houses tenants such as USPS, Social Security office and legislators'field offices who offer critical services to downtown residents and employees. With no private developer able to cash flow a rehab project of this neglected, Art Deco building and concern that the inevitable sale of the building by General Services Administration (GSA) would lead to further neglect and loss of tenants, the City acquired the building from the GSA for $1 so as to preserve the building and these services in the city's urban core. The use ofTIF for the stabilizing and initial building restoration also provided an opportunity for the city to improve citizen access to local government by providing office space for the City's growing Housing & Community Development Department, and transforming the former courtroom into a new City Council chambers with improved access for the public and state of the art equipment for home viewers unable to attend in person. small, local comp obal brands, over roje0 our] _ , _ ity from tax increment financing. Just a few are listed below: Eagle Window & Door • Nordstrom Prudential • Sedgwick McGraw Hill • Medline Industries Heartland Financial • Progressive Packaging /Hormel Foods CITY OF IOWA CITY MEMORANDUM Date: October 9, 2014 To: Tom Markus, City Manager From: Steven J. Rackis, Housing Administrator Re: Grant Notification: The Iowa City Housing Authority received $120,706 from the Federal Department of Housing and Urban Development (HUD) to support the Family Self- Sufficiency (FSS) program. Introduction: The FSS grant allows Housing Authorities to work with social service agencies, community colleges, businesses, and other local partners to help public housing residents and individuals participating in HUD's Housing Choice Voucher Program (HCV) to increase their education or gain marketable skills that will enable them to obtain employment and advance in their current work. In 2014, Congress combined funding for the Public Housing FSS (PH FSS) and Housing Choice Voucher FSS (HCV FSS) programs into one program serving both populations. History/Background: The Iowa City Housing Authority has operated the FSS Program since 1997. FSS promotes self- sufficiency and asset development by providing supportive services to participants to increase their employability, to increase the number of employed participants, and to encourage increased savings through an escrow savings program. The Family Self- Sufficiency (FSS) Program is a long- standing resource for increasing economic security and self- sufficiency among participants. HUD's Office of Policy Development and Research issued Evaluation of FSS Program: Prospective Study in 2011 that evaluated the effectiveness of the FSS Program. Conducted from 2005 to 2009, the study showed that financial benefits are substantial for participants who remain in and complete the program. An earlier study found that individuals who participated in the FSS program fared better financially than those who did not enroll in the program. HUD is currently conducting a longitudinal study on the program, with the first set of results expected in 2018. Grant Award: On October 1, 2014, HUD announced the Iowa City Housing Authority was granted $120,706 to continue operating the FSS program. 10-0 - IP7 t �4 N�av CITY OF IOWA CITY MEMORANDUM Date: October 9, 2014 To: Tom Markus, City Manager From: Steven J. Rackis, Housing Administrator Re: Grant Notification: The Iowa City Housing Authority received 7 new vouchers and $32,575 for the Federal Department of Housing and Urban Development (HUD) and Department of Veterans Affairs Supportive Housing Assistance (VASH) program. Introduction: Since 2008, the Iowa City Housing Authority and the Iowa City VA Medical Center have partnered in the HUD -VASH program to pair housing for at -risk veterans and veteran families with supportive services. Our previous funding allocations support 50 rental assistance vouchers. On July 7, 2014, HUD contacted the Housing Authority to determine our interest in administering an additional 7 vouchers. History/Background: The Iowa City Housing Authority administers the housing assistance portion of the HUD -VASH program. Ongoing VA case management, health and other supportive services is made available to homeless veterans in the Iowa City /Cedar Rapids Corridor through the Iowa City VA Medical Center. In order to participate in the program, the Veteran must commit to the VA's 5- year case management program, be income eligible, and not subject to any lifetime sex offender registry. Grant Award: On October 1, 2014, HUD announced the Iowa City Housing Authority was granted $32,575 to support an additional 7 HUD -VASH vouchers to provide rental assistance for homeless veterans. The Iowa City Housing Authority will immediately accept referrals from the Iowa City VA Medical Center. IP8 :I