HomeMy WebLinkAbout2014-10-07 Resolution10-07-14
3c(11)
Prepared by: Marian K. Karr, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5043
RESOLUTION NO. 14-281
RESOLUTION TO ISSUE DANCING PERMIT
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Dancing
Permit as provided by law is hereby granted to the following named person and at the
following described locations upon his/her filing an application, having endorsed thereon
the certificates of the proper city officials as to having complied with all regulations and
ordinances, having a valid beer, liquor, or wine license/permit, to wit:
STUDIO 13 - 13 S. LINN ST.
BLUE MOOSE - 211 IOWA AVE.
Passed and approved this 7th day of October , 20 14
_ n
MAYOR
Approved by
ATTEST:Q�
CITY CLERK City Attorney's Office
It was moved by Mims and seconded by Dickens the
Resolution be adopted, and upon roll call there were:
AYES: NAYS:
ABSENT:
Botchway
x
X
Dickens
x
Dobyns
x
Hayek
x
Mims
x
Payne
x
Throgmorton
—ITT
3d(1)
wwnmm .
Prepared by: Tracy Hightshoe, Neighborhood Services, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5230
RESOLUTION NO. 14-282
RESOLUTION AUTHORIZING THE CITY MANAGER TO SIGN AN AGREEMENT WITH
HILLS BANK & TRUST COMPANY, MIDWESTONE BANK AND THE UNIVERSITY OF
IOWA COMMUNITY CREDIT UNION FOR THE BUILDING CHANGE LOAN PROGRAM.
WHEREAS, the City of Iowa City Strategic Planning Report Dated November 25, 2013
includes the goal of promoting growth of the Downtown and Near Downtown areas in a manner
that builds upon the existing vibrancy of the regions, serves persons of all ages and
backgrounds, and complements the surrounding neighborhoods and University community; and
WHEREAS, Hills Bank & Trust Company, MidWestOne Bank and the University of Iowa
Community Credit Union desire to partner with the City to revitalize and encourage private
reinvestment in the downtown and Northside Marketplace commercial neighborhoods through a
program known as the Building Change Loan program; and
WHEREAS, the City will administer the Building Change Loan program to encourage private
investment in these areas for the following eligible projects: facade improvements, entryway
modifications, elevators, and other accessibility improvements, fire safety and upper level
renovations that will convert underutilized upper level space into commercial/office space or
residential living; and
WHEREAS, in furtherance of the Strategic Plan's goals, the City finds it in the public interest to
partner with these local lenders for such expenditures; and
WHEREAS, the lenders shall provide up to $150,000 in funds for the Building Change Loan
program to be made available to property and business owners; and
WHEREAS, it is the City's interest to enter into an agreement with Hills Bank & Trust Company,
MidWestOne Bank and the University of Iowa Community Credit Union for the Building Change
Loan Program.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
Upon the direction of the City Attorney, the City Manager is authorized to sign an agreement with
Hills Bank & Trust Company, MidWestOne Bank and the University of Iowa Community Credit Union
to administer the Building Change Loan Program.
Passed and approved this 7th day of October , 2014.
ATTEST: App _d
CITY ERK City Attorney's Office
Resolution No.
Mage 2
14-282
It was moved by Mims and seconded by Dickens the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Botchway
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
Prepared by: Tracy Hightshoe, City of Iowa City, 410 E. Washington Street, Iowa City, IA 52240; 319-356-5244
AGREEMENT BETWEEN THE CITY OF IOWA CITY, IOWA, AND HILLS BANK & TRUST
COMPANY, MIDWESTONE BANK, AND THE UNIVERSITY OF IOWA COMMUNITY CREDIT
UNION FOR THE BUILDING CHANGE LOAN PROGRAM
THIS AGREEMENT, by and between the City of Iowa City ( "City") and Hills Bank & Trust
Company, MidWestOne Bank and the University of Iowa Community Credit Union individually,
"Recipient," and collectively; the `Recipients"), is entered into on this day of 2
2014, in Iowa City, Iowa.
WHEREAS, the City of Iowa City Strategic Planning Report Dated November 25, 2013
includes the goal of promoting growth of the Downtown and Near Downtown areas in a manner
that builds upon the existing vibrancy of the regions, serves persons of all ages and
backgrounds, and complements the surrounding neighborhoods and University community; and
WHEREAS, the Recipient desires to partner with the City to revitalize and encourage private
reinvestment in the downtown and Northside Marketplace commercial neighborhoods through a
program known as the Building Change Loan program; and
WHEREAS, the City will administer the Building Change Loan program to encourage private
investment in these areas for the following eligible projects: fagade improvements, entryway
modifications, elevators, and other accessibility improvements, fire safety and upper level
renovations that will convert underutilized upper level space into commercial/office space or
residential living; and
WHEREAS, in furtherance of the Strategic Plan's goals, the City finds it in the public interest to
partner with the Recipients for such expenditures; and
WHEREAS, funds for the Building Change Loan program will be made available to property and
business owners through the Recipient.
NOW, THEREFORE, it is agreed between the parties hereto that:
Each Recipient agrees to:
A. Provide up to $50,000 in loans for eligible projects approved by the City between July 1,
2014 and June 30, 2015.
B. Participate in a lender committee comprised of one representative from each Recipient.
The lender committee must approve each loan and determine what security is required.
C. Prior to disbursement of funds to the approved applicant, each Recipient will transfer
funds to cover its pro -rated portion (1/3) into a City account for such purpose.
2. The City agrees to:
A. Administer the loan program, including receiving all loan applications, working with
applicants to gather needed information for submission of the loan to the lender
committee and executing the loan agreements with the approved applicants.
B. Collect payments on the loans and transfer to each Recipient all loan payments in one -
lump sum annually on July 15, 2015 for the preceding city fiscal year until final loan
repayment (5 years of repayment).
1. If an approved applicant defaults on a loan the City will not guarantee the loan. The
City is under no obligation to incur costs or expenses in attempting to collect on a
defaulted loan, but may, in its sole discretion, make reasonable attempts to collect
on the defaulted loan.
3. The loan terms and requirements are:
A. 0% interest, 5 -year loans for up to 50% of total eligible costs, with a maximum loan of
$30,000 to each approved applicant
B. All approved applicants must agree to repay their loans through direct deposit.
4. This agreement will terminate on July 15, 2015. Prior to July 15, 2015, the Recipients and
the City will review the Building Loan Change Program and decide whether to extend the
term.
IN WITNESS WHEREOF, the Parties have executed this contract as of the date written above.
A ITY o
B s---
Thomas Markus, City M Hager
ATTEST 9
Maria K. Karr, City C erk
APPROVED AS \ F fq GALOt1FFI�LFNCY:
CITY ATTORNNEY'S OFFICE] ��((
STATE OF IOWA
JOHNSON COUNTY
This instrument was acknowledged before me on .6 2014 by Thomas M.
Markus as City Managerof the City of Iowa City.
Notary Public and for the Stat f Iowa j0L=S.28My Commission expires:-13-� LQ
HILL AN T UST COMPA Y
By
Brad L nggu
Title: Senior Vice President
STATE OF IOWA
JOHNSON COUNTY
This instrument was acknowledged before me on �� 3, 2014 by Brad
Langguth as Senior Vice President of Hills Bank & Trust Company.
No ry Public in and for the Stef wa
My Commission expires: 07
EjA
:SA�:NDRAZHEW41G,ission Nom -
MIDWESTO BANK
By�^---
Ed Benjamin
Title: Vice President, Credit Administration
STATE OF IOWA
JOHNSON COUNTY
This instrument was acknowledged before me on Z , 2014 by Ed
Benjamin as Vice President, Credit Administration of WidWestOne Bank.
0�
tota P lic an or the State of Iowa
- mmission expires: i -
f, Jun)( Y. BALMINOT
F O{AMISSION NUMBER 70751
cw� MY COMM. EXP. ,.a.
UNIVERSITY
By rWA COMM UNITYCREDIT UNION
cott Wilson
Title: Senior Vice President/Commercial
STATE OF IOWA
JOHNSON COUNTY
This instrument was acknowledged before me on _qo23 , 2014 by Scott
Wilson as Senior Vice President/Commercial of University of Iowa Community Credit Union.
X'K, " - 4/v�
�Nbtary Public in and for the St to of Iowa SUZANNE M LAMPE
My Commission �expires: � r� ,`� Commission Number 179482
_r
-"5 My Commission Expires
Own May 14, 2016
W-ul-14
3d(2)
MOMMEMEM
Prepared by: John Yapp, Dev. Services Coordinator, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5252 (SUB14-
00016)
RESOLUTION NO. 14-283
RESOLUTION APPROVING FINAL PLAT OF
EVAN HEIGHTS, IOWA CITY, IOWA.
WHEREAS, the owner, Allen Homes, filed with the City Clerk the final plat of Evan Heights, Iowa
City, Iowa, Johnson County, Iowa; and
WHEREAS, said subdivision is located on the following -described real estate in Iowa City, Johnson
County, Iowa, to wit:
Lots 42 and 43 of First and Rochester, Part One, to Iowa City, in accordance with the plat
thereof recorded in Plat Book 23 at Page 78 of the records of the Johnson County
Recorder's Office, being a portion of the southwest quarter of the southwest quarter of
Section 1, Township 79 North, Range 6 West, of the fifth principal meridian, Iowa City,
Johnson County, Iowa. Said tract of land contains 3.6 acres, and is subject to easements
and restrictions of record.
WHEREAS, the Department of Neighborhood and Development Services and the Public Works
Department examined the proposed final plat and subdivision, and recommended approval; and
WHEREAS, The subdivision has been made with the free consent and in accordance with the
desires of the owners and proprietors; and
WHEREAS, said final plat and subdivision are found to conform with Chapter 354, Code of Iowa
(2013) and all other state and local requirements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
1. The said final plat and subdivision located on the above-described real estate be and the
same are hereby approved.
2. The City accepts the dedication easements as provided by law
3. The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and directed,
upon approval by the City Attorney, to execute all legal documents relating to said
subdivision, and to certify a copy of this resolution, which shall be affixed to the final plat after
passage and approval by law. The City Clerk shall record the legal documents and the plat at
the office of the County Recorder of Johnson County, Iowa at the expense of the
owner/subdivider.
Resolution No. 14-283
Page 2
Passed and approved this 7th day of
ATTEST: �2!/ X--" - -2 �
CITY CLERK
October 120 14
�,n
MAYOR
Approved by
City Attorney's Office
It was moved by rums and seconded by Dickens the Resolution be
adopted, and upon roll call there were:
AYES:
M
pod/templates/Evan Heights Final Resolugon.doc.doc
NAYS:
ABSENT:
Botchway
Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
STAFF REPORT
To: City Council Prepared by: John Yapp
Item: SUB14-00016 Date: October 7, 2014
GENERAL INFORMATION:
Applicant: Allen Homes
PO Box 3474
Iowa City, IA 52244
Contact Person: Jesse Allen
al lenhomesincCaD-gmail. com
319-530-8238
Requested Action: Final plat approval
Purpose: 10 single family lots for 8 single family dwellings and
1 two-family dwelling
Location: East side of First Ave, north of Hickory Trail
Size: 3.6 acres
Existing Land Use and Zoning: Undeveloped; Residential Single Family (RS -5)
Surrounding Land Use and Zoning: North: Undeveloped; ID -RS
South: Residential; Low Density Multi -Family (RM -
12)
East: Residential; Single Family (RS -5)
West: Residential; Medium Density Planned
Development (OPD -8)
Comprehensive Plan: The Northeast District Plan identifies this property as
residential
Neighborhood Open Space District: Hickory Hill (C8)
File Date: August 28, 2014
60 Day Limitation Period: October 27, 2014
BACKGROUND INFORMATION:
The applicant, Allen Homes, has submitted a final plat for a 10 -lot, 3.6 -acre subdivision located on
the east side of First Ave, north of Hickory Trail. The preliminary plat was approved on September
16, 2014.
2
ANALYSIS:
The final plat of Evan Heights is in general compliance with the approved preliminary plat and
subdivision regulations. Legal papers are currently being reviewed; It is anticipated that legal
documents will be approved prior to the October 7 Council Meeting.
Neighborhood parkland or fees in lieu of: A subdivision of this size is required to dedicate
3,398 square feet of open space or pay fees in lieu of dedicated open space. The Parks and
Recreation Commission has reviewed the plat and has recommended fees in lieu of open space.
This requirement should be addressed in the legal papers.
Infrastructure Fees: No sanitary sewer fees are required. The water main fee was paid with the
previous subdivision therefore no water main fees are required.
Public Infrastructure: No new public infrastructure (streets or utilities) is necessary for this
subdivision, and none is proposed. Therefore, there is no dedication of public infrastructure
associated with this subdivision.
STAFF RECOMMENDATION:
Staff recommends approval of SUB14-00016, the final plat of Evan Heights, a 10 -lot, 3.60 acre
residential subdivision located east of First Ave, north of Hickory Trail subject to approval of legal
papers by the City Attorney.
ATTACHMENTS:
1. Location
2. Final pla
Approved b)
Doug Boothi
Department
PCD\Staff Reports\staff report final evan.dotx
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Prepared by: Robert Miklo, Senior Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5240 (SUB14-00018)
RESOLUTION NO. 14-284
RESOLUTION APPROVING FINAL PLAT OF
SANDHILL ESTATES - PART 3, IOWA CITY, IOWA.
WHEREAS, the owner, SG & M Properties, LLC, filed with the City Clerk the final plat of Sandhill
Estates - Part 3, Iowa City, Iowa, Johnson County, Iowa; and
WHEREAS, said subdivision is located on the following -described real estate in Iowa City, Johnson
County, Iowa, to wit:
A tract of land located in the SE% of the SE'/a of Section 22, and in the SWV4 of the
SW'/< of Section 23; all in Township 79 North, Range 6 West of the 5th P.M., Iowa City,
Johnson County, Iowa, the boundaries of which are described as follows:
Beginning at the Southeast corner of Section 22, Township 79 North, Range 6 West of the 5th
P.M.; Thence S88059'02"W, along the South line of said Section 22, a distance of 36.66 feet to a point
at the Southeast corner of Sandhill Estates, Part One, in accordance with the plat thereof recorded in
Plat Book 47, at Page 230; Thence N52°10'51"W, 258.80 feet along the Northerly Right -of -Way of
McCollister Boulevard; Thence N37°48'16"E, along the Easterly line of Sandhill Estates Part 1, a
distance of 225.87 feet; Thence N52°00'44"W, 28.42 feet; Thence N37°48'41 "E, 213.33 feet; Thence
S08°48'25"E, 62.55 feet; Thence S02148'54"W, 33.88 feet; Thence S36°56'23"E, 65.00 feet; thence
S49°36'36"E, 57.33 feet; Thence S70°30'25"E, 46.68 feet; Thence N8 1'36'37"E, 112.43 feet; Thence
Southeasterly 75.64 feet, along a 829.42 foot radius curve, concave Westerly, whose 75.61 foot chord
bears S05°18'54"E; Thence N85°39'31"E, 278.93 feet; Thence Northwesterly 38.63 feet along a
1250.00 foot radius curve, concave Westerly, whose 38.63 foot chord bears N05°03'14"W; Thence
N88°19'25"E, 211.50 feet; Thence N72°59'53"E, 78.43 feet; Thence N62°29'04"E, 76.24 feet to the
Northwest corner of Lot 75, in Sandhill Estates Part 2, in accordance with the plat thereof recorded in
Plat Book 47, at Page 260; Thence SOI°41'16"E, along the Westerly line of said Subdivision 174.05
feet; Thence S88°18'44"W, 18.93 feet; Thence SOI°41'16"E, 187.17 feet to the Southwest corner of
Lot 57 of Sandhill Estates Part 2; Thence S88°19'48"W, along the South line of the Southwest Quarter
of Section 23, Township 79 North Range 6 West, a distance of 879.47 feet, to the Southeast corner of
said Section 22; the Point of Beginning. Said Parcel contains 7.76 acres, more or less, and is subject to
easements and restrictions of record.
WHEREAS, the Department of Neighborhood and Development Services and the Public Works
Department examined the proposed final plat and subdivision, and recommended approval; and
WHEREAS, a dedication has been made to the public, and the subdivision has been made with the
free consent and in accordance with the desires of the owners and proprietors; and
WHEREAS, said final plat and subdivision are found to conform with Chapter 354, Code of Iowa
(2013) and all other state and local requirements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
The said final plat and subdivision located on the above-described real estate be and the
same are hereby approved.
2. The City accepts the dedication of the streets and easements as provided by law and
specifically sets aside portions of the dedicated land, namely streets, as not being open for
Resolution No. 14-284
Page 2
public access at the time of recording for public safety reasons.
3. The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and directed,
upon approval by the City Attorney, to execute all legal documents relating to said
subdivision, and to certify a copy of this resolution, which shall be affixed to the final plat after
passage and approval by law. The City Clerk shall record the legal documents and the plat at
the office of the County Recorder of Johnson County, Iowa at the expense of the
owner/subdivider.
Passed and approved this 7th day of October —,20 14
Al� 01 n
MAYOR
Approved by
ATTEST:G1iL�/l tr�
CITY tERK City Attorney's Office (e)/.71"i
It was moved by trims and seconded by Dickens the Resolution be
adopted, and upon roll call there were:
AYES:
NAYS:
ABSENT:
x
Botchway
X
Dickens
XDobyns
X
Hayek
X
Mims
x
Payne
x
Throgmorton
pcdltemplate Mnal Rat - Re ddon (2) (2).dmdoc
10-07-14
3d(3)
Prepared by: Robert Miklo, Senior Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5240 (SUB14-00018)
RESOLUTION NO. 14-284
RESOLUTION APPROVING FINAL PLAT OF
SANDHILL ESTATES - PART 3, IOWA CITY, IOWA.
WHEREAS, the `Owner, SG & M Properties, LLC, filed with the City Clerkthe nal plat of Sandhill
Estates - Part 3,14a City, Iowa, Johnson County, Iowa; and
WHEREAS, said sub'vision is located on the following -described real state in Iowa City, Johnson
County, Iowa, to wit:
BEGINNING AT TH OUTHEAST CORNER OF SECTION , TOWNSHIP 79 NORTH,
RANGE 6 WEST OF E 5TH PRINCIPAL MERIDIAN: T NCE S88059'02"W ALONG
THE SOUTH LINE OF ID SECTION 22, A DISTANC F 36.66 FEET TO A POINT
AT THE SOUTHEAST C RNER OF SANDHILL EST ES PART ONE, IN ACCORDANCE
WITH THE PLAT THERE RECORDED IN PLAT OOK 47, AT PAGE 230; THENCE
N520 10' 51" W, 258.80 FE ALONG THE NOR ERLY RIGHT-OF-WAY OF
MCCOLLISTER BOULEVAR, THENCE N37°4 16"E ALONG THE EASTERLY LINE OF
SANDHILL PART 1 A DISTAN E OF 225.87 ET; THENCE N52°00'44"W, 28.42
FEET; THENCE N37°48'41"E, 3.33 FEET HENCE S08°48'25"E, 62.55 FEET;
THENCE S02048'54"W, 33.88 F T; TH CE S36056'23"E, 65.00 FEET; THENCE
S49036'36"E, 57.33 FEET; THEN S7 30'25"E, 46.68 FEET; THENCE
N81 °36'37"E, 112.43 FEET; THEN OUTHEASTERLY 67.85 FEET, ALONG A
829.42 FOOT RADIUS CURVE, CO AVE WESTERLY, WHOSE 67.83 FOOT CHORD
BEARS S050 02'45"E; THENCE N ° 9'31 "E, 278.93 FEET; THENCE ALONG A
1250.00 FOOT RADIUS CURVE, ON VE WESTERLY, WHOSE 38.63 FOOT CHORD
BEARS N05°03'14"W, THE NC 05°03 4"W, 38.63 FEET; THENCE N88°19'25"E,
211.50 FEET; THENCE N72° '53"E, 78. 3 FEET; THENCE N62°29'04"E, 76.24
FEET TO THE NORTHWES CORNER O LOT 75 IN SANDHILL ESTATES PART 2, IN
ACCORDANCE WITH TH PLAT THEREO RECORDED IN PLAT BOOK 47, AT PAGE 260;
THENCE S01°41'16"W, ONG THE WEST RLY LINE OF SAID SUBDIVISION A
DISTANCE OF 174.05 ET; THENCE S88°1 '44"W, 18.93 FEET; THENCE
S01 °41'16"W, 187.17 ET TO THE SOUTHW ST CORNER OF LOT 57 OF SANDHILL
ESTATES PART 2; T ENCE S88019'48"W, AL G SAID SOUTH LINE OF THE
SOUTHWEST QU TER OF SECTION 23, TO SHIP79, RANGE 6 WEST, A DISTANCE
879.47 FEET, TO HE SOUTHEAST CORNER O SAID SECTION 22; THE POINT OF
BEGINNING. SA TRACT OF LAND CONTAININ 7.76 ACRES, MORE OR LESS, AND
RESTRICTIO S OF RECORD.
WHEREAS, the Npartment of Neighborhood and Devepment Services and the Public Works
Department exams ed the proposed final plat and subdivisio , and recommended approval; and
WHEREAS, a d dication has been made to the public, and t subdivision has been made with the
free consent a in accordance with the desires of the owners a d proprietors; and
WHEREAS, aid final plat and subdivision are found to confor with Chapter 354, Code of Iowa
(2013) and II other state and local requirements.
NOW, TH REFORE, BE IT RESOLVED BY THE CITY COUNCIL F THE CITY OF IOWA CITY,
IOWA, THAT:
The said final plat and subdivision located on the above-described real estate be and the
same are hereby approved.
Resolution No. 14-284
Page 2
2. The City accepts the dedication of the streets and easements as provided by law and
specifically sets aside portions of the dedicated land, namely streets, as not being open or
pq�blic access at the time of recording for public safety reasons.
3. The ay and City Clerk of the City of Iowa City, Iowa, are hereby authorized d directed,
upon pproval by the City Attorney, to execute all legal documents r ting to said
subdivi ' n, and to certify a copy of this resolution, which shall be affixed to a final plat after
passage d approval by law. The City Clerk shall record the legal docu nts and the plat at
the office f the County Recorder of Johnson County, Iowa at he expense of the
owner/subdivi er.
Passed and approved thi 7th day of OctoberZA
2014
MAYOR
ATTEST:
CITY
It was moved by Mims
adopted, and upon roll call there were:
AYES:
X
X
X
X
X
X
X
pcd/templates/Final Plat - Resolution (2) (2).doc.doc
NAYS:
Approved by
City Attorney's Office
nded by Dickens the Resolution be
ENT:
Botchway
Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
To: City Council
Item: SUB14-00018
Sandhill Estates Parts 3
GENERAL INFORMATION:
STAFF REPORT
Prepared by: Robert Miklo
Date: October 7, 2014
Applicant: SG & M Properties LLC
PO Box 1907
Iowa City, Iowa 52244-1907
319-337-4195
Contact Person: Jerry Waddilove
775 Mormon Trek Boulevard
Iowa City, Iowa 52246
139-337-4195
Requested Action: Final plat approval
Purpose: Development of a 25 -lot residential subdivision
Location:
Size:
Existing Land Use and Zoning
Surrounding Land Use and Zoning:
Comprehensive Plan:
Neighborhood Open Space District:
File Date:
60 -Day Limitation Period:
BACKGROUND INFORMATION:
East of Gilbert Street on McCollister Boulevard
7.76 acres
Undeveloped (OPD5)
North: Undeveloped (OPD5)
South: Agricultural (County R)
East: Residential (OPD5 & RS -8)
West: Residential (OPD5)
South District Plan: Low to moderate density
residential, small lot single family and duplex
S1 — Wetherby
September 8, 2014
November 7, 2014
The applicant, SG & M Properties, LLC, has submitted a final plat for a Sandhill Estates — Part 3,
a 25 -lot, 7.76 -acre subdivision located at on Langenberg Avenue. The preliminary plat for Sandhill
Estates — Part 3 and 4 was approved in August.
F
ANALYSIS:
The final plat is in general compliance with the approved preliminary plat and subdivision
regulations. Legal papers and construction drawings are currently being reviewed by staff. It is
anticipated that these documents will be approved prior to the October 7 Council Meeting.
Infrastructure fees: Required fees include a watermain extension fee of $415 per acre. There is
no sanitary sewer tap -on fee for Part 3.
Neighborhood Open Space: The requirements for neighborhood open space were satisfied
when 17.74 acres of Sand Prairie Park were dedicated to the City at the time Sandhill Estates
Part 1 and 2 were final platted.
STAFF RECOMMENDATION:
Staff recommends approval of SUB14-00018, the final plat of Sandhill Estates, a 25 -lot, 7.76 -acre
residential subdivision located on Langenberg Avenue subject to approval of construction
drawings and legal papers by the City Engineer and City Attorney.
ATTACHMENTS:
1. Location Map
2. Final plat
Approved by:
John Yapp, Development Services Coordinator,
Department of Neighborhood and Development Services
PCD\Staff Reports\sub14-00018 staff report draft.docx
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10-07-14
3d(4)
Prepared by: Melissa Clow, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319)356-5413
RESOLUTION NO
14-285
RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO
SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR
CONSTRUCTION OF THE IOWA CITY PUBLIC WORKS EXTERIOR
WASHOUT, PCC ACCESS ROAD AND STORM SEWER IMPROVEMENT
PROJECT.
WHEREAS, Calacci Construction Company, Inc. of Iowa City, IA has submitted the lowest
responsible bid of $361,197.00 for construction of the above-named project; and
WHEREAS, funds for this project are available in the Public Works Facility Site Work account
#P3956.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The contract for the construction of the above-named project is hereby awarded to Calacci
Construction Company, Inc., subject to the condition that awardee secure adequate
performance and payment bond, insurance certificates, and contract compliance program
statements.
2. The Mayor is hereby authorized to sign the contract for construction of the above-named
project and the Contractor's Bond, subject to the condition that awardee secure adequate
performance and payment bond, insurance certificates, and contract compliance program
statements.
3. The Public Works Director is authorized to execute change orders as they may become
necessary in the construction of the above-named project.
Passed and approved this 7th day of October , 2014.
A
MAYOR
Ap rovegqd(( by
ATTEST:�a.L, J /�w,,,.,j,n
CITY CLERK City Attorney's Office 9141,y
It was moved by Mims and seconded by Dickens the Resolution be
adopted, and upon roll call there were:
Res 14-285
Page 2
AYES:
NAYS: ABSENT:
x
Botchway
x
Dickens
x
Dobyns
x
Hayek
x
Mims
x
Payne
x
Throgmorton
pweng\ma sterslawrdcon. doc
9/14
Prepared by: Josh Slattery, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5149
RESOLUTION NO.
14-286
RESOLUTION ACCEPTING THE WORK FOR THE 2013 WILLIAM STREET
STREETSCAPE PROJECT
WHEREAS, the Engineering Division has recommended that the work for construction of the
2013 William Street Streetscape Project, as included in a contract between the City of Iowa City
and Metro Pavers, Inc. of Iowa City, Iowa, dated August 9, 2013, be accepted; and
WHEREAS, the Engineer's Report and the performance and payment bond have been filed in the
City Clerk's office; and
WHEREAS, funds for this project are available in the William Street Reconfiguration account #
S3975; and
WHEREAS, the final contract price is $453,569.04.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa.
Passed and approved this 7th day of October , 20 i r+ .
ATTEST:_
CITYtLERK
It was moved by Mims
adopted, and upon roll call there were:
AYES:
i�
Pweng/masters/acptwork.doc
9/14
MAYOR `
Approved by
,4 u �+
City Attorney's Office
and seconded by Dickens the Resolution be
NAYS:
ABSENT:
Botchway
Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
J
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(319) 356-5000
(319) 356-5009 FAX
www.icgov.org
ENGINEER'S REPORT
September 24, 2014
City Clerk
Iowa City, Iowa
Re: 2013 William Street Streetscape Project
Dear City Clerk:
I hereby certify that the construction of the 2013 William Street Streetscape Project has been
completed by Metro Pavers, Inc. of Iowa City, Iowa in substantial accordance with the plans and
specifications prepared by RDG Planning & Design of Des Moines, Iowa.
The project was bid as a unit price contract and the final contract price is $453,569.04.
There were a total of four (4) change or extra work orders for the project as described below:
1. Traffic Control Signage
$ 1,075.00
2. Deliver Contaminated Soils to Landfill
$ 12,183.57
3. Liquidated Damages
($ 7,500.00)
4. Extra Paving Near Dead -End Fire Hydrant
$ 2,000.00
5. Reconstruct Retaining Wall at Internal Medicine
$ 3,227.02
6. Cold Weather Protection
$ 883.20
TOTAL
$ 11,868.79
I recommend that the above -referenced improvements be accepted by the City of Iowa City.
Sincerely,
_ZE_ j vC
Ronald R. Knoche, P.E.
City Engineer
pweng/masters/engrpt. doc
10-07-14
3d(6)
Prepared by: Daniel Scott, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5144
RESOLUTION NO. 14-287
RESOLUTION ACCEPTING THE WORK FOR THE STORM SEWER, SANITARY
SEWER, WATER MAIN, AND PAVING PUBLIC IMPROVEMENTS FOR STONE
BRIDGE ESTATES, PART 8, AND DECLARING PUBLIC IMPROVEMENTS
OPEN FOR PUBLIC ACCESS AND USE.
WHEREAS, the Engineering Division has certified that the following improvements have been
completed in accordance with the plans and specifications of the City of Iowa City:
Sanitary sewer, storm sewer, and water main improvements for Stone Bridge Estates,
Part 8, as constructed by Maxwell Construction of Iowa City.
Paving improvements for Stone Bridge Estates, Part 8, as constructed by Metro Pavers of
Iowa City.
WHEREAS, the maintenance bonds have been filed in the City Clerk's office; and
WHEREAS, the City of Iowa City has notified those contractors listed previously of the date on
which it will consider acceptance of the aforementioned public improvements; and
WHEREAS, the traffic control signs have been installed.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa and
that all dedications and public improvements previously set aside as not being open for public
access are hereby formally accepted and declared open for public access and use.
Passed and approved this 7th day of October , 20 i
AIA-�-
MAYOR
ATTEST:az� -�
CITY CLERK
It was moved by Mims and seconded by
adopted, and upon roll call there were:
AYES:
►4
X
pweng\masters\acpt-improvements. doc
NAYS:
Approved by Q
City Attorney's Office yAc-�5-lf
Dickens the Resolution be
ABSENT:
Botchway
Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
_;.r _I
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(319) 356-5000
(319) 356-5009 FAX
ENGINEER'S REPORT www.icgov.org
September 29, 2014
Honorable Mayor and City Council
City of Iowa City, Iowa
Re: Stone Bridge Estates, Part 8
Dear Honorable Mayor and Councilpersons:
hereby certify that the construction of the storm sewer, sanitary sewer, water
main, trail, tile lines, temporary turn -around, and paving improvements for Stone
Bridge Estates, Part 8 has been completed in substantial accordance with the
plans and specifications of the Engineering Division of the City of Iowa City. The
required maintenance bonds are on file in the City Clerk's Office for the storm
sewer, sanitary sewer, tile lines, and water main improvements constructed by
Maxwell Construction of Iowa City, Iowa, and for the temporary turn -around, and
paving improvements constructed by Metro Pavers, Inc, of Iowa City, Iowa.
I recommend that the City of Iowa City accept the above -referenced
improvements.
Sincerely,
Ronald R. Knoche, P.E.
City Engineer
Prepared by: Denny Gannon, Sr. Civil Engineer, 410 E. Washington St., Iowa City, IA 52240; (319)356-5143
RESOLUTION NO. 14-288
RESOLUTION APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO
EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND
BETWEEN THE CITY OF IOWA CITY AND SHIVE-HATTERY, INC. OF IOWA
CITY, IOWA TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE
MOSS RIDGE ROAD PROJECT.
WHEREAS, the City of Iowa City is constructing the Moss Ridge Road Project which will include
the construction of street from Highway 1 to the property west of NCS Pearson, N. Dodge Street /
Highway 1 improvements, sidewalk, sanitary sewer, water main, traffic signals, storm water
system, and storm water detention facilities; and
WHEREAS, the City of Iowa City selected Shive-Hattery, Inc. to prepare the construction plans
and specifications for the Moss Ridge Road Project based on their involvement in the
development project; and
WHEREAS, plans and specifications for the Moss Ridge Road Project have been completed and
approved by the City of Iowa City on June 13, 2014; and
WHEREAS, the City of Iowa City received bids for the Moss Ridge Road Proejct, and awarded
the construction contract to Streb Construction Company, Inc. on July 30, 2014; and
WHEREAS, the City of Iowa City desires to secure the services of Shive-Hattery to provide
construction phase services including design interpretation, shop drawing review, material testing,
and site visits to assist Iowa City Staff on an as needed basis during the construction of the Moss
Ridge Road Project; and
WHEREAS, the construction phase services were identified as an additional service in the original
contract; and
WHEREAS, it is in the best interest of the City of Iowa City to have the Engineer of Record
provide the construction phase services; and
WHEREAS, funds for this project are available in the Moss Ridge Road account # S3802.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
The Consultant's Agreement attached hereto is in the public interest, and is approved as
to form and content.
2. The Mayor and City Clerk are hereby authorized and directed to execute the attached
Consultant's Agreement.
Passed and approved this 7th day of October , 2014.
App ved by
ATTEST: ,�J 1C 9�� a
CITY ARK City Attorney's Office
pwenglmasters\Res-ConsultAgt.doc /h/A/
Resolution No. 14-288
]gage 2
It was moved by Mims and seconded by
Resolution be adopted, and upon roll call there were:
Dickens the
AYES: NAYS: ABSENT:
x Botchway
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
CONSULTANT AGREEMENT
MOSS RIDGE ROAD IMPROVEMENTS
CONSTRUCTION PHASE SERVICES
THIS AGREEMENT, made and entered into this 7th day of October , 2014, by and between
the City of Iowa City, a municipal corporation, hereinafter referred to as the City and Shive-
Hattery, Inc., of Iowa City, Iowa, hereinafter referred to as the Consultant.
WHEREAS, the City selected Shive-Hattery, Inc. to prepare the construction plans and
specifications for the Moss Ridge Road Improvements Project based on their involvement in the
development project; and
WHEREAS, plans for the Moss Ridge Road Improvements Project have been completed and
approved by the City on June 13, 2014; and
WHEREAS, the City received bids for the Moss Ridge Road Improvements Project, and awarded
the construction contract to Streb Construction, hereinafter referred to as the Contractor, on July
30, 2014; and
WHEREAS, the City desires to secure the services of the Consultant to provide construction
phase services, as detailed below, to assist City Staff on an as needed basis during the
construction of the Moss Ridge Road Improvements Project; and
WHEREAS, the construction phase services were identified as an additional service in the original
contract; and
WHEREAS, it is in the best interest of the City to have the Engineer of Record provide the
construction phase services;
NOW THEREFORE, it is agreed by and between the parties hereto that the City does now
contract with the Consultant to provide services as set forth herein.
I. SCOPE OF SERVICES
Consultant agrees to perform the following services for the City, and to do so in a timely and
satisfactory manner.
A. Project Management
The Consultant shall be responsible for the development and monitoring of a project
management plan for the Consultant's construction phase services. This includes task
identification, staff scheduling and coordination, project communications, and monthly
invoicing. The project construction duration is assumed to be sixteen (16) months
(August 2014 — November 2015).
B. Design Interpretation
The Consultant shall assist the City Staff in interpretation of technical questions that
arise during construction. This task does not include modification to the existing plans
to accommodate unknown or unforeseen issues encountered during construction. For
112327-2
-2 -
budgetary purposes, it is estimated that 8 hrs/month for a total of 16 months will be
required for design interpretations.
C. Shop Drawing Review
The Consultant shall review shop drawings, samples, and other data which the
Contractor is required to submit, but only for conformance with design concept of the
Project and conformance with the information given in the contract documents. The
Consultant shall evaluate and determine the acceptability of substitute materials and
equipment proposed by the Contractor. The Consultant shall have authority to require
special inspection or testing of the work, and shall receive and review all certificates of
inspections, testing, and approvals required. The Consultant shall review the shop
drawing submittals for the following items:
1. Watermain system
2. Storm sewer system including culverts
3. Sanitary sewer system
4. Pavement mix design
5. Aggregate gradations
6. Traffic signals
D. Site Visits
Relative to observations of the Contractor's work while in progress,
1. The Consultant shall make visits to the site at intervals appropriate to the
construction stages as the City deems necessary (estimated to be two visits per
month, and not to exceed a total of 15 site visits throughout the duration of the
construction) in order to observe the progress and quality of the various aspects of
the Contractor's work. Based on information obtained during such visits and on
such observations, the Consultant shall determine if such work is proceeding in
general accordance with the Plans. The Consultant shall keep the City informed of
the progress of the work via e-mail summary report following each visit.
2. The purpose of the Consultant's visits to the site will be to enable the Consultant to
observe the construction to provide a greater degree of confidence that the
completed work of the Contractor will conform to the plans and the design intent.
3. The Consultant shall not, during such visits, supervise, direct, or have control over
the Contractor's work, nor shall the Consultant have authority over or responsibility
for the means, methods, techniques, sequences, or procedures of construction
selected by the Contractor for safety precautions and programs incident to the wok
or for any failure of the Contractor to comply with laws, rules, regulations,
ordinances, codes, or orders applicable to the Contractor furnishing and
performing the work.
4. During such visits, the Consultant may object to the Contractor's work while it is in
progress if the Consultant believes that such work will not produce a completed
Project that conforms to the Plans, or that it will prejudice the integrity of the design
concept of the Project as reflected in the Plans. If the Consultant objects to the
Contractor's work, the Consultant shall notify the City and provide justification for
the objection. The Consultant shall be available to meet with the Contractor and
112327-2
-3 -
City to determine a course of action that will result in the work conforming to the
intended design or approved revision.
E. Materials Testing
Perform compaction testing of new fill below paving, subgrade below new
widening, modified subbase below paving/widening, subgrade below 8'
sidewalk, and utility trench backfill within 5' of pavement.
2. Perform atterburg limits and standard proctors on soils or granular material
proposed for fill/backfill.
3. Perform laboratory flexural strength testing (unless maturity testing
performed) and provide beam molds for use by the City. The City shall
perform IDOT monitoring duties during PCC paving operations. This
includes testing the air content and slump of fresh concrete, recording
water added onsite, observing delivery times, and observing proof rolls.
4. Collect and perform gradation analysis on split samples of coarse and fine
aggregate.
II. TIME OF COMPLETION
The Consultant shall complete the Scope of Services in accordance with the schedule below.
The Scope of Services shall be on an as needed basis during construction of the Moss Ridge
Road Improvements project. The Consultant shall be available to perform these services
effective immediately and until the project is accepted by the City. Services as requested shall
be completed in a timely manner.
III. GENERAL TERMS
A. The Consultant shall not commit any of the following employment practices and
agrees to prohibit the following practices in any subcontracts.
1. To discharge or refuse to hire any individual because of their race, color,
religion, sex, national origin, disability, age, marital status, gender identity,
or sexual orientation.
2. To discriminate against any individual in terms, conditions, or privileges of
employment because of their race, color, religion, sex, national origin,
disability, age, marital status, gender identity, or sexual orientation.
B. Should the City terminate this Agreement, the Consultant shall be paid for all work
and services performed up to the time of termination. However, such sums shall
not be greater than the "not -to -exceed" amount listed in Section V. The City may
terminate this Agreement upon seven (7) calendar days' written notice to the
Consultant.
112327-2
-4-
C. This Agreement shall be binding upon the successors and assigns of the parties
hereto, provided that no assignment shall be without the written consent of all
Parties to said Agreement.
D. It is understood and agreed that the retention of the Consultant by the City for the
purpose of the Project shall be as an independent contractor and shall be
exclusive, but the Consultant shall have the right to employ such assistance as
may be required for the performance of the Project.
E. It is agreed by the City that all records and files pertaining to information needed by
the Consultant for the project shall be available by said City upon reasonable
request to the Consultant. The City agrees to furnish all reasonable assistance in
the use of these records and files.
F. It is further agreed that no Party to this Agreement shall perform contrary to any
state, federal, or local law or any of the ordinances of the City of Iowa City, Iowa.
G. At the request of the City, the Consultant shall attend meetings of the City Council
relative to the work set forth in this Agreement. Any requests made by the City
shall be given with reasonable notice to the Consultant to assure attendance.
H. The Consultant agrees to furnish, upon termination of this Agreement and upon
demand by the City, copies of all basic notes and sketches, charts, computations,
and any other data prepared or obtained by the Consultant pursuant to this
Agreement without cost, and without restrictions or limitation as to the use relative
to specific projects covered under this Agreement. In such event, the Consultant
shall not be liable for the City's use of such documents on other projects.
The Consultant agrees to furnish all reports, specifications, and drawings, with the
seal of a professional engineer affixed thereto or such seal as required by Iowa
law.
J. The City agrees to tender the Consultant all fees in a timely manner, excepting,
however, that failure of the Consultant to satisfactorily perform in accordance with
this Agreement shall constitute grounds for the City to withhold payment of the
amount sufficient to properly complete the Project in accordance with this
Agreement.
K. Should any section of this Agreement be found invalid, it is agreed that the
remaining portion shall be deemed severable from the invalid portion and continue
in full force and effect.
L. Original contract drawings shall become the property of the City. The Consultant
shall be allowed to keep mylar reproducible copies for the Consultant's own filing
use.
M. Fees paid for securing approval of authorities having jurisdiction over the Project
will be paid by the City.
N. Upon signing this agreement, Consultant acknowledged that Section 362.5 of the
Iowa Code prohibits a City officer or employee from having an interest in a contract
with the City, and certifies that no employee or officer of the City, which includes
members of the City Council and City boards and commissions, has an interest,
112327-2
-5 -
either direct or indirect, in this agreement, that does not fall within the exceptions to
said statutory provision enumerated in Section 362.5.
O. The Consultant agrees at all times material to this Agreement to have and maintain
professional liability insurance covering the Consultant's liability for the
Consultant's negligent acts, errors and omissions to the City in the sum of
$1,000,000.
V. COMPENSATION FOR SERVICES
The Consultant shall be compensated for the above scope of services for a not -to -exceed fee of
$84,500 calculated based on the rate schedule attached as Exhibit A and incorporated herein. An
estimated breakout of the fee is as set out below. Reimbursable expenses such as mileage,
postage, printing and plotting for the project shall be included in the not -to -exceed fee according
to the rate schedule attached hereto.
Hourly Not -to -Exceed Fee Schedule
Project Management
Design Interpretation
Shop Drawing Review
Site Visits
Material Testing
Expenses
V. MISCELLANEOUS
$
7,000
$
17,500
$
16,000
$
18,000
$
24,000
2,000
Total $
84,500
A. All provisions of the Agreement shall be reconciled in accordance with the generally
accepted standards of the Engineering Profession.
B. It is further agreed that there are no other considerations or monies contingent upon or
resulting from the execution of this Agreement, that it is the entire Agreement, and that
no other monies or considerations have been solicited.
FOR THE CITY FOR THE CONSULTANT
By:
By:
A Kevin P. Trom, PE
Title: Title: Project Manager
Date: 10/07/2014 Date: gZ12- �
App ved by:
City Attorney's Office
,� (rd�1 /
Date
112327-2
r
�Ir CITY OF IOWA CITY
M E M 0 RA N D U M
DATE: September 25, 2014
TO: Tom Markus, City Manager
FROM: Ron Knoche, City Engineer
RE: Agreement with Shive-Hattery, Inc. to Provide Engineering Consultant
Services for the Moss Ridge Road Project- October 7, 2014
Introduction:
The Moss Ridge Road Project, which when completed, will provide access to the area west of
the NCS Pearson property. A construction contract was awarded by City Council on
July 30, 2014. Construction on the project is underway
History/Background:
Shive-Hattery has completed the final design, and prepared bid documents and easement/right-
of-way plats for Moss Ridge Road Project. The City of Iowa City desires to secure Shive-
Hattery to provide construction phase services including, shop drawing review, material testing,
and site visits.
Discussion of Solution:
An agreement has been negotiated with Shive-Hattery, Inc. to provide these engineering
services.
Financial Impact:
The not -to -exceed fee for these engineering services is $85,500. Funding will be via General
Obligation bonds.
Recommendation:
Staff recommends approval of the engineering services consultant agreement with Shive-
Hattery, Inc. at the October 7th City Council meeting
cc: Denny Gannon
3d(7)
---S
07-14
3d(8)
Prepared by: Josh Slattery, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5149
RESOLUTION NO. 14-289
RESOLUTION ACCEPTING THE WORK FOR THE HIGHWAY 1 TRAIL
PROJECT - ORCHARD STREET TO SUNSET STREET
WHEREAS, the Engineering Division has recommended that the work for construction of the
Highway 1 Trail Project - Orchard Street to Sunset Street, as included in a contract between the
City of Iowa City and Schrader Excavating & Grading Co. of Walford, Iowa, dated August 3, 2012,
be accepted; and
WHEREAS, the Engineer's Report and the performance and payment bond have been filed in the
City Clerk's office; and
WHEREAS, funds for this project are available in the Highway 1 Sidewalk / Trail - Riverside to
Sunset account # R4222; and
WHEREAS, the final contract price is $945,669.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa.
Passed and approved this 7th day of October , 20 c .
!9�A
MAYOR
Approved by
ATTEST:
CITY CLERK City Attorney's Office
It was moved by Mims and seconded by Dickens the Resolution be
adopted, and upon roll call there were:
AYES:
NAYS: ABSENT:
X
Botchway
X
Dickens
X
Dobyns
X
Hayek
X
Mims
X
Payne
X
Throgmorton
Pweng/masters/acptwork.doc
9/14
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
ENGINEER'S REPORT (319) 356-5000
(319) 356-5009 FAX
www.icgov.org
September 24, 2014
City Clerk
Iowa City, Iowa
Re: Highway 1 Trail Project — Orchard Street to Sunset Street
Dear City Clerk:
I hereby certify that the construction of the Highway 1 Trail Project — Orchard Street to Sunset
Street has been completed by Schrader Excavating & Grading Co. of Walford, Iowa in
substantial accordance with the plans and specifications prepared by Shive-Hattery, Inc. of Iowa
City, Iowa.
The project was bid as a unit price contract and the final contract price is $945,061.50.
There were a total of Ten (10) change or extra work orders for the project as described below:
1.
Remove Existing RCP Pipe
$ 2,215.36
2.
End Plug for Abandoned RCP Ach Pipe
$ 315.00
3.
Water main and Fittings
$ 2,896.70
4.
Retaining Walls
$ 6,677.55
5.
Drain Tile
$ 5,099.55
6.
Re -grading Median Ditch at Westport Plaza
$ 1,133.92
7.
Storm Sewer and Grading Modifications
$ 10,295.07
8.
Drainage Intake
$ 637.50
9.
Sidewalk for Highway 1 Crossing at Ruppert Rd.
$ 2,729.81
10.
Extra Cost of Using M-4 Mix Instead of C Mix
$ 550.00
TOTAL $ 32,550.46
I recommend that the above -referenced improvements be accepted by the City of Iowa City.
Sincerely,
Ronald R. Knoche, P.E.
City Engineer
10-0TrX'
3d(9)
Prepared by: Dave Panos, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5145
RESOLUTION NO.
14-290
RESOLUTION ACCEPTING THE WORK FOR THE STORM SEWER, SANITARY
SEWER, WATER MAIN, AND PAVING PUBLIC IMPROVEMENTS FOR
CARDINAL RIDGE, PART 4, AND DECLARING PUBLIC IMPROVEMENTS
OPEN FOR PUBLIC ACCESS AND USE.
WHEREAS, the Engineering Division has certified that the following improvements have been
completed in accordance with the plans and specifications of the City of Iowa City:
Sanitary sewer, storm sewer, and water main improvements for Cardinal Ridge, Part 4, as
constructed by Carter Construction of Coralville, Iowa.
Paving improvements for Cardinal Ridge, Part 4, as constructed by Streb Construction of
Iowa City, Iowa.
WHEREAS, the maintenance bonds have been filed in the City Clerk's office; and
WHEREAS, the City of Iowa City has notified those contractors listed previously of the date on
which it will consider acceptance of the aforementioned public improvements; and
WHEREAS, the traffic control signs have been installed.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa and
that all dedications and public improvements previously set aside as not being open for public
access are hereby formally accepted and declared open for public access and use.
Passed and approved this 7th day of October , 20 14
MAYOR
Ap roved by
ATTEST:
CITY'CLERK City Attorney's Office f�2S�iN
It was moved by Mims and seconded by Dickens the Resolution be
adopted, and upon roll call there were:
AYES:
NAYS: ABSENT:
x
Botchway
x
Dickens
x
Dobyns
x
Hayek
x
Mims
x
Payne
x
Throgmorton
pwengMasters%acpt-i mprovements. doc
� r
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(319) 356-5000
(319) 356-5009 FAX
ENGINEER'S REPORT www.icgov.org
September 29, 2014
Honorable Mayor and City Council
City of Iowa City, Iowa
Re: Cardinal Ridge, Part 4
Dear Honorable Mayor and Councilpersons:
hereby certify that the construction of the storm sewer, sanitary sewer, water
main, trail, the lines, temporary turn -around, and paving improvements for
Cardinal Ridge, Part 4 has been completed in substantial accordance with the
plans and specifications of the Engineering Division of the City of Iowa City. The
required maintenance bonds are on file in the City Clerk's Office for the storm
sewer, sanitary sewer, tile lines, and water main improvements constructed by
Carter and Associates, Inc. of Coralville, Iowa, and for the temporary turn-
around, and paving improvements constructed by Streb Construction Co., Inc. of
Iowa City, Iowa.
I recommend that the City of Iowa City accept the above -referenced
improvements.
Sincerely,
Ronald R. Knoche, P.E.
City Engineer
Prepared by: Eleanor M. Dilkes, City Atty., 410 E. Washington St., Iowa City, IA 319-356-5030
RESOLUTION NO. 14-291
RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO
ATTEST A SUBORDINATION AGREEMENT SUBORDINATING THE CITY'S MORTGAGE
FOR THE FINANCING OF CAMP CARDINAL ROAD CONSTRUCTION COSTS TO A
MORTGAGE SECURING THE REFINANCE OF A LOAN HELD BY MIDWESTONE BANK
FOR THE DEVELOPMENT OF 122 ACRES MORE OR LESS OF THE CROSSING IN IOWA
CITY.
WHEREAS, pursuant to Resolution No. 12-318 the City agreed to subordinate its mortgage
recorded in Book 3877, Page 419, Records of Johnson County securing the financing of the
Developer's share of construction costs for Camp Cardinal Road to enable the Developer to
secure financing for the development of The Crossing in Iowa City from MidWestOne Bank;
WHEREAS, the Developer, The Crossing Development, LC is refinancing its primary loan with
West Bank and West Bank is requesting that the City subordinate its loan; and
WHEREAS, the Developer is current on its loan from the City, which provides for payment in full
on or before February 28, 2017; and,
WHEREAS, the City's position will not change by subordinating its mortgage to the mortgage
securing the refinance loan from West Bank.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
The Mayor is authorized to execute and the City Clerk to attest an agreement in a form
approved by the City Attorney, which subordinates the City's mortgage recorded at Book 3877,
Page 419, Records of Johnson County, Iowa to the mortgage of West Bank securing a loan to
refinance the loan held by MidWestOne Bank for the development of The Crossing in Iowa City.
Passed and approved this 7th day of October _$2014
MAYOR
ATTEST: 2&g, �
CITY CLERK
Approved by
l®-_2-lq
City Attorney's Office
Resolution No. 14-291
Page 2
It was moved by Mims and seconded by Dickens the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Botchway
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
Prepared by: Daniel Scott, Project Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5144
RESOLUTION NO. 14-292
RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CON-
TRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE 2014
STORM SEWER IMPROVEMENTS PROJECT, ESTABLISHING AMOUNT OF
BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO
PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR
RECEIPT OF BIDS.
WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate of
cost for the above-named project was published as required by law, and the hearing thereon held;
and
WHEREAS, funds for this project are available in the Stormwater Utility account # 77770110.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA THAT:
1. The plans, specifications, form of contract and estimate of cost for the above-named
project are hereby approved.
2. The amount of bid security to accompany each bid for the construction of the above-
named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer,
City of Iowa City, Iowa.
3. The City Clerk is hereby authorized and directed to publish notice, not less than 4 and not
more than 45 days before the date for filing the bids, for the receipt of bids for the
construction of the above-named project in a newspaper published at least once weekly
and having a general circulation in the city.
4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa,
at the Office of the City Clerk, at the City Hall, before 3:00 p.m, on the 28th day of October,
2014. At that time, the bids will be opened by the City Engineer or his designee, and
thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said
bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City,
Iowa, at 7:00 p.m. on the 4th day of November, 2014, or at a special meeting called for that
purpose.
Passed and approved this 7th day of October , 20_L4__.
MAYOR
ATTEST: 9e
CITY ``L-ERK
pwengVnastersVes appp&s.doc 10/14
pp ved by
City Attorney's Office
Resolution No. 14-292
]Page 2
It was moved by Payne and seconded by Mims the
Resolution be adopted, and upon roll call there were:
AYES:
WAYS: ABSENT:
x
Botchway
x
Dickens
x
Dobyns
x
Hayek
x
Mims
x
Payne
x
Throgmorton
Prepared by: Daniel Scott, Project Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5144
RESOLUTION NO. 14-292
RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CON-
TRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE 201
STORM SEWER IMPROVEMENTS PROJECT, ESTABLISHING AMOUNT F
BID SECURI TO ACCOMPANY EACH BID, DIRECTING CITY CLER TO
PUBLISH NO CE TO BIDDERS, AND FIXING TIME AND PLAC FOR
RECEIPT OF BI S.
WHEREAS, notice of publi hearing on the plans, specifications, form of cy6tract and estimate of
cost for the above-named pr 'ect was published as required by law, and a hearing thereon held;
and
WHEREAS, funds for this projec\are available in the Stormwater yfility account # 77770110.
NOW, THEREFORE, BE IT RES LVED BY THE CITY C UNCIL OF THE CITY OF IOWA
CITY, IOWA THAT:
1. The plans, specifications, for of contract a estimate of cost for the above-named
project are hereby approved.
2. The amount of bid security to
named project shall be in the
City of Iowa City, Iowa.
3. The City Clerk is hereby auth
more than 45 days before 1
construction of the above -n
and having a general circu ti
iy each bid for the construction of the above -
10% (ten percent) of bid payable to Treasurer,
;4d and irected to publish notice, not less than 4 and not
date for iling the bids, for the receipt of bids for the
d project i a newspaper published at least once weekly
in the city.
4. Sealed bids for the ab a -named project are t b
at the Office of the/City Clerk, at the City HAI
October, 2014. At at time, the bids will be ope
and thereupon r ferred to the City Council of th
said bids at it next regular meeting, to be held at
City, Iowa, 7:00 p.m. on the 4th day of Novem
for that p pose.
Passed and zAproved this 7th day of
ATTEST:
CITY ERK
pweng\masters\res appp&s.doc 9/14
e received by the City of Iowa City, Iowa,
, before 10:00 a.m. on the 28th day of
d by the City Engineer or his designee,
e ity of Iowa City, Iowa, for action upon
t Emma J. Harvat Hall, City Hall, Iowa
be 2014, or at a special meeting called
October
A
MAYOR
2014
rived by 01
Attorney's Office
CITY OF IOWA CITY
$
MEMORANDUM
Date: October 2, 2014
To: Tom Markus, City Manager
From: Michael Moran, Director of Parks and Recreation
Re: Resolutions 1) Approving a purchase agreement between the city and trust under
the will of Frieda A. Chadek for 5.02 Acres of vacant land at the intersections of Friendship
Street and 5th Avenue. 2) Naming the proposed park consisting of 5.02 Acres of vacant land at
the intersection of Friendship Street and 5th Avenue as "Chadek Green"
Introduction: Purchase of this 5 acre plot of land within the East side city limits of Iowa City will enhance
the park system and meet a neighborhood need for green space.
History/Background: Staff began discussing purchase of this property with the Chadek family
beginning in 2011. The purchase of this lot meets a parkland deficit in the neighborhood and
will enhance the overall park system for open green space in the community.
Discussion of Solution: By passing this resolution and purchasing this property the city will
meet and improve on parkland deficit and provide much needed green space for the
neighborhood.
Financial Impact: The initial cost of the property as well as the on-going maintenance
expense of care will be absorbed into the Parks maintenance budget.
Recommendation: Approve and pass these resolutions
Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO. 14-293
RESOLUTION APPROVING A PURCHASE AGREEMENT BETWEEN THE
CITY AND TRUST UNDER THE WILL OF FRIEDA A. CHADEK FOR 5.02
ACRES OF VACANT LAND AT THE INTERSECTION OF FRIENDSHIP
STREET AND 5T" AVENUE
WHEREAS, staff has negotiated a purchase agreement with Trust Under the Will of
Frieda A. Chadek for 5.02 acres of vacant land located at the northeast quadrant of Friendship
Street and 5th Avenue for $280,000 contingent on Council approval;
WHEREAS, the land is intended for a park and community gardening; and
WHEREAS, the purchase agreement should be approved.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The purchase agreement with Trust Under the Will of Frieda A. Chadek is approved.
2. Upon the direction of the City Attorney, the City Manager is authorized to execute all
documents necessary to acquire said 5.02 acres in accordance with said purchase
agreement.
Passed and approved this 7th day of October _'2014.
ATTEST: /`(� !� - 7e�
CITY CLERK
R, �_
alllllw�.' --
Approved by
Q�c� ( G - f - / cf-
City Attorney's Office
Resolution No. 14-293
]gage 2
It was moved by Mims and seconded by Dickens the
Resolution be adopted, and upon roll call there were:
AYES: NAG'S: ABSENT:
x Botchway
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
HADEK sm
PRQPERTY
CITY OF IOWA CITY
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CITY OF IOWA CITY
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Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO. 14-294
RESOLUTION NAMING THE PROPOSED PARK CONSISTING OF 5.02
ACRES OF VACANT LAND AT THE INTERSECTION OF FRIENDSHIP
STREET AND 5T" AVENUE AS "CHADEK GREEN."
WHEREAS, Council has approved a purchase agreement with Trust Under the Will of
Frieda A. Chadek for 5.02 acres of vacant land located at the northeast quadrant of Friendship
Street and 5th Avenue;
WHEREAS, the land is intended for a park and community gardening;
WHEREAS, as required by the City Naming Policy approved in Resolution No. 11-70, an
ad hoc committee recommends that the park be named "Chadek Green"; and
WHEREAS, the City Naming Policy requires the name of the park be approved by the
ad hoc committee and City Council.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
The proposed park consisting of 5.02 acres of vacant land located at the northeast
quadrant of Friendship Street and 5th Avenue shall be known as "Chadek Green."
Passed and approved this 7th day of
ATTEST:
CITYbLERK
October .2014.
Approved by
City Attorney's Office
fU —( --rr
Resolution No. 14-294
]Page 2
It was moved by Mims and seconded by Dickens the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Botchway
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
10-07-14
10
MEENMEM
Prepared by: Marian K. Karr, 410 E. Washington St., Iowa City, IA 52240-319-356-5041
RESOLUTION NO. 14-295
RESOLUTION ADOPTING AN ASSESSMENT SCHEDULE OF UNPAID MOWING,
CLEAN-UP OF PROPERTY, SNOW REMOVAL, SIDEWALK REPAIR, AND STOP
BOX REPAIR CHARGES AND DIRECTING THE CLERK TO CERTIFY THE SAME TO
THE JOHNSON COUNTY TREASURER FOR COLLECTION IN THE SAME MANNER
AS PROPERTY TAXES.
WHEREAS, the City Clerk has filed with the City Clerk an assessment schedule providing the
amount to be assessed against certain lots for the actual unpaid abatement costs of mowing,
cleaning up property, removing snow, repairing sidewalks, and repairing stop boxes in the same
manner as property taxes;
WHEREAS, said schedule is attached as Exhibit A to this resolution and incorporated herein by
this reference;
WHEREAS, Iowa Code § 364.13B authorizes the City Council to assess against the property
said abatement costs in the same manner as property taxes; and
WHEREAS, the City Council finds that the property owners listed in Exhibit A have received a
written notice of the date and time of the public hearing on the adoption of said assessment
schedule, in substantially the same form attached hereto as Exhibit B.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY. IOWA:
Exhibit A is adopted as the final assessment schedule pursuant to Iowa Code § 384.60(1).
The amounts listed in Exhibit A for unpaid mowing charges, clean-up property charges, snow
removal charges, sidewalk repair charges and stop box repair charges as stated in Exhibit A
are confirmed and levied against the properties listed in Exhibit A.
All unpaid assessments not paid within thirty (30) days after the first publication of the final
assessment schedule shall bear interest at the rate of 9% per annum, commencing on
November 17, 2014.
Assessments are payable at Johnson Country Treasurer, 13 South Dubuque Street, Iowa City,
Iowa. Until November 14, 2014 payment may be made at the City Clerk, 410 E. Washington
Street, Iowa City, Iowa.
The City Clerk is hereby directed to certify the schedule as set out in Exhibit A to the Treasurer
of Johnson County, Iowa for collection in the same manner as property taxes. The assessment
cannot be paid in installments.
Res. No. 14-295
Page 2
The City Clerk is further directed to publish notice of the schedule once each week for two
consecutive weeks in the manner provided in Iowa Code § 362.3, the first publication of which
shall be not more than fifteen (15) days from the date of filing of the final assessment schedule.
Passed and approved this 7th day of October, 2014.
Mayor
ATTEST:GJCGGPu% j{n/
City Clerk
Approved by
City Atterneyls Office
It was moved by Mims and seconded by Botchway the Resolution be
adopted, and upon roll call there was:
AYES:
M
suel0rd&ReskAbateRes.doc
NAYS: ABSENT:
Botchway
Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
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EXHIBIT B r 4t
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
September 30, 2014 (319) 3S6 -S000
(319) 356-5009 FAX
www.icgov.org
Name
Address
City, State, ZIP
Dear Property Owner:
This is to notify you that the City Council will be considering a resolution on October 7,
2014 that will assess against your property the cost that the City has incurred to do one
of the following: unpaid mowing, clean-up of property, snow removal, sidewalk repair,
or stop box repair charges. Enclosed for your information is a copy of the bill. If the
City Council approves the assessment against your property, the amount will be
collected by the Johnson County Treasurer in the same manner as a property tax.
If you pay the amount due in full before the City Council meeting, the resolution will not
include an assessment against your property. You can make the payment by mailing
or coming in person to the City Clerks office, 410 East Washington Street,
between the hours of 8:00 a.m. and 5:00 p.m. If property is assessed and the
amount is not paid within the specified 30 days, interest will accrue at a rate set by the
City Council.
If you have any questions about the resolution, please contact my office at 356-5043.
Sincerely,
Marian K. Karr
City Clerk
Enc.
Copy to: Accounting Division-w/enc.
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