HomeMy WebLinkAbout2015-01-06 Bd Comm minutesAirport Commission
January 14, 2014
Page 1
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
JANUARY 14, 2014 — 5:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Howard Horan, Chris Ogren, Minnetta Gardinier, Paul Hofineyer
Members Absent: Jose Assouline
Staff Present: Michael Tharp, Sue Dulek
Others Present: David Hughes, Steve Eaton, Jerry Searle, Lynn Keeley, Reiner Pelzer,
Matthew Ferrier, Melissa Underwood, Kevin Carlson, Summer Marr, Brad
Hamilton, Geoff Dickinson, Ambra Knox, Tim Kahman, Mike Dmyterko
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
CALL TO ORDER:
Horan called the meeting to order at 5:14 P.M.
ITEMS FOR DISCUSSION/ACTION:
3b(1)
a. Airport Master Plan Update
i. Presentations/Interviews - Tharp briefly described the process for the selection
stating that members were going to hear from 4 firms and that they would have a 20
minute presentation and a 10 minute question and answer period with each firm. He
noted this process would be the same used as the engineering services interviews.
Tharp noted that the first candidate was from AECOM.
Members from AECOM presented to the Airport Commission. Following the
presentation, Members asked questions of the firm which they responded to.
Members then heard a presentation from Bolton & Menk. Following the presentation,
Members asked questions of the firm which they responded to.
Members then heard a presentation from Crawford, Murphy, and Tilly. Following the
presentation, Members asked questions of the firm which they responded to.
Members heard a final presentation from Coffman Associates. Following the
presentation, Members asked questions of the firm which they responded to.
Horan asked about the previous master plan, noting that he recalled Tharp had made
the plan a .pdf and was curious on what the 1996 plan had forecasted for planes and
what they currently had on field.
Airport Commission
January 14, 2014
Page 2
Members discussed the presentations. Members decided to continue the discussion
at the regular meeting.
b. Airport 5 -year Engineering Services Selection Horan moved to accept AECOM, seconded
by Ogren. Members continued to discuss the presentations that had been given from firms.
Members discussed voting without the full and asked if Assouline would be attending the
Thursday meeting. Tharp noted that he had not been given a good idea if Assouline would be
attending the Thursday meeting. Horan withdrew his motion, Ogren withdrew her
second. Gardinier asked to have the items on the end of the agenda at the Thursday
meeting.
ADJOURN: Horan adjourned the meeting at 8:04pm
CHAIRPERSON DATE
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Airport Commission
January 16, 2014
Page 1
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
JANUARY 16, 2014 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Jose Assouline, Minnetta Gardinier, Paul Hofineyer, Howard Horan, Chris
Ogren
Staff Present: Sue Dulek, Michael Tharp
Others Present: Matt Wolford, David Hughes, Steve Eaton
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
CALL TO ORDER:
Chairperson Horan called the meeting to order at 6:06 P.M.
ADJOURN TO EXECUTIVE SESSION:
Hofineyer moved to adjourn to Executive Session to discuss strategy with Counsel in
matters that are presently in litigation or where litigation is imminent where its disclosure
would be likely to prejudice or disadvantage the position of the governmental body in
that litigation (Iowa Code Section 21.5(1)(c); seconded by Ogren. Motion carried 5-0. The
Commission went into Executive session at 6:06pm and exited at 6:27pm,
APPROVAL OF MEETING MINUTES:
Chairperson Horan began the discussion with minutes of the December 19, 2013, meeting.
Ogren moved to approve the December 19, 2013, minutes as presented, seconded by
Hofineyer. Motion carried 5-0.
Next the minutes of the January 7, 2014, meeting were reviewed. Tharp noted that Members
received these minutes prior to this evening's meeting. Hofineyer moved to approve the
minutes as presented; seconded by Horan. Motion carried 5-0.
Third, Tharp noted that he did not have time to prepare the minutes of the January 14, 2014,
meeting and asked that they be deferred to next month's meeting for review. Assouline
moved to defer the minutes as discussed; seconded by Horan. Motion carried 5-0.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
Airport Commission
January 16, 2014
Page 2
a. Airport Commerce Park — Dulek noted that Jeff Edberg emailed her today,
stating that he would not be able to attend this evening's meeting. She added
that there has been a bit of a development as they were to close tomorrow on Lot
#9, but the buyer needs to make some changes to the transaction. Dulek further
explained these, noting that a developer will now be buying the lot, not Gary
Harapat, and will deed the property to Harapat once he builds the building.
These changes need to go back through City Council review, according to Dulek.
Also of note, Dulek stated that Edberg has another interested party in one of the
remaining lots.
b. Fly Iowa — Tharp stated that the group met on January 7 and had a productive
discussion regarding the day's activities. He shared that there will be a 90 -
minute air show, with some miscellaneous fly -by aircraft throughout the day. The
Children's Museum is ready to be part of the activities, as well. Horan stated that
he believes plans are progressing just fine at this point. Questions were asked
about fundraising, and Tharp stated that letters are starting to go out at this point.
Gardinier stated that she received a reply on the Barnstormers, and there will be
a group of three planes coming in that day. Tharp stated that he has been
receiving inquiries on souvenirs and that type of thing, and has some vendor
information on this. Ogren asked if the next Fly Iowa meeting will be the first
Tuesday in February. Tharp stated that it would be — February 4th
C. FAA Obstruction Mitigation — Tharp stated that the FAA has issued an
Engineering Memorandum, basically discussing the obstructions in approaches,
specifically the 20 -to -1 surface of the approach. He further explained how this is
measured. The FAA has notified the Airport, via this report, that they have a few
obstructions. Members asked questions of Tharp regarding this report, noting
the trees and poles that have been called out as obstructions. Tharp stated that
this requires them to put together a mitigation plan addressing the FAA's
findings. He then further explained the FAA's timeframe on responding to these
findings. Members further questioned Tharp regarding the categories of high-
risk, etc., and how the Airport will have to respond to these findings. Tharp
explained what can happen if these findings are not dealt with and how the
Airport could start to lose some of its functionality. Horan noted that they have
had 'obstruction mitigation' on the agenda for many, many meetings, and he
questions why all of a sudden this has become an issue. Tharp noted that this is
something that has come from the top down. He added that the `obstruction
mitigation' that has been on the agenda has been in reference to runway 7/25
and those projects.
Members discussed how this overall obstruction mitigation might be addressed,
As the discussion continued, Members questioned some of the more critical
issues in the report — 84, 81 and 42, and how they might need to address the
removal of the trees noted as obstructions. Ogren asked if there was any FAA
money to help pay for the needed consult in this situation. Tharp responded that
he has not been able to find any, and that he has even attempted to work with
current projects to cover this. Ogren stated that this appears to be an unfunded
mandate from the FAA.
Gardinier asked for some further clarification on the total number of objects that
are more than 11 -feet in height. Members agreed that there are seven of these.
Hofineyer laid out what he sees in the chart, such as the medium risk being
Airport Commission
January 16, 2014
Page 3
objects from 3 to less than 11 -feet. He reviewed what the report states for a
compliance plan. Tharp noted that whomever the Commission selects later in
the agenda for their engineering services should then start surveying and come
back with a recommendation on how to proceed with the obstruction mitigation
issues. Tharp suggested the Commission give Chairperson Horan the approval
to start such a survey once they have the necessary information. Gardinier
asked Dulek for some clarification on other types of tree obstruction issues, such
as on City right-of-way. Dulek noted that this is a different matter, as the tree and
the property are both private in regards to the Airport's obstruction issues.
Hofineyer moved to authorize Chairperson Horan to authorize a survey for
the obstruction mitigation issues as soon as possible; seconded by Ogren.
Motion carried 5-0. Gardinier asked when the 30 -day timeframe will be. Tharp
noted that he received this from Kansas City on the 9th. Members continued to
discuss this, and Dulek noted that it would be 30 days after notification.
d. FAA/IDOT Projects: AECOM / David Hughes
L Runway 7/25 Parallel Taxiway — Hughes noted that with winter weather,
this project is shut down.
iii. Roofing Rehabilitation — Shop drawings have been reviewed here, but
the project is also shut down until spring.
iii. Obstruction Mitigation — Hughes noted that they finally got the
contractor and the property owner in touch and the light poles should be
lowered in the next few weeks.
iv. 2014 IDOT Grant Projects —
1 . Taxiway B rehabilitation and overlay — Hughes noted that they
have sent the contracts out for signatures from the various
contractors. So far they have received only one contract back, but
the rest are due by the end of this week. Once received they will
come to the Airport for signature.
2. Taxiway B lighting — Shop drawings will be done this winter,
according to Hughes, and with spring weather the project will
begin.
3. North T -hangar pavement maintenance — None.
e. Airport "Operations" —
i. Strategic Plan — Implementation —
1. FY2013 Annual Report — Tharp noted that he added some new
pictures to the report. He asked Horan if he had any aerial shots
that he could share. Tharp stated that he did receive Ogren's
comments and that he has incorporated them into the report. As
for getting the report to the City Council, Tharp noted that they
missed their one opportunity, but that the next meeting will be
February 18th and they can plan to get the report into the packet
for this meeting.
ii. Budget — Tharp briefly explained the `invoice summary' that he now has
with the new accounting system. Behind this is the more detailed data,
further explaining what is in the summary.
iii. Management — Tharp stated that next month will be evaluation time.
Horan asked that Tharp send out to everyone the form used in previous
years for this. Then Members can forward their comments to
Chairperson Horan for completing the evaluation.
f. FBO / Flight Training Reports —
Airport Commission
January 16, 2014
Page 4
i. Jet Air – Matt Wolford with Jet Air spoke to the group next. He shared
the monthly maintenance reports, briefly highlighting some of the items
that staff has completed. He noted that they are still having coyote
problems at the Airport, and typically use a truck to drive after them, in
order to scare them away. Tharp stated that he has been speaking with
both the State Wildlife office and Animal Control about this. In the next
few weeks he plans to have a meeting with Animal Control and some
others to see how they might better control this problem. Members
continued to discuss with Wolford what other wildlife problems they have
had. Wolford then spoke to an issue they have had with the self -serve
pumps and the blowing snow and ice. They put a box around the readers
to help keep the reader free from ice and debris. Looking at January,
Wolford noted that they have had a lot of snow plowing. He and Tharp
also noted a brief problem with a contractor cutting a sewer pipe. Both
stated that this was quickly repaired. Wolford noted that they lost several
lights on the taxiway after the City used some endloaders to get the snow
pushed out of the way. Members spoke to this issue, questioning how
often they lose these runway lights and how they can minimize the loss.
Ogren stated that a patron of the Airport mentioned to her that they
noticed lights on on an unused portion of the taxiway, and she questioned
the safety of this. Wolford and Tharp noted that a couple of nights all of
the lights were on, but that this had been some testing. Tharp added that
this was some time ago that this happened. Tharp and Wolford then
showed the Commission what the lights currently look like when on at
night.
Wolford stated that Jet Air has been keeping busy with flights and the
shop. Some of their larger projects have been completed, so now they
are able to move at a better pace. Wolford then responded to Member
questions.
ii. Iowa Flight Training – None.
g. Subcommittee Reports -
i. For January — Infrastructure (Gardinier, Hofineyer, Tharp) – None.
ii. For February – Budget – None.
h. Commission Members' Reports – Assouline shared that on a recent trip he
had to take four different planes before he got home, on the way back from
Australia. Hofineyer shared that he took a Delta flight to Tampa recently. He
stated that he also flew with his kids up to northern Iowa this past Sunday.
Ogren stated that she saw where Tom Schnell is going to be on `20/20' this
coming Friday. Assouline stated that he saw the video, and Gardinier stated that
the story was also in Iowa Now recently. Members briefly talked about the
subject of pilot fatigue and how Schnell's research is looking at this.
i. Staff Report – Tharp noted that he will be out of the office next Thursday.
j. Airport 5 -Year Engineering Services Selection – Horan began the discussion
by moving that they hire AECOM for their 5 -year engineering services, and
Assouline seconded. Ogren noted that she had seconded this motion previously,
but that not everyone was in agreement at that time. She questioned Assouline's
seconding when he appeared critical of AECOM in the past. He stated that he
was not being critical, but that when they had the concrete problem, he wanted to
be sure the problem was addressed. He added that after listening to other
Airport Commission
January 16, 2014
Page 5
groups, he is not sure that they could have done anything different. The bottom
line here, he added, is that Metro Paving is at fault for the problem, not AECOM.
Assouline stated that with AECOM and David Hughes' experience with the
Airport, he believes it makes sense to contract with them again. Gardinier stated
that she does not support a contract with AECOM, partly because of the issues
with Metro and that she believes these issues could have been brought up
sooner. She also feels that AECOM's workload is perhaps too much and the
level of attention is not quite what it was. She believes there are some chronic
issues that have arisen over the years with the work that has been done.
Gardinier added that with the direction the Airport is headed, she believes they
need to look at someone else. Hofineyer agreed with Gardinier, stating that he
believes AECOM has done well in the past, but that perhaps they do need to find
someone new. Assouline stated that he believes AECOM has accomplished
exactly what they were asked to accomplish. Horan agreed, stating that he
would like to know what Gardinier means by "chronic" issues in her comments.
She stated that one of the things is water drainage. She added that she also
believes there is some benefit to having some diversity of people looking at the
Airport and what could possibly be done with it. Horan asked her which company
she would pick, and Gardinier responded that McClure had a much better
presentation and appeared to be an accomplished firm.
Members continued to voice their opinions on this matter and which engineering
firm they believe shares their vision for the Airport. Assouline again voiced why
he believes they should contract with AECOM again for another five years.
Gardinier added that the large projects, such as the runways and taxiways, have
been rebuilt. She believes they are at a point of transitioning to someone else as
they move forward with other types of projects. Discussion continued, with
Members questioning how they should proceed here. Tharp responded to
concerns with projects that are already in the works for this spring and how that
would be handled if they did not resign with AECOM. The obstruction mitigation
issues were used as an example, and Members continued to discuss which firm
they believe could address these issues the best. Horan stated that he has
found that having an experienced engineer onboard has been very helpful over
the years. He believes that AECOM and Hughes have proven themselves.
Hofineyer added that he believes any of the presenters could do the job.
Members did agree that the Master Plan for the Airport should be the driving
force behind meeting the goals and objectives.
Tharp then reviewed what the current five-year plan is for the Airport: apron
extension, obstruction mitigation, possibility of a snow equipment building,
taxiway for 12/30, and the extension road. Members continued to voice their
opinions, stating that the Master Plan contract should be with a different
consultant than the engineering firm selected here. Horan moved to hire
AECOM for the Airport's 5 -year Engineering Services contract; seconded
by Assouline. Motion carried 3-2; Gardinier and Hofineyer in the negative.
k. Airport Master Plan Consultant Services Selection — The discussion then
turned to the Airport Master Plan. Hofineyer moved to select Coffman for the
Airport Master Plan Consultant services selection; seconded by Gardinier.
Motion failed 1-4; Hofineyer in the positive. The conversation continued, with
Ogren stating that she thought Bolton & Menk had a good presentation. She
Airport Commission
January 16, 2014
Page 6
noted that they have agreed they want fresh, new ideas for the Master Plan, and
she believes it's between Bolton & Menk and Coffman. Horan stated that he
believes Coffman would be good as they are planners only. Gardinier stated that
Coffman is not her first choice for this contract. She noted that most of their
contracts have been out west, not in the Midwest. Tharp responded to Members'
questions concerning the master plan process and what they need to consider in
making this selection. Several noted that Bolton & Menk would be more local
than Coffman. Tharp added that "sustainability" was mentioned by Bolton &
Menk, something the City Council has set forth as a priority. When asked by
Horan, Tharp stated that he would go with Bolton & Menk. Gardinier moved to
select Bolton & Menk for the Master Plan Consultant Services; seconded
by Hofineyer. Motion carried 4-1; Horan in the negative.
SET NEXT REGULAR MEETING FOR:
The next Fly Iowa subcommittee meeting is February 4, 2014, at 5:30 P.M. The next regular
meeting will be Thursday, February 20, 2014, at 6:00 P.M. at the Airport Terminal building.
Tharp reminded Members that they may need to call a special meeting to discuss taxiway
issues.
ADJOURN:
Horan made the motion to adjourn the meeting at 8:19 P.M.; seconded by Hofineyer.
Motion carried 5-0.
CHAIRPERSON DATE
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Airport Commission
February 4, 2014
Page 1
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
FEBRUARY 4, 2014 — 5:30 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Howard Horan, Chris Ogren, Minnetta Gardinier, Paul Hofineyer
Members Absent: Jose Assouline
Staff Present: Michael Tharp
Others Present: Matt Wolford, Deb Dunkhase
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
Recommend accepting the offer on Lot #8 Airport Commerce Park.
CALL TO ORDER:
Tharp called the meeting to order at 5:45 P.M.
ITEMS FOR DISCUSSION/ACTION:
a. Consider a motion recommending council accepts offer to purchase lot 8 in
Airport Commerce Park — Tharp noted that this was placed on the agenda in order
to have it on the Council agenda for the meeting on the 18th. Tharp noted that the
offer was made by the group working with Gary Harapat and that while this was
being put through the approval process, the closing would not occur at the same
time. Tharp noted that the price of the offer was $4.24 per square foot, or a penny
less than the offer on lot 9. Hofineyer moved to recommend to accept the offer,
seconded by Horan. Motion approved 4-0 (Assouline Absent)
b. Fly Iowa — Tharp noted that both Minnetta and Deb had to leave early and
recommended starting the conversation with Deb and the activities of the Children's
museum. Dunkhase shared the activity list with the group and briefly described
some of the activities. Dunkhase suggested having the planning group have a
meeting at the Children's Museum and Tharp noted that he would have to check with
the ability to do that. He noted that due to the planning committee having 4
members of the Airport Commission, their meeting is subject to open meetings rules.
Dunkhase stated that she could also help display promotional materials and
suggested a PowerPoint slide and posters that could be used. Gardinier stated they
should contact Mary Moye-Rowley for the poster design. Tharp noted he would work
on a PowerPoint slide. Members discussing having something small during the
young eagles rides to help entertain kids waiting for their ride.
Tharp noted that he had been in contact with the SERTOMA club, and that they were
going to plan to hold their breakfast on August 24th. He also stated that he had been
in contact with the Commemorative Air Force group and that it was painted as in the
Airport Commission
February 4, 2014
Page 2
Tuskegee Squadron colors and it was already booked. Tharp stated that he
received word from OPL that they are on board. Tharp noted that he was still talking
with the T-6 pilots to organize them. Ogren noted that she had been in touch with
the author of the book that Dulek had recommended, and he was already booked.
Members discussed other options for a book reading.
Tharp noted that they were still pushing fundraising and that he was hoping to see
some more donations come in over the next couple of weeks. Ogren asked about
what else could be done and asked about making follow up contacts with groups.
Tharp suggested they give it some more time and that he would provide an update at
the Commission meeting and discuss making the follow up contacts then.
Wolford suggested that he would contact some Jet Air clients that he has contacts
with to seek donations. Ogren stated she had followed up with the Community
Foundation of Johnson County, and that she had sent information regarding the
event. Hofineyer noted that he was working on the Rockwell grant application with
Gardinier.
Tharp shared some information regarding the Quad City Airshow. He noted that it
would not be conflicting with the Fly Iowa event. Tharp noted that they should be
discussing vendor fees. Tharp shared a vendor application with the group.
Tharp noted they had submitted the application for military assistance, and that he
had received word from Chuck McDonald that Chuck had spoken with Claude
Spears to provide the sound system and Paul Berge had offered to be the announcer
for $500 plus a room on the 27th. Tharp stated that McDonald had also sent out
some contacts for the air boss role.
Tharp noted that the other things they need to start looking at are the `day of type
requirements. Tables, portable bathrooms, golf carts, etc.
ADJOURN: Tharp adjourned the meeting at 6:69pm
CHAIRPERSON DATE
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Airport Commission
March 17, 2014
Page 1
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
MARCH 17, 2014 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Jose Assouline, Minnetta Gardinier, Paul Hofineyer, Chris Ogren
Staff Present: Sue Dulek, Michael Tharp
Others Present: Philip Wolford, Turk Regenniter, Melissa Underwood, Terry Robinson,
David Hughes
RECOMMENDATIONS TO COUNCIL: Ito become effective only after separate Council
action):
None.
DETERMINE QUORUM:
Tharp called the meeting to order at 6:06 P.M. He noted that the first order of business would
be to elect officers.
ELECTION OF OFFICERS:
Tharp noted that they first need to elect a Chairperson and he asked for nominations. Gardinier
nominated Ogren for the Chairperson position. Ogren accepted the nomination. Gardinier
made the motion to elect Ogren as Chairperson; seconded by Hofineyer. Motion carried
4-0.
Chairperson Ogren then asked for nominations for Secretary. She nominated Hofineyer for this
position. Ogren made the motion to elect Hofineyer as Secretary; seconded by Assouline.
Motion carried 4-0.
Ogren noted that the next item is to convene into Executive Session. Tharp suggested that
before they do this they should move up the active agenda items so that those in attendance
can participate in those items. Hofineyer made the motion to move Items 6, 7b, 7c, and 7g
up in the agenda; seconded by Ogren. Motion carried 4-0.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
b. Airport Marshaling Yard — Ash Trees — Terry Robinson addressed the
Members, noting that as of March 21, he will no longer be Superintendent of
Parks and Forestry. He stated that he wanted to share some information,
however, before his retirement that he believes to be of interest to the
Commission. He then spoke to the Emerald Ash Borer problem and how it has
Airport Commission
March 17, 2014
Page 2
spread, killing millions of ash trees. Currently, Robinson noted, the closest areas
in Iowa are the Waterloo and Mechanicsville regions. Robinson continued,
further explaining what this insidious invader does as it continues to spread
through the state. Speaking to local concerns, Robinson noted that there are
approximately 1,500 to 2,000 ash trees in the public right-of-way in Iowa City,
with half again as many in the city parks. This number triples when you look at
private property within Iowa City. This huge volume will mean huge amounts of
debris as these trees are removed. Robinson then spoke to how various City
departments are addressing this concern. Landfill has been a major part of this
discussion, especially when looking at potential debris from not only Iowa City,
but surrounding areas as well. Robinson then explained what a `marshaling yard'
is and how this area is staged. In looking around the city, he stated that he was
not finding good `marshaling yard' areas within the parks. This then led him to
consider the south runway area that is not currently active. One of the important
things to consider is good vehicular access in an area that is not disruptive to a
residential neighborhood. Also of importance is being able to block off this area
so that access is limited. Robinson noted again the importance of keeping this
`marshaling yard' away from residential areas, especially with the noise and dust
associated with the work being performed. He again explained how important
the process is in getting rid of this pest, and how important the staging or
marshaling yard area will be.
Robinson continued, stating that his reason for being here this evening is to ask
the Commission to consider this, that it will be a huge service to the city overall.
He added that the debris will only be that from the public right-of-way, not private
property debris. Robinson then explained how concrete dividers would be put in,
inside the concrete area of the south runway, creating a long wall. Members
brought up their concerns with how close this might be to the active runway, and
especially the dangers of dust being pulled into airplane engines. Everyone
agreed that the further away the marshaling yard is from the current active
runways the safer it would be. Ogren asked if this runway is ever needed for
emergency landings. Tharp noted that as far as he knows it has not been
needed for this. Members looked at a map of the Airport as they tried to get an
idea of how much space this staging area would take up. Robinson then
addressed insecticide use and how that type of treatment would be handled. He
noted that this would not be done widespread but would be limited to specific
areas as it just isn't feasible over the 10 -year treatment period.
Robinson then addressed Members' concerns, further explaining why this yard is
needed for the City's right-of-way and park trees. With the volume that will be
coming in to the Landfill from private and other municipalities around Iowa City,
there will not be enough room at the Landfill to accommodate all of this. By
removing the City's trees from this equation, it will take some of the load off the
Landfill. Gardinier asked what amount of time they're looking at having
something like this set up, and what type of volume there would be. Robinson
stated that he would estimate three years from the time of infestation before this
type of operation would need to take place, and that it would probably then take
around three years of operation before the need for this area would be done.
Members continued to discuss the distance from the primary runway that this
operation would need to be, as well as the height of any piles of trees. Turk
Airport Commission
March 17, 2014
Page 3
Regenniter with Merschman Seeds also spoke to the group. He noted that in
2008 his company paid for the access to this south area, as well as paving, and
he talked briefly about the project and how this access point has been a very
positive thing for the Airport, especially during construction times. He stated that
if such an operation were to take place in this area, Merschman Seeds would not
be able to continue their operation due to the noise and dust. He added that they
would need at least 30 -foot on each side of their area to be able to turn with their
equipment. Members spoke to this, noting their concerns with having the
marshaling yard at the Airport and disruption of operations, such as the
Merschman Seed plots. Regenniter noted for the record that Merschman Seeds
would appreciate it if the Airport Commission could find an alternative site for this
operation. Robinson thanked Regenniter for sharing his concerns, noting that
this is why he is starting this process now, so that there is plenty of time to find
the right spot to hold the marshaling yard. Before wrapping up, Robinson again
responded to Member concerns, reiterating the number of trees that will most
likely be involved in this infestation.
C. Airport Master Plan — Melissa Underwood addressed the Members
regarding the master plan. She stated that they sent the Scope to Scott Tenor at
the FAA and he reviewed it. After some questions were answered for the FAA,
she noted that Tenor approved it. On the funding side, she explained how the
FAA sees possible entitlement funding and how this may affect projects needing
to take two years in order to get the full funding amount, or waiting for the two-
year period to elapse in order to get the full funding amount. Underwood
responded to Members' questions on how projects would be handled under
either scenario. Tharp also addressed concerns, noting what they typically can
expect with multi-year projects. He asked if the Commission would be
comfortable with this. Hofineyer asked what their options are, if any. Tharp and
Underwood responded, noting that the Airport would have to either find State
grants to make up the difference or pay this difference themselves if they were to
lose this funding. Tharp stated that he basically just needs to know if the
Commission is agreeable to this, and if so they will continue the process. At the
next meeting they should have a Master Plan Contract for review and execution.
g. FBO / Flight Training Reports
L Jet Air — Philip Wolford with Jet Air addressed the Members next.
He noted that Matt, who normally does the monthly review, got married this past
weekend and is on his honeymoon. Wolford apologized for not having a list of
the activities that Jet Air has performed in the past month, but added that he will
get one together. With the weather starting to improve, he hopes to see flights
increasing. Wolford then spoke about the sublease on building D that they have
with Care Ambulance. He stated that they are at the point where they need more
room for their staff. Due to this, Wolford stated that the options are either to
move to a different location, or to do some renovations in the hangar in order to
achieve the needed space. Wolford reiterated that the goal would be to keep
Care Ambulance here at the Airport, as it is a great benefit to the community.
Members spoke to this issue, agreeing that whatever Care Ambulance needs to
do to this space, at their expense, is fine with them. Tharp noted that anything
done to the hangar will be inspected by the City via their normal process.
Wolford then spoke briefly to the marshaling yard idea, noting that the dust and
Airport Commission
March 17, 2014
Page 4
debris issues are serious things to consider and he questions having it at the
Airport. Members thanked Wolford for his input.
At this point, Members considered a motion to adjourn into Executive Session, under Iowa
Code, Section 21.5(1)(c) to discuss strategy with Counsel in matters that are presently in
litigation or where litigation is imminent where its disclosure would be likely to prejudice or
disadvantage the position of the governmental body in that litigation. Hofineyer made the
motion to adjourn to Executive Session; seconded by Ogren. Motion carried 4-0.
Ogren moved to adjourn the Executive Session and return to the regular meeting;
seconded by Assouline. Motion carried 4-0. The Commission adjourned into Executive
Session at 7:30 and returned to open session at 7:57.
APPROVAL OF MEETING MINUTES:
Chairperson Ogren first reviewed the February 20, 2014, meeting minutes. Hofineyer moved
to approve the February 20, 2014, meeting minutes as presented; seconded by Ogren.
Motion carried 4-0.
The March 4, 2014, meeting minutes were reviewed next. Tharp is already aware of a typo in
the minutes where "January" needs to be changed to "March." Ogren moved to approve the
March 4, 2014, meeting minutes as amended; seconded by Assouline. Motion carried 4-
0.
The March 11, 2014, meeting minutes were then reviewed. Assouline moved to approve the
minutes of the March 11, 2014, meeting as presented; seconded by Ogren. Motion
carried 4-0.
ITEMS FOR DISCUSSION/ACTION (cont.):
a. Airport Commerce Park — Tharp stated that he did not get Jeff Edberg
updated on the new meeting date. There have not been any new leads,
according to Tharp.
d. Fly Iowa — Hofineyer noted that he met with Jenny Becker from Rockwell
Collins to discuss grant issues and the $5,000 grant for Fly Iowa. Members
briefly discussed the need to increase fundraising efforts and to get in touch with
any other organizations that can be of help in this matter. Ogren noted that she
was in contact with the Credit Union and their response was that they would
donate $100 to Fly Iowa and nothing more. Tharp shared that he has a couple of
meetings set up for the end of the month with the Corridor Business Journal to
see if they can get any help there.
e. FAA/IDOT Projects: AECOM / David Hughes —
i. Runway 7/25 Parallel Taxiway — Hughes spoke to Members,
noting that until the weather breaks they are still shut down with
construction projects. They have been processing paperwork in order to
get contractors ready to go when the weather does break. The DOT
projects all have a June completion date on them.
ii. Roofing Rehabilitation —
Airport Commission
March 17, 2014
Page 5
iii. Obstruction Mitigation — The light poles have been replaced in
the dealership lot. Now they are just awaiting the owner's return to town
to get the finalization on this.
Hughes then noted that they have started the initial survey on the 20 to 1
approach. Most of the survey is done, so they are working to finalize this
and get it back to Members as soon as possible. Hofineyer asked if there
is anything Hughes can share preliminarily. Hughes noted that he hasn't
had a chance yet to review some final information on the elevations so he
would prefer to wait until all of the information has been gathered.
Tharp noted that in reference to DOT projects, the call letter has been
sent out for grant applications for next year. The application deadline is
May 9th, so Tharp asked that Members let him know as soon as possible
of any other items to add to this list. Members briefly discussed a few
issues, such as drainage, that might need attention. Hofineyer asked if
there were some basic maintenance issues that need attention. Tharp
noted that they have discussed this and have a few issues they're looking
at as they ready for the construction season. Gardinier asked about
upgrading the second gate at the north end and Tharp responded to this.
He stated that they could look into upgrading all of the gates to a key card
type of set up.
Hofineyer asked if he could go back to the Fly Iowa issue real quick. He
asked if anyone had been in touch with the Cedar Rapids' Airport
manager about Fly Iowa. Tharp responded that he had not. Hofineyer
noted that the people at Rockwell Collins had suggested this, noting that
they had been helpful with Fly Iowa in the past. Tharp stated that he
should get in contact with them, if for no other reason than advertising
about the event. Hofineyer then asked if anyone grabbed the banner at
the Children's Museum when they were there for their tour. Ogren
suggested they have Deb bring this to the next meeting.
iv. 2014 IDOT Grant Projects
1. Taxiway B rehabilitation and overlay —
2. Taxiway B lighting —
3. North T -hangar pavement maintenance -
f. Airport Operations — Tharp stated that he doesn't have much to share on this
section this month. Basically he is gearing up for a lot of projects coming up this
summer — paving, roofing, lighting — all before June 1. The Air Race Classic will
also be coming through.
L Strategic Plan — Implementation —
ii. Budget — Members spoke briefly again to the Fly Iowa event and their
lack of funding. Tharp noted that he has asked the City for $5,000 towards this.
Gardinier stated that they may not be able to afford any of the air shows.
Assouline asked how much they are talking about, and others replied that they
would need $50,000 at least for air shows. Wolford suggested they use less -
known acts, that they can get these for much less. Tharp asked for any
Airport Commission
March 17, 2014
Page 6
information on these acts, stating that they can look at the local acts as well.
Ogren stated that at their April 1 meeting they need to really strategize how they
are going to move forward with this aspect of Fly Iowa.
iii. Management -
h. Subcommittee Reports — Ogren noted that she printed out the subcommittee
list and that she would like to raise the question of having these. She suggested they
have a Budget Subcommittee, and then go to having ad hoc subcommittees as needed.
Assouline suggested they have some coaching in some of these areas, such as
community liaison, in order to know what they could be doing. Ogren suggested they
think about having the subcommittees be part of the strategic planning process.
Gardinier responded that these are what came out of the last strategic plan, that having
these ongoing subcommittees would ensure that they were addressing the elements of
the plan. Tharp suggested they add this to the agenda at a future meeting for further
discussions. Dulek suggested they look at their strategic plan on a more regular basis,
in order to review their goals and whether they are addressing these issues. Members
agreed that they need to start doing this.
i. For March — Community Liaison —
ii. For April — Economic Development — Gardinier spoke to the need for a
brochure of some type for the Airport, one that they could have available in the
lobby, for example. This could help in promoting the Airport and what it has to
offer. The same with a web site, Gardinier stated that she would like to see
some expansion of what they have. Members briefly discussed the issue of an
expanded web site and what type of costs would be associated with this. Tharp
responded to their current situation within the City's main web site. He
suggested they add this item to next month's agenda, as well. Assouline
suggested Tharp use his PowerPoint presentation in creating a web site and a
brochure.
L Commission Members' Reports — Hofineyer shared that he did some touch
and gos on Monday.
Staff Reports — Tharp noted that if anyone is interested in joining him, April 22nd
and 23rd is the Aviation Conference. Wednesday would be the best day to
attend. Ogren stated that she may be able to attend on Wednesday, as may
Hofineyer. Dulek noted that the deadline for the Airport Commission application
is March 26, 2014, at 5:00 P.M.
SET NEXT REGULAR MEETING FOR:
The next Fly Iowa subcommittee meeting is April 1, 2014, at 5:30 P.M.
The next regular meeting will be Thursday, April 17, 2014, at 6:00 P.M. at the Airport
Terminal building.
ADJOURN:
Ogren made the motion to adjourn the meeting at 8:53 P.M.; seconded by Assouline.
Motion carried 4-0.
Airport Commission
March 17, 2014
Page 7
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Airport Commission
April 1, 2014
Page 1
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
APRIL 1, 2014 — 5:30 P.M.
IOWA CITY MUNICIPAL AIRPORT
Members Present: Chris Ogren, Minnetta Gardinier, Paul Hofineyer, Jose Assouline (by
telephone)
Members Absent:
Staff Present: Michael Tharp, Sue Dulek
Others Present: Chuck McDonald, Matt Wolford, Mary Moye-Rowley
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
CALL TO ORDER:
Tharp called the meeting to order at 5:36 P.M.
ITEMS FOR DISCUSSION/ACTION:
a. Members considered a motion to adjourn into Executive Session, under Iowa Code,
Section 21.5(1)(c) to discuss strategy with Counsel in matters that are presently in
litigation or where litigation is imminent where its disclosure would be likely to
prejudice or disadvantage the position of the governmental body in that litigation.
Hofineyer made the motion to adjourn to Executive Session; seconded by
Ogren. Motion carried 3-0. (Assouline absent)
Ogren moved to adjourn the Executive Session and return to the regular
meeting; seconded by Assouline. Motion carried 4-0. The Commission
adjourned into Executive Session at 5:37 and returned to open session at 5:52.
Hofineyer made a motion to allow the chair to sign a settlement agreement,
seconded by Ogren. Motion carried 3-1 (Gardinier Negative)
b. FLY IOWA — Mary Moye-Rowley shared her draft poster with members. Members
made comments and discussed edits to the poster. Wolford mentioned that Amy
Spencer, a local photographer might also have some pictures that would be useable
as part of the poster. McDonald mentioned that he would like to have a poster for
display at the Iowa Aviation Conference. Wolford stated that Shell had said they
would help in some form, but that he was waiting for a confirmation on the number.
Wolford stated that he and Tharp had been discussing the airshow performer and
Wolford stated that he had a list of performers who would be excited to do the
airshow for a lower price point than some of the other folks that had given prices.
Airport Commission
April 1, 2014
Page 2
Wolford also stated that Jet Air would be contributing $5000 toward the cost of the
performers.
Members discussed the airshow performers and stated that they need to get these
folks signed up as soon as possible. Members discussed the comedy act that was
proposed to be a 'drunk pilot act' and decided that act wouldn't be a good fit.
Wolford stated that he would do a standard airshow routine without the comedy part
of it. Tharp stated that he and Wolford would talk to the performer to clarify the role.
Tharp stated that if the group was comfortable they could authorize someone to sign
contracts on behalf of the group. Members discussed this and stated they would like
to be kept in the loop for additional performers. Hofineyer stated he was comfortable
with Tharp signing. Tharp stated that he would first focus on the list that Wolford had
provided and that he would send members additional information before he
committed to an attendee.
Wolford stated that one other thing he and Tharp had discussed was holding an
airplane wash fundraiser. Wolford stated that he thought you could ask the hangars
tenants to contribute $250 and for that they would get their airplane washed.
Members discussed getting other volunteers to help out.
Hofineyer left the meeting at 6:45pm. The Commission no longer had a quorum.
ADJOURN: Meeting ended at 6:45 due to lack of quorum.
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Airport Commission
April 17, 2014
Page 1
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
APRIL 17, 2014 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Jose Assouline, Minnetta Gardinier, Chris Ogren
Staff Present: Sue Dulek, Michael Tharp
Others Present: Matt Wolford, Turk Regenniter, Matthew Ferrier, Jim Sladek, John
Ockenfels, Jeff Edberg
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
Chairperson Ogren called the meeting to order at 6:03 P.M. She noted the passing of Member
Paul Hofineyer over the past weekend in an accident. Ogren added that if anyone would like to
say something in memory of Paul, that they could do this during the public comment or the
commission member sections of the agenda.
At this point in the meeting, Ogren noted that they would move forward to Item 4d, Airport
Commerce Park, as Jeff Edberg has another meeting he needs to get to yet this evening.
Ogren moved to change the order of the agenda items and to move item 4d, Airport
Commerce Park, up in the agenda as discussed; seconded by Gardinier. Motion carried
3-0.
ITEMS FOR DISCUSSION/ACTION:
d. Airport Commerce Park — Jeff Edberg addressed Members, thanking them
for accommodating his schedule this evening. Edberg expressed his sympathies
on the passing of Paul Hofineyer, stating that it will be a big loss for the Airport.
Edberg then reported to Members what he is seeing in the real estate market.
Commercial real estate has not seen the explosion that residential has,
according to Edberg. The party that bought one lot is considering the purchase
of another lot for storage units. Edberg stated that he also spoke with another
interested party, a theater group, that is looking for a pole barn type of building
and the discussion turned to the availability of lots that could be built on.
Members continued to discuss this possibility, with Edberg noting that he will let
them know of the issues raised concerning noise and aircraft taking off and
landing in the area.
APPROVAL OF MINUTES:
Airport Commission
April 17, 2014
Page 2
Minutes from the March 17, 2014, meeting were discussed. Ogren stated that the minutes had
a nice summary of the Emerald Ash Borer. Gardinier moved to approve the minutes of the
March 17, 2014, meeting as submitted; seconded by Assouline. Motion carried 3-0.
Next the April 1, 2014, meeting minutes were reviewed. Assouline moved to approve the
minutes of the April 1, 2014, meeting as submitted; seconded by Ogren. Motion carried
3-0.
PUBLIC DISCUSSION:
Gardinier asked Dulek if they can bring up the issue of replacing Hofineyer's position for
Secretary of the Airport Commission. Dulek noted that she spoke to Tharp about this and that it
didn't make this agenda, but that they can appoint a temporary secretary until the next meeting.
Ogren moved that Gardinier be appointed temporary secretary; seconded by Assouline.
Motion carried 3-0.
ITEMS FOR DISCUSSION/ACTION:
a. Request for use of hangar space for a special event — John Ockenfels
spoke to Members regarding this request. He leases hangar #71 at the Airport,
and would like to use this for a special Rotary event that would be the same
weekend as the Fly Iowa event. However, due to the location of his hangar,
Ockenfels would be able to use the far entrance for his guests and fence off the
areas they need for parking. The main part of the request though is to be able to
serve beer and wine at this gathering. Members asked general questions of
Ockenfels, such as how many guests he expects and the times of his various
events. Tharp noted that they still have the County Fairgrounds lined up for Fly
Iowa parking, so he believes they can work with Ockenfels' group coming on the
same weekend. Members expressed concern that the schedule suggested the
Children's Museum would tear down earlier than they were planning. Members
suggested confirming the schedule with the Museum. This led to some
discussion, with Gardinier noting that the Fly Iowa event will be running all day,
with some events in the evening. Gardinier asked Dulek what her thoughts are
on the alcohol request. Dulek replied that the Commission has their own policy
and that it is up to them to decide. Tharp shared a copy of this with the
Members. Gardinier moved to approve the request for a special event with
alcohol being served; seconded by Assouline. Motion carried 3-0.
b. Request to use part of the South Taxiway for a study project — Tharp
stated that this request is from the University of Iowa. He noted that Members
have copies of the letter and the request in their packets. As no one from the
University was present, Tharp explained what this study would entail. It would
track and view the amount of spray that comes off concrete from the salt
solutions used in the winter months, to see how it affects bridges and whether it
is speeding up the deterioration and corrosion seen on bridges. In this particular
study, the University wants to use part of the south taxiway and would be using a
water solution, no salt involved. The test would be a four to five day event, with a
week before and a week after for set-up and teardown, according to Tharp. Turk
Regenniter with Merschman Seeds joined the conversation, stating that his only
concern for the farming operation is where exactly they are going to be
conducting this study. Members discussed this issue, noting the best location for
Airport Commission
April 17, 2014
Page 3
all concerned. Everyone agreed that they would give the University a very
specific location on the south taxiway in which to conduct their study. Jim Sladek
also spoke to the farming issue, stating that as long as the solution is only water
he also has no concerns. He also asked if the dates are hard -set and Tharp
stated that they wanted to do it later in June, but that he moved them away from
that. Discussion continued about whether they should be conducting their study
when the Air Race comes through. Members also voiced their concerns of
having this taxiway being taken up if other events are going on at the same time.
The farming operation should not see any impact, according to Sladek and
Regenniter, if kept in a specific location on the taxiway. Gardinier stated that she
would like to confirm the actual dimensions, including the berms, that the
University is requesting. Ogren stated that her motion would include: at least
50 -feet remain on each side of the study area; that it is indeed only water being
used; and that this study not conflict with the Air Race Classic or Fly Iowa.
Ogren moved to approve the University of Iowa's request for space on the
south taxiway for a special study as specifically noted; seconded by
Assouline. Motion carried 3-0.
C. Airport Farming Operations:
1. Consider a Resolution approving an amendment to access
way lease with Merschman's Seeds, Inc. — Tharp stated that this is
essentially extending the agreement with Merschman's to allow them to
access the Airport and get onto the field to do their test plots and
arrangements. This would be a one-year extension. Gardinier asked
how long they have had a lease with Merschman's. Dulek noted since
2008. Tharp briefly explained how this arrangement works and what they
have been doing since it began. Gardinier moved to approve
Resolution #A14-01 as discussed; seconded by Ogren. Motion
carried 3-0.
e. Airport Master Plan:
1. Consider a Resolution approving an agreement with Bolton &
Menk for the Airport Master Plan update — Tharp stated that they have
taken the Commission's comments and direction from previous meetings,
including the split -year agreement, and put this into the Master Plan.
Final sign -off from the FAA is the only thing they are waiting on at this
point. Assouline asked what the major changes will be from this plan and
the previous one. Matthew Ferrier responded, noting that the biggest
thing will be the business component or the financial analysis, and then
working with the obstructions. He also briefly explained how important
the public component will be in this plan, as well. They have begun to get
their 'team' together — those that will work with them on addressing each
step of the plan. Gardinier asked for some clarification of what the FAA
has to do, and Tharp responded, noting how they will approach the grant
and what they may run into with the new calendar year's entitlements.
Discussions continued, with Tharp and Ferrier responding to Members'
questions regarding the Master Plan process and what all must be done
to verify costs for the FAA's approval. Gardinier moved to approve
Resolution #A14-02 as discussed; seconded by Assouline. Motion
carried 3-0.
f. Fly Iowa — Tharp noted that the last time they met they talked about a
program guide and the performers they might have at the event. Since that time
Airport Commission
April 17, 2014
Page 4
he has confirmed everyone who will be performing, and is just awaiting
paperwork before final confirmation. In regards to insurance, Tharp noted that he
is awaiting prices from the City on this. He has also met with Matt Wolford of Jet
Air to discuss the best way to arrange things on the field and how to structure the
layout of the event in general. Tharp stated that he envisions the air show box
being aligned with 7/25 so that all of the performances will be in alignment with
7/25. He asked if anyone had any issues or concerns with this. Some of the
issues still needing to be addressed include transportation to and from the
County Fairgrounds where parking will be; vendors; table and chair needs; and
port -a -potties, to name a few. Gardinier stated that if everyone is in agreement
about having HyVee set up that they should probably go ahead and contact them
about the dates. Gardinier asked if perhaps they shouldn't increase the
frequency of their Fly Iowa planning meetings as they move closer to the actual
event. Others agreed, and Gardinier asked if they could keep them on Tuesdays
at the same time, just more frequently as the event approaches. Members briefly
discussed meeting schedules, with the next meeting being set for Monday, April
21 st at 5:30 P.M.
Matt Wolford with Jet Air mentioned a company out of Cedar Rapids called Fuel
Inc. that does PR -type of work and is owned by a pilot. He added that they do a
lot of work pro bono. Ogren suggested they could have an ad in the program
guide for their work. Wolford volunteered to contact them for the next meeting if
Members are agreeable. Tharp stated that he and Wolford met with them a few
weeks ago. He stated that they basically do a lot of public relations work, from
setting up and organizing, to figuring out what the event will include, all the way
through to organizing activities and promotional items. Members briefly
discussed this and whether they want to bring another party in to help with
planning at this point in the process. Tharp reiterated that they are more than
welcome to invite the company to one of their meetings, just to hear what they
have to offer. Gardinier stated that she would be okay with having them at a
meeting, although not necessarily the next Fly Iowa planning meeting. She
suggested the following one, once they've had a chance to iron out some more of
the details. Gardinier added that she still needs to contact the group regarding
the balloon portion of the activities. Gardinier and Tharp then reviewed some of
the aircraft that plan to be part of the event. Wolford added that with the more
performers being scheduled, they are going to want hangar space, and with
limited space, he doubts they will be able to do something like a pancake
breakfast or evening dance inside one of the hangars. Members continued to
discuss these issues, noting that with poor weather they would definitely need
some indoor space. The issue of allowing vendors to set up was also briefly
touched on. Gardinier asked Tharp if he has spoken with City Transit about a
possible bus to help with getting visitors back and forth between the County
Fairgrounds and the Airport. He stated that he has started this conversation, but
has not yet received a firm commitment. Gardinier suggested he also speak with
Cambus about this. It was also suggested that the School District may be able to
provide buses, as well.
The discussion turned from the parking and transportation issues to traffic control
in the area during the event. Tharp noted that with Sertoma they don't see much
change in vehicular traffic. Gardinier stated that this will be different, with visitors
Airport Commission
April 17, 2014
Page 5
coming to the Airport in their own vehicles, not aircraft. She asked if they should
speak with the City about the possible need for traffic control. Tharp stated that
he will add this to his conversation with the City and Transit. Gardinier noted that
she, and probably other tenants of the Airport, would be glad to donate her
hangar space during the show so that they have enough hangar space for what
they want to do.
g. FAA/IDOT Projects — AECOM/David Hughes — Tharp noted that
Hughes will be unable to attend this evening's meeting.
L Master Engineering Agreement — Tharp asked that the
Commission defer this item to next month's meeting so they have time to
review it more thoroughly.
1. Consider a Resolution — Ogren moved to defer the
resolution approving an agreement with AECOM for a five-
year Engineering Services to the next meeting; seconded by
Assouline. Motion carried 3-0.
ii. Runway 7/25 Parallel Taxiway — Tharp noted that Members
received an email from Dulek on this issue and that he would not be
adding anything further.
iii. Roofing Rehabilitation — Tharp stated that the project has
started and they are almost done with the Care Ambulance roof, before
moving on to the next part of the project.
iv. Obstruction Mitigation — Tharp stated that they did receive the
information back from Hughes and the survey. There won't be much else
to do here until they have their large obstruction mitigation project.
Gardinier asked how many items they would be looking at as far as
obstruction mitigation. Tharp stated that there are probably 13 or 14
items, and that they range from different ends of the Airport, mainly trees
and light poles.
V. 2014 IDOT Grant Projects — Tharp stated that they had their pre -
construction conference today. This project — the taxiway overlay,
lighting, T -hangar maintenance — should all be wrapped up by the first of
June.
1. Taxiway B rehabilitation and overlay
2. Taxiway B lighting
3. North T -hangar pavement maintenance
vi. FY2015 Iowa DOT Grant Application — Tharp stated that this
grant application is due May 9th. He noted the three projects that are
being recommended for this application. Gardinier asked about the gate
issue. Tharp stated that these run $12,000 to $15,000, and wouldn't be
appropriate as application projects. They would need to find some extra
money to cover such replacements, or make the gates part of a broader,
overall security project, including fencing, for example. The discussion
continued about various projects that the Airport needs to address in the
coming months, with Tharp responding to Members' questions and
concerns.
Gardinier then asked if they could get a new latch on the gate that gives
entry to the ramp area, and also consider putting a keypad on this gate.
She added that currently the latch is bent and is no longer functional.
Airport Commission
April 17, 2014
Page 6
She would like to add the keypad to increase security. Tharp stated that
he can look into the cost of this.
h. FBO / Flight Training Reports:
L Jet Air — Matt Wolford of Jet Air addressed the Members
regarding the monthly maintenance and cleaning issues. He noted some
of the snow issues still going on in early March. Trash pick-up was a
major chore once the snow melted. Repainting of the wind -T was another
maintenance item that Wolford discussed. As for Jet Air's business,
Wolford noted that they recently added a Director of Operations, David
Michael, to the administrative staff. Traffic has definitely increased at the
Airport, according to Wolford, with much of their hangar space being full
on a consistent basis.
ii. Iowa Flight Training
L Airport Operations:
L Strategic Plan — Implementation:
1. Review of Strategic Plan — Tharp noted that Members
have received a copy of the plan in their packet. However, he
asked that they hold off on reviewing this at this point in time, due
to the decreased number of members currently on the
Commission, and revisit it once they have filled those positions.
ii. Budget — Tharp noted that there are approximately two months
left in this budget year. Gardinier asked if there is a sense of any money
that needs to be spent. Tharp stated that the money they are holding on
to is for the fuel tank repainting, in case they don't secure the State grant
to cover it. He added that there may still be some dollars left that they
can use on T -hangar maintenance.
iii. Management
j. Consider a Motion — Ogren moved to adjourn to Executive Session
to evaluate the professional competency of individuals whose
appointment, hiring, performance or discharge is being considered when
necessary to prevent needless and irreparable injury to that individuals'
reputations and those individuals requested a closed session; seconded
by Assouline. Motion carried 3-0. (7:57 P.M.)
L Evaluation of Airport Operations Specialist — Gardinier moved
to adjourn the Executive Session and return to regular session; seconded
by Assouline. Motion carried 3-0. (8:21 P.M.)
k. Subcommittee Reports:
L Discussion of subcommittees — Tharp noted that Members had
wanted to discuss the issue of subcommittees. Everyone agreed to defer
this to next month, so that they can have a chance to review the list of
subcommittees that they currently have. Tharp will get this information to
Members.
ii. For April — Economic Development
iii. For May — Events
I. Commission Members' Reports — Gardinier spoke about the head of
Urban and Regional Development at the University having approached her about
internships. She noted that there is a portion in the course where they discuss
aviation -related things, and this person reportedly teaches a course where they
talk about master plans for airports. She questioned if they might want to
consider an internship with this program. Tharp agreed, asking that she get him
Airport Commission
April 17, 2014
Page 7
more information on whom to contact. Gardinier also spoke about the viewing
area and some ideas she saw put to use at other airports. Gardinier shared that
she certainly misses Paul Hofineyer and that it will be a big loss for them. Ogren
thanked Gardiner for the note she sent to the Friends of the Airport and to
Chapter 33 in Paul's remembrance. Ogren agreed that she also misses Paul,
adding that he was a very thoughtful person. Tharp stated that he has a card,
and he stated that Members can decide if they want to do something as a whole,
or individually. He will have the card for a few more days if they would like to
have time to decide. Ogren suggested they acknowledge Paul too in the Fly
Iowa program, and others agreed. Gardinier shared that she spoke with Paul's
mother after the services, and that they plan to open a fund for Paul's children
but that she has not heard further on this. Dulek shared that at Tuesday night's
City Council meeting, Mayor Hayek opened the formal meeting with mention of
Paul's passing and his contributions to the community.
M. Staff Report —Tharp reminded everyone of the upcoming Aviation
Conference. He also stated that he will be taking a few days off the first part of
May, and then again in July.
SET NEXT REGULAR MEETING FOR:
The next Fly Iowa subcommittee meeting is Monday, April 21, 2014, at 5:30 P.M.
The next regular meeting will be Thursday, May 15, 2014, at 6:00 P.M. at the Airport Terminal
building.
ADJOURN:
Gardinier made the motion to adjourn the meeting at 8:38 P.M.; seconded by Ogren.
Motion carried 3-0.
CHAIRPERSON DATE
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Airport Commission
May 15, 2014
Page 1
MINUTES
IOWA CITY AIRPORT COMMISSION
MAY 15, 2014 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Jose Assouline, Minnetta Gardinier, Chris Ogren
Staff Present: Sue Dulek, Michael Tharp
Others Present: Matt Wolford, Jeff Edberg, Jack Young
FINAL
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
Chairperson Ogren called the meeting to order at 6:05 P.M.
APPROVAL OF MINUTES:
Minutes from the April 17, 2014, meeting were reviewed. Gardinier moved to approve the
minutes of the April 17, 2014, meeting as submitted; seconded by Ogren. Motion carried
3-0.
PUBLIC DISCUSSION:
Jet Air requested to move Item a up in the agenda. Tharp noted that if everyone is okay with
this they may do so. Ogren noted that this is fine with her, and after a brief discussion it was
decided to move this item up for discussion after Item c.
ITEMS FOR DISCUSSION/ACTION:
a. Election of Secretary — Ogren noted that they can move ahead with
electing a Secretary for the Airport Commission. She then nominated Gardinier
as the Secretary, to which Gardinier agreed. Ogren moved to elect Gardinier
as Secretary, seconded by Assouline. Motion carried 3-0.
b. Airport Commerce Park — Jeff Edberg was present to speak with
Members about lot sales in the Airport Commerce Park area. He noted that
there is nothing new to report, that the commercial market has slowed currently,
while the residential market continues to grow. Assouline asked if a previous
buyer of a lot is still interested in purchasing a second lot. Edberg briefly
explained the party's situation and where things are at this time. Ogren then
asked about the theater group that had shown interest. Edberg noted that
actually there are two groups, but they are not moving very quickly. He then
explained what type of building one of these groups is considering building and
how they would be able to use this space. Assouline then asked if there would
be any safety concerns with this type of establishment being located in the
Airport Commission
May 15, 2014
Page 2
Commerce Park. Edberg responded, saying that there are no FAA restrictions
for such a use. Members continued to discuss some of the various theater
groups in the Iowa City area and how such a use in the Commerce Park area
might play out. There are six lots yet to be sold.
C. Fly Iowa — Tharp stated that he and Matt Wolford of Jet Air met with John
Moes and Christa Nelson, the fundraiser person that they had previously
discussed. She is unable to do this right now due to other commitments, but
Tharp added that they should be okay with what they are currently doing
themselves. He added that they will still need to have people go out and make
some contacts. Through these contacts they will have posters for people to
display, helping to get the word out about Fly Iowa. Tharp noted that Chuck will
have these posters available on Monday and has given a stack to the DOT to
mail out to the various airports. Wolford stated that Deb Nash spent the whole
day out and was able to raise about $600. He added that she has quite a few
people to follow up with next week, as well. Wolford stated that he has five or six
people to follow up with, as well.
e. FBO / Flight Training Reports —
i. Jet Air — Wolford next spoke to Members about the monthly
maintenance and cleaning reports. He noted that the main tasks
have been mowing, picking up trash, weeding, light bulb
replacement, and some painting. As for Jet Air, Wolford stated
that the rainy weather slowed things down, but otherwise they are
keeping busy.
At this point Tharp asked if they could move Item g up in the
agenda. Ogren stated that this would be fine.
ii. Iowa Flight Training —
g. Property North of 1565 Gilbert Street — Jack Young addressed the
Commission, stating that he recently acquired the property at 1565 Gilbert Street,
the Diamond Vogel Paints building. Tharp noted that the Airport owns a lot in
this area, and that there was a lease agreement with the previous owners of the
building to use this as a parking lot. Now the new owners would like to purchase
this lot. Tharp explained that since it was purchased with FAA money, they
would have to get FAA release before they could put this through for City Council
approval. Tharp then responded to Member questions about this parcel, stating
that it has been a small revenue generator, about $3,600 a year in rent. The new
owner, however, does not intend to use it as a parking area and would not be
paying this rent. Young stated that they do not have a particular use in mind for
this parcel, that its purchase would be from an investment side of things.
Members continued to discuss this request, with Tharp responding to what the
overall plan had been for areas like this. Ogren asked what type of zoning
restrictions would be in place here if someone were to build on this parcel. Tharp
noted that there would be some height controls, of course. Tharp further
explained what the FAA process would entail and what he believes their chances
are of obtaining a release. The conversation turned to the Master Plan process
that they are currently involved in and how they should possibly wait until this
process is complete before considering the sale of this particular parcel.
Airport Commission
May 15, 2014
Page 3
Members agreed that they should wait until the Master Plan process is complete.
Young stated that if and when the Commission does decide to sell this parcel, he
would appreciate knowing this.
d. FAA/IDOT Projects — AECOM (David Hughes)
i. Master Engineering Agreement — Tharp stated that Hughes is
unable to attend this evening, but is available via phone if needed.
Tharp stated that they have revised the Engineering Services
Agreement and that it is ready for Commission approval this
evening. He briefly explained what this agreement will mean for
the Airport. Ogren asked what the revisions were, and Dulek
noted that there are both City -related items and FAA -related
items. She briefly explained what these would include. Members
asked if there were any substantive changes from the last
contract, and Tharp stated that it is basically the same agreement.
He further clarified what the agreement says.
1. Consider a Resolution Approving an Agreement With
AECOM for 5 -Year Engineering Services — Assouline
moved to consider Resolution #A14-03 approving an
agreement with AECOM for a 5 -year engineering
services contract, seconded by Ogren. Motion carried
3-0.
ii. Runway 7-25 Parallel Taxiway — Tharp noted that the agreement
has been signed with the contractor and the taxiway has been
opened. The current plan is to get them in on Monday to begin
the punchlist work. This will require a three-day shutdown of 7-25
so they can work in the safety area. Ogren noted that at one point
they had discussed a ribbon cutting. Tharp stated that typically
you want to schedule them when Congress isn't in session.
Gardinier asked if they could do this during the Fly Iowa event.
Tharp stated that it might be possible but that he would need to
look into this a little further.
iii. Roofing Rehabilitation — Tharp reported that they are almost
done with the south section of the lower tier of the terminal
building roof. Then they will start the tear -off of the center tower
section roof.
iv. Obstruction Mitigation — Nothing to report.
V. 2014 IDOT Grant Projects — Tharp stated that these are moving
forward, slowly. The asphalt that is coming down looks pretty
good, according to Tharp, and there is only one section left to
complete. Assouline asked if there has been any movement in
the ash tree field request. Tharp noted that there has been some
turnover there and nothing has moved forward at this point.
1. Taxiway B Rehabilitation and Overlay —
2. Taxiway B Lighting —
3. North T -hangar Pavement Maintenance —
f. Airport Operations —
i. Strategic Plan — Implementation —
Airport Commission
May 15, 2014
Page 4
ii. Budget — Tharp noted that he has had some conversations with
the Finance Director and the Assistant to the City Manager
regarding the CIP process and the policy for funding Airport
projects. He stated that they are working through some issues
with this. Tharp continued, explaining the City's process and how
this would work if the Airport were to be considered a division,
such as Parks or Streets, when it comes to the yearly CIP
process. Members discussed this issue, with Tharp noting that
the goal is to keep the $100,000 emergency reserve that has been
in place. The change is more of an administrative one.
iii. Management —
h. Consider a motion to adjourn to Executive Session to evaluate
professional competency of individuals whose appointment, hiring,
performance or discharge is being considered when necessary to
prevent needless and irreparable injury to those individuals'
reputations and those individuals request a closed session —
Gardinier moved to enter Executive Session at 7:07 P.M.,
seconded by Ogren.
Ogren moved to adjourn the Executive Session at 7:17 P.M. and
resume the regular meeting, seconded by Assouline.
L Evaluation of Airport Operations Specialist — Tharp shared
some information with Members regarding a possible increase in
his step, from a 9 to a 10. He responded to Members' questions
regarding the process and what it means. Dulek also provided
information for Members. Gardinier moved to support a move
to step 10 for the Airport Operations Specialist position,
seconded by Assouline. Motion carried 3-0.
Tharp stated that as a follow up to this issue, he would like to
request that this raise be backdated to his evaluation date. Ogren
moved to backdate the step increase to January, seconded
by Assouline. Motion carried 3-0.
L Subcommittee Reports —
i. For May — Events — Members noted that both the Air Race
Classic and Fly Iowa are coming up. Ogren stated that they had
decided in April to review the list of subcommittees. She believes
they need to do something about them as they aren't very active
at this point. She asked Members if they want to delay any
decisions here until they have another Member. Tharp spoke up
at this point, stating that he would recommend they hold off until
they get another Member or two on the Commission.
ii. For June — Infrastructure — Ogren asked who is on this
committee. Tharp stated that Horan had been on this
subcommittee, and possibly Hofineyer.
j. Commission Members' Reports — Both Ogren and Gardinier noted all
of the work being done for Fly Iowa and the Air Race Classic.
Airport Commission
May 15, 2014
Page 5
k. Staff Reports — Tharp noted that the two open seats on the Commission
will be readvertised for a 30 -day period after Tuesday's Council meeting.
He added that they have received two applications at this point.
Members briefly discussed the two applicants, with Dulek responding to
questions. Tharp also noted that the Airport Zoning Commission's
recommendation has been completed and a public hearing will be set for
June 3rd. Gardinier asked Tharp if he had looked into any security for the
gate as they previously discussed. Tharp responded, noting that he has
put in some phone calls but with the Fly Iowa planning he hasn't had time
to follow up yet.
SET NEXT REGULAR MEETING FOR:
The next Fly Iowa subcommittee meeting is Monday, May 19, 2014, at 5:30 P.M.
Both Assouline and Gardinier will be unavailable for a Thursday, June 19, 2014, meeting. After
some discussion, Members decided that Monday, June 23, 2014, at 6:00 P.M. would work.
ADJOURN:
Ogren made the motion to adjourn the meeting at 7:36 P.M.; seconded by Gardinier.
Motion carried 3-0.
CHAIRPERSON DATE
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Airport Commission
June 23, 2014
Page 1
MINUTES
IOWA CITY AIRPORT COMMISSION
JUNE 23, 2014 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Jose Assouline, Chris Ogren
Members Absent: Minnetta Gardinier
Staff Present: Eleanor Dilkes, Michael Tharp
Others Present: Matt Wolford, Jeff Edberg, Melissa Underwood
FINAL
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
Chairperson Ogren called the meeting to order at 6:07 P.M.
APPROVAL OF MINUTES:
Minutes from the May 15, 2014, meeting were reviewed. Tharp noted a correction from Dulek:
on page 5, the votes for going into and returning from Executive Session. Assouline moved to
approve the minutes of the May 15, 2014, meeting as amended; seconded by Ogren.
Motion carried 2-0, Gardinier absent.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Airport Commerce Park — Jeff Edberg addressed Members, stating that
there hasn't been much activity lately in land sales. He noted that the closing for
Lot #8 is scheduled for September. Edberg then presented some current figures
on prices of land in the area and what the real estate market has been like for the
past few years. Members briefly discussed this issue with Edberg.
b. Fly Iowa — Ogren asked if there was anything they needed to cover on
this this evening. She noted the problems she ran into in sending an email
message to members of the local chapter of the Experimental Aircraft
Association, but that the message was sent out. Wolford stated that he has
come up with a sign-up list for volunteers. So far they have several signed up for
this and he will be meeting with the Boy Scouts tonight about helping with
parking at the Fairgrounds. Wolford spoke further about the volunteer groups
that have signed up so far to help.
Airport Commission
June 23, 2014
Page 2
C. Airport Master Plan — Melissa Underwood addressed Members
regarding the Airport's Master Plan schedule. She noted that last Friday a staff
engineer and a planner were at the Airport performing an inventory. They took a
large volume of pictures using a GPS app at the Airport for this part of the
process. Then about two weeks ago, staff flew over the airport in order to gather
the data they need for obstruction data, hangar heights, etc., for that portion of
the process. Next a survey crew will be out to do their portion of the process.
Underwood then spoke about the Master Plan Advisory Group that will need to
be formed. Their plan is to have the first meeting in July. It should take
somewhere between 12 and 18 months to complete the entire process,
according to Underwood.
Underwood then addressed who might make up the Master Plan Advisory Group.
. Members discussed this, with Tharp stating that his thoughts were to have
himself, someone from Jet Air, and a pilot for the Airport side; someone from the
City Manager's office; someone from either Economic Development or Planning;
and then one or two neighbors of the Airport. Underwood further explained what
this first meeting would encompass and the need for them to get things moving.
Tharp stated that he will work with Underwood to get this group together for a
July date.
d. FAA/IDOT Projects: AECOM (David Hughes) —
i. Runway 7/25 Parallel Taxiway — Tharp noted that work has
begun on the west ditch, which is the last item to be completed on
this project.
ii. Roofing Rehabilitation — Tharp stated that this is about 95%
done. He added that they had some water leakage recently, and
they are trying to figure out where this is coming from.
iii. 2014 IDOT Grant Projects:
1. Taxiway B rehabilitation and overlay — Tharp stated that
this is complete and they are awaiting final paperwork at
this time.
2. Taxiway B lighting — The lights and signs were completed
late last week, according to Tharp.
3. North T -hangar pavement maintenance — Tharp noted
that this is also complete and awaiting final paperwork.
iv. Runway 7/25 Obstruction Mitigation — Light Pole Replacement
— Tharp stated that this involves the three poles that were lowered
at the car dealership. He, the contractor, and the owner all met
recently to make sure things were in working order.
1. Consider a resolution accepting project as complete —
Ogren moved to consider Resolution #A14-04
accepting this project as complete, seconded by
Assouline. Motion carried 2-0, Gardinier absent.
e. FBO / Flight Training Reports —
i. Jet Air — Matt Wolford shared the monthly reports with Members.
He briefly touched on such tasks as changing light bulbs, mowing,
and weeding. Painting projects were a large part of the past
month's tasks. Wolford further explained some of the
projects. Wolford stated that staff also mulched and trimmed the
area around the Airport sign out on Riverside Drive. Continuing,
Airport Commission
June 23, 2014
Page 3
Wolford spoke about the Air Race Classic that recently came
through and the increase in fuel sales. He then spoke about Jet
Air's in-house training for pilots, noting that they will be partnering
with SimuFlight. Ogren thanked Wolford for all of his efforts with
Fly Iowa.
ii. Iowa Flight Training — None.
f. Airport "Operations:"
L Strategic Plan -Implementation — None.
ii. Budget — Tharp noted that things have been very busy with the
Air Race Classic last week and the upcoming Fly Iowa event. He
added that if things go okay operationally, he will be taking the last
half of July off. Ogren added that she will be out of the country
those last two weeks in July. Tharp stated that the fiscal year is
almost up. Wolford asked if there are any extra funds available as
the fuel system needs to be freshly painted. Tharp noted that he
has some ideas on funding this.
iii. Management — None.
g. Subcommittee Reports —
i. For June — Infrastructure - Ogren asked who is on this
subcommittee. Tharp noted that he and Assouline are the
Infrastructure subcommittee. Ogren stated that she believes they
should rethink having these subcommittees and instead have ad
hoc committees as needed. Others agreed that ad hoc
committees would probably work best at this point in time.
ii. For July — None.
h. Commission Members' Reports — Ogren shared that she helped with
timing for the Air Race Classic event. Assouline asked how the event went, and
Tharp noted that they had 14 or 15 pilots spend the night, and all but two had left
by 7:00 the next morning.
L Staff Reports — Tharp stated that he will continue to be busy with the Fly
Iowa planning.
SET NEXT REGULAR MEETING FOR:
The next regular meeting of the Airport Commission will be held on Thursday. July 17, 2014, at
6:00 P.M. at the Airport Terminal Building.
ADJOURN:
Assouline made the motion to adjourn the meeting at 7:04 P.M.; seconded by Ogren.
Motion carried 2-0, Gardinier absent.
CHAIRPERSON DATE
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Airport Commission
July 14, 2014
Page 1
MINUTES
IOWA CITY AIRPORT COMMISSION
JULY 14, 2014 — 5:45 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Chris Ogren, Minnetta Gardinier
Members Absent: Jose Assouline
Staff Present: Michael Tharp
FINAL
Others Present: Matt Wolford, Chuck McDonald, Deb Nash, John Moes, Bill Bollman, Deb
Dunkhase
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
Tharp called the meeting to order at 5:52 P.M.
ITEMS FOR DISCUSSION/ACTION:
a. Fly Iowa — Tharp noted that the purpose of the meeting was to serve as a final
opportunity to debrief from the event. Tharp shared with members a financial
statement of income and expenses. He stated that the majority of the invoices
had been received and the event had raised just over $30,000 and had expenses
of just under $27,000. Tharp noted that there were still a small number of
invoices that had to be finalized and paid.
Members began to discuss the attendance and based on activity and estimates
that around 5000 people had attended the event. Gardinier asked about the
changes to the program guide cover regarding the original image that Mary
Moye-Rowley had created. Members noted that the program guide cover had
contained the logo that Mary designed, but the rest of the cover reflected the
signage work. Gardinier suggested sending a letter to Mary. Dunkhase asked
how many children had received airplane rides. Gardinier stated that
approximately 75 had signed up on Saturday and they did a total of 102 rides
during the Young Eagles activity.
McDonald noted that the FAA seminar had about 28 people attend. Members
commented on the poor weather in the morning which could have affected the
turnout.
Tharp noted that he was working with Deb Nash to send tax receipts to groups
that gave money to the event and that they would include a copy of the program
Airport Commission
July 14, 2014
Page 2
guide. McDonald suggested that they also send a letter to Claude Spears who
had donated the sound equipment for the airshow. Tharp then asked members
for any lessons learned during the event.
Ogren stated that during the planning for the event it felt like the group would
receive information in spurts and in more of the `you should be doing this' type
way. Ogren suggested the creation of a planning template which could assist
future groups when discussing and preparing for the event. Gardinier stated
even though Rockwell supported the IAPG, the event was rejected for additional
direct support. Gardinier suggested that IAPG keep that information in mind
when selecting airports that might naturally seek donations from them.
Dunkhase shared that with the success of the children's activities she was
interested in coming up with some other events to take place at the airport.
Members discussed different examples of airport activities. Tharp asked if there
were any other lessons learned members wanted to share with the group. Tharp
noted that regarding the final budget he would expect the final invoices would be
in to him soon and that he would finalize a report and distribute any extra funding
according the event agreements
ADJOURN:
Meeting adjourned at 7:02pm.
CHAIRPERSON DATE
Airport Commission
July 14, 2014
Page 3
Airport Commission
ATTENDANCE RECORD
2014
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
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M
M
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M
M
M
Horan
Minnetta
03/01/15
X
X
X
X
X
X
X
X
X
X
O/
X
Gardinier
E
Jose
03/01/16
X
X
X
X
X
X
X
X
X
X
X
O/
Assouline
E
Chris
03/01/14
X
X
X
X
X
X
X
X
X
X
X
X
Ogren
Paul
03/01/17
X
X
X
X
X
X
X
X
N
N
N
N
N
Hofineyer
M
M
M
M
M
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
Airport Commission
July 17, 2014
Page 1
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
JULY 17, 2014 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Jose Assouline, Minnetta Gardinier, A. Jacob Odgaard, Chris Ogren
Staff Present: Sue Dulek, Michael Tharp
Others Present: Matt Wolford, David Hughes
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
Chairperson Ogren called the meeting to order at 6:07 P.M. She first welcomed the new Airport
Commission Member Jacob Odgaard to the group.
APPROVAL OF MINUTES:
Minutes from the July 14, 2014, special meeting were reviewed. Assouline stated that he was
amazed at the number of people who attended Fly Iowa. Gardinier stated that the estimates are
closer to 5,000 attendees. Others agreed that a note should be made of this, that the 5,000 to
7,000 estimates were too high. Gardinier noted that the number of Young Eagles attending was
102. Assouline moved to approve the minutes of the July 14, 2014, special meeting as
amended, seconded by Gardinier. Motion carried 4-0.
Next the minutes from the June 23, 2014, meeting were reviewed. Gardinier stated that as she
was not at the meeting, she can't really speak to the minutes. Ogren moved to approve the
minutes of the June 23, 2014, meeting as presented; seconded by Assouline. Motion
carried 3-0; Gardinier abstained.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Airport Commerce Park — Due to a conflict, Edberg was unable to
attend the meeting. However, according to Tharp, there has not been any
movement with lot sales.
b. Airport Master Plan — Tharp stated that they are moving forward with
getting invitations sent out to those they hope to have in the planning group. An
initial kick-off meeting is tentatively set for August. Ogren asked if they weren't
going to have someone from the Airport Commission serve on this group. Tharp
stated that if the Members would like to do this, they can certainly discuss it and
Airport Commission
July 17, 2014
Page 2
chose someone to serve on the planning group for the Master Plan. Ogren
asked others what their thoughts are on this and if there is someone who wants
to volunteer for the Master Plan Committee. Gardinier asked for some
information regarding this group, and Tharp responded, noting that the group will
meet roughly four times over the next year, probably an hour to two hours each
time. This planning group is a review committee, essentially, that will review
each section of the Master Plan as they work through it. Ogren further explained
what was discussed at the last meeting about having a smaller committee review
the Master Plan sections. Tharp noted that in addition to himself, other
participants they hope to include would be someone from the City Manager's
office, a representative from the Community Development department,
representatives from several neighborhood associations, someone from the
Airport FBO/Jet Air, and an Airport Commission Member. Gardinier suggested
that they let those pilots who lease hangars know of this opportunity, as well.
After a brief discussion, Tharp stated that he would send an email to those
leasing hangars; and if they get more than one pilot, he can always bring it back
to the Commission for review. He did note that they are trying to keep the review
committee a smaller size, but that they do want a broad spectrum of participants.
Ogren suggested that in the letter Tharp let people know that there will be public
forums at which they can share their thoughts, as well. Ogren asked Gardinier if
she would be interested in serving on this committee, and Gardinier stated that
she would if no one else is interested.
C. FAA/IDOT Projects: AECOM (David Hughes) —
i. Runway 7/25 Parallel Taxiway — Hughes stated that the parallel
taxiway is done other than some seeding that they will complete in
August. There is also some remaining paperwork to be done, but
otherwise Hughes stated that they should be wrapping this project up.
ii. Roofing Rehabilitation — Hughes stated that the roofing is now
complete. He added that the contractor did come back out to seal around the
walkway. Hughes stated that the other leak that was found was actually tied to
the window itself. Ogren asked if Hughes knew anything further about the
window situation. Tharp responded, stating that he has had several people out
to look at it and he has one that he believes has found a solution. Gardinier
asked if they can also look at the windows on the side of the building that were
having some corrosion issues. Tharp stated that they will definitely relook this
area to make sure there are no issues. Gardinier stated that on Tuesday
evening she realized the door does not latch. Hughes noted that it has a large
sweep on the bottom of it. Tharp stated that they put a new seal on it, and that
this is probably part of the problem. He will have someone look at this.
1. Consider a resolution accepting project as complete —
Assouline moved to approve Resolution #A14-05 accepting
the roofing rehabilitation project as complete, seconded by
Ogren. Motion carried 4-0.
iii. 2014 IDOT Grant Projects: Hughes stated that he would
address the IDOT projects as a group. He stated that they basically have
the same contractor on the taxiway B rehab and the north t -hangar
pavement maintenance. There are a few punchlist items that need to be
completed on these projects. The lighting project is at this stage also
where there are just a few items to complete. Gardinier asked Hughes to
clarify what exactly needs to be completed, and he noted that they need
Airport Commission
July 17, 2014
Page 3
to do some seeding where they had to trench in for the conduit and the
cans in the pavement, as well as around the sign bases. There is also
some pavement cleanup where the edges need to be smoothed out.
Ogren asked what needed to be done at the north t -hangars, and Hughes
stated that some sealant leaked onto the pavement and needs to be
cleaned off. There is also an area that was not sealed and needs to be,
according to Hughes. Hughes noted that the drainage at the gate area
appears to be working okay now. Odgaard asked what was done in this
area, and Hughes noted that they raised the road elevation here and put
intakes on either side to catch the water.
1. Taxiway B rehabilitation and overlay —
2. Taxiway B lighting —
3. North T -hangar pavement maintenance —
d. Fuel System Storage Maintenance — Tharp stated that he put this on
the agenda so that he could give the Members some information on cost and
possible contingency plans if the State grants don't come through. Tharp added
that they are at a point where they need to do something. There is material in
the sumps and things are only getting worse. Tharp stated that what he is
proposing to Members is that they move forward with the lining of the low -lead
tank and then if they are able to get the State grant, they can then do the painting
and some of the pipe replacement. Assouline asked if there is any indication of a
problem inside the tank. Tharp stated that it is difficult to trace the source of the
problem. Several months ago they did a process on the tank where the sediment
was removed from the tank bottom. It yielded some, but it did give them the
opportunity to get some pictures of the inside of the tank. Tharp noted that it did
not show any significant issues. By lining the tank, they will increase its longevity
and make maintenance better, and they will also solve their contamination issue.
If they are still getting contamination issues after the lining is installed, Tharp
stated that they can then start to replace piping. Odgaard asked if they can tell
from the sediment itself where the contamination is coming from. Tharp stated
that they are not able to pinpoint the source, whether it's from the tank itself or
the piping.
Gardinier asked how old the fuel tank is. Tharp stated that it is approximately 20
years old. Members continued to discuss the fuel tank issues, with Tharp
responding to questions regarding the State grant and what it will cover with this
project. Tharp also further explained what all this project will encompass once it
gets started. Wolford with Jet Air also explained to Members what they can
expect and the plans they are trying to put in place before this project even
begins. Members continued to discuss the State grant process and how this
year's delay in the process may put projects on hold. Tharp stated that his
concern is that if they don't move forward with this project, they could end up with
a major issue and have no fuel at all. Ogren stated that she agrees with
Gardinier, that they should wait until the State's August meeting to see if the
funding comes through at that time. If it doesn't, they can then revisit the issue
and decide what to do. The bottom line is that whether the grant funding comes
through or not, this issue needs to be addressed as soon as possible. Gardinier
stated that she is not opposed to them moving ahead with temporary measures,
such as a storage tank to use in the meantime.
Airport Commission
July 17, 2014
Page 4
Members continued to discuss the fuel tank issues, with Wolford responding to
questions regarding Jet Air's fuel truck capacity and how they might approach
these issues on a temporary basis. Odgaard asked if Tharp has talked with other
airports about problems such as this. Tharp stated that he has talked to others
about the repainting of their fuel tanks, but no one has had contamination issues
like these. Wolford stated that the issues here have gotten exponentially worse
over the past six months. Assouline suggested they have a plan "B" — such as
an extra storage tank, so that they can be prepared for whatever may happen.
Tharp stated that he would like to go ahead and begin the actual planning
process on this, get some pricing on the various components, and bring that back
for Members' review. Tharp reminded Members that they applied for this grant
last year and were denied. The Commission agreed that Tharp needs to move
ahead with the planning work at this point. Dulek asked if the Commission would
want to have a special meeting after the State's decision is made in three weeks,
so that they can decide how to proceed, or they can decide this evening to give
the Chair the authority to proceed. Gardinier moved to give the Chair the
authority to sign the grant if approved, seconded by Assouline. Motion
carried 4-0.
e. Gilbert Street Land Lease — Dulek gave Members some background on
this lease agreement. The owner of this property has now sold the land and
wants to end this lease agreement. Dulek added that it is a 10 -year lease at
$300 per month. It is the Commission's decision to end the lease early or not.
Members discussed the issue, with Dulek responding to questions. Assouline
asked how many years are left on this agreement. Tharp noted that it began in
2009, so there are five years left on the lease. Assouline suggested they split the
difference with the owner. The discussion continued, with Members asking
Tharp if this land could be used for anything else. He noted that it is not very big.
Dulek noted that this parcel is paved with asphalt and has served no other
purpose. Tharp stated that he agrees with Assouline's suggestion of 50% — or
he suggested pay for a year and get out of the remaining four years. Others
stated that they would agree to 50%. Members also spoke about the need to
watch this parcel to make sure no one is parking on it if there is no longer a lease
on the property. Assouline suggested they talk to realtor Jeff Edberg about
finding someone to lease the property again. Dulek will move ahead with letting
the current leasee know what the Commission's conditions are to ending the
lease agreement.
f. FBO / Flight Training Reports —
i. Jet Air — Matt Wolford first reviewed the monthly reports. Mowing
has been a major portion of the maintenance for the month, as has
weeding, mulching, and picking up sticks and branches from some of the
storms that have swept through. Wolford also responded to Member
questions regarding the monthly reports. He noted how busy everyone
has been with the various events at the Airport.
ii. Iowa Flight Training — Ogren noted that Odgaard works as a
flight instructor for IFT. It was noted that a request has been made of IFT
for some type of reporting at least twice a year. Gardinier stated that she
would like to make this request again. Tharp responded that he will send
a message to IFT.
g. Airport "Operations:"
Airport Commission
July 17, 2014
Page 5
L Strategic Plan -Implementation — Tharp stated that they expect
to get their fifth member next month. Once everyone is seated they will
do a refresher on the strategic plan. Tharp added that the current plan
runs through 2015, therefore, they will be working on a new five-year plan
in the near future.
ii. Budget — Tharp noted that the new fiscal year began with July.
The budget process for FY16 will begin sometime in September.
Gardinier asked if they had much money left at the end of the fiscal year.
Tharp responded that they did not spend much of their capital
improvement money as they were awaiting grants. Gardinier asked about
the security pad on the gate, and if this is money they could use to do
that. She added that there is no functional latch at this time. Wolford
asked if they want this done to the gate nearby, as well, and Gardinier
stated that they could put a lock on that one at night. Odgaard agreed
that adding these security features shows that the Airport is conscious of
their security. Wolford stated that he would like to talk about this gate
issue more, that he questions having the gate locked. Others spoke to
this briefly, noting that people can come when the Airport is open and will
be able to access these areas then. When the Airport is closed, however,
the gates should be locked. Tharp stated that he will look into their
options to see what they can install that would keep everyone happy.
iii. Management — Tharp reminded Members that he will be on
vacation the next few weeks, and that Chris will be out of town, as well.
He asked Gardinier if she would be okay with being the contact person
should something arise. She asked if he has a checklist of sorts of what
to do in his absence, should something arise. Others agreed, and Tharp
stated that he can write this up before he leaves.
h. Subcommittee Reports — Ogren stated that as she has said the past
several meetings, she believes they should have ad hoc subcommittees instead
of the standing ones they have. Continuing, Ogren noted that they had talked
about having a Security Subcommittee, which met a couple of years ago once.
Nothing else ever happened with that committee. She believes they should get
this subcommittee going again, and set up a meeting with Iowa City emergency
responders once a year so that everyone is ready for anything that could happen
at the Airport.
L For July — None
ii. For August — Budget — Ogren stated that this committee will
need to meet prior to the August meeting.
L Commission Members' Reports — Ogren spoke about Fly Iowa and all
of the work that everyone put into it. Assouline agreed, stating that it was a good
event. Gardinier noted that she did the Air Race Classic, but did not make it to
Iowa City. She shared that she heard only good things though from those who
did. Gardinier also stated that Fly Iowa was a successful event. She shared that
she flew back from New Orleans this past week, and that there is a really great
lakefront airport there. She shared some pictures with Members. Ogren asked
Odgaard if he is keeping busy with flight lessons, and he stated that he is and in
fact he has a student waiting downstairs for him. He stated that on Saturday they
will be doing a search and rescue exercise in Boone, Iowa. The Air Force will be
there to evaluate this exercise, according to Odgaard.
Airport Commission
July 17, 2014
Page 6
j. Staff Reports — Tharp welcomed Odgaard to the Commission. Odgaard
thanked everyone, adding that it looks exciting to him and he looks forward to
being a part of the Commission. He stated that he would like to see the Airport
get the appreciation it deserves.
SET NEXT REGULAR MEETING FOR:
The next regular meeting of the Airport Commission will be held on Thursday, August 21,
2014, at 6:00 P.M. at the Airport Terminal Building.
ADJOURN:
Assouline made the motion to adjourn the meeting at 7:45 P.M.; seconded by Gardinier.
Motion carried 4-0.
CHAIRPERSON DATE
Airport Commission
July 17, 2014
Page 7
Airport Commission
ATTENDANCE RECORD
2014
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
O
O
O
O
O
O
O
O
O
O
O
O
O
U1
O
v
O
NAME
EXP.
4
-N
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.A
rn
-N
O
-4
-4
(n
W
Y
03/01/14
X
X
X
X
X
X
X
N
N
N
N
N
Howard
M
M
M
M
M
Horan
Minnetta
03/01/15
X
X
X
X
X
X
X
X
X
X
O/
X
Gardinier
E
Jose
03/01/16
X
X
X
X
X
X
X
X
X
X
X
X
Assouline
Chris
03/01/14
X
X
X
X
X
X
X
X
X
X
X
X
Ogren
Paul
03/01/17
X
X
X
X
X
X
X
X
N
N
N
N
Hofineyer
M
M
M
M
A.Jacob
03/01/17
N
N
N
N
N
N
N
N
N
N
N
X
Odgaard
M
M
M
M
M
M
M
M
M
M
M
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
Airport Commission
August 6, 2014
Page 1
MINUTES
IOWA CITY AIRPORT COMMISSION
AUGUST 6, 2014 — 5:30 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Minnetta Gardinier, A. Jacob Odgaard, Chris Ogren
Members Absent: Jose Assouline
Staff Present: Sue Dulek, Michael Tharp
Others Present:
FINAL
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM: 5:35pm
Chairperson Ogren called the meeting to order at 5:35 P.M.
ITEMS FOR DISCUSSION/ACTION:
a. Airport Master Plan —
i. Consider a resolution accepting FAA Grant Offer - Tharp
noted that one of the reasons for the special meeting was that
they received the grant off from the FAA. Gardinier moved
to accept the grant, seconded by Odgaard. Motion
passed 3-0 (Assoline Absent)
ii. Consider appointment of members to Master Plan
advisory committee — Tharp noted they had sent message
out to the tenants and neighborhoods in order to seek
volunteers to serve on the committee. Tharp noted that they
had a sufficient number that the Commission could bump the
committee to 9 members have 2 each from the hangar tenants
and neighborhood representatives. Ogren asked what Tharp
used to send the information to the neighborhood. Tharp
noted that he used the assistance of the city's neighborhood
services coordinator to send a message to the neighborhood
groups. Tharp noted that he wasn't expecting a neighborhood
selection, because it wasn't that long since the messages
were sent. Members discussed the option to move the group
to 9 members. Gardinier asked if Tharp had talked with the
consultant regarding the change in the size. Tharp stated he
hadn't had that conversation with them. Gardinier asked how
long the hangar tenant messages had been out, and Tharp
noted that they were sent out before he left for his vacation.
Airport Commission
August 6, 2014
Page 2
Ogren asked if they had given a deadline. Tharp noted that
there wasn't a hard deadline, but the information in the letter
suggested a deadline as it discussed setting a meeting during
the week of the 11th or the 18th. Members discussed the list of
candidates for the hangar tenant representative. Gardinier
suggested Doug Weihe as the representative. Members
agreed by consensus. Ogren asked about the possibility of
putting an announcement in the newspaper to help solicit
volunteers. Ogren noted that she felt the messaging might
have been too selective in trying to get volunteers. Tharp
noted that they could still do some more targeted messaging if
the Commission desired. Members continued to discuss the
solicitation of volunteers. Tharp noted that he used the city
neighborhood services office because they would have the
information on those members that would most likely volunteer
for something like this. Gardinier stated that she was
comfortable with the process and that as they got to the
listening post time of the planning that is when members of the
public should be coming to the group and giving their
concerns. Members discussed the appointment of the final
person representing the neighborhood to the group. Gardinier
suggested a subcommittee meet to select the person and
asked if Ogren and Odgaard meet to discuss the candidates
and choose an appointee. Ogren and Odgaard stated that
they could meet and select the final person. Gardinier asked
about the group meeting and if it was a public meeting. Dulek
stated that she would double check on the designation.
ADJOURN:
Gardinier made the motion to adjourn the meeting at 6:06 P.M.; seconded by Odgaard.
Motion carried 3-0 (Assouline absent).
CHAIRPERSON DATE
Airport Commission
August 6, 2014
Page 3
Airport Commission
ATTENDANCE RECORD
2014
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
o
0
0
0
0
0
0
0
0
0
0
0
0
-
N
N
W
�
(n
0)
v
W
NAME
EXP.
p
4
�
rn
-N
rn
.p
N
0
�
-4
(n
N
W
-
0)
03/01/14
X
X
X
X
X
X
X
N
N
N
N
N
N
Howard
M
M
M
M
M
M
Horan
Minnetta
03/01/15
X
X
X
X
X
X
X
X
X
X
O/
X
X
Gardinier
E
Jose
03/01/16
X
X
X
X
X
X
X
X
X
X
X
X
O/
Assouline
E
Chris
03/01/14
X
X
X
X
X
X
X
X
X
X
X
X
X
Ogren
Paul
03/01/17
X
X
X
X
X
X
X
X
N
N
N
N
N
Hofineyer
M
M
M
M
M
A.Jacob
03/01/17
N
N
N
N
N
N
N
N
N
N
N
X
X
Odgaard
M
M
M
M
M
M
M
M
M
M
M
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
Airport Commission
August 21, 2014
Page 1
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
AUGUST 21, 2014 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Jose Assouline, Minnetta Gardinier, A. Jacob Odgaard, Chris Ogren
Members Absent: David Davis
Staff Present: Sue Dulek, Michael Tharp, Eric Goers
Others Present: Matt Wolford, David Hughes, John Yeomans, Jeff Edberg
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
Chairperson Ogren called the meeting to order at 6:05 P.M. She stated that they do have a new
member, but he is unable to attend this evening.
APPROVAL OF MINUTES:
Minutes from the July 17 and August 6, 2014, meetings were reviewed. Ogren noted that on
the August 6 minutes, under Determine Quorum, the wording is from the July 17 meeting.
Ogren also questioned the wording for the Airport Master Plan subheading. Tharp clarified that
this is correct. Also in the August 6th minutes, it states that they welcomed new Member Jacob
Odgaard, when this was from the July 17 meeting, as well. Assouline moved to approve the
minutes of the July 17 and August 6, 2014, meetings as amended, seconded by Ogren.
Motion carried 4-0, Davis absent.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Airport Farming Operations — John Yeomans with Farmers National
Company addressed the Members. He stated that typically at this time of year
he meets with the Commission to see what they want to do in the next year. He
shared a summary that he had prepared of where rents are currently. In the
current contract, the Airport receives $36,300. Out of that, $1,000 is from the hay
operation that Jim Sladek takes care of. The remainder, $35,300, is for the crop-
land — the corn and soybean operation. Yeomans responded to Member
questions, stating that currently cropland is around $314 per acre. Looking at his
current analysis, a fair rent could be in the $250 range per acre. He further
explained that the farmer could decide that he wants to renegotiate terms, but
Airport Commission
August 21, 2014
Page 2
that they can proceed with the current terms and see if that is agreeable. Tharp
stated that the farmer has been great in how he works the land, getting bales off
as soon as possible, etc. He suggested they move forward with where they are
now. Yeomans added that the farmer, Jim, has been doing some mowing and
spraying in the area, as well, which is a plus for the Airport. Ogren asked if
Yeomans' suggestion is to keep the contract amounts where they currently are,
versus lowering them. He responded that what he wants to do is first let Jim
know that the lease will not be terminated, and then this gives the farmer the
option to question the lease terms. Members discussed the issue, with Yeomans
noting that at issue is whether they want to change the rent, and/or the operator,
or do something completely different with the Airport's property. Assouline stated
that he sees no reason to make any changes at this time. Gardinier agreed,
stating that she would be agreeable to continuing the current lease with Jim.
Tharp stated that there has been some discussion about a possible Fire
Department training station at the south end of the Airport. The timeline is such
that extending the farm contract for another year should not be a problem,
according to Tharp. Members continued to discuss this issue, ultimately
agreeing to move forward with continuing the current farm lease.
i. Farmers National Company — Tharp noted that this is also the
time of the year that the Commission could decide to terminate its
contract with Farmers National. He stated that he definitely does not
advocate for this, that John Yeomans has done a good job for the Airport.
Yeomans gave Members a brief history of the Merschman Seed
relationship with the Airport and the show plots that they maintain on
some of the land.
b. Airport Commerce Park — Jeff Edberg addressed Members next, stating
that he has a few updates to share. First, there is a pending sale on lot #8. This
was part of the original sale, where the buyer bought lot #9 and had a set amount
of time to also purchase lot #8. Edberg explained the intricacies of this
transaction and why things are taking longer than expected. Secondly, Edberg
noted that he brought an interested party — a building supply company — to see
the location. This company is looking at more land, according to Edberg, so they
have discussed a possible merger of lots 11, 12, and 13 to get the land required
for a warehouse. Edberg showed Members where this is on the map, noting that
if this deal does develop, it would leave them with only one lot left to sell. Other
than this, Edberg noted that there have not been any new prospects.
C. Gilbert Street/Bell Lease — Dulek spoke to this issue, noting her memo
in the meeting packet. She stated that when she spoke to Mr. Bell, she invited
him to this evening's meeting to further discuss the lease issue. However, he is
not present. She asked the Commission for some direction on how they wish to
proceed with this. Ogren stated that at the last meeting they had asked that he
pay half of his lease, to which he has stated he is not agreeable. She stated that
they could then ask that he pay half of that amount, seven and a half years,
instead. Dulek noted that Mr. Bell stated that he does not want to pay anything
since he no longer needs this leased ground. Members continued to discuss this
issue, debating what timeframe they should request Mr. Bell pay for. Gardinier
stated that she still believes he is responsible for half of what the remaining lease
is. Others agreed, noting that this is what they originally agreed to and that they
still agree this is what should be proposed by Dulek.
Airport Commission
August 21, 2014
Page 3
d. Airport Master Plan — Tharp stated that the Advisory Group has now
been organized, and they will be meeting Tuesday evening at 5:30. This will be
their kick-off meeting. Once things get moving, Members will be seeing more of
Melissa at these meetings, according to Tharp.
e. FAA/IDOT Projects: AECOM (David Hughes) —
i. Runway 7/25 Parallel Taxiway — Hughes stated that they did get
some signed change orders back from Metro and are now
finalizing documents with them.
ii. 2014 Iowa DOT Grant Projects —
1. Taxiway B rehabilitation and overlay — Pelling has been
in and done some of their punchlist, according to Hughes. They
should be able to complete this in the next few weeks.
2. Taxiway B lighting — Hughes stated that they did a
punchlist walk-through today, even with the rain, and there are a
few items to complete here that should take about a week. Matt
Wolford with Jet Air asked if there was a light out, and Hughes
responded that there is and the contractor has this on their list to
repair.
3. North T -hangar pavement maintenance — Hughes stated
that with this project some work is needed on the intake on the
west end of the drive. It's a bit high and needs to be lowered.
According to Hughes, once done this will complete this project.
iii. 2015 IDOT Grant Projects — Tharp spoke to this, stating that the
Transportation Commission met earlier this month and the Office of
Aviation had their program on the agenda, so he was able to see a
preview of what is being recommended. Tharp noted that the Airport is
on the list for two projects — the fuel tanks and the electrical service line to
redo electrical service to the north T -hangar area. Tharp then stated that
what he would like to do is get some consensus from Members to
authorize the Chair to sign for a couple of things. He noted that they have
a copy of the task order he would like to have authorized with AECOM,
which would approve design engineering oversight of both of these
projects. Once the grant is received, this would allow them to execute the
grant and move ahead with these projects, especially the fuel tank one.
Gardinier asked for some clarification of the electrical service line project.
Tharp responded, noting that this would be running a main service line
from the electrical vault over to the T -hangars. Over the past few years,
there have been several outages, especially with a couple of hangars,
and this would alleviate such problems. Hughes added that they will also
replace the electrical panels in the B and C hangar, and will add a few
lights there, as well. Some discussion took place regarding the lighting in
this area, with Gardinier asking if they could stagger the lighting
throughout this area. Tharp then explained the grant process and what
they are looking at in terms of these projects as far as needing to be able
to move ahead with the fuel tank project especially.
The discussion continued, with Tharp responding to Members' questions
and noting that they would have about a $22,000 local match here.
Members discussed how they might handle this situation, especially in
light of the fact that they need to get the fuel tank project completed
Airport Commission
August 21, 2014
Page 4
sooner rather than later. Hughes stated that what they have is a $74,000
electrical project, which is 85/15 on the grant, and a $67,000 project on
the fuel tanks, which is 70/30 for the grant. Gardinier asked if the
Airport's portion will come from its own money or City money. Tharp
noted that as was previously stated during a budget conversation, this
cycle of CIP is coming out of the Airport's `Cash on Hand' from land sales.
Ogren stated that she believes it is not worth worrying about the 70/30
split for payment if it is only $5,000 they are talking about for Hughes to
move ahead with the design engineering services. She did caution that
they make sure they don't miss out on the grant money, should they
decide to move ahead with the design portion on their own. Tharp stated
that he will pass this information along to the State and will let the
Commission know what the response is. Dulek suggested the
Commission have a motion authorizing Ogren to sign in case they get the
go-ahead on this project. Ogren moved that the Commission
authorize her, as Chair, to sign said contract, only if it is paying
AECOM for the advance design process, and if it does not invalidate
the actual grant in any way. Assouline seconded the motion.
Motion carried 4-0, Davis absent. Wolford asked if there is money in
the current grant for a temporary tank while the fuel tank project is taking
place. Hughes responded that the $67,000 amount does not cover a
temporary tank. He added that he has not had any luck finding one.
Wolford stated that he heard from someone today who might have one,
but that the minimum cost would be around $15,000. Members
discussed this issue, with questions being raised on how the grant money
might be able to cover some of this expense. Members continued to
discuss the fuel tank project, with questions being raised on how they can
handle the temporary tank issue. Tharp stated that they are continuing to
look into this issue and will try to find a way to maintain the fuel service
during this project. Tharp will let the Commission know what he finds out.
f. Runway 12/30 Obstruction Mitigation — Tharp stated that the FAA has
told them they need to begin their environmental assessments on the
obstruction list so that the Airport is ready for 2016. This was in the five-
year plan, as well. Ogren asked if this is what they were talking about last
winter, and Tharp noted that it is. The next steps include identifying any
environmental considerations. Odgaard asked for some background on
this issue, and Tharp and Hughes responded, noting that the FAA
generated the obstruction list after doing an assessment of the Airport's
approaches.
g. Fuel System Storage Maintenance — (See above conversation.)
h. T -Hangars — Ogren asked if Members who are renters need to recuse
themselves. Gardinier noted that yes, she would be abstaining from the
conversation, and she stepped away from the table due to her conflict of
interest. Tharp noted that Members have a memo from him in their
meeting packets regarding this topic. He stated that he is split on their
rates and that he has several issues to discuss. Tharp stated that he
believes that rents on the north T -hangars are at their market caps,
whereas rents on the south T -hangars have some room to grow. Tharp
also stated that rents on the north and south T -hangars are too close
together. He believes that the economies of scale for what renters are
Airport Commission
August 21, 2014
Page 5
getting are a bit skewed. Tharp's recommendation to the Commission is
basically a hybrid of leaving the north T -hangars the same, while
increasing the south T -hangars by certain margins. Tharp noted that the
design of the glider bay in the south T -hangars is such that it is
specifically useful for only one thing, and that therefore it would not pay to
raise the rent. Tharp continued, noting that the only hangars with loans
on them now would be the University hangar and the maintenance shop.
All of the other T -hangars are paid off now. Members discussed the rates
charged at other local airports, noting the range in rates. Gardinier,
speaking as a member of the public, noted that Cedar Rapids' hangars
that are $88 have dirt floors and just a small asphalt pad, as well as no
walls between the hangars. Tharp added that over the years they have
lost some tenants to other airports, due to the rental rates, but that some
come back as they get tired of the security requirements elsewhere. All
of Iowa City's T -hangars have concrete floors. The difference between
some hangars are the doors — manual versus electric, etc. Tharp stated
that he does price comparisons with Cedar Rapids, Davenport, Ames,
Tipton, and Washington. Gardinier, speaking as a member of the public,
asked for some clarification of the differences between the various T -
hangars, and Tharp responded. Odgaard asked Tharp if he has done a
customer survey to see if tenants are satisfied or not satisfied with what
they are getting for their money. Tharp stated that a survey has not been
done recently. Members continued to discuss what, if any, increases they
should consider for the T -hangars, with Tharp noting where he believes
they should be in terms of market rates. Assouline agreed that the
recommendations are for very modest increases and that they should go
ahead with the new rates and leases as discussed. Discussion continued
on the proposed rate structure, with Members questioning some of the
changes in rates. Gardinier, speaking as a member of the public,
questioned Tharp on the changes for the south end T -hangars and he
briefly explained his rationale. Ogren suggested Tharp send a letter to
tenants, explaining why the rate increase is coming. Ogren asked if a 4%
across the board would work and Tharp noted that he will round it to an
even dollar amount for tenants. This would cover the south T -hangars
only. Discussion continued on the glider hangar and whether it should be
increased at the same rate. Ogren summarized their decision: keep the
north hangar rates the same; 4% increase to the south hangars; and keep
the glider hangar where it currently is.
i. Rates and Fees — Odgaard moved that they maintain the rates
on the north hangars; that they increase the rents on the south
hangars by 4%; and that the glider hangar remain as it is. Assouline
seconded the motion. Motion carried 3-0, Gardinier recused due to
a conflict of interest and Davis absent.
FBO / Flight Training Reports —
L Jet Air — Matt Wolford of Jet Air shared the monthly reports with
Members. He stated that they have been changing fuel filters more often,
in light of the fuel system problems they have been having. Trash and
branch pickup, and mowing have been a major task this month. Tharp
and Wolford both spoke to the roofing repairs and some of the water
problems they had been having. Looking at the August report, Wolford
Airport Commission
August 21, 2014
Page 6
stated that the large culvert that is near the end of runway 7 had to be
cleared of trees and debris that washed down there during the flooding.
Gardinier asked if there is any way that some weed killer could be put
down across the old runway 18-36. Wolford stated that they would look
into this.
Wolford then spoke about Jet Air and how their business has been going.
He stated that they have been staying busy with charters and
maintenance. One item of note, Wolford stated that since 2009 they have
subcontracted their flight training to Iowa Flight Training (IFT). As of
today they gave notice that Jet Air would be resuming flight training again.
Wolford noted that last week Jet Air bought three 172 airplanes. They
plan to offer flight training in the G1000 later model airplanes, and then
see how the demand is. They will also offer their 1970s airplanes as
these can be rented at a cheaper rate. Wolford then responded to
Members' questions regarding this transition in the flight training program.
ii. Iowa Flight Training —
j. Airport "Operations:"
i. Strategic Plan -Implementation — Tharp noted that the City web
site redesign is underway and it will be around six months before a mock-
up is ready to review. He is working with City staff on the Airport's page,
trying to get something that will be more in-line with how other airports do
their pages. He wants to also add a 'community attractions' page so
people will know what the area has to offer. Another thing that the City is
doing is a policy change. This involves an increase in background checks
for higher-up positions that have access to monetary accounts, credit
cards, etc. This will affect Tharp's position, for example, as he would
have to undergo an increased background check. Ogren asked if others
would like to review the memo on this and decide how to proceed at the
next meeting. Gardinier and others agreed that it sounds like a
reasonable step to take.
ii. Budget — Tharp stated that the Budget Subcommittee met a few
weeks ago and discussed next year's budget. Tharp added that at the
staff meeting on Wednesday there were some comments from the Library
Director about having the Finance Director do a tour of some of the
facilities to talk about the budget and also the local option sales tax issue.
If everyone is agreeable, Tharp will invite Bockenstedt to the next
meeting, and members agreed that it would be a good idea. Odgaard
asked when the last time the Council came to the Airport was. Tharp
stated that they have done joint meetings in the past on specific issues,
such as the south area development, but that it has been quite a few
years. Tharp suggested that the Airport Commission start going to
Council meetings and give them updates during the public comment
section of their meetings. This helps to keep the lines of communication
open with them.
iii. Management —
k. Subcommittee Reports —
i. For August — Budget — Tharp noted that the subcommittee will
meet again soon to work on the FY16 budget. Gardinier asked if they
would be meeting in the next few weeks, and Tharp stated that it may be
Airport Commission
August 21, 2014
Page 7
after their next meeting, but that he will get some updated information to
Members prior to a meeting time.
ii. For September — Review use of subcommittees — Ogren stated
that she thinks this is a good idea. Tharp noted that they have talked
about this for some time, and now that they have a full Commission with
five Members, he believes it's an appropriate time to review this.
I. Commission Members' Reports — Ogren stated that she saw the DC -3
on Monday, and that she even saw Tharp and Gardinier after they went
for a ride in it. Tharp added that he took a second ride, this one in the
jump seat. He added that the plane left around 9:00 A.M. today. Ogren
then reminded everyone of the Sertoma breakfast on Sunday. Tharp
responded to Member questions regarding this event. Odgaard asked
about the issue of gate locks, which was discussed at the previous
meeting. Tharp responded that he has followed up with some fencing
companies and is still awaiting final pricing on this. Odgaard noted that
one of the doors to the terminal building is not locked and can be
accessed at all hours, without a code. Tharp stated that he will look into
this immediately to make sure the door is locked consistently. Gardinier
stated that she enjoyed her ride on the DC -3. She and Tharp shared their
experiences with the plane.
M. Staff Reports — Tharp stated that the fifth Commission Member has been
appointed and should be at next month's meeting. He noted again his
experiences with the two flights on the DC -3, adding that there are some
videos on the Airport's Facebook page with a jump seat view of the take-
off and landing.
Dulek shared that this will be her last official meeting, due to some
shuffling of duties within the City Attorney's office. Eric Goers will be the
new attorney assigned to the Airport. The Commission welcomed
Goers to their meetings and thanked Dulek for her service.
SET NEXT REGULAR MEETING FOR:
The next regular meeting of the Airport Commission will be held on Thursday, September 18,
2014, at 6:00 P.M. at the Airport Terminal Building.
ADJOURN:
Ogren made the motion to adjourn the meeting at 8:24 P.M.; seconded by Assouline.
Motion carried 4-0, Davis absent.
CHAIRPERSON DATE
Airport Commission
August 21, 2014
Page 8
Airport Commission
ATTENDANCE RECORD
2014
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
O
O
O
O
O
O
O
O
O
O
O
O
O
N
N
W
�
(n
O
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O
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-
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-•
-N
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N
O
�
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N
W
-4
N
Y
03/01/14
X
X
X
X
X
X
X
N
N
N
N
N
N
Howard
M
M
M
M
M
M
Horan
Minnetta
03/01/15
X
X
X
X
X
X
X
X
X
X
O/
X
X
Gardinier
E
Jose
03/01/16
X
X
X
X
X
X
X
X
X
X
X
X
X
Assouline
Chris
03/01/14
X
X
X
X
X
X
X
X
X
X
X
X
X
Ogren
Paul
03/01/17
X
X
X
X
X
X
X
X
N
N
N
N
N
Hofineyer
M
M
M
M
M
A.Jacob
03/01/17
N
N
N
N
N
N
N
N
N
N
N
X
X
Odgaard
M
M
M
M
M
M
M
M
M
M
M
David
03/01/17
N
N
N
N
N
N
N
N
N
N
N
N
O/
Davis
M
M
M
M
M
M
M
M
M
M
M
M
E
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
Airport Commission
September 18, 2014
Page 1
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
SEPTEMBER 18, 2014 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Jose Assouline, David Davis, Minnetta Gardinier, A. Jacob Odgaard,
Chris Ogren
Staff Present: Michael Tharp, Eric Goers, Dennis Bockenstedt
Others Present: Matt Wolford, Jeff Edberg, Larry Bell, Greg Broussard, Tim Busch
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
Chairperson Ogren called the meeting to order at 6:04 P.M. She welcomed new Member, Dave
Davis.
APPROVAL OF MINUTES:
Minutes from the August 21, 2014, meeting were reviewed. Ogren noted that she gave Tharp a
couple of corrections prior to the meeting. Gardinier moved to approve the minutes of the
August 21, 2014, meeting as presented, seconded by Assouline. Motion carried 5-0.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Gilbert Street/Bell Lease — Larry Bell addressed the Commission,
asking if they would release him from the lease on this property. He explained
that when he originally came to the Commission five years ago, it was for the
building at 1565 S. Gilbert Street. He has since sold this building to Jack Young,
who would like to purchase the lot but has no intention of leasing the lot. The lot
is no longer of use to Bell. He gave the Commission some background on its
usage, noting that it really is of no use at this time to anybody. Bell continued,
noting that he and his wife are now on Social Security and that he has no means
to pay the $325 per month on this lease. He stated that he could honor the rest
of this year. Tharp stated that until they complete the Master Plan they are
currently working on, they should not consider selling this land. It may come
under the Runway Protection Zone, as it has in the past. Ogren noted that the
Commission discussed this at their last meeting and that the decision was to cut
the remaining lease in half. Bell noted that he is aware of this and that he is
asking for the Commission's mercy in getting out of the lease. He has no way to
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September 18, 2014
Page 2
generate revenue on the leased property and basically cannot afford to continue
the lease since he sold his building. Tharp noted that this ultimately comes down
to the Commission's decision. In previous meetings, Members had decided to
offer half of the lease as the break point. He added that they can also offer
something else. Bell asked if Young could buy the lot and make it into a parking
lot, in order to avoid any building hassles. Tharp replied that they basically
cannot sell it at this time, as they would have to get the FAA release in order to
do this. With the Master Plan being worked on currently, this would not happen.
Gardinier stated that she would not be comfortable making a decision this
evening without addressing this further. She added that the Commission has
already reduced the lease by 50%. Gardinier suggested they get an idea on
where the Master Plan planning is going before they make any further
suggestions at this point. Assouline asked Jeff Edberg what he thinks of this
area, if this lot is developable. Edberg replied that the lot is, first of all, small. It
is also in the flight path of the runway, which would limit what could be done
there. Edberg continued, stating that really there are only three buyers who
could use this lot — Jack Young, Tom Lepic who has a building to the north, and
Java House, which abuts this property.
Members continued to discuss this issue, questioning if they shouldn't look into
selling this — once the Master Plan is completed and they see what comes out of
that. Davis asked if the Airport operating budget depends on this amount, and
Tharp responded that it accounts for approximately 1 % of their budget. He
stated that they would be able to make adjustments, if necessary. Davis stated
that it appears to him that due to the change in circumstances for Mr. Bell, he
believes they should work something out with him. Ogren explained that this is
what the Commission decided previously, to split the remainder of the lease in
half. Davis noted that this does not appear to be acceptable to Mr. Bell, as he
explained his situation to the Commission. Discussion continued, with Members
weighing in on how they believe they could make this contingent upon
completion of the Master Plan. Bell thanked the Members for listening, and
Ogren noted that they will continue to discuss the issue. Tharp stated that if the
Commission wants to they can form a subcommittee to discuss this further. He
then responded to Members' questions regarding the Master Plan and how this
piece of land may be viewed, but that until the Plan is done they really cannot
move ahead at this point.
b. Airport Commerce Park — Jeff Edberg addressed the Commission next.
He shared a copy of a Letter of Intent to purchase three lots - #11, 12, and 13.
He noted that the buyer has asked for confidentiality in this sale, and therefore
the Letter of Intent has gone directly to City Manager Tom Markus first. Markus
approved the price, noting that he would accept the offer, but not a penny less.
Edberg stated that the price is the same as what the previous lot sold for, which
was of course public record. Edberg then explained that if the Members approve
the Letter of Intent amount, he will prepare a Purchase Agreement for the
necessary signatures. He then further explained who the company is and what
their background is. Assouline asked about the products this company will be
selling and whether it will cause issues with the Airport. Edberg stated that he
does not know of any, that basically it is going to be a 30,000 -square foot
warehouse stacked with sheetrock and other building supplies. Gardinier asked
if the amount of trucks coming to this location could become a problem for the
Airport Commission
September 18, 2014
Page 3
roadway in the area. Edberg stated that this is a good question, but that the
trucks being used will be regular ones meant for normal city streets.
Edberg noted that if the Commission approves this sale and everything goes as
planned, they will only have lot #7 left to sell. Assouline stated that he sees no
problem with moving ahead. Davis asked for some clarification of the selling
price and how this was previously handled. Edberg responded, noting what
other comparables in the area are. Members continued to discuss the Airport
Commerce Park property and how far they have come in selling these lots.
Tharp stated that this will go a long way in helping to pay down the Airport's debt.
He stated that from what he is hearing, the Commission is agreeable to these
terms. Goers noted that the Commission does not have to vote on this issue,
that they are looking for consensus basically in order to move ahead with the
Purchase Agreement. Edberg stated that he will get the process going on his
end.
C. Budget/LOST Presentation — Dennis Bockenstedt, the City's Finance
Director, spoke to Members next regarding the local option sales tax referendum,
City finances, and State property tax reform. He noted that he will be going
around to the City's various boards and commissions and giving this
presentation. Bockenstedt began by explaining the local option sales tax (LOST)
issue, noting that a committee was formed to evaluate the overall feasibility of
such a tax. Secondly the committee was to look at how the revenue from this tax
would be used. The third directive was to look at the language used on the ballot
when presenting the LOST issue for voter consideration. The essential factors
identified by the committee, according to Bockenstedt, were the City's strategic
plan, the property tax reform legislation that was adopted by the State in 2013,
and then other state, regional, and local considerations identified. Bockenstedt
went on to further explain what the City's strategic plan is and how it is used. He
pointed out how these strategic plan priorities infiltrate their way through the
budget. Looking at the State's property tax reform of 2013, Bockenstedt noted
that this is probably one of the most significant pieces of property tax legislation
in the state in some 25 or 30 years. He explained how the reform will shake out
over the next eight to 10 years as the various provisions are phased in. Due to
the provisions of this bill, Bockenstedt stated that the City expects to see a loss
of revenue of around $37 million. In addition to this lost revenue, the City will
also see a loss of $14.7 million that will be replaced through State funding. The
State is reimbursing the County, the School District, and the other taxing
jurisdictions for a portion of this lost revenue. Continuing, Bockenstedt stated
that the State's history of paying these types of backfill situations has been less
than stellar. How long it will continue is an unknown.
Bockenstedt continued to explain those provisions of the State's property tax
reform that primarily affect the City. Looking at residential property, he noted that
it is looked at statewide cumulatively and that it was limited to grow 4% annually
as a cumulative class across the entire state. The provision of the bill actually
reduced that cumulative growth limit from 4% to 3%. The effect of this, according
to Bockenstedt, is that taxable property growth would slow. The next provision
involves commercial, industrial property valuation. The State implemented a
rollback this year to 95%, after being taxed at 100% of their value. Next year the
rollback goes to 90%. Bockenstedt continued, noting that in the current State
Airport Commission
September 18, 2014
Page 4
budget there is an appropriation to backfill this piece of the legislation to the
taxing jurisdictions. The third provision, which creates a new classification for
multi -residential, will have a significant impact on the City. This portion will be
phased in as the others, according to Bockenstedt, but the State will not be
backfilling any of this revenue. Bockenstedt fielded questions from Members on
the new multi -residential aspect of the legislation. Continuing, Bockenstedt
explained that the fourth provision is exemption of property for
telecommunications. He stated that right now they are unsure what impacts this
will have on the City. This takes portions of telecommunication property, perhaps
underground as well as above, and exempts it from property taxes at a tiered
rate. Overall the impact of this legislation is: it's going to slow the taxable growth
of residential property it's going to lower the taxable values of commercial,
industrial property; it's going to treat commercial, multi -residential property as
residential; and it's going to exempt portions of telecommunication property from
property taxes. Using a model that the Iowa League of Cities and the City of Des
Moines created, it shows that Iowa City is looking at a $51.7 million reduction in
property tax revenue over the next 10 years. The maximum backfill that is hoped
to be received from the State is around $14.7 million.
Bockenstedt continued, stating that in looking at this shortfall they have come up
with three different approaches simultaneously. One is to diversify the City
revenues, in light of the fact that property taxes are a huge part, about 70%, of
the General Fund. Secondly is to develop a set of contingency and emergency
funding, like a `rainy day' type of fund. This could provide temporary relief when
situations such as this arise. A third approach is to control spending and create
better operating efficiencies. Bockenstedt noted that the City has been using this
third approach for the past few years as they seek to control spending and
diversify revenue.
Speaking to the local option sales tax issue, Bockenstedt noted that Des Moines
and Iowa City are the only two major metropolitan areas that do not have such a
sales tax. Des Moines, unlike Iowa City, spans three counties and includes 10 or
12 other jurisdictions that are contiguous to it, creating even more complexity for
them. Overall statewide 91 % of the Iowa jurisdictions have a 1 % local option
sales tax. Using Ames as an example, Bockenstedt stated that in FY14 they
received slightly over $7 million in sales tax revenue. Of this, 60% went to
property tax relief, which reduced their property tax levy by $1.84 per $1,000 of
value. The remaining dollars went to fund community betterment projects and
human service agency funding. Bockenstedt noted that across the state there is
a wide array of uses for these sales tax dollars.
From a property tax rate comparison, Bockenstedt noted that Iowa City has
historically had one of the highest rates. Looking at those areas where they have
this sales tax, they are near the bottom of the rate list. He added that
neighboring jurisdictions, such as North Liberty, Tiffin, and Coralville are all
significantly lower than Iowa City. Bockenstedt then described the hotel/motel
tax that is another revenue source for cities. He noted that it is generally 7% and
that pretty much everybody charges the same rate. Gardinier asked if this rate
has remained unchanged for many years, and Bockenstedt noted that it has, that
there is a cap on the allowable rate.
Airport Commission
September 18, 2014
Page 5
Continuing, Bockenstedt noted that the franchise tax is another source of
revenue. This is a percentage that shows up on consumers' gas and electric
bills. Currently there is a 1 % franchise tax in Iowa City, which creates around
$900,000 per year. Des Moines has a 5% and Dubuque collects 3%, according
to Bockenstedt. Back to the local option sales tax issue, Bockenstedt noted that
Cedar Rapids recently renewed their tax. The previous one was to cover flood
costs, and the renewed one is for streets. Bockenstedt noted that Iowa City did
have a 1 % local option sales tax for four years, but it expired last year. This was
used for flood -related projects and also paid for a large portion of the south
wastewater treatment plant reconstruction, which will then allow the north plant to
close. This area is slated to become a riverfront park within the RiverFront
Crossings area. The remaining $25 million, according to Bockenstedt, will help
to pay for the reconstruction of Dubuque Street.
Another form of revenue for the City comes in utility rates. He noted that Iowa
City has some of the highest utility and property rates in the state, but that if you
look at other sources of revenue — hotel/motel, franchise — they are much lower
than other cities in the state. Bockenstedt noted some of the other forms of
revenue around the state, such as gambling, and how this can be quite lucrative
for these cities. Ames, for example, has an electric utility fee that gives them a
substantial amount of revenue. Bockenstedt continued to explain the local option
sales tax, noting that in order for a city to bring this issue to a vote, they must
have more than 50% of the population of the jurisdictions, which Iowa City does
at 52% of the county's population. He also explained how the contiguous, versus
the non-contiguous entities, vote on this issue and how the sales tax ends up
being distributed in the end, should it be voted in. If everyone does pass the
LOST, Bockenstedt noted that they expect a pool of about $20 million. This
would be distributed according to the formula, with Iowa City collecting slightly
less than half of this. The County would collect approximately $4.7 million, and
Coralville would see around $2.5 million. If only the contiguous cities were to
pass the LOST, the pool would be slightly less at $19.3, with Iowa City seeing
around $13.5 million, Coralville around $3.3 million, and North Liberty at
approximately $2 million.
Bockenstedt noted that the Committee then looked at what uses the LOST funds
would be used for. It was decided that 50% would go for street and trail
improvements, 40% for property tax relief, and 10% for affordable housing
opportunities. The annual budget process will solidify these amounts. Assouline
asked what the 10%, affordable housing opportunities, is exactly. Bockenstedt
stated that this can mean economic development projects that include affordable
housing, and there have been many discussions with the housing agencies that
provide affordable housing within the community. The hope is to take this money
and apply for federal grants and foundations, basically growing this money so
that it can be used in the best ways possible. Bockenstedt noted that each year
as the Council goes through its budget process, these types of dollars can be
used as needed for specific projects, etc. Ogren asked if the Airport falls under
any of these categories. Others noted that there doesn't appear to be anything
directly related to the Airport. Bockenstedt noted that what would be most
applicable is the property tax relief, since the Airport's funding comes from the
Airport Commission
September 18, 2014
Page 6
General Fund, which is funded through property tax revenues. He further
explained what `property tax relief' means in this situation.
As the presentation continued, Bockenstedt noted results from a citizen survey
regarding the City's streets. He explained the road use tax revenue and how
these have pretty much stagnated at this point. He continued, explaining the
street overlay program and the annual trail program, and the funds the City sets
aside for these types of projects. The LOST revenue would go a long way in
helping to keep these projects going. Bockenstedt continued, stating that in
looking at ways to raise revenue and/or save on costs where possible, the few
options would be to cut services, raise rates on other revenues, and to diversify
the City's revenues. He stated that the Committee also set a 'sunset clause' on
this issue, with 10 years as the cutoff date. The length of time was chosen,
according to Bockenstedt, so that they could see the impact of the LOST overall
and whether it met with the public's expectations, as well. Bockenstedt then
responded to Member questions regarding the LOST and how the previous
LOST differed from the proposed one.
d. Airport Master Plan — Greg Broussard addressed Members next. He
stated that normally Melissa would be present but that they had to make some
staff changes today. He basically gave Members a quick update on where they
are with the Master Plan process. Broussard stated that last month they had
their first Master Plan Advisory Group meeting. This group will lead the planning,
basically. They discussed the goals of the Master Plan and the process that they
will be following. Broussard noted that the group will meet four times throughout
the Master Plan process, typically at critical times where they need to further
discuss those areas needing specific input. There is also a web site now for the
Airport's Master Plan. Tharp noted that they are in the process of adding a link to
this from the City's web site. Broussard noted that they will keep this up-to-date
so that Members can look at this at any time for an update. Broussard stated
that he can email a direct link to all of the Members.
One of the things that came out of the group's first meeting was the need to set
up two surveys — one for pilot users and one for business users at the Airport.
Broussard stated that they have sent these out and he urged Members to let
them know of anyone they missed. There are also surveys online, according to
Broussard, and he showed Members the web page and how it's laid out. Ogren
noted that her husband received two copies of the survey. Broussard noted that
he was in Kansas City this past weekend for the Federal Aviation Conference,
and he spoke with a couple of airports in the area that also received the survey.
Broussard then explained what the company Quantum Spatial does for them as
far as the Master Plan process goes. He noted that they take survey shots and
pictures from their planes, which then gives them information regarding any
obstacles, such as trees, buildings, etc. The information that Quantum Spatial
collects is then narrowed down to a usable data set. Broussard continued,
further explaining the process that will be followed as the planning progresses.
He noted that in the past year the FAA has put out new criteria regarding the
runway protection zones (RPZ) and what can and cannot be allowed. Gardinier
asked Broussard if he knew how many surveys were sent out in total. He stated
that he is really unsure, but that there was a huge list. Tharp shared the many
lists they used and how they also spoke with the Chamber of Commerce and the
Airport Commission
September 18, 2014
Page 7
Convention and Visitors Bureau, as well, for even more names. Broussard
agreed, adding that Melissa also went through the DOT to get registered pilot
names. Gardinier asked Tharp if he felt that most everyone was contacted that
should be, and he stated that he is pretty confident they have. He added that
there are also surveys in the building that they are asking pilots to complete as
they come to the Airport.
e. FAA/IDOT Projects: AECOM (David Hughes) —
i. Runway 7/25 Parallel Taxiway — Tharp stated that David Hughes
is not present and is actually in Minnesota with his wife, helping
her with some medical issues. Giving Members an update on the
7/25 parallel taxiway, Tharp stated that they are finalizing
quantities and working through many of the subs to get these
finalized. Gardinier asked for some clarification, and Tharp noted
that it is to close out the project and be able to bill for the work.
ii. 2014 Iowa DOT Grant Projects —
1 . Taxiway B rehabilitation and overlay — Tharp stated that
this should be ready to close out next month.
2. Taxiway B lighting — Tharp noted that there was a broken
light on the corner and a few other things to complete, but that this
should be wrapping up soon.
3. North T -hangar pavement maintenance — This project
should also be ready to close next month, according to Tharp.
iii. 2015 Iowa DOT Grants — Tharp stated that they do have both of
the grants expected from the State in.
1. Fuel Tank Maintenance — Tharp stated that he has been
working closely with Jet Air on this issue. They have been talking
to the contractors and the paint manufacturer to get some pricing
on this project. Basically the contractor they have been working
with is getting ready to wrap up the work for the year before the
weather gets too cold. Tharp stated that they all agree they
should wait until spring to complete this project. Members talked
about this project briefly, noting that with the grants arriving late
for this project, they really do need to wait until spring to complete
it.
iv. Runway 12/30 Obstruction Mitigation — Tharp noted that he and
Hughes have been speaking with the FAA to make sure they have
what is needed for the environmental evaluation. They will know
what they are going to target once they get to the obstruction
mitigation work.
f. FBO/Flight Training Reports —
i. Jet Air — Matt Wolford with Jet Air shared his monthly reports with
Members. He stated that August was mowing and getting
prepared for the Sertoma breakfast. He added that the
attendance for this was down due to the fog that morning. There
was also trash pickup, weed control, and replacing fuel system
filters. Members questioned the number of filters and Wolford
further explained how the fuel system is set up. This was part of
the Airport's annual replacement of fuel filters. Gardinier asked
about the weeds that were a problem on the old runway. Tharp
stated that Michael has been out there several times spraying and
Airport Commission
September 18, 2014
Page 8
mowing, trying to get this under control. Moving on to
September's report, Wolford noted that it is more of the same —
mowing, filter replacement, and some miscellaneous
maintenance.
Wolford then spoke to how Jet Air is doing. Their shop has been
consistently busy, and in fact they need to hire another line
service tech as their current techs are moving more into flying
roles. A big thing for Jet Air is to do anything possible to maximize
the runway length. He further explained what type of runway
length a jet needs in order to land and why this is important to
them.
ii. Iowa Flight Training — Tim Busch spoke to Members next about
IFT. He gave Members a brief history of IFT, stating that they are
a multi -location, single -service business. Their object is to
specialize in flight training and nothing else. In 2009, IFT
partnered with Jet Air to offer flight training. However, with the
economic downfall, things changed somewhat. Busch stated that
things finally appear to be looking up, but that he was somewhat
surprised when Jet Air announced that they intended to take over
flight training again in Iowa City. He added that IFT would like to
continue operating here in Iowa City and he briefly explained
where IFT is currently with their operation. Tharp noted that for
the Commission's information, there is an application process
needed in order for IFT to stay at the Airport. As noted, IFT has
been operating under Jet Air, but now that Jet Air is taking over
the flight training operations themselves, IFT will need a direct
agreement with the Airport in order to continue operating. Tharp
stated that he can put together such an agreement for the
Commission to review. Busch further explained what IFT does
and how they benefit the Airport and the community. Wolford
stated that Jet Air sees no problem with there being two flight
training operations at this location. John Ockenfels spoke from
the audience at this point, stating that the vast majority of people
who learn to fly never get beyond the private pilot stage because
that is all they are interested in. Gardinier stated that the one
disappointment she has on the Commission side of this is that this
is the first time the Commission has seen Busch in many months.
He agreed that he has been absent from these meetings, and he
noted that the Commission can count on seeing more of him now.
He then responded to Member questions, trying to alleviate any
concerns they may have about his operations.
g. Airport "Operations:" — Tharp noted that he would begin with an
issue regarding John Ockenfels hangar. There are some water
issues going on with hangar L. Tharp stated that he is having
difficulty with the contractor fulfilling what he sees as warranty
obligations. With the Commission's blessing, Tharp is going to
have Goers send a `strongly worded' letter to the contractor
regarding this. Gardinier asked what the specific problems are,
and Ockenfels stated that water is 'gushing' through the top, that
Airport Commission
September 18, 2014
Page 9
he has videos of this. This is basically a brand-new building with
two hangars in it. There is a seven-year warranty on this hangar,
according to Tharp. Discussion continued on this issue, with both
Ockenfels and Tharp explaining exactly what they see as the
problem. Members agreed that Legal needs to send a letter to the
contractor in this instance.
Tharp stated that another long-standing issue is the water coming
through the terminal building. He stated that he did receive a
proposal from the company that is also doing work for the
University. The proposal would be first trying one set of windows
to see if that solves the problem, and if not a second set of
windows can be tried. Tharp stated that he would recommend
replacing both sets of windows. The cost of this will be around
$12,000. Ogren asked if they haven't had several companies look
at this issue. Tharp stated that they have tuckpointed the building,
reroofed it, and there is still water coming down the front. The
windows are the only thing that has not been done. They have
tried some different sealants on the windows, but have not
replaced them. Ogren asked how doing this would be any
different from where they are now. Tharp stated that what wasn't
done with the tuckpointing was that the system was not pulled
apart in order to see how the windows were draining to begin with.
Members continued to question moving forward with this project,
especially since it is a fairly expensive one and could result in
what they already have. They questioned Tharp extensively over
the proposed replacement, asking why all of the windows need to
be replaced and if there is not some other method that can be
tried. Assouline stated that he believes they need another
opinion. Tharp responded that they have already done this, that
they have done everything so far — except window replacement.
He added that he wished Gene, the contractor, were present as
he could probably better explain exactly what is going on with the
water issue. Assouline asked if they have the funding for such a
project, and Tharp stated that they do have the cash for it, even
though it hasn't been budgeted. Davis asked if they could break
the project down, do half of it to see if this is the problem. Tharp
stated that they could do this, that the contractor did break the
project down this way. After lengthy discussion, Tharp asked
what the Commission would like him to do. Gardinier stated that
she would like to have two independent window professionals
assess the situation. Members agreed that by next month's
meeting they would like to see another proposal on the windows
and the water issue.
i. Strategic Plan -Implementation —
ii. Budget — Tharp noted that they are dealing with the University's
underground storage tank, more specifically the system that
monitors the leakage of the tank. There have been some issues
with the way it is printing, at times coming out completely garbled.
Tharp noted that the system is basically obsolete, so they are
Airport Commission
September 18, 2014
Page 10
unable to find replacement parts. He believes the control boards
are beginning to die. Therefore they are looking at a system
replacement, which will be fairly expensive to do. By next month
he hopes to have some prices for this, but is expecting it to be
around $15,000. Discussion continued on the underground tank
and what replacement of something like this would entail.
iii. Management —
h. Subcommittee Reports —
i. For September — Review use of subcommittees — Ogren
suggested that in light of the time they put this off to next month's
meeting. Members agreed with this sentiment.
L Commission Members' Reports — Ogren noted that she attended
Sertoma. Gardinier reported that she is flying to Storm Lake on Sunday
and Bardstown, Kentucky, the end of next week. Odgaard shared that on
Sunday he took a student to Minneapolis to get further flying experience.
Davis shared that he was an air traffic controller during his military career
but that he is not a pilot.
j. Staff Reports — Tharp reiterated that Sertoma had a fairly low turnout
due to the poor weather. Gardinier stated that she went to the Dubuque
flight breakfast and they had a really good turnout for it as the weather
was good.
SET NEXT REGULAR MEETING FOR:
The next regular meeting of the Airport Commission will be held on Thursday. October 16,
2014, at 6:00 P.M. at the Airport Terminal Building.
ADJOURN:
Ogren made the motion to adjourn the meeting at 8:48 P.M.; seconded by Assouline.
Motion carried 5-0.
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Airport Commission
October 16, 2014
Page 1
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
OCTOBER 16, 2014 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: David Davis, A. Jacob Odgaard, Chris Ogren
Members Absent: Jose Assouline, Minnetta Gardinier
Staff Present: Michael Tharp, Eric Goers
Others Present: Matt Wolford, Jeff Edberg, Jeff Neimeyer, Melissa Underwood, Tim Busch
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
Recommend Council accepts purchase offer for Airport Commerce Park Lots 11, 12, 13
DETERMINE QUORUM:
Chairperson Ogren called the meeting to order at 6:04 P.M.
APPROVAL OF MINUTES:
Minutes from the September 18, 2014, meeting were reviewed. Ogren stated that she gave
Tharp a few edits, including that John Ockenfels' name had been misspelled in several places.
She asked if others had any changes to make. Ogren moved to approve the minutes of the
September 18, 2014, meeting as amended, seconded by Davis. Motion carried 3-0,
Assouline and Gardinier absent.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Airport Commerce Park — Edberg noted that they will be closing on lot
#8 tomorrow. He stated that he has received a Letter of Intent to purchase lots
11, 12, and 13. The buyer has been working with the City Manager's office on
this offer, according to Edberg, and the offer was approved yesterday. He added
that the closing on this sale will probably be in early 2015. Edberg noted that he
also had an inquiry on lot #8, but he told them they were too late for that
particular one but that lot #7 is available. Ogren asked if this latest inquiry
appears to be a serious one, and Edberg stated that the party is definitely
serious, but that it is too early to tell at this point. Tharp noted that the Airport
Commission, at this point, can make a recommendation to the City Council to
either accept or reject the current offer. Odgaard moved to recommend
acceptance of the offer on lots 11, 12, and 13 per their discussion. Davis
seconded the motion. The motion carried 3-0, Assouline and Gardinier
Airport Commission
October 16, 2014
Page 2
absent. Edberg stated that according to Dulek, the Council hearing on this will
be at the November 4 meeting, with readings of the resolution following. Before
moving forward, Tharp stated that he wanted to share some information for the
new Members' benefit. He noted that when they sell a lot in the Airport
Commerce Park, 70% of the proceeds go back to the City to pay off Airport
debts. He added that with this recent sale and the new purchase agreement, it
will almost wipe out the Airport's debts. He then responded to general questions
from the newest Members.
Tharp asked if they could move the `terminal windows' item up at this point so
that Jeff Neimeyer can speak to them before they get too involved in the rest of
the meeting.
2. Terminal Windows — Jeff Neimeyer noted that they took a
look at some of the leaks that Tharp identified, and assessed that
from the time the windows were installed there was undoubtedly
some type of leak. As the sealants have deteriorated over the
years, the leak has worsened. Resealing the windows will not fix
the issue at this point, according to Neimeyer. He further
explained how the entire window system needs to be removed,
cleaned, cut down, resealed, and new glass installed in order for
the current windows to work correctly. Speaking to costs, Tharp
noted that the quote he received from the glazer was for $11,300.
He added that another company gave him a quote, just for the top
windows, that is for $27,000. Neimeyer reiterated what he is
looking for when he tests these window systems and what they
could expect if he were to do the job. He added that he is often
out at the Airport and does have a good relationship with
everyone, and that he has asked the company to offer a good
price. Ogren noted that the Committee was somewhat nervous
about this issue when first discussing it, due to the fact that there
appeared to only be one company available. However, now that
they have heard from Neimeyer, things make a lot more sense.
Ogren asked if this project is something that could be done before
the end of the year. Neimeyer stated that due to projects at the
Hospital, he knows right now is a very busy time. Tharp stated
that they would be able to work out a schedule, as long as he
knows the Airport Commission is on board with everything.
Neimeyer suggested they break it into two projects — do the upper
floor and lower floor separately. Members agreed unanimously
that they need to move forward with this project. Davis moved to
authorize the Chair to sign the necessary contract/paperwork
for this project. Ogren seconded the motion. The motion
carried 3-0, Assouline and Gardinier absent.
b. Airport Master Plan — Melissa Underwood spoke to the Commission
next. She stated that she brought the results of the user survey that was sent out
and she shared information with the Members. Underwood noted that they do
have their Master Plan Advisory Group put together now. They have members
from the neighborhood, as well as some pilots, and Tharp and Gardinier, as well.
Airport Commission
October 16, 2014
Page 3
The survey was one of the first things the group did. Underwood added that the
response was very good with 51 people completing the survey. Some of the
major issues noted were runway lengths and approaches, and the need for more
hangars. Continuing, Underwood noted that in support of this, today they
ordered the IFR flight data record from the FAA. This will be three years worth of
flight plans filed to and from the Iowa City Airport. She further explained how this
information will help the advisory group as they work through the Master Plan.
Underwood also spoke to the work that Quantum Spatial is doing for them with
the aerial survey of the Airport. Underwood noted that once they have this data,
the Master Plan Advisory Group will need to meet again. They can then look
over the survey results, look at what the forecast is doing, and get some input on
the obstructions and that type of thing. Members briefly discussed what all is
entailed in the Master Plan process, with Underwood further explaining the
obstruction mitigation process and what is involved in this. Discussion continued
with Members asking general questions about the issues, such as runway length
and could it possibly be lengthened, and the need for more hangars.
C. FAA/IDOT Projects: AECOM (David Hughes) —
i. Ruppert Land Purchase — Tharp noted that Hughes was unable
to attend due to illness. Continuing, he noted that with the latest FAA
grant, they purchased the former Ruppert family land under the runway
protection zone on runway 12. Part of this grant involved an updated
FAA map. Tharp explained that the FAA wants the full-blown Exhibit A
map, so there is a lot of legal and other work involved in this version. The
task order is for AECOM to complete this work.
1. Consider a resolution approving task order for Airport
"Exhibit A" update - Davis moved to approve Resolution
#A14-07 for the task order for Airport "Exhibit A" update.
Odgaard seconded the motion. The motion carried 3-0,
Assouline and Gardinier absent.
ii. Runway 7/25 Parallel Taxiway — Tharp stated that they are still
working with the contractor on closeout documentation. He noted that
there was some change in staff and therefore this caused some delay.
iii. 2014 Iowa DOT Grant Projects
1. Taxiway B rehabilitation and overlay — Tharp stated that
everything has been finished and the project is ready to be
accepted as 'complete.'
a. Consider a resolution accepting work as
complete — Ogren moved to approve Resolution #A14-
08 accepting Taxiway B rehab and overlay work as
complete. Davis seconded the motion. The motion
carried 3-0, Assouline and Gardinier absent.
2. Taxiway B lighting — Tharp noted that they are still
working on some final punchlist items. The weather has delayed
the work somewhat.
3. North T -hangar pavement maintenance — Tharp noted
that they have completed extensive patching and crack sealing
around the north T -hangar area.
a. Consider a resolution accepting work as
complete — Odgaard moved to approve Resolution
Airport Commission
October 16, 2014
Page 4
#A14-09 accepting the north T -hangar pavement
maintenance as complete. Ogren seconded the
motion. The motion moved 3-0, Assouline and
Gardinier absent.
d. FBO/Flight Training Reports —
i. Jet Air — Matt Wolford of Jet Air shared the monthly reports with
Members. He highlighted some of the tasks with the self -serve and
changing of filters on the fuel system. Odgaard asked if they are
anticipating three filters per month. Wolford stated that it is really hard to
determine this, but that the frequency has picked up somewhat.
Continuing, Wolford noted that he just happened to be in hangar #14 and
saw that a light bulb needed to be replaced and a door latch fixed.
Wolford then spoke to some miscellaneous issues, such as the parking of
aircraft at certain times. As far as Jet Air's business, Wolford noted that
they have a few new employees — one a mechanic from Washington state
and also his wife, who will work in the office. Charter activity has been
really busy, according to Wolford. Ogren asked if Jet Air has started
offering flight training yet, and Wolford stated that they are getting things
ready and have recently ordered business cards and brochures. He
added that they hope to buy another plane before they begin.
ii. Iowa Flight Training — Tim Busch of Iowa Flight Training (IFT)
addressed Members next. He began by stating that they have been
seeing an increase in flight times, with planes running upwards of 450
hours. With the increase, he stated that they are having to do more
engine work and overall plane repairs. He added that they are doing
avionics upgrades when the planes are in for repair, so the planes do
have the latest upgrades done to them. Also being completed is the
Garmin upgrades of the planes. Busch stated that all but one plane has
now been completely upgraded, meaning there is at least a Garmin 430
in it. Next will be 'putting glass' in the planes, according to Busch. He
further explained what this means. Odgaard asked Busch if they have
ever considered leasing, and Busch stated that they currently have one
and are open to this. Odgaard then spoke to the fact that Jet Air will be
offering flight training soon, and asked if IFT is seeking to renew their
contract with the Airport. Busch stated that this is being looked into
currently. Tharp added that he is working with Busch on a commercial
agreement currently and that it should be ready for the Commission by
next month. Busch continued, stating that he is always looking for more
flight instructors. He followed this up by saying that he typically does not
hire instructors right out of school, that he follows a bit of a different model
in doing things. Busch stated that he did hire a new instructor in Cedar
Rapids recently.
e. Airport "Operations:"
L Strategic Plan -Implementation — Tharp noted that he has not
forgotten about doing this review. He would prefer to do this at a meeting
where the entire Commission is present.
ii. Budget—
Airport Commission
October 16, 2014
Page 5
1. FY2016 Budget — Tharp noted that discussion of the
FY2016 budget is something they need to do this evening. He
stated that there is a standing subcommittee consisting of himself,
the Chair, and the Secretary that meet to discuss the yearly
budget. Over the past the subcommittee has met and developed
a budget that has then been given to the entire Commission for
their approval, before going to the City. Tharp noted that the
information for this year's budget is due back to City Hall by the
24th. He briefly covered what the roughly $400,000 budget would
include. The Airport's levy would remain the same at $68,415.
Tharp noted that once their debt payments drop considerably, the
conversation will most likely be around the amount they have
been receiving. Continuing, Tharp stated that if the Commission
is in agreement with the budget that the subcommittee is
recommending, he and the Chair, and anyone else on the
Commission who has interest, will then meet with the City
Manager and the Finance Director to do a review of the proposed
budget. Tharp responded to various questions from Members,
giving them some history on the budget and noting that once they
get through some of these land sales, they will need to have
further discussions. Odgaard suggested a line in the budget for
marketing, noting that he thinks the community needs to know
more about the Airport and what goes on here. Commission
Members unanimously agreed to the subcommittee's
recommendation.
iii. Management — Tharp stated that he had nothing new here. He
did suggest that Members bring up anything under this item if they hear of
issues at the Airport. Tharp stated that next week his schedule may be a
bit messed up due to some family health issues. He added that he will let
Chris and Eric know if he is not around. Odgaard spoke to the issue of
locked doors, something he brought up at an earlier meeting. He added
that he can come back to the Airport at 10:00 P.M. and find the door
unlatched. Tharp stated that he called the door company about this the
last time it was brought up, and that he will have to check into the issue
again. Odgaard also asked for an update on the access gate locks.
Tharp noted that he is awaiting a response from one of the companies
and then he will have something for the Members to look at.
f. Subcommittee Reports —
i. Review use of subcommittees — Ogren briefly explained why
this is on the agenda. She stated that she is suggesting having ad hoc
subcommittees as they need them, rather than set subcommittees.
Others agreed that this makes sense. Ogren and Tharp both agreed that
the budget subcommittee, consisting of the Chair, the Secretary, and
Tharp, is one that needs to stay as is. Ogren moved that they eliminate
all of the standing subcommittees, except the budget subcommittee,
and that they plan at the next meeting to strategize specifically
about what subcommittee(s) they may need currently (security).
Odgaard seconded the motion. The motion carried 3-0, Assouline
and Gardinier absent.
Airport Commission
October 16, 2014
Page 6
g. Commission Members' Reports — Ogren stated that she has been busy
working and painting rooms at home so she has not been involved in aviation
much. Odgaard stated that he has several students for his flight instruction here
at Iowa City.
h. Staff Reports — None.
SET NEXT REGULAR MEETING FOR:
The next regular meeting of the Airport Commission will be held on Thursday, November 20.
2014, at 6:00 P.M. at the Airport Terminal Building.
ADJOURN:
Davis made a motion to adjourn the meeting at 7:46 P.M. Odgaard seconded the motion.
The motion carried 3-0, Assouline and Gardinier absent.
CHAIRPERSON
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Airport Commission
October 28, 2014
Page 1
MINUTES
IOWA CITY AIRPORT COMMISSION
OCTOBER 28, 2014 — 5:30 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Jose Assouline, A. Jacob Odgaard, Chris Ogren
Members Absent: David Davis, Minnetta Gardinier
Staff Present: Michael Tharp, Sue Dulek
Others Present: Jeff Edberg
FINAL
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
Recommend Council accept purchase offer of Lot 7
DETERMINE QUORUM:
Chairperson Ogren called the meeting to order at 5:40 P.M.
ITEMS FOR DISCUSSION/ACTION:
a. Airport Commerce Park
a. Consider a motion to recommend acceptance of purchase offer for Lot
7. - Ogren stated that they had copies of the purchase offer and asked Jeff
Edberg to speak to the Commission regarding the offer. Edberg stated that
the offer was brought to him by another real estate broker. Edberg stated
that they received an offer which had been deemed low, but that it was
countered for a rate equal to most recent sales. He stated that the closing
would occur on or before January 30, 2015. Members discussed the terms of
the purchase offer to which Edberg responded. Assouline motioned to
recommend acceptance of the purchase offer. Seconded by Odgaard.
Motion passed 3-0 (Gardinier, Davis absent).
ADJOURN:
Ogren made the motion to adjourn the meeting at 5:52 P.M.; seconded by Assouline.
Motion carried 3-0 (Gardinier, Davis absent).
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Airport Commission
November 20, 2014
Page 1
MINUTES
IOWA CITY AIRPORT COMMISSION
NOVEMBER 20, 2014 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Jose Assouline, Minnetta Gardinier, Chris Ogren
Members Absent: David Davis, A. Jacob Odgaard
Staff Present: Michael Tharp, Sue Dulek
FINAL
Others Present: Matt Wolford, David Hughes, John Yeomans, Kevin Carlson, Melissa
Underwood
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
Chairperson Ogren called the meeting to order at 6:32 P.M.
APPROVAL OF MINUTES:
Gardinier noted that she found a typo under the FBO/Flight Training Reports on page 5. There
was a discussion about 'Garmonizing' the planes, and she stated that this is not a real word.
Below this the word `garmonized' was used. She added that the spelling should be `Garmin,' a
producer of aviation navigation equipment. She pointed out a couple spots in this paragraph
where the word was used. Ogren stated that she noticed a few things, as well. Under Item E.1,
Airport Operations. The word `forgot' should be `forgotten.' On the next page, under
Management, #3, 'locks on the gate's issue'— she noted that there is no need for an ` after
gates. Ogren moved to accept the minutes of the October 16, 2014, meeting as amended.
Gardinier seconded the motion. The motion carried 3-0, Davis and Odgaard absent.
Minutes of the October 28 meeting were reviewed next. This was a brief meeting regarding the
land sale. Assouline moved to accept the minutes of the October 28, 2014, meeting as
submitted. Ogren seconded the motion. The motion carried 3-0, Davis and Odgaard
absent.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Airport Commerce Park — Tharp stated that Jeff Edberg was unable to
attend this evening's meeting. In terms of updates on land sales, he noted that
the Council did approve the purchase agreements for the two sales they
Airport Commission
November 20, 2014
Page 2
previously discussed. Closing dates are roughly on or before January 30, 2015.
One of the sales has a 30 -day extender if needed, according to Tharp, but so far
everything is progressing well. Gardinier suggested they have a celebration
once the Airport's debt is paid off and invite the Council and past Commission
Members to celebrate with them.
b. Airport Master Plan — Melissa Underwood shared with the Commission
that the second meeting of the Master Plan Advisory Group was held this
afternoon. Members reviewed the user survey results and also discussed
forecasting methods for based aircraft and operations. Quantum has completed
the aerial work and Underwood expects these results to be available shortly.
C. FAA/IDOT Projects: AECOM (David Hughes) —
i. FY16 CIP Pre -Application — Hughes noted that he has been
working with Tharp and the FAA on the Capital Improvement Program
(CIP). They have made some revisions. Hughes then spoke to
obstructions and some unknowns in the area, along with lack of
easements over the property. He stated that the FAA wants to push the
obstruction mitigation out a year, to Federal Fiscal Year (FFY) 2016.
There are some environmental factors and easement issues that will
need to be dealt with first. Ogren asked if this will be a problem, and
Hughes stated that the FAA is okay with it as they are aware that the
Airport is working on the issue. Continuing, Hughes noted that the FAA
wants to split the apron project into two pieces — one the expansion and
the second being rehab to the existing apron. This is FFY17 and FFY18
in the CIP. Hughes continued, noting what FFY19 and FFY20 have
slated for them, as well, with the snow removal equipment storage
building and then the south Airport development area. Hughes noted that
the CIP is due to the FAA prior to next month's meeting. Tharp replied
that he believes it is around December 10 that it is due. He added that if
there is a consensus among Members, Ogren can sign the pages that
she needs to sign and they can then move forward with submitting to the
FAA.
ii. FY15 Obstruction Mitigation — Hughes stated that they are
putting the Task Order together and that it should be ready for the next
meeting.
iii. Runway 7/25 Parallel Taxiway — Hughes noted that they only
have a few pieces of paper yet to collect before wrapping this project up.
The work is complete and looks good, according to Hughes. He then
responded to Members' questions.
iv. Taxiway B lighting — Hughes stated that this work is 99% done.
The contractor is just waiting for a few more light fixtures.
Hughes then noted what next year's projects include: lighting on the
north T -hangars, fuel tanks, and power service replaced for the north T -
hangars. He added that they will get bids for these projects this winter
and then be able to start on them in the spring.
d. Airport Minimum Standards — Tharp gave Members some background
information, noting that they also have a memo in their meeting packet. He
Airport Commission
November 20, 2014
Page 3
noted that these standards were last updated in 2002 and were originally written
in 1998. During a review of these standards, it was noted that there are some
discrepancies. Tharp stated that he would like to get the Commission's input on
the flight training requirements section (page 26 of the .pdf). As part of the
minimum standards, it states that `a flight instruction operator will have at least
two aircraft — one capable of instrument flight instruction.' Tharp stated that the
recommendation is to replace this paragraph with `a single aircraft at minimum
that is IFR capable.' It is believed that this will maintain the intent of the
Commission, that IFR training be available as part of the flight training operations
at the Airport. Discussion ensued on this recommendation, with Members asking
for clarification from Tharp on what the original intent truly was. Gardinier stated
that in the case of only one aircraft, if it is down for maintenance then all flight
training stops. She noted her own personal experience when receiving flight
training. She stated that she would not support having just one aircraft be the
minimum. Matt Wolford of Jet Air asked if this would cover helicopters, as well.
Tharp responded that they could do a sub -section for helicopters if they decide to
pull this out of the section. He asked Dulek about this issue and she referred the
Members to the definitions section to see what it shows. Members continued to
discuss the issue, with Tharp noting that this is an opportunity for the
Commission to reaffirm what their intentions are so that moving forward, the
necessary changes can take place. He stated that from the discussion it appears
that Members would prefer to keep the minimum of two aircraft, one IFR rated,
and to split out the helicopter section to allow for a VFR operation.
L Consider a resolution amending the Airport Minimum Standards —
Gardinier moved to approve Resolution #A14-10, amending the
Airport Minimum Standards as discussed. Assouline seconded the
motion. The motion carried 3-0, Davis and Odgaard absent.
e. Airport Operations —
i. Strategic Plan- Implementation — Ogren asked if they should
hold off on this discussion until they have a full Commission. Tharp
agreed, stating that he currently does not have any updates for them
either.
ii. Budget — Tharp stated that he and Ogren met with the City
Manager's office and the Finance Director recently. He stated that they
had a fairly lengthy conversation regarding the budget. A 'side effect' of
having their debt paid off, according to Tharp, will be a decrease in their
levy. He stated that there was discussion about changing the Airport
support to somewhat of a block grant -type setup, where the City would
give the Airport a certain amount of money. The Airport would then have
to budget and control this set amount. In terms of what was presented for
the next fiscal year, Tharp noted that their budget looks good. Tharp also
spoke to what they might do with the extra funds they will have after their
property sales and debt pay-off, for example updating snow removal
equipment. Assouline asked if they have considered lighting up the plane
that sits out by Riverside Drive. Ogren and Tharp both noted that they
would need to do some work to this area before lighting it up.
Continuing, Tharp noted that the window replacement is moving forward.
The first week of December is when things should start. Tharp spoke to
Airport Commission
November 20, 2014
Page 4
the issue of blinds, noting that it will be around $3,000 to put in shades
and he briefly described what he is referring to. Assouline asked if the
window replacements will be similar to the current ones, and Tharp
responded that they will be.
Tharp noted that John Yeomans was present to talk about the farm
agreement. He shared that there will be a bit of a reduction in rent paid,
about 6%, as commodity prices have changed. Yeomans noted that the
biggest change, other than a bit less rent, will be that the farmer, Jim
Slotick, has agreed to go around this winter and cut brush. This is
something that was not done in the spring. Tharp noted that everything
else will remain the same in the agreement.
iii. Management — None.
f. FBO/Flight Training Reports —
i. Jet Air — Matt Wolford with Jet Air reviewed the monthly reports
with Members. All of the snow equipment has been checked out and has
been used already. He noted that they also painted a yellow box around
the self-service pump so pilots can see this better at night. Gardinier
stated that she called in about the fire extinguisher box by her hangar —
the door to it was lying on the ground. She noted that it looked like the
door had been replaced but that the glass had not been. Wolford stated
that he would check into this. Gardinier also spoke to the collection of N
numbers, asking if they are downloading the data periodically. Wolford
responded that the data is downloaded every night. She added that in
terms of the annual report, the idea was to run these N numbers so they
could identify where aircraft are coming from. Wolford stated that he will
find out what reports he is able to get from the data. Continuing, Wolford
reviewed the maintenance reports, noting that the screen on the self-
service pump had to be replaced recently.
Wolford then spoke about Jet Air's business, stating that they have been
receiving quite a few requests for new airplanes on the field, increasing
the need for more hangar space. He shared that they are subleasing
space at this time, and that things are filling up. He shared that their
maintenance shop is in the process of becoming a `repair station,' with an
FAA inspection coming up soon. Jet Air's flight training business is up
and running, according to Wolford, with one full-time instructor currently
and plans to hire several more in the next year.
ii. Iowa Flight Training — Tharp stated that he received a letter from
Tim Busch yesterday, stating that Iowa Flight Training will be
discontinuing operations in Iowa City. With Jet Air's instruction program
now up and running, it should not be a problem as this still meets the
FBO requirements. Members briefly discussed the issue, noting that they
were somewhat surprised, as Busch appeared to be agreeable to stay at
the last meeting.
g. Ad Hoc Committee Discussion — Ogren spoke briefly to the
discontinuation of subcommittees and how they can create Ad Hoc committees
as issues arise. The Budget subcommittee will remain a standing committee.
Airport Commission
November 20, 2014
Page 5
Tharp agreed that he currently does not see a need for any subcommittees
either. Gardinier stated that they may want to create a subcommittee to deal with
the viewing area and some possible upgrades there.
h. Commission Members' Reports — Gardinier stated that she flew to
Virginia and back recently. She shared that she hit some of the worst turbulence
she has ever experienced during this flight. She also flew to Oklahoma City a
few weekends ago.
L Staff Report — Tharp stated that with the upcoming holiday the office will
be closed Thursday and Friday. Next month, Tharp stated that he may consider
taking off the time between Christmas and New Year's, depending on how things
are going.
SET NEXT REGULAR MEETING FOR:
The next regular meeting of the Airport Commission will be held on Thursday, December 18,
2014, at 6:00 P.M. at the Airport Terminal Building. Tharp noted that Odgaard has already
noted that he will not be able to attend, and Assouline has also shared that he cannot attend the
December meeting. Gardinier stated that she will be available to attend, as will Ogren. Tharp
will check with Davis to see if he was able to attend.
ADJOURN:
Assouline made a motion to adjourn the meeting at 8:12 P.M. Ogren seconded the
motion. The motion carried 3-0, Davis and Odgaard absent.
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Charter Review Commission 3b(2�
December 9, 2014
Page 1
MINUTES FINAL
CHARTER REVIEW COMMISSION
DECEMBER 9, 2014 — 7:45 A.M.
HELLING CONFERENCE ROOM, CITY HALL
Members Present: Steve Atkins, Andy Chappell, Karrie Craig, Karen Kubby, Mark Schantz,
Melvin Shaw (8:15), Anna Moyers -Stone, Adam Sullivan, Dee
Vanderhoef
Staff Present: Sue Dulek, Julie Voparil (left 8:10)
Marian Karr, Eleanor Dilkes (arrived 8:10)
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None
CALL TO ORDER:
Chairperson Chappell called the meeting to order at 7:45 A.M.
CONSIDER MOTION ADOPTING CONSENT CALENDAR AS PRESENTED OR AMENDED:
a. Minutes of the Meeting on 11/25/14
Craig the first paragraph on page 5 and questioned the language `won't sign
petitions if there aren't immediate results.' Kubby stated that on page 3, under B,
the discussion was about the word `people' not `citizen.'; and also noted on page
5, in the paragraph before e. Commission discussion of other sections, the
second line — 'noting that it makes allegations a constitutionality.' Something was
missing. Staff will follow-up with changes.
b. Matt Evans (correspondence)
Sullivan moved to accept the Consent Calendar with the proposed changes. Atkins
seconded the motion. The motion carried 8-0, Shaw absent.
REPORTS FROM MEMBERS AND STAFF:
Deputy City Clerk Voparil noted that Karr and Dilkes will be arriving after the special Council
meeting ends.
REVIEW CHARTER:
a. Initiative and Referendum — Chappell began by stating that he believes the
biggest issue they need to tackle right now is the 'qualified' versus `eligible'
matter. If there is consensus to make a change here, from qualified to eligible,
then they will need to have further discussion in order to see if there are other
changes that people want as well. He noted that if there is not a consensus to
make this change, then there still may be other changes that people would like to
discuss further. Continuing, Chappell stated that Sullivan has come up with
some items for discussion, and he suggested they start with these. Sullivan
stated that he believes the petition process is a powerful one and that they
should cast a wide net in terms of who is able to participate in this process. He
Charter Review Commission
December 9, 2014
Page 2
added that they need to be really careful in the current rules about who is not
participating and whose signatures are likely being thrown out. Sullivan also
noted that this is an issue they have received a lot of correspondence on, the
majority of which has said they should do away with `qualified electors.' He
encouraged Members to keep an open mind and to hear what people have to
say at the January public forum. Schantz noted that he is in favor of changing
from 'qualified' to `eligible.' Craig asked if they would be considering increasing
the number of signatures required if they did make this change. Sullivan stated
that he believes they would want to increase this number, and he asked if the
2,500 threshold isn't outdated at this point. He added that he is not looking at
this as making it easier to do initiative and referendum. Instead he cares about
who can participate, and he believes a broad range of people should be allowed
to.
Vanderhoef noted that this is the sticking point for her, that if they do not have
'registered,' then how do they know that people signing petitions are even U.S.
citizens. Sullivan stated that his response would be how do they know that the
people who signed the petition to get Terry Branstad on the ballot were U.S.
citizens. He responded that you do not know, that addresses are the only thing
checked. Vanderhoef stated that there are a lot of individuals who do not even
know if they are an 'eligible' voter. She added that this is not an onerous task,
and that these individuals do not appear to want to put forth the effort to find out.
The discussion continued, with Members sharing their opinion on whether
signers of petitions should be 'qualified' or `eligible.' Chappell stated that to him it
is much more than just signing a petition. He thinks it is akin to voting. Having
said that, he questioned if someone who chooses not to register to vote should
be able to dictate to the city council to adopt a certain measure.
Sullivan stated that he understands both Chappell's and Vanderhoef's points, but
that he is really concerned about the point of view that if someone hasn't done
the necessary paperwork that they shouldn't be heard. He added that there are
many people who do not want to register to vote, and who may do so on election
day. He does not believe they should be left out of this particular process. Craig
stated that there are other avenues for people to participate, such as coming to a
council meeting and speaking on an issue. Kubby noted that to her this process
is what allows things to come `from the bottom up,' and so she wants the
broadest participation possible. She added that she would be in favor of going to
`eligible,' but that she is not sure how she feels about the number of signatures
required for petitions.
The discussion continued, with Chappell again giving his stance that if someone
is going to require council to do something, that they should at least register to
vote. That way the person can vote those council members in or out. Chappell
added that worst case is you start having initiatives that go to the council,
because most anyone can sign them, and then the council just keeps voting
things down. Members talked about the waste of time and money dealing with
constant issues that go nowhere. Sullivan noted that staff would probably be
spending a lot less time, and therefore money, verifying signatures. Kubby
asked if there wasn't a time when it was 'eligible,' and then was changed to
'qualified.' Vanderhoef stated that she is not aware of this having been the case,
Charter Review Commission
December 9, 2014
Page 3
and others agreed. Sullivan noted that the section was amended in 2005 but that
it does not specify what was changed. Kubby stated that she was thinking it was
some time ago, that it went back and forth several times. Atkins stated that Karr
would probably know the answer to this due to her longevity with the City.
[Karr and Dilkes arrives; Voparil and Dulek left the meeting]
Chappell asked Karr if in order to sign a petition if a signer has always had to be
'qualified.' She responded that it has been that way for the 30 years she has
been with the City. Chappell suggested they find out where each of them stands
on the issue and spoke briefly noting that it is a participatory democracy, that
some choose to participate and some do not. By registering to vote, Chappell
believes it shows that someone wants to participate in what happens where they
live. Members continued to discuss the issue of registering to vote and what that
privilege means. Sullivan stated that he believes it is wrong for the Commission
to impose their vision of political participation on the people in this community.
Vanderhoef reiterated that there is only one other city in the state that even
allows the privilege of initiative and referendum. She stated that there is a
reason why such cities want participation by their citizens, as a group, not as
`special.' Vanderhoef believes that the way things are done here in Iowa City
gives them the best of both worlds — it isn't super -easy for anyone to sign a
petition, and there is a legal way for them to be able to sign petitions. She stated
that this creates a participatory system.
Discussion continued, with Kubby speaking to how many signatures have to be
gathered in order for a petition to be valid. She stated that it is not easy, and that
it takes a lot of conversation and education with the public. To her the 'eligible'
stance means more participation and a bit less work to gather the necessary
signatures. Chappell stated that he would have no problem making the change if
all that had to happen was the Council voting. The problem, to him, is that the
process forces adoption of an issue, or an election. Sullivan stated that in his
opinion, people need other recourses besides voting in elections. Allowing them
to sign petitions, even if not registered to vote, gives them that recourse. Craig
stated that to say it is too hard to vote does not make sense to her, when she
knows you can vote in all kinds of places anymore — the grocery store, a football
game, early voting.
Chappell stated that he would like to go around and see where everyone stands
on this issue. He added that this issue will definitely be part of their public forum.
Chappell began, stating that he is not supportive of a change from 'qualified' to
`eligible.' Atkins stated that he is more inclined to make the change to `eligible.'
Vanderhoef agreed with Chappell, that there should be no change. Schantz
stated that he agrees with Atkins that a change should be made, and that he also
believes the number of signatures should be raised a small amount. Sullivan
stated that he agrees with Schantz and would like to see a change made. Craig
stated that a change and an increase in the number of signatures is appealing to
her. Moyers -Stone stated that she is undecided at this point. She added that
she came this morning believing she would not be supportive of a change, but
after listening to the discussion this morning, she is now unsure. The act of
registering to vote, she believes, goes both ways. Shaw, who arrived late to the
Charter Review Commission
December 9, 2014
Page 4
meeting, stated that he undecided at this point either. Chappell noted that at this
point they have at least five Members supportive of a conditional change.
Chappell stated that he believes after the public forum they should be able to
tackle this issue more directly and make some decisions. Sullivan asked what
number Chappell is considering for signatures. Chappell stated that he does not
have anything specific in mind, that it sounds like most are agreeable to a small
increase. Craig suggested they look at what the population was at the time the
2,500 was adopted and increase it by a corresponding percentage of how the
population has increased. Chappell asked that staff look into this for them.
b. Election of Mayor — Chappell asked Schantz to begin the conversation on this
issue, as this will be his last meeting 'in person.' Schantz stated that his initial
instinct was that they should have a separate election for the mayor. After doing
some research, he noted that this same issue has been on the Charter Review
agenda almost every time. There has been support for it here and there, but it
has never prevailed. He shared some of the examples where there are different
forms of management within a city, noting that here there is a council/manager
system. He spoke about the Charter Commission guide and how it helped him to
delve further into this issue. Speaking to the current system, Schantz noted that
what people like most about the current government is that the council works well
together most of the time and that it is a fairly civil process that occurs. On the
other side of the argument, however, which Schantz stated he favors, says that if
you have a direct election, it enhances the person's ability to lead the council into
significant change. He added that other objections to this are that the person
needs council experience. Schantz stated that he does not necessarily agree
with this view and he gave some examples of where an elected mayor did not
have previous council experience. He added that leadership ability would be
more important in this case.
Discussion began with Kubby asking Schantz if an elected mayor would have
additional duties. Schantz stated not executive duties necessarily, but that he
would have the mayor set the council agenda, something that he is shocked
does not take place. Kubby also asked Schantz's view on the mayor's voting, if it
would be only to break a tie or if they would still be a member of the council and
be one of seven in terms of voting. He responded that this is not a big issue for
him, that he would most likely see the mayor being a regular voting member.
Chappell stated that the only real change being proposed is direct election and
perhaps agenda setting as well. Schantz agreed, stating that it really would be
only minor changes. He added that most cities the size of Iowa City do have an
election for their mayor. Atkins spoke to the issues at hand, questioning the
unintended consequence of such changes. He added that they should look at
these carefully before making any recommendations. Kubby asked if Atkins had
any examples of these unintended consequences. He replied that if the decision
were made to have the mayor be the spokesperson for the city, then you have to
find a way for it to work, as the mayor becomes independent of the rest of the
council. Vanderhoef stated that it can also become a case of two individuals
running for mayor and the election becoming about an issue instead of someone
becoming the leader that is needed. Chappell stated that his concern about
changing this is that it adds even more politics to the process. He likes the fact
Charter Review Commission
December 9, 2014
Page 5
that this group of elected councilors decides who among them will be the leader,
that the mayor has no other powers, and that the term is only two years. Kubby
stated that in her opinion who is mayor sets the tone for how conversations are
going to happen, and how the community is welcomed or restricted, or both at
the same time. She believes it makes a huge difference who the mayor is and
the perceptions of people around this. Kubby stated that to her it is a fallacy to
say that the selection process is people deciding who the best leader for the
group is. She does not believe it is that clear, that it's more about who the lowest
common denominator is sometimes, and that there are a lot of compromises
involved. Kubby continued, stating that the mayor does have the potential to
have power, even under the current system. They are the spokesperson, and
their leadership skills are what sets the tone. Chappell asked if having an
election will tell them how the person elected will perform in this role then. Kubby
responded that she believes how someone is as a candidate is exactly how they
are as an elected official. She questioned if the current system works the way
that Chappell outlined. Sullivan stated that he came into this argument
supporting changing to a directly elected mayor; however, now he is split on the
issue. He stated that he agrees with Chappell on the current system being less
political. Continuing, Sullivan stated that he also identifies with what Schantz and
Kubby have said about there being a lot of value in having a mayor with the
citizens' support and having a bit more power, such as setting the agenda.
Kubby asked what is wrong with a political office being political, that she believes
the word has taken on bad connotations over the years. Shaw stated that what
he is hearing is leadership rather than the mayor being a one or two -issue mayor.
He stated that he is interested in hearing what Schantz has to say about any
specific leadership powers that were recommended in the Charter Review guide.
Moyers -Stone stated that what she likes about the current system is that they are
not led by one person, but by a council of seven. Chappell spoke to what could
be an unintended consequence of having a directly elected mayor, noting that
the remaining council members are somewhat muted. He gave some examples
of how he believes this would happen, noting that he believes they would lose
some of the richness of having diverse viewpoints of the councilors. Vanderhoef
then spoke to her time on the council and how the mayoral seat was viewed.
Atkins spoke to unintended consequences, noting that it can be as trivial as
where are we going to put the office for the mayor. Although it may sound silly,
he noted, these are very relevant issues. Atkins noted that they can always list
what they believe to be important as far as policy -related issues being under the
mayor's discretion. He noted that Coralville, for example, has a separate mayor,
and he does not get a vote, except to break a tie. He added that he would think
the mayor should have a part in setting the agenda, as this can be a very
powerful tool, but that not being able to have a vote is very concerning to him.
Craig stated that she would like to stay with the current system of a selected
mayor, but to give them power to set the agenda. Schantz stated that in the last
few discussions of this issue it has been a `zero sum game,' that you would be
taking something away from the council and giving it to the mayor. He stated
that he does not see it this way, and that in fact, he does not believe that is how it
works. He questioned what the unintended consequences would truly be.
Schantz also addressed the issue of 'politics' being involved, noting that politics
Charter Review Commission
December 9, 2014
Page 6
is part of it. Kubby stated that leadership is going to happen one way or the
other, and if it is not happening from the seven councilors, then the city manager
has to be that leader. She stated that she would rather have this be with an
elected person, a stronger leader in her opinion.
The discussion continued, with Chappell speaking to the issue of having the two
best candidates running for mayor — one wins, but then you lose out on the
leadership of the one who lost. With the current system, you can get both of
those leaders on the council, and either one could be mayor. Shaw stated that
he does not believe having a directly elected mayor will bring in politics that the
city isn't already accustomed to. He stated that the mayor is only going to be as
effective as the authority given to the position. Continuing, Shaw also spoke to
the issue of leadership characteristics, asking how this leader should be guided.
Chappell again stated that he is not convinced the change is worth making here.
Craig stated that all of the councilors are directly elected by the community now,
so therefore the one who becomes mayor was directly elected. She added that
she would not want to see the other council members shrink back from leading if
one of them becomes directly elected as mayor. Vanderhoef stated that she has
heard of cities where it becomes a power struggle between the elected mayor
and the city manager. She added that it is typically someone who is wanting
more control and basically is attempting to get rid of the manager.
Chappell asked again where people stand on this issue. Sullivan stated that he
is 51 % to change to direct election. Vanderhoef stated that she is on the fence.
Chappell stated that he remains unconvinced the change is worth making.
Kubby is for elected mayor. Moyer -Stone stated she is for the current system.
Craig agreed with no change, as did Atkins. Schantz stated that he is still the
same. Shaw noted that he is unconvinced at this point, that he would like to hear
more on the issue and to do some research on it. Kubby noted that something
they have more consensus on though would be adding agenda making to the list
of duties. Schantz noted that Members can read more about this issue in pages
9-11 of the commentary, in the back section of the National Civic League's guide.
At this point Chappell noted that they need to move on. He stated that the next
agenda will include discussion about the meeting of the Citizens Police Review
Board, as well as some talk about use of the word 'person,' and some other
items as well.
C. Update — Changes proposed by the Citizens Police Review Board — none
d. Use of word "person" — none
e. Commission discussion of other sections (if time allows) - none
PUBLIC COMMENT:
Martha Hampel noted she was present at a meeting about a month ago, and stated that she
came intending to make specific comments, but when she arrived the group was discussing
whether someone was registered to vote or not. She stated that she feels there are a few
Members who need to consider their station in life, and she spoke of how upset she is by what
Charter Review Commission
December 9, 2014
Page 7
she has heard. She added that she was raised to vote, that she has always made it to the
voting booth, but that people need to understand why someone is not registered to vote.
Hampel continued about how poor some people are in the community, how some people are
just getting by, and that their opinions on social and political matters should not be less
significant because they cannot register to vote. She asked the group to not discount
someone's signature on a petition, basically their opinion on something, just because they are
not registered to vote. Hampel also spoke to the `qualified' versus `eligible' issue and the
petition process. She noted how much work is involved in collecting just a single signature.
She asked that the group consider the number of signatures required on a petition before they
raise this number, and to not discount someone's opinion when it comes to community matters.
A brief discussion ensued about the number of signatures collected versus the number needed.
Members asked Hampel for her opinion on the process and whether being 'eligible' would be
easier in collecting signatures.
PUBLIC FORUM (January 7, Iowa City Public Library, 6:00 P.M.)
a. Format — Karr noted that they have a draft agenda prepared, and if Members are
agreeable, they can move forward as presented. She added that first and foremost, they
need to address the press release. In regards to the issue of initiative and referendum,
she believes they need to add a paragraph to this with some questions, similar to the
election of Mayor. The same is true for the issue of council compensation
b. Televised —. The group also needs to decide if they want this forum televised
live or whether they want it taped for rebroadcast only. Kubby stated that the format
they are using makes it hard to do live. Others agreed.
C. Publicity — Discussion ensued about having Chappell and Karr work on a more
descriptive paragraph for the press release. Karr added that they can always add to this
with a second release, but that with the upcoming holiday schedules, she believes it is
important to get something out as soon as possible. They can always add something
after the first of the year.
TENTATIVE THREE-MONTH MEETING SCHEDULE (7:45 AM unless specified):
December 23 — Chappell noted that Members should bring their calendars to this
meeting so they can schedule their 2015 meetings. He noted that as they get closer to
completing their work they may need to meet more often. Karr asked if there is a desire
to have a second input session on their recommendations as well. Chappell stated that
he believes this will be one of the final things they do. Sullivan asked how these
recommendations will go to Council, and Dilkes outlined the procedure. Sullivan
suggested they schedule a longer meeting after the public forum in order to dig into
issues and possibly avoid more frequent meetings.
January 6
January 7 (FORUM)
(Commission work completed no later than April 1, 2015)
ADJOURNMENT:
Vanderhoef moved to adjourn the meeting at 9:18 A.M., seconded by Moyers -Stone.
Motion carried 9-0.
Charter Review Commission
December 9, 2014
Page 8
Charter Review Commission
ATTENDANCE RECORD
2014
Key.
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
--- = Not a Member at this time
TERM
o
P
0
Cn
0
On
0
0)
0
0)
0
-I
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Andy
4/1/15
X
X
X
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X
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Karrie
4/1/15
X
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Karen
4/1/15
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Mark
4/1/15
X
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X
X
X
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E
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4/1/15
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Shaw
Anna
4/1/15
X
X
X
X
X
X
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X
X
X
X
X
O/
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Moyers
E
E
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Adam
4/1/15
X
X
X
X
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X
X
X
X
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Dee
4/1/15
X
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E
Key.
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
--- = Not a Member at this time
Charter Review Commission
December 9, 2014
Page 9
Charter Review Commission
ATTENDANCE RECORD (cont.)
2014/2015
Key:
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
--- = Not a Member at this time
TERM
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0
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EXP.
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Andy
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4/1/15
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Craig
Karen
4/1/15
X
Kubby
Mark
4/1/15
X
Schantz
Melvin
4/1/15
X
Shaw
Anna
4/1/15
X
Moyers
Stone
Adam
4/1/15
X
Sullivan
Dee
4/1/15
X
Vanderhoef
Key:
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
--- = Not a Member at this time
3b(3)
MINUTES
HISTORIC PRESERVATION COMMISSION
NOVEMBER 13, 2014
EMMA HARVAT HALL
MEMBERS PRESENT:
MEMBERS ABSENT:
STAFF PRESENT
OTHERS PRESENT:
Kent Ackerson, Gosia Clore,
Andrew Litton, Pam Michaud,
Wagner
Esther Baker, Thomas Agran
Bob Miklo, Jann Ream
Pat Barten, Jim Hayes
APPROVED
Kate Corcoran, Frank Durham,
Ben Sandell, Ginalie Swaim, Frank
RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action)
None.
CALL TO ORDER: called the meeting to order at 5:28 p.m.
PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA:
There was none.
CERTIFICATES OF APPROPRIATENESS:
1131 1137 1205 and 1211 East Burlinqton Street.
Miklo introduced Jann Ream, who works in the Development Services Division in the
Neighborhood Service Department at City Hall. Miklo said Ream would be assisting in
reviewing some of the historic preservation cases.
Miklo said these properties are in the College Hill Conservation District. He said these are four
properties on the south side of Burlington Street.
Miklo said the proposal is to construct a fence across the front of the properties, with a gate
near the center. He said that although the post would be made of metal, the pickets would be
made of wood. Miklo said the Oakes house on Court Street has an historic picket fence, and
this would be similar to that fence.
Miklo stated that the proposal is unique in that the gate itself would be taller than the standard
four -foot picket fence. He said it is proposed to have limestone piers with a metal gate that
reflects the art of Grant Wood. Miklo showed an image of the four properties, stating that the
gate would be in the middle with the fence continuing across the remainder of the properties.
Miklo said that the guidelines for landscaping and site work in conservation and historic districts
encourage fences that are modeled after historic fences, either picket or wrought iron metal. He
added that this would be very similar to a picket fence, although it will have some metal
components. Miklo said the gate itself is not necessarily modeled after an historic design, but
staff thinks it is an appropriate contribution to the conservation district and recommends
approval.
HISTORIC PRESERVATION COMMISSION
November 13, 2014
Page 2 of 8
Hayes, the applicant, said that these four properties on Burlington Street are contiguous
properties with the house he owns on 1142 East Court Street. He said this was all part of the
original Oakes property from 1855 until the Oakes family moved.
Hayes said these houses sit on property that was prairie and trees until the houses were
erected in 1910. He said that through the years, he has bought these homes and gifted them to
The University of Iowa. Hayes said that in his gift agreement he has intended that these houses
be used for artists in residence.
Hayes said that about six years ago the University agreed to move the timetable up, so that the
Grant Wood Art Colony was started. He said that in two of the houses, and eventually all four,
art students have begun living there a year at a time. Hayes said this has been a great thing for
the city, the state, and the nation, because these people leave the art colony full of new
concepts and ideas about their art work and about Grant Wood and spread them throughout the
world.
Hayes stated that the gate and fence project being proposed would identify the colony better.
He said this would really set it apart. Hayes said it would add to the beauty of the neighborhood
and to the interest of the neighborhood.
Hayes introduced Pat Barten as the contractor for the project.
Sandell asked who would execute the gate. Hayes said the design of the gate was done by
Shirley Weyrick. He said the fabricators will be done in Saint Louis, Missouri and at a foundry in
Wisconsin.
Hayes said he hopes to start the project in early spring and have it finished by early summer.
He said it will be set up so that it can be operated electronically and also manually.
Michaud said it is a really great idea to stabilize the neighborhood there. She said she likes the
general idea of encompassing that property. Michaud said the design is gorgeous. She said
she is just a little concerned that the 12 foot tall gate is twice the usual height for the six-foot
fencing limit.
Hayes agreed that it certainly is taller. He said that it is Weyrick's design, and what he hoped is
that by properly proportioning the connecting up fence that will go from the big pillars to the four -
foot fence. Hayes said that the gate itself is twelve feet tall, and the fence is four feet. He said
there will be a transition of pickets from the top of the stone pillars down to the four -foot fence
that he hoped would soften some of those concerns.
Michaud asked how wide the gate would be. Barten responded that it would be 11 feet wide.
He said it is the size of the driveway that goes between the houses back to the alley.
Hayes said it would be 11 feet wide and 12 feet tall. He said the gate would be inset in such a
way that there would be one car's length off the street so as not to block traffic.
Ream said it would be ten feet back from the sidewalk. She said there is a slight rise from the
sidewalk up to the houses, and it would be at the top of that rise. Ream said it is set back from
the sidewalk quite a bit in terms of visual impact.
HISTORIC PRESERVATION COMMISSION
November 13, 2014
Page 3 of 8
Michaud asked which side of the tree the four -foot fence would be on. Hayes said the four -foot
fence would be behind the trees, but none of the trees would be disturbed on either side.
Hayes said he has hired Steve Ford as a landscape architect, to make certain that the fence is
built onto the terraces appropriately and with proper proportions.
Corcoran said it is an admirable project that will really unify the homes.
Sandell said he also thinks it will be a great project. He asked about using steel for the posts
and if it would be in a concrete footing.
Barten said a steel post would last a lot longer than a wood post. Sandell asked if it would be
powder -coated or how one would keep it from rusting at ground level. Barten said it would be
up out of the ground in a concrete pier. He stated that the whole fence will be powder -coated
where it needs to be, but they have not reached that point. Barten said it will be two steel posts
with steel channels in between, and the wood pickets will be attached to that.
Michaud asked about the color of the posts. Hayes said the posts and the picket fence itself will
be the same dark green as the trim on the houses.
Regarding lights, Hayes said he is proposing lighting for the gate itself, although it has not yet
been decided how that would be done.
Hayes said he would like to recycle into the posts the old limestone from the Green Mansion in
Stone City, which has significance because of Grant Wood's art colony at Stone City.
Michaud said that if there is no way to reduce the height, the left pier will be higher than the right
one. Hayes confirmed this. Michaud said this is a great design. She said that in the past the
Commission has been careful to put a caveat on its approvals that were outside the norm.
Michaud said that if a 12 -foot gate were approved for this property, maybe part of it would be
because it is an artistic design integral to the mission of the non-profit. She said that otherwise
the height is deviating and presenting a precedent for other types of developments.
Ream said that in order to allow this height in a front yard setback, the Zoning Ordinance did
need to be amended, which occurred several months ago. She said that as part of that
amendment, this is only allowed with a minor modification, which is an administrative way to get
something approved that would normally deviate from the zoning ordinance.
Ream said there is another level of review that would occur before anything else like this would
go into a front yard. She stated that all of those approval criteria have to be met first with the
zoning ordinance. Ream said that something like this might not come before the Commission
again, but it would always be reviewed by City staff when it is in a front yard setback.
Michaud said there would not be a gate on the back parking lot and asked if this would therefore
be mostly ornamental. Hayes said that he intends to use it on a regular basis, and he thinks all
the artists in these four houses will use it. Michaud said that since there is not a gate on the
back of the parking lot, that would be an easier egress for a lot of people.
Sandell said that on the drawing, it looks like there are a couple more driveways along the fence
and asked how those will be handled with respect to the fence. Hayes responded that there are
two driveways, and the fence will come up to the edges of the driveways, the accessing
HISTORIC PRESERVATION COMMISSION
November 13, 2014
Page 4 of 8
driveways. He said that on both the driveway on 1211, which is the furthest east, that driveway
can take a car to a one -car garage on the back of the property, and the driveway on 1131 goes
up to the back door of the back porch.
Michaud said she is still not certain where the gate will be. Hayes replied that it would be by the
big maple tree, between those two trees.
Sandell asked if he could request an elevation. He said the grade changes significantly going
down the hill there, and he is curious about how the other driveways interact with the posts and
the columns. Barten said that Steve Ford is working on that right now.
Swaim said, in terms of planning and construction, it seems like the applicant won't be doing
anything for a few months at least. She asked Commission members if they wanted to table
this in order to see the elevation at the next meeting. Michaud said this is an asymmetrical
design, and although she realizes it is an artistic thing, she does not know how the left pier
being taller than the right pier will come off in a Victorian setting. She said she would like to
have a little more detail.
Hayes said he does not think there will end up being that much difference across the gate,
because the way the grading was done in front, it is already cut back to make it level. Male
Sandell asked if steps are anticipated to keep the pickets level or if it will follow the grade of the
slope. Hayes said there will be steps. He said that will follow the design by Grant Wood for his
fence in front of 1142 Court Street.
Barten said that as soon as he has plans, he can send it over for Commission review. He said
that it is Weyrick's design, and she has a lot left to do for it. Barten said that once the design is
set, it has to go to a fabricator, and that will take a while. He said the gate will probably take
three to four months to put together.
Swaim said she feels that there is a landscaping person working on this and an artist who will
take into account the surroundings. She said it is not going to look Victorian, but she does not
believe it needs to in this case. Swaim said she is comfortable with voting on the plan as it is.
Sandell said he does not think it is necessary to see an elevation plan and did not want to hold
up the construction schedule. Corcoran suggested the motion include a condition that this be
reviewed by staff and the chair, along with the other factors.
MOTION: Corcoran moved to approve a certificate of appropriateness for the project at
1131, 1137, 1205 and 1211 East Burlington Street as presented in the application with the
following conditions: 1) any external lighting is limited to illuminating the gate and its
component parts, 2) the location and design of light fixtures are to be approved by staff
and Commission chair, and 3) a review of the final plan for the design and grading of the
final project are to be approved by staff and the Commission chair. Sandell seconded
the motion. The motion carried on a vote of 9-0 (Aaran and Baker absent).
1530 Sheridan Avenue.
Miklo said this property is in the Dearborn Conservation District. He said that it was built around
1930, and the Sanborn maps show that it was added on to at some point after that, with a wing
on the north side of the house, where much of the work is proposed. Miklo presented a
HISTORIC PRESERVATION COMMISSION
November 13, 2014
Page 5 of 8
photograph that shows that, other than the north addition and a dormer addition on the west
side with a window modification, the house is pretty much in its original state in terms of design.
Miklo said the proposal is to modify an existing doorway and window in order to accommodate a
kitchen/laundry room remodel. He said the doorway would be removed and replaced with a
window similar in size to the window on the other corner of the house. Miklo said another
window would be removed and replaced with an entrance door.
Miklo said the packet includes a floor plan showing the addition where the window is and the
current doorway is, as well as the proposed changes. He noted that the door does not appear
to be original to the house, given its materials and configuration.
Miklo said the proposal is to trim the new window and new door to match the historic trim on the
house. He said it would be a fiberglass door with lights on the top half and a panel on the lower
half. Miklo said a fiberglass door, when painted, looks pretty much like wood and is a material
the Commission has approved in the past.
Miklo said that since the report was written, staff has learned that the storm door on the addition
to the house will match the storm door on the front of the house. He said it is a wood door with
an interchangeable glass panel or screen.
In terms of the guidelines, Miklo said they reference that when one is changing an opening,
either a window or door, it should be suitable for the historic pattern of the house or similar
houses, should be trimmed to match the historic trim on the property, and the replacement
doors should be suitable.
Miklo said staff recommends approval of this plan. He said there is no longer a need for a
condition, because the application now includes a wood storm door.
MOTION: Wagner moved to approve a certificate of appropriateness for the project at
1530 Sheridan Avenue as presented in the application. Sandell seconded the motion.
The motion carried on a vote of 9-0 (Agran_and Baker absent).
1411 Sheridan Avenue.
Miklo said this property is in the Longfellow Historic District. He stated that the house is a
bungalow and was built sometime around 1925 to 1930. Miklo said there is a nearly -twin house
next door.
Miklo said the house has some unique details that are not normally seen on a craftsman style
house. He said that because they are also on the house next door, these details may be
original.
Miklo said the house retains its original windows and interchangeable storms and screens, and
they are in very good condition. He said the proposal is to replace an existing basement
window with an egress window in an existing bedroom in the basement. Miklo said the
proposed window would be a casement window but would be partitioned to appear like a double
hung window like those on the two upper levels of the house.
Miklo said the guidelines indicate that when windows are added for egress, they should be
designed to mimic double hung, which in this case is being done, and the material of the
HISTORIC PRESERVATION COMMISSION
November 13, 2014
Page 6 of 8
window well should match the foundation of the house. He said that in this case, the house has
a concrete and brick foundation that has been painted so that the proposed poured concrete
foundation will complement that nicely.
Miklo said staff recommends approval of this application as submitted.
MOTION: Michaud moved to approve a certificate of appropriateness for the proposed
project at 1411 Sheridan Avenue, as presented in the application. Wagner seconded the
motion. The motion carried on a vote of 9-0 (Agran and Baker absent).
REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF:
Miklo pointed out that this encompasses two months worth of projects. He said they all meet
the criteria for minor or intermediate review or are certificates of no material effect, where one is
basically changing out worn or damaged material for like material.
Swaim asked what was involved in the radon mitigation item. Miklo said that involves a pipe
and a pump that pulls the radon gas out of the house and above the roof. He said this particular
project was done well in that it actually penetrated the roof like a chimney, so that it is a much
cleaner look. Miklo said the guidelines encourage the radon pipes to be on the back or side of
the house in a less visible location and be painted to match the siding of the house. He said
that in this case, the house is brick, so the pipe was matched to the trim.
DISCUSSION OF ANNUAL AWARDS PROGRAM:
Swaim said the awards program is scheduled for Jannuary 29. Miklo added that there are
several nominations, and there is a subcommittee that will be reviewing the nominees in the
next couple of weeks. He asked Commission members to let staff know as soon as possible of
any properties that might be eligible for an award.
CONSIDERATION OF MINUTES FOR OCTOBER 9,2014:
MOTION: Corcoran moved to approve the minutes of the Historic Preservation Commission's
October 9, 2014 meeting, as written. Sandell seconded the motion. The motion carried on a
vote of 9-0 (Agran and Baker absent).
HISTORIC PRESERVATION INFORMATION.
Miklo said the appeal by Saint Mary's Rectory to the City Council regarding the Commission's
decision on window replacement is going before the City Council on Tuesday. He said that
Swaim will be representing the Commission, and there are a few other people who will speak.
Miklo said the City Council is instructed by the code to determine whether the Commission
followed its guidelines, and the City Council should use the same guidelines used by the
Commission. He said the report presented to the City Council spells out the guidelines as well
as the work of the Commission and the subcommittee that reviewed this.
Miklo said that if the City Council finds that the Commission did not follow the guidelines and
also that it was arbitrary and capricious, then the City Council can overturn the decision and
approve the windows or send it back to the Commission. He stated that the particular windows
HISTORIC PRESERVATION COMMISSION
November 13, 2014
Page 7 of 8
that were proposed did not meet the guidelines even if the original windows were found to be in
poor condition. Miklo said the City Council could approve windows that meet the guidelines.
Corcoran said she believes Commission members made a good record that night of how they
felt about that particular proposal. She said it is key from a legal standpoint that the
Commission make a good record in the minutes by discussion so that it is clear what is
motivating the Commission, how the guidelines are being followed, and how the guidelines are
applied.
Corcoran said this is especially important on a particularly contentious item. She said that way
everything is on the record.
Michaud said the Unitarian Church has received back a couple of decisions from its potential
partners and will not be doing a major development as residential housing. She said there is a
new proposal that the church will be presenting to its congregation regarding its position and
what kind of plans it might have for the church at its present location or at a different location.
Michaud said she would relay the information to Miklo for the next month's agenda if necessary.
ADJOURNMENT:
The meeting was adjourned at 6:13 p.m.
Minutes submitted by Anne Schulte
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01-06-15
3b(4)
Minutes
Human Rights Commission
November 18, 2014 — 6:30 PM
Helling Conference Room
APPROVED
Members Present: Harry Olmstead, Shams Ghoneim, Orville Townsend, Ali Ahmed, Kim
Hanrahan, Joe Coulter, Stella Hart, Andrea Cohen.
Members Excused: Paul Retish.
Staff Present: Stefanie Bowers.
Recommendations to Council: No.
Call to Order:
Olmstead called the meeting to order at 18:30.
Consideration of the Minutes from the October 21, 2014 Meeting:
Motion Coulter, seconded by Townsend. Motion passed 7-0. (Hanrahan not present).
Meeting Business:
Human Rights Breakfast
Discussion centered on whether to hold the Breakfast at the Iowa Memorial Union in the future. Bowers
will prepare and send out a survey to attendees to get feedback on the service, parking, food quality and
acoustics at the Iowa Memorial Union.
Job Fair
Bowers reported attendance near 100 for the job fair held on Thursday, October 30 at the Eastdale Plaza.
Over 20 employers and social service agencies participated in the job fair. Commissioners suggested
looking at the Old Capital Centre, The Spot or The Mercer Aquatic Center for future sites for the job fair.
Public Accommodation Training
Olmstead provided a report on the training that was held on Wednesday, November 12 at the Iowa City
Public Library. Many of the attendees were City staff. The training discussed accommodations and the
Americans with Disabilities Act.
Education Subcommittee
Retish drafted a letter to send to the Superintendent of the Iowa City Community School District
(ICCSD). The draft letter requests a copy of the Office of Civil Rights document the ICCSD recently
received, along with the ICCSD response. The draft letter also requests the process for recruiting, hiring
and retaining diverse staff and the status and future goals of programs for minority and second language
learners in special education classes.
Motion Coulter, seconded by Ghoneim for Bowers, Retish and Cohen to work on the draft letter for
clarity and to present an updated draft at the December Commission meeting. Motion passed 8-0.
Building Communities
Townsend spoke on the appointment of the new Equity & Staffing Director for the ICCSD. Townsend
said the ICCSD is attempting to work with the minority community and is making strides in the right
direction.
University of Iowa Center for Human Rights
Ghoneim spoke on a recent event held in honor of the University of Iowa's Center for Human Rights 15th
Anniversary. Both Ghoneim and Olmstead spoke very highly of a community panel that was part of the
event. Some of the panelists were Royceann Porter, Senator Joe Bolkum, Pastor Bob Welsh, Jeffrey Ford
and former Iowa Senator Maggie Tinsman.
Reports of Commission
Cohen spoke on her recent notice of resignation from the Commission.
Hart mentioned that she attended the encore presentation of Woke up Black and also had a very successful
bystander training on harassment. The training had over 40 individuals in attendance.
Ahmed discussed the recent press conference held by the Center for Worker Justice (CWJ) that concerned
wage theft allegations against several local employers.
Motion Coulter, seconded by Townsend to place on the December agenda the RockTenn concerns
expressed by the CWJ with an invitation for the Executive Director (Misty Rebik) for the CWJ to
attend the December meeting. Motion passed 5-3. (Cohen, Hanrahan, Townsend in the negative).
Ghoneim reported that the American Civil Liberties Union (ACLU) Iowa Chapter hopes to have an
executive director hired by January 2015. Ghoneim currently serves on the ACLU Iowa Chapter Board of
Directors.
Coulter notes that the Equity Report is a product of the Commission and suggests improving it by adding
housing, employment, and education. Coulter further added that the Commission should share ideas and
participate.
Hanrahan recently applied to serve on the ICCSD Equity Board. Olmstead and Retish both currently serve
on the Equity Board.
Olmstead reported on the success of Hart's recent bystander training.
Townsend mentioned the Awards Breakfast and that the program keeps getting better.
Staff
Bowers reminded Commissioners that the next meeting is on Monday the 15th and not Tuesday the 16th.
Hanukkah starts at sundown on the 16th.
Adjournment: 19:35
Next Regular Meeting — December 15 at 6:00 pm.
2
Human Rights Commission
ATTENDANCE RECORD
YEAR 2013/2014
(Meetine Date)
NAME
TERM
EXP.
12/17/
13
1/21/
14
2/18/
14
3/18/
14
4/29/
14
5/20/
14
6/17/
14
7/15/
14
8/19/
14
9/16/
14
10/2/
14
10/21/
14
11/18/
14
All Ahmed
1/1/17
-
X
X
O/E
O/E
O/E
X
X
X
O/E
X
X
X
Orville
Townsend, Sr.
1/1/17
X
X
X
X
O/E
X
X
X
X
X
X
X
X
Paul Retish
1/1/17
X
X
X
O/E
X
X
X
O/E
X
O/E
X
O/E
O/E
Kim
Hanrahan
1/1/15
X
X
X
X
X
O/E
O/E
X
X
X
X
X
X
Shams
Ghoneim
1/1/15
X
O/E
X
X
X
X
X
X
X
X
X
X
X
Stella Hart
1/1/15
-
-
-
-
-
-
X
X
X
O/E
X
X
X
Jewell Amos
1/1/15
X
X
X
O/E
R
R
R
R
R
R
R
R
R
Joe D. Coulter
1/1/16
X
X
X
X
X
X
X
O/E
X
X
X
X
X
Harry
Olmstead
1/1/16
X
X
X
X
X
X
X
X
X
X
X
X
X
Andrea Cohen
1/1/16
X
X
X
O/E
X
X
X
X
X
O/E
X
O/E
X
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
--- = No longer a member
R = Resignation
0
3b 5
IOWA CITY
PUBLIC LIBRARY
gill 123 S. Linn St. • Iowa City, IA 52240
-w. Susan C'. q. — 319-356S200 — 319-3545494 • w Jcplq q
BOARD OF TRUSTEES
Minutes of the Regular Meeting
November 20, 2014
FINAL APPROVED
Members Present: Diane Baker, Tom Dean, Janet Freeman, David Hamilton, Thomas Martin, Linzee
McCray, Robin Paetzold, Meredith Rich -Chappell (in at 5:09 pm), Jay Semel.
Members Absent: None
Staff Present: Maeve Clark, Susan Craig, Bond Drager, Anne Mangano, Patty McCarthy, Elyse Miller,
Brent Palmer.
Guests Present: None.
Call Meeting to Order. President Paetzold called the meeting to order at 5:04 p.m.
Public Discussion. None.
Approval of Minutes.
The minutes of the October 16, 2014 Regular Meeting of Library Board of Trustees were reviewed. A
motion to approve the minutes was made by Freeman and seconded by Baker. Motion carried 8/0.
New Business.
Library Board Policy #808, Art Advisory Committee. This is a regularly scheduled policy review. No
changes were suggested by staff. No action required by Board.
Library Board Policy #810, Discussion Rooms. This is a regularly scheduled policy review. Staff have
had several conversations about considering time limits on rooms. The change reflects our wish to
be able to place a time limit if needed in the future so the rooms can be available to the greatest
number of people. A motion to approve the policy with the changes suggested by staff was made
by McCray and seconded by Martin. Motion carried 8/0.
Rich -Chappell in at 5:09 pm.
Library Channel. A tour and discussion. Board members left for a tour of the control room and
editing and broadcast area at 5:09 pm and returned from the tour at 5:28 pm. Clark showed the
Board the video streaming portion of the collection and how to access it. McCray asked if there are
other videos like Ellen Buchanan's program, "Tell Me Your Story." Drager said we do short in-house
productions for posting to YouTube. Martin asked if you can access meeting room coverage live if
you are not a Mediacom customer. The answer is no at this time, but our new equipment may
enable us to do so. Semel wondered if there are opportunities to tap into all the YouTubers to
provide content for our channel. Drager said there are programs on our YouTube channel produced
by different groups. Craig said one of the reasons we have multiple cameras in the room is to
improve production value. Most of the programs we produce are more lecture style but we can
capture different things with multiple cameras to make it more interesting for the viewer. Paetzold
asked how streaming live will affect attendance numbers with respect to speakers and our statistics
for next year. Clark said many people want to meet a speaker in person and will still come to the
library for the engagement aspect of the experience. Our speakers and presenters are informed
about the live at home participants. Dean said this is happening right now; people come to the
library for a program, or watch it at home in real time. The social function of the library as a
community center is part of this, too.
Craig said the franchise fee paid by Mediacom to Iowa City was discussed during her budget
meeting with City staff. The income from this revenue stream has been reduced because fewer
customers reduces the franchise fee. The City runs its cable operations out of this franchise fee. At
some point this may affect the Library. If the income we derive from the franchise fee changes, we
would treat this as any other revenue stream and decide what to do about the reduction. Craig said
video production is an important part of what we do and we would continue to do it to some
degree even in the face of a reduction in the franchise fee.
Unfinished Business. None.
Staff Reports.
Director's Report. Everyone is invited to the Public Libraries of Johnson County's annual reception
for county and state legislators on Tuesday, 12/9/14 at the North Liberty Community Center at 5:30
pm. We are also celebrating the 175th anniversary of the City of Iowa City the weekend of December
5th with lots of activities and programs, displays, the Arts and Crafts Bazaar, the Book End book sale,
and fireworks at 5:30! Our new strategic plan is almost complete. Craig initially thought to present it
at the first December City Council meeting, but instead we will release it before the 12/16/14 City
Council meeting.
Departmental Reports.
Adult Services. Three people attended the first Affordable Care Act program on 11/15 in response
to a question from McCray. The Healthcare Navigator was pleased with the turnout.
Community & Access Services. No comments.
Inservice Day Report. Clark will send a link to Board members to RSVP for Inservice Day.
Development Office. McCarthy appreciated the comments she has received about the annual report.
The annual giving campaign reached $15,000 for the first week. Work continues on the Arts & Crafts
Bazaar and the Book End sale, both slated for the activity rich December 5-7 weekend. There are
many diverse and fantastic things for sale this year. Some staff celebrated Dottie Ray at an
Association of Fundraising Professionals Eastern Iowa Chapter lunch in Cedar Rapids today; Drager
videotaped Dottie Ray's acceptance speech at home and the interview was shared at the lunch.
Paetzold asked if we encourage 100% Board support; McCarthy said we do and appreciated the
reminder.
2
Miscellaneous. No comments.
Spotlight on the Collection. No comments.
President's Report. No comments.
Announcements from Members. Martin reported on ICPL's far reaching impact. Someone tapped
him on the shoulder when he recently visited Arlington Cemetery and asked if he was from Iowa.
Martin said he was. Noting his ICPL backpack, this person from Fort Dodge said he likes to say hello
to other Iowans in his travels. Freeman said she brings her big blue splashbag to London so we're
there, too. Paetzold asked about ILA. Since it was in Cedar Rapids for the first time in a long time
many of our staff members attended. Craig said the program was good and there was a very nice
reception.
Committee Reports. Foundation members. Semel said the last meeting was dedicated to all of the
upcoming events. One event still in the planning stages is the spring gathering of donors and at the
time of the meeting they are still seeking a keynoter. McCarthy said The Book Gala was a good
event, in response to a question from Paetzold.
Communications. None.
Disbursements.
The MasterCard expenditures for October, 2014 were reviewed. A motion to approve the
disbursements for October 2014 was made by Rich -Chappell and seconded by McCray. Motion
carried 9/0.
Set Agenda Order for December Meeting.
December meeting is 12/18/14.
Policy reviews.
Adjournment. A motion to adjourn the meeting was made by Martin and seconded by Rich -
Chappell. Motion carried 9/0. President Paetzold closed the meeting at 6:12 pm.
Respectfully submitted,
Elyse Miller
Board or Commission: ICPL Board of Trustees
ATTENDANCE RECORD
12 Month
KEY:
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
Meeting Date
Name
Term
Ex iration
1/23114
2/27/14
3/27/14
4/24/14
5/22/14
6/26/14
7/24/14
8/28/14
9/25/14
10/16/14
11/20/14
12/18/14,
Diane Baker
6/30/19
X
X
X
O/E
X
X
X
X
O/E
X
X
X
Thomas Dean
6/30/15
O/E
X
X
O/E
X
X
X
X
X
O/E
X
X
Janet Freeman
6/30/19
O/E
X
X
X
X
X
X
X
X
X
X
X
David Hamilton
6/30/15
Not on Board
X
X
X
X
X
X
X
X
X
Tom Martin
6/30/17
X
X
X
X
O/E
X
X
X
X
O/E
X
X
Linzee Kull
McCra
6/30/15
X
X
O/E
X
X
X
X
X
X
X
X
X
Robin Paetzold
6/30/17
X
O/E
X
X
O/E
X
X
X
X
X
X
X
Meredith
Rich -Chappell
6/30/17
X
X
X
X
X
O/E
X
X
O/E
X
X
X
Semel, Jay
6/30/19
X
X
X
X
X
X
X
X
X
X
X
X
KEY:
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
3b(6)
MINUTES APPROVED
PARKS AND RECREATION COMMISSION
November 18, 2014
ROBERT A. LEE COMMUNITY RECREATION CENTER — MEETING ROOM B
Members Present: Suzanne Bentler, David Bourgeois, Larry Brown, Clay Claussen,
Maggie Elliott, Lucie Laurian, Joe Younker
Members Absent: Cara Hamann, Katie Jones
Staff Present: Mike Moran, Chad Dyson
Others Present: Brian Boelk, Temple Hiatt, John Smick, Steve Schuette, Mark Super
CALL TO ORDER
Chairman Claussen called the meeting to order at 5 p.m.
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None
OTHER FORMAL ACTION:
Moved by Bourgeois seconded by Elliott to approve the October 8. 2014 minutes as
written. Motion passed 7-0 (Hamann & Jones absent).
PUBLIC DISCUSSION:
None.
FRIENDS OF HICKORY HILL PARK:
None
DoQPAC:
Bourgeois reported that the DogPAC Board was meeting this evening so was unable to
attend the Parks and Recreation Commission Meeting. They will be discussing possible
changes for next year and electing officers at this board meeting.
NEIGHBORHOOD OPEN SPACE REVIEW:
None
PARKS AND RECREATION COMMISSION
November 18, 2014
Page 2 of 10
AFFILIATE GROUP DISCUSSION — IOWA CITY GIRLS SOFTBALL
Steve Schuette, Temple Hiatt and John Smick with Iowa City Girls Softball (ICGS) were
present to discuss the proposed affiliate group policy. Included in the Commission packet
was historical information provided by ICGS. Items included in this report were based on
some questions presented to the Boys Baseball affiliate group at the previous meeting.
In summary the organization began in 1973 and has worked in collaboration with the City
whereby the City maintains the fields and ICGS runs the program. They currently serve
Iowa City area K-12 girls. There have been 38 teams for the past five years. In the early
2000's they had about 700+ girls playing but now fluctuate between 400-500. They noted
that reduction in participants is likely due to the introduction of club softball teams, the
creation of the Coralville/North Liberty recreational softball program and the inability to get
fliers in all of the schools for girls to take home to their parents. ICGS does offer
scholarships for those who would otherwise not be able to participate. They gave 64
scholarships in 2014. Also included in this packet was a Memorandum of Understanding
that was written in October of 2013 between ICGS and the Parks and Recreation
Department.
Schuette noted that he has been involved with ICGS program for 17 years. He started when
his own girls were involved. They have since graduated college but he remains on the
board. Schuette shared a story of a girl who received a scholarship to play. While she was
athletically challenged and often thrown out, the cheering by her teammates was, as she
put it, the nicest thing anyone had said or done for her that week. His point was that this
program is made for people like her, where they can interface with other athletes. He noted
that with financial pressures come consequences. He stated that their expenses were
about $30,000 this past season. They gave between 50-60 scholarships last year. They
also provided some of those kids with meals. They developed a punch card program to
make food purchases that were given to those who could not afford them. They are the
same punch cards that are purchased by other players. This was in an effort to make it so
these kids would not be obvious to their teammates. The organization also attempts to give
medals to all players involved. There are some programs that ICGS would like to offer more
of such as more clinics for more training. The additional financial pressure makes it difficult
for them to offer additional programs. He stated that they can easily say that they can't
afford things. They can eliminate programs, reduce the size of the group, increase the
participation fee, but this will exclude those that are less fortunate.
Hiatt noted that ICGS was about $5000 in the hole which can be directly correlated to the
reduction in registration. ICGS needs to get at least 500 participants to break even. Dyson
had asked the group to come up with some cost recovery ideas. Ideas were to reduce some
of the labor hours, increase the fees for tournaments, close the second set of restrooms,
create some off-season programs such as kickball, fall softball or even a women's fast pitch
program, or sell advertising.
John Smick stated that he was here for moral support and wanted to echo what Steve and
Temple mentioned. The program is all about the kids. Hiatt mentioned that they have had
kids with special needs play ball and this is to be celebrated.
PARKS AND RECREATION COMMISSION
November 18, 2014
Page 3 of 10
Claussen noted that on behalf of the Commission, there is not an adversarial relationship
here, that the City and the Department are trying to work within a budget and they are
experiencing challenges. The funding is not available that has been in the past; therefore,
something needs to occur. Hiatt noted that she understands that, however, when they hear
things such as everything is on the table, they assume the worst. She wants the relationship
between ICGS and the City to remain as good as it always has been. She said that she
understands that there is an ordinance in place that gives the department head the authority
to dictate whether affiliate groups are charged or not. She stated that the ICGS cannot
absorb 10% of the potential increase in usage fees. Claussen noted that he has a long
history with ICGS having been a member of the board in the 70's. At that time the kids
played on dirt patches at Mercer and grass at Napoleon Park. There was good participation
without a lot of funding and the program grew. The program is now light years from where it
started because of its relationship with the City. He would like to see the program grow and
proceed. He said that ICGS is not being targeted and that this is an across the board
mandate. Hiatt said that she wishes they could have gotten the word out to the public prior
to the local options sales tax vote. She further stated that ICGS wants to give every girl
who wants to play the opportunity regardless of their athletic or financial ability, however,
she doesn't see how the group can survive if required to pay fees for their use of the
facilities.
Laurian suggested that perhaps they raise their registration fee by $5 (currently $50) She
also wondered if it was possible to have those than can afford it to pay more. Hiatt said that
they do ask for donations during the registration process.
Younker asked them what other sources of income ICGS has besides donations. Hiatt said
that they sell banner advertising which is usually purchased from sponsors. Those
sponsors include Play it Again Sports, Hills Bank, and MidWestOne Bank. If a coach is a
mechanic and has his own business, he can put his logo on the back of the team shirts.
Bourgeois asked for a budget from ICGS. Hiatt noted that she would have to get that from
the treasurer and is not sure how detailed this information is. Bourgeois said until he sees a
budget from ICGS he really cannot give his opinion. Younker stated that this would give
Commission an opportunity to identify issues and discuss other options for ICGS.
Bourgeois asked if ICGS charges nonresident fees. Schuette stated that any time you ask
for more money registrations drop. Hiatt said that getting more money from participants is
not their focus; their focus is to provide and enhance the overall experience for the girls.
She said that if they need to buy equipment, they sell more banners. Bentler asked what
sponsorships cover. Hiatt noted that they cover the cost of shirts and umpires. Bourgeois
suggested that they seek in-kind donations for items such as t -shirts. Hiatt noted that they
have a 20 -year history with a local printer and would hate to compromise that solely based
on cost.
Claussen stated that the board has to be more flexible and open to suggestions and new
ideas. Laurian suggested that volunteers do the mowing; Claussen suggested perhaps they
look at volunteer umpires. Schuette stated that ICGS has cultivated a really good umpire
crew and they pay them fairly well so that they keep them year after year. This is important
because they have specific rules for the various ages. He noted it would take a very special
PARKS AND RECREATION COMMISSION
November 18, 2014
Page 4 of 10
person to volunteer to umpire. Hiatt noted that there is the issue of liability when using
volunteers as well.
Younker stated that the Commission understands that this is a great program and that they
are not criticizing [CGS, but that they need some input regarding how to help [CGS while
also supporting the City's budget. Hiatt said that she can get numbers from their treasurer
but would also like to see what numbers the City is looking for regarding what would be
expected of ICGS. Schuette said that while they are spending all this time trying to figure
out what to do to be able to afford these financial expectations, they need some guidelines
to direct them. Schuette said that they have had a lot of good discussions about ways to
help with the budget, but they would not be good for the program. Some of these ideas
included using only four fields and eliminating kindergarten and first grade programs. He
feels that while this may be efficient, it would be a horrible idea.
Hiatt stated that at this time ICGS charges the City nothing and that the City charges ICGS
nothing. Claussen noted that the City funds are paying for the fields. He said that the City
wants to start with a fee of 10% of what a full rental fee would be and then increase by 10%
each year until they reach 40%. Laurian asked how much it costs the city to
maintain/operate the facilities. Dyson reported that cost to be $51,000, however, he further
noted that the City is not looking to recover that amount. The total ball diamond budget
(which includes three facilities) is $156,000 ($51,000 of that correlates directly to ICGS).
Bourgeois suggested that $5000 be the ICGS guideline for this next year. Brown noted that
the Commission cannot go to other groups and ask them for money while not expecting
ICGS to contribute as well.
Elliott asked why the Commission needs to see the ICGS budget. Hiatt noted that they have
never been asked to present their budget in several years. Younker explained that it is
important for the Commission to work with the affiliate groups to see where the money
comes from. It would be difficult to know what opportunities there may be without reviewing
their budget. Laurian asked again if it would be feasible to increase fees. Schuette said that
you really don't know until you distribute the registration forms and see how it effects
participation. Claussen asked if ICGS could present the Commission with an income and
expense report for this past season. Schuette noted that they have the numbers but need to
get it in a presentable format. Schuette asked if these changes will effect this season.
Dyson noted that the department is currently working on the budget for FY16 which runs
from July 1, 2015 through June 30, 2016 so would not impact their current season.
Hiatt also discussed an issue that they have had with using a storage facility which they
have discussed with Dyson. Equipment is locked up without their control and access given
to someone outside of the organization who happens to be a city employee. She said that a
month or so ago there was a need to find space for their sun shades and because they
could not use this storage unit they incurred labor costs to move those elsewhere. She
stated that if they cannot use those facilities they will have to eliminate equipment.
Claussen explained that this is a matter she needed to discuss with Dyson and Moran
outside of this meeting. He asked them to provide the Commission with a forecasted
budget for next year at the December meeting. He thanked them for their time and their
mission.
PARKS AND RECREATION COMMISSION
November 18, 2014
Page 5 of 10
Chad Dyson departed the meeting at 6:00 p.m.
CELL PHONE TOWER PROPOSAL
Mark Super with SSC Inc. was present on behalf of Verizon Wireless who is proposing to
lease a portion of property within Oak Grove Park in Iowa city to construct an approximately
140' telecommunications tower. In addition, they would require approximately 20' wide
utility/access easement from the nearest public right of way which is Page St. or Dodge St.
The initial term of the lease would be 5 years with four additional five year renewal terms.
Verizon is looking for sites that would increase and improve downtown coverage. This
particular location was selected because it is in the corner of a park area and is surrounded
by trees giving it a natural camouflage. The proposed income for the City would be $9000
annually; however the City can negotiate this amount. There was discussion about the
health risks caused by emissions from the tower. Super reported that the frequencies at
ground level are less than 1 %. Moran reported that the process for such a request is to
come to this body first. If the Commission approves the request, Verizon will then submit an
application to other boards and commissions of the City for their input. The final step would
be for an agreement to be approved and signed by City Council. Younker asked if revenue
would go directly to the Parks and Recreation Department. Moran reported that it would.
Laurian asked if there are any towers on park property anywhere else in the city. Moran
said that there is not and that the commission had voted down two other requests for
placement of a tower in Willow Creek and City Park. They were refused because of the
aesthetics. Bentler asked if there was hard data on the health effects of these towers.
Laurian said that there are studies available. Claussen drove by the park and said that in
many parks these towers are aesthetically displeasing, however, this particular park and
where they are proposing to locate the tower, is probably one of the better locations they
could have picked. Moran asked if other companies would be able to come in and
piggyback on the Verizon tower. Super noted that this would be allowed. Laurian asked if
adding more companies would also add to the amount of emissions. Super noted that at
55' there is about 2% emissions, at ground level it is .07% which is very minimal. Younker
asked what other sites have been looked at. Super reported that Longfellow School was
one, however, they don't allow for this type of activity. Laurian stated that Commission
needs to look at health risks prior to voting. Bentler said she is not concerned about
emissions with this tower due to his placement away from residential areas and she also
stated that they don't hear much about this concern in the public health field. Younker said
he would like to see more explanation of the benefits of placing it in this park vs. other
locations.
Moved by Brown, seconded by Bourgeois to approve the proposal from Verizon
Wireless to submit an application to the City to place an approximately 140' cell
phone tower in Oak Grove Park. Motion passed 5 to 2 (Younker and Laurian
opposed, Hamann and Jones absent).
WILLOW CREEK PARK MASTER PLAN — BRIAN BOELK, HBK ENGINEERING
Brian Boelk with HBK Engineering presented to the commission a summary of the public
input meeting that was held on September 18 regarding the Willow Creek and Kiwanis
PARKS AND RECREATION COMMISSION
November 18, 2014
Page 6 of 10
Parks Improvements Project. Following is a list of concerns and desires collected from that
meeting.
Amenities
• Additional and improved restrooms
• Additional and improved trash receptacles
• Additional and improved shelters
• Trail improvements including trail maintenance (including surface improvements,
erosion control, snow removal), ADA compliance, trail connectivity
• Additional benches along the trail
• Improved lighting throughout
• Picnic tables (especially along Teg Drive)
• Pet Waste Bags
Features
• Improved and additional playgrounds
• Creek bank improvements, flood reduction
• Vegetation control combined with sustainable practices
• Pond — would like to see it turned into wetlands
• Dog park (residents have voiced both concern of support of this issue)
• Sledding hill
• Sports field improvement
• Additional art along the trail
• Splash pad possibly combined with an ice skating rink
• Additional policing for improved security
• Fitness stations
• Amphitheater
Boelk shared that the comprehensive plan shows the recommended improvements:
Phase 1 Improvements:
• Baseball backstops
• Additional benches throughout
• Creek bank stabilization
• New trash cans throughout
• Trail improvements
• Possible restroom placement
• Storage shed relocation
Phase 2 Improvements (proposed)
• Shelter update
• Additional playground and current playground update
Boelk mentioned that one item that was not discussed at the public input meeting was the
possibility of adding angled parking and that this was more of a staff concern. He will put
together some concepts for parking.
PARKS AND RECREATION COMMISSION
November 18, 2014
Page 7 of 10
The next steps in the process include input from the Parks & Recreation Commission. HBK
will then define improvements. At this point they may seek additional public input in person
or via a web site. Next would be creating the construction documents, bidding process and
then construction. The intent is to get this bid out this winter. Of further note is that staff
recommends moving the storage shed on the east side of the creek to the west side placing
it closer to where program needs dictate. He also mentioned that the residents would like to
ask for benches without backs giving them the option to look both ways and elderly persons
say it is easier for them to get up from benches that don't have backs on them. Bentler
asked if the trash cans will include a recycling option. Moran said that they will. Elliott said it
seems that more public input is a good idea.
Moran stated that they would like to finalize these plans and get them out to bid in time for
spring construction. Elliott asked if the big tree that has fallen can be left in place. Moran
said that this is the usual practice if able. Boelk and Moran will meet again after
Thanksgiving and schedule a neighborhood meeting after Christmas.
RIVERFRONT CROSSINGS UPDATE
Moran noted that the project is progressing slowly. There is a demolition contract that will
go out to bid this winter. Unfortunately, mercury has been identified in the soil and will
require a 1 to 2 million dollar mitigation process. Moran reported that mercury was used for
water treatment in the 60's. After demolition of sewer structures and the brick building is
complete, the City will grade and seed the area and then regroup.
CIP/BUDGET DISCUSSION
Moran distributed a summary of the Capital Improvement Plan for 2015 through 2019 which
lists projects by department. He noted that there is not a lot of CIP money available as
much of it is being allocated to the Dubuque Street project. He noted that the first 9 items
listed under Parks and Recreation are the same as last year, however, the other 11 are
new. A few projects that he mentioned were as follows:
Hickory Hill Trail Redesign and Development: Friends of Hickory Hill went to City Council
asking to move this item up the list, however, Council voted not to do so. Council would like
Friends of Hickory Hill to raise $50,000.
Willow Creek/Kiwanis Park Master Plans will go out to bid this winter.
Annual Recreation Center Improvements started last year and will move towards ADA
related improvements.
Elementary School Recreation Facility Partnership: The department will continue planning
towards a shared use agreement with the two new schools.
New projects include upgrading the BAS controls for the Recreation, Mercer and City Hall
buildings.
PARKS AND RECREATION COMMISSION
November 18, 2014
Page 8 of 10
The City Park Pool cabana installation: This did not get done during the construction this
past year.
Continue development on an emerald ash borer response plan.
Develop a sustainable roadway vegetation management program.
Resurfacing of Tennis Court/Pickle Ball to Mercer Tennis Courts.
Pheasant Hill Park renovations funded with neighborhood open space funds.
Outlying years include Mercer Aquatic Center/Scanlon Gym improvements, Recreation
Center remodel and City Park cabin restoration.
Moran noted that there will be a budget hearing for departments on Thursday of this week.
He should have more to report at the December Commission meeting.
Brown asked if the local options sales tax will go to the public for another vote in the future.
Moran stated that he doesn't know and that there is a waiting period required. Elliott asked
if it would still be necessary to acquire fees from affiliate groups if a local options sales tax
was passed. Moran said that depends on how the language is written, however, he does
not believe that all costs can be recovered through a local options sales tax.
DIRECTORS REPORT:
Project updates
• The cohousing proposal at Benton Street Park was turned down by Planning and
Zoning. The cohousing group has decided not to go to council to have them
override P & Z so will look at some alternatives. There will be no land swap.
• Neighborhood Park Updates: Moran met with Tower Court Neighborhood on Sunday
and all seemed to buy in to the basic concept. Reno Street will get a new shelter
and new playground. Highland Park Neighborhood met last week. The department
has a shelter for them. Hickory Trail Park shelter is ordered and should arrive this
week. The playground has been installed.
Moran reported that Hall is working on an Emerald Ash Borer Plan and is in the process of
completing a tree inventory.
Moran stated that he will have the department revenues projected for FY16 available for
Commission review at the December meeting.
Younker noted that he will be attending the last Senior Services Committee meeting on
November 24. He said the group is making progress.
CHAIRS REPORT:
None
PARKS AND RECREATION COMMISSION
November 18, 2014
Page 9 of 10
COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS:
None
ADJOURNMENT:
Moved by Elliott, seconded by Bentler, to adjourn the meeting at 7:10 p.m. Motion
passed 7-0 (Hamann and Jones absent).
PARKS AND RECREATION COMMISSION
November 18, 2014
Page 10 of 10
PARKS AND RECREATION COMMISSION
ATTENDANCE RECORD
NAME
C.)
M
v
v
v
v
It
TERM
M
r
00
_
W
N
\
w
r
O
0\0
00
EXPIRES
_
N
Cl)
v'
`°
�
00
w
Suzanne
1/1/17
NM
X
X
X
O/E
X
X
X
X
X
X
X
X
Bentler
David
1/1/15
NM
X
X
X
X
X
X
X
X
X
X
X
X
Bourgeois
Larry
1/1/18
*
*
X
X
O/E
X
X
X
X
X
X
X
X
Brown
Clay
1/1/18
NM
X
X
X
X
X
X
X
X
X
X
X
X
Claussen
Maggie
1/1/17
NM
X
X
X
O/E
X
X
O/E
X
X
X
O/E
X
Elliott
Allison
1/1/14
NM
X
Gnade
Cara
1/1/16
NM
X
X
X
X
X
X
X
X
X
X
X
O/E
Hamann
Katie
1/1/18
*
*
X
X
X
X
X
X
X
X
X
X
O/E
Jones
Lucie
1/1/15
NM
X
O/E
X
X
X
X
O/E
X
O/E
X
X
X
Laurian
John
1/1/14
NM
X
X
Westefeld
Joe
1/1/16
NM
X
X
O/E
X
X
X
O/E
X
X
X
X
X
Younker
KEY: X = Present O = Absent O/E = Absent/Excused
NM = No meeting LQ = No meeting due to lack of quorum
* = Not a member at this time