HomeMy WebLinkAbout2015-01-22 Info Packet1
a- o
CITY COUNCIL INFORMATION PACKET
CITY OF IOWA CITY
January 22, 2015
www.icgov.org
IPI Council Tentative Meeting Schedule
JANUARY 26 JOINT MEETING
IP2 Joint meeting agenda and materials
MISCELLANEOUS
IP3 Memo from City Clerk.: February 9 Work Session (Consultation with Planning & Zoning)
IP4 Email from Council Member Botchway from Josh Busard: Community Garden Plots
IP5 Annual Report of Boards, Commissions, and Committees (Fiscal Year 2014-15)
IP6 Civil Services Entrance Examination — Treatment Plant Operator - Water
IP7 Civil Services Entrance Examination — Maintenance Worker I — Streets
IP8 Civil Services Entrance Examination — Animal Care Technician
DRAFT MINUTES
IP9 Charter Review Commission: January 13
IP10 Telecommunications Commission: November 24
MAN lot
rr�i►
.��z
CITY OF IOWA CITY
Date
Monday, January 26, 2015
Monday, Feburary 9, 2015
01-22-1
City Council Tentative Meeting Schedule SP1
1
Subject to change January 22, 2015
Time Meeting
4:00 PM Reception prior to Joint Meeting
4:30 PM Joint Meeting / Work Session
5:00 PM City Conference Board Meeting
Joint Meeting / Planning & Zoning
Work Session Meeting
7:00 PM Special Formal Meeting
Location
Emma J. Harvat Hall
Emma J. Harvat Hall
Monday, February 23, 2015
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
7:00 PM
Special Formal Meeting
Monday, March 9, 2015
5:00 PM
City Conference Board Meeting
Emma J. Harvat Hall
Work Session Meeting
7:00 PM
Special Formal Meeting
Monday, March 23, 2015
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, April 7, 2015
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, April 21, 2015
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, May 5, 2015
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, May 19, 2015
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, June 2, 2015
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, June 16, 2015
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, July 7, 2015
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday. July 21, 2015
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
Formal Meeting
AGENDA
Joint Meeting
Invitees:
Johnson County Board of Supervisors
University of Iowa
Cities:
Coralville; Hills; Iowa City; Lone Tree; North Liberty; Oxford;
Shueyville; Solon; Swisher; Tiffin; University Heights
School Boards:
Clear Creek; Iowa City
Monday, January 26, 2015
Reception 4:00 PM
Meeting 4:30 PM
Harvat Hall — City Hall
1. Call to order
2. Welcome and introductions
t r -4
'®- IP2
a • ::ink
CITY OF IOWA CITY
UNESCO CITY OF LITERATURE
ICCSD letter to area jurisdictions regarding housing issues (Various entities)
Responses and updates from:
a. Iowa City
b. Coralville
c. North Liberty
d. Johnson County
e. University Heights
f. Hills
4. Diversity Policy / Socioeconomic Balance (Iowa City)
5. Updates
• North Liberty Sewer Project (ICCSD)
• Local Option Sales Tax (Johnson County)
• Budgeting for Community ID Program and disproportionate minority contact issues
(Johnson County)
6. Public comment
7. Schedule next meeting
8. Adjourn
(Entity in parenthesis has asked the item be placed on the agenda)
October 13, 2014
Iowa City Community School District
Board of Directors
Stephen F.Murley Superintendent of Schools
17?5 North Dodge Street • Iowa City. IA 52245 • (3 19) 688-I(HO • Fax (319)688- I tsr') • www,iorvacity s'chrnHs.org
Matt Hayek, Mayor
City Council of Iowa City
401 East Washington Street
Iowa City, IA 52240
Gerry Kuhl, Mayor
City Council of North Liberty
3 Quail Creek Circle
North Liberty, IA 52317
Tim Kemp, Mayor
City Council of Hills
PO Box 345
Hills, IA 52235
Dear Elected Officials,
Mayor John Lundell
City Council of Coralville
1512 7t" Street
Coralville, IA 52241 vn
Louise From, Mayor n-{
City Council of University Heights -Ir
1004 Melrose Avenue
Iowa City, IA 52246
Terrence Neuzil, Chair
Johnson County Board of Supervisors
913 South Dubuque Street
Iowa City, IA 52240
N
0
0
C3
M1
za
•,n
crt
im
9
rn
We are writing you today on behalf of the Iowa City Community School District Board of Directors. At
the September 9, 2014 Board Meeting, the Board of Directors voted to direct the District to contact the
municipalities served by the Iowa City Community School District regarding housing patterns and city
and county housing regulations that impact the District. Specifically, the Iowa City Community School
District Board of Directors would respectfully ask that each municipality and the county codify policies
regarding inclusionary zoning, re -invest in areas of our community where there is socio-economic
isolation, and place restrictions on rental units and rental density.
We understand that the main responsibility of the school system is to educate all children living within
our community. We also understand that it is our local municipal governments' responsibility to manage
residential growth. While we are cognizant of the fact that it is not within the scope of the District's
duties to instruct municipalities on housing patterns and zoning regulations, we do know that these
decisions have a direct impact on our educational system. Too often, the District is left trying to navigate
a contradictory set of zoning regulations in an attempt to best plan for educating the students of one
district who reside in six different municipal communities.
We are reaching out in hopes that we can address the zoning and housing discrepancies in our
community from a collective standpoint and can work together toward a unified solution. The District
believes that there is the potential for a better approach that provides a greater benefit to our entire
community and specifically to our students.
The mission ofdre Iowa City Comntanny Sehool District is to ensure all students will become respoadble; independent learners capableof making informal
decisions in a dcmwcratic society as well as in the dynamic global community; this is accomplished by challenging tach student with a rigorous and creative
curriculum caught by a diverse, professional, caring staff and enriched through the resources and the efforts of families and the entire community.
R
Change of this magnitude will not take place over night. As a first step, the District requests that each
community codify inclusionary zoning in municipal planning. The District would suggest that the
municipalities then formulate a joint task force to consider the needs of the community. The District is
enthusiastic about being a part of this solution. We look forward to hearing about your work in this area
and appreciate your collaboration as we work to educate the students of our community.
Sincerely, Sincerely,
Chris Lynch Stephen F. Murley
Board President Superintendent of Schools
r
C"
o
7M
r_J7
12-31-1
! IP4
CITY OF IOWA CITY
CITY
MEMORANDUM
UPRIM
Off OF
Date: December 31, 2014
To: City Council
From: Tom Markus
Re: ICCSD's Housing Letter of 10/13/2014
Introduction:
You are scheduled to discuss the School District's Letter to Elected Officials ials dated October 13,
2014 at your work session of January 6, 2014. While this letter was directed to all municipalities
within the ICCSD, the City of Iowa City has been engaged In a conversation with the District
regarding the location of affordable housing for a number of years and has responded to the
District's concern with a number of Initiatives, including the formation of a Scattered Site
Housing Task Force and creation of the Affordable Housing Location Model that is used for
affordable rental housing projects receiving financial assistance from the City. As you begin
your discussion of the School District's recent request, staff believes it is important to review the
history of these initiatives, particularly for those of you that are new to the City Council.
Socioeconomic diversity in our neighborhoods and schools has many social, educational, and
cultural benefits, and the City supports initiatives that can improve this diversity. However, while
the concerns expressed in the School District's letter are understood and the goal of greater
socioeconomic balance across the District is laudable, the solutions proposed are decades' long
processes whereas the detrimental effects of the current imbalance aro immediate. As you
know, we are currently contemplating an incluslonary zoning ordinance for Riverfront Crossings
as a first step. However, I would caution anyone against believing that this will be a panacea for
socioeconomic imbalance in our community or the School Districts attendance areas.
Inclusionary zoning by definition is tied to new development and thus positive effects would be
realized in growth areas, not in the established neighborhoods impacted by socioeconomic
imbalance. In fact, some of the growth areas in Iowa City are located in elementary school
attendance areas that already have a disproportionate percentage of low to moderate income
households, for instance new development near Terry Trueblood Recreation Area. Thus,
requiring more affordable housing in these areas may increase the total availability of affordable
housing but has the potential to exacerbate the socioeconomic imbalance of some schools.
That is not to argue against adopting inclusionary zoning, only to place expectations for its
effects on the School District's goal of improving elementary school economic diversity in a
realistic context.
It is also important to make a distinction between market rate housing that Is inexpensive and
subsidized affordable housing for income -qualifying households. Housing costs respond to a
number of factors including the age, upkeep, and modem amenities of the structure itself,
proximity to public amenities and employment centers, land values, and nearby Investments in
schools, parks, and other public facilities. A fraction of rental permits are for subsidized
affordable housing units and Iowa City has adopted a scattered site affordable housing model
December 31, 2014
Page 2
that precludes the City from subsidizing additional affordable housing in areas with a
disproportionate number of low income households. For instance, there are 864 active Housing
Authority vouchers in Iowa City and 81 public housing units, compared to 18,000 rental permits.
There are 1,099 subsidized housing units in Iowa City, many of which were subsidized privately
or through public agencies other than the City. This is a small percentage of the City's rental
units.
History:
By letter of November 13, 2003 the ICCSD Board of Directors asked that the City Council
"carefully review locations of future affordable housing' in light of the District's foals on
removing 'barriers to student learning', specifical1y, the banter of "living conditions associated
with poverty' that had been identified in a recent c ommunityAvide fpm. The letter included a
table showing poverty rates in ICCSD attendance areas that were deterrnk*d based on free
and reduced lunch data. ICCSD communicated that the most important factor that presents
"barriers to student learning' was "mobility', meaning that improving housing stability will have
the greatest impact on student outcomes.
In response to the District's November 2003 letter the Council created a Scattered Site Housing
Task Force by resolution dated April 6, 2004. The direction to the Task Force was to "study the
existing distribution, location and types of assisted housing in Iowa City' and 'recommend
policies or actions, as appropriate, regarding the disbursement, location and type of future
assisted housing,' which was defined as that 'receiving any public assistance or support'
(Resolution No. 04101). The Task Force was comprised of persons from the Neighborhood
Council, United Way of Johnson County, the ICCSD, Planning & Zoning Commission, Board of
Supervisors and HCDC. The Task Force was chaired by Mayor Hayek who at the time was
Chair of HCDC and not a member of City Council. The Task Force submitted its final report to
the City Council on October 11, 2005.
Beginning with Fiscal Year 2005, the CDBG/HOME Applicant Guide has addressed the desire
of the City to encourage the distribution of affordable housing and included consideration of the
location of the project and the potential impacts on the school district. in 2007 the Council
discussed the differences es between owner -occupied and rental projects, concluding, based on
staff's recommendation, that location criteria should apply only to affordable rental housing
projects because owner -occupied housing is more stable, and therefore, there is less mobility of
children and less effect on the schools. As the School District identified mobility as the most
important factor in this discussion regarding student outcomes, this was an important distinction
to make.
In February 2011 Council adopted resolution no. 11-51 which adopted the Affordable Housing
Location Model, a map -based GIS model, to guide the City's use of funds for rental housing
projects (excluding elderly/disabled). A copy of that resolution is attached for your reference.
The resolution identifies three goals/eoncems regarding the location of affordable housing in
Iowa City: 1) `the City does not want to further burden neighborhoods and elementary schools
that already have issues related to a concentration of poverty'; 2) the "City desires to have
diverse neighborhoods in terms of a range of Income levels'; and 3) the need to'determine the
views of the Iowa City Community School District (ICCSD) on the affordable housing issue.' In
developing that model, the City staff worked with the District to determine what school data
should be considered in determining whether there were concentrations of poverty, and were
told that the following data should be considered: 1) mobility data, as represented by the rate of
turnover at each elementary school; 2) academic performance as shown by test scores; and, 3)
free and reduced lunch percentages at the schools. Of those three factors we were told that
mobility was the most important factor. All three factors are Included in the model with mobility
rate beim the second most Important factor of the 7 factors used in the model.
December 31, 2014
Page 3
The City's Affordable Housing Location Model has received a significant amount of national
attention as other communities struggle with the same issues. A number of communities have
contacted City staff about the model, Including Danville, I111nols; Boise, Idaho; Charlottesville,
Virginia; Davenport, Iowa; and Palm Beach County, Florida. Additionally, staff has been
informed that tate City of Austin, Texas Is using our model as a starting point for a similar
project. 'Planning," the magazine of the American Planning Association, featured the model in
its March 2013 issue and the Kirwan Institute for the Study of Race and Ethniclty at Ohio State
University has told staff that HUD is moving in this direction and that the City's model could be
used as a national model on deeoncentration.
The Affordable Housing Location model Is updated every fall in conjunction with the City's
funding cycle for HOMEfCDBG funds. Unfortunately, this year when the City asked the ICCSD
for the mobility data, the response was that It would not be presented to the Board until
December, and therefore, would not be provided to the City in time to Include it In the model
update for the next funding cycle. As a result the previous year's mobility data were used in
updating the model.
Zoning:
As noted above, Inclusionary zoning affects only new development and realistic expectations for
the impact on existing neighborhoods should be discussed. The neighborhoods around the
older elementary schools, including Twain, Mann, Longfellow, Wood, Lucas, Lemme, Hoover,
and Horn are already developed, and an inclusionary zoning ordinance would have Tittle effect.
For example, the majority of the neighborhood in the Twain School enrollment area was
developed in the 1950's — 60's, with some horns built as far back as 1900. There is little, If
any, additional developable area in the Twain neighborhood nor in many other older elementary
school enrollment areas.
While an inclusionary zoning ordinances would have some effect in new neighborhoods as they
are beim developed, it would have little to no effect in the older elementary school
neighborhoods where the school district has identified FRL imbalances. The older
neighborhoods are already developed, and the best way to preserve housing stock, and make
these neighborhoods more attractive to families is through programs such as the UnNerCity
Neighborhood Partnership, Residential Rehabilitation programs, and investment in parks and
Infrastructure — all of which the City has funded using local and federal funds.
Reinvesting In Neighborhoods;
Reinvesting in neighborhoods can have a positive impact on neighborhood diversity. As you
know, supporting healthy neighborhoods is one of the City Counal's fire strategic pian goals.
As a means to pursue this goal the City has and will continue to invest in neighborhood parks,
microenterprise bans and forgivable grants for businesses that benefit low to moderate income
persons, and public art to name a few. Significant investments continue In Townc rest and the
Iowa City Marketplace. Reinvesting and rehabilitating homes and commercial building stock Is
accomplished through the UniverCity, General Rehabilitation and Improvement Program,
Targeted Neighborhood Improvement Program, and several CDBG and HOME programs.
Home rehabitation programs are subject to income eligibility. Down payment assistance is
also available through the City for income eligible homebuyers in the Grant Wood, Twain,
Downtown, and Miller -Orchard neighborhoods which can help encourage home stability. These
are just a few examples of the many investments the City is making in the oommtmity's
neighborhoods. Much of this is focused on neighborhoods experiencing socioeconomic
imbalance.
While the cost of land, age and conch of housing stock, and other social and economic
factors can exacerbate the suburbanization that leaves older neighborhoods with higher
concentrations of poverty, public school and Infrastructure Investments can certainly play a role
in the type and amount of residential investment and reinvestment in neighborhoods. For
December 31, 2014
Page 4
instance, the southern end of Iowa City has seen significant residential investment surrounding
public investments in Terry Trueblood Recreation Area, Archibald Alexander Elementary
School, and the South Sycamore Greenway. Much of this residential construction will! help to
diversify the socioeconomic balance in Iowa City's lowest income census tract Conversely,
many factors have led to increased concentration of poverty in the Grant Wood catchment area.
Examples of such factors can include smaller and aging housing, a poor street grid, and the
long term use of mobile classrooms on the school campus. In recent years, the City has
invested In this neighborhood through its paries, streets, and in partnership with the ICCSD on
an expanded gymnasium and programming.
It stands to reason that all else being equal, families with the means to do so wM choose to rent
or purchase homes in Was overcrowded school zones with modem educational facilities. We
applaud the School DisWcra recent investment In Twain Elementary, Alexander Elementary
School, and future investments planned for City High and Hoover Elementary on American
Legion Road. These investments In Iowa City schools east of the river were long overdue.
Overcrowding on the east side has long been a problem while new facilities were constructed to
the north and west. School siting and Investment, along with public infrastructure and housing,
all play a role in the socioeconomic makeup of neighborhoods.
The City recognizes the many benefits that housing diversity can provide neighborhoods.
Today's planning procedures and policies encourage the densest multifamily developments in
the downtown and near downtown areas, while multifamily developments in residential areas
are encouraged to be designed into the fabric of the neighborhood. Recent development in the
City has included multifamily housing in new neighborhoods, including those that are
predominantly single family. As the City's Comprehensive Plan update notes, "A rich mix of
housing within a neighborhood may include single-family homes on small and large lots,
townhouses, duplexes, small apartment buftngs, and zero-loNine housing, as well as
apartments in mixed-use buildings located in neighborhood commercial areas and the
Downtown! For example, the South District Plan, adopted In 1997 and amended In 2002, calls
for development to, `locate low to medium density multi -family housing in the form of
townhouses and small apartment butidings at the edges of the neighborhood along arterial
streets, and near the neighborhood commercial center, trails, major open space areas, and
institutional uses, such as a school or religious institutions. Limit the size of individual parcels
zoned for such development, so that the scale of buAdings Is compatible with surrounding uses
and the traffic generated from such developments is adequately accommodated! It should be
noted, however, that planning for future development does not affect existing buildings or their
density. Again, significant impacts on elementary school socioeconomic diversity will not be
realized in older neighborhoods.
In short, the answers the School District is looking for in the near term do not lie In zoning
polies. Those are long term solutions that are part of an ongoing discussion of urban growth
and investment in pubic facilities and infrastnrdure. While the discussion of long term strategies
is important, frankly I believe tying this conversation to the current socioeconomic imbalance of
elementary schools may be a distraction from the issues the community experiences in the near
term. I also believe it is essential that this effort gamsrs strong regional buy -in from all local
governments. Inclusionary zoning In one neighborhood or one community in the ICCSD service
area will have minimal impact on the larger issue. Further, inclusionary zoning policies will have
the largest and fastest impact in higher income growth areas. As the School District is learning
with challenges and complications in instituting the Diversity Policy, so too is inclusionary zoning
a difficult process to embark upon. This is not a course to take lightly or without due diligence.
December 31, 2014
Page 5
We will pursue this analysis, but one should not depend solely on inclusionary zoning to remedy
the socioeconomic imbalance across ICCSD elementary schools.
A potential collaboration between the School District and cities that may affect future
development could be tied to scttol siting decisions. The opening of a new school is of
significant benefit to a municipality In a number of ways and there could be prerequisites tied to
the selection of a new school site. A policy requiring a certain percentage of affordable housing
within a School District defined walkable distance radius as a condition of site selection could be
implemented. Further, to have truly economically diverse neighborhoods adjacent to schools,
facilities must be sited on land that has the potential to achieve the necessary density.
Understandably, the cost of land Is a significant factor in selecting the site for a new school.
However, the cost of residential development can be significantly impacted by the topography of
the site. Higher development costs may prove to be a barrier to the development of affordable
housing. We mated the collaboration with the School Disbict on choosing the two new
elementary school sites In Iowa City and these sites have good potential to achieve
economically diverse schools. The cost of new development will be less expensive than if they
were wooded lots, and will be able to achieve the density necessary to have a diversity of
housing. We appreciate the School District's concerns and look forward to community wile
discussions as to how future planning and zoning can best be approached, though recognizing
that impacts are long term propositions.
L01-22�-lJ5
r CITY OF IOWA CITY
MEMORANDUM
Date: January 22, 2015
To: Mayor and City Council
i�
From: Marian K. Karr, City Clerk 9''
Re: February 9 Work Session
The Planning and Zoning Commission has accepted the Council invitation for a consultation on
the following item:
REZONING 608 AND 610 S. DUBUQUE STREET LANDMARK DESIGNATION — ORDINANCE
TO DESIGNATE PROPERTIES LOCATED AT 608 AND 610 S. DUBUQUE STREET AS LOCAL
HISTORIC LANDMARKS. (REZ14-00024)
The consultation will be held during your work session on Monday, February 9. At that same
meeting a City Conference Board meeting will be held. Times are flexible and staff will work
with both groups to finalize the order and specific meeting times. Our goal is to schedule both
items between 5:00 P.M. and the start of your 7:00 P.M. formal meeting.
From: Kingsley Botchway
Sent: Tuesday, January 20, 2015 9:30 AM
To: Marian Karr
Cc: Josh Busard
Subject: Fwd: Community Garden Plots
Hello Marian,
Can you please add to the next council packet?
Kingsley Botchway II
Iowa City Council Member
Sent from my iPad
Begin forwarded message:
From: Josh Busard <jfbusardggmail.com>
Date: December 19, 2014 at 4:16:33 PM CST
To: <Kingsley-Botchwayniowa-city.org>
Subject: Community Garden Plots
Kingsley,
Just wanted to contact you and see if I can get your support for more community garden plots in
Iowa City. Currently, there are 105 small plots located at Wetherby Park. I would love to see
plots located elsewhere throughout the City.
I sent the following electronic message to the city via the IC govXpress portal.
Is there any possibility of expanding the community garden plot program to include plots in
Scott Park, Court Hill Park, or Pleasant Hill Park?
There is a true need for more community garden plots as the local food movement continues to
grow. It would be great if the program could be expanded to have plots in other
neighborhood parks. Wetherby Park is, in my opinion, not conveniently located for residents
not living in Southeast Iowa City.
If it matters, the garden plot program sponsored by the New Pioneer Co-op, which was located
at the intersection of Scott Boulevard and Rochester Road, ended this year. These garden
plots were very popular with residents located in Northeast Iowa City. For the last several
years all 70+ plots were utilized
Gardening is not only great for the environment, but it is a great summer activity for families
to participate together in. I love watching my daughter's amazement as she watches our crops
grow and prosper. Community garden plots are also another great way to bring neighbors
together!
Please consider my request. I am even willing to provide a little bit of sweat equity!
I suspect it it will take more effort on my part to see my need addressed, but it is a good place to
start.
Thanks for working hard for the residents of Iowa City!
Josh Busard
C�
Fiscal Year 2014-15
AnnualRepoft
of
Boards, Commissions,
and Committees
1r ,
_0�4?-04
CITY OF IOWA CITY
City Manager's Office 356-5010
www.icgov.org
TABLE OF CONTENTS
STAFFCONTACTS..............................................................................................................................
3
BOARD OF ADJUSTMENT...................................................................................................................4
AIRPORT COMMISSION.....................................................................................................................7
AIRPORT ZONING BOARD OF ADJUSTMENT.......................................................................................8
AIRPORT ZONING COMMISSION........................................................................................................9
BOARD OF APPEALS........................................................................................................................
10
CITIZENS POLICE REVIEW BOARD....................................................................................................
11
CIVIL SERVICE COMMISSION............................................................................................................
15
HISTORIC PRESERVATION COMMISSION..........................................................................................
17
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION............................................................20
HUMAN RIGHTS COMMISSION........................................................................................................24
LIBRARY BOARD OF TRUSTEES.........................................................................................................
33
PARKS AND RECREATION COMMISSION..........................................................................................35
PLANNING AND ZONING COMMISSION...........................................................................................39
PUBLIC ART ADVISORY COMMITTEE................................................................................................
46
TELECOMMUNICATIONS COMMISSION...........................................................................................
50
SENIOR CENTER COMMISSION........................................................................................................51
BOARD OF REVIEW..........................................................................................................................
53
BOARD AND COMMISSION MEMBERS.............................................................................................54
2
Adjustment, Board of
Airport Commission...
Airport Zoning Board of Adjustment
Airport Zoning Commission ..............
Appeals, Board of .............................
Citizens Police Review Board ............
Civil Service Commission ..............
Historic Preservation Commission
STAFF CONTACTS
Sarah Walz............................356-5239
Michael Tharo....................... 356-5045
Michael
356-5045
Michael Tharp ....................... 356-5045
Tim Hennes...........................356-5122
Marian Karr
356-5041
Karen Jennings ...................... 356-5025
Bob Miklo ............................. 356-5240
Housing and Community Development Commission ........................Tracy Hightshoe
Human Rights Commission...............................................................Stefanie Bowers
Library Trustees, Board of................................................................Susan Craig.......
Parks and Recreation Commission.................................................... Mike Moran......
Planning and Zoning Commission
Public Art Advisory Committee....
Bob Miklo
356-5244
356-5022
356-5200
356-5110
356-5240
Marcia Bollinger .................... 356-5237
Review, Board of.............................................................................. Dennis Baldridge................... 356-6066
Senior Center Commission................................................................ Linda Kopping....................... 356-5225
Telecommunications Commission.................................................... Ty Coleman........................... 356-5047
3
BOARD OF ADJUSTMENT
GENERAL RESPONSIBILITIES
The Board of Adjustment is empowered through Chapter 414 of the Code of Iowa and Section
14-413 of the Iowa City Code to grant special exceptions as provided in the Zoning Chapter and to
hear appeals to decisions made in the enforcement of the Zoning Chapter. The Board has the
authority to allow variances to the Zoning Chapter for individual properties where provisions of
the Chapter impose a unique and unnecessary hardship on the property owner and where the
granting of a variance is not contrary to the intent of the Zoning Chapter or to the public
interest. The Board may also submit recommendations to the Planning and Zoning Commission
and the City Council regarding amendments to the Zoning Chapter. The Board is a quasi-judicial
body whose decisions may be appealed to District Court.
ACCOMPLISHMENTS IN FISCAL YEAR 2014
July 1, 2013 —June 30, 2014
During FY14 the Board of Adjustment met 8 times, overturning one administrative decision on
appeal and denying the appeal of another; approving 10 special exceptions; and granting one
extension of a previously approved variance. One member was reappointed to the Board during
this fiscal year.
Case Number Date Case Summary
Appeals:
APL13-00002 7/10/13 OVERTURNED a decision made by Iowa City's Senior
Building Inspector to deny a permit for a 24x48 foot
accessory building to be constructed at 2230 Russell
Drive.
APL13-00001 8/21/13 DENIED an appeal to overturn a decision made by the City
of Iowa City's Development and Regulations Specialist
denying a site plan at 902 and 906 N. Dodge Street and
911 N. Governor Street.
Special Exceptions:
EXC13-00010 7/10/13 APPROVED a special exception to allow a Bed and
Breakfast Inn at 113 S. Johnson Street in a Low Density
Multi -Family Residential (RM -12) zone subject to
compliance with the site plan and issuance of a building
permit.
EXC13-00011 7/10/13 APPROVED special exception to allow a General
Education Facility on property located in the Community
Commercial (CC -2) zone at 1030 Cross Park Avenue
subject to conditions regarding a zoning code
amendment, enclosure of an outdoor recreation area,
pedestrian routes, and enrollment maximums.
0
EXC13-00013 9/18/13 APPROVED a special exception to allow a dental
laboratory, a non -conforming use, that had been
destroyed to be rebuilt in the Medium Density Single
Family (RS -8) zone at 1515 Jackson Avenue.
Case Number Date Case Summary
EXC14-00001 3/12/14 APPROVED a special exception for a pharmacy drive-thru
for the Hy -Vee store located in the Community
Commercial (CC -2) zone at 1109 and 1123 N. Dodge
Street subject to conditions regarding compliance with
the site plan and installation of bollards between the
sidewalk and drive-thru lane. APPROVED.
EXC14-00002 3/12/14 APPROVED a special exception for a coffee shop drive-
thru for the Hy -Vee store located in the Community
Commercial (CC -2) zone at 1109 and 1123 N. Dodge
Street subject to conditions regarding compliance with
the site plan, a pedestrian route, limited hours of
operation, and sales of primarily beverage products.
EXC14-00005 4/9/14 APPROVED a special exception to reduce the rear setback
requirement to 11 feet 5 inches to allow a home addition
for property in the Medium Density Single -Family
Residential (RS -8) zone at 632 Brown Street subject to
conditions regarding a Certificate of Appropriateness
from the Historic Preservation Commission and a
reduction in the drive -way length.
EXC14-00003 4/9/14 APPROVED a special exception to allow an eating
establishment (coffee shop) to be located in the Planned
Development Overlay, Low Density Single -Family
Residential (OPD -5) zone at 2280 Willenbrock Circle (unit
4) subject to conditions regarding compliance with the
site plan, a maximum of 500 square feet of gross floor
area, limited hours of operation, and prohibition of
amplified sound on the exterior of the building.
EXC14-00004 4/9/14 APPROVED a special exception to allow an eating
establishment (restaurant) to be located in the Planned
Development Overlay, Low Density Single -Family
Residential (OPD -5) zone at 1010 Martin Street subject to
conditions regarding maximum occupancy, limited hours
of operation, prohibition of amplified sound, and
conformance of the commercial kitchen hood vent to a
City ordinance.
EXC14-00006 5/14/14 APPROVED a special exception to allow expansion of an
existing school of general instruction in the Community
Commercial (CC -2) zone at 1030 Cross Park Avenue
subject to conditions regarding completion of a sidewalk
connection and maximum student enrollment.
5
Variances
VAR13-00001 12/11/13 APPROVED an extension of the term of a variance
(VAR13-00001) granted in May, 2013 to allow
redevelopment of property located in the Central
Business Service (CB -2) zone at 211 N. Linn Street.
PLANS FOR FISCAL YEAR 2014
The Board will continue to consider appeals, special exceptions and variances to the Zoning
Chapter as they are requested and to make recommendations to the Planning and Zoning
Commission and the City Council regarding the Zoning Chapter. The Board will review and
update its procedures as needed.
BOARD MEMBERS
Brock Grenis Larry Baker Beck Soglin T. Gene Chrischilles Constance Goeb
6
Airport Commission
GENERAL RESPONSIBILITIES
The Iowa City Municipal Airport Commission is a five -member commission responsible for
formulating policy and directing administration of the Iowa City Municipal Airport as a public
facility in accordance with local, Iowa Department of Transportation and Federal Aviation
Administration regulations. The Commission was established by public referendum under Iowa
Code in 1941. The Commissioners are appointed by the Mayor and approved by the City Council.
Commission members serve a four (4) year term of appointment. The Airport Commission
meets monthly, with additional meetings as necessary.
ACTIONS AND ACCOMPLISHMENTS IN FY2014
Completed Runway 7/25 Parallel Taxiway
Began
Continue marketing of Aviation Commerce Park
Continue positive relationship with City Council and City Departments
Complete building roofing projects
Completed taxiway pavement maintenance and lighting improvement projects
Host Fly Iowa 2014 (June 28-29, 2014)
Stop location for Air Race Classic 2014 (June 16-19, 2014)
GOALS FOR FISCAL YEAR FY2015
Complete Airport Master Plan Update
Begin 5 -year Strategic Plan update
Complete transactions on remaining Airport Commerce Park lots
Complete electrical service line replacements and LED lighting project
Complete Fuel Storage Tank system rehabilitation
Host Young Eagles event
Host Sertoma Pancake Breakfast
7
AIRPORT ZONING BOARD OF ADJUSTMENT
,CJQ 0810110114 111111 V
In Accordance with Chapter 329 of the Code of Iowa, the Board of Supervisors of Johnson
County and the City Council of Iowa City have co -established the Johnson County -Iowa City
Airport Zoning Board of Adjustment.
It is the duty of this Board to hear and decide appeals where it is alleged that there has been an
error in any administrative action in the enforcement of the ordinance, and to hear and decide
on special exceptions that are specifically provided for in the ordinance, and to authorize
variances from the terms of the ordinance on appeal in specific cases.
ACTIONS AND ACCOMPLISHMENTS IN FY2014
The Board did not receive any appeals requests for exceptions or requests for variances during
the past year.
GOALS FOR FISCAL YEAR 2015
The Board will respond to appeals and other requests as it receives them and will make
recommendations regarding the Zoning Ordinance.
AIRPORT ZONING COMMISSION
GENERAL RESPONSIBILITIES
In Accordance with Chapter 329 of the Code of Iowa, the Board of Supervisors of Johnson
County and the City Council of Iowa City have co -established the Johnson County -Iowa City
Airport Zoning Commission.
It is the duty of the Commission to advise and make recommendations to the Board of
Supervisors and the City Council as to the appropriate zoning requirements and other matters
pertaining to the physical development of areas of the county and the city surrounding the Iowa
City Municipal Airport, so as to maximize compatibility between airport uses and the uses of the
adjacent land.
I_C01I&' 101111 ElI
Recommended a revision to Airport Zoning Codes.
GOALS FOR FISCAL YEAR 2014
The Commission will review zoning requests that may impact the Iowa City Municipal Airport.
9
BOARD OF APPEALS
GENERAL RESPONSIBILITIES
The responsibility of the Board of Appeals as set by City ordinance is to review the Building Code,
the Fire Code, the Plumbing Code, the Mechanical Code, and the National Electrical Code and
recommend amendments for these regulatory codes; to assist the building official in making
interpretations; to hear appeals for any person that is aggrieved by a decision of the Building
Official or Fire Chief and pass judgment on that appeal; and to consider alternate materials and
methods of construction. The Board consists of five citizens who live within the corporate limits of
the City of Iowa City.
ACCOMPLISHMENTS IN FISCAL YEAR 2014
♦ The Board recommended to City Council an amendment to the 2009 edition of the
Mechanical Code.
♦ The Board heard one appeal of the building inspectors interpretation of the Building Code;
the building inspectors interpretation was upheld.
PLANS FOR FISCAL YEAR 2015
♦ Continue to work with the Home Builders Association to clarify code issues.
♦ Review and prepare for adoption of the latest edition of the building, plumbing, electrical,
mechanical and fire codes.
♦ Monitor state contractor licensing requirements and make any necessary amendments to
the local requirements to avoid conflict with the state requirements.
♦ Hear appeals, requests for variances and modification, requests for alternate materials and
methods of construction and requests for code amendments.
10
CITIZENS POLICE REVIEW BOARD
GENERAL RESPONSIBILITIES
Established in 1997, by ordinance #97-3792, the Iowa City Citizens Police Review Board formerly
known as the Police Citizens Review Board (hereafter referred as the CPRB) consists of five
members appointed by the City Council. The CPRB has its own outside legal counsel.
The Board was established to review investigations into claims of police misconduct, and to
assist the Police Chief, the City Manager, and the City Council in evaluating the overall
performance of the Police Department by reviewing the Police Department's investigations into
complaints. The Board is also required to maintain a central registry of complaints and to
provide an annual report setting forth the numbers, types, and disposition of complaints of
police misconduct. The Board shall hold at least one community forum each year for the
purpose of hearing citizens' views on the policies, practices and procedures of the Iowa City
Police Department. To achieve these purposes, the Board complies with Chapter 8 of the Iowa
City Code and the Board's By -Laws and Standard Operating Procedures and Guidelines.
In FY2014 the following changes were made at the recommendations of the Diversity
Committee and adopted by the City Council: Complaint brochures were translated into Spanish,
translations in Korean and Chinese are pending, and educational video is being prepared, the
Equity Director is available to provide information to the complainant about the process and to
assist in understanding the process, the City Manager will participate in the interviews with the
involved Officer(s) on a complaint, and an exit survey will be offered after the investigation is
complete and a decision has been rendered. The Board also recommended the following
changes that were adopted by the City Council: Changing the name from Police Citizens Review
Board to the Citizens Police Reviews Board, removing language regarding formal mediation
within the City Code and from the Standard Operating Procedures, and changing the 45 -day
reporting period to 90 -days.
ACTIVITIES AND ACCOMPLISHMENTS FOR FISCAL YEAR 2014
Meetings
The CPRB tentatively holds monthly meetings on the second Tuesday and special meetings as
necessary. During FY14 the Board held twelve meetings and one Community Forum.
ICPD Policies/Procedures/Practices Reviewed By CPRB
The ICPD regularly provided the Board with monthly Use of Force Reports, Internal Investigation
Logs, Demographic Reports and various Training Bulletins. The Department also provided
various General Orders for the Board's review and comment. A senior member of the Police
Department routinely attended the open portion of the CPRB meetings, and was available for
any questions Board members had regarding these reports.
Presentations
In May of 2014 the Board held its sixth Community Forum as required by the City Charter. The
Board did introductions and the forum was opened to the public for questions. There were five
members of the public that spoke at the forum. Topics of discussion included the following:
11
disproportionate minority contact, racial profiling, military surplus equipment, race issues, and
synthetic drugs.
Board Members
Joseph Treloar was re -appointed to the Board in July 2013 and Mazahir Salih appointed in
August 2013, both for a four-year term beginning September 1. In October 2013 officers were
nominated with Joseph Treloar as Chair and Melissa Jensen as Vice -Chair. Maxime Tremblay
was appointed in June of 2014 for an unexpired term.
COMPLAINTS
Number and Type of Allegations
Six complaints (13-04, 13-05, 13-06, 13-07, 14-01, 14-02) were filed during the fiscal year July 1,
2013 —June 30, 2014. Five public reports were completed during this fiscal period (13-04, 13-
05, 13-06, 13-07, 14-01). The remaining complaint filed in FY14 is pending before the Board (14-
02).
Allegations
Comolaint #13-04
1. Officer used excessive force when arresting complainant's son- NOT SUSTAINED
Complaint #13-05
1. Complainant alleges that Officers violated his rights by not reading him a Miranda
warning after he was arrested- NOT SUSTAINED.
2. Complainant alleges excessive force- NOT SUSTAINED
3. Complainant complained that the officers threw his bag into the patrol car- NOT
SUSTAINED
Complaint #13-06
1. False arrest- NOT SUSTAINED
2. Assault- NOT SUSTAINED
3. Excessive Use of Force- NOT SUSTAINED
4. Failure to Complete a Use of Force Report- NOT SUSTAINED
5. Failure to Use a Body or Car Camera- NOT SUSTAINED
6. Withholding Evidence- NOT SUSTAINED
Complaint #13-07
1. Excessive Use of Force- NOT SUSTAINED
2. Improper Conduct- NOT SUSTAINED
Complaint #14-01
1. Lack of Professionalism- Sustained
2. Harassment- Not Sustained
Level of Review
The Board decided, by simple majority vote, the level of review to give each report, selecting
one or more of the six levels specified in the City Code per complaint.
Level a On the record with additional investigation 0
12
Level b
Interview or meet with complainant 0
Level c
Interview or meet with named officer 0
Level d
Request additional investigation by Chief 5
or City Manager, or request police assistance
in the Board's own investigation
Level a
Board performs its own additional investigation 0
Level
Hire independent investigators 0
Complaint Resolutions
The Police Department investigates complaints to the CPRB of misconduct by police officers.
The Police Chief summarizes the results of these investigations and indicates in a report (the
Chiefs Report) to the CPRB whether allegations are sustained or not sustained. (if complaints
are made against the Chief, the City Manager conducts the investigation and prepares and
submits the reports.) The Board reviews both the citizens' complaint and the Chief's Report and
decides whether its conclusions about the allegation should be sustained or not sustained. The
Board prepares a report which is submitted to the City Council.
Of the fourteen allegations listed in the five complaints for which the Board reported, one was
sustained.
The Board made comments and/or recommendations for the improvement in policy,
procedures, or conduct in one of the reports.
Complaint #14-01—Allegation (1) Lack of Professionalism
Pursuant to City Code Section 8-8-7(B)3, the Board believes discipline is appropriate.
Name -Clearing Hearings
The ordinance requires that the Board not issue a report critical of the conduct of a sworn
officer until after a name -clearing hearing has been held. During this fiscal period, the Board
scheduled one name -clearing hearing, but none were held.
Complaint Histories of Officers
City ordinance requires that the annual report of the CPRB must not include the names of
complainants or officers involved in unsustained complaints and must be in a form that protects
the confidentiality of information about all parties. In the five complaints covered by the FY14
annual report a total of seven officers were involved with allegations against them.
ICPD Internal Investigations Logs
The Board reviewed the quarterly ICPD Internal Investigations Log, provided by the Chief of
Police.
[d�L�I:2I_1101all 4LIFA181ci _19:11*1
The following is demographic information from the five complaints that were completed in this
fiscal year. Because complainants provide this voluntarily, the demographic information may be
incomplete.
13
*Category/Number of Complaints
Age: National Origin:
Under 21 0 American 0
Over 21 1 Dominican 1
Unknown 0
Sexual Orientation:
Heterosexual 1
Unknown 0
Marital Status:
Single 0
Married 0
Unknown 0
Physical Disability:
No 1
Yes 0
Unknown 0
Gender Identity:
Female 0
Male 1
Unknown 0
Color:
White 0
Black 0
Neutral 1
Sex:
Female 0
Male 1
Unknown 0
Religion: Mental Disability:
Unknown 0 No 1
Jewish 1 Yes 0
Unknown 0
*Information is reported as presented by the person completing the form.
BOARD MEMBERS
Joseph Treloar, Chair
Melissa Jensen, Vice Chair
Royceann Porter
Kingsley Botchway/Mazahir Salih
Donald King/Maxi me Tremblay
14
CIVIL SERVICE COMMISSION
GENERAL RESPONSIBILITIES
Chapter 400 of the Code of Iowa and Section 2-111, Code of Ordinances, establish and govern the
Civil Service Commission. Three citizens who are eligible electors and residents of the city are
appointed by the City Council to serve four-year terms.
The Commission establishes and publishes rules relating to examinations for Civil Service positions,
establishes guidelines for conducting such examinations and certifies lists of persons eligible for
appointment to positions. The Commission has jurisdiction to hear appeals and determine all
matters involving the rights of employees under civil service law and may affirm, modify or reverse
any administrative action on its merits. The Commission meets when necessary.
ACCOMPLISHMENTS IN FISCAL YEAR 2014
1. In maintaining compliance with Code of Iowa Chapter 400, development and use of Civil
Services selection procedures continued for all covered positions on a City-wide basis.
27 positions were filled from a total of 303 applicants for Civil Service covered positions
other than Police Officer or Firefighter.
2. A certified list appointing John Grier as Fire Chief was approved by the Civil Service
Commission on August 8, 2013. 18 completed applications were received. 5 applicants
were interviewed. The interview process included 2 panel interviews and a public meet
and greet on July 11, 2013.
3. A preferred hiring list of 1 name was approved by the Civil Service Commission on
January 28, 2014 for the position of Systems Project Manager. This list is valid for 3
years.
4. A preferred hiring list of 1 name was approved by the Civil Service Commission on
January 28, 2014 for the position of Housing Program Assistant. This list is valid for 3
years.
5. A preferred hiring list of 1 name was approved by the Civil Service Commission on
January 28, 2014 for the position of Housing Assistant. This list is valid for 3 years.
6. A certified list of 27 names was approved by the Civil Service Commission on April 23,
2014, for the position of Firefighter. Testing notification postcards were mailed to 581
individuals who expressed interest in the position prior to the beginning of the
recruitment period. An online application was available on the Firefighter recruitment
website. 455 completed applications were received. 192 applicants participated in the
written test, 129 applicants participated in the Candidate Physical Ability Test (CPAT) or
provided documentation of passing CPAT scores, and 60 applicants were interviewed.
15
This was the first year that we accepted passing CPAT scores from other CPAT licensed
agencies.
PLANS FOR FISCAL YEAR 2015
1. Certify hiring list for the position of Police Officer.
2. The Civil Service Commission will oversee the promotional process and certify
promotional lists for the positions of Police Sergeant, Police Lieutenant and Police Captain
in Fall 2014.
3. The Civil Service Commission has approved a promotional process for the ranks of Fire
Lieutenant, Fire Captain, Fire Battalion Chief and Deputy Fire Chief. The promotional
testing process and certification of lists is anticipated for Spring 2015.
16
HISTORIC PRESERVATION COMMISSION
[H��1�:7_1■ 7�yliL6y1:311Y11�"
The 11 -member Iowa City Historic Preservation Commission is authorized to conduct studies for
the identification and designation of local historic districts, conservation districts and historic
landmarks. The Commission proceeds on its own initiative or upon receipt of a petition from any
person, group or association.
The Commission furthers the efforts of historic preservation in the city by making
recommendations to the City Council and City commissions and boards on preservation issues
and encourages the protection and enhancement of structures, objects, or sites with historical,
architectural or cultural value; and by encouraging persons and organizations to become
involved in preservation activities.
The Iowa City Historic Preservation Commission is committed to cooperating with area
governing bodies and working with other preservation organizations to implement a strong
educational program designed to increase awareness and sensitivity to the cultural,
architectural and historical value of local structures, neighborhoods and districts.
The Commission reviews building permits for landmarks and properties within historic and
conservation districts. The Commission and staff work to assure compliance with historic
preservation standards and guidelines and seek economical and sustainable methods of assuring
long-term preservation of historic buildings and neighborhoods.
I_C414161&Ia111:1&14L111&111119 PL1W1*_1: 1WElI
➢ Held 11 regular meetings and 1 special meeting to consider the Gateway Project's effect
on historic properties.
➢ Pursuant to the Historic Preservation Ordinance, the Commission and/or staff reviewed
101 projects on historic landmarks and properties located in a conservation or historic
district:
• 38 applications for Certificates of Appropriateness (COA) were approved by the
Commission.
• 1 application for a COA was denied by the Commission.
• 6 applications requiring Intermediate Review for a COA were approved by the
Commission Chair and Staff.
• 31 applications requiring Minor Review for a COA were approved by Staff.
• 25 applications for projects that did not significantly change the exterior
appearance of the property were approved (Certificate of No Material Effect) by
the Commission Chair and Staff.
17
➢ At the request of FEMA participated in the Section 106 review and the Memorandum of
Agreement (MOA) regarding the permanent relocation of the University of Iowa Art
Building, Hancher Auditorium, Voxman School of Music and Clapp Recital Hall.
➢ Recommended the designation of the Goosetown/Horace Mann Conservation District.
➢ Recommended the designation of the Bashnagel Bakery Building at 203 N. Linn Street as
a landmark.
➢ On November 21, 2013, The Historic Preservation Commission, Friends of Historic
Preservation, and the Johnson County Historical Society held the 31`h Annual Historic
Preservation Awards.
• A total of 18 properties were recognized for the preservation and stewardship
efforts of owners, contractors, craftspersons, consultants, and community
organizations. Awards were given in six categories: Residential Rehabilitation,
Residential Paint and Exterior Finishes, Additions and New Construction,
Commercial Rehabilitation, Stewardship and Johnson County Awards. A
selection of recognized properties is presented as follows:
Residential Paint & Exterior Finishes Additions & New Construction
This home on Ferson Avenue was painted a light
pewter gray color on the exterior of the house to
accentuate the cedar shake roof and really make the
house stand out. The front door was emphasized by
using a bold pink color and white paint on the
decorative door frame. Sections of the siding were
repaired and window him replaced.
f - ,,_II�\'We"
600 E. WASHINGTON STREET
These townhomes located across from College
Green Park took around 6 months to design,
resulting in a great example of an infill project that
compliments the historic neighborhood. The form
and massing of the buildings is appropriate for this
location, and the new development provides an
edge on the north side of the park that was missing
before.
m
Commercial Rehabilitation
529 S. Gilbert Street
This building, historically known as the Hawthorne
Glove and Novelty Co. Building and Slander Drug
Co. Building, was minimally altered while
converting the three upper floors into apartments
and renovating the tavern on the lower floor. A
sidewalk caf€ was added and a two and one-half
story stair and elevator structure. The original
windows were restored and a new type of storm
window created specifically for the building that
meets historic preservation standards.
Residential Rehabilitation
Stewardship
Johnson County Awards
513 S. SUMMIT STREET
Extensive interior and exterior work was done to
this home on Summit Street to return it to its
former glory. Missing rosettes were replaced wood
rot was repaired, and decorative him was
replicated. The exterior was shipped and painted in
the three color scheme. New storm windows were
added. The foundation was replaced on the carriage
house at the back of the property, and damaged
siding and him were restored. Landscaping
completed beautiful restoration.
1202 FRIENDLY AVENUE
Howard Moffitt built charming period -style
bungalows and cottages from the 1920s through
the early 1940s using recycled materials —this
home on Friendly Avenue is a good example of a
Moffitt cottage. The picture windows in the front
of the house were shipped of their old glazing, re -
glazed, and painted. Each window is completely
original and retains 30 lights. Not one of the 60
panes of glass has been replaced.
PLANS FOR FISCAL YEAR 2015:
SUTLIFF BRIDGE ON THE CEDAR RIVER
This bridge was constructed in 1898 and was the
first structure built to cross the Cedar River in
Johnson County. The bridge was deemed unsafe
for vehicle traffic in 1979 and placed on the
National Register of Historic Places in 1998. In
2008, the bridge was destroyed by the devastating
Cedar River flood. With the support of the Sutliff
Bridge Authority, Johnson County Historic
Preservation Commission, and numerous others,
the bridge was restored and re -opened as a
pedestrian crossing and recreational site in 2012.
➢ Pursue the designation of the Melrose Neighborhood as a local Historic District Overlay (OHD)
zone.
➢ Amend the building code to provide review of changes to roof materials in historic and
conservation districts.
➢ Continue to advise City Council and other boards and commissions regarding matters of historic
preservation policy.
➢ Continue liaison and cooperation with the City Council, Johnson County Board of Supervisors,
Iowa City/Coralville Convention and Visitors Bureau, Johnson County Historical, Society, Johnson
County Historic Preservation Commission, State Historical Society of Iowa, and Friends of
Historic Preservation.
➢ Meet with the University of Iowa Campus Planning Committee to discuss the Historic
Preservation Plan and goals for the preservation of the University's historic structures.
19
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
GENERAL RESPONSIBILITIES
The Housing and Community Development Commission (HCDC) consists of nine Iowa City
residents appointed by the City Council. They represent, as nearly as possible, a cross-section of
the Iowa City population in background, ideas, geographic location, age and socioeconomic
status. Committee members serve for three years.
The purpose of HCDC is to advise the City Council on community needs in general and on the
use of Community Development Block Grant (CDBG) and HOME Investment Partnership
program (HOME) funds from a citizen viewpoint. To accomplish this, HCDC provides systematic
communication between citizens and policymakers with regard to community development
projects. The Commission's work has been primarily directed at developing, coordinating, and
reviewing the City's activities carried out in conjunction with the City's Consolidated Plan (CITY
STEPS). In addition, the Commission reviews Neighborhood Services (Community Development)
and Iowa City Housing Authority policies and periodically makes recommendations to the
Council regarding these policies.
CI
In FY14 the City of Iowa City and its sub -recipients expended $1,046,763 in CDBG funds and
$698,443 in HOME funds. 39 CDBG and HOME projects benefitted low -moderate income
persons and four downtown businesses were assisted with fayade improvements. To ensure
that community needs are met, HCDC members monitored projects throughout the year.
FY14 project accomplishments are as follows:
➢ Leveraged $2,549,401 in private and public funds
➢ Economic Development Fund — Funded one new business owned by a low -moderate
income person and completed four fayade improvements in the City -University Urban
Renewal Area
➢ Rehabilitated 37 owner occupied homes
➢ Constructed and/or acquired and rehabilitated eight homes that were sold to income
eligible homebuyers
➢ Constructed four single room occupancy rental units targeted to those with disabilities
➢ Assisted 348 persons who are homeless with support services
➢ Provided operational funding to non -profits that assisted 3,526 persons
➢ Completed eight improvements to local non-profit facilities. The missions of these
agencies include assisting those with substance abuse problems, affordable child care,
services for those with disabilities, support for persons in crisis, and those in need of
health services.
20
V '
r
ik
Before After
:.Improvement
PLANS FOR FISCAL YEAR 2015
A total of $1,109,978 was allocated to 12 projects, plus program administration for FY15.
The following is a list of the upcoming projects:
➢ Property Acquisition for Affordable Rental Housing—The Housing Fellowship, $200,000
➢ CHDO Operating Expenses—The Housing Fellowship, $15,000
21
➢ Tenant Based Rent Assistance -Shelter House, $75,000
➢ Owner -occupied Housing Rehabilitation -City of Iowa City, $325,000
➢ Targeted Down payment Assistance -City of Iowa City, $15,000
➢ Playground Installation -Arc of Southeast Iowa, $75,000
➢ Facility Rehabilitation - United Action for Youth, $25,000
➢ Economic Development Fund, City of Iowa City, $24,239
➢ Economic Development Fund, Building Change Fayade Improvements, $75,000
➢ Operational Funds - Aid to Agencies (Crisis Center, Neighborhood Centers and Shelter
House), $100,000
In FY13, HCDC was asked by the City Council to review the Aid to Agencies applications and
formulate a funding recommendation to the City Council. The City of Iowa City provides financial
support to local human service agencies through the Aid -to -Agencies allocation in the annual
budget. For FY14 that amount was $378,700. The sources of funding are the General Fund
($250,000), Community Development Block Grant ($100,000), and Utility User Fees (28,700).
The agencies primarily use these funds for operational expenses such as utilities, staff salaries
and supplies for their programs.
The following agencies received FY14 Aid to Agency funds:
➢ 4C's Childcare, $1,850
➢ Arc of Southeast Iowa, $2,163
➢ Big Brothers Big Sisters, $29,325
➢ Compeer, $3,313
➢ Crisis Center, $38,000
➢ Domestic Violence Intervention Program, $47,500
➢ Elder Services, Inc., $48,819
➢ Free Lunch Program, $2,000
➢ Free Medical Clinic, $7,500
➢ Housing Trust Fund, $8,000
➢ ICCSD Family Resource Centers, $10,000
➢ Johnson County Social Services, $6,000
➢ Mayor's Youth Empowerment Program, $6,000
➢
MECCA, $18,880
➢ Neighborhood Centers, $51,000
➢ Pathways Adult Daycare, $4,000
➢ Rape Victim Advocacy, $10,325
➢ Shelter House, $32,525
➢ United Action for Youth, $53,500
In FY15, the City awarded $397,510 in Aid to Agencies funding to 18 agencies. These funds
consisted of $268,810 from the General Fund, $100,000 from CDBG and $28,700 from Utility
User Fees.
The commission will continue to assess Iowa City's community development needs for housing,
jobs, and services for low and moderate -income residents, and to promote public and private
efforts to meet such needs.
22
COMMISSION MEMBERS
Rachel Zimmermann Smith, Chair
Christine Ralston, Vice Chair
Michelle Bacon Curry
Peter Byler
Andrew Chappell
Jim Jacobson
Dorothy Persson
Angel Taylor
23
HUMAN RIGHTS COMMISSION
The Iowa City Human Rights Commission is represented by nine residents of Iowa City each of
who are appointed by the Council for three year terms. The Commissioners, all committed to
civil rights, reflect a broad cross section of the community, thus ensuring diversity of ideas and
interests. In the appointment process consideration is given to men and women of various
racial, religious, cultural, social and economic groups within the City.
The Commission has the following powers:
• Make recommendations to the Council for such further legislation concerning
discrimination as it may deem necessary and desirable.
• Educate the public on human rights and illegal discrimination, such as organizing and
facilitating educational public forums that address one or more of the broad range of topics
included within the rubric of human rights.
• Provide the enforcement necessary to further the goals of the Human Rights Ordinance.
• Cooperate, within the limits of any appropriations made for its operation, with other
agencies or organizations, both public and private, whose purposes are not inconsistent
with those of the Human Rights Ordinance.
• Coordinate programs designed to eliminate racial, religious, cultural and other
intergroup tensions.
The Commission annually elects a Chairperson and a Vice -Chairperson and holds monthly
meetings in the Helling Conference Room at City Hall on the third Tuesday of each month at
6:00 p.m.
FY 14 Human Rights Commission Members
Harry Olmstead, Chair
Andrea Cohen, Vice -Chair
Ali Ahmed
Joe Coulter
Shams Ghoneim
Kim Hanrahan
Stella Hart
Paul Retish
Orville Townsend, Sr.
There are two full-time staff of the Commission, a Human Rights Coordinator and a Human
Rights Investigator.
FY 14 Recommendations by the Commission to Council
September 2013
24
The Commission supports Council member Jim Throgmorton's recommendations and the
amendments to the Storage of Property in the Downtown City Code §8-5-14. The Commission
also recommends for the City to partner with the Johnson County Local Homeless Coordinating
Council to develop a more comprehensive, better coordination, and better staffed approach to
the problem of homelessness and associated challenges in our City.
November 2013
The Commission finds the City of Iowa City Citizen's Survey 2013 to be of questionable validity
and in need of inclusion of all community constituents. The Commission recommends the
Council not use it all. If used, it should not be used as the sole input for guiding strategic
planning. The Commission encourages the Council to rely upon other types of documents that
members of the community have brought forth such as the Ad Hoc Diversity Recommendations,
the Racial Equity in Iowa City and Johnson County Report of the Iowa City Coalition for Racial
Justice and materials of The Immigrant Voices Project.
December 2013
The Commission requests the Council to provide in writing a description of when and at what
cost and the procedure to come into full compliance with the American with Disabilities Act
(Ramp Inventory). The response should include the findings, its intended actions, and how the
findings will be prioritized in the FY15 budget, with target dates for implementation and
completion.
January 2014
The Commission requests the Council to reconsider its decision to discontinue the half -fares for
SEATS riders at the end of FY14 and to continue to offer half- fares in light of the fact that
according to SEATS Director Tom Brase:
1) More than 51% of SEATS riders are eligible for half -fares;
2) Over 91% of the rides SEATS provides are made by half -fare riders.
The elimination of the half -fares impacts businesses and has a very tangible effect on the human
rights of persons who reside in this community.
March 2014
The Commission requests the City to support the adoption and implementation of the Municipal
Identification Card (referred to as the Community Identification Card) by Johnson County and
upon adoption of the Community Identification Card for the City to formally recognize the
validity of the card.
FY 14 Mayor's Proclamations Submitted by the Commission
Martin Luther King, Jr. Day (January)
African American History Month (February)
Fair Housing Month (April)
25
Juneteenth National Freedom Day (June)
National Native American Heritage Month (November)
FY 14 Programs & Activities of the Commission
1. July 23, 2013 Participant, Creating Self -Aware & Welcoming Communities Workshop
sponsored by Diversity Focus, Iowa City Area Development Group & Culture Friendly
Consulting, LLC.
2. July 23, 2013 Attendee, Coalition for Racial Justice Press Conference/Report Release.
3. August 2, 2013 Participant, Coalition for Racial Justice Planning Meeting.
4. August 2, 2013 Participant, Continuing Legal Education on Human Trafficking.
5. August 6, 2013 Sponsor, The Americans with Disabilities Act: Amendments Act Training
on Title 1.
6. August 15, 2013 Participant, Best Practices with Interpreters at Hearings.
7. August 20, 2013 Participant, Iowa Civil Rights Act & The Irresistible Dental Assistant.
8. August 20, 2013 Participant, Creative Corridor, sponsored by Diversity Focus.
9. August 21, 2013 Participant, Connecting Across Differences: Customer Service for Diverse
Consumers sponsored by the Iowa City Chamber of Commerce.
10. August 26, 2013 Fair Housing Advertisement placed in the University of Iowa Daily
Iowan University Edition for incoming students.
11. August 27, 2013 Hosted Student Legal Intern from the University of Iowa College of Law
for fall semester.
12. August 29, 2013 Advertised in Key Ad Clubs & Organizations Press Citizen for Outreach
and Education.
13. September 13, 2013 Presenter, Iowa's Civil Rights Legacy: Justice Under the Law for All,
Community Leadership Program sponsored by the Iowa City Chamber of Commerce.
14. September 11, 2013 Presenter, My Professional Identity: A Dialogue with Alumni, at the
University of Iowa College of Law.
15. September 27, 2013 Co -Sponsor, Iowa Women's Music Festival.
16. October 1, 2013 Co -Sponsor, The Henrietta Lacks Story: A Discussion on Gender, Race &
Medical Ethics.
17. October 2, 2013, Participant, Fire Department Diversity: How to Create an Inclusive
Culture.
18. October 8, 2013 Updated Human Rights Commission information located in United Way
2-1-1 Database.
19. October 17, 2013 Sponsor, Conference on Racial Justice & Disproportionate Minority
Incarceration.
20. October 18, 2013 Participant, Iowa Department of Human Rights: What it Does to Help
Underrepresented Iowans.
21. October 18, 2013 Attendee, Annual Awards Ceremony of The ARC of Southeast Iowa.
Commissioner Olmstead Received Recognition at the event.
22. October 24, 2013 Sponsor, 30th Annual Human RightsAwards Breakfast.
23. October 24, 2013 Attendee, United Nations Day Luncheon, Presenter Former U.S.
Representative Jim Leach.
24. November 1, 2013 Co -Sponsor, Resume & Job Application Workshop: Building Blocks to
Employment Job Fair.
25. November 4, 2013 (Week Of) Participant, International Visitor Leadership Program on
Disability Rights in America: Municipal Challenges and Responses.
26
26. November 5, 2013 Participant, Post 2015 Development Agenda sponsored by the United
Nations Association (Iowa Chapter).
27. December 10, 2013 Participant, Public Reading of the Universal Declaration of Human
Rights sponsored by United Nations Association (Iowa Chapter).
28. December 20, 2013 Attendee, University of Iowa Public Policy Center Housing & Land
Use Program Presentation on Increasing Affordable Housing in Iowa City.
29. January 13, 2014 Hosted Two Student Legal Interns from the University of Iowa College
of Law for the spring of 2014.
30. January 22, 2014 Participant, 5th Annual University of Iowa Off Campus Housing Fair.
31. January 24, 2014 Participant, Overview of the Iowa Civil Rights Commission.
32. January 28, 2014 Fair Housing Advertisement placed in Daily Iowan's University of Iowa
Rental Guide.
33. January 28, 2014 Presenter, Iowa's Civil Rights Legacy to University of Iowa
Introduction to Human Rights Class.
34. March 4, 2014 Participant, Racial Equity in Our Cities: A Webinar on Strategies &
Opportunities for Sustainable Institutional Change.
35. March 17, 2014 (Week Of) Commissioner Andrea Cohen met with New York City Human
Rights Commissioner Patricia Gatling.
36. March 26, 2014 Presenter, University of Iowa College of Law Legal Exploration: Living,
Learning, Community class.
37. March 27, 2014 Advertisement placed in Iowa City 24/7 as Outreach & Education on the
Human Rights Commission.
38. April 1, 2014 Participant, Civil Rights Conference in Lincoln, Nebraska.
39. April 7, 2014 Brochures, Flyers and Outreach materials explaining the work of the
Human Rights Commission sent out to area social service agencies/providers in both
Spanish and English.
40. April 11, 2014 News Release to Iowa City Landlords to Stream or Download Fair Housing
Training Session via Cable Channel 4 in recognition of Fair Housing Month.
41. April 18, 2014 Participant, Open Meetings & Public Records Update From A-Z.
42. April 23, 2014 Attendee, Building an Inclusive Community, One Neighborhood at a Time
sponsored by the Cedar Rapids Civil Rights Commission. Commissioner Joe D. Coulter
was a Presenter at the event.
43. April 25, 2014 Participant, Ethics, You and the Iowa Civil Rights Commission.
44. May 2014 Information on the Role and Function of the Human Rights Commission sent
to Marcia Bollinger, Neighborhood Services Coordinator, to place in Neighborhood
Newsletters.
45. May 2014 Joined National Fair Housing Alliance.
46. May 2014 Started Online Advertising on Discrimination and Your Rights in Iowa City
Press Citizen.
47. May 7, 2014 Participant, Advanced Title VII Issues: Current Trends in Disparate Impact
Claims.
48. May 8, 2014 Submitted Fair Housing Ordinance to Housing & Urban Development (HUD)
to become substantially equivalent to the Federal Fair Housing Act.
49. May 13, 2014 Attendee, Citizens Police Review Board Annual Community Forum.
50. May 14, 2014 Sponsor, 11th Annual Youth Human Rights Awards.
51. May 15, 2014 Participant, My Brother's Keeper sponsored by the International
City/County Management Association and The National League of Cities.
52. May 20, 2014 Participant, Self-Employment/Business Startups for Low Income Persons.
27
53. May 29, 2014 Attendee, Resolving Racial Disparities in Johnson County's youth -Serving
Systems Community Forum.
54. May 29, 2014 Advertisement on Human Rights Commission as part of Education and
Outreach in Iowa City Press Citizen Clubs & Organizations.
55. June 2014 Outreach and Education on Human Rights Commission placed as a water bill
insert to Iowa City residents.
56. June 2, 2014 Fair Housing Advertisement that runs on City Channel 4 translated into
Arabic & Mandarin.
57. June 2014 Know your Rights Brochures translated into Arabic and Mandarin available
online as well as in print.
58. June 6, 2014 Participant, Latino Professional Development Institute Planning
Committee.
59. June 12, 2014 Sponsor, Diversity & Inclusion Training by Culture Friendly Consulting, LLC.
60. June 14, 2014 Co -Sponsor, Johnson County Juneteenth Celebration.
61. June 16, 2014 Hosted Student Legal Intern from the University of Iowa College of Law
for the summer of 2014.
62. June 17, 2014 Fair Housing Advertisement placed in the Daily Iowan's University Edition
for incoming students.
63. June 17, 2014 Co -Sponsor, Before you Know It screened at FilmScene.
64. June 21, 2014 Co -Sponsor & Participant, Iowa City Pride.
65. June 23, 2014, Participant, Civic Council for International Visitors to Iowa Cities -Human
& Civil Rights for All: A Sub -Regional Project for the Western Hemisphere.
Overview of the Complaint Process
Title Two of the City Code (Human Rights Ordinance) prohibits discrimination in the areas of
education, housing, employment, public accommodation and credit. The characteristics covered
are: age, color, creed, disability, familial status*, gender identity, marital status, national origin,
presence/absence of dependents*, public assistance source of income*, race, religion,
retaliation, sex, and sexual orientation.
*Housing only. A person claiming to be aggrieved by a discriminatory practice or act must file a
complaint within three -hundred days of the alleged discrimination.
Staff of the Human Rights Commission investigate complaints alleging discrimination. Staff serve
as neutral fact finders and do not represent either party in the complaint process.
1. Filing: The complainant (the person who alleges the discrimination) fills out, signs and
dates a complaint form.
2. Jurisdictional Review: A dated and signed complaint is reviewed by staff to determine
whether it meets the legal requirements.
a. If the complaint does not meet jurisdictional requirements, the complainant is
notified and the complaint is administratively closed.
Em
3. Notice: Within twenty days of the file date a copy of the complaint is sent certified mail
to the respondent (individual/business/organization accused of discrimination) along
with a questionnaire and document request.
4. Answer: The respondent is required to provide an answer to the allegation of
discrimination and submit any requested records or relevant documents within thirty
days of receipt.
5. Right to sue: After the complaint has been on file for sixty days, the complainant has the
option of pursing the matter in a state district court. If this option is taken, and all
requirements have been fulfilled staff close the complaint and issue a right to sue to the
complainant. No further action is taken on the complaint by staff. The issuance of a right
to sue has no bearing on the merits of the allegations contained in the complaint. It
simply is an option the law grants to complainants.
6. Screening: All information is reviewed to determine whether further investigation is
warranted. If staff finds that there is a reasonable possibility of a probable cause
determination or the legal issues present in the complaint need further development,
staff promptly resume the investigation of the complaint. A complaint determined by
staff not to warrant further processing is administratively closed. The complainant and
respondent are promptly notified of the administrative closure via certified mail. A
complainant may object to the administrative closure within ten (10) days of service by
filing a written request for review that states the basis for the objection. If, after review
it is determined that the complaint does not warrant further processing, staff will close
the file and notify the complainant and respondent via certified mail. No further action
is taken on the complaint.
7. Further Investigation: If the complaint is found to warrant further investigation both the
complainant and respondent may be interviewed and additional documents/records
requested. Witnesses and other persons with knowledge concerning the allegations in
the complaint may also be contacted and interviewed. When the investigation is
complete, staff analyze all the collected information and write a Data Analysis &
Complaint Determination with a recommendation as to whether probable cause exists
on the complaint.
8. Finding: The Human Rights Coordinator makes the final decision on whether probable
cause exists on each complaint.
a. If probable cause is found, the complaint will move to conciliation.
b. If probable cause is not found, staff informs both the complainant and
respondent of the decision.
9. Conciliation: The Human Rights Coordinator attempts to conciliate or resolve the
complaint.
10. Public Hearing: When conciliation is unsuccessful, the complaint file will be reviewed by
the City Attorney who shall form an opinion as to whether the complaint is litigation
worthy and make a recommendation to two Commissioners. If both members of the
29
Commission wish to proceed contrary to the recommendation of the City Attorney, the
Commissioners may authorize the Human Rights Coordinator to proceed to a public
hearing. A complaint found not to be litigation worthy is closed.
FY 14 Complaint Statistics
Please note some complaints filed in fiscal year 2013 were closed in fiscal year 2014. Some
complaints which were filed in fiscal year 2014 had not been closed by the end of fiscal year
2014, creating the difference in numbers between those opened and closed. Most complaints
filed cite more than one basis for discrimination and some more than one area for the
discriminatory conduct so totals will equal more than 38.
Complaint Activity
1
2
COMPLAINTS FILED BY PROTECTED CHARACTERISTIC
0
2
Employment
FY 2013
FY2014
Age
12
8
Color
11
5
Creed
1
3
Disability
15
18'
Familial Status
2
5
Gender Identity
2
7
Marital Status
6
3
National Origin
6
6
Presence/Absence of Dependents
5
1
Public Assistance Source of Income
5
1
Race
21
17
Religion
4
4
Retaliation
20
11
Sex
14
12
Sexual Orientation
5
3
COMPLAINTS FILED BY AREA
Credit
1
2
Education
0
2
Employment
27
16
Housing
4
5
Public Accommodation
20
16
Total Cases
52
372
RESOLUTIONS
Mediated
5
2
' 9 cited mental disability, 2 physical disability, and 7 cited disability only.
2 37 complaints were Sled in FY14. However, some complaints cite more than one area as the reason for
the discriminatory action. 41 reflects the number of all areas cited in each complaint.
30
No Probable Cause
9
5
Administrative Closure
9
11
Right To Sue
0
1
Lack of Jurisdiction
3
0
Satisfactorily Adjusted
0
0
Withdrawn
0
1
Probable Cause
0
1
Total Number of Resolutions
29
21
Summary
Employment and public accommodation are the areas in which the most complaints were filed
(16 each), followed by housing (5) and credit & education (2 each ). Disability (18) is the most
common characteristic cited for the alleged discriminatory conduct. Race and sexfollow with
(17) and (12) respectively.
In FY13 (27) complaints were filed in the area of employment, (4) in housing and (20) in public
accommodation. The characteristic cited the most for the reason for discrimination in FY13 was
race (21), followed by disability (15), and then sex (14).
FY 15 Activities, Trainings & Initiatives
Outreach to community groups and organizations to assess level of need and areas of
concern as it relates to discrimination.
Hold goal setting session for Commission.
Increase public awareness of the discrimination complaint process.
Hold fair housing training for applicable City Boards/Commissions.
Sponsor training on discrimination in places of public accommodation.
Sponsor fair housing training in recognition of fair housing month.
Participate in programs to educate the public on fair housing and illegal discrimination.
3 `Lack of Jurisdiction' refers to complaints that allege discrimination on a basis or in an area not covered
by local law. Lack of jurisdiction could also include complaints that allege conduct/activity that even if true
would not violate local anti -discrimination law. When applicable such complaints are referred to
appropriate agencies. Examples would include Wage & Hour violations or Family Medical Leave Act
violations.
31
Outreach to area landlords and management companies on fair housing and illegal
discrimination.
Collaborate with Community Development to identify impediments to fair housing.
Sponsor training on discriminatory lending for area banks.
Approved 7/15/14
32
LIBRARY BOARD OF TRUSTEES
GENERAL RESPONSIBILITIES
The Board of Trustees of the Public Library is a semi -autonomous body of nine persons
empowered by state law and city ordinance to act as the governing body of the library. The
Board's specific list of legal responsibilities includes:
➢ Determining the goals and objectives of the Library in order to plan and carry
out library services
➢ Determining and adopting written policies to govern all aspects of the operation
of the Library
➢ Preparing an annual budget and having exclusive control of all monies
appropriated by the City Council and the Johnson County Board of Supervisors
or given to the library through gifts, bequests, contracts, grants or awards
➢ Employing a competent staff to administer its policies and carry out its
programs
The Board is also an arm of City Government with members appointed by the City Council and
its principal operating funds approved by the City Council. The Board therefore seeks at all times
to work in harmony with City policies in all areas that do not conflict with its statutory powers.
I_Cdd#1 ky,IaIF9:I kyli Will &1;10119Kly-1\I111_13I1FCI
1. Completed Phase 2 of building renovations while remaining open and with minimal
disruption to service.
2. Engaged in a strategic planning process, including numerous community surveys, focus
groups and interviews. New plan scheduled for approval July, 2014.
3. Submitted a FY15 budget request that supported library services. Met with City Finance
Director to better understand City's changing financial challenges.
4. Approved a contract for library service with Lone Tree.
5. Accomplished strategic planning goals to reach out to people unable to come to the
Library, increasing participation in Summer Reading Program.
6. Continued support of the Iowa City UNESCO City of Literature nonprofit through
financial and in-kind contributions. Participated in the Iowa City Book Festival, Day in
the City of Literature, and the One Book Two Book Children's literature festival.
7. Improved technology available to children and teens.
8. Continued support of local content through the Local Music Project and the Digital
History Project.
9. Worked with the Iowa City Public Library Friends Foundation to provide support for the
Library.
10. Welcomed three new Board Members
11. Hosted a successful all=conference reception for the Iowa Library Association.
33
12. Reviewed and updated the following policies:
a. 101 Library Board Bylaws
b. 501 Statement of Authority
c. 502 General Personnel Policies
d. 503 Rights & Benefits of Administrative & Confidential
e. 601 Collection Development Policy
f. 702 Library Programs Policy
g. 703 Cable Television Channel Programming Policy
h. 812 Hours of Service
i. 813 Unattended Children
j. 815 Internet Use
GOALS FOR FISCAL YEAR 2015
1. Adopt a new strategic plan.
2. Advocate for operating budget needs during the City budget process.
3. Support Friends Foundation efforts to increase contributions to the Library to provide
needed support for services and programs. Review the organization and relationship
between the Board of Trustees and the Friends Foundation Board.
4. Accomplish strategic planning goals.
5. Consider changes to the annual library director review process.
6. Continue to collaborate with partners to grow the Summer Reading Program.
7. Participated in redesign of the Pedestrian Mall and Collaborate with the Iowa City
Downtown District initiatives as appropriate.
8. Support the Iowa City UNESCO City of Literature and Iowa Book Festival.
9. Review and update policies as needed.
Board Members:
Meredith Rich -Chappell, President
Diane Baker
Thomas Dean
Mark Edwards, Vice President (resigned 01/23/2014)
Janet Freeman
David Hamilton (term began 04/24/14)
Linzee Kull McCray
Thomas Martin
Robin Paetzold
Jay Semel
34
PARKS AND RECREATION COMMISSION
GENERAL RESPONSIBILITIES
The Parks and Recreation Commission recommends and reviews policies, rules, regulations,
ordinances and budgets relating to parks, recreation, government buildings, central business
district, cemetery and forestry, and makes such reports to the City Council as the Commission
deems in the public interest. The Commission also exercises broad responsibility for the
development of parks, recreation centers, playgrounds and cultural facilities to serve the City,
including the creation and appointment of advisory groups to make studies.
The Parks and Recreation Commission recommends and reviews policies, rules, regulations,
ordinances and budgets relating to parks, recreation, government buildings, central business
district, cemetery and forestry, and makes such reports to the City Council as the Commission
deems in the public interest. The Commission also exercises broad responsibility for the
development of parks, recreation centers, playgrounds and cultural facilities to serve the City,
including the creation and appointment of advisory groups to make studies.
I_Cd4161&IaIM:I•iIWill &I10111 I El!
♦ Received copies of regular monthly reports from the Parks, Forestry, CBD, Recreation and
Cemetery Divisions, providing the Commission with valuable insight into the daily operation
of each division.
♦ Received weekly and monthly reports from the Director on the progress of all -ongoing
projects, construction, etc.
♦ Conducted annual tour of parks and facilities.
♦ Recommended to City Council approval of Recreation Division Fees and Charges proposed
for FY15 and tentative proposals for FY 16-17
♦ Reviewed and prioritized the department's proposed Capital Improvement Projects for
FY2015-2017, and recommended same to City Council.
♦ Reviewed the department's proposed FY15 operating budget requests.
PROJECTS AND SPECIAL EVENTS COMPLETED IN FY14 INCLUDE:
July 2013
♦ Commission writes a letter to Council stating their desire to have input regarding the
effect that The Chauncey construction will have on Chauncey Swan Park.
♦ Johnson County DogPAC shared a survey that was conducted by the board regarding dog
parks in Iowa City.
♦ Community rowing team requests to use Sand Lake at the Terry Trueblood Recreation
Area for their practices.
♦ Department received their ADA audit report.
♦ Reno Street Park shelter construction begins.
♦ The Splash Pad at Fairmeadows Park is constructed.
35
♦ Department continues planning for the grand opening of The Park Lodge at Terry
Trueblood Recreation Area.
♦ Department sends out RFP for the operation of The Park Lodge and The Ashton House.
August 2013
♦ New Commission Member Suzanne Bentler appointed.
♦ John Yapp presents update on The Chauncey building plan.
♦ John McGovern with Recreation Accessibility Consultants gives ADA Facility Audit report
to Commission.
♦ Thomas Group presents suggested updates to the Department on the Parks and
Recreation Master Plan.
♦ Department hires Scott Justason as the Facilities Manager replacing the position vacancy
left by the retirement of Steve Roberts.
♦ Rental fees for The Park Lodge and Ashton House are set.
♦ Oakland Cemetery Information now available on-line.
♦ Grand opening celebration of The Park Lodge at the Terry Trueblood Recreation Area is
held on August 24.
♦ Department awards contract for the operation of The Park Lodge at the Terry Trueblood
Recreation Area and The Ashton House to Avacentre out of Cedar Rapids.
September 2013
♦ Riverside Theatre staff discusses possible ideas for the future use of the Festival Stage in
light of the more frequent flooding of the park in recent years.
♦ The public input process for the renovations of City Park Pool has been complete.
♦ Ninety percent of City Park damaged by flood waters has been re -seeded.
♦ Irrigation system complete at Thornberry Off -Leash Dog Park.
October 2013
♦ Commission accepts fees in lieu of land for Eastbrook Flats Addition.
♦ Commission accepts land in lieu of fees for Country Club Estates 5`h &6 1h Additions.
♦ Commission accepts a combination of land and fees for the Windsor West Addition
♦ Commission accepts land in lieu of fees for the Stone Bridge Estates.
November 2013
♦ No Commission meeting held in November.
December 2013
♦ Commission reviews the Parks and Recreation Department Low Income Discount Policy.
The guidelines are based on the school district free lunch requirements. The reductions
in recreation activity fees are 50% for those that quality based on their income and are
residents of Iowa City.
♦ A new park shelter at Mercer Park has been constructed.
♦ Shelter #6 at City Park has been constructed.
♦ Forestry receives a $20,000 grant from the Trees Please Program.
♦ A winter farmers market is started by the department and is located at the Iowa City
Marketplace.
36
♦ Annual election of officers conducted. Clay Claussen nominated as Chair and Joe
Younker as Vice Chair of the commission.
January 2014
♦ Larry Gullett, Director of the Johnson County Conservation Board, gave a presentation to
the Commission regarding the plans for the $20 million dollar bond referendum received
by the County.
♦ Bob Miklo from the Iowa City Planning and Community Development gave a review on
the Neighborhood Open Space Process.
♦ Two new members were assigned to the commission. These members are Larry Brown
and Katie Jones.
February 2014
♦ Tom Pickering with The Thomas Group presented his proposed update to the Parks and
Recreation Master Plan
♦ Commission approving the request by Project GREEN to include their name as well as
recognition for their landscaping efforts at the Ned Ashton House to be included on the
monument that will be placed at the entrance to the facility.
♦ Parks and Recreation Director received notification from Caroline Chadek Mathies,
daughter of Carl Chadek, to say that the family would like to accept the City's offer of
$280,000 for the Chadek Property.
♦ Department discusses the Iowa City Recreation Division Patron Conduct Policy.
Department requests adding an item that states "Consuming alcohol or controlled
substances, being intoxicated, smoking, or using tobacco products including but not
limited to electronic, smoke-free cigarettes, or nicotine products, excluding nicotine
cessation products."
♦ Terry Robinson, Superintendent of Parks & Forestry, announces his retirement.
March 2014
♦ The Recreation Division takes over operation of the amusement park rides at City Park.
This has been operation by non-profit organizations for the past several years.
♦ Department begins discussions with the Iowa City School District about revisions to the
28E agreement. The department currently has these in place for the shared use of
Mercer and Grant Elementary. The goal is to get a unified agreement that is consistent
with all jurisdictions including Iowa City, North Liberty and Coralville.
April 2014
♦ The Director introduced Zac Hall to the Commission. Zac has filled the Parks
Superintendent position.
♦ Kris Ackerson, Assistant Transportation Planner presented to the Commission upon their
request. The Commission had expressed concerns regarding pedestrian safety when
attempting to cross streets from trails in Iowa City.
♦ The Director noted that the department is in an active fundraising campaign to restore
the City Park Cabins.
37
May 2014
♦ DogPAC board member, Angela Pitkin, announces that DogPAC is interested in having
discussions with Parks and Recreation about the possible placement of a dog park at the
future Riverfront Crossings area.
♦ The Commission accepted fees in lieu of land for the First and Rochester Part One
Development.
♦ Commission accepted fees in lieu of land for the Walden Hills/Rohret Road Sensitive
Areas Site Development Plan.
♦ Department begins to revisit their affiliate group policy.
♦ New Parks Superintendent, Zac Hall is working with Mike Moran, Department Director, to
put together an Emerald Ash Borer plan. They will present to Council.
♦ Ryerson's Wood Park is designated a state forest preserve.
♦ Commission begins discussions on ways to get more kids involved in community
programs, specifically those who cannot participate due to transportation issues.
June 2014
♦ Chris O'Brien, Transportation Services Director, was at the June meeting to address the
Commission's concerns regarding access of transportation for kids that want to
participate in recreation programs.
♦ City Park opening delayed June 14 due to a leak found in the pipe.
➢ Playground installed at Hickory Hill Trail.
go
PLANNING AND ZONING COMMISSION
GENERAL RESPONSIBILITIES
• Act as the Zoning Commission of the City.
• Direct surveys and studies to be conducted and maps, plans, or plats to be made
compliant with the City's Comprehensive Plan and zoning regulations.
• Recommend amendments and supplements to the City Council for the Comprehensive
Plan, Zoning Chapter and Subdivision Regulations.
• Make recommendations to the City Council on development proposals, such as planned
developments, subdivisions, street vacations and annexations.
I_Cdd•]til]IE9:I�il�i!Y�'lli!�dE'I�L1�7�_1:iI�FC!
During FY14 the Planning and Zoning Commission held 6 work sessions and 20 formal meetings.
During the period of July 1, 2013 to June 30, 2014, the Commission made the following
recommendations to the City Council:
Rezonings: 20 Recommendations for Approval
Case Number Date Case Summary
REZ13-00004 7/18/2013 An application submitted by Jeff Miller Construction for a rezoning
of 1.05 -acres of land located on First Avenue, north of Rochester
Avenue from Low Density Multi -Family (RM -12) zone to Planned
Development Overlay/Low Density Multi -Family (OPD/RM-12)
zone.
REZ13-00018 7/18/2013 An application submitted by Dealer Properties IC LLC for a rezoning
to amend the Sensitive Areas Development Plan to allow
restoration of the wetlands without first removing the topsoil for
property located at 2845 Mormon Trek Blvd. (Billion Auto).
REZ11-00010 8/01/2013 An application submitted by Allen Homes for a rezoning from Low
Density Single Family (RS -5) zone to Planned Development Overlay
— Low Density Single Family (OPD -5) zone for 13.0 -acres of land
located at 1729 North Dubuque Road (The Palisades).
REZ13-00019 8/15/2013 An application submitted by Willowwind Properties, LLC for a
rezoning from Low Density Multi -Family (RM -12) zone to Planned
Development Overlay/Low Density Multi -Family (OPD-RM12) zone
for 1.31 -acres of land located at Willow Wind Place and Westwinds
39
Drive (Willow Wind Condominiums).
REZ13-00020 8/15/2013 An application submitted by Southgate Development Company, Inc
for a rezoning from Community Commercial (CC -2) zone to Low
Density Multifamily (RM -12) zone for 2.19 -acres of land located
east of Dodge Street, north of Conklin Lane and west of Dodge
Street Court.
REZ13-00024 10/03/2013 An application submitted by The Crossing Development LC for a
rezoning of 3.77 -acres from Interim Development Single Family (ID -
RS) zone to Planned Development Overlay — Low Density Single
Family (OPD -5) zone located on Camp Cardinal Road (Cardinal
Ridge Part 4).
REZ13-00023 10/17/2013 An application submitted by the Iowa City Community School
District rezoning 15.78 acres from County Residential (R) to
Neighborhood Public (P-1) and 29.07 acres from County
Residential (R) to Interim Development Residential Single -Family
(ID -RS) located on Sycamore Street.
REZ13-00025 10/17/2013 An application submitted by the Iowa City Community School
District rezoning 15.14 acres from County Residential (R) to
Neighborhood Public (P-1) located south of American Legion Road
and Barrington Road.
REZ13-00022 11/07/2013 An application submitted by Iowa River Redevelopment, LLC for a
rezoning of approximately 2.5 -acres of property from Community
Commercial (CC -2) zone to Planned Development
Overlay/Community Commercial (OPD/CC-2) zone located at 21 W.
Benton Street and 820 S. Riverside Drive (former Mums).
An application submitted by Southgate Development Services for a
REZ12-00001 2/06/2014 rezoning of 8.7 acres of property from Neighborhood Commercial
(CN -1) to Community Commercial (CC -2) zone located at west of
Mormon Trek Boulevard, north of Westwinds Drive (Walden
Square).
An application submitted by The University of Iowa for a rezoning
REZ13-00026 2/06/2014 of approximately 1.45 -acres of property from Central Business
Support (CB -5) zone to Institutional Public (P-2) zone located at 301
and 325 S. Clinton Street (Music School).
An application submitted by The University of Iowa for a rezoning
REZ13-00027 2/06/2014 of approximately .54 -acres of property from Neighborhood
Stabilization Residential (RNS-20) zone to Institutional Public (P-2)
zone located at 109 River Street (Art School).
,m
An application submitted by NCS Pearson, Inc. for a rezoning of
approximately 49.5 -acres of property from Office Research Park
REZ14-00001 2/06/2014 (ORP) zone to Research Development Park (RDP) zone located at
2510 N. Dodge Street.
REZ14-00004 4/17/2014 An application submitted by the Historic Preservation Commission
for a rezoning to designate the Goosetown / Horace Mann
Conservation District Overlay (OCD) zone for properties generally
located on Ronalds, Church, Fairchild and Davenport Streets from
east of Linn Street to Governor Street and properties generally
located on Bloomington, Market and Jefferson Streets between
Dodge and Governor Streets.
REZ14-00002 5/01/2014 An application submitted by Build to Suit for an annexation of 39.6 -
acres and rezoning from County Residential (R) zone to Interim
Development Single Family Residential (ID -RS) zone located at
4701 Herbert Hoover Highway.
REZ14-00006 6/05/2014 An application submitted by Hodge Construction Company for a
rezoning of approximately 4.40 -acres of property from Commercial
Office (CO -1) zone to Planned Development Overlay (OPD -8) zone
to allow construction of a 33 -unit multi -family building located at
2815 Rohret Road.
REZ14-00009 6/05/2014 An application submitted by Emrico Properties LLC for a rezoning
of 3.02 -acres of land located on the west side of South Riverside
Drive, north of Benton Street from Community Commercial (CC -2)
zone to Riverfront Crossings — West Riverfront (RFC -WR) zone.
An application submitted by John Hieronymus for a rezoning of
REZ14-00008 6/05/2014 1.36 -acres of land located north of Muscatine Avenue and west of
Scott Boulevard from Low Density Single -Family (RS -5) zone to Low
Density Multi -Family (RM -12) zone and for a preliminary plat of
Silver Slope, a 20 -lot, 12.14 acre residential subdivision.
An application submitted by Allen Homes for a rezoning of
approximately 3.6 -acres of property from Low Density Single
REZ14-00005 6/19/2014 Family (RS -5) zone to Planned Development Overlay (OPD -5) zone
to allow construction of an 11 -unit multi -family building located at
the NE corner of First Avenue and Hickory Trail.
An application submitted by Michael Hodge for a rezoning of
approximately 4000 square feet of property from Central Business
Service (CB -2) zone to Central Business Support (CB -5) zone and
REZ14-00007 6/19/2014 Local Landmark Designation at 203 N. Linn Street.
41
Rezoning: 1 Recommendation for denial
REZ13-00021 9/05/213 An application submitted by Steve Gordon for a rezoning to
amend the Planned Development Overlay / High Density
Single -Family (OPD/RS-12) Plan allowing 73 manufactured
housing units on 19.67 -acres of land located south of
Paddock Circle. The proposal under consideration would
allow 13 apartment buildings with 142 multi -family dwellings
and 6 duplexes with 12 dwelling units along Shire Lane, a
private road extension from Paddock Circle.
Subdivisions: 11 Recommendations for Preliminary Plat Approval
SUB13-00005 8/01/2013 An application submitted by Allen Homes for the preliminary plat of
The Palisades, a 32 -lot, 13.07 acre residential subdivision located at
1729 North Dubuque Road.
SUB12-00014 8/01/2013 An application submitted by Southgate Development Company for
a preliminary plat of Walden Wood Part 10, a 20 -lot, 4.29 -acre
residential subdivision located on Walden Road.
SUB13-00011 8/01/2013 An application submitted by Summit Ridge, LLC for a preliminary
plat of Eastbrook Flats, a 1 -lot, 4.83 -acre residential subdivision
located at the northeast corner of the intersection of Scott
Boulevard and American Legion Road.
SUB13-00013 8/01/2013 An application submitted by Steve Kohli Construction, LC for a
preliminary plat of Brookwood Pointe Third to Fifth Addition, a 61 -
lot, 17.15 -acre residential subdivision located on Russell Drive and
Terrapin Drive.
SUB13-00012 8/15/2013 An application submitted by Willowwind Properties, LLC for the
preliminary plat of The Westwinds Second Addition, a 2 -lot, 1.31
acre subdivision located south of Melrose Avenue and west of
Westwinds Drive.
SUB13-00018 10/03/2013 An application submitted by Southgate Development Services LLC
for a preliminary plat of Cardinal Ridge Part 4, a 24 -lot, 8.48 acre
residential subdivision located on Camp Cardinal Road.
SUB13-00019 10/03/2013 An application submitted by Arlington LC for a preliminary plat of
Windsor West Part 3, a 24 -lot, 12.38 acre residential subdivision
located at Buckingham Lane and Sherwood Drive, north of
American Legion Drive.
42
SUB13-00020 10/03/2013 An application submitted by Arlington LC for a prelimininary plat of
Stone Bridge Estates Parts 8 and 9, a 49 -lot, 18.22 acre residential
subdivision north of Court Street and south of Lower West Branch
Road along extensions of Colchester Drive and Chadwick Lane.
SUB13-00022 11/21/2013 An application submitted by Parsons Properties for a preliminary
plat of Lexington Green, a 3 -lot, approximately 0.75 -acre residential
subdivision located at 220 Lexington Avenue.
SUB13-00023 12/05/2013 An application submitted by Build to Suit, Inc. for a preliminary plat
of General Quarters Part Two, a 59 -lot, 15.54 -acre residential
subdivision located east of Sycamore Street, south of Sherman
Drive.
SUB13-00024 1/16//2014 An application submitted by Southgate Development for a
preliminary plat of Lindemann Subdivision Part 4B, 6, & 7, a 83 -lot,
25.04 -acre residential subdivision located on Kenneth and Charles
Drive, north of Gustav Street.
Code Amendments: it Recommendations for Approval
7/18/2013 An amendment to Title 14, Zoning Code, expanding the allowed uses in the CI -1
zone under the same conditions as apply in the CC -2 zone.
7/18/2013 An amendment to Title 14, Zoning Code, deleting specific street requirements for
Daycare Uses, General Education Facilities, and Religious/Private Group Assembly
Uses.
8/15/2013 An amendment to Title 14:2C-8 of the Zoning Code Central Business Site
Development Standards to allow additional building height and floor area, and
alternative ground floor transparency and building articulation standards for
properties zoned Central Business Support (CB -2) that are located in the
Riverfront Crossings District.
12/19/2013 An amendment to 15-3-10 of the Subdivision Regulations removing the maximum
requirements for the placement of clustered mailboxes in new subdivisions and
adding guidelines to ensure appropriate placements of large concentrations of
mailboxes.
2/20/2014 Approval of Riverfront Crossings Form -Based Zoning Code and related zoning
code amendments.
2/20/2014 Changes to parking requirements and alternatives to parking minimums in the
Zoning Code that would apply in Downtown and Riverfront Crossings District and
elimination of the Near Southside Parking Facility District and associated parking
impact fee.
2/20/2014 An amendment to Title 14: Zoning Code changing the definition of
43
"enlargement/expansion" so that for a nonconforming drinking establishment, an
alteration or addition or addition to a commercial kitchen that does not result in
an increase in the allowable occupancy load will not be considered an
enlargement/expansion of the use
3/20/2014 An amendment to Title 14, Zoning, Chapter 5 Site Development Standards, Article
B, Sign Regulations to: 1) change the standards for projecting signs and to allow
them in all commercial zones, 2) to allow canopy roof signs in all commercial
zones and to clarify the size provisions and 3) to regulate temporary window signs
and the placement of permanent window signs in required storefront windows.
4/03/2013 Amendments to Article 14-4C of the Zoning Code addressing how accessory uses
are regulated in the Riverfront Crossings District.
6/05/2014 Amendments to minor modifications, variances, special exceptions and
provisional uses 14-413-1 to add a minor modification which would allow archways
and gates taller than four feet to be approved administratively.
6/05/2014 Amendment to City Code Section 14-4D-2 to add outdoor service areas as an
allowable temporary use for up to one year subject to six conditions and to
clarify that outdoor service areas associated with a restaurant in residential and
mixed use zones will not be considered an expansion of a non -conforming use.
Comprehensive Plan Amendments: 2 Recommendations for Approval
Date Summary
CPA12-00006 2/06/2014 A Comprehensive Plan Amendment to amend the Southwest
District Plan to change the land use designation of property
located west of Mormon Trek Boulevard, north of Westwinds
Drive (Walden Square) from Neighborhood Commercial to General
Commercial.
4/17/2014 An amendment to the Comprehensive Plan, Downtown and
Riverfront Crossings Master Plan, to include a section on
affordable housing.
Annexation: 3 Recommendations for Approval
ANN13-00002 10/17/2013 An application submitted by the Iowa City Community School
District for the annexation of 44.85 acres located on the west side
of Sycamore Street.
ANN13-00003 10/17/2013 An application submitted by the Iowa City Community School
District for the annexation of 15.14 acres located south of
American Legion Road and Barrington Road.
ME
ANN14-00001 5/01/2013 An application submitted by Build to Suit for annexation of 39.6
acres located south of Herbert Hoover Highway.
County Items: 3 Recommendations for Approval
CU13-00001 9/05/2013 An application submitted by AI-Iman Center for a conditional use
permit for 5.97 acres of land located north of 4401 Sharon Center
Road SW in Area C of the Iowa City/Johnson Country Fringe Area.
CU13-00002 1/02/2014 An application submitted by Kim Greiner for a conditional use
permit to allow for a home business located at 4552 Sand Road
Southeast.
CU14-00001 6/05/2014 An application submitted to Johnson County from Verizon Wireless
requesting a conditional use permit to allow a 195 foot tall
communications tower on 9.2 acres of land located on the
northwest corner of 4201h St SE and Taft Ave SE, in Area B of the
Iowa City and Johnson County Fringe Area.
PLANS FOR FISCAL YEAR 2015
1. South District Plan update.
2. Consider options for inclusionary zoning for Riverfront Crossings.
3. Review of CB -10 zone requirements including setbacks and height limits —to reflect
recently adopted Downtown and Riverfront Crossings Master Plan.
4. Draft Urban Mixed Use Zone for Towncrest.
5. Neighborhood stabilization issues —open space, setbacks and backyard paving.
6. Draft entryway overlay zone or standards for properties at the major entrances to the
city.
7. Research prohibiting or limiting residential development in the flood hazard area.
8. Comprehensive Plan implementation — set priorities for the implementation of policies
proposed in new plan.
45
PUBLIC ART ADVISORY COMMITTEE
GENERAL RESPONSIBILITIES
The Public Art Advisory Committee was formed in 1997 after the City Council
established the Iowa City Public Art program initiated by the Arts/Business
Partnership of the Iowa City Area Chamber of Commerce. The first meeting of the
Committee was in 1998. The Committee is comprised of seven members who
represent art professionals, the general community and City departments engaged
in projects in which public art may be incorporated. The Committee was charged
with developing the Iowa City Public Art Program, including by-laws for the
Committee and procedures for the commissioning, procurement, maintenance,
and deaccessioning of public art.
ACCOMPLISHMENTS IN FISCAL YEAR 2014
➢ Participated in the 10`h anniversary of Herky on Parade in 2014 by assisting in
the creation and installation of 84 Herky statues that would be displayed
throughout the Iowa City/Coralville/North Liberty Corridor. The Public Art
Advisory Committee was asked to choose the artists/designs for the City
sponsored Herky statues. Originally on display outdoors during summer 2014,
some have been relocated and can continue to be seen at:
Home Grown Herky — Robert A Lee Recreation Center
Wood Grain Herky —Terry Trueblood Recreation Center
• Herky'sCommunity- IC Parking Office (inside Tower Place ramp)
Checkmate Herky — Mercer Aquatic Center
See
for more information.
�.
�+
➢ Completed and dedicated "Grant Wood: A Neighborhood of Seasons"
Neighborhood Art project in May. Funded by the Iowa City Public Art Program,
the project was envisioned by neighborhood residents who wanted to create
an inviting entrance to the South Sycamore Trail on Lakeside Drive. They also
wanted to highlight the diversity of the neighborhood through the art. They
chose to work with Jill Harper, City High Art teacher, and several of her
students to create the two mosaic pillars. A dedication celebration was held on
Saturday, May 101h in which pizza was served and vendors lined the Sycamore
46
Greenway to help celebrate the Neighborhood Art Piece. The event received
attention in the press in the Press Citizen and KGAN.
➢ Completed the twelfth year of Poetry in Public selecting poetry from hundreds
of submissions by both adults and youth for display in the Iowa City Public
Library, recreation centers, Senior Center, and on City buses. 83 poems were
chosen. Poets selected for inclusion in the Poetry in Public project were again
invited to participate in ArtsFest by reading their poem on Sunday, June 8.
Worked with staff at the City of Iowa City Cable TV Division to produce video
featuring poets reading their selected poems from the 2014 program. Video is
featured on the Poetry in Public website www.icgov.org/pip.
➢ Hosted the sixth annual KIDZTENT at the downtown ArtsFest on Sunday, June
8. Participating artists at Artsfest were asked to provide donations of their
artwork so that children 12 and under could buy art. Prices were no higher
than $5.00. This year, the tent had expanded hours from 10:00 AM —4:00 PM
to coincide with ArtsFest schedule. The committee raised a record breaking
$515 in proceeds which were donated to Summer of the Arts.
➢ Worked with the Monsoon United Asian Women of Iowa to install the art
project "Inside Out" (http://www.insideoutproiect.net/en ); large format
street pastings featuring photographs of the Asian population, on Court Street
Transportation Center. (Press Citizen article).
➢ Continued working with the Downtown Association and area artists to review
proposals for the creation of artwork on benches on the downtown pedestrian
47
mall. The 2014 Bench Marks Photo Album can be viewed here on the Iowa City
Downtown Districts website.
➢ Initiated a new mural project which resulted in the completion of three murals
located throughout Iowa City. The PAAC received nineteen submissions for the
mural project. The three images below were the three resulting murals.
"Underwater Scene" by
Taylor Ross
Fairmeadows Park Solash Pad
"Step Up" by Jesa Townsend
Mercer Park
"Whole" by Brock Muench
Under the College Street Bridge
➢ Provided assistance through the Community Initiated Public Art program to fund the "Is
it heaven?" mural on Yotopia Frozen Yogurt. The shop owner coordinated the design,
artist and installation and paid for over 60% of the cost through online fundraising in
addition to her own contribution.
Picture from: https://www.tilt.com/campaigns/is-this-heaven-no-its-the-
ped-mall
EM
➢ Provided financial assistance through the Community Initiated Public Art
program to United Action for Youth for the creation/installation of a large
banner created as part of the "I Am. I Will. I'm Afraid" project designed by UAY
students. The installation should occur sometime this spring, 2014.
➢ Participated in the initial steps in the selection process for the Pedestrian Mall
Streetscape Art project. A Call for Qualifications was distributed
internationally to artists and resulted in 26 responses. A selection panel
comprised of PAAC members, local artists, City Council members, University of
Iowa Art Museum administrators and area businessmen pared down that list
to three applicants who were then invited to Iowa City where a public open
house was held with each of the artists. Participating artists and links to their
presentation are:
Vito Acconci's - Friday, November 7`h (http://ec4.cc/kdf332ba)
Hans Breder- Friday, November21s'(http://ec4.cc/kda73577)
Cecile Balmond - Monday, December 8`h (http://ec4.cc/vd6f598f)
It is expected that discussions will continue into the spring resulting in the
selection of an artist and commencing design of the art project.
➢ Participated in discussions and initiated development of a joint application
including the City of Iowa City, University of Iowa (Iowa Initiative for
Sustainable Communities) and Summer of the Arts for funding through the Our
Town Grant program sponsored by the National Endowment for the Arts. The
focus of the grant is to expand art experiences in the Iowa City community;
focusing on neighborhoods on the south and near south east side of Iowa City.
University art faculty and students as well as several local arts organizations
will participate in these opportunities. As a second part of the grant, asset
mapping and space need information will be gathered from arts organizations
with hopes of determined what type of sustainable arts space is need to
continue programming and efforts.
➢ Created a new Iowa City Public Art Program map that provides the location
and information on City owned permanent public art pieces throughout the
City. Information about the public art pieces includes a picture, the title, the
year installed, the artist and location. This map will allow residents and visitors
the opportunity to tour and see public art throughout the city! The map
should be finalized and available at www.icgov.org/publicart in late January.
49
TELECOMMUNICATIONS COMMISSION
GENERAL RESPONSIBILITIES
The Iowa City Telecommunications Commission (ICTC) is a City commission comprised of five
Iowa City residents and is mandated to oversee and facilitate the smooth and effective
operation of Iowa City's Broadband Telecommunications Network (BTN), the City's franchised
cable television system, the City's designated cable access television stations and to advise the
City Council on telecommunications related matters. The Commission makes recommendations
to City Council in matters pertaining to the BTN, helps to resolves disputes about the operation
of the BTN, conducts periodic evaluations of the BTN operations, and in general facilitates BTN
use by citizens of Iowa City, which includes the provision of and promotion of the cable
television access channels and community programming activities.
I_Cdd9lLFiIaIW:ILFA IWill &I10119EYIL1WA_1:iIlFCI
Reviewed monthly the general activities and services of the Iowa City cable television service
provider/franchisee including Iowa City cable subscriber service complaints and resolutions.
Oversaw and approved the development of a contract with Public Access Television to provide
public access services in Iowa City.
Monitored Mediacom's conversion to a state -issued franchise.
Analyzed the results of the Commission's residential broadband survey. Developed and
implemented a program to provide consumers information needed to make informed market
decisions in response to the results of the survey.
Initiated a local access channel survey to gather public perception of the channels and gather
information to assist the channels in evaluating and improving their services.
Received and reviewed monthly, quarterly and annual program and progress reports from the
City Channel 4, Interactive Channel 5, Library Channel 20, PATV Channel 18, Educational Channel
21, Senior Citizen Television (SCTV) and the Community Television Service.
Ongoing review of Federal and State legislative and regulatory activity related to cable television
and other telecommunications industries.
Monitored and reviewed activities of the cable television and broadband service provider
industries to identify current or future issues that might affect Iowa City's cable subscribers.
aWA&W611aM&M W7*1I.W11V
Analyze the results of the Commission's local access channel survey and develop
recommendations for changes to access services provided to the community.
Provide input for the development of a new contract for public access services.
50
SENIOR CENTER COMMISSION
lei 4L1I4J_1■ 1*100]LEy121111d141
The Senior Center Commission is comprised of seven members with renewable three-year terms.
Six Commission members are appointed by the City Council. The seventh at -large member must
be a Johnson County resident living outside of Iowa City. This person is appointed by a majority
vote of the six Council appointees. Duties and powers of the Commission include:
• Serving in an advisory role to the City Council with regard to the needs of the Senior
Center.
• Making recommendations on Center policies and programs.
• Seeking adequate financial resources to support The Centers operational expenses.
• Encouraging full participation of older adults in Center programs and activities.
• Working to ensure that The Center is well integrated into the community.
• Encouraging partnerships with other organizations to meet the needs of older adults.
• Serving as advocates for the needs of older adults.
• Assisting the City Manager in the evaluation of personnel.
ACCOMPLISHMENTS IN FISCAL YEAR 2014
1. Continued to monitor The Centers membership and parking programs following an
increase in fees. At the end of FY2014, Center memberships totaled 1645 and sales had
generated $57,354 in operational revenue, a 18% increase from the previous year.
Similarly, the parking permit program generated $20,390 in operational revenue, a 16%
increase from the previous year.
2. Supported the work of the City Council appointed Ad Hoc Senior Services Committee.
3. Accepted the transfer of $30,380 in annual earnings from the Senior Center Endowmentto
the FY13 operational budget.
4. Accepted approximately $14,000 from Friends of The Center to fund community outreach
programming targeting low income and less able older adults, replacement computers for
the computer lab, and cultural diversity training for members.
5. Supported the staffs successful application to the Johnson County Board of Supervisors
for a Johnson County Quality of Life Grant. The Center was awarded $59,224 for fiscal
year 2015.
6. Expressed appreciation to 668 volunteers who contributed 27,000 hours to supportthe
operation of The Center.
7. Recognized the following volunteers for their outstanding contributions:
• Ina Loewenberg—Senior Center Advocate
• Bob Woodburn—Service to Seniors
• Quilters—SC Group of the Year
• Chuck Felling—Senior Center Leadership
• Mary Dusterhoft—Senior Center Instructor
8. Endorsed staff efforts to develop and implement programs that reach out to populations
currently underrepresented as participants in Center programming.
9. Provided updates to the members of the Iowa City Council and Johnson County Board of
Supervisors on Senior Center issues and activities.
51
10. Encouraged community outreach and intergenerational programming by supporting
successful Center sponsored events such as the Gallery Walk program, the combined
Voices of Experience and Family Folk Machine Concert at the Englert, and the Honoring
Your Wishes Special Event: Consider the Conversation.
11. Commended staff for their work in developing and implementing 337 classes and special
events, 7 performance groups, 22 groups and clubs, 18 volunteer opportunities, and 24
professional services throughout the year and their participation in numerous community-
based initiatives, partnerships, and organizations that support successful aging.
12. Supported the ongoing provision of space for the distribution of congregate meals by
Elderservices, Inc. following the relocation of the program's kitchen to a new location.
13. Supported staff efforts to provide meaningful learning experiences for University of Iowa
students pursuing opportunities at The Center as a part of their academic training.
14. Continued to work on developing regulations related to the use of alcohol at the Senior
Center.
15. Advised staff on program issues and policies.
PLANS FOR FISCAL YEAR 2015
1. Review and discuss the final report written by the Ad Hoc Senior Services Committee.
2. Receive recommendations from the Iowa City City Council following their review and
discussion of the Ad Hoc Senior Services Committee Report to the City Council and plan and
implement appropriate actions.
3. Work with staff to develop and refine a strategic fundraising plan.
4. Work with staff to develop and implement a plan to review and modify if necessary The
Centers Mission, Purpose, and Values statements and develop 5 year goals for 2016-
2021.
5. Promote The Center as a valuable downtown resource for seniors and other members of
Johnson County.
6. Serve as Senior Center ambassadors at community functions and events held at The
Center.
COMMISSION MEMBERS
Chuck Felling, Vice Chair
Rose Hanson
Jack Hobbs
Mark Holbrook, Secretary
Jay Honohan, Chair
Kathy Mitchell
Margaret Reese*
* Appointed by Senior Center Commission
All other members appointed by the Iowa City City Council
52
BOARD OF REVIEW
GENERAL RESPONSIBILITIES
The Board of Review is established and governed by the Code of Iowa, Chapters 441.31 to
441.44, for the purpose of equalizing assessments by raising or lowering individual assessments
as established by the Assessor. The Board also makes the final rulings each year on exempt
properties.
The Iowa Department of Revenue & Finance issues a manual to the Board of Review to guide
them in their work, along with forms for the original meeting, daily meetings, and the final
meeting. The Board must also file a report on their session with the State Director of Revenue &
Finance within 15 days of adjournment. The Board's meetings are subject to the open meetings
law. The Board also must include in their written notice to the petitioner the specific reasons
for their actions.
ACCOMPLISHMENTS IN FISCAL YEAR 2014
The following is a report on the activities of the Iowa City Board of Review since adjournment on
May 22, 2013.
The Iowa City Board of Review met on 3 days during the period of May 1 to May 15, 2014. The
Board received a total of 32 petitions. These have been broken down into classification along
with their outcome and are listed below.
17 Residential
7 Upheld
10 Denied
14 Commercial
7 Upheld
7 Denied
1 Industrial
1 Upheld
0 Denied
32 Total
15 Upheld
17 Denied
For 2014, two commercial property owners filed appeals in District Court.
One commercial property owner appealed to the Iowa Property Assessment Appeal Board in
2014.
I_10114201.19 (:'Zv_1 w 1 ;r_1:ilksF I.i
Since the Board of Review hears only protests brought to them by others, there is no way to
predict the amount of work for next year. Because next year is a reassessment year, the
workload is expected to be somewhat greater than the session just finished.
53
BOARD AND COMMISSION MEMBERS
The City of Iowa City wishes to thank the board and commission members who have served the
Iowa City community. The work of these volunteers aid the City Council and City staff by
informing public policy and shaping the community. The City of Iowa City thanks you for your
service, commitment, and time.
Board of Adjustment
Beck Soglin
Larry Baker
Brock Grenis
Constance Goeb
T. Gene Chrischilles
Airport Zoning Commission
Matthew Wolford
Terry Dahms
Christine Douglas
John Etheredge
Civil Service Commission
Paul Hoffey
Jesse Case
Lyra Dickerson
Airport Commission
David Davis
A. Jacob Odgaard
Minnetta Gardinier
Jose Assouline
Christine Ogren
Board of Appeals
John Forman Gay
Scott McDonough
John Roffman
Andrea French
Historic Preservation
Commission
Frank Wagner
Ginalie Swaim
Pam Michaud
Esther Baker
Kate Corcoran
Frank Durham
Kent Ackerson
Andrew Litton
Ben Sandell
Gosia S. Clore
Thomas Agran
54
Airport Zoning Board of
Adjustment
James Amlong
Citizens Police Review Board
Melissa Jensen
Royceann Porter
Joseph Treloar
Mazahir Salih
Fidencio Martinez Perez
Housing and Community
Development Commission
Rachel Zimmermann Smith
Christine Ralston
Michelle Bacon Curry
Peter Byler
Andrew Chappell
Jim Jacobson
Dorothy Persson
Angel Taylor
Human Rights Commission Library Board of Trustees Park and Recreation
Commission
Edie Pierce -Thomas
Joe Coulter
Harry Olmstead
Paul Retish
Ali Ahmed
Orville Townsend, Sr
Planning and Zoning
Commission
John Thomas
Paula Swygard
Carolyn Stewart Dyer
Charles Eastham
Phoebe Martin
Jodie Theobald
Ann Freerks
Senior Center Commission
Jack R. Hobbs
Charles Felling
Kathy Mitchell
Jay Honohan
Margaret Reese
Rosamond Hanson
Mark Holbrook
Meredith Rich -Chappell,
President
Diane Baker
Thomas Dean
Mark Edwards
Janet Freeman
David Hamilton
Linzee Kull McCray
Thomas Martin
Robin Paetzold
Public Art Advisory
Committee
Tam Bodkin Bryk
Brent Westphal
John Engelbrecht
Sayuri Saski Hermann
William Nusser
Rick Fosse (Public Works
Director)
Mike Moran (Parks & Rec
Director)
Board of Review
Ernie Galer
Dave Hintze
Charles McComas
Phoebe Martin
Jane Downer
55
Katherine Jones
Maggie Elliott
Larry Brown
Clayton Claussen
David Bourgeois
Suzanne Bentler
Lucie Laurian
Cara Haman
Joe Younker
Telecommunications
Commission
Matthew Butler
Laura Bergus
Bram Elias
Nicholas Kilburg
Alexa Homewood
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(3 19) 356-5000
(3 19) 356-5009 FAX
www.icgov.org
January 21, 2015
TO: The Honorable Mayor and the City Council
RE: Civil Service Entrance Examination — Treatment Plant Operator — Water
Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby
certify the following named person(s) as eligible for the position of Treatment Plant
Operator — Water.
Tamara Ewoldt
IOWA CITY CIVIL SERVICE COMMISSION
Lyra W. Dickerson, Chair
01-22-17]
:I r IP7
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa S2240-1826
(319) 356-5000
(319) 3S6-5009 FAX
www.icgov.org
January 16, 2015
TO: The Honorable Mayor and the City Council
RE: Civil Service Entrance Examination — Maintenance Worker I — Streets
Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby
certify the following named person(s) as eligible for the position of Maintenance Worker
I — Streets.
Mario Ortiz
IOWA CITY CIVIL SERVICE COMMISSION
LyraW. Dickerson, Chair
I1 1 iPs
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa S2240-1826
(319) 3S6-5000
(319) 356-5009 FAX
www.icgov.org
January 14, 2015
TO: The Honorable Mayor and the City Council
RE: Civil Service Entrance Examination — Animal Care Technician
Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby
certify the following named person(s) as eligible for the position of Animal Care
Technician.
Rachel Hansen
IOWA CITY CIVIL SERVICE COMMISSION
Lyra W. Dickerson, Chair
Charter Review Commission Mj
January 13, 2015
Page 1
MINUTES DRAFT
CHARTER REVIEW COMMISSION
JANUARY 13, 2015 — 7:45 A.M.
HELLING CONFERENCE ROOM, CITY HALL
Members Present: Steve Atkins, Andy Chappell, Karrie Craig, Karen Kubby, Mark Schantz
(via telephone), Melvin Shaw, Adam Sullivan
Members Absent: Anna Moyers -Stone, Dee Vanderhoef
Staff Present: Eleanor Dilkes, Marian Karr
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None
CALL TO ORDER:
Chairperson Chappell called the meeting to order at 7:45 A.M.
CONSIDER MOTION ADOPTING CONSENT CALENDAR AS PRESENTED OR AMENDED:
a. Minutes of the Meetings on 01/06/15 and 01/07/15
b. Email from Bob Elliott
Sullivan moved to adopt the Consent Calendar as presented. Shaw seconded the
motion. The motion carried 7-0, Moyers -Stone and Vanderhoef absent.
REPORTS FROM MEMBERS AND STAFF:
Chappell noted that he met with the Sunrise Optimist Club that morning and gave them an
overview of what the Commission is doing, and encouraged the group to weigh in. Kubby
asked what type of questions the group had. Chappell noted that one point raised was in
regards to the `qualified' versus `eligible' issue and whether you would lose the verification step
in this process. Another comment was in regards to Council compensation and what might be
recommended here. Chappell then stated that last Thursday he spoke to the Chamber's Local
Government Committee, basically giving the same information, and discussing the process that
the Charter Review Commission has been following.
REVIEW CHARTER AND DISCUSSION OF SECOND PUBLIC FORUM:
Chappell briefly discussed whether everyone wanted their notes from the forum typed up for
distribution or if they felt the minutes captured everything okay. Sullivan, Shaw, and Atkins
stated that they believe their notes were captured in the minutes. Karr stated that she can send
the notes to Chappell for his review, and he could notify her if he felt the notes should be typed
up and distributed. Chappell agreed that this would be a good idea. Reviewing what their
group's input was, Chappell noted that his group was very consistent with wanting `change.'
Charter Review Commission
January 13, 2015
Page 2
Council compensation, Chappell asked if this is still an issue and what the Members think
about this. Sullivan stated that one comment he heard was that there is a feeling it should be
increased, but that it should not be built into the Charter. One reason being that this is not the
appropriate place, but the other is that this should not be an automatic mechanism, especially in
lean budgetary times, when a council may wish to not make an increase here. He believes they
should recommend to Council, outside of the Charter recommendations, that they look at this
issue separately. Shaw stated that he is not certain that this Commission should suggest a
particular salary or percentage of increase for the council. He added that he believes it is fine
the way it is in the Charter now. Kubby stated that she heard people saying it should be
increased. Shaw asked to what amount, that he has not yet heard a satisfactory formula for
such an increase. He agreed that council is underpaid for all they do, but that he is not sure
what amounts they should even consider. Kubby stated that by putting something in the
Charter itself it would then be structural, which would not give council any flexibility. She
believes that this is okay though. However, she does not believe that an actual number should
be put in the Charter, that something either needs to be tied to the CPI or a percent of median
income, so that it is a standard. Atkins stated that he is not comfortable with formulas that you
put into something, such as the Charter. Kubby stated that if you were to put in a set amount,
then it is stagnant for the next 10 years, until the Charter is reviewed again. Craig stated that
she believes they should leave this as is in the Charter and then make a recommendation that a
committee review this. She added that she heard several comments at the forum that the
compensation should be increased, some to as much as $37,500 for a council member and
$75,000 for the mayor.
Sullivan stated that he believes Council needs to hear this from their constituents and he doubts
they are. Shaw noted that under Section 2.06 it states that `The council by ordinance shall
prescribe the compensation for the mayor and other council members.' Therefore, he believes
this addresses some of the issue of how often their compensation can be changed. Chappell
then asked Schantz what his feelings are on this issue. Schantz stated that he believes it
should be changed, that a recommendation would not address the basic problem — that the
council is conflicted in the issue of increasing compensation. He believes it is time to come up
with some language for the Charter that would address this. Sullivan asked for some
clarification on how this process was handled in the past, with recommending language and
substantive changes to the Charter. Chappell stated that ultimately if there is no consensus on
a change, then it does not move forward. At this point he asked if others want to do something
here, stating that he is not inclined to make a change in the Charter. He believes that the
compensation is too low; however, he is unsure of how to reach a consensus on what they
should do. He is less convinced that it should be this Commission making the change and
deciding what the change should be. Craig noted that some in her group made the comment
that even if there is an increase, what guarantees that something will change here. Chappell
asked again if there is consensus to suggest a change. He noted that Kubby and Schantz both
appear to feel strongly about this issue, and he suggested they write up a proposal prior to the
next meeting. At that point they can find out what the absent Members think, as well as the rest
of the Commission.
Qualified versus eligible (signatures for initiative and referendum petitions) - Chappell
stated his sense is that they have heard a lot of the same arguments regarding this matter. He
has not changed his mind on the matter, and he asked where others stand. Previously there
was a consensus to make the change from "qualified" to "eligible." Schantz stated that he is on
the `eligible' side. Sullivan stated that he is also interested in changing to `eligible.' He noted
that his group at the forum had a couple of people who were not aware of this issue, and both
Charter Review Commission
January 13, 2015
Page 3
agreed that 'eligible' made sense. He added that one participant was strongly in favor of
`qualified' and keeping that in place. This person did, however, agree that if the number of
signatures on petitions were increased that they could agree to 'eligible,' as well. Shaw stated
that he is leaning towards 'eligible' at this point, but that he could change this if the signature
number were not increased. He added that he does not want the process to be so easy that
people are bringing frivolous matters forward that could result in costly elections.
Kubby questioned the actual numbers of initiative versus referendum petitions. Dilkes noted
that this is a whole discussion in and of itself because it's actually fairly simple to craft
something and frame it as an initiative or a referendum, depending on what suits your purposes.
Chappell then asked Schantz if he supports bumping up the number of signatures required on
petitions. Schantz stated that his first thought would be to leave it as is, but that he is flexible.
Chappell then asked Atkins where he stands on the issue. Atkins replied that he is on the
'eligible' side, but that when it comes to changing the Charter itself, for example, it should be
harder to do. He believes that since it is a policy of the City to encourage participation by the
community members that 'eligible' makes more sense. Dilkes noted that it is not her sense that
getting that number is the problem for people who want the change to "eligible" so much as not
knowing how many you collect are going to be rejected. Karr noted that there is a second
chance to get the required signatures, that the City gives people the chance to complete this
process. Chappell asked if Atkins believes the number of signatures should be bumped up, and
he agreed that it should, along with the change to 'eligible.' Craig stated that she too would
agree to 'eligible' but that the number of signatures should be increased more than a little. She
gave an example of times where making this process 'too easy' could cause some major issues
for the community. Kubby stated that it really does take some effort to get even the 2,500
signatures, and she is for the change to 'eligible' but believes they should keep the number of
signatures the same.
Discussion continued, with Members talking about the possible unintended consequences of
changes to this process. Shaw stated that he believes that changing it to `eligible' and
increasing the number of signatures provides a balance for those who put earnest effort in
collecting signatures. He added that he does not believe it is anyone's intention to discourage
anyone from doing this. The ease with which it could be done if changed to 'eligible,' however,
makes him believe the number needs to increase. Shaw stated that as far as the number of
signatures, something less than 5,000 would probably be a good idea. Sullivan stated that he
believes it is a misplaced fear that under a different system they may have superfluous
referenda. He stated that they have not seen this type of behavior yet, and he doubts that it
would occur. Secondly, if someone wanted to do this now they could petition the City for
Charter amendments. Dilkes noted that the Supreme Court has said it has to be a form of
government amendment in order to amend the Charter, not just any legislative issue. Chappell
stated that he is not too concerned that this would happen either. Shaw asked if a change to
'eligible' would affect at all City staff and the work that they do. Karr clarified the petition review
process for candidates running for office, noting that will be handled by the County and not the
City Clerk starting this year, versus the review of initiative and referendum petitions. Candidate
papers were basically reviewed for an Iowa City address and a signature. The initiative and
referendum review started with registered voter rolls. Karr questioned what Clinton's language
is on this, as they are the only other city that does initiative and referendum here in Iowa.
Members continued to discuss this issue, with Dilkes and Karr providing clarification as needed.
Chappell summarized where they are with this issue, having six people who are supportive of a
change. He proposed that prior to the next meeting he will look at what specific changes need
Charter Review Commission
January 13, 2015
Page 4
to be made with regard to swapping `qualified' with `eligible.' He will run this by Dilkes for review
and have it available prior to the next meeting. He asked that Members come back with any
proposals they may have as to the number of signatures. He noted that Kubby would like no
change, as does Schantz. Sullivan, Shaw, Atkins, and Craig are for an increased number of
signatures.
District representation — Chappell noted that time was running out and asked if anyone has
heard anything new on this issue. Sullivan stated that he heard the idea of keeping everything
the same, except opening up the primaries to all voters. Atkins stated that he got the
impression from his group that `districts' were like `wards' in that if you lived in the district, you
ran in that district. Kubby added that some wanted to switch to a 4/3 mix, and as a group this
Commission has not wanted to do that, that everyone wants to maintain a majority at -large.
She stated that one suggestion was by someone from the Chamber, who suggested all seats be
at -large for recruitment purposes, but that no one else agreed with this. Craig stated that a
person in her group suggested up to 11 districts, all at -large. She added that some felt that
having four districts would give more representation to different areas of the city. Karr reviewed
the current process that takes place after each decennial census, noting districts are `balanced'
and regulated by the state. Kubby stated that she continues to want true districts, as long as
they have four at -large. She believes that people will feel more represented by the district
seats. She also spoke to the potential for campaigns being different, should different people run
for seats in their district.
Shaw noted that they have previously discussed the issue of going to all districts and how these
could become little `fiefdoms' or issue -oriented districts. He questioned if having this type of
system would even be good for the city as a whole. Kubby responded that perhaps having
districts would give more voice to some of these important issues, since council members would
be more accountable to that geography. Members continued to discuss this issue, with
Chappell stating that what he likes about the current system is that it is set up so that the
districts pick their `all-star,' who would be best to represent them. Kubby again stated that
having it be a 4/3 split (district/at-large), she believes, gives more balance to the system.
Chappell stated that he feels that he can go to any one of the council members and express his
concerns, not just the councilor for his district. They all represent the city as a whole. He added
that saying the current system is 'too hard to explain' is not reason enough to make this change.
Kubby continued to speak to her reasons for making a change to pure districts. She stated that
she believes some issues do not get the attention they deserve, and that such a change would
help to deter this problem. Craig stated that you would hope anyone who is running would bring
up such important issues and that they are looking out for the city as a whole, not just their
district. Members continued to share their opinions regarding a pure district setup. Chappell
asked Schantz where he stands on this issue. He noted that he is really not sure at this point.
Schantz added that he believes the compromise that was made to achieve the current system
has worked pretty well. He is not in favor of having a completely at -large process, and that he is
somewhat sensitive to the concerns of having 'ward -like' behavior if they move in that direction.
However, he may be open to some changes to the current system, although he leans towards
leaving it as is. Shaw asked if Kubby could put together a draft of what Section 2.01 would look
like, and she was agreeable to do this. Atkins added that if they were to go with pure districts,
there could be the chance of someone coming in with no competition. Members noted that this
has occurred under the current Charter.
Charter Review Commission
January 13, 2015
Page 5
Election of Mayor— Schantz stated he will come up with a draft for the `election of mayor' issue
for Members to review.
PUBLIC COMMENT:
None.
DISCUSSION OF THIRD PUBLIC FORUM:
Chappell then turned the discussion to the third public forum. He noted that their hope is to
have the Charter review complete and a redline version available for review by that date. He
suggested they pick February 24 as the public forum and others agreed. Atkins noted that he is
unavailable that date.
TENTATIVE THREE-MONTH MEETING SCHEDULE (7:45 AM unless specified): Schantz
noted that he has a conflict for the next meeting but stated he would provide information on
'election of mayor'.
January 27 —meeting will run until 10:00 A.M.
February 10
February 24
March 3
March 10
March 24
(Commission work completed no later than April 1, 2015)
ADJOURNMENT:
Atkins moved to adjourn the meeting at 9:05 A.M., seconded by Sullivan. Motion carried 7-0,
Moyers -Stone and Vanderhoef absent.
Charter Review Commission
January 13, 2015
Page 6
Charter Review Commission
ATTENDANCE RECORD
2014
Key.
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
--- = Not a Member at this time
TERM
o
46
0
cn
0
cn
0
rn
0
0)
0
.4
0
00
0
W
0
m
0
to
0
to
-A
0
0
s
NAME
EXP.
O
0o
w
N
•i
o
N
�
N
N
N
N
rn
O
co
N
w
W
o
:L'
N
00
o
N
cn
4/1/15
X
X
O/
X
X
X
X
X
X
X
X
X
X
X
X
Steve
E
Atkins
Andy
4/1/15
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Chappell
Karrie
4/1/15
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Craig
Karen
4/1/15
O
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Kubby
Mark
4/1/15
X
X
X
X
X
X
O/
X
X
X
O/
X
O/
X
X
Schantz
E
E
E
Melvin
4/1/15
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Shaw
Anna
4/1/15
X
X
X
X
X
X
O/
X
X
X
X
X
O/
X
X
Moyers
E
E
Stone
Adam
4/1/15
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Sullivan
Dee
4/1/15
X
X
X
X
X
X
X
X
X
X
X
O/
X
X
X
Vanderhoef
E
Key.
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
--- = Not a Member at this time
Charter Review Commission
January 13, 2015
Page 7
Charter Review Commission
ATTENDANCE RECORD (cont.)
2014/2015
Key.
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
--- = Not a Member at this time
TERM
s
s
o
0
0
0
NAME
EXP.
O
N
W
O
rn
O
W
N
.06
�
Cn
cn
Cn
cn
4/1115
X
X
X
X
X
Steve
Atkins
Andy
4/1/15
X
X
X
X
X
Chappell
Karrie
4/1/15
X
X
X
X
X
Craig
Karen
4/1/15
X
X
X
X
X
Kubby
Mark
4/1/15
X
X
X
O/
X
O/
Schantz
E
E
Melvin
4/1/15
X
X
X
X
X
Shaw
Anna
4/1/15
X
X
X
X
O/
Moyers
E
Stone
Adam
4/1/15
X
X
X
X
X
Sullivan
Dee
4/1/15
X
X
X
X
O
Vanderhoef
Key.
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
--- = Not a Member at this time
IOWA CITY TELECOMMUNICATIONS COMMISSION DRAFT
MONDAY, NOVEMBER 24,2014--5:30 P.M.
CITY CABLE TV OFFICE, 10 S. LINN ST. -TOWER PLACE PARKING FACILITY
MEMBERS PRESENT: Alexa Homewood, Nick Kilburg, Matt Butler
MEMBERS ABSENT: Bram Elias, Laura Bergus
STAFF PRESENT: Mike Brau, Ty Coleman
OTHERS PRESENT: Josh Goding, Emily Light
SUMMARY OF DISCUSSION
Coleman reported the city is trying to figure out the next step to take with regard to the Alliance
Technology franchise. Alliance is not providing service as promised as of Feb. 1, 2014 and the
timeframe before the franchise can be revoked expired on Oct. 30, 2014. On an annual basis the
difference in franchise fees collected by the city under a state -issued franchise rather a municipal
franchise is about $60,000. Coleman said the matter is in the hands of the city administration.
Coleman distributed a copy of some documents distributed by Metronet at the presentation they gave
to city officials and selected community members. Metronet currently has field engineers exploring
existing infrastructure. The process is in the very early exploratory phase. Brau reported the local
access channel survey is active and available to the public but has yet to be publicized. The publicity
campaign will start the first week in December and include a press release, water bill stuffers, and
social media. Brau requested Commissioners forward any ideas for how they would like to have the
data analyzed.
APPROVAL OF MINUTES
Homewood moved and Kilburg seconded a motion to approve the October 27, 2014 minutes. The
motion passed unanimously.
ANNOUNCEMENTS OF COMMISSIONERS
None.
SHORT PUBLIC ANNOUNCEMENTS
None.
CONSUMER ISSUES
Homewood noted the report in the meeting packet. All complaints have been resolved.
MEDIACOM REPORT
Coleman said he had nothing to report.
LOCAL ACCESS CHANNEL REPORTS
Homewood noted that the library and the City Channel had written reports in the meeting packet.
Light reported Senior Center Television would be recording a number of concerts. The SCTV
volunteer group will be soon hold their annual meeting to discuss their goals for the coming year.
Goding reported PATV would hold their next guidelines workshop on Dec. 4. A high definition
camera workshop will be offered Jan. 8. PATV will be closed Nov. 27-30 and Dec. 21 -Jan. 2. PATV
hosted three high school students participating in the Work Places job -shadowing program. A fund
raising mailing will be sent to PATV members in the near future.
CITY CABLE TV OFFICE REPORT
Coleman reported the city is trying to figure out the next step to take with regard to the Alliance
Technology franchise. Alliance is not providing service as promised as of Feb. 1, 2014 and the
timeframe before the franchise can be revoked expired on Oct. 30, 2014. On an annual basis the
difference in franchise fees collected by the city under a state -issued franchise rather a municipal
franchise is about $60,000. Homewood asked if the city has the legal right to request the Alliance
Technologies franchise be revoked. Brau said the city had that right as of Oct. 30. provided Alliance
was not offering service. The Iowa Utility Board may, but is not compelled, to revoke a franchise
upon request. Coleman said the matter is in the hands of the city administration.
Coleman distributed a copy of some documents distributed by Metronet at the presentation they gave
to city officials and selected community members. Metronet currently has field engineers exploring
existing infrastructure. The process is in the very early exploratory phase. Coleman discussed the
issues with customer service he has experienced and provided Metronet representatives information on
the Commission's broadband survey.
MEDIACOM INTERNET PROPOSAL AND LIBRARY CHANNEL CHANGE
Coleman said the transition went smoothly. The biggest problem was when a digital -ready television
is connected directly to the coax cable, the channels that were migrated to digital transmission were not
received on the channel numbers they had been on. Those channels can be found on the QAM channel
assignments in the 118 range. Coleman contacted Mediacom about this problem and noted that
Mediacom's own ad in the newspaper indicated that the channels would be available at their original
assignments. Mediacom ran an additional ad to clarify the situation. Mediacom said they would also
insert some text in subscriber's bills. It is not clear Mediacom ever did so. Mediacom did not update
their advertised channel line-up until Nov. 1. Mediacom had originally told the city that the change
would affect about 1,100 analog -only subscribers. This turns out not to be true given this additional
problem.
LOCAL ACCESS CHANNEL SURVEY
Brau reported the survey is active and available to the public but has yet to be publicized. The city
decided they also wanted paper copies to be available. Paper copies will be available at the public
library, the Senior Center and City Hall. Questions were added to include the University of Iowa
channel. The publicity campaign will start the first week in December and include a press release,
water bill stuffers, and social media. Brau requested that Commissioners forward any ideas for how
they would like to have the data analyzed.
TELECOMMUNICATIONS COMMISSION ANNUAL REPORT
Kilburg moved and Homewood seconded motion to approve the Iowa City Telecommunications
Commission FY 2014 annual report. The motion passed unanimously.
ADJOURNMENT
Homewood moved and Kilburg seconded a motion to adjourn. The motion passed unanimously.
Adjournment was at 6:03 p.m.
Respectfully submitted,
Michael Brau
Cable TV Administrative Aide
TELECOMMUNICATIONS COMMISSION
12 MONTH ATTENDANCE RECORD
(X) = Present
(0) = Absent
(O/C) = Absent/Called (Excused
Elias
Ber us
Kilburg
Butler
Homewood
12/30/13
O/C
X
O/C
X
X
1/27/14
X
X
X
X
X
2/24/14
X
X
X
0
0
3/24/14
X
X
X
X
X
6/2/14
0
X
X
X
X
6/23/14
0
X
X
X
X
7/28/14
0
x
x
x
O/c
8/25/14
X
X
X
X
X
9/22/14
X
X
X
X
o/c
10/27/14
X
X
o/c
o/c
X
11/24/14
O/C
O/C
X
X
X
(X) = Present
(0) = Absent
(O/C) = Absent/Called (Excused