The URL can be used to link to this page

Home My WebLink About2015-02-09 Council minutesSubject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES FEBRUARY 9, 2015 Iowa City City Council special meeting, 7:00 p.m. at City Hall. Mayor Hayek presiding. Council Members present: Botchway, Dickens, Dobyns, Hayek, Mims, Payne, Throgmorton. Staff members present: Markus, Fruin, Dilkes, Karr, Bockenstedt Ralston, Yapp, Boothroy, Ford, Andrew, Bramel, Hart, Knoche, Scott, Dulek, Frank. The Mayor proclaimed: National African American History Month — February; Sertoma's Freedom Week — Week of February 16th , Dennis Mitchell accepting. The Mayor presented Student Leadership Awards to Shimek Elementary students: Nolan Case, Megan Missall, and Victoria Weckmann. Unless otherwise noted, all actions were affirmative and unanimous. Moved by Mims, seconded by Botchway, that the items and recommendations in the Consent Calendar be received, or approved, and/or adopted as presented: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: January 6 Work Session; January 10 Work Session; January 20 Work Session; January 20 Regular Formal Official & Complete; January 26 Joint Meeting Work Session. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action). Airport Commission — December 15; Board of Adjustment — November 12; Charter Review Commission — January 13; Housing and Community Development Commission — November 20; Human Rights Commission — December 15; Planning and Zoning Commission - December 18; Telecommunications Commission — November 24. Permit Motions and Resolutions as recommended by the City Clerk. Renewal: Class C Liquor License for EI Ranchero Inc., dba EI Ranchero Mexican Restaurant, 21 Sturgis Corner Dr.; Class C Liquor License for Brothers of Iowa City, Inc., dba It's Brothers Bar & Grill, 125 S. Dubuque St.; Outdoor Service Area for Brothers of Iowa City, Inc., dba It's Brothers Bar & Grill, 125 S. Dubuque St.; Class C Beer Permit for Maria Gonzalez dba Acapulco Mexican Bakery #2, 1937 Keokuk St.; Class B Liquor License for RBD Iowa City LLC., dba Sheraton Iowa City, 210 S. Dubuque St.; Outdoor Service Area for RBD Iowa City LLC., dba Sheraton Iowa City, 210 S. Dubuque St.; RES. 15-21, to ISSUE DANCING PERMIT to Brothers of Iowa City, Inc., dba It's Brothers Bar & Grill, 125 S. Dubuque St. and RBD Iowa City LLC., aba Sheraton Iowa City, 210 S. Dubuque St.; Class E Liquor License for Hy -Vee, Inc., dba Hy -Vee Food & Drugstore #1 & Regal Liquor, 1720 Waterfront Dr.; Class E Liquor License for Hy -Vee, Inc., dba Hy -Vee #3, 1201 N. Dodge; Class C Liquor License for Kmarcella Inc., dba Donnelly's Pub, 110 E. College St.; Refund an unused portion of a Class C Liquor License for I.C.B.B. LTD., dba Brown Bottle, 115 E. Washington St.; Special Class C Liquor License for Korean Barbeque Restaurant, dba Onnuri Restaurant, 624 S. Gilbert St.; Ownership Change: Class C Liquor License for Corridor Entertainment LC., dba Studio 13 13 S. Linn St. New: Special Class C Liquor License for Hy -Vee, Inc., dba Hy -Vee Club Room, 1720 Waterfront Dr. Resolutions and Motions: RES. 15-22, REPEALING RESOLUTION NO. 06-46 AND ADOPTING A NEW PERMIT SYSTEM FOR SOLID WASTE CONTAINERS IN THE DOWNTOWN ALLEYS INCLUDING PROVISIONS FOR APPLICATION, Complete Description February 9, 2015 Page 2 DURATION, INSPECTION, SUSPENSION, REVOCATION, REMOVAL, FEES, AND INSURANCE. RES. 15-23, AWARDING CONTRACT to Hometown Plumbing & Heating for $ 224,139.20 AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE WADE STREET WATER MAIN REPLACEMENT PROJECT; RES. 15-24, APPROVING THE RELEASE OF A TRAIL EASEMENT ON LOT 194 OF GALWAY HILLS, PART 10, IOWA CITY, IOWA; RES. 15-25, AMENDING THE BUDGETED POSITIONS IN THE ACCOUNTING DIVISION OF THE FINANCE DEPARTMENT BY REPLACING THE BUDGETED TEMPORARY STAFF WAGES WITH A PERMANENT .6 FTE GRANT ACCOUNTANT POSITION, GRADE 13; RES. 15-26, AMENDING THE BUDGETED POSITIONS IN THE INFORMATION TECHNOLOGY SERVICES DIVISION OF THE FINANCE DEPARTMENT BY REDUCING THE SENIOR SYSTEMS ENGINEER POSITION WAGES FROM GRADE 30 TO GRADE 29 ON THE ADMINISTRATIVE/CONFIDENTIAL PAYPLAN; RES. 15-27, AUTHORIZING THE RENEWAL OF THE CONTRACT FOR JANITORIAL SERVICES WITH ABM JANITORIAL SERVICES; RES. 15-28, REGARDING CONDITIONS OF JOHNSON COUNTY'S DEDICATION OF RIGHT-OF-WAY ALONG SLOTHOWER ROAD FOR THE EXTENSION OF THE CITY'S WATER DISTRIBUTION SYSTEM; RES. 15-29, APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AMENDMENT #3 TO THE JANUARY 25, 2011 AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND H.R. GREEN TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE ROCKY SHORE LIFT STATION AND FLOOD GATE PROJECT; RES. 15-30, ADOPTING THE IOWA CITY HOUSING AUTHORITY'S HOUSING CHOICE VOUCHER (HCV) ADMINISTRATIVE PLAN Setting Public Hearings: RES. 15-31, SETTING PUBLIC HEARING FOR FEBRUARY 23, 2015, ON A PROPOSAL TO CONVEY A SINGLE FAMILY HOME LOCATED AT 601 SOUTH GOVERNOR STREET; RES. 15-32, SETTING A PUBLIC HEARING ON FEBRUARY 23, 2015 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE FIRST AVENUE GRADE SEPARATION PROJECT [STP -U-3715(636)--70- 52], DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION; RES. 15-33, DETERMINING THE NECESSITY OF AND SETTING DATES OF A CONSULTATION (FEBRUARY 20, 2015) AND PUBLIC HEARING (MARCH 9, 2015) ON A PROPOSED AMENDMENT NO. 13 TO THE CITY -UNIVERSITY PROJECT I URBAN RENEWAL PLAN IN THE CITY OF IOWA CITY, IOWA; Set a public hearing for April 7, 2015, for the Iowa City Housing Authority's 5 -year and Annual Plan for Fiscal Year 2015 and directing City Clerk to publish notice of said hearing. Correspondence: Jerry Bokassa regarding Copy of email to President Obama re Police Procedures; Zach Popham regarding Homeless newspaper [staff response included]; Bryon Young regarding Cable - It's All About Choices! [staff response included]; Human Rights Commission Chair regarding Support for affordable housing; Steve Radosevich regarding Carver Street [staff response included]; Charles Simpson regarding Street snow removal Chamberlain Dr. [staff response included]; Sandra McQuillen regarding Cedar Rapids ash bore plan; Traffic Engineering Planner regarding Installation of YIELD sign on Whispering Prairie Complete Description February 9, 2015 Page 3 Avenue at the intersection with Whispering Meadow Drive; Traffic Engineering Planner regarding Installation of YIELD signs on Blazing Star Drive at the intersection with Whispering Meadow Drive; Traffic Engineering Planner regarding Installation of YIELD signs on Camden Road at the intersection with Kenneth Drive. Council Member Throgmorton noted the setting of a public hearing on amending the downtown urban renewal area for March 9; and stated he would support setting the hearing but was skeptical on the need for assistance. A public hearing was held on an ordinance to designate properties located at 608 and 610 S. Dubuque Street as local Historic Landmarks (REZ14-00024). The Mayor requested Council Member report any ex parte communications and none were reported. Development Services Coordinator Yapp presented a power point. The following individuals appeared: Ginalie Swaim, 1024 Woodlawn, Historic Preservation Chair; Janice Fry, 922 N. Dodge St.; Thomas Baldridge, 915 Orchard St. #16; Bob Elliott, 1108 Dover St.; Jan Allen; Mark McCallum, 113 S. Johnson St.; Adil Adams, American Taxi; Kevin Digman; Ted Pacha, property owner; Eva Adderley, 114 N. Governor St.; Alicia Trimble, Ex. Dir. Friends of Historic Preservation; Jim McCarragher, atty. for Theo Resources (property owner); Dave Moorice, 1304 E. Bloomington St.; Mary Jo Dane, 1304 E. Bloomington St.; Nancy Carlson; Airiane Parks-Pooret, 1029 Y2 E. Market St.; Kirsten Frey, atty. rep. group of developers; Sarah Clark, Brown St.; Joseph Pettit, 4009 Laredo Dr.; and Mary Bennett, 1107 Muscatine Ave. Moved by Dobyns, seconded by Botchway, to accept correspondence from Lindsay Alan Park, Neo McAdams, Tom Smith, Marybeth Slonneger, Johanna Crawford, Karen Kubby, T.J. Brandt. Moved by Throgmorton, seconded by Payne, that the ordinance to designate properties located at 608 and 610 S. Dubuque Street as local Historic Landmarks (REZ14-00024), be given first vote. Individual Council Members expressed their views. The Mayor declared the ordinance failed, 3/4, with the following division of roll call vote. Ayes: Dobyns, Throgmorton, Botchway. Nays: Dickens, Hayek, Mims, Payne. A public hearing was held on an ordinance conditionally rezoning 21.24 acres of property for a Planned Development Overlay/High Density Single Family Residential (OPD/RS12) Zone to allow 72 multi -family dwelling units located south of Paddock Circle and west of Heinz Road (REZ14-00010). The Mayor requested Council Member report any ex parte communications and none were reported. Development Services Coordinator Yapp presented a power point. Steve Gordon, representing the developer appeared. Moved by Dobyns, seconded by Dickens, that the ordinance conditionally rezoning 21.24 acres of property for a Planned Development Overlay/High Density Single Family Residential (OPD/RS12) Zone to allow 72 multi -family dwelling units located south of Paddock Circle and west of Heinz Road (REZ14-00010), be given first vote. A public hearing was held on an ordinance rezoning 34.21 acres of property from Interim Development Research Park (ID -RP) Zone to Commercial Office (CO -1) Zone located north of Northgate Drive (REZ14-00023). The Mayor requested Council Member report any ex parte communications and none were reported. Development Services Coordinator Yapp presented a power point. Individual Council Members expressed their views. Joe Hughes, representing Southgate Development, appeared. Moved by Payne, seconded by Dickens, that the ordinance rezoning 34.21 acres of property from Interim Development Research Park (ID -RP) Zone to Commercial Office (CO -1) Zone located north of Northgate Drive (REZ14-00023), be given first vote. Complete Description February 9, 2015 Page 4 Moved by Mims, seconded by Botchway, that ORD. 15-4607, REZONING APPROXIMATELY 1.1 ACRES LOCATED AT 965 SLOTHOWER ROAD FROM COUNTY AGRICULTURE (A) ZONE TO RURAL RESIDENTIAL (RR -1) (REZ14- 00022), be passed and adopted. A public hearing was held on a resolution authorizing conveyance of a single family home located at 936 East Bloomington Street. Moved by Mims, seconded by Dickens, to adopt RES. 15-34, AUTHORIZING CONVEYANCE OF A SINGLE FAMILY HOME LOCATED AT 936 EAST BLOOMINGTON STREET. A public hearing was held on a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the 2015 Landfill Gas Flare Replacement Project, establishing amount of bid security to accompany each bid, directing city clerk to publish notice to bidders, and fixing time and place for receipt of bids. Moved by Dickens, seconded by Payne, to adopt RES. 15-35, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE 2015 LANDFILL GAS FLARE REPLACEMENT PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Moved by Mims, seconded by Dickens, that ORD. 15-4608, AMENDING TITLE 5, ENTITLED "BUSINESS AND LICENSE REGULATIONS," CHAPTER 2, ENTITLED "TAXICABS," IS AMENDED TO PROVIDE FOR THE REGULATION OF RIDE SHARING SERVICES OPERATING VIA A WEB BASED APPLICATION SYSTEM, TO REQUIRE THE CITY TO ISSUE IDENTIFICATION CARDS, TO ELIMINATE THE EXCEPTION FOR DISPATCHING FROM A LOCATION OTHER THAN THE OFFICE FROM MIDNIGHT TO 6:00 AM, TO REQUIRE COLOR SCHEMES, TO REVISE THE DEFINITION OF DESTINATION RATES, AND TO REGULATE SHARED RIDES, be passed and adopted. Adm. Analyst Andrew present for discussion. Individual Council Members expressed their views. Moved by Throgmorton, seconded by Botchway, to accept correspondence from: Bob Long, Joe Lee, Nathan Kron, Eric Shaffer, Todd Hermansen, Mark Renshaw, Pamela Overton, Bridget Waack, Vikram Kumar, Sung Kim, Katie Bianchi, Allie Rapp, David Ryan, Dennis Keitel, Mark DeMeulenaere, Greg Grenier, Zachary Harris, Shantalle Alam, Aijuan Xie, Michael Parrott, Andy Moore, Aeen Asghar, Connor Gifford, Stephen Sengbusch, Karen Parrott, Nancy Strauss Kelly, Brian Bowers, Adam Crum, Kelsey Boehm, J. Scott Edwards, Alissa K., Tiffany Katz, Ursula Diehl, James Matveyuk, Mike Speer, Adam Nelson, Joshua Buck, Liz Hamilton, Bob, Vertz, Kaley Lain, Nic Capdevila, Heather Groh, Pooja Chitgopeker, Evan Diehl, Omar Bin Salamah, Tony Mayer, Rick Erns, Danielle Goodman, Justin Sherman, Jeff Giese, Matt Triplett, Dani Sweeney, Mike Smelliek Jeremy Ellis, Ellen Gardner, Ajoe John, Tara Wachendorf, Adam Price, Colleen Russo, Avaro Davalos, Germa Ketema, Ben Stecker, Kate Carroll, Robert Taylor, Wern Blizzard, R. Grove, Dan Christensen, Jay Olberding, Alan Light, Barb Mayberry, Sara Ealy, Mark Jonak, Tim Garbett, Don and Amy Baumgartner, Mary Maxwell, Wes Gade, Delia Smith, Priscilla Jacobsen, Nan Tassanai, Jessica Mondragon, Adam Hoffard, Nicholette Johnson, Quentin Hill, Lucy Singer, Gary Silver, Amy Zshiesche, Jason Hagedorn, Sarah McGuire, Pierre Buffard, Gretchen Bachrodt, Abrcr, Timothy Crow, Elyse Kamps, Scott Groh, David Birely, David Killion, Alexa Sarachan, John McCullough, Jose Valencia, Jamie Margolin, Yossarian Lives, Tom Complete Description February 9, 2015 Page 5 Burnette, Richard Hoover, Jeanne Melick, Tim Von Fosson, Dwight Schumm, Laura Bonefeld, Sidot Shipley, Ryan Dusil, Pooneet Kant [Staff response included]; Carla Jacobs. Moved by Mims, seconded by Payne, that the ordinance amending Title 5, entitled "Business and License Regulations," Chapter 2, entitled "Taxicabs," Section 4, entitled "Driver Requirements," to revise the provision on shared rides, be given first vote. Moved by Payne, seconded by Botchway, to adopt RES. 15-36, RESCINDING RESOLUTION NO. 13-42 AND SETTING FEES WITH RESPECT TO THE ADMINISTRATION OF REGULATIONS FOR NETWORK AND METERED TAXICABS, AND ESTABLISHING A NEW FEE FOR DRIVER PHOTO IDENTIFICATION CARDS. Moved by Mims, seconded by Dickens, to appoint Bob Lamkins, 1266 Prairie Grass Lane, to the Housing & Community Development Commission for an unexpired term effective upon appointment — September 1, 2016. The Mayor noted the previously announced vacancies to Boards and Commissions: Historic Preservation Commission for an At Large representative to fill three-year term, March 29, 2015 — March 29, 2018; Telecommunications Commission for two vacancies, to fill three-year term, March 13, 2015 — March 13, 2018. Applications must be received by 5:00 p.m., Wednesday, February 18, 2015; Airport Zoning Brd. of Adjustment for a five- year term January 1, 2014 — December 31, 2018 (Formerly advertised; Full term); Airport Zoning Brd of Adjustment for a five-year term January 1, 2012 - December 31, 2016. (Formerly advertised; Full term); Appeals, Board of for a five-year term January 1, 2014 - December 31, 2018 (Formerly advertised; Full term); Historic Preservation Commission for a Jefferson St. representative to fill three-year terms, March 29, 2013 — March 29, 2016 (New District formed). Applications must be received by 5:00 p.m., Wednesday, March 4, 2015. The Mayor noted the current vacancies: Planning and Zoning Commission for two vacancies for five-year terms, May 1, 2015 — May 1, 2020. Applications must be received by 5:00 p.m., Wednesday, March 18, 2015. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Council Member Payne reported a story shared from a fellow worker where Police and Fire responded to a fire call where the smoke alarm was going off and discovered the alarm battery was low and needed replacement; and reported that the Police went to a convenience store and brought a new battery. Council Member Payne stated it was a very people friendly thing to do. Council Member Dickens noted the snow was melting but reminded everyone to help keep the sidewalks and handicapped areas clear of snow; and announced Top Chef tickets are on sale for the annual event. Council Member Botchway referenced a recent article on the Press -Citizen involving the Police Department and the Kappa Kids and the good work the Police and the organization does for kids. Mayor Hayek echoed comments made regarding clearing downtown sidewalks of ice and snow. City Manager Markus reported that this was City Manager intern Alec Bramel's last meeting and wished him well. Moved by Payne, seconded by Botchway, to adjourn to work session at 9:25 p.m. Complete Description February 9, 2015 Page 6 Matthew J. Hayek, Rayor Marian K. Karr, City Clerk CITY OF IOWA CITY MEMORANDUM Date: January 21, 2015 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, January 6, 2015, 5:04 PM in Emma J. Harvat Hall Council: Botchway, Dickens, Dobyns (arrived 5:20), Hayek, Mims, Payne, Throgmorton UISG: McCarthy Staff: Markus, Fruin, Dilkes, Karr, Andrew, Knoche, Davidson, Bockenstedt, Yapp, Boothroy, Dulek, Howard, Hargadine, Rackis, Bramel, Ralston, Bowers, Hightshoe A transcription and power points are available in the City Clerk's Office and the City website. QUESTIONS FROM COUNCIL REGARDING AGENDA ITEMS 1. (Consent Calendar item # 3d(1) — Carter Estates) Mayor Hayek announced that applicant has requested deferral until the January 20 meeting, and would note that request in the motion adopting the Consent Calendar. 2. (Consent Calendar item # 3e(1) — rezoning, 608, 610, 614 S. Dubuque Street Landmark Designation) City Atty. Dilkes noted correspondence from the applicant and the property owner, and stated once a report is received from the Planning & Zoning Commission and from Historic Preservation a public hearing must be set. 3. (Agenda item # 6 — Lease Purchase agreement Harrison Parking Facility ...; and item # 7 ... Sabin Townhouses ...) Mayor Hayek stated there were some details that needed to be addressed, and both hearings would be opened, and then continued and consideration deferred to the January 20 meeting. (Item mentioned later in meeting # 10 below) 4. (Consent Calendar item # 3d(4) — CPRB Extension) City Clerk Karr noted the item should be removed from the Consent Calendar. 5. (Consent Calendar item # 3e(3) — Sycamore Street ...) Council Member Payne indicated she had a question regarding the design of the project and whether there would be a traffic circle. Staff will present information at the public hearing. 6. (Consent Calendar item # 3d(3) — Transfer of development rights to 912 S. Dubuque ....) Council Member Throgmorton requested staff be present prior to the vote on the Consent Calendar to answer questions regarding the transfer and briefly explain what's involved. 7. (Consent Calendar item # 3d(2) —Phase 2 of the First Avenue Storm Sewer Improvements) In response to Council Member Payne, PW Dir. Knoche stated the project was a rebuild of an existing storm sewer that was missed in the plans, and a change order was issued to make the connection back into the new system. 4a(l) Council Work Session January 6, 2015 Page 2 8. (Consent Calendar item # 3f(7) — Johnson County Board of Supervisors) Council Member Throgmorton noted the letter requesting another meeting be scheduled for summer or fall and stated his interest to schedule. Council concurred. 9. (Agenda item # 8 — Revision to Taxicab ... ordinance...) In response to Council Member Botchway, Adm. Analyst Andrew stated that some issues raised in a previous email dealt with competitive issues between different companies and not something staff can respond too. 10. (Continued - Agenda item # 7 ... Sabin Townhouses ... ) City Manager Markus and City Atty. Dilkes responded to Council Member Payne regarding a statement in the agreement "If the sale of the units is not possible, it will be the developer's responsibility to tent the units to income -qualified persons". DISCUSS AFFORDABLE HOUSING ➢ RiverFront Crossing and inclusionary zoning [IP # 3 of 12/31 Info Packet] NDS Dir. Boothroy and City Manager Markus presented a power point. Majority of Council directed staff to proceed with the recommendations outlined in the December 15 memo. ACTION: Anticipated recommendations from ad-hoc work committee back to Council in 3-4 months. (Boothroy) ➢ ICCSD housing letter [IP # 4 of 12/31 Info Packet] City Manager Markus reviewed the October letter from the School District to all municipalities, and his memo. ACTION: Schedule for joint meeting agenda on January 26th. INFORMATION PACKET DISCUSSION [December 23,311 December 23 1. (IP2 —Article .... Small change making a big difference ; IP3 — Article ....How School Segregation Divides Ferguson — and the United States) Mayor Pro tem Mims thanked the City Manager for the articles. December 31 1. (1136 — KXIC Radio Show) Mayor Hayek reviewed the schedule: January 7 — Hayek January 14 — Dobyns January 21 — Botchway DISCUSS FORMAT OF THE JANUARY 13TH WORK SESSION [IP # 5 INFO PACKET OF 12/311 Council agreed to defer discussion until after the formal meeting. COUNCIL TIME AND MEETING SCHEDULE 1. Mayor Hayek noted the Charter Review community input forum scheduled for January 7, and questioned Council attendance. After discussion, Council agreed not to attend the forum, noting they would be acting upon recommendations coming from them. 2. In response to Council Member Payne, City Clerk Karr reviewed the February and March Council meeting schedule of the second and fourth Monday (9th and 23rd) Council Work Session January 6, 2015 Page 3 3. Mayor Hayek reminded Council of the special work session on the budget starting Saturday, the 10tH PENDING WORK SESSION TOPICS fIP # 7 of 12/31 Info Packetl Council Member Throgmorton expressed concern regarding the potential impact of growth in student enrollment and the effects on core neighborhoods, and requested that an item be added to the pending list. Mayor Hayek proposed it be coupled with upcoming discussion on nuisance related property management issues. City Manager Markus suggested inviting a University representative to attend and getting updated information from the University. 2. Council Member Payne requested the report of the Senior Service Ad Hoc Committee received in December be scheduled for a Council work session. After discussion a majority directed staff to schedule for January 20th work session. [Meeting recessed 6:40 and reconvened after formal 7:53] DISCUSS FORMAT OF THE JANUARY 13TH WORK SESSION rIP # 5 INFO PACKET OF 12/311 The City Manager suggested a brief staff overview; staff will be making recommendations as part of their presentation; and then open the meeting up for public input. Council and staff could respond or just listen. There was agreement for a brief staff overview of 15-20 minutes, followed by public comments, and time for Council deliberations. Set up for Council would be a work session U-shaped arrangement and the podium removed and replaced with a table for staff presentations and public remarks. A draft agenda will be prepared for Mayoral review prior to distribution. Meeting adjourned 8:20 PM. CITY OF IOWA CITY 4a(2j MEMORANDUM Date: January 26, 2015 To: Mayor and City Council From: Marian K Karr, City Clerk Re: Council Budget Work Session, January 10, 2015, 8:00 AM in Emma J. Harvat Hall Council: Botchway (8:05), Dickens, Dobyns, Hayek, Mims, Payne, Throgmorton Staff: Markus, Fruin, Bockenstedt, Schaul, Andrew, Mansfield, Dilkes, Karr (A complete transcription and power point presentations are archived in the City Clerk's Office and available on the City website.) BUDGET OVERVIEW AND HIGHLIGHTS City Manager Markus facilitated discussion and distributed a handout of the power point presentation. Finance Dir. Bockenstedt and Asst. to the City Manager Fruin present for discussion. Department budgets were presented as outlined on the agenda (IP2 of 1/8 Info Packet); and page number in parenthesis refers to pages in the Proposed Financial Plan (12/19/14 Info Packet). GENERAL GOVERNMENT PROGRAM BUDGETS • City Attorney — City Attorney Dilkes (pages 113-116; 140) • City Clerk — deferred to later in meeting • City Manager — deferred to later in the meeting • Finance — deferred to later in the meeting PUBLIC SAFETY PROGRAM BUDGETS • Police Department — Police Chief Hargadine (pages 153-165) • Fire Department — Fire Chief Grier (pages 166-182) CULTURAL & LEISURE PROGRAM BUDGETS • Library — Library Dir. Craig (pages 205-215) • Parks & Recreation — Parks & Recreation Dir. Moran (pages 182-204) • Senior Center Coordinator Kopping (pages 216-225) (Break for lunch) COMMUNITY & ECONOMIC DEVELOPMENT PROGRAM BUDGETS • Neighborhood and Development Services — NDS Dir. Boothroy (pages 226-258) • Metropolitan Planning Organization of Johnson Co. (MPOJC) — NDS Dir. Boothroy (pages 304-311) January 10, 2015 Page 2 BUSINESS -TYPE FUNDS Airport — Operations Specialist Tharp (pages 439-445) * Transportation Services (Parking & Transit) — Dir. O'Brien (pages 353-375) GENERAL GOVERNMENT PROGRAM BUDGETS (cont.) * City Clerk — City Clerk Karr (pages 109-112) * Finance — Finance Dir. Bockenstedt (pages 135-147; 573-592) PUBLIC WORKS PROGRAM BUDGETS * Public Works Dir. Knoche (pages 259-268; 284-293; 376-438; 446-452; 565-572) GENERAL GOVERNMENT PROGRAM BUDGETS (cont.) * City Council — Adm. Analyst Andrew (page 107-108) * City Manager - Adm. Analyst Andrew; Asst. to the City Manager Fruin (pages 117-134) DISCUSSION WRAP UP Mayor Hayek complimented staff on the budget presentation and reminded Council of the economic development meeting noon Monday, and CIP presentations at 1:00 that afternoon. City Manager Markus recognized staff members for their efforts in preparing the budget: Budget Analyst Mansfield; Budget Analyst Schaul; and Finance Adm. Secretary Ambrose. Meeting adjourned 3:00 PM r CITY OF IOWA CITY 4a(3) - , 4 MEMORANDUM Date: February 3, 2015 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, January 20, 2015, 5:00 PM in Emma J. Harvat Hall Council: Botchway, Dickens, Dobyns, Hayek, Mims, Payne, Throgmorton UISG: McCarthy Staff: Fruin, Dilkes, Karr, Andrew, Knoche, Davidson, Bockenstedt, Yapp, Boothroy, Dulek, Panos, Havel, Hart, Bramel, Kopping, Buhman, Hightshoe A transcription and power points are available in the City Clerk's Office and the City website. QUESTIONS FROM COUNCIL REGARDING AGENDA ITEMS 1. (Consent Calendar item # 3d(2) — Wade Street Water Main Replacement) City Clerk Karr reported staff has requested deferral to the February 9th meeting. 2. (Consent Calendar item # 3d(5) — RISE Funds for ... Northgate Drive Extension ...) City Atty. Dilkes noted the resolution had been amended to include an east -west intersecting street in the application. Development Services Coordinator Yapp presented a power point. 3. (Agenda item # 7 — Sycamore Street — City limits to South Gilbert Street ... Phase 1 ... ) Council Member Payne questioned installation of a roundabout rather than traffic signal. Public Works Dir. Knoche and Development Services Coordinator Yapp presented a power point. Individual Council Members expressed their views. COUNCIL APPOINTMENTS f#131 Airport Commission — reappoint Minnetta Gardinier Historic Preservation Commission E. College Rep. — reappoint Ester Baker College Green Rep. — reappoint Pam Michaud Woodlawn Rep. — reappoint Ginalie Swaim At Large Rep. — readvertise, no applicants Telecommunications Commission - readvertise, no applicants DISCUSS SENIOR SERVICES AD HOC COMMITTEE FINAL REPORT fIP # 3 of 1/15 Info Packet; and IP # 7 of 11/25/14 Info Packet] Chair Joe Younker provided a summary of the six month work of the committee and their final report. Individual Council Members expressed appreciation to the Committee for their efforts. ACTION: City Manager's office work with Senior Center staff and Commission to explore different models of senior centers and sustainability; and develop recommendations for Council consideration by the next budget cycle. (Fruin) Council Work Session January 20, 2015 Page 2 JOINT MEETING AGENDA ITEMS [IP # 11 of 118 Info Packetl After discussion a majority agreed to add the following items to the agenda: 1. ICCSD letter to area jurisdictions regarding housing issues Responses and updates from: a. Iowa City b. Coralville c. North Liberty d. Johnson County e. University Heights f. Hills 2. Diversity Policy / Socioeconomic Balance Council agreed to consider adding creation of citizens police review boards and local option sales tax discussion to future joint meeting agendas. ACTION: Include agenda items on joint agenda for January 26 meeting. (Karr) INFORMATION PACKET DISCUSSION [January 8, 151 January 15 1. (IP # 10 — Mark Signs email .... Tax Giveaways) Council Member Throgmorton raised concerns regarding the large numbers quotes, especially re 316 Madison Street. Economic Development Adm. Davison present for discussion. January 8 1. (IP # 7 — Copy of Equity Report ...; IP # 8 — email from Council Member Botchway ....; IP # 9 — email from Council Member Throgmorton ... ) Council Member Botchway reported on general comments received about the January 13 equity discussion, and stressed the importance of expectations of where the discussion was going. January 15 (continued) 2. (IP # 11 - ...Comprehensive Annual Financial Report) In response to Council member Payne, Asst. City Manager Fruin explained that the award was for the fiscal year ending June 30, 2014. (see discussion later in meeting) IL TIME ENDING 1. Council Member Botchway stated he really liked the exchange with the public that occurred at the special January 13 work session on equity, and suggested handling public concerns raised during the formal meeting with some sort of acknowledgement. After discussion, Mayor Hayek stated he would pay more attention to acknowledging the issues raised and directing them to appropriate staff . 2. (IP # 11 - ...Comprehensive Annual Financial Report) Finance Dir. Bockenstedt clarified the report was presented rom the year before the current report. 3. (IP # 4 — Pending Work Session Topics) Mayor Hayek noted the issue of nuisance properties and the expectations especially about exteriors of rentals and wanted to be sure it comes before Council in 2015. Council Work Session January 20, 2015 Page 3 4. (Late addition 1/15 info packet, ... the following schedule: ■ January 21 — Botchway ■ January 28 — Throgmorton ■ February 4 — Dickens ■ February 11 — Mims ■ February 18 — Hayek ■ February 25 — Botchway City Clerk ... KXIC Radio Show) Council agreed to 5. Council Member Throgmorton stated it was great to have Mayor Pro tem Mims and Council Member Botchway attend the Grant Wood Martin Luther King celebration the previous day, noting he arrived after Mayor Pro tem Mims left. 6. Mayor Hayek reported on his attendance at a Martin Luther King event at the Old Capitol after the Unity March. 7. Asst. City Manager Fruin noted that the Gateway Project would not be discussed on February 9 as previously reported and listed on the Council pending list. Upcoming Community Events / Council Invitations 1. Council Member Payne noted the MPOJC meeting scheduled for January 28. 2. Mayor Pro tem Mims noted a Riverfront Crossings planning meeting the same evening, January 28 3. Council Member Payne also referenced a Johnson County Emergency Management Commission meeting on the 28th as well. Meeting adjourned 6:35 PM. 02-0945 4a(4) Subject to change as finalized by the City Clerk. For a final official copy, contact the wmm�� City Clerk's Office 356-5040. The cost of publishing the following proceedings and claims is $ Cumulative cost for this calendar year for said publication is $_ OFFICIAL COUNCIL ACTIONS —1/20/15 Iowa City City Council regular meeting, 7:00 p.m. at City Hall. Mayor Hayek presiding. Council Members present: Botchway, Dickens, Dobyns, Hayek, Mims, Payne, Throgmorton. Absent: None. The Mayor presented Student Leadership Awards to Weber Elementary students Sophia Davis and Audrey Koch. Unless otherwise noted, all actions were affirmative and unanimous. Moved and seconded that the items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended and to defer Item 3d(2), awarding Wade Street Water Main Replacement to February 9: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: January 6 Regular Formal Official & Complete; Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Charter Review Commission — December 23; Charter Review Commission — January 6; Charter Review Commission — January 7; Historic Preservation Commission — December 11. Permit Motions and Resolutions as recommended by the City Clerk. Renewal: Special Class C Liquor License for Thai Flavors, 340 E. Burlington St.; Class C Liquor License for Bo -James, 118 E Washington St.; Class C Liquor License for Devotay, 117 N. Linn St.; Class C Liquor License for Pints, 118 S. Clinton St.; Class C Liquor License for Formosa, 221 E. College St. Resolutions and Motions: RES. 15-11, APPROVING FINAL PLAT OF CARTER ESTATE, IOWA CITY, IOWA; RES. 15-12, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE IOWA DEPARTMENT OF TRANSPORTATION FUNDING AND CONSTRUCTION ADMINISTRATION AGREEMENT [2013-16-284] FOR THE DUBUQUE STREET PEDESTRIAN BRIDGE OVER 1-80 AND RECREATIONAL TRAIL PROJECT; Approve disbursements in the amount of $16,496,231.01 for the period of November 1 through November 30, 2014, as recommended by the Finance Director subject to audit; RES. 15-13, SUPPORTING AND APPROVING THE REVITALIZE IOWA'S SOUND ECONOMY (RISE) GRANT APPLICATION FOR THE CONSTRUCTION OF NORTHGATE DRIVE AND INTERSECTING EAST -WEST STREET. Setting Public Hearings: Setting a public hearing for February 9, 2015 on an ordinance rezoning 34.21 acres of property from Interim Development Research Park (ID -RP) Zone to Commercial Office (CO -1) Zone located north of Northgate Drive. (REZ14-00023); RES. 15-14, SETTING A PUBLIC HEARING ON FEBRUARY 9, 2015 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE 2015 LANDFILL GAS FLARE REPLACEMENT PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION; RES. 15-15, SETTING PUBLIC HEARING Official Actions January 20, 2015 Page 2 FOR FEBRUARY 9, 2015, ON A PROPOSAL TO CONVEY A SINGLE FAMILY HOME LOCATED AT 936 EAST BLOOMINGTON STREET. Correspondence: Vanessa Ryan regarding Council Participation in Charter Review? [staff response included]; Jerry Bokassa regarding Section 8 Housing; Joan McMillan regarding SEATS [staff response included]; Charlotte Walker; Carol Thompson; Eve Casserly; June Braverman regarding Senior Services Ad Hoc Committee final report; John McKinstry; Sally Scott regarding Affordable Housing [staff response included]; Annie Tucker; Circe Stumbo [on behalf of Coalition for Racial Justice; Jan Rummey (x2) regarding Equity Issues (previously presented at the 1/13 work session and added to the agenda to be officially received); Lynn Snyder regarding Deal with Kinseth Hospitality [staff response included]; Andrew Hartwig regarding Rezoning 14-00023 Northgate (public hearing will be held on February 9); Flora Cassiliano regarding Gigabit Internet City [staff response included]; Traffic Engineering Planner regarding Installation of YIELD signs on Woodside Drive at the intersection with Oakcrest Street. Jenna Hammerich and Eric Johnson, Iowa City Climate Advocates, and requested a response to the specific demands presented last fall to the City to address global warming issues on a local level, and presented a copy of the letter. Moved and seconded to accept correspondence. Adil Adams, American Taxi, appeared regarding suspension of driver's license based on violations, and presented a letter of concerns. Deanna Carter, 904 Oakcrest St., requested a sidewalk not be installed on her property as part of the sidewalk infill project; and requested the City increase the parking fine on football game days. Moved and seconded to accept correspondence from Mr. Adams. A public hearing was held on an ordinance to designate properties located at 608 and 610 S. Dubuque Street as local historic landmarks (REZ14-00024). The following individuals appeared: Bob Elliott, 110 Dover St.; Rockne Cole, 1607 E. Court St., representing Will Ingles and Susan Hultman; Ginalie Swaim, 1024 Woodlawn Ave., Historic Preservation Commission Chair; Alicia Trimble, Ex. Dir. Friends of Historic Preservation, presented a power point, Judy Nyren, 1219 Ginter Ave.; Erica Blair, 427 Clark St.; Laurie Cummins, 12 Bella Vista Place; Pam Michaud, 109 S. Johnson St.; Kyle Sieck, 619 Dearborn St.; Kirsten Frey, 920 S. Dubuque St., representing a group of local developers and builders; Phil Beck, 109 S. Dubuque St.; Rebecca Rosenbaum; Jim Jacobs, VJ Engineering, presented a power point; Blaine Thomas, Blue Sky Developers; Julie VanDyke; Ted Pacha, property owner; Britta Young; Tim Ruth, Greater Iowa City Homebuilder's Association; Eva Adderley, 114 N. Governor St.; Holly Hart, S. Summit St.; Joseph Pettit, 4009 Laredo Dr.; Teresa Kopel, 1701 Flatiron; Don Anciaux, 2119 Russell Dr.; Jim McCarrigher, 2013 Forest Hill Terrace, representing property owner Ted Pacha; William Ingles, 608 S. Dubuque St.; Kevin Digmann, Iowa City; Marybeth Slonneger; Jan Alan; and James Ward. Moved and seconded to continue the public hearing and defer first consideration of the ordinance to designate property located at 608 and 610 S. Dubuque Street as local historic landmarks (REZ14- 00024) to February 9; schedule a consult with the Planning & Zoning Commission prior to the February 9 formal meeting; and accept correspondence from Theodore Pacha, Jennifer Sessions., Michael Pugh, Ralph Ramer, Andy Draus, Benjamin Steele, Christine Reynolds, Hannah Holman, Craig Carney, Joseph Pettit, Michael Chamberlain, Deborah Hannen, John Heck, Charlie McGuire, Alicia Trimble. The Mayor declared the motion carried, 5/2. Official Actions January 20, 2015 Page 3 A public hearing was held on an ordinance conditionally rezoning 21.24 acres of property for a Planned Development Overlay/High Density Single Family Residential (OPD/RS12) Zone to allow 72 multi -family dwelling units located south of Paddock Circle and west of Heinz Road (REZ14-00010). Steve Gordon, representing Saddlebrook Development and AM Management, presented a power point. Moved and seconded to continue the public hearing and defer first consideration of the ordinance conditionally rezoning 21.24 acres of property for a Planned Development Overlay/High Density Single Family Residential (OPD/RS12) Zone to allow 72 multi -family dwelling units located south of Paddock Circle and west of Heinz Road. (REZ14-00010), to February 9. Moved and seconded that the ordinance rezoning approximately 1.1 acres located at 965 Slothower Road from County Agriculture (A) Zone to Rural Residential (RR -1) (REZ14-00022), be given second vote. A public hearing was held on a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the Dubuque Street Pedestrian Bridge over 1-80 and recreational trail [IM -080-6(32)244--13-52], establishing amount of bid security to accompany each bid, directing City Clerk to publish notice to bidders, and fixing time and place for receipt of bids. Moved and seconded to adopt RES. 15-16, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE DUBUQUE STREET PEDESTRIAN BRIDGE OVER 1-80 AND RECREATIONAL TRAIL [IM -080-6(32)244--13-52], ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. A public hearing was held on a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the Sycamore Street - City limits to South Gilbert Street, Phase 1 Project, establishing amount of bid security to accompany each bid, directing City Clerk to publish notice to bidders, and fixing time and place for receipt of bids. Moved and seconded to adopt RES. 15-17, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE SYCAMORE STREET - CITY LIMITS TO SOUTH GILBERT STREET, PHASE 1 PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. The Mayor declared the resolution adopted, 6/1. A public hearing was held on a resolution authorizing conveyance of a single family home located at 1128 Muscatine Avenue. Moved and seconded to adopt RES. 15-18, AUTHORIZING CONVEYANCE OF A SINGLE FAMILY HOME LOCATED AT 1128 MUSCATINE AVENUE. Ginalie Swaim, 1024 Woodlawn, appeared. A public hearing was held on a resolution instituting proceedings to take additional action for the authorization of a Municipal Parking System Revenue Lease purchase agreement in the principal amount of not to exceed $16,000,000 for the lease purchase acquisition of the Harrison Street Parking Facility. Moved and seconded to adopt RES. 15-19, INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE AUTHORIZATION OF A MUNICIPAL PARKING SYSTEM REVENUE LEASE PURCHASE AGREEMENT IN THE Official Actions January 20, 2015 Page 4 PRINCIPAL AMOUNT OF NOT TO EXCEED $16,000,000 FOR THE LEASE PURCHASE ACQUISITION OF THE HARRISON STREET PARKING FACILITY. Moved and seconded to adopt RES. 15-20, APPROVING AN AGREEMENT FOR PRIVATE DEVELOPMENT BY AND BETWEEN THE CITY OF IOWA CITY, IOWA AND A&M DEVELOPMENT II, LLC FOR THE SABIN TOWNHOMES MULTIFAMILY HOUSING URBAN RENEWAL PROJECT. Sarah Clark, Brown St., appeared. Moved and seconded that the ordinance amending Title 5, entitled "Business and License Regulations," Chapter 2, entitled "Taxicabs," is amended to provide for the regulation of ride sharing services operating via a web based application system, to require the city to issue identification cards, to eliminate the exception for dispatching from a location other than the office from midnight to 6:00 am, to require color schemes, to revise the definition of destination rates, and to regulate shared rides, be given second vote. Adil Adams, American Taxi, and Roger Bradley, Yellow Cab, appeared. Moved and seconded to accept correspondence from Elnora Smith, Perry Rasmussen, Roger Bradley. Moved and seconded that ORD. 15-4606, AMENDING TITLE 2 OF THE CITY CODE, ENTITLED "HUMAN RIGHTS," CHAPTER 4, ENTITLED "ENFORCEMENT," SECTION 2, ENTITLED "INVESTIGATION OF COMPLAINTS; PREDETERMINATION SETTLEMENT" TO AMEND TIME PERIODS CONCERNING HOUSING COMPLAINTS, be passed and adopted. Moved and seconded to reappoint Minnetta Gardinier, 1527 Muscatine Ave., to the Airport Commission for a four-year term March 1, 2015 — March 1, 2019; reappoint Esther Baker, 1022 E. College Street, to the Historic Preservation Commission for an East College St. representative to fill three-year term, March 29, 2015 — March 29, 2018; reappoint Pam Michaud, 109 S. Johnson St., to the Historic Preservation Commission for a College Green representative to fill three-year term, March 29, 2015 — March 29, 2018; reappoint Ginalie Swaim, 1024 Woodlawn Ave., to the Historic Preservation Commission for a Woodlawn representative to fill three-year term, March 29, 2015 — March 29, 2018. The Mayor noted no applications were received for the following vacancies and all will be readvertised: Historic Preservation Commission for an At Large representative to fill three-year term, March 29, 2015 — March 29, 2018 and Telecommunications Commission for two vacancies, to fill three-year term, March 13, 2015 — March 13, 2018. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] The Mayor noted the current vacancies: Housing and Community Development Commission for an unexpired term effective upon appointment — September 1, 2016. Applications must be received by 5:00 p.m., Wednesday, January 28, 2015; Airport Zoning Brd. of Adjustment for a five- year term January 1, 2014 — December 31, 2018(Formerly advertised; Full term); Airport Zoning Brd of Adjustment for a five-year term January 1, 2012 - December 31, 2016 (Formerly advertised; Full term); Appeals, Board of, for a five-year term January 1, 2014 - December 31, 2018 (Formerly advertised; Full term); Historic Preservation Commission for a Jefferson St. representative to fill three-year terms, March 29, 2013 — March 29, 2016 (New District formed). Applications must be received by 5:00 p.m., Wednesday, March 4, 2015. Moved and seconded by Botchway, to adjourn meeting at 11:00 p.m. Official Actions January 20, 2015 Page 5 A more complete description of Council Activities and disbursements is on file in the office of the City Clerk and Finance Department. s/Matthew J. Hayek, Mayor l� s/Marian K. Karr, City Clerk 7 Submitted for publication — 1/28/15. Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES JANUARY 20, 2015 Iowa City City Council regular meeting, 7:00 p.m. at City Hall. Mayor Hayek presiding. Council Members present: Botchway, Dickens, Dobyns, Hayek, Mims, Payne, Throgmorton. Absent: None. Staff members present: Fruin, Dilkes, Karr, Andrew, Yapp, Hightshoe, Davidson, Knoche, Hart. Bockenstedt. The Mayor presented Student Leadership Awards to Weber Elementary students Sophia Davis and Audrey Koch. Unless otherwise noted, all actions were affirmative and unanimous. Moved by Mims, seconded by Throgmorton, that the items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended and to defer Item 3d(2), awarding Wade Street Water Main Replacement to February 9: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: January 6 Regular Formal Official & Complete; Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Charter Review Commission — December 23; Charter Review Commission — January 6; Charter Review Commission — January 7; Historic Preservation Commission — December 11. Permit Motions and Resolutions as recommended by the City Clerk. Renewal: Special Class C Liquor License for W & M, LLC., dba Thai Flavors, 340 E. Burlington St.; Class C Liquor License for Motif, Ltd., dba Bo -James, 118 E Washington St.; Class C Liquor License for Devotay, Inc., dba Devotay, 117 N. Linn St.; Class C Liquor License for PUB ON CLINTON STREET, dba Pints, 118 S. Clinton St.; Class C Liquor License for Etre Plaza Towers Restaurant, dba Formosa, 221 E. College St. Resolutions and Motions: RES. 15-11, APPROVING FINAL PLAT OF CARTER ESTATE, IOWA CITY, IOWA; RES. 15-12, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE IOWA DEPARTMENT OF TRANSPORTATION FUNDING AND CONSTRUCTION ADMINISTRATION AGREEMENT [2013-16-284] FOR THE DUBUQUE STREET PEDESTRIAN BRIDGE OVER 1-80 AND RECREATIONAL TRAIL PROJECT; Approve disbursements in the amount of $16,496,231.01 for the period of November 1 through November 30, 2014, as recommended by the Finance Director subject to audit; RES. 15-13, SUPPORTING AND APPROVING THE REVITALIZE IOWA'S SOUND ECONOMY (RISE) GRANT APPLICATION FOR THE CONSTRUCTION OF NORTHGATE DRIVE AND INTERSECTING EAST -WEST STREET. Setting Public Hearings: Setting a public hearing for February 9, 2015 on an ordinance rezoning 34.21 acres of property from Interim Development Research Park (ID -RP) Zone to Commercial Office (CO -1) Zone located north of Northgate Drive. (REZ14-00023); RES. 15-14, SETTING A PUBLIC HEARING ON FEBRUARY 9, 2015 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE 2015 LANDFILL GAS FLARE REPLACEMENT PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION; RES. 15-15, SETTING PUBLIC HEARING Complete Description January 20, 2015 Page 2 FOR FEBRUARY 9, 2015, ON A PROPOSAL TO CONVEY A SINGLE FAMILY HOME LOCATED AT 936 EAST BLOOMINGTON STREET. Correspondence: Vanessa Ryan regarding Council Participation in Charter Review? [staff response included]; Jerry Bokassa regarding Section 8 Housing; Joan McMillan regarding SEATS [staff response included]; Charlotte Walker; Carol Thompson; Eve Casserly; June Braverman regarding Senior Services Ad Hoc Committee final report; John McKinstry; Sally Scott regarding Affordable Housing [staff response included]; Annie Tucker; Circe Stumbo [on behalf of Coalition for Racial Justice; Jan Rummey (x2) regarding Equity Issues (previously presented at the 1/13 work session and added to the agenda to be officially received); Lynn Snyder regarding Deal with Kinseth Hospitality [staff response included]; Andrew Hartwig regarding Rezoning 14-00023 Northgate (public hearing will be held on February 9); Flora Cassiliano regarding Gigabit Internet City [staff response included]; Traffic Engineering Planner regarding Installation of YIELD signs on Woodside Drive at the intersection with Oakcrest Street. Council Member Throgmorton noted the public hearing on Northgate Commercial Park scheduled for February 9. Jenna Hammerich and Eric Johnson, Iowa City Climate Advocates, and requested a response to the specific demands presented last fall to the City to address global warming issues on a local level, and presented a copy of the letter. Moved by Botchway, seconded by Dickens to accept correspondence. Adil Adams, American Taxi, appeared regarding suspension of driver's license based on violations, and presented a letter of concerns. Deanna Carter, 904 Oakcrest St., requested a sidewalk not be installed on her property as part of the sidewalk infill project; and requested the City increase the parking fine on football game days. Moved by Throgmorton, seconded by Botchway, to accept correspondence from Mr. Adams. A public hearing was held on an ordinance to designate properties located at 608 and 610 S. Dubuque Street as local historic landmarks (REZ14-00024). The Mayor requested Council Members report any ex parte communications, and Council Members Throgmorton, Mims, Dickens, Payne, and Hayek reported. City Atty. Dilkes responded to questions regarding ex parte communications. Development Services Coordinator Yapp presented a power point. The following individuals appeared: Bob Elliott, 110 Dover St.; Rockne Cole, 1607 E. Court St., representing Will Ingles and Susan Hultman; Ginalie Swaim, 1024 Woodlawn Ave., Historic Preservation Commission Chair; Alicia Trimble, Ex. Dir. Friends of Historic Preservation, presented a power point, Judy Nyren, 1219 Ginter Ave.; Erica Blair, 427 Clark St.; Laurie Cummins, 12 Bella Vista Place; Pam Michaud, 109 S. Johnson St.; Kyle Sieck, 619 Dearborn St.; Kirsten Frey, 920 S. Dubuque St., representing a group of local developers and builders; Phil Beck, 109 S. Dubuque St.; Rebecca Rosenbaum; Jim Jacobs, VJ Engineering, presented a power point; Blaine Thomas, Blue Sky Developers; Julie VanDyke; Ted Pacha, property owner; Britta Young; Tim Ruth, Greater Iowa City Homebuilder's Association; Eva Adderley, 114 N. Governor St.; Holly Hart, S. Summit St.; Joseph Pettit, 4009 Laredo Dr.; Teresa Kopel, 1701 Flatiron; Don Anciaux, 2119 Russell Dr.; Jim McCarrigher, 2013 Forest Hill Terrace, representing property owner Ted Pacha; William Ingles, 608 S. Dubuque St.; Kevin Digmann, Iowa City; Marybeth Slonneger; Jan Alan; and James Ward. Mayor Hayek questioned if Council were inclined to not support the rezoning, which would result in a consultation with the Planning and Zoning Commission. Mayor Pro tem Mims and Council Member Dickens indicated they were not inclined to support Complete Description January 20, 2015 Page 3 the recommendation at this time. Individual Council Members expressed their views. Moved by Mims, seconded by Payne, to continue the public hearing and defer first consideration of the ordinance to designate property located at 608 and 610 S. Dubuque Street as local historic landmarks (REZ14-00024) to February 9; schedule a consult with the Planning & Zoning Commission prior to the February 9 formal meeting; and accept correspondence from Theodore Pacha, Jennifer Sessions., Michael Pugh, Ralph Ramer, Andy Draus, Benjamin Steele, Christine Reynolds, Hannah Holman, Craig Carney, Joseph Pettit, Michael Chamberlain, Deborah Hannen, John Heck, Charlie McGuire, Alicia Trimble. The Mayor declared the motion carried, 5/2, with the following division of roll call vote. Ayes: Dickens, Dobyns, Hayek Mims, Payne. Nays: Throgmorton, Botchway. A public hearing was held on an ordinance conditionally rezoning 21.24 acres of property for a Planned Development Overlay/High Density Single Family Residential (OPD/RS12) Zone to allow 72 multi -family dwelling units located south of Paddock Circle and west of Heinz Road (REZ14-00010). Development Services Coordinator Yapp presented a power point. Steve Gordon, representing Saddlebrook Development and AM Management, presented a power point. Asst. City Manager Fruin and Public Works Dir. Knoche present for discussion. Individual Council Members expressed their views. Moved by Mims, seconded by Botchway, to continue the public hearing and defer first consideration of the ordinance conditionally rezoning 21.24 acres of property for a Planned Development Overlay/High Density Single Family Residential (OPD/RS12) Zone to allow 72 multi -family dwelling units located south of Paddock Circle and west of Heinz Road. (REZ14-00010), to February 9. Moved by Payne, seconded by Dickens, that the ordinance rezoning approximately 1.1 acres located at 965 Slothower Road from County Agriculture (A) Zone to Rural Residential (RR -1) (REZ14-00022), be given second vote. The Mayor requested that any ex parte communications be disclosed, and none were reported. A public hearing was held on a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the Dubuque Street Pedestrian Bridge over 1-80 and recreational trail [IM -080-6(32)244--13-52], establishing amount of bid security to accompany each bid, directing City Clerk to publish notice to bidders, and fixing time and place for receipt of bids. No one appeared. Moved by Payne, seconded by Botchway, to adopt RES. 15-16, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE DUBUQUE STREET PEDESTRIAN BRIDGE OVER I- 80 AND RECREATIONAL TRAIL [IM -080-6(32)244--13-52], ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Public Works Dir. Knoche present for discussion. A public hearing was held on a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the Sycamore Street - City limits to South Gilbert Street, Phase 1 Project, establishing amount of bid security to accompany each bid, directing City Clerk to publish notice to bidders, and fixing time and place for receipt of bids. No one appeared. Moved by Dobyns, seconded by Mims, to adopt RES. 15-17, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE SYCAMORE STREET - CITY LIMITS TO SOUTH GILBERT STREET, PHASE 1 PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO Complete Description January 20, 2015 Page 4 ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. The Mayor declared the resolution adopted, 6/1, with the following division of roll call vote. Ayes: Hayek, Mims, Throgmorton, Botchway, Dickens, Dobyns. Nays: Payne. A public hearing was held on a resolution authorizing conveyance of a single family home located at 1128 Muscatine Avenue. Moved by Mims, seconded by Botchway, to adopt RES. 15-18, AUTHORIZING CONVEYANCE OF A SINGLE FAMILY HOME LOCATED AT 1128 MUSCATINE AVENUE. Ginalie Swaim, 1024 Woodlawn, appeared. City Clerk Karr noted the correction to the address listed in the agenda comment. A public hearing was held on a resolution instituting proceedings to take additional action for the authorization of a Municipal Parking System Revenue Lease purchase agreement in the principal amount of not to exceed $16,000,000 for the lease purchase acquisition of the Harrison Street Parking Facility. No one appeared. Moved by Mims, seconded by Payne, to adopt RES. 15-19, INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE AUTHORIZATION OF A MUNICIPAL PARKING SYSTEM REVENUE LEASE PURCHASE AGREEMENT IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED $16,000,000 FOR THE LEASE PURCHASE ACQUISITION OF THE HARRISON STREET PARKING FACILITY. Individual Council Members expressed their views. Moved by Mims, seconded by Dobyns, to adopt RES. 15-20, APPROVING AN AGREEMENT FOR PRIVATE DEVELOPMENT BY AND BETWEEN THE CITY OF IOWA CITY, IOWA AND A&M DEVELOPMENT II, LLC FOR THE SABIN TOWNHOMES MULTIFAMILY HOUSING URBAN RENEWAL PROJECT. Economic Development Adm. Davidson presented a power point. Sarah Clark, Brown St., appeared. Individual Council Members expressed their views. Moved by Payne, seconded by Mims, that the ordinance amending Title 5, entitled "Business and License Regulations," Chapter 2, entitled "Taxicabs," is amended to provide for the regulation of ride sharing services operating via a web based application system, to require the city to issue identification cards, to eliminate the exception for dispatching from a location other than the office from midnight to 6:00 am, to require color schemes, to revise the definition of destination rates, and to regulate shared rides, be given second vote. Adil Adams, American Taxi, and Roger Bradley, Yellow Cab, appeared. Adm. Analyst Andrew present for discussion. Moved by Mims, seconded by Payne, to accept correspondence from Elnora Smith, Perry Rasmussen, Roger Bradley. Moved by Mims, seconded by Payne, that ORD. 15-4606, AMENDING TITLE 2 OF THE CITY CODE, ENTITLED "HUMAN RIGHTS," CHAPTER 4, ENTITLED "ENFORCEMENT," SECTION 2, ENTITLED "INVESTIGATION OF COMPLAINTS; PREDETERMINATION SETTLEMENT" TO AMEND TIME PERIODS CONCERNING HOUSING COMPLAINTS, be passed and adopted. Moved by Mims, seconded by Payne, to reappoint Minnetta Gardinier, 1527 Muscatine Ave., to the Airport Commission for a four-year term March 1, 2015 — March 1, 2019; reappoint Esther Baker, 1022 E. College Street, to the Historic Preservation Commission for an East College St. representative to fill three-year term, March 29, 2015 — March 29, 2018; reappoint Pam Michaud, 109 S. Johnson St., to the Historic Preservation Commission for a College Green representative to fill three-year term, March 29, 2015 — March 29, 2018; reappoint Ginalie Swaim, 1024 Woodlawn Ave., to Complete Description January 20, 2015 Page 5 the Historic Preservation Commission for a Woodlawn representative to fill three-year term, March 29, 2015 — March 29, 2018. The Mayor noted no applications were received for the following vacancies and all will be readvertised: Historic Preservation Commission for an At Large representative to fill three-year term, March 29, 2015 — March 29, 2018 and Telecommunications Commission for two vacancies, to fill three-year term, March 13, 2015 — March 13, 2018. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] The Mayor noted the current vacancies: Housing and Community Development Commission for an unexpired term effective upon appointment — September 1, 2016. Applications must be received by 5:00 p.m., Wednesday, January 28, 2015; Airport Zoning Brd. of Adjustment for a five- year term January 1, 2014 — December 31, 2018(Formerly advertised; Full term); Airport Zoning Brd of Adjustment for a five-year term January 1, 2012 - December 31, 2016 (Formerly advertised; Full term); Appeals, Board of, for a five-year term January 1, 2014 - December 31, 2018 (Formerly advertised; Full term); Historic Preservation Commission for a Jefferson St. representative to fill three-year terms, March 29, 2013 — March 29, 2016 (New District formed). Applications must be received by 5:00 p.m., Wednesday, March 4, 2015. Council Member Botchway noted the number of City Board and Commission vacancies and encouraged people to apply. Council Member Throgmorton reported on Martin Luther King's events attended by Mayor Pro tem Mims, and Council Member Botchway at Grant Wood Elementary; and complimented Royceann Porter for organizing the event. Mayor Pro tem Mims noted the planning session for the Riverfront Crossings on January 28th at Terry Trueblood Pavillon. Council Member Dickens thanked the Senior Services Ad Hoc Committee for their work; and all those who attended the January 13 City equity meeting. Moved by Mims, seconded by Botchway, to adjourn meeting at 11:00 p.m. Matthew J. Hayek, Mayor Marian K. Karr, City Clerk MINUTES JOHNSON COUNTY ENTITIES JOINT MEETING JANUARY 26, 2015 HARVAT HALL, CITY HALL, IOWA CITY 4a(5) Present: Hayek (IC), Mims (IC), Rettig (JC), Fitzmaurice (H), Harney (JC), From (UH), Nielsen (NL), Donahue (NL), Chipman (NL), Jackson (T), Sullivan (JC), Hoffman (NL), Dorau (ICCSD), Neuzil (JC), Throgmorton (IC), Goodrich (C), Lundell (C), Carberry (JC), Kemp (H), Kirschling (ICCSD), Botchway (IC), Payne (IC), Gill (C) (IC = Iowa City; NL = North Liberty; C = Coralville; JC = Johnson County; H — Hills; ICCSD = Iowa City Community School District; O = Oxford; S = Solon; UH = University Heights; T = Tiffin; CCA = Clear Creek Amana Schools; UI = University of Iowa) Iowa City Staff: Dilkes, Fruin, Boothroy, Markus, Karr, Davidson, Andrew, Nagle -Gamin, Yapp Coralville Staff: Hayworth, Habel Johnson County Staff. Johnson North Liberty Staff. Heiar CALL TO ORDER Iowa City Mayor Hayek called the meeting to order at 4:30 P.M. WELCOME AND INTRODUCTIONS Hayek welcomed everyone to the meeting. He then asked that those in attendance around the table introduce themselves. Gill (C) stated that Dodds is unable to attend due to illness and that Gross is in negotiations with the School District. ICCSD LETTER TO AREA JURISDICTIONS REGARDING HOUSING ISSUES: Kirschling with the Iowa City Community School District stated that Chris Lynch of the ICCSD School Board is unable to attend today's meeting as he is in Des Moines speaking at a hearing on school funding. Kirschling continued, thanking everyone for taking up the issue of housing and coming today to discuss this further. Responses and updates from: a. Iowa City — Hayek noted that Iowa City has shared a memo that City Manager Markus provided to Council giving some history and background on this issue, Hayek said in late 2003 the School District wrote to the Iowa City Council, 11 Page asking them to carefully review locations of future affordable housing. In response to this, the Council formed the Scattered Site Housing Task Force. Hayek reported that this group looked at a lot of the issues involved with poverty and housing and how they impact the School District. Hayek continued, in the beginning of 2005 the Council started to encourage a better distribution of subsidized housing. In early 2011, the Council adopted the Affordable Housing Location Model, which was done in collaboration with School District staff. This is a map -based GIS system that is updated yearly and helps to show the distribution and location of this housing stock. Hayek noted that some of the local housing developers have not been too happy with this model, as it has meant no Iowa City dollars being available for assisted housing in certain parts of the community. Hayek stated, however, that Iowa City has continued to work on this issue; and reviewed the three areas identified in the ICCSD's letter: ■ reinvesting in neighborhoods that are more socioeconomically isolated ■ consider restricting rental units and rental density ■ considering inclusionary zoning within the community Hayek responded that the short answer is that Iowa City is either currently doing or looking at doing all three of these issues. In regards to reinvestment in neighborhoods, Hayek said that this comes under one of the Council's strategic priorities, and that it dictates what is done when it comes to budgeting and programming. Hayek reported on highlights that Iowa City has invested in such as neighborhood parks throughout the city that have been upgraded, as well as numerous Parks and Recreation facilities. The City has also invested millions of dollars in public infrastructure in the areas identified as higher poverty areas, including such projects as streetscapes, utilities, and street improvements. Public art is another area that Iowa City has invested in, according to Hayek. The UniverCity program was mentioned as another program the City, in collaboration with the University of Iowa, has undertaken to strengthen older neighborhoods. Hayek continued, noting improvements made to several areas of town, especially to commercial areas such as Towncrest. Also noted was the redevelopment of the Sycamore Mall area. In regards to the restriction of rental units and rental density, Hayek stated that the City has used its housing model to provide yearly updates to enable the City to see exactly where the concentrations of lower- income housing are. The South District Plan has shown a concentration in this part of the city, and steps are being taken to alleviate this issue. In regards to inclusionary zoning, Hayek stated that this is something that the Council has asked staff to look into a pilot project in the Riverfront Crossings District. As the City delves into this issue, they will be meeting with interested stakeholders — developers, housing providers, non -profits, etc., to try and come up with something that not only makes sense but is also realistic. Hayek added that even if the pilot project goes well, he does not expect staff to come up with a blanket inclusionary zoning policy citywide. Both staff and Council believe that 21 Page any inclusionary zoning policy they may consider would need to be strategic. Hayek stated that zoning issues represent long-term solutions to issues that are being faced presently. He noted that many of the schools and neighborhoods noted to be in problem areas are already developed out. Therefore, inclusionary zoning policies won't have much effect on older, existing schools. They can, however, make a difference in developing areas. To summarize, Hayek stated that Iowa City takes the ICCSD's letter very seriously and have scheduled a lot of staff and Council time around it. He reiterated the City's stance that zoning issues are long-term approaches to these problems that they face right now. The City of Iowa City believes that the District needs to address the current needs as quickly as possible. Kirschling stated that as a response, he does not believe that the purpose of the letter was to ask the various municipalities to solve the issues, but rather to ask for some type of discussion regarding long-term commitment, while the School District attempts to address current issues. b. Coralville — Lundell spoke to Coralville's City Council and staff discussions regarding all aspects of housing within their community. He stated that they have come up with a multi -faceted approach, ones that include looking at new and creative funding sources to support rehabilitation and construction of new housing units; looking at the current inventory of lower-income homes and multi -family units to determine underutilization; looking at housing that is targeted at the senior population and the ensuing turnover of smaller homes and units. He then asked City Manager Hayworth to speak further to this issue. Hayworth handed out a brief summary of what Coralville has undertaken. Three areas that have been selected for closer review are senior housing, of which several new projects are coming online; rehabilitation of existing housing stock; and also a workforce housing tax credit program that the State of Iowa has developed. This program is just now coming online, and Hayworth expects strong competition for this program. In regards to inclusionary zoning, Hayworth noted that all of their existing neighborhoods are in the ICCSD, and only one has room for new development. Like Iowa City, their older neighborhoods are already developed out. Rettig then spoke to Coralville's three hotel/motels with long-term housing availability, noting that she has heard some changes are coming for this type of housing option. Rettig added that County staff has expressed concern for where these residents will go should they have to move. Hayworth stated that one of the places, Capri Lodge, had legal action taken against them by the City of Coralville as they were not meeting codes and were not providing adequate housing. Capri Lodge is set to no longer exist as of July 1, 2015. Hayworth noted that another one of these facilities is also not meeting codes for rental housing, adding that he believes they have undergone a change in ownership recently. C. North Liberty — Nielsen then spoke to North Liberty's discussions regarding the ICCSD's letter. She stated that historically North Liberty has done a pretty good job of spreading out the different housing types. Nielsen shared 3 1 P a g e what the City has been doing to tackle housing issues, especially with their growth, such as adding a rental inspector position to the City. There are nine properties in North Liberty that receive public funding, and the City does contribute to the Housing Trust Fund. Nielsen stated that they have been careful in their planning and zoning as their city has grown over the years. Rettig asked if North Liberty has considered some type of inclusionary zoning around the newer schools, such as other communities have mentioned. Nielsen stated that in their conversations, the Council felt that inclusionary zoning as a whole was not something that was appropriate for North Liberty. She added that this could, however, be something they consider for specific areas. Hoffman said the land across the road already has site plans drawn up, and added that what they have had good luck with is a mix of housing types. Payne asked what the average cost of a duplex is in North Liberty. Nielsen replied that she has assessed values for condos and single-family homes, which shows the median value of single-family at approximately $181,500 and condos at $95,500. Nielsen added that their existing residential housing units are approximately 35% multi -family, 38% single-family, and 17% duplex. d. Johnson County — Sullivan noted that everyone should have the County's handout in front of them. He began by laying out some of the spending that the County already does, noting that the vast majority of this is directly County property tax dollars, with a small amount of state and federal included. The $682,000 for FY15 is pretty much everyone's taxes at work. Sullivan noted that this amount has not changed much over the years. He then moved on to six goals that the County has set out, beginning with the first, which is to maintain the current level of spending. Second, Sullivan spoke to a piece of land that the Board of Supervisors owns which may be a potential for affordable housing. They also have land out at the Poor Farm, which may hold some possibilities for Johnson County to work with developers on affordable housing. Sullivan then spoke to Johnson County's $12 million in General Obligation debt, adding that they have almost $600 million in borrowing capacity. He stated that the County does not have any particular proposals at this time, but that they would definitely be open to exploring cooperative projects that could tap into this. A fourth goal is working with the County Planning and Zoning Department to talk about ways in which their ordinances might support more affordable housing. Sullivan spoke to some of the issues they have had with county residential, especially the mobile home parks. The biggest concerns here are sewer, water, and transportation. Continuing, Sullivan spoke to the County's fifth goal of working with the rest of the municipalities, stating that affordable housing is probably not most appropriate in the county. This being said, Sullivan noted that the County could work with any of the municipalities on affordable housing issues. The final goal goes back to the mobile home park issue with the County. Sullivan stated that this has been an extremely difficult issue for the Board, with safety being a major concern for the residents living in these locations. e. University Heights — From noted that the City of University Heights has begun working on the issue of affordable housing. They held a work session on 4 1 P a g e January 19, meeting with the Johnson County Affordable Housing Coalition. She noted that at this meeting they reviewed affordable housing policies and are looking at various programs and options that may work for them. E Hills — Kemp stated that in Hills they have limited areas for development. He noted that the development that is occurring includes some 12-plexes, zero lot line, and duplex units. Kemp stated that Hills certainly does offer affordable housing. Botchway then spoke to affordable housing and whether they have defined what `affordable housing' means. Continuing, he noted that all of the programs he has heard about sound wonderful, but he questioned if they actually meet the needs. Botchway continued to speak to the realities of `affordable' housing and suggested that they work on the definition of `affordable,' and also take into consideration who they are trying to speak to. Sullivan noted that before they held their discussion at the County, they looked at the updated report from Tracy Ockenbach. By doing this, they used the definitions that were included in that report in terms of how they approached the issue. Throgmorton stated that it appears to him that on a regional scale they face two problems or challenges. One is to increase the supply of affordable housing, and the second relates to the School District. He stated that they need to find a way to improve the socioeconomic balance among neighborhoods within the region. Throgmorton stated that he completely agrees with Hayek's comments earlier, that these are longer-term things that will unfold over time. Continuing, Throgmorton stated that they need to decide what steps they can viably take to improve this imbalance, and secondly how to know whether in fact over time they are actually improving this balance. He stated that they need some way to measure the change in socioeconomic balance among neighborhoods, over time. ICCSD's Dorau thanked everyone for their time and dedication to the issue, stating that the School District did not come to this request lightly. She stated that the District recognizes the significant amount of work over the years that each entity has put into these issues. Dorau stated that the District has been diligently looking at how they can help solve this problem, and how they can partner with the various municipalities. She stated that the District also recognizes that they must have strong partnerships with all of the municipalities, because the District does not control housing nor economic development within each municipality. The District's sphere of influence is to educate children, and to help contribute to the vibrancy and viability of communities. Continuing, Dorau spoke to the 2013 spending revenue plan, the RPS. This, along with the District's Master Facility Plan, which is a 10 -year multi -phase plan with over $120 million worth of investment — not in just new property, but also investing in existing property — is something the District has committed to, in order to help revitalize areas within the communities, and to help attract people to areas that are existing neighborhoods. Dorau spoke to various schools in the area 51 Page and the neighborhoods around them, noting that they have all invested too much to just let this issue go. Dorau noted that in those schools that are socioeconomically isolated, the students in these schools are doing very well. She added that the media may not be reporting the test scores that they should, as they simply report one test score, which is one snapshot in time for these schools. She stated that the students in these areas are improving greatly, year after year, and that this is due to the dedicated faculty and staff at these facilities. Speaking to funding issues, Dorau noted that the District has had their funding continually cut year after year, and unlike the municipalities, they do not have the privilege of simply raising taxes to offset these decreases in funding. Over the past 10 years, Dorau noted that the educational spending in this state has continually decreased, leaving Iowa behind the rest of the nation. Students are funded at over $1,500 less, per student, than any other state, according to Dorau. Speaking to how each community can help in this effort, Dorau noted that having a strong tax base and sustainable neighborhoods will go a long way in this effort. Kirschling stated that the District very much appreciates each entity taking the time to address this issue in response to their October letter. He added that the District looks forward to continuing these discussions and partnerships with all of the various entities. He agreed with Dorau in that the expectations for excellence for the District remain, despite a decrease in funding. Hayek thanked Kirschling and Dorau for sharing the District's perspective on the issue. He stated that he is excited about redevelopment of existing areas, and that every municipality has these areas. Hayek spoke to the Twain Elementary neighborhood, noting that the possibilities for this neighborhood alone are endless. The District's investment in schools like Twain is extremely important, according to Hayek. He noted that he really appreciated the comments regarding the growth areas and that perhaps there are ways to help the District by helping with the planning in all of these areas. In this way there would be some collaboration, which would help achieve the desired effects. Dorau stated that the District recognize that there is no `silver bullet' or panacea for this issue. It will take a multi -faceted approach, and she added that it is nice to see that the municipalities have indeed taken a multi- faceted approach to development of housing stock. Sullivan asked about moving forward, stating that everyone has given their report now on these issues and that he hates to see things just drop now. He questioned if they should have staff from each entity keep in touch, that perhaps municipalities could build on some things together, perhaps items identified in their reports. Neuzil stated that to build on this, some type of measurement is needed. He spoke to the need to identify those areas where socioeconomic isolation is occurring, and to see if there are ways to invest in these areas. Speaking to some of the County's areas, things like lack of sidewalks and transportation were briefly touched on. Neuzil again reiterated that they need to 61 Page identify these problem areas and then target them with ways to invest in these already developed areas to make them less isolated. Mims responded that she believes they need to look at this as a two-pronged approach rather than stepping back. She added that she is afraid that if they just step back, the new areas will be developed without these ideas of multiple types of housing, thus creating the same sort of thing again. Mims stated that they need to look at this as how can they help each other with ideas of how they can try to ensure that they have multiple types of housing stock in the growth areas, as well as stepping back and looking at the older neighborhoods and doing some investing. Payne asked if they don't already know this about Iowa City from the housing model they use. Mims stated that they do have quite a bit of information for Iowa City. Rettig spoke to the suggestion that Sullivan made, that each entity have at least one staff member that work together to keep each other informed on ways they can work together. The joint government entity group would then get an update in six months. Dorau stated that she thinks it would be helpful for each entity to have a representative on a task force so that data can be combined, and resources can be shared, as some municipalities may be somewhat behind and could use these resources. She suggested a collaborative regional approach to the issue. Hayek agreed that each entity should have a representative for a task force, but to put this under the umbrella of the District for some guidance. He stated that it would maintain the theme of `School District relevance' this way, and would also cross jurisdictions, as opposed to one entity leading it. Rettig suggested the MPO, but others noted this is mainly for transportation matters. Hayek stated that the concept would be similar though, that the District would have a messaging advantage and an organizational advantage to be over this task force. Rettig again suggested that this be under the MPO, that they would merely send out the agenda and call the meeting. Gill stated that the MPO staff and budget are very tight. He questioned putting this to the MPO as well, and stated that he does not believe this is a good place to put such a task force. Throgmorton stated that he is inclined to agree with Hayek, that if the District would be willing to organize such a task force under their rubric, that all of the various staffs could then come together and try to make collective sense out of the documents they have. He added that one very important issue will be a way of measuring whether or not they are succeeding. Donahue spoke to the MPO issue, stating that it gives the appearance of being totally unmanageable. However, he believes they need to reduce the affordable housing to a couple of short-term objectives. Once these are accomplished, they would move to the next set that everyone agrees to. He spoke to the issue of upward mobility and the importance of this in today's society. He added that as this happens, they need to remember to look at the older areas. 7 l Page Rettig suggested that everyone come up with a representative for them, and give the name(s) to Andy Johnson with the County. He will then call the first meeting to get this group together. They can then come up with a plan on how everyone can work through these issues. Then the group can come back to the joint government group and report out. Hoffman noted that he is in agreement with this, and that he also wanted a slight amendment. He stated that he wondered at the beginning if the School Board and the District would get satisfaction from the responses and this conversation. He stated that he would like the District to lead them through this process, as it was their request to ask each entity to participate. He believes they need to do this in other areas as well, such as transportation, and he strongly agreed that this is a good way to move forward. Kirschling agreed that they need to go back and report to the School Board and District as a whole, and that he believes they do need to move forward now and not let this drop. Hayek thanked everyone for their input on this issue, noting that they will keep things moving forward. DIVERSITY POLICY / SOCIOECONOMIC BALANCE (Iowa City): Hayek stated that Iowa City put this issue on the agenda in order to inquire of the District where things stand with the Diversity Policy. Dorau responded, noting that in January 2013, the District received a letter from the Iowa Department of Education indicating that they believed the District's Diversity Policy would be in violation of the USDA's Free and Reduced Lunch policies regarding privacy of student information. At that time the Board decided to go ahead and pass the Diversity Policy, contrary to the recommendation of the Iowa Department of Education. Dorau noted that as time went on, the District continued to discuss with the Department of Education how they were implementing the Diversity Policy. Also at this time, the District was in the process of redistricting several quadrants of the district. This past November, the District received a very extensive, detailed letter from the U.S. Department of Agriculture, explicitly spelling out how the District was violating the USDA's Free and Reduced Lunch Program, and that if the District continued to do so, they would be subject to losing millions of dollars in Free and Reduced Lunch subsidies that the USDA provides to the District. Due to this, the District Board opted to rescind the Diversity Policy. Dorau added that the District is not giving up on having a Diversity Policy for the ICCSD. The District's Policy and Engagement Committee is working on a policy that the District will be able to implement without fear of jeopardizing federal or state funding. Hayek asked when the District anticipates redistricting. Dorau stated that they tried it in 2009 and 2010, without much success, and then again in 2011. Now they have moved to a more regional approach, taking it in smaller chunks and in more relevant areas. This way it is more manageable for the staff and for the community, according to Dorau. Next to be discussed will be the high school boundaries. Also coming up is a look at the Hills and Twain area, and Dorau further explained what they have tried to accomplish here in the past. Dorau continued to discuss some of the schools coming online in the next several years and how the District hopes to handle these transitions. Hayek asked if, at least at the secondary level, they most likely will not see redistricting for two years. Dorau stated that the conversation will begin at tomorrow's meeting, but that 2017 is 81 Page when things will ultimately kick in. The District wants to give families a minimum of a year to make any adjustments, if desired, for such changes. Dorau spoke further to redistricting issues, noting that outreach and education are critical factors and the District is being extremely careful with these issues. Kirschling added that they will be in a unique position over the next 10 years with so many projects going on. He stated that what they have heard continuously is to tie redistricting efforts to the opening of the new schools. Mims added that redistricting is one of the most challenging things for a school board to do. She stated that she agrees with the District's desire to meet with stakeholders and parents and neighborhoods as they go through the redistricting process, but she reminded them that they will not be able to please everyone. She challenged the Board to listen but be objective, and to look at what is in the best interest of the entire district, not just the loudest voices. Hayek stated that he believes one of the ways they can achieve more balance for the School District is organically — through the reinvestment in existing housing stock and what they do at the fringes of their communities. He believes one of the best ways the District can help the cities to help the District is by ensuring rough balance at the secondary level. He believes that when you're talking about the elementaries, that is a tougher one to handle, but at the secondary level, he believes there should be at least rough balance between the high schools. This enables the cities, he believes, in terms of housing and economic development within each of the cities. UPDATES: * North Liberty Sewer Project (ICCSD) — Kirschling spoke about the District's Master Facilities Plan, noting they have a number of projects that are delicately balanced and hinging on the outcome of other projects. The District would like to know what the status is of this project in North Liberty. Nielsen stated that so far they have obtained 11 of the 13 easements needed for this project. They hope that the 12th easement will come in yet this week, and the 13th is the Weinman property, which is set for a condemnation hearing on February 13. A temporary injunction has been filed, and the City anticipates the hearing to be next week. The project has been sent out for bids, with completion still anticipated for June 2016. Dorau asked if North Liberty has any contingency plans in the event they do not get a favorable judgment. Nielsen stated that there are a lot of things they have considered, but that they will wait until they need to find another avenue to complete this project. Dorau thanked North Liberty for all of their work on this project. * Local Option Sales Tax (Johnson County) — Neuzil stated that this is basically just asking that all of them are in on the conversation when or if this topic becomes active again. He added that for this to be successful in the future, it will need to be initiated collectively by all of the entities involved. Mims noted that Iowa City has not discussed this at the Council level. She stated that she has been doing some reaching out to other municipalities and understands that they need to work collectively for it to succeed. * Budgeting for Community ID Program and Disproportionate Minority Contact Issues (Johnson County) — Rettig stated that the Community Foundation awarded a grant for promoting this program. There is an initial budget number of between $8,000 and $10,000. After that it will be self- funded as people will be charged $10 for an I.D. The idea behind this program is __9 1 Page that the County would be the host of it, although during training they would invite particularly libraries and recreation center staff to be trained as well. At the County this program will only be available during regular work hours, but by training people at other locations, they could have the program available for outreach at other times. Rettig noted that the County is providing funding for this program, as well. She stated that they will gladly work with other entities who wish to provide funding, as well, for upfront costs. Speaking then to the disproportionate minority contact, Rettig stated that the Criminal Justice Coordinating Committee has been working on this issue for some time now. She stated that Dorothy Whitson prevailed upon the Committee to undertake a National Council on Crime and Delinquency review. This will create a gap analysis plan to examine disproportionate minority contact within Johnson County's adult criminal justice system. The initial funding is $30,000 for this, according to Rettig, and is expected to produce some fairly major recommendations to local law enforcement and criminal justice system. Hayek then asked Rettig some general questions about the community I.D. program, and she explained the funding needs and what the Community Foundation's portion will cover. Botchway asked some questions about the disproportionate minority work and Rettig responded, noting that results should be ready by late July, early August. PUBLIC COMMENT Rettig stated that the Board has been discussing building a new ambulance/medical examiner/ auditor/election equipment facility. The part that concerns the City is the ambulance. She noted that the current one is inadequate for a modern ambulance. The need is for four ambulances to be housed in downtown Iowa City. She asked that entities put this item on their radar and help the County with some temporary locations as needed. Rettig also congratulated Coralville on securing Ragbrai again. She noted that they will need volunteers for this effort and she invited everyone to join in the fun. SCHEDULE NEXT MEETING The next joint meeting will be held in Coralville on April 20, 2015. ADJOURN Mayor Hayek thanked everyone for attending. The meeting adjourned at 6:05 P.M. 101Page