HomeMy WebLinkAbout2015-02-09 Resolution02-09-15
4c(7)
Prepared by: Marian K. Karr, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5043
RESOLUTION NO. 15-21
RESOLUTION TO ISSUE DANCING PERMIT
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Dancing
Permit as provided by law is hereby granted to the following named person and at the
following described locations upon his/her filing an application, having endorsed thereon
the certificates of the proper city officials as to having complied with all regulations and
ordinances, having a valid beer, liquor, or wine license/permit, to wit:
SHERATON IOWA CITY — 210 S. DUBUQUE ST.
IT'S BROTHERS BAR & GRILL — 125 S. DUBUQUE ST.
Passed and approved this 9th day of February , 20 15
-y," Approved by
ATTEST: / `l "� &
CITY CLERK City Attorney's Office
It was moved by Mims and seconded by Botchway the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Botchway
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
4d(1)
Prepared by: Susan Dulek, Asst. City Attorney, 410 E. Washington Street, Iowa City, IA 52240; 319-356-5030
RESOLUTION NO. 15-22
RESOLUTION REPEALING RESOLUTION NO. 06-46 AND ADOPTING A NEW
PERMIT SYSTEM FOR SOLID WASTE CONTAINERS IN THE DOWNTOWN
ALLEYS INCLUDING PROVISIONS FOR APPLICATION, DURATION,
INSPECTION, SUSPENSION, REVOCATION, REMOVAL, FEES, AND
INSURANCE.
WHEREAS, City Council adopted permit system in Resolution No. 06-46 as required by City
Code section 14 -3H -8F for solid waste containers in the downtown alleys; and
WHEREAS, it is in the best interest of the City to amend the policy to change the dates of the
permit year, to decrease the time for a permit holder to cure a violation, and to increase the cost
to store a container in violation of the permit.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CITY,
IOWA THAT:
Resolution No. 06-46 is repealed in its entirety.
The City of Iowa City Permit System for Solid Waste Containers, a copy of which is attached to
this resolution, is adopted.
Passed and approved this 9th day of February , 2015.
ATTEST:
CITY CLERK
Approved by
City Attorney's Office
Resolution No.
Page 2
15-22
It was moved by Mims and seconded by Botchway the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Botchway
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
CITY OF IOWA CITY
PERMIT SYSTEM
FOR SOLID WASTE CONTAINERS IN THE DOWNTOWN ALLEYS
Definitions and Size Limits
Solid Waster Container A receptacle used by any person or operator to store solid waste
during the interval between solid waste collections.
Grease Container A solid waste container in which grease is stored during the interval between
grease collections.
Recycling Container A solid waste container in which recyclables are stored during the interval
between recycling collections.
Volume Volume of the solid waste container may be 1 -yard, 1.5 yard, 2 -yard, or 95 -gallon.
Dimensions No solid waste container shall be larger than seventy-two (72) inches in length, forty-
eight (48) inches in width, or two (2) yards in volume.
Permit Process
Permit Required No person shall place or maintain any solid waste container on the public
right-of-way in the downtown without first obtaining a permit.
Application An application for a permit to place or maintain a solid waste container in the
downtown public right-of-way shall be filed with the Clerk on a form provided by said department.
Issuance The Clerk or designee may issue a revocable permit to a person to use the downtown
public right-of-way to maintain a solid waste container after payment of the permit fee, after
providing proof of insurance, and after assurance that the person shall comply with all conditions
of the City ordinances, including the Fire Code, Section 7-1 of the City Code.
Duration Each permit shall be issued for the period from June 1 to the following May 31 and
shall be valid for that particular year.
Fees The annual permit fee is $50.00 per dumpster beginning June 1, 2015. No permit shall
be issued without payment of the permit fee. Permit fees are nonrefundable and are not
subject to proration. If a permit holder replaces a solid waste container due to its poor condition
or other reason, the permit may be transferred to the replacement container and an additional
fee of $50.00 shall not be required.
Placement The permit holder shall adhere the permit in a conspicuous place on the front of the
solid waste container in the upper, center area.
Insurance A permit holder shall provide, at the time the permit application is filed, a certificate of
insurance for general liability and casualty insurance, naming the City of Iowa City as an
additional insured, which provides coverage in the following minimum amounts: Comprehensive
General Liability for Bodily Injury and Property Damage of $500,000 for each occurrence and
$1,000,000 in the aggregate. The permit holder shall provide thirty (30) days notice to the City
before cancellation of said insurance.
Hold Harmless A permit holder shall pay on behalf of the City all sums which the City shall be
obligated to pay by reason of any liability imposed upon the City for damages of any kind
resulting from the placement or maintenance of a solid waste container, whether sustained by
any person or persons, caused by accident or otherwise and shall defend at its own expense
and on behalf of the City any claim against the City arising out of the placement or maintenance
of said solid waste container.
Assignment The sale or assignment of a solid waste container permit is expressly prohibited
unless approved in writing by the City Manager or designee.
Revocation and Suspension If the City Manager or designee finds that a city ordinance, state
law, federal law, or a provision of the "City of Iowa City Permit System for Solid Waste
Containers in the Downtown Alleys" has been violated, any permit issued under this Chapter
may be revoked or suspended. The City shall notify the permit holder of the violation by
posting a notice of violation on the solid waste container. Notice shall be deemed posted by
securely and conspicuously attaching the notice to the solid waste container. The notice of
violation shall state the following:
a. Date and time the notice is attached to the solid waste container.
b. The City's intent to revoke or suspend the solid waste container permit twenty-
four (24) hours after the posting of the notice.
C. A description of the reason for the revocation or suspension with reference to the
applicable City ordinance, state law, federal law, or permit provision.
d. Actions that must be taken by the permit holder to remedy the violation.
e. The place and time at which the permit holder will be given the opportunity to
present a written or oral statement to the City Manager or designee if the permit
holder believes that there are not grounds for revocation.
f. A statement that the solid waste container will be promptly removed by the City
without further notice to the permit holder if the permit is revoked or suspended.
Removal If the solid waste container permit is revoked or suspended, the City may remove the
solid waste container without further notice to the permit holder. If the solid waste container is
removed, the City may store it at the Iowa City Streets Department. The costs that must be
paid to reclaim it are the actual costs of removing the solid waste container and a storage fee
for storing the solid waste container at the Iowa City landfill area. The storage fee shall be a flat
fee of $25.00 per day. If the permit holder does not claim the solid waste container within thirty
(30) days of its removal, it will be considered abandoned, and the City may dispose of it.
Additional Permit Requirements
Cleaned The solid waste container shall be steam cleaned at least two (2) times between June
1 and the following May 31.
Lid The solid waste container shall be covered at all times with a watertight lid.
Painted/Labeled The solid waste container shall be painted and labeled identifying the owner
including a telephone number.
Inspection The City may inspect a solid waste container at any time without prior notice to the
permit holder.
Adopted in Resolution No. 15- 22
4d(2)
Prepared by: Jason Havel, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319)356-5410
RESOLUTION NO. 15-23
RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO
SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR
CONSTRUCTION OF THE WADE STREET WATER MAIN REPLACEMENT
PROJECT.
WHEREAS, Hometown Plumbing and Heating of Davenport, Iowa has submitted the lowest
responsible bid of $224,139.20 for construction of the above-named project; and
WHEREAS, funds for this project are available in the Wade St (1000-1100) Water Main
Replacement account #W3217.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The contract for the construction of the above-named project is hereby awarded to
Hometown Plumbing and Heating, subject to the condition that awardee secure adequate
performance and payment bond, insurance certificates, and contract compliance program
statements.
2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for
construction of the above-named project, subject to the condition that awardee secure
adequate performance and payment bond, insurance certificates, and contract compliance
program statements.
3. The City Engineer is authorized to execute change orders as they may become necessary
in the construction of the above-named project.
Passed and approved this 9th day of February .1 20 15
MAYOR
�/ Approved by
ATTEST: Il �� a gcra�fIe�
CITY C ERK City Attorney's Office
It was moved by Mims and seconded by Botchway the Resolution be
adopted, and upon roll call there were:
AYES:
NAYS: ABSENT:
X
Botchway
X
Dickens
X
Dobyns
X
Hayek
X
Mims
X
Payne
X
Throgmorton
4d(3)
Prepared by. Jason Havel, City Engineer, 410 E. Washington St., Iowa City, IA 52240, (319)356-5410 MunotAkm
RESOLUTION NO. 15-24
RESOLUTION APPROVING THE RELEASE OF A TRAIL EASEMENT ON LOT
194, GALWAY HILLS, PART 10, IOWA CITY, IOWA.
WHEREAS, an off-site trail easement is shown on the Galway Hills, Part Three plat in a location that is now
known as Lot 194, Galway Hills, Part 10; and
WHEREAS, when Galway Hills, Part 10 was platted in 2008, the plat noted that this easement was to be
released; and
WHEREAS, no trail has been established over this easement area, and none is anticipated for this particular
location;
WHEREAS, finding no record of this easement actually being released, the owner has now requested that
the City do so to allow for development of this lot for a single family home; and
WHEREAS, Public Works recommends the approval of the release for the existing trail easement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA,
THAT:
That portion of the easement shown as "15' Trail Easement" on the final plat of Galway Hills, Part
Three, recorded at Book 37, Page 268, in the records of the Johnson County Recorder's Office, that
encumbers Lot 194, Galway Hills, Part 10, as shown on the plat thereof recorded at Plat Book 53,
Page 142, in the records of the Johnson County, Iowa Recorder's Office, labeled as "exist 15.0' trail
ease to be released" thereon, is hereby released.
2. The Mayor and the City Clerk of the City of Iowa City, Iowa, are hereby authorized and directed, upon
approval by the City Attorney; to execute all legal documents relating to said release.
Passed and approved this 9th day of February , 20 15
ATTEST: 444�� le. �
CITY CLERK
Appr ved by
ity Attorney's Office
Resolution No.
]Page 2
15-24
It was moved by Mims and seconded by Botchway the
Resolution be adopted, and upon roll call there were:
AYES: NAG'S: ABSENT:
x Botchway
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
Prepared by: Dennis Bockenstedt, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5053
RESOLUTION NO. 15-25
RESOLUTION AMENDING THE BUDGETED POSITIONS IN THE ACCOUNTING DIVISION
OF THE FINANCE DEPARTMENT BY REPLACING THE BUDGETED TEMPORARY STAFF
WAGES WITH A PERMANENT .6 FTE GRANT ACCOUNTANT POSITION, GRADE 13.
WHEREAS, Resolution No. 14-54 adopted by the City Council on March 4, 2014 authorized
budgeted positions in the Accounting Division of the Finance Department for Fiscal Year 2015;
and
WHEREAS, Accounting currently has budgeted temporary staff wages for a .6 FTE Special
Projects Accountant; and
WHEREAS, Accounting wishes to use the Special Projects Accountant funding to instead fund a
.6 FTE permanent part-time Grant Accountant position, grade 13; and
WHEREAS, this change will allow the Controller more flexibility in assigning tasks and cross -
training Accounting staff to be able to continue to provide a high level of support to our internal
and external customers.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA THAT:
The budgeted positions in the Accounting Division of the Finance Department be amended by
adding a .6 FTE permanent part-time Grant Accountant position, grade 13.
Passed and approved this 9th day of February 20 15 .
4
MAYOR
Ap roved by /
ATTEST:
CITY CLERK City Attorney's Office
It was moved by Mims
and upon roll call there were:
and seconded by Botchway the Resolution be adopted,
AYES: NAYS: ABSENT:
X
X
X
X
X
X
X
Botchway
Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
002-09-1
2-09-1
CITY OF IOWA CITY 4d(4)
a ON MEMORANDUM
Date: January 29, 2015
To: Tom Markus, City Manager
From: Dennis Bockenstedt, Finance Director
Nicole Davies, Controller
Re: Permanent Part -Time Grant Accountant
Introduction:
Accounting currently has a temporary part-time Special Projects Accountant, with 1,200 hours
budgeted for this position for FY15. In late FY14, the City experienced another federal disaster
that created a few hundred hours of additional grant work. This is in addition to the 70+ federal
grants and several other state grants that have various reporting requirements. Due to the
temporary status of this position, the hours worked in a fiscal year cannot exceed 1,300. To
improve the Accounting Division going forward, I would like to eliminate the temporary part-time
Special Projects Accountant position and create a permanent part-time Grant Accountant
position. This would allow additional hours (beyond 1,300 annually) to be worked when
unexpected additional grant projects come up without having to hire other temporary staff.
History/Background:
As of July 1, 2014 a .6 FTE temporary part-time position of Special Projects Accountant was
created. This position was created to complete grant work for federal disasters, the Iowa City
Gateway Project, and others as assigned.
Discussion of Solutions:
With the Special Projects Accountant being budgeted as a temporary part-time position for
FY15 and additional unexpected work that can happen for this position, we have examined
alternatives to enable Accounting to continue to provide quality support to our internal and
external customers. Options that were considered include:
- Hiring temporary staff as needed to complete the additional grant work
- Replacing the Special Projects Accountant temporary part-time position with a permanent
part-time Grant Accountant position
The main concern with hiring temporary staff as needed is that they will typically not have any
experience working with grants and all of the requirements that need to be followed. However,
replacing the temporary Special Projects Accountant position with a permanent part-time Grant
Accountant will allow Accounting to be more flexible by allowing additional hours for
experienced staff when unexpected events occur that require additional grant work.
Financial Impact:
The permanent position would be eligible for prorated benefits for which the temporary position
is not currently eligible. Additional benefit costs are estimated to be less than $8,000 per year.
Nearly all of the Grant Accountant's work pertains to the administration of grant programs,
almost all of which cover a portion of the wages, taxes, and benefits.
Recommendation:
I recommend that we eliminate the temporary part-time Special Projects Accountant position
and create a permanent part-time Grant Accountant position.
Prepared by: Dennis Bockenstedt, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5053
RESOLUTION NO. 15-26
RESOLUTION AMENDING THE BUDGETED POSITIONS IN THE INFORMATION
TECHNOLOGY SERVICES DIVISION OF THE FINANCE DEPARTMENT BY REDUCING THE
SENIOR SYSTEMS ENGINEER POSITION WAGES FROM GRADE 30 TO GRADE 29 ON
THE ADMINISTRATIVE/CONFIDENTIAL PAYPLAN.
WHEREAS, Resolution No. 14-54 adopted by the City Council on March 4, 2014 authorized
budgeted positions in the Information Technology Services Division of the Finance Department
for Fiscal Year 2015; and
WHEREAS, Information Technology Services currently has budgeted staff wages for a Grade
30, 1.0 FTE Senior Systems Engineer; and
WHEREAS, staff changes within the Division have given the opportunity to realign
responsibilities by moving the supervisory duties from the Senior Systems Engineer position to
the Information Technology Services Coordinator position.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA THAT:
The budgeted positions in the Information Technology Services Division of the Finance
Department be amended by changing the Grade 30 Senior Systems Engineer to Grade 29 on
the Administrative/Confidential payplan.
Passed and approved this 9th day of February 12015
MAYOR
Ap oved by
ATTEST: zz
CITY CORK City Attorney's Office
It was moved by Mims
and upon roll call there were:
and seconded by Botchway the Resolution be adopted,
AYES: NAYS: ABSENT:
X
Botchway
Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
=ter CITY OF IOWA CITY 4d5
• 'wr"'w�
"::4
MEMORANDUM
Date: January 20, 2015
To: Tom Markus, City Manager
From: Dennis Bockenstedt, Finance Director
Re: Reduction in Grade for Senior Systems Engineer
Introduction:
This is a request to reduce the Senior Systems Engineer position grade within the Information
Technology Services (ITS) division. This is a non-union position, grade 30 on the
Administrative/Confidential pay plan, and is approved as a full-time position. This request would
lower the position's grade to 29.
History/Background:
The Senior Systems Engineer position was recently vacated when the individual in that position
accepted the ITS Coordinator position. That individual held the Senior Systems Engineer
position for nearly ten years and supervised the hardware and technology portion of the division
consisting of three other employees. The division has a total of ten employees including the
Coordinator.
Discussion of Solutions:
Due to the new ITS Coordinator's experience in supervising the hardware and technology
functions of the division and the overall size of the division, I am recommending that the
supervisory functions be removed from the Senior Systems Engineer position and that they are
transferred to the ITS Coordinator position.
Financial Impact:
The reduction in the grade of the Senior Systems Engineer will reduce the annual wage and
benefit cost by approximately $5,800 at Step 1 to approximately $9,900 at the position's
maximum pay.
Recommendation:
My recommendation is to reduce the budgeted position of Senior Systems Engineer within the
Finance Department from Grade 30 to Grade 29 in the City's Administrative/Confidential pay
plan effective upon passage of the resolution.
Prepared by: June Nasby, Buyer II, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5076
RESOLUTION NO. 15-27
RESOLUTION AUTHORIZING THE RENEWAL OF THE CONTRACT FOR
JANITORIAL SERVICES WITH ABM JANITORIAL SERVICES.
WHEREAS, a Request for Proposal was put out to solicit janitorial services for City of Iowa City in
2011; and
WHEREAS, the evaluation committee selected ABM Janitorial Services in 2012; and
WHEREAS, the initial term of this contract was for three years, with an option to renew for one
year periods upon the mutual consent of the City and ABM Janitorial Services; and
WHEREAS, the initial three-year term of this contract has come to an end, and the City and ABM
Janitorial Services wish to renew the contract for an additional 1 year, and the option of additional
1 year renewal periods;
WHEREAS, over the course of this 1 -year contract, and subsequent annual renewals, the City
expects to expend approximately $189,000 per year;
WHEREAS, funds for this purchase are available in the uniform line items in the operating
budgets for Transportation Services, Police and Parks and Recreation; and
WHEREAS, approval of.this procurement is in the public interest.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
1. The proposed procurement as described is approved.
2. The City Manager is authorized to take whatever steps are necessary to effectuate the
renewal, and to execute subsequent annual renewals as appropriate.
Passed and approved this 9th day of ' February 120 15
MAYOR
ATTEST:y
CITY C ERK
Approved by
�z J
City A rney's Office
Resolution No. 15-27
Page 2
It was moved by Mims and seconded by Botchway the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Botchway
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
r --
15
:. A,CITY OF IOWA CITY 4a(s)
NO
MEMORANDUM
Date: January 29, 2015
To: Tom Markus, City Manager
From: Dennis Bockenstedt, Finance Director
June Nasby, Buyer II
Re: Renewal of Contract for Janitorial Services, February 9, 2015 Agenda Item
Background
In 2012, ABM Janitorial Services received the highest average score through a Request for
Proposal process for janitorial services. On January 24, 2012, Resolution No. 12-45 was passed
and approved to award a 3 year contract to ABM Janitorial Services for Transportation Services.
During the past 3 years, staff has added the Police Substation, Terry Trueblood Recreation
Area Lodge, Ned Ashton House, Mercer Park Aquatic Center and Forestry to the contract for
janitorial services. Staff and ABM Janitorial Services wish to renew the contract for one
additional one-year period, with the option for the City Manager to execute subsequent annual
renewals.
Financial Impact
Over the course of this 1 -year contract and subsequent years, staff expects to expend
approximately $189,000 per year. Funds for this purchase are available in the other building repair
and maintenance services line items in the operating budget for the following departments:
Transportation Services, Parks and Recreation, and the Police Department. The monthly costs
will be:
Police Substation - $259.39 (month to month only)
Terry Trueblood Recreation Area Lodge - $423.51
Ned Ashton House - $393.84
Forestry - $414.82
Mercer Park Aquatic Center - $2,516.11
Transit - $948.10
Capitol Street Parking Facility - $1,992.62
Dubuque Street Parking Facility - $2,364.51
Chauncey Swan Parking Facility - $1,611.67
Tower Place Parking Facility — 2,168.53
Court Street Parking Facility - $1,606.13
Transit Interchange - $934.06
Recommendation
The City of Iowa City and ABM Janitorial Services renew the contract for additional one year
period, with the option for the City Manager to renew for subsequent one-year periods.
Prepared by: Eleanor M. Dilkes, City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO. 15-28
RESOLUTION REGARDING CONDITIONS OF JOHNSON COUNTY'S.
DEDICATION OF RIGHT-OF-WAY ALONG SLOTHOWER ROAD FOR THE
EXTENSION OF THE CITY'S WATER DISTRIBUTION SYSTEM
WHEREAS, the City desires to extend its water distribution system from Melrose Avenue to
Tempe Place and in order to do so must acquire approximately thirteen feet of right-of-way from
Johnson County on the east side of Slothower Road; and,
WHEREAS, Johnson County has agreed to dedicate the right-of-way at no charge to the City on
the following conditions: 1) If the City desires a sidewalk within the dedicated right-of-way prior to
the development of the County's adjacent property, the City will install the sidewalk at City
expense; and, 2) Regardless of the timing of the sidewalk installation, if the City desires an over -
width sidewalk within the dedicated right-of-way, the City will pay the cost of the oversizing; and,
WHEREAS, such conditions are agreeable to the City with the understanding that once said
sidewalk is constructed, the County will be responsible for maintenance of the sidewalk adjacent
to County property.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. In the event that Johnson County dedicates to the City approximately thirteen feet of
right-of-way along the east side of Slothower Road: 1) If the City desires a sidewalk within the
dedicated right-of-way prior to the development of the County's adjacent property, the City will
install the sidewalk at City expense; and, 2) Regardless of the timing of the sidewalk installation, if
the City desires an over -width sidewalk within the dedicated right-of-way, the City will pay the cost
of the oversizing; 3) After a sidewalk is constructed the County will be responsible for
maintenance of the sidewalk adjacent to County property.
Passed and approved this Stn day of February 120 15
MAYOR
ATTEST: 2 ��, e -
CITY CLERK
Approved
City Attorney's Office
Resolution No. 15-28
Page 2
It was moved by Mims and seconded by Botchway the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Botchway
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
NOQ�w,.�
CITY OF IOWA CITY
MEMORANDUM
DATE: February 4, 2015
TO: Tom Markus, City Manager
FROM: Jason Havel, City Engineer -� �t "i,
RE: Slothower Road Water Main Project — February 9
Introduction:
The City is planning to install new water main along the east side of Slothower Road, between
Melrose Avenue and Tempe Place. The County currently owns property, including the County
Poor Farm, on the east side of Slothower Road, south of Melrose Avenue.
History/Background:
The current Slothower Road right-of-way (ROW) width adjacent to the County property is 40
feet. The long-term plan for Slothower Road includes expanding the ROW to 66 feet in width,
with widening occurring equally on both sides.
Discussion of Solutions:
During the design of the project, future improvements for Slothower Road were considered. It is
anticipated the future improvements would include upgrading Slothower Road to a 31 -foot
cross-section. Based on that, along with the anticipated future widening of the ROW, the
preferred alignment for the water main was located outside of the current ROW, but within the
anticipated future ROW on the east side of Slothower Road. The City approached the County
to determine if they would be willing to dedicate the desired ROW (13 feet along the east side of
Slothower Road for the entire length of the property) at this time. The County agreed to
dedicate the ROW with the stipulation that the City formally agree to certain conditions as part of
the acceptance of the ROW dedication.
Financial Impact:
The County has agreed to dedicate the additional ROW to the City at no cost.
Recommendation:
Staff recommends proceeding with Council approval of the conditions for the Johnson County
ROW dedication.
Cc: Ron Knoche, Director of Public Works
Eleanor Dilkes, City Attorney
02 -Or- 3"''
Prepared by: Ben Clark, Senior Civil Engineer, 410 E. Washington St., Iowa City, IA 52240; (319) 356-5436
RESOLUTION NO. 15-29
RESOLUTION APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO
EXECUTE AND THE CITY CLERK TO ATTEST AMENDMENT #3 TO THE JANUARY 25,
2011 AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND H.R. GREEN TO
PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE ROCKY SHORE LIFT
STATION AND FLOOD GATE PROJECT.
WHEREAS, the City of Iowa City entered into a contract on January 25, 2011 for consulting services with
H.R. Green of Cedar Rapids, Iowa, herein referred to as the Consultant, to provide design services for the
Rocky Shore Drive Pump Station and Floodgate Project; and
WHEREAS, delays during design and prior to letting this project have resulted in increased labor costs for the
Consultant; and
WHEREAS, situations outside of the Consultant's control have extended the construction duration and the
need for additional Construction Administration services; and
WHEREAS, Consultant is requesting additional fees for design modifications due to unforeseen conditions;
and
WHEREAS, Consultant is willing to perform this additional work for an increase in their fee and extension of
the schedule for completion; and
WHEREAS, funds for this project are available in the Rocky Shore Pump Station and Flood Gate account
#3964.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA,
THAT:
The Consultant's Agreement Amendment attached hereto is in the public interest, and is approved
as to form and content.
2. The Mayor and City Clerk are hereby authorized and directed to execute the attached Consultant's
Agreement Amendment.
Passed and approved this 9th day of February , 2015.
MAYOR
!/
Approved by
ATTEST: ✓_ �u� u� X ���y aAA ,rU3,irte 6e ,
CIY CLERK City Attorney's Office 9 [Vt -
Resolution No.
]Page 2
It was moved by Mims and seconded by Botchway the
Resolution be adopted, and upon roll call there were:
AYES:
NAYS:
ABSENT:
Botchway
Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
1 -1( -Green
CONSULTANT AGREEMENT
ROCKY SHORE STORMWATER PUMP STATION AND FLOOD GATE
AMENDMENT NO. 3
THIS AMENDMENT No. 3 to the January 25, 2011 CONSULTANT AGREEMENT for the Rocky Shore
Stormwater Pump Station and Flood Gate Project by and between the City of Iowa City, a municipal
corporation, hereinafter referred to as the City and HR Green, of Cedar Rapids, IA hereinafter referred
to as the Consultant, is made and entered into this 9th day of February , 2015.
WHEREAS, due to extended negotiations with the adjacent property owner over property acquisition and
the planned location of the pump station, the parties did enter into Amendment No. 1 on July 31, 2012, to
revise the plans and specifications accordingly, extend the time of completion and provide additional
compensation for such services; and
WHEREAS, on November 27h, 2012, the parties entered into Amendment No. 2, to modify the plans to
modify the planned location of the pump station, extend the time of completion and provide additional
compensation for such services; and
WHEREAS, construction of the Rocky Shore Stormwater Pump Station was originally anticipated to
commence in December, 2011, and take eight (8) months to complete; and
WHEREAS, due to the 2014 flooding of the Iowa River in this location, construction was not able to
proceed as planned, and shallow rock depths not indicated in the soil borings obtained during design
necessitated the re -design of the east flood wall and flood gate pier; and
WHEREAS, these changes have resulted in an increase in Consultant's personnel expense and time
spent on this project; and
NOW THEREFORE, it is agreed by and between the parties hereto that the parties do now agree to the
following amendments to the January 25, 2011 Consultant Agreement:
SCOPE OF SERVICES
Section I "Scope of Services", as previously amended, is hereby further amended by adding the following
sentence to Paragraph D.1 "Flood gate or removable flood wall":
Due to differing soil conditions than those relied upon
specifications for a flood wall and flood gate pier along
shall develop revised plans and specifications for the
newly -discovered soil conditions.
II. COMPENSATION FOR SERVICES
during the development of the initial plans and
the east side of the right-of-way, the Consultant
east flood gate and flood gate pier to reflect the
Section IV "Compensation for Services", as previously amended, is hereby replaced with the following:
Consultant shall perform the Scope of Services on a time and materials basis per the attached Rate
Schedule, attached and incorporated herein, with a not -to -exceed fee of $716,620. Consultant
estimates the fee will break down as follows: $572,000 for hydrology and hydraulic analysis, permitting,
surveying, archeological, geotechnical, environmental, public improvement and design services;
$28,000 for bidding services; $116,620 for construction administration and staking services.
Amendment No.3 to Consultant Agreement
Rocky Shore Stormwater Pump Station and Flood Gate
Page 2 of 2
Should construction of the Project not be completed by May 5, 2015, the parties may amend this
agreement to provide additional compensation for answering City and Contractor questions and
attending additional progress meetings and site visits for an extended construction duration. However,
no additional compensation will be allowed for final walk-through, review of operating and maintenance
manuals, record drawings, and start-up assistance, which shall not be considered Additional
Construction Administration services, but rather part of the original Scope of Services.
III. TIME OF COMPLETION
Construction Administration related services will be on-going through the end of construction.
IV. All other provisions of the January 25, 2011 Consultant Agreement, as previously amended in
Amendment No. 1 and No. 2, not specifically amended herein shall remain in full force and
effect.
FOR THE CITY FOR THE CONSULTANT
Title: mayor Title:
Date: February 9, 2015
ATTEST: Z%? ez7
Date: 0-/13 / I r'
Approved by:
City Attorney's Office
Date
Professional Services
Principal
Senior Professional
Professional
Junior Professional
Senior Technician
Technician
Senior Field Personnel
Field Personnel
Junior Field Personnel
Administrative Coordinator
Administrative
Corporate Admin
Reimbursable Expenses
HR GREEN, INC.
Billing Rate Schedule
Effective January 1, 2015
Billing Rate Range
$185-$260
$150-$210
$'110-$170
$80-$125
$80-$120
$50-$95
$100-$160
$70-$115
$50-$90
$35-$110
$40-$90
$55-$100
1. All materials and supplies used in the performance of work on this project will be billed at
cost plus 10%.
2. Auto mileage will be reimbursed per the standard mileage reimbursement rate
established by the Internal Revenue Service. Survey and construction vehicle mileage
will be reimbursed on the basis of $0.85 per mile or $65.00 per day.
3. Charges for sub -consultants will be billed at their invoice cost plus 15%.
4. A rate of $6.00 will be charged per HR Green labor hour for a technology and
communication fee.
5. All other direct expenses will be invoiced at cost plus 10%.
r 02-09-15
4�5r„ CITY OF IOWA CITY 4d(8)
MEMORANDUM
Date: February 2, 2015
To: Tom Markus, City Manager
From: Ron Knoche, Public Works Director 4
Re: Rocky Shore Drive Pump Station and Floodgate Project
Consultant Contract Amendment
Introduction
The project experienced several delays during design and has also experienced delays due to
last summer's flooding on the Iowa River. As a result, our consultant, H.R. Green, is requesting
additional fees to cover increased labor costs. They are also requesting additional fees to cover
costs associated with an extended construction schedule and re -design of unforeseen
conditions.
History/Background
The project is part of Iowa City's flood recovery effort and is intended to reduce impacts of future
floods on nearby properties and critical infrastructure along Highway 6 that were flooded in 1993
and 2008. It will involve the installation of permanent, automatic pumps to an existing
stormwater structure located near the intersection of Rocky Shore Drive and Highway 6. The
project will also include the installation of a floodwall and flood gate system across the Rocky
Shore Drive viaduct.
Discussion of Solutions
The additional fees will compensate the Consultant for the extra work associated with the
project.
Financial Impact
Funding for this project was received through an Iowa Economic Development Authority (IDEA),
Community Development Block Grant (CDBG). The legislation providing the disaster recovery
funding is the Consolidated Security, Disaster Assistance, and Continuing Appropriations Act of
2009 (Pub. L. 110-329). The increase in fee will be covered by the grant.
Recommendation
Staff recommends authorizing the increase in fee.
Cc: Jason Havel, City Engineer
Ben Clark, Senior Civil Engineer
Prepared by: Steven J. Rackis, ICHA Administrator 410 E. Washington St., Iowa City, IA 52240; 319-887-
6065
RESOLUTION NO. 15-30
RESOLUTION ADOPTING THE IOWA CITY HOUSING AUTHORITY HOUSING
CHOICE VOUCHER (HCV) ADMINISTRATIVE PLAN.
WHEREAS, the City Council of the City of Iowa City functions as the Iowa City Housing Authority
and the Department of Housing and Urban Development requires the adoption of a Housing
Choice Voucher (HCV) Administrative Plan;
WHEREAS, the proposed changes to assignment of bedroom sizes and term of the voucher
constitute a significant amendment to the HCV Administrative Plan; and,
WHEREAS, the HCV Administrative Plan, as amended, should be approved.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The HCV Administrative Plan, with amendments, be adopted as the policy of the Iowa City
Housing Authority; and,
2. The City Clerk is hereby authorized and directed to certify appropriate copies of this
resolution together with any necessary certifications as may be required by the
Department of Housing and Urban Development.
Passed and approved this 9th day of February —,20 15 .
ATTEST: A""lam 'e
City Clerk
Approved by
City Attorney's Office
It was moved by Mims and seconded by Botchway the Resolution be
adopted, and upon roll call there were:
AYES:
NAYS: ABSENT:
x
Botchway
x
Dickens
x
Dobyns
x
Hayek
x
Mims
x
Payne
x
Throgmorton
r02
CITY OF IOWA CITY 4d�s)
.
MEMORANDUM
Date: February 3, 2015
To: Tom Markus
From: Steven J. Rackis, Iowa City Housing Authority
Re: Updates and amendments to the Iowa City Housing Authority's Housing Choice Voucher
(HCV) Administrative Plan.
Introduction:
The purpose of the HCV Administrative Plan is to govern administration of the HCV and Family Self -
Sufficiency programs administered by the Iowa City Housing Authority, including those policies not
covered under Federal regulations.
Proposed Amendments to the HCV Administrative Plan:
Section 6.0: Assignment of Bedroom Sizes (Subsidy Standards) 24 CFR 982.402
In the Johnson County market, there is a greater supply of suitable 2 bedroom units v. 1 bedroom
units. These changes will increase eligible families' ability to more quickly find and lease -up suitable
units; and, decrease the number of voucher expirations.
-urrent 6.0 (D) Proposed 6.0 (D)
One -bedroom will be assigned to a single adult with One -bedroom will be assigned to a single
a child under the age of four (4). adult with a child under the age of one (1).
�urrent 6.0 (F) Proposed 6.0 (F)
One -bedroom will be assigned for children of the One -bedroom will be assigned for children
opposite sex who are both under the age of nine (9). of the opposite sex who are both under the
age of six (6).
2. Section 6.4 Term of the voucher CFR 982.303
In the 2013, Iowa City Area Apartment Rental Survey, Cook Appraisals, LLC, reported the average
vacancy rate in the Iowa City Area was less than 1%. In this market, many voucher holders have
experienced great difficulty in securing suitable units. Since 2013, it has been the practice of the Iowa
City Housing Authority to more liberally grant voucher extensions than stated in our Administrative
Plan. In order to align the Administrative Plan and administrative practice, the Iowa City Housing
Authority proposes the following language changes.
February 3, 2015
Page 2
�urrent Fro osea
The initial term of the voucher will be 120 days and The initial term of the voucher will be 120
will be stated on the Housing Choice Voucher. days and will be stated on the Housing
Choice Voucher.
The Iowa City Housing Authority may grant up to
two extensions of the term, but the initial term plus
any extensions may not exceed 180 calendar days
from the initial date of issuance, unless approved as
a reasonable accommodation. To obtain an
extension, the household must make a request in
writing prior to the expiration date. If the household
documents their efforts and additional time can
reasonably be expected to result in success, the
ICHA will grant the length of request sought by the
household, or 60 days, whichever is less.
Discussion:
The Iowa City Housing Authority may grant
extensions of the initial term, but the initial
term plus any extensions may not exceed
365 calendar days from the initial date of
issuance, unless approved as a reasonable
accommodation. To obtain an extension, the
household must make a request in writing
prior to the expiration date. If the household
documents their efforts and additional time
can reasonably be expected to result in
success, the ICHA will grant the length of
request sought by the household, or in 60
day increments, whichever is less.
On January 15, 2015, the Housing and Community Development Commission reviewed the
proposed amendments to the HCV Administrative Plan. They recommend City Council approve
the proposed amendments.
Recommendation:
Staff recommends approving all proposed amendments to the HCV Administrative Plan.
4e(1)
Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO. 15-31
RESOLUTION SETTING PUBLIC HEARING FOR FEBRUARY 23, 2015, ON
A PROPOSAL TO CONVEY A SINGLE FAMILY HOME LOCATED AT 601
SOUTH GOVERNOR STREET.
WHEREAS, the UniverCity Neighborhood Partnership Program is a joint effort between the
University of Iowa and the City to encourage home ownership and reinvestment in designated
neighborhoods surrounding the University of Iowa; and
WHEREAS, the City purchases rental units located in designated neighborhoods surrounding
the University of Iowa, rehabilitates them, and then sells them to income -eligible buyers; and
WHEREAS, the City purchased and rehabilitated a single family home located at 601 South
Governor Street, Iowa City; and
WHEREAS, the City has received an offer to purchase 601 South Governor Street for the
principal sum of $199,500; and
WHEREAS, this sale would provide affordable housing in a designated area surrounding the
University of Iowa; and
WHEREAS, this sale is conditioned on the family securing adequate financing for the purchase
of the home.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, that:
1. The City Council does hereby declare its intent to convey a single family home located at
601 South Governor Street, Iowa City, Iowa, also known as the North 110 feet of Lot "H"
in Geo. H. Jerome's Addition, Iowa City, Iowa, for the sum of $199,500.
2. A public hearing on said proposal should be and is hereby set for February 23, 2015, at
7:00 p.m. in Emma J. Harvat Hall of the Iowa City City Hall, 410 East Washington Street,
Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council
thereafter as posted by the City Clerk, and that the City Clerk be and is hereby directed to
cause notice of said public hearing to be published as provided by law.
Resolution No. 15-31
Page 2
It was moved by Mims and seconded by sotchway the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Botchway
x Dickens
x Dobyns
x Hayek
x Mims
X Payne
x Throgmorton
Passed and approved this 9th day of February , 2015.
MAYOR
ATTEST:��� i�cL
CITY CL RK
Approved by
City Attorney's Office
Prepared by: Jason Havel, City Engineer, 410 E. Washington St., Iowa City, IA 52240, (319)356-5410
RESOLUTION NO. 15-32
RESOLUTION SETTING A PUBLIC HEARING ON FEBRUARY 23, 2015 ON
PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST
FOR THE CONSTRUCTION OF THE FIRST AVENUE GRADE SEPARATION
PROJECT [STP -U-3715(636)--70-52], DIRECTING CITY CLERK TO PUBLISH
NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO
PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION.
WHEREAS, funds for this project are available in the 1st Ave/IAIS RR Crossing
Improvements account # S3871.
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA:
That a public hearing on the plans, specifications, form of contract, and estimate of cost
for the construction of the above-mentioned project is to be held on the 23rd day of
February, 2015, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if
said meeting is cancelled, at the next meeting of the City Council thereafter as posted by
the City Clerk.
2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing
for the above-named project in a newspaper published at least once weekly and having a
general circulation in the City, not less than four (4) nor more than twenty (20) days before
said hearing.
3. That the copy of the plans, specifications, form of contract, and estimate of cost for the
construction of the above-named project is hereby ordered placed on file by the City
Engineer in the office of the City Clerk for public inspection.
Passed and approved this 9th day of February , 20 15
MAYOR
Approved by Q
ATTEST: �� J - t Jd7�Nx'r�f9er..
CITY CLERK City Attorney's Office //,2-7/1S_
Resolution No. 15-32
]Page 2
It was moved by Mims and seconded by Botchway the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Botchway
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
02-09-
'__--'r,®4 CITY O F IOWA CITY 4e(2)
N��
MEMORANDUM
DATE: February 2, 2015
TO: Tom Markus, City Manager
FROM: Jason Havel, City Engineer
RE: First Avenue Grade Separation Project — February 9, February 23 and
March 23
Introduction:
The First Avenue Grade Separation Project involves lowering First Avenue, raising the Iowa
Interstate (IAIS) Railroad tracks, and constructing a railroad bridge over First Avenue. Drainage
improvements at the bridge site and on First Avenue are also included in the project.
History/Background:
Over the years, railroad traffic on the IRIS Railroad, and vehicular and pedestrian traffic on First
Avenue, have increased significantly. The growing volumes have resulted in additional conflicts
and traffic delays for vehicles and pedestrians, increasing the need for grade separation.
VJ Engineering was hired in 2007 to complete the design for the grade separation project. In
2013, the City terminated the contract with VJ Engineering, and began the process to hire
another consultant to complete the project design. The City contracted with Snyder and
Associates, Inc. in 2014 to finish the design of the project and complete the construction
documents.
Discussion of Solutions:
Design for this project has occurred over several years. Early in the design process, several
alternatives were considered. Through an analysis of the alternatives, raising of the IRIS
Railroad and lowering of First Avenue was determined to be the most cost effective method to
construct the grade separation. This project will include the construction of new roadway,
sidewalk, railroad tracks, railroad bridge, retaining walls, water main, storm sewer, traffic
signalization and other related work. In addition, the project will include a conversion from the
existing four -lane cross section on First Avenue to a three -lane cross section (two through lanes
and a center two-way left -turn lane) with bike lanes throughout the project area.
Financial Impact:
In 2010, the construction costs for the project were estimated at approximately $7,000,000,
based on work completed by VJ Engineering. Following the termination of the contract with VJ
Engineering, it was determined that the previous cost estimate did not accurately reflect all of
the work that was included in the project. In addition, the IRIS Railroad will now be responsible
for some of the railroad work, and they have indicated the recent bidding climate has resulted in
material shortages and increased construction costs.
Including these factors, the total estimated construction cost for this project is $10,933,000.
Work on this project will be divided into two separate contracts, both to be completed within the
same construction area and timeframe. The first contract (estimated at $2,762,000) will include
the railroad track work and will be completed by the IRIS Railroad. The second contract
(estimated at $8,171,000) will include all other work and will be bid through the Iowa
Department of Transportation. This project will be funded with Federal Surface Transportation
Program (STP) proceeds, Traffic Safety Improvement Program (TSIP) proceeds, General
Obligation bond proceeds and a contribution from the IRIS Railroad.
February 2, 2015
Page 2
Recommendation:
Staff recommends proceeding with the following schedule for this project:
February 9 — Set public hearing
February 23 — Hold public hearing
March 23 — Award construction to contractor
April (2015) thru Fall (2016) — Construction
r 02--
-�.p,, CITY OF IOWA CITY 4�i:�
• �®1'I� MEMORANDUM
To: Tom Markus, City Manager
From: Jeff Davidson, Director of Planning and Community Development
Wendy Ford, Economic Development Coordinator
Date: January 30, 2015
Re: Feb. 9, 2015 Agenda Item: Resolution of Necessity for Amendment #13 to City -
University Project I Urban Renewal Area
Introduction
The City desires to pursue a potential urban renewal project in the City -University Project I
Urban Renewal Area which is already incorporated in the Urban Renewal Plan, but which
requires amendment due to a difference in the amount of financial assistance being
requested by the developer.
History/background
The original City -University Project I Urban Renewal Area was established in 1969 and has
been amended 12 times to accomplish various urban renewal projects, including the project
that requires this amendment.
The City -University Project 1 Amendment #12 included several projects, one of which was
for a hotel development at 328 S. Clinton Street. At the time Amendment #12 was adopted,
there were still many unknowns about the project, and the "not to exceed" dollar amount of
$7.1 million was as good an estimate as was possible. In the ensuing months, two big
factors have changed. The developer has refined the plans, including raising the standard
of hotel brand they are securing and the City has transitioned to using TIF rebates, as
opposed to up -front TIF financing.
Discussion of Solution
This amendment allows for a Developer's Agreement on the hotel project "not to exceed"
$8.9 million and for the use of a portion of the hotel and motel taxes generated by the new
hotel to be used, along with TIF rebates, for the project (for which a separate resolution will
also be required).
Each time a plan is amended, Council must pass a Resolution of Necessity. Following that,
a consultation with affected taxing entities must be held and a public hearing set. This
Resolution of Necessity, sets the taxing consultation for February 20, 2015 and the public
hearing for March 9, 2015.
Recommendation
Staff recommends the Resolution of Necessity for City University Project 1 Urban Renewal
Area Amendment #13 be approved.
Prepared by: Wendy Ford, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5248
RESOLUTION NO. 15-33
RESOLUTION DETERMINING THE NECESSITY OF AND SETTING DATES OF
A CONSULTATION (FEBRUARY 20, 2015) AND PUBLIC HEARING (MARCH 9,
2015) ON A PROPOSED AMENDMENT NO. 13 TO THE CITY -UNIVERSITY
PROJECT I URBAN RENEWAL PLAN IN THE CITY OF IOWA CITY, IOWA
WHEREAS, The City has previously determined the City -University Project I Urban Renewal
Area, as amended, to have areas of slum and blight and to be appropriate for economic
development, and designated it as appropriate for various urban renewal projects; and
WHEREAS, the City Council desires to amend the Urban Renewal Plan to add certain projects
thereto, and
WHEREAS, proposed Urban Renewal Projects under this amendment include a hotel
development at 328 S. Clinton Street; and
WHEREAS, Iowa Code Chapter 403 requires the City Council to notify all affected taxing
entities of the consideration being given to the City -University Project I Urban Renewal Plan
Amendment No. 13 and to hold a consultation with such taxing entities with respect thereto; and
WHEREAS, Iowa Code Chapter 403 further requires the City Council to hold a public hearing on
the proposed City -University Project I Urban Renewal Plan Amendment No. 13 subsequent to
notice thereof by publication and mail, and
WHEREAS, Iowa Code Chapter 423A allows for a portion of funds derived from hotel motel tax
to be used in support of urban renewal activities, and Amendment No. #13 calls for the use of
hotel motel taxes in this manner.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
Section 1. That one or more blight and economic development areas, as defined in
Chapter 403, Code of Iowa, exist within the City, and rehabilitation, conservation,
redevelopment, development, or combination thereof, of the area is necessary in the interest of
the public health, safety, or welfare of the residents of the City; and
Section 2. That the consultation on the proposed Amendment No. 13 to the City -
University Project I Urban Renewal Plan required by Section 403.5(2) of the Code of Iowa, as
amended, shall be held at 12:00 P.M. on Friday, February 20. 2015 in the City Manager's
Conference Room, City Hall, Iowa City, Iowa and Wendy Ford, Economic Development
Coordinator, is hereby appointed to serve as the designated representative of the City for
purposes of conducting said consultation, receiving any recommendations that may be made
with response thereto and responding to the same in accordance with Section 403.5(2).
Section 3. That the City Clerk is authorized and directed to cause a notice of said
consultation to be sent by regular mail to all affected taxing entities, as defined in Section
403.17(1), along with a copy of the proposed City -University Project I Urban Renewal Plan,
Amendment No. 13. Said notice shall be in substantially the following form:
NOTICE OF A CONSULTATION TO BE HELD BETWEEN THE
CITY OF IOWA CITY, IOWA AND ALL AFFECTED TAXING
ENTITIES CONCERNING THE PROPOSED CITY -UNIVERSITY
Resolution No. 15-33
Page 2
PROJECT I URBAN RENEWAL PLAN, AMENDMENT NO. 13
FOR THE CITY OF IOWA CITY, IOWA
The City of Iowa City, Iowa will hold a consultation with all affected taxing entities, as
defined in Section 403.17(1) of the Code of Iowa, as amended, commencing at 12:00 P.M. on
Friday, February 20, 2015 in the City Manager's Conference Room, City Hall, Iowa City, Iowa
concerning a proposed City -University Project I Urban Renewal Plan, Amendment No. 13, a
copy of which is attached hereto.
Each affected taxing entity may appoint a representative to attend the consultation. The
consultation may include a discussion of the estimated growth in valuation of taxable property
included in the proposed Urban Renewal Area, the fiscal impact of the division of revenue on
the affected taxing entities, the estimated impact on the provision of services by each of the
affected taxing entities in the proposed Urban Renewal Area, and the duration of any bond
issuance included in said Plan.
The designated representative of any affected taxing entity may make written
recommendations for modification to the proposed division of revenue no later than seven days
following the date of the consultation. Wendy Ford, Economic Development Coordinator, as the
designated representative of the City of Iowa City, shall submit a written response to the
affected taxing entity, no later than seven days prior to the public hearing on the proposed City -
University Project I Urban Renewal Plan, Amendment No. 13, addressing any recommendations
made by that entity for modification to the proposed division of revenue.
This notice is given by order of the City Council of the City of Iowa City, Iowa, as
provided by Section 403.5 of the Code of Iowa, as amended.
Dated this day of ,
City Clerk, Iowa City, Iowa
(END OF NOTICE)
Section 4. That a public hearing on the proposed City -University Project I Urban
Renewal Plan, Amendment No. 13 shall be held before the City Council on March 9, 2015 at
7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled,
at the next meeting of the City Council thereafter as posted by the City Clerk.
Section 5. That the City Clerk is authorized and directed to give public notice of this
public hearing in the "Press -Citizen," once on a date not less than four (4) nor more than twenty
(20) days before the date of said public hearing, and to mail a copy of said notice by ordinary
mail to each affected taxing entity, such notice in each case to be in substantially the following
form:
NOTICE OF PUBLIC HEARING TO CONSIDER APPROVAL OF
A PROPOSED AMENDMENT TO THE CITY -UNIVERSITY
PROJECT I URBAN RENEWAL PLAN IN THE CITY OF IOWA
CITY, IOWA
The City Council of the City of Iowa City, Iowa will hold a public hearing at its meeting on
March 9, 2015 which commences at 7:00 P.M. in the Emma J. Harvat Hall, City Hall, Iowa City,
Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted
by the City Clerk to consider adoption of the City -University Project I Urban Renewal Plan,
Amendment No. 13 (the "Plan") which allows certain hotel -motel tax revenues to be used to
provide financial assistance to Urban Renewal Projects, and increases the amount of
assistance available to a hotel development at 328 S. Clinton Street, a project that was added
to the Urban Renewal Plan pursuant to Amendment No. 12 thereof; and
A copy of the plan is on file for public inspection in the office of the City Clerk, City Hall,
Iowa City, Iowa.
Resolution No. 15-33
Page 3
The City of Iowa City, Iowa is the local agency which, if such Plan is approved, shall
undertake the urban renewal activities described in such Plan.
The general scope of the urban renewal activities under consideration in the Plan is to
assist qualified industries and businesses in the Urban Renewal Area through various public
purpose and special financing activities outlined in the Plan. To accomplish the objectives of
the Plan, and to encourage the further development of the Urban Renewal Area, the plan
provides that such special financing activities may include, but not be limited to, the making of
loans or grants of public funds to private entities under Chapter 15A of the Code of Iowa. The
City also may install, construct and reconstruct streets, parking facilities, open space areas and
other substantial public improvement, and may acquire and make land available for
development or redevelopment by private enterprise as authorized by law. In addition to these
sources, the City may provide financial incentives through utilization of revenues received
pursuant to the Local Transient Guest Tax Fund (known as the "hotel and motel tax"), to the
extent allowable under Iowa Code Chapter 423A.7 and Iowa Code Section 403. The Plan
provides that the City may issue bonds or use available funds for such purposes and that tax
increment reimbursement of such costs will be sought if and to the extent incurred by the City.
Any person or organization desired to be heard shall be afforded an opportunity to be
heard at such hearing.
This notice is given by order of the City Council of Iowa City, Iowa, as provided by
Section 403.5 of the State Code of Iowa.
Dated this day of
s/Marian K. Karr
City Clerk, Iowa City, Iowa
(END OF NOTICE)
Section 6. That the proposed City -University Project I Urban Renewal Plan for the City -
University Project I Urban Renewal Area, Amendment No. 13 is hereby officially declared to be
the proposed City -University Project I Urban Renewal Plan, Amendment No. 13, referred to in
said notices for purposes of such consultation and hearing and that a copy of said Plan shall be
placed on file in the office of the City Clerk.
PASSED AND APPROVED this 9thday of February, 2015
ATTEST:
ACA
ttorney's Office
City Clerk City;1I S I S
Resolution No. 15-33
Page 4
It was moved by Mims and seconded by Botchway the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Botchway
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
g Throgmorton
Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO. 15-34
RESOLUTION AUTHORIZING CONVEYANCE OF A SINGLE FAMILY HOME
LOCATED AT 936 EAST BLOOMINGTON STREET.
WHEREAS, the UniverCity Neighborhood Partnership Program is a joint effort between the
University of Iowa and the City to encourage home ownership and reinvestment in designated
neighborhoods surrounding the University of Iowa; and
WHEREAS, the City purchases rental units located in designated neighborhoods surrounding
the University of Iowa, rehabilitates them, and then sells them to income -eligible buyers; and
WHEREAS, the City purchased and rehabilitated a single family home located at 936 East
Bloomington Street, Iowa City; and
WHEREAS, the City has received an offer to purchase 936 East Bloomington Street for the
principal sum of $185,000 (the amount the City paid to acquire the home), plus the "carrying
costs" of approximately $17,000, which are all costs incurred by the City to acquire the home,
maintain it and sell it, including abstracting and recording fees, interest on the loan to purchase
the home, mowing and snow removal, utilities, real estate taxes, and any costs in excess of
$50,000 to repair and rehabilitate the home; and
WHEREAS, this sale would provide affordable housing in a designated area surrounding the
University of Iowa; and
WHEREAS, on January 20, 2015, the City Council adopted a Resolution proposing to convey
its interest in 936 East Bloomington Street, authorizing public notice of the proposed
conveyance, and setting the date and time for the public hearing; and
WHEREAS, following the public hearing on the proposed conveyance, the City Council finds
that the conveyance is in the public interest.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, that:
1. Upon the direction of the City Attorney, the Mayor and the City Clerk are authorized to
execute a warranty deed conveying the City's interest in 936 East Bloomington Street,
legally described as the East 47:3 feet of the South 150 feet of Out Lot 7, Iowa City, Iowa.
2. The City Attorney is hereby authorized to deliver said warranty deed and to carry out any
actions necessary to consummate the conveyance required by law.
Resolution No. 15-34
Page 2
It was moved by Mims
adopted, and upon roll call there were:
AYES: NAYS
and seconded by
ABSENT:
Dickens the Resolution be
Botchway
Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
Passed and approved this 9th day of February , 2015.
11'
ATTEST:
CITY CEERK
Approved by
';;� �'% / - / �-- I S -
City Attorney's Office
0`
8
Prepared by: Daniel Scott, Project Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5144
RESOLUTION NO. 15-35
RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CON-
TRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE 2015
LANDFILL GAS FLARE REPLACEMENT PROJECT, ESTABLISHING AMOUNT
OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO
PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR
RECEIPT OF BIDS.
WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate of
cost for the above-named project was published as required by law, and the hearing thereon held;
and
WHEREAS, funds for this project are available in the Landfill account # L3324.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA THAT:
The plans, specifications, form of contract and estimate of cost for the above-named
project are hereby approved.
2. The amount of bid security to accompany each bid for the construction of the above-
named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer,
City of Iowa City, Iowa.
3. The City Clerk is hereby authorized and directed to publish notice, not less than 4 and not
more than 45 days before the date for filing the bids, for the receipt of bids for the
construction of the above-named project in a newspaper published at least once weekly
and having a general circulation in the city.
4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa,
at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 3rd day of March,
2015. At that time, the bids will be opened by the City Engineer or his designee, and
thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said
bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City,
Iowa, at 7:00 p.m. on the 9th day of March, 2015, or at a special meeting called for that
purpose.
Passed and approved this 9th day of February , 2015
MAYOR
ATTEST:
CITY CLERK
pweng\mastersVes appp&s.doc 1/15
Ap roved y
City Attorney's Office
Resolution No. 15 -
Page 2
It was moved by Dickens and seconded by Payne the
Resolution be adopted, and upon roll call there were:
AYES:
NAYS: ABSENT:
x
Botchway
x
Dickens
x
Dobyns
g
Hayek
x
Mims
x
Payne
x
Throgmorton
Prepared by: Marian K. Karr, City Clerk, 410 E, Washington St„ Iowa City, IA 52240 (319)356-5041
RESOLUTION NO. 15- 36
RESOLUTION RESCINDING PRIOR RESOLUTION NO. 13-42 AND -SETTING FEES
WITH RESPECT TO THE ADMINISTRATION OF REGULATIONS FOR NETWORK
AND METERED TAXICABS, AND ESTABLISHING A NEW FEE FOR DRIVER
PHOTO IDENTIFICATION CARDS
WHEREAS, Title 5, Chapter 2 of the City Code of the City of Iowa City, Iowa, established
regulations for network and metered taxicabs and drivers operating such vehicles within the City
of Iowa City; and
WHEREAS, Title 5, Chapter 2, sets forth new requirements for issuance of a driver photo
identification card; and
WHEREAS, the current resolution does not set an administration fee for driver photo
identification cards; and
WHEREAS, the City wishes to recover the costs of administering the driver photo identification
cards and not make changes to the current fees for a taxi business or vehicle inspection.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
Prior Resolution No. 13-42 establishing certain fees and charges for vehicles for hire is
hereby rescinded and this Resolution is adopted and approved in lieu thereof.
2. The following fees are hereby established for taxicabs:
a) Processing a business application: $20.00 annually unless suspended or revoked, with
no refunds.
b) Issuance or replacement of a decal, including actual inspection costs: $85.00 annually,
unless suspended or revoked. A $30.00 credit for each decal returned to the City Clerk
will be issued per business licensing year. If the City is notified by the insurance carrier
of cancellation of insurance, the decal will be removed and returned to the City Clerk's
office, with no refund or credit. The credit can only be used within the licensing year and
does not carry over to another year or is not transferable to another business. No credit
will be applied to a business for a decal confiscated by City staff.
c) Issuance of a Driver Photo Identification Cards: $15.00 annually per driver; per business,
with no refunds.
Passed and approved this 9th day of February , 2015.
MAYOR
ATTEST: _ /led
�^-�
CITY CLERK Apprdft7�,)_,
City Attorney's Office
S:taxi: restaxifees.doc
Resolution No.
Page 2
15-36
It was moved by Payne and seconded by
Resolution be adopted, and upon roll call there were:
ASSES:
NAYS:
Botchwa
ABSENT:
the
Botchway
Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton