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HomeMy WebLinkAbout2015-03-09 Council minutesSubject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES MARCH 9, 2015 Iowa City City Council special meeting, 7:00 p.m. at City Hall. Mayor Hayek presiding. Council Members present: Botchway, Dickens, Dobyns, Hayek, Mims, Payne (Electronically), Throgmorton. Absent: None. Staff members present: Markus, Fruin, Dilkes, Karr, Yapp, Boothroy, Ford, Knoche, Bockenstedt, Clark, Andrew, Hightshoe. The Mayor presented Student Leadership Awards to Horace Mann Elementary students: Alice Boerner, Caleigh Stanier, and Hannah Fast. The Mayor proclaimed Special Olympics Month — March, University of Iowa rep. Joyce Rossi accepting. Olympians also accepting the proclamation were: Jill Michalek, Mallory Earnest, Julia Brumbaugh, Jenna Helms, Anna Greenstein, Jimmy Mitchener, Cindy Moore, and Robin Kugley. Unless otherwise noted, all actions were affirmative and unanimous. Moved by Throgmorton, seconded by Botchway, that the items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended and to remove Item 4d(3), Resolution Establishing fees for Building Permits, for separate consideration; and defer Item 4d(5), Resolution awarding contract for the Sycamore Street — City Limits to South Gilbert Street, Phase 1 Project to March 23rd: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: February 23 special (5:00 PM) Formal Official & Complete; February 23 Work Session; February 23 Special (7:00 PM) Formal Official & Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Airport Commission — January 15; Charter Review Commission — February 10; Charter Review Commission — February 24 (AM meeting); Charter Review Commission — February 24 (PM forum); Housing and Community Development Commission — January 15; Library Board of Trustees — January 22; Senior Center Commission — January 22; Senior Center Commission — February 13; Telecommunications Commission — February 10. Permit Motions and Resolutions as recommended by the City Clerk. Renewal: Class C Liquor License for Katy, LLC., dba Trumpet Blossom Cafe, 310 E. Prentiss St.; Outdoor Service Area for Katy, LLC., dba Trumpet Blossom Cafe, 310 E. Prentiss St.; Special Class C Liquor License for The Noodle Shop, Co., dba Noodles & Company, 201 S. Clinton St.; Outdoor Service Area for The Noodle Shop, Co., dba Noodles & Company, 201 S. Clinton St.; Outdoor Service Area for Atlas World Grill, Inc., dba Atlas World Grill, 127 Iowa Ave.; Outdoor Service Area for Jimmy Jack Mac, Inc., dba Basta, 121 Iowa Ave. Outdoor Service Area for 2 -Tone, Inc., dba Blue Bird Diner, 330 E. Market St.; Outdoor Service Area for Motif, Ltd., dba Bo -James, 118 Washington St.; Outdoor Service Area for Brixco LLC., dba Brix Cheese Shop & Wine Shop, 209 N. Linn St.; Outdoor Service Area for Etre Plaza Towers Restaurant LLC., dba Formosa Asian Cuisine, 221 College St., #241; Outdoor Service Area for Etre Givanni Restaurant LLC., dba Givanni's 109 College St.; Resolutions and Motions: Approve disbursements in the amount of $10,838,091.41 for the period of January 1 through January 31, 2015, as recommended by the Finance Director subject to audit. RES. 15-59, Complete Description March 9, 2015 Page 2 ESTABLISHING A REVISED SCHEDULE OF FEES AND CHARGES FOR PARKS AND RECREATION SERVICES AND PROGRAMMING AND RESCINDING RESOLUTION NUMBER 14-13 PREVIOUSLY ESTABLISHING SAID FEES AND CHARGES; RES. 15-60, ESTABLISHING FEES FOR SERVICES AND ACTIVITIES OF THE NEIGHBORHOOD SERVICES DIVISION AND RESCINDING RESOLUTION NO. 12-104; RES. 15-61, RECOMMENDING THE IOWA DEPARTMENT OF TRANSPORTATION OFFICE OF CONTRACTS TO AWARD THE CONTRACT FOR CONSTRUCTION OF THE DUBUQUE STREET PEDESTRIAN BRIDGE OVER 1-80 AND RECREATIONAL TRAIL PROJECT [IM - 080 -6(320)244--13-52, to Peterson Contractors for $ 2,064,330.87]; RES. 15-62, AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE 2015 LANDFILL GAS FLARE REPLACEMENT PROJECT to Calacci Construction for $ 479,000.00; RES. 15-63, ACCEPTING THE WORK FOR THE 2014 SEWER REPAIR PROJECT; RES. 15-64, APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AMENDMENT NO. 1 TO THE SEPTEMBER 16, 2014 AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND WISS, JANNEY, ELSTNER ASSOCIATES, INC. OF NORTHBROOK, ILLINOIS FOR CONSULTING SERVICES FOR THE IOWA CITY WASTEWATER TREATMENT PLANT CONSOLIDATION PROJECT BIOSOLIDS BUILDING ROOF FAILURE FORENSIC ANALYSIS; RES. 15-65, APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AN AMENDMENT TO THE NOVEMBER 18, 2010 AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND HNTB CORPORATION OF KANSAS CITY, MO TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE IOWA CITY GATEWAY PROJECT. Setting Public Hearings: Setting a public hearing for March 23, 2015 on an ordinance rezoning 1.36 acres of property from Low Density Single Family (RS -5) Zone to High Density Single Family (RS -12) Zone located north of Muscatine Avenue and west of Scott Boulevard (REZ14-00008); Setting a public hearing for March 23, 2015 on an ordinance conditionally rezoning 3.97 acres of property from Intensive Commercial (Cli-1) Zone to Riverfront Crossings — South Gilbert (RFC -SG) located at 1201 S. Gilbert St. (REZ15-00001); Setting a public hearing for March 23, 2015 on an ordinance rezoning 0.275 acres of property from Intensive Commercial (CI -1) Zone to Neighborhood Public (P-1) Zone located at 800 S. Dubuque St. (REZ15-00003). RES. 15-66, SETTING A PUBLIC HEARING ON MARCH 23, 2015 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE CITY HALL LOBBY, REVENUE, HARVAT HALL & NDS 2015 RENOVATION PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION; RES. 15-67, SETTING A PUBLIC HEARING ON MARCH 23, 2015 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE ASPHALT RESURFACING PROJECT 2015, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION; RES. 15-68, SETTING A PUBLIC HEARING FOR MARCH 23, 2015, ON AN ORDINANCE AMENDING TITLE 3 ENTITLED "CITY FINANCES, Complete Description March 9, 2015 Page 3 TAXATION & FEES," CHAPTER 4 ENTITLED "SCHEDULE OF FEES, RATES, CHARGES, BONDS, FINES AND PENALTIES," SECTION 5 ENTITLED "SOLID WASTE DISPOSAL," OF THE CITY CODE TO INCREASE OR CHANGE LANDFILL USER FEES. Correspondence: Jane Driscoll regarding First Avenue Grade Separation — Why does it require Closures? [staff response included]; June Braverman, Jeanette Carter regarding New Horizons Band [staff response included]; Barbara Vinograde regarding Free Medical Clinic; Scott Hamlin regarding Colonial Lanes [Mayor response included]; Linda Quinn, Fred Meyer regarding Biodiversity; Lynn Snyder, Fred Meyer regarding Kinseth Hospitality; Michael Chamberlain regarding 600 Block of South Dubuque Street'; Scott Fisher and Nancy Quellhorst regarding Support for communications protocol between Iowa City, North Liberty, and Coralville Moved by Mims, seconded by Dobyns, to adopt RES. 15-69, ESTABLISHING FEES FOR BUILDING PERMITS AND OTHER SERVICES AND ACTIVITIES OF THE DEVELOPMENT SERVICES DIVISION AND RESCINDING RESOLUTION NO. 12- 103. The Mayor declared the motion carried, 6/0/1, Botchway abstaining. Fred Meyer, Director of Backyard Abundance, requested Council consideration of a strategy for increasing biodiversity in Iowa City. The following individuals appeared in support of the biodiversity management strategy: Lucie Laurian; Liz Maas; Linda Quinn; and Mike Loots. A public hearing was held on a resolution adopting Comprehensive Plan Amendment for the three blocks south of Iowa Ave., east of Gilbert St., west of Van Buren St and north of Burlington St. John Yapp, NDS Development Services Coordinator, presented a power point. The following individuals appeared: P&Z Commission Member Charlie Eastham; Ruedi Kuenzli, 7-5 S. Summit St.; Nancy Quellhorst, Iowa City Area Chamber of Commerce; Mark Ginsberg, Convention and Visitors Bureau; Jim Mondanaro, owner of The Bread Garden; George Etre, Takanami Restaurant, Formosa Restaurant, Giovanni's Restaurant, and Iowa Chop House; Ian and Dahlia Smith; Ann Holden, Trinity Episcopal Church; Eric Gidal, 325 Brown, Northside Neighborhood; Lucie Laurian, Washington St.; Rockne Cole, Iowa Coalition Against the Shadow; Rod Zeitler; Mark Nolte, Iowa City Area Development Group; Bryce Dalton, atty. representing Greater Iowa City Homebuilders Association, Cecile Kuenzli, 705 S. Summit St.; Tom Carsner; Tim Conroy, real estate agent, 1410 Foster Rd.; Barry Phipps, 530 N. Van Buren St.; Paul Diehl, 221 E. College St.; Andrew Sherburne, 1202 Sheridan Ave., Film Scene; Amanda Van Horne, 1722 Ridgeway Dr.; Joe Tiefenthaler, 227 E.. Washington St., Film Scene; Pam Michaud, 109 S. Johnson St.; Nancy Bird, Iowa City Downtown District Executive Director; Sarah Clark, Northside Neighborhood; Matthew Fleming, Plaza Towers; Peter Haman, 221 E. College St., Plaza Towers; Mary Bennett, 1107 Muscatine Ave.; Ross Meyer, 814 N. Dodge St.. Film Scene; Nancy Carlson; and Alan Swanson, 930 Foster Rd. Moved by Botchway, seconded by Mims, to accept correspondence from Nate and Samantha Kaeding; Bob Long; Sarah Clark (2); Jennifer Baum, Sarah Clark, Cathy Cole and Michael Feiss, Sharon DeGraw and Thomas Lally, Susan Futrell and Will Jennings, Gina Hausknecht, Cecile and Ruedi Kuenzli, Lucie Laurian, John Macatee and Jane Lyons, Elizabeth Moon, Judith Pascoe, Jeff Porter and Claire Sponsler, Leslie Schwalm, Nialle Sylvan, Chris Welu-Reynolds; Joan Severson; Jill and Justin Fishbaugh; Bruce and Melanie Haupert; John Burchert; Andy Stoll; Helen Burford; Douglas and Pamela Freeman; Complete Description March 9, 2015 Page 4 Gerhard and Ina Loewenberg; Ethan Diehl; Amanda Ward; Joyce and Dick Summerwill; Mark Blumberg; Linda Farkas; Fred Dery; Nancy Carlson; Nicholas and Kay Colangelo; David Kieft; Nancy Bird; Mark Weaver and Eadie Fawcett Weaver; Martin Izakovic; Michael Pugh; Scott Dunn; and Gene Chrischilles. Moved by Mims, seconded by Dickens, to adopt the comprehensive plan amendment for the three blocks south of Iowa Ave., east of Gilbert St., west of Van Buren St and north of Burlington St. Individual Council Members expressed their views. UISG Liaison McCarthy present for discussion. The Mayor declared the resolution failed, 5/2, with the following division of roll call vote. Ayes: Dobyns, Hayek, Mims, Payne, Dickens. Nays: Throgmorton, Botchway. (City Code requires that a supermajority vote (6 of 7) of the City Council is necessary to approve.) A public hearing was held on an ordnance amending Title 14: Zoning to broaden and clarify the placement standards for portable signs allowed in Central Business District Commercial Zones. John Yapp, NDS Development Services Coordinator, presented information. Moved by Dobyns, seconded by Botchway, that the ordinance amending Title 14: zoning to broaden and clarify the placement standards for portable signs allowed in Central Business District Commercial Zones, be given first vote. Moved by Mims, seconded by Botchway, to adopt RES. 15-70, APPROVING THE PRELIMINARY PLAT OF MACKINAW VILLAGE — PART SIX, IOWA CITY, IOWA. A public hearing was held on a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the Normandy Drive Restoration Phase 1116 Project, establishing amount of bid security to accompany each bid, directing City Clerk to publish notice to bidders, and fixing time and place for receipt of bids. Supt. of Parks and Forestry Hall presented a power point. Moved by Mims, seconded by Throgmorton, to adopt RES. 15-71, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE NORMANDY DRIVE RESTORATION PHASE IIIB PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. A public hearing was held on a resolution authorizing conveyance of a single family home located at 711 North Gilbert Street. No one appeared. Moved by Mims, seconded by Botchway, to adopt RES. 15-72, AUTHORIZING CONVEYANCE OF A SINGLE FAMILY HOME LOCATED AT 711 NORTH GILBERT STREET. A public hearing was held on a resolution authorizing conveyance of a single family home located at 429 Ronalds Street. No one appeared. Moved by Mims, seconded by Dickens, to adopt RES. 15-73, AUTHORIZING CONVEYANCE OF A SINGLE FAMILY HOME LOCATED AT 429 RONALDS STREET. A public hearing was held on a resolution approving plans, specifications, form of contract, and estimate of cost for the north plant salvage and demolition phase of the Iowa City Wastewater Treatment Plant Relocation Project, establishing amount of bid security to accompany each bid, directing City Clerk to publish notice to bidders, and fixing time and place for receipt of bids. The following individuals appeared: Jeff Biggers; Rockne Cole; Tom Carsner; Grant Schultz; Alex Flesher, 110 N. Dodge St.; Mike Carberry, 2029 Friendship St.; and Ariane Parkes-Perret, 1024 Y/2 E. Market St. Complete Description March 9, 2015 Page 5 Moved by Throgmorton, seconded by Dobyns, to accept correspondence from Angela Romero, Jeff Biggers, Carla Paciotto, Miriam Alarcon Avila, Tom Carsner, Raud Kashef. Moved by Mims, seconded by Botchway, to adopt RES. 15-74, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE NORTH PLANT SALVAGE AND DEMOLITION PHASE OF THE IOWA CITY WASTEWATER TREATMENT PLANT RELOCATION PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Individual Council Members expressed their views. The Mayor declared the resolution adopted, 6/1, with the following division of roll call vote. Ayes: Dobyns, Hayek, Mims, Payne, Throgmorton, Botchway. Nays: Dickens. A public hearing was held on a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the Slothower Road Water Main Project, establishing amount of bid security to accompany each bid, directing City Clerk to publish notice to bidders, and fixing time and place for receipt of bids. Moved by Mims, seconded by Botchway, to adopt RES. 15-75, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE SLOTHOWER ROAD WATER MAIN PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. A public hearing was held on a resolution authorizing the execution of a quit claim deed for Outlot B, Boyd's Fashionable Acres, Iowa City, Iowa to Casey Boyd, L.L.C. No one appeared. Moved by Mims, seconded by Botchway, to adopt RES. 15-76, AUTHORIZING THE EXECUTION OF A QUIT CLAIM DEED FOR OUTLOT B, BOYD'S FASHIONABLE ACRES, IOWA CITY, IOWA TO CASEY BOYD, L.L.C. A public hearing was held on a resolution approving Amendment No. 13 to the City - University Project 1 Urban Renewal Plan to modify proposed urban renewal project. Moved by Mims, seconded by Botchway, to continue the public hearing and defer consideration of a resolution approving Amendment No. 13 to the City -University Project 1 Urban Renewal Plan to modify proposed Urban Renewal Project to March 23rd. A public hearing was held on a resolution adopting proposed operating budget for the Fiscal Year July 1, 2015 through June 30, 2016, the proposed three-year Financial Plan for FY2015 — 2017, and the Multi -Year Capital Improvements Program through Fiscal Year 2019. Finance Dir. Bockenstedt presented a power point. Individual Council Members expressed their views. Moved by Dobyns, seconded by Dickens, to adopt RES. 15-77, ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2016. Moved by Mims, seconded by Dickens, to adopt RES. 15-78, APPROVING THE THREE-YEAR FINANCIAL PLAN FOR THE CITY OF IOWA CITY, IOWA AND THE FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM. Moved by Mims, seconded by Dickens, to re -appoint Frank Wagner, 1724 Muscatine Avenue, to the Historic Preservation Commission for an At Large representative to fill three-year term, March 29, 2015 — March 29, 2018. The Mayor noted that no applications were received for the following boards and commissions and all will be readvertised: Airport Zoning Brd. of Adjustment for a five - year term January 1, 2014 — December 31, 2018; Airport Zoning Brd of Adjustment for a Complete Description March 9, 2015 Page 6 five-year term January 1, 2012 - December 31, 2016; Appeals, Board of, for a five-year term January 1, 2014 - December 31, 2018; Historic Preservation Commission a Jefferson St. presentative to fill three-year terms, March 29, 2013 — March 29, 2016 (New District formed); Telecommunications Commission for a three-year term, March 13, 2015 — March 13, 2018. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] The Mayor noted previously announced vacancies to Boards and Commissions: Planning and Zoning Commission for two vacancies to fill five-year term, May 1, 2015 — May 1, 2020. Applications must be received by 5:00 p.m., Wednesday, March 18, 2015; Library, Board of Trustees for three vacancies to fill six-year term, July 1, 2015 — June 30, 2021. Applications must be received by 5:00 p.m., Wednesday, April 1, 2015. Council Member Throgmorton noted the remarks during public discussion regarding the biodiversity management strategy, and a recent University symposium he attended at the University "Energy Cultures in the Age of the Anthropocene" organized by Brad Cramer, Tyler Priest, and Barbara Eckstein. City Manager Markus stated staff would meet with the group regarding the biodiversity management strategy. Council Member Dickens reminded everyone of events planned at the. Englert and Riverside Theater. Mayor Hayek reported on the smashing success of the One Book, Two Book Festival the previous week -end and thanked the City of Literature Groups for sponsoring the event; and stated the Charter Review Commission had wrapped out their work, thanked the citizen volunteers for their efforts, and stated their final recommendations would be presented to Council soon. City Manager Markus announced that he and his wife would be hosting two international fellows from Indonesia in May, he had been invited to return with them in late July or first part of August. Moved by Mims, seconded by Botchway, to adjourn special meeting at 10:45 p.m. Matthew J. Hayek, Mayor Marian K. Karr, City Clerk 03-09-15 44(1) Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. The cost of publishing the following proceedings and claims is $ Cumulative cost for this calendar year for said publication is $_ OFFICIAL COUNCIL ACTIONS — 2/23/15 Iowa City City Council special meeting, 5:00 p.m. at City Hall. Council Members present: Botchway, Dickens, Dobyns, Hayek, Mims, Payne (Electronically), Throgmorton. Absent: None. Unless otherwise noted, all actions were affirmative and unanimous. Moved and seconded to adjourn to executive session to discuss as a public employer, strategy regarding collective bargaining with city employee organizations; as such discussion is exempt from the provisions of Chapter 21; and discuss strategy with counsel where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. The Mayor declared the motion carried and adjourned into executive session. Moved and seconded to adjourn special meeting 5:23 p.m. A more complete description of Council Activities is on file in the office of the City Clerk. s/Matthew J. Hayek, Mayor s/MarianK. Karr, 'City Clerk Submitapubc nn 73 /15. ft CITY OF IOWA CITY 4a (2) -7w`11Q ®�®� MEMORANDUM Date: March 4, 2015 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, February 23, 2015, 5:23 PM in Emma J. Harvat Hall Council: Botchway, Dickens, Dobyns, Hayek, Mims, Payne, Throgmorton UISG: McCarthy Staff: Markus, Fruin, Dilkes, Karr, Andrew, Bockenstedt, Yapp, Boothroy, Hart, Ford, Hargadine, Hightshoe, O'Brien, Havel, Moran, Scott, Nations, Jordan, Clark, Bowers, Bollinger A transcription and power points are available in the City Clerk's Office and the City website. QUESTIONS FROM COUNCIL REGARDING AGENDA ITEMS 1. (Consent Calendar item # 3d(10) —Washington Street and North Pedestrian Mall Downtown Streetscape ... ) Council Member Throgmorton stated he was heavily involved in the recommended selection process and therefore feels he should abstain on voting; and requested the matter be removed from the consent calendar for separate consideration. Majority agreed. 2. (Consent Calendar item # 3e(2) — Portage signs...) In response to Council Member Throgmorton, NDS Dir. Boothroy stated the proposed changes require signs to be next to a building and maintenance of an 8 foot sidewalk. Asst. City Mgr. Fruin reported that on Downtown District legislative meetings he attended with staff and disability advocacy groups and the feedback was it was no different than a bench or newspaper dispensing machine. 3. (Agenda item # 8 — Equity Report Action Plan ....) In response to Council Member Dobyns, Mayor Hayek said the item would be discussed separately during the work session. 4. Mayor Hayek stated he would be delivering the State of the City address after Leadership awards. 5. (Consent Calendar item # 3d(8) — Economic Development Communication Protocol... ) Mayor Hayek said representatives from ICAD will be speaking on this item and suggested handling it in connection with the Consent Calendar discussion . In response to Council Member Botchway, Mayor Hayek stated the other cities have not scheduled the matter for action yet. 6. (Consent Calendar item # 3d(1) — Agreement with School District ...Alexander Elementary School...) Council Member Botchway requested separate consideration of the item so he could abstain on voting. Majority agreed, Council Work Session February 23, 2015 Page 2 REVIEW RESOLUTION ON THE EQUITY REPORT ACTION PLAN R 81 Equity Dir. Bowers presented information and responded to questions. Police Chief Hargadine present for discussion. ACTION: Equity Dir. and City Clerk to prepare draft schedule for listening posts. REVIEW THE ICCSD BOUNDARY PROPOSALS LIP # 3 INFO PACKET OF 2/191 Mayor Hayek stated the ICCSD administration had been invited to attend the meeting but were unable to do so due to scheduling conflicts. A power point of the proposed plan was displayed. ACTION: Continue to stay engaged and assist in the process and monitor boundary discussion. (Markus) DISCUSS RECYCLING OPPORTUNITIES FOR MULTI -FAMILY HOUSING fIP # 4 INFO PACKET OF 2/191 Recycling Coordinator Jordan provided a multi -family recycling update. Majority of Council directed staff to proceed with the code change (building in lead time for enforcement) as outlined in the February 18th memo. Mayor Hayek noted the information from Mary Jeanne Perino Phillips regarding food -scrap recycling received on the Consent Calendar and asked staff to provide a response. ACTION: Proceed with recommendations outlined in memo, and respond to Perino Phillips (1129 of 2/26 Info Packet). (Jordan) COUNCIL APPOINTMENTS r# 111 Historic Preservation Commission At Large Rep. — defer two weeks; Clerk to provide additional attendance record information Telecommunications Commission — reappoint Laura Bergus INFORMATION PACKET DISCUSSION [February 12,191 February 12 1. (IP # 2 — Overview of Local Food Efforts) Council Member Botchway questions the establishment of downtown community gardens. Asst. City Manager Fruin responded that downtown community gardens were not in present plans, but reported on a children's garden area outside the Library, and working with Backyard Abundance and Blue Zones on the edible landscape around the Robert A. Lee Recreation Center. In addition a grant application will be submitted shortly to expand the discovery garden that's presently at the Recreation Center around the building. In response to Mayor Pro tem Mims, Parks & Recreation Dir. Moran stated staff had approached residents in the Normandy Drive area about establishment of community garden and they were against it at the time. Majority of Council asked staff to pursue the idea with the neighborhood again. February 19 1. (IP # 8 — ... Combining Assessor Offices) In response to Council Member Botchway, the City Manager reviewed past discussion and staff analysis on the advantages of retaining the City Assessor position. February 12 (continued) 2. (IP # 3, # 4, # 5 — Articles from City Manager) Mayor Pro tem Mims noted the articles in the packet, and thanked the City Manager for distributing. Council Work Session February 23, 2015 Page 3 February 19 (continued) 2. (IP # 7 — letter to Board of Regents from Mayor Hayek ... Presidential Search) In response to UISG Liaison McCarthy, Mayor Hayek stated he had not heard anything on his request to be appointed to the Presidential Search Committee. COUNCIL TIME, MEETING SCHEDULE AND PENDING WORK SESSION TOPICS fIP # 5 and # 6 of 2/19 Info Packetl 1. Council Member Throgmorton said he would be attending the City of Literature meeting at 2:00 PM tomorrow afternoon. 2. Council Member Throgmorton stated he would be out of town the 27th through the 4th 3. (IP # 5 — Proposed Meeting Schedule April through August) City Clerk Karr stated she proposed a summer schedule, and noted two Council Members would be unable to attend the April 21 meeting. Majority of Council agreed to the schedule as proposed, retaining the April schedule. Council Members were encouraged to contact Karr with future schedule conflicts. [Further discussion occurred next item] Upcoming Community Events / Council Invitations 1. Council Member Botchway stated he would be announcing the presentation by Ta- Nehisi Coates on February 24 and community discussion that follows at the formal meeting. Mayor Pro tem Mims said she was sorry she could not attend because of an ICAD prior commitment. 2. Mayor Hayek reported he would be speaking to the Consultation of Religious Communities in a month or two and will report back. 3. Council Member Dobyns stated he would be gone the week of July 28th, and August 18th and would miss two months of meetings with the proposed schedule. Meeting adjourned 6:40 PM. 4a(3) Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. The cost of publishing the following proceedings and claims is $ Cumulative cost for this calendar year for said publication is $_ OFFICIAL COUNCIL ACTIONS — 2/23/15 Iowa City City Council special meeting, 7:00 p.m. at City Hall. Mayor Hayek presiding. Council Members present: Botchway, Dickens, Dobyns, Hayek, Mims, Payne (Electronically), Throgmorton. Absent: None. The Mayor presented Student Leadership Awards to Lincoln Elementary students: Thomazin Jury and Isaac Young. The Mayor presented the State of City Address. Unless otherwise noted, all actions were affirmative and unanimous. Moved and seconded that the items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended and to delete from the Consent Calendar and consider as a separate Items 3d(1) Resolution approving agreement with school district Re: Sycamore Street and 3d(10) Resolution approving Washington Street and North Pedestrian Mall Downtown Streetscape: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: January 12 Work Session; January 13 Work Session; February 9 Work Session; February 9 Regular Formal Official & Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Board of Adjustment — January 14; Charter Review Commission — January 27; Citizens Police Review Board — December 3; Citizens Police Review Board — December 8; Citizens Police Review Board — December 29; Civil Service Commission — February 12; Historic Preservation Commission — January 8; Human Rights Commission — January 20; Planning and Zoning Commission — January 15; Telecommunications Commission — January 26. Permit Motions and Resolutions as recommended by the City Clerk. Renewal: Special Class C Liquor License for The Thai Spice Restaurant, 1210 S. Gilbert St. #200; Class E Liquor License for Hy -Vee Food Store #2, 812 S. 1St Ave.; Class C Liquor License for Carl & Ernies "GOOD TIME" Pub & Grill, 161 Highway 1 W.; Outdoor Service Area for Carl & Ernie's "GOOD TIME" Pub & Grill, 161 Highway 1 W.; Class C Beer Permit for Dollar General Store #8137, 41 Highway 1 W. New: Class C Liquor License for Coach's Corner Pub, 749 Mormon Trek Blvd. Class C Liquor License for Coach's Corner Pub, 749 Mormon Trek Blvd.; Outdoor Service Area for Coach's Corner Pub, 749 Mormon Trek Blvd.; Class E Liquor License for Creekside Market, 2601 Hwy 6 E.; Class C Liquor License for Givanni's 109 E. College St. Resolutions and Motions: RES. 15-37, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE 28E AGREEMENT BETWEEN THE CITY OF IOWA CITY AND JOHNSON COUNTY, IOWA FOR IMPROVEMENTS TO A PORTION OF SYCAMORE STREET; Approve disbursements in the amount of $10,713,930.89 for the period of December 1 through December 31, 2014, as recommended by the Finance Director subject to audit; RES. 15-38, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE TEMPORARY CONSTRUCTION EASEMENT AGREEMENT WITH JOHNSON COUNTY, IOWA Official Actions February 23, 2015 Page 2 FOR THE EXTENSION OF THE CITY'S WATER DISTRIBUTION SYSTEM ON SLOTHOWER ROAD; RES. 15-39, ACCEPTING THE DEDICATION OF .35 ACRES ALONG SLOTHOWER ROAD FROM SLOTHOWER FARMS, L.L.C. IN IOWA CITY, JOHNSON COUNTY, IOWA, AS PUBLIC RIGHT-OF-WAY; RES. 15- 40, AMENDING THE BUDGETED POSITIONS IN THE PARKS AND RECREATION DEPARTMENT BY DELETING ONE FULL-TIME MAINTENANCE WORKER II - CBD AND ONE SENIOR MAINTENANCE WORKER - CBD POSITION AND ADDING ONE FULL-TIME MAINTENANCE WORKER II -HORTICULTURE AND ONE FULL- TIME SENIOR MAINTENANCE WORKER -HORTICULTURE SPECIALIST; RES. 15- 41, ACCEPTING THE WORK FOR THE ASBESTOS ABATEMENT REMOVAL OF MISC. HAZARDOUS MATERIALS AND REMOVAL OF HOUSEHOLD HAZARDOUS WASTE AT THE CITY OF IOWA CITY NORTH WASTEWATER TREATMENT PLANT PROJECT; RES. 15-42, AMENDING THE BUDGETED POSITIONS IN THE POLICE DEPARTMENT AND THE AFSCME AND ADMINISTRATIVE AND CONFIDENTIAL PAY PLANS BY DELETING ONE FULL TIME RECORDS SUPERVISOR, ONE FULL-TIME ADMINISTRATIVE SECRETARY, TWO FULL-TIME POLICE RECORDS CLERKS AND TWO FULL- TIME SENIOR POLICE RECORDS CLERKS AND ADDING ONE FULL-TIME POLICE ADMINISTRATIVE COORDINATOR AND FOUR FULL-TIME POLICE RECORDS TECHNICIANS; RES. 15-43, ESTABLISHING A COMMUNICATION PROTOCOL FOR ECONOMIC DEVELOPMENT ACTIVITY IN THE THREE JURISDICTIONS OF IOWA CITY, CORALVILLE, AND NORTH LIBERTY. Correspondence received from Tom Goedken and Mark Nolte; RES. 15-44, RATIFYING SETTLEMENT OF IMMINENT LITIGATION, James Tandy. Setting Public Hearings: RES. 15-45, SETTING A PUBLIC HEARING ON MARCH 9, 2015 TO DISCUSS THE PROPOSED OPERATING BUDGET FOR THE FISCAL YEAR JULY 1, 2015, THROUGH JUNE 30, 2016, THE PROPOSED THREE-YEAR FINANCIAL PLAN FOR FY2015 - 2017, AND ALSO THE MULTI- YEAR CAPITAL IMPROVEMENTS PROGRAM THROUGH FISCAL YEAR 2019; Setting a public hearing for March 9 on an ordinance amending title 14-513 `Sign Regulations' for Central Business Zones; Setting a public hearing for March 9, 2015 on a Comprehensive Plan Amendment for the three blocks South of Iowa Ave., East of Gilbert St., West of Van Buren St. and North of Burlington St.; RES. 15-46, OF INTENT TO CONSIDER THE PROPOSED EXECUTION OF A QUIT CLAIM DEED FOR OUTLOT B, BOYD'S FASHIONABLE ACRES, IOWA CITY, IOWA AND SETTING A PUBLIC HEARING ON SAID PROPOSED CONVEYANCE FOR MARCH 9,2015; RES. 15-47, SETTING A PUBLIC HEARING ON MARCH 9, 2015 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE NORMANDY DRIVE RESTORATION PROJECT-- PHASE IIIB, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION; RES. 15-48, SETTING A PUBLIC HEARING ON MARCH 9, 2015 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE SLOTHOWER ROAD WATER MAIN PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION; RES. 15-49, SETTING A PUBLIC HEARING ON MARCH 9, 2015 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND Official Actions February 23, 2015 Page 3 ESTIMATE OF COST FOR THE NORTH PLANT SALVAGE AND DEMOLITION PHASE OF THE IOWA CITY WASTEWATER TREATMENT PLANT RELOCATION PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION; RES. 15-50, SETTING PUBLIC HEARING FOR MARCH 9, 2015, ON A PROPOSAL TO CONVEY A SINGLE FAMILY HOME LOCATED AT 711 NORTH GILBERT STREET; RES. 15-51, RESOLUTION SETTING PUBLIC HEARING FOR MARCH 9, 2015, ON A PROPOSAL TO CONVEY A SINGLE FAMILY HOME LOCATED AT 429 RONALDS STREET. Correspondence: Laurie Nash regarding WOYCsavethedate 2015; Ann Trimble - Ray (iowalive) regarding Self Proclaimed `Conservative' Touts Liberal Tax And Spend; Mary Jeanne Perino Phillips regarding Food -scrap recycling is gaining ground; James D. Curtis regarding Appreciation for Public Library and Ecumenical Towers; Terri Caplan regarding Preservation Study; Scott Hamlin regarding Colonial Lanes [staff response included]; Harry Olmstead regarding Taxi Ordinance [staff response included]; Edgar Lopez regarding Robert E. Lee rules and behavior [staff response included] John Crane regarding Iowa City needs a fire department training facility; Acting Traffic Engineering Planner regarding Installation NO PARKING ANY TIME signs on the north side of Eagle View Drive and Grace Drive; Traffic Engineering Planner regarding Installation of (1) DISABLED PARKING space in front of 1407 Broadway Street; Traffic Engineering Planner regarding Installation of metered parking spaces and establishment of parking meter terms for the following locations: (7) spaces on the south side of the 200 block of East Court Street, (3) spaces on the south side of the 300 block of East Court Street, (9) spaces on the east side of the 500 block of South Linn Street; (5) parking spaces on the south side of the 300 block of East Harrison Street; and (6) spaces on the south side of the 200 block of East Prentiss Street. Establish NO PARKING 2 AM — 6 AM parking prohibition of metered parking at these locations. Mark Nolte, President ICAD (Iowa City Area Development Group), and Tom Goedken, Board Chair, expressed support for adoption of the communications protocol for economic development with the communities of Iowa City, North Liberty, and Coralville. The following individuals appeared regarding the north plant salvage and demolition project: Mike Carberry, 2029 Friendship St.; Jeff Biggers, 624 Whiting Ave.; and Pam Michaud, 109 S. Johnson St. Moved and seconded to adopt RES. 15-52, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK ATTEST THE 28E AGREEMENT BETWEEN THE IOWA CITY COMMUNITY SCHOOL DISTRICT AND THE CITY OF IOWA CITY REGARDING CONSTRUCTION OF SITE PLAN IMPROVEMENTS FOR THE SOUTH ELEMENTARY SCHOOL NOW KNOWN AS ARCHIBALD ALEXANDER ELEMENTARY SCHOOL LOCATED AT 3571 SOUTH SYCAMORE STREET AND RECONSTRUCTION OF SYCAMORE STREET. The Mayor declared the resolution adopted, 6/0/1. Moved and seconded to adopt RES. RES. 15-53, APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND GENUS LANDSCAPE ARCHITECTS, PC, OF DES MOINES, IOWA TO PROVIDE CONSULTANT SERVICES FOR THE WASHINGTON STREET AND NORTH Official Actions February 23, 2015 Page 4 PEDESTRIAN MALL PORTIONS OF THE DOWNTOWN STREETSCAPE PLANNING PROJECT. The Mayor declared the resolution adopted, 6/0/1. Patricia Knox, President of the Board of Arts Iowa City, 2601 Friendship St., appeared regarding establishment of a multi -disciplinary community art center in the downtown area, possible use of the Unitarian Church, and advocated the Church be put on the National Registry of Historic Places. Moved and seconded to accept material from Patricia Knox. Kevin Perez, 161 Columbia Dr., stated one of his establishments were cited for selling to a minor and he would be paying the fine but asked for consideration of sale of alcohol to minors regulations in the future. Council asked the item be scheduled for further discussion. Joy Beadleston appeared regarding the Iowa City Transit disabled bus program, and reference to "substantial handicap". Staff will follow up. Moved and seconded that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 15-4609, CONDITIONALLY REZONING 21.24 ACRES OF PROPERTY FOR A PLANNED DEVELOPMENT OVERLAY/HIGH DENSITY SINGLE FAMILY RESIDENTIAL (OPD/RS12) ZONE TO ALLOW 72 MULTI -FAMILY DWELLING UNITS LOCATED SOUTH OF PADDOCK CIRCLE AND WEST OF HEINZ ROAD. (REZ14- 00010), be voted on for final passage at this time. Moved and seconded that the ordinance be finally adopted at this time. Moved and seconded to accept correspondence from Steve Gordon. Moved and seconded that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 15-4610, REZONING 34.21 ACRES OF PROPERTY FROM INTERIM DEVELOPMENT RESEARCH PARK (ID -RP) ZONE TO COMMERCIAL OFFICE (CO - 1) ZONE LOCATED NORTH OF NORTHGATE DRIVE, be voted on for final passage at this time. Moved and seconded that the ordinance be finally adopted at this time. Moved and seconded to accept correspondence from F. Joe Hughes, Southgate Companies. Moved and seconded to adopt RES. 15-54, APPROVING THE PRELIMINARY PLAT HIGHLANDER DEVELOPMENT FOURTH ADDITION, IOWA CITY, IOWA. Joe Hughes, Southgate Companies, appeared. A public hearing was held on a resolution authorizing conveyance of a single family home located at 601 South Governor Street. Moved and seconded to adopt RES. 15-55, AUTHORIZING CONVEYANCE OF A SINGLE FAMILY HOME LOCATED AT 601 SOUTH GOVERNOR STREET. A public hearing was held on a resolution approving plans, specifications, Form of Contract, and Estimate of Cost for the construction of the First Avenue Grade Separation Project [STP -U-3715(636)--0-52], establishing amount of bid security to accompany each bid, directing City Clerk to publish Notice to Bidders, and fixing time and place for receipt of bids. Moved and seconded to adopt RES. 15-56, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE FIRST AVENUE GRADE SEPARATION PROJECT [STP -U- 3715(636)--70-52], ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY Official Actions February 23, 2015 Page 5 EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Moved and seconded to adopt RES. 15-57, APPROVING THE 2013 EQUITY REPORT ACTION PLAN INCLUDING THE ACTION PLAN FOR THE POLICE DEPARTMENT AND THE FIVE AREAS OF FOCUS FOR RELATIONSHIP BUILDING AS PRESENTED BY CITY STAFF AT THE CITY COUNCIL WORK SESSION HELD ON JANUARY 13, 2015 (RACIAL EQUITY & DIVERSITY ISSUES). The following individuals appeared: Maria Hernandez, 1405 Laurel; Jan Palmer; Joseph Hall, 1826 G St.; Charles Eastham, Consultation of Religious Communities, 953 Canton St. Moved and seconded to adopt RES. 15-58, APPROVING AN AGREEMENT FOR PRIVATE DEVELOPMENT BY AND BETWEEN THE CITY OF IOWA CITY, IOWA AND 316 MADISON, L.L.C. FOR THE 316 MADISON STREET PROJECT. The following individuals appeared: Peter Byler, 30 Ashwood Dr.; Emily Seiple, Johnson County Affordable Homes Coalition; Charlie Eastham, 953 Canton St.; Evan McCarthy, UISG Liaison; and developer Joe Clark. The Mayor declared the resolution adopted, 6/1. Moved and seconded that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 15-4611, AMENDING TITLE 5, ENTITLED "BUSINESS AND LICENSE REGULATIONS," CHAPTER 2, ENTITLED "TAXICABS," SECTION 4, ENTITLED "DRIVER REQUIREMENTS," AND SECTION 8, ENTITLED "RATES," TO REVISE THE PROVISION ON SHARED RIDES, be voted on for final passage at this time. Moved and seconded that the ordinance be finally adopted at this time. Moved and seconded to defer to March 9 the Historic Preservation Commission appointment for an At Large representative for a three-year term, March 29, 2015 — March 29, 2018; and appoint Laura Bergus, 2231 California Avenue, to the Telecommunications Commission for a three-year term, March 13, 2015 — March 13, 2018. The Mayor noted that no applications were received for an additional appointment to the Telecommunications Commission for a three-year term, March 13, 2015 — March 13, 2018, and will be readvertised. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] The Mayor noted the previously announced vacancies: Airport Zoning Brd. of Adjustment for a five- year term January 1, 2014 — December 31, 2018 (Formerly advertised; Full term); Airport Zoning Brd of Adjustment for a five-year term January 1, 2012 - December 31, 2016. (Formerly advertised; Full term); Appeals, Board of, for a five-year term January 1, 2014 - December 31, 2018 (Formerly advertised; Full term); Historic Preservation Commission for a Jefferson St. representative for a three-year terms, March 29, 2013 — March 29, 2016 (New District formed). Applications must be received by 5:00 p.m., Wednesday, March 4, 2015; Applications must be received by 5:00 Wednesday, March 18 2015. Planning and Zoning Commission for two vacancies to fill five-year term, May 1, 2015 — May 1, 2020. Applications must be received by 5:00 p.m., Wednesday, March 18, 2015. Official Actions February 23, 2015 Page 6 The Mayor noted the current vacancies: Library, Board of Trustees for three vacancies to fill six-year term, July 1, 2015 — June 30, 2021. Applications must be received by 5:00 p.m., Wednesday, April 1, 2015. Moved and seconded to adjourn special meeting at 9:45 p.m. A more complete description of Council Activities and disbursements is on file in the office of the City Clerk and Finance Department. s/Matthew J. Hayek, Mayor s/Marian K. Karr, City Clerk 7�' - 41✓ Submitted — 3/3/15. Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES FEBRUARY 23, 2015 Iowa City City Council special meeting, 5:00 p.m. at City Hall. Council Members present: Botchway, Dickens, Dobyns, Hayek, Mims, Payne (Electronically), Throgmorton. Absent: None. Staff Members present: Markus, Fruin, Dilkes, Karr, Andrew, O'Brien, Moran, Nations, Hargadine, Clark, Jordan, Bowers, Bollinger, Boothroy, Yapp, Ford, Hightshoe, Hart, Havel, Scott, Bockenstedt. Unless otherwise noted, all actions were affirmative and unanimous. Moved by Mims, seconded by Dobyns, to adjourn to executive session to discuss as a public employer, strategy regarding collective bargaining with city employee organizations; as such discussion is exempt from the provisions of Chapter 21; and discuss strategy with counsel where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. The Mayor declared the motion carried and adjourned into executive session 5:02 p.m. Council returned to open session 5:22 p.m. Moved by Throgmorton, seconded by Dobyns, to adjourn special meeting 5:23 p.m. Matthew J. Hayek, Mayor Marian K. Karr, City Clerk Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES FEBRUARY 23, 2015 Iowa City City Council special meeting, 7:00 p.m. at City Hall. Mayor Hayek presiding. Council Members present: Botchway, Dickens, Dobyns, Hayek, Mims, Payne (Electronically), Throgmorton. Absent: None. Staff members present: Markus, Fruin, Dilkes, Karr, Yapp, Clark, Andrew, Moran, Davidson, Havel, Bockenstedt, Bowers, Frank. The Mayor presented Student Leadership Awards to Lincoln Elementary students: Thomazin Jury and Isaac Young. The Mayor presented the State of City Address. Unless otherwise noted, all actions were affirmative and unanimous. Moved by Mims, seconded by Dickens, that the items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended and to delete from the Consent Calendar and consider as a separate Items 3d(1) Resolution approving agreement with school district Re: Sycamore Street and 3d(10) Resolution approving Washington Street and North Pedestrian Mall Downtown Streetscape: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: January 12 Work Session; January 13 Work Session; February 9 Work Session; February 9 Regular Formal Official & Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Board of Adjustment — January 14; Charter Review Commission — January 27; Citizens Police Review Board — December 3; Citizens Police Review Board — December 8; Citizens Police Review Board — December 29; Civil Service Commission — February 12; Historic Preservation Commission — January 8; Human Rights Commission — January 20; Planning and Zoning Commission — January 15; Telecommunications Commission — January 26. Permit Motions and Resolutions as recommended by the City Clerk. Renewal: Special Class C Liquor License for Kantaphone, Chansy, dba The Thai Spice Restaurant, 1210 S. Gilbert St. #200; Class E Liquor License for Hy -Vee, Inc., dba Hy -Vee Food Store #2, 812 S. 1St Ave.; Class C Liquor License for Carl & Ernie Enterprises LLC., dba Carl & Ernies "GOOD TIME" Pub & Grill, 161 Highway 1 W.; Outdoor Service Area for Carl & Ernie Enterprises LLC., dba Carl & Ernie's "GOOD TIME" Pub & Grill, 161 Highway 1 W.; Class C Beer Permit for Dolgencorp, LLC., dba Dollar General Store #8137, 41 Highway 1 W. New: Class C Liquor License for Cardinal Way Properties LLC., dba Coach's Corner Pub, 749 Mormon Trek Blvd. Class C Liquor License for Fujiyama inc., dba Coach's Corner Pub, 749 Mormon Trek Blvd.; Outdoor Service Area for Cardinal Way Properties LLC., dba Coach's Corner Pub, 749 Mormon Trek Blvd.; Class E Liquor License for Sector, Inc., dba Creekside Market, 2601 Hwy 6 E.; Class C Liquor License for Etre Givanni Restaurant LLC., dba Givanni's 109 E. College St. Resolutions and Motions: RES. 15-37, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE 28E AGREEMENT BETWEEN THE CITY OF IOWA CITY AND JOHNSON COUNTY, IOWA FOR IMPROVEMENTS TO A PORTION OF SYCAMORE STREET; Approve disbursements in the amount of $10,713,930.89 for the period of December 1 through December 31, 2014, as recommended by the Finance Director subject to audit; RES. 15-38, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE TEMPORARY CONSTRUCTION EASEMENT AGREEMENT WITH JOHNSON COUNTY, IOWA Complete Description February 23, 2015 Page 2 FOR THE EXTENSION OF THE CITY'S WATER DISTRIBUTION SYSTEM ON SLOTHOWER ROAD; RES. 15-39, ACCEPTING THE DEDICATION OF .35 ACRES ALONG SLOTHOWER ROAD FROM SLOTHOWER FARMS, L.L.C. IN IOWA CITY, JOHNSON COUNTY, IOWA, AS PUBLIC RIGHT-OF-WAY; RES. 15- 40, AMENDING THE BUDGETED POSITIONS IN THE PARKS AND RECREATION DEPARTMENT BY DELETING ONE FULL-TIME MAINTENANCE WORKER II - CBD AND ONE SENIOR MAINTENANCE WORKER - CBD POSITION AND ADDING ONE FULL-TIME MAINTENANCE WORKER ll -HORTICULTURE AND ONE FULL- TIME SENIOR MAINTENANCE WORKER -HORTICULTURE SPECIALIST; RES. 15- 41, ACCEPTING THE WORK FOR THE ASBESTOS ABATEMENT REMOVAL OF MISC. HAZARDOUS MATERIALS AND REMOVAL OF HOUSEHOLD HAZARDOUS WASTE AT THE CITY OF IOWA CITY NORTH WASTEWATER TREATMENT PLANT PROJECT; RES. 15-42, AMENDING THE BUDGETED POSITIONS IN THE POLICE DEPARTMENT AND THE AFSCME AND ADMINISTRATIVE AND CONFIDENTIAL PAY PLANS BY DELETING ONE FULL TIME RECORDS SUPERVISOR, ONE FULL-TIME ADMINISTRATIVE SECRETARY, TWO FULL-TIME POLICE RECORDS CLERKS AND TWO FULL- TIME SENIOR POLICE RECORDS CLERKS AND ADDING ONE FULL-TIME POLICE ADMINISTRATIVE COORDINATOR AND FOUR FULL-TIME POLICE RECORDS TECHNICIANS; RES. 15-43, ESTABLISHING A COMMUNICATION PROTOCOL FOR ECONOMIC DEVELOPMENT ACTIVITY IN THE THREE JURISDICTIONS OF IOWA CITY, CORALVILLE, AND NORTH LIBERTY. Correspondence received from Tom Goedken and Mark Nolte; RES. 15-44, RATIFYING SETTLEMENT OF IMMINENT LITIGATION, James Tandy. Setting Public Hearings: RES. 15-45, SETTING A PUBLIC HEARING ON MARCH 9, 2015 TO DISCUSS THE PROPOSED OPERATING BUDGET FOR THE FISCAL YEAR JULY 1, 2015, THROUGH JUNE 30, 2016, THE PROPOSED THREE-YEAR FINANCIAL PLAN FOR FY2015 - 2017, AND ALSO THE MULTI- YEAR CAPITAL IMPROVEMENTS PROGRAM THROUGH FISCAL YEAR 2019; Setting a public hearing for March 9 on an ordinance amending title 14-5B 'Sign Regulations' for Central Business Zones; Setting a public hearing for March 9, 2015 on a Comprehensive Plan Amendment for the three blocks South of Iowa Ave., East of Gilbert St., West of Van Buren St. and North of Burlington St.; RES. 15-46, OF INTENT TO CONSIDER THE PROPOSED EXECUTION OF A QUIT CLAIM DEED FOR OUTLOT B, BOYD'S FASHIONABLE ACRES, IOWA CITY, IOWA AND SETTING A PUBLIC HEARING ON SAID PROPOSED CONVEYANCE FOR MARCH 9,2015; RES. 15-47, SETTING A PUBLIC HEARING ON MARCH 9, 2015 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE NORMANDY DRIVE RESTORATION PROJECT-- PHASE IIIB, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION; RES. 15-48, SETTING A PUBLIC HEARING ON MARCH 9, 2015 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE SLOTHOWER ROAD WATER MAIN PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION; RES. 15-49, SETTING A PUBLIC HEARING ON MARCH 9, 2015 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE NORTH PLANT SALVAGE AND DEMOLITION Complete Description February 23, 2015 Page 3 PHASE OF THE IOWA CITY WASTEWATER TREATMENT PLANT RELOCATION PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION; RES. 15-50, SETTING PUBLIC HEARING FOR MARCH 9, 2015, ON A PROPOSAL TO CONVEY A SINGLE FAMILY HOME LOCATED AT 711 NORTH GILBERT STREET; RES. 15-51, RESOLUTION SETTING PUBLIC HEARING FOR MARCH 9, 2015, ON A PROPOSAL TO CONVEY A SINGLE FAMILY HOME LOCATED AT 429 RONALDS STREET. Correspondence: Laurie Nash regarding WOYCsavethedate 2015; Ann Trimble - Ray (iowalive) regarding Self Proclaimed `Conservative' Touts Liberal Tax And Spend; Mary Jeanne Perino Phillips regarding Food -scrap recycling is gaining ground; James D. Curtis regarding Appreciation for Public Library and Ecumenical Towers; Terri Caplan regarding Preservation Study; Scott Hamlin regarding Colonial Lanes [staff response included]; Harry Olmstead regarding Taxi Ordinance [staff response included]; Edgar Lopez regarding Robert E. Lee rules and behavior [staff response included] John Crane regarding Iowa City needs a fire department training facility; Acting Traffic Engineering Planner regarding Installation NO PARKING ANY TIME signs on the north side of Eagle View Drive and Grace Drive; Traffic Engineering Planner regarding Installation of (1) DISABLED PARKING space in front of 1407 Broadway Street; Traffic Engineering Planner regarding Installation of metered parking spaces and establishment of parking meter terms for the following locations: (7) spaces on the south side of the 200 block of East Court Street, (3) spaces on the south side of the 300 block of East Court Street, (9) spaces on the east side of the 500 block of South Linn Street; (5) parking spaces on the south side of the 300 block of East Harrison Street; and (6) spaces on the south side of the 200 block of East Prentiss Street. Establish NO PARKING 2 AM — 6 AM parking prohibition of metered parking at these locations. Mark Nolte, President ICAD (Iowa City Area Development Group), and Tom Goedken, Board Chair, expressed support for adoption of the communications protocol for economic development with the communities of Iowa City, North Liberty, and Coralville. The following individuals appeared regarding the north plant salvage and demolition project: Mike Carberry, 2029 Friendship St.; Jeff Biggers, 624 Whiting Ave.; and Pam Michaud, 109 S. Johnson St. Moved by Throgmorton, seconded by Dobyns, to adopt RES. 15-52, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK ATTEST THE 28E AGREEMENT BETWEEN THE IOWA CITY COMMUNITY SCHOOL DISTRICT AND THE CITY OF IOWA CITY REGARDING CONSTRUCTION OF SITE PLAN IMPROVEMENTS FOR THE SOUTH ELEMENTARY SCHOOL NOW KNOWN AS ARCHIBALD ALEXANDER ELEMENTARY SCHOOL LOCATED AT 3571 SOUTH SYCAMORE STREET AND RECONSTRUCTION OF SYCAMORE STREET. The Mayor declared the resolution adopted, 6/0/1, with the following division of roll call vote. Ayes: Dickens, Dobyns, Hayek, Mims, Payne, Throgmorton. Nays: None. Abstaining: Botchway. Moved by Mims, seconded by Dickens, to adopt RES. RES. 15-53, APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND GENUS LANDSCAPE ARCHITECTS, PC, OF DES MOINES, IOWA TO PROVIDE CONSULTANT SERVICES FOR THE WASHINGTON STREET AND NORTH PEDESTRIAN MALL PORTIONS OF THE DOWNTOWN STREETSCAPE PLANNING PROJECT. The Mayor declared the resolution adopted, 6/0/1, with the following Complete Description February 23, 2015 Page 4 division of roll call vote: Ayes: Mims, Payne, Throgmorton, Dickens, Dobyns, Hayek. Nays: None. Abstaining: Throgmorton. Patricia Knox, President of the Board of Arts Iowa City, 2601 Friendship St., appeared regarding establishment of a multi -disciplinary community art center in the downtown area, possible use of the Unitarian Church, and advocated the Church be put on the National Registry of Historic Places. Moved by Dickens, seconded by Dobyns, to accept material from Patricia Knox. Kevin Perez, 161 Columbia Dr., stated one of his establishments were cited for selling to a minor and he would be paying the fine but asked for consideration of sale of alcohol to minors regulations in the future. Council asked the item be scheduled for further discussion. Joy Beadleston appeared regarding the Iowa City Transit disabled bus program, and reference to "substantial handicap". Staff will follow up. Moved by Mims, seconded by Botchway, that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 15-4609, CONDITIONALLY REZONING 21.24 ACRES OF PROPERTY FOR A PLANNED DEVELOPMENT OVERLAY/HIGH DENSITY SINGLE FAMILY RESIDENTIAL (OPD/RS12) ZONE TO ALLOW 72 MULTI -FAMILY DWELLING UNITS LOCATED SOUTH OF PADDOCK CIRCLE AND WEST OF HEINZ ROAD. (REZ14-00010), be voted on for final passage at this time. Moved by Mims, seconded by Dickens, that the ordinance be finally adopted at this time. The Mayor requested Council Members disclose any ex parte communications, and none were reported. Moved by Botchway, seconded by Dickens, to accept correspondence from Steve Gordon. Moved by Mims, seconded by Dickens, that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 15-4610, REZONING 34.21 ACRES OF PROPERTY FROM INTERIM DEVELOPMENT RESEARCH PARK (ID -RP) ZONE TO COMMERCIAL OFFICE (CO -1) ZONE LOCATED NORTH OF NORTHGATE DRIVE, be voted on for final passage at this time. The Mayor requested Council Members disclose any ex parte communications, and none were reported. Moved by Mims, seconded by Dickens, that the ordinance be finally adopted at this time. Moved by Botchway seconded by Mims, to accept correspondence from F. Joe Hughes, Southgate Companies. Moved by Dickens, seconded by Mims, to adopt RES. 15-54, APPROVING THE PRELIMINARY PLAT HIGHLANDER DEVELOPMENT FOURTH ADDITION, IOWA CITY, IOWA. Development Services Coordinator Yapp presented a power point. Joe Hughes, Southgate Companies, appeared. Individual Council Members expressed their views. A public hearing was held on a resolution authorizing conveyance of a single family home located at 601 South Governor Street. No one appeared. Moved by Mims, seconded by Botchway, to adopt RES. 15-55, AUTHORIZING CONVEYANCE OF A SINGLE FAMILY HOME LOCATED AT 601 SOUTH GOVERNOR STREET. A public hearing was held on a resolution approving plans, specifications, Form of Contract, and Estimate of Cost for the construction of the First Avenue Grade Separation Project [STP -U-3715(636)--0-52], establishing amount of bid security to accompany each bid, directing City Clerk to publish Notice to Bidders, and fixing time and place for receipt of bids. No one appeared. Complete Description February 23, 2015 Page 5 Moved by Mims, seconded by Botchway, to adopt RES. 15-56, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE FIRST AVENUE GRADE SEPARATION PROJECT [STP -U-3715(636)--70-52], ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Individual Council Members expressed their views. Moved by Mims, seconded by Botchway, to adopt RES. 15-57, APPROVING THE 2013 EQUITY REPORT ACTION PLAN INCLUDING THE ACTION PLAN FOR THE POLICE DEPARTMENT AND THE FIVE AREAS OF FOCUS FOR RELATIONSHIP BUILDING AS PRESENTED BY CITY STAFF AT THE CITY COUNCIL WORK SESSION HELD ON JANUARY 13, 2015 (RACIAL EQUITY & DIVERSITY ISSUES). Equity Dir. Bowers presented information. The following individuals appeared: Maria Hernandez, 1405 Laurel; Jan Palmer; Joseph Hall, 1826 G St.; Charles Eastham, Consultation of Religious Communities, 953 Canton St. Individual Council Members expressed their views. Moved by Mims, seconded by Botchway, to adopt RES. 15-58, APPROVING AN AGREEMENT FOR PRIVATE DEVELOPMENT BY AND BETWEEN THE CITY OF IOWA CITY, IOWA AND 316 MADISON, L.L.C. FOR THE 316 MADISON STREET PROJECT. Economic Development Adm. Davidson presented a power point. The following individuals appeared: Peter Byler, 30 Ashwood Dr.; Emily Seiple, Johnson County Affordable Homes Coalition; Charlie Eastham, 953 Canton St.; Evan McCarthy, UISG Liaison; and developer Joe Clark. Individual Council Members expressed their views. The Mayor declared the resolution adopted, 6/1, with the following roll call vote: Ayes: Mims, Payne, Botchway, Dickens, Dobyns, Hayek. Nays: Throgmorton. Moved by Mims, seconded by Botchway, that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 15-4611, AMENDING TITLE 5, ENTITLED "BUSINESS AND LICENSE REGULATIONS," CHAPTER 2, ENTITLED "TAXICABS," SECTION 4, ENTITLED "DRIVER REQUIREMENTS," AND SECTION 8, ENTITLED "RATES," TO REVISE THE PROVISION ON SHARED RIDES, be voted on for final passage at this time. Moved by Mims, seconded by Botchway, that the ordinance be finally adopted at this time. Moved by Mims, seconded by Dickens, to defer to March 9 the Historic Preservation Commission appointment for an At Large representative for a three-year term, March 29, 2015 — March 29, 2018; and appoint Laura Bergus, 2231 California Avenue, to the Telecommunications Commission for a three-year term, March 13, 2015 — March 13, 2018. The Mayor noted that no applications were received for an additional appointment to the Telecommunications Commission for a three-year term, March 13, 2015 — March 13, 2018, and will be readvertised. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] The Mayor noted the previously announced vacancies: Airport Zoning Brd. of Adjustment for a five- year term January 1, 2014 — December 31, 2018 (Formerly advertised; Full term); Airport Zoning Brd of Adjustment for a five-year term January 1, Complete Description February 23, 2015 Page 6 2012 - December 31, 2016. (Formerly advertised; Full term); Appeals, Board of, for a five-year term January 1, 2014 - December 31, 2018 (Formerly advertised; Full term); Historic Preservation Commission for a Jefferson St. representative for a three-year terms, March 29, 2013 — March 29, 2016 (New District formed). Applications must be received by 5:00 p.m., Wednesday, March 4, 2015; Applications must be received by 5:00 Wednesday, March 18 2015. Planning and Zoning Commission for two vacancies to fill five-year term, May 1, 2015 — May 1, 2020. Applications must be received by 5:00 p.m., Wednesday, March 18, 2015. The Mayor noted the current vacancies: Library, Board of Trustees for three vacancies to fill six-year term, July 1, 2015 — June 30, 2021. Applications must be received by 5:00 p.m., Wednesday, April 1, 2015. Council Member Botchway reminded everyone of Ta-Nehisi Coates speaking at the Englert on February 24. Mayor Pro tem Mims said she was unable to attend the Coates event, and would be attending an ICAD event that evening and meeting with a number of women in the community including Debbie Durham from the Iowa Economic Development Board. Council Member Dickens noted the upcoming events at the Englert, stating the Englert is a jewel of downtown Iowa City, and encouraged people to take advantage of it. Mayor Hayek noted the announced retirement of West High Principal Jerry Arganbright, and thanked him for his years of service; reported on his attendance at the Sertoma Club essay contest luncheon with eighth graders, noting this year's essay subject on the First Amendment; and shared ideas from eighth graders at Northwest Junior High on improving the community and thanked teach Anah Austin for the invitation. City Manager Markus reported on the 1000 Friends of Iowa award recognizing the Best Mixed Use Award for the historic Packing and Provision Building in Iowa City, acknowledging the example of saving and reusing an historic building; and congratulated City Atty. Dilkes son on his state champion debate award. Mayor Hayek stated Joe Weideman had won the State Policy Debate Contest representing City High. City Clerk Karr reminded everyone of the third public forum being held by the Charter Review Commission on Tuesday evening, February 24th in Harvat Hall. Moved by Mims, seconded by Botchway, to adjourn special meeting at 9:45 p.m. Matthew J. Hayek, Mayor Marian K. Karr, City Clerk