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Home My WebLink About03-19-2015 Airport CommissionIOWA CITY AIRPORT COMMISSION MEETING AGENDA AIRPORT TERMINAL BUILDING 1801 S. RIVERSIDE DRIVE IOWA CITY, IOWA THURSDAY, MARCH 19, 2015 - 6:00 P.M. 1. Determine Quorum 2. Election of Officers 3. Approval of Minutes from the following meetings: February 19, 2015 4. Public Discussion - Items not on the agenda 5. Items for Discussion /Action: a. Airport Commerce Park i. Consider a resolution approving amendment to listing agreement with b. Airport Master Plan c. FAA/IDOT Projects: AECOM / David Hughes i. FY15 Obstruction Mitigation ii. Fuel Tank Rehabilitation 1. Consider a resolution approving contract iii. North T -hangar Electrical Service & LED lighting 1. Consider a resolution approving contract d. Airport "Operations" i. Strategic Plan -Implementation ii. Budget iii. Management 1. Application for event at Airport (Wedding Reception) e. FBO /Flight Training Reports i. Jet Air f. Commission Members' Reports g. Staff Report 2 min* 5 min 15 min Lepic-Kroger 20 min 10 min 30 min 10 min 2 min 2 min h. Consider a motion to adjourn to executive session to evaluate the professional competency of individuals whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individuals' reputations and those individuals requested a closed session Evaluation of Airport Operations Specialist 6. Set next regular meeting for April 16, 2015 at 6:00 p.m. 7. Adjourn *The times listed in the agenda are the anticipated duration of that particular agenda item. The actual discussion may take more or less time than anticipated Airport Commission Agenda & Info Packet Meeting Date 03-19-15 Page 2 of 40 Airport Commission February 19, 2015 Page 1 MINUTES DRAFT IOWA CITY AIRPORT COMMISSION FEBRUARY 19, 2015 — 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Jose Assouline, Minnetta Gardinier (left at 8:15pm), A. Jacob Odgaard (arrived 6:12 P.M.), Chris Ogren Members Absent: David Davis Staff Present: Michael Tharp, Eric Goers, Jeff Davidson Others Present: Matt Wolford, David Hughes, Greg Broussard, Jeff Edberg RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. DETERMINE QUORUM: Chairperson Ogren called the meeting to order at 6:06 P.M. APPROVAL OF MINUTES: Ogren asked if everyone had had a chance to review the minutes. On page 4, she noted that it says, `The debt is $600,000 pending the land sale.' In speaking to Tharp about this, Ogren noted that he has told her that after the land sale is complete, the debt will be wiped out. She would like this to be clearer in the minutes. Ogren moved to accept the minutes of the January 15, 2015, meeting as amended. Gardinier seconded the motion. The motion carried 3-0, Davis and Odgaard absent. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Airport Strategic Plan — Tharp stated that he asked Jeff Davidson from the City to attend tonight's meeting. He explained to Members that after speaking with Davidson and Ogren, they are of the opinion that the Strategic Plan can be delayed until the Master Plan is nearly complete. This will help to alleviate any conflicts between the two plans. Davidson then gave Members some history of his involvement in helping the Airport develop these plans and what the process looked like as they worked through it. Davidson agreed that the Commission could wait until the Master Plan is almost complete before proceeding, noting that he is learning some things himself from the Master Plan process and believes it will be beneficial to the Strategic Plan process. Gardinier asked if this type of planning benefits from having different individuals doing it Airport Commission Agenda & Info Packet Meeting Date 03-19-15 Page 3 of 40 Airport Commission February 19, 2015 Page 2 each time, as a way of getting varying viewpoints, etc. Davidson responded that actually there is some benefit to having the continuity of the same individuals doing the plan, but that if the Commission felt another facilitator would be beneficial, he would take no offense to that. Members discussed this briefly, speaking to both sides of the argument. Continuing, Davidson noted that he is encouraged to see that Tharp will be giving an update to Members on how the existing Strategic Plan has progressed over the past five years. Davidson then asked if Members were in agreement to delay the Strategic Plan process until the Master Plan process is done. Members agreed with this idea wholeheartedly. (Odgaard arrived at this point in the meeting.) b. Airport Commerce Park — Jeff Edberg gave Members an update, stating that all of the remaining lots are under contract at this time. One is going to fall out though. There are two buyers among the four available lots. Lot #7 was under contract and was extended once, and once the construction detail stage was reached, too many problem arose. Therefore, the buyer is going to look elsewhere. Edberg stated that he now needs to prepare a cancellation on Lot #7. He stated that on the positive side, in just the last week, he has had two brokers contact him about available lots. Continuing, Edberg noted that the buyer of Lot #s 11, 12, and 13 has changed plans several times, but have in the past few weeks decided to go ahead with the purchase of the three lots. However, they now want someone else to buy the lots and to lease them back to them. Edberg responded to Members' questions regarding this sale, further explaining what the company would like to see happen. He added that he has found an investor willing to buy the lots, build the building needed, and then lease it back to the company. Edberg stated that he feels pretty confident that this sale will continue as planned. A brief discussion ensued regarding land uses at the Airport, with Edberg noting that if they were to build something like a five -acre building, they could probably get it filled fairly quickly, especially if it were for an aviation -related business. C. Airport Master Plan — Greg Broussard addressed Members next. He reminded everyone of the public open house on March 5. He also noted that there will be a survey crew at the Airport next week, finishing their work, and then Quantum will be able to complete their section, as well. This report will then be forwarded to the FAA, and will also be a part of the public hearing on March 5. Members spoke briefly to who might attend this public hearing. d. FAA/IDOT Projects: AECOM (David Hughes) — i. FY15 Obstruction Mitigation — Hughes stated that they haven't done a whole lot here. They have started some initial paperwork and have been reviewing the mapping before they send out letters. ii. Runway 7/25 Parallel Taxiway — Hughes noted that they are coming up on a 30 -day release on retaining, so they will process the final paperwork to the FAA next week and get this project closed out. iii. Taxiway B lighting — Hughes stated that the final fixture has been installed and he is recommending acceptance on this project tonight. Tharp stated that this is a late handout for Members, but that Airport Commission February 19, 2015 Page 3 Airport Commission Agenda & Info Packet Meeting Date 03-19-15 Page 4 of 40 everything is done now and they do need to consider a resolution this evening. 1. Consider a resolution accepting work as complete — Gardinier moved to accept Resolution #A15-03, accepting the work as complete on this project. Odgaard seconded the motion. The motion carried 4-0, Davis absent. iv. Fuel Tank Rehabilitation — Hughes stated that this project and the next one listed are both State -funded projects. He explained how they will be putting these out as competitive quotations to vendors they know that do this type of work — the same process that they have followed in the past. Hughes noted that a spec has been put together for the fuel tank project. Gardinier asked if they aren't already doing something here, and Hughes responded, further clarifying what the project entails and what they have done so far. Matt Wolford of Jet Air also spoke to this project, asking several questions of Hughes. Ogren asked about the timing of this project, and if there would be any reason to try to take action at the March meeting on this, so that they can move forward as soon as possible. Hughes agreed, stating that he will work on having proposals in prior to the next meeting. Gardinier asked about the exterior of these tanks, asking if they shouldn't repaint them periodically, to perhaps keep them from getting so bad again. Hughes stated that this is something they can address. V. North T -hangar Electrical Service & LED lighting — Continuing, Hughes noted that there have been concerns with the wiring in this area and that this project will replace the cabling that runs out to these hangars, as well as replace electrical panels as needed. This will also expand the light project, with seven new lights being added and improvements being made to some of the existing ones. Gardinier then spoke to how some of the newer lights are actually too bright. Hughes explained how the LED lights appear brighter than the older lights. e. Airport Operations — i. Strategic Plan- Implementation — 1. Review of Strategic Plan — Tharp noted that this was an accidental repeat from last month's agenda. ii. Budget — Tharp noted that they should plan to meet again sometime during late March, early April to walk through the final budget numbers. Ogren agreed that a short review would be a good idea. 1. Annual Report — Tharp stated that everyone received a copy of the Annual Report in their meeting packet. He noted that he added some additional pictures. He stated that if there are no other changes, they can submit this to the City Council. Tharp stated that typically the Chair presents this to the Council at one of their meetings, during the public comment period. iii. Management — FBO/Flight Training Reports — Airport Commission February 19, 2015 Page 4 Airport Commission Agenda & Info Packet Meeting Date 03-19-15 Page 5 of 40 i. Jet Air — Matt Wolford of Jet Air spoke to Members next, sharing the monthly maintenance reports with them. He noted that snow has been a major factor. There has also been a nuisance problem with some birds. Gardinier asked why there has been a change in how the snow is plowed in certain areas, and Wolford responded, further explaining why the conditions have been such. Members spoke further to this issue, noting that with such heavy, wet snow it makes it difficult to get things cleared off effectively. Ogren asked to what extent the City can help them, and both Tharp and Wolford responded, noting that when they have needed help, the City has always responded to their needs, but that the Airport is basically responsible for their own facility and grounds. Wolford continued, stating that Members should stop in the pilot's lounge to see the new paint job and furniture. Ogren asked how the purchase of furniture works in conjunction with their budget. Wolford explained how the Airport and Jet Air worked together to complete the lounge and to replace Jet Air's power cart. Gardinier asked how the flight -training portion of Jet Air is doing, and Wolford noted that things are going quite well for them. g. Commission Members' Reports — None. h. Staff Report — Ogren asked about the progress on the windows and blinds. Tharp responded that they are waiting for warmer weather. Everything is ready to go — they just need warmer temperatures. Odgaard asked what the progress is on the fence locks. Tharp stated that he needs to follow up with the vendor on this. Consider a motion to adjourn to Executive Session to evaluate the professional competency of individuals whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to individuals' reputations and those individuals requested a closed session — Ogren moved to enter to Executive Session. Assouline seconded the motion. The motion carried 4-0, Davis absent. Assouline moved to exit Executive Session. Seconded by Ogren. Motion carried 3-0, Gardinier and Davis Absent. SET NEXT REGULAR MEETING FOR: Before setting the next meeting, Tharp recapped what the Commission just went through. The decision was to allow Ogren to finish the evaluation and then turn it in. Goers stated that if the Commission decides to defer the matter of compensation that they have a formal motion to this effect. Assouline moved to defer decisions regarding the Airport Operations Specialist's compensation modifications to the March 19 meeting. Ogren seconded the motion. The motion carried 3-0, Davis and Gardinier absent. Goers responded to Member questions regarding what they need to do in this matter. Airport Commission Agenda & Info Packet Meeting Date 03-19-15 Page 6 of 40 Airport Commission February 19, 2015 Page 5 Ogren asked that Tharp email the Commission Members regarding the March date to make sure they will have a full Commission. Goers noted that he will not be in attendance, but that Attorney Dulek will be. The next regular meeting of the Airport Commission will be held on Thursday, March 19, 20159 at 6:00 P.M. in the Airport Terminal Building, unless otherwise noted. ADJOURN: Odgaard made a motion to adjourn the meeting at 8:30 P.M. Ogren seconded the motion. The motion carried 3-0, Davis and Gardinier absent. CHAIRPERSON DATE Airport Commission February 19, 2015 Page 6 Airport Commission Agenda & Info Packet Meeting Date 03-19-15 Page 7 of 40 Airport Commission ATTENDANCE RECORD 2015 Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time TERM o 0 0 � N W NAME EXP. N N N N Minnetta 03/01/19 X X Gardinier Jose 03/01/16 O/ X Assouline E Chris 03/01/18 X X Ogren A.Jacob 03/01/18 X X Odgaard David 03/01/17 X O/ Davis E Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time Airport Commission Agenda & Info Packet Meeting Date 03-19-15 Prepared by: Susan Dulek, Asst. City Attorney, 410 E. Washington Street, Iowa City, IA 52240 (319) 3565030 RESOLUTION NO. RESOLUTION AUTHORIZING THE CHAIRPERSON TO SIGN AN AMENDMENT TO THE LISTING AGREEMENT WITH LEPIC- KROEGER REALTORS FOR AVIATION COMMERCE PARK TO EXTEND THE TERM BY TEN MONTHS. Page 8 of40 WHEREAS, the Iowa City Airport Commission, the City of Iowa City, and Lepic-Kroeger Realtors have entered into a listing agreement ("Listing Agreement") to sell and lease the property known as the Aviation Commerce Park, which has been amended twice to extend the term; WHEREAS, the Listing Agreement expired on March 1, 2015; WHEREAS, there is 1 lot that has not been sold or is not subject to a purchase agreement; and WHEREAS, it is in the best interest of the Commission to approve the Amendment to Listing Agreement to extend the term by to December 31, 2015. NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION THAT: The Chairperson is authorized to sign the attached Third Amendment to Listing Agreement. Passed and approved this _ day of ATTEST: SECRETARY 2015. CHAIRPERSON Approved by City Attorney's Office It was moved by and seconded by Resolution be adopted, and upon roll call there were: the AYES: NAYS: ABSENT: Assouline Davis Gardinier Odgaard Ogren Airport Commission Agenda & Info Packet Meeting Date 03-19-15 Page 9 of 40 THIRD AMENDMENT TO LISTING AGREEMENT The is an amendment to the Listing Agreement made and entered into among Lepic-Kroeger, Realtors ("Agent"), the City of Iowa City, a municipal corporation, ("Owner"), and the Iowa City Airport Commission ("Commission") on November 28, 2013 ("Listing Agreement") In Iowa City, Iowa WHEREAS, the parties wish to amend the Listing Agreement to extend the term by one year to end on 3-1-2016. THEREFORE, the parties agree to amend the Listing Agreement as follows: Paragraph 5 is deleted in its entirety and the following new Paragraph 5 is substituted in lieu thereof: S. TERM. The term of this Agreement and the Agent's employment, right and authority shall be from the date of execution through March 1, 2016. All other terms of the Listing Agreement, not inconsistent with this amendment, remain in full force and effect. CITY OF IOWA CITY Mathew J. Hayek, Mayor Attest: Marian K. Karr, City Clerk THE IOWA CITY AIRPORT COMMISSION Christine Orgen, Chairperson Airport Commission Agenda & Info Packet Meeting Date 03-19-15 Page 10 of 40 Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Or, Iowa City IA 52246 319-356-5045 RESOLUTION NO. RESOLUTION AUTHORIZING THE CHAIRPERSON TO SIGN AND THE SECRETARY TO ATTEST A CONTRACT FOR FUEL SYSTEM REHAB AND TANK COATING WHEREAS, Pospisil Painting Inc. of Cedar Rapids, Iowa, has submitted the lowest responsive informal quote of $52,881.00 for construction of the above named project. NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION, THAT: The contract for the construction of the above named project is hereby awarded to Pospisil Painting Inc. subject to the conditions: a. That awardee secures adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Chairperson is hereby authorized to sign and the Secretary to attest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements upon instruction from legal counsel. Passed and approved this day of CHAIRPERSON ATTEST: SECRETARY It was moved by and seconded by adopted, and upon roll call there were: Ayes Nays Approved by City Attorney's Office Absent 2015. the Resolution be Assouline Davis Gardinier Odgaard Ogren Airport Commission Agenda & Info Packet A!J Meeting Date 03-19-15 Page 11 of40 AMAMOM 500 SW 5153237910 tel OM 500 SW 7th Street 515 2444803 fax Suite 301 Des Moines, Iowa 50309 www.aecom.com March 13. 2015 Ms. Christine Ogren Iowa City Airport Commission 1801 S. Riverside Drive Iowa City, IA 52246 SUBJECT: Rehabilitate Fuel System — Tank Coating Iowa City Municipal Airport Iowa City, Iowa Iowa DOT AIP Project 9I150IOW100 Contract No. 16581 AECOM ID No. 60331326 Dear Ms.Ogren We have reviewed the proposals received on March 12, 2015, for the above-mentioned project. One minor inconsistency was found in the bid from L&P Painting, Inc. and was considered to be a mathematical error in their base bid. A copy of the bid tabulation is attached. Two (2) proposals were received. Pospisil Painting Inc. of Cedar Rapids, Iowa, submitted the low bid in the amount of $52,881.00. The low bid submitted was lower than the Engineer's Estimate by an amount of $3,649.00. We recommend award of a contract for the Rehabilitate Fuel System — Tank Coating, IDOT Project No. 911501OW 100 to Pospisil Painting, Inc. of Cedar Rapids, Iowa, in the amount of $52,881.00. If you should have any questions or need additional information, please contact our office at your convenience. Yours sincerely, X44 - David B. Hughes, P.E. Enclosures: As noted L imddpmjech60331326 IOW IDOT 2015 Vert InfrastructureV00000000\300-Communicationsi330 ExieroaKC0031315,IuLdoc Airport Commission Agenda & Info Packet Meeting Date 03-19-15 Page 12 of 40 0 0 0 0 0 r o 0 0 0 0 Ul vi vi io o io O In O m C+ C+ V V N V V fp Q ci ci N If1 ~ O m - O � n m m 0 0 0 0 n � W vi vi ip o v O C+ o N 0 O 0 J u U v v -i ri v F cI cI N Z O O O O O F O O O O O N m o o O w w U m m o ' c -I t0 Ol V N N Q ci ci ci If1 ~ O m - O � F � n O m Co w m m m O o o v U U V n F ,ti N ip N Oj N Z m O O V1 O O O O O UcyT Oow11T ° O o N Ec O N ar: ° YOOZU O - U Z V N v v O O O O m N V A 0 0 C Z ~ O O O O m rC O O O F LL U 2 O" O w V rli O F N 0 a U F .-+ .-+ N 0 m 3 r U o Z m O w a o Q n r d o 0 0 0 } o0 r F Z N v z � Q m r n w > W O v 3 0 n n n O z Z E a v m -o m � o � F 0 a 0 m 0 n Z O w w - v u U v W W m m m o v o O u O u O u v � `o E u w z N m v � z Airport Commission Agenda & Info Packet Meeting Date 03-19-15 Page 13 of 40 Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Dr, Iowa City IA 52246 319-3565045 RESOLUTION NO. RESOLUTION AUTHORIZING THE CHAIRPERSON TO SIGN AND THE SECRETARY TO ATTEST A CONTRACT FOR ELECTRICAL SERVICE REPLACEMENT AND EXTERIOR LIGHTING INSTALLATION WHEREAS, Neumiller Electric, Inc., Iowa, has submitted the lowest responsive informal quote of $57,255.00 for construction of the above named project. NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION, THAT: 1. The contract for the construction of the above named project is hereby awarded to Neumiller Electric, Inc. subject to the conditions: a. That awardee secures adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Chairperson is hereby authorized to sign and the Secretary to attest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements upon instruction from legal counsel. Passed and approved this _ 2015. CHAIRPERSON ATTEST: SECRETARY It was moved by and seconded by adopted, and upon roll call there were: Approved by City Attorneys Office the Resolution be Ayes Nays Absent Assoutine Davis Gardinier Odgaard Ogren Airport Commission Agenda & Info Packet wOm 600 5W Meeting Date 03-19-15 Page 14 of 40 �` SW 51532379/0 tel 5007th Street 515 2444803 fax Suite 301 Des Moines, Iowa 50309 www.aecono.com March 13, 2015 Ms. Christine Ogren Iowa City Airport Commission 1801 S. Riverside Drive Iowa City, IA 52246 SUBJECT: Electrical Service Replacement and Exterior Lighting Installation Iowa City Municipal Airport Iowa City, Iowa Iowa DOT AIP Project 911501OW100 Contract No. 16626 AECOM ID No. 60331326 Dear Ms.Ogren We have reviewed the proposals received on March 12, 2015, for the above-mentioned project. A copy of the bid tabulation is attached. Three (3) proposals were received. Neumiller Electric, Inc. of Iowa City, Iowa, submitted the low bid in the amount of $57,225.00. The low bid submitted was lower than the Engineer's Estimate by an amount of $3,545.00. We recommend award of a contract for Electrical Service Replacement and Exterior Lighting, IDOT Project No. 911501OW 100 to Neumiller Electric, Inc. of Iowa City, Iowa, in the amount of $57,225.00. If you should have any questions or need additional information, please contact our office at your convenience. Yours sincerely, David B. Hughes, P.E. Enclosures: As noted L\work\projectl6033132610W IDOT 2015 Verl Infrastruclure100000000\300-Communications\330 ExternahC0031315.11r1 Ooc Airport Commission Agenda & Info Packet Meeting Date 03-19-15 Page 15 of 40 O06 w n U J V 2 3 O~ o f q V w 3 yf o O U f > Z Q J f N O U u Q O o � c o H O U _ Z Z J f I V N O U u 3 O G ° F w l 9 N V C C N O a o a 3 U le 06 ry Eo W z = v a a g r a Z c o Z ? d rn 0 0 o U 00 V ~O �w= OU E w 0 O � w Uw Po f V Z J F � Q ' N J Q W f Z J = F m.2 O � � O tl — w O — � v r U 2 - VI > G O a Z w W O P Z Airport Commission Agenda & Info Packet KA eeHnn nate ns -19-15 03/13/2015 16:09 (CITY OF IOWA CITY IP 1 mtharp INVOICE LIST BY GL ACCOUNT apinvgla YEAR/PERIOD: 2015/8 TO 2015/8 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S 76850110 Airport Operations 7600-70-70-850-850100-850110-000-0000-438030- Electricity 010319 MIDAMERICAN ENERGY 20150224081741 2015 8 DIR P ACCOUNT TOTAL 7600-70-70-850-850100-850110-000-0000-438070- Heating Fuel/Gas 010319 MIDAMERICAN ENERGY 20150224081741 2015 8 DIR P ACCOUNT TOTAL 7600-70-70-850-850100-850110-000-0000-438100- Refuse Collection Charges 011001 ABC DISPOSAL SYSTEMS 744940 2015 8 INV P 011001 ABC DISPOSAL SYSTEMS 744941 2015 8 INV P 011001 ABC DISPOSAL SYSTEMS 744942 2015 8 INV P 011001 ABC DISPOSAL SYSTEMS 748540 2015 8 INV P 7600-70-70-850-850100-850110-000-0000-438110- 011937 ALLIANCE CONNECT 40011862 7600-70-70-850-850100-850110-000-0000-442010- 010856 JET AIR INC IOW IVI-15-000320 7600-70-70-850-850100-850110-000-0000-442060- 010856 JET AIR INC IOW IVI-15-000353 7600-70-70-850-850100-850110-000-0000-443080- 010856 JET AIR INC IOW IVI-15-000353 011374 CARE AMBULANCE SERVI 67808 7600-70-70-850-850100-850110-000-0000-444060- 011112 TRI CITY ELECTRIC 141909 7600-70-70-850-850100-850110-000-0000-445080- 010856 JET AIR INC IOW IVI-15-000319 ACCOUNT TOTAL Local Phone Service 2015 8 INV P ACCOUNT TOTAL WARRANT CHECK DESCRIPTION 1,883.19 W022315 88427 MidAmBilling 022320 1,883.19 785.89 W022315 785.89 28.84 021315 28.84 021315 71.07 021315 34.00 022015 162.75 162.75 85.62 022015 85.62 Other Building R&M Services 2015 8 INV P 500.00 021315 ACCOUNT TOTAL 500.00 Electrical & Plumbing R&M Srvc 2015 8 INV P 68.90 021315 ACCOUNT TOTAL 68.90 Other Equipment R&M Services 2015 8 INV P 476.67 021315 2015 8 INV P ACCOUNT TOTAL Cable & Electrical R&M Srvcs 2015 8 INV P ACCOUNT TOTAL Snow and Ice Removal 2015 8 INV P ACCOUNT TOTAL 470.00 021315 946.67 389.00 020615 389.00 4,500.00 021315 4,500.00 88427 MidAmBilling 022320 133141 Pickup/Disposal of 133141 Pickup/Disposal of 133141 Pickup/Disposal of 133376 Extra Pickup 133384 FEB 2015 INV 133225 Cleaning/Janitorial 133225 Maintenance Reimbur 133225 Maintenance Reimbur 133168 Share Cost of Wirin 133071 AIRPORT - CABLE FRO 133225 Groundskeeping/Snow Airport Commission Agenda & Info Packet KA eeHnn nate ns -19-15 03/13/2015 16:09 (CITY OF IOWA CITY IP 2 mtharp INVOICE LIST BY GL ACCOUNT apinvgla YEAR/PERIOD: 2015/8 TO 2015/8 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 7600-70-70-850-850100-850110-000-0000-445110- Testing Services 010931 TANKNOLOGY INC 1042750 2015 8 INV P 622.60 021315 133317 3 Year cathodic pro ACCOUNT TOTAL 622.60 7600-70-70-850-850100-850110-000-0000-452010- Office Supplies 090215 OFFICEMAX CT*IN#1142 80808 2015 8 INV P 190.14 Pcard P -Card invoice for ACCOUNT TOTAL 190.14 7600-70-70-850-850100-850110-000-0000-466070- Other Maintenance Supplies 010856 JET AIR INC IOW IVI-15-000353 2015 8 INV P 95.38 021315 133225 Maintenance Reimbur ACCOUNT TOTAL 95.38 ORG 76850110 TOTAL 10,230.14 FUND 7600 Airport TOTAL: 10,230.14 ** END OF REPORT - Generated by Michael Tharp ** 03/13/2015 16:05 mtharp FOR 2015 09 Airport Commission Agenda & Info Packet Meeting Date 03-19-15 ICITY OF IOWA CITY P 1 YEAR-TO-DATE BUDGET REPORT Iglytdbud ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 76850110 Airport Operations 362100 Contrib & Donations 850110 Airport Operations 76850110 362100 651 Contrib & Donat 0 0 0 -1,709.00 381100 Interest on Investments 850110 Airport Operations 76850110 381100 Interest on Invest -1,314 0 -1,314 227.22 382100 Land Rental 850110 Airport Operations 76850110 382100 Land Rental -45,647 0 -45,647 -6,221.55 382200 Building/Room Rental 850110 Airport Operations 76850110 382200 Building/Room Rent -250,000 0 -250,000 -191,262.68 384200 Vending Machine Commission 850110 Airport Operations 76850110 384200 Vending Machine Cc -130 0 -130 -32.40 00 1,709.00 100.0°% 00 -1,541.22 -17.3°%* 00 -39,425.49 13.6°%* 00 -58.737.32 76.5°% 00 -97.20 25.0°%* 03/13/2015 16:05 mtharp FOR 2015 09 Airport Commission Agenda & Info Packet Meeting Date 03-19-15 (CITY OF IOWA CITY P 2 YEAR-TO-DATE BUDGET REPORT Iglytdbud ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 384900 Other Commissions 850110 Airport Operations 76850110 384900 Other Commissions 392100 Sale of Land 850110 Airport Operations 76850110 392100 Sale of Land 393120 General Levy 850110 Airport Operations 76850110 393120 General Levy 411000 Perm Full Time 850110 Airport Operations 76850110 411000 Perm Full Time 413000 Temporary Employees 850110 Airport Operations 76850110 413000 Temporary Employee -25.000 0 -25.000 -18.465.10 0 0 0 -213,893.00 -68,415 0 -68,415 -45,610.00 55,307 0 55,307 36,905.83 0 0 0 572.38 00 -6.534.90 73.9°°%* 00 213,893.00 100.0°% 00 -22,805.00 66.7°%* 00 18.401.17 66.7°% 00 -572.38 100.0°%* 03/13/2015 16:05 mtharp FOR 2015 09 Airport Commission Agenda & Info Packet Meeting Date 03-19-15 ICITY OF IOWA CITY P 3 YEAR-TO-DATE BUDGET REPORT Iglytdbud ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 414500 Longevity Pay 850110 Airport Operations 76850110 414500 Longevity Pay 421100 Health Insurance 850110 Airport Operations 76850110 421100 Health Insurance 421200 Dental Insurance 850110 Airport Operations 76850110 421200 Dental Insurance 421300 Life Insurance 850110 Airport Operations 76850110 421300 Life Insurance 421400 Disability Insurance 850110 Airport Operations 76850110 421400 DisabilitV Insuran 325 0 325 325.00 4,650 0 4,650 3,334.38 327 0 327 232.73 135 0 135 96.32 248 0 248 176.96 W 00 100.0°%* 00 1,315.62 71.7°% 00 94.27 71.2% 00 38.68 71.3% 00 71.04 71.4°% 03/13/2015 16:05 mtharp FOR 2015 09 Airport Commission Agenda & Info Packet Meeting Date 03-19-15 (CITY OF IOWA CITY P 4 YEAR-TO-DATE BUDGET REPORT Iglytdbud ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 422100 FICA 850110 Airport Operations 76850110 422100 FICA 423100 IPERS 850110 Airport Operations 76850110 423100 IPERS 431020 Court Costs & Services 850110 Airport Operations 76850110 431020 Court Costs & Sery 432020 Annual Audit 850110 Airport Operations 76850110 432020 Annual Audit 432080 Other Professional Services 850110 Airport Operations 76850110 432080 Other Professional 4.219 0 4.219 2.867.22 4,968 0 4,968 3,375.85 0 0 0 32.00 1,131 0 1,131 533.20 0 0 0 1,086.40 00 1.351.78 68.0°% 00 1,592.15 68.0°% 00 -32.00 100.0°%* 00 597.35 47.2°% 00 -1,086.40 100.0°%* 03/13/2015 16:05 mtharp FOR 2015 09 Airport Commission Agenda & Info Packet Meeting Date 03-19-15 CITY OF IOWA CITY P 5 YEAR-TO-DATE BUDGET REPORT glytdbud ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 76850110 432080 651 Other Professio 435056 Delivery Services 850110 Airport Operations 76850110 435056 Delivery Services 435060 Legal Publications 850110 Airport Operations 76850110 435060 Legal Publications 436030 Transportation 850110 Airport Operations 76850110 436030 Transportation 436050 Registration 850110 Airport Operations 76850110 436050 Registration 436060 Lodging 850110 Airport Operations 76850110 436060 Lodging 0 0 0 2,727.15 00 50 0 50 41.20 24.70 50 0 50 25.30 1,000 0 1,000 .00 .0°% 500 0 500 .00 500 0 500 .00 00 -2,727.15 100.0°%* 00 8.80 82.4°%* 00 24.70 50.6°% 00 1,000.00 .0°% 00 500.00 .0°% 00 500.00 .0°% 03/13/2015 16:05 mtharp FOR 2015 09 Airport Commission Agenda & Info Packet Meeting Date 03-19-15 ICITY OF IOWA CITY P 6 YEAR-TO-DATE BUDGET REPORT Iglytdbud ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 436080 Meals 850110 Airport Operations 76850110 436080 Meals 437010 Comp Liability Insurance 850110 Airport Operations 76850110 437010 Comp Liability Ins 437020 Fire & Casualty Insurance 850110 Airport Operations 76850110 437020 Fire & CasualtV In 437030 Worker's Comp Insurance 850110 Airport Operations 76850110 437030 Worker's Comp Insu 437041 Bonding & Other Insurance 850110 Airport Operations 76850110 437041 Bonding & Other In 200 0 200 Fs 4,155 0 4,155 21,767.82 12,786 0 12,786 7,883.00 73 0 73 151.00 1,030 0 1,030 M 00 200.00 .0°% 00 -17,613.01 523.9°%* 00 4,902.75 61.7% 00 -78.03 206.9°%* 00 1,029.88 .0°% 03/13/2015 16:05 mtharp FOR 2015 09 Airport Commission Agenda & Info Packet Meeting Date 03-19-15 (CITY OF IOWA CITY P 7 YEAR-TO-DATE BUDGET REPORT Iglytdbud ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 437200 Loss Reserve Payment 850110 Airport Operations 76850110 437200 Loss Reserve Pavme 438010 Stormwater Utility Charges 850110 Airport Operations 76850110 438010 Stormwater Utilit 438030 Electricity 850110 Airport Operations 76850110 438030 Electricity 438050 Landfill Use 850110 Airport Operations 76850110 438050 Landfill Use 438070 Heating Fuel/Gas 850110 Airport Operations 76850110 438070 Heating Fuel/Gas 5.000 0 5.000 5.000.00 13,812 0 13,812 9,467.36 16,956 0 16,956 12,333.42 217 0 217 37.80 4,931 0 4,931 2,729.99 W 00 100.0°%* 00 4,344.23 68.5°% 00 4,622.26 72.7°% 00 179.46 17.4% 00 2,201.05 55.4°% 03/13/2015 16:05 mtharp FOR 2015 09 Airport Commission Agenda & Info Packet Meeting Date 03-19-15 ICITY OF IOWA CITY P 8 YEAR-TO-DATE BUDGET REPORT Iglytdbud ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 438080 Sewer Utility Charge 850110 Airport Operations 76850110 438080 Sewer Utility Char 438090 Water Utility Charge 850110 Airport Operations 76850110 438090 Water Utility Char 438100 Refuse Collection Charges 850110 Airport Operations 76850110 438100 Refuse Collection 76850110 438100 651 Refuse Collecti 438110 Local Phone Service 850110 Airport Operations 76850110 438110 Local Phone Servic 438120 Long Distance Service 850110 Airport Operations 76850110 438120 Long Distance Sery 1.362 0 1.362 1.295.57 1,306 0 1,306 1,363.65 1,211 0 1,211 788.14 0 0 0 182.03 0 0 0 798.64 55 0 55 30.80 00 65.99 95.20- 00 -57.98 104.4°%* 00 422.89 65.1°% 00 -182.03 100.0°%* 00 -798.64 100.0°%* 00 24.20 56.0°% 03/13/2015 16:05 mtharp FOR 2015 09 Airport Commission Agenda & Info Packet Meeting Date 03-19-15 (CITY OF IOWA CITY P 9 YEAR-TO-DATE BUDGET REPORT Iglytdbud ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 442010 Other Building R&M Services 850110 Airport Operations 76850110 442010 Other Building R&M 442020 Structure R&M Services 850110 Airport Operations 76850110 442020 Structure R&M Sery 442030 Heating Equipment R&M Services 850110 Airport Operations 76850110 442030 Heating Equipment 442040 Cooling Equipment R&M Services 850110 Airport Operations 76850110 442040 Cooling Equipment 442060 Electrical & Plumbing R&M Srvc 850110 Airport Operations 76850110 442060 Electrical & Plumb 12.000 0 12.000 8.826.30 4,000 0 4,000 450.00 1,000 0 1,000 1,079.85 1,000 0 1,000 LS 4,879 0 4,879 755.81 00 3.173.70 73.6°% 00 3,550.00 11.3% 00 -79.85 108.0°%* 00 1,000.00 .0°% 00 4,123.34 15.5% 03/13/2015 16:05 mtharp FOR 2015 09 Airport Commission Agenda & Info Packet Meeting Date 03-19-15 ICITY OF IOWA CITY P 10 YEAR-TO-DATE BUDGET REPORT Iglytdbud ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 442070 Bldg Pest Control Services 850110 Airport Operations 76850110 442070 Bldg Pest Control 443080 Other Equipment R&M Services 850110 Airport Operations 76850110 443080 Other Equipment R& 444060 Cable & Electrical R&M Srvcs 850110 Airport Operations 76850110 444060 Cable & Electrical 445030 Nursery Srvc-Lawn & Plant Care 850110 Airport Operations 76850110 445030 Nursery Srvc-Lawn 445080 Snow and Ice Removal 850110 Airport Operations 76850110 445080 Snow and Ice Remov 424 0 424 101.85 3,000 0 3,000 5,048.26 0 0 0 389.00 49,200 0 49,200 26,574.54 18,000 0 18,000 18,000.00 00 322.01 24.0°% 00 -2,048.26 168.3°%* 00 -389.00 100.0°%* 00 22,625.46 54.0°% M 00 100.0°%* 03/13/2015 16:05 mtharp FOR 2015 09 Airport Commission Agenda & Info Packet Meeting Date 03-19-15 ICITY OF IOWA CITY P 11 YEAR-TO-DATE BUDGET REPORT Iglytdbud ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 445110 Testing Services 850110 Airport Operations 76850110 445110 Testing Services 445140 Outside Printing 850110 Airport Operations 76850110 445140 Outside Printing 76850110 445140 651 Outside Printin 446100 City Attorney Chargeback 850110 Airport Operations 76850110 446100 City Attorney Char 446130 ITS-PC/Peripheral Supprt Chgbk 850110 Airport Operations 76850110 446130 ITS-PC/Peripheral 446140 ITS -Computer Replacement Chgbk 850110 Airport Operations 76850110 446140 ITS -Computer Repla 814 0 814 622.60 100 0 100 .00 0 0 0 122.96 2,981 0 2,981 2,526.30 800 0 800 800.00 2.867 0 2.867 1.794.80 00 191.62 76.5°°%* 00 100.00 .0°% 00 -122.96 100.0°%* 00 455.15 84.7°%* M 00 100.0°%* 00 1.071.87 62.6°% 03/13/2015 16:05 mtharp FOR 2015 09 Airport Commission Agenda & Info Packet Meeting Date 03-19-15 ICITY OF IOWA CITY P 12 YEAR-TO-DATE BUDGET REPORT Iglytdbud ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 446160 ITS-Network/Internet Chgbk 850110 Airport Operations 76850110 446160 ITS-Network/Intern 446200 Photocopying Chargeback 850110 Airport Operations 76850110 446200 Photocopying Charg 446220 Phone Service Chargeback 850110 Airport Operations 76850110 446220 Phone Service Char 446300 Phone Equipment/Line Chgbk 850110 Airport Operations 76850110 446300 Phone Equipment/Li 446320 Mail Chargeback 850110 Airport Operations 76850110 446320 Mail Chargeback 8.505 0 8.505 8.505.00 [t 00 100.0°%* 71 0 71 .06 .00 71.10 .1°% 1,021 0 1,021 .00 .00 1,021.00 .0°% 1,140 0 1,140 800.00 .00 340.00 70.2°% 323 0 323 147.96 00 174.89 45.8°% 03/13/2015 16:05 mtharp FOR 2015 09 Airport Commission Agenda & Info Packet Meeting Date 03-19-15 ICITY OF IOWA CITY P 13 YEAR-TO-DATE BUDGET REPORT Iglytdbud ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 446350 City Vehicle Replacement Chgbk 850110 Airport Operations 76850110 446350 City Vehicle Repla 446360 City Vehicle Rental Chargeback 850110 Airport Operations 76850110 446360 City Vehicle Renta 446370 Fuel Chargeback 850110 Airport Operations 76850110 446370 Fuel Chargeback 446380 Vehicle R&M Chargeback 850110 Airport Operations 76850110 446380 Vehicle R&M Charge 449055 Permitting Fees 850110 Airport Operations 76850110 449055 Permitting Fees 16.757 0 16.757 11.930.14 500 0 500 117.00 4,542 0 4,542 3,752.14 9,023 0 9,023 20,273.42 65 0 65 440.00 00 4.826.38 71.2°% 00 383.00 23.4°% 00 790.27 82.6°%* 00 -11.250.44 224.7°%* 00 -375.00 676.9°%* 03/13/2015 16:05 mtharp FOR 2015 09 Airport Commission Agenda & Info Packet Meeting Date 03-19-15 (CITY OF IOWA CITY P 14 YEAR-TO-DATE BUDGET REPORT Iglytdbud ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 449060 Dues & Memberships 850110 Airport Operations 76850110 449060 Dues & Memberships 449120 Equipment Rental 850110 Airport Operations 76850110 449120 Equipment Rental 76850110 449120 651 Equipment Renta 449360 Interest Expense 850110 Airport Operations 76850110 449360 Interest Expense 452010 Office Supplies 850110 Airport Operations 76850110 452010 Office Supplies 452040 Sanitation & Indust Supplies 850110 Airport Operations 76850110 452040 Sanitation & Indus 1.200 0 1.200 1.185.00 500 0 500 .00 0 0 0 73.54 32,572 0 32,572 17,650.04 317 0 317 215.13 0 0 0 126.36 00 15.00 98.8°°%* 00 500.00 .0°% 00 -73.54 100.0°%* 00 14.921.96 54.2°% 00 101.50 67.9°% 00 -126.36 100.0°%* 03/13/2015 16:05 mtharp FOR 2015 09 Airport Commission Agenda & Info Packet Meeting Date 03-19-15 (CITY OF IOWA CITY P 15 YEAR-TO-DATE BUDGET REPORT Iglytdbud ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 454020 Subscriptions 850110 Airport Operations 76850110 454020 Subscriptions 455120 Misc Computer Hardware 850110 Airport Operations 76850110 455120 Misc Computer Hard 461040 Other Agriculture Chemicals 850110 Airport Operations 76850110 461040 Other Agriculture 466040 Plumbing Supplies 850110 Airport Operations 76850110 466040 Plumbing Supplies 466050 Electrical Supplies 850110 Airport Operations 76850110 466050 Electrical Supplie 125 0 125 Fs 0 0 0 192.82 122 0 122 154.05 50 0 50 Ll] 967 0 967 47.27 00 124.80 .0°% 00 -192.82 100.0°%* 00 -32.12 126.3%* 00 50.00 .0°% 00 919.49 4.9% 03/13/2015 16:05 mtharp FOR 2015 09 Airport Commission Agenda & Info Packet Meeting Date 03-19-15 ICITY OF IOWA CITY P 16 YEAR-TO-DATE BUDGET REPORT Iglytdbud ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 466070 Other Maintenance Supplies 850110 Airport Operations 76850110 466070 Other Maintenance 467020 Equipment R&M Supplies 850110 Airport Operations 76850110 467020 Equipment R&M Supp 467160 Other Vehicle R&M Supplies 850110 Airport Operations 76850110 467160 Other Vehicle R&M 468030 Asphalt 850110 Airport Operations 76850110 468030 Asphalt 468050 Sand 850110 Airport Operations 76850110 468050 Sand 563 0 563 522.42 100 0 100 1,037.46 0 0 0 33.01 00 40.68 92.80- 00 -937.46 1037.5°%* 00 -33.01 100.0°%* 50 0 50 .00 .00 50.00 .0°% 50 0 50 .00 .00 50.00 .0°% 03/13/2015 16:05 mtharp FOR 2015 09 Airport Commission Agenda & Info Packet Meeting Date 03-19-15 (CITY OF IOWA CITY P 17 YEAR-TO-DATE BUDGET REPORT Iglytdbud ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 469040 Traffic Cntrl Imprvmt Supplies 850110 Airport Operations 76850110 469040 Traffic Cntrl Impr 469190 Minor Equipment 850110 Airport Operations 76850110 469190 Minor Equipment 469200 Tools 850110 Airport Operations 76850110 469200 Tools 469260 Fire Ext & Refills 850110 Airport Operations 76850110 469260 Fire Ext & Refills 469320 Miscellaneous Supplies 850110 Airport Operations 76850110 469320 651 Miscellaneous S 500 0 500 115.67 500 0 500 HE 500 0 500 32.43 750 0 750 313.35 0 0 0 405.47 00 384.33 23.1°% 00 500.00 .0°% 00 467.57 6.5% 00 436.65 41.8°% 00 -405.47 100.0°%* Airport Commission Agenda & Info Packet KA eeHnn nate ns -19-15 03/13/2015 16:05 (CITY OF IOWA CITY IP 18 mtharp YEAR-TO-DATE BUDGET REPORT glytdbud FOR 2015 09 ORIGINAL APPROP TRANFRS/ ADJSTMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET PCT USED 473010 Contracted Improvements 850110 Airport Operations 76850110 473010 Contracted Improve 40,000 0 40,000 .00 .00 40,000.00 .0s 490190 Interfund Loan 850110 Airport Operations 76850110 490190 Interfund Loan 32,126 0 32,126 175,207.24 .00 -143,080.79 545.4$* TOTAL Airport Operations 0 0 0 -50,436.12 .00 50,436.21 % TOTAL REVENUES -390,506 0 -390,506 -476,966.51 .00 86,460.87 TOTAL EXPENSES 390,506 0 390,506 426,530.39 .00 -36,024.66 GRAND TOTAL 0 0 0 -50,436.12 .00 50,436.21 % ** END OF REPORT - Generated by Michael Tharp ** Airport Commission Agenda & Info Packet KA eeHnn nate ns -19-15 03/13/2015 16:05 (CITY OF IOWA CITY IP 19 mtharp YEAR-TO-DATE BUDGET REPORT glytdbud Field # Total Page Break Sequence 1 9 Y N Sequence 2 11 N N Sequence 3 6 N N Sequence 4 0 N N Report title: YEAR-TO-DATE BUDGET REPORT Includes accounts exceeding 0% of budget. Print totals only: N Print Full or Short description: F Print full GL account: N Format type: 1 Double space: N Suppress zero bal accts: Y Include requisition amount: N Print Revenues -Version headings: N Print revenue as credit: Y Print revenue budgets as zero: N Include Fund Balance: N Print journal detail: N From Yr/Per: 2015/ 1 To Yr/Per: 2015/ 9 Include budget entries: N Incl encumb/liq entries: N Sort by JE # or PO #: J Detail format option: 1 Include additional JE comments: N Multiyear view: F Amounts/totals exceed 999 million dollars: N Find Criteria Field Name Field Value Org 76850110 Object Project Rollup code Account type Account status REPORT OPTIONS Year/Period: 2015/ 9 Print MTD Version: N Roll projects to object: N Carry forward code: 1 Airport Commission Agenda & Info Packet Ind ivid ual/Organization Home Phone: Work: Cell: 5U3 10110 W11Z Address: 24-1 W .6CAdj y-- cC_ -, -0r• In lig SZ34D Street i E -Mail Address: f ik ea , V\4m City State Zip Code Contact Person Day of Event: �,t t�L {�� K100 Cell Phoned UL i L4 Event Informatign Type of Event: _ Date of Use: �2StartTime O •QV Apm End Time 12—"00 am)p (Set-up and tear -down time will need to be included in your rental period. Be Xre to list any additional dates necessary. Example: Wedding on Saturday may need to schedule a rehearsal the evening before, etc.) Maximum Attendance�)00— Event Location: ❑ Airport Terminal Jet Air Hangar(s) PLEASE INCLUDE YOUR AGREEMENT WITH JET AIR TO HOST EVENT ❑ Designated hangar(s) ❑ Other Location: Event Features Will alcohol be consumed at your event? (Hosted beer and/or wine only; no kegs or hard liquor allowed. Refer to the Alco ol Policy attached) Yes No Company:Z Will you be having catering or serving food at your event? `r Yes No Outside Rental Equipment List and describe any adddii tents/canopies. ✓5 , s ), Company: fU-z� CXD c,, n J Yes No Company :_AR1 �1 sn 1 RW+Wl live music or nt that will be used Additional Requests: V3 ,w h�re- - Oy- SSC- 1 A a Airport Commission Agenda & Info Packet Meeting Date 03-19-15 Refundable Deposit (Deposits are fully refundable as long as the facility is in an acceptable condition as determined by the Airport Operations Specialist) Deposit: $250 If serving alcohol: $500 Page 38 of 40 Insurance will be required for all events scheduled where alcohol will be served. (Please refer to the insurance requirements document attached) The applicant and the applicant's group shall indemnify, defend and hold harmless the City, its elected and appointed officials, agents, employees and volunteers from all liabilities, claims, judgments, demands and costs arising out of or ----- rest{ g frorn-applic-ant, applicants group-artheirinvitees`-ase ofd-lowa City Municipal Airport. I agree to be solely and completely responsible for the condition of the reserved facility and to leave it in neat and clean condition without damage. I agree to promptly reimburse the City for all damages. Any permitted special uses, including sound amplification, may be revoked for cause �� with no reimbursement of fees. Client Signature:��SDate: CJ Airport Commission Agenda & Info Packet Meetin Date 03-19-15 Page 39 of 40 ADMINISTRATIVE REGULATIONS FOR THE USE OF ALCOHOL at the Iowa City Municipal Airport. The Iowa City Airport Commission, or designee, is authorized to issue written permission to a Permittee, for the use of alcohol in the Iowa City Municipal Airport pursuant to these administrative rules. The following rules apply: 1. A damage deposit shall be required for each event, asset by the City, or designee. The Permittee shall be personally responsible for any and all damages caused by Permittee or any guests, including those damages not covered by the damage deposit. 2. The Permittee must be 21 years of age or older, and provide proof thereof via a government -issued photo I.D. upon request. 3. No person under the legal drinking age may possessor consume alcoholic beverages at the Iowa City Municipal Airport, or in any of its buildings inside or outside of the designated event space 4. All alcoholic beverages must be consumed in the designated event space. No possession or consumption of alcohol is allowed anywhere else on Airport property. 5. The Commission, or its designee, reserves the right to cut any guest off from further possession or consumption of alcohol, should their behavior, in the opinion of the City or designee, warrant it. Failure of the Permitee or its guests to act responsibly and maintain order, as determined by the City or its Designee, may result in removal of the person(s) from the premises, intervention by law enforcement, or termination of the event. 6. No liquor shall be permitted. Permittees may bring their own wine or beer only if catering services are not utilized. If catering services are utilized, any and all wine and beer possessed or consumed must be provided by the caterer. 7. Only hosted wine and beer is permitted. No sales, cup sales, "suggested" or `free-will" donations, and/or tickets are allowed. if there is evidence that alcohol has been sold by anyone but the licensed and approved caterer, the event will be terminated immediately, and law enforcement will be notified. 8. Permittee agrees to indemnify, defend, and hold harmless the City against any and all claims related in any way whatsoever to the Permittee or any of Permittee's guests consuming alcoholic beverages, or any behavior that arguably resulted from the Permittee or guest consuming alcoholic beverages. 9. The Iowa City Airport Commission or designee may place additional reasonable conditions on the use of alcohol at the Iowa City Municipal Airport which conditions shall be attached to the public rental permit along with the written permission. i HAVE CAREFULLY READ AND UNDERSTAND THi5 DOCUMENT, AND AGREE TO ALL TERMS CONTAINED HEREIN. � THIS FREELYAND WITHOUT RESERVATION OR CONDITION. �> l � i � � Permit Applicant Printed Name Permit Applicant Signature/Date Revised 11/25/2013 Airport Com fission Agenda & Info Packet Meeting Date 03-19-15 Page 40 of 40 INSURANCE REQUIREMENTS General Liability Insurance in the amount of $1 million required on reservations when alcohol is being served. When is insurance required? Any time alcohol is being served at an event. If your event is catered, the caterer must host the alcohol and they will carry all necessary insurance. If applicant is hosting the alcohol the applicant will be required to show proof of insurance in the amount listed above. Applicant will need to contact their insurance carrierto find out what options are available. Let them know that you need a general liability insurance policy to cover a special event in the amount of $1 million. What are the General Liability Insurance Requirements? The applicant shall have in force, throughout the event, General Liability Insurance with limits not less than the amount specified above per occurrence covering Personal Injury, Bodily Injury and Property Damage. No deletion or modification to Host Liquor Liability is allowed. An Umbrella or Excess Liability Policy may be used in meeting this requirement. The City requires that the insurance carrier be A rated or better by A.M. Best. All policies shall be written on a per occurrence basis, not a claims -made basis, and in form and amounts and with companies satisfactory to the City of Iowa City. Is a Certificate of Insurance Required? Yes. A certificate(s) of insurance demonstrating compliance with all insurance requirements shall be submitted to the City prior to commencement of the event. The City of Iowa City and Iowa City Airport Commission must be included as an "Additional Insured" on the applicable insurance policy, unless the applicant demonstrates an inability to secure that status through their insurance policy. $1 million of general liability insurance will be required for any event at which_alcohol is served regardless of applicant's ability to name the City and Airport Commission as an "Additional insured." Certificate Holders are: City of Iowa City, Iowa Finance Department 410 E. Washington Street Iowa City, Iowa 52240 Iowa City Airport Commission 1801 S. Riverside Drive Iowa City, Iowa 52246