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Home My WebLink About2015-03-23 AgendaSubject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. Iowa City City Council Agenda Special Formal arch 23, 2015 - 7:00 p.m. City Hall — *///� 10 E. ITEM 1. CALL TO ORDER. ITEM 1 a Roll Call Harvat Hall Washington Street www.icaov.ora ITEM 2. PROCLAMATIONS ITEM 2a Iowa Rock City Rocklamation — March 28 ITEM 2b National Service Recognition Day — March ITEM 2c Colorectal Cancer Awareness Month -Mar � r � '''`T CITY OF IOWA CITY ITEM 3. CONSIDER ADOPTION OF THE CONSENT CALENDAR AS PRESENTED OR AMENDED. ITEM 3a. Approval of Council Actions, subject to corrections, as recommended by the City Clerk: ITEM 3a(1) March 9 Special (5:30 PM) Formal Official & Complete ITEM 3a(2) March 9 Work Session ITEM 3a(3) March 9 Special (7:00 PM) Formal Official & Complete ITEM 3b. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action). ITEM 3b(1) Citizens Police Review Board— February 10 ITEM 3b(2) Charter Review Commission — March 3 ITEM 3b(3) Charter Review Commission — March 9 ITEM 3b(4) Historic Preservation Commission — February 12 ITEM 3b(5) Parks and Recreation Commission — December 10 ITEM 3b(6) Public Art Committee — February 5 ITEM 3c. Permit Motions and Resolutions as Recommended by the City Clerk. Renewal ITEM 3c(1) Special Class C Liquor License for Oyama Sushi Chen's, Inc., dba Oyama Sushi, 1853 Lower Muscatine Rd. ITEM 3c(2) Class C Liquor License for Caliente Night Club, Inc., dba Caliente Night Club, Inc., 171 Hwy 1 West ITEM 3c(3) Resolution to issue Dancing Permit to Caliente Night Club, Inc., dba Caliente Night Club, Inc., 171 Hwy 1 West ITEM 3c(4) Class C Liquor License for Iowa City Lodge No 590 B.P.O., dba B.P.O Elks #590, 637 Foster Rd. ITEM 3c(5) Class C Liquor License for Graze Iowa City, LLC., dba Graze, 115 E. College St. ITEM 3c(6) Class C Beer Permit for Suburban Investors LLC., dba Suburban BP March 23, 2015 City of Iowa City Page 2 Base Bid & Alternate Amoco — Keokuk St., 1905 Keokuk St. ITEM 3c(7) Class C Liquor License for Ranger Enterprises, Inc., dba Deadwood, The, (with Alternate B) 6 South Dubuque St. ITEM 3c(8) Refund an unused portion of a Class C Liquor License for Old Capitol North Liberty, IA Brew Works and Public House, L.L.C., dba Old Capitol Brew Works and (with Alternate A) Public House, L.L.C., 525 S. Gilbert St. ITEM 3c(9) Outdoor Service Area for Twenty Three LLC., dba Iowa Chop House, 223 Iowa City, IA Washington St. ITEM 3c(10) Outdoor Service Area for One Louder LLC., dba Micky's Irish Pub, 11 S. $ 2,681,358.85 Dubuque St. ITEM 3c(11) Outdoor Service Area for Little Donkeys, Inc., dba Panchero's Mexican (with Alternate B) Grill, 32 S. Clinton St. ITEM 3c(12) Outdoor Service Area for Short's Burger and Shine LLC., dba Short's Dubuque, IA Burger and Shine, 18 S. Clinton St. ITEM 3c(13) Outdoor Service Area for Starbucks Corporation, dba Starbucks Coffee $ 3,198,866.55 #2855 -IA, 228 S. Clinton St. ITEM 3c(14) Outdoor Service Area for Takanami LLC., dba Takanami, 219 Iowa Ave. ITEM 3d. Resolutions and Motions: ITEM 3d(1) SYCAMORE STREET, CITY LIMITS TO SOUTH GILBERT STREET, PHASE 1 - RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO �5 —U ATTEST A CONTRACT FOR CONSTRUCTION OF THE SYCAMORE STREET - CITY LIMITS TO SOUTH GILBERT STREET, PHASE 1 PROJECT. Comment: Bids for this project were opened on Tuesday, February 17, 2015, and the following bids were received (Alternate A is for Hot Mix Asphalt Paving and Alternate B is for Portland Cement Concrete Paving): Engineer's Estimate $ 3,200,000.00 Public Works and Engineering recommend award of the contract to Metro Pavers, Inc. of Iowa City, Iowa in the amount of $2,471,978.89 which includes Alternate B. The project will be funded by General Obligation bond proceeds and a funding agreement with the Iowa City Community School District. Base Bid & Alternate Metro Pavers, Inc. Iowa City, IA (with Alternate B) $ 2,471,978.89 LL Pelling Co. North Liberty, IA (with Alternate A) $ 2,658,779.60 Streb Const. Co. Iowa City, IA (with Alternate B) $ 2,681,358.85 Ricklefs Excavating Anamosa, IA (with Alternate B) $ 2,929,298.00 Tschiggfrie Excavating Dubuque, IA (with Alternate B) $ 3,198,866.55 Dave Schmitt Const. Cedar Rapids, IA (with Alternate B) $ 3,408,222.15 Engineer's Estimate $ 3,200,000.00 Public Works and Engineering recommend award of the contract to Metro Pavers, Inc. of Iowa City, Iowa in the amount of $2,471,978.89 which includes Alternate B. The project will be funded by General Obligation bond proceeds and a funding agreement with the Iowa City Community School District. March 23, 2015 City of Iowa City Page 3 ITEM 3d(2) REVISED COMPLETE STREETS POLICY — RESOLUTION ADOPTING A COMPLETE STREETS POLICY FOR THE CITY OF IOWA CITY AND RESCINDING RESOLUTION NO. 07-199. / 5 -1H/ ITEM 3d(3) l5- i�a ITEM 3d(4) Comment: This resolution approves the use of a revised Complete Streets Policy as part of the City's efforts to achieve a Blue Zones designation. The Complete Streets Policy is intended to ensure that roadways and public right-of-way are designed to accommodate all users and modes of transportation including: pedestrians, bicyclists, transit riders, and motorists. Through the use of the Policy, the City expects to realize long-term benefits including, but not limited to, improved public health, reduced fuel consumption, improved environmental stewardship, and reduced demand for motor vehicle infrastructure. FIRST AVENUE GRADE SEPARATION - RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGI9 AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE FIRST AVENUE GRADE SEPARATIOROJECT [STP -U- 3715(636)--70-52]. Comment: Bids for this project were opened on Tuesday, March 17, 2015, by the Iowa Department -14 Transportation. Staff is currently reviewing the bids and a recommendation for award will be presented to Council at the council meeting on Monday, March 23, 2015. The total estimated construction cost is $10,933,000, and work will be completed under two contracts within the same construction area and timeframe. The first contract (estimated $2,762,000) will include the railroad track work and will be completed by the Iowa Interstate (IAIS) Railroad, and the second contract, being approved with this resolution, will include all other work. This project will be funded with Federal Surface Transportation Program (STP) proceeds, Traffic Safety Improvement Program (TSIP) proceeds, General Obligation bond proceeds and a contribution from the IAIS Railroad. I've NORTH AIRPORT LISTING AGREEMENT - RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AMENDMENT TO THE LISTING AGREEMENT WITH LEPIC-KROEGER REALTORS FOR THE NORTH AIRPORT SUBDIVISION TO EXTEND THE TERM FOR EIGHT MONTHS. Comment: The North Airport Development Subdivision, aka Aviation Commerce Park, includes commercial lots, which have been marketed for sale and lease to the general public. The current listing agreement with Lepic-Kroeger Realtors expired on March 1, and this resolution approves an amendment to extend it to December 31, 2015. Of the four remaining lots to be sold, three are subject to a purchase agreement. The Airport Commission considered the amendment at its March 19 meeting. Special Meeting, March 23, 2015 Consent Calendar: CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356-5000 (319) 356-5009 FAX www.icgov.org ITEM 3d(3) FIRST AVENUE GRADE SEPARATION - RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE FIRST AVENUE GRADE SEPARATION PROJECT [STP -U-3715(636)--70-52]. Comment: (Revised) Bids for this project were opened on Tuesday, March 17, 2015 by the Iowa Department of Transportation. The following bids were received: Peterson Contractors, Inc. Reinbeck, IA $ 7,860,886.75 Jensen Construction Co. Des Moines, IA $ 8,906,907.33 Brandt Construction Co. Milan, IL $ 9,458,521.10 Engineer's Estimate $ 8,171,000.00 Public Works and Engineering recommend award of the contract to Peterson Contractors, Inc. of Reinbeck, Iowa. The project will be funded with Federal Surface Transportation Program (STP) proceeds, Traffic Safety Improvement Program (TSIP) proceeds, General Obligation bond proceeds. March 23, 2015 City of Iowa City Page 4 ITEM 3e. Setting Public Hearings: ITEM 3e(1) TRANSIT FUNDING APPLICATION MOTION SETTING A PUBLIC HEARING FOR THE MAY 5, 2015 CITY COUNCIL MEETING REGARDING THE IOWA DEPARTMENT OF TRANSPORTATION CONSOLIDATED TRANSIT FUNDING APPLICATION FOR IOWA CITY TRANSIT. Comment: The Metropolitan Planning Organization of Johnson County will be filing a Consolidated Transit Funding Application on behalf of Iowa City Transit with the Iowa Department of Transportation. In accordance with statutory requirements, this motion will set the public hearing for the May 5, 2015 City Council meeting. A notice will be published announcing the date of the hearing. ITEM 3f. Correspondence: ITEM 3f(1) Garry Klein: River Crossings Park ITEM 3f(2) Timothy Tack: Thumbs down to PATV ITEM 3f(3) Ginalie Swaim: Unitarian Universalist Church at 10 S. Gilbert ITEM 3f(4) City Engineer: Competitive Quotation Results END OF CONSENT CALENDAR. Action: --3e� I J1��iZ -� ITEM 4. COMMUNITY COMMENT (ITEMS NOT ON THE AGENDA). [UNTIL 8 PM] / Community Comment will be continued, if necessary, prior to "City Council Information" item at the end of the meeting agenda. ITEM 5. PLANNING AND ZONING MATTERS. . (In accordance with the City Attorney's memo of 2/28/07 entitled "Rezonings, Due Process and Ex parte communications". Council will discuss # 5a, 5b, 5c at formal meeting) ITEM 5a REZONING HIERONYMUS PROPERTY AT MUSCATINE AND SCOTT --- REZONING 1.36 ACRES OF PROPERTY FROM LOW DENSITY SINGLE FAMILY (RS -5) ZONE TO HIGH DENSITY SINGLE FAMILY (RS -12) ZONE LOCATED NORTH OF MUSCATINE AVENUE AND WEST OF SCOTT BOULEVARD (REZ14-00008) Comment: At its February 19, 2015 meeting, by a vote of 6-0, the Planning and Zoning Commission recommended approval of this rezoning. The rezoning will adjust the zoning boundary to coincide with a proposed 20 -lot residential subdivision located north of Muscatine Avenue and west of Scott Boulevard. --*'UBLIC HEARING 2. CONSIDER AN ORDINANCE (FIRST CONSIDERATION) /O Action: Zt�'Jer l ✓2cniv� oLCif'Ct'�ry March 23, 2015 City of Iowa City Page 5 ITEM 5b REZONING 1201 S. GILBERT (NAGLE LUMBER) - CONDITIONALLY REZONING 3.97 ACRES OF PROPERTY FROM INTENSIVE COMMERCIAL (CI -1) ZONE TO RIVERFRONT CROSSINGS — SOUTH GILBERT (RFC -SG) LOCATED AT 1201 S. GILBERT ST. (REZ15- 00001) Comment: At its February 19, 2015 meeting, by a vote of 6-0, the Planning and Zoning Commission recommended approval of this rezoning, subject to a conditional zoning agreement requiring dedication of land necessary for the required pedestrian street rights-of-way, Ralston Creek pedestrian street, Gilbert Street right-of-way, and specified public access easement to allow for redevelopment in compliance with the Riverfront Crossings Master Plan. 1. PUBLIC HEARING Action: 2. CONSIDER AN ORDINANCE (FIRST CONSIDERATION) Action: �� d ITEM 5c REZONING JOHNSON COUNTY AMBULANCE CENTER — REZONING 0.275 ACRES OF PROPERTY FROM INTENSIVE COMMERCIAL (CI -1) ZONE TO NEIGHBORHOOD PUBLIC(P-1) ZONE LOCATED AT 800 S. DUBUQUE ST. (REZ15-00003) Comment: At its February 19, 2015 meeting, by a vote of 6-0, the Planning and Zoning Commission recommended approval of this rezoning. Approval will allow Johnson County to develop the property. The County's intent is to expand the Johnson County Ambulance Facility, consolidate the Johnson County Medical Examiners facility and provide storage for the Auditor's Office voting equipment. 1. PUBLIC HEARING 2. CONSIDER AN ORDINANCE (FIRST CONSIDERATION) Action:G d ITEM 5d PORTABLE SIGNS — ORDINANCE AMENDING TITLE 14: ZONING BROADEN AND CLARIFY THE PLACEMENT STANDARDS FOR PORTABLE SIGNS ALLOWED IN CENTRAL BUSINESS DISTRICT COMMERCIAL ZONES. (SECOND CONSIDERATION) Comment: At its February 5 meeting, by a vote of 6-0, the Planning and Zoning Commission recommended approval of this zoning code amendment. Approval will allow businesses in the Central Business (CB) zones to place portable signs in the public right of way subject to certain conditions regarding placement, height, and size. Action: �� v March 23, 2015 City of Iowa City Page 6 ITEM 6 IS -S ASPHALT RESURFACING PROJECT 2015 — APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE ASPHALT RESURFACING PROJECT 2015, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Comment: This annual project involves the asphalt resurfacing and chipsealing of various streets throughout Iowa City. The estimated cost for this project is $576,000 and will be funded with Road Use Tax proceeds, Wastewater Operation funds, and General Obligation bond proceeds. a. PUBLIC HEARING Action: b. CONSIDER A RESOLUTION Action: ITEM 7. CITY HALL LOBBY, REVENUE, HARVAT HALL & NDS 2015 RENOVATION — APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE CITY HALL LOBBY, REVENUE, HARVAT HALL & NDS 2015 RENOVATION PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Comment: The project involves renovating and creating accessibility improvements to the main City Hall lobby, Harvat Hall, the Revenue Division, and the Neighborhood and Development Services Department. The project also includes adding two accessible restrooms on the second floor. Multiple projects that have been pending for several years are being combined to seek cost effective bidding and to decrease the inconvenience to the public and operations. More information will be presented at the public hearing. The renovations will result in updates to current ADA standards and operational efficiencies. The estimated construction cost is $817, 017 and will be funded with General Obligation bond proceeds. a. PUBLIC HEARING Action: b. CONSIDER A RESOLUTION Action: ��W4 ��t% March 23, 2015 City of Iowa City Page 7 ITEM 8. LANDFILL USER FEES - AMENDING TITLE 3, ENTITLED "CITY FINANCES, TAXATION & FEES," CHAPTER 4 ENTITLED "SCHEDULE OF FEES, RATES, CHARGES, BONDS, FINES AND PENALTIES," SECTION 5 ENTITLED "SOLID WASTE DISPOSAL," OF THE CITY CODE TO INCREASE OR CHANGE CERTAIN SOLID WASTE CHARGES. Comment: This proposed ordinance will increase Landfill user fees by $4.00 per ton, from $38.50 to $42.50 for Iowa City residents and from $43.50 to $47.50 for all other residents. The minimum user fee is increasing by $.25 per load, from $3.00 to $3.25 for Iowa City residents and from $3.25 to $3.50 for all other residents. These fee increases are necessary due to annual increases in operational costs and were previously approved with the FY2016 adopted budget. The last tipping fee change was in 1998 when the rates were decreased by $10 per ton. These fee increases will be effective July 1, 2015. a. PUBLIC HEARING Action: 1 r b. CONSIDER AN ORDINANCE (FIRST CONSIDERATION) Action: ITEM 9. AMEND URBAN RENEWAL PLA — P OVING AMENDMENT NO. 13 TO THE CITY -UNIVERSITY PROJECT 1 URBAN RENEWAL PLAN TO MODIFY PROPOSED URBAN RENEWAL PROJECT. Comment: Amendment #12 to the City University Project 1 Urban Renewal Plan has been refined and requires more financial assistance from the City. This amendment #13 allows for the consideration of a development agreement not to exceed $8.9 million in TIF financing, as opposed to the $7.1 million in amendment #12. The change in the amount is due to substantive changes in the proposed Hilton Garden Inn urban renewal project. A public hearing was set for March 9, however, staff is recommending the hearing be opened and continued to March 23, when a development agreement and additional funding source for the urban renewal project are considered. This item was deferred from the March 9 Council meeting. a. PUBLIC HEARING Action: i Z - b. CONSIDER A RESOLUTION Action: March 23, 2015 City of Iowa City Page 8 ITEM 10. HOTEL DEVELOPMENT - RESOLUTION APPROVING AN AGREEMENT FOR PRIVATE REDEVELOPMENT BY AND BETWEEN THE CITY OF IOWA CITY, IOWA, AND IOWA CITY HOTEL ASSOCIATES, L.L.C. i 5-8 7 Comment: A local hotel developer has proposed a 12 story, 144 room Hilton Garden Inn hotel for 328 S. Clinton Street. The hotel will offer meeting and conference space, a restaurant, and a rooftop food and beverage garden. It is located directly east of the new UI School of Music and directly south of the proposed UI Museum of Art. The development agreement contemplates a combination of $8.8 million in tax increment finance rebates, a tax increment grant from the proposed UI Museum of Art Building, once that development is complete, and a partial rebate of the hotel motel taxes generated by the new � hotel property. Action: J0 �W' 0 ITEM 11. CHANGE HOTEL TAX FUNDING FORMUL RESOLUTION RESCINDING RESOLUTION 05-113 AND ESTABLISHING A NEW POLICY FOR USE OF FUNDS DERIVED FROM HOTEL -MOTEL TAX. Comment: The distribution of visitor -generated hotel/motel taxes must be approved by resolution. The City Council has approved a development agreement for Hilton Garden Hotel that includes, in part, financial assistance in the form of a rebate of a portion of hotel motel tax derived from the new hotel. This resolution allows for half of the new hotel motel tax generated by the hotel to be rebated back to the developer, while the remainder is distributed in the same proportion as the taxes collected from all other lodging properties in Iowa City. Action: irk � ITEM 12. RELOCATION APPROVAL LETTER — MOTION FOR APPROPRIATE DIRECTION FOR STAFF TO RESPOND TO A REQUEST FROM THE CITY OF CORALVILLE FOR A LETTER INDICATING NO OBJECTION TO THE EXPANSION OF LEEPFROG TECHNOLOGIES IN CORALVILLE. Comment: Leepfrog Technologies, currently headquartered in Iowa City, has submitted a request for financial assistance from the State of Iowa and the City of Coralville. Coralville has indicated that the State of Iowa has asked for a letter from the City of Iowa City indicating we have no objection to Leepfrog's expansion in Coralville. Action: March 23, 2015 City of Iowa City Page 9 ITEM 13. FOOD TRUCK VENDING ORDINANCE AMENDING TITLE 9, ENTITLED "MOTOR VEHICLES AND TRAFFIC," CHAPTER 4, ENTITLED "PARKING REGULATIONS," TO ESTABLISH PROVISIONS FOR FOOD TRUCK VENDING ON CITY STREETS. (FIRST CONSIDERATION) Comment: Following a pilot food truck program in 2014, staff is recommending an amendment to Code to allow food trucks to vend in parking stalls on City streets with a City -issued permit. Food trucks will not be allowed to vend in the "downtown" area (as that area is defined in the ordinance), within 150 feet of a restaurant, or in any residential zone (e.g., RS -5, RM -12). Action:Cy ITEM 14. COUNCIL APPOINTMENTS. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. ITEM 14a Planning and Zoning Commission — Two vacancies to fill five-year term, May 1, 2015 — May 1, 2020. (Term expires for John Thomas and Paula Swygard001 2 e j Action: PU� EM 14b Telecommunications Commission — One vacancy, to fill three- year term, March 13, 2015 — March 13, 2018. (Term expires for Matthew Butler) Action: ITEM 15. ANNOUNCEMENT OF VACANCIES. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] ITEM 15a Airport Zoning Brd. of Adjustment — One vacancy to fill a five- year term January 1, 2014 — December 31, 2018(Formerly advertised; Full term) ITEM 15b Airport Zoning Brd of Ad1ustment — One vacancy to fill a five-year term January 1, 2012 - December 31, 2016. (Formerly advertised; Full term) ITEM 15c Appeals, Board of — One vacancy to fill a five-year term January 1, 2014 - December 31, 2018. (Formerly advertised; Full term) ITEM 15d Historic Preservation Commission — One vacancy for a Jefferson St. representative to fill three-year terms, March 29, 2013 — March 29, 2016. (New District formed) March 23, 2015 City of Iowa City Page 10 ITEM 15e Library, Board of Trustees — Three vacancies to fill six-year term, July 1, 2015 — June 30, 2021. (Term expires for Linzee Kull McCray, Thomas Dean, David Hamilton). APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, April 1, 2015. ITEM 16. COMMUNITY COMMENT [IF NECESSARY] (ITEMS NOT ON THE AGENDA). ITEM 17. CITY COUNCIL INFORMATION. ITEM 18. REPORT ON ITEMS FROM CITY STAFF. a) City Manager. b) City Attorney. "'t'� joe--� c) City Clerk. ITEM 19. ADJOURN (to work sessio jLxwede4 2 y.-0 �.�