HomeMy WebLinkAbout2015-03-23 Public hearingPublish 3/13
NOTICE OF PUBLIC HEARING
Notice is hereby given that a public hearing will
be held by the City Council of Iowa City, Iowa, at
7:00 p.m. on the 23rd day of March, 2015, in
Emma J. Harvat Hall, 410 E. Washington Street,
Iowa City, Iowa, or if said meeting is cancelled, at
the next meeting of the City Council thereafter as
posted by the City Clerk; at which hearing the
Council will consider:
1. An ordinance rezoning 1.36 acres of
property from low density single family
(RS -5) Zone to high density single
family (RS -12) zone located north of
Muscatine Avenue and west of Scott
Boulevard (REZ14-00008)
2. An ordinance conditionally rezoning
3.97 acres of property from Intensive
Commercial (CI -1) Zone to Riverfront
Crossings — South Gilbert (RFC -SG)
located at 1201 S. Gilbert ST. (REZ15-
00001)
3. An ordinance rezoning 0.275 acres
of property from Intensive Commercial
(CIA) Zone to Neighborhood Public
(P-1) Zone located at 800 S. Dubuque
St. (REZ15-00003)
Copies of the proposed ordinances and
resolutions are on file for public examination in the
office of the City Clerk, City Hall, Iowa City, Iowa.
Persons wishing to make their views known for
Council consideration are encouraged to appear
at the above-mentioned time and place.
MARIAN K. KARR, CITY CLERK
City Council Meeting
March 23, 2015
�r
CITY Of 10WA CITY
Rezoning Item
REZ14-00008: An application submitted by Hieronymus Family
Partnership for a rezoning of 1.36 acres from Low Density Single
Family (RS -5) zone to High Density Single Family (RS -12) zone
located north of Muscatine Avenue and west of Scott Boulevard.
3TC
CITY Of IOLVA CITY
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CITY of IOWA CITY
Rezoning Item
REZ15-00001: Discussion of an application submitted by Rogue
Investments for a rezoning from Intensive Commercial (CI -1) to
Riverfront Crossings — South Gilbert (RFC -SG) zone for
approximately 3.97 acres of property located at 1201 S. Gilbert
Street.
3TC
CITY Of IOVVA CITY
City of Iowa City
REZ15-00001: Nagle Lumber Property0 250 5001
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REZ15-00001 Rogue Investments Rezoning
Application
Staff recommends approval subject to Conditional
Zoning Agreement requiring:
• 40 -foot dedication along Gilbert St
• 11 -foot dedication along north property line
• 35 -foot dedication along south property line
• 30 -foot dedication along west property line (from the
top of bank of Ralston Creek)
• 30 -foot cross -access easement parallel to Gilbert St
Rezoning Item
REZ15-00003: An application submitted by Johnson County
Board of Supervisors for a rezoning from Intensive Commercial
(CI -1) to Neighborhood Public (P-1) zone for approximately .275
acres of property located at 800 S. Dubuque Street.
3TC
CITY Of IOLVA CITY
NOTICE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT AND
ESTIMATED COST FOR THE ASPHALT
RESURFACING PROJECT 2015
IN THE CITY OF IOWA CITY, IOWA
TO ALL TAXPAYERS OF THE CITY OF IOWA
CITY, IOWA, AND TO OTHER INTERESTED
PERSONS:
Public notice is hereby given that the City Council
of the City of Iowa City, Iowa, will conduct a public
hearing on plans, specifications, form of contract
and estimated cost for the construction of the
Asphalt Resurfacing Project 2015 in said city at
7:00 p.m. on the 23rd day of March, 2015, said
meeting to be held in the Emma J. Harvat Hall in
the City Hall, 410 E. Washington Street in said
city, or if said meeting is cancelled, at the next
meeting of the City Council thereafter as posted
by the City Clerk.
Said plans, specifications, form of contract and
estimated cost are now on file in the office of the
City Clerk in the City Hall in Iowa City, Iowa, and
may be inspected by any interested persons.
Any interested persons may appear at said
meeting of the City Council for the purpose of
making objections to and comments concerning
said plans, specifications, contract or the cost of
making said improvement.
This notice is given by order of the City Council
of the City of Iowa City, Iowa and as provided by
law.
MARIAN K. KARR, CITY CLERK
NOTICE OF PUBLIC HEARING ON
PLANS, SPECIFICATIONS, FORM OF
CONTRACT AND ESTIMATED COST
FOR CITY HALL LOBBY, REVENUE,
HARVAT HALL & NDS 2015
RENOVATION PROJECT IN THE CITY
OF IOWA CITY, IOWA
TO ALL TAXPAYERS OF THE CITY OF IOWA
CITY, IOWA, AND TO OTHER INTERESTED
PERSONS:
Public notice is hereby given that the City
Council of the City of Iowa City, Iowa, will conduct
a public hearing on plans, specifications, form of
contract and estimated cost for the construction of
the City Hall Lobby, Revenue, Harvat Hall & NDS
2015 Renovation Project in said City at 7 p.m. on
the 23 day of March, 2015, said meeting to be
held in the Emma J. Harvat Hall in City Hall in said
City, or if said meeting is cancelled, at the next
meeting of the City Council thereafter as posted
by the City Clerk.
Said plans, specifications, form of contract and
estimated cost are now on file in the office of the
City Clerk in City Hall in Iowa City, Iowa, and may
be inspected by any interested persons.
Any interested persons may appear at said
meeting of the City Council for the purpose of
making objections to and comments concerning
said plans, specifications, contract or the cost of
making said improvement.
This notice is given by order of the City Coun-
cil of the City of Iowa City, Iowa and as provided
by law.
MARIAN K. KARR, CITY CLERK
SAENMARCHITECTURE FILETrojeclstCity Hall Lobby, Revenue, Harvat Hall & NDS 2015
Renovation Project\Frord ends for bid docuroents\nph for City Hall Lobby, Revenue, Harvat Hall &
NDS 2015 Renovation Project for 03 23 2015.doc
2/15
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7
03-23
�>® CITY OF IOWA CITY 7_5
�� MEMORANDUM
DATE: March 13, 2015
TO: Tom Markus, City Manager
FROM: Kumi Morris, Engineering Division of the Public Works Department
RE: City Hall Lobby, Revenue, Harvat Hall & NDS Renovation Project -
Considering a Resolution to approve Plans and Specification on March
23, 2015.
Introduction:
We have multiple City Hall building projects that have been pending for several years. These
deferred maintenance and ADA update projects are now being combined to seek cost effective
bidding. By combining these projects, we will be able to phase the construction to decrease the
inconvenience to the public and maintain operations.
The projects involve renovating and meeting current accessibility guidelines to the City Hall lobby,
Harvat Hall, the Revenue Division, and the Neighborhood and Development Services Department.
The plan also entails adding two accessible restrooms on the second floor.
The renovations include sustainable, durable materials with low life cycle costs. There will be
energy and operational improvements with LED lighting. The LED lighting replacements for all of
the improved areas roughly total $70,000 of the construction budget, and 60 - 75% of that cost will
be returned to the City with the new 2015 commercial LED lighting rebates.
Significant areas of the work will involve selective demolition, concrete patching, millwork, installing
hollow metal frame and wood doors, interior aluminum framing and glazing, light -gauge metal
framing, drywall, painting, alterations to existing mechanical system, and flooring both in carpet
replacement and epoxy terrazzo.
All areas of remodeling will include new signage to meet current ADA standards.
Description of Projects:
City Hall Lobby:
• A new information desk that meets the current accessibility standards
• Creating more open space for overflow from council and other public meetings
• Providing better visibility for the information desk staff by a reorientation of the greeting area
• Removing and replacing the original 1960 cracked and chipped tile floors, and stairs to the lower
level and 1A with epoxy terrazzo
• Increased safety to the staff and public with better sightlines to the Police Department
• Improving light quality and lower maintenance with high efficient LED lighting
• Consolidating and providing uniform signage for better way finding, meeting ADA standards
• Updating and increasing monitors in the lobby during public meetings
• Replacing the overhead gate and bulkhead with a horizontal security grill
• Clearing visual clutter and streamlining mismatched materials over generations of repairs
Page 2
Revenue:
• A customer service counter and workstation that meets the current accessibility standards
• Providing better visibility to customer service staff of the main entry and the elevator entrance
• Changes in materials and flooring to delineate the public areas from the staff work area
• Establishing staff -only access at the east entrance door
■ To eliminate a non -accessible entrance.
■ Removing a confusing and unwelcoming entrance to the public (no greeter is present).
■ To increase staff safety in an area where cash is being handled.
■ Parking areas will be modified with signage to discourage use of this entrance.
■ Police -only parking at main south entrance will be converted to time-limited free parking.
Harvat Halla
• Replacing entry doors with new door system that meets current accessibility standards
• Updates and modifications to the existing dais, re -facing the laminate
• Replacing carpet, acoustical drop ceilings, curtain, lighting systems and repainting walls
• New glass and stainless steel handrails that meets the current accessibility standards
• Replacing podium to meet current accessibility standards
Neighborhood and Development Services (NDS)- 2"d floor.
• In unifying the former Planning, and Housing and Inspections Services staff on the second
floor there will be a major remodeling of the interior staff work space to accommodate an
open plan for operational efficiencies
• Two new single -stall accessible restrooms
• A customer service counter that meets the current accessibility standards
• Replacing carpet, acoustical drop ceilings, lighting systems and repainting walls
Interstitial areas (stair and hallways in north court):
• Replacing carpet with durable metal nosing treads
• Updating ADA combination drinking fountains and bottle fillers
The project also includes three alternates:
1. Office Light replacement in existing remaining perimeter offices of NDS:
This includes replacement of light fixtures and updating lighting controls. The base bid to
include only installation of new carpet, base, and wall paint.
2. Replace additional carpet and wall base in Finance and Administration Department beyond
the revenue desk:
This includes removing the existing carpet and rubber wall base and install new carpet
tile and rubber wall base, in the rooms indicated on Level 1A. There will be no work in
these rooms under the base bid.
3. Install Monument Sign:
Remove the existing sign at the corner of Washington and Gilbert Streets and install a
new monument sign, including concrete base, connection to existing electrical service,
and fabricated, lit letters as indicated in the drawings. There will be no work on the
monument sign under the base bid.
Page 3
The objective is to create a more functional, efficiently operable facility, and to meet current ADA
recommendations with sustainable upgrades in the renovated areas.
Further, by combining the separate smaller projects with similar labor and materials, enables
controlled phasing of the construction and allows the City to take advantage of potential savings by
cost effective bidding.
Timeline:
The project will occur in planned phases to start as early as May 2015 and completion in February
of 2016.
Financial Impact:
The base bid estimated construction budget is:
$ 142,930 Council Chambers [funded with Cable TV funds]
$ 331,129 Main Lobby and Finance [funded with GO Bonds]
$342,958 NDS [funded with GO Bonds]
$ 817,017
The fund number for this project in two accounts:
• NDS: G4721-2015-NDS2ndFlr-XXXXXX
• Lobby/Revenue/ Harvat Hall: G4714 -Other Govt -Conversion- XXXXXX
Recommendation:
Staff recommends proceeding with approving plans and specifications on March 23, 2015 for the
City Hall Lobby, Revenue, Harvat Hall & NDS Renovation Project.
cc: Geoff Fruin, Administration
Dennis Bockenstedt, Finance Department
Doug Boothroy, NDS Department
S:\ENG\ARCHIT-1\Projects\CI82CF-1\FRONTE-1\FINAL Memo to City Manager- Approving Plans and Specifications for City Hall Lobby Revenue Harvat Hall and NDS 2015
Renovation Project 03 14 201.doc
CITY OF A CITY
0" MEMORANDUM
=
TO:4,arkus, City Manager
FROM: Morris, Engineering Division of the Public Works ,.
R Lobby, ♦ r ��,
o.-idering a Resolution4approve d F " "ion on March
23, 21,1.-
Introduction:
jjjg"�l building projects that have been pending for sevz'ral years. These
seek cost effective
bidding. By combining
life cycle costs. There wil1
dget, and 60 - 75% of that cost wit
ine, rebates.
ition,rt
framing and glazing, light
and flooring both in carpet
replacement and epoxy terrazzo.
w "r 'vL:;
City Aall Lobby:
information *.
• Creating more open space fo
• Providing better i b . for
• Removing and replacing
ea "g
epoxylevel and 1A with
• Increased safety to the staff 7
• Improving lightquality h ;!
7fto meet cu nt AICA standards.
current accessibility st dards
rom council other blit eetings
oticn esk st y recrien ti®n of the greeting area
M]
g uniform signage for better way finding, meeting A t
monitors in the lobby during public meetings
gate and bulkhead with a horizontal security grill
i streamlining mismatched materials over generations of re
Revenue:
9 A customer service counter and workstation that meets the current accessibility standards
Is Providing better visibility to customer service staff of the main entry and the elevator entrance
blishing staff -only access at the east entrance door
To eliminate a non -accessible entrance.
.emoving a confusing and unwelcoming entrance to the public,
Ancrease staff safety in an area where cash is being handl--"
W9"'t WPA
Harvat Hall.,
• Replacing ent?doors int accessibility standards
oil
laminate
7
• Updates and mo "fica6i,
• Replacing carpet, �Pou i I droi2 cei in s curtain Ii hti
• New glass and stairil Z.: 7-urrent accessibility standards
• Replacing podium to m_ s
In unifying the former PlannirMl,'
floor there will bea major remit4eling of the intl4lor staff work space to accommodate an
open plan for operational efficie'rr,,ies
Two new single -stall accessible .F'Oom
A customer service counter that meer'.z tR �'irent accessibility standards
Replacing carpet, acoustical drop cei[OLTs q
ig t ds
r�d bottle fillers
1. 6ffice Light replacement in is .e r offices of NDS:
This includes replacern nt A♦ w1da 'ng lighting controls. The base bid to
include only installation•f,' n. r,int.
2. Replace additional carpet a*'*. a A. Z AN 1111111 a I =07 art 1=1 a
the revenue desk: IT
This includes removi-A - T- J"1111117MI".
tile and rubber wall Wise, in the rooms indicated on Level 1 A. here will be nIii work in
these rooms under ,�,he b -se bid.
3. Install Monument Si
Remove the exi�vng sig at the corner of Washington and Gilbert Streets and install a
new monumer4tign, in;juding concrete base, connection to existing electrical service,
and fabricatedj", lit letters as indicated in the drawings. There will be no work on the
monument si�f� under th,�� base bid.
Further, by combining the separate smaller projects with similar labor and materials, enables
Aix2siAl If ". C
cost ei�'ective bidding.
Timeline;
The project occur in planned phases to start as early as May 2015n completion in February
of 2016,
Fi ci I
The basei estimate construction u is:
1 2p Council Chambers
1,1 in y n Finance
342958 S
$817,017
T fun number fort is project r accounts:
1 2n Fir®
• Lobby/Revenue/ t Il. m r �v ion® XXXXXX
( od_ ,.
Awl
1' nqvation Project,
cc: Geoff Fruin, Administration
Dennis Bockenstedt, FinanceDe rtment
Doug oothro, NDS Departme
h
>Si.bY.NV 'Mt;ilwT-tgPsowy :oo CI:02CF-.I%FRONTE:^^'IWnNA, ,Nie W City FNA�rrswgr�'r�.. �,P�prrawuap� F�9 rug rdsasr �'F�acafi9��e�ran�w �r {:eR� HaRobby, Revenue, kdw vui HWI and NriG'kS 2015
R"Oxnellon FNrDymW 01714 nt 5 rjm "^
J
NOTICE OF PUBLIC HEARING
Notice is hereby given that a public hearing will
be held by the City Council of Iowa City, Iowa, at
7:00 p.m., on the 23rd day of M a r c h, 2015, in
City Hall, Emma Harvat Hall, 410 E. Washington
Street, Iowa City, Iowa, or if said meeting is
cancelled, at the next meeting of the City Council
thereafter as posted by the City Clerk; at which
hearing the Council will consider:
Ordinance amending Title 3, Entitled "City
Finances, Taxation and Fees," Chapter 4, entitled
"Schedule of Fees, Rates, Charges, Bonds, Fines
and Penalties," Section 5, entitled "Solid Waste
Disposal," of the City Code to increase Landfill
userfees.
Copies of the proposed ordinance are on file for
public examination in the office of the City Clerk,
City Hall, 410 E. Washington St., Iowa City, Iowa.
Persons wishing to make their views known for
Council consideration are encouraged to appear
at the above-mentioned time and place.
MARIAN K. KARR, CITY CLERK
�! CITY OF IOWA CITY =8
..,..� MEMORANDUM
Date: March 12, 2015
To: Tom Markus, City Manager
From: Dennis Bockenstedt, Finance Director
RE: FY2016 Landfill User Fee rate increase
Introduction
Each year as part of the annual budget process, service charges and fees are reviewed to
ensure that revenue projections are meeting the cost of providing services. During the fiscal
year 2016 budget process, the Landfill fund was identified as a fund that projected revenues
were falling behind projected expenditures creating difficulty to fully fund operations, capital
improvements, and landfill reserves.
History/Background
The current landfill user fee for solid waste is $38.50 per ton for Iowa City residents and $43.50
per ton for all others. The increase proposed as part of the fiscal year 2016 is a fee increase of
$4.00 per ton. This would raise the landfill user fee for solid waste to $42.50 per ton for Iowa
City residents and to $47.50 per ton for all others. In addition, it is proposed to increase the
minimum fee for solid waste disposal (160 pounds for less) by $.25 per load from $3.00 to $3.25
for Iowa City residents and from $3.25 to $3.50 for all others.
The last rate change for landfill user fees for solid waste disposal was in 1998 which was a
reduction of $10.00 per ton. In fiscal year 2014, various miscellaneous landfill charges were
increased including electronic waste disposal charges, television and monitor disposal charges,
and compost and wood mulch fees.
Of the proposed $4.00 per ton landfill user fee increase, $2.00 per ton is proposed to go to the
Landfill Cell Replacement Reserve fund, and the remaining $2.00 per ton will be used to fund
operations (including the East Side Recycling Center) and capital improvements.
The Landfill maintains a reserve fund for future landfill cell replacement. Previously, a flat
amount was transferred to the cell replacement reserve annually. Through the Engineering
division, a cost analysis was completed during FY14 to calculate a per -ton cost to open new
cells based on the actual cost of new cells recently constructed. Based upon actual cell
replacement cost, it is $7.79 per ton to properly fund the cell replacement reserves. Based on
the Landfill's user rates, we are only able to transfer $4.00 per ton to the cell replacement
reserve. The proposed user fee increase would raise the annual contribution to the cell
replacement reserve to $6.00 per ton.
Discussion of Solution
In order to continue to address the increased cost of operations and the need to have a
financially stable and self-sufficient Landfill fund, the proposed solution is to adopt an ordinance
that increases the landfill user fee for solid waste by $4.00 per ton and the minimum user fee by
$.25 per load.
Page 2
Financial Impact
The proposed fee increase is expected to generate estimated additional revenue of $480,000
per year for the Landfill fund. Of this additional revenue, it is anticipated that half will be directed
towards the Landfill Cell Replacement Reserve.
The estimated impact on the Refuse Collection fund is approximately $60,000 per year for
increased tipping fees. No change to the monthly refuse collection fee is expected in the two-
year financial plan.
Recommendation
It is staff's recommendation to adopt the ordinance as presented amending the City's Landfill
user fees for solid waste to incorporate the proposed user fee increase of $4.00 per ton and a
minimum fee increase of $.25 per load that will be effective on July 1, 2015.
NOTICE OF PUBLIC HEARING TO CONSIDER APPROVAL OF
A PROPOSED AMENDMENT TO THE CITY -UNIVERSITY
PROJECT I URBAN RENEWAL PLAN IN THE CITY OF IOWA
CITY, IOWA
The City Council of the City of Iowa City, Iowa will hold a public hearing at its meeting on
March 9, 2015 which commences at 7:00 P.M. in the Emma J. Harvat Hall, City Hall, Iowa City,
Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted
by the City Clerk to consider adoption of the City -University Project I Urban Renewal Plan,
Amendment No. 13 (the "Plan") which adds the following projects to the Plan: a hotel
development at 328 S. Clinton Street and a multi -family housing development at 316 S.
Madison; and
A copy of the plan is on file for public inspection in the office of the City Clerk, City Hall,
Iowa City, Iowa.
The City of Iowa City, Iowa is the local agency which, if such Plan is approved, shall
undertake the urban renewal activities described in such Plan.
The general scope of the urban renewal activities under consideration in the Plan is to
assist qualified industries and businesses in the Urban Renewal Area through various public
purpose and special financing activities outlined in the Plan. To accomplish the objectives of
the Plan, and to encourage the further development of the Urban Renewal Area, the plan
provides that such special financing activities may include, but not be limited to, the making of
loans or grants of public funds to private entities under Chapter 15A of the Code of Iowa. The
City also may install, construct and reconstruct streets, parking facilities, open space areas and
other substantial public improvement, and may acquire and make land available for
development or redevelopment by private enterprise as authorized by law. In addition to these
sources, the City may provide financial incentives through utilization of revenues received
pursuant to the Local Transient Guest Tax Fund (known as the "hotel and motel tax"), to the
extent allowable under Iowa Code Chapter 423A.7 and Iowa Code Section 403. The Plan
provides that the City may issue bonds or use available funds for such purposes and that tax
increment reimbursement of such costs will be sought if and to the extent incurred by the City.
Any person or organization desired to be heard shall be afforded an opportunity to be
heard at such hearing.
This notice is given by order of the City Council of Iowa City, Iowa, as provided by
Section 403.5 of the State Code of Iowa.
Dated this 23rd day of February 2015.
s/Marian K. Karr
City Clerk, Iowa City, Iowa
(END OF NOTICE)
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0 protected debt
levy to City, County, Schools
Current property tax bill on property:
"$11,000 annually
TIF Rebate Timeframe 15 years
using TIF from Hilton Garden Inn + 50% of new hotel motel tax
$1,000,000.00
$600,000.00
$400,000.00
$200,000.00
FE
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 2122 23 24 25 26 27 28 29 30
■ 50% of New Hotel Motel (H/M) Tax
❑ Property tax to City, County Schools
■ANNUAL TIF REVENUE
0 protected debt
levy to City, County, Schools
Current propertytax bill on property:
" $11,000 annually
TIF Rebate Timeframe 12 years
using TIF from Hilton Garden Inn + 50% of new hotel motel tax
+ TIF from UIMA building
$1,000,000.00
$800,000.00
■TIF from Taxable Portion of UIMA
°n n ew buildinS
�Qo
of prop ert� taxeS
■ 50% of New Hotel/Motel Tax
$600,000.00°
IS Property tax to City, County Schools
a ANNUAL TIF REBATE
$400,000.00
■ protected debt
levy to City, County, Schools
$200,000.00
$- -"$11,000
Current propertytax bill on property:
annually
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8
9
10
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