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HomeMy WebLinkAbout2015-04-02 Info Packet®�T4 CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY wApril 2, 2015 ww.icgov.org IN Council Tentative Meeting Schedule APRIL 7 WORK SESSION IP2 Work Session Agenda IP3 Report of the 2014-15 Iowa City Charter Review Commission (previously distributed as IP3 of 3/12 Info Packet) IP4 Memo from City Clerk: Joint Meeting Agenda Items for April 20 IP5 Pending City Council Work Session Topics IP6 Memo from City Clerk: KXIC Radio Show Memorandum from City Clerk: KXIC Radio Show (revised) [Distributed as Late Handout 4/6/15] MISCELLANEOUS I137 Article from City Manager: The Miracle of Minneapolis I138 Article from City Manager: Ann Arbor Shoots for Affordable Housing Goals in a Big College Town IP9 Copy of Press Release: City Council Listening Posts I1310 Memo from Police Chief: Body Camera Purchase Update IP11 Approved Economic Development Committee minutes January 12 IP12 Letter from Mediacom: Channel adjustments IP13 Letter from MidAmerican: Annual Report 2014 IP14 Fair Housing Training for Landlords IP15 The Journey to True Equality Email from Patrick Butler: UI International Student Initiatives [Distributed as Late Handout 4/6/15] Invitation: Week of Young Child — April 11 [Distributed as Late Handout 4/6/15] DRAFT MINUTES IP16 Human Rights Commission: March 17 —AAMa A �f�'-� CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY www.icgov.org April 2, 2015 IN Council Tentative Meeting Schedule APRIL 7 WORK SESSION ) IP2 Work Session Age da IP3 Report of the 2014-1 Iowa City Charter Review Commis si (previously distributed as IP3 of 3/12 Info Packet) IN Memo from City Clerk: Joi Meeting Agenda Items for Apr 20 IP5 Pending City Council Work S sion Topics° IP6 Memo from City Clerk: KXIC Radi Show MIS%.#-S1tLANEO0 IP7 Article from City Manager: The Miracle of innea olis IP8 Article from City Manager: Ann Arbor Sho for Affordable Housing Goals in a Big College Town IP9 Copy of Press Release: City Council Listeni g Pos I1310 Memo from Police Chief: Body Camera P chase Upd to IPI 1 Approved Economic Development Co ittee minutes nuary 12 IP12 Letter from Mediacom: Channel adjus ments IP13 Letter from MidAmerican: Annual R port 2014 IP14 Fair Housing Training for Landl ds IP15 The Journey to True Equality DRAFT MINUTES IP16 Human Rights Commissifin: March 17 City Council Tentative Meeting Schedule 1P1 �•� Subject to change April 2, 2015 CITY OF IOWA CITY Date Time Meeting Location Tuesday, April 7, 2015 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM -Formal Meeting Wednesday, April 15, 2015 5:00 PM Special Formal Mtg. Emma J. Harvat Hall separate agenda & executive session (evaluations Manager, Attorney, Clerk) Monday, April 20, 2015 4:00 PM Reception prior to meeting TBA (Coralville) 4:30 PM Joint Meeting / Work Session Tuesday, April 21, 2015 5:00 PM Work Session Meeting Emma J. Harvat Hall Tuesday, September 15, 2015 5:00 PM 7:00 PM Formal Meeting 7:00 PM Tuesday, May 5, 2015 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, May 19, 2015 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, June 2, 2015 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, June 16, 2015 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Monday, July 27, 2015 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Special Formal Meeting Tuesday, August 18, 2015 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, September 1, 2015 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, September 15, 2015 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, October 6, 2015 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting 04-02-15 IP2 1 X., CITY Of IOWA CITY 410 East Washington Street Iowa City, Iowa $2240-11126 (319)3$6-5000 (319) 3S6-5009 FAX www.kgov.org City Council Work Session Agenda Tuesday, April 7, 2015 Emma J. Harvat Hall - City Hall 410 E. Washington Street 5:00 PM ■ Questions from Council re Agenda Items ■ Council Appointments [# 12] ■ Charter Review Commission Recommendations [IP # 3 Info Packet of 3/12 and 4/2] ■ Joint Agenda items [IP # 4 Info Packet of 4/2] ■ Information Packet Discussion [March 26, April 2] ■ Council Time ■ Pending Work Session Topics [IP # 5 Info Packet of 4/2] ■ Upcoming Community Events/Council Invitations 04-02-15 IP3 Previously distributed as IP3 of 3/12 Info Packet REPORT OF THE 2014-15 IOWA CITY CHARTER REVIEW COMMISSION The Commission and the Process. The Iowa City Charter Review Commission was established by the Iowa City City Council in April of 2014. Created pursuant to Section 8.02 of the Iowa City Charter, the Commission was charged with "review[ing] the existing Charter" and "recommend[ing] any Charter amendments that it deems fit." The Commission must be established by the City Council at least once every ten years. Commission members were selected by the Council and include Chairperson Andrew Chappell, Chair Pro tem Melvin O. Shaw, Steve Atkins, Karrie Craig, Karen Kubby, Mark Schantz, Anna Moyers Stone, Adam B Sullivan and Dee Vanderhoef. In furtherance of its charge the Commission began meeting in April of 2014 and has met over twenty-five (25) times. Residents have had the opportunity to participate in the process at every step. All meetings were posted and open to the public, the Commission heard in-person comments and accepted written correspondence, and the Commission held two traditional public hearings and a public meeting with interactive discussion. The Commission was aided in its work by the invaluable contributions of City Attorney Eleanor Dilkes and City Clerk Marian Karr. The Report. This Report is meant to provide the City Council and the public with a substantive review of the Commission's recommendations. It supplements the "red -line" version of the Charter that was drafted by the City Attorney and City Clerk and sets forth the language of the specific amendments. While the hope is that the Report will provide some details to explain the Commission's recommendations, any document of this nature will necessarily be somewhat incomplete. Accordingly, the Report itself should be supplemented with the detailed minutes taken of the Commission's meetings. Additionally, the Commission members remain available to address questions and issues that may arise during the Council's review of its recommendations. Explanations of Recommended Charter Amendments. 1. The Commission recommends the adoption of an updated Preamble. The new Preamble language is intended to emphasize that the Charter serves as a "constitution" for the City, that the authority of city officials is conferred upward from its people, and that the authority conferred upon city officials is intended to be exercised in accordance with the articulated principles. 2. As part of the changed Preamble, and continuing throughout the Charter, the Commission recommends removing the word "citizen" in favor of language that is more inclusive and better reflective of the intent behind the specific Charter provisions. Commission members were concerned that use of the word citizen implied that it was referring only to those Iowa City residents who are actually United States Citizens. In some places the Commission recommends the word citizen simply be replaced with "resident" and in other places that it simply be omitted. This proposed change impacts the Preamble and Sections 5.01 and 5.02. 3. The recommendation to amend Section 2.06(B) is designed to make clear that, while the Mayor has relatively little additional power in comparison to the other Council members, s/he should at the very least have the authority to add items to the City Council agenda. It is the Commission's understanding that this change very likely reflects current, and longstanding, practice, but believed it was still important to make sure future Mayors have this power if it proves necessary. 4. The recommendation to amend Section 3.01 is reflective of changes in applicable state law related to the filing of nomination petitions. Notably, those petitions now must be filed with the Johnson County Commissioner of Elections instead of the City Clerk. 5. The recommendation to amend Section 4.02(A) was a result of a desire to remove the City Manager's specific entitlement to two months termination pay from the Charter. While there was not necessarily any objection to the City Manager, who serves at the will of the City Council, receiving termination or severance pay, the Commission did not believe a specific amount should be listed in the Charter. As a practical matter, this is an issue that over the years has been negotiated by City Manager candidates and the City Council, with the amount of termination pay afforded by contract exceeding the Charter's two month minimum significantly. This contract negotiation seems, to the Commission, to be the better place to address this matter. 6. The purpose behind the recommendation to amend Section 5.01 is two- fold. First, the word citizen was removed to make clear that the Citizens Police Review Board is not concerned only with the complaints and input of actual United States Citizens. This proposed change also reflects the current practice of that Board. In attempting to remain consistent with the Board's recent name change from Police Citizens Review Board to Citizens Police Review Board, the Commission recommends renaming the Board the Community Police Review Board. Second, the Commission proposes changes to make it clear that the Board's authority to hold a community forum and to make recommendations regarding police policies, practices and procedures are distinct powers. The Commission learned there had been some concern that the Board's recommendations on police policies, practices and procedures could only come in relation to things actually raised at the annual community forum. The change makes clear that the Board has the power to make recommendations independently from anything raised at the community forum. 7. The recommendation to amend Section 6.03 simply updates the applicable chapter of the Iowa Code related to campaign finance. 8. Numerous changes are recommended to Article VII, related to initiative and referendum. In general, a majority of Commission members believe all eligible voters should be entitled to sign petitions for initiative and referendum. The change is meant to both be more inclusive of those who would participate in 2 city government through the initiative and referendum process and to acknowledge that, with Iowa's current same-day voter registration process, the distinction between qualified electors, those registered to vote, and eligible electors, those eligible to register to vote, has narrowed significantly. Additionally, with respect to those collecting signatures on initiative or referendum petitions, the City Attorney advised that applicable federal law now prohibited restricting eligible electors from circulating those petitions. In addition to the proposal to change the Charter to allow eligible voters to sign initiative and referendum petitions, the Commission is recommending that the number of signatures required for said petitions be increased. The minimum number of signatures required for an initiative or referendum petition, 2500, has not changed since the Charter's inception, despite large increases in Iowa City's population. Moreover, the change from qualified to eligible will increase significantly the number of persons who may sign the petitions. Given these facts, the Commission is recommending the Charter require the signatures of a minimum of 3600 eligible voters. That number was reached by compromise, and supported by taking the ratio of the required number of signatures when the Charter was first adopted to the then population of the city. That ratio, 5.33%, was then applied to the current Iowa City population, as determined by the latest United States Decennial Census. This proposed change appears in Section 7.03(A). Allowing all eligible electors to sign initiative and referendum petitions led to proposed changes in the process of managing those petitions when they are received by the City Clerk's office. First, there is no longer any need for the petitions to contain space for the signatory's birthdate, which was optional anyway. This proposed change was made to Section 7.03(B). Second, there is no longer any need for the cumbersome and time-consuming process of the City Clerk certifying the sufficiency or insufficiency of the petitions based on whether the signatures can be verified as qualified electors. Because eligible electors will be able to sign petitions, the City Clerk will only be required to verify that the signatory has listed an address within the corporate limits of Iowa City. This proposed change would be accomplished by deleting the existing process described in Section 7.04 and replacing it with a simplified validation process modeled after Iowa Code Section 362.4, related to petitions authorized by the state code, and an objections process modeled after Iowa Code Section 44.8. These proposed changes would also necessitate minor wording changes to Section 7.05 because, under the proposed new system, a petition is considered either valid or invalid instead of sufficient or insufficient. Finally, the filing deadlines found in Section 7.05(B) are proposed to be changed to account for the fact that the City Clerk's review of petitions will take much less time than it would have under the old system. The only places, with respect to initiative and referendum, where the Commission recommends the distinction between qualified and eligible electors be maintained 3 is in Section 7.02 and in the right to vote itself. A majority of Commission members supported the idea that the initial petitioners, those who begin the formal process of initiative or referendum, still should be qualified electors. Additionally, of course, only qualified electors would be able to vote if an initiative or referendum petition led to an actual election. 9. The recommended change to Section 7.07 is meant to clarify and ensure that the only way in which City Council can make changes to the initiative and referendum process is through amending the Charter itself. Other Matters Considered. In addition to those matters discussed that led to the above recommendations, the Commission also gave serious consideration to several issues that did not lead to recommended amendments. Some of those issues are discussed below. Numerous other issues also were discussed by the Commission and these discussions, though not described here, are reflected in the Commission's meeting minutes. 1. Selection of the Mayor. The Commission spent considerable time discussing the method used to select the mayor, both in its regular meetings and at the interactive public meeting. Some concerns were raised with the current process, including generally the secrecy of or lack of transparency in how the Council Members choose the Mayor and the inability of members of the general public to vote for a Mayor or otherwise participate in the process. Concerns also were raised that the process is somewhat anachronistic and undemocratic, that there might be better participation and more focus on particular issues in a city election if there was an actual campaign for the Mayor, and that such a campaign would result in better leadership from the Mayor. In response to these concerns the Commission considered an amendment to the Charter that would have required that the Mayor be elected directly by the citizens. Public comment and the Commission's minutes will demonstrate that there are strong opinions on both sides of this issue. In the end, the majority of the Commission decided not to recommend an amendment to the Charter on this issue, believing the current system, despite concerns, has served its purpose and worked well for the City. The Commission does recommend strongly, however, that the City Council spend time studying this issue on its own and attempt to come up with some change to the current process of selecting the Mayor in order to make it more open, inclusive and transparent. Absent such a change in practice, the City Council should expect this issue to arise again when the Charter is reviewed in ten years, if not sooner. 2. Number of Districts. The Commission discussed whether to amend the Charter to change the number of council districts from three to four, or even from three to seven. The concern presented was that the city's geographic and population growth had made the existing districts too large to be manageable or representative. No recommendation was made to increase the number of districts, however, because the associated decrease in geographic area and population represented by district council members would have been relatively small. Also, 4 overall there was a strong preference to maintain the current majority of council members being at -large. 3. Election of District Council Members. The Commission spent a great deal of time discussing the current system for electing district council members and the fact that only residents of the district may vote in a district primary but all voters may vote on the district in the general election. An amendment was considered that would have allowed only residents of a particular district to vote in that general election district race. In support of this amendment was the idea that it would alleviate voter confusion over the current system and it may also engender stronger connections between the district electorate and the district -only council members. Support for such a change was also found in the fact that district candidates would then be able to run smaller, more economical campaigns focusing only on their respective districts. The majority of the Commission did not recommend such an amendment, though, because of a concern that it might promote parochialism among districts and from a positive recognition that the current system allows each citizen to claim a stake in all seven council races. 4. Council Member Compensation. The Commission received several public comments indicating that the current compensation for members of the City Council is too low, does not reflect the amount of time required to serve on the City Council, and may discourage some low wage earners from running for City Council. Indeed, the consensus of the Commission also was that the current salary is too low. No change was proposed to the Charter, however, because the overall view was that this is an issue better left to the legislative actions of the City Council, as opposed to a change to the Charter as recommended by the Commission. At the very least, the Commission encourages the City Council to further study this issue and to consider reinstating the ordinance requiring for periodic increases in City Council compensation based on increases in the cost of living. 5. Alternatives to Primary Elections. The Commission discussed alternatives to the system of primary elections described in Section 3.02, including instant run-off elections. Given the current state of Iowa election law, however, possible changes are limited and no changes were recommended. Conclusion. The Commission has appreciated and thoroughly enjoyed this opportunity to review the Iowa City City Charter and it is pleased to present its recommendations to the City Council for consideration and action. While there was not unanimity on every issue, the recommendations as a whole come to the City Council upon the unanimous vote of the Commission. Pursuant to Section 8.02 of the Charter, the City Council may either adopt the Commission's recommended amendments by ordinance or may put them on the ballot for consideration by the voters of Iowa City. The Commission recommends the City Council adopt the proposed Charter Amendments by ordinance. If, however, the City Council believes there is a recommendation, or recommendations, that should be presented to the voters in an election, then the Commission recommends the City Council 5 send only that recommendation to the voters and all other proposed amendments be adopted by ordinance. Respectfully submitted this �� day of March, 2015. IOWA CITY CHARTER REVIEW COMMISSION Andrew Chappell, On behalf of Commission Members: Chair Pro tem Melvin O. Shaw Steve Atkins Karrie Craig Karen Kubby Mark Schantz Anna Moyers Stone Adam B Sullivan Dee Vanderhoef 6 PAGE 1 2014-15 CRC FINAL As of 3/9/15 mtg. PREAMBLE Tl.n n•ti.nn. of IwAk; City, lewa, byyinue .S then aCAFRnnt ..F this eha.tn. adept the fellewing n nln.. .v.ee..ms-prmcip.cr. o That then nt of lawn Git..: a seFyiee inStitUtieR, FespeRsive and a ntable to its i9ti7 nnf T. We, the people of Iowa City, Iowa, pursuant to the Constitution and statutes of the State of Iowa and the principle of self-determination, proclaim that the government of Iowa City belongs to all its residents and all share the responsibility for it. We hereby adopt this Charter and confer upon it the full home rule powers of a charter city. By this action we adopt the following principles: 1. Resident participation on an inclusive basis in democratic self-government. 2. The provision of service relating to the health, safety, and welfare of its residents in a fair, equitable and efficient manner. 3. The conduct of city business in conformity with due process, equal protection under the laws, and those individual liberties protected by the Constitution of the United States, the State of Iowa, and local ordinances. 4. Civility by city employees in their interactions with the public. PAGE 2 10,10C56114.14yIU_il As of 3/9/15 mtg. DEFINITIONS As used in this charter: 1. "City" means the city of Iowa City, Iowa. 2. "City council' or "council" means the governing body of the city. 3. "Councilmember" means a member of the council, including the mayor. 4. "Shall' imposes a duty. 5. "Must" states a requirement. 6. "May" confers a power. 7. "Eligible elector" means a person eligible to register to vote in Iowa City. 8. "Qualified elector" means a resident of Iowa City who is registered to vote in Iowa City. 9. "Board" includes a board, commission, committee or other similar entity however designated. 10. "Person" means an individual, firm, partnership, corporation, company, association, political party, committee or any other legal entity. 11. "Ordinance" means a city law of a general and permanent nature. 12. "Measure", except as provided in article VII, means an ordinance, amendment, resolution or motion. (Ord. 76-2792, 1-2-1976; amd. Ord. 85-3227, 3-12-1985; Ord. 05- 4152, 3-1-2005) ARTICLE I. POWERS OF THE CITY Section 1.01. Powers Of The City. The city has all powers possible under the constitution and laws of this state. (Ord. 76- 2792, 1-2-1976) PAGE 2014-15 CRC FINAL As of 3/9/15 mtg. Section 1.02. Construction. The grant of power to the city under this charter is intended to be broad; the mention of a specific power in this charter is not intended to be a limitation on the general powers conferred in this article. (Ord. 76-2792, 1-2-1976) Section 1.03. Savings Clause. If any provision of this charter, or the application of this charter to any person or circumstance is held invalid, the invalidity shall not affect other provisions or applications of this charter. (Ord. 76-2792, 1-2-1976) ARTICLE II. CITY COUNCIL Section 2.01. Composition. The city council consists of seven members. As provided in article III, four, to be known as councilmembers at large, are to be nominated by eligible electors of the city at large, and three, to be known as district councilmembers, are to be nominated by eligible electors of their respective districts. All councilmembers shall be elected by the qualified electors of the city at large. (Ord. 85-3273, 12-17-1985) Section 2.02. Division Into Council Districts. The council, by ordinance, shall divide the city into three council districts of substantially equal population. These districts are to be designated as council district A, council district B, and council district C. (Ord. 76-2792, 1-2-1976) Section 2.03. Eligibility. To be eligible to be elected to and to retain a council position, a person must be an eligible elector of Iowa City, and if seeking or elected to represent a council district, must be an eligible elector of that council district. (Ord. 05-4152, 3-1-2005) Section 2.04. Terms. At the first election under this charter, all seven councilmembers are to be elected; the councilmember from council district A, council district C, and the two councilmembers at large who receive the greatest number of votes cast for councilmember at large are PAGE 2014-15 CRC FINAL As of 3/9/15 mtg. to serve for terms of four years, and other councilmembers are to serve for terms of two years. Commencing at the next regular city election, and at all subsequent regular city elections, all councilmembers elected to fill the positions of those whose terms expire shall be elected for terms of four years. (Ord. 76-2792, 1-2-1976) Section 2.05. Compensation. The council, by ordinance, shall prescribe the compensation of the mayor and the other council members. The council shall not adopt such an ordinance during the months of November and December immediately following a regular city election. (Ord. 05-4152, 3-1-2005) Section 2.06. Mayor. A. Immediately following the beginning of the terms of councilmembers elected at the regular city election, the council shall meet and elect from among its members the mayor and mayor pro tem for a term of two years. (Ord. 85-3227, 3-12-1985) B. The mayor is a voting member of the council, the official representative of the city, presiding officer of the council and its policy spokesperson. The mayor may add items to the City Council agenda. The mayor shall present to the city no later than February 28 an annual state of the city message. (Ord. 95-3671, 3-28-1995) C. The mayor pro tem shall act as mayor during the absence of the mayor. (Ord. 85- 3227, 3-12-1985) Section 2.07. General Powers And Duties. All powers of the city are vested in the council, except as otherwise provided by state law or this charter. (Ord. 85-3227, 3-12-1985) Section 2.08. Appointments. A. The council shall appoint the city manager. B. The council shall appoint the city clerk. (Ord. 85-3227, 3-12-1985) C. The council shall appoint the city attorney. (Ord. 95-3671, 3-28-1995) PAGE 5 As of 3/9/15 mtg. D. The council shall appoint all members of the city's boards, except as otherwise provided by state law. (Ord. 85-3227, 3-12-1985) E. The council shall fix the amount of compensation, if any, of persons it appoints and shall provide for the method of compensation of other city employees. All appointments and promotions of city employees by city council and city manager must be made according to job-related criteria and be consistent with nondiscriminatory and equal employment opportunity standards established pursuant to law. (Ord. 95-3671, 3-28- 1995) Section 2.09. Rules; Records. The council may determine its own rules and shall maintain records of its proceedings consistent with state law. (Ord. 76-2792, 1-2-1976) Section 2.10. Vacancies. The council shall fill a vacancy occurring in an elective city office as provided by state law. (Ord. 76-2792, 1-2-1976) Section 2.11. Council Action. Passage of an ordinance, amendment or resolution requires a majority vote of all the members of the council except as otherwise provided by state law. (Ord. 05-4152, 3-1- 2005) Section 2.12. Prohibitions. A. A councilmember may not hold any other city office or be a city employee or elected county official while serving on the council nor hold any remunerated city office or employment for at least one year after leaving the council. (Ord. 76-2792, 1-2-1976) B. With the exception of the appointment of the chief of the police department and chief of the fire department, which are subject to approval of the city council, neither the council nor its members may dictate, in any manner, the appointment or removal of any person appointed by the city manager. However, the council may express its views to the city manager pertaining to the appointment or removal of such employee. (Ord. 05-4152, 3-1-2005) PAGE 6 2014-15 CRC FINAL As of 3/9/15 mtg. C. A councilmember may not interfere with the supervision or direction of any person appointed by or under the control of the city manager. (Ord. 76-2792, 1-2-1976) ARTICLE III. NOMINATION, PRIMARY ELECTION AND REGULAR ELECTION Section 3.01. Nomination. A. An eligible elector of a council district may become a candidate for a council district seat by filing with the eityele* Johnson County Commissioner of Elections a valid petition requesting that his or her name be placed on the ballot for that office. Unless otherwise provided by state law, t -The petition must be filed not more than sixty (63) eighty-five (85) days nor less than feety-(40) sixty-eight (68) days before the date of the election. and Unless otherwise provided by state law, the petition must be signed by eligible electors from the candidate's district equal in number to at least two (2) percent of those who voted to fill the same office at the last regular city election, but not less than ten (10) persons. (Ord. 05-4152, 3-1-2005) B. An eligible elector of the city may become a candidate for an at -large council seat by filing with the city eleFl Johnson County Commissioner of Elections a petition requesting that the candidate's name be placed on the ballot for that office. Unless otherwise provided by state law, t4he petition must be filed not more than sixty fire {rte eighty-five (85) days nor less than ferty (40) sixty-eight (68) days before the date of the election . and Unless otherwise provided by state law, the petition must be signed by eligible electors equal in number to at least two (2) percent of those who voted to fill the same office at the last regular city election, but not less than ten (10) persons. (Ord. 85-3227,3-12-1985) Section 3.02. Primary Election. A. If there are more than two candidates for a council district seat, a primary election must be held for that seat with only the qualified electors of that council district eligible to vote. The names of the two candidates who receive the highest number of votes in the primary election are to be placed on the ballot for the regular city election as candidates for that council seat. (Ord. 05-4152, 3-1-2005) B. If there are more than twice as many candidates as there are at large positions to be filled, there shall be a primary election held unless the council, by ordinance, chooses to have a run -off -election. (Ord. 85-3227, 3-12-1985) PAG Section 3.03. Regular City Election. A. In the regular city election, each council district seat up for election shall be listed separately on the ballot and only the names of candidates nominated from that count district shall be listed on the ballot as candidates for that seat. However, all qualified electors of the city shall be entitled to vote for each candidate. The three council distr seats shall be designated on the ballot as council district A, council district B and coun district C and each shall be elected at large. B. The at large council seats shall be designated on the ballot as such. (Ord. 85-3227, 12-1985) ARTICLE IV. CITY MANAGER Section 4.01. Appointment; Qualifications. In appointing a city manager, the council shall consider only the qualifications and fitness of the person without regard to political or other affiliation. During his or her tenure the city manager shall reside within the city. (Ord. 76-2792, 1-2-1976) Section 4.02. Accountability; Removal. A. The city manager is under the direction and supervision of the council and holds office at its pleasure. A city manager removed by the council is entitled to receive termination pay as provided by contract. Unless« 9theFWise PF@Ylded by ^^^'•^^', rarrrnm-IBaaW2rrr.Taar.T+ti�� B. Upon the resignation or removal of the city manager, the council shall appoint an individual qualified to perform the duties of city manager to serve at the pleasure of council or until a city manager is appointed. (Ord. 76-2792, 1-2-1976) Section 4.03. Absence; Disability Of City Manager. The city manager may designate a qualified city employee as acting city manager to perform his or her duties during a temporary absence or disability. If the city manager does not make such a designation, the council shall appoint a qualified city employee to perform the duties of the city manager until he or she returns. (Ord. 76-2792, 1-2-1976) PAGE 8 2014-15 CRC FINAL As of 3/9/15 mtg. Section 4.04. Duties Of City Manager. A. The city manager shall be chief administrative officer of the city and shall: (1)Insure that the laws of the city are executed and enforced. (2)Supervise and direct the administration of city government and the official conduct of employees of the city appointed by the city manager including their employment, training, reclassification, suspension or discharge as the occasion requires, subject to state law. (3)Appoint the chief of the police department and the chief of the fire department with the approval of the city council. (4)Supervise the chief of the police department and chief of the fire department, including their suspension or discharge as the occasion requires. Such supervision shall not be subject to approval of the city council. (5)Appoint or employ persons to occupy positions for which no other method of appointment is provided by state law or this charter. (6)Supervise the administration of the city personnel system, including the determination of the compensation of all city employees appointed by the city manager subject to state law or this charter. (7)Supervise the performance of all contracts for work to be done for the city, supervise all purchases of materials and supplies, and assure that such materials and supplies are received and are of specified quality and character. (8)Supervise and manage all public improvements, works and undertakings of the city, and all city -owned property including buildings, plants, systems, and enterprises, and have charge of their construction, improvement, repair and maintenance except where otherwise provided by state law. (9)Supervise the making and preservation of all surveys, maps, plans, drawings, specifications and estimates for the city. (10)Provide for the issuance and revocation of licenses and permits authorized by state law or city ordinance and cause a record thereof to be maintained. PAGE 9 2014-15 CRC FINAL As of 3/9/15 mtg. (11)Prepare and submit to the council the annual budgets in the form prescribed by state law. (12)Provide the council an itemized written monthly financial report. (13)Attend council meetings and keep the council fully advised of the financial and other conditions of the city and its needs. (14)See that the business affairs of the city are transacted in an efficient manner and that accurate records of all city business are maintained and made available to the public, except as otherwise provided by state law. (15)Provide necessary and reasonable clerical, research and professional assistance to boards within limitations of the budget. (16)Perform such other and further duties as the council may direct. (Ord. 05-4152, 3-1- 2005) B. The city manager, in performing the foregoing duties, may: (1)Present recommendations and programs to the council and participate in any discussion by the council of any matters pertaining to the duties of the city manager. (2)Cause the examination and investigation of the affairs of any department or the conduct of any employee under supervision of the city manager. (3)Execute contracts on behalf of the city when authorized by the council. (Ord. 85- 3227, 3-12-1985) Section 4.05. Ineligibility; Prohibited Acts. Except for the exercise of the right to vote, the city manager shall not take part in any election of councilmembers. This prohibition shall in no way limit the city manager's duty to make available public records as provided by state law or this charter. (Ord. 76- 2792, 1-2-1976) ARTICLE V. BOARDS, COMMISSIONS AND COMMITTEES Section 5.01. Establishment. PAGE 10 2014-15 CRC FINAL As of 3/9/15 mtg. A. With the exception of the community police e+ti7ens review board, the council may establish boards in addition to those required by state law and shall specify the title, duties, length of term, qualifications of members and other appropriate matters. The council may reduce or increase a board's duties, transfer duties from one board to another or dissolve any board, except as otherwise provided by state law or this charter. X B. There shall be a permanent community police e+t+aens review board, which shall have vested in it the following minimum powers: 1. To hold at least one community forum each year for the purpose of hearing ritizP^ views on the policies, practices, and procedures of the Iowa City police department,. aad 2. To make recommendations regarding such policies, practices, and procedures to the city council. 2. 3. To investigate eitizen claims of misconduct by sworn police officers and to issue independent reports of its findings to the city council; and -3. 4. The authority to subpoena witnesses. (Res. 07-262, 8-31-2007) Section 5.02. Appointment; Removal. The council shall, subject to the requirements of state law, seek to provide broad representation on all boards. The council shall establish procedures to give at least thirty days' notice of vacancies before they are filled and shall encourage applications by eitieeas residents. Council procedures for the removal of members shall be consistent with state law. (Ord. 05-4152, 3-1-2005) Section 5.03. Rules. A. The council shall establish rules and procedures for the operation of all boards, which must include but are not limited to, the adoption of by-laws and rules pertaining to open meetings and open records. (Ord. 05-4152, 3-1-2005) B. The council shall specify, for each board, methods for informal and formal communication with council, time schedules for the completion of reports requested by council and such rules as it deems appropriate. PAGE 11 2014-15 CRC FINAL As of 3/9/15 mtg. C. A board may establish additional rules and procedures that are consistent with state law, council rules, and this charter. (Ord. 76-2792, 1-2-1976) ARTICLE VI. CAMPAIGN CONTRIBUTIONS AND EXPENDITURES Section 6.01. Limitations On The Amount Of Campaign Contributions. The council, by ordinance, shall prescribe limitations on the amount of campaign contributions made to a candidate for election to council by a person as defined in this charter. (Ord. 95-3671, 3-28-1995) Section 6.02. Disclosure Of Contributions And Expenditures. The council, by ordinance, may prescribe procedures requiring the disclosure of the amount, source and kind of contributions received and expenditures made by (1) each candidate for election to council and (2) any and all other persons, for the purpose of aiding or securing the candidate's nomination or election. (Ord. 05-4152, 3-1-2005) Section 6.03. Definition. Within this article "contribution" shall be defined as that term is defined in chapter 36 68A ("campaign finance") of the code of Iowa. (QFd 05 4152 3 ' 29W Section 6.04. Violations. The council, by ordinance, shall prescribe: (1) penalties for the violation of the contribution limitations and disclosure requirements it establishes pursuant to this section; and (2) when appropriate, conditions for the revocation of a candidate's right to serve on council if elected, consistent with state law. (Ord. 05-4152, 3-1-2005) ARTICLE VII. INITIATIVE AND REFERENDUM Section 7.01. General Provisions. A. Authority. (1)Initiative. The quagtied-eligible electors have the right to propose measures to the PAGE 12 2014-15 CRC FINAL As of 3/9/15 mtg. council and, if the council fails to adopt a measure so proposed without any change in substance, to have the measure submitted to the voters at an election. (2)Referendum. The qua,4 ied-elieible electors have the right to require reconsideration by the council of an existing measure and, if the council fails to repeal such measure, to have it submitted to the voters at an election. (3)Definition. Within this article, "measure" means all ordinances, amendments, resolutions or motions of a legislative nature, however designated, which (a) are of a permanent rather than temporary character and (b) include a proposition enacting, amending or repealing a new or existing law, policy or plan, as opposed to one providing for the execution or administration of a law, policy or plan already enacted by council. B. Limitations. (1)Subject Matter. The right of initiative and referendum shall not extend to any of the following: (a) Any measure of an executive or administrative nature. (b) The city budget. (c) The appropriation of money. (d) The levy of taxes or special assessments. (e) The issuance of general obligation and revenue bonds. (f) The letting of contracts. (g) Salaries of city employees. (h) Any measure required to be enacted by state or federal law. (i) Amendments to this charter. (j) Amendments affecting the city zoning ordinance or the land use maps of the comprehensive plan, including the district plan maps. PAGE 13 2014-15 CRC FINAL As of 3/9/15 mtg. (k) Public improvements subsequent to city council action to authorize acquisition of property for that public improvement, or notice to bidders for that public improvement, whichever occurs earlier. "Public improvement' shall mean any building or construction work. (2)Resubmission. No initiative or referendum petition shall be filed within two years after the same measure or a measure substantially the same has been submitted to the voters at an election. (3)Council Repeal, Amendment And Reenactment. No measure proposed by initiative petition and adopted by the vote of the council without submission to the voters, or adopted by the voters pursuant to this article, may for two years thereafter be repealed or amended except by a vote of the people, unless provision is otherwise made in the original initiative measure. No measure referred by referendum petition and repealed by the vote of the council without submission to the voters, or repealed by the voters pursuant to this article, may be reenacted for two years thereafter except by vote of the people, unless provision is otherwise made in the original referendum petition. C. Construction. (1)Scope Of Power. It is intended that this article confer broad initiative and referendum powers upon the gaa4fied-eli ible electors of the city. (2)lnitiative. It is intended that (a) no initiative petition will be invalid because it repeals an existing measure in whole or in part by virtue of proposing a new measure and (b) an initiative petition may amend an existing measure. (3)Referendum. It is intended that a referendum petition may repeal a measure in whole or in part. D. Effect Of Filing Petition. The filing of an initiative or referendum petition does not suspend or invalidate any measure under consideration. Such measure shall remain in full force and effect until its amendment or repeal by council pursuant to section 7.051A] or until a majority of the qualified electors voting on a measure vote to repeal or amend the measure and the vote is certified. E. City Obligations. An initiative or referendum vote which repeals an existing measure in whole or in part does not affect any obligations entered into by the city, its agencies PAGE 14 2014-15 CRC FINAL As of 3/9/15 mtg. or any person in reliance on the measure during the time it was in effect. (Ord. 05-4152, 3-1-2005) Section 7.02. Commencement Of Proceedings; Affidavit. A. Commencement. One or more qualified electors, hereinafter referred to as the "petitioners," may commence initiative or referendum proceedings by filing with the city clerk an affidavit stating they will supervise the circulation of the petition and will be responsible for filing it in proper form, stating their names and addresses and specifying the address to which all relevant notices are to be sent, and setting out in full the proposed initiative measure or citing the measure sought to be reconsidered. B. Affidavit. The city clerk shall accept the affidavit for filing if on its face it appears to have signatures of one or more qualified electors. The city clerk shall issue the appropriate petition forms to the petitioners the same day the affidavit is accepted for filing. The city clerk shall cause to be prepared and have available to the public, forms and affidavits suitable for the commencement of proceedings and the preparation of initiative and referendum petitions. (Ord. 05-4152, 3-1-2005) Section 7.03. Petitions; Revocation Of Signatures. A. Number Of Signatures. Initiative and referendum petitions must be signed by ffua44ed-elieible electors equal in number to at least twenty-five percent JZ5LLof the number of persons who voted in the last regular city election, but such signatures of eligible electors shall be no fewer than three thousand six hundred qualified Any nntitien that dopa not, eR its face, nt..mn the .. B. Form And Content. All papers of a petition prepared for filing must be substantially uniform in size and style and must be assembled as one instrument. Each person signing shall provide, and the petition form shall provide space for, the signature, printed name, address of the person signing and the date the signature is executed. Thn'n „ o�h,ll also PFG..;de spaGe Fn. the n.'S biFthdatn but a fail . e t.. nntn. a hii4hdatn shall not nyali ate a signn•'S ^n@t Fe Petitions prepared for circulation must contain or have attached thereto throughout their circulation the full text of the measure proposed or sought to be reconsidered. The petition filed with the city clerk need have attached to it only one copy of the measure being proposed or referred. 17_[01647 2014-15 CRC FINAL As of 3/9/15 mtg. C. Affidavit Of Circulator. Each paper of a petition containing signatures must have attached to it when filed an affidavit executed by a -an qua4fieri-gli ible elector certifying: the number of signatures on the paper, that he or she personally circulated it, that all signatures were affixed in his or her presence, that he or she believes them to be genuine signatures of the persons whose names they purport to be and that each signer had an opportunity before signing to read the full text of the measure proposed or sought to be reconsidered. Any person filing a false affidavit will be liable to criminal penalties as provided by state law. (Ord. 05-4152, 3-1-2005) D. Time For Filing Initiative Petitions. Signatures on an initiative petition must be secured and the petition filed within six months after the date the affidavit required under section 7.02JA1 was filed. (Ord. 85-3227, 3-12-1985) E. Time For Filing Referendum Petitions. Referendum petitions may be filed within sixty days after final adoption by the council of the measure sought to be reconsidered, or subsequently at any time more than two years after such final adoption. The signatures on a referendum petition must be secured during the sixty days after such final adoption; however, if the petition is filed more than two years after final adoption, the signatures must be secured within six months after the date the affidavit required under section 7.021AI was filed. (Ord. 05-4152, 3-1-2005) F. Revocation Of Signature. Prior to the time a petition is filed with the city clerk, a signatory may revoke his or her signature for any reason by filing with the city clerk a statement of his or her intent to revoke his or her signature. After a petition is filed a signatory may not revoke his or her signature. The city clerk shall cause to be prepared and have available to the public, forms suitable for the revocation of petition signatures. (Ord. 85-3227, 3-12-1985) Section 7.04. Procedure After Filing. A. Validity Of A Petition. A petition is valid if it contains the minimum required signatures by eligible electors in the required form and with the required content and accompanied by the Affidavit of Circulator as set forth in Section 7.03. The petition shall be examined by the city clerk before it is accepted for filing. If the petition appears valid on its face it shall be accepted for filing. If it lacks the required number of signatures it shall be considered invalid and returned to the petitioners. Petitions which have been PAGE 16 2014-15 CRC FINAL As of 3/9/15 mtg. accepted for filing are valid unless written objections are filed with the city clerk within five working days after the petition is received. B. Hearing On Objections; Objections Committee. Written objections timely filed with the city clerk shall be considered by an Objections Committee made up of the mayor and city clerk and one member of the council chosen by the council by ballot, and a majority decision shall be final. The hearing on the objections shall be held within ten days of receipt of the objections. R Council Review. If a net't'en has been certified 'ns 4me'ent by the city elerk and MOFe of the petitioners de net file notice of intention to nd it er if en @Mended petition has been ..ert'f'ed insufficient by the city clerk, p 9F nAaFe of the petitioners may,.'thin t . e days after FeGeiViRg a copy of such eert'fieate' ., file with the citclerk e request that it he ed by the c c'I The council shall r .. the ger}ifieate at its P,e•t Meeting following the fling of such a FeqUeSt, h t not Inter than th'rty days after he filing of the request for review, and shall rule upon the s ffe'enc., of the pet't'nn C. Court Review. To the extent allowed by law, court review of the Objections Committee's actions shall be by writ of certiorari. G. Ce rt Review. To the pxtpnt aIle . ed by law, rt Feview of the a eil's aetinnr shall ...... IN Mill, ------------------- B. Hearing On Objections; Objections Committee. Written objections timely filed with the city clerk shall be considered by an Objections Committee made up of the mayor and city clerk and one member of the council chosen by the council by ballot, and a majority decision shall be final. The hearing on the objections shall be held within ten days of receipt of the objections. R Council Review. If a net't'en has been certified 'ns 4me'ent by the city elerk and MOFe of the petitioners de net file notice of intention to nd it er if en @Mended petition has been ..ert'f'ed insufficient by the city clerk, p 9F nAaFe of the petitioners may,.'thin t . e days after FeGeiViRg a copy of such eert'fieate' ., file with the citclerk e request that it he ed by the c c'I The council shall r .. the ger}ifieate at its P,e•t Meeting following the fling of such a FeqUeSt, h t not Inter than th'rty days after he filing of the request for review, and shall rule upon the s ffe'enc., of the pet't'nn C. Court Review. To the extent allowed by law, court review of the Objections Committee's actions shall be by writ of certiorari. G. Ce rt Review. To the pxtpnt aIle . ed by law, rt Feview of the a eil's aetinnr shall PAGE 17 2014-15 CRC FINAL As of 3/9/15 mtg. Section 7.05. Action On Petitions. A. Action By Council. When an initiative or referendum petition has been determined suffer . �'^^n*vJ the council shall promptly consider the proposed initiative measure or reconsider the referred measure. If the council fails to adopt a proposed initiative measure and fails to adopt a measure which is similar in substance within sixty days, or if the council fails to repeal the referred measure within thirty days after the date the petition was finally determined valid F�ent, it shall submit the proposed or referred measure to the qualified electors of the city as hereinafter prescribed. If at any time more than thirty days before a scheduled initiative or referendum election the council adopts the proposed initiative measure or adopts a measure which is similar in substance or if the council repeals a referred measure, the initiative or referendum proceedings shall terminate and the proposed or referred measure shall not be submitted to the voters. B. Submission To Voters. (1) Initiative. The vote of the city on a proposed measure shall be held at the regular city election or at the general election which next occurs more than forty days after the expiration of the sixty day period provided for consideration in section 7.051A1, provided that the initiative petition was filed no less than 80140 days prior to the deadline imposed by state law for the submission of ballot questions to the commissioner of elections: (2) Referendum. The vote of the city on a referred measure shall be held at the regular city election or at the general election which next occurs more than forty days after the Mit . Section 7.05. Action On Petitions. A. Action By Council. When an initiative or referendum petition has been determined suffer . �'^^n*vJ the council shall promptly consider the proposed initiative measure or reconsider the referred measure. If the council fails to adopt a proposed initiative measure and fails to adopt a measure which is similar in substance within sixty days, or if the council fails to repeal the referred measure within thirty days after the date the petition was finally determined valid F�ent, it shall submit the proposed or referred measure to the qualified electors of the city as hereinafter prescribed. If at any time more than thirty days before a scheduled initiative or referendum election the council adopts the proposed initiative measure or adopts a measure which is similar in substance or if the council repeals a referred measure, the initiative or referendum proceedings shall terminate and the proposed or referred measure shall not be submitted to the voters. B. Submission To Voters. (1) Initiative. The vote of the city on a proposed measure shall be held at the regular city election or at the general election which next occurs more than forty days after the expiration of the sixty day period provided for consideration in section 7.051A1, provided that the initiative petition was filed no less than 80140 days prior to the deadline imposed by state law for the submission of ballot questions to the commissioner of elections: (2) Referendum. The vote of the city on a referred measure shall be held at the regular city election or at the general election which next occurs more than forty days after the PAGE 18 2014-15 CRC FINAL As of 3/9/15 mtg. expiration of the thirty day period provided for reconsideration in section 7.051A), provided that the referendum petition was filed no less than50-99 days prior to the deadline imposed by state law for the submission of ballot questions to the commissioner of elections. The council may provide for a special referendum election on a referred measure any time more than 120 days after the filing of the referendum petition with the city clerk. C. Ballot. Copies of the proposed or referred measure shall be made available to the qualified electors at the polls and shall be advertised at the city's expense in the manner required for "questions" in section 376.5 of the Iowa Code. The subject matter and purpose of the referred or proposed measure shall be indicated on the ballot. (Ord. 05- 4152, 3-1-2005) Section 7.06. Results Of Election. A. Initiative. If a majority of the qualified electors voting on a proposed initiative measure vote in its favor, it shall be considered adopted upon certification of the election results. The adopted measure shall be treated in all respects in the same manner as measures of the same kind adopted by the council, except as provided in section 7.01181(3). If conflicting measures are approved by majority vote at the same election, the one receiving the greatest number of affirmative votes shall prevail to the extent of such conflict. B. Referendum. If a majority of the qualified electors voting on a referred measure vote in favor of repealing the measure, it shall be considered repealed upon certification of the election results. (Ord. 05-4152, 3-1-2005) Section 7.07. Prohibition On Establishment Of Stricter Conditions Or Requirements. The council shall may not set, except by charter amendment, conditions or requirements affecting initiative and referendum. which are higheF OF ^A^•^ stFingent than these imposed by this A.... eF. (Ord. 76-2792, 1-2-1976) ARTICLE VIII. CHARTER AMENDMENTS AND REVIEW Section 8.01. Charter Amendments. This charter may be amended only by one of the following methods: PAGE 19 2014-15 CRC FINAL As of 3/9/15 mtg. A. The council, by resolution, may submit a proposed amendment to the voters at a special city election, and the proposed amendment becomes effective when approved by a majority of those voting. B. The council, by ordinance, may amend the charter. However, within thirty (30) days of publication of the ordinance, if a petition valid under the provisions of section 362.4 of the code of Iowa is filed with the council, the council must submit the amending ordinance to the voters at a special city election, and the amendment does not become effective until approved by a majority of those voting. C. If a petition valid under the provisions of section 362.4 of the code of Iowa is filed with the council proposing an amendment to the charter, the council must submit the proposed amendment to the voters at a special city election, and the amendment becomes effective if approved by a majority of those voting. (Ord. 05-4152, 3-1-2005) Section 8.02. Charter Review Commission. The council, using the procedures prescribed in article V, shall establish a charter review commission at least once every ten years following the effective date of this charter. The commission, consisting of at least nine members, shall review the existing charter and may, within twelve months recommend any charter amendments that it deems fit to the council. The council shall either exercise its power of amendment pursuant to section 8.0113 of the charter on a matter recommended by the commission or submit such amendments to the voters in the form prescribed by the commission, and an amendment becomes effective when approved by a majority of those voting. (Ord. 05- 4152, 3-1-2005) CHARTER COMPARATIVE TABLE The home rule charter is set out in this volume as adopted by the voters on November 15, 1973, and by ordinance 76-2792, on January 2, 1976. The following table shows the disposition of amendments to the charter: Ordinance Number DateDisposition 77-2826 3-15-1977 6.01 PAGE 20 2014-15 CRC FINAL As of 3/9/15 mtg. 77-2858 9-6-1977 7.0513 77-2864 9-6-1977 3.01 85-3227 3-12-1985 Definitions 7,8, 2.01, 2.03, 2.05_2.08, 3.013.03, 4.04, 5.02, 6.04, 7.01_7.05, 8.01, 8.02 85-3228 3-12-1985 6.02 85-3273 12-17-1985 2.01 90-3462 6-26-1990 7.03A, 7.04A 95-36713-28-1995 2.066, 2.08C,E, 3.01A, 6.01, 7.04D 05-4152 3-1-2005 Definitions 11,12, 2.03, 2.05, 2.11, 2.1213, 3.01A, 3.02A, 4.04A, 5.02, 5.03A, 6.02, 6.03, 6.04, 7.01, 7.02, 7.03B,C,E, 7.04A,B,C, 7.05, 7.06, 8.01, 8.02 Res. 07-262 8-31-2007 5.01 Footnote 1: The home rule charter of the city, adopted by the voters of the city on November 15, 1973, and by ordinance 76-2792 on January 2, 1976, pursuant to I.C.A. section 372.9, is set out herein as adopted and amended. - ®di CITY OF IOWA CITY IP4 MEMORANDUM Date: March 31, 2015 To: Mayor and City Council From: Marian K. Karr fw� Re: Joint Meeting Agenda Items for April 20 The next joint meeting with City Councils of Johnson County municipalities, the Johnson County Board of Supervisors, the Iowa City School District and neighboring school districts will be held on Monday, April 20, 2015. The meeting will be hosted by Coralville. Please let me know of any agenda items you would like to include on that agenda at your April 7t" work session. A complete agenda and meeting date confirmation will be available in your packet preceding the joint meeting. �� M0®1,4� CITY OF IOWA CITY UNESCO CITY OF LITERATURE PENDING CITY COUNCIL WORK SESSION TOPICS April 2, 2015 Pendine Topics to be Scheduled 1. Discuss city related marijuana policies and potential legislative advocacy positions 2. Review of the Sensitive Areas ordinance 3. Discuss formation of staff /citizen climate adaptation advisory group (spring 2015) 4. Discuss transit route planning framework 5. Review University of Iowa enrollment and housing projections 6. Discuss nuisance and property management standards in neighborhoods 7. Review sale of alcohol to minors regulations CITY OF IOWA CITY MEMORANDUM Date: April 6, 2015 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: KXIC Radio Show KXIC offers a City show at 8:00 AM every Wednesday morning. In the past Council has volunteered for dates, and staff filled in as necessary. Please take a look at your calendars and come prepared to help fill in the schedule at your work session on May 5: April 8 — Throgmorton April 15 — April 22 — April 29 — Hayek May 6— In addition we are adding a 7:15 — 7:45 AM the first and third Friday of each month: April 3 — Botchway April 17 — Mims May 1 — Hayek Future commitments: Friday May 15 — Betchway, Dobyns June 5 — Throgmorton June 19 — Throgmorton (preference for 5cn) July 3 — July17 — August 7 — Dobyns August 21 — September 4 — September 18 — Dobyns October 2 — October 16 — Dobyns November 6 — November 20 — December 4 — Dobyns December 18 — ** Please remember that Jay is very flexible with taping the Wednesday sessions ahead of the show. It is the intent of the Friday interviews to be live. U:radioshowasking.doc 04-02-15 p' CITY OF IOWA CITY iPs *� ,41' MEMORANDUM Date: April 2, 2015 To: Mayor and City Council C , r From: Marian K. Karr, City Clerk A1'l- Re: KXIC Radio Show KXIC offers a City show at 8:00 AM every Wednesday morning. In the past Council has volunteered for dates, and staff filled in as necessary. Please take a look at your calendars and come prepared to help fill in the schedule at your work session on May 5: April 8 — Throgmorton April 15 — April 22 — Dobyns April 29 — Hayek May 6 — In addition we are adding a 7:15 — 7:45 AM the first and third Friday of each month: April 3 — Botchway April 17 — Mims May 1 — Hayek Future commitments: Wednesday June 10 — Dobyns Friday May 15 — Botchway ** Please remember that Jay is very flexible with taping the Wednesday sessions ahead of the show. It is the intent of the Friday interviews to be live. U: rad ioshowasking. doc The Miracle of Minneapolis — The Atlantic Atlantic Page 1 of 4 Distributed by the City Manager 1 04-02-15 IP7 • SUBSCRIBE •RENEW • GIVE A GIFT • DIGITAL EDITION Print I Close The Miracle of Minneapolis NO OTHER PLACE MIXES AFFORDABILITY, OPPORTUNITY, AND WEALTH SO WELL. WHAT'S ITS SECRET? By Derek Thompson If the American dream has not quite shattered as the Millennial generation has come of age, it has certainly scattered. Living affordably and trying to climb higher than your parents did were once considered complementary ambitions. Today, young Americans increasingly have to choose one or the other—they can either settle in affordable but stagnant metros or live in economically vibrant cities whose housing prices eat much of their paychecks unless they hit it big. The dissolution of the American dream isn't just a feeling; it is an empirical observation. In 2014, economists at Harvard and Berkeley published a landmark study examining which cities have the highest intergenerational mobility—that is, the best odds that a child born into a low-income household will move up into the middle class or beyond. Among large cities, the top of the list was crowded with rich coastal metropolises, including San Francisco, San Jose, Los Angeles, San Diego, and New York City. Last fall, Jed Kolko, the chief economist for the online real-estate marketplace Trulia, published a study of housing affordability, which looked at homeowners' monthly payments in each city relative to the area's median income. By Kolko's measure, the to least affordable cities in the country included, predictably and dispiritingly, San Francisco, San Jose, Los Angeles, San Diego, and New York City. The most affordable were strewn through the Rust Belt and the Deep South, where people have become detached from the more dynamic parts of the economy. These studies, and similar findings, tap into a broader worry. When a city grows rich, its wealth tends to outpace its housing supply, forcing prices higher and making vast swaths of the city unaffordable for middle-class families. And once the rich are ensconced, they typically resist the development of more housing, especially low-income housing, anywhere in their vicinity. In America's loo biggest metro areas, six in to homes are considered "within reach" of the middle class. But in the 20 richest cities, fewer than half are. More From THE NEXT ECONOMY The Richest Cities for Young People: 198o vs. Today http://www.theatlantic.comlmagazinelprintl2Ol 5/03/the-miracle-of-minneapolisl3849751 3/30/2015 The Miracle of Minneapolis — The Atlantic Page 2 of 4 Is There a Middle Ground Between Renting a House and Buying One? Where Have All the Construction Workers Gone? Only three large metros where at least half the homes are within reach for young middle-class families also finish in the top io in the Harvard -Berkeley mobility study: Salt lake City, Pittsburgh, and Minneapolis—St. Paul. The last is particularly remarkable. The Minneapolis—St. Paul metro area is richer by median household income than Pittsburgh or Salt Lake City (or New York, or Chicago, or Los Angeles). Among residents under 35, the Twin Cities place in the top 10 for highest college -graduation rate, highest median earnings, and lowest poverty rate, according to the most recent census figures. And yet, according to the Center for Housing Policy, low-income families can rent a home and commute to work more affordably in Minneapolis—St. Paul than in all but one other major metro area (Washington, D.C.). Perhaps most impressive, the Twin Cities have the highest employment rate for 18 40 -34 -year-olds in the country. What's wrong with American cities? is a question that demographers and economists have debated for years. But maybe we should be looking to a luminary exception and asking the opposite question: What's right with Minneapolis? In the mid -1800s, companies that included the forerunners of Pillsbury and General Mills sprang up along the Saint Anthony Falls, the only major waterfall on the Mississippi River, in the center of Minneapolis. They saw in its cascade the ideal setting for water -powered mills. But when they tried to tunnel under the bedrock in 1869, the limestone collapsed, altering the falls. Thanks to a giant engineering project led by the Army Corps of Engineers, the falls were permanently restored in 1885. Although it hardly matches the sublime natural drama captured by 19th -century painters, the Minneapolis landmark still flows, rarely floods, and never breaks. Myron Orfield, the director of the Institute on Metropolitan Opportunity at the University of Minnesota, recently described to me this short but perfect waterfall, "the ideal size for milling," and I couldn't help but think that the Saint Anthony Falls were a metaphor for the city's advantages: a blend of geographical blessings and thoughtful city planning—all of which, to an outsider, looks deceptively boring. The Twin Cities' geographical blessings are subtle. Unlike America's coastal megatropolises, Minneapolis doesn't benefit from a proximity to other rich cities and their intermingling of commerce. Instead, it's so far from other major metros that it's a singular magnet for regional talent. "There's basically nothing between us and Seattle, so we've historically had all these smaller cities in Iowa, Nebraska, the Dakotas, and Montana that are our satellites," Orfield told me. Minneapolis—St. Paul is the headquarters for 19 Fortune 500 companies—more than any other metro its size—spanning retail (Target), health care (UnitedHealth), and food (General Mills). In the past 6o years, 40 Minneapolis-based businesses have made it onto Fortune's list. "We're not like Atlanta, where half of its Fortune 500s moved there," Myles Shaver, a professor at the Carlson School of Management at the University of Minnesota, told me. "There is something about Minneapolis that makes us unusually good at building and keeping large companies." Shaver's theory, which he's developing into a book, is that Minneapolis is so successful at turning medium-size companies into giants because its most important resource never leaves the city: http://www.theatlantic.com/magazine/print/2015/03/the-miracle-of-minneapolisl3849751 3/30/2015 The Miracle of Minneapolis — The Atlantic Page 3 of 4 educated managers of every level, who can work at just about any company. Shaver looked at the outward migration of employed, college-educated people who earn at least twice the national average income—his proxy for the manager demographic—and found that of the 25 largest American cities, only one had a lower rate of outflow than Minneapolis (although he couldn't compute data for three others). Among all college-educated workers, Minneapolis also had the second -lowest outflow. "It bears out the old adage: `It's really hard to get people to move to Minneapolis, and it's impossible to get them to leave.'" Why is that? And how has the city stayed so affordable despite its wealth and success? The answers appear to involve a highly unusual approach to regional governance, one that encourages high-income communities to share not only their tax revenues but also their real estate with the lower and middle classes. In the 196os, local districts and towns in the Twin Cities region offered competing tax breaks to lure in new businesses, diminishing their revenues and depleting their social services in an effort to steal jobs from elsewhere within the area. In 1971, the region came up with an ingenious plan that would help halt this race to the bottom, and also address widening inequality. The Minnesota state legislature passed a law requiring all of the region's local governments—in Minneapolis and St. Paul and throughout their ring of suburbs—to contribute almost half of the growth in their commercial tax revenues to a regional pool, from which the money would be distributed to tax -poor areas. Today, business taxes are used to enrich some of the region's poorest communities. Never before had such a plan—known as "fiscal equalization"—been tried at the metropolitan level. "In a typical U.S. metro, the disparities between the poor and rich areas are dramatic, because well-off suburbs don't share the wealth they build," says Bruce Katz, the director of the Metropolitan Policy Program at the Brookings Institution. But for generations now, the Twin Cities' downtown area, inner - ring neighborhoods, and tony suburbs have shared in the metro's commercial success. By spreading the wealth to its poorest neighborhoods, the metro area provides more -equal services in low-income places, and keeps quality of life high just about everywhere. For decades, Minneapolis was also unusually successful at preventing ghettos from congealing. While many large American cities concentrated their low-income housing in certain districts or neighborhoods during the loth century, sometimes blocking poor residents from the best available jobs, Minnesota passed a law in 1976 requiring all local governments to plan for their fair share of affordable housing. The Twin Cities enforced this rule vigorously, compelling the construction of low- income housing throughout the fastest-growing suburbs. "In the 197os and early '8os, we built 7o percent of our subsidized units in the wealthiest white districts," Myron Orfield said. "The metro's affordable -housing plan was one of the best in the country." The region's commitment to dispersing affordable housing throughout the metro area has since diminished. But the fiscal -equalization plan has proved durable. The Twin Cities' housing and tax -sharing policies have resulted in lots of good neighborhoods with good schools that are affordable for young graduates and remain nice to live in even as their paychecks rise. This, in turn, has nurtured a deep bench of 30- and 40 -something managers, who support the growth of large companies, and whose taxes flow to poorer neighborhoods, where families have relatively good odds of moving into the middle class. http://www.theatlantic.conilmagazine/print/2015/03/the-miracle-of-ninneapolis/384975/ 3/30/2015 The Miracle of Minneapolis — The Atlantic Page 4 of 4 It's an open question whether the ingredients of the Minneapolis miracle can be packed and shipped to other cities as neatly as its Pillsbury cookies. Minnesota and other states in the Midwest with cheap housing are blessed with land in all directions. Coastal cities are forever bounded by the world's least developable real estate—the ocean. Yet cities such as San Francisco are also infamous for resisting the construction of new affordable housing. No other large American city has adopted a plan like Minneapolis's to sprinkle business taxes across a region in order to keep the poorest areas from falling too far behind. But in 2008, Seoul imported a version of Minneapolis's tax -sharing scheme. Since then, the gap in funding for social services among the city's districts has narrowed. According to a 2012 analysis by Sun Ki Kwon, then a graduate student at the University of Kentucky, this has helped Seoul's poorest communities grow their tax bases while only minimally affecting the city's richest districts. One reason the American dream has come apart is that too few cities have shared their resources—and real estate—between the rich and the rest. This isn't a fact of nature, like the mountains and oceans that restrain our coastal metros. It is a policy of our own choosing. The lesson of Minneapolis is that even our richest cities are free to make a different choice. This article available online at: http://www.theatlantic.com/magazine/archive/2015/03/the-miracle-of-minneapolis/384975/ Copyright © 2015 by The Atlantic Monthly Group. All Rights Reserved. http://www.theatlantic.com/magazinelprintl20l 5/03/the-miracle-of-minneapolisl3849751 3/30/2015 Distributed by the City Manager IP$ *ty Factor E Y -qui Ann Arbor Shoots for Affordable Housing Goals in a Big College Town Ann Arbor is easy to love. The vibrant tree -filled town is anchored by the creativity and bustle of the University of Michigan. The city's appeal has catalyzed a remarkably strong housing market in a state that weathered the worst of the foreclosure crisis. In fact, there is now a mass building of luxury lofts in Ann Arbor targeted toward wealthy students and professionals, with rents soaring as high as $2,300 a month. That comes alongside a wave of posh university construction that is driving value higher. But at the same time, the city serves people who are just trying to get by at the public university — working students, lecturers and staff, not to mention longtime locals who have no relationship with the college. Is there still a place for them in Ann Arbor? Market forces don't seem to be enough to ensure that the full diversity of the city can afford to live here. That's why Ann Arbor's city council just adopted specific affordable housing targets: It plans to create nearly 2,800 new affordable rental units in the city by 2035. About 340 additional non -student units are planned between Ann Arbor and a next-door township. This is good news. Affordable housing doesn't happen by accident, after all. And when a region becomes economically segregated — say, by concentrating wealth in Ann Arbor and poverty in neighboring Ypsilanti — it teeters in a dangerous imbalance. Access is restricted for residents of one town; opportunity is diminished in the other. A report commissioned by Washtenaw County indicates that when housing costs outpace the incomes of working families employed in Ann Arbor, it translates into more commuting, which in turn, increases congestion. That diminishes environmental quality and market appeal while contributing to urban sprawl. Commuting also adds to the burden for working families: Transportation costs are typically their second-largest household expense. On a regional level, economic segregation makes the county fundamentally unsustainable, as some communities "degrade beyond a point of no return, and others grow in value beyond a point that's I I P a g e ever again affordable," according to the report. As is often the case, the housing market is an indicator of more sweeping trends. It turns out that Ann Arbor's rising housing market corresponds with increasing wage disparity. Households in the city's metro area that are in the 90th income percentile have seen an 18.8 percent gain since 1979, while those in the 10th percentile had wages drop by 14.4 percent. This wage divide correlates all too neatly with race. "To be in the 90th percentile (income) in Washtenaw County is to be white," according to the report, "and to be in the 10th percentile is to not be white." But despite the collective benefit of affordable housing, Ann Arbor's inclusionary goals won't be easy to meet. Even locals who share the ideals of economic integration may bristle at changing zoning laws to allow "accessory dwelling units" in single-family residential neighborhoods, fearing that it will be a destabilizing force. Past efforts to permit carriage houses and above -garage flats have failed, as residents feared that college students would move into the neighborhood, bringing with them a high turnover rate and sometimes less -than -neighborly habits. There are new challenges too. The county report intelligently recommends that affordable housing developments should be focused in areas where working families will have transportation choices — driving, walking, biking and bus -riding — so that the money they save in a subsidized rental isn't spent on a long commute to work. But this is tricky, because housing and land is more valuable in those centrally located neighborhoods. Perhaps most complicated: The report suggests that Ann Arbor will be most effective in creating and preserving affordable housing options if it keeps focused on that goal — a focus that it says is depleted by expending energy on otherwise "appropriate and well-meaning" efforts to respond to the needs of homeless people. Ann Arbor has already made ending homelessness a major civic commitment. Is it really a choice between one and the other? Wouldn't more affordable and centrally located housing options ultimately reduce homelessness? One would think that finding ways to link its current anti -homelessness strategies with its new housing goals would be a sensible way to go. And finally, perhaps the biggest challenge of all: Ann Arbor can't do all this by itself. The housing report also urged Ypsilanti to develop partnerships and strategies to break the cycle of low housing 2 1 P a g e values and foreclosures in its community. The city is already broaching a 30 percent poverty level. "Ypsilanti cannot remain the de facto affordable housing policy for Ann Arbor," the report says. It suggests that it build its housing market by curtailing the apartmentalization of single-family homes, exploring options for capital improvements on neighborhood amenities and deploying code enforcement. Given all this, let's talk brass tacks. What is Ann Arbor actually supposed to do to get the momentum going on its new affordable housing goals? The first step, which the city council approved at its last meeting, is to create a multi jurisdictional housing policy working group. Its job would be to break down the housing goals into clear metrics and action steps. Among the ideas it could add to the agenda: pursuing more inclusionary zoning policies that encourage the development of small "starter" homes and mixed -income housing in key neighborhoods. It could also pinpoint locations where affordable infill housing can be built. It could consider implementing an "impact fee," where developers that don't include affordable units in their projects contribute financial support to those that do. Co -housing and co-ops should be encouraged through smart policies. It could also experiment with policies that give renters the opportunity to purchase their units. Down in Cincinnati, "equity lease agreements" are one way that the divide between renters and homeowners is being bridged; Ann Arbor might think about adapting that model citywide, or, in coordination with Washtenaw County, region -wide. One way or another, affordable housing — and more specifically economically integrated housing — requires smart city -level policies. That's especially important in college towns like Ann Arbor, which straddle the line between serving a monied class, a working class and an ever -shifting class of students, all within a relatively small land area. The best of these policies are coordinated as a regional strategy, with neighboring cities finding common ground in their shared interests in inclusivity, quality of life and long-term sustainability. 3 1 P a g e Marian Karr From: City of Iowa City <webmaster@iowa-city.org> Sent: Wednesday, April 01, 2015 6:51 PM To: Marian Karr Subject: City Council Listening Posts City Council Listening Posts Issued by: City Clerk Mailing List(s): General City News Originally Posted 4/1/2015 6:51:04 PM Contact: Marian Karr Contact Phone: (319) 356-5041 The City Council of Iowa City approved the 2013 Equity Report Action Plan and five areas of focus for relationship building at the February 23 Council meeting. The plan outlined top priorities and new initiatives developed by City staff and Council to promote racial equity and diversity. One of the new initiatives is to host listening posts in various locations throughout the year. The first listening post will be held in Room A of the Iowa City Public Library on Thursday, May 7, from 4:00-5:30 PM. Two Council Members will rotate at each listening post and those two Council Members will report back to the entire Council. Members of the community are encouraged to stop by and meet with Council representatives to discuss any community issue. No formal agenda or presentation is planned. Other listening posts are planned in outlying areas later in the year For additional information, questions, or suggestions on future locations for listening posts please event contact City Clerk Marian Karr at Marian-Karria7iowa-city.orq, 319-356-5041; or Equity Director Stefanie Bowers at Stefanie-BowersCcDiowa- city.org, 319-356-5022. View this article on the ICGov Web Site: http://www.icgov.org/apps/news/?newslD=10392 This media release was sent to: marian-karrdDiowa-citv.org Do not reply directly to this e-mail! It is produced from an automated system, and is not monitored for replies. If you have a question or comment about this information, please contact the individual(s) listed in the release. • Unsubscribe or edit your subscription details. • Visit our *obs page for employment oortunities. • View more news from the City of Iowa Citv. r -Y.® CITY OF IOWA CITY IP10 81` Mk MEMORANDUM Date: March 30, 2015 To: Mr. Thomas Markus, City Manager From: Chief Sam Hargadine Re: Body Camera Purchase Update The Police Department has recently reviewed current available technology for body worn cameras. Using an established baseline of requirements to be met by any system that would be purchased, we have determined that the system by L3 Mobile Vision meets the Department's needs and is the only system available that could integrate with our current system while providing necessary functionality at approximately half the cost compared to purchasing an entirely new system. This system allows us to add body worn cameras to our current in -car video system while not requiring additional servers or licensing fees. it is also the only system which would allow our officer and car videos to be stored and accessed from a single interface. This will streamline the anticipated additional workload placed upon staff responsible for producing video for court purposes. The familiarity of the interface for officers will not require new training. We are proceeding with a purchase order for 84 body worn camera systems and supporting items at the negotiated price of $33,516.00. It is anticipated that equipment will arrive in two months. Inventory, set-up, and training may take an additional 1 month. To prepare for any system that was purchased, the department has spent $4,490 to build supporting infrastructure. We anticipate the need to spend approximately $3,700 for additional cable work. The total anticipated project cost of $41,706 will come from asset forfeiture. We are currently working with the City Attorney's Office to finalize a departmental policy which will govern use of the body worn cameras and limit a video's distribution to protect personal privacy. This policy will be finalized by the time the body worn cameras are ready for deployment. 04-02-15 IP17 MINUTES APPROVED CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE JANUARY 12, 2015 CITY MANAGER'S CONFERENCE ROOM, CITY HALL, 12:00 P.M. Members Present: Susan Mims, Michelle Payne, Matt Hayek Staff Present: Wendy Ford, Jeff Davidson, Geoff Fruin, Tom Markus, Doug Boothroy, Tracy Hightshoe Others Present: Bruce Kinseth, Nancy Quellhorst (Chamber), Ben Kinseth, Kevin Digmann, John Hieronymus, Charlie Graves, Joe ClarkTom Jackson (via phone) RECOMMENDATIONS TO COUNCIL: Payne moved to recommend approval of the request from Kinseth Hospitality Company for $8.8 million in TIF financing to the full City Council. Hayek seconded the motion. The motion carried 3-0. CALL MEETING TO ORDER: The meeting was called to order by Chairperson Mims at 11:59 A.M. She first asked that those present identify themselves. CONSIDER APPROVAL OF MINUTES: Minutes of the December 8, 2014, were reviewed. Payne moved to approve the minutes as amended. Hayek seconded the motion. Motion carried 3-0. CONSIDER A RECOMMENDATION TO THE CITY COUNCIL FOR A REQUEST FOR FINANCIAL ASSISTANCE FROM KINSETH HOSPITALITY COMPANY: Jeff Davidson introduced a proposal from Kinseth Hospitality Company for financial assistance from the City. The project is a full service 12 -story Hilton Garden Inn Hotel with 144 rooms at 328 S. Clinton Street. Davidson noted the architectural image as a design concept for the property. The actual design has not yet been decided, but Davidson noted that it is consistent with the form based code in the Riverfront Crossings' district. The proposed project costs are near $33 million and a financial analysis completed by NDC confirms an $8.8 million gap in financing. Staff proposes an innovative three -fold package for funding the gap. The gap funding package includes $4.8 million that would be generated in tax increment financing rebates from the hotel itself, plus an estimated $2.5 million in 50% tax increment rebates generated from the adjacent property planned EDC January 12, 2015 PRELIMINARY v. 2 for the University of Iowa Art Museum with ancillary taxable components. The third piece would be a rebate of 50% of the hotel/motel taxes generated by the new hotel. All three funding sources would be used until the total rebates reached $8.8 million. Parking for the hotel would be accommodated in the Court Street Transportation Center, where there would be a skywalk connection from the back of the hotel to the parking deck. Davidson stated that current annual property tax revenues for this parcel are approximately $11,000 and that the projected annual property taxes will be approximately $580,000. The TIF increment generated would be approximately $400,000 from the hotel and would be the primary source of funds for gap financing. Davidson noted the project meets three of the Council's priorities: a) to create a strong urban core, b) to engage in strategic economic activities, and c) to establish a solid financial foundation. He then elaborated on the benefits of the project and how it meets goals set forth by the Council in their strategic planning. To summarize, Davidson noted that the proposal is for $8.8 million in financial assistance on a $33 million project for a Hilton Garden Inn Hotel. This will be a 144 - room hotel that meets the form based code standards of Riverfront Crossings. There will be 150 jobs created, including 81 full-time and 69 part-time. With the University's projects in the immediate area, Davidson suggested this will be a good fit for the site. Payne stated that she would like to better understand the use of the TIF increment from the adjacent property. Davidson stated a portion of the new UI Art Museum project is likely to be taxable and that the motivation to use increment generated by that parcel (also owned by the same developer) is to reduce the timeframe to reach the $8.8 million total. Digmann noted that the museum will enter into a long-term lease, and how much tax the project will generate is still unknown at this point. Davidson added that if nothing were to happen on the Art Museum site, the City would bear no additional risk, but it would take longer to reach the total. Hayek asked about the implications of committing TIF from the Art Museum parcel and whether it would preclude providing assistance for it or any other development on the lot. Davidson responded that the proposal is for 50% of the increment, leaving the remaining 50% available for other projects. Hayek also asked about hotel/motel tax, and Davidson noted that it is also for just 50% of the hotel tax generated from the project only. He noted that the remaining 50% of this tax, however, would be distributed to the CVB, Police, and Parks in the same formula that all Iowa City hotel taxes are. Staff noted that the CVB is aware of and agreeable to this arrangement. Mims then asked about Kinseth's prior developments, noting the list in their packet. She asked if they have received TIF or other financing from these entities. Bruce Kinseth responded that in Bettendorf they are currently building a Hilton Garden Inn and have a package with the City of Bettendorf. In Mason City they also have a project for which they are receiving public financial assistance, adding there are other projects with public financing in other cities. Mims asked how the others compare, percentage -wise and Mr. Kinseth stated that most are smaller, because they are also for smaller, five -story hotels. Payne asked why another potential hotel project for downtown is likely not going to request any financial assistance and what the difference is. Davidson stated that the major difference is between the scale of the projects. Another is the access to financial partnerships afforded to the two national scale student -housing developers. Markus EDC January 12, 2015 PRELIMINARY p. 3 added that another difference is that one is a publicly owned site and two are privately owned sites, also a factor in the equation. Digmann noted that the $8.8 million amount is more equivalent to $6 million in net present value due to the time value of money. Hayek said his questions are about the exploitation of the possibilities of the adjacent site, and the diversion of the hotel/motel tax. He added that he wanted to make sure that the CVB was okay with this arrangement. Members continued to discuss the proposed request and the details of the agreement. Mims asked if the City shouldn't put a time limit on how long they would use the increment from the adjacent property. She added that if development does not occur, neither does an increment, and she questioned how long the City would want to extend this period. Davidson stated that as proposed right now, the dollar figure to fill the gap is $8.8 million and that increment can be attained from the hotel alone over a longer period, or, if other parcels owned by the developer are included and developed, a shorter period of time. Members noted this and continued to discuss concern over how long the TIF period would run if the Art Museum project does not occur in a timely fashion. Hayek asked why they should restrict themselves to 50% of the hotel/motel tax. He suggested they leave some flexibility in case the museum project does not proceed as hoped. Payne moved to recommend approval of the request from Kinseth Hospitality Company for $8.8 million in TIF financing to the full City Council. Hayek seconded the motion. The motion carried 3-0. CONSIDER A RECOMMENDATION TO THE CITY COUNCIL FOR A REQUEST FOR FINANCIAL ASSISTANCE FROM 316 MADISON, LLC: Davidson noted that Charlie Graves and Joe Clark are present for this proposal, a $40 million multi-family/student housing project at 316 Madison Street. He shared an image of the proposed 15 -story building on a lot that was formerly a car repair business. Davidson commented that the higher level amenities in this building are intended to attract the young professional and student market seeking higher quality housing. He said the developer is on a very tight schedule to be ready for fall 2016 occupancy. They would like to "move dirt" in February, if everything goes through as planned. Davidson stated that Members should be familiar with this project because Council recently considered the height bonus provisions. Five additional stories were granted for being a quality student housing building, and two were granted more for environmental design equivalence to LEED gold. Davidson stated that the developers have indicated that without financial assistance they will be unable to continue, as this is to be a steel frame, 100+ year building. He added that this has been verified through the financial analysis, which shows a gap of $4.45 million on the project. Without financial assistance for the larger project, the developer has stated they would construct a five -story building here instead. Davidson then shared a financial model that Ford created, further explaining the project's financial aspects and the difference between future property taxes generated by a 15 story vs. a 5 story EDC January 12, 2015 PRELIMINARY p. 4 building. The current property tax generation on this site is about $7,000. Property taxes generated by a 5 story building would be around $100,000. The 15 -story building would generate upwards of $500,000 per year. He then explained the financial package that staff and the developer have worked on. Davidson explained the unique concept, stating that the developers would agree to a partial TIF rebate. In the arrangement, the amount of property taxes generated by a typical 5 story student housing project would flow straight to the City, County and Schools, along with the protected debt levy that is captured on any TIF project. The difference between the full taxes on the 15 story building, less those generated by a typical 5 story building, less the protected debt levy that flows to the taxing entities, would be rebated to the developer. After continued discussion about the partial rebate, the focus of the discussion became the question of should we ultimately limit the City to the property tax generated by a five - story building with no assistance, or with the proposed financial assistance, gain a much larger building with a much larger increase in property tax revenue. Payne noted that use of the chart was extremely helpful in understanding this proposal. Davidson then returned to the project details, noting that it is slated to be 154 furnished apartments, consisting of 53 studios, 16 one -bedrooms, 77 two -bedrooms, and eight three-bedroom units. Some of the additional amenities, according to Davidson, will include an outdoor rooftop patio, a sun deck, a large lobby that will be staffed 24/7, study lounges, computer labs, and a movie/gaming room. Developers will achieve the equivalent of LEED gold status on this project. With regards to the Council's strategic plan, Davidson stated that healthy neighborhoods, strong urban core, and solid financial foundation goals are all met with this project. He added that the projected property tax revenue is around $400,000 in year one, compared to the $7,000 currently. Finally, Davidson noted the developer equity of $10.6 million, bank loans of $25 million, and then the TIF request of $4.45 million. Davidson stated that one thing that has occurred since staff began developing this proposal is the discussion last week by Council on affordable housing. He noted that in developing this project proposal, there was no mention of affordable housing. Davidson further explained why, adding that they have since engaged the developer in discussions about affordable housing. At this point he turned the conversation over to Joe Clark. Clark stated that due to the discussion regarding affordable housing, the developers have decided to be proactive and have included five units meeting affordability requirements in the project. Five units are set up to meet the requirements of affordable housing; however, to meet the Council's discussed 10%, they would have to come up with 11 more units in this project. Clark stated that what they are proposing is paying a fee in lieu of providing those 11 units. This fee could then be used in a housing trust fund to help support affordable housing in another area of downtown, for example. Members briefly discussed how this fee could be set aside for units elsewhere. Members then discussed this project and other projects in the downtown area, and the financial requests they are making. The height cost differences, as well as steel versus wood construction, were mentioned as major factors in cost and longevity. Land costs were also noted, with Davidson stating that staff has been paying attention to this in the Riverfront Crossings' area is consistent with this. Members continued to ask questions of Davidson regarding this project. Mims asked if there is some stipulation in these agreements regarding LEED certifications and whether or not the developers are EDC January 12, 2015 PRELIMINARY p. 5 actually achieving the certification. She questioned how this could potentially be tied to any of the TIF money. Dilkes stated this is negotiated in each agreement. Markus added that there are other reviews that can be conducted, but that there would need to be a verifiable way to certify the various levels. Hayek noted that he will support the request, but that he does so reluctantly. He stated that it has to do with the type of project — student housing — that gives him hesitation. He added that one way to justify this, however, is in what they are trying to achieve in the Riverfront Crossings' area and in lessening the pressure on other neighborhoods with student housing. Payne stated that she struggled with this request, as well, but that the difference between a five -story and a 12 -story building makes sense. Clark responded to Member concerns, noting that you can only raise the rents so high before people stop coming to your building. He then pointed out that they have actually reduced the amount of rebate they are requesting. Payne moved to approve the request from 316 Madison, LLC, for $4.45 million in TIF financing, as a recommendation to the full City Council. Hayek seconded the motion. The motion carried 3-0. STAFF UPDATES: None. COMMITTEE TIME: None. OTHER BUSINESS: None. ADJOURNMENT: Payne moved to adjourn the meeting at 1:02 P.M. Hayek seconded the motion. Motion carried 3-0. EDC January 12, 2015 PRELIMINARY p. 6 Council Economic Development Committee ATTENDANCE RECORD 2014-2015 Key: X = Present O = Absent O/E = Absent/Excused TERM o NAME EXP. `o � w oo Lv Michelle 01/02/16 X X X X X X Payne Matt 01/02/16 X X X X X X Hayek Susan 01/02/16 X X X X X X Mims Key: X = Present O = Absent O/E = Absent/Excused Media'&mD 4 March 24, 2015 b Ms. Marian Karr City of Iowa City 410 E. Washington St. Iowa City, Iowa 52240-1826 Dear Ms. Karr, Mediacom is pleased to announce that on or about April 26, 2015 the Do It Yourself (DIY) Channel, viewed onchannel 296, and the Cooking Channel, viewed on channel 297, on the Kids & Variety/Digital Plus tier of service will be added to your local channel lineup. The addition of these channels will not cause a price adjustment for Mediacom subscribers. If you have any questions please call me at 319-395-9699 ext. 3461 or e-mail Igrassley@mediacomcc.com . Sincerely, - Ott. 4 wt - Lee Grassley Senior Manager, Government Relations Mediacom Communications Corporation 6300 Council St. NE • Cedar Rapids, IA 52402 • 319-395-7801 • Fax 319-393-7017 Ms. Marian Karr, City Clerk City of Iowa City 410 E. Washington St. Iowa City, IA 52240 Dear Ms. Karr: As part of the MidAmerican Energy Company — Iowa City electric and natural gas franchises approved in November 2007, please find the enclosed annual report to the Iowa City Council and copies for the council. The report summarizes the community contributions and involvement of MidAmerican Energy and its employees within the Iowa City community during calendar year 2014. Please let me know if you or any of the council members have any questions. Sincerely, athryn M. ert Vice president, business and community development MidAmerican Energy Company Iowa City Community Report Calendar Year 2014 This report is being submitted in accordance with the electric and natural gas franchises agreements between the city of Iowa City and MidAmerican Energy Company. The report voluntarily summarizes the support which MidAmerican Energy, the company's Foundation and employees have contributed to the community for calendar - year 2014 and the preceding three years. All figures are submitted in good faith and are accurate to the best of MidAmerican Energy's knowledge and record-keeping. The following sections outline key donations made by MidAmerican to Iowa City organizations and programs last year. Property Taxes MidAmerican Energy is one of the largest property tax payers in Iowa City. For the tax year ending June 2014, the company paid $1,686,676 in property taxes, broke down as follows: city of Iowa City — $731,295; public schools — $599,813; Johnson County — $295,127; and other — $60,441. For the tax year ending June 2013, the company paid $1,696,935 in property taxes broke down as follows: city of Iowa City — $738,016; public schools — $601,201; Johnson County — $295,868; and other — $61,850. For the tax year ending June 2012, the company paid $1,762,644 in property taxes: city of Iowa City — $770,579; public schools — $628,062; Johnson County — $301,165; other — $62,838. For the tax year ending June 2011, MidAmerican paid $1,828,891 in property taxes: city of Iowa City — $800,643; public schools — $654,812; Johnson County — $313,672; other $59,764. The combined property tax total of the four years covered by the report is $6,975,146, with the city receiving $3,040,528, the schools $2,483,888, the county $1,205,832 and other $244,893. Economic Development w� MidAmerican recognizes a key component to keep a community viable, is flrougkt_ planned economic growth. a: y . f. J Paggego 6 Iowa City Community Report Company and economic development staff actively support Iowa City Area Development Group, Inc. by providing support funds, time, expertise and experience to the organization. A company representative has continually served on the ICAD board of directors since its founding. In addition to its annual monetary contributions to ICAD, MidAmerican brings additional resources ICAD would not otherwise have. These resources include project support, marketing underwriting, Location One Information System (a tool used to help promote available buildings and sites in Iowa City which may attract new businesses to locate in the city), EMSI (a tool to provide economic modeling assistance) and Synchronist (a tool used to help retain and expand existing businesses) to mention a few. The total amount contributed to ICAD during 2014 was $38,990, up from the 2013 contributions of f"*.1 $37,070. In 2012 and 2011, those totals were $38,077 and $40,415,- respe*iively. Donations in 2014 include a $2,500 grant to assist with website development: Energy Efficiency Energy efficiency provides significant economic benefits to Iowa City Xresidents, businesses, the City and the University of Iowa. MidAmerican offers several progr*r and projects that impact the region. The City of Iowa City, like it has in the past several years, received a $20,000 donation through MidAmerican's Trees Please! program. Residents and businesses benefit from the company's energy efficiency rebate programs in two ways. First, they receive either financial incentives or low-interest financing for incorporating specific types of energy-efficient building equipment and/or materials, e.g. insulation, high -efficiency furnaces and air conditioners for new construction or remodeling. Second, because they have more energy efficient homes and businesses, less energy is being used on an annual basis resulting in lower overall energy costs for many years to come. One of the most popular and helpful programs has been home energy audits. To be eligible for a home energy audit, a house must be more than 10 years old. Last year, a Page LoL6 Iowa City Community Report record number of homes and business in Iowa City took advantage of MidAmerican's energy audit offerings with 298 homes and 39 businesses taking part. In 2013, 179 homeowners and 18 businesses had energy audits completed. That compares to 202 homeowners and 16 business owners in 2012, and 225 homeowners and 41 business owners in 2011. In total, 904 homes and 114 businesses in Iowa City have taken advantage of the program over the past four years to improve their energy efficiency, reduce their carbon footprints and save money. MidAmerican continually encourages all eligible home and business owners to take advantage of this energy efficiency program. During 2014, Iowa City residents and businesses received $1,992,914 in energy efficiency incentives. In the previous four years; energy efficiency rebates totaled $1,356,768, $1,237,892 in 2012, and $1,894,393 in 2011. For the four years covered by this report, the total for residents and businesses is $6,481,967. In addition to the energy efficiency benefits noted above, last year the University of Iowa netted energy efficiency dollars totaling $2,391,323. For the preceding years, those totals were $2,057,587 in 2013, $1,705,567 in 2012, and $1,351,730 in 2011. The four- year total for the university is $6,466,017. Based on those two programs, MidAmerican's energy efficiency programs contributed $13,988,174 into the Iowa City economy for the most recent four=ye#r piciod. j - � United Way k MidAmerican and its employees back United Way in many ways. i-addi6n td,,.- employees o ,employees volunteering for various United Way committees, the company mimes a matching pledge corresponding to overall employee donations. In 2014, the combined employee and company pledges of $21,600 was the highest raised in the past four years. The 2014 total compares to $14,522 in 2013, $15,522 in 2012, and $19,857 in 2011. ICARE ICARE is an energy assistance program that helps customers who are unemployed, living on fixed or low incomes or experiencing a family crisis. The program provides assistance by helping these customers pay their heating bills or making their homes more Pagge4o 6 Iowa City Community Report energy efficient. ICARE funding comes from donations by employees and customers with a percentage match made by the company. The ICARE program is annually advertised to customers through quarterly newsletters, billing inserts or messages on customer bills. The ICARE program also is supported internally by employees through the company's ICARE — WE CARE campaign. All donations are administered in Iowa City by Hawkeye Area Community Action Program, Inc. (HACAP). To qualify, customers must meet the state's Low -Income Home Energy Assistance Program guidelines. The 2014 donations from Iowa City customers and the company's match totaled $28,885. In 2013, the amount was $30,063, in 2012, the total was $31,206 and it was $32,616 in 2011. To ensure all the donated funds can be used for their intended purpose, the company also pays administrative fees to HACAP. Budget Billing MidAmerican assists customers by offering a budget -billing program. Customers sign up for a levelized, payment plan based on past usage to allow for consistent payment; thereby, helping household budgets during the peak heating and cooling seasoni'At the C.l"Y end of calendar year 2014, 11,635 customers were participating in the prof!�T, coMpared fy to 11,411 in 2013, 10,183 in 2012 and 11,872 in 2011. R;µ, Matching Gift Program and Global Days of Service .ex The company's Matching Gift Program encourages and supplements financial support for eligible charitable organizations and educational institutions. This program is made available to eligible employees through the MidAmerican Energy Foundation. MidAmerican's Foundation provides $100,000 annually to match donations by employees. The funds are used to match gifts by eligible persons on a first come, first serve basis during the calendar year. Eligible organizations include most public or private colleges or universities; alumni foundation or association of an eligible institution; a tax-exempt foundation whose purpose is to support public or private elementary and secondary education; or a tax-exempt organization providing cultural or general community benefits and located in communities within the company's service territory of Illinois, Iowa, Nebraska or South Dakota. PaggeSo 6 Iowa City Community Report The aggregate total for the four years covered by this report is $111,734 in donations by the company and employees through the Matching Gift Program. For 2013, donations from MidAmerican employees in Iowa City totaled $19,132, and the Foundation contributed an additional $11,931. In 2012, employees donated $15,542 and the Foundation contributed $12,499. Donations from employees in 2011 were $18,550 and the company match was $13,408. MidAmerican encourages employee volunteerism around the world, and the company's Global Days of Service program allows employees to make our communities better through personal volunteer work. The company has a $250,000 matching fund to recognize employee volunteer activities. These dollars are used to match efforts on behalf of organizations serving our communities. The fund is divided among the organizations, based on the number of hours that employees volunteer. All organizations considered charitable or educational are eligible. For example, any 501(c)(3) group or educational institution may receive funds. In addition, to recognize the importance of volunteer fire departments and other public safety organizations to our communities, these organizations are eligible regardless of 501(c)(3) status. For 2014, 12 volunteer hours were submitted by MidAmerican employees in the Iowa City area with a donation total of $80. In the previous year, 113 volunteer hours were submitted and $569 was paid to eligible organizations. During 2012, about $125 was disbursed, and $283 was issued in 2011. Charitable Giving MidAmerican donates charitable giving and in-kind services to support a wida range of community events and activities.CD ,; Contributions included: U • $10,000 sponsorship to the Summer of the Arts festival s� • $3,250 donation to the Iowa City/Coralville Area Convention Center & Visitors Bureau's "Herky on Parade" statue sponsorship Pae Lo 6 Iowa City CommunitReport • Financial support for the Iowa City Noon Lions Club Christmas event • More than $5,185 to the Iowa City Chamber of Commerce 0 $500 to the Johnson County Agricultural Association • $500 to the Iowa Cultural Corridor Alliance • And donations to various schools' after -prom activities. MidAmerican also assists environmental clean-up efforts through the donation of work gloves and bio -degradable trash bags to various organizations. Miscellaneous Information MidAmerican is No. 1 in the nation in ownership of wind -powered electric generation among rate -regulated utilities. MidAmerican is investing $1.9 billion to expand its wind generation fleet and add up to 1,050 megawatts of wind generation in Iowa by year-end 2015. Construction activity is underway or completed at each of the five project sites, which are located in five Iowa counties — Grundy, Madison, Marshall, O'Brien and Webster. The wind expansion provides more than $3 million in landowner payments each year and more than $360 million in additional property tax revenues over the next 30 years. The expansion is being constructed at no net cost to the company's customers and will help stabilize electric rates over the long term. Approximately 1,000 construction jobs are being added to Iowa's economy during the two-year construction period, and approximately 40 new permanent jobs will result when the expansion is complete. Once the expansion is complete, approximately 3,335 megawatts, or approximately 39 percent, of MidAmerican Energy's total owned generation capacity will come from wind -powered generation from 1,715 wind turbines. That expansion signifies a company investment of up to $1.9 billion — the largest economic development project in Iowa's history. THE IOWA CITY HUMAN RIGHTS COMMISSION AND THE IOWA CIVIL RIGHTS COMMISSION PRESENT: FAIR HOUSING TRAINING FOR LANDLORDS Join us on Tuesday, April 21st from 1:00pm-3:00pm at the Iowa City Public Library, 123 S. Linn Street, Meeting Room A for a free Fair Housing training. This training for landlords will cover your responsibilities under the Iowa Civil Rights Act: Protected classes Service Animals & Emotional Support Animals Reasonable modification and accommodation for people with disabilities Discriminatory harassment Creating advertisements that comply with fair housing law Participants will receive a certificate of completion. THERE IS NO COST TO ATTEND THE TRAINING BUT PREREGISTRATION IS REOUIRED AS SPACE IS LIMITED TO THE FIRST 50 REGISTRANTS. Cup O' Justice is a year-long series of discussions designed to bring change leaders together in shared learning, and to honor the rich tradition of activism at the University of Iowa and in the surrounding community. 04-02-15 IP15 7 M MI. P 10:00 am - 11:30am Penn State Room 337 IMU ApV0Cq Harry Olmstead is a member of the Iowa City Human Rights Commission, Johnson County Livable Community Policy Board, SEATS Paratransit Advisory Committee and formerly the organizer of the now -defunct Southeastern Iowa Amputee Support Group. Olmstead received The Arc of Southeast Iowa's Hero Award, and was the recipient of the 2012 Iowa Rehabilitation Association Chuck Wood Memorial Award. Interested Students, Faculty, and C` Staff can attend contacting YKyra-Seay@uioiowa.edu oeo Individuals with disabilities are encouraged to attend all University of Iowa -sponsored events. If you are a person with a disability who requires a reasonable accommodation in order to participate in this program, please contact the Chief Diversity Office: (319) 353-2388: TDD: (319) 335-0697. Marian Karr From: Matthew J. Hayek <mhayek@hhbmlaw.com> Sent: Monday, April 06, 2015 9:30 AM To: Marian Karr Subject: FW: UI international student initiatives Attachments: Initiatives to Support Internationalization. pub Please include in the information packet. From: Butler, Patrick B [mailto:patrick-butler@uiowa.edu] Sent: Sunday, April 05, 2015 10:46 AM To: Matthew J. Hayek; Djalali, Chaden; Gardial, Sarah Cc: Thomas, Downing A; Rocklin, Thomas R Subject: RE: UI international student initiatives Dear Matt, First, let me say thanks for your leadership in making the community a better place for our students to live and go to school. Working together with student leaders, UI administration and community business leaders is the right approach to continuous improvement. This topic is a high priority and we appreciate the partnerships you are helping to foster. With this email, I have copied Downing Thomas, Associate Provost for International Programs. I know that you work closely with his office and with VP Rocklin. Downing and his staff are engaged in a number of UI initiatives to support internationalization (see, attached). Downing, Deans Gardial and Djalali and I just returned from a trip to China where we hosted two "Yield Events" for admitted students. Both events had about 100 attendees (students and parents). As part of the program, we included an alumni panel comprised of mostly young alumni. While it is difficult to generalize their message to the prospective students and parents, let me try. In general, they were very positive about the friendliness of the community. I heard (through a translator) one tell the audience a story about the check- out person at Hy -Vee saying Have a nice day, and how strangers acknowledge them as they walk along the streets. While this may seem trivial to us, it was a significant message to the student — significant enough to relay a very positive message to 100+ attendees. I also heard them tell the prospective students they will have difficulty adjusting when they first arrive. This is not unexpected, but anything we can do to help will be very powerful in making Iowa City and the UI a stand -out location for prospective students. Your suggestions resonate with me. I hope we can make progress. Anything the community can do to help ease that transition time will be significant in the long -run. Word of mouth — like we experienced in China — goes a long way. I have also copied Deans Djalali and Gardial in case they wish to share their observations and suggestions. I know they also interacted with alums on this trip. Again, thanks for all you do. Barry P. Barry Butler Executive Vice President and Provost 111 Jessup Hall The University of Iowa Iowa City, IA 52242 (319) 335-3565 patrick-butler(@uiowa.edu From: Matthew J. Hayek [mailto:mhayek@hhbmlaw.com] Sent: Saturday, April 04, 2015 3:41 PM To: Mark Nolte; Nancy Bird; Tom Markus; Geoff Fruin (Geoff-Fruin@iowa-city.org); Rocklin, Thomas R; Joshua Schamberger [CVB]; Butler, Patrick B; Nancy Quellhorst; Mason, Sally K Cc: Brown, Joelle M; McCarthy, Evan F; Marian Karr (Marian-Karr@iowa-city.org) Subject: UI international student initiatives All, Yesterday I met with two undergraduate leaders, Evan McCarthy and Joelle Brown. Evan is the student government liaison to the Iowa City City Council. Joelle focuses on promoting the experience of international students while at the UI. The two of them described some of the interesting initiatives to date (e.g. last year's inaugural UI International Welcome Night) and their desire to undertake more projects — hopefully with even more community collaboration. While their ideas are still in development, we discussed a number of things including: • The "limbo" period each summer between the arrival of many international students and the opening of UI dorms and other services; • The fact that many international students stay in hotels for the first several weeks of their tenure in Iowa City — and whether that experience can be improved; • The development of relationships between international students and local families who might serve as a resource — or home away from home — for those students; • Promotions, programming, etc. designed to get international students plugged into our downtown (restaurants, retail, arts and culture, etc.); • The development of standard leases that landlords could offer in multiple languages (I know there has been discussion of this — I continue to believe Student Legal Services, the landlord/management association, and others could work on a boilerplate document that could come in more than one language to help our international students understand their off -campus leases). I told Evan and Joelle I would send an email to some of the organizations whose missions might bear on these concepts. The City of Iowa City is interested in doing what it can to help (in fact we are already engaged in discussions with ICAD and other groups re our international students). Evan and Joelle are encouraged to contact you and to continue the conversation. Thanks for your consideration. Matt Hayek Mayor, City of Iowa City Matthew J. Hayek Hayek, Brown, Moreland & Smith, L.L.P. 120 East Washington Street, Iowa City, Iowa 52240-3924 319.337.9606 telephone 319.338.7376 facsimile Email: mhavek@hhbmlaw.com Website: www,hhbmiaw.com INTERNATIONAL STUDENT COMMITTEE ( THE UNIVEPSITY WWLLLL OF IOWA The mission of the International Student Committee is to review and make recommendations regarding the recruitment, admission, advising, orientation, retention, programming, and support services for international students and campus internationalization. INTERNATIONAL STUDENT AND SCHOLAR SERVICES 1111 University Capitol Centre The University of Iowa Iowa City, IA 52242 • • Phone: 319-335-0335 Fax: 319-335-0280 ' E-mail: isss@uiowa.edu Member Offices Academic Advising Center Admissions English as a Second Language Center for Diversity and Enrichment Center for Teaching College of Engineering College of Liberal Arts and Sciences International Programs International Student and Scholar Services • Office of the Dean of Students • Office of the Provost • Office of Retention • Orientation Services • Pomerantz Career Center • Threat Assessment Team • Tippie College of Business • University College • University Counseling Services • University Housing/Residence Education • Student Member INTERNATIONAL STUDENT COMMITTEE Admission Goal: Admit students who can succeed. • Reviewed TOEFL requirements. • Raised minimum TOEFL from 71 to 80. Set minimum individual sub -scores to 17. Academic, Social, and Cultural Support &THE UNIVERSITY OF IOWA Committee Goals and Related Initiatives Goal: Ensure international students receive support necessary to transition to the university and persist to graduation. • Increased number of English as a Second Language sections to meet demand, revised curriculum and created policies that ensure students enroll in and successfully complete requisite coursework. • Increased staffing for Writing and Speaking Centers. • Implemented cultural programming (International Student and Scholars Service) and career services aimed at international students (Pomerantz Career Center). • Provided individualized academic advising for first-year students, specifically focused on needs of in- ternational students (Academic Advising Center, College of Business, College of Engineering). Faculty and Staff Support Goal: Provide resources and support to assist instructors and staff in working effectively with an increas- ingly internationally diverse student population. • Incorporated training on working with international students into Rhetoric TA training and Residence Advisor (RA) Training. • Provided consultation for instructors teaching Rhetoric and General Education Literature (Speaking and Writing Center). • Conducted specialized workshops for instructors (Center for Teaching workshops ). • Offered in-house and campus -wide training for academic advisors (Academic Advising Center). The committee was established to ensure that the campus infrastructure was in place to accommo- date the surge in undergraduate international stul dents. The committee conducted an audit of exish ing programming and processes for the recruit- ment, admission, orientation, advising, and regis- tration of entering first-year and transfer intema- tional students. It then made recommendations on how to improve processes and create an im- proved experience for entering international stu- dents and staff. While many of the initial goals were met, many other new goals have been added and expanded. Policies, Processes, Procedures Goal: Revise and establish policies, pro- cesses and procedures that ensure a posi- tive, seamless entry and transitional experi- ence for international students. • Streamlined, enhanced, and improved the orientation, advising and registration. • Reduced duplication between Orientation Services and ISSS orientation program- ming. • Pre -enrolled first-year international stu- dents in critical courses prior to arrival (e.g. math, science, statistics, and economics). • Changed University Housing assign- ments and move -in processes and proce- dures for international students. INTERNATIONAL STUDENT COMMITTEE �TtiEUNIVERSITY 1WL OF IOWA • Increased number of English as a Second Language sections from 15 to 26 for fall se- mester 2009. • Developed system for projecting number of seats needed for English as a Second Lan- guage that incorporated incoming classes and back log. • Phase One implementation of recommenda- tions, including changes in orientation and advising assignments, housing -move in, ad- dition of session on the General Education Program in the Orientation program. • Academic Advising Center begins ongoing professional development programming to increase advisor effectiveness in working. • Increased number of English as a Second Language sections from 26 to 40 fall semester 2010. • English as a Second Language analyzed offerings vis -h -vis o2010-201 O needs of entering students and restructured its curriculum. • Subcommittee recommends raising minimum TOEFL scores for the online exam from 71 to 80, with minimum scores of 17 on test sub -scores. • English as a Second Language and Rhetoric examine student readiness for Rhetoric for those students not held for the English Proficiency Exam (students who achieve 100 or higher on TOEFL). • English as a Second Language and College of Liberal Arts and Sciences establish new policies re- garding how students will demonstrate successful completion of English as a Second Language coursework. • University Housing incorporates cross cultural training on working with international students into RA training. • Career Center hires staff member to focus on programming for international students and begins of- fering workshops designed for international students. • Evaluation & Exam Services begins development of web -based portal to provide real-time access to testing and placement exams and explores how it could be used to streamline English Proficiency Exam testing. 0 ISSS adds peer advisors for entering international students. INTERNATIONAL STUDENT COMMITTEE LTHE UNIVERSITY OF IOWA • Increased number of English as a Second Language sections from 40 to 76. Achieved goal of providing sufficient English as a Second Language for students to complete all required classes in two semesters (to be Rhetoric -ready in two semesters). • English as a Second Language implements revised curricular offerings and more rig- orous grading rubrics and standardized exams across all sections of a course. • Effective Spring Semester 2012, students held to newly revised minimum TOEFL score for admission to The University. • Piloted a pre -enrollment initiative. Enrolled students in crit- ical, high -demand classes prior to August arrival (math, eco- nomics, statistics, and chemistry). • Rhetoric integrates training on working with internationally diverse classrooms into new instructor training program for Rhetoric. 2011-201 2 • Writing Center pilots the use of Writing Fellows for one-on- one assistance to international students. • Speaking Center creates consultant program for instructors in Rhetoric and General Education Literature and pilots the use of undergraduate peers to assist international students in Rhetoric classes. • University Housing reserves rooms for international students in residence halls that are open through winter break. • Academic Advising Center pilots group advising for entering international students • University Housing accommodates early arrival of international students. • New web -based testing and placement portal and revised EPE grading procedures im- plemented. Advisors have real-time access to EPE scores. • ISSS pilots use of bar code for check-in and tracking students through orientation, ad- vising and registration processes. • Pomerantz Career Center hires Amanda Wilson for international program develop- ment and international career advising. INTERNATIONAL STUDENT COMMITTEE THE UNIVERSITY W11 OF IOWA ISSS and International Programs • Expanded advising staff to accommodate increased numbers and advising needs of international students; now 6 FTE advisors + 1 Senior Associate Director. • Received Student Success grant to develop online orientation course for new international undergraduate students, "International at Iowa." • Improved pre -arrival communication and services via the new database program iHawk and the Pre - Arrival Checklist, where incoming students receive detailed instructions regarding orientation, placement exams, travel to the U.S., housing, etc. Also streamlined international student orientation to provide more balanced and less stressful schedules. • Increased collaboration with the Threat Assessment Team, University Counseling Services, and Dean of Students office in response to increased cases of mental health and behavioral issues. • Center for Diversity and Enrichment, in collaboration with ISSS, began a new "Friends and Neighbors" pen -pal program connecting incoming international undergrads with veteran domestic students before ar- rival, culminating in an event to "meet" in person after the start of classes. • Engaged with Iowa City government to improve communication and relationships with Chinese commu- nity. • Collaborating with University Counseling Services and other offices on campus -wide SAMHSA (Substance Abuse and Mental Health Services Administration) grant for suicide prevention. ISSS is spe- cifically working to address issues pertaining to international students, including collaborating with Crisis Center of Johnson County to create online crisis chat programs in foreign languages. First group focused on Mandarin, 15 students went through 70+ hour training. Tipple College of Business • Created new Frank Center Assistant Director position with required English as a Second Language expe- rience. • Instituted new Business Communication and Protocol team project grading protocol in response to grow- ing number of international students enrolled. • Hired Assistant Director, Global Community Engagement, Undergraduate Program Office. • Hired Chinese Frank Center tutors. • Workshops for staff and faculty, including Chinese Pronunciation workshops. • Initiated numerous student programs to facilitate international and domestic interaction. • Formed International Student Task Force. Membership includes Tippie College of Business faculty, staff, and students. EPICS -English Pronunciation in Conversation Series (weekly February 2013 -May 2013). College of Liberal Arts and Sciences Received Student Success grant to create a pilot for international students to ease the transition from Eng- lish as a Second Language into Rhetoric. College of Engineering • College of Engineering and Peking University Global Ex- change. • Engineering Professional Development Lunch and Learn seminars on international student employment. INTERNATIONAL STUDENT COMMITTEE Committee • Created new Mental Health and Conduct Subcommit- tee to review a large increase in mental health issues, what offices face, and improving communication and case management protocols for some types of cases. • Created new Campus Climate Subcommittee to exam- ine the climate for international students and determine what support is already in place, what is being planned, and come up with suggestions for what may still need to be developed. ISSS and International Programs • Hired new Global External Relations Coordinator to THE UNIVERSITY OF IOWA work on strategic communication and information dissemination, particularly with Chinese students and social media, as well as alumni relations. • Second year of summer Pre -Departure sessions in Shanghai and Beijing for incoming Chinese under - grads and their parents. • Piloted Phase 2 of the International@Iowa/Global@Iowa course in Spring 2014 with Ambassador Ronald McMullen as instructor. • Created new position, International Support and Retention Coordinator: conduct needs assessments of students and departments, analyze MAP -Works data and engage in outreach with at -risk students, assist with the Global@Iowa course administration. • Revised vacant position to create International Services Assistant,: handles J-1 scholar applications and provides additional support to international student programs. • Created new Friends Without Borders friendship matching program for new international undergrads and current domestic undergrads; program will include a menu system of activities for pairs to engage in together in order to earn points to - 2013 -2014 ward reward incentives. Begins Fall 2014. • Participate in a new international steering committee created by the Iowa City Area Development Group. • Collaborating with Iowa City/Coralville Area Convention & Visi- tors Bureau and the Iowa City Downtown Association to provide translation services to offer informational guides and signs in key languages. Partnered with student Star Shen and UI Video Services to become the first university to provide an in- ternational live -streamed graduation ceremony with Chinese narration. The Tippie College of Business ceremony was streamed in China over Fengyun. College of Engineering • New position hired, Director of Global Experiences, Amy Brewster, to focus on internationalization ef- forts within the college. UISG • Passed resolution to create new international student issues advisory board to consist of both intema- tional and domestic students along with key university staff, to being in Fall 2014. INTERNATIONAL STUDENT COMMITTEE THE UNIVERS11Y OF IOWA New Initiatives and Future Plans • ISSS project to increase international student awareness/understanding of di- versity issues. • A student representative will be ap- pointed to the committee, in collabora- tion with UISG. • Fall 2014 ISSS plans to arrange bus transportation from airport to Iowa City for incoming students, details still being set. • Fall 2014 revive the Academic Support and Cultural Issues inside the Class- room Subcommittee. • Expand pre -enrollment of international students in first-year courses. • Create orientation videos in First Year Experience web site. • ISSS will implement an "International Parent of the Year" recognition. • Increase Writing Center Writing Fel- lows tutorial pilot. • Continue to explore ways to increase domestic and international student inter- action. • Prepare domestic students for an inter- nationally diverse campus experience. • Determine resource and professional development needs of faculty and in- structors whose courses enroll large numbers of international students. De- velop appropriate resources and train- ing. Subcommittees�� Admission Subcommittee (2009-2010) Members: Admissions, Academic Advising Center, Center for Diversity and Enrichment, College of Liberal Arts and Sciences, College of Business, Evaluation & Exam Services Enrollment Management Subcommittee (2009-2012) Members: Academic Advising Center, Admissions, ISSS, College of Engineering, College of Business, College of Liberal Arts and Sciences, Registrar Support and Cultural Issues Outside the Classroom Subcommittee (2010-2012) Members: Academic Advising Center, Center for Diversity and Enrichment, College of Business, College of Engineering, Center for Diversity and Enrichment, ISSS, University Housing Academic Support and Cultural Issues Inside the Classroom Subcommittee (2010- 2012) Members: Academic Advising Center, Center for Teaching, English as a Second Language, ISSS, Writing Center, Rhetoric, Speaking Center International at Iowa (Online Course) Subcommittee (2012-2013) Members: Academic Advising Center, ISSS/IP, College of Liberal Arts and Sciences, College of Business, College of Engineering, Orientation Services, English as a Second Language Programs, Academic Support and Retention International Students Logistics Committee Subcommittee (2010 -Present) Members: Academic Advising Center, Admissions, ISSS, Orientation Services, English as a Second Language, Evaluation & Exam Services International Mental Health and Conduct Sub- committee (2013 -Present) Members: Academic Advising Center, ISSS, Orientation Ser- vices, English as a Second Language, Dean of Students, College of Liberal Arts and Sciences, Tippie College of Business, Engi- neering, Threat Assessment Team, University Counseling Ser- vices, Student Health, Housing International Student Climate Subcommittee (2013 -Present) Members: ISSS, College of Liberal Arts and Sciences, Tippie College of Business, Engineering, Office for Student Life, Cen- ter for Diversity and Enrichment, Chief Diversity Office, UISG 1 , Marian Karr From: Laurie Nash <empowerQcempowerment.com> Sent: Friday, April 03, 2015 1:44 PM To: Council Subject: FW: Save the Date April 11 Attachments: WOYCsavethedate 2015 02.04.15.pdf Iowa City Council members, Just a quick reminder about the legislative breakfast next Saturday, April 11. Early next week I will send a more detailed agenda for the morning. I look forward to seeing you then! Laurie From: Laurie Nash [mailto:empower@jcempowerment.com] Sent: Thursday, February 05, 2015 3:24 PM To: council@iowa-city.org Subject: Save the Date April 11 Members of the City Council of Iowa City, We hope you will be able to attend the legislative breakfast that is hosted as part of Johnson County's Celebration of the Young Child. This year's breakfast will be at 9:00 am on Saturday, April 11. The breakfast is held at the Iowa Children's Museum and is sponsored by Senator Bob Dvorsky. The Celebration of the Young Child includes local events that are held in conjunction with the annual Week of the Young Child, sponsored by the National Association for the Education of Young Children. This year we are honored to host Jeff Weld, Executive Director of the Iowa STEM Advisory Council, to share information about development of STEM (Science, Technology, Engineering, & Math) skills in early childhood. Early childhood and preschool education has taken the forefront of a lot of the conversations about community livability, economic development, and preparing children for school success. This should be a very interesting introduction to a larger discussion about how our community supports its youngest citizens. I hope to see you all in April! Laurie Laurie Nash Johnson County Empowerment/Early Childhood Iowa Area 855 S. Dubuque Street, Suite 202B Iowa City, IA 52240 319-339-6179(p) 319-688-5711 (f) www.i cempowerment.org www.facebook.com/JohnsonCountyEmpowerment Celebration of the Young Child Legislative Breakfast: A Community Conversation About Early Childhood and STEM Guest Speaker: Jeff Weld, Iowa STEM Advisory Council, Executive Director Research shows that high-quality early learning improves later abilities and also builds behavior traits necessary for success, especially in STEM jobs, such as perseverance, problem -solving, and patience. Today's preschoolers are Iowa's future! Week of the- i0o Young Child Sponsored by Senator Bob Dvoriky April 11, 2015 9:00 - 9:45 A.M. The Iowa Museum Children's Hosted by: Iowa City Chapter of The IAETC, Q Community Coordinated Child Care, University of Iowa Delta Center, Iowa Chapter of The American Academy of Pediatrics, Johnson County Empowermeat ECA, Iowa City and Coralville Public Libraries, The Iowa Children's Museum, Children's Center for Therapy, United Wa Johnson and Washington Counties, CPPC, and Child Care Resource & Referral Minutes Preliminary Human Rights Commission March 17, 2015 — 6 PM Helling Conference Room Members Present: Orville Townsend Sr, Kim Hanrahan, Joe D. Coulter, Stella Hart, Paul Retish, Edie Pierce -Thomas. Members Not Present: Harry Olmstead, Ali Ahmed, Shams Ghoneim. Others Present: Andrea Cohen, Henri Harper. Staff Present: Stefanie Bowers. Recommendations to Council: No. Call to Order: Coulter called the meeting to order at 18:00. Consideration of the Minutes from the February 17, 2015 Meetine Date: Motion Pierce -Thomas, seconded by Townsend. Motion passed 6-0. New Business Making Iowa City a Human Rights City Cohen discussed the initiative of making Iowa City a human rights city. The initiative was started almost 30 years ago in New York and currently cities in South America and Africa have been designated as human rights cities. Making Iowa City a human rights city is a long term process of which the largest part is education. There is a steering committee of Iowa City residents who are leading this effort. The committee is currently looking for partnerships with local schools, community & religious organizations and civic boards. There is no action requested of the Commission at this time. Cohen noted that this initiative is in the beginning stages and she will continue to keep the Commission up to date as to status. She encouraged the Commission to visit www.pdhre.org for more detailed information. It stands for the People's Movement for Human Rights Education. It is a site dedicated to human rights learning for social and economic transformation. Sponsorship Request the Politics oflmmigration The Commission declined to fund this program not because of interest but due to the selected location of the program which is the Old Brick. The Old Brick is not wheelchair accessible. Sponsorship Request Iowa City GLBTQ Pride The Commission chose to participate in Iowa City Pride. Coulter, Pierce -Thomas and Hart have agreed to staff the table at the event. The vender fee is $50. Motion Hart, seconded by Pierce -Thomas. Motion passed 6-0. Old Business Funding Request from Ko Nec Cultural Diversity Awareness Program Harper was present to answer questions the Commission had about the request for sponsorship which was denied at the February 17 meeting date. Harper said that the trip is planned for 20 students and that he is asking the Commission to invest as opposed to sponsor a youth to go on the trip. Harper also spoke on how the trip has motivated and influenced the youth in this community who have participated in the trip as part of the Fas Trac program. The Commission voted to contribute $250. Motion Retish, seconded by Hanrahan. Motion passed 5-1. (Townsend in the negative). Funding Request Form Commissioners requested a few questions be switched around and also to add the current funding policy to the form. Commissioners also asked that questions be revised in hopes of ascertaining the quantitative effects a program or activity will have on the Iowa City community. Commission Action Plan Ghoneim has a tentative date to do a presentation on the Commission (Who we are, What we do) to the Consultation of Religious Communities in June. Hanrahan discussed her vision for the listening posts which includes informal posts initially with the posts expanding over time into more detail topics and areas. The posts would become more detail oriented after Commissioners have had an opportunity to receive feedback from the community as to areas of interest. Hart recently attended an affordable housing forum and believes that the Human Rights Office Know Your Rights brochures which are available in Arabic, Mandarin and Spanish need to be filtered throughout the community. Hart also discussed concerns mentioned at the forum such as who to contact if you feel you have been discriminated against or who to contact if you have problems with a landlord. Open Meetings and the Law Training The Commission will receive training on open meetings and the law on April 1. Fair Housing Proclamation The Iowa City Area Association of Realtors in collaboration with Commission staff submitted a Proclamation for the Mayor's consideration for April 7 in honor of fair housing month. Fair Lending Training Commission staff is sponsoring a fair lending training on April 30 for area bankers/lenders. Youth Awards Townsend, Retish and Pierce -Thomas will serve on the subcommittee to select the youth ally winner for 2015. (Hart left meeting) Reports Soul Food Hanrahan attended this event and reported that there were over 100 individuals present at the dinner. She enjoyed the event and believes that community events like this are good for Commissioners to attend to hold informal listening posts with individuals. Juneteenth Bowers reported (on behalf of Hart) that an essay and visual art contest will be sponsored by the Commission in celebration of the 150th Anniversary of Juneteenth. The details of the contest are still being ironed out but it will be open to all youth in the Johnson County area. Volunteer Fair for Retired Persons Retish is trying to locate and connect with community partners to assist in creating a volunteer fair for retired persons. Education Subcommittee The Iowa City Community School District (ICCSD) Equity Committee will be meeting in the near future and Equity Director Botchway will be presenting proposals on how to increase workforce equity within the ICCSD at the meeting. Building Communities No report. University oflowa Center for Human Rights Board Retish reported that the Center is currently deciding whether to have more intellectual based programing or do programming that is more community focused. Racial Equity & Diversity Initiative Bowers discussed the racial equity and diversity initiative resolution passed by the City Council in February. Coulter and Townsend reported on their recent participation in the City staff roundtables and noted that the roundtables will be held monthly. Townsend and Coulter both hope that the roundtables facilitate better communication and allow City staff to better connect with the community. Commission Pierce -Thomas recently became a grandmother and is enjoying the role. Retish would like the Commission to discuss the St. Ambrose Report (Disproportionate Minority Contact Study) in the near future but would like each Commissioner to read the report prior to holding a discussion. Bowers added that the link to the report and a link to the presentation by Dr. Barnum done last June are available on the City's website on the main page for the Police Department. Hanrahan recently was able to meet and speak with Dr. Barnum (author of St. Ambrose report) and was able to discuss the report with him one on one. She encouraged other Commissioners to make contact with Dr. Barnum. Staff Bowers spoke to University of Iowa students in an introductory course on Human Rights and attended a White Privilege training with Dr. Eddie Moore Jr. Adjournment: 20:17. Next Regular Meeting — April 21, 2015 at 6:00 pm. Human Rights Commission ATTENDANCE RECORD YEAR 2014/2015 (Meetinn Date) NAME TERM EXP. 4/29/ 14 5/20/ 14 6/17/ 14 7/15/ 14 8/19/ 14 9/16/ 14 10/2/ 14 10/21/ 14 11/18 14 12/15 14 1/20 15 2/17 15 3/17/ 15 Edie Pierce- Thomas 1/1/2016 - - - - - - - - - - X O/E X Joe D. Coulter 1/12016 X X X O/E X X X X X X X X X Harry Olmstead 1/1/2016 X X X X X X X X X X X X O/E Paul Relish 1/12017 X X X O/E X O/E X O/E O/E X X X X Ali Ahmed 1/12017 O/E O/E X X X O/E X X X X O X O/E Orville Townsend, Sr. 1/12017 O/E X X X X X X X X X X X X Kim Hanrahan 1/12018 X O/E O/E X X X X X X X X X X Shams Ghoneim 1/12018 X X X X X X X X X X O/E X O/E Stella Hart 1/12018 - - X X X O/E X X X X X X X KEY: X = Present 0 = Absent O/E= Absent/Excused NM = No meeting — = No longer a member R = Resignation 4 slufi� colibul-cilioll Willi [Ijir� U q] ,jUdi4lle , NIVINI LTSUdd0fl March 21 is, MS t r.. SAPAA Iowa Roadsho% po - b pre 1 Lunch proviM by Undmi ldo Y4rav`., km"* Memorial Union, led Fbar Ballroom Vmo uddrs..: 125 ]forth Madhon Sam. lava City, IA SUO Frw of charas VIDEO 11411110) 12:10.12:20: Yasmin Blpall (SSA Welcome) 12:20.12:30: SACSI Introduction 12:30.12:40: Fareed Zein (SAPAA Introduction/VMcome) 12:40.12:55: Kingsley Botchway 11 (Iowa City, Council Member) 12:SS-1:10: 61Sadig Abdeintotal (Domino's Franchisee/ Entrepreneur) 10lu1ll1uto bl'bult 1:20.1.-110: Sally Blatta (The Secret Sauce and journey of a Successful Sudanese Business Woman) 1:30.2tOS: Sudanese Shabab (Traditional Dance Performance) Lunch (Z:Ur-6:$ri lrml 2:4S-3:10: Worker justice Center (Know Your Rights) 3:10-3:30: Sudanese Youth (Special Presentation) 3:30.4:15: Samar )Matta, and Badreldin Ahmed (Mentorship Program and Career Development) Krltbrtululunflt•l+erfurtiitltit�ra (4:15•bsU�) 4:15.5:00: Azza Malik & Band (Musical Performance) 5:00.6:00: Mohammed Alwaseela (Mido) (Musical Performance) h GPSG & UISG SAPAA