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HomeMy WebLinkAbout2015-04-07 Resolution04-07-15 4c�:l 0� Prepared by: Marian K. Karr, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5043 RESOLUTION NO. 15-89 RESOLUTION TO ISSUE CIGARETTE PERMITS WHEREAS, the following firms and persons have made an application and paid the taxes required by law for the sale of cigarettes, tobacco, nicotine and vapor products. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, THAT: the applications be granted and the City Clerk is hereby directed to issue a permit to the following named persons and firms to sell cigarettes, tobacco, nicotine and vapor products: Hy—Vee Food Store #3 — 1125 North Dodge St. Hy—Vee Gas #3 — 1103 North Dodge St. Passed and approved this 7th day of April '2015 nwo� 1 A MAYOR J Approvedby ATTEST:_✓ CIT CLERK City Attorney's Office It was moved by Payne and seconded by Resolution be adopted, and upon roll call there were: Mims the AYES: NAYS: ABSENT: X Botchway X Dickens X Dobyns X Hayek X Mims X Payne X Throgmorton NOTICE TO BIDDERS NORMANDY DRIVE RESTORATION PROJECT, PHASE 1116, IOWA RIVER CORRIDOR POROUS HMA TRAIL & LOWER CITY PARK HMA TRAIL LOOP. Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 2:30 P.M. on the 31st of March, 2015. Sealed propos- als will be opened immediately thereafter by the City Engineer or designee. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Proposals received after this deadline will be returned to the bidder unopened. Proposals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on the 7th of April, 2015, or at special meeting called for that purpose. The Project will involve the following: Excavate and install 1,153 SY Porous HMA Pavement, 1,490 SY of Modified Granular SubBase & Structural Fabric, 1,490 SY Stone Recharge Bed at 9" depth, 472 SY Granular SubBase, 300 LF of Filter Sock, 780 LF of Silt Fence, 50 Units of Clearing & Grubbing, Removal of 49 SY of PCC/HMA Driveway or Sidewalk, Install 49 SY PCC Sidewalk, Strip 965 CY of Topsoil (to remain on site), Strip and Dispose 515 CY of Topsoil (dispose off site), 1 Storm Sewer Intake, 60 LF 12" RCP Pipe Culver with 4 12" RCP Pipe Apron, 1.00 AC Seeding, and 688 SY HMA Pavement 6". The City is required to obtain an NPDES permit for this project. The Contractor will be responsible for all administration and reporting of the NPDES Storm Water Protection Plan. All work is to be done in strict compliance with the plans and specifications prepared by Abundant Playscapes, of Iowa City, Iowa, which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be accompanied in a sealed envelope, separate from the one containing the proposal, by a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days AF -1 of the City Council's award of the contract and post bond satisfactory to the City ensuring the faithful performance of the contract and mainte- nance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. Bid bonds of the lowest two or more bidders may be retained for a period of not to exceed fifteen (15) calendar days following award of the contract, or until rejection is made. Other bid bonds will be returned after the canvass and tabulation of bids is completed and reported to the City Council. The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of one (2) years from and after its completion and formal acceptance by the City Council. The following limitations shall apply to this Project: Specified Start Date: May 1, 2015 Specified Completion Date: June 30, 2015 Liquidated Damages Penalty: $250.00/day The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifi- cations and form of proposal blanks may be secured at the Office of Rapid Reproductions, Inc. of Iowa City, Iowa, by bona fide bidders. A $50.00 refundable fee is required for each set of plans and specifications provided to bidders or other interested persons. The fee shall be in the form of a check, made payable to Rapid Reproductions. The fee will be returned if the plans are returned in unmarked and reusable condition within 15 days of Council Award. A separate and nonrefundable $15.00 shipping and handling fee will apply to plans that are sent through postal mail. Prospective bidders are advised that the City of Iowa City desires to employ minority contrac- tors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Inspections and Appeals at (515) 281-5796 and the Iowa Department of Transportation Contracts Office at (515) 239- 1422. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcon- tract. This list shall include the type of work and AF -2 approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together with quanti- ties, unit prices and extended dollar amounts. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully re- quired under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Published upon order of the City Council of Iowa City, Iowa. MARIAN K. KARR, CITY CLERK AF -3 Prepared by: Michael Moran, Director, Parks & Recreation Department, 220 S. Gilbert St. Iowa City, IA 52240 (319) 356-5100 RESOLUTION NO. 15-90 RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR THE CONSTRUCTION OF THE NORMANDY DRIVE RESTORATION PHASE IIIB PROJECT. WHEREAS L. L. Pelling Company, of North Liberty, Iowa, has submitted the lowest responsible bid of $223,030.55 for construction of the above-named project; and WHEREAS, funds for this project are available in GO Bonds account #4178. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: 1. The contract for construction of the above-named project is hereby awarded to L. L. Pelling Company, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 3. The Parks and Recreation Director is authorized to execute change orders as they may become necessary in the construction of the above-named project. Passed and approved this 7th day of April , 2015 ATTEST: 1 �� CITY CtERK City Attorney's 119 V Resolution No. 15-90 Page 2 It was moved by Payne and seconded by Mims the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Botchway x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton 4d(1) Prepared by: Michael Moran, Director, Parks & Recreation Department, 220 S. Gilbert St. Iowa City, IA 52240 (319) 356-5100 RESOLUTION NO. RESOLUTION AWARDING CONTRACT AND AUTHORIZING TH MAYOR TO SIGN AND THE' CITY CLERK TO ATTEST A CONT T FOR THE CONSTRUCTION 6F THE NORMANDY DRIVE RESTORAT N PHASE IIIB PROJECT. WHEREAS L. L. Pelling Company, of North Liberty, Iowa, has s mitted the lowest responsible bid of $233,030.55 for construction of the above-named project; d WHEREAS, funds for this project are available in GO Bonds count #4178. NOW, THEREFORE, BE IT RESOLD BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: \ 1. The contract for construction ofa above- amed project is hereby awarded to L. L. Pelling Company, subject to the con ition t t awardee secure adequate performance and payment bond, insurance certificates, , n ontract compliance program statements. 2. The Mayor is hereby authorized toi nand the City Clerk to attest the contract for construction of the above-named oje ,subject to the condition that awardee secure adequate performance and paym t bond, insurance certificates, and contract compliance program statements. 3. The City Manager, or de/nstruction is authoriz d to execute change orders as they may become necessary in the c of the a ove-named project. Passed and approved this I day of MAYOR by 20 ATTEST: 2G CITY ERK q Attorney's Office NOTICE TO BIDDERS SLOTHOWER ROAD WATER MAIN PROJECT Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 2:30 P.M. on the 24th day of March, 2015. Sealed proposals will be opened immediately thereafter by the City Engineer or designee. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Proposals received after this deadline will be returned to the bidder unopened. Proposals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on the 7th day of April, 2015, or at special meeting called for that purpose. The Project will involve the following: Installing approximately 3,040 feet of 16 -IN DIP water main (trenched) along Slothower Road and 270 feet of 12 -IN DIP water main (trenched) along Melrose Avenue, and the associated valves, fittings and fire hydrants, as well as associated clearing and grubbing, site work, grading, and other associated activities. All work is to be done in strict compliance with the plans and specifications prepared by McClure Engineering Company, of North Liberty, Iowa, which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be accompanied in a sealed envelope, separate from the one containing the proposal, by a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfactory to the City ensuring the faithful performance of the contract and mainte- nance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. Bid bonds of the lowest two or more bidders may be retained for a period of not to exceed fifteen (15) calendar days following award of the contract, or until rejection is made. Other bid bonds will be returned after the canvass and tabulation of bids is completed and reported to the City Council. The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of five (5) years from and after its completion and formal acceptance by the City Council. The following limitations shall apply to this Project: Substantial Completion June 26, 2015 Final Completion October 16, 2015 Specified Start Date: April 27, 2015 Liquidated Damages: $500 per day The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifi- cations and form of proposal blanks may be secured at the Office of McClure Engineering Company, 1740 Lininger Lane, North Liberty, Iowa, 52317 by bona fide bidders. The request shall be accompanied by a certified check (made payable to McClure Engineering Company) in the amount of One Hundred and Fifty Dollars ($150.00) for 11 by 17 -inch Drawings. Payment will be refunded if the Drawings and Documents are 1) returned within fourteen (14) days after the Award of the Project and 2) the Drawings and Documents are in a reusable condition. If they are not returned, or returned past the deadline, or are not in a reusable condition as judged by the Engineer, the deposit shall be forfeited. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Inspections and Appeals at (515) 281-5796 and the Iowa Department of Transportation Contracts Office at (515) 239- 1422. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcon- tract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together with quanti- ties, unit prices and extended dollar amounts. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully re- quired under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Published upon order of the City Council of Iowa City, Iowa. MARIAN K. KARR, CITY CLERK 04-07-15 4d(3) Prepared by: Jason Havel, City Engineer, 410 E. Washington St., Iowa City, IA 52240 (319)356-5410 RESOLUTION NO. 15-91 RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE SLOTHOWER ROAD WATER MAIN PROJECT. WHEREAS, Ricklefs Excavating Ltd. of Anamosa, Iowa has submitted the lowest responsible bid of $384,770.00 for construction of the above-named project; and WHEREAS, funds for this project are available in the Slothower Road - Melrose Water Main account #W3215. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The contract for the construction of the above-named project is hereby awarded to Ricklefs Excavating Ltd., subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 3. The City Engineer is authorized to execute change orders as they may become necessary in the construction of the above-named project. Passed and approved this 7th day of April , 20 15 ATTEST: CITY CLERK MAYOR' Ap roved by K City Attorney's Office y 1 1r It was moved by Payne and seconded by adopted, and upon roll call there were: Mims the Resolution be AYES: NAYS: ABSENT: X Botchway X Dickens X Dobyns X Hayek X Mims X Payne X Throgmorton NOTICE TO BIDDERS IOWA CITY WASTEWATER TREATMENT PLANT RELOCATION PROJECT NORTH PLANT SALVAGE AND DEMOLITION PHASE CITY OF IOWA CITY Iowa City, Iowa Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, City Hall, 410 Washington Street, Iowa City, IA 52240, until 2:30 P.M., local time, on the 31st day of March, 2015. Sealed proposals will be opened immediately thereafter by the City Engineer or designee. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Proposals received after this deadline will be returned to the bidder unopened. Proposals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on the 13th day of April, 2015 or at special meeting called for that purpose. Bidder is required to attend a pre-bid conference on the 25th day of March, 2015 at 1:00 P.M., local time, at Iowa City South Wastewater Treatment Plant in Iowa City, Iowa, located at 4366 Napoleon Street Southeast. The project is funded, in whole or in part, by the use of sales tax revenues approved by the State of Iowa Flood Mitigation Program as set forth in Iowa Code Chapter 418 and the administrative rules promulgated under it. The Project will involve the following: Work comprises the demolition of the North Wastewater Treatment Plant which is no longer in service. The North WWTP is located at 1000 South Clinton Street in Iowa City, Iowa. Work includes salvaging remaining items and materials no longer in service and demolition of the on-site structures and roadways. The Project includes particular emphasis on demolition debris waste management and disposal with a specified goal to recycle/reuse 90 percent of the construction debris by weight. All work is to be done in strict compliance with the drawings and specifications prepared by Strand Associates, Inc.®, of Madison, Wisconsin, which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be accompanied in a sealed envelope, separate from the one containing the proposal, by a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfactory to the City ensuring the faithful performance of the contract and mainte- nance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. Bid bonds of the lowest two or more bidders may be retained for a period of not to exceed fifteen (15) calendar days following award of the contract, or until rejection is made. Other bid bonds will be returned after the canvass and tabulation of bids is completed and reported to the City Council. Bidder shall also complete the enclosed Bidder Status Form in accordance with Iowa Administrative Code Chapter 156 "Bidder Preferences in Governmental Contracting." This completed form shall also be included in the sealed envelope. The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of two (2) year(s) from and after its completion and formal acceptance by the City Council. The following limitations shall apply to this Project: Substantial Completion Date: September 15th, 2015. Final Completion: October 30, 2015. Liquidated Damages: Two hundred fifty dollars ($250) for each day that expires after the time specified for Substantial Completion and $250 for each day that expires after Final Completion until the Work is complete. The drawings, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said drawings and specifications and form of proposal blanks may be secured at the Office of Strand Associates, Inc.®, Madison, Wisconsin, by bona fide bidders. Complete digital Project Bidding Documents are available at www.strand.com or at www.guestcdn.com. Download the digital Bidding Documents by inputting Quest project number 3770643 on the website's Project Search page. Please contact QuestCDN.com at (952) 233-1632 or info questcdn.com for assistance with free membership registration, downloading, and working with this digital project information. Bidding Documents may be reviewed and paper copies may be obtained from the Issuing Office which is Strand Associates, Inc.®, 910 West Wingra Drive, Madison, WI 53715. A refundable fee of $150 will be required (shipping and handling fees included). Overnight mailing of Bidding Documents will not be provided. A refund will be issued if reusable Bidding Documents are returned to the Issuing Office within 14 days of the project award date. All Bidders submitting a sealed Bid shall obtain the Bidding Documents from QuestCDN.com or from Strand Associates, Inc.® Bidders who submit a Bid must be a Plan Holder of record at the Issuing Office. Bids from Bidders who are not on the Plan Holders List may be returned as not being responsive. Plan Holders are requested to provide an e-mail address if they wish to receive addenda and other information electronically. Plan Holders are requested to designate whether they are a prime contractor, subcontractor, or supplier if they want this information posted on the project Plan Holders List. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Economic Development at (515) 242-4721 and the Iowa Department of Transportation Contracts Office at (515) 239-1422. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcon- tract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together with the Lump Sum Bid. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Published upon order of the City Council of Iowa City, Iowa. MARIAN K. KARR, CITY CLERK 04-07-15 -" Prepared by: Ben Clark, Sr. Civil Engineer, 410 E. Washington St., Iowa City, IA 52240; (319) 356-5436 RESOLUTION NO. 15-92 RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR THE NORTH PLANT SALVAGE AND DEMOLITION PHASE OF THE IOWA CITY WASTEWATER TREATMENT PLANT RELOCATION PROJECT. WHEREAS, Veit & Company, Inc. of Rogers, MN, has submitted the lowest responsible bid of $2,049,663.00 for the above-named project; and WHEREAS, funds for this project are available in the North Wastewater Plant Demolition account # V3142. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The contract for the above-named project is hereby awarded to Veit & Company, Inc., subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 3. The Senior Civil Engineer is authorized to execute change orders as they may become necessary in the construction of the above-named project. Passed and approved this 7th day of April , 20 15 ATTEST: )�) - e'� CITY CLERK Approved by "Lex— "'Wrm/ �1-- City Attorney's Office y Z1f It was moved by Payne and seconded by adopted, and upon roll call there were: AYES: X X X X X X pweng\masters\awrdcon. doc 4115 Mims the Resolution be NAYS: ABSENT: Champion Dickens X Dobyns Hayek Mims Payne Throgmorton 4d(5) Prepared by: Daniel Scott, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5144 RESOLUTION NO 15-93 RESOLUTION APPROVING THE FINAL CONTRACT PRICE FOR THE 2014 SEWER REPAIR PROJECT WHEREAS, the Engineering Division has recommended that the work for construction of the 2014 Sewer Repair Project, as included in a contract between the City of Iowa City and Lynch's Excavating, Inc. of West Branch, Iowa, dated June 12, 2014, be accepted; and WHEREAS, the Engineer's Report and the performance and payment bond have been filed in the City Engineer's office; and WHEREAS, funds for this project are available in the Annual Sewer Repair account # V3101; and WHEREAS, this work was accepted by this Resolution No. 15-63 but the final contract price was inaccurately stated therein; and WHEREAS, the final contract price is $108,592.00; and WHEREAS, this resolution is to correct the final contract amount. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The final contract price of $108,592.00 is approved. 2. The retainage held per Iowa Code Chapter 573 shall be released 30 (thirty) days after the original acceptance date of March 9, 2015. Passed and approved this 7th day of April , 20 15 MAYOR ATTEST:_ CIT�tt`ERK Approved by u"4- City Attorney's Office tif 1) It was moved by Payne and seconded by Mims the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Botchway x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton Pweng/masters/acptwork. doc 4/15 ENGINEER'S REPORT March 24, 2015 CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org City Clerk Iowa City, Iowa Re: 2014 Sewer Repair Project Dear City Clerk: I hereby certify that the construction of the 2014 Sewer Repair Project has been completed by Lynch's Excavating, Inc. of West Branch, IA in substantial accordance with the plans and specifications prepared by the Iowa City Engineering Division. This project was bid as a unit price contract and the final contract price is $108,592.00. There was one change order totaling $1,220.00 for the project as shown below: 1. CO #1 Dodge Street PCC Manhole Knockouts $ 1,220.00 Total $ 1,220.00 I recommend that the above -referenced improvements be accepted by the City of Iowa City. Sincerely, Jason Havel, P.E. City Engineer pwen g/masters/en g rpt. doc Paul D. Pate PSC Of f04 Secretary of State 9P� s.^' y° State of Iowa r<a. o� PLEASE READ INSTRUCTIONS ON BACK BEFORE COMPLETING THIS FORM Item 1. The full legal name, organization type and county of each participant to this agreement are: } Z FILED 28E Party 1 City of Cedar Rapids Agreement LL M508295 Johnson County 0 LL 7/20/2015 1:22:30 PM PLEASE READ INSTRUCTIONS ON BACK BEFORE COMPLETING THIS FORM Item 1. The full legal name, organization type and county of each participant to this agreement are: *Enter "Other"if not in Iowa Item 2. The type of Public Service included in this agreement is: 130 Emergency Management (Enter only one Service Code and Description) Code Number Service Description Item 3. The purpose of this agreement is: (please be specific) Reso 0960-06-15, Agr btw Cities of Cedar Rapids, Iowa City, Coralville, North Liberty, Johnson County, Johnson County EMA & U of I for Underwater Search & Recovery Operations Item 4. The duration of this agreement is: (check one) 0Agreement Expires 6/23/2018 ❑Indefinite Duration [mmlddlyyyy] Item 5. Does this agreement amend or renew an existing agreement? (check one) m NO ❑ YES Filing # of the agreement: (Use the filing number of the most recent version fled for this agreement) The filing number of the agreement may be found by searching the 28E database at: http�llsos Iowa gov/28e Item 6. Attach two copies of the agreement to this form if not filing online. Item 7. The primary contact for further information regarding this agreement is: roptionat) LAST Name Title FIRST Name Department Email Phone Full Legal Name Organization Type *County Party 1 City of Cedar Rapids City Linn Party 2 Johnson County County Johnson Party 3 City of Iowa City City Johnson Party 4 City of Coralville City Johnson Party 5 City of North Liberty City Johnson *Enter "Other"if not in Iowa Item 2. The type of Public Service included in this agreement is: 130 Emergency Management (Enter only one Service Code and Description) Code Number Service Description Item 3. The purpose of this agreement is: (please be specific) Reso 0960-06-15, Agr btw Cities of Cedar Rapids, Iowa City, Coralville, North Liberty, Johnson County, Johnson County EMA & U of I for Underwater Search & Recovery Operations Item 4. The duration of this agreement is: (check one) 0Agreement Expires 6/23/2018 ❑Indefinite Duration [mmlddlyyyy] Item 5. Does this agreement amend or renew an existing agreement? (check one) m NO ❑ YES Filing # of the agreement: (Use the filing number of the most recent version fled for this agreement) The filing number of the agreement may be found by searching the 28E database at: http�llsos Iowa gov/28e Item 6. Attach two copies of the agreement to this form if not filing online. Item 7. The primary contact for further information regarding this agreement is: roptionat) LAST Name Title FIRST Name Department Email Phone Paul D. Pate y4psc or •o, Secretary of State Pf7S.PY �P State of Iowa <A. o� a J 28E Agreement w FILED Additional M508295 Participants 7/20/20151:22:30 PM LL Item 1. The full legal name, organization type and county of each participant to this agreement are (continued): Full Legal Name Organization Type *County Party 6 Johnson County EMA County Johnson Party 7 University of Iowa State Agency Johnson "Enter "Other" 7f not in Iowa �dC�) Prepared by: John Grier, Fire Chief, 410 E. Washington Sl., Iowa City, IA 52240 (319) 356-5260 RESOLUTION NO. 15-94 CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO A 28E AGREEMENT AMONG THE CITY OF IOWA CITY, JOHNSON COUNTY, IOWA, THE UNIVERSITY OF IOWA AND CERTAIN OTHER CITIES FOR THE JOINT PROVISION OF UNDERWATER SEARCH AND RECOVERY OPERATIONS. WHEREAS, occasions may arise whereby an underwater search and recovery operation would exhaust the available equipment and personnel maintained and provided by any one of the parties named in the incorporated 28E Agreement; and WHEREAS, in such a situation that availability of additional personnel and equipment from outside sources might well avert disastrous results; and WHEREAS, all parties to the agreement provide, through their various departments or offices and to one degree or another, underwater search and recovery operations within their respective jurisdictions; and WHEREAS, Chapter 28E of the Code of Iowa (2015) provides that powers, privileges, or authority exercised by a public agency of this state may be exercised jointly with any other public agency of this state having such powers, privileges, and authority by entering into agreements to cooperate for their mutual advantage; and WHEREAS, the City of Iowa City has negotiated the attached 28E Agreement with other entities for the provision of mutual aid underwater search and recovery operations, which is in the public interest; NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: 1. The 28E Agreement, attached hereto and made a part thereof, is approved as to form and content. 2. The Mayor and the City Clerk are authorized and directed to respectively execute and attest the 28E Agreement attached hereto. Passed and approved this 7th day of April .20 15 •� � __fes Approved by AifEST:� �Q i✓ CITY C� City Attorney's Office It was moved by Payne and seconded by Mims the Resolution be adopted, and upon roll call there were: , RKe I lution No. 15-94 Page 2 AYES: x x NAYS: ABSENT: Botchway Dickens x Dobyns Hayek Mims Payne Throgmorton 28E Agreement between Johnson County, Iowa; Iowa City, Iowa; Coralville, Iowa; North Liberty, Iowa; Cedar Rapids, Iowa; Johnson County Emergency Management Agency; and the University of Iowa; for the Joint Provision of Underwater Search and Recovery Operations in the Cooperating Jurisdictions WHEREAS, Johnson County, Iowa (hereinafter "Johnson County'); Iowa City, Iowa (hereinafter "Iowa City"); Coralville, Iowa (hereinafter "Coralville"); North Liberty, Iowa (hereinafter "North Liberty"); Cedar Rapids, Iowa (hereinafter "Cedar Rapids"); Johnson County Emergency Management Agency (hereinafter "Johnson County EMA"); and the University of Iowa; are all public agencies as defined by Section 28E.2 of the Code of Iowa (2013); and WHEREAS, Johnson County, Iowa City, Coralville, North Liberty, Cedar Rapids, Johnson County EMA and the University of Iowa (hereinafter "the Parties") all provide, through their various departments or offices and to one degree or another, underwater search and recovery operations within their respective jurisdictions; and WHEREAS, the specific departments/offices covered by this Agreement include the Johnson County Sheriff's Office, the Iowa City Fire Department, the Coralville Fire Department, the North Liberty Police Department, the Cedar Rapids Fire Department, Johnson County EMA and the University of Iowa Department of Public Safety (hereinafter "the Agencies"); and WHEREAS, the Parties wish to enter into an agreement relating to the joint provision of underwater search and recovery operations within all cooperating jurisdictions. IT IS NOW AGREED that the Parties enter into an agreement pursuant to Chapter 28E of the Code of Iowa (2013), and specifically Iowa Code Section 28E.12, providing for the joint provision of underwater search and recovery operations within all cooperating jurisdictions with purposes, powers, rights, objectives, and responsibilities of the Parties being as follows: 1. PURPOSE AND SCOPE: The purpose of this Agreement is for the joint provision of underwater search and recovery services within the cooperating jurisdictions. 2. CONSIDERATION AND ADMINISTRATION: The mutual consideration herein is the mutual aid and provision of services provided to the Parties. The duties and responsibilities herein shall be administered by representatives of each Party's respective Agency, to wit: the Johnson County Sheriff on behalf of Johnson County, the Iowa City Fire Chief on behalf of Iowa City, the Coralville Fire Chief on behalf of Coralville, the North Liberty Chief of Police on behalf of North Liberty, the Cedar Rapids Fire Chief on behalf of Cedar Rapids, the Emergency Management Coordinator on behalf of Johnson County EMA and the Associate Director/Chief of Police on behalf of the University of Iowa. 3. NO SEPARATE LEGAL ENTITY: No separate legal entity is created by this Agreement. The Parties intend only the joint provision of governmental services. 4. DIVE TEAM NAME: The dive team providing the cooperative underwater search and recovery services shall be identified as the Johnson County Metro Dive Team (hereinafter "Dive Team"). 5. PROPERTY: The Dive Team will not own any real or personal property. Any personal property acquired on behalf of or for the use of the Dive Team that is not owned by individual Dive Team members or that member's sponsoring Agency will be owned by Johnson County EMA. 6, RESPONSIBILITIES OF THE AGENCIES AND DIVE TEAM MEMBERS: A. Each Agency agrees to provide at least one member to the Dive Team in order to conduct training, operations and maintenance of the equipment for the Dive Team and for response and recovery operations. Each Agency will also provide workers compensation, general liability, and medical coverage to their member(s) of the Dive Team and insure, as appropriate, any equipment owned by the Agency. Each Agency is responsible for providing scheduled and compensated time for its members to conduct training as part of the team and as agreed upon, as well as for response operations. This will include any clean up time needed to restore equipment to an in-service and operational status after a training or response event. Training schedules are determined in January of each year by the Dive Team Coordinator and Dive Team Business Operations Manager. B. Each Agency shall provide no less than one certified diver trained to both the advanced open water and dive rescue technician levels. Levels should be comparable to the Professional Association of Diving Instructors (PADI) Advanced Open Water and PADI Rescue Diver Plus standards of training. Agencies may offer to pay for their member to attain Advanced Open Water & PADI Rescue Diver Plus or the equivalents, or any required refresher course(s), but the Dive Team will not be responsible for those costs. Within budgetary constraints, Johnson County EMA will assume the cost of all additional required and specialty training such as the EDRI (Emergency Response Diving International) ERD-I (Emergency Response Diver Level 1 & 2 courses) and approved additional certifications. C. Each Dive Team member is responsible for his or her own initial basic, advanced open water, and PADI Rescue Diver Plus levels of certifications and for the purchase and maintenance of his or her own basic scuba gear (including mask, fins, snorkel, weights, booties, hoods, gloves and a full wetsuit for pool training sessions), unless his or her Agency chooses to assume these costs. D. Johnson County EMA shall supply the following equipment and training to Dive Team divers: response wet suit 7mm, dry suit, tanks, buoyancy compensators, regulators suited for ice diving conditions, and for the ERDI level ERD-1, ERD-2, ERD-Tender, Contaminated Water Diver, Ice Diver, and Search & Recovery courses. Said equipment shall remain the property of Johnson County EMA and be used by the Dive Team members only in conjunction with Dive Team activities. Johnson County EMA will be responsible for member certification costs, including course registrations, course materials, special equipment use or rentals and tank fills as needed for the above course(s). E. Meals, lodging and travel costs are not covered by the Dive Team. Reimbursement of these costs incurred by individual Dive Team members is discretionary with the respective member's parent Agency. F. Specialty equipment, boats, trailers, and other mission -specific equipment will be provided to the Dive Team by Johnson County EMA. To the extent feasible, said equipment shall be available for additional training by members on a checkout basis. G. Dive Team members will agree upon an appropriate method of call out for the Dive Team and each of the following dispatch centers shall have the capability to call out the team using the agreed-upon method: Johnson County Joint Emergency Communications, Campus DPS Dispatch, and Cedar Rapids Emergency Communications. Other call out methods may be used as agreed to by the Dive Team. The ultimate decision to call out the Dive Team, however, shall remain with the entity having jurisdiction over the specific incident. H. A Dive Team Coordinator shall be selected in January of each year by a majority of the Agencies' representatives. Each Agency shall have one vote. The Dive Team Coordinator shall be responsible for training, on scene dive operations, maintenance and other duties as determined. No compensation is provided for serving as Dive Team Coordinator. The Dive Team's Business Operations Manager shall be the Johnson County EMA Director/Coordinator. 1. Members of the Dive Team shall be approved as resumes and background checks are received, upon approval of the Dive Team Coordinator and Business Operations Manager. Appeals may be taken to the member Agencies' representatives, where a majority vote will be required to grant the appeal. J. Team members may resign upon 30 days written notice to the Dive Team Coordinator or Business Operations Manager. L. Members may be removed from the Dive Team with notice by the Dive Team Coordinator for just cause. A removed member's appeal, if any, shall be taken to the member Agencies' representatives, where a majority vote will be required to grant the appeal. 3 M. All Dive Team equipment purchased by Johnson County EMA for use by Dive Team members shall be returned to the Dive Team Coordinator upon separation from the Dive Team. N. An annual training schedule shall be published each year in January for the Dive Team members by the Dive Team Coordinator with copies to each member and the representative of each member Agency. Dive Team members are responsible for arranging their time off with their Agency so they may attend Dive Team training. O. Training and response records (dive logs) will be completed by each Dive Team member involved in the training or response, and a master record will be kept by the Business Operations Manager. A dive action plan shall also be completed for each mission and kept on file. P. The Dive Team Coordinator shall develop, and annually update, standard operating procedures for the Dive Team. A current copy of these procedures shall be provided annually to each member Agency through its representative. Q. The Business Operations Manager shall keep an accurate roster of Dive Team members, complete with contact information. Copies of this roster shall be provided annually, or as members are added or removed from the team, to all member Agencies, Dive Team members and the communications centers listed above. R. When possible, the Dive Team shall respond to any request for which they have been called out. Operational periods will be determined by the Dive Team Coordinator or the senior -most diver on scene. S. The Dive Team may develop other rules for the conduct of its members as appropriate. 7. BUDGETARY CONSTRAINTS: All activities conducted and equipment purchased in relation to this Agreement are intended to occur within the existing budgetary constraints of and at the discretion of the Agencies involved. Nothing herein is intended to create an obligation to spend a specific amount of money on personnel or equipment. In the event any Agency, in its own discretion, becomes financially unable to participate due to decreased revenue, other budgetary priorities or the like, said Agency may withdraw from the Agreement in the manner described below. 8. VOLUNTEER CIVILIAN DIVE TEAM MEMBERS: Volunteer Civilian Dive Team members, if any, will be allowed only on a case-by-case basis, upon an affirmative vote of a majority of the Agencies' representatives. These civilian members shall not be considered employees of any of the Parties or their respective Agencies, but may be covered under the Johnson County EMA workers compensation plan for coverage during assignments and trainings sanctioned by the Dive Team. Each potential civilian member shall provide proof of health insurance, a resume, a copy of a valid Iowa driver's license, copies of all current dive certifications, and any other information requested by the Business Operations Manager for consideration by the Agencies' representatives. Civilian members must pass a background check conducted by the Johnson County Sheriffs Office and lack any felony convictions. Civilian members will be uncompensated. 9. EFFECTIVE DATE: This Agreement shall be effective when approved and signed by the respective parties and filed with the Secretary of State as provided in Chapter 28E.8 of the Code of Iowa (2013). It is intended to replace, in their entirety, any prior agreements, memorandums or understandings between any of the Parties related to dive team services. 10. DURATION AND TERMINATION: Once effective, this Agreement shall be in effect for three years after the date it was executed or, if executed by the Parties on different dates, the date it was executed by the final signatory. At the end of the three-year effective period, or any successive three-year effective period, the Agreement shall be automatically renewed for an additional three-year period unless four or more Parties object in writing to such renewal no less than thirty days prior to the renewal date. If four or more Parties timely object to renewal of the Agreement, then the Agreement shall terminate at the end of the effective period. 11. REVIEW. Any Party may request review and possible amendment of the terms of this Agreement by sending a letter to the other Parties requesting it. All Parties agree to consider any proposed amendments in good faith. 12. WITHDRAWAL OF A SINGLE PARTY. Any party may terminate its individual involvement in this Agreement upon giving thirty days written notice of withdrawal to the other Parties. 13. LIABILITY AND THIRD -PARTY RIGHTS. Nothing herein is intended to alter any of the Parties' ultimate responsibilities for their employees under Iowa law, including liability for or immunity from third -party claims. Nor is this 28E Agreement intended to create any third party benefits. 14. NOTICES. Any official notice to one of the Parties shall be deemed effective when sent via ordinary mail addressed to the Agency representative of a particular Party, at that person's address used for official business. 15. INTERPRETATION AND ENFORCEMENT: Interpretation and enforcement of the Agreement shall be in accordance with Chapter 28E of the Code of Iowa (2013) and statutes respecting the rights and responsibilities of political subdivisions of the state. 16. DISPUTE RESOLUTION: Matters in dispute or subject to interpretation shall be first submitted to the Parties for resolution prior to any of the Parties pursuing administrative or judicial remedies. In the event such matters must be submitted to the Parties, they shall be submitted specifically to the Agency representatives who will make a good faith effort to resolve the dispute. 5 JOHNSON COUNTY This Agreement was approved by official action of the Johnson County Board of Supervisors in official session on the —j?— day of APr i 1 2015. Patrick Harney, Chairperson Johnson County Board of Supervisors r\-/ t ATTEST: ( 4.0"->V County Auditor CITY OF IOWA CITY This Agreement was approved by official action of the City Council of Iowa City in official session on the 7th day of April 2015. ATTEST:. - City Cler% CITY OF CORALVILLE 441 Matthew J. Hayek, Mayor City of Iowa City , Approved By ,� /.3/AS City Atiorney's Office This Agreement was approved by official action of the City Council of Coralville in official session on the .26f day of /1 r'; .f 2015. 4iun,dell, Mayor ralville ATTEST: City Clerk CITY OF NORTH LIBERTY This Agreement was approved by official action of the City Council of North Liberty in official session on the � day of 2015. Amy Nie en, Mayor City of North Liberty ATTEST�66t�r "1 1a a"1 City Clerk U CITY OF CEDAR RAPIDS This Agreement wag approved by official action of the City Council of Cedar Rapids in official session on the oi3rl day of C Mf, 2015. -Se frrey,A. P6mcranz, (?ifyManage City of Cedar Rapids �y �S ATTEST: . City Cler JOHNSON COUNTY EMERGENCY MANAGEMENT COMMISSION This Agreement was approved by official action of the Johnson County EMA Commission in official session on the L�' day of AF r ; 1 2015. G� owse Prom, Chair Johnson County EMA Commission THE UNIVERSITY OF IOWA. The undersigned cknowledges his/her authority to approve this Agreement and provides that approval on the i $t"Uay of �2015. T David W. Kieft Business Manager AIL D isin, Interim Assistant Vice President and Director, Department of Public Safety P CITY OF IOWA CITY MEMORANDUM Date: March 31, 2015 To: Tom Markus, City Manager From: John Grier, Fire ChieL& E431'Tr" 4d(6) Re: 28E Agreement for Underwater Search and Recovery Operations—Agenda/April 7, 2015 Introduction: Fire department personnel serve as members of the Johnson County Metro Dive Team. To formalize the operations of the team, a 28E Agreement for Underwater Search and Recovery Operations has been developed. History/Background: The dive team member agencies have been sharing resources and conducting operations absent a formal agreement. The proposed agreement provides a formal agreement for sharing resources, to include personnel and equipment, when the hosting jurisdiction's resources have been exhausted. Discussion of Solution: The 28E Agreement for Underwater Search and Recovery Operations has been developed to formalize the process for sharing resources. Financial Impact: All parties to the agreement are responsible for their own equipment and personnel expenses. Annual financial impact is projected to be low, with expenses anticipated for equipment purchase, equipment maintenance and training. Recommendation: Pass a resolution allowing the mayor to sign the Underwater Search and Recovery Operations 28E Agreement on behalf of the City of Iowa City. r -0 ®Or CITY OF IOWA CITY MEMORANDUM Date: March 27, 2015 To: Tom Markus, City Manager From: Karen Jennings, Human Resources Administrator Re: Approval of FY16 collective bargaining agreements and non -bargaining compensation plans 04-07-15 4d(7) Introduction: The April 7, 2015 consent agenda will include resolutions to approve the recent collective bargaining agreement settlements with AFSCME, the Police Labor Relations Organization of Iowa City and the Administrative, Confidential and Executive pay plans. History/Background: The current collective bargaining agreements between the City of Iowa City and both AFSCME and the Police Labor Relations Association of Iowa City expire June 30, 2015. The City participated in collective bargaining with both AFSCME and the Police union. The City reached a tentative agreement with AFSCME on February 19, 2015 which was ratified by the union while negotiations with the Police union proceeded to arbitration with an award being issued on March 16, 2015. Discussion of Solutions: The AFSCME agreement was settled for a term of three years and includes wage settlements of 2% in FY2016, 2.4% in FY2017, and 2.4% in FY2018. The settlement also provided for increases in the employee cost share of health insurance for FY16, FY17, and FY18 in addition to a $500 increase in the annual maximum dental benefit in January 2017. A summary of the AFSCME wage and health insurance settlement follows.. The AFSCME settlement also provides an increase in the annual maximum dental benefit from $1000 to $1500 effective January 2017. Negotiations with the Police union reached impasse and ultimately proceeded to arbitration with an award being issued on March 16, 2015. A summary of the FY2016 Police contract changes follows.- Current ollows: Current _ FY16 FYI FY18 Wage Settlement 2.75% 2.2% 2% 2.4% 2.4% Deductible Single $500 $600 $600 $650 $900 Family $700 $800 $800 $850 Out of Pocket Maximum Single $900 $1000 $1000 $1000 $80 Family $1450 $1700 $1700 $1800 Premium Contribution Single $40 $45 $50 $55 Family $80 $85 $90 $95 The AFSCME settlement also provides an increase in the annual maximum dental benefit from $1000 to $1500 effective January 2017. Negotiations with the Police union reached impasse and ultimately proceeded to arbitration with an award being issued on March 16, 2015. A summary of the FY2016 Police contract changes follows.- Current ollows: Current FY16 Wage Settlement 2.2% 2.75% Deductible Single $500 $600 Family $700 $800 Out of Pocket Maximum Single $900 $1000 Family $1450 $1700 Premium Contribution Single $40 $45 Family $80 $85 March 27, 2015 Page 2 Recommendation: Staff recommends that City Council approve the collective bargaining agreements between the City of Iowa City and both AFSCME and the Police Labor Relations Organization of Iowa City. Staff further recommends that a three year classification and compensation plan for Administrative, Confidential and Executive employees be approved providing wage settlements which mirror those negotiated with AFSCME, representing the majority of City employees. Prepared by: Karen Jennings, Human Resources Administrator, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5025 RESOLUTION NO. 15-95 RESOLUTION AUTHORIZING AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE IOWA CITY LIBRARY BOARD OF TRUSTEES AND THE AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES, LOCAL #183, AFL-CIO, TO BE EFFECTIVE JULY 1, 2015 THROUGH JUNE 30, 2020. WHEREAS, the City of Iowa City, Iowa (hereinafter the City), and the Iowa City Library Board of Trustees and the American Federation of State, County, and Municipal Employees, Local #183, AFL-CIO, (hereinafter the Union), through their designated bargaining representatives, have negotiated a collective bargaining agreement to be effective July 1, 2015, through June 30, 2020, a copy of which Agreement is attached to this resolution and by this reference made a part hereof, and WHEREAS, the City desires to approve the Agreement, finding that it will promote efficient municipal operations, thereby providing residents of the community with municipal services. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: The above -referenced Agreement between the City and the Union is hereby approved by the City. The Mayor is hereby authorized and directed to sign, and the City Clerk to attest, the Agreement. Passed and approved this 7th day of April 2015 MAYOR _AK ll Approved by ATTEST: `7 . L ( �r CITY -CLERK City Attorney's Office It was moved by Payne and seconded by Mims the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Botchway x Dickens X Dobyns X Hayek x Mims x Payne Throgmorton AGREEMENT BETWEEN CITY OF IOWA CITY CITY OF 10IVA CITY Iowa city Public Library IOWA CITY LIBRARY BOARD OF TRUSTEES AND THE AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES LOCAL #183, AFL-CIO :uhe,� iva� JULY 1, 2015 TO JUNE 30, 2020 (FY16-FY17 re -opened from prior contract) rtT3F1.]Ssl\i'&E Ci)PUOC92 sg doc TABLE OF CONTENTS PREAMBLE .............................. ............... ...................................... ............................... ....1 ARTICLE 1 -- RECOGNITION.........................................................................................2 ARTICLE 2 -- MANAGEMENT RIGHTS.. ..... _;: .................................,................................2 ARTICLE 3 -- NO STRIKE --NO LOCKOUT .................................. ....._.................. .......... 3 ARTICLE BULLETIN BOARDS........................:......................................................3 ARTICLE 5 BUSINESS AGENTS.................................................................................3 ARTICLE 6 DUES CHECK OFF...................................................................................3 ARTICLE 7 HOURS OF WORK...................................................................._............4 ARTICLE 8 OVERTIME................................................................................................6 ARTICLE 9 HOLIDAYS..............................................................................................10 ARTICLE 10 VACATIONS........ ................... ......................_.......................................11 ARTICLE 11 --SICK LEAVE .............. ................................... ...__,_............................. 12 ARTICLE 12 SPECIAL LEAVES................................................................................14 ARTICLE 13 SENIORITY.. ....... ............. ....... .................................................. 17 ARTICLE 14 -- DISCIPLINE..........................................................................................20 ARTICLE 15 INSURANCE...........................................................................................21 ARTICLE 16 SAFETY................................................................................................22 ARTICLE 17 --PERSONNEL TRANSACTIONS.........................................................23 ARTICLE 18 - CLOTHING AND EQUIPMENT............................................................24 ARTICLE 19 -- RECOVERY AND REHABILITATION PROGRAM................................24 ARTICLE 20 -- GRIEVANCE PROCEDURE.................................................................24 ARTICLE 21 - PAY PLAN.............................................................................................27 ARTICLE 22 -- AUTHORIZED REPRESENTATION, ENTIRE AGREEMENT ANDWAIVER.....................................................................................................28 ARTICLE 23 GENERAL CONDITIONS......................................................................29 ARTICLE 24 -- DURATION OF AGREEMENT....,. ........................................................ 29 ARTICLE 25 SAVINGS CLAUSE ................................... ....................................... ..... 29 APPENDICES mgr% ssWn cnsl&Iecm llocl3-ag.doc AGREEMENT WITH THE CITY OF IOWA CITY and THE IOWA CITY LIBRARY BOARD OF TRUSTEES WITH JOHNSON COUNTY AREA PUBLIC EMPLOYEES, AFSCME, LOCAL #183 PREAMBLE This agreement is executed by the CITY OF IOWA CITY, Iowa, and the Iowa City Library Board of Trustees, and the Johnson County Area Public Employees, AFSCME, Local #183. Unless otherwise stated, the word "City" will refer to the City and to the Library Board and the employee organization will be called "Union". Throughout this Agreement members of the bargaining unit are referred to as "employees". It is the purpose of this Agreement to promote and ensure harmonious cooperation and understanding between the City and the Union to ensure collective bargaining under the laws of the State of Iowa, as well as applicable ordinances of the City of Iowa City. It is the purpose of the City and the Union to establish salaries and terms of employment consistent with the availability of public funds and with the goals and purposes of the City Charter. The City and the Union jointly pledge their cooperation to work together in the public interest to provide improvement in the effectiveness and efficiency of the services offered to the citizens of Iowa City. The parties agree to the following specific provisions: mg nasstlur ion soefscmeAl od63ag. a oc ARTICLE 1 RECOGNITION Section 1. The City of Iowa City, Iowa, recognizes the Johnson County Area Public Employees, AFSCME, Local 183, as the sole and exclusive bargaining agent for all City of Iowa City employees except those specifically excluded in Section 3 of this Article. This certification is based on an Order of Certification promulgated by the Iowa Public Employment Relations Board on February 2, 1976. Section 2. The Iowa City Library Board of Trustees recognizes the Johnson County Area Public Employees, AFSCME, Local 183, as the sole and exclusive bargaining agent for all Iowa City Public Library Employees except those specifically excluded in Section 3 of this Article. This certification is based on an Order of Certification promulgated by the Iowa Public Employment Relations Board on February 9, 1976, Section 3. Sworn police officers and firefighters as well as all supervisory, confidential and temporary employees and others who are excluded from the laws relating to collective bargaining in Chapter 20 of the current Code of Iowa are excluded from the terms, conditions, or application of this Agreement. Section 4. The City agrees that it will not sponsor or promote, financially or otherwise, any other group or labor organization, for the purpose of undermining the Union, nor will it interfere with, restrain, coerce or discriminate against any of its employees in connection with their membership in the Union. ARTICLE 2 MANAGEMENT RIGHTS Section 1. Except as limited by the express provisions of this Agreement, nothing herein shall be construed to restrict, limit, or impair the rights, powers, and authority of the City under the laws of the State of Iowa and the City's ordinances. These rights, powers, and authority include, but are not limited to the following: a. To direct the work of its employees. b. To develop, implement and enforce work rules, safety standards, performance and productivity standards. C. To hire, promote, transfer, assign, classify, schedule and retain employees within the operation of the City government and to develop and maintain qualifications, standards and procedures for employment, promotions, and transfers. d. To discipline, suspend or discharge employees for just cause. e. To maintain the efficiency of the governmental operation and to determine and maintain the nature, scope and definition of City organization. f. To relieve employees from duties because of lack of work, lack of adequate public financing, or for other legitimate reasons. g. To determine the amounts, methods, and procedures for compensating employees and the definition of, necessity for, allocation of, and nature of overtime and the method of compensating overtime. h. To determine and implement the methods, means, tools, locations, equipment, and assignment of personnel by which its operations are to be conducted including but not limited to the right to contract and subcontract work. i. To take such actions as may be necessary to carry out its mission. j. To initiate, prepare, certify and administer its budget. k. To exercise all powers and duties granted to it by law. rngAa6 twnionsVafsm 60do 183agdoa 2 ARTICLE 3 NO STRIKE --NO LOCKOUT Section 1. No Strike. No employee covered by this Agreement shall engage in any strike at any City facility or at any location in the City where City services are performed during the life and duration of this Agreement. If any strike shall take place, the Union will immediately notify employees engaging in such activities to cease and desist, and it shall publicly declare that such activity is in violation of this Agreement and is unauthorized. Employees in the bargaining unit, while acting in the course of their employment, shall not refuse to cross any picket line established by any labor organization when called upon to cross such picket line in the line of duty. The City will make reasonable efforts to assure employee safety in crossing picket lines. Any employee engaging in any activity in violation of the Article shall be subject to immediate disciplinary action including discharge by the City. Section 2. No Lockout. The City agrees not to lock out employees during the term of this Agreement. ARTICLE 4 BULLETIN BOARDS Section 1, The City shall assign space as currently provided on bulletin boards for the Union to post notices, a copy of which shall be provided to the Human Resources Administrator. Notices shall not contain political material, libelous material, or material which is injurious to the City or to employees. Union notices will be limited to designated spaces. ARTICLE 5 BUSINESS AGENTS Section 1. The Union shall have the right to designate agents, not to exceed two (2) persons at any one time, who shall have access to City facilities only during regular working hours, for the purpose of investigating matters relating to the administration of this Agreement. Section 2. The Union shall notify the Human Resources Administrator after making such designation. Any such investigation will be conducted so as to not interfere with City business and any such agent will comply with City safety, security and other regulations. Notice will be given to the Department Director or designee when a business agent enters City property or facilities. City employees may not spend working time to meet with business agents unless specifically permitted by another provision of this Agreement. ARTICLE 6 DUES CHECK OFF Section 1. The City agrees to deduct Union membership fees and dues once each month from the pay of those employees who individually authorize in writing that such deductions be made. The Union will certify the amount of dues to be deducted and the structure of the dues scheduled in a letter signed by the President and notarized. Authorization for check off must be received by the 15th of the month in order to be withheld from the first check of the next month. Section 2. Dues will be deducted from the first pay check of each calendar month and will be remitted, together with an itemized statement, to the Union Treasurer within ten (10) days after the deductions have been made. mgr1ae41unioesle'scn�e11oc183eg doc 3 On a monthly basis, and at no cost to the union, the Employer shall provide the Union with a computer disk, which, in a format agreeable to both parties, shows the bargaining unit employee's name, home address, and any other information mutually agreed to. Section 3. The City will not deduct dues beginning the first of the calendar month after which an employee is no longer part of the bargaining unit. An employee may voluntarily cancel or revoke authorization for check off by delivery of written notice to the City. The City will provide a copy of the notice to the Union. Cancellations received by the 15th of the month will become effective on the first of the next month. Section 4. The City will not be liable and will be held blameless for damage arising by virtue of mistakes in connection with funds collected under the provisions of this Article. The City will not be responsible for payment of dues, special assessments or any other deduction upon an individual's default. ARTICLE 7 HOURS OF WORK Section 1. Definitions. Hourly Employees - Recognizing that Non -Permanent Employees fill needs required for the day- to-day operation of Iowa City, Non -Permanent Employees shall be known as Hourly Employees. Said employees will be able to work up to, but not exceed, 1300 hours in a given fiscal year, and up to 1500 in a given fiscal year if they participate in rotating weekend schedules. Up to ten hours, on an average, per pay period of rotating weekend shifts will not be counted as part of a regular assignment. If any Hourly Employee exceeds these hours in a given fiscal year they will be considered a Permanent Employee and entitled to wages and benefits as provided in the contract. Hourly Employees will not replace, but may supplement the work done by Permanent Employees, or perform tasks not routinely assigned to Permanent Employees. Hourly Employees will not be lead workers nor will they have the same job descriptions as Permanent Employees. Hourly Employees will receive the specified training in the department in which the employee is working. Student interns are not considered Hourly Employees for the purposes of this agreement. Permanent Employees — Permanent employees shall be as follows: (A) Those persons who are appointed to authorized budgeted positions and who have completed a probationary period upon initial employment with the City, or (B) Those persons who were hourly employees who have worked more than 1300 hours in a given fiscal year or who participate in rotating weekend schedules and have worked more than 1500 hours in a given fiscal year. The City shall provide the Union a list of names of all persons employed by the City, regardless of their status as employees, along with hire dates, termination dates (if applicable), and account number except those persons excluded in Article 1, Section 3, of this agreement. Section 2. Reqular Work Week. mg6asscAunicnl fscmeAcc183ag occ 4 A. Definitions - A day will be defined as the time between 12:01 A.M. and midnight, twenty- four (24) hours later. A week will be defined as the time between 12:01 A.M. Sunday and midnight Saturday. Holidays and paid leaves shall count as hours worked. B. Permanent Full -Time - Five Day Operations - The regular work week for permanent full- time employees shall begin on Monday and extend through Friday and shall consist of five (5) consecutive, eight (8) hour days. C Permanent Full -Time - Continuous Shift Operations - (Work is regularly scheduled 24 hours per day, seven days per week.) The regular work week shall consist of five (5) days of eight (8) consecutive hours for a total of forty (40) hours. For purposes of this contract the first day off in any week is defined as the sixth day and the second day off is defined as the seventh day. Employees assigned to continuous shift operations may meet and confer with their division concerning shift scheduling. D. Six and Seven Day Operations - The regular work week for permanent full-time employees shall consist of five (5) eight (8) hour days for a total of forty (40) hours. For purposes of this contract the first day off in any week is defined as the sixth day and the second day off is defined as the seventh day. Employees whose schedules regularly vary from this pattern will be covered by letter at the time the variation is made. (Example - landfill employees.) Section 3. Scheduling. Regular work schedules will be posted on departmental bulletin boards within each division. Any permanent change in the regular work schedules for a division will be posted at least ten (10) days in advance of the change. To the greatest extent possible, temporary adjustments in the work schedule of individuals will be posted at the beginning of the week. As much notice as possible will be given in the case of emergencies, inclement weather, or unexpected absences. The City will notify the Union in advance of permanent changes in the regular work week and will discuss such changes it requested. Section 4 Part -Time Emolovees A. Part-time employees are those persons regularly assigned to less than forty (40) hours of work per week. Benefits shall be prorated for permanent part-time employees in accordance with their regularly assigned hours per week. Occasionally the hours actually worked will vary from the assigned number. No minimum amount of work is guaranteed to part-time employees. Any employee whose hours actually exceed his/her assigned hours shall be reassigned hours for the purpose of proration of benefits. An employee may request a redetermination of his/her assigned hours or proration of benefits through the grievance procedure. Nothing in this section shall require a regular part-time employee to regularly work more than his/her assigned hours. B. Hourly Employees. All hourly employees, as defined in Section 1 above, and all other employees of the Employer are not entitled to any benefits or other provisions of this Agreement. C. Current employees will have bidding preference for job vacancies over volunteer helpers and volunteer time will not count toward seniority. Section 5, Rest Periods. Except for the transit drivers the City will provide a fifteen (15) minute rest period at two times during the regular work day. The location and scheduling will be determined by the immediate supervisor. The rest period will be scheduled at regular times within the work day to accommodate staffing needs. Employee preferences will be considered. mgr ass 6dnlonsfaf-acmel4o'163, doc Section 6. Meal Periods. The City will provide an unpaid lunch period of not less than thirty (30) minutes each day to employees in five day operations. Whenever possible, the lunch period will be scheduled at a regular time in the work day. Meal periods will be scheduled to accommodate the staffing needs of the department with consideration of the preference of employees. In lieu of the two fifteen (15) minute paid rest periods, full-time bus drivers will be provided a thirty minute lunch break with pay. Meal breaks will be scheduled near the middle of the shift; i.e., no earlier than 3 hours into the shift and shall not leave more than 5 hours and 15 minutes remaining on the shift. Deviations due to special or changed circumstances shall be mutually agreed upon. Section 7. Clean-up Time. If the nature of work performed requires it, employees will be allowed a minimum of five (5) minutes for personal clean-up at the end of the work day. Section 8. Inclement Weather. Employees are expected to come to work regardless of weather conditions if they can possibly do so. Employees who appear for work at the scheduled time will be compensated. Generally, City operations will not be suspended, but may be rescheduled. If work is to be rescheduled the immediate supervisor will have available information. The employer will take into consideration the employee's comfort and protection in cases of extreme climatic conditions. Employees who are unable to get to work or who leave work early because of weather conditions may do one of the following: a. Arrange to make up the work with the approval of the immediate supervisor. b Charge the time missed to accrued holiday, vacation, compensatory time, or personal leave. c Take leave without pay for the time missed. Section 9. Travel Time - Transit In addition to hours specified on the run sheet, ten minutes will be paid to cover "travel time" to or from the Transit Facility. This only applies to drivers whose relief point is the Transit Interchange. Employees who are not required to return the bus to the Transit Facility and who decline to travel to or from the Facility shall not receive this pay. ARTICLE 8 OVERTIME Section 1. Overtime. Overtime is work performed by a permanent full or part-time employee in excess of eight (8) hours per day or forty (40) hours per week with the following exceptions: A) Employees regularly scheduled to work more than eight (8) hours per day will receive overtime for the time worked in excess of the regularly scheduled hours per day. B) Employees who work more than eight (8) hours on a given day due to flex time mutually agreed upon by the employee and their supervisor will receive overtime for the time worked in excess of their scheduled flex hours on that day. e.g., Employees who work twelve (12) hours per day will receive overtime for time spent in excess of twelve (12) hours per day or forty (40) hours per week. 83, d,� 6 Prior authorization from the employee's supervisor is required before overtime work will be credited. Employees may be periodically required to work overtime but may request not to perform work because of physical inability or serious personal need. Such requests to be excused from performing overtime will not be unreasonably denied. For permanent full-time employees, work performed on the sixth (6th) or seventh (7th) day of the work week shall be considered overtime. There will be no pyramiding of overtime: e.g., If an employee is called back to work on Saturday he/she may claim the overtime rate either for the minimal call-in OR the sixth (6th) day premium, not for both sections. Overtime will be compensated at the rate of one and one-half (1-1/2) times the current base hourly rate of the employees or by compensatory time off at the rate of one and one-half (1- 1/2) hours for each hour of overtime worked Employee preference will determine whether overtime is paid or time off given unless departmental staffing needs or financial considerations require employees to be paid or given time off. The employees may request reasons for the denial of the time off or pay. Section 2. Overtime Equalization. A To the greatest extent possible, overtime shall be offered to employees equally over a period of three (3) months, considering the type of work, the qualifications and ability of the individual employee, the employee's desire to perform the overtime service, and the employee's seniority. The following procedure will generally be used: The employee with the necessary qualifications and abilities and the least number of overtime hours in that classification will be first offered such assignment. In the event that overtime hours among employees in that classification are equal, seniority shall prevail. In the event no qualified employee desires such work, the City shall select the qualified employee with the least credited overtime hours for such assignment and if there are two or more employees with the same number of overtime hours, the employee with the least seniority shall be thus assigned. Employees who refuse overtime work on a particular job will be charged the same number of hours as employees who actually do the work. Any employee who may be periodically excused from overtime work for physical disability or serious personal need shall carry an amount of overtime equal to that of the employee with the highest number of hours. When the need arises to work overtime to finish a job, the employees who are performing the work may be offered the overtime first if the work is to be completed. If an affected employee elects not to work overtime, he/she will be expected to continue until a replacement is secured. During emergency situations such as, but not limited to, excessive snow, freezing rain, wind, rain or cold, employees in the affected divisions may be scheduled to work twelve (12) hours or more in any twenty-four (24) hour period. Work in excess of twelve (12) hours will be assigned according to the equalization procedure. The equalization procedure is inapplicable to regularly scheduled overtime in transit. mgrlassttc n,,,s� fscroslicrf 63aa. Oac 7 B. Distribution of extra hours in the Transit Division. For hours available after the "Extra Board" hours have been assigned, to the greatest extent possible, extra hours shall be offered to employees equally over each run pick period. The employer may first offer the hours by seniority to part-time employees who have worked less than 40 hours that week. After that it will be offered to employees by seniority if scheduling time allows. For equalization purposes, employees who refuse extra hours will be charged the same number of hours as were offered. The City shall maintain and post a list of extra hours worked in the Transit Division. C. The City shall maintain and post (at least monthly) in a public place in the work area, a list of classifications showing overtime hours worked by each employee, and shall keep such list current with accumulated overtime being credited forward. Overtime accumulation shall commence on January 1, April 1, July 1 and October 1 of each year and shall be equalized quarterly. Employees who are new to a division shall be credited with the highest number of hours in their classification. Any deviation from the above process shall be by letter between the City and the Union. Section 3. Overtime Rest Period. If an employee is required to work at least two (2) hours immediately after the employee's normal work day the City will provide for one of the following: a. A rest period of one-half hour immediately following the work day, or b. One additional half-hour of paid compensation at the overtime rate. This section does not apply if the employee is required to work less than two (2) hours following the work day. Section 4. Stand -By Time. Employees who are on stand-by time are required to be at a place designated by them which has access to a phone and from which they may reach the work area promptly. Employees on stand-by will be compensated as follows: Employee Assigned to Stand-by Pay Per Week 1. Is provided with and takes vehicle home 7 hours pay 2. Is provided with but declines to take a vehicle home (supervisor may require employee to take vehicle) 7 hours pay 3. Cannot be provided with a vehicle due to lack of vehicle availability 10 hours pay 4. Is not provided with a vehicle because employee resides outside city limits 1C hours pay Employees of the Street/Sanitation Department who are required to be on stand-by for the purpose of emergency snow removal will be compensated at a rate of ten (10) hours at current base pay rate for each week of stand-by time. Stand-by in these circumstances will be assigned in no less than one week increments. Such employees will be furnished a call device, but no vehicle. Section 5. Reporting Pay. If an employee reports for work at his/her regular time and place but is sent home by the supervisor because of an emergency because work cannot be performed, such employee shall be paid a minimum of two (2) hours at his/her regular straight time pay. The City will make every effort to allow the employee to make up the work at straight time at a different time, where the nature of work permits. Tgrlavrtluniun5Ve�ecnelloc�83o5�oc Section 6. Minimum Call -In. An employee who has completed an eight (8) hour work day and who is called in to work in an emergency situation without prior notice will be paid for a minimum of two (2) hours. If the emergency call-in takes more than two (2) hours the employee will be compensated for time spent. Minimum call-in will be paid at the overtime rate. An employee who is called in prior to the regular start of his/her working day will be compensated for a minimum of two (2) hours at the overtime rate. In the event minimum call-in and regular working hours overlap, straight time will be paid for the overlapping hours in addition to the minimum call- in. There shall be no pyramiding or duplicating of overtime pay. That is, if an employee is called to work, he/she cannot collect for another two (2) hours unless it has been two (2) hours since the last call. Any City employee required to appear as a witness in Court for work-related matters or at a municipal infraction hearing for work-related matters outside their work schedule will be paid for such appearance pursuant to minimum call-in provisions above. The employer will not alter work schedules solely to avoid this payment. Section 7. Professional Employees. No overtime will be paid or credit given for overtime work of professional employees. Generally, assignments will be based on an assumed forty (40) hour week for full-time professionals and on the assigned number of hours of part-time professionals. Professional employees will enter all assigned hours worked in excess of their normal schedules on their time sheets. A professional employee may meet with his/her department head at a mutually convenient time and place to review the hours worked in an attempt to facilitate the provisions of this section consistent with department practices. However, this clause shall not be construed as a guarantee of compensatory time or overtime pay. Section 8. Library Overtime. Permanent employees required to work on Sundays at the Library will received six (6) hours credit for each four (4) hour shift worked. Section 9. Calculation of Overtime. Overtime will be recorded on the basis of an initial six (6) minute segment, and an employee must work the entire segment to be credited with one-tenth (1 /10) hour for overtime. After the first six (6) minutes, overtime will be recorded and credited on a minute -for -minute basis. Section 10. Payment of Overtime. Payment of authorized overtime will be on succeeding pay checks. Section 11. Accumulated Overtime. Accumulated overtime to be carried over from one fiscal year to another shall not exceed forty (40) hours and any overtime in excess of forty (40) hours accumulated at the end of the fiscal year shall be administered in accordance with Section 1 of this article. Section 12. Shift Differential. Employees who work a scheduled shift which begins at or after 1:30 p.m., but before 10:00 p.m. shall receive an additional twenty-five ($.25) per hour. Employees who work a scheduled shift which begins at or after 10:00 p.m. but before 1.00 a.m. shall receive an additional forty cents ($.40) per hour. mgrAassiWmanstofscmoVoc+23egdor. ARTICLE 9 HOLIDAYS Section 1. The following days shall be paid holidays for permanent employees: New Year's Day (January 1), Martin Luther King, Jr. Day (third Monday in January), Washington's Birthday (third Monday in February); Memorial Day (last Monday in May), Independence Day (July 4), Labor Day (first Monday in September); Veteran's Day (November 11); Thanksgiving Day (fourth Thursday in November); the Friday after Thanksgiving; Christmas Day (December 25); and one personal leave day. Provided, however, that at the time employment begins or terminates, personal leave shall be pro -rated on the basis of two (2) hours personal leave credit for each quarter of the fiscal year, or portion thereof, during which the employee is in pay status. In order to receive holiday credit, an employee must be in pay status the day before and the day after a holiday. Section 2. In addition, there shall be granted to permanent employees who do not work a continuous shift, the day before or after Christmas, or the day before or after New Year's Day as an additional holiday. The City Manager (or the Library Director for library employees) may direct that employees observe a particular day for this holiday but if the Manager fails to make such designation by December 15 of the calendar year in question, employees may select a particular day subject to the approval of the supervisor. If the City Manager or Library Director does not designate a day, employees may choose a day between December 17 and January 6. Section 3. Permanent employees on a continuous shift shall receive eighty-eight (88) hours of holiday credit and eight (8) hours of personal leave credit on July 1 annually. Any continuous shift employee who begins work after July 1 of any calendar year will receive credit for the remaining holiday dates in the year and for personal leave as provided in Section 1 of this Article. If an employee separates after July 1 of any year, those holidays and personal leave hours which have been credited but which have not as yet occurred or been earned will be deducted for the purpose of considering separation pay. e.g.; Employee A receives credit for eighty-eight (88) hours of holiday time on July 1. The employee terminates on November 1 and has not used any holiday hours. He would be paid sixteen (16) hours of holiday pay (Independence Day and Labor Day). e.g., Employee B receives eighty-eight (88) hours of holiday credit on July 1. Employee B terminates November 1 and has used forty (40) holiday hours. Only two (2) holidays (Independence Day and Labor Day) have occurred prior to termination, therefore twenty- four (24) hours (40 used less 16 occurring) would be deducted from vacation pay or from the last week's wages. For the purpose of this Article, a holiday for continuous shift employees (except Police Department employees) begins at 12:01 A M on the day of the holiday and continues for a period of twenty-four (24) hours thereafter. In the Police Department a holiday begins at 11:00 P.M. on the day preceding the holiday and continues for twenty-four (24) hours thereafter. When a holiday occurs on Sunday, the following Monday will be observed. When a holiday falls on a Saturday, the preceding Friday will be observed. Section 4. Part-time employees will receive holiday pay and personal leave on a pro -rata basis. Section 5. Eligible employees who are called in to work on a holiday on which City operations are not open to the public will be paid at a rate of one and one-half (1'/) times for the hours actually worked and shall also receive regular holiday pay. mghasffi1vni�nslefscmoVool A3ag dcc 10 Section 6. Permanent employees who are assigned to work on holidays when City operations to which they are assigned are operating or open to the public will receive holiday credit equal to one and one-half (11/) times the hours actually worked. This credit may be used after the holiday occurs but must be taken before the next succeeding July 1. Generally, this section applies to library, transit, parks, recreation, and parking enforcement employees. Refuse employees will use this system when two holidays occur in the same week. Employees may request pay in lieu of holiday credit. The employer's decision to grant or deny the pay shall not be arbitrary or capricious. Section 7. Holidays or personal leave days shall not be carried over from one fiscal year to the next. Section 8. Definition. "Continuous shift employees" as used in this article indicates those employees who work in twenty-four (24) hour per day operations and who are subject to assignment on shifts beginning between 3:00 P.M. and 7:59 A.M. ARTICLE 10 VACATIONS Section 1. Accumulation. Vacations shall be earned by permanent employees by month according to the following schedule: Length of Service 0-5 years 5 years 1 day - 10 years 10 years 1 day - 15 years 15 years 1 day - 20 years more than 20 years Days Per Pay Month 1 1/4 1 1/2 1 3/4 Professional librarians shall accumulate vacation at a rate of 22 days per year regardless of length of service. The maximum number of hours eligible for carry over after July 1 of any year or for payment upon termination shall be one hundred ninety-two (192) hours (24 days). If scheduled and approved vacation time is cancelled by the employer, the cancelled vacation hours may be carried over into the next fiscal year to be used as time off within the first ninety (90) days of the fiscal year as long as the use of such time is scheduled and approved within the first thirty (30) days of the fiscal year. If the employer does not allow the use of time carried over under this provision, the cancelled vacation hours will be paid out. Section 2 Use of Vacation. An employee becomes eligible to take vacation after he/she has been on the payroll as a permanent employee for a period of six (6) continuous months. Scheduling will be arranged with the supervisor to accommodate staffing needs and employee preferences. Except in the event of serious personal need by a less senior person, seniority will prevail. Section 3. Payment of Accumulation. Upon discharge, resignation or retirement after six (6) months of continuous service, a permanent employee is eligible for payment of not more than 192 hours (24 days) of accumulated vacation leave at the current base rate of pay. mgrlass6wloes4zls,�alloc1831, duc 11 ARTICLE 11 SICK LEAVE Section 1. Accumulation. Employees shall be granted one day of sick leave credit per month and shall have the right to accumulate unused sick leave up to a maximum of 1440 hours (180 days). Sick leave shall not be accumulated while an employee takes a leave of absence without pay, but any employee granted a paid leave shall continue to earn sick leave. Accumulation of sick leave shall commence on the date of first permanent employment. Additional sick leave will accrue while an employee is receiving worker's compensation and supplementing those payments with accumulated paid leave(s). Upon resignation or retirement, the City shall pay for one-half of the accumulated sick leave at the time of resignation/retirement on the basis of the employee's then current hourly base salary, provided that the dollar amount of the payment may be up to but shall not exceed the amount that an employee would have been due if he/she had terminated on June 28, 1985. Employees hired on or after June 29, 1985, are not eligible for payment under the provisions of this paragraph. An employee must have been employed by the City for at least one year in order to be eligible for payment of accumulated sick leave upon termination. Incentive: Employees who utilize no sick leave in any thirteen consecutive pay periods and who have at least 600 hours of sick leave accumulated at the end of the six months may, at the option of the employee, convert four hours of sick leave to four hours of incentive leave. Following any twenty-six consecutive pay periods with no use of sick leave, employees who have at least 1200 hours of sick leave accumulated may, at their option, convert an additional four hours of sick leave to incentive leave for a total of up to but no more than twelve hours in any 26 consecutive pay periods. The maximum number of hours eligible for carry over from one fiscal year to the next shall be eight (8) hours. Section 2. Use of Sick Leave. a. A day of accumulated sick leave shall be used for each day an employee is sick and off work during a work week. A doctor's statement regarding nature of illness and recovery therefrom may be required if abuse is suspected. Requirement of such doctor's statement will not be used merely for the purpose of harassment of any employee. Sick leave may be used on an hour -to -hour basis for doctor's appointments or other health maintenance needs. b. In addition to sickness of an employee, sick leave may be used for: (1) On-the-job injury. (2) Serious illness or hospital confinement of a spouse, domestic partner as recognized by City policy, or child, or critical illness of the employee's mother, father, mother-in-law, father-in-law, including mother or father of a domestic partner, brother, sister, or grandparents, as well as any other relatives or member of the immediate household of the employee up to a maximum of forty-eight (48) hours per occurrence provided that the employee's presence and efforts are needed. C. The City may discipline employees for abuse of sick leave. mgrtasetlu�ionslefscmeV1oc193eo Joc 12 Section 3. Notification. An employee shall notify his/her supervisor as soon as reasonably possible of any sickness or illness which will cause him/her to miss work. Certain employees may be required to provide such notification prior to the beginning of their work day. In those cases where the Department or Division requires such prior notification, the City will be responsible for establishing a method whereby those employees can provide such notification. Unless such notification is given, the absence will not be charged to sick leave, but will be charged to other accumulated leave, or if no such accruals exist, to leave of absence without pay. Unusual circumstances will be evaluated and may result in charging the absence to sick leave. An employee who becomes sick at work will notify his/her supervisor before leaving the area. Section 4. Sick Leave Bank. a. Permanent employees in the bargaining unit may draw from a Sick Leave Bank if they have exhausted their own sick leave accumulation and are seriously ill. Hours of sick leave shall be contributed to the bank by bargaining unit members who have reached the maximum accumulation of sick leave (1440 hours or 180 days) at the rate of one day per month. b. Employees who use Sick Bank days will repay the bank at the regular sick leave accrual schedule after returning to work. Employees who do not return to work or who fail to accumulate a sufficient amount of sick leave will pay back the Bank from other accrued leave or in cash. C. A joint City -Union committee will administer the use of Sick Bank days by employees. The committee will be made up of one Union representative, one City representative and one person chosen by the two representatives. The Bank Administration Committee will determine when sick leave may be used, application procedures, the length of time which any employee may borrow, the length of the waiting period after exhaustion of sick leave before employees may borrow time, amount of time before which days must be paid back, and other criteria for using Bank days. The Committee is charged with maintaining the integrity of the Bank for serious or catastrophic illness of individuals in the bargaining unit and will develop policies to protect against abuse by individuals. d. The City will contribute thirty (30) days of sick leave to the Bank October 1, 1976. No individual may use more than ten (10) days during the term of this Agreement. Section 5. Employees using sick leave who are medically able to perform some of the regular duties of their position while at home (or alternative work site) may, at the request of the employee or the supervisor, and with the permission of the supervisor, be assigned work to be performed at home. For work performed at home, regular pay rather than use of sick leave accrual will be utilized, and the ratio of sick leave to straight pay will be determined on a case-by-case basis by the supervisor. This policy is designed to permit credit for work performed at home by employees using sick leave, when performance of work at home is advantageous to the City; however, no employee will be required to perform work while on sick leave nor will any employee be guaranteed the right to do so. mrlas t%unions%efs�mslloo183eg.doc 13 Section 6. While an employee is receiving sick leave pay from the City, self-employment for pay or work for another employer for pay is expressly forbidden. A waiver of this provision may be given if the employee presents evidence from his/her physician to the City that the employee's medical disability would preclude fulfillment of the employee's duties with the City, but that the nature of the disability would permit work at alternative outside employment. Failure to comply with this policy will result in progressive disciplinary action. ARTICLE 12 SPECIAL LEAVES Section 1. On -the -Job Injury. Upon application the City may grant a leave of absence with pay in the event of an injury or illness of an employee while at work provided the following conditions exist: a. The injury or illness arises out of the course of City employment, and b. The City's medical advisor determines that time off from work is required. If the above provisions are applicable, leave with pay will be granted during the remaining time on the work day when the injury occurs and for a period of two (2) additional working days if authorized by the medical advisor If the injured or disabled employee requires more than two (2) working days in which to recuperate and return to work. any additional absence may be charged to sick leave or, if sick leave is exhausted, to leave of absence without pay. Employees may use accumulated sick leave or other accumulated leaves to supplement worker's compensation benefits. Section 2. Funerals. An employee will be granted up to three (3) work days per incident with no loss of compensation or accruals if required to attend the funeral of his/her spouse, domestic partner as recognized by City policy, child, grandchild, stepchild, foster child, mother, father, stepparent, sister, brother, step -sister or step -brother. An employee will be granted one (1) day per occurrence with no loss of compensation nor loss of accrual from sick, annual, or compensation time to attend the funeral of his/her mother-in- law, father-in-law, grandparent, aunt or uncle, brother-in-law, sister-in-law, or permanent member of the immediate household. In such cases, he/she shall be granted up to two (2) additional days for travel, if necessary. In-law relationships referred to herein shall include such relationships through a domestic partner as recognized by City policy. If additional time is needed, an employee shall be permitted to use up to three (3) work days of accumulated sick leave with the approval of his/her supervisor. Section 3. Leave of Absence Without Pay. A leave of absence without pay is a predetermined amount of time off work, which has been recommended by the Department Director and approved by the City Manager or for library employees, by the Library Director, except in cases of medically necessary disability leaves which shall be automatic provided the employee has exhausted all other accrued leave (paid and unpaid) and submits to a physical exam by a city -paid and appointed doctor (if required by the employer) Generally, such leave shall not exceed twelve (12) months. Upon termination of any such leave of absence, the employee shall return to work in the same range and step as when he/she left and will receive compensation on the same basis as if he/she had continued to work at his/her regular position without leave, provided that during that period if the nature of operations has changed so that similar work does not exist or that an opening for the employee no longer exists, the employee shall be eligible to bid on vacancies in related areas or vacancies for which the employee is otherwise qualified for a period of twelve (12) months following termination of the leave. The employee is responsible for applying for and keeping aware of any openings. �,yrraavwotonsrarscrreaoer 93ag doc 14 In the event an employee fails to return to work at the end of any such leave or extension, he/she shall be deemed to have voluntarily resigned or, if applicable, voluntarily retired on the last day of work prior to such leave. During a leave of absence without pay, the employee: a. Cannot pay retirement contributions if the leave exceeds one month in duration. b. Shall not receive any other accruals or job benefits during the period of absence. C. Shall not acquire additional seniority during said leave except in the case of temporary medical disability or as otherwise specified by this Agreement. d- Shall not earn sick, vacation, or other leave. e. Must use all accumulated vacation to which he/she is entitled prior to the time that the leave without pay commences. f. Must pay prorated health, dental, life and disability insurance premiums falling due during any month the employee is not on the payroll, if coverage is desired and is available subject to insurance carrier approval, as follows: 1. For any calendar month during which the employee is on unpaid leave not exceeding ten working days and insurance coverage is desired, the City will pay the cost of the insurance premiums. 2. For any calendar month during which the employee is on unpaid leave in excess of ten working days and insurance coverage is desired, the employee must pay 1/12 of the insurance premium for each working day beyond ten working days that the employee is on unpaid leave of absence. The remainder of the premium will be paid for by the City. 3. The employee may choose which insurance coverages, if any, are to be retained during the unpaid leave of absence. 4 Payment for insurance coverages desired by the employee may be deducted from current or future pay due to the employee or at the employee's option may be billed on a monthly basis. Failure to return from an unpaid leave where insurance coverage was desired will result in the City billing the individual for costs which would otherwise have been deducted from the employee's pay. The Department Director may waive the above conditions (a. through e.) for leaves of absence not exceeding ten (10) working days. Section 4. Jury Duty- Any employee summoned for jury duty during the employee's regular work hours shall receive regular straight time pay during any period of jury service. The City shall receive the pay earned from such jury service- Compensation for travel expenses may be retained by the employee. An employee who is summoned for jury duty but is not selected to serve on the jury and is discharged with an hour or more remaining in the work -day shall return to work. Section 5. Witness Fees. An employee shall be granted leave with pay when required to be absent from work for the purpose of testifying in court in response to legal summons when the employee is neither plaintiff nor defendant in the action and when such court appearance arises from the performance of his/her duties, obligations, or activities as a City employee, and the City shall receive the witness fees up to the amount of compensation paid to the employee by the City for days testified. mgrlassOvnionslafsamsPoc163ag A.- 15 Section 6. Military Leave. Employees called by any branch of the Armed Forces of the United States shall, when ordered to active service, be entitled to a leave of absence for such period of time that the member serves in such capacity and until discharged therefrom. The City shall comply with applicable law in regard to military leave. Employees subject to the foregoing shall, upon reinstatement to City employment, retain their original employment date for the purpose of determining seniority and eligibility for salary advancement just as though such time spent in service of the United States has been spent in regular employment with the City. Section 7. Voting Time. An employee shall be permitted to vote at a polling place in the City of Iowa City or the City of Coralville during the work day in any national, state, or local election if it is not reasonably possible for him/her to vote during off hours. Section 8. Pregnancy Leave. A pregnant permanent employee shall be entitled to a leave of absence without pay if she is disabled as a result of pregnancy or related cause at the exhaustion of other accumulated leaves. All employees requiring such leave shall notify the Department Director prior to the anticipated date of birth and should be able to substantiate their condition by a doctor's statement. Employees may work during pregnancy if health permits. Those granted leaves under this section shall present doctor's statements as to pregnancy disability and recovery therefrom. Within seven (7) days following birth, miscarriage, or abortion the employee shall advise the City of the date by which she will return to work. Unless the employee returns to work by such date, or any other date by reason of extension granted by the City, the employee will be considered to have voluntarily resigned or retired. An employee who takes leave pursuant to this section shall return to work as soon as she is medically able, retaining all rights granted by the federal Family Medical Leave Act or other applicable law. Section 9. Union Business Leave. a. Any employee elected to office in the International American Federation of State, County and Municipal Employees shall be granted a leave of absence without pay for a period not to exceed two years. Such leaves shall be granted to not more than one City employee in Local 183 at any one time. An employee desiring such leave shall give thirty (30) days notice to the City. Consistent with Section 3 of this Article, such employees shall not have a job guarantee on return. b. Leave of absence without pay to attend and serve as a delegate to conventions and training conferences relating to the Union shall be granted to not more than five (5) City employees in Local 183 in any one calendar year. Not more than five (5) days may be taken by any three (3) employees and not more than ten (10) days may be taken by any two (2) employees under this section. Employees seeking such leave shall present certification in writing of their selection by the Union to act as a representative to a specified conference at least ten (10) working days prior to the time they wish to be absent. C. No more than one employee who is elected or appointed to offices in the Union that is not part-time staff will be granted sufficient unpaid time off to carry on the duties of the office provided he/she gives reasonable advance notice and receives approval for such leave from the department head. Approval may be denied by the department head where the employee's absence could adversely affect or interfere with the operation of the department. mer\asst\u^ions\afsome\loc 1 E3agdoc 16 d. Employees on Union leaves shall only be entitled to accrual of seniority for time spent on such leaves, except for subsection c above, where employee will continue to accrue benefits during a period not to exceed ten (10) work days per year. e. Employees appointed to the position of Staff Representative for AFSCME/Iowa Council 61 shall be entitled to an unpaid leave of absence not to exceed one year. The City may deny such leave if it would create a hardship. Return from leave is governed by Section 3 of this Article. Not more than one employee shall be granted such leave at any one time. The employee must make application for such leave at least ten (10) working days in advance of the commencement of this leave. The provisions of Subsection d. above shall apply. f. The City agrees to place Union supplied Union information in its new employee packets. This information shall not include political material, libelous material, or material which is injurious to the City or to employees. Section 10. Professional Leave. The City and the Union agree that professional development is of benefit to employees designated as "professionals" and the employer. In recognition of this Agreement, the following guidelines will be considered when granting or denying requests for professional leaves: a. The potential benefit to the employee. b. The potential benefit to the employer. C. The work -relatedness of training program, conference, workshop, class, or convention that is attended. d. Who in the affected class of employees went most recently. e- Seniority. It is understood by the parties that the above provisions in no way constitute a guarantee of training to anyone. ARTICLE 13 SENIORITY Section 1. Seniority shall mean length of continuous service with the City. It shall begin on the date of employment and become applicable immediately following completion of a probationary period of not more than six (6) months in a permanent position, unless extended in writing due to unusual circumstances. Continuous service in a temporary position shall be added to the employee's seniority for use only in Section 3, Use of Seniority, below. An employee will lose seniority rights upon resignation, discharge for just cause, retirement, death, or layoff for more than two (2) years. Seniority shall accrue during all paid leaves and during periods which a member is assigned a classification outside of the bargaining unit. If an employee is on leave of absence without pay as a result of temporary disability as substantiated by a doctor's certificate or for on- the-job injury, seniority will accrue indefinitely. An employee will accrue seniority while on leave without pay or layoff for one (1) year or for a period equal to the length of time worked if less than one year. In the event that two (2) or more employees have an identical seniority date, the order of their seniority shall be determined by the alphabetical order of last names. The City will maintain a seniority list showing the length of continuous service and will make a copy of the list available to the Union each six (6) months. me�asso.��o���armm�ao,l alas J,� 17 Section 2. Probation. The initial probation period for permanent appointments will be six (6) continuous months. The probationary period may be extended in writing because of unusual circumstances. Probationary employees are entitled to all benefits of this contract with two exceptions: They may not grieve any disciplinary actions taken against them. 2. They may not bid on other jobs (except for promotions). If an employee has worked as a temporary City employee prior to appointment to a similar permanent position, the temporary time worked may be credited toward completion of probation if it is applicable experience. For such employees, the probationary period will be shortened to reflect credit for temporary time worked. The length of probation will be specified in writing in the permanent appointment papers. Section 3. Use of Seniority. An employee who has successfully completed an initial City probation period of six months may exercise seniority as follows: a. Transfer Procedures. Except in the case of emergency circumstances, a notice which describes the position for permanent job openings will be posted on administrative and departmental bulletin boards for not less than five (5) working days. During this period, employees who wish to apply for the position may do so. The City will provide a written form for application which must be received in the Human Resources Office by 5:00 P.M. on the day stated on the notice as the closing date. If current or laid off employees are qualified for the position he/she may compete with other employee applicants for the position. Step I. If qualifications including skills, abilities, and experience of the applicants are relatively equal, the employee with the greatest seniority will be offered the job first, except as provided in Section 3, subsection b.2.(a) of this Article. Step II. If the qualifications of current employees are marginal but equal to outside applicants they will be offered the position if it is to be filled, subject to the further provisions of Section 3, subsection b.2.(b) of this Article. If an employee feels that seniority has been ignored by the City, he/she may request the reason for his/her rejection for the position in writing, and the written reasons will be given. Reduction in Force. Reductions in force will be by departmental division according to seniority in the jobs affected with the person having the least seniority within classification to be laid off first. The City will give fifteen (15) days notice to employees who are to be laid off except in an emergency. Temporary, casual and seasonal employees within classification (e.g. those job titles listed in Appendix A) will be laid off prior to permanent employees. The City will consult with the Union as far in advance as possible prior to a contemplated layoff in order to provide the most equitable treatment to employees who are to be laid off. The City will attempt to accomplish reduction in force by attrition. ms,�assn��to, 1 ..1 dal, do, 18 2. An employee whose job is to be eliminated may be transferred to vacancies within the department. Employees notified of lay-off or who are subject to recall from lay-off under Section 3, Subsection c. of this Article shall be given the opportunity to bid for new or vacant non -promotional positions to be filled by the City as follows: (a) When competing with other bargaining unit employees, a laid -off employee will be offered the job first where qualifications, including skills, abilities and experience of the applicants are relatively equal without regard to seniority. (b) When competing with applicants who are not employees of the City, laid -off employees shall be offered the job first where the City deter- mines the laid -off employee has the abilities to adequately perform the job under normal supervision. 3. If no vacancies exist a more senior employee being laid off shall bump the employee with the least seniority in their classification within their department, but, if no such person or position exists, the laid -off employee may bump the least senior employee in a position within their classification in the bargaining unit. If no such person or position exists within the bargaining unit, a laid -off employee may bump the least senior employee in a job outside their classification within their department and, if no such person or job exists, then the bargaining unit Provided, however, an employee shall not bump into a job without seniority, proper credentials (including prior recorded experience in the job with the City, except where a laid -off employee was placed in the job out of promotional sequence in the clerical, maintenance worker, plant operator, mechanic, librarian, dispatcher, planner/program analyst and construction inspector series), and the ability to perform the duties of the job under normal supervision. A person shall first bump into the highest classification which also meets the preceding conditions. Bumping shall not result in any promotion. In no event shall a full- time employee be forced to bump the least senior employee when it would result in decreased hours of work or shall part-time employees bump into full-time positions unless their total seniority is greater based on a comparison of computation of time actually worked. Employees shall have seven working days (based on a Monday through Friday work week) from receipt of written notice of lay-off to exercise bumping rights. C. Recall from Layoff. The names of permanent employees laid off shall be placed on a re-employment list for the jobs affected in the layoff. Such persons shall be eligible for re-employment in reverse order of layoff in the job from which they were removed for a period of two (2) years, provided that they are still qualified and able to perform the job. Employees may apply for vacancies in the City in titles other than those affected by the layoff during the period that they are on the recall list while maintaining their option to return to the job from which they were laid off. When an employee is notified by certified mail to last known address to return to work, he/she must make arrangements to return to work with the immediate supervisor within seven (7) days or be removed from the recall list. An employee on the recall list will accrue seniority pursuant to Section 1 of this article and will be entitled to exercise seniority accrued prior to layoff after their return to work. mgr\asstlun ion elnfscmanncle3ag dnc 19 d. Preferred Shift. Employees may use seniority to bid on a preferred shift or transit run provided a vacancy exists. Employees currently within the classification in which the vacancy has occurred will first be given the option to bid prior to the vacant hours being posted for other City employees. The use of seniority in library scheduling, if any, will be the subject of a separate letter to be negotiated at a later date. Section 4. Trial Period. A. Employee Option. A transferred employee shall be granted up to ten (10) days to determine if he/she wants to continue in the position to which he/she voluntarily transferred. If during the option period the employee desires to do so, he/she may return to the previous position. City Option. The length of the trial period for a person who is transferring to another position within the City will be adapted to the type of job, length of City employment and similarity to previous jobs, but will not be longer than forty (40) working days except by agreement between the City and the Union. A transferred employee agrees not to initiate another transfer for six (6) months. This limitation on voluntary transfers does not apply to promotions. If the employee's performance is unsatisfactory at the end of the trial period, they may return to their previous position or a similar vacancy. Section 5. Compensation after Transfer. When an employee transfers to another position within the same or a lower range he/she shall move to a step and rate of pay within the range of the position transferred to with pay to be determined on the basis of relative skills, abilities, experience and seniority. When an employee transfers to a higher range his/her pay shall fall within that range and in no event will be less than the equivalent of a one step increase based on their pay prior to the transfer. Section 6, Transit Seniority. In the event two or more transit drivers have identical seniority dates; the order of seniority for selecting transit runs shall be determined by lot. ARTICLE 14 DISCIPLINE Section 1. Purpose. All parties to this Agreement recognize that a certain amount of discipline is necessary for efficient operation of the City and the City has rights and responsibilities under law in providing services in an efficient manner. These certain penalties for infractions are agreed upon by the parties as a mode of operating and are not intended to limit the management rights of the City as explained in Chapter 20 of the current Code of Iowa. Disciplinary actions against employees will be taken for just cause. Appeal of disciplinary actions shall be by permanent employees and shall be through the grievance procedure set forth in this Agreement. Section 2. The goals of progressive discipline are to correct behavior and produce efficient City operations rather than merely to punish wrongdoers. Disciplinary actions or measures shall ordinarily be invoked in the order listed: a. Oral reprimand or warning. b. Written reprimand or warning. C. Suspension with loss of pay. d. Discharge. 63a7 J., 20 Section 3. Serious violations may be dealt with by any of the above disciplinary measures on the first offense. Permanent employees shall have the right to take up a suspension or discharge at Step 2 of the grievance procedure. Section 4. An employee may request the presence of a steward at the time of discipline. The steward may request a copy of the oral or written warning at that time. A copy of suspension or discharge will be forwarded to the chief steward. ARTICLE 15 INSURANCE Section 1. Medical Insurance. The City will provide the health insurance policy known as the Blue Cross/Blue Shield "Iowa 500," Alliance, two-day deductible plan for employees and eligible dependents. Full-time employees will contribute to the monthly premium as follows: forty- five dollars ($45.00) per month for single coverage and eighty-five dollars ($85.00) per month for family coverage effective July 1, 2015; fifty dollars ($50.00) for single coverage and ninety dollars ($90.00) per month for family coverage effective July 1, 2016; fifty-five dollars ($55.00) per month for single coverage and ninety-five dollars ($95.00) per month for family coverage effective July 1, 2017. Part-time employees will pay a pro -rata share of the monthly premium for single or family coverage. A description of the provisions of the negotiated "Iowa 500," Alliance, plan are set forth in Appendix "B". Benefit coverages are based on usual, customary and reasonable rates. Disputes regarding specific claims shall be addressed to the insurance company and are not subject to the grievance procedure of this agreement. The parties agree to actively pursue incentives and/or other alternatives to the existing health care plan and pledge their mutual cooperation to achieve this end. However, no such programs will be implemented except upon mutual agreement by the City and the Union. The City may meet with representatives of the Union for the purpose of negotiating an alternative to the "Iowa 500," Alliance. Five Union representatives shall attend such meetings without loss of pay. Should the parties fail to agree, they will proceed to arbitration pursuant to Article 20. The issue to be decided by the arbitrator is the appropriateness of such an alternative, and whether or not it is reasonably equivalent to the "Iowa 500," Alliance. If the arbitrator determines that the alternative is not appropriate or reasonably equivalent, the "Iowa 500," Alliance plan shall remain in effect. Section 2. Life Insurance. The City will provide a term life insurance policy for employees the face value of which is an amount equal to the next even thousand dollars greater than annual salary. e.g., If an employee's annual salary is $8,834, the face value of the life insurance policy is $9,000. In the policy currently provided coverage does not become effective until ninety (90) days after employment. Section 3. Dental Insurance. The City will provide dental insurance for employees. Family dental insurance will be made available to the employee at the employee's expense. A description of the provisions of the negotiated Delta Dental plan are set forth in Appendix "B". Benefit coverages are based on usual, customary, and reasonable rates. Disputes regarding specific claims shall be addressed to the insurance company and are not subject to the grievance procedure of this agreement. mrla.AWncno%@fscniMoa183ag. dec 21 Section 4. Payroll Deductions. When the employer develops the computer capability to accommodate payroll deductions for a Union insurance plan or group benefit plan it shall provide for deduction of up to one such item. The Employer agrees to deduct from the wages of any employee who is a member of the Union a PEOPLE deduction as provided for in a written authorization, provided there is field capability and required deductions are not negatively affected. Such authorization must be executed by the employee and may be revoked by the employee at any time by giving written notice to both the Employer and the Union. The Employer agrees to remit any deductions made pursuant to this provision promptly to the Union together with an itemized statement showing the name of the employee from whose pay such deductions have been made and the amount deducted during the period covered by the remittance. Section 5. Carrier Change. The parties agree that the employer may change insurance carriers provided the Union is given 60 days written notice of the change and the specifications and administration of the insurance plan(s) are not diminished. Regarding life and long-term disability insurance, the specifications provided in Sections 2 and 6 of this Article define those below which benefits shall not be diminished under this Section. Section 6. Long Term Disability Insurance. The City will provide long-term disability insurance for permanent full-time bargaining unit employees and for permanent part-time bargaining unit employees who work or are on paid leave time an average of 30 or more hours per week, with sixty percent (60%) coverage of salary to a maximum of three thousand dollars ($3,000) per month. This benefit, as applied: shall be subject to other applicable offsets such as worker's compensation, social security, sick leave, etc. Such disability insurance shall begin paying benefits after one hundred twenty (120) calendar days of continuous covered total disability. Regardless of other situations which are covered or not covered by the terms of the policy, long-term disability benefits shall not pay for situations arising from employment by any employer other than the City of Iowa City. Disputes regarding specific claims shall be addressed to the insurance company and are not subject to the grievance procedures of this agreement. The City will absorb the cost of long-term disability insurance during the term of this contract provided that premiums do not increase in an amount greater than ten percent (10%). If said premiums do increase by more than ten percent (10%), the increase shall be subject to mutual agreement by the parties. All other increases in premium costs shall be subject to normal contract negotiations. All increases shall be included in computing the financial terms of any negotiated contract settlement. For the 2004-2007 collective bargaining agreement, the 10% increase language will only apply to the second and third years. The parties agree to meet and confer regarding any proposed job retraining for a disabled City employee, in order to discuss the terms and conditions of such retraining and reassignment. ARTICLE 16 SAFETY Section 1, Policy. The City and the Union recognize the importance of the personal safety of individual employees on the job and recognize that in the routine course of work employees are subject to risks. Section 2. Standards. Employees shall not be required to work in areas or to operate equipment which is a hazard to themselves or the public. Periodic training in safety matters will be provided to employees who engage in hazardous work. Employees will have access to protective gear required by law. Employees will handle property and equipment of the City with due care appropriate to the nature of the work and equipment employed. 11grAasstlunionn1afsrn,eAicc18 Sag. d Dc 22 Section 3. Notice of Defect. Employees who operate equipment shall, during or immediately following the work day, report any defect noticed by him/her in said equipment to the immediate supervisor. Section 4. Special Grievance Procedure. If an employee is requested to work in a location or with equipment which presents an imminent personal hazard to him/herself or others the employee will report immediately to the Division Superintendent or designee who will determine the minimal standards under which employees must work. If the employee is then directed to work in a location or with equipment which is an imminent personal hazard to him/herself, he/she shall file a Step 2 grievance with the Department Director. Other disputes over safety hazards will be processed through the regular grievance procedure in Article 20 Section 4. Use of this procedure to create unnecessary delays will result in disciplinary action. Section 5. Safety Committee. The Union shall select two (2) city employees as representatives to each department/division safety committee. Section 6. The employer will provide required protective clothing or protective devices, including up to $125.00 annually for the purchase of safety shoes. Employees required to wear shoes with puncture resistant soles will receive such reimbursement up to $175 annually. The employer shall pay the reasonable full cost of medically prescribed safety shoes. All safety shoe purchases must receive prior approval from the employee's immediate supervisor. Denial of safety shoe purchase is subject to the grievance procedure commencing at Step 2. Section 7. The employer will provide up to $100.00 during each fiscal year for the purchase of prescription safety glasses, as needed, for those employees who are required to regularly wear safety glasses. The employer may specify the source and type of safety glasses for which reimbursement will be made. Replacement of safety glasses shall be subject to approval by the supervisor. ARTICLE 17 PERSONNEL TRANSACTIONS Section 1. Employees shall receive a copy of payroll transactions, performance evaluations, and other documents which will be used for purposes of promotion, evaluation or discipline. The employee's copy will be forwarded at the time it is placed in the file. Section 2. Under the supervision of an employee of the Human Resources Office and during normal business hours, employees shall have access to their personnel files including the right to copy the contents of the file at their own expense. An employee shall have the right to attach a written response to any document in his/her personnel file. Section 3. Upon request, written warnings for minor infractions which are over twelve (12) months old will be removed from an employee's file, provided the problem has been corrected or there has been substantial improvement toward correction. Section 4. Oral warnings shall not be part of an employee's personnel record except as a notation of when such warning was given. Upon request, such notation shall be removed from the personnel file following eight months of service without any discipline. Section 5. The employer will not use for disciplinary purposes any discipline document that would have been eligible for removal from the personnel file had the employee made such request. mgrlessflonlons4�(srmaA1oc183ay. dx 23 ARTICLE 18 CLOTHING AND EQUIPMENT Section 1. Employees who are required to wear special uniforms will be provided with such uniforms. Uniform shirts shall be ANSI approved when obtained, subject to availability from local (within a 65 mile radius of Iowa City) uniform companies at competitive prices. Cleaning and maintenance will be paid by the employer. Outerwear, including hats, jackets and coats, will not be provided, except for Parking Enforcement Attendants. Gloves for discomfort from cold will not be provided. Rain hats and rain coats will be provided for employees required to perform a majority of their work out-of-doors. (Police Department employees see Appendix G.) Section 2. Commercial Drivers License. The employer will reimburse non -probationary employees for the difference between the cost of an operators license and Commercial Drivers License and any endorsements or restriction removals when the employee's job requirement includes possession of such license. When available, the City will provide equipment necessary to take the applicable tests. ARTICLE 19 RECOVERY AND REHABILITATION PROGRAM Section 1. Voluntary Referral Service. The City will provide where possible a voluntary referral service for employees with personal problems. Employees who suspect they may have a work problem even in the early stages are encouraged to seek treatment or counseling. All such requests and/or referrals in Section 3 for service will be treated in a confidential manner. Every attempt will be made to assist employees in obtaining needed services if they voluntarily request such assistance. Section 2. Problem Drinking. In the interest of providing efficient services to the public the City recognizes that employee alcoholism can and should be treated. Educational materials on problem drinking may be requested from the Human Relations office. All bargaining unit employees are eligible for treatment and rehabilitation for alcoholism or problem drinking through the City's referral service and other available community resources. Alcoholism as an illness is not a cause for discipline per se; however, interference with job performance may be subject to discipline. Every attempt will be made by the City and the Union to assist employees with drinking problems to obtain needed assistance. Rehabilitation assistance will be offered, but if job performance is not raised to an acceptable level, disciplinary action will be taken. Section 3. Procedure. Supervisors who identify work problems or stewards who identify personal problems may refer employees to the Human Relations office for assistance in obtaining educational and rehabilitation services for alcoholism or other personal problems which influence performance. Nothing in this section relieves employees of responsibility for their conduct on the job. ARTICLE 20 GRIEVANCE PROCEDURE Section 1. Definitions. The word "grievance" wherever used in this Agreement shall mean any dispute between the City and the Union or any employee with regard to the meaning, application, or violation of any of the terms and provisions of this Agreement. The word "working day" shall be defined as any day except Saturday and Sunday and holidays listed in Article 9, Section 1, excluding the personal leave day, for purposes of this section. mgrlas tt unlo nslafscmeVoc183ag. do 24 Section 2. Representation. An employee who is a member of the bargaining unit covered by this Agreement shall have the right to be represented by a steward at any grievance hearing or at any step of the grievance procedure, if he/she chooses. Employees are also entitled to representation by a steward at disciplinary conferences. Stewards will not attend other conferences between supervisors and employees except with the supervisor's approval. The Union will certify the names and addresses of the designated stewards to the City Human Resources Administrator. In the absence of such certification the City will not be obligated under this Article to release any employee from duty for the purposes of investigating a grievance or representing another employee in any disciplinary or grievance proceeding. The City will compensate not more than one employee steward for the investigation of a grievance. If a second City employee has a special office in the Union handling grievances, that employee may request released time from his/her supervisor, and permission to work on the grievance will not be unreasonably withheld, but the City will not provide compensation for time spent. Any stewards who are City employees shall be released from work for not more than two (2) hours in one work week to work on grievance resolution. The employee will obtain permission from the immediate supervisor before investigating the grievance, but such permission will not be unreasonably withheld. Released time under this section is limited to grievance resolution. Notwithstanding any of the above, the Union President shall be released from work without loss of pay for a reasonable amount of time during any work week to work on grievance resolution. Supervisors and stewards agree to handle discipline and grievances with discretion. Section 3. Limitations. Unless a grievance is appealed as hereinafter provided, it shall have no further validity or effect. Time limits may be extended by mutual agreement of the parties. Any monetary award or compensation arising out of the resolution of a grievance is limited to the period of time sixty (60) days prior to the filing of the grievance regardless of the length of the practice giving rise to the grievance or the employee's lack of knowledge thereof. The following provisions will apply to interpretation of the above language: 1. Pay corrections in matters involving inaccuracies in payment of base pay and merit increases or inaccuracies created by data entry or other Accounting Division error will be made retroactive to the date of the error, which may be greater than sixty (60) days 2. Any other type of payment error will be subject to the 60 day limitation on retroactive pay as outlined in Article 20. Section 4. Procedures. A grievance that may arise shall be processed and settled in the following manner: A. Step 1. The grievance shall be presented orally for discussion between the employee grievant, the steward if the employee chooses to be represented by a steward, and the employee's immediate supervisor within seven (7) working days after the knowledge of the event giving rise to the grievance. The supervisor shall deliver the answer verbally to the aggrieved employee or steward within seven (7) working days after the Step 1 conference. The date of the oral presentation of the grievance and the date of the verbal response shall be certified in writing. If no response is received from the supervisor within seven (7) working days the grievance will be processed pursuant to Step 2. B. Step 2. If the grievance is not resolved by Step 1, the aggrieved employee or his/her steward (if applicable) shall, within seven (7) working days following completion of Step 1, present three (3) written copies of such grievance signed by the aggrieved person, two (2) to be filed with the Department Director or designated representative and one (1) to be filed with the Union. For Library employees the grievance must be filed at this Step with the Library Director or designee. The written grievance shall contain a statement from the employee of the facts and section of this Agreement grieved and specifying what relief or remedy is desired. The grievant and steward shall include on the written grievance their names and the addresses to which they wish a response to be sent m9rtzsslwmmsVzfsomaV oc 183, do, 25 The grievant, steward and department director shall meet within seven (7) working days to discuss the grievance. The Department Director shall issue a decision in writing within seven (7) working days following the meeting. C. Step 3. A grievance not resolved by Step 2 shall be submitted to the City Manager or his/her designee within fifteen (15) working days of the date of receipt of the written decision referred to in Step 2. A meeting between the parties may be held if requested in writing Such meeting shall be held within fifteen (15) working days. The City Manager will respond to the grievant and steward within fifteen (15) working days following receipt of the grievance or the third step meeting (if requested). D. Arbitration Grievances not resolved at Step 3 of the Grievance Procedure may be submitted to a third party for arbitration. A request for arbitration must be submitted by written notice to the other party within ten (10) working days following receipt of the City Manager's decision at Step 3. Copies of any such request will be furnished to the City and to the Union. The cost of arbitration and recording the same shall be divided equally between the parties to this Agreement. The cost of a certified court report, if requested by the arbitrator, shall be divided equally between the parties. Each party will pay for the cost of its own case preparation and for expenses of witnesses. The arbitration proceeding shall be conducted by an arbitrator to be selected by the City and the Union within five (5) working days after notice has been given. If the parties fail to select an arbitrator, a request by either or both parties shall be made to the Federal Mediation and Conciliation Service or the Iowa Public Employment Relations Board to provide a panel of five (5) prospective arbitrators who are members of the National Academy of Arbitrators. Both the City and the Union shall have the right to strike two names from the panel. The party giving notice for arbitration shall strike the first name; the other party shall then strike one (1) name. The process will be repeated and the remaining person shall be the arbitrator. The arbitrator shall have the power to interpret, apply, and enforce this written Agreement but shall have no power to add to, subtract from, or modify the terms thereof. The rules of evidence and the nature of conduct required during the arbitration hearing shall be in accordance with all state and federal legislation, applicable rules and regulations. The decision of the arbitrator shall be issued within thirty (30) days after conclusion of the hearing and shall be final and binding upon the parties. The parties of the grievance. their witnesses and representatives shall have the right to be present at the grievance arbitration in addition to the arbitrator. Other persons may be present at arbitration hearings as the parties may mutually agree. Either party shall have the right to record the evidence presented at the arbitration hearing. Arbitration hearings shall be closed to the public and evidence taken shall not be revealed to any third party until such time as the decision of the arbitrator is made unless parties agree otherwise. Section 5. Labor -Management Committee. The Labor -Management Committee shall consist of the persons designated by the Union and the City. Not more than four (4) bargaining unit employees may be excused to attend meetings held during working hours. Representatives or agents of the parties may be present at grievance committee meetings. a. Bargaining unit employees (not more than four) excused from work to attend committee meetings will be paid for all regular duty time spent at such meetings. b. "Representatives or agents of the parties" as referenced above means only those representatives or agents retained by AFSCME and does not include, for the purpose of pay, officers, stewards, or other members of the bargaining unit mg r,a5e1Io, 183, doc 26 C. It is thus understood that the City shall in no circumstances be obliged to pay more than four (4) bargaining unit employees for duty time spent in attendance at a Labor -Management Committee meeting under the terms and provisions of this Section, except in such cases where said provisions may be voluntarily waived by both parties to the agreement. Meetings shall be no longer than two (2) hours in length and shall be scheduled to alternate between the working hours and non -working hours of the labor members unless mutually agreed otherwise. The function of the Labor -Management Committee shall be to meet and confer monthly with the City during the life of the contract for the purpose of adjusting pending grievances and to discuss procedures for avoiding future grievances (including safety matters) provided that: No topics will come before the Labor -Management Committee which are proper subjects for negotiations (e.g., new demands, changed circumstances, requests for new language, etc.); except for the investigation and discussion of cost containment features to health insurance. Any such features recommended by the committee must be ratified by the City and the Union prior to implementation. Every agenda item will be investigated before the meeting with the appropriate Department Director or designee. (Public Works -- Division Heads). Section 6. Employee Involvement Efforts. The parties agree to actively pursue employee involvement efforts which will provide for joint problem -solving and more effective communication and pledge their mutual cooperation to achieve this end. However, no such programs will be implemented except upon mutual agreement by the City and the Union. ARTICLE 21 PAY PLAN Section 1. Classification Plan. The classification plan for bargaining unit employees is attached to this Agreement (see Appendix A). The pay plan in effect on July 6, 2014 shall be adjusted upward by two percent (2.0%) effective July 5, 2015. The pay plan in effect on July 5, 2015 shall be adjusted upward by two and four tenths percent (2.4%) effective July 3, 2016. The pay plan in effect on July 3, 2016, shall be adjusted upward by two and four tenths percent (2.4%) effective July 2, 2017. The effective date of compensation adjustments and benefit adjustments applicable to any fiscal year will be the first day of the pay period which begins between the dates of June 24 and July 7, inclusive. Effective dates over the next four years, for example, are as follows: July 5, 2015 July 2, 2017 July 2, 2016 July 1, 2018 Section 2. Merit Plan. The pay plan is based on performance evaluations and merit. The City will justify the denial of merit increases following the employee's eligibility date. An employee who does not receive a merit increase on his/her eligibility date may file a Step 2 grievance. mgrtass0unlnns�a`scma�locl83ag doe 27 Section 3. Pay Plan. Each range of the pay classification plan will contain six (6) steps (1- 6). Employees at Step 1 are eligible for review and an increase to Step 2 after six (6) months. Step 1 will be determined by the City unilaterally based on market information and other factors relating to the particular job title for which the wage is being set. Employees on Steps 2-6 are eligible for review and an increase to the next step annually. Employees on Step 6 or those who are outside of the range are not eligible for step increases. Section 4. Equipment Mechanics Stipend. Each of the Equipment Division employees who is required to provide a complete set of mechanics tools will receive fifty dollars ($50.00) on or before July 15 of each of the contract years of this Agreement. Section 5. Longevity Pay. Permanent employees who have completed the required number of years of continuous service with the City by December 1 shall receive longevity pay on the last payday in November in accordance with this schedule: YEARS COMPLETED ON DECEMBER 1 AMOUNT 5 years $325.00 10 years 500.00 15 years 650.00 20 years 800.00 25 years 1,050.00 Employees who terminate will receive a prorata share of the longevity payment reflected in their final check_ The proration will be based on the nearest whole month of the year. Section 6. Pre -Tax Advantage Program. The Employer will offer employees a program, consistent with IRS regulations, through which employees may elect to make pre-tax reductions in taxable wages which will be paid to an account from which dependent care and health/dental premiums and expenses not covered by insurance will be paid. Section 7. Time Cards and Time Sheets. For all City employees, the City shall provide the employee an opportunity to review their time card and time sheet at the same time. ARTICLE 22 AUTHORIZED REPRESENTATION, ENTIRE AGREEMENT AND WAIVER All negotiations or bargaining with respect to the terms and conditions of this Agreement shall be conducted by authorized representatives of the Union and the City. Agreements reached as a result of such negotiations shall become effective only when signed by the authorized representatives of the parties. This Agreement supersedes and cancels all previous agreements and practices between the Employer and the Union and constitutes the entire Agreement between the parties and concludes collective bargaining for its duration. All parties to this Agreement waive each and every right to negotiate to which they would otherwise be entitled under the laws of the State of I owa. mgrtasstwnionslafscmel oc183ag.00c 28 ARTICLE 23 GENERAL CONDITIONS Section 1. This agreement shall be construed under the laws of Iowa. Section 2. The City agrees to meet and confer at reasonable times with the Union on mandatory items to the fullest extent required by law and to provide to the Union a copy of the City Personnel Rules and Regulations and any amendments as adopted by Council. Comments on rules and the need for revisions in rules and regulations may be discussed by the Labor - Management Committee but any new negotiations on mandatory items or other items will be conducted only by authorized teams in compliance with this complete Agreement. Section 3. The City and the Union agree they will not act to discriminate because of race, creed, color, sex, age, national origin, gender identity, disability, religion, marital status, sexual orientation, or political affiliation unless the reason for the discrimination is job-related or otherwise allowed by law. Section 4. Early Retirement Incentive. The City will give the Union notice and opportunity to discuss. at a labor management committee meeting, prior to implementing any early retirement incentive program. Such program must be applied on a unit -wide basis and participation will be voluntary. Section 5. Pay -period, The City will give the Union notice and opportunity to discuss, at a labor management committee meeting, prior to implementing a pay -schedule other than bi- weekly. ARTICLE 24 DURATION OF AGREEMENT This agreement shall be in effect between July 1, 2015, and June 30, 2020 to include a reopener for Fiscal Year 2019 and Fiscal Year 2020 wages and insurance only. Furthermore, this contract shall continue from year to year subsequent to June 30, 2020, unless written notice to change or modify it is mailed or hand -delivered by either party to the other party prior to September 15 of the year preceding the expiration date or any extension thereof, and received by the other party no later than September 25 of that same year or the next working day thereafter. ARTICLE 25 SAVINGS CLAUSE Should any Article, Section, or any portion thereof of this Agreement be held unlawful and unenforceable by operation of law or by any tribunal of competent jurisdiction, such decision shall apply only to the specific Article, Section or portion thereof declared null and void in the decision and the remainder of this Agreement shall remain in full force and effect. Neither party shall be required as a result of their agreement with each other to conduct themselves in a manner which would cause them to neglect their duties under law or to engage in activities in violation of the law. If replacement provisions are deemed necessary by the Union or Management they shall be negotiated immediately. Cases involving issues cognizable under the Iowa Civil Service Law (Chapter 400 et. seq. as amended) shall not be subject to the grievance and arbitration provisions of this contract unless this contract specifically regulates the issue(s) in question. mgrta=_s..\unions\afscme\Ioc183ag.tloo 29 THE AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES, LOCAL #183 By: SIDEN By,�_� TEAM MEMBERS XFSCME/Iowa Council 61 m, 1,zII6ummFlsbrsIIEM1.182., d1. 30 CITY OF IOWA CITY, IOWA By: 4eRA,�- MAYOR LIBRARY..,BOARD OF IOWA CITY, IOWA By: `�✓Tvy il POESIDENT By: by V-ze—) G — CITY ATTORNEY'S OFFICE AFSCME JOB TITLE LIST FY16 (July 5, 2015) APPENDIX A - Page 1 Pavarade Job Title parade: Job Title 1 Custodian - Government Buildings 6 Buyer I - Equipment MW I - Recreation Community Service Officer MW I - Senior Center Library Assistant I Custodian - Library Mass Transit Operator Recycle Clerk - Landfill 2 Cashier- Parking Buyer I - Purchasing Purchasing Clerk Police Records Technician MW I - Meter Reader CSO - Station Master MW I - Parking Systems MW I - Transit 7 Library Assistant II MW I - Library MW 11 - Refuse Animal Center Assistant MW II - Wastewater Treatment Receptionist - Senior Center Parts/Data Entry Clerk - Transit Production Assistant - Cable TV 3 Cashier- Revenue Program Assistant - Community Development Clerical Assistant - Cable TV Operations Assistant - Senior Center MW I - Water Customer Service Senior Clerk(Typist- Wastewater Parking Enforcement Attendant Housing Assistant Scalehouse Operator MW II - Water Distribution Water Services Clerk Animal Services Officer MW I - Water Plant CSO - Evidence MW I - Government Buildings MW 11 - Signs MW 11 - Water Service 4 Account Clerk - Accounting Customer Service Representative - Revenue MW I - Refuse Customer Service Representative - Parking MW I - Streets MW 11 - Eastside Recycling Center MW II - Cemetery Senior Clerk/Typist - Streets/Solid Waste Library Clerk Animal Care Technician 8 Laboratory Technician - Wastewater MW I - Wastewater Treatment Library Assistant III Swimming Pool Assistant MW III - Forestry MW I - Parks MW 11 - Streets MW III - Cemetery 5 MW II - Parks MW III - Landfill MW 11 - Transportation Services MW III - Parks MW 11 - Recreation Senior Accounts Payable Clerk MW 11 - Transit Special Projects Assistant - Cable TV MW II - CBD MW III - Refuse MW 11 - Forestry Housing Inspector Assistant MW 11 - Library MW III - Pools MW 11 - Government Buildings MW III -Water Service MW 11 - Horticulture Parts/Inventory Clerk - Equipment Laboratory Technician - Water AFSl JOB TITLE LIST FY16 (JULY 5, 2015) Paygrade Job Title 9 Buyer 11 Mechanic I - Equipment Office Coordinator - Recreation Senior Engineering Technician Senior Library Assistant Housing Program Assistant MW III -Senior Center Communications Technician - Cable TV Landfill Operator Government Programmer - Cable TV 10 Housing Office Manager Maintenance Operator- Wastewater TPO - Wastewater Treatment TPO - Water Maintenance Operator- Water 11 MW III - Streets MW III - Wastewater Collection Mechanic II - Equipment IT Support Specialist - Library Special Projects Inspector Library Web Specialist Mechanic II - Transit Accountant - Payroll MW III - Lead Sweeper Operator Electrician - Traffic Engineering MW III - Water Distribution Electrician - Wastewater Library Public Relations Specialist APPENDIX A - Page 2 Pav rq ade: Job Title 12 Construction Inspector II Electronics Technician - Wastewater Librarian I Senior MW - Forestry Senior MW - Parks Senior MW - Turfgrass Specialist Building Inspector Senior MW - Landfill Public Information/Education Coordinator - Public Works Recycling Coordinator Utilities Technician - Engineering Sustainability Coordinator Neighborhood Services and Code Enforcement Specialist Senior MW - Horticulture Specialist 13 Chemist Development Regulation Specialist Electronics Technician - Traffic Engineering Family Self Sufficiency Program Coordinator Librarian II Mechanic III - Equipment (DAY) Mechanic III - Equipment (EVE) Senior Accountant - Accounting Senior Accountant - Revenue Survey Party Chief Mechanic III - Transit Grant Accountant 14 Program Specialist - Senior Center Recreation Program Supervisor Senior Construction Inspector Senior MW - Streets Senior MW - Wastewater Plant Senior MW - Water Distribution Senior TPO - Wastewater Volunteer Specialist- Senior Center Senior TPO - Water Network Database Specialist - Library Senior MW - Water Plant Customer Service Coordinator Senior MW - Parking & Transit Senior MW - Wastewater Collection 15 Associate Planner Civil Engineer Human Rights Investigator Senior Librarian Water Engineer IOWA 500 IOWA 500 HEALTH CARE COVERAGE IOWA 500 coverage combines basic Blue Cross hospital, Blue Shield physician coverages into a single program using deductibles and co -payments. And after the payment have been satisfied, the dollar coverage and number of hospital days are Nervous and Mental admissions. Appendix B and Major Medical deductible and co - unlimited except for In short, the Subscriber shares in the costs of the medically necessary hospital, medical and surgical services provided. However, the Subscriber's share never exceeds the out of pocket maximum per year for covered services, regardless of the number of family members. IOWA 500 plan benefits encourage medical self -maintenance practices by paying for 90% of the covered Usual, Customary and Reasonable charges for One routine annual physical examination in a doctor's office or clinic Home and office calls needed to diagnose or treat a medical condition Immunizations required by a Subscriber or any person in a Subscriber's family The idea behind IOWA 500 coverage? To encourage continuing medical self -maintenance and help reduce the length and number of unnecessary hospital stays. These efforts, of course, can help keep health care costs — and rates — in line. THE IOWA 500 Plan Covers These Extensive Services: HOSPITAL CARE 90110 Inpatient • Semi -private room and board • Necessary services and supplies • Operating rooms, intensive care, coronary and burn care units • Delivery room for normal delivery, Caesarean section, miscarriage or admission for false labor • Necessary laboratory and x-ray services Outpatient • Surgery • Diagnostic. x-ray and laboratory services • Accident care HOME HEALTH CARE 90110 • Services provided by a Registered Nurse • Services prescribed by a physician rigrrass swnon slafscrre, l oc' 93ag. doc PHYSICIAN SERVICES 90/10 • Home and office visits • One routine annual physical exam • Pre -natal and post -natal care in physician's office • Immunizations • Hospital visits and nursing facility visits NERVOUS AND MENTAL 90/10 Outpatient - 90/10 SKILLED NURSING FACILITY 90/10 • Unlimited Room and Board • Services and Supplies THE IOWA 500 PLAN COVERS THESE OTHER SERVICES: These other services are subject to a contract deductible per calendar year • Prescriptions • Anesthetics • Blood plasma • Casts • Crutches • Durable medical equipment • Other supplies when ordered by a physician Nursing Services • Private -duty nursing services Ambulance • Air • Ground DEDUCTIBLES AND CO -PAYMENT • Hospital — The Subscriber Is responsible for the first two days of semi -private room and board. Per Hospital Admission. • Physician — The Subscriber pays 10% of the physician's Usual, Customary and Reasonable charges including office calls. IOWA 500 coverage pays the remaining 90%. • Other Supplies/Services — The Subscriber first pays the deductible per contract per calendar year for the medical supplies and services. These may include prescription drugs, services of a Registered Nurse, ambulance services, home health care and braces. When the Subscriber's expenditures for hospital, physician, and/or other services reach the out of pocket maximum per year, IOWA 500 pays 100% of all remaining charges. If the Subscriber's expenditures for hospital, physician, and/or other services do not reach the out of pocket maximum, the Subscriber pays 10% of all remaining charges up to a total maximum expenditure of the annual out of pocket maximum. CARRYOVER OF DEDUCTIBLE Expenses for covered services incurred during the months of October, November and December and which are used to satisfy that year's deductible can be used toward satisfying the next calendar year's deductible, Hospital Physician Other Services Services Covered Services 1 or 2 day deductible 90%/10% Single deductible: $600 (eff. 1/1/16) $650 (eff, 1/1/18) Family deductible: $800 (eff. 1/1116) $850 (eff. 1/1/18) 90%110% until out of pocket maximum Out of Pocket Maximum: Single OPM: 51000 (eff, 1/1/16) Family OPM. $1700 (eff. 1/1/16) $1800 (eff. 1/1/18) IOWA 500 PAYS 100% of Covered Services mg6as l\unlonSWSCn,a IOClKag, doc ALLIANCE Program Provisions 1) The ALLIANCE program consists Of seven program components. They are: Pre -Admission Certification Blue Cross and Blue Shield must be notified prior to any nonemergency or planned inpatient admission to a hospital, Skilled nursing facility, mental health institution, or use of home health care or hospice program services. Admission Review Blue Cross and Blue Shield must be notified of all emergency and maternity admissions within 24 hours. Continued Stay Review All hospital stays will be reviewed to ensure that continued hospitalization, home care, hospice or other services are medically necessary to meet the patient's ongoing health care needs Individual Case Management Focus is placed on special needs of patients with severe illnesses or injuries. Arrangement may be made to waive standard coverage limitations or exclusions that might otherwise hinder alternative care arrangements outside the hospital. Mandatory Outpatient Surgery Certain surgeries and procedures can be safely performed on an outpatient basis without sacrificing the quality of care. This requirement will be waived if inpatient admission is medically necessary. Additional Home Health Care and Hospice Benefits Coverage is provided for services not usually offered in traditional coverage. Additional home health benefits Provide expanded coverage for: • Skilled nursing services • Physical therapy • Speech therapy • Occupational therapy • Medical social services come health aide services Enteral and parenteral nutrition • Prescription drugs and medicines administered intravenously or intramuscularly • Medical supplies S -2a Hospice care has been added to include respite care, a means by which services can be provided to relieve an individual caring for a terminally ill patient at home. Also included under hospice care are continuous home care and general inpatient care services. Hospital Bill Audits Experienced Blue Cross and Blue Shield auditors will review a random sample of bills over $10,000. This ensures that the charges are appropriate and represent services actually received. 2) What -happens if you fail to obtain prior approval for a non- emergency or planned admission? Always obtain pre -admission certification prior to any non- emergency or planned inpatient admissions. Failure to do so will result in a substantial penalty, perhaps as much as 50 percent, aper u>tuch any Applicable deductible and coinsurance amour& will be applied to the remaining balance Remember, it is your responsibility to make sure the call is placed. Remember that it is not necessary to contact Blue Cross and Blue Shield unless you are admitted as an inpatient to a health care facility or to receive home health or hospice services. For example, if you obtain care on an outpatient basis (m, visit the doctor's office or go to a hospital emergency room or dine). and you are not admitted for inpatient treatment, you need not contact us. • Always notify Blue Cross and Blue Shield of all emergency and maternity admissions within 24 hours. If you fail to do so, you will be responsible for the room -and -board charges for any days it is determined your condition did not require inpatient hospitalization. 3) To appeal a possible reduction of benefits: • You or your physician may ask for a reconsideration of the decision. All requests should be made in writing and submitted by either you or your physician. • You must appeal a benefit reduction within six months of receipt of notice for failure to notify Blue Cross and Blue Shield of an emergency or maternity admission within 24 hours. AWANCE... working with you, for you! Summary of 6onot D RE 1110 0 nMAL COVERAGE Doha Dental Plan of Wm coverage not only provides a variety ref benefits but also encourages tirmly and effective dental maintenance. Mon than $D% of the dentists In Iowa Participate in the Doha Dental program. Deha Dental payment is based on Usual. Customary and $On of the Reasonable allowances, arid copayment provi. You Dehe Dental Program subject to deductible a whish ensures coveragefordental steer ce csl nessity" provision accepted dental practices, provided within generally Like Blue Cross and Blue Shield of bwa, the Dena Dental Plan receives claims directly from participating dentists. And we pay them directly for you. That eliminates claimu.haraing chores for you and Your employees — and sem valuable time and moneys Plan benefits am available with ded�'blles,� needs, Delta Dental mum Payment allowances for covered surviceL 'x and maxi These benefits are combined to meet your nerds: haveative Mafegna M benefit includes: • Routine ahecimps at six-month intervals including bitewing x-rays at ]2-morth intervals, • Teeth cleaning once every six months. • Topical fluoride applications as prescribed but no more than once every sic months. • Ful' -mouth x-rays once in any three-year interval unless special need is demonstrated. Routine Restorative benefit provides ongoing care including: • Regular cavity fillings. • Oral surgery finduding pre. and Post-operative care). • Emergency treatment for relief of pain. Major Restorative beneft covers. • High-cost fillings. • Cast restorations. • Root canal fillings. • Non-surgical treatment for gum diseases. 8-3 Lei u-AUa a" Delta Dental Plan Detre Dental Piaci of iotnra R,ATF QUA%OTIC®W PLAN n "ram Benefite ® Proventive Maintenance ® Routine Restorative © Major Restorative ® Dental Prosthetics Periodontics it Orthodontics Dependents to age ❑ Full-time students Program Maximums Single S —3122. Per year Dodue" Wtr�waa llmoy Faintly $ —3M, Per member, Per year Lffetime benefit maximum on Orthodontics s Program Rates* Single $ per month Family $ _ _ per month These rates guaranteed for -12 months beginning on 7-1-85 if Purchased by' -7-1-85 wage) . 'Rates quoted here are based upon Census infomnation provided and acquiring and maintaining a ^nrynwm enrollment of 905.0{ total ell able em 1 ;'1 g P oyees tOr the duration of the contras. I( RePres circ Date Zs is a general des iption of Overage is subjeh to the terms artd�ge. h is not a statement of Contras. Actual and amWlment u conditions specified in the contract ituff ng 4tia+m in force when the Contras becomes a0esive. 1-0111 30M Delta Dental Plan City of Iowa City Dental Benefit Plan Individual Annual Maximum Orthodontic Lifetime Maximum Deductible Diagnostic & Preventive Deductible Waived Routine and Restorative Deductible Applies Periodontics Deductible Applies Surgical Periodontics—Not Covered Endontics Deductible Applies Cast Restorations Deductible Applies B-4 (FY16) $1000 $1500 (eff. 1/1/17) NA Single: $25 Family: $75 100% 80 80% 50% 50% AFSCME PAY PLAN FY16 (July 5, 2015) APPENDIX C-1 Page 1 PAYGRADE: STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 1 Custodian- Government Buildings RAW I - Recreation MW I - Senior Center Custodian - Library 2 Cashier- Parking Purchasing Clerk SAW I - Meter Reader MW I - Parking Systems MRS I - Transit MW I - Library Animal Center Assi tint Receptionist - Senior Center 3 Cashier- Revenue Clerical Assistant - CableTV MW I - Water Customer Service Parking Enforcement Attendant Scalehouse Operator Water Services Clerk MW I Water Plant MVV I - Government Buildings 4 Account Clerk -Accounting MW I - Refuse MW I - Streets M W 11 - Cemetery Library Clerk Animal Care Technician PAW I- Wastewater Treatment Swimming Pool Assistant MW I- Parks MW II - Parks MW II -Transportation Services MW II - Recreation MW II -Transit MW II - CBD MW II - Forestry MW 11 -Library MW II - Government Buildings MW II - Horticulture S 16.29 $ 18.27 $ 18.83 $ 19.51 $ 20.12 $ 20.81 $ 1,303-20 $ 1461.60 $ 1,506.40 $ 1,560.80 $ 1,609.60 $ 1,664.80 $ 33,883.20 $ 38,001.60 $ 39,166.40 $ 40,580.80 $ 41,849.60 $ 43,284.80 $ 16.79 $ 18,83 $ 19.51 $ 20-12 $ 20.81 $ 21.51 $ 1,343.20 $ 1,506,40 $ 1,560.80 $ 1,609.60 $ 1,664.80 $ 1,720.80 $ 34,923 20 $ 39,166.40 $ 40,580,8D $ 41,849.60 $ 43,284.80 $ 44,740.80 $ 17.35 $ 19.51 $ 20.12 S 20.81 $ 21.51 $ 2126 $ 1,388.00 $ 1,560.80 $ 1,609.60 $ 1,664.80 $ 1,720,80 $ 1,780.80 $ 36,088,00 $ 40,580.80 $ 41,849.60 $ 43,284.80 $ 44,740,80 $ 46,300.80 $ 17.96 5 20.12 $ 20.81 $ 21.51 $ 22.26 $ 23.10 $ Cull $ 1,609,60 $ 1,664.80 $ 1720.80 $ 1,780.80 $ 1,848.00 $ 37,356.80 $ 41,849.50 $ 43,284.80 $ 44,740.80 $ 46,300.80 $ 48,048.00 $ 18.62 $ 20.79 5 21.40 $ 22.10 $ 22.92 $ 23.65 S 1,489,60 S 1,663.20 $ 1,712.00 $ 1,768.00 $ 1,833,60 $ 1,89200 5 38,729.60 $ 43,243.20 $ 44,512,00 S 45,968.00 $ 47,673.60 $ 49,192.00 AFSCME PAY PLAN FY16 (July 5, 2015) APPENDIX C-1 Page 2 PAYGRADE: STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 6 Buyer I - Equipment Community Service Officer Library Assistant I Mass Transit Operator Recycle Clerk - Landfill Buyer I - Purchasing Police Records Technician CSO Station Master 7 Library Assistant II MW II - Refuse MW II- Wastewater Treatment Parts/Data Entry Clerk- Transit Production Assistant - Cable TV Program Assistant - Community Development Operations Assistant - Senior Center Senior Clerk/Typist- Wastewater Housing Assistant MW II - Water Distribution Animal Services Officer CSO - Evidence MW II -Signs MW II - Water Service Customer Service Representative - Revenue Customer Service Representative -Parking MW II - Eastside Recycling Center Senior Clerk/Typist - Streets/Solid Waste 8 Laboratory Technician - Wastewater Library Assistant III MW III - Forestry MW II - Streets MW III - Cemetery I,,1W' III - Landfill o1W III - Parks Senior Accounts Payable Clerk Special Projects Assistant- Cable TV PAW III - Refuse Housing Inspector Assistant MW III - Pools MW III - Water Service Parts/Inventory Clerk - Equipment Laboratory Technician - Water 9 Buyer II Mechanic I -Equipment Office Coordinator - Recreation Senior Engineering Technician Senior Library Assistant Housing Program Assistant PAW III - Senior Center Communications Technician - Cable TV Landfill Operator Government Programmer - Cable TV $ 19.22 5 21.51 $ 22.26 $ 23.10 $ 23.89 $ 24,72 $ 1,537.60 $ 1,720.80 $ 1,780.80 $ 1,848.00 $ 1,911.20 $ 1,977.60 $ 39,977.60 $ 44,740.80 $ 46,300.80 $ 48,048.00 $ 49,691.20 $ 51,417,60 $ 19,88 $ 22.26 $ 2310 $ 23,89 $ 24.72 $ 25.61 $ 1,590,40 $ 1,780.80 5 1,848.00 $ 1,911.20 $ 1,977.60 $ 2,048,80 $ 41,350,40 $ 46,300.80 $ 48,048.00 $ 49,691.20 $ 51,417.60 $ 53,268,80 $ 2051. 5 2110 $ 23.89 $ 24,72 $ 25.61 $ 26,56 S 1,640,80 5 1,848.00 $ 1,911,20 $ 1,977.60 $ 2,048.80 5 2,124,80 $ 42,660,80 $ 48,048.00 5 49,691.20 $ 51,417.60 $ 53,268.80 $ 55,244.80 $ 21-'15 $ 23.65 $ 24.47 $ 25.33 $ 26-21 $ 27.15 $ 1,692,00 $ 1,892.00 $ 1,957.60 $ 2,026.40 $ 2,096.80 $ 2,172.00 $ 43,992,00 $ 49,192.00 $ 50,897.60 $ 52,686.40 $ 54,516.80 $ 56,472.00 AFSCME PAY PLAN FY16 (July 5, 2015) APPENDIX C-1 Page 3 PAYGRADE: STEP 1 STEP 2 STEPS STEP 4 STEP 5 STEP 6 10 Housing Office Manager Maintenance Operator- Wastewater TPO- Wastewater Treatment TPO- Water Maintenance Operator- Water 11 MW III -Streets MW III- Wastewater Collection Mechanic ll - Equipment IT Support Specialist -Library Special Projects Inspector Library Web Specialist Mechanic II -Transit Accountant - Payroll MW III - Lead Sweeper Operator Electrician - Traffic Engineering MW III - Water Distribution Electrician- Wastewater Library Public Relations Specialist $ 21.76 $ 24,35 $ 25.15 $ $ 1,740.80 $ 1,948,00 $ 2,012.00 $ $ 45,260.80 $ 50,648.00 $ 52,312,00 $ $ 23.18 $ 25.61 $ 26.56 $ $ 1,854.40 $ 2,048.80 $ 2,124.80 $ $ 48,214,40 $ 53,268.80 $ 55,244.80 $ 25.98 $ 26.91 $ 27.83 2,078.40 $ 2,152.80 $ 2,226.40 54,038.40 $ 55,972.80 $ 57,836.40 27,64 $ 28.60 $ 29.68 2,211.20 $ 2,288.00 $ 2,374,40 57,491 20 $ 59,488.00 $ 61,734,40 12 Construction Inspector II $ 24.29 $ 26.54 $ 27.45 $ 28,46 $ 29.50 $ 30.45 Electronics Technician - Wastewater S 1,943,20 $ 2,123.20 $ 2,196.00 $ 2,276,80 $ 2,360.00 $ 2,436.00 Librarian 1 $ 50,523.20 5 55,203.20 $ 57,096.00 $ 59,196.80 $ 61,360.00 $ 63,336.00 Senior MW -Forestry $ 64,126.40 $ 66,476.80 Family Self -Sufficiency Program Coordinator Senior MW - Parka Librarian II Senior MW - Turfgrass Specialist Mechanic III - Equipment (DAY) Building Inspector Mechanic III - Equipment (EVE) Senior MW - Landfill Senior ACCOLIntant- Accounting Public Information/Education Coordinator -Public Works Recycling Coordinator Utilities Technician - Engineering Survey Party Chief Sustainability Coordinator Mechanic III -Transit Neighborhood Services & Code Enforcement Specialist Grant Accountant Senior MW - Horticulture Specialist 13 Chemist $ 25.07 $ 27.64 $ 28.60 $ 29.68 $ 30.83 $ 31,96 Development Regulation Specialist $ 2,005,60 $ 2,211.20 $ 2,288.00 $ 2,374.40 $ 2,466.40 $ 2,556,80 Electronics Tech- Traffic Engineering $ 52,145.60 $ 57,491.20 $ 59,488.00 $ 61,734.40 $ 64,126.40 $ 66,476.80 Family Self -Sufficiency Program Coordinator Librarian II Mechanic III - Equipment (DAY) Mechanic III - Equipment (EVE) Senior ACCOLIntant- Accounting Senior Accountant - Revenue Survey Party Chief Mechanic III -Transit Grant Accountant AFSCME PAY PLAN FY16 (July 5, 2015) APPENDIX C-1 Page 4 PAYGRADE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 14 Program Specialist -Senior Center Recreation Program Supervisor Senior Construction Inspector Senior MW -Streets Senior MW - Wastewater Plant Senior M1N - Water Distribution Senior TPO - Wastewater Volunteer Specialist- Senior Center Senior TPO - Water Network Database Specialist -Library Senior MW - Water Plant Customer Service Coordinator Senior MW - Parking & Transit Senior MW - Wastewater Collection 15 Associate Planner Civil Engineer Human Rights Investigator Senior Librarian Water Engineer $ 26.00 $ 28.60 $ 29,68 $ 30.83 $ 31.96 $ 33.00 $ 2,030.00 $ 2,288.00 $ 2,374.40 $ 2,466,40 S 2,556.80 $ 2,640.00 $ 54,080.00 $ 59,488.00 $ 61,734.40 $ 64,126.40 $ 66,476.80 $ 68,640.00 $ 27.15 $ 29.71 $ 30.87 $ 32.02 $ 33.05 $ 34.17 $ 2,172.00 $ 2,376,80 $ 2,469.60 $ 2,561.60 $ 2,644.00 $ 2,733.60 $ 56,472.00 $ 61,796,80 $ 64,209.60 $ 66,601.60 $ 68,744.00 $ 71,073.6C AFSCME PAY PLAN FY17 (July 3, 2016) APPENDIX C-2 Page 1 PAYGRADE: STEP 1 STEP 2 STEP 3 STEP 4 STEPS STEP 6 1 Custodian -Government Buildings MW I - Recreation MW I - Senior Center Custodian - Library 2 Cashier -Parking Purchasing Clerk MW I - Meter Reader MW I - Parking Systems MW I - Transit MW I - Library Animal Center Assistant Receptionist -Senior Center 3 Cashier -Revenue Clerical Assistant - Cable TV MW I - Water Customer Service Parking Enforcement Attendant SCaIehOUse Operator Water Services Clerk MW I- Water Plant MW I - Government Buildings 4 Account Clerk- Accounting MW I- Refuse MW I - Streets MW II -Cemetery Library Clerk Animal Care Technician MW I - Wastewater Treatment Swimming Pool Assistant MW I - Parks 5 MW 11 - Parks MW II -Transportation Services PAW II - Recreation MW II - Transit MW II - CBO MW II - Forestry MW 11 - Library MW 11 - Government Buildings MW 11 - Horticulture $ 16.68 $ 18.71 $ 19.28 $ 19.98 $ 2060, $ 21.31 $ 1,334.40 $ 1,496.80 $ 1,542.40 $ 1,598.40 $ 1,648.00 $ 1,704.80 $ 34,694,40 $ 38,916.80 $ 40,102.40 $ 41,558,40 $ 42,848.00 $ 44,324.80 $ 17,19 $ 19.28 $ 19.98 $ 20.60 $ 21.31 $ 22.03 $ 1,375.20 $ 1,542.40 $ 1,598.40 $ 1,648.00 $ 1,704.80 $ 1,762.40 $ 35,755.20 $ 40,102.40 $ 41,558.40 $ 42,848.00 $ 44,324.80 $ 45,822.40 $ 17.77 $ 19.98 $ 20.60 $ 21.31 $ 22.03 $ 22.79 $ 1,421.60 $ 1,598.40 $ 1,648.00 $ 1,704.80 $ 1,762.40 $ 1,823.20 $ 36,961.60 $ 41,558,40 $ 42,848,00 $ 44,324.80 $ 45,822.40 $ 47,40320 $ 18.39 $ 20.60 $ 21.31 $ 22.03 $ 22.79 $ 23.65 $ 1,471,20 $ 1,648.00 $ 1,704.80 $ 1,762.40 $ 1,823.20 $ 1,892.00 $ 38,251,20 $ 42,848.00 $ 44,324.80 $ 45,822.40 $ 47,403.20 $ 49,192.00 $ 19.07 $ 21.29 $ 21.91 $ 22.63 $ 23.47 $ 24,22 $ 1,525.60 $ 1,703.20 $ 1,752.80 $ 1,810.40 $ 1,877.60 $ 1,937.60 $ 39,665.60 $ 44,283.20 $ 45,572.80 $ 47,070.40 $ 43,817.60 $ 50,377.60 AFSCME PAY PLAN FY17 (July 3, 2016j APPENDIX C-2 Page 2 PAYGRADE: STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 6 Buyer I - Equipment Community Service Officer Library Assistant I Mass Transit Operator Recycle Clerk - Landfill Buyer I - Purchasing Police Records Technician CSO - Station Master 7 Library Assistant II MW 11 -Refuse MW II - Wastewater Treatment Parts/Data Entry Clerk- Transit Production Assistant - Cable TV Program Assistant - Community Development Operations Assistant - Senior Center Senior Clerk/Typist- Wastewater Housing Assistant MW II - Water Distribution Animal Services Officer CSO - Evidence MW II - Signs %1W II - Water Service Customer Service Representative - Revenue Customer Service Representative - Parking MW II - Eastside Recycling Center Senior Clerk/Typist- Streets/Solid Waste 8 Laboratory Technician - Wastewater Library Assistant III MW III - Forestry MW I I - Streets MW III -Cemetery MW III - Landfill MW III - Parks Senior Accounts Payable Clerk Special Projects Assistant - Cable TV MW III - Refuse Housing Inspector Assistant MW III - Pools MW III - Water Service Parts/Inventory Clerk- Equipment Laboratory Technician - Water 9 Buyer 11 Mechanic I - Equipment Office Coordinator- Recreation Senior Engineering Technician Senior Library Assistant Housing Program Assistant MW III -Senior Center Communications Technician - Cable TV Landfill Operator Government Programmer - Cable TV $ 19,68 $ 22.03 $ 22.79 $ 23.65 $ 24.46 $ 25.31 $ 1,574,40 $ 1,762.40 $ 1,823.20 $ 1,892.00 $ 1,956.80 $ 2,024.80 $ 40,934,40 $ 45,822.40 $ 47,403.20 $ 49,192.00 5 50,876.80 $ 52,644,80 $ 2036. $ 22.79 $ 23.65 $ 24.46 $ 25.31 $ 26.22 $ 1,628.80 $ 1,823,20 $ 1,892.00 $ 1,956.80 $ 2,024.80 $ 2,097,60 $ 42348.80 $ 47,403,20 $ 49,192.00 $ 50,876.80 $ 52,644.80 $ 54,537,60 5 21.00 $ 23,65 $ 24,46 $ 25.31 $ 26.22 $ 27.20 $ 1,680.00 $ 1,892.00 $ 1,956.80 $ 2,024.80 $ 2,097.60 $ 2,176.00 $ 43,680.00 $ 49,192.00 $ 50,876.80 $ 52,644.80 $ 54,537.60 $ 56,576.00 $ 21,66 $ 24,22 $ 25.06 $ 25.94 $ 26.84 $ 27.80 $ 1,732,80 $ 1,937,60 $ 2,004.80 5 2,075,20 $ 2,147.20 $ 2,224.00 $ 45,052.80 $ 50,377.60 $ 52,124.80 $ 53,955,20 $ 55,827.20 $ 57,824.00 AFSCME PAY PLAN FY17 (July 3, 2016) APPENDIX C-2 Page 3 PAYGRADE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 10 Housing Office Manager Maintenance Operator- Wastewater TPO - Wastewater Treatment TPO - water Maintenance Operator- Water 11 MW III - Streets MW III - Wastewater Collection Mechanic II - Equipment IT Support Specialist - Library Special Projects Inspector Library Web Specialist Mechanic II -Transit Accountant -Payroll MW III - Lead Sweeper Operator Electrician -Traffic Engineering MW III - Water Distribution Electrician - Wastewater Library Public Relations Specialist $ 22,28 $ 24,93 $ 25.75 $ 26.60 $ 2756 $ 28.50 $ 1,782,40 $ 1,994,40 $ 2,060,00 $ 2,128.00 $ 2,204.80 $ 2,280.00 $ 46,342.40 $ 51,854.40 $ 53,560.00 $ 55,328.00 $ 57,324.80 $ 59,280.00 $ 23.74 $ 26.22 $ 27.20 $ 28.30 $ 29.29 $ 30.39 $ 1,899.20 $ 2,097,60 $ 2,176,00 $ 2,264.00 $ 2,343,20 $ 2,431.20 $ 49,379.20 $ 54,537.60 $ 56,576.00 $ 58,864.00 $ 60,923,20 $ 63,211.20 12 Construction Inspector 11 $ 24.87 $ 27.18 $ Electronics Technician - Wastewater $ 1,989.60 $ 2,174.40 $ Librarian 1 $ 51,729.60 $ 56,534.40 $ Senior MW - Forestry Senior MW - Parks Senior MW -Turfgrass Specialist Building Inspector Senior MW -Landfill Public Information/Education Coordinator- Public Works Recycling Coordinator Utilities Technician - Engineering Sustainability Coordinator Neighborhood Services & Code Enforcement Specialist Senior MW - Horticulture Specialist 13 Chemist Development Regulation Specialist Electronics Tech -Traffic Engineering Family Self -Sufficiency Program Coordinator Librarian II Mechanic III - Equipment (DAY) Mechanic III - Equipment (EVE) Senior Accountant- Accounting Senior Accountant- Revenue Survey Party Chief Mechanic III - Transit Grant Accountant 28.11 $ 29,14 $ 30.21 $ 31.18 2,248.80 $ 2,331.20 $ 2,416.80 $ 2,494.40 58,468.80 $ 60,611.20 $ 62,836.80 $ 64,854.40 $ 25.67 $ 28.30 $ 29,29 $ 30.39 $ 31,57 $ 32.73 $ 2,053.60 $ 2,264.00 $ 2,343.20 $ 2,431.20 $ 2,525,60 $ 2,618.40 $ 53,393.60 $ 58,864.00 $ 60,923.20 $ 63,211.20 $ 65,665.60 $ 68,078.40 AFSCME PAY PLAN FY17 (July 3, 2016) APPENDIX C-2 Page 4 PAYGRADE: STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 14 Program Specialist- Senior Center Recreation Program Supervisor Senior Construction Inspector Senior mW - Streets Senior MW - Wastewater Plant Senior MW - Water Distribution Senior TPO - Wastewater Volunteer Specialist- Senior Center Senior TPO - Water Network Database Specialist -Library Senior MW - Water Plant Customer Service Coordinator Senior M W - Parking & Transit Senior MW - Wastewater Collection 15 Associate Planner Civil Engineer Human Rights Investigator Senior Librarian Water Engineer $ 26.62 $ 29.29 $ 30.39 $ 31.57 $ 32.73 $ 33.79 $ 2,129.60 $ 2,343.20 $ 2,431.20 $ 2,525.60 $ 2,618.40 8 2,703,20 $ 55,359.60 $ 60,923.20 $ 63,211.20 $ 65,665.60 $ 68,078.40 $ 70,283,20 $ 27.80 $ 30.42 $ 31.61 $ 32.79 $ 33.84 $ 34.99 S 2,224.00 5 2,433.60 $ 2,528.80 $ 2,623.20 $ 2,707,20 $ 2,799.20 $ 57,824.00 $ 63,273.60 $ 65,748.80 $ 68,203.20 $ 70,387.20 $ 72,779,20 AFSCME PAY PLAN FY18 (July 2, 2017) APPENDIX C-3 Page 1 PAYGRADE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 1 Custodian - Government Buildings MIN I - Recreation MW I -Sen i or Center Custodian- Library 2 Cashier- Parking Purchasing Clerk MW I - Meter Reader MW I- Parking Systems MW I - Transit MW I - Library Animal Center Assistant Receptionist- Senior Center 3 Cashier- Revenue Clerical Assistant - Cable N MW I -Water Customer Service Parking Enforcement Attendant Scalehouse Operator Water Services Clerk MW I-WaterPlant MVV I - Government Buildings 4 Account Clerk - Accounting MW I - Refuse MW I - Streets MW II - Cemetery Library Clerk Animal Care Technician MW I - Wastewater Treatment Swimming Pool Assistant MW I - Parks 5 MW II - Parks MW II -Transportation Services M W II - Recreation MW II - Transit MW II - CBD MW II - Forestry MW II - Library MW II - Government Buildings MW II - Horticulture $ 17.08 $ 19.16 $ 19.74 $ 20.46 $ 21.09 $ 21,82 $ 1,366.40 $ 1,532.80 $ 1,579.20 $ 1,636.80 $ 1,687.20 $ 1,745.60 $ 35,526.40 $ 39,852.80 $ 41 $ 42,556.80 $ 43,867.20 $ 45,385,60 $ 17.60 $ 19.74 $ 20.46 $ 21.09 $ 21.82 $ 22.56 $ 1,408-00 $ 1,579.20 $ 1,636.80 $ 1,687.20 $ 1,745.60 $ 1,804.80 $ 36,608.00 $ 41,059.20 $ 42,556.80 $ 43,867.20 $ 45,385.60 $ 46,924.80 $ 18.20 $ 20.46 $ 21.09 $ 21.82 $ 2256 $ 23.34 $ 1,456.00 $ 1,636.80 $ 1,687.20 $ 1,745.60 $ 1,804,80 $ 1,867.20 $ 37,856.00 $ 42,556.80 $ 43,867,20 $ 45,385.60 $ 46,924.80 $ 48,547.20 $ 18.83 $ 21-09 $ 21.82 3 22.56 $ 23.34 $ 24.22 $ 1,506.40 $ 1,687.20 $ 1,745.60 $ 1,804.80 $ 1,867.20 $ 1,937.60 $ 39,166.40 $ 43,86720 $ 45,385.60 $ 46,924.80 $ 48,547.20 $ 50,377.60 $ 19.53 $ 21.80 $ 22.44 $ 23.17 $ 24.03 $ 24,80 $ 1,562.40 $ 1,744.00 $ 1,795.20 $ 1,853.60 $ 1,922.40 $ 1,984,00 $ 40,522.40 $ 45,344.00 $ 46,675.20 $ 48,193.60 $ 49,982.40 $ 51,584.00 AFSCME PAY PLAN FY38 (July 2, 2017) APPENDIX C-3 Page 2 PAYGRADE: STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 6 Buyer I - Equipment Community Service Officer Library Assistant I Mass Transit Operator Recycle Clerk - Landfill Buyer I - Purchasing Police Records Technician CSO - Station Master 7 Library Assistant 11 MW 11 -Refuse MW II - Wastewater Treatment Parts/Data Entry Clerk - Transit Production Assistant- Cable TV Program Assistant -Community Development Operations Assistant - Senior Center Senior Clerk/Typist- Wastewater Housing Assistant MW II - Water Distribution Animal Services Officer CSO - Evidence MW II -Signs MW II - Water Service Customer Service Representative - Revenue Customer Service Representative - Parking MW II - Eastside Recycling Center Senior Clerk/Typist - Streets/Solid Waste 8 Laboratory Technician - Wastewater Library Assistant III MW III - Forestry MW I - Streets MW III - Cemetery MW III - Landfill MW III - Parks Senior Accounts Payable Clerk Special Projects Assistant -Cable TV MW III - Refuse Housing Inspector Assistant MW III - Pools MW III - Water Service Parts/Inventory Clerk -Equipment Laboratory Technician - Water 9 Buyer II Mechanic I - Equipment Office Coordinator- Recreation Senior Engineering Technician Senior Library Assistant Housing Program Assistant MW III - Senior Center Communications Technician - Cable TV Landfill Operator Government Programmer - Cable TV $ 20.15 $ 22.56 $ 23.34 $ 24.22 $ 25.05 $ 25.92 $ 1,612.00 $ 1,804.80 $ 1,867.20 $ 1,937.60 5 2,004.00 $ 2,073.60 $ 41,912.00 $ 46,924.80 $ 48,547.20 $ 50,377.60 $ 52,104.00 $ 53,913.60 $ 20.85 $ 23.34 $ 24.22 $ 25.05 $ 25.92 $ 26.85 $ 1,668.00 $ 1,867.20 $ 1,937.60 $ 2,004.00 $ 2,073.60 $ 2,148.00 $ 43,368.00 $ 48,547.20 $ 50,377.60 $ 52,104.00 $ 53,913.60 $ 55,848.00 $ 21.50 $ 24.22 $ 25.05 $ 25.92 $ 26.85 $ 27.85 $ 1,720,00 $ 1,937,60 $ 2,004.00 $ 2,073.60 $ 2,148.00 $ 2,228.00 $ 44,720,00 $ 50,377,60 $ 52,104,00 $ 53,913.60 $ 55,848.00 $ 57,928.00 $ 22.18 $ 24.80 $ 25.66 $ 26.56 $ 27.48 5 28.47 $ 1,774.40 $ 1,984,00 $ 2,052.80 $ 2,124,80 $ 2,198.40 $ 2,277.60 $ 46,134.40 $ 51,584,00 $ 53,372.80 $ 55,244,80 $ 57,158.40 $ 59,217.60 AFSCME PAY PLAN FYI& (July 2, 2017) PAYGRADE 10 Housing Office Manager Maintenance Operator- Wastewater TPO - Wastewater Treatment TPO -Water Maintenance Operator- Water 11 MW III -Streets MW III - Wastewater Collection Mechanic II - Equipment IT Support Specialist- Library Special Projects Inspector Library Web Specialist Mechanic II -Transit Accountant- Payroll MW III - Lead Sweeper Operator Electrician -Traffic Engineering MW III - Water Distribution Electrician - Wastewater Library Public Relations Specialist Page 3 STEP 6 $ 22.81 $ 25.53 $ 26.37 $ 27.24 $ 28,22 $ 2918 $ 1,824.80 $ 2,042.40 $ 2,109.60 $ 2,179.20 $ 2,257.60 $ 2,334.40 $ 47,444.80 $ 53,102.40 $ 54,849.60 $ 56,659.20 $ 58,697,60 $ 60,694,40 $ 24.31 $ 26.85 $ 27.85 $ 28.98 $ 29,99 $ 31.12 $ 1,944.80 $ 2,148.00 $ 2,228.00 $ 2,318.40 $ 2,399,20 $ 2,489,60 $ 50,564.80 $ 55,848.00 $ 57,928.00 $ 60,273.40 $ 62,379.20 $ 64,729.60 12 Construction Inspector II $ 25.47 $ 27.83 $ 28.78 $ 29.84 $ 30.94 $ 31.93 Electronics Technician -Wastewater $ 2,037.60 $ 2,226.40 $ 2,302,40 $ 2,387.20 $ 2,475.20 $ 2,554.40 Librarian 1 $ 52,977.60 $ 57,886.40 $ 59,86240 $ 62,067.20 $ 64,355.20 $ 66,414.40 Senior MW - Forestry Senior MW- Parks Senior M W-Turfgrass Specialist Building Inspector Senior MW - Landfill Public Information/Education Coordinator -Public Works Recycling Coordinator Utilities Technician - Engineering Sustainability Coordinator Neighborhood Services & Code Enforcement Specialist Senior MW - Horticulture Specialist 13 APPENDIX C-3 STEP STEP STEP STEP STEPS Page 3 STEP 6 $ 22.81 $ 25.53 $ 26.37 $ 27.24 $ 28,22 $ 2918 $ 1,824.80 $ 2,042.40 $ 2,109.60 $ 2,179.20 $ 2,257.60 $ 2,334.40 $ 47,444.80 $ 53,102.40 $ 54,849.60 $ 56,659.20 $ 58,697,60 $ 60,694,40 $ 24.31 $ 26.85 $ 27.85 $ 28.98 $ 29,99 $ 31.12 $ 1,944.80 $ 2,148.00 $ 2,228.00 $ 2,318.40 $ 2,399,20 $ 2,489,60 $ 50,564.80 $ 55,848.00 $ 57,928.00 $ 60,273.40 $ 62,379.20 $ 64,729.60 12 Construction Inspector II $ 25.47 $ 27.83 $ 28.78 $ 29.84 $ 30.94 $ 31.93 Electronics Technician -Wastewater $ 2,037.60 $ 2,226.40 $ 2,302,40 $ 2,387.20 $ 2,475.20 $ 2,554.40 Librarian 1 $ 52,977.60 $ 57,886.40 $ 59,86240 $ 62,067.20 $ 64,355.20 $ 66,414.40 Senior MW - Forestry Senior MW- Parks Senior M W-Turfgrass Specialist Building Inspector Senior MW - Landfill Public Information/Education Coordinator -Public Works Recycling Coordinator Utilities Technician - Engineering Sustainability Coordinator Neighborhood Services & Code Enforcement Specialist Senior MW - Horticulture Specialist 13 Chemist $ 26.29 $ 28.98 $ 29.99 $ 31.12 $ 32.33 $ 33.52 Development Regulation Specialist $ 2,103.20 $ 2,318.40 $ 2,399.20 $ 2,489.60 $ 2,586.40 $ 2,681,60 Electronics Tech- Traffic Engineering $ 54,683.20 $ 60,278.40 $ 62,379.20 $ 64,729.60 $ 67,246.40 $ 69,721.60 Famlly Self -Sufficiency Program Coordinator Librarian II Mechanic III - Equipment(DAY) Mechanic ill - Equlpment(EVE) Senior Accountant - Accounting Senior Accountant - Revenue Survey Party Chief Mechanic III -Transit Grant Accountant AFSCME PAY PLAN FY19 (July 2, 2017) APPENDIX C-3 Page 4 PAYGRAOE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 14 Program Specialist - Senior Center Recreation Program Supervisor Senior Construction Inspector Senior MW -Streets Senior MW - Wastewater Plant Senior MW - Water Distribution Senior TPO - Wastewater Volunteer Specialist -Senlor Center Senior TPO - Water Network Database Specialist - Library Senior MW - Water Plant Customer Service Coordinator Senior MW - Parking & Transit Senior MW - Wastewater Collection 15 Associate Planner Civil Engineer Human Rights Investigator Senior Librarian Water Engineer $ 27.26 $ 29,99 $ 31.12 $ 32.33 $ 33.52 $ 34.60 $ 2,180.80 $ 2,399.20 $ 2,489.60 $ 2,586.40 $ 2,681.60 $ 2,768.00 $ 56,700.80 $ 62,379.20 $ 64,729.60 $ 67,246.40 $ 69,721.60 $ 71,968.00 $ 28.47 S 31.15 $ 32.37 $ 33.58 $ 34.65 $ 35.83 $ 2,277.60 $ 2,492,00 $ 2,589.60 $ 2,686.40 $ 2,772.00 $ 2,866.40 $ 59,217.60 $ 64,792,00 $ 67,329.60 $ 69,846.40 $ 72,072.00 $ 74,526.40 APPENDIX D Classification Review Procedures Section 1. Purpose The Classification Review Committee will be responsible for maintaining fair and equitable classification of all AFSCME positions, for classifying new AFSCME positions, and resolving disputes over position classification. Section 2. Evaluation Instrument The Committee will use the Austin -Peters evaluation instrument used in the 2006 study and shall have responsibility for modification or interpretation of the evaluation instrument. Section 3. Committee Membership and Structure 1. The Classification Review Committee shall be comprised of ten members, five to be selected by the City, and five to be selected from the Union. Members will be selected based on their knowledge of a wide range of City jobs and operations. The Union will select its representatives to the Committee, subject to the City's ability to excuse the individual employee from his/her duties for the length of time necessary to accomplish the Committee's objectives. Selection of Union representatives will not be unreasonably denied. The Personnel Administrator will preside as facilitator. Section 4. Meetings 1. The Committee will meet as necessary to hear all classification review requests by employees, at the call of the Personnel Administrator, normally no later than 60 days following submission of an appeal. 2. Committee members will be compensated for all meeting time during the employee's regularly scheduled working hours. Section 5. Rules 1. All decisions of the Committee, except where otherwise noted, will be considered to be passed upon a simple majority of its members, which shall constitute a quorum. 2. In the event that the Committee is unable to achieve simple majority approval of any specific classification or compensation decision, classification or compensation of the position in question will remain unchanged. 3. A management committee member may vote in place of any absent Management Committee members. A Union committee member may vote in place of any absent Union member. D-2 4. The Classification Review Committee may waive, modify or amend any of the sections of this article as specified, upon unanimous vote of the Committee. The Committee shall determine all other necessary operating rules and procedures. 5. No new pay range or classification adjustments will be made without approval of the Committee. Section 6. Classification Reviews 1. Employees will be informed of the procedures for requesting a review of the classification of their position; provided, however, no reviews shall be conducted for one year following initial implementation of the study. 2. An employee may only request a review of his/her own position. Requests may also be made by a group of employees all holding the same job title. 3. An employee or group of employees requesting a review of the classification of a position will complete and submit information as requested by the Committee. 4. Employees will be allowed to make an oral presentation to the Classification Review Committee, within time limits imposed by the Committee. Oral presentations will be made in closed session if the employee so desires. 5. The employee's supervisor or other Administrative employees may be called for questioning by the Committee at the request of the Personnel Administrator. 6. The employee requesting review will be compensated for work time spent in the Committee meeting, except that if a group presentation is made, only two employees will be compensated. 7. Classification reviews may be initiated by the Personnel Administrator. Employees in the position being reviewed will be given ten working days notice of the review and will be entitled to all rights as outlined in this section. 8. Committee deliberations will be conducted in closed session. Section 7. New Positions 1. Newly created positions will be classified by the Personnel Administrator initially, with the classification of the position reviewed by the Committee, upon request, six months following the position being filled. Section 8 Salary Adiustments 1. No new salary ranges will be created except for labor market impacted positions. 2. If the classification of a position is decreased, the salary of affected incumbent employees will not be reduced. D-3 3. Employees in positions found to be under -classified will receive a salary adjustment equal to: a. the minimum of the new salary range, if below the minimum, or b. a one-step increase (step to be defined as the percentage difference between steps in the salary range), if salary will fall on or below the maximum of the new range. Section 9. Labor Market Adjustments 1. Salary information will not be considered in the classification of a position. 2. Compensation of a position may be appealed by the affected employee, or group of employees, to the Committee utilizing the procedure in Section 6. 3. In the event that salary maximum of a position is shown to be under -paid by at least 15 percent (15%) based on relative comparable positions in other cities (provided a minimum of four cities report comparable positions), the Classification Review Committee may vote to temporarily assign the position to a newly created salary range. If less than four cities report comparable positions, the newly created salary range increases shall not exceed 15 percent (15%). Special grade assignments will expire at the end of every fiscal year. Salary survey evidence will be based only on a survey of comparable positions in the top ten cities (by population) in Iowa and may be presented by either Management or the Union. (Example: Position Y, Grade Y, Range $1,000-$1,300, 15 percent off the market moved to Grade YA, $1,150-$1,495. Range width remains the same, salary maximum increases by survey average.) 4. Upon employee appeal, a salary survey will be conducted by the Personnel Administrator and presented to the Committee. The employee may also present salary information conforming to the above survey criteria (information to be gathered on the time and at the expense of the employee). Section 10. Funding Decisions of the Committee will be effective the first day of the next pay period following City Council approval. Section 11. Impasse Procedures The actions and decisions of the Classification Review Committee shall not be subject to the grievance/arbitration procedure of any collective bargaining agreement. Section 12. Release of Technical Information Preservation of the integrity of the evaluation system necessitates that information regarding the rating and point value of the specific evaluation questions be limited to prevent manipulation of those paints. No member of the Classification Review Committee will be permitted access to weighting information. Section 13 City Council Approval All decisions of the Committee are subject to the approval of the City Council and availability of funding prior to implementation. Section 14. Duration The parties understand that this procedure is a continuation of an experimental program and is itself experimental. This procedure shall be used to determine classification review requests during FY08-FY10 and then will be continued in effect thereafter only by mutual agreement of the parties. RE: Letter of May 14, 2007 Mgrlasstllun i onslafs cm elap p e n d ix. d APPENDIX E CONTRACT SIDE LETTER ON LIBRARY SCHEDULING After staffing needs for public service areas have been determined by each department, permanent schedules for these areas will be bid on three times annually to be effective January 1 to May 30, June 1 to August 31, and September 1 to December 31. Beginning with the Summer 2007 scheduling period, each department with an evening rotation will identify, by seniority, any staff in that rotation who prefer to work a 5:00-8:00 shift on Friday evening. If all Friday evening shifts are filled, scheduling for weekend and nights will proceed as below with the exception that persons who have chosen to work Friday evenings are not eligible to opt out of evening work. Any Friday evening shifts not filled in this manner will be scheduled as a weekend rotation as indicated below. Seniority will be used for the purpose of allowing employees to choose those weekends, those nights and those 9-6 shifts that they do not wish to work. Each schedule period the senior employee in each participating department will indicate those nights, weekends, and 9-6 shifts they do not wish to work. The second senior person will choose next, etc. Each employee will work a similar number of weekends, evenings and 9-6 shifts during the schedule period. If supervisors participate in evenings, weekend and 9-6 shift work on a regular basis, their seniority will be used to decide their place in the selection process. In the event that the Library staffing needs can be met without the necessity of scheduling all employees for a regular night or 9-6 shift, the senior employee who has not rejected night or 9-6 shift work for a previous schedule period shall have first choice in turning down night or 9-6 shift work for the next schedule period. When all employees have been offered the first choice, then the first choice reverts back to the senior most employee. Employees will be allowed to trade work periods with the approval of the department head. In the event an employee desires weekend, evening or 9-6 shift work that employee will be given preference for that work provided it meets the needs of the department. There shall be no regular split shifts except by the agreement of the employee involved RE: November 27, 1978 December 12, 2006 ,,,g,'. , etlunlonslafscmeUoc 183 a g. a oc AMENDMENTS TO CONTRACT SIDE LETTER ON LIBRARY SCHEDULING Library employees may request to work 6 partial days; for example, one-half day on Saturday and one-half day on Monday, where staffing permits. The basis to determine adequate staffing will be enough people within one department electing the option to make it viable. For permanent full- time library employees who elect this option, work performed on the 7th day of the work week shall be considered overtime. Library employees working scheduled overtime on Sunday will have the option at the beginning of each permanent scheduling period to designate whether the time will be taken as compensatory time, or paid, at the rate of one and one half hours for each hour worked. Compensatory time off can be changed through mutual agreement at the same time and in the same manner as other scheduling or leave changes. Employees who wish to change their option of pay or time compensation within a scheduling period may submit a request to their supervisor in the same manner as other scheduling and leave changes. The Library will honor requests of this nature whenever staffing and financial resources permit, with the understanding on both sides that no reasonable request will be unreasonably denied. RE: July 23, 1982 m3��essll�nione4afmme1I., 163e, doc AMENDMENTS TO CONTRACT SIDE LETTER ON LIBRARY SCHEDULING Beginning with the fall 2001 Library scheduling period, such periods will be bid on three times annually effective the first Saturday after New Year's Day, the first Saturday on or after May I", and the first Saturday after Labor Day. The second paragraph of the November 27, 1978 Contract Side Letter on Library Scheduling is amended to clarify that the selection list to determine who works an evening in a scheduling period will be routed starting with the person on the list after the last person to make a choice in the previous schedule period. To maintain seniority advantage, new employees will be added at the bottom of the list when it is routed for the next schedule period after their hire. As a result, although the lists will originally be in seniority order, they may fall out of exact seniority order over time due to employee turnover. In accordance with Article 9, Section 6, when the Library is operating and open on City approved holidays, schedules will be selected as follows: The selection list for holiday shifts given compensatory time will be routed starting with the person on the list after the last person to make a choice in the previous schedule period. New employees will be added at the bottom of the list when it is routed for the next schedule period after their hire. During the departmental routing of the selection list of holiday shifts given compensatory time, part-time employees will select one shift before passing the list while full-time employees will select two. If not all shifts are filled after each employee has made their selection(s), the list will be routed again starting at the top of the list. No part-time employee may be required to work more than one shift per holiday. Conflicts will be resolved by the department manager and the affected employees. The selection list for paid holidays routes in seniority order. During its routing employees may select only one shift. If not all shifts are filled after the initial routing is complete, the list will be routed once again until all shifts are filled. If after re-routing all shifts are not filled, the manager will assign shifts in reverse seniority order. No employee may select nor be assigned more than one shift per paid holiday, Schedule period packets will include an opportunity for those who wish to accept extra Sundays to be identified. After Sunday shifts have been distributed equally, managers will distribute any extra Sunday shifts to those requesting additional ones. If no staff member accepts an extra shift, they will be distributed to departmental permanent staff in the Sunday rotation on a fair and impartial basis. In addition, staff may relinquish up to one additional Sunday shift per schedule period, if the department head determines that staff are available to accept such additional shifts. Extra shifts chosen through this voluntary process are available for pay only. Employees cannot regain their shift after it has been reassigned, RE October 10. 2000 m9rl senunionsaiscmmloW63ag me APPENDIX G-1 MEMORANDUM OF UNDERSTANDING City of Iowa City and American Federation of State, County and Municipal Employees AFL-CIO, Local 183 Re: Article XVIII Clothing and Equipment, Section 1 Having met and conferred regarding bargaining unit personnel in the Police Department who are required to wear uniforms, specifically, Animal Control Officers, Community Service Officers, and Police Dispatchers/Police Desk Clerks, the parties have agreed to waive the provisions of Article 18, Section 1 in lieu of the following: A. The above referenced employees who are required to wear special uniforms will be provided with such uniforms. Required uniforms currently include the following. Community Service Officer a. Six winter and six summer permanent press regulation shirts. b. Four pairs of regulation trousers. C. One winter and one summer regulation jacket. d. One regulation raincoat. e. One regulation pants belt. f. Three regulation ties. g. Regulation hat/cap. h. Two pairs of regulation winter gloves. Animal Control Officers a. Six winter and six summer permanent press regulation shirts. b. Six pairs of regulation trousers. C. One regulation jacket. J. One regulation raincoat. e. One regulation pants belt. f. Two pairs of regulation winter gloves. 3. Police Dispatchers, Police Desk Clerks a. Six winter and six summer permanent press regulation shirts. b. Four pairs of regulation trousers. c- One regulation pants belt. d. Three regulation ties. B. Upon submission of receipts by an employee, the City shall pay for the cleaning of uniforms or for the purchase of regulation shoes related to employment up to a total annual allowance of one hundred dollars ($100) per employee. Receipts shall be submitted to the Chief of Police or his/her designee by the first day of the month and shall be paid by the City within 30 days. mgF%assfiunions&scneloclKag. doc G-2 C. The expenses of standard tailoring for proper fit upon issue shall be paid for by the City. D Replacement: 1. Clothing damaged in the line of duty shall be ordered within seven days of receipt of the report of loss or damage. 2. All uniforms shall be replaced by the City as needed upon the determination of the Chief of Police. In order to receive replacements, the items to be replaced must be surrendered to the designated supervisor. This clothing shall be ordered within seven days of receipt by the designated supervisor. Parties understand and agree that the above uniform items shall continue to be provided by the City as long as they continue to be required uniform wear as determined by the Chief of Police. re: March 11, 1991 mgr�as SAUriansals-melAFSGMF Gontrao! FVi 1 doc APPENDIX (i MEMORANDUM OF UNDERSTANDING BETWEEN THE CIT)' OF IOWA CrfY AND AFSCME LOCAL #163 JULY 1, 1994 The Faarties agree as follows: Treatment Plant Operators - Wastewater Treatment Plant, will continue to receive shift differential based on the practice in effect on January 1, 1994, provided the then current schedule remains in effect. SIDE LE'iiER OF AGREEMENT BETWEEN THE CITY OF IOWA CIY'Y AND AFSCME LOCAL #183 JULY 1, 1994 The parties agree as follows: At mutually agreed upon times during the 1996-1999 Contract, the investigation and discussion of on-site childcare and/or chfldcare vouchers will be considered a proper topic for consideration by the Labor -Management Committee referred to in Article 20, Section 5. For thfU' ?resides For the City: Assistant City an er SIDE LETTER OF AGREEMENT BETWEEN THE CITY OF IOWA CITY AND AFSCME LOCAL #183 JULY 1, 2007 The parties agree as follows: The job classifications recommended for an upgrade as a result of the classification study will move to the new paygrade effective June 30, 2007. Employees in those classifications will move to the new paygrade on that date. Employees at step 6 longer than 12 months as of June 30, 2007, will receive an increase equal to 3.5% in addition to the across-the-board increase of 3.25%, provided that no employee will receive a wage rate that is lower than Step 1 or higher than Step 6 of the new paygrade. Thereafter, employees previously at step 6 will have a new eligibility date which will be the first day of each fiscal year. If an employee was placed on Step 1 or between steps 1 and 2 of the new paygrade, they will be eligible for a review and increase on the earlier of their current annual evaluation date or a new annual evaluation date of January 1. These employees will be eligible for the greater of 3.5% or step 2 at that time. Following implementation of the study, for employees above step 2 but between steps, future step increases will be equal to the % difference between the next lower and the next higher step. No employee will have a wage rate higher than step 6. Employees currently (as of June 29, 2007) in positions being downgraded will be treated as if their classification has not been changed. They will continue to receive all negotiated across-the-board increases, as well as step increases where applicable, as long as they remain as an employee of the City in their current position. Positions being downgraded are as follows: Position Old Range New Range MWI—Library (1 person remains an MWI, Range 2 & 2 people are retitled Custodian—Library, Range 1) 2 Customer Service Rep—Parking (retitled Parking Clerk) 7 Buyer II - Purchasing (1 person remains a Buyer II, 9 Range 9 & 1 person is retitled Buyer I, Range 6 Customer Service Rep — Revenue Page Supervisor (retitled Sr. Library Assistant) 11 g For the Union: For the City: President Assistant City M nage iblgr/assUunionS/side lett�r 7-07.doo Beginning February 2011, the following shall be added to the existing side letter of 11/27/78 and the amendments of 7/23/82 and 10/10/00 and shall apply to Iowa City Public Library Employees. A selection list of Holiday shifts for the next fiscal year will be routed in March following the Library Board of Trustees determination of the next year's calendar. Holiday shifts will be no fewer than four hours. The Holiday schedule will be routed in seniority order to eligible permanent employees. Managers and temporary employees will not be included in the rotation list but may be assigned to shifts in order to meet Library needs. Full-time employees shall select two shifts and part-time employees shall select one shift, with each having the option of selecting one additional shift before passing the list to the next most senior employee. If not all shifts are filled after each employee has made their selection(s), the list will route again in reverse seniority order, with part-time employees selecting one shift and full-time employees selecting two. No permanent part-time employee will be required to work more than one shift per holiday, but they will not be prohibited from doing so. New employees will be added in where their seniority is determined. After all Holiday shifts are assigned, employees will be allowed to give or trade holiday shifts with another eligible employee, but no employee may accrue or be paid for holiday time that is more than the total of the holiday hours earned, times the number of holidays the Library is open. Conflicts will be resolved between the department manager and affected employees. Approved by the Library Board of Trustees, January 27, 2011 CONTRACT SIDE LETTER ON LIBRARY USE AND DEFINITION OF HOURLY EMPLOYEES Recognizing that Library Non -Permanent Employees fill needs required for the day-to- day operation of the Iowa City Public Library, Non -Permanent Employees shall be known at the Iowa City Public Library as Hourly Employees. Said employees will be able to work up to, but not exceed, 1,300 hours in a given fiscal year, and up to 1,500 in a given fiscal year if they participate in rotating weekend schedules. Hourly Employees will be regularly assigned less than twenty (20) hours per week. Up to ten hours, on an average, per pay period of rotating weekend shifts will not be counted as part of a regular assignment. If any Hourly Employee exceeds these hours in a given fiscal year they will be considered a Permanent Employee and entitled to wages and benefits as provided in the contract. Definitions: Hourly Employees will not replace, but may supplement the work done by Permanent Employees, or perform tasks not routinely assigned to Permanent Employees. Hourly Employees will not be lead workers on public service desks nor will they have the same job descriptions as Permanent Employees. Hourly Employees will receive specified training in the department in which the employee is working. Student Interns are not considered Hourly Employees for the purposes of this agreement. On-call Substitute Librarians are considered Hourly Employees at the Iowa City Public Library and, in addition to the requirements above, must meet the same educational and work experience requirements of permanent staff performing similar duties. On-call Substitute Librarians will cover desk shifts previously assigned to permanent staff. April 12, 2011 Approved by Library Board of Trustees, June 23, 2011 oT-r .T — 4d(8) Prepared by: Karen Jennings, Human Resources Administrator, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5025 RESOLUTION NO. 15-96 RESOLUTION ESTABLISHING CLASSIFICATION/COMPENSATION PLANS FOR CONFIDENTIAL, ADMINISTRATIVE AND EXECUTIVE EMPLOYEES FOR FY16, FY17, AND FYI 8. WHEREAS, the City of Iowa City employs certain employees referred to as Confidential, Administrative, and Executive personnel; and WHEREAS, it is necessary to establish position classification and compensation ranges for said personnel. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT Confidential, Administrative, and Executive employees shall receive compensation as established by the FY16, FY17, and FY18 Confidential, Administrative, and Executive Classification and Compensation plans as attached. Passed and approved this 7th day of April , 201.L_. MAYOR ATTEST: CITY CLERK It was moved by Payne and seconded by and upon roll call there were: AYES: NAYS: Ap ved by City Attorney's Office Mims ABSENT: the Resolution be adopted, X Botchway X Dickens X Dobyns X Hayek X Mims X Payne X Throgmorton � co T cn w m O r w D T O T m m 0 0 n O D r' D a m v m m` 8 a a 3 v n c °' m `3 ° m C m - v 3 3, p 3 �O m d 3 m y� °' D m° d (D 3 5 CD 'O O m - ;u N 3 n j .T1 2 j p O. j '� (n CL O y fp N O N 7 ^� N `7 n N N 3 N ^ (D M» 0 °O N C j ry N n (U C _3 J. 3 n N O �1 fW CD CD O > N � jN V7O N O) W D O) N NO A D n WNp m cp O 3 ( ° D (n N Z 7 n fD fD N _i D O y OT N C7 pN O -i N' D1 N `Z ry O CD cf) I CD °o 0 o m o d n U) C) O N 7 N N (A (A 69 fA (A (A EA (A d9 (A EA 69 NA A W O Q) -• N � D O W V V D) (n (n N AN N0 N N N A N OO OD A O O N Oi M O O m co W 0 0 co co N O O O) m m U) O O V O) O) O O O N T 69 vi EA (A fA fA EA (A EA (A EA EA Ln(T A A O N _ V + A --� N W DO O OD W V N (n O) O) N A A V V O N W (n A A A N A A W Oo O j V V O -1 coo N N O 000 N N W O 3 T O O O O O A O O (n O O A c Q N Z(n N — 3 m p w iA EA H fA (A Q9 (A fA EA CA (A EA m N A A V O m (D W V N (D W N m D) N W °D . 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A co 0 0 c0 O O Cn 0 0 0 m m co 0 0 0 m m Ln 0 0 N Z D M M T M —I r m O) N C O 3 N v Q Q d O (° 0 O G Q fD SN O » GG ? O (� _ O x (AD d (D D Z N n O D o w :3 o U) w n�i (DCL W N < � N O cD C O — � 3 o N l CD 2 C' N O m n O EA 6A E EA EA iA (DO (O W w N W 0 U U )A A N A V V V A A A O) O) V OD co O O O N O O O EA fA (A E Hi N) CT p OD 0) V( Ut O O V A OBD O OD co O D) m co O O W A A co O O N O O W K Z C D G) m m 4d(9) Prepared by: Karen Jennings, Human Resources Administrator, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5025 RESOLUTION NO. 15-97 RESOLUTION AUTHORIZING AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE POLICE LABOR RELATIONS ORGANIZATION OF IOWA CITY TO BE EFFECTIVE JULY 1, 2015 THROUGH JUNE 30, 2016 WHEREAS, the City of Iowa City (hereinafter the City), and the Police Labor Relations Organization of Iowa City (hereinafter the Union), through their designated bargaining representatives have negotiated a collective bargaining agreement to be effective July 1, 2015 through June 30, 2016, a copy of which Agreement is attached to this resolution and by this reference made a part hereof; and WHEREAS, the City desires to approve the Agreement, finding that it will promote efficient municipal operations, thereby providing residents of the community with municipal services. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: 1. The above -referenced Agreement between the City and the Union is hereby approved by the City. 2. The Mayor is hereby authorized and directed to sign, and the City Clerk to attest, the Agreement. Passed and approved this 7th day of April 20 15 FG 0 ATTEST:aAe_ s' cr.1� CITY LERK It was moved by Payne and seconded by and upon roll call there were: AYES: NAYS: App roved by City Attorney's Office Mims ABSENT: the Resolution be adopted, x Botchway x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton CONTRACT BETWEEN CITY OF IOWA CITY AND THE POLICE LABOR RELATIONS ORGANIZATION OF IOWA CITY JULY 1, 2015 TO JUNE 30, 2016 TABLE OF CONTENTS ARTICLE PAGE Preamble............................................................................................................................... 1 ArticleI -- Recognition........................................................................................................... 2 Article11 -- Management Rights............................................................................................. 2 ArticleI I I -- Check Off............................................................................................................ 2 Article IV -- Union Business Agents....................................................................................... 3 ArticleV -- Union Meetings.................................................................................................... 3 ArticleVI -- Bulletin Boards.................................................................................................... 3 ArticleVII -- Seniority............................................................................................................. 4 Article VIII -- Daily and Weekly Hours of Work...................................................................... 4 ArticleIX -- Overtime-Standby............................................................................................... 6 ArticleX -- Holidays............................................................................................................... 7 ArticleXI -- Vacations............................................................................................................ 8 ArticleXII -- Sick Leave......................................................................................................... 8 ArticleXIII -- Special Leaves................................................................................................. 9 ArticleXIV -- Lay-Offs............................................................................................................ 11 ArticleXV -- Training............................................................................................................. 12 Article XVI -- Personnel Transactions - Rules....................................................................... 12 Article XVI I -- Watch Transfers.............................................................................................. 13 ArticleXVIII -- Insurance........................................................................................................ 13 ArticleXIX -- Equipment........................................................................................................ 13 Article XX -- Weapons and Special Equipment..................................................................... 14 Article XXI -- Adequate Facilities........................................................................................... 14 ArticleXXII -- Uniforms.......................................................................................................... 15 Article XXIII -- Duty Outside the City...................................................................................... 15 Article XXIV -- Supplemental Employment............................................................................ 16 Article XXV -- Position Classification..................................................................................... 16 Article XXVI -- Grievance Procedure..................................................................................... 16 Article XXVI I -- Effective Period............................................................................................. 19 ArticleXXVIII -- Compensation.............................................................................................. 19 Article XXIX -- Public Emergency.......................................................................................... 20 Article XXX -- General Conditions......................................................................................... 20 PREAMBLE THIS AGREEMENT is executed by the CITY OF IOWA CITY, IOWA, called "City," and the POLICE LABOR RELATIONS ORGANIZATION OF IOWA CITY called "Union." The City and the Union agree that the provisions of this Agreement shall apply to all officers covered by the Agreement without discrimination. That parties specifically agree to the following Articles: 2 ARTICLE I RECOGNITION Section 1. The City recognizes the Union as the exclusive bargaining agent for all employees within the classification set forth in Section 2 of this Article. Section 2. The bargaining unit covered by this Agreement shall include all Iowa City police officers and does not include the Police Chief, Captains, Lieutenants, Sergeants, and any other individuals who are or may become confidential, administrative, supervisory, or less than half-time employees or those excluded by Chapter 20, Code of Iowa. Section 3. The City and the Union will negotiate only through authorized representatives and there will be no private agreements between officers and supervisors contrary to the terms in this Agreement. Section 4. The City agrees that it will not sponsor or promote, financially or otherwise, any other group or labor organization, for the purpose of undermining the Union; nor will it interfere with, restrain, coerce, or discriminate against any of its employees in connection with their membership in the Union. ARTICLE 11 MANAGEMENT RIGHTS Section 1. Except as limited by the provisions of this Agreement, nothing herein shall be construed to restrict, limit, or impair the rights, powers, and the authority of the City under the laws of the State of Iowa and the City's ordinance. These rights, powers and authority include, but are not limited to, the following: a. To direct the work of its employees. b. To hire, promote, demote, transfer, assign and retain officers within the Iowa City Police Department. C. To suspend or discharge officers for proper cause. d. To maintain the efficiency of governmental operations. e. To relieve officers from duties because of lack of work or for other legitimate reasons. f. To determine and implement methods, means, assignments in personnel by which its operations are to be conducted and to develop and enforce rules of work and safety standards. g. To take such actions as may be necessary to carry out its mission. h. To initiate, prepare, certify and administer its budget. i. To exercise all powers and duties granted to it by law. ARTICLE Ill CHECK OFF Section 1. The City agrees to deduct Union membership fees and dues in a specific dollar amount once each month from the pay of those employees who individually authorize in writing that such deductions be made. Authorizations delivered to the City ten (10) days prior to the first day of a month shall become effective on the first day of the succeeding month. Any change in check off shall be authorized by the individual. 3 Section 2. Check off moneys will be deducted from the first pay check of each month, and shall be remitted, together with an itemized statement, to the Union Treasurer within the ten (10) days after the deductions have been made. Section 3. The City will not deduct dues beginning the first of the month after which the officer is no longer a part of the bargaining unit. An officer may voluntarily cancel or revoke authorization for check off upon ten (10) days written notice to the City. The City shall promptly forward a copy of such notice to the Union. Section 4. The City will not be liable for damages arising by virtue of mistakes in connection with funds collected under the provisions of this Article. ARTICLE IV UNION BUSINESS AGENTS Section 1. The Union shall have the right to designate agents, not to exceed two (2) persons at any one time, who shall have access to City facilities during regular working hours for the purpose of investigating and administering matters relating to this Agreement. Section 2. The Union shall notify, in writing, the City Manager and Chief of Police after making such designation which notification shall contain the name of the party or parties thus designated, and the purpose of such investigation. Any such investigation or administration shall be conducted so as not to interfere with routine City business, and any such agent shall comply with City safety and security regulations. ARTICLE V UNION MEETINGS Section 1. Officers may use City facilities when available for the purpose of holding scheduled Union meetings. Section 2. With the permission of the Chief of Police, officers on duty may be permitted to attend any Union meeting. ARTICLE VI BULLETIN BOARDS Section 1. The City shall provide a bulletin board to be located in the Police Department to enable the Union and officers to post notices. A posted notice shall not contain any political endorsement or any libelous material and no political notice shall be posted urging support of any specific cause or candidate. Section 2. Without the express permission of the Chief of Police, no posting will be permitted in any place in the Police Department other than on the bulletin board. 4 ARTICLE VII SENIORITY Section 1. Seniority shall mean the status, priority, or precedence obtained as a result of continuous length of service as an Iowa City police officer. Seniority shall commence on the date of employment as an Iowa City police officer and shall become applicable immediately following completion of the probationary period. Section 2. The City in cooperation with the Union shall maintain and keep posted on the bulletin board referred to in Article VI, a list of officers who have attained seniority and shall keep said list current. The list shall be prepared with the senior officer's name appearing at the top of the classification. Section 3. An officer shall lose seniority rights upon: a. Resignation. b. Discharge for just cause. C. Absence from work for a period of three (3) consecutive scheduled working days without notifying the City or without good excuse. d. Giving a false reason for leave of absence. e. Failing to report for work within fifteen (15) days after notice from the City (by United States Certified Mail with Return Receipt Requested to last known address) notifying him/her to report for work following lay-off. Section 4. Seniority shall accrue during all special leaves, disabilities, sickness, vacation or other periods of time unless there is a specific provision to the contrary in this Agreement. In the event that more than one individual has the same seniority date the order of seniority will be determined by lot. Section 5. Except as otherwise specifically provided herein, seniority shall be the controlling factor to be considered in making determinations for vacations, leave schedule, lay off, and recall. However, the City's affirmative action commitment will prevail for lay off and recall where required by Federal or State law. Section 6. Officers with five (5) or more years of seniority shall be entitled to hash marks on their uniform sleeves, with one hash mark representing five (5) years of service. ARTICLE VIII DAILYAND WEEKLY HOURS OF WORK Section 1. Work Week a. The work week for officers who are not working a continuous watch shall usually consist of five (5) consecutive eight (8) hour days commencing on a day agreed upon by the officer and his/her supervisor. The work week may be changed to meet changing departmental needs, with the agreement of the affected employee. b. The work week for all other officers shall commence on a date to be arranged between the Union and the City and thereafter shall continue on the following schedule: (1) Four (4) consecutive days consisting of three (3) eight (8) hour days followed by a ten and one quarter (10 '/4) hour day on the fourth day (or other day in the rotation as agreed upon by the Union and the Chief) 5 followed by two (2) days off. (2) A repetition of the above schedule. (3) The daily schedule outlined above may be amended by increasing the number of hours per day and/or reducing the number of work days per week upon agreement of the union and the police chief. C. Days off shall be defined as beginning with the end of the last regularly scheduled working day and ending at the start of the next regularly scheduled working day as set forth in the schedule in Section 1. For example: (1)For an officer assigned to the 7 a.m. to 3 p.m. watch, days off shall commence at 3:00 p.m. on the last regularly scheduled working day and end at 7:00 a.m. on the next regularly scheduled working day. (2)For the 3 p.m. to 11 p.m. watch, days off commence at 11 p.m. on the last regularly scheduled working day and end at 3 p.m. on the next scheduled working day. (3)For the 11 p.m. to 7 a.m. watch, days off commence at 7 a.m. on the last regularly scheduled working day and end at 11 p.m. on the next scheduled working day. Section 2. Work Day. A work day shall consist of eight (8) consecutive hours with the officer reporting fifteen (15) minutes prior to the commencement thereof and staying, if requested to do so, fifteen (15) minutes after such work period. Section 3. Rest Periods. To the greatest extent possible, each officer shall be granted two (2) fifteen (15) minute rest periods during each work day. The first rest period to occur between the second and third hour, and the second rest period to occur between the fifth and sixth hour. The rest periods set forth herein may be varied upon mutual agreement of the officer and his/her supervisor. Section 4. Lunch Period. To the greatest extent possible, each officer shall be granted a lunch period of not less than thirty (30) minutes during each work day between the third and sixth hour thereof unless otherwise mutually agreed between the officer and his/her supervisor. Section 5. Notification. To the greatest extent possible, an officer shall be notified twenty-four (24) hours in advance if he/she is required to work on a day off. Section 6. Straight Time Pay. Straight time pay (sometimes herein referred to as regular pay or regular wage) shall mean the base hourly rate paid for the regular working day and working week. In implementing negotiated across-the-board salary increases, the base hourly rate shall be multiplied by any negotiated percentage increase, rounded in accordance with mathematical standards, to obtain the new base hourly rate. Base hourly rate multiplied by two thousand eighty (2080) equals annual salary. 59 ARTICLE IX OVERTIME - STANDBY Section 1. Overtime. With the exception of Section 8 of this Article, overtime is work performed by an officer in excess of an assigned duty day, forty (40) hours a week, or minimal call-in time as hereinafter defined. All overtime work shall be the subject of a written instrument specifying the overtime thereof and each officer shall receive a copy of any such instrument after the same has been approved or disapproved by the City. Authorization by the watch commander is required for overtime work. Section 2. Overtime will be compensated at the rate of one and one-half (1'/2) times the base hourly rate of the officer. Overtime may not be obtained from two sources for the same time. Section 3. An officer who has left work and is recalled with less than twenty-four (24) hours prior notice shall receive credit for a minimum of two (2) hours of overtime. Section 4. Overtime Equalization. a. Scheduled overtime shall be assigned to officers considering seniority, the type of work required, the ability of the individual officer and his/her desire to perform the overtime service. Occasions involving unexpected/non-scheduled overtime, the on -duty supervisor is only required to consider on -duty available personnel, but is required to offer the overtime according to seniority, type of work required, the ability of the individual officer and his/her desire to perform the overtime service. Such overtime assignments shall be subject to limitation as to the number of hours based on the Chief's determination, taking into consideration the safe and efficient operation of the police department. b. The parties agree that the above overtime equalization provisions or any other provisions of this contract shall not be construed to mean that overtime is voluntary. Employees requested to work overtime are required to do so. Section 5. Overtime Rest Period. If an officer is required to work two (2) or more hours immediately following and beyond his/her normal work day, he/she shall receive either: a. A rest period of at least one-half ('/z) hour immediately following his/her normal work day, or b. One additional one-half ('/2) hour of paid compensation at the overtime rate as the officer and his/her supervisor may determine. Section 6. Stand-by Time. The parties realize that it may be necessary or desirable for the City to require officers to be available on a stand-by status where they may be called to duty upon short notice. The City shall advise such officer at the earliest possible date of any such required stand-by service, and the officer shall receive one hour of compensation at straight time for each eight (8) hours of stand-by time. Section 7. Accumulated Overtime. Overtime accumulation for time off shall not exceed fifty (50) hours in any one fiscal year and any excess in accumulation over fifty (50) hours shall be paid. Any overtime accumulated at the end of the fiscal year shall be paid. However, accumulated overtime may be carried over from one fiscal year to the next, to be used as time off only, and must be used by September 1. 7 Section 8. Court Time. The greater of two (2) hours or actual time spent will be credited to an officer when, in obedience to a subpoena or direction by proper authority, appears for the federal government, the State of Iowa, or a political subdivision, or in a private litigation when not a party to the litigation and when such appearances arise from the performance of his/her duties, obligations, or activities as a police officer. Overtime earned as defined in this section will be compensated at the appropriate overtime rate. ARTICLE X HOLIDAYS Section 1. The following days shall be paid holidays for officers: New Year's Day (January 1); Martin Luther King, Jr. Day (third Monday in January); Washington's Birthday (third Monday in February); Memorial Day (last Monday in May); Independence Day (July 4); Labor Day (first Monday in September); Veteran's Day (November 11); Thanksgiving Day (fourth Thursday in November); the Friday after Thanksgiving; Christmas Day (December 25); and one personal leave day. Section 2. In addition, there shall be granted to officers who do not work a continuous watch the day before or after Christmas, or the day before or after New Year's Day as an additional holiday. The City Manager may direct that officers observe a particular day for this holiday but if the Manager fails to make such designation by December 15 of the calendar year in question, the officer may select a particular day between December 17 and January 6 subject to the approval of his/her supervisor. Such officers will be allowed to take the day preceding or following a holiday as designated by the City Manager if the holiday falls on the officer's day off. Section 3. Police officers on a continuous watch shall receive ninety-six (96) hours of holiday credit on July 1 annually. Any continuous watch officer who begins work after July 1 of any year will receive credit for the remaining holiday dates until the following July 1. If an officer separates after July 1 of any year, those holiday dates which have been credited but which have not as yet occurred will be deducted for the purpose of considering separation pay. e.g., Officer A receives credit for ninety-six (96) hours of holiday time on July 1. The officer terminates on November 1 and HAS NOT USED ANY holiday hours. He/she would be paid sixteen (16) hours of holiday pay (Independence Day and Labor Day). e.g., Officer B receives ninety-six (96) hours of holiday credit on July 1. Officer B terminates November 1 and HAS USED forty (40) holiday hours. Only two (2) holidays (Independence Day and Labor Day) have occurred prior to termination, therefore twenty-four (24) hours (40 used less 16 occurring) would be deducted from the last week's wages. If an officer works a full watch on a holiday, four (4) hours of additional holiday credit will be given during the pay period in which the holiday occurs. If an officer works more or less than a full watch on a holiday, the premium pay will be prorated to the nearest whole hour based on time worked. Section 4. For the purpose of this Article, the holiday begins at 11:00 p.m. on the day preceding the holiday date and continues for a period of twenty-four (24) hours thereafter. The watch starting time controls holiday designation. For continuous watch officers, a holiday shall be observed on the day it occurs. For non -continuous watch officers, a holiday which occurs on Sunday will be observed on the following Monday. One which falls on Saturday will be observed the preceding Friday. r� ARTICLE XI VACATIONS Section 1. Vacations shall be earned and accumulated by pay period according to the following schedule: Length of Service 0-5 years 5 years and one day -10 years 10 years and one day -15 years 15 years and one day -20 years 20 years plus Days Earned Per Month 1 1.25 1.5 1.75 2 The maximum annual carryover from one year to another shall be two hundred twenty-four (224) hours. The maximum number of hours eligible for payment upon separation shall be one hundred ninety-two (192) hours. Section 2. The process for granting vacation time shall be as follows: Vacation leave may be requested beginning in December for the following calendar year. Vacation leave will be approved by the officer's supervisor on or before February 1 of each year. Officers will be granted vacation leave, in increments of one day or more, in order of seniority. After February 1, vacation leave requests will be approved in the order they are received. In the event that two requests are received at the same time, seniority shall prevail. ARTICLE XII SICK LEAVE Section 1. Accumulation. Officers shall be granted one (1) day of sick leave for each month, and shall have the right to accumulate unused sick leave up to a maximum of 1440 hours (180 days). Sick leave shall not be granted for an officer having a leave without pay. Any officer granted a paid leave shall continue to earn sick leave. Upon termination of employment other than for cause, the City shall pay for all accumulated sick leave on the basis of one-half (1/) of the officer's then current hourly base salary, provided, however the dollar amount of the payment may be up to but shall not exceed the amount that an officer would have been due if he/she had terminated on June 28, 1985. Officers hired on or after June 29, 1985, are not eligible for payment under the provisions of this paragraph. Section 2. Use of Sick Leave. a. After completion of the initial probationary period, a day of accumulated sick leave shall be used for each day an officer is sick and off work during a work week, or if less than a day, on an hour -to -hour basis. A doctor's statement regarding the nature of the illness and recovery therefrom may be required. A supervisor may request an individual examination, if it is deemed in the best interest of the city and the employee. Said examination shall be at the City's expense and the City will have the right to designate the doctor. Reasonable notification by the supervisor of the need for a doctor's statement will be given in order to allow time to comply. b. In addition to sickness of an officer, sick leave may be used for: (1) Duty connected disability. A (2) Serious illness or hospital confinement of a spouse, domestic partner as recognized by City policy, or child, or critical illness of the officer's mother, father, mother-in-law, father-in-law, including mother or father of a domestic partner, brother, sister, or grandparents, pregnancy related illness or recovery of an officer's spouse, as well as any other relatives or members of the immediate household of the officer up to a maximum of forty (40) hours per occurrence. (3) Health maintenance needs, e.g., doctor or dentist appointments. The officer will make every attempt to schedule such appointments in off-duty hours. Section 3. Notification. An officer shall notify his/her supervisor or a supervisor on duty on the watch immediately preceding his/hers, as soon as reasonably possible, of any sickness or illness which will cause him/her to miss work and unless such notification is given within one (1) hour after the beginning of the work day, the absence will not be charged to sick leave, but may be charged to other accumulated leaves or to leave without pay. Employees who become sick on duty shall notify the watch supervisor before leaving duty. Section 4. In the event an officer is injured or disabled on the job requiring time from work, no deductions shall be made from the officer's accumulated sick leave unless such officer requires more than two (2) working days in which to recuperate and return to work. ARTICLEXIII SPECIAL LEAVES Section 1. On -the -Job Injury. Upon application the City may, in addition to any other leave, grant a leave of absence with pay in the event of an injury or illness of an officer while on duty provided the following conditions exist: a. That the injury or illness is determined compensable by the Iowa City Temporary Disability Review Board (the Board) and b. The medical advisor of the Board determines that time off from work is required. If the above provisions are applicable, leave with pay will be granted during the remaining time on the watch when the injury occurs and for a period of two (2) days thereafter if authorized by the Board. If the injured or disabled officer requires more than two (2) days in which to recuperate and return to work, any additional absence will be charged to sick leave or if sick leave is exhausted, to leave of absence with pay until a temporary disability pension is granted by the Board after which determination the sick leave and any other leaves used for such purpose shall be restored. In the case of apparent on-the-job injury, the Police Chief, with approval from the City Manager, may waive conditions a. and b. above and approve a leave of absence with pay prior to a determination of compensability by the Board. However, in the event that the injury or illness in question is subsequently determined to be non -compensable by the Board, the officer shall reimburse the City for the leave advanced, using current accrued leave, then future accrued leave, then final pay. Section 2. Funerals. An officer will be granted up to three (3) days per occurrence with no loss of compensation nor loss of accrual from sick, annual, nor compensatory time to attend the funeral of his/her spouse, domestic partner as recognized by City policy, children, mother, father, grandparents, stepparents, sister, or brother. 10 An officer will be granted one (1) day per occurrence with no loss of compensation nor loss of accrual from sick, annual, or compensatory time to attend the funeral of his/her mother-in-law, father-in-law, grandparents -in-law, aunt or uncle, brother-in-law, sister-in-law, permanent member of the immediate household, or for a military funeral in which such officer participates in the ceremony. In such cases, he/she may be granted up to two (2) additional days for travel, if necessary, as determined by his/he supervisor. In-law relationships referred to herein shall include such relationships through a domestic partner as recognized by City policy. If additional time is needed, an officer shall be permitted to use up to three (3) days per occurrence of his/her accumulated sick leave with the approval of his/her supervisor. Section 3. Leave of Absence Without Pay. A leave of absence without pay is a predetermined amount of time off from work, which has been recommended by the Chief of Police and approved by the City Manager. Generally, such leave shall not exceed twelve (12) months. Upon termination of any such leave of absence, the officer shall return to work in the same step or capacity as when he/she left and will receive compensation on the same basis as if he/she had continued to work at his/her regular position without leave, provided that during such period, no officer shall earn sick, vacation, or other leave. In the event an officer fails to return to work at the end of any such leave, he/she shall be deemed to have voluntarily resigned or, if applicable, voluntarily retired on the last day of work prior to such leave. During a leave of absence without pay, the officer: a. Cannot pay retirement contributions if the leave exceeds one (1) month in duration. b. Shall not receive any other job benefits during the period of absence. C. Must use all accumulated vacation and compensatory leaves to which he/she is entitled prior to the time that the leave without pay commences. d. Shall not accrue seniority during leaves exceeding thirty (30) days. e. Must pay prorated health, dental and life insurance premiums falling due during any month the employee is not on the payroll, if coverage is desired, as follows: For any calendar month during which the employee is on unpaid leave not exceeding ten working days and insurance coverage is desired, the City will pay the cost of the insurance premiums for Medical, Dental and Life insurance. 2. For any calendar month during which the employee is on unpaid leave in excess of ten working days and insurance coverage is desired, the employee must pay 1/12 of the insurance premium for each working day beyond ten working days that the employee is on unpaid leave of absence. The remainder of the premium will be paid for by the City. 3. The employee may choose which insurance coverages, if any, are to be retained during the unpaid leave of absence. 4. Payment for insurance coverages desired by the employee may be deducted from current or future pay due to the employee. Failure to return from an unpaid leave where insurance coverage was desired will result in the City billing the individual for costs which would otherwise have been deducted from the employee's pay. 11 The Chief of Police may make exceptions to the above conditions (a. through d.) for leaves not exceeding ten (10) working days. Section 4. Jury Duty. Any officer summoned for jury duty shall receive regular standard time pay during any period of jury service and shall earn and be entitled to all benefits as if on duty without charge against sick or vacation leave. The City shall receive the pay earned from such jury service but the officer shall receive allowance for mileage and expenses unless furnished by the City. An officer who is summoned for jury duty but is not selected to serve on the jury and is discharged with an hour or more remaining on his/her watch shall return to work. Time spent on jury service by officers whose daily duty hours are other than when court is in session may be credited against the officer's daily duty hours to the extent determined by the Police Chief. Section 5. Witness Fees. An officer shall be granted leave with pay when required to be absent from work for the purpose of testifying in court or appearing in response to any legal summons which falls under the provisions of Article IX, Section 8, of this agreement, and the City shall receive the witness fees except the witness fees paid to an officer for off duty (unpaid) periods which belong to said officer. Section 6. Military Leave. Officers belonging to or called by any branch of the Armed Forces of the United States shall, when ordered to active service, be entitled to a leave of absence for such period of time that the member serves in such capacity and until discharged therefrom. The City shall comply with applicable law in regard to military leave. Officers subject to the foregoing shall, upon re -instatement to City employment, retain their original employment date for the purpose of determining seniority and eligibility for salary advancement just as though such time spent in service of the United States had been spent in regular employment with the City. Section 7. Voting Time. An officer shall be permitted to vote during the work day in any national, state, or local election if it is not reasonably possible to vote during off hours, and no charge shall be made for time spent for such purpose. Section 8. Pregnancy Leave. A pregnant officer shall be entitled to a leave of absence without pay if she is physically incapacitated as a result of pregnancy or related cause at the exhaustion of other accumulated leaves. All officers requiring such leave shall notify the Chief of Police or designee prior to the anticipated date of birth and shall substantiate their condition by a doctor's statement. Officers may work during pregnancy if health permits. Those granted leave under this Section shall present a doctor's statement as to pregnancy and recovery therefrom and within fourteen (14) days following birth, miscarriage, or abortion, the officer shall advise the City of the date by which the officer will return to work. Unless the officer returns to work by such date, or any other date by reason of extension granted by the City, the officer will be considered to have voluntarily resigned or retired. ARTICLE XIV LAY-OFFS Section 1. Lay-offs shall mean the situation in which the City is forced to relieve officers from duty because of lack of funds or pursuant to Chapter 400, Section 28, of the current Code of Iowa. Section 2. Officers separated because of lay-off will be given formal written notice at least two (2) weeks in advance of the separation date or two (2) weeks of regular base pay in lieu of such notice. 12 ARTICLE XV TRAINING Section 1. To the greatest extent possible, an officer shall receive or have the opportunity to attend training programs, and for such purpose each officer shall be treated in a fair manner. Section 2. The City may require attendance of an officer at any location for the purpose of training on the basis of a normal duty day assignment. The City will, in addition to paying the cost of the program, pay for meals, lodging, the expense of transportation, tuition, and the necessary books and supplies. Section 3. No officer will be required to participate in any training program while on vacation or sick leave and cannot be required to participate in any such program on a day off unless the City pays said officer one hundred fifty percent (150%) of his/her hourly base pay. However, the police chief may assign an alternate day off in lieu of overtime pay for training with the consent of the affected officer. This section shall not be applicable to officers in probationary status. Section 4. In the event an officer is not performing his/her duties satisfactorily, the City may require such officer to complete a special training course as recommended by the City in an effort to assist said officer to achieve satisfactory performance of his/her duties. Any such requirement shall be at the expense of the City upon approval by the Chief of Police. Section 5. Upon approval of the Chief of Police, an officer shall be entitled to attend a non -required training program. Time spent in training shall not be charged against an officer's overtime, days off, sick or vacation leave, provided said program is job related as determined by the Chief of Police. Section 6. This Article shall not be applicable to training programs attended by an officer on a voluntary basis when not on duty. Section 7. The City shall post and maintain on the bulletin board referred to in Article VI a schedule of City approved training programs, including the details thereof such as starting date, duration, location, etc. An officer may attend any such offered course or program at his/her own expense with the approval of the Chief of Police which shall not be unreasonably withheld. ARTICLE XVI PERSONNEL TRANSACTIONS - RULES Section 1. An officer will be given copies of all documents placed in his/her personnel file within ten (10) days of the time any such document is placed therein. No document will be considered for the purpose of evaluation, promotion or discipline of an officer unless such document has been placed in the personnel file. Section 2. The City will promulgate departmental rules and regulations and provide each officer with a copy thereof. Upon promulgation of said rules and regulations, all prior rules, regulations, directives, and general orders, except as specifically noted in writing, will be cancelled. Section 3. Minor infractions shall be removed from an officer's file within a period of one (1) year after the filing of the documentation and action taken, and thereafter shall not be considered for any purpose whatever. 13 ARTICLE XVII WATCH TRANSFERS Section 1. In the event that an officer having seniority desires to transfer to a different watch, he/she shall make application to the Chief of Police. The Chief of Police will not unreasonably withhold permission to transfer after considering the ability and experience of the officer, the nature and type of work to be performed on the watch, and the need for personnel having certain qualifications on said watch. No officer shall be permitted more than one (1) transfer during any one (1) calendar year. In the event an application for transfer is filed because of an emergency, the Chief of Police will give special consideration to the facts and circumstances related thereto. Subject to the foregoing, officers may trade watches provided that the Chief of Police approves any such transfer. Section 2. No officer who is transferred shall lose any days off, sick or vacation leave by virtue of such transfer unless mutually agreed by the officer and the City. Section 3. The employer agrees to provide to each affected officer written reasons for and reasonable notice of involuntary watch transfers with due regard for seniority. To the greatest extent possible, such notice shall precede the effective date of transfer by fourteen (14) days. ARTICLE XVIII INSURANCE Section 1. The City shall maintain for each officer and eligible dependents the medical insurance policy now in existence or its equivalent in coverage. Employees who elect to obtain coverage will pay a portion of the monthly premium (prorated for part-time employees) toward the cost of such coverage, as follows: forty-five dollars ($45.00) per month for single coverage and eighty-five dollars ($85.00) per month for family coverage in FY 2016. The parties agree to actively pursue incentives and/or alternatives to the existing health care plan and pledge their mutual cooperation to achieve this end. However, no such programs will be implemented except upon mutual agreement by the City and the Union. Section 2. The City shall provide, at no cost to the officer, single coverage dental insurance for each officer. Section 3. The City shall provide, at no cost to the officer, a policy insuring the life of said officer in an amount equal to his/her annual salary. Any fraction of $1,000 in annual salary shall be rounded off to the next higher thousand. ARTICLE XIX EQUIPMENT Section 1. Officers shall not be required to operate motor vehicles if the operation thereof is hazardous or unsafe to the officer or the public. The City will comply with all of the safety requirements of the City, state, and federal laws. Section 2. Any officer operating a motor vehicle shall, at some period during or immediately following the work day, report any defect noticed by him/her in said vehicle to the watch commander. Section 3. All other equipment furnished by the City shall be maintained by the City in good working condition and in accordance with all applicable safety standards. 14 Section 4. The City will furnish required motor vehicles and other required equipment. Section 5. An officer who is required to operate a motorcycle or to perform walking patrol in inclement weather will be provided with adequate protective clothing as reasonably determined by the Chief. Section 6. To the greatest extent possible, officers shall properly use the equipment furnished by the City. Section 7. Equipment issued by the City shall be returned to the City at such time as the employment of an officer is terminated. Nonexpendable items not returned will be paid for by the officer. Section 8. The City shall provide appropriate regulation equipment in accordance with applicable safety regulations. Section 9. Each officer on duty, regardless of assignment or proximity to other officers, shall be provided with a proper functioning portable two-way radio capable of transmitting and receiving on radio frequencies assigned to the Iowa City Police Department. In addition, officers assigned to walking, traffic control, or any other assignment which creates difficulty in hearing radio transmissions shall be provided with a remote speaker/microphone attachment to the portable radio unit enabling the officer to hear radio transmissions without removing the portable radio from its belt carrier. ARTICLE XX WEAPONS AND SPECIAL EQUIPMENT Section 1. Service ammunition for regulation weapons shall be provided by the City. Section 2. The City shall provide at least fifty (50) rounds of target ammunition monthly for each officer required to carry a weapon to enable the officer to maintain efficiency with the weapon. The Chief of Police shall prescribe the use to be made of such ammunition. Section 3. The City will furnish a bullet-proof vest for each officer and will replace them as necessary. ARTICLE XXI ADEQUATE FACILITIES Section 1. The City shall provide adequate locker and other facilities separately for male and female officers. 15 ARTICLE XXII UNIFORMS Section 1. The City shall provide each officer with uniforms used in the performance of the duties of police officers (original issue - new equipment). a. One (1) winter and one (1) summer regulation hat. b. Three (3) regulation ties. C. Six (6) winter and six (6) summer permanent press regulation shirts. d. Four (4) pairs of regulation trousers. e. One (1) winter and one (1) summer regulation jacket. f. One (1) raincoat, reversible, consisting of a black side and a reverse side of a reflective International Orange. g. Two (2) regulation hat covers. h. Two (2) pairs of regulation winter gloves. i. One (1) regulation pants belt. Section 2. Plain clothes officers shall receive a clothing allowance of seven hundred ($700.00) per year of assignment. Employees shall receive for cleaning of uniforms or plain clothes officer's clothing and/or shoes and/or boots related to employment the amount of one hundred and seventy five ($175.00). Permanent employees shall receive the $175 cleaning and/or shoe/boot allowance on the first paycheck in July. Plain clothes officers shall receive one-half of the annual clothing allowance ($350.00) on the first paycheck in July and one-half ($350.00) of the annual clothing allowance on the first paycheck in January. Section 3. The expenses of standard tailoring for proper fit upon issue shall be paid for by the City. Section 4. Replacement: a. Clothing damaged in the line of duty shall be ordered within seven (7) days of receipt of the report of loss or damage. b. All uniforms shall be replaced by the City as needed upon the determination of the Chief of Police. In order to receive replacements, the items to be replaced must be surrendered to the designated supervisor. This clothing shall be ordered within seven (7) days of receipt by the designated supervisor. ARTICLE XXlll DUTY OUTSIDE THE CITY Section 1. In the event the City directs any officer to perform duties outside the corporate limits of the City of Iowa City, such officer shall receive every benefit, right, and privilege to which he/she would have been entitled had said duties been performed within the corporate limits of Iowa City, Iowa. In addition, an officer shall be entitled to such benefits, rights, and privileges if engaged in "hot pursuit" of an offender outside the corporate limits of Iowa City, Iowa. 16 ARTICLE XX/V SUPPLEMENTAL EMPLOYMENT Section 1. Officers shall be permitted to augment their income by other employment provided that said other employment does not conflict with the duty hours of the officer or with the satisfactory or impartial performance of duties as a police officer for the City of Iowa City. Section 2. The officer agrees to notify the City in advance of the name, address, and telephone number of any employer, and if the supplemental employment is related to or along the lines of police work, to notify the City of the work schedule, compensation, and specific duties in addition to the above information. ARTICLE XXV POSITION CLASSIFICATION Section 1. For salary purposes, there shall be no distinction between patrol officers, detectives, juvenile officers, or other positions not having civil service certification. Section 2. In the event that any officer is designated in a higher job classification on a temporary basis for more than one complete duty day, said officer shall receive his/her own pay plus an additional sixty cents ($.60) per hour during such temporary assignment. ARTICLE XXVI GRIEVANCE PROCEDURE Section 1. Definition - General Rules a. The word "grievance" wherever used in this Agreement shall mean any difference between the City and the Union or any officer with regard to the interpretation, application, or violation of any of the terms and provisions of this Agreement. b. An officer will not be required to be represented by a Union steward at any grievance hearing. A steward shall have the right to be present for the purpose of ascertaining whether or not the issue involved has any application to the Union generally or to other officers who have not filed a grievance. The Union shall have the right to designate four (4) stewards and four (4) alternate stewards for the purpose of representing officers in the investigation and presentation of grievances. The Union shall give written notice to the City Manager and Chief of Police the names and address of stewards and alternate stewards for the purpose of representing officers. Not more than a total of ten (10) hours per month paid time may be used by the stewards in the resolution of employee grievances. No more than one steward shall represent a grievant at any one grievance hearing. Grievance procedures occurring on duty time will be scheduled so as not to interfere with assigned police work. Permission to process grievances will not be unreasonably denied. An officer shall use this grievance procedure, except where otherwise provided by law, for the resolution and determination of disputes which arise under the terms and conditions of this Agreement. If an officer proceeds beyond Step 3 of Section 2 of this Article XXVI in connection with any grievance, such action shall constitute an election by said officer to proceed under the terms of this Agreement and shall be a waiver of any other remedy available except as specifically provided by law. 17 d. The grievance procedure shall be available to any officer who is not awarded an increase in salary advancement to which the officer would be entitled by virtue of time in grade. e. Unless a grievance is appealed as hereinafter provided, it shall have no further validity or effect. If a response to a grievance is not received within the time limitation hereinafter provided the grievant may proceed to the next step in the grievance procedure except the time limitation referred to in this Article may be extended by agreement of the parties. Unless otherwise specifically agreed by the Union and the City, each grievance will be separately heard and determined. g. Steps of the grievance procedure may be waived by mutual consent of the parties. h. The word "day" as used in this Article shall mean working day and shall exclude Saturdays, Sundays, and holidays. Section 2. Procedure. A grievance that may arise shall be processed and settled in the following manner: a. Step 1. The grievance shall be presented orally for discussion between the officer involved, the steward, and the appropriate City supervisor within five (5) working days after knowledge of the event giving rise to the grievance. The supervisor shall either adjust the grievance or deliver his/her answer to the aggrieved officer and steward within five (5) working days after such Step 1 conference. In the event no response is received from the supervisor within said five (5) day period, the grievance shall be processed pursuant to Step 2. b. Step 2. If such grievance is not resolved by Step 1, the aggrieved officer or his/her steward shall, within five (5) working days following completion of Step 1, present three (3) written copies of such grievance signed by the aggrieved person, one of which shall be filed with the Union, and two (2) copies with the Chief of Police, or his/her designated representative who shall, within a period of five (5) working days investigate and document the grievance and issue a decision in writing thereon. The grievance shall contain a statement from the officer specifying the name of the Grievant and of the Steward (if applicable), the substance of the grievance and the specific provision(s) of this agreement allegedly violated by the employer, and what relief or remedy is desired, but such statement shall not bar any rights of the officer or limit the remedy to which he/she is entitled. The Union shall be furnished with a copy of such decision at the time it is issued. C. Step 3. A grievance not adjusted at Step 2 may be submitted by the grievant or the Union to the City Manager or his/her designee within fifteen (15) days of receipt of the Chiefs Step 2 response if no meeting is scheduled. The City Manager will investigate and respond to the grievant within ten (10) working days and meet personally with the grievant and steward if such a meeting is requested in writing. d. Arbitration. A grievance not adjusted at Step 3 may be submitted to a neutral third party for binding arbitration. A request for arbitration must be submitted in writing and signed by the grievant within fifteen (15) working days following receipt of the City Manager's Step 3 response. Copies of any such request will be furnished to the City and to the Union. 18 Except as otherwise provided, the cost of arbitration shall be divided equally between the parties. Each party shall bear the cost of preparing and presenting its own case and either party desiring a record of the proceedings shall pay for the record and make a copy available without charge to the arbitrator. The cost of a certified court reporter, if requested by the arbitrator, shall be divided between the parties. If an officer insists upon arbitration against the advice and consent of the Union, said member shall be responsible for that portion of the costs which would otherwise be paid by the Union. The arbitration proceeding shall be conducted by an arbitrator to be selected by the City and the grievant within seven (7) working days (excluding Saturday and Sunday) after notice has been given. If the parties fail to select an arbitrator, a request shall be made to the Federal Mediation and Conciliation Service to provide a panel of five (5) prospective arbitrators who are members of the National Academy of Arbitrators (NAA). Both the City and the grievant shall have the right to strike two names from the panel. The party requesting arbitration shall strike the first name; the other party shall then strike one (1) name. The process will be repeated and the remaining person shall be the arbitrator. The decision of the arbitrator shall be issued within thirty (30) days after conclusion of the hearing and shall be final and binding upon the parties. The arbitrator shall have the power to interpret, apply, and enforce this written Contract but shall have no power to add to, subtract from, or modify the terms thereof. The rules of evidence and the nature of conduct required during the arbitration hearing shall be in accordance with all state and federal legislation, rules and regulations applicable. Arbitration hearings shall be open to the public unless the parties otherwise mutually agree. Section 3. Administrative Conferences. a. The conference group shall consist of no more than ten (10) people, five (5) of whom shall be appointed by the City and five (5) of whom shall be appointed by the Union. At least two (2) representatives from each party will attend any meeting. b. The purpose of the conference shall be to provide a forum for the discussion of issues of interest to both parties. No conference resolution or recommendation will be contrary to the terms of this agreement. The City will release from duty not more than two (2) officers for not more than two (2) hours for time spent in conference. C. A conference shall be held no more than once every sixty (60) days unless the parties mutually agree otherwise. These meetings shall be held in City facilities, if available. d. All health and safety matters and equipment shall be a proper topic for consideration at administrative conference. A representative of the Union and the City shall exchange agendas for items for consideration at least three (3) days in advance. 19 ARTICLE XXVII EFFECTIVE PERIOD Section 1. This Agreement shall be effective July 1, 2015, and shall continue through June 30, 2016. Thereafter, this Agreement shall continue from year to year unless written notice to change or modify it is served by either party prior to September 15 of the year preceding the expiration date of this Agreement or any extension thereof. ARTICLE XXVIII COMPENSATION Section 1. The effective date of compensation and benefits adjustments applicable to any fiscal year will be the first day of the pay period which begins between the dates of June 24 and July 7 inclusive. Section 2. Commencing the effective date of the compensation period as defined in Section 1 of this Article, the City shall increase the pay of all officers by two and three quarters percent (2.75%) at the beginning of fiscal year 2016 (effective July 5, 2015). (A copy of the Police Pay Plan is attached as "Attachment A" to this agreement.) Officers will receive step increases in pay according to the following schedule: Step 1. Upon appointment. Step 2. Twelve months from date of appointment. Step 3. Eighteen months from date of appointment. Step 4. Thirty-six months from date of appointment. Step 5. Fifty-four months from date of appointment. Step 6. One Hundred Twenty months from date of appointment* *Effective December 25, 2011 Section 3. Longevity Pay. Permanent employees who have completed the required number of years of continuous service with the City by December 1 shall receive longevity pay on the last paycheck in November in accordance with this schedule: YEARS COMPLETED ON DECEMBER 1 5 years 10 years 15 years 20 years 25 years This payment will be pro -rated on the terminate before December 1 in any fiscal year. will reimburse the City on the same pro -ration. AMOUNT $475.00 $800.00 $950.00 $1100.00 $1350.00 basis of monthly segments for members who Any employee who terminates after December 1 20 Section 4. Watch Differential. Officers working the 3 to 11 watch on a regular basis will receive thirty (30) cents per hour on top of their normal wage for all hours worked from 3 p.m. to 11 p.m. Officers working the 11 to 7 watch on a regular basis will receive forty-five (45) cents per hour on top of the normal wage for hours worked from 11 p.m. to 7 a.m. Officers working overtime will continue to receive watch differential at the same rate as their normal duty hours. Section 5. Special Duty Pay. Officers who are assigned to and performing K-9 duty on a regular basis shall be paid for one-half hour per day as kennel time at the applicable overtime rate. Officers designated as Field Training Officers (FTO) when assigned to actively performing the duties of FTO, shall receive, in addition to any other compensation to which they are entitled, 10% of their hourly pay for each hour of FTO duty. ARTICLE XXIX PUBLIC EMERGENCY Section 1. The provisions of this Agreement may be suspended by the City Council during the period of a declared public emergency.. ARTICLEXXX GENERAL CONDITIONS Section 1. This Agreement shall be construed under the laws of the State of Iowa. Section 2. Whenever the context of this Agreement permits, the masculine gender includes the feminine or masculine, the singular number includes the plural, and reference to any party includes its agents, officials, and employees. Section 3. Non-discrimination. Both parties affirm that the provisions of this Agreement shall be applicable to all officers regardless of race, color, creed, disability, gender identity, marital status, national origin, religion, sex, age or sexual orientation. Section 4. Waiver. This Agreement supersedes and cancels all previous agreements between the City and the Union and constitutes the entire agreement between the parties. Section 5. Anticipated Changes. The City shall give the Union as much advance notice as possible of any major change of working conditions. Section 6. Pre -Tax. Employees covered by this agreement shall be allowed to participate in the Section 125 Pre -Tax Advantage Program as established by the City. At a minimum, said program will allow for pre-tax payment of health insurance co -payments to the extent allowed by Federal and State law. Section 7. Parking. No fewer than ten (10) parking places in the Chauncey Swan Parking Garage will be held in the names of police bargaining unit members, provided that fees are paid according to City procedures for the ten places. Bargaining unit members shall pay parking fees for permits in the amount equal to that charged to other City employees who park in the Chauncey Swan Parking Garage. The City will assume no increase in responsibility in administering the use of parking permits as a result of this Contract and any dispute over the use of the ten permits must be handled by the Union representative. Police department members may individually hold parking permits in accordance with City procedures. 21 Section 8. The City shall make an electronic version of the collective bargaining agreement available to all bargaining unit members in lieu of distributing paper copies. CITY OF IOWA CITY BY: ♦ eL MAYOR Date: _ April 7, 2015 mgr/asst1\unions/po1ice/FY11/policecontractFY11 final.doc POLICE LABOR RELATIONS ORGANIZATION OF IOWA CITY BY: hi P SIDENT LMV Date: Dq 1C)ql(� EY w rn O O C. O N N (n MNO rl O N O ti LO r- O O C. � 00 00 r NN (n MSM LO M N LO co T- 0 00 CL c0 00 00 � N N (n N co LO f- O CA d4 EFi 0 r LO O O O C. NOO M M p cn N � M f` N CD Z 60164E0- J� 0 >. N L M 000000 LU C-+ N LO Cl) co U V- � LL N 0 LL .y LL 0 O 60- K-} K3 W U J O CL N 00 O O CL .- d �r r N d (n Nfl- M tt Efl to VR T- 0 00 CL c0 00 00 � N N (n N co LO f- O CA d4 EFi 0 r LO SIDE LETTER OF AGREEMENT BETWEEN CITY OF IOWA CITY AND. POLICE LABOR RELATIONS ORGANIZATION OF IOWA CITY PLRO-IC MARCH 27, 1984 The parties agree that .it is their intent that the following additions to the -health insurance coverage• provisions take effect from April. 1, 1984, until modified by mutual agreement of the parties: a. Mandatory Outpatient Sure Procedures designated by the Iowa Foundation and suitable to be performed on an outpatient basis must be performed on an outpatient basis to -be fully covered by the health insurance. Extenuating circumstances which would make in-patient surgery medically necessary will be reviewed by Blue Cross/Blue Shield if requested by- the physician. Designated surgeries which are not performed on an outpatient basis, and without prior approval by .Blue Crass/B1ue*Shield, will be paid only at a rate of 50% of charges. b.- Maternity Length of Stay Incentive Following admission into the hospital for childbirth, if length of stay for the mother -for childbirth is two days or less, as certified by the hospital bill, presented to the Human Relations Department, the employee will receive a check for $100 (minus necessary withholding). c. Overcharge Incentive Employees will receive 25% of the correction of an overcharge or, overpayment when the overcharge/overpayment is initiated and successfully resolved -by the employee. (Withholding must be made on all payments to employees.) Maximum payment to employees is $500 (pre -withholding). Documentation of the em- ployee -initiated 'corrections should be submitted to the Human Relations Department.when the correction is accomplished. Gross' overcharges resulting from computer error or -similar problems will not be eligible for payment (e.g. received -$100 worth of services, billed.for $100,000). d. Outpatient Treatment of Substance Abuse This option would make available, but not manda=tory, payment for outpatient treatment of substance abuse. - Employees wishing' to utilize insurance coverage for purposes of substance abuse treatment must submit to evaluation by a substance abuse treatment agency selected by the City prior to treat- ment. Y OWA CITY A By By : CITY MANAGER Date: Date: ROLICE LABOR RELATIONS ORGANIZATION OF IOWA CITY Is CITY OF IOWA CITY CIVIC CENfE(2 410 E. WASHINGTON ST. IOWA CITY, IOWA 52240 (319) 356-500D April- 18, 1985 Mr. Michael Goldberg, President Police Labor Relations Organization of Iowa City Iowa City Police Department 410 E. Washington Street Iowa City, Iowa 52240 Dear Mr. Goldberg: Attached please find copies of brochures describing coverage under the "Iowa 500" Two Day Deductible health insurance plan and coverage under the Delta Dental Plan II dental insurance plan. These are the insurance Plans which were agreed to by the City and PLRO-IC for our FY86-87 Collective Bargaining Agreement, and referred to in Article XVIII, Section 1 and Section 2 of that agreement. - It is understood and agreed that benefit coverages are based on usual, customary, and reasonable rates. Di-sputes regarding specific claims shall be addressed to the insurance company and not subject to the grievance procedure of the Collective Bargaining Agreement. bj3/9 !Michael E. Goldber President, PLRO-IC IOWA 500 IOWA 500 HEALTH CARE COVERAGE IOWA 500 coverage combines basic Blue Cross hospital, Blue Shield physician and Major Medical coverages into a single program using deductibles and co -payments. And after the deductible and co- payment have been satisfied, the dollar coverage and number of hospital days are unlimited except for Nervous and Mental admissions. In short, the Subscriber shares in the costs of the medically necessary hospital, medical and surgical services provided. However, the Subscriber's share never exceeds the out of pocket maximum per year for covered services, regardless of the number of family members. IOWA 500 plan benefits encourage medical self -maintenance practices by paying for 90% of the covered Usual, Customary and Reasonable charges for: • One routine annual physical examination in a doctor's office or clinic • Home and office calls needed to diagnose or treat a medical condition • Immunizations required by a Subscriber or any person in a Subscriber's family The idea behind IOWA 500 coverage? To encourage continuing medical self -maintenance and help reduce the length and number of unnecessary hospital stays. These efforts, of course, can help keep health care costs — and rates — in line. THE IOWA 500 Plan Covers These Extensive Services: HOSPITAL CARE 90/10 Inpatient • Semi -private room and board • Necessary services and supplies • Operating rooms, intensive care, coronary and burn care units • Delivery room for normal delivery, Caesarean section, miscarriage or admission for false labor • Necessary laboratory and x-ray services Outpatient • Surgery • Diagnostic, x-ray and laboratory services • Accident care HOME HEALTH CARE 90/10 • Services provided by a Registered Nurse • Services prescribed by a physician PHYSICIAN SERVICES 90/10 • Home and office visits • One routine annual physical exam • Pre -natal and post -natal care in physician's office • Immunizations • Hospital visits and nursing facility visits NERVOUS AND MENTAL 90/10 Outpatient - 90/10 SKILLED NURSING FACILITY 90/10 • Unlimited Room and Board • Services and Supplies THE IOWA 500 PLAN COVERS THESE OTHER SERVICES: These other services are subject to a contract deductible per calendar year • Prescriptions • Anesthetics • Blood plasma • Casts • Crutches • Durable medical equipment • Other supplies when ordered by a physician Nursing Services • Private -duty nursing services Ambulance • Air • Ground DEDUCTIBLES AND CO -PAYMENT • Hospital — The Subscriber is responsible for the first two days of semi -private room and board. Per Hospital Admission. • Physician — The Subscriber pays 10% of the physician's Usual, Customary and Reasonable charges including office calls. IOWA 500 coverage pays the remaining 90%. • Other Supplies/Services — The Subscriber first pays the deductible per contract per calendar year for the medical supplies and services. These may include prescription drugs, services of a Registered Nurse, ambulance services, home health care and braces. When the Subscriber's expenditures for hospital, physician, and/or other services reach the out of pocket maximum per year, IOWA 500 pays 100% of all remaining charges. If the Subscriber's expenditures for hospital, physician, and/or other services do not reach the out of pocket maximum, the Subscriber pays 10% of all remaining charges up to a total maximum expenditure of the annual out of pocket maximum. CARRYOVER OF DEDUCTIBLE Expenses for covered services incurred during the months of October, November and December and which are used to satisfy that year's deductible can be used toward satisfying the next calendar year's deductible. Hospital Physician Other Services Services Covered Services 1 or 2 day deductible 90%/10% Single deductible: $600 (eff. 1/1/16) Family deductible: $800 (eff. 1/1/16) 90%/10% until out of pocket maximum Out of Pocket Maximum: Single OPM: $1000 (eff. 1/1/16) Family OPM: $1700 (eff. 1/1/16) IOWA 500 PAYS 100% of Covered Services Summary of Benefits DELTA DENTAL OVERAGE Doha Dental Plan of lows coverage not only provides a variety of benefits but also encourages timely and effective- dental maintenance. More than 80x of the dentists in Iowa participate in the Doha Dental program. Doha Dental payment is based on Usual, Customary and Reasonable allowances, subject to deductible and copayment provi- sions of the program. Your Delta Dental program includes a 'medical necessity' provision which ensures coverage for dental services provided within generally accepted dental practices. Like Blue Cross and Slue Shield of Iowa, the Delta Dental Plan receives claims directly -from participating dentists. And we pay them directly for. you. That eliminates claims -handling chores.for you end your employees -- and saves valuable time and money. To provide a program to meet your -company's needs, Delta Dental Pian benefits are available with deductibles, copayments and maxi- mum payment allowances for covered services. These benefits are combined to meet your needs:. Preventive Maintenance benefit includes: • Routine checkups at six-month intervals including bitewing x-rays -at 12 -month intervals. • Teeth cleaning once every six months. • Topical fluoride applications as prescribed but no more than once every six months. • Full -mouth x-rays once in any three-year interval unless special need is demonstrated. Routine Restorative benefit provides ongoing care including: . • Regular cavity fillings. • Oral surgery (including pre- and post-operative care). • Emergency treatment for relief of pain. Major Restorative benefit covers: • High-cost fillings. • Cast restorations. • Root canal fillings. • Non-surgical treatment for gum diseases. Delta Dental Plan M-0„:-11 M 2M of kwa Delta Dental Plan of Iowa RATE QUOTATION PLAN II Program Benefits Deductible CoPaym�nt Single/Family © Preventive Maintenance (Annual) © Routine Restorative $ 26/75 5Q o k © Major Restorative $ 5Q ❑ Dental Prosthetics $ % ❑ Periodontics $ o� ❑ Orthodontics $ o� ❑Dependents to age — % ❑ Full-time students ❑ Adults Program Maximums Single $ 500 per year Family $-500_' per member, per year Lifetime benefit maximum on Orthodontics $ Program Rates* Single $ per month Family $ _ per month These rates guaranteed for 112 months beginning on 7-1-85 if purchased by 7-1-85 (date) rdatet 'Rates quoted here are based upon census information provided and acquiring and maintaining a min'mum enrollment of W,; of total eligible employees for the duration of the contract. Authorized Rep n t, Date This is a general des iption of coverage. it is not a statement of contract. Actual coverage is sublet) to the terms and conditions specified in the contract itself and enrollment regulations in force when the contract becomes effective. Ma,,, K, zM Delta Dental Plan of Iowa - SETTLEMENT AGREEMENT WHEREAS, a dispute has arisen concerning the proper interpretation of certain Provisions of the Collective Bargaining Agreement between the City of Iowa City and the Police Labor Relations Organization, and WHEREAS, the parties wish to resolve the dispute amicably and without the expense of formal arbitration procedures, The parties hereby enter into the following settlement agreement: 1. An officer who is assigned to the day watch and who is required to appear in court on a day scheduled as a whole day of paid leave (vacation, holiday or comp time) shall be compensated according to the provisions of Article IX, Section 8 of the CBA if actual time worked is two hours or less. If actual time worked exceeds two hours, he/she shall be compensated at the straight time rate for actual time worked, and, the officer's leave usage for that day will be reduced by the actual time worked. 2. This agreement shall apply to the grievance filed by Joel Myers and shall be similarly adjusted for Ralph Cox and shall. otherwise apply prospectively only.to situations arising after the date of this agreement. 3. The pending grievance of Myers is withdrawn. Dated this day of /�v k s 1993. V City of Iowa City; Iowa By: M9r1asst1c0urt.agt Police Labor Relations Organization By: 04-07-15 4e(1) Prepared by: Susan Dulek, Asst. City Atty., 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 15-98 RESOLUTION SETTING A PUBLIC HEARING FOR APRIL 21, 2015 TO APPROVE A PURCHASE AGREEMENT BETWEEN THE CITY OF IOWA CITY AND RONALD WADE TRUST FOR LOT 7 OF THE NORTH AIRPORT DEVELOPMENT SUBDIVISION AND TO CONSIDER A PROPOSAL TO CONVEY SAID PROPERTY. WHEREAS, The North Airport Development Subdivision includes commercial lots which have been marketed for sale to the general public; WHEREAS, City has negotiated a purchase agreement with Ronald Wade Trust to sell Lot 7 for $185,000, which requires City Council approval; and WHEREAS, Council should hold a public hearing on the proposed conveyance. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The City Council does hereby declare its intent to approve the purchase agreement between the City of Iowa City and Ronald Wade Trust for the above -referenced property and to convey said property in accordance with said agreement. 2. A public hearing on said proposed agreement should be and is hereby set for April 21, 2015 at 7:00 p.m. in Emma J. Harvat Hall of City Hall, 410 E. Washington Street, Iowa City, IA or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. The City Clerk is hereby directed to cause notice of public hearing to be published as provided by law. Passed and approved this 7th day of April , 2015. MAYOR ATTEST: �_�,% CITrCLERK Approved by City Attorney's Office Resolution No. ]Page 2 15-98 It was moved by Payne and seconded by Mims the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Botchway x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton 0azr-15 CITY OF IOWA CITY 4e(3) MEMORANDUM - Date: March 27, 2015 To: Tom Markus, City Manager From: Dennis Bockenstedt, Director of Finance Re: Resolutions for 2015 General Obligation Bond Issue There are five resolutions setting public hearings on the issuance of the 2015 General Obligation bonds for the formal City Council meeting on April 7. The first two resolutions are; setting public hearings for the Essential Corporate Purpose Bonds in the amount of $6,500,000 for public improvements and in the amount of $750,000 for urban renewal projects. Our bond attorney, Mark Cory, reviews our projects to determine under which purpose they should be classified. The projects that are deemed Essential Corporate Purpose by Iowa state code do not have a $700,000 project expense cap and are not subject to reverse referendum. The three remaining resolutions setting public hearings are for General Corporate Purpose Bonds. This classification of bonds restricts the city from issuing more than $700,000 in general obligation bonds per project and subjects the city to a reverse referendum within 30 days of adoption of the resolution. These resolutions are for $700,000 for public building improvements, $150,000 for recreation and trail improvements, and $700,000 for joint city/school recreation facilities. Attached is a summary of the capital projects being funded by the 2015 general obligation bond issue. These projects are identified by their purpose classification. The project totals are $7,672,457 and the anticipated bond issue amount is $7,785,000. The difference between the project costs and the bond issue amount is the issuance expenses that include bond attorney fees, publications, financial advisor fees, paying agent fees, and the underwriter's discount. The estimated amount for issuance costs is $112,543 which is approximately 1.5% of the project totals. The resolution totals for the 2015 general obligation bond issue amount to $8,800,000. The City's bond attorney typically sets the resolution amounts higher than the estimated bond issue as a contingency for potential changes. In the event that the bond issue costs come in higher than expected or if a project budget should require an unanticipated change, the bond issue totals could change, but it would not require holding an additional public hearing for the difference. The resolutions to accept the final bond issuance will reflect the actual amount of the bonds issued. We are not expecting any changes to the anticipated bond issue amount of $7,785,000. Prninrf Wmm,� General Purpose Essential Public npQnrintinn PurnncP guildinn General General Purpose- Purpose - Trails & Joint City/ Recreation School Riverfront Crossings Improvements in the Riverfront $6,206,158 $ 666,299 $ 100,000 $ 700,000 Redevelopment Crossings district of the City -University $ 200,000 (Urban Renewal) urban renewal area To replace carpet on the first floor and City Hall -Other Projects basement offices of City Hall; $ 100,000 landscaping to the building exterior. City Hall Remodel - To remodel the 2nd floor of City Hall to NDS 2nd Floor accommodate new offices, a restroom, $ 466,299 and meeting rooms. Adds fiber optic cable in city right-of-way Fiber Optic Infill Program to connect the city's computer and $ 100,000 communication systems CBD Streetscape Project Implement CBD streetscape $ 350,000 (Urban Renewal) improvements Riverside Drive Pedestrian Design of a tunnel under the railroad Tunnel (Urban Renewal) bridge or Riverside Drive for pedestrian $ 100,000 sidewalk access Lower City Park Emergency Add a secondary emergency access $ 220,000 Access Road road into Lower City Park Mercer Park Playground Playground facility upgrades and $ 150,000 improvements at Mercer Park Intra -City Bike Trails Construction and repair of bike trails $ 50,000 Willow Creek/Kiwanis Park Planning and construction of Willow Master Plan & Splash Pad Creek and Kiwanis Park improvements $ 350,000 including a splash pad Elementary School To construct a joint facility with the Iowa Recreation Facility City Community School District for $ 700,000 Partnership additional recreation facilities in new elementary school Tennis Court/Pickle Ball To resurface tennis courts in Mercer $ 70,000 Court Resurfacing Park and add a new pickle ball court Youth Sports Complex Feasibility study for constructing a youth Feasibility Study sports complex at the 420th Street $ 50,000 industrial park Harrison Street Reconstruct Harrison Street from $ 500,000 Reconstruction Dubuque Street to Clinton Street Sidewalk Infill Program To construct sidewalks where gaps in the $ 100,000 system exist Burlington & Clinton Street Reconstruction of the Clinton and $ 840,000 Intersection Improvements Burlington Street intersection 1 st Ave/IAIS RR Crossing Lowers First Ave and creates bridge for $3,050,000 Grade Separation railroad to eliminate RR crossing Dubuque Street/1-80 Constructs bridge for pedestrian traffic $ 276,158 Pedestrian Bridge Interstate 80 GO Bond 2015A Project $6,206,158 $ 666,299 $ 100,000 $ 700,000 Totals Public Hearing Amount $7,250,000 $ 700,000 $ 150,000 $ 700,000 April 7, 2015 The City Council of the City of Iowa City, State of Iowa, met in regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7 P .M., on the above date. There were present Mayor Hayek , in the chair, and the following named Council Members: Botchway, Dickens, Hayek, Mims, Payne, Throgmorton Absent: Do J Council Member Payne introduced the following Resolution entitled "RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $6,500,000 GENERAL OBLIGATION BONDS OF THE CITY OF IOWA CITY, STATE OF IOWA (FOR ESSENTIAL CORPORATE PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF", and moved that the same be adopted. Council Member Mims seconded the motion to adopt. The roll was called and the vote was, AYES: Botchway, Dickens, Hayek, Mims, Payne, Throgmorton NAYS: None ABSENT: Dobyns Whereupon, the Mayor declared the resolution duly adopted as follows: Resolution No. 15-99 RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $6,500,000 GENERAL OBLIGATION BONDS OF THE CITY OF IOWA CITY, STATE OF IOWA (FOR ESSENTIAL CORPORATE PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF WHEREAS, it is deemed necessary and advisable that the City of Iowa City, State of Iowa, should issue General Obligation Bonds, to the amount of not to exceed $6,500,000, as authorized by Section 384.25, of the Code of Iowa, for the purpose of providing funds to pay costs of carrying out essential corporate purpose projects as hereinafter described; and WHEREAS, before the Bonds may be issued, it is necessary to comply with the provisions of the Code, and to publish a notice of the proposal to issue such bonds and of the time and place of the meeting at which the Council proposes to take action for the issuance of the Bonds and to receive oral and/or written objections from any resident or property owner of the City to such action. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CITY OF IOWA CITY, STATE OF IOWA: Section 1. That this Council meet in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7 p .M., on the 21 st day of April, 2015, for the purpose of taking action on the matter of the issuance of not to exceed $6,500,000 General Obligation Bonds, for essential corporate purposes, the proceeds of which bonds will be used to provide funds to pay the costs o£ -2- a) the opening, widening, extending, grading, and draining of the right-of-way of streets, sidewalks, highways, avenues, alleys, public grounds, and market places, pedestrian underpasses and overpasses; the construction, reconstruction, and repairing of any street improvements; the acquisition, installation, and repair of traffic control devices and street lighting; and the acquisition of real estate needed for any of the foregoing purposes; b) the acquisition, construction, reconstruction, extension, improvement, and equipping of works and facilities useful for the collection, treatment, and disposal of sewage and industrial waste in a sanitary manner, and for the collection and disposal of surface waters and streams; c) the acquisition, construction, reconstruction, enlargement, improvement, and repair of bridges, culverts, retaining walls, viaducts, underpasses, grade crossing separations, and approaches thereto; d) the rehabilitation and improvement of parks already owned, including the removal, replacement and planting of trees in the parks, and facilities, equipment, and improvements commonly found in city parks; and e) the acquisition, construction, reconstruction, improvement, repair, and equipping of waterworks, water mains, and extensions, and real and personal property, useful for providing potable water to residents of a city. Section 2. That the Clerk is hereby directed to cause at least one publication to be made of a notice of the meeting, in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in the City. The publication to be not less than four clear days nor more than twenty days before the date of the public meeting on the issuance of the Bonds. Section 3. The notice of the proposed action to issue bonds shall be in substantially the following form: -3- Publish 4/10 NOTICE OF MEETING OF THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED $6,500,000 GENERAL OBLIGATION BONDS OF THE CITY (FOR ESSENTIAL CORPORATE PURPOSES), AND THE HEARING ON THE ISSUANCE THEREOF PUBLIC NOTICE is hereby given that the City Council of the City of Iowa City, State of Iowa, will hold a public hearing on the 21 st day of April, 2015, at 7:00 P.M., in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at which meeting the Council proposes to take additional action for the issuance of not to exceed $6,500,000 General Obligation Bonds, for essential corporate purposes, to provide funds to pay the costs of: a) the opening, widening, extending, grading, and draining of the right-of-way of streets, sidewalks, highways, avenues, alleys, public grounds, and market places, pedestrian underpasses and overpasses; the construction, reconstruction, and repairing of any street improvements; the acquisition, installation, and repair of traffic control devices and street lighting; and the acquisition of real estate needed for any of the foregoing purposes; b) the acquisition, construction, reconstruction, extension, improvement, and equipping of works and facilities useful for the collection, treatment, and disposal of sewage and industrial waste in a sanitary manner, and for the collection and disposal of surface waters and streams; c) the acquisition, construction, reconstruction, enlargement, improvement, and repair of bridges, culverts, retaining walls, viaducts, underpasses, grade crossing separations, and approaches thereto; d) the rehabilitation and improvement of parks already owned, including the removal, replacement and planting of trees in the parks, and facilities, equipment, and improvements commonly found in city parks; and e) the acquisition, construction, reconstruction, improvement, repair, and equipping of waterworks, water mains, and extensions, and real and personal property, useful for providing potable water to residents of a city. At the above meeting the Council shall receive oral or written objections from any resident or property owner of the City to the above action. After all objections have been received and considered, the Council will at the meeting or at any adjournment thereof, take additional action for the issuance of the Bonds or will abandon the proposal to issue said Bonds. This notice is given by order of the City Council of the City of Iowa City, State of Iowa, as provided by Section 384.25 of the Code of Iowa. Dated this 10th day of April, 2015. Marian K. Karr City Clerk, City of Iowa City, State of Iowa (End of Notice) PASSED AND APPROVED this 7th day of April, 2015. ATTEST: City Clerk Mayor a me CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of the City showing proceedings of the Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of public hearing and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of the agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the Council hereto affixed this 7th day of April , 2015. City C e-rk, City of Iowa City, State of Iowa (SEAL) April 7, 2015 The City Council of the City of Iowa City, State of Iowa, met in regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7 P .M., on the above date. There were present Mayor Hayek , in the chair, and the following named Council Members: Botchway, Dickens, Hayek, Mims, Payne, Throgmorton Absent: Dobyns Council Member Payne introduced the following Resolution entitled "RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $750,000 GENERAL OBLIGATION BONDS OF THE CITY OF IOWA CITY, STATE OF IOWA (FOR ESSENTIAL CORPORATE URBAN RENEWAL PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF", and moved that the same be adopted. Council Member Mims seconded the motion to adopt. The roll was called and the vote was, AYES: Botchway, Dickens, Hayek, Mims, Payne, Throgmorton NAYS: None ABSENT: Dobyns Whereupon, the Mayor declared the resolution duly adopted as follows: Resolution No. 15-100 RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $750,000 GENERAL OBLIGATION BONDS OF THE CITY OF IOWA CITY, STATE OF IOWA (FOR ESSENTIAL CORPORATE URBAN RENEWAL PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF WHEREAS, by Resolution No. 2157, adopted in 1969, this Council found and determined that certain areas located within the City are eligible and should be designated as an urban renewal area under Iowa law, and approved and adopted the City -University Project 1 Urban Renewal Plan (the 'Plan") for the City -University Project 1 Urban Renewal Plan Area (the "Area" or "Urban Renewal Area"), which Plan is on file in the office of the Recorder of Johnson County, Iowa; and WHEREAS, by Resolution 14-253, adopted August 19, 2014, this Council approved and adopted an Amendment No. 2 to the Plan, which Amendment confirmed, modified, added or deleted urban renewal projects proposed to be undertaken within the Area, added land, deleted land, and adopted a finding that the Area contained conditions of blight and proposed blight remediation activities and projects; and WHEREAS, by Resolution No. 11-335, adopted October 18, 2011, this Council found and determined that certain areas located within the City are eligible and should be designated as an urban renewal area under Iowa law, and approved and adopted the Riverside Drive Urban Renewal Plan (the 'Plan") for the Riverside Drive Urban Renewal Plan Area (the "Area" or "Urban Renewal Area"), which Plan is on file in the office of the Recorder of Johnson County, Iowa; and -2- WHEREAS, by Resolution 14-278, adopted September 16, 2014, this Council approved and adopted an Amendment No. 2 to the Plan, which Amendment confirmed, modified, added or deleted urban renewal projects proposed to be undertaken within the Area, added land, deleted land, and adopted a finding that the Area contained conditions of blight and proposed blight remediation activities and projects; and WHEREAS, it is deemed necessary and advisable that the City of Iowa City, State of Iowa, should issue General Obligation Bonds, to the amount of not to exceed $750,000, as authorized by Sections 384.25 and 403.12, of the Code of Iowa, for the purpose of providing funds to pay costs of carrying out essential corporate urban renewal purpose projects as hereinafter described; and WHEREAS, before bonds may be issued, it is necessary to comply with the procedural requirements of Chapters 384 and 403 of the Code of Iowa, and to publish a notice of the proposal to issue such bonds and the right to petition for an election. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CITY OF IOWA CITY, STATE OF IOWA: Section 1. That this Council meet in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7 P .M., on the 21 st day of April, 2015, for the purpose of taking action on the matter of the issuance of not to exceed $750,000 General Obligation Bonds, for essential corporate urban renewal purposes, the proceeds of which bonds will be used to provide funds to pay the costs of the aiding in the planning, undertaking, and carrying out of urban renewal projects under the authority of chapter 403, and all of the purposes set out in section 403.12, including the Riverfront Crossings project, the CBD Streetscape Project and the Riverside Drive pedestrian tunnel. Section 2. To the extent any of the projects or activities described in this resolution may be reasonably construed to be included in more than one classification under Division III of Chapter 384 of the Code of Iowa, the Council hereby elects the "essential corporate purpose" classification and procedure with respect to each such project or activity, pursuant to Section 384.28 of the Code of Iowa. Section 3. That the Clerk is hereby directed to cause at least one publication to be made of a notice of the meeting, in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in the City. The publication to be not less than ten clear days nor more than twenty days before the date of the public meeting on the issuance of the Bonds. Section 4. The notice of the proposed action to issue bonds shall be in substantially the following form: -3- Publish 4/10 NOTICE OF MEETING OF THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED $750,000 GENERAL OBLIGATION BONDS OF THE CITY (FOR ESSENTIAL CORPORATE URBAN RENEWAL PURPOSES), AND THE HEARING ON THE ISSUANCE THEREOF PUBLIC NOTICE is hereby given that the City Council of the City of Iowa City, State of Iowa, will hold a public hearing on the 21 st day of April, 2015, at 7:00 P.M., in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at which meeting the Council proposes to take additional action for the issuance of not to exceed $750,000 General Obligation Bonds, for essential corporate urban renewal purposes, to provide funds to pay the costs of the aiding in the planning, undertaking, and carrying out of urban renewal projects under the authority of chapter 403, and all of the purposes set out in section 403.12, including the Riverfront Crossings project, the CBD Streetscape Project and the Riverside Drive pedestrian tunnel. At any time before the date of the meeting, a petition, asking that the question of issuing such Bonds be submitted to the legal voters of the City, may be filed with the Clerk of the City in the manner provided by Section 362.4 of the Code of Iowa, pursuant to the provisions of Sections 384.24(3)(q), 384.25 and 403.12 of the Code of Iowa. At the above meeting the Council shall receive oral or written objections from any resident or property owner of the City to the above action. After all objections have been received and considered, the Council will at the meeting or at any adjournment thereof, take additional action for the issuance of the Bonds or will abandon the proposal to issue said Bonds. This notice is given by order of the City Council of the City of Iowa City, State of Iowa, as provided by Chapters 384 and 403 of the Code of Iowa. Dated this 10th day of April, 2015. Marian K. Karr City Clerk, City of Iowa City, State of Iowa (End of Notice) PASSED AND APPROVED this 7th day of April, 2015. ATTEST: City Clerk -5- A�`��( A Mayor CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of the City showing proceedings of the Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of public hearing and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of the agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the Council hereto affixed this 7th day of ril 32015. Cit City of Iowa City, State of Iowa (SEAL) April 7, 2015 The City Council of the City of Iowa City, State of Iowa, met in regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7 p .M., on the above date. There were present Mayor Hayek , in the chair, and the following named Council Members: Botchway, Dickens, Hayek, Mims, Payne, Throgmorton Absent: Do -1- 4e(5) Council Member Payne introduced the following Resolution entitled "RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $700,000 GENERAL OBLIGATION BONDS OF THE CITY OF IOWA CITY, STATE OF IOWA (FOR A GENERAL CORPORATE PURPOSE), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF", and moved that the same be adopted. Council Member Mims seconded the motion to adopt. The roll was called and the vote was, AYES: Botchway, Dickens, Hayek, Mims, Payne, Throgmorton NAYS: None ABSENT: Do Whereupon, the Mayor declared the resolution duly adopted as follows: Resolution No. 15-101 RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $700,000 GENERAL OBLIGATION BONDS OF THE CITY OF IOWA CITY, STATE OF IOWA (FOR A GENERAL CORPORATE PURPOSE), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF WHEREAS, it is deemed necessary and advisable that the City of Iowa City, State of Iowa, should issue General Obligation Bonds, to the amount of not to exceed $700,000, as authorized by Section 384.26, of the Code of Iowa, for the purpose of providing funds to pay costs of carrying out a general corporate purpose project as hereinafter described; and WHEREAS, the Issuer has a population of more than 5,000 but not more than 75,000, and the Bonds for this purpose do not exceed $700,000; and WHEREAS, before the Bonds may be issued, it is necessary to comply with the provisions of Chapter 384 of the Code of Iowa, and to publish a notice of the proposal to issue such Bonds and the right to petition for an election. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CITY OF IOWA CITY, STATE OF IOWA: Section 1. That this Council meet in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7 P .M., on the 21st day of April, 2015, for the purpose of taking action on the matter of the issuance of not to exceed $700,000 General Obligation Bonds, for a general corporate purpose, the proceeds of which bonds will be used to -2- provide funds to pay the costs of the construction of public recreation facilities in a joint undertaking with the Iowa City Community School District and shall bear interest at a rate not exceeding the maximum specified in the attached notice. Section 2. That the Clerk is hereby directed to cause at least one publication to be made of a notice of the meeting, in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in the City. The publication to be not less than ten clear days nor more than twenty days before the date of the public meeting on the issuance of the Bonds. Section 3. The notice of the proposed action to issue bonds shall be in substantially the following form: -3- Publish 4/10 NOTICE OF MEETING OF THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED $700,000 GENERAL OBLIGATION BONDS OF THE CITY (FOR A GENERAL CORPORATE PURPOSE), AND THE HEARING ON THE ISSUANCE THEREOF PUBLIC NOTICE is hereby given that the City Council of the City of Iowa City, State of Iowa, will hold a public hearing on the 21 st day of April, 2015, at 7:00 P.M., in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at which meeting the Council proposes to take additional action for the issuance of not to exceed $700,000 General Obligation Bonds, for a general corporate purpose, bearing interest at a rate of not to exceed nine (9) per centum per annum, the Bonds to be issued to provide funds to pay the costs of the construction of public recreation facilities in a joint undertaking with the Iowa City Community School District. At any time before the date of the meeting, a petition, asking that the question of issuing such Bonds be submitted to the legal voters of the City, may be filed with the Clerk of the City in the manner provided by Section 362.4 of the Code of Iowa, pursuant to the provisions of Section 384.26 of the Code of Iowa. At the above meeting the Council shall receive oral or written objections from any resident or property owner of the City to the above action. After all objections have been received and considered, the Council will at the meeting or at any adjournment thereof, take additional action for the issuance of the Bonds or will abandon the proposal to issue said Bonds. This notice is given by order of the City Council of the City of Iowa City, State of Iowa, as provided by Section 384.26 of the Code of Iowa. Dated this 10th day of April, 2015. Marian K. Karr City Clerk, City of Iowa City, State of Iowa (End of Notice) PASSED AND APPROVED this 7th day of April, 2015. ATTEST: City Clerk Mayor -5- CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF J014NSON ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of the City showing proceedings of the Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of public hearing and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of the agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the Council hereto affixed this 7th day of April , 2015. rty Clerk, City of Iowa City, State of Iowa (SEAL) April 7, 2015 The City Council of the City of Iowa City, State of Iowa, met in regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7 P .M., on the above date. There were present Mayor Hayek , in the chair, and the following named Council Members: Botchway, Dickens, Hayek. Mims, Payne, Throgmorton Absent: Dobyns 4e(6) Council Member Payne introduced the following Resolution entitled "RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $150,000 GENERAL OBLIGATION BONDS OF THE CITY OF IOWA CITY, STATE OF IOWA (FOR GENERAL CORPORATE PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF", and moved that the same be adopted. Council Member Mims seconded the motion to adopt. The roll was called and the vote was, AYES: Botchway, Dickens, Hayek, Mims, Payne, Throgmorton NAYS: None ABSENT: Dobyns Whereupon, the Mayor declared the resolution duly adopted as follows: Resolution No. 15-102 RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $150,000 GENERAL OBLIGATION BONDS OF THE CITY OF IOWA CITY, STATE OF IOWA (FOR GENERAL CORPORATE PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF WHEREAS, it is deemed necessary and advisable that the City of Iowa City, State of Iowa, should issue General Obligation Bonds, to the amount of not to exceed $150,000, as authorized by Section 384.26, of the Code of Iowa, for the purpose of providing funds to pay costs of carrying out general corporate purpose projects as hereinafter described; and WHEREAS, the Issuer has a population of more than 5,000 but not more than 75,000, and the Bonds for these purposes do not exceed $700,000; and WHEREAS, before the Bonds may be issued, it is necessary to comply with the provisions of Chapter 384 of the Code of Iowa, and to publish a notice of the proposal to issue such Bonds and the right to petition for an election. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CITY OF IOWA CITY, STATE OF IOWA: Section 1. That this Council meet in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7 P .M., on the 21 st day of April, 2015, for the purpose of taking action on the matter of the issuance of not to exceed $150,000 General Obligation Bonds, for general corporate purposes, the proceeds of which bonds will be used to -2- provide funds to pay the costs of the acquisition, construction, reconstruction, enlargement, improvement, and equipping of recreation grounds, trails, recreation buildings, juvenile playgrounds, recreation centers and parks and shall bear interest at a rate not exceeding the maximum specified in the attached notice. Section 2. That the Clerk is hereby directed to cause at least one publication to be made of a notice of the meeting, in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in the City. The publication to be not less than ten clear days nor more than twenty days before the date of the public meeting on the issuance of the Bonds. Section 3. The notice of the proposed action to issue bonds shall be in substantially the following form: -3- Publish 4/10 NOTICE OF MEETING OF THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED $150,000 GENERAL OBLIGATION BONDS OF THE CITY (FOR GENERAL CORPORATE PURPOSES), AND THE HEARING ON THE ISSUANCE THEREOF PUBLIC NOTICE is hereby given that the City Council of the City of Iowa City, State of Iowa, will hold a public hearing on the 21 st day of April, 2015, at 7:00 P.M., in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at which meeting the Council proposes to take additional action for the issuance of not to exceed $150,000 General Obligation Bonds, for general corporate purposes, bearing interest at a rate of not to exceed nine (9) per centum per annum, the Bonds to be issued to provide funds to pay the costs of the acquisition, construction, reconstruction, enlargement, improvement, and equipping of recreation grounds, trails, recreation buildings, juvenile playgrounds, recreation centers and parks. At any time before the date of the meeting, a petition, asking that the question of issuing such Bonds be submitted to the legal voters of the City, may be filed with the Clerk of the City in the manner provided by Section 362.4 of the Code of Iowa, pursuant to the provisions of Section 384.26 of the Code of Iowa. At the above meeting the Council shall receive oral or written objections from any resident or property owner of the City to the above action. After all objections have been received and considered, the Council will at the meeting or at any adjournment thereof, take additional action for the issuance of the Bonds or will abandon the proposal to issue said Bonds. This notice is given by order of the City Council of the City of Iowa City, State of Iowa, as provided by Section 384.26 of the Code of Iowa. Dated this 10th day of April, 2015. Marian K. Karr City Clerk, City of Iowa City, State of Iowa (End of Notice) PASSED AND APPROVED this 7th day of April, 2015. ATTEST: ���� City Clerk Mayor -5- CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of the City showing proceedings of the Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of public hearing and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of the agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the Council hereto affixed this 7th day of April , 2015. City Nerk, City of Iowa City, State of Iowa (SEAL) April 7, 2015 The City Council of the City of Iowa City, State of Iowa, met in regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7 p .M., on the above date. There were present Mayor Hayek , in the chair, and the following named Council Members: Botchway, Dickens, Hayek, Mims, Payne, Throgmorton Absent: Do -1- 4e(7) Council Member Payne introduced the following Resolution entitled "RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $700,000 GENERAL OBLIGATION BONDS OF THE CITY OF IOWA CITY, STATE OF IOWA (FOR GENERAL CORPORATE PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF", and moved that the same be adopted. Council Member Mims seconded the motion to adopt. The roll was called and the vote was, AYES: Botchway, Dickens, Hayek, Mims, Payne, Throgmorton NAYS: None ABSENT: Do Whereupon, the Mayor declared the resolution duly adopted as follows: Resolution No. 15-103 RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $700,000 GENERAL OBLIGATION BONDS OF THE CITY OF IOWA CITY, STATE OF IOWA (FOR GENERAL CORPORATE PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF WHEREAS, it is deemed necessary and advisable that the City of Iowa City, State of Iowa, should issue General Obligation Bonds, to the amount of not to exceed $700,000, as authorized by Section 384.26, of the Code of Iowa, for the purpose of providing funds to pay costs of carrying out general corporate purpose projects as hereinafter described; and WHEREAS, the Issuer has a population of more than 5,000 but not more than 75,000, and the Bonds for these purposes do not exceed $700,000; and WHEREAS, before the Bonds may be issued, it is necessary to comply with the provisions of Chapter 384 of the Code of Iowa, and to publish a notice of the proposal to issue such Bonds and the right to petition for an election. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CITY OF IOWA CITY, STATE OF IOWA: Section 1. That this Council meet in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7 P .M., on the 21 st day of April, 2015, for the purpose of taking action on the matter of the issuance of not to exceed $700,000 General Obligation Bonds, for general corporate purposes, the proceeds of which bonds will be used to -2- provide funds to pay the costs of the acquisition, construction, reconstruction, enlargement, improvement, and equipping of city buildings, and the acquisition of real estate therefore, including city hall improvements and fiber optic connectivity for city communications and computer systems and shall bear interest at a rate not exceeding the maximum specified in the attached notice. Section 2. That the Clerk is hereby directed to cause at least one publication to be made of a notice of the meeting, in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in the City. The publication to be not less than ten clear days nor more than twenty days before the date of the public meeting on the issuance of the Bonds. Section 3. The notice of the proposed action to issue bonds shall be in substantially the following form: -3- Publish 4/10 NOTICE OF MEETING OF THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED $700,000 GENERAL OBLIGATION BONDS OF THE CITY (FOR GENERAL CORPORATE PURPOSES), AND THE HEARING ON THE ISSUANCE THEREOF PUBLIC NOTICE is hereby given that the City Council of the City of Iowa City, State of Iowa, will hold a public hearing on the 21 st day of April, 2015, at 7:00 P.M., in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at which meeting the Council proposes to take additional action for the issuance of not to exceed $700,000 General Obligation Bonds, for general corporate purposes, bearing interest at a rate of not to exceed nine (9) per centum per annum, the Bonds to be issued to provide funds to pay the costs of the acquisition, construction, reconstruction, enlargement, improvement, and equipping of city buildings, and the acquisition of real estate therefore, including city hall improvements and fiber optic connectivity for city communications and computer systems. At any time before the date of the meeting, a petition, asking that the question of issuing such Bonds be submitted to the legal voters of the City, may be filed with the Clerk of the City in the manner provided by Section 362.4 of the Code of Iowa, pursuant to the provisions of Section 384.26 of the Code of Iowa. At the above meeting the Council shall receive oral or written objections from any resident or property owner of the City to the above action. After all objections have been received and considered, the Council will at the meeting or at any adjournment thereof, take additional action for the issuance of the Bonds or will abandon the proposal to issue said Bonds. This notice is given by order of the City Council of the City of Iowa City, State of Iowa, as provided by Section 384.26 of the Code of Iowa. Dated this 10th day of April, 2015. Marian K. Karr City Clerk, City of Iowa City, State of Iowa (End of Notice) PASSED AND APPROVED this 7th day of April, 2015. ATTEST: City Clerk Mayor -5- CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of the City showing proceedings of the Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of public hearing and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of the agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the Council hereto affixed this 7th day of April , 2015. City CTirk, City of Iowa City, State of Iowa (SEAL) 04-07-15 I fiC,®fir CITY OF IOWA CITY 4e(8) IollIt MEMORANDUM DATE: April 2, 2015 TO: Tom Markus, City Manager r FROM: Jason Havel, City Engineer `'2 RE: Landfill Chemical Storage Building Replacement Project April 7, April 21 and May 19. Introduction: The City of Iowa City owns and operates the Iowa City Landfill and Recycling Center. As part of the regular solid waste disposal operation, the facility operation also includes a household hazardous material collection facility. History/Background: The household hazardous materials are collected from area residents and processed at the facility for temporary storage before shipment to a special chemical disposal facility. While awaiting shipment, temporary storage occurs in the chemical storage building that is equipped with explosion and fire suppression systems. Due to its age and continuous use during the last 15 years, it is in need of replacement. Discussion of Solution: The Landfill Chemical Storage Building Replacement Project has been designed and is ready to be bid for construction. The replacement storage building will be the same pre- fabricated type as the existing one, but with new improved technology for better operating efficiency. As many of the existing building components as possible will be salvaged for scrap metal. Financial Impact: The total estimated cost of construction is $100,000. Funding will be provided by landfill revenues. Recommendation: Staff recommends proceeding with the following schedule for this project. April 7 - Set Public Hearing April 21 - Hold Public Hearing May 19 - Award Project cc: Ron Knoche, Public Works Director Daniel Scott, Project Engineer Prepared by: Daniel Scott, Project Engineer, 410 E. Washington St., Iowa City, IA 52240, (319)356-5144 RESOLUTION NO. 15-104 RESOLUTION SETTING A PUBLIC HEARING ON April 21, 2015, ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE 2015 LANDFILL CHEMICAL STORAGE BUILDING REPLACEMENT PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. WHEREAS,funds for this project are available in the Landfill account # L3325. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: That a public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-mentioned project is to be held on the 21s' day of April, 2015, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. That the copy of the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 7th day of April 20 15 1 MAYOR Approved by ATTEST: 7Sy . tT'r� �„� �'�z`�� CITY CLERK City Attorney's Office pweng\masters\setph.doc 1/11 Resolu ion No. 15-104 ]Page 2 It was moved by Payne and seconded by Resolution be adopted, and upon roll call there were: Mims the AYES: NAYS: ABSENT: x Botchway x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton CITY OF IOWA CITY 4e(9) MEMORANDUM - DATE: April 2, 2015 TO: Tom Markus, City Manager FROM: Jason Havel, City Engineer RE: East Harrison Street Reconstruction Project — April 7, April 21 and May 19 Introduction: The project includes the reconstruction of East Harrison Street between Clinton Street and Dubuque Street. Included as part of the project are new roadway, sidewalk, storm sewer, water main, and other associated improvements. History/Background: This section of East Harrison Street is currently in very poor condition. In addition, the ongoing construction of the new MidWestOne building, and planned construction on the former Sabin School site, have increased the need for improvements to the corridor. Discussion of Solutions: East Harrison Street currently exists as a brick street between Clinton Street and Dubuque Street, and is in need of significant repair. Due to the high costs of reconstructing and maintaining brick streets, the project design proposed reconstructing this section of East Harrison Street as a concrete street. Further discussion occurred during the FY2014 CIP process, and the decision was made to move forward with construction of the concrete street. As part of the project design, the project includes several Complete Streets elements. These include sidewalk on both sides of East Harrison Street, reduction of crosswalk lengths across Dubuque Street and Clinton Street, and designing the pavement width on Dubuque Street to allow for the ability to add future bike lanes. In addition, the existing bricks from East Harrison Street will be salvaged and delivered to the City for future reuse. Financial Impact: The estimated construction cost for this project is $450,000 and will be funded with General Obligation bond proceeds. Recommendation: Staff recommends proceeding with the following schedule for this project: April 7 — Set public hearing April 21 — Hold public hearing and approve plans and specifications May 19 — Award project to contractor Summer 2015 thru Fall 2015 — Construction Prepared by: Jason Havel, City Engineer, 410 E. Washington St., Iowa City, IA 52240, (319)356-5410 RESOLUTION NO. 15-105 RESOLUTION SETTING A PUBLIC HEARING ON APRIL 21, 2015 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE EAST HARRISON STREET RECONSTRUCTION PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. WHEREAS, funds for this project are available in the Harrison St Reconstruction account #S3806. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: That a public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-mentioned project is to be held on the 21St day of April, 2015, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. That the copy of the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 7th day of April , 20 15 ATTEST: hai,� _e - 1��� CITY CLERK &—A �� - MAYOR Approved by City Attorney's Office qb h Resolution No. 15-105 Page 2 It was moved by Payne and seconded by Resolution be adopted, and upon roll call there were: Mims the AYES: NAYS: ABSENT: x Botchway x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton CITY OF IOWA CITY UNESCO CITY OFF UT�ERATURE _ ]MIM -371 itJii7L=i .. CITY OF IOWA CITY 1 MEMORANDUM ��I Date: March 30, 2015 To: Tom Markus From: Steven J. Rackis, Housing Administrator S� Re: Iowa City Housing Authority's 5 -Year and Annual Plans Introduction: The Public Housing Reform Act requires submission of both a 5 -Year and an Annual Plan. The 5 -year PHA (Public Housing Agency) Plan describes the agency's mission and the long-term plan for achieving that mission over the subsequent five years. History/Background: The Annual Plan provides details about the PHA's current programs and the resident population served, as well as the PHA's strategy for addressing the housing needs of currently assisted families and the larger community. The strategies for meeting the Housing Authorities mission, goals, and objective are stated in the Iowa City Housing Authority's 5 -Year Plan for Fiscal Years 2015-2019 and are contained in CITY STEPS 2016-2020 Iowa City's Consolidated Plan for Housing, Jobs, and Services for Low -Income Residents. Attachments: • Annual Report (20 pages). • 5 -Year Plan (2 pages). Recommendation: Staff recommends approving the Iowa City Housing Authority's 5 -Year and Annual Plans. Annual Report — 2015 usin UTHORITY 410 E. Washington Street Iowa City • lona • 52240 •1826 To improve quality of life, the Iowa City Housing Authority ads as a community leader for affordable housing, family self-sufficiency, and homeownership opportunities. Date: April 7, 2015 Annual Report — 2015 Table of Contents Pages Staff 3 Executive Summary 4-5 Housing Choice Voucher (HCV) Program 6 Analysis of Public Housing 7 Family Characteristics 8 Family Characteristics and Working Families 9 Public Housing Waiting List 10 Housing Choice Voucher Waiting List I I Promoting Family Self -Sufficiency (FSS) 12-13 FSS Program Coordinating Committee 14 Promoting Homeownership 15 Comparison of funding for Calendar Years 2014 & 2015 16 Housing Authority Funding Source Summary 17-18 Partnerships and Community Collaborations 19 Page 2 Annual Report — 2015 Staff Housing Program Assistant Robin Butler Housing Program Assistant Denise Kinnison Housing Program Assistant Carri Fox-Rummelhart Housing Program Assistant Diana Huff Office Manager Virginia Stroud FSS Coordinator Mary Abboud Public Housing/Homeownership Pat MacKay Coordinator Housing Choice Voucher Heidi Wolf Program Coordinator Housing Administrator Steven J. Rackis Page 3 Annual Report — 2015 Executive Summary Housing Choice Voucher (HCV), Veterans Supportive Services (VASH) & Public Housing Program Highlights: • The Top 5 participant Head -of -Households characteristics in the Housing Authority's rental assistance programs are: Disabled and/or elderly (60%); White (59%), Households without minors (58%), One-person households (53%) and Working Families (46%). • Total voucher utilization for Calendar Year (CY) 2014 = 98%. • Average Public Housing occupancy for CY 2014 = 97% or 3 vacancies. • Achieved "High Performance" status for the HCV program for Fiscal Year (FY) 2014. • The Housing Authority received an additional 7 VASH vouchers, bringing the total to 57. • Total available vouchers = 1272. • Diversity of participants is increasing due to a influx of Sudanese and Con- golese families. Comparing the Iowa City Housing Authority to the other 70 Housing Authorities in the State of Iowa. Effective dates included: September 1, 2013—December 31, 2014: • ICHA participants have higher average annual incomes - $13,653 vs. $12,123; • The ICHA assists more working families – 47% vs. 34%; • The ICHA assists fewer families receiving welfare – 6% vs. 18%; • ICHA participants pay a highe average monthly amount of the contract rent - $319 vs. $280; CY2015 Funding Summary (source: National Association of Housing and Rehabilitation Officials NAHRO): Tenant -Based Rental Assistance Programs (TBRA) Housing Choice Voucher (HCV) Housing Assistance Payment (HAP) Funds: The appropriations act provides $17.486 billion for HAP renewals, a slight increase over the FY 2014 funding level of $17.366 billion. NAHRO anticipates that due to lower national voucher leasing rates, this funding level will be sufficient to pro- vide all PHAs with at least 100 percent of their HAP renewal eligibility. HUD-VASH: As in 2014, the FY 2015 Act provides $75 million for new HUD - Veterans Affairs Supportive Housing (HUD-VASH) vouchers to support the goal of ultimately ending homelessness among veterans. Page 4 Annual Report — 2015 Ongoing Administrative Fees: The appropriations act provides $1.52 billion for ongoing administrative fees, a compromise between the House and Senate's earlier bills. Based on the estimates of eligibility that HUD included in its Con- gressional Budget Justifications, NAHRO estimates that this funding level is suffi- cient to provide PHAs with approximately 75 percent of their ongoing adminis- trative fee eligibility. If the gains in leasing rates from the end of 2014 are sus- tained in CY 2015, however, ongoing administrative fee eligibility will increase, resulting in a lower administrative fee proration. Public Housing Operating Fund The Appropriations Act provides $4.44 billion for the Operating Fund for 2015, consistent with the recommendation made earlier in the year by the House. NAHRO anticipates that this funding would be sufficient to provide PHAs with about 83 percent of their formula -determined subsidy need, although this estimate is subject to change as HUD completes the 2015 Operating Fund subsi- dy eligibility determination process. Public Housing Capital Fund The Act provides level funding for the Public Housing Capital Fund, maintaining the $1.875 billion appropriation from FY 2014 and staving off the $100 million cut proposed by the House. Funding for the Capital Fund continues to fall far short of the $3.4 billion in annually accruing capital needs estimated by the 2010 Abt Associates Capital Needs Assessment study and casts doubt on the federal government's commitment to funding the physical needs of public housing. Page 5 Annual Report - 2015 Housing Choice Voucher Program The Housing Choice Voucher Program (HCV) is funded by the U.S. Department of Housing and Ur- ban Development (HUD) with the intent of increas- ing affordable housing choices for low-income fami- lies, the elderly, & persons with disabilities. Families with a HCV voucher choose & lease safe, decent, and affordable privately owned rental housing. Total number of available HCV and Veterans' Affairs Sup- portive Housing (VASH) vouchers = 1,272. HCV Economic Impact: For Calendar Year 2014 (CY14), the Housing Choice Voucher program paid approximately $6.2 million in Housing Assistance Payments (HAP) to landlords/owners of rental properties in Johnson County. The vouchers in use, as of 12/16/2014, in Iowa City (864) represents 4.8% of the total number of rental units (17,889) in the City of Iowa City. Following is the Johnson County breakdown by city. Overall voucher utilization in Johnson County shows: Sixty percent (60%) were households without minor children. Voucher Utilization by City As of 12/16/2014 total = 1,260 % of Total Johnson Total Popu- County Incorporated lation * Population Total Vouchers By City % Total Voucher Utilization Households without Minors % Total Vouchers By Cit Iowa City 67,862 61.9% 864 68.6% 539 62.4% Coralville 18,907 17.2% 207 16.4% 112 54.1% North Liberty 13,374 12.2% 134 10.6% 66 49.3% Solon 2,037 1.9% 16 1.3% 15 93.8% Oxford 807 .7% 11 0.9% 1 63.6% Tiffin 1947 1.8% 71 0.6% 3 42.9% Lone Tree 1,300 1.2% 5 0.4% 3 60.0% Hills 703 .6% 4 0.4% 2 40.0% West Liberty N/A N/A 1 0.1% 1 100% Wellman, Riverside N/A N/A 7 0.5% 51 71.4% Amana, North English, Williamsburg N/A N/A 3 0.3% 3 100% Johnson County Total Population ohnson County 130,8821ncor orated 109,104 % of Johnson County Population Living in Incorporated areas = 83.8% * Source: U.S. Decennial Census 2010 2013 Report used American Fact Finder estimates Page 6 Annual Report — 2015 Public Housing Public housing was established to provide affordable, decent and safe rental housing for eligible low-income families, elderly persons, and persons with disabilities. The U.S. Depart- ment of Housing & Urban Development (HUD) distributes federal subsidies to the Iowa City Housing Authority (ICHA), which owns and manages the housing. The eighty-one (8 1) Public Housing units are low-density, constructed to con- form and blend into the existing neighborhood architecture. The 81 Public Housing units represent half (1/2) of 1% of the total number of rental units in the City of Iowa City. Public Housing Economic Impact for the City of Iowa City: • Total CY 14 rental income from Public Housing properties = $218,612. • Payment in Lieu of Taxes (PILOT) paid to the Johnson County Assessor for the Public Housing properties in CY13 = $17,989.20. • In CY14, the Housing Authority paid $254,348 to private sector Iowa City contractors for the capital improvement, general maintenance and repair of the Public Housing properties. Total Occupied Units w/ Public Housing Total by Occupied Occupied Units minors (includes non - Units Location 3/11/2015 No Minors school a ed minors Grant Wood 31 30 0 30 Friendship 22 21 6 15 Village Green I I 11 8 3 Washineton Hills 5 5 1 4 Miller Orchard 3 3 0 3 Northside 2 2 0 2 Lonyfellow 2 2 1 1 Lucas Farms 2 2 0 2 Wetherby Friends & Nei hbors I 1 0 1 Creekside I 1 0 1 PeDDerwood I 1 0 1 TOTAL 81 79 16 63 Page 7 Annual Report — 2015 Family Characteristics ICHA Participant Characteristics. Definition of Participant (participant family): A person or family that has been admitted to the Iowa City Housing Authority's HCV, VASH or Public Housing program and is currently assisted in the program. Head of Household (HOH) Characteristics. Total Families = 1,354 as reported to HUD: September 1, 2013 — December 31, 2014 (multiple category reporting eliminated — like char- acteristics will equal 100%): • White HOH = 799 (59%) • Households Without Children = 785 (58%) • One Person Household = 718 (53%) • Working Households = 636 (47%) • Disabled HOH = 589 (44%) • Households with Children = 569 (42%) • Non-Disabled/Non-Elderly HOH = 552 (41%) • Female HOH with Children = 483 (36%) • Black/African American HOH = 515 (38%) • Elderly & Disabled HOH = 139 (10%) • Elderly HOH = 74 (5%) • Hispanic HOH = 54 (4%) • All Other Races HOH = 41 (3%) Income Sources: Total Families = 1,295 as reported to HUD: September 1, 2013 — December 31, 2014 (All Family Members. Many Families Have Multiple Sources of Income): • Social Security (SS)/Supplemental Security (SSI) = 62% • Employment = 47% • Family Investment Program (FIP/Welfare) = 6% • With any Other Income = 14% • No Income = 5% * Child Support, Self -Employment, Unemployment Insurance, Other Non -Wage Sources. As of February 3, 2015, only 16 of the total 1,362 assisted households are report- ing FIP as the sole source of household income. This equals 1.2% of all currently assisted households. Page 8 Annual Report — 2015 Family Characteristics (continued) Length of Participation as reported to HUD: September 1, 2013 — December 31, 2014: • Less than I year = 390 (29%) • 1 to 5 years = 374 (27%) • 5 to 10 years = 300 (22%) • 10 to 20 years = 243 (18%) • Over 20 years = 47 (3%) Residence prior to admission — Currently Assisted: Based on the residence identified on the preliminary application and/or prior residence for port -ins. Residency preference does not apply to HUD/VASH participants (ICHA jurisdiction is Johnson County, Iowa County, & Washington County North of HWY 92): • ICHA Jurisdiction = 1,160 (86%) • All Other State of Iowa Counties = 96 (7%) • State of Illinois = 69(5%) • All Other States = 27 (2%) Iowa City Community School District (ICCSD) information 2014-2015; Total Enrollment & Free/Reduced (F/R) Lunch: • Total ICCSD Enrollment PK -12 = 13,050 • Total ICCSD Eligible for F/R (33.7% of total) = 4,398 • Total ICHA (All Programs) Minors K-12 * = 877 • Total ICHA (All Programs) K-12 Eligible F/R = 853 * Total may include children enrolled in the Clear Creek Amara School District, or chil- dren who have received scholarships to attend Regina Elementary and High School. Examples of Participants' Places of Employment: Systems Unlimited, Legacy Point, CIT Charters, Hy -Vee, Arby's, McDonalds, IAC, TMone, Creekside Market, Plan Family Dental Care, Roffman Construction, Kid- die Connection, Hampton Inn, BP, Marriott, Whirlpool, Remedy Intelligent Staffing, Tyson Foods, Mayor's Youth, Sedona Staffing, Midwest Janitorial, Reach For Your Potential, Key Resources, Pancheros, ARC of Johnson County, ACT, Rock -Tenn, Staffing Solutions, JC Penny, Telnet, Inc., 1" Class Staffing, QPS Compa- nies, Menards, STS Transportation, Briarwood Healthcare Center, University of Iowa/UIHC, Self Employed (massage therapy, web design). Page 9 Annual Report — 2015 Public Housing Waiting List January 30, 2015 Applicant (applicant family): A person or family that has applied for admis- sion to the Iowa City Housing Authority's Public Housing program but is not yet a participant. Eligibility_ for housing programs is not established until applicants reach the top of the waiting list and their Preliminary Application for Assistance is processed. The Iowa City Housing Authority's jurisdiction is Johnson County, Iowa; Iowa County, Iowa; and, Washington County, Iowa, North of Highway 92. The gen- eral applicant pool from which the Housing Authority draws to determine pro- gram eligibility are elderly, disabled, and families with children under the age of 18 who are residents (have a legal domicile) or are employed, in our jurisdiction (Johnson County, Iowa County, and Washington County N of HWY 92). When vacancies exist, the Housing Authority draws applicants from this pool by date and time of application and only those applications of families who qualify for the bedroom size of the available Public Housing units. The eligibility deter- mination process includes verification of residency, family composition, eligibility status, and a national criminal background check conducted through the Iowa Department of Criminal Investigation and the Federal Bureau of Investigation. Public Housing Waiting List * An additional 12,502 applicants are on the list in lower preference categories. Page 10 Number of Families % of Fami- lies Elderly, disabled, and families with children under the age of 18 who are residents (have a legal domicile) or are employed, in our jurisdiction. 432 * 100% Elderly 40 9% Disabled 178 41% Families w/minor Children 264 61% White - Head of Household 183 42% Black/African American - Head of Household 219 51% Multiple races or none reported—Head of Household 23 5% All Other Races - Head of Household 7 >1% His anic 20 5% * An additional 12,502 applicants are on the list in lower preference categories. Page 10 Annual Report — 2015 HCV Waiting List January 30, 2015 The HCV waiting list shares the majority of the characteristics described in the Public Housing section. There is a great deal of duplication as the majority of applicants apply to both lists. For HCV applications, bedroom size is not taken into consideration. When vouchers are available, the Housing Authority draws applications, by date & time of application, from the applicant pool that contains elderly, disabled, and families with children under the age of 18 who are resi- dents (have a legal domicile) or are employed, in our jurisdiction Qohnson County, Iowa County, and Washington County N of HWY 92). The eligibility determination process includes verification of residency, family composition, eligibility status, and a national criminal background check conduct- ed through the Iowa Department of Criminal Investigation and the Federal Bu- reau of Investigation. Housing Choice Voucher Waiting List * An additional 5,740 applicants are on the list in lower preference categories. Page I I Number of Families % of Fami- lies Elderly, disabled, and families with children under the age of 18 who are residents (have a legal domicile) or are employed, in our jurisdiction. 455 * 100% Elderly 23 5% Disabled 203 45% Families w/minor Children 264 58% White - Head of Household 193 42% Black/African American - Head of Household 222 49% Multiple races or none reported 29 6% All Other Races - Head of Household I I2% Hispanic 23 5% * An additional 5,740 applicants are on the list in lower preference categories. Page I I Annual Report — 2015 Program Coordinating Committee — 2014 Advisory Board for the Iowa City Housing Authority's Family Self -Sufficiency Program (FSS). • Jon Weih, Student Life Director, Kirkwood Community College. • Karla Fay, Farmers & Merchants Savings Bank. • Cindy Lynch, Midwest One • Hanadi Elshazali, Neighborhood Centers of Johnson County. • Jan Koch, 4Cs Home Ties. • Ladiester LaMaster, Horace Mann Elementary Family Resource Center. • Lynette Jacoby, Social Service Director, Johnson County. • Laura Martinez, Neighborhood Centers of Johnson County. • Shannon Miner, Iowa City Community School District.. • Bruce Teague, CEO, Caring Hands & More. • Heidi Cuda, Prelude Behavioral Services. • Roger Goedken, Successful Living. • Jessica Greving, Residential Mortgage Network, Inc. • Ray Truitt, Iowa Workforce Development. • Mary Ann Pedde, Domestic Violence Intervention Project (DVIP). • LaTasha Massey, Community Projects Specialist, Johnson County. • Anthony Moore, Public Housing Tenant. • Judith Bryant, HCV Program Participant. • Cathy Fitzmaurice-Hill, Horizons Consumer Credit Counseling Ser- vices. • Christine Thompson, Kirkwood Community College, Iowa City Learning Center. • Royceann Porter, Shelter House. Page 12 Annual Report — 2015 Promoting Self -Sufficiency & Homeownership The lack of safe, decent, and affordable housing undermines quality education, public health, and economic growth. Affordable housing is a contrib- uting factor to stabilizing families. Stable families are better equipped to take advantage of educational opportunities. With opportunities for and access to advanced education and training, families increase their employability. Sustainable employment offers opportunities to attain self-sufficiency. Economic self-sufficiency leads to a better society and strengthens the "sense of community." Through our Self -Sufficiency programs, the Housing Authority is helping low income families bridge the economic gap by building assets, improving employ- ment opportunities, and transitioning from renters of units to owners of homes. The Family Self -Sufficiency (FSS) Program: Promotes self-sufficiency and asset development by providing supportive services to participants to in- crease their employability, to increase the number of employed participants, and to encourage increased savings through an escrow savings program. Current FSS Enrollment Data (2/13/2015): • Total FSS participants =135 • Participants with an escrow savings account =109 (81%) • Average monthly escrow savings deposit (participants with an escrow balance) _ $191 • Average escrow savings account balance (participants with an escrow balance) _ $2,619 • Highest escrow savings account balance = $26,722 Workshop Accreditations: • "Money Smart": Federal Deposit and Insurance Corporation (FDIC). FSS Workshops Conducted: • April 2014: Money and Self -Sufficiency. Collaborated with Hawkeye Com- munity Action Program (HACAP). • October 2013: Community and Job Resource Fair. Collaborated with Iowa City Human Rights Commission, Goodwill of the Heartland, Iowa Work- force Development, Shelter House, Systems Unlimited and Successful Liv- ing. Page 13 Annual Report — 2015 Promoting Self -Sufficiency & Homeownership (continued) Homebuyer Education Conducted in Partnership with the Io- wa City Area Association of Realtors: • The Homebuyer Education program was developed by the Iowa City Area Association of Realtors and the Iowa City Housing Authority. It is available via the internet. Those completing the course receive a Mortgage Readi- ness Certificate. The course is required for families interested in participat- ing in the Housing Authority's homeownership programs. Homeownership Programs: FSS Homeownership: Through our FSS program, many families have used their escrow savings accounts and private mortgages to attain homeownership independent of the Housing Authority programs. Fifty-nine (59) FSS graduates have moved to homeownership. HCV Homeownership Program: Eligible participants have the option of purchasing a home with their HCV assistance rather than renting. • Thirty -Nine (39) HCV Vouchers were used to purchase homes since January 2003; Nineteen (19) HCV Vouchers are currently active. Tenant -to -Ownership Program (TOP): The Tenant -to -Ownership Pro- gram is funded by HUD. The TOP program offered opportunities for low to very low-income families to purchase single-family homes owned by the Housing Authority. • Twenty-six (26) homes were sold and ten (10) resold since May 1998. Affordable Dream Home Ownership Program (ADHOP): The Afforda- ble Dream Home Ownership Program is operated, managed and funded solely by the ICHA. It offers opportunities for income eligible families to purchase newly constructed, newer homes, or resale of homes purchased through the TOP/ADHOP programs. • Sixteen (16) homes (10 "Universal Design" homes) were built and sold since May 1999. Down Payment Assistance Program — Grant Award $187,500: Funded with Fiscal Year 2009 HOME funds. First -Time homebuyers with a household Page 14 Annual Report — 2015 Promoting Self -Sufficiency & Homeownership (continued) income of less than 80% of the Area Median Income (AMI) may be eligible for a forgivable loan for down payment assistance. At the date of this publication:' • 20 families purchased homes (total funds expended) = $187,500 • Families with household income 60-80% of AMI = I I • Families with household income <60% of AMI = 9 UniverCity Neighborhood Partnership: The UniverCity Neighborhood Partnership is a cooperative effort of the City of Iowa City and the University of Iowa focusing on neighborhoods located near the University campus that retain a single-family character and a demand for single-family housing, but that also have a large renter population. In May 2011, the Iowa City Housing Authority provided $102,276 to UniverCity for down payment assistance. From May 2011 — February 2015, the City of Iowa City provided $99,276 in down payment assistance to 12 families. In Calendar Year 2013, the Iowa City Housing Authority provided $150,000 to the UniverCity program for the rehabilitation of 3 homes purchased by the City of Iowa City. In Calendar Year 2014, the Iowa City Housing Authority provided $40,000 to the UniverCity program for the rehabilitation of I home purchased by the City of Iowa City. Remaining ICHA Funds: for UniverCity: Down payment assistance = $3,000 Housing Rehab = $98,471.89 Page 15 Annual Report — 2015 Comparison of Calendar Year (CY) 2014 & 2015 Funding The United States Congress allocates funding and passes laws for all housing programs. The U.S. Department of Housing and Urban Development's (HUD) role in the locally administered housing programs is to allocate money to local housing authorities and to develop policy, regulations and other guidance that interprets housing legislation. The Actual Funds Received for CY14 and Estimated Funding for CYIS: Housing Choice Voucher Program CY 14 • Annual Contributions Contract = $7,497,321 • Family Self -Sufficiency Grant = $119,673 Public Housing CY 14 • Operating Subsidy = $255,795 • Rental Income = $218,612 • Capital Funds Program (CFP) = $106,211 Fraud Recovery CY 14 = $46,893 Total Housing Authority Funding CY 14 = $8,244,505 Housing Choice Voucher Renewal CY 15 (Estimate) • Annual Contributions Contract = $7,310,564 • Family Self -Sufficiency Grant = $120,706 Public Housing CY 15 (Estimate) • Annual Capital Funds Program (CFP) = $105,023 • Rental Income = $219,763 • Performance Funding System Operating Subsidy = $240,876 Total Housing Authority Funding CYI 5 (Estimate) =$7,996,932 Page 16 Annual Report — 2015 ICHA Funding Sources Iowa City Housing Authority (ICHA) income and cash sources. The uses of the cash sources are based on relevant HUD notic- es and signed agreements between the Housing Authority and ; HUD. Housing Choice Voucher (HCV) Administrative Fees Administrative fees are available to the ICHA for the operation and manage- ment of the HCV program. Starting January 31, 2004, HUD and Congress, through the approval of the Annual Appropriations Act, restricted the use of ad- ministrative fee income to activities related to the HCV tenant -based rental assis- tance and related development activities (PIH Notice 2008-15). Housing Assistance Payments (HAP) HUD provided funds to cover the housing subsidy paid to owners/landlords directly by the ICHA on behalf of the participating family. The family pays the difference between the actual rent charged by the landlord and the amount subsidized by the program. Under certain circumstances, if authorized by the ICHA, a family may use its voucher to purchase a modest home. HUD/Veterans' Affairs Supportive Housing Tenant based rental assistance funds targeting homeless veterans participating in VA Case Management Services. Family Self -Sufficiency (FSS) The FSS program is a tenant self-sufficiency work incentive program. ICHA estab- lishes cash accounts for tenants that will be available to the tenant with the accrued income if the tenant completes the program. ICHA's contributions to these ac- counts are funded by HUD through the ICHA's regular funding process. FSS cash is not available to ICHA for any other use. Page 17 Annual Report — 2015 Public Housing Operations Under Section 9(3) of the Housing Act of 1937, Operating Funds are available to the ICHA for the operation and management of the Public Housing program. These funds assist the ICHA in bridging the gap between the rent collected and the operating expenses of the program. Operating cash is only available for the use and benefit of public housing units and residents. Housing Authority Capitol Fund Grants HUD provides funds to the ICHA to improve the physical condition, upgrade the management and operation and carry out other activities for Public Housing developments. These funds are primarily used for general maintenance and re- pair of the Public Housing units. As necessary, these funds will also be used to upgrade structures, interiors, HVAC systems and appliances. Capital Funds are calculated and allocated by an established formula. Affordable Dream Homeownership Program (ADHOP) On September 3, 1993, the ICHA entered into a Section 5(h) Agreement with HUD. The purpose of this program is to create affordable home ownership oppor- tunities throughout Iowa City. This agreement authorizes the ICHA to sell Public Housing units and use the sales proceeds to construct or purchase homes for reha- bilitation to continue the cycle. To ensure affordability, the ICHA provides a se- cond mortgage for the homeowners. Broadway Sales Proceeds ICHA received approval from HUD for the sale of 18 units at 1926 / 1946 Broad- way Street. Per the approved plan submitted to HUD, the sales proceeds were to be used for the development of 18 low-density scattered site replacement units that would be more efficiently and effectively operated as lower income housing. There is no other permissible use of these funds per the agreement. Public Housing Tenant Security Deposits The ICHA holds security deposits until tenants vacant units. At that time, the ten- ants receive a full or partial refund depending on such factors as remaining rental or other charges outstanding and reimbursement of damage repairs. Tenant security deposit cash is not available to ICHA for any other use. Page 18 Annual Report — 2015 Partnerships and Community Collaborations • University of Iowa School of Social Work. • Women's Resource and Action Center (WRAC). • Montessori School. • Goodwill of the Heartland. • Habitat for Humanity. • Iowa Women's Foundation. • Iowa City Junior Service League. • Shelter House STAR Program. • Iowa State University (ISU) Extension. • Iowa City Area Association of Realtors. • Hawkeye Area Community Action Program (HACAP). • Foster Grandparents Program. • The Housing Trust Fund of Johnson County (HTFJC). • "Good Neighbors -Strong Neighborhoods". • Reclaiming Roots. • City of Iowa City Parks & Recreation. • City of Iowa City Neighborhood Services. • Iowa City Public Library. • Iowa City Human Rights Commission. • Domestic Violence Intervention Project (DVIP). • Johnson County Department of Public Health. • Horizons Community Credit Counseling. • Johnson County Local Homeless Coordinating Board. • FUSE—Housing First. • Iowa Workforce Development. • Veterans' Administration. • Kirkwood Community College. Current Homeownership Programs Lender List: • Midwest One Bank • Liberty Bank • West Bank • Farmers & Merchants Bank • Cornerstone Mortgage • Freedom Security • U. S. Department of Agriculture (USDA) • American Bank & Trust • Hills Bank • UI Community Credit Union • Habitat for Humanity • Residential Mortgage Network Page 19 Annual Report — 2015 ikUSM UTHORITY 410 E. Washington Street Iowa Cit), • Iowa • 52240.1826 We provide: • Information and education, • Housing assistance, • Public and private partnership opportunities. Phone: (3 19) 356-5400 FAX: (3 19) 356-5459 Web: www.icgov.org/icha Page 20 PHA 5 -Year and U.S. Department of Housing and Urban OMB No. 2577-0226 Development Expires 4/30/2011 Annual Plan I Office of Public and Indian Housing 1.0 PHA Information PHA Name: Iowa City Housing Authority PHA Code: IA022 PHA Type: ❑ Small El High Performing ❑ Standard ❑ HCV (Section 8) PHA Fiscal Year Beginning: (MM/YYYY): 2.0 Inventory (based on ACC units at time of FY beginning in 1.0 above) Number of PH units: 81 Number of HCV units: 1215 + 57 p 3.0 Submission Type [D 5 -Year and Annual Plan ❑ Annual Plan Only ❑ 5 -Year Plan Only 4.0 PRA Consortia ❑ PHA Consortia: (Check box if submitting a joint Plan and complete table below.) PHA No. of Units in Each Program(s) Included in the Programs Not in the Program Participating PHAs Code Consortia Consortia PH HCV PHA 1: PHA 2: PHA 3: 5.0 5 -Year Plan. Complete items 5.1 and 5.2 only at 5 -Year Plan update. 5.1 Mission. State the PHA's Mission for serving the needs of low-income, very low-income, and extremely low income families in the PHA's urisdiction for the next five years: 7�o improve quality of life, the Iowa City Housing Authority acts as a community leader for affordable housing, family self-sufficiency, and home ownership opportunities. We provide: Information and education, Housing D 5.2 Goals and Objectives. Identify the PHA's quantifiable goals and objectives that will enable the PHA to serve the needs of low-income and very low-income, and extremely low-income families for the next five years. Include a report on the progress the PHA has made in meeting the goals and objectives described in the previous 5 -Year Plan. ICHA will maximize HCVP & VASH budget authority & voucher utilization & lease -up rates for Public Housing to meet the SEMAP and PHAS goals and objectives; ICHA will continue our voluntary FSS program. 6.0 PHA Plan Update (a) Identify all PHA Plan elements that have been revised by the PHA since its last Annual Plan submission: In July 2014, the ICHA amended the tenant selection criteria, assignment of bedroom sizes, and definition of shared housing in the HCV Administrative Plan & ACOP. In February 2015, the ICHA amended the assignment of bedroom sizes and term of the voucher in the HCV Administrative Plan. (b) Identify the specific location(s) where the public may obtain copies of the 5 -Year and Annual PHA Plan. For a complete list of PHA Plan elements, see Section 6.0 of the instructions. The ICHA Administrative office located at 410 E Washington Street, Iowa City, Iowa; and, www.icgov.org/icha 7.0 Hope VI, Mixed Finance Modernization or Development. Demolition and/or Disposition, Conversion of Public Housing, Homeownership Programs, and Project -based Vouchers. Include statements related to these programs as applicable. 8.0 Capital Improvements. Please complete Parts 8.1 through 83, as applicable. Capital Fund Program Annual Statement/Performance and Evaluation Report. As part of the PHA 5 -Year and Annual Plan, annually 8.1 complete and submit the Capital Fund Program Annual Statement/Performance and Evaluation Report, form HUD -50075.1, for each current and open CFP grant and CFFP financing. Capital Fund Program Five -Year Action Plan. As part of the submission of the Annual Plan, PHAs must complete and submit the Capital Fund 8 2 Program Five4ear Action Plan. form HUD -50075.2, and subsequent annual updates (on a rolling basis, e.g., drop current year, and add latest year for a five year period). Large capital items must be included in the Five -Year Action Plan. 8.3 Capital Fund Financing Program (CFFP). ❑ Check if the PHA proposes to use an} portion of its Capital Fund Program (CFP)/Replacement Housing Factor (RHF) to repay debt incurred to finance capital improvements. Page I of 2 form HUD -50075 (4/2008) 9.0 Housing Needs. Based on information provided by the applicable Consolidated Plan, information provided by HUD, and other generally available data, make a reasonable effort to identify the housing needs of the low-income, very low-income, and extremely low-income families who reside in the jurisdiction served by the PHA, including elderly families, families with disabilities, and households of various races and ethnic groups, and other families who are on the public housing and Section 8 tenant -based assistance waiting lists. The identification of housing needs must address issues of affordability, supply, quality, accessibility, size of units, and location. CITY STEPS (2016-2020 Consolidated Plan) identified, "Severely cost burdened renter households earning -30% of the HUD Area Median Family Income (HAMFI) have the greatest housing need, representing 42% f all the households that reported a housing problem". 9.1 Strategy for Addressing Housing Needs. Provide a brief description of the PHA's strategy for addressing the housing needs of families in the jurisdiction and on the waiting list in the upcoming year. Note: Small, Section 8 only, and High Performing PHAs complete only for Annual Plan submission with the 5 -year Plan. The Iowa City Housing Authority targets available assistance to disabled, elderly, & families with children <18 (who reside in our jurisdiction) whose income is <= 30% of HAMI; ICHA will maximize HCVP & VASH budget authority & voucher utilization & lease -up rates for Public Housing; ICHA will continue our voluntary FSS program. 10.0 Additional Information. Describe the following, as well as any additional information HUD has requested. (a) Progress in Meeting Mission and Goals. Provide a brief statement of the PHA's progress in meeting the mission and goals described in the 5 - Year Plan. Since the submission of the 5 -Year & Annual Plan 2010 - 2015, the ICHA has averaged 98% voucher utilization/year (source: Center on Budget and Policy Priorities). Currently, voucher utilization is at 99%. Public Housing lease -up rates, on average, were 97% over the same time frame. The FSS program maintains an average enrollment of 150 families with 75% of those families having funds in their escrow savings accounts. In total, through the ICHA home ownership programs, eighty-nine (89) families moved into home ownership. In addition fifty-nine (59) graduates of the Family Self -Sufficiency program (FSS) moved on to home ownership, forty-seven (47) independent of any other Housing Authority Program. (b) Significant Amendment and Substantial Deviation/Modification. Provide the PHA's definition of "significant amendment" and "substantial deviation/modification" A federal statutory or regulatory change is made effective and, in the opinion of the Authority, has either ubstantial programmatic or financial effects on the programs administered by the Authority, or creates substantial obligations or administrative burdens beyond the programs under administration at the start of the Ian year. 11.0 Required Submission for HUD Field Office Review. In addition to the PHA Plan template (HUD -50075), PHAs must submit the following documents. Items (a) through (g) may be submitted with signature by mail or electronically with scanned signatures, but electronic submission is encouraged. Items (h) through (i) must be attached electronically with the PHA Plan. Note: Faxed copies of these documents will not be accepted by the Field Office. (a) Form HUD -50077, PHA Certifications of Compliance with the PHA Plans and Related Regulations (which includes all certifications relating to Civil Rights) (b) Form HUD -50070, Certification for a Drug -Free Workplace (PHAs receiving CFP grants only) (c) Form HUD -50071, Certification ofPavments to Influence Federal Transactions (PHAs receiving CFP grants only) (d) Form SF -LLL, Disclosure gfLobbvingActivities (PHAs receiving CFP grants only) (e) Form SF -LLL -A, Disclosure of Lobbving Activities Continuation Sheet (PHAs receiving CFP grants only) (f) Resident Advisory Board (RAB) comments. Comments received from the RAB must be submitted by the PHA as an attachment to the PHA Plan. PHAs must also include a narrative describing their analysis of the recommendations and the decisions made on these recommendations. (g) Challenged Elements (h) Form HUD -50075.1, Capital Fund Program Annual Siatement/Performance and Evaluation Report (PHAs receiving CFP grants only) (i) Form HUD -50075.2, Capital Fund Program Five -Fear Action Plan (PHAs receiving CFP grants only) Page 2 of 2 form HUD -50075 (4/2008) 7 e Prepared by: Steven J. Rackis, ICHA Administrator 410 E. Washington St., Iowa City, 1A 52240; 319-887- 6065 RESOLUTION NO. 15-106 RESOLUTION ADOPTING THE IOWA CITY HOUSING AUTHORITY'S 5 - YEAR AND ANNUAL PLANS FOR FISCAL YEAR 2015. WHEREAS, the City Council of the City of Iowa City functions as the Iowa City Housing Authority and the Department of Housing and Urban Development requires adoption of an updated 5 -Year and Annual Plan; and, WHEREAS, the Iowa City Housing Authority is required to update the 5 -Year and Annual Plan under the Quality Housing and Work Responsibility Act of 1998 ("QHWRA"); and, WHEREAS, the 5 -Year Plan describes the agency's mission and the long-term plan for achieving that mission over the subsequent five years; WHEREAS, the Annual Plan provides details about the PHA's current programs and the resident population served, as well as the PHA's strategy for addressing the housing needs of currently assisted families and the larger community; WHEREAS, the Annual Plan also serves as the annual application for grants to support improvements to public housing buildings (Capital Fund Program); WHEREAS, the QHWRA requires that the plans be made available to the public for review not later than 45 days before the public hearing is to take place. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The Iowa City Housing Authority's 5 -Year Plan and Annual Plan for Fiscal Year 2015 are approved. 2. The City Clerk is hereby authorized and directed to certify appropriate copies of this resolution together with any necessary certification as may be required by the Department of Housing and Urban Development. Passed and approved this 7th day of April , 20 15 &!!� MAYOR Approved by ATTEST: 1, CITY -CLERK City Attorney's Office Resolution No. 15-106 Page 2 It was moved by Mims and seconded by Botchway the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Botchway x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton