HomeMy WebLinkAbout04-30-2015 Airport CommissionIOWA CITY AIRPORT COMMISSION
MEETING AGENDA
AIRPORT TERMINAL BUILDING
1801 S. RIVERSIDE DRIVE
IOWA CITY, IOWA
THURSDAY, APRIL 30, 2015 - 5:30 P.M.
1. Determine Quorum
2. Approval of Minutes from the following meetings: 2 min*
March 19, 2015; April 7, 2015
3. Public Discussion - Items not on the agenda 5 min
4. Items for Discussion /Action:
a. Airport Commission Meeting Schedule
15 min
b. Airport Commerce Park
30 min
i. South Commerce Park
c. Airport Master Plan
20 min
d. FAA/IDOT Projects: AECOM / David Hughes
10 min
i. FY15 Obstruction Mitigation
ii. Fuel Tank Rehabilitation
iii. North T -hangar Electrical Service & LED lighting
iv. FY2016 IDOT Grant Application
e. Airport "Operations"
30 min
i. Strategic Plan -Implementation
ii. Budget
iii. Management
f. FBO / Flight Training Reports
10 min
i. Jet Air
1. Consider a resolution approving Maintenance Agreement
2. Consider a resolution approving Janitorial Services Agreement
g. Commission Members' Reports
2 min
h. Staff Report
2 min
5. Set next regular meeting for May 21, 2015 at 6:00 p.m.
6. Adjourn
*The times listed in the agenda are the anticipated duration of that particular agenda item. The actual discussion
may take more or less time than anticipated
Airport Commission Agenda & Info Packet Page 2 of 43
Airport Commission
March 19, 2015
Page 1
MINUTES DRAFT
IOWA CITY AIRPORT COMMISSION
MARCH 19, 2015 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Jose Assouline (left at 7:00 P.M.), David Davis, Minnetta Gardinier, A.
Jacob Odgaard, Chris Ogren
Staff Present: Michael Tharp, Sue Dulek
Others Present: Matt Wolford, David Hughes, Melissa Underwood, Jeff Edberg
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
Chairperson Ogren called the meeting to order at 6:03 P.M. She noted that the first item on the
agenda is the election of officers.
ELECTION OF OFFICERS:
Ogren nominated Gardinier for the Chair position. Odgaard seconded the motion. The
motion carried 5-0.
Ogren the nominated Odgaard for the Secretary position. Assouline seconded the
motion. The motion carried 4-0, Odgaard abstaining.
APPROVAL OF MINUTES:
Newly -elected Chair Gardinier then took over the meeting. Minutes from the February 19, 2015,
meeting were reviewed. Ogren moved to accept the minutes of the February 19, 2015,
meeting as presented. Assouline seconded the motion. The motion carried 5-0.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Airport Commerce Park — Jeff Edberg with Lepic-Kroger spoke to
Members first. He noted that they had extended the listing agreement
authorizing him to market the property for the Airport and to accommodate the
two closings. He stated that with the change in plans, they will now have Lot #7
back on the market, and he now needs another extension to the listing
agreement. Edberg is requesting that this be done through the end of the year.
Airport Commission Agenda & Info Packet Page 3 of 43
Airport Commission
March 19, 2015
Page 2
Responding to Member questions, Edberg stated that the interested party for Lot
#7 basically disappeared, and that Lots 11, 12, and 13 are still pending sale and
expected to go through as planned. After some discussion, Members agreed to
have the listing agreement amendment run through the end of this year.
i. Consider a resolution approving amendment to listing
agreement with Lepic-Kroger — Ogren moved to approve
Resolution #A15-04 to amend the listing agreement with
Lepic-Kroger as discussed. Odgaard seconded the motion.
The motion carried 5-0.
Edberg then spoke to the real estate transaction with Tamarack Materials, stating
that they have been in a `due diligence period.' It has become a somewhat
difficult transaction, according to Edberg, especially when Tamarack decided that
it would be better financially for them if they leased versus purchased, as far as
both the lots and the building they need. He further explained the process they
are going through, noting that even with the delays, ultimately the deal is
expected to go through. Edberg responded to Member questions, giving further
detail of the three -lot sale for Tamarack at $585,000. The anticipated closing
date for this sale will be dependent on the FAA's approval of the proposed
building.
b. Airport Master Plan — Melissa Underwood spoke to Members next about
the Master Plan process. She noted that the open house took place on March 5
and was very well attended with 50 to 60 participants. Everyone agreed that it
was an excellent turnout and that it went quite well. Continuing, Underwood
stated that today they received some of the obstruction data from Quantum and
that she had some preliminary maps to share. She spoke to some of the findings
and responded to Member questions, as the group reviewed the preliminary
maps. Tharp noted that they will need to have further discussions regarding
these findings and the approaches for the Airport. Underwood stated that now
that they have this data, it will be taken to the Advisory Group so each runway
end can be looked at individually to see if it can meet the goals of the Master
Plan Group first, before going to the FAA.
C. FAA/IDOT Projects: AECOM (David Hughes) —
i. FY15 Obstruction Mitigation — Hughes stated that once this data
has been analyzed by Underwood and her group, they can start to move
forward here.
ii. Fuel Tank Rehabilitation — Hughes noted that these projects
went out for bid and have come back. There are now two resolutions for
the Commission to consider. On the fuel tank rehab, the request was
sent to seven contractors. Two requests were received, both lower than
the estimate, according to Hughes. This project can be completed for
$52,881 and covers the fuel tank painting and coating, as well as some
miscellaneous pipe replacement. Members then briefly discussed how
they will have to handle this project, such as bringing in trucks to hold the
fuel. Gardinier asked what the expected timeframe is to complete one
tank. Tharp responded, noting that the outside painting will be around
two weeks, with the interior liner taking extra time to complete.
Airport Commission
March 19, 2015
Page 3
Airport Commission Agenda & Info Packet Page 4 of 43
1. Consider a resolution approving contract — Ogren moved
to consider Resolution #A15-05 approving the contract for the fuel
tank rehabilitation. Assouline seconded the motion. The motion
carried 5-0.
iii. North T -hangar Electrical Service & LED lighting — Hughes
stated that they sent proposal for this project out to three contractors.
They received all three back, with the low proposal from Neumiller
Electric at $57,225. Tharp and Hughes responded to Member questions,
especially those concerning the huge dollar amount difference in the
proposals. Gardinier asked what the expected timeframe is on this
project, and Hughes stated that they will be aiming for completion prior to
fall.
1. Consider a resolution approving contract — Ogren moved
to consider Resolution #A-15-06 approving the contract for north t -
hangar electrical service and LED lighting. Assouline seconded the
motion. The motion carried 5-0.
d. Airport Operations — Tharp noted that the window replacement project is
scheduled for the week of the March 30. He further explained what they can
expect as windows and blinds are replaced. As for the gate security question, he
noted that he finally received the extra security bids, so now they can move
forward with adjusting the codes and getting this project completed. Tharp noted
that the gates are currently coded as 'pass through,' and people can just walk in.
(Assouline had to leave the meeting at this point.) Tharp continued to explain the
window replacement project and responded to Member questions.
i. Strategic Plan- Implementation —
ii. Budget—
iii. Management -
1. Application for event at Airport (wedding reception) —
Tharp noted that they have received a request from a couple that would
like to host their wedding reception at the Airport. They want to use one
of Jet Air's hangars, who would be renting the hangar. Tharp further
explained that they would like to serve alcohol at their reception, and that
the Airport policy requires the Commission to approve any such requests.
This is what the Members will be approving this evening. Matt Wolford
with Jet Air spoke to this request as well, stating that he will be working
with the couple on timing, set-up, clean up, etc. Members spoke to the
alcohol policy and how this has been handled in the past. After further
discussion, Members agreed to approve this request with the conditions
of having extra portable bathrooms available and a reserve deputy on
site.
e. FBO/Flight Training Reports —
i. Jet Air — Wolford shared the monthly reports with Members. He
asked Tharp if the pilot -activated lighting problem had been addressed
yet. Tharp noted that the electricians have been working with the
manufacturer on this, but that he is not sure if it has been resolved yet or
not. Gardinier asked Wolford what fence repair is noted in the monthly
reports, and he explained what this is. The March report shows that the
pilot's lounge was painted, as was the snack room/kitchen area. Wolford
Airport Commission
March 19, 2015
Page 4
Airport Commission Agenda & Info Packet Page 5 of 43
stated that they are sprucing things up again and will be painting office
areas soon. Continuing, Wolford further explained some of the
maintenance issues around the Airport that they have been working on.
The big item noted on the reports was the 60 -amp outlets that were
installed. Wolford spoke to this and why they have been upgrading here.
Wolford then spoke to Jet Air's business. He stated that with the warmer
weather they have seen an uptick in flying and people getting their planes
ready. Air Ambulance has had an increase in flights, according to
Wolford, as has their jet service. They have had an increase in medical
flights using the jets, taking patients from one state to another. As for
flight training, Wolford stated that this has been very steady for them.
Odgaard stated that the price does not appear to be scaring potential
pilots away, and that the pilots seem to like the new plane versus the
older one.
Commission Members' Reports — Gardinier reminded the group of the
Girl Scouts event next weekend. She spoke to how she would like to set
up the event, with the girls being at the Airport from 11:30 to 1:00. Tharp
stated that he will talk to Air Care and see if they can be present during
that time. Wolford also spoke to this event, noting that he will also check
into what aircraft may be available at that time.
g. Staff Report — Tharp stated that he will be out of the office tomorrow
afternoon.
h. Consider a motion to adjourn to Executive Session to evaluate the
professional competency of individuals whose appointment, hiring,
performance, or discharge is being considered when necessary to
prevent needless and irreparable injury to individuals' reputations
and those individuals requested a closed session — Ogren moved to
adjourn to Executive Session at 7:40 P.M. Odgaard seconded the
motion. The motion carried 4-0, Assouline absent. Gardinier moved
to adjourn back to the regular meeting. Ogren seconded the motion
at 8:00 P.M. The motion carried 4-0, Assouline absent.
SET NEXT REGULAR MEETING FOR
Ogren stated that she will be out of town on April 16 and questioned if others will be. Gardinier
noted that she will be, as well. A brief discussion ensued regarding a possible change to the
meeting date. Odgaard stated that he plans to be present on the 16, and it was noted that they
would need to check with Assouline in order to have a quorum. Tharp noted that they will have
some action items at this meeting. The next regular meeting of the Airport Commission will be
held on Thursday, April 16, 2015, at 6:00 P.M. in the Airport Terminal Building, pending the
determination of a quorum. (Odgaard left the meeting at this point.)
ADJOURN:
Ogren made a motion to adjourn the meeting at 8:08 P.M. Gardinier seconded the
motion. The motion carried 3-0, Odgaard and Assouline absent.
Airport Commission Agenda & Info Packet Page 6 of 43
Airport Commission
March 19, 2015
Page 5
CHAIRPERSON DATE
Airport Commission
March 19, 2015
Page 6
Airport Commission Agenda & Info Packet Page 7 of 43
Airport Commission
ATTENDANCE RECORD
2015
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
O
O
O
O
O
O
O
O
O
O
-4
00
O
O
N
N
W
NAME
EXP.
\
Cn
N
w
\
-4
N
\
00
\
rn
N
O
\
cn
\
cn
\
m
\
m
A
A
A
A
A
A
A
A
of
of
M
Minnetta
03/01/19
X
O/
X
X
X
O/
X
X
X
X
X
Gardinier
E
E
Jose Assouline
03/01/16
X
X
X
X
X
O/
X
X
O/
X
X/E
E
E
Chris Ogren
03/01/18
X
X
X
X
X
X
X
X
X
X
X
A. Jacob
03/01/17
N
N
X
X
X
X
O/
X
X
X
X
Odgaard
M
M
E
David Davis
03/01/17
N
N
N
O/
X
X
O/
X
X
O/
X
M
M
M
E
E
E
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
Airport Commission Agenda & Info Packet Page 8 of 43
Airport Commission
April 7, 2015
Page 1
MINUTES DRAFT
IOWA CITY AIRPORT COMMISSION
APRIL 7, 2015 — 5:30 P.M.
AIRPORT TERMINAL BUILDING
Members Present: David Davis, Minnetta Gardinier, A. Jacob Odgaard, Chris Ogren
Members Absent: Joe Assouline
Staff Present: Michael Tharp, Sue Dulek
Others Present: Jeff Edberg
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
Recommend accepting purchase off for lot 7 in Airport Commerce Park by Ronald Wade Trust
DETERMINE QUORUM:
Gardinier called the meeting to order at 5:38pm
ITEMS FOR DISCUSSION/ACTION:
a. Airport Commerce Park — Jeff Edberg spoke to the Commission
regarding the purchase offer. He noted that the sale price was $185,000 and
closing was to be no later than 30 days after approval. Members discussed the
offer.
i. Consider a resolution recommending acceptance of purchase
offer of Lot 7— Ogren moved a motion to recommend accepting the offer,
seconded by Odgaard. Motion carried 4-0 (Assouline absent).
Edberg then spoke to the Commission regarding possible development of the
south airport area. Members of the Commission decided by consensus to have
this as an agenda item on the next agenda.
ADJOURN:
Gardinier made a motion to adjourn the meeting at 5:46 P.M. Odgaard seconded the
motion. The motion carried 4-0 (Assouline absent).
CHAIRPERSON DATE
Airport Commission
April 7, 2015
Page 2
Airport Commission Agenda & Info Packet Page 9 of 43
Airport Commission
ATTENDANCE RECORD
2015
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
O
O
O
O
O
O
O
O
O
C1
O
V
W
Co
O
N
N
W
A
NAME
EXP.
\
CT1
N
w
\
-i
N
\
ao
\
rn
N
O
\
cn
\
cn
\
m
\
co
O
-i
A
A
A
A
A
A
A
A
Ut
Ut
Ut
Ut
Minnetta
03/01/19
X
O/
X
X
X
O/
X
X
X
X
X
X
Gardinier
E
E
Jose Assouline
03/01/16
X
X
X
X
X
O/
X
X
O/
X
X/E
O/E
E
E
Chris Ogren
03/01/18
X
X
X
X
X
X
X
X
X
X
X
X
A. Jacob
03/01/17
N
N
X
X
X
X
O/
X
X
X
X
X
Odgaard
M
M
E
David Davis
03/01/17
N
N
N
O/
X
X
O/
X
X
O/
X
X
M
M
M
E
E
E
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
rJ10 Y A A1_ar4rS7IaY&u11'iPage 10 of 43
DOTApplication Instructions
Office of Aviation
Fiscal Year 2016
Applications for FY 2016 Iowa DOT annual aviation grant programs are due in the Office of Aviation no later
than 4:00 p.m. Friday, May 8, 2015. Public owned airports are eligible to apply for vertical infrastructure and
airport improvement projects. All necessary application forms can be found at:
http://Www.iowadot.gov/aviation/legislative/stateapplicationpage.html. Additional information about the programs can be
found in the Airport Manager and Sponsor Guide: http://www.iowadot.gov/aviation/managersandsponsors/auidebook.html
Complete applications* that include the authorized signature of the airport sponsor should be emailed to
Kristopher.Klopna dot.iowa.gov. If you are unable to scan and email the application, please mail one copy of
the application to the address below. No late applications will be considered. Aviation staff will review the
applications and prioritize projects based on the following criteria: airport role as identified in the 2010 Iowa
Aviation System Plan, justification for the project, type of project, percent of local support, and whether the
airport has multi jurisdictional support. Recommended projects will be presented to the Iowa Transportation
Commission in June, with approval requested at the July meeting.
* Please Note: A complete application includes council/commission resolutions or statements verifying that local match
will be available to complete the project. Plan meetings to ensure they take place prior to the application deadline.
A completed application package includes the following documents:
1. Funding Application Checklist and Funding Application Summary Sheet (Form
291114) — Use the checklist to ensure that all necessary information is included.
The Funding Application should include current sponsor contact information, a short
recap of desired projects in FY 2016 in priority order, and signature of the airports
sponsor.
2. Project Data Sheet (Form 291115) — Complete one sheet for each project. Attach
drawings and additional pages as needed to provide a thorough description and
justification of the project so that the project is clearly understandable.
3. 5 -year Capital Improvement Plan (CIP)(Form 291112) — If you already submitted a
CIP with the federal pre -application, update to include requests for state funded
projects.
4. Airport sponsor resolution or documentation from the sponsor that endorses project
and verifies availability of local matching funds.
5. Verification of planning (ALP for new construction, security plan for security
projects, pavement maintenance program for pavement projects).
6. Verification that the city and/or county has an airport zoning ordinance. Include
copy if it is not available on the airport page on the Iowa DOT website:
http://www.iowadot.gov/aviation/aiirports/municival.aspx
7. Minority Impact Statement required by 2008 Iowa Acts FIF 2393.
8. Federally obligated airports are required to verify that their airport's based aircraft
information has been updated since July 1, 2013 at www.basedaircraft.com.
Non -federally obligated airports must supply a list of based aircraft "N" numbers
with their application.
Complete Applications are due: 4:00 p.m. Friday, May 8, 2015
Please email completed application package to Kristopher.Klopna dot.iowa.gov or mail one copy to:
Office of Aviation, Iowa DOT, 800 Lincoln Way, Ames, Iowa 50010 ATTN: Kristopher Klop
Questions: Michelle McEnany 515-239-1659
Page 1 q(2- (Seepage 2 for project eligibility information)
Airpotrporn Hg@TWoolVaunding Page 11 of 43
C'OWA Application Instructions Continued
DOTFiscal Year 2016
Office of Aviation
Airport development/maintenance projects: Eligible projects generally include planning and improvements
related to enhancing airport safety, capacity, security and environmental concerns. Projects are eligible for up to
85% state share with no maximum amount; however, local participation will be considered when prioritizing
projects. Projects for new development must be shown on an airport layout plan, and the airport must have a
security plan in place for a security related project. Examples of eligible projects:
• runway, apron and taxiway • security related projects such as
construction and rehabilitation lighting and access control
• airfield drainage
• airfield lighting and signing
• navigation and communication aides
• planning such as airport layout plans
(ALPs), master plans, land use and
zoning, and multi jurisdictional
feasibility studies
• fuel facility installations and upgrades
• land acquisition
• obstruction removal (make sure
your approaches are clear 20:1)
• airport entrance signage (match 50%)
• pavement maintenance (joint cleaning
and sealing - match 70%)
General Aviation Vertical Infrastructure (GAVI): Projects are eligible for up to 85% state share. Local
participation will be considered when prioritizing projects. Eligible projects include construction and renovation of
airport terminals, hangars, and maintenance buildings. GAVI grants are available only to general aviation
airports. Routine maintenance of buildings and minor renovation projects are not eligible. Both new and
rehabilitation projects will be considered each year. Include specific justification, such as a documented waiting
list, with the application. The form is available on the Office of Aviation website:
htto://www.iowadot.gov/aviation/legislative/stateaoolicationoage.html
Maximum funding per project for FY 2016: new construction $150,000 and rehabilitation $75,000.
Commercial Service Vertical Infrastructure (CSVI): Eligible projects include construction and major
renovation of terminals, hangars, and maintenance buildings at commercial service airports. Applications for FY
2016 should be for specific projects that the airport will initiate in FY 2016. The form is available on the office of
aviation website: htto://www.iowadot.gov/aviation/legislative/stategp_plicationpage.html
Immediate Safety Enhancements (ISE): Applications are accepted throughout the year for safety and emergency
repairs that arise during the year or are recommended by the airport inspector as a result of an airport inspection.
State share is 70% of the project up to a maximum of $10,000. The form is available on the Office of Aviation
website: h!Ws:Hforms.iowadot.gov/FormsM0/Extemal/291119.doe
Land Use and Comprehensive Planning: If the city and county have older ordinances or do not have airport
zoning, grants are available to assist sponsors in developing or updating current airport zoning ordinances. State
share is 85% up to a maximum of $25,000 for zoning ordinances. An agreement must be in place prior to planning
activities taking place; however, there will be no reimbursement for costs until the new ordinance is enacted.
Applications are available on the Office of Aviation website at:
https://forms.iowadot.gov/FormsMWExtemal/291118.doe.
Submit with the annual application. Applications submitted at other times of the year may be approved subject to
available funding.
Windsocks: Windsocks are available to public use airports and may be ordered through the annual application
process or at any time by contacting Mike Marr at 515-239-1468 or via email: Michael.M�dot.iowa. og_v.
2of2
04/27/2015 14:23 (CITY OF IOWA CITY IP 1
mtharp INVOICE LIST BY GL ACCOUNT apinvgla
YEAR/PERIOD: 2015/9 TO 2015/9
ACCOUNT/VENDOR
INVOICE
PO YEAR/PR TYP S
WARRANT
CHECK
DESCRIPTION
76850110
Airport
Operations
7600-70-70-850-850100-850110-000-0000-437010-
Comp Liability Insurance
010046
AW WELT AMBRISCO INS
119477
2015 9 INV P
18,565.82
030615
134338
POLLUTION LIABILITY
ACCOUNT TOTAL
18,565.82
7600-70-70-850-850100-850110-000-0000-438030-
Electricity
010319
MIDAMERICAN ENERGY
20150327103911
2015 9 DIR P
1,869.71
W032715
34490886
MidAmBilling 032720
ACCOUNT TOTAL
1,869.71
7600-70-70-850-850100-850110-000-0000-438070-
Heating Fuel/Gas
010319
MIDAMERICAN ENERGY
20150327103911
2015 9 DIR P
961.90
W032715
34490886
MidAmBilling 032720
ACCOUNT TOTAL
961.90
7600-70-70-850-850100-850110-000-0000-438100-
Refuse Collection Charges
011001
ABC DISPOSAL SYSTEMS
751495
2015 9 INV P
28.84
032715
135463
Pickup/Disposal of
011001
ABC DISPOSAL SYSTEMS
751496
2015 9 INV P
71.07
032715
135463
Pickup/Disposal of
99.91
ACCOUNT TOTAL
99.91
7600-70-70-850-850100-850110-000-0000-438110-
Local Phone Service
011001
ABC DISPOSAL SYSTEMS
751494
2015 9 INV P
28.84
032715
135463
Pickup/Disposal of
011937
ALLIANCE CONNECT
40012331
2015 9 INV P
85.62
032015
134731
MAR 2015 INV
ACCOUNT TOTAL
114.46
7600-70-70-850-850100-850110-000-0000-442010-
Other Building R&M Services
010358
OVERHEAD DOOR COMPAN
W98013
2015 9 INV P
682.50
030615
134454
Hangar Door Repairs
010358
OVERHEAD DOOR COMPAN
W99017
2015 9 INV P
137.50
032715
135597
Hangar #29 Door
820.00
010856
JET AIR INC IOW
IVI-15-000619
2015 9 INV P
500.00
031315
134628
Janitorial Services
011055
DOORS INC
2194
2015 9 INV P
50.00
032715
135505
Hangar Door Lock re
ACCOUNT TOTAL
1,370.00
7600-70-70-850-850100-850110-000-0000-442020-
Structure R&M Services
012238
OTIS ELEVATOR COMPAN
CER65338C14
2015 9 INV P
150.00
031315
134653
ELEVATOR SERVICE CO
ACCOUNT TOTAL
150.00
7600-70-70-850-850100-850110-000-0000-442030-
Heating Equipment R&M Services
010005
AAA MECHANICAL INC
9944054
2015 9 INV P
541.53
031315
134543
HVAC Preventive Mai
ACCOUNT TOTAL
541.53
04/27/2015 14:23 (CITY OF IOWA CITY IP 2
mtharp INVOICE LIST BY GL ACCOUNT apinvgla
YEAR/PERIOD: 2015/9 TO 2015/9
ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION
7600-70-70-850-850100-850110-000-0000-442070-
Bldg Pest Control Services
012736
GENERAL PEST
CONTROL
031615
2015 9 INV P
67.90
032715
135521
Pest Control Servic
ACCOUNT TOTAL
67.90
7600-70-70-850-850100-850110-000-0000-445080-
Snow and Ice Removal
010856
JET AIR INC
IOW
IVI-15-000618
2015 9 INV P
4,500.00
031315
134628
Maintenance/Snow P1
ACCOUNT TOTAL
4,500.00
7600-70-70-850-850100-850110-000-0000-452040-
Sanitation & Indust Supplies
010856
JET AIR INC
IOW
IVI-15-000666
2015 9 INV P
126.36
031315
134628
Maintenance Reimbur
ACCOUNT TOTAL
126.36
7600-70-70-850-850100-850110-000-0000-466050-
Electrical Supplies
010856
JET AIR INC
IOW
IVI-15-000666
2015 9 INV P
36.27
031315
134628
Maintenance Reimbur
ACCOUNT TOTAL
36.27
7600-70-70-850-850100-850110-000-0000-466070-
Other Maintenance Supplies
010856
JET AIR INC
IOW
IVI-15-000666
2015 9 INV P
11.82
031315
134628
Maintenance Reimbur
ACCOUNT TOTAL
11.82
7600-70-70-850-850100-850110-000-0000-469200-
Tools
010856
JET AIR INC
IOW
IVI-15-000666
2015 9 INV P
24.49
031315
134628
Maintenance Reimbur
ACCOUNT TOTAL
24.49
7600-70-70-850-850100-850110-000-0000-469320-
Miscellaneous Supplies
090880
REED -JOSEPH
INT'L CO
84194
2015 9 INV P
335.00
PCARD
P -Card invoice for
ACCOUNT TOTAL
335.00
7600-70-70-850-850100-850110-000-0000-473020-
Non -Contracted Improvements
010113
D & N FENCE
COMPANY
12431
2015 9 INV P
9,700.00
032715
135503
Fence Gate Replacem
ACCOUNT TOTAL
9,700.00
ORG 76850110 TOTAL
38,475.17
FUND
7600 Airport
TOTAL:
38,475.17
** END OF REPORT - Generated by Michael Tharp **
04/27/2015 14:23
mtharp
FOR 2015 10
Airport Commission Agenda & Info Packetof
0000 munig�
atylererpsDlution
ICITY OF IOWA CITY P 1
YEAR-TO-DATE BUDGET REPORT Iglytdbud
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
76850110 Airport Operations
362100 Contrib & Donations
850110 Airport Operations
76850110 362100 651 Contrib & Donat
0
0
0
-1,709.00
381100 Interest on Investments
850110 Airport Operations
76850110 381100 Interest on Invest
-1,314
0
-1,314
288.41
382100 Land Rental
850110 Airport Operations
76850110 382100 Land Rental
-45,647
0
-45,647
-15,563.77
382200 Building/Room Rental
850110 Airport Operations
76850110 382200 Building/Room Rent
-250,000
0
-250,000
-233,072.02
384200 Vending Machine Commission
850110 Airport Operations
76850110 384200 Vending Machine Cc
-130
0
-130
-32.40
00 1,709.00 100.0°%
00 -1.602.41 -21.9%*
00 -30,083.27 34.1°%*
00 -16.927.98 93.2°%
00 -97.20 25.0°%*
04/27/2015 14:23
mtharp
FOR 2015 10
Airport Commission Agenda & Info Packe
0000 munig�
atylererpsDlution
ICITY OF IOWA CITY P 2
YEAR-TO-DATE BUDGET REPORT Iglytdbud
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
384900 Other Commissions
850110 Airport Operations
76850110 384900 Other Commissions
-25,000
0
-25,000
-22,424.80
392100 Sale of Land
850110 Airport Operations
76850110 392100 Sale of Land
0
0
0
-213,893.00
393120 General Levy
850110 Airport Operations
76850110 393120 General Lev
-68,415
0
-68,415
-51,311.25
411000 Perm Full Time
850110 Airport Operations
76850110 411000 Perm Full Time
55,307
0
55,307
43,287.43
413000 Temporary Employees
850110 Airport Operations
76850110 413000 Temporary Employee
0
0
0
684.88
00 -2.575.20 89.70
00 213,893.00 100.0°%
00 -17,103.75 75.0°%*
00 12.019.57 78.3%
00 -684.88 100.0°%*
04/27/2015 14:23
mtharp
FOR 2015 10
Airport Commission Agenda & Info Packe
0000 munig�
atylererpsDlution
ICITY OF IOWA CITY P 3
YEAR-TO-DATE BUDGET REPORT Iglytdbud
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
414500 Longevity Pay
850110 Airport Operations
76850110 414500 Longevity Pay
421100 Health Insurance
850110 Airport Operations
76850110 421100 Health Insurance
421200 Dental Insurance
850110 Airport Operations
76850110 421200 Dental Insurance
421300 Life Insurance
850110 Airport Operations
76850110 421300 Life Insurance
421400 Disability Insurance
850110 Airport Operations
76850110 421400 Disability Insuran
325 0 325 325.00
4,650 0 4,650 3,922.80
327 0 327 273.80
135 0 135 120.40
248 0 248 221.20
tl
00 100.0°%*
00 727.20 84.4°%*
00 53.20 83.7°%*
00 14.60 89.2°%*
00 26.80 89.2°%*
04/27/2015 14:23
mtharp
FOR 2015 10
Airport Commission Agenda & Info Packetof
0000 munig�
m a tyler erp sDlution
ICITY OF IOWA CITY P 4
YEAR-TO-DATE BUDGET REPORT Iglytdbud
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
422100 FICA
850110 Airport Operations
76850110 422100 FICA
423100 IPERS
850110 Airport Operations
76850110 423100 IPERS
431020 Court Costs & Services
850110 Airport Operations
76850110 431020 Court Costs & Sery
432020 Annual Audit
850110 Airport Operations
76850110 432020 Annual Audit
432080 Other Professional Services
850110 Airport Operations
76850110 432080 Other Professional
4.219 0 4.219 3.359.51
4,968 0 4,968 3,955.78
0 0 0 32.00
1,131 0 1,131 533.20
0 0 0 1,236.40
00 859.49 79.6%
00 1,012.22 79.6%
00 -32.00 100.0°%*
00 597.35 47.2%
00 -1,236.40 100.0°%*
04/27/2015 14:23
mtharp
FOR 2015 10
Airport Commission Agenda & Info Packe
0000 munig�
atylererpsDlution
ICITY OF IOWA CITY P 5
YEAR-TO-DATE BUDGET REPORT Iglytdbud
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
76850110 432080 651 Other Professio
435056 Delivery Services
850110 Airport Operations
76850110 435056 Delivery Services
435060 Legal Publications
850110 Airport Operations
76850110 435060 Legal Publications
436030 Transportation
850110 Airport Operations
76850110 436030 Transportation
436050 Registration
850110 Airport Operations
76850110 436050 Registration
436060 Lodging
850110 Airport Operations
76850110 436060 Lodging
0
0
0
2,727.15
50
0
50
41.20
50
0
50
25.30
1,000
0
1,000
.00
.0°%
500
0
500
.00
.0°%
500
0
500
.00
.0°%
00
-2,727.15
100.0°%*
00
8.80
82.4°%
00
24.70
50.6°%
00
1,000.00
.0°%
00
500.00
.0°%
00
500.00
.0°%
04/27/2015 14:23
mtharp
FOR 2015 10
Airport Commission Agenda & Info Packetof
0000 munig�
m a tyler erp sDlution
ICITY OF IOWA CITY P 6
YEAR-TO-DATE BUDGET REPORT Iglytdbud
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
436080 Meals
850110 Airport Operations
76850110 436080 Meals
437010 Comp Liability Insurance
850110 Airport Operations
76850110 437010 Comp Liability Ins
437020 Fire & Casualty Insurance
850110 Airport Operations
76850110 437020 Fire & Casualty In
437030 Worker's Comp Insurance
850110 Airport Operations
76850110 437030 Worker's Comp Insu
437041 Bonding & Other Insurance
850110 Airport Operations
76850110 437041 Bonding & Other In
200 0 200
MIS
4,155 0 4,155 21,767.82
12,786 0 12,786 7,824.00
73 0 73 151.00
1,030 0 1,030
mm
00 200.00 .0°%
00 -17,613.01 523.9°%*
00 4,961.75 61.2%
00 -78.03 206.9°%*
00 1,029.88 .0°%
04/27/2015 14:23
mtharp
FOR 2015 10
Airport Commission Agenda & Info Packe
0000 munig�
atylererpsDlution
ICITY OF IOWA CITY P 7
YEAR-TO-DATE BUDGET REPORT Iglytdbud
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
437200 Loss Reserve Payment
850110 Airport Operations
76850110 437200 Loss Reserve Pavme
438010 Stormwater Utility Charges
850110 Airport Operations
76850110 438010 Stormwater Utilit
438030 Electricity
850110 Airport Operations
76850110 438030 Electricity
438050 Landfill Use
850110 Airport Operations
76850110 438050 Landfill Use
438070 Heating Fuel/Gas
850110 Airport Operations
76850110 438070 Heating Fuel/Gas
5.000 0 5.000 5.000.00
13,812 0 13,812 11,834.20
16,956 0 16,956 14,203.13
217 0 217 40.80
4,931 0 4,931 3,691.89
mob
00 100.0°%*
00 1,977.39 85.7°%*
00 2,752.55 83.8°%*
00 176.46 18.8%
00 1,239.15 74.9%
04/27/2015 14:23
mtharp
FOR 2015 10
Airport Commission Agenda & Info Packe
0000 munig�
atylererpsDlution
ICITY OF IOWA CITY P 8
YEAR-TO-DATE BUDGET REPORT Iglytdbud
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
438080 Sewer Utility Charge
850110 Airport Operations
76850110 438080 Sewer Utility Char
438090 Water Utility Charge
850110 Airport Operations
76850110 438090 Water Utility Char
438100 Refuse Collection Charges
850110 Airport Operations
76850110 438100 Refuse Collection
76850110 438100 651 Refuse Collecti
438110 Local Phone Service
850110 Airport Operations
76850110 438110 Local Phone Servic
438120 Long Distance Service
850110 Airport Operations
76850110 438120 Long Distance Sery
1.362 0 1.362 1.523.10
1,306 0 1,306 1,606.95
1,211 0 1,211 987.96
0 0 0 182.03
0 0 0 1,034.34
55 0 55 33.70
00 -161.54 111.9°%*
00 -301.28 123.1%*
00 223.07 81.6°%
00 -182.03 100.0°%*
00 -1,034.34 100.0°%*
00 21.30 61.3%
04/27/2015 14:23
mtharp
FOR 2015 10
Airport Commission Agenda & Info Packe
0000 munig�
atylererpsDlution
ICITY OF IOWA CITY P 9
YEAR-TO-DATE BUDGET REPORT Iglytdbud
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
442010 Other Building R&M Services
850110 Airport Operations
76850110 442010 Other Building R&M
442020 Structure R&M Services
850110 Airport Operations
76850110 442020 Structure R&M Sery
442030 Heating Equipment R&M Services
850110 Airport Operations
76850110 442030 Heating Equipment
442040 Cooling Equipment R&M Services
850110 Airport Operations
76850110 442040 Cooling Equipment
442060 Electrical & Plumbing R&M Srvc
850110 Airport Operations
76850110 442060 Electrical & Plumb
12.000 0 12.000 9.951.78
4,000 0 4,000 450.00
1,000 0 1,000 1,079.85
1,000 0 1,000
LS
4,879 0 4,879 3,037.81
00 2.048.22 82.9°%
00 3,550.00 11.3°%
00 -79.85 108.0°%*
00 1,000.00 .0°%
00 1,841.34 62.3°%
04/27/2015 14:23
mtharp
FOR 2015 10
Airport Commission Agenda & Info Packe
0000 munig�
atylererpsDlution
ICITY OF IOWA CITY P 10
YEAR-TO-DATE BUDGET REPORT Iglytdbud
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
442070 Bldg Pest Control Services
850110 Airport Operations
76850110 442070 Bldg Pest Control
443080 Other Equipment R&M Services
850110 Airport Operations
76850110 443080 Other Equipment R&
444060 Cable & Electrical R&M Srvcs
850110 Airport Operations
76850110 444060 Cable & Electrical
445030 Nursery Srvc-Lawn & Plant Care
850110 Airport Operations
76850110 445030 Nursery Srvc-Lawn
445080 Snow and Ice Removal
850110 Airport Operations
76850110 445080 Snow and Ice Remov
424 0 424 203.70
3,000 0 3,000 5,048.26
0 0 0 389.00
49,200 0 49,200 31.074.54
18,000 0 18,000 18,000.00
00 220.16 48.1°%
00 -2,048.26 168.3°%*
00 -389.00 100.0°%*
00 18.125.46 63.2°%
MM
00 100.0°%*
04/27/2015 14:23
mtharp
FOR 2015 10
Airport Commission Agenda & Info Packe
0000 munig�
atylererpsDlution
ICITY OF IOWA CITY P 11
YEAR-TO-DATE BUDGET REPORT Iglytdbud
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
445110 Testing Services
850110 Airport Operations
76850110 445110 Testing Services
445140 Outside Printing
850110 Airport Operations
76850110 445140 Outside Printing
76850110 445140 651 Outside Printin
446100 City Attorney Chargeback
850110 Airport Operations
76850110 446100 City Attorney Char
446130 ITS-PC/Peripheral Supprt Chgbk
850110 Airport Operations
76850110 446130 ITS-PC/Peripheral
446140 ITS -Computer Replacement Chgbk
850110 Airport Operations
76850110 446140 ITS -Computer Repla
814 0 814 622.60
100 0 100 .00
0 0 0 122.96
2,981 0 2,981 4,767.54
800 0 800 800.00
2.867 0 2.867 2.012.90
00 191.62 76.5°%
00 100.00 .0°%
00 -122.96 100.0°%*
00 -1,786.09 159.9°%*
M
00 100.0°%*
00 853.77 70.2°%
04/27/2015 14:23
mtharp
FOR 2015 10
Airport Commission Agenda & Info Packe
0000 munig�
atylererpsDlution
ICITY OF IOWA CITY P 12
YEAR-TO-DATE BUDGET REPORT Iglytdbud
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
446160 ITS-Network/Internet Chgbk
850110 Airport Operations
76850110 446160 ITS-Network/Intern
446200 Photocopying Chargeback
850110 Airport Operations
76850110 446200 Photocopying Charg
446220 Phone Service Chargeback
850110 Airport Operations
76850110 446220 Phone Service Char
446300 Phone Equipment/Line Chgbk
850110 Airport Operations
76850110 446300 Phone Equipment/Li
446320 Mail Chargeback
850110 Airport Operations
76850110 446320 Mail Chargeback
8.505 0 8.505 8.505.00
tl
00 100.0°%*
71 0 71 .06 .00 71.10 .1°%
1,021 0 1,021 .00 .00 1,021.00 .0°%
1,140 0 1,140 900.00 .00 240.00 78.9°%
323 0 323 183.58
00 139.27 56.9°%
04/27/2015 14:23
mtharp
FOR 2015 10
Airport Commission Agenda & Info Packe
0000 munig�
atylererpsDlution
ICITY OF IOWA CITY P 13
YEAR-TO-DATE BUDGET REPORT Iglytdbud
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
446350 City Vehicle Replacement Chgbk
850110 Airport Operations
76850110 446350 City Vehicle Repla
446360 City Vehicle Rental Chargeback
850110 Airport Operations
76850110 446360 City Vehicle Renta
446370 Fuel Chargeback
850110 Airport Operations
76850110 446370 Fuel Chargeback
446380 Vehicle R&M Chargeback
850110 Airport Operations
76850110 446380 Vehicle R&M Charge
449055 Permitting Fees
850110 Airport Operations
76850110 449055 Permitting Fees
16.757 0 16.757 13.324.18
500 0 500 117.00
4,542 0 4,542 3,878.60
9,023 0 9,023 22,559.66
65 0 65 440.00
00 3.432.34 79.5°%
00 383.00 23.4°%
00 663.81 85.4°%*
00 -13.536.68 250.0°%*
00 -375.00 676.9°%*
04/27/2015 14:23
mtharp
FOR 2015 10
Airport Commission Agenda & Info Packe
0000 munig�
atylererpsDlution
ICITY OF IOWA CITY P 14
YEAR-TO-DATE BUDGET REPORT Iglytdbud
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
449060 Dues & Memberships
850110 Airport Operations
76850110 449060 Dues & Memberships
449120 Equipment Rental
850110 Airport Operations
76850110 449120 Equipment Rental
76850110 449120 651 Equipment Renta
449360 Interest Expense
850110 Airport Operations
76850110 449360 Interest Expense
452010 Office Supplies
850110 Airport Operations
76850110 452010 Office Supplies
452040 Sanitation & Indust Supplies
850110 Airport Operations
76850110 452040 Sanitation & Indus
1.200 0 1.200 1.185.00
500 0 500 .00
0 0 0 73.54
32,572 0 32,572 19,856.30
317 0 317 215.13
0 0 0 126.36
00 15.00 98.8°°%*
00 500.00 .0°%
00 -73.54 100.0°%*
00 12,715.70 61.0%
00 101.50 67.9°%
00 -126.36 100.0°%*
04/27/2015 14:23
mtharp
FOR 2015 10
Airport Commission Agenda & Info Packe
0000 munig�
atylererpsDlution
ICITY OF IOWA CITY P 15
YEAR-TO-DATE BUDGET REPORT Iglytdbud
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
454020 Subscriptions
850110 Airport Operations
76850110 454020 Subscriptions
455120 Misc Computer Hardware
850110 Airport Operations
76850110 455120 Misc Computer Hard
461040 Other Agriculture Chemicals
850110 Airport Operations
76850110 461040 Other Agriculture
466040 Plumbing Supplies
850110 Airport Operations
76850110 466040 Plumbing Supplies
466050 Electrical Supplies
850110 Airport Operations
76850110 466050 Electrical Supplie
125 0 125
MIS
0 0 0 192.82
122 0 122 154.05
50 0 50
LS
967 0 967 47.27
00 124.80 .0°%
00 -192.82 100.0°%*
00 -32.12 126.3%*
00 50.00 .0°%
00 919.49 4.9%
04/27/2015 14:23
mtharp
FOR 2015 10
Airport Commission Agenda & Info Packet
atylererpsDlution
ICITY OF IOWA CITY P 16
YEAR-TO-DATE BUDGET REPORT Iglytdbud
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
466070 Other Maintenance Supplies
850110 Airport Operations
76850110 466070 Other Maintenance
467020 Equipment R&M Supplies
850110 Airport Operations
76850110 467020 Equipment R&M Supp
467160 Other Vehicle R&M Supplies
850110 Airport Operations
76850110 467160 Other Vehicle R&M
468030 Asphalt
850110 Airport Operations
76850110 468030 Asphalt
468050 Sand
850110 Airport Operations
76850110 468050 Sand
563 0 563 522.42
100 0 100 1,251.66
0 0 0 33.01
00 40.68 92.8°°%*
00 -1,151.66 1251.7%*
00 -33.01 100.0°%*
50 0 50 .00 .00 50.00 .0°%
50 0 50 .00 .00 50.00 .0°%
04/27/2015 14:23
mtharp
FOR 2015 10
Airport Commission Agenda & Info Packe
0000 munig�
atylererpsDlution
ICITY OF IOWA CITY P 17
YEAR-TO-DATE BUDGET REPORT Iglytdbud
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
469040 Traffic Cntrl Imprvmt Supplies
850110 Airport Operations
76850110 469040 Traffic Cntrl Impr
469190 Minor Equipment
850110 Airport Operations
76850110 469190 Minor Equipment
469200 Tools
850110 Airport Operations
76850110 469200 Tools
469260 Fire Ext & Refills
850110 Airport Operations
76850110 469260 Fire Ext & Refills
469320 Miscellaneous Supplies
850110 Airport Operations
76850110 469320 Miscellaneous Supp
500 0 500 163.01
500 0 500
MM
500 0 500 32.43
750 0 750 313.35
0 0 0 335.00
00 336.99 32.6°%
00 500.00 .0°%
00 467.57 6.5%
00 436.65 41.8%
00 -335.00 100.0°%*
04/27/2015 14:23
mtharp
FOR 2015 10
Airport Commission Agenda & Info Packe
0000 munig�
atylererpsDlution
ICITY OF IOWA CITY P 18
YEAR-TO-DATE BUDGET REPORT Iglytdbud
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
76850110 469320 651 Miscellaneous S
0
0
0
405.47
°%
473010 Contracted Improvements
147,212.19
00
-85,252.77
850110 Airport Operations
61.959.42
°%
76850110 473010 Contracted Improve
40,000
0
40,000
.00
473020 Non -Contracted Improvements
850110 Airport Operations
76850110 473020 Non -Contracted Imp
0
0
0
9,700.00
490040 Capital Project Funding
850110 Airport Operations
76850110 490040 Capital Project Fu
0
0
0
4,663.19
490190 Interfund Loan
850110 Airport Operations
76850110 490190 Interfund Loan
32,126
0
32,126
178,392.50
TOTAL Airport Operations
0
0
0
-61,959.33
TOTAL REVENUES
-390,506
0 -390,506
-537,717.83
TOTAL EXPENSES
390,506
0
390,506
475,758.50
GRAND TOTAL
0
0
0
-61,959.33
** END OF REPORT
- Generated
by Michael
Tharp **
00 -405.47 100.0°%*
00 40,000.00 .0°%
00 -9,700.00 100.0°%*
00 -4.663.19 100.0°%*
00
-146,266.05
555.3°%*
00
61,959.42
°%
00
147,212.19
00
-85,252.77
00
61.959.42
°%
Airnnrf Cnmmkginn Anenda A Infn
04/27/2015 14:23 (CITY OF IOWA CITY IP 19
mtharp YEAR-TO-DATE BUDGET REPORT glytdbud
Field # Total Page Break
Sequence 1 9 Y N
Sequence 2 11 N N
Sequence 3 6 N N
Sequence 4 0 N N
Report title:
YEAR-TO-DATE BUDGET REPORT
Includes accounts exceeding 0% of budget.
Print totals only: N
Print Full or Short description: F
Print full GL account: N
Format type: 1
Double space: N
Suppress zero bal accts: Y
Include requisition amount: N
Print Revenues -Version headings: N
Print revenue as credit: Y
Print revenue budgets as zero: N
Include Fund Balance: N
Print journal detail: N
From Yr/Per: 2015/ 1
To Yr/Per: 2015/ 9
Include budget entries: Y
Incl encumb/liq entries: Y
Sort by JE # or PO #: J
Detail format option: 1
Include additional JE comments: N
Multiyear view: F
Amounts/totals exceed 999 million dollars: N
Find Criteria
Field Name Field Value
Org 76850110
Object
Project
Rollup code
Account type
Account status
REPORT OPTIONS
Year/Period: 2015/10
Print MTD Version: N
Roll projects to object: N
Carry forward code: 1
Airport Commission Agenda & Info Packet Page 33 of 43
AIRPORT TERMINAL CLEANING AGREEMENT
THIS AGREEMENT is made and entered into by and between the Iowa City Airport
Commission (Commission) and Jet Air, Inc. (Jet Air) in Iowa City, Iowa.
WHEREAS, the Commission is authorized to manage and operate the Iowa City
Municipal Airport (Airport);
WHEREAS, Jet Air is the current FBO at the Airport;
WHEREAS, the Commission and Jet Air desire to enter into an agreement for Airport
Terminal cleaning services at the Airport.
NOW THEREFORE, it is hereby understood and agreed between the Commission and
Jet Air that:
1. Term. The term of this Agreement shall be from May 1, 2015 until April 30, 2018-
2. Termination. Either party may terminate this agreement without cause upon
thirty (30) days written notice or as mutually agreed to by the parties.
3. Scope of Services.
A. Jet Air shall clean the public areas of the terminal building at a minimum of 5
(five) days per week, and preferably 7 (seven) days per week
Cleaning to include:
I. Vacuum the passenger waiting area, hallway, flight planning area,
upstairs conference room, and refreshment center room.
II. Empty all interior and exterior trash receptacles and take them to
the dumpster or recycling center.
III. Service all restrooms with toilet paper and accessories.
IV. Sanitize sinks, urinals, toilets, and exposed plumbing.
V. Clean all glass doors and windows to remove smudge marks and
smears.
B. At a minimum frequency of weekly:
Water all plants and remove cobwebs from walls and partitions.
II. Dust and mop hard surface floors.
III. Clean handrails and water fountains.
IV. Sweep exterior entranceway
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Airport Commission Agenda & Info Packet Page 34 of 43
C. At a minimum frequency of bi-weekly:
I. Jet Air shall complete the following tasks: Shine exposed
bathroom plumbing and drinking fountains with Brasso or similar
product.
D. At a minimum frequency of monthly:
Remove cobwebs from exterior walkway entrance
E. At a minimum of three times a year, or otherwise as needed.
Shampoo / Clean all carpets.
II. Dust and spot clean ceiling vents and light fixtures.
F. Jet Air shall annually:
Strip and wax hard surface floors, or arrange and provide for such
services
G. Jet Air shall clean and stock Hangar L public restroom as necessary
Jet Air shall purchase and maintain all equipment and supplies necessary to
complete the tasks included in this contract at their expense.
4. Fee. As compensation for said services rendered by Jet Air, the Commission
shall pay Jet Air a fee in the amount of $600.00 per month beginning May 1,
2015. Payments are due on the first day of the month.
5. Default. If Jet Air violates this agreement by failing to provide the services
described or fails to correct any confirmed deficiency after notification of such
deficiency, then this contract shall terminate.
6. Nondiscrimination. Jet Air for itself, its heirs, personal representatives, and
successors in interest, as a part of the consideration hereof, does hereby
covenant and agree that Jet Air shall use the premises in compliance with all
other requirements imposed by or pursuant to 49 CFR Part 21, Nondiscrimination
in Federally Assisted Program of the Department of Transportation, and as said
regulations may be amended.
Jet Air shall not discriminate against any person in employment or public
accommodation because of race, religion, color, creed, gender identity, sex,
national origin, sexual orientation, mental or physical disability, marital status or
age. "Employment' shall include but not be limited to hiring, accepting, registering,
classifying, promoting, or referring to employment. "Public accommodation" shall
include but not be limited to providing goods, services, facilities, privileges and
advantages to the public.
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Airport Commission Agenda & Info Packet Page 35 of 43
Disclaimer of Liability and Indemnification. Except for liability arising out of gross
negligence or intentional willful misconduct, Jet Air shall release, acquit, and
forever discharge the Commission, its officers, agents, and employees from all
liability arising out of or connected with the use of City equipment by Jet Air
personnel while performing the duties related to this Agreement. Jet Air further
agrees to indemnify, defend, and hold harmless the Commission, its officers,
agents, and employees against any and all claims, of whatever description, arising
out of or connected with such use of City equipment or performance of duties
related to this Agreement, except for liability arising out of gross negligence or
intentional willful misconduct.
8. Insurance. Jet Air shall at its own expense procure and maintain general liability
and casualty insurance in a company or companies authorized to do business in
the State of Iowa, in the following amounts:
Comprehensive General (or Premises) Liability - $1,000,000 per occurrence and
$2,000,000 aggregate.
Jet Air's insurance carrier shall be A rated or better by A.M. Best. Jet Air shall
name the Commission and the City of Iowa City, as additional insured. In
naming the City as an additional insured, the endorsement shall be on a primary
and non-contributory basis. Jet Air's liability insurance coverage shall include
products and completed operations and all losses arising out of Jet Air's duties
set forth in this agreement
Jet Air shall furnish the Commission with a Certificate of Insurance effecting
coverage required by this agreement, and said certification shall provide for thirty
(30) days notice of any material change or cancellation of the policy.
Jet Air shall provide its employees with workers compensation coverage as
required by Iowa law.
IN WITNESS WHEREOF, the parties hereto have hereunto affixed their signatures this
day of 2015.
IOWA CITY AIRPORT COMMISSION JET AIR, INC.
BY
Chairperson
Date
Approved by:
Date
Version Date 03/09/2015
Airport Commission Agenda & Info Packet Page 36 of 43
City Attorney's Office
Version Date 03/09/2015
Airport Commission Agenda & Info Packet Page 37 of 43
WEEKLY CLEANING CHECKLIST
Dust for Cob Webs
Clean Base Boards
Clean Air Vents in Ceiling _
Clean around handles of cabinents
Appendix A - Cleaning Checklist AIRPORT TERMINAL CLEANING AGREEMENT
i
Airport Commission Agenda & Info Packet Page 38 of 43
AIRPORT MAINTENANCE AGREEMENT
THIS AGREEMENT is made and entered into by and between the Iowa City Airport
Commission (Commission) and Jet Air, Inc. (Jet Air) in Iowa City, Iowa.
WHEREAS, the Commission is authorized to manage and operate the Iowa City
Municipal Airport (Airport);
WHEREAS, Jet Air is the current FBO at the Airport; and
WHEREAS, the Commission and Jet Air desire to enter into an agreement for snow
removal, grass cutting, and general maintenance services at the Airport.
NOW THEREFORE, it is hereby understood and agreed between the Commission and
Jet Air that:
1. Term. The term of this Agreement shall be from the May 1, 2015 until April 30,
2018.
2. Termination. Either party may terminate this agreement without cause upon
sixty (60) days written notice or as mutually agreed to by the parties. This
Agreement shall automatically terminate if a "Fixed Base Operator's Agreement'
between the parties is terminated or allowed to expire.
3. Scope of Services: This Agreement provides for the Iowa City Municipal Airport
Grounds keeping, Maintenance, and Snow Removal Operations to be conducted
by Jet Air, Inc. as further specified, but not limited to the following:
A. Snow. Jet Air shall:
(1) Remove all snow from the runway, ramp, tee hangars, parking lot,
sidewalks, area near the east and west entrances to the terminal,
and driveway.
(2) Apply salt, or similar material, to remove ice from the sidewalks and
the area near the east and west entrances to the terminal.
(3) Snow removal operations are to begin during a continuous snowfall
when one-quarter inch (1/4") of slush, one inch (1") of heavy wet
snow, or two inches (2") of dry snow has accumulated on the
Primary Runway
(4) Train its staff on airport operations relating to snow, including but
not limited to NOTAMs, runway lights, and carrying hand held radio
on safety sensitive areas.
B. Grass. Jet Air shall:
(1) Keep grasses mowed at the airport to a height no greater 6 inches.
(2) Trim and maintain all fence lines for weed growth.
(3) Trim and maintain areas around all entrance signage and displays.
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Airport Commission Agenda & Info Packet
C. Pavement. Jet Air Shall:
(1) Sweep all pavements to clear rocks and debris
per every 30 days.
(2) Spray with herbicide and remove weeds in
taxiways, runways, and in t -hangar areas.
(3) Fill potholes with cold asphalt patch as needed
(4) Notify Operations Specialist of pavement
remedies other than asphalt patching.
D. General Maintenance Duties. Jet Air shall:
Page 39 of 43
at minimum, once
pavements along
repairs requiring
(1) Notify the Airport Specialist of any malfunctioning safety or
communication equipment owned by the City and located at the airport.
(2) Issue Notices to Airmen, or to close the airport when, in the judgment of
Jet Air, said closing is necessary for safety reasons. Jet Air shall notify
the Commission chairperson in a reasonable time -frame upon decision to
close the airport.
(3) Complete all routine building maintenance, including but not limited to
changing light bulbs, changing ceiling tiles, repairing doors, interior paint,
and investigating problems with heating, air conditioning, plumbing, or
utility devices and repairing if able — or contacting the Operations
Manager if it is a task that requires professional services for repair.
(4) Complete all routine hangar maintenance, including but not limited to
repairing doors, wires, and seals, hangar skin. If the task requires
professional services for repair, then notify the Airport Operations
Manager to arrange professional services for repair.
(5) Maintain runway / taxi way lighting, including routinely replacing light
bulbs, checking for proper operation, and notifying the Airport Operations
Manager if there is a major electrical problem with the lighting
(6) Maintain all signage. Report any damaged or missing signage to
Operations Specialist.
(7) Monitor airport property for trash and other debris and remove as
necessary.
(8) Monitor airport fences for damage and repair as necessary. Notify Airport
Operations Specialist of repairs requiring professional services.
(9) Inspect and correct if able, or arrange repair of any malfunctioning safety
or communication equipment owned by the City or Commission and
located at the Airport within 48 hours after having received notification of
a malfunction of any safety or communication equipment. Jet Air shall
also notify the airport specialist or the Commission chairperson of said
equipment malfunction within 24 hours.
Version Date: 4/23/2015
Airport Commission Agenda & Info Packet Page 40 of 43
(10) In addition the services listed in Paragraphs (1)-(7) above, perform all
necessary and/or routine maintenance at the airport consistent with
accepted airport maintenance and operational standards.
(11) Adhere to Commission purchase requisition and purchase order system.
Except as provided herein, the Commission shall pay the costs for all supplies,
parts, and materials or reimburse Jet Air for said costs. The Commission shall
reimburse Jet Air for purchases of supplies, parts, and materials up to but not
more than $500 per month in total without prior authorization. The Commission
is not obligated to reimburse Jet Air for any purchases in excess of $500 per
month in total unless prior authorization is granted by either Airport Commission
Chairperson or Operations Specialist
4. Equipment. The Commission shall provide the following City equipment for Jet
Air's use in pursuing the snow removal duties:
(1) Large pickup truck and blade which requires CDL (Class B with Air Brake
endorsement) off the airport.
(2) Regular pickup truck (non CDL off the airport)
(3) Tractor with following attachments, blade, loader, mower, and snow blower
(4) Skid Loader
(5) Snow fence
(6) Hand and riding mowers
(7) Parts for the above
(8) Fuel for the above
Jet Air shall not use the equipment listed above until the Commission trains Jet
Air employees on the use and operation of said equipment and shall only assign
qualified employees to operate the equipment.
The Commission shall maintain the equipment listed in Paragraph 4 at its cost.
Jet Air shall report to the operations specialist or the Commission Chairperson
within 48 hours the need to repair said equipment.
5. Fee. As compensation for said services rendered by Jet Air, the Commission
shall pay Jet Air a fee in the amount of $4,500.00 per month beginning May 1,
2015. Payments are due on the first day of the month.
6. Reporting of Activity. Jet Air shall provide a monthly written report due to the
Commission on the first day of each month detailing the repairs made, costs
associated, and any repair requests pending or unable to be completed.
7. Default. If Jet Air determines it cannot perform its duties and notifies the
Commission in writing that it is unable to perform under the contract, it shall
reimburse the Commission for the actual costs incurred during the 60 day period
following the Commission's receipt of said cancellation.
Version Date: 4/23/2015
Airport Commission Agenda & Info Packet Page 41 of 43
8. Nondiscrimination. Jet Air for itself, its heirs, personal representatives, and
successors in interest, as a part of the consideration hereof, does hereby
covenant and agree that Jet Air shall use the premises in compliance with all
other requirements imposed by or pursuant to 49 CFR Part 21, Nondiscrimination
in Federally Assisted Program of the Department of Transportation, and as said
regulations may be amended.
Jet Air shall not discriminate against any person in employment or public
accommodation because of race, religion, color, creed, gender identity, sex,
national origin, sexual orientation, mental or physical disability, marital status or
age. "Employment' shall include but not be limited to hiring, accepting, registering,
classifying, promoting, or referring to employment. 'Public accommodation" shall
include but not be limited to providing goods, services, facilities, privileges and
advantages to the public.
10. Landing Area - General Aviation Provisions
The Commission reserves the right, but shall not be obligated to Jet Air to
maintain and keep in repair the landing area of the Airport and all the publicly
owned facilities of the Airport, together with the right to direct and control all
activities of Jet Air in this regard.
The Commission reserves the right to further develop or improve the landing
area and all publicly owned air navigation facilities of the Airport as it sees fit,
regardless of the desires or views of Jet Air and without interference or
hindrance.
The Commission reserves the right to take any action it considers necessary to
protect the aerial approaches of the Airport against obstructions, together with
the right to prevent Jet Air from erecting, or permitting to be erected, any building
or other structure on the Airport.
The Commission shall have the right to enter into an agreement with the United
States Government or the State of Iowa for military aircraft or naval use of part or
all of the landing areas, the publicly owned air navigation facilities and/or other
areas or facilities of the airport. If any such agreement is executed, the provisions
of this instrument, insofar as they are inconsistent with the provision of the
agreement with the government, shall be suspended.
11. Disclaimer of Liability and Indemnification. Except for liability arising out of gross
negligence or intentional willful misconduct, the Commission shall release,
acquit, and forever discharge Jet Air, its officers, agents, and employees from all
liability arising out of or connected with the use of City equipment or Jet Air
personnel while performing the duties related to this Agreement. The
Commission further agrees to indemnify, defend, and hold harmless Jet Air, its
officers, agents, and employees against any and all claims, of whatever
description, arising out of or connected with such use of City equipment or
performance of duties related to this Agreement, except for liability arising out of
gross negligence or intentional willful misconduct.
Version Date: 4/23/2015
Airport Commission Agenda & Info Packet
Page 42 of 43
12. Insurance. Jet Air shall at its own expense procure and maintain general liability
and casualty insurance in a company or companies authorized to do business in
the State of Iowa, in the following amounts:
Comprehensive General (or Premises) Liability - $1,000,000 per occurrence and
$2,000,000 aggregate.
Jet Air's insurance carrier shall be A rated or better by A.M. Best. Jet Air shall
name the Commission and the City of Iowa City, as additional insured. In
naming the City as an additional insured, the endorsement shall be on a primary
and non-contributory basis. Jet Air's liability insurance coverage shall include
products and completed operations and all losses arising out of Jet Air's duties
set forth in this agreement
Jet Air shall furnish the Commission with a Certificate of Insurance effecting
coverage required by this agreement, and said certification shall provide for thirty
(30) days notice of any material change or cancellation of the policy.
Jet Air shall provide its employees with workers compensation coverage as
required by Iowa law.
13. FAA. This Agreement shall be subordinate to the provisions of any existing or
future agreement between the Commission and the United States relative to the
operation or maintenance of the Airport, the execution of which has been, or may
be, required as a condition precedent to the expenditure of federal funds for the
development of said Airport.
IN WITNESS WHEREOF, the parties hereto have hereunto affixed their signatures this
day of 2015.
IOWA CITY AIRPORT COMMISSION
BY
Chairperson
Date
Approved by:
Date
City Attorney's Office
Version Date: 4/23/2015
JET AIR, INC.
.�iai�_ _►• 0 _
Airport Commission Agenda & Info Packet
Airport Maintenance Agreement - Appendix A
Page 43 of 43
Inspect pavement for potholes. Cold patch as
needed
Inspect all buildings for lights or any maintenance
needed/repaired
Inspect runway/taxiway lights/markers replace
Jan
Feb
March
April
May
June
July
Aug
' Sept
I Oct
Nov
I Dec
Inspect pavement for debris, sweep as re aired
I
Inspect pavement for potholes. Cold patch as
needed
Inspect all buildings for lights or any maintenance
needed/repaired
Inspect runway/taxiway lights/markers replace
It
L
7
Monitor fences for damage. Repair as needed
repair as needed
I
Monitor and pick up trash on property and fence
lines
Monitor and notify any other issues that require
attention
Version Date: 4/23/2015
Monitor fences for damage. Repair as needed
Monitor and notify any other issues that require
attention
Version Date: 4/23/2015