HomeMy WebLinkAbout2015-05-14 Info PacketW1 P
�`` CITY COUNCIL INFORMATION PACKET
CITY OF IOWA CITY May 14, 2015
www.icgov.org
IN Council Tentative Meeting Schedule
MAY 19 CONFERENCE BOARD
IP2 Agenda and meeting packet
MAY 19 WORK SESSION
IP3 Work Session Agenda
IN Pending City Council Work Session Topics
MISCELLANEOUS
IP5 Memo from Equity Dir.: Diversity Implementation Update and Status on Racial Equity
and Diversity Initiative
IP6 Civil Services Entrance Examination — Senior Engineer
IP7 Civil Services Entrance Examination — Building Inspector
IP8 Letter to Mayor from Human Rights Commission Chair: Youth Human Rights Award
Ceremony Thank you
Copy of letter from Mayor Hayek to ICCSD Board Members [Email response from Chris
Lynch, President ICCSD]: High School Boundary Discussions [Late handout distributed
5/18/15.)
DRAFT MINUTES
IP9 Board of Adjustment: April 8
IP10 Historic Preservation Commission: April 9
I1311 Human Rights Commission: April 21
IP12 Public Art Advisory Committee: March 5
IP13 Telecommunication Commission: April 27
I 1p, LL
��fth CITY COUNCIL INFORMATION PACKET
CITY OF IOWA CITY
www.icgov.org May 14, 2015
IN Council Tentative Meeting Schedule
MAY 19 CONFERENCE BOARD
I132 Agenda and h eeting packet
IP3
IN
IP5
IP6
IP7
IP8
MAY 19 WORK SESSION
Work Session Agenda \
Pending City Council Work
n Topics
Memo from Equity Dir.: Diversity Im
and Diversity Initiative
Civil Services Entrance Examination
Civil Services Entrance Examinati
Letter to Mayor from Human Ri is
Ceremony Thank you
IP9
Board of Adjustment: Apri
IP10
Historic Preservation Co
IN 1
Human Rights Commi lo
IP12
Public Art Advisory C mm
IP13
Telecommunication omn
EOUS
Update and Status on Racial Equity
L Seni Engineer
— Building nspeci
Commission aii
FT MINUTES
nission: April
is April 21
ttee: March 5
ission: April 27
Youth Human Rights Award
I i City Council Tentative Meeting Schedule MI
!1"'r 4I� Subject to change May 14, 2015
CITY OF IOWA CITY
Date Time Meeting Location
Tuesday, May 19, 2015 5:00 PM Conference Board Emma J. Harvat Hall
Work Session Meeting
7:00 PM Formal Meeting
Tuesday, June 2, 2015 5:00 PM Work Session Meeting Emma J. Harvat Hall
7:00 PM Formal Meeting
Tuesday, June 16, 2015
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Monday, July 20, 2015
4:00 PM
Reception prior to meeting
TBA (Johnson County)
4:30 PM
Joint Meeting / Work Session
Monday, July 27, 2015
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
7:00 PM
Special Formal Meeting
Tuesday, August 18, 2015
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, September 1, 2015
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, September 15, 2015
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, October 6, 2015
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
7:00 PM
Formal Meeting
OFFICE OF THE
IOWA CITY ASSESSOR
JOHNSON COUNTY ADMINISTRATION BUILDING
BRAD COMER
CHIEF DEPUTY
MARTIN BURKLE
DEPUTY
May 14, 2015
Dear Conference Board Member:
The meeting of the Iowa City Conference Board for consideration of an amendment to
the Iowa City Assessor's FY 2016 budget is scheduled for Tuesday, May 19, 2015 at
5:00 P.M. at the Iowa City Civic Center.
Enclosed for your review before the meeting are:
1. The Agenda.
2. A copy of the March 9, 2015 minutes.
3. Report of the Iowa City Assessor salary committee.
4. Assessor information that was provided to the salary committee.
If you have any questions about the budget please feel free to phone me at the office at
356-6066 or at my home at 530-0681.
Sincerely,
Brad Comer
Iowa City Assessor
913 SOUTH DUBUQUE STREET • IOWA CITY IOWA 52240
TELEPHONE 319-356-6066
OFFICE OF THE
IOWA CITY ASSESSOR
JOHNSON COUNTY ADMINISTRATION BUILDING
May 14, 2015
Dear Conference Board Member:
C
BRAD COMER
CHIEF DEPUTY
MARTIN BURKLE
DEPUTY
The meeting of the Iowa Cit}\Conference Board f9f consideration of an amendment to
the Iowa City Assessor's FY 2916 budget is sche uled for Monday, May 19, 2015 at
5:00 P.M. at the Iowa City Civi4enter.
Enclosed for your review before the`Tleeti
1. The Agenda.
2. A copy of the March 9, 2015 minut
3. Report of the Iowa City Assessor a
4. Assessor information that was ovi
If you have any questions abou the budget
356-6066 or at my home at 5A-06 8 1.
Sincerely,
� r� zt�y
Brad Comer
Iowa City A
mmittee.
the salary committee.
feel free to phone me at the office at
913 SOUTH DUBUQUE STREET • IOWA CITY IOWA 52240
TELEPHONE 319-356-6066
The Iowa City Conference Board Agenda
Tuesday, May 19, 2015
5:00 PA
The Iowa City Assessor's Conference Board will meet at 5:00 P.M. on Tueday, May
19, 2015 at the Iowa City Civic Center, 410 E. Washington Street, Iowa City. The
purpose of this meeting is to set a date for a public hearing on the Iowa City
Assessor's amended budget for FY 2016.
AGENDA:
1. Call meeting to order by the Chairperson.
2. Roll call by taxing body.
3. Act on minutes of March 9, 2015 Conference Board meeting.
4. Salary committee presents report.
a. Discuss Assessor and Deputy Assessor salaries.
b. Set date on a public hearing to amend the budget.
(July 27, 2015)
5. Assessor Evaluation Committee Membership.
6. Other business.
7. Adjournment.
Brad Comer
Clerk, Iowa City Conference Board
The Iowa City Conference Board Agenda
Monday, May 19, 2015
5:00 P.M
The Iowa City Assessor's\for
ce Board will meet at 5:00 P. . on Monday, May
19, 2015 at the Iowa City er, 410 E. Washington Stre ,Iowa City. The
purpose of this meeting isate for a public hearing on a Iowa City
Assessor's amended budg2016.
AGENDA:
1.
2.
3.
4.
5
6
7
Call meeting to order the Chairpetson.
Roll call by taxing body.
Act on minutes of March 9,
Salary committee presents
a. Discuss Assessor and
b. Set date on a public e.
(July 27, 2015)
Conference Board meeting.
eputy Asessor salaries.
ring to am d the budget.
Assessor Evaluation ommittee Members
Other business.
Adjournment.
Brad Comer
Clerk, Iowa City Conference
rd
IOWA CITY CONFERENCE BOARD
MINUTES
March 9, 2015
City Conference Board: March 9, 2015 at 5:00 P.M. in the Council Chambers at the Iowa
City City Hall, Mayor Matt Hayek presiding.
Iowa City Council Members Present: Botchway, Dickens, Dobyns, Hayek, Mims and
Throgmorton.
Johnson County Supervisors Present: Carberry, Harney, Neuzil and Sullivan.
Iowa City School Board Members Present: Townsend.
Others Present: Comer, Burkle, Markus, Fruin, Karr, Dilkes.
Digital Recording: March 9, 2015.
Chair Matt Hayek called the meeting to order and Clerk Comer called roll and stated that a
quorum was present. The schools, having only one member present will not have a vote
recorded.
The County (Sullivan) moved to accept the minutes of the last Conference Board meeting,
February 9, 2014, the City (Mims) seconded and the motion carried 2/0.
Chairman Hayek declared the public hearing on the FY 15 Budget open. Comer explained
that the Assessor's office purchased an automobile and would like to amend the FY 16 Auto
Fund Balance from $15,000 to $3,000. There was discussion about cost of living increases
as well as a possible reduction of the salaries for the Assessor and Deputy Assessor
positions. A committee including Neuzil, Mims and Kirschling (School) will study the
salaries and make recommendations to the Conference Board. The City (Mims) moved to
approve the budget for publication with a reduction of cost of living increases to 2.2% and
no change to the merit amount of $10,950. The motion was seconded by Sullivan and passed
2/0. After no comment from the public, the public hearing was declared closed.
The City (Throgmorton) moved to appoint Brad Comer as the Iowa City Assessor. The
motion was seconded by the County (Sullivan) and the motion carried 2/0.
The Assessor Evaluation Committee will include Dobyns (City). The County and School
will assign committee members at a later date.
There being no further business it was moved by the City (Throgmorton) and seconded by
the County (Sullivan) to adjourn at 5:35 P.M. Motion carried unanimously by voice vote.
Brad Comer
Clerk, Iowa City Conference Board
MEMO TO:
Conference BoaCd
FROM:
Susan Mims
DATE:
May 12, 2015
SUBJECT:
Compensation
The subcommittee of Brian Kirschling (ICCSD), Terrence Neuzil (County) and Susan Mims (Iowa City) met
on April 7, 2015 to review the compensation of the City Assessor, Chief Deputy Assessor, and Deputy
Assessor, as requested by the Conference Board.
The subcomrrrittee considered the -following in their discussion:
• the salaries as proposed in the FY16 Budget, (March 91h packet)
• the increase approved by the Conference Board (2.2% cost of living and merit increases as
proposed)
• information shared with the committee by City Assessor, Brad Cromer (attached)
The recommendation of the committee is to set the salaries for these three positions at the following
levels for FY16:
• City Assessor $100,000
• Chief Deputy Assessor $ 85,000
• DeputyAssessor $ 80,000
Further considerations:
• State law specifically regulates the setting of these salaries, thus no changes could be made to
the pay rates of these positions for the remainder of FY15.
• If the Board desires to adopt the recommendation of the subcommittee, it will require
amending the FY16 budget. The salaries must be adopted in the budget document.
The City Assessor shared additional information / concerns with the subcommittee after being informed
of our conclusions. That information is also attached for the Board's consideration.
From: Brad Comer
Sent: Wednesday, April 15, 2015 11:09 AM
To: susan-mums@icwa-city.org; Terrence Neuzil;'brian.kirschling@iowacityschools.org'
Subject Question for the Committee
Attachments: Itemized Budget Draft 2015 - Proposed.xls; Itemized Budget Draft 2015 - Final reduced Ment.xls; Itemized Budget Draft 2015 - Final with Merit.xls
ISCopy: False
MessayeID: e28831ec-35b4-4489-895e-abc252f71c32
Assessor Salary Committee,
I have a question that I should probably bring up before we have a Conference Board meeting. The minutes from the 2nd
Conference Board meeting show that the merit pay was approved for all of the employees in our office. Will the
Assessor and Deputy positions still be receiving that amount on top of the recommended salaries of $100,000, $85,000
and $80,000?
I have appointed our Deputy Assessor as the Chief Deputy. He was previously earning $82,480. If there hadn't been an
Assessor retirement, I assume that he would have received the typical increase that the rest of our staff received which
would have put him at $86,200. If he is entitled to the merit increase that was calculated for the last meeting his FY 2016
pay would be $87,030. If he does not receive the merit he would receive the smallest increase in our office despite
being promoted from Deputy Assessor to Chief Deputy Assessor.
I have attached 3 itemized budgets. The first was the budget that was approved at the second meeting. The second
does not provide merit to the Assessor and Deputies. The third includes the merit that was approved at the second
meeting.
I apologize for bringing this up after your meeting, but I want to make sure you are aware of this in case it was not
already considered. Please contact me if you have any questions.
Thank you,
Brad Comer
Iowa City Assessor
Johnson County Administration Building
913 S. Dubuque St.
Iowa City, IA 52240
(319)356-6066
bcomer@co.6ohnson.ia.us
IOWA CITY ASSESSOR'S OFFICE
ITEMIZED BUDGET - ASSESSMENT EXPENSE FUND
EMPLOYEE EXPENDITURES
FY 2015
FY 2016
INCREASE
SALARIES
Current
Proposed
CITY ASSESSOR
103,340
108,000
4.51%
CHIEF DEPUTY ASSESSOR
87,610
91,570
4.52%
DEPUTY ASSESSOR
82,480
86,200
4.51%
REAL ESTATE/GIS SPECIALIST
56,290
58,830
4.51%
APPRAISER (NEW CONSTRUCTION)
49,230
51,260
4.12%
OFFICE MANAGER
50,880
53,170
4.50%
APPRAISER (REAPPRAISAL)
52,160
54,510
4.51%
MERIT INCREASES (have been added to salaries above)
10,950
SUBTOTAL
$481,990
$503,540
4.47%
Proposed salaries include merit increases and cost of living adjustments.
EMPLOYEE BENEFITS
EMPLOYER SHARE: FICA
40,024
41,347
3.30%
EMPLOYER SHARE: IPERS
46,721
48,252
3.28%
HEALTH INSURANCE
116,000
121,000
4.31%
SUBTOTAL
202,745
210,599
3.87%
TOTAL EMPLOYEE COST
$684,735
$714,139
4.29%
OTHER EXPENDITURES
LEAVE CONTINGENCY
$25,000
$20,000
-20.00%
BOARDS
BOARD OF REVIEW
16,200
16,800
3.70%
BOARD OF REVIEW EXPENSES
200
200
0.00%
CONFERENCE BOARD
0
30
0
30
0.00%
EXAMINING BOARD
SUBTOTAL
$16,430
$17,030
3.65%
OFFICE EXPENSES
MILEAGE & AUTO
4,500
4,500
0.00%
OFFICE SUPPLIES
3,500
3,500
0.00%
POSTAGE
7,000
1,500
-78.57%
TELEPHONE
1,300
1,300
0.00%
PUBLICATIONS & SUBSCRIPTIONS
700
700
0.00%
PRINTING
5,000
1,000
-80.00%
INSURANCE
4,200
4,600
9.52%
EQUIPMENT PURCHASE
3,400
3,400
0.00%
EQUIPMENT MAINTENANCE
200
200
0.00%
UNEMPLOYMENT
2,000
2,000
0.00%
DATA PROCESSING SERVICES
18,000
18,000
0.00%
SOFTWARE MAINTENANCE
21,000
18,000
-14.29%
BONDS & WORKER'S COMPENSATION
1,500
1,700
13.33%
AUTO REPLACEMENT
12,000
-
2,500
-100.00%
0.00%
COMPUTER REPLACEMENT
2,500
SUBTOTAL
$86,800
$62,900
-27.53%
PROFESSIONAL EXPENSES
SCHOOLS & CONFERENCES
13,000
13,000
0.00%
DUES
2,000
2,000
0.00%
SUBTOTAL
$15,000
$15,000
0.00%
TECHNICAL SERVICES
LEGAL FEES & EXPERT WITNESSES
52,000
52,000
0.00%
AERIAL PHOTOGRAPHY
10,000
20,000
100.00%
APPRAISAL SERVICE
1,000
1,000
0.00%
SUBTOTAL
$63,000
$73,000
15.87%
TOTAL OTHER EXPENDITURES
$206,230
$187,930
-8.87%
SUBTOTAL EXPENDITURES
$890,965
$902,069
RESERVES
AUTO REPLACEMENT
0
3,000
TOTAL RESERVES
$ -
$ 3,000
TOTAL ASSMT EXPENSE FUND BUDGET
$890,965
$905,069
1.58%
UNENCUMBERED BALANCE
$158,292
$150,379
-5.00%
TO BE RAISED BY TAXATION
$732,673
$754,690
3.01%
IOWA CITY ASSESSOR'S OFFICE
ITEMIZED BUDGET - ASSESSMENT EXPENSE FUND
EMPLOYEE EXPENDITURES
FY 2015
FY 2016
INCREASE
SALARIES
Current
Proposed
CITY ASSESSOR
103,340
100,000
-3.23%
CHIEF DEPUTY ASSESSOR
87,610
85,000
-2.98%
DEPUTY ASSESSOR
82,480
80,000
-3.01%
REAL ESTATE/GIS SPECIALIST
56,290
58,830
4.51%
APPRAISER (NEW CONSTRUCTION)
49,230
51,260
4.12%
OFFICE MANAGER
50,880
53,170
4.50%
APPRAISER (REAPPRAISAL)
52,160
54,510
4.51%
MERIT INCREASES (have been added to salaries above)
4,620
SUBTOTAL
$481,990
$482,770
0.16%
Proposed salaries include merit increases and cost of living adjustments.
EMPLOYEE BENEFITS
EMPLOYER SHARE: FICA
40,024
39,757
-0.67%
EMPLOYER SHARE: IPERS
46,721
46,398
-0.69%
HEALTH INSURANCE
116,000
121,000
4.31%
SUBTOTAL
202,745
207,155
2.18%
TOTAL EMPLOYEE COST
$684,735
$689,925
0.76%
OTHER EXPENDITURES
LEAVE CONTINGENCY
$25,000
$20,000
-20.00%
BOARDS
BOARD OF REVIEW
16,200
16,800
3.70%
BOARD OF REVIEW EXPENSES
200
200
0.00%
CONFERENCE BOARD
0
30
0
30
0.00%
EXAMINING BOARD
SUBTOTAL
$16,430
$17,030
3.65%
OFFICE EXPENSES
MILEAGE & AUTO
4,500
4,500
0.00%
OFFICE SUPPLIES
3,500
3,500
0.00%
POSTAGE
7,000
1,500
-78.57%
TELEPHONE
1,300
1,300
0.00%
PUBLICATIONS & SUBSCRIPTIONS
700
700
0.00%
PRINTING
5,000
1,000
-80.00%
INSURANCE
4,200
4,600
9.52%
EQUIPMENT PURCHASE
3,400
3,400
0.00%
EQUIPMENT MAINTENANCE
200
200
0.00%
UNEMPLOYMENT
2,000
2,000
0.00%
DATA PROCESSING SERVICES
18,000
18,000
0.00%
SOFTWARE MAINTENANCE
21,000
18,000
-14.29%
BONDS & WORKER'S COMPENSATION
1,500
1,700
13.33%
AUTO REPLACEMENT
12,000
-
-100.00%
COMPUTER REPLACEMENT
2,500
2,500
0.00%
SUBTOTAL
$86,800
$62,900
-27.53%
PROFESSIONAL EXPENSES
SCHOOLS & CONFERENCES
13,000
13,000
0.00%
DUES
2,000
2,000
0.00%
SUBTOTAL
$15,000
$15,000
0.00%
TECHNICAL SERVICES
LEGAL FEES & EXPERT WITNESSES
52,000
52,000
0.00%
AERIAL PHOTOGRAPHY
10,000
20,000
100.00%
0.00%
APPRAISAL SERVICE
1,000
1,000
SUBTOTAL
$63,000
$73,000
15.87%
TOTAL OTHER EXPENDITURES
$206,230
$187,930
-8.87%
SUBTOTAL EXPENDITURES
$890,965
$877,855
RESERVES
AUTO REPLACEMENT
TOTAL RESERVES
TOTAL ASSMT EXPENSE FUND BUDGET
UNENCUMBERED BALANCE
TO BE RAISED BY TAXATION
0 3,000
$ - $ 3,000
$890,965 $880,855 -1.13%
$158,292 $126,165 -20.30%
$732,673 $754,690 3.01%
IOWA CITY ASSESSOR'S OFFICE
ITEMIZED BUDGET - ASSESSMENT EXPENSE FUND
EMPLOYEE EXPENDITURES
FY 2015
FY 2016 INCREASE
SALARIES
Current
Proposed
CITY ASSESSOR
103,340
102,390
-0.92%
CHIEF DEPUTY ASSESSOR
87,610
87,030
-0.66%
DEPUTY ASSESSOR
82,480
81,910
-0.69%
REAL ESTATE/GIS SPECIALIST
56,290
58,830
4.51%
APPRAISER (NEW CONSTRUCTION)
49,230
51,260
4.12%
OFFICE MANAGER
50,880
53,170
4.50%
APPRAISER (REAPPRAISAL)
52,160
54,510
4.51%
MERIT INCREASES (have been added to salaries above)
10,950
SUBTOTAL
$481,990
$489,100
1.48%
Proposed salaries include merit increases and cost of living adjustments.
EMPLOYEE BENEFITS
EMPLOYER SHARE: FICA
40,024
40,242
0.54%
EMPLOYER SHARE: IPERS
46,721
46,963
0.52%
HEALTH INSURANCE
116,000
121,000
4.31%
SUBTOTAL
202,745
208,205
2.69%
TOTAL EMPLOYEE COST
$684,735
$697,305
1.84%
OTHER EXPENDITURES
LEAVE CONTINGENCY
$25,000
$20,000
-20.00%
BOARDS
BOARD OF REVIEW
16,200
16,800
3.70%
BOARD OF REVIEW EXPENSES
200
200
0.00%
CONFERENCE BOARD
0
30
0
30
0.00%
EXAMINING BOARD
SUBTOTAL
$16,430
$17,030
3.65%
OFFICE EXPENSES
MILEAGE & AUTO
4,500
4,500
0.00%
OFFICE SUPPLIES
3,500
3,500
0.00%
POSTAGE
7,000
1,500 -
-78.57%
TELEPHONE
1,300
1,300
0.00%
PUBLICATIONS & SUBSCRIPTIONS
700
700
0.00%
PRINTING
5,000
1,000
-80.00%
INSURANCE
4,200
4,600
9.52%
EQUIPMENT PURCHASE
3,400
3,400
0.00%
EQUIPMENT MAINTENANCE
200
200
0.00%
UNEMPLOYMENT
2,000
2,000
0.00%
DATA PROCESSING SERVICES
18,000
18,000
0.00%
SOFTWARE MAINTENANCE
21,000
18,000
-14.29%
BONDS & WORKER'S COMPENSATION
1,500
1,700
13.33%
AUTO REPLACEMENT
12,000
2,500
-
2,500
-100.00%
0.00%
COMPUTER REPLACEMENT
SUBTOTAL
$86,800
$62,900
-27.53%
PROFESSIONAL EXPENSES
SCHOOLS & CONFERENCES
13,000
13,000
0.00%
DUES
2,000
2,000
0.00%
SUBTOTAL
$15,000
$15,000
0.00%
TECHNICAL SERVICES
LEGAL FEES & EXPERT WITNESSES
52,000
52,000
0.00%
AERIAL PHOTOGRAPHY
10,000
1,000
20,000
1,000
100.00%
0.00%
APPRAISAL SERVICE
SUBTOTAL
$63,000
$73,000
15.87%
TOTAL OTHER EXPENDITURES
$206,230
$187,930
-8.87%
SUBTOTAL EXPENDITURES
$890,965
$885,235
RESERVES
AUTO REPLACEMENT
0
3,000
TOTAL RESERVES
$ -
$ 3,000
TOTAL ASSMT EXPENSE FUND BUDGET
$890,965
$888,235
-0.31%
UNENCUMBERED BALANCE
$158,292
$133,545
-15.63%
TO BE RAISED BY TAXATION
$732,673
$754,690
3.01%
OFFICE OF THE
IOWA CITY ASSESSOR
JOHNSON COUNTY ADMINISTRATION BUILDING
BRAD COMER
ASSESSOR
MARTY BURKLE
DEPUTY
March 30, 2015
Iowa City Assessor's Compensation Committee
Susan Mims
Terrence Neuzil
Brian Kirschling
Dear Committee Members,
I am writing to provide some information on Assessor salaries from across the state. I
am also including additional pages that contain numbers from the current budgets of
jurisdictions that I believe are either comparable to Iowa City in size or have been in a
similar salary range.
At the Conference Board meeting there was some concern voiced that I was the only
applicant for the position. Although I had no control over the approach that the
Examining Board took, it is very common for a qualified Chief Deputy to be hired as a
replacement. Listed below are some jurisdictions who have recently replaced their
Assessor:
JURISDICTION
APPLICANTS
APPLICANTS
ON ASSESSOR
LIST
HIRED
YEARS OF
EXPERIENCE
POLK
4
3
CHIEF DEPUTY
34
WOODBURY
1
1
CHIEF DEPUTY
22
DAVENPORT
3
2
CHIEF DEPUTY
23
BLACK HAWK
2
2
CHIEF DEPUTY
14
WASHINGTON
?
?
CHIEF DEPUTY
13
CEDAR
3
3
EMPLOYEE FROM LINN CO.
12
DELAWARE
2
2
CHIEF DEPUTY
5
IOWA CITY
1
1
CHIEF DEPUTY
20
Another item discussed was the experience that we are losing with the retirement of
the previous Assessor. Certainly he has more years in than I, but my experience
compares favorably with any potential replacement around the state. I have 13 years
in the Iowa City Assessor's office, with nine as the Chief Deputy. Prior to that, I
worked for Vanguard Appraisals for seven years, with 2+ years managing the Iowa
City re -appraisal that was completed for 2001.
913 SOUTH DUBUQUE STREET • IOWA CITY IOWA 52240
TELEPHONE 319-356-6066
I have been the main person in our office to handle recent tax law changes including
the Business Property Tax Credit, Dual Classification and Multi -Residential
Classification. The Income Approach is another large project that I have initiated and
have implemented for the 2015 assessment on apartment properties. These have all
been large undertakings that the prior Assessor was not involved in.
The position of Assessor certainly requires experience and the local experience that the
current staff has would be very hard to replace by someone from outside the office.
The high sales statistical rankings that our office has achieved in the past should be
expected to continue.
There have been many Assessor retirements in recent times and there are many
others expected to happen soon including Johnson County and Cedar Rapids. Reducing
the Assessor salary to $98,000 would drop Iowa City from 71h highest to 151h for FY 16
despite being the 8th most populated and having the 10th highest taxable value. Iowa
City has the highest assessment per parcel of any assessment jurisdiction in Iowa. The
proposed salary of $85,000 for the Chief Deputy position would actually be less than if
our current Deputy Assessor stayed in his current position and received the cost of
living and merit increases that the rest of the staff received. Our Deputy Assessor has
22 years of experience, working in Iowa City, Warren County and for Vanguard
Appraisals.
In closing, I ask you to reconsider the proposed salaries of the Assessor and Deputy
Assessor positions. I would be happy to meet with you to answer any questions and
provide any insight that I can. I trust that you will come to a fair conclusion. Thank
you for your consideration.
Sincerely,
Brad Comer
Iowa City Assessor
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CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(3 19) 356-5000
(319) 356-5009 FAX
www.icgov.org
City Council Work Session Agenda
Tuesday, May 19, 2015
Emma J. Harvat Hall - City Hall
410 E. Washington Street
5:00 PM
■ City Conference Board Meeting [Separate agenda posted]
■ Questions from Council re Agenda Items
■ Information Packet Discussion [May 7, 14]
■ Council Time
■ Meeting Schedule
■ Pending Work Session Topics [IP # 4 Info Packet of 5/14 info packet]
■ Upcoming Community Events/Council Invitations
I r 1
A,I
l�M`M
-•a
CITY OF IOWA CITY
UNESCO CITY OF LITERATURE
PENDING CITY COUNCIL WORK SESSION TOPICS
May 13, 2015
Pending Topics to be Scheduled
1. Discuss city related marijuana policies and potential legislative advocacy positions
2. Review of the Sensitive Areas ordinance
3. Discuss formation of staff /citizen climate adaptation advisory group (spring 2015)
4. Discuss transit route planning framework
5. Review University of Iowa enrollment and housing projections
6. Discuss nuisance and property management standards in neighborhoods
7. Review sale of alcohol to minors regulations
8. Review sidewalk repair program
9. Discuss Board and Commission expectations and appointment / reappointment
process
r __
15
IS� CITY OF IOWA CITY
IP5
CITYOMEMORANDUM
CITY OF IOWA CITY
UNESCO CITY OF LITERATURE
Date: May 14, 2015
To: Geoff Fruin, Assistant City Manager
From: Stefanie Bowers, Equity Director..,,,-,,,,, a>
Re: Diversity Implementation Update and Status on Racial Equity and Diversity Initiative.
Introduction
This memo serves as an update for the ongoing staff responsibilities of the Ad Hoc Diversity
Committee's recommendations that were adopted by way of resolution in June of 2013. It also
provides the most recent activity on the 2013 Equity Report Action Plan and the Racial Equity
and Diversity Initiatives adopted by resolution in February of 2015.
Diversity Implementation Form
The recommendations set forth by the Ad Hoc Diversity Committee in the spring of 2013 and
implemented by a City Council resolution in June of 2013 have been reported out in what staff
termed the diversity implementation form (DIF). The DIF is a table that provides the Ad Hoc
Diversity Committee's recommendations and the status of these recommendations. Although
the DIF works well for reporting on the status of the recommendations of the Ad Hoc Diversity
Committee, over time it has become less effective in providing updates for ongoing
recommendations or for adding new initiatives that the City has adopted since June of 2013.
Due to this issue, staff will redesign the existing DIF.
A new and improved DIF is a staff priority. Staff plans on working with the Government Alliance
on Race and Equity (GARE) in creating a "reporting out" mechanism/DIF that is user friendly to
the community and to City Council. It will also allow for recommendations, actions plans or
initiatives to be categorized by area and provide outcomes and any timelines related to the
recommendation, action plan or initiative.
Quarterly Update on the Diversity Implementations of the Ad Hoc Diversity Committee
The Police Department is participating in community outreach, community policing models,
cultural competency training and community partnerships. The Police Department has also
extended outreach to educate community members on knowing their rights under the law. A
complete list of the Police Department's activities follows this memo (DIF Reporting for ICPD 1st
Quarter 2015).
2013 Equity Report Action Plan and the 2015 Racial Equity and Diversity Initiative
• The first Council Listening Post was held on May 7 at the Iowa City Public Library
Meeting Room A. Mayor Hayek and Mayor Pro -Tem Mims represented the Council.
Approximately a dozen community members were in attendance.
• The City Manager, Assistant City Manager, Police Chief and Equity Director along with
representatives from the Black Voices Project, the Coalition for Racial Justice, the Iowa
City Commission on Human Rights, and the Center for Worker Justice of Eastern Iowa
have met twice for roundtable discussions. The roundtables have been very helpful to
staff in terms of providing input on city programs and services. Advice from participants
May 14, 2015
Page 2
of the roundtable led to the translation of Resolution 15-57, which approves the 2013
Equity Report Action Plan and the 2015 Racial Equity Diversity Initiative, into Arabic,
Mandarin Chinese and Spanish.
The first roundtable saw many topics discussed—police, education, and employment. At
the most recent roundtable participants developed a list of topics to be discussed in the
future. It was decided that the May roundtable topic will be on communication and ways
the City can best spread the word to the community on City services, policies, programs,
and events. This topic was selected first because communication is essential in terms of
all that we do as a community and as a city.
• The Police have expanded Coffee with a Cop to different areas of the community
including most recently at the Broadway Neighborhood Center. In the future, Coffee with
a Cop will include a Spanish speaking officer present as schedules permit.
• The Police Department is still awaiting a response from the United States Department of
Justice on their inquiry to participate in the Building Community Trust and Justice
Program.
• The Police Department offers ride alongs to members of the community who wish to
participate in order to encourage relationship building and trust between law
enforcement and the community it serves.
• The expansion of body -mounted cameras within the Police Department and the
development of appropriate rules and regulations for the use of the technology will be
presented by the Police Department in a separate memo to the City Council at a future
date. Staff will pursue public education about cameras and related policies in the coming
months.
• The Police Department continues to participate in the study on disproportionate minority
contact (DMC) in traffic stops with Dr. Barnum of St. Ambrose University. Dr. Barnum will
report on the most recent data (2013 and 2014) at a future City Council work session
planned for either late fall or winter, depending on Dr. Barnum's schedule.
• Staff is unaware of any conversations or actions related to encouraging the expansion of
the Citizens Police Review Board to other jurisdictions within Johnson County.
A program has been produced by City Channel 4 staff that explains the history and
function of the Citizens Police Review Board.
Later in May, the name of the Board will be changed to the Community Police Review
Board per the recommendation of the City Charter Review Commission to discontinue
the use of the word "citizen" whenever possible.
The annual Citizens Police Review Board Community Forum was held at the Iowa City
Public Library Meeting Room A on April 28. The forum had approximately 20 attendees.
The purpose of the forum is to hear community members' views on the policies,
practices and procedures of the Police Department.
In the summer of 2015, the City Manager will review his role in the Citizens Police
Review Board complaint process. Specifically, as it relates to his participation in the
interviews of officers accused of misconduct. The original recommendation requires for
the City Manager to conduct this review to ensure it is producing the intended results.
• Staff of Transit, Parks and Recreation and Human Rights participated in a training on
Intercultural Communications: Moving from Conflicts to Collaborations in January.
May 14, 2015
Page 3
Approximately 60 City staff participated in training on Diversity in the Workplace in
February.
Staff of Human Rights, Human Resources, Police, and Transit participated in a White
Privilege training conducted by Dr. Eddie Moore Jr. in February. Currently, the Human
Rights and Human Resources Departments are working with Dr. Eddie Moore Jr. in
scheduling implicit bias training to all City staff by the end of 2015.
Staff of the Communications, Police, and Human Rights Departments participated in
Building Our Global Community with the University of Iowa International Center in April.
On May 4, the Police Chief, Neighborhood Services Coordinator and Equity Director
traveled to Dane County, Wisconsin to meet with Dane County officials on jail diversion
programs, disproportionate minority contact, and a restorative justice program that Dane
County officials will be launching soon and focuses primarily on lower income
neighborhoods. The trip was planned by the Johnson County Board of Supervisors.
• Staff has supported, attended or participated in community activities and programs that
support City goals of engaging with members of historically underrepresented groups.
On January 19 City Council members and staff of the Human Rights and Police
Departments attended the Martin Luther King Jr. Stride Toward Progress event at Grant
Wood Elementary.
In February, the Police Department participated in the Adopt a Cop initiative with the
Iowa City/Cedar Rapids Alumnae Chapter of Kappa Alpha Psi Fraternity's Youth
Leadership League.
Representatives of the Racial Coalition for Justice, The Dream Center and staff of the
Police and Human Rights Departments viewed a webinar on Race, Community and
Policing: Working within Police Departments to Achieve Racial Equity.
More recently, representatives from the City Council, City Manager's Office, Fire and
Police Departments attended a luncheon hosted by The Kingdom Center upon the
invitation of Pastor V. Sterling Allen.
Some upcoming activities and events include City staff attending and also serving as
vendors at the 5th Annual Iowa City Juneteenth Celebration. City staff including the Fire
and Police Chiefs will also attend a fellowship at New Creations International Church by
invitation of Pastor Anthony Smith.
• In April, Johnson County passed a resolution for the creation of Community Identification
Cards (CID). The City will partner in the further refinement of the procedures and
application of use for the CID and will participate financially.
• City staff has been in communications with Julie Nelson of GARE and are working out
the details of a Memorandum of Agreement. GARE's Racial Equity Scorecard requires
the assistance, data and resources of other municipalities and entities in the Johnson
County area. City staff will reach out to those municipalities asking them to join GARE.
• The City Clerk has been including the meeting minutes of the Criminal Justice
Coordinating Committee of Johnson County in City Council Information Packets.
• The City has been collecting data on the race and ethnicity of individuals who apply for
employment with the City through the new MUNIS Enterprise Resource Planning
May 14, 2015
Page 4
System. The data is voluntarily submitted by the applicant. The data started being
collected January 1 and will be collected through December 31 of this year and reported
on in 2016.
On February 24, the City sponsored a seasonal employment fair at Mercer Park Aquatic
Center (Mercer). Over 50 individuals attended this event. Brochures were available to
attendees that explained collective bargaining and civil service. The City used its
recently created diversity email list -serve to send out notice and mailings of this job fair
to a larger segment of the Iowa City population. Complimentary bus passes were
available to those who needed transportation to attend.
Parks and Recreation held a job fair on March 25 at Mercer for those looking for summer
or year round part time positions with the Department. The fair ran from 6-8 p.m. that
evening. It was advertised at many locations in Iowa City including City High, West High,
Tate High, Neighborhood Centers of Johnson County, Mayor's Youth Empowerment
Program, the City's website and social media. Nine applications were received from
participants. Parks and Recreation will host additional seasonal employment fairs with
interviews conducted onsite in the future.
• The City has been collecting data on the race and ethnicity of individuals who apply for
appointments on City boards/commissions through a voluntary survey that is a part of
the application. The data started being collected January 1 and will be collected through
December 31 of this year and reported on in 2016.
The Equity Director has been conducting training with current City board/commission
members on how to increase the racial and ethnic applicant pool of those who apply for
their respective boards/commissions. To date trainings have been completed with the
Library Board of Trustees, Citizens Police Review Board, Parks and Recreation
Commission and the Public Art Advisory Committee.
• City staff plan on working with GARE in the creation of a racial equity impact review tool
for City budgets, programs, policies and services. Staff has collected preliminary
information from other jurisdictions working on racial equity and using a racial equity
impact review tool.
The Police and Fire Departments have collaborated with Diversity Focus this year in
sponsoring the Youth Explorer program. The program, which commenced in March has
two primary goals: 1) establish and create meaningful relationships between youth in this
community and law enforcement/fire fighters; and 2) expose youth to careers in both
departments with the hope of encouraging them to explore careers in either field. For
further information on the Youth Explorer Program. see DIF Reporting for /CPC 1st
Quarter 2015.
To increase awareness of the options available to file complaints of discrimination
against the Police Department or other City services, programs or operations, the Police
have participated in educational programs to increase community knowledge of one's
rights and options under the law. see DIF Reporting for /CPC 1st Quarter 2015.
The Human Rights Office recently completed its biannual mailing to area agencies which
included brochures and pamphlets in English, Spanish, Mandarin Chinese and Arabic
called Know Your Rights. Mailings also included the brochure for the Citizens Police
Review Board (English and Spanish).
May 14, 2015
Page 5
A voice-over advertisement for the Human Rights Department in Spanish was recently
produced by City Cable Channel 4. The advertisement provides contact information to
persons who believe they have been discriminated against here in Iowa City.
TO:
Stefanie Bowers
FROM:
Captain Douglas S. Hart
RE:
DIF Reporting for ICPD 1St Quarter 2015
DATE:
March 20, 2015
ICPD's DIF Reporting for the first quarter of 2015 is below.
COMMUNITY OUTREACH: Documentation of any participation of an event, attended or presented, by a
Department Member to a community member or organization.
36 ICPD Officers attended 99 events in the first quarter of 2015 totaling 216.5 hours and made contact
with approximately 3,634 community members. Of particular note are: attendance at Grantwood
Elementary school for a Martin Luther King Day celebration by several Officers, 19 community member
ride-alongs, 3 on 3 basketball with community youth at Southeast Jr. High, assistance at several Special
Olympic events, 2 Coffee with a Cop events, and attendance at Bowl for Kid's Sake.
COMMUNITY POLICING MODEL: The community policing model encourages agencies to work
proactively to develop solutions to the underlying conditions contributing to public safety problems.
Documentation can include one of the following: (1) Coordinated Departmental, Division, or Watch
efforts where the goal or objective is to limit criminal opportunities and access to victims, increase
guardianship and associated risk with unwanted behavior (2) any participation of an event, attended or
presented by a Department Member with a community member or organization where the goal or
objective is to limit criminal opportunities and access to victims, increase guardianship and associated
risk with unwanted behavior.
6 ICPD Officers participated in 202 community policing events in the first quarter of 2015 totaling 89.95
hours and made contact with 806 community members. Of particular note are: multiple daily visits to
the WET shelter by Officers assigned to the Evening Watch, Late Night Watch, and Street Crime Arrest
Team.
CULTURAL COMPETENCY TRAINING: Documentation of any training by a Department Member
involving cultural competency. Cultural competency training refers to training directed at an ability to
interact effectively with people of different cultures, ethnicity, and socio-economic backgrounds.
All sworn ICPD Officers attended 4 hours of Cultural Competency Training at the yearly Multi -Agency
Training Sessions. This year's presenter was Chad Simmons from Diversity Focus. Additionally, 5
Officers attended 8 other cultural competency related trainings. This includes: Special Needs
Populations, Collaborating with Community Partners to Protect Children of Arrested Parents, Customer
Smart Training, Diversity in the Workplace, Understanding, Respecting, Connecting: Racial
Consciousness in Our Work and Our Workplaces, and Procedural Justice.
Recognizing the importance of conflict resolution, ICPD sent 5 Officers to 8 hours of Verbal Judo training.
Verbal Judo Training is an opportunity for Officers to learn skills to prevent potential conflicts from
escalating out of control. Currently all Officers attending basic training at Iowa Law Enforcement
Academy receive 8 hours of verbal judo training.
PUBLIC EDUCATION EFFORTS ON RIGHTS: Documentation of any participation of an event, attended or
presented by a Department Member to a community member or organization where focus is on
education of one's rights.
9 ICPD Officers participated in 26 public education efforts on rights in the first quarter of 2015 totaling
73.5 hours and made contact with 1,349 community members. Of particular note is Officers attending
Images of The 1963 March On Washington presentation.
COMMUNITY PARTNERSHIPS: Documentation of any partnership between the Department and
another Community Organization. Events or meeting for these partnerships can be documented in the
same tab as the partnership.
ICPD worked within 31 community partnerships that led to attendance at 91 events by 12 officers who
spent 196 hours with 297 community members. Of note is the Department's partnership with Iowa City
Fire Department, Johnson County Ambulance Services, Diversity Focus, The Dream Center, and Learning
for Life in the development of a Johnson County Public Safety Explorer Program. This program will start
with a recruitment effort on March 25, 2015 and proceed throughout the remainder of the year with
selection of participants, monthly meetings, and a Youth Academy. It is anticipated that enough training
will take place with selected cadets that they can assist the community with service projects this
summer.
ICPD Community Partners
Crime Prevention
Restorative Justice Committee- Agencies working together to share ideas/programs regarding youth in
Johnson Co. (Iowa City Community Schools, Department of Corrections, Mediate Iowa, Neighborhood
Centers of Johnson Co, Domestic Violence Intervention Project, Southgate Management, Parkview
Church (The Spot), Iowa City Public Library, Four Oaks, Shelter House, Department of Human Services).
Safe Kids Johnson Co- Community members working together to prevent unintentional injury to youth
ages birth through 17 years.
National Night Out: Heighten crime and drug prevention awareness, generate support for and
participation in neighborhood anti-crime programs, strengthen neighborhood spirit and police -
community partnerships, send message to criminals letting them know that neighborhoods are
organized and fighting back. Partners: Johnson County Neighborhood Centers, Department Of
Corrections, Iowa City Fire Department, Crime Stoppers, Domestic Violence Intervention Program,
Department Human Services, Target, Hy -Vee, and others.
Johnson County Public Safety Learning for Life Post: providing an avenue for area youth interested in
searching the possibility to become a police officer/firefighter/medic in Johnson County via partnership
with Iowa City Police Department/Iowa City Fire Department/Johnson County Ambulance Services as
well as the Iowa City Community School District, Dream Catchers, and Diversity Focus.
Citizen Police Academy: All Law Enforcement Agencies in Johnson Co come together to share insight into
the Law Enforcement Community.
Blue Zone Walking School Bus Committee
Safety Village: All County Law/Fire, Iowa City Community School District, Mercy Hospital, Johnson
County Ambulance Services, Joint Emergency Communications Center, University of Iowa Research
Center, Several Community business/individuals: 2 week summer camp designed to present safety
topics to 45-6-7 year olds + various events throughout the year.
Special Olympics: Fundraising/Outreach with University of Iowa Police Department, Johnson County
Sherriff's Office, Coralville Police Department, University of Iowa, and community business.
Evening Watch
Polar Plunge for Special Olympics.
Administration
Race Relations Round Table Discussion. Discussion on race relations between City Departments, Schools,
and the Community. This group will meet monthly.
Disproportionate Minority Contact Committee partnership to review, educate, and look for resolutions
of disparity in Johnson County.
CORE Management Partnership to Reduce suspensions for "defiance / disrespect" by 50%, Reduce
office referrals for "tardiness" by 75%, and Revise and implement with fidelity our procedure for
engaging law enforcement in school discipline matters in the ICCSD.
Downtown Liaison
Iowa City Downtown District - [T]o champion the Iowa City Downtown District as a progressive, healthy,
and culturally vibrant urban center of the region.
Local Homeless Coordinating Board - The Local Homeless Coordinating Board is a community
collaboration dedicated to preventing homelessness in Johnson County, Iowa.
Investigations
JCMADTF-Johnson County Multi -Agency Drug Task Force -This is a board that consists of Chiefs and
Department leaders from the Iowa City Police, Coralville Police, Johnson County Sheriffs Office, North
Liberty Police Department, University of Iowa Police Department, Washington County Sheriffs Office,
Iowa County Sheriff's Office and Department of Narcotics Enforcement. This board oversees the
operations of the local narcotics task force. Each of the departments listed has an officer assigned to
the task force.
NCVRW-National Crime Victim Rights Week -National Crime Victim Rights week is April 19-25, 2015. This
committee was formed after Iowa City Police Department Lt. Mike Brotherton applied for and was
awarded a federal grant to host a week of activities supporting victims and bring awareness to victims of
crime. The grant is a sub grant awarded by the National Association of Victims of Crime Act Assistance
Administrators under a Victims of Crime Act (VOCA) grant from the Office for Victims of Crime, Office of
Justice Programs, and U.S. Department of Justice. The theme is "Engaging Communities, Empowering
Victims."
JCCADV-Johnson County Coalition Against Domestic Violence -The Johnson County Coalition Against
Domestic Violence is a collaboration of community organizations and individuals committed to ending
domestic violence. The core group consists of the following agencies: Iowa City Police Department,
Coralville Police Department, Johnson County Sherriffs Office, Sixth Judicial District Department of
Corrections, Domestic Violence Intervention Program (DVIP), Johnson County Attorney's Office, Iowa
Legal Aid of Iowa City. There are other miscellaneous victim advocates agencies which participate. The
Iowa City Police Department's Domestic Violence Investigator is the representative for this group.
AVCM-Anti-Violence Coalition Meeting -The mission of this group is to formulate plans to approach
interpersonal violence that is occurring on campus and collaborate with near -by agencies. This group is
headed up primarily by the University of Iowa and Victim Services organizations.
ISCIA-Iowa Sex Crimes Investigators Association -This is a board of 7 members from various agencies
across the state that organizes and plans a 4 day conference that is held each February in Des Moines.
The conference is to provide training and information related to sexual assault related investigations.
SART -Sexual Assault Response Team -This is a board that consists of members from the Iowa City Police
Department, Johnson County Sheriff's Office, North Liberty Police Department, University of Iowa Police
Department, Rape Victim Advocacy Program, St. Luke's Child Protection Center, Mercy Hospital, Sexual
Assault Nurse Examiner and Johnson County Attorney's Office. The board has developed policies and
procedures in how sexual assault investigations are handled in our county.
DAIT-The Domestic Abuse Investigative Team is a group of local area law enforcement agencies, Johnson
County Attorney's Office, Sixth District Judicial Department of Corrections, Department of Human
Services, Domestic Violence Intervention Program, and other victim advocate agencies. The team meets
monthly and discusses current and past cases which create charging and prosecution issues plus victim
safety issues. The group stays current with new investigative and prosecution techniques, trends and
laws which are forwarded to the member's organizations. The Iowa City Police Department's member is
the Domestic Violence Investigator.
MGIA-Midwest Gang Investigators Association -This is a meeting held in the Midwest that consists of
officers from various departments across the Midwest. They focus on local and regional gang activity.
The meeting is a place to discuss current drug and gang violence trends.
Georgetown -The Georgetown group consists of a juvenile court judge, an Iowa City Police Detective, a
Juvenile Court supervisor, an Iowa City School Social Worker, the DMC coordinator and an employee
from a local non-profit organization, Big Brothers/Big Sisters. The Georgetown group has already
implemented a pre -arrest diversion program for juveniles in reference to disorderly conduct
investigations and continues to address issues of disproportionate minority contact among juveniles.
Survivors Board Meeting -This is a board that consists of various members that help establish protocols
for the Horizon's Survivor's Program. This is a program that assists law enforcement agencies by
providing advocacy and support to the surviving family members of homicides and/or violent crimes.
ISCIA Iowa Sex Crime Investigators Association -This is a board of 7 members from various agencies
across the state that organizes and plans a 4 day conference that is held each February in Des Moines.
The conference is to provide training and information related to sexual assault related investigations.
SAIT-The Sexual Abuse Investigative Team is a group of local area law enforcement agencies, Johnson
County Attorney's Office and victim advocate agencies. The team meets monthly and discusses current
and past cases which create charging and prosecution issues. The team also stays current on
investigative and prosecution techniques, trends and laws and presents these to the member's
organizations. The Iowa City Police Department has an investigator assigned to this team.
Elder Abuse Meeting -This is a group of people from social services as well as law enforcement that meet
to discuss elderly people in need of assistance. This could be related to abuse from others, self-abuse
from people not willing or unable to take care of themselves, or elderly clients that have financial
problems prohibiting them from getting services or assistance. This group focuses on local elderly
clients from the Johnson County area.
Domestic Violence Panel -There are times that groups or organizations want a presentation or panel of
experts in the domestic violence field. These presentations are formed on request. The panel usually
consists of the Iowa City Police Department's Domestic Violence Investigator, member(s) of the
Domestic Violence Intervention Program, member(s) of the medical profession and mental health field.
There are other miscellaneous professions or victims of domestic violence which may be part of the
panel.
Victim Mediation -The victim/mediation group is a new program, from the restorative justice model, and
the primary goal is getting the offender and victim in a mediation process. This can be done in pre -
arrest or post -arrest setting.
Juvenile Court Case Review -An Iowa City Police Detective has routine meetings with juvenile court to
process on-going investigations, juvenile offenders and the dispositions of their cases.
ARIDE-This is a class that is put on in our area by Sgt. Batcheller and other Drug Recognition Experts in
the area. They focus on teaching officers to recognize impaired drivers. Officers from all over the state
attend this training.
Late Nights
Homeless Count with Veterans Administration.
Events Hours Number of Comm. Contacts Number of Officers
Community Outreach
Days
8
17.5
632
Evenings
20
46.83
340
Late nights
14
57
90
Investigations
8
23.5
119
Crime Prevention
28
39
815
Downtown Liaison
4
6.75
33
Neighborhood Resource
10
17
1340
Administration
7
9
265
Total
99
216.58
3634
Community Policing
Days
0
0
0
Evenings
59
14.75
76
Late nights
106
42.5
1
Investigations
7
5.25
89
Crime Prevention
17
10.5
157
Downtown Liaison
12
14.95
553
Neighborhood Resource
1
2
7
Administration
0
0
0
Total
202
89.95
806
Cultural Competency Training
Days
1
68
all officersx4 hours
Evenings
1
76
all officersx4 hours
Late nights
1
80
all officersx4 hours
Investigations
1
56
all officersx4 hours
Crime Prevention
1
4
1
Downtown Liaison
1
4
1
Neighborhood Resource
1
4
1
Administration
9
41
5
Total
16
333
Public Education Efforts on Rights
Days
0
0
0
0
Evenings
7
8
380
5
Late nights
2
6
17
Investigations
5
41
182
2
Crime Prevention
9
15
495
1
Downtown Liaison
0
0
0
0
Neighborhood Resource
3
3.5
275 1
Administration
0
0
0 0
Total
26
73.5
1349 9
Community Partnerships
Days
0
0
0
0
Evenings
2
2
1.75
Late nights
1
2
6
15
Investigations
20
25
62
272
Crime Prevention
8
52
101
Downtown Liaison
2
3
25
Neighborhood Resource
1
I
I
Administration
4
8
30.5
Total
38
93
202.25
297
*polar plunge/special Olympics twice-
,xplorers 3x
IP6
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(319) 356-5000
(319) 356-5009 FAX
www.icgov.org
May 6, 2015
TO: The Honorable Mayor and the City Council
RE: Civil Service Entrance Examination — Senior Engineer
Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby
certify the following named person(s) as eligible for the position Senior Engineer.
Scott Sovers
IOWA CITY CIVIL SERVICE COMMISSION
Lyra V Dickerson, Chair
L05-14-15
IP7
:rnl LWJW li. h
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(3 19) 356-5000
(319) 356-5009 FAX
www.icgov.org
May 7, 2015
TO: The Honorable Mayor and the City Council
RE: Civil Service Entrance Examination — Building Inspector
Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby
certify the following named person(s) as eligible for the position Building Inspector.
Shane Murphy
IOWA CITY CIVIL SERVICE COMMISSION
Lyra 4 Dickerson, Chair
05-14-15
IP8
*i°'.t IOWA CITY HUMAN RIGHTS COMMISSIO
Nill= moi
-••.••._ HUMAN RIGHTS —A HUMAN ISSUE
CITY OF IOWA CITY
410 E. Wa4,i,v�Sfreelf-
I&ww City, I&wa, 52-240-1826
R19 356-5022
19 887-6213 (FAX)
WWW:i.cg&v- rg/lou-4~LgM-P
May 14, 2015
Mayor Matthew Hayek
City of Iowa City
410 E. Washington Street
Iowa City, IA 52240-1826
Dear Mayor Hayek:
I would like to thank you for providing the keynote at the 12th Annual Youth Human
Rights Awards Ceremony. We truly appreciate your continued support. We received
many favorable remarks about your speech and the inspiring comments you gave to the
honorees. In closing, we appreciate your generosity, your time and your commitment to
youth in this community.
Sincerely,
Joe D. Coulter, Chair
Human Rights Commission
Re: Boundary Discussions
Dear Board Members,
On behalf of the Iowa City City Council, I write to express our support for scenario 5F and our
appreciation of your efforts to promote equity in our schools.
When in 2012 the City Council voted to support the School District's Revenue Purpose
Statement, we noted that, "the ICCSD Superintendent has expressed that low income students,
and in fad all students, do better when there is a mix of income levels within each school" and
that "equitably distributing facilities, programs, and educational opportunities among our schools
promotes stable, income -diverse neighborhoods."
The School District is at a critical juncture. Previous boards have avoided major redistricting
and it is long overdue. With the construction of a .third high school, there is an opportunity — in
fad we believe an ethical obligation — to promote equity between our schools. We recognize
the pressure you face to elevate parochial interests over the collective good. It takes courage to
not bow to this pressure.
There is significant tension within the School District these days. Much of it centers on the lack
of balance and equity, especially concerning boundaries and facilities. Steps the Board can
take now to address the imbalance and inequity will, we think, alleviate tension and promote
district -wide fairness in the years to come.
Scenario 5F makes sense and is consistent with the Board's values. We hope you will support
it.
Thank you for your leadership and service.
Sincerely,
Matt Hayek
Mayor, City of Iowa City
all[
rl�dor� 1 fi
May 9, 2015
CIN OF IOWA CITY
410 East Washington Street
Iowa City Community School District Board of Directors
Iowa city, Iowa 52240-1826
1725 North Dodge Street
(3 19) 3S6-5000
Iowa City, Iowa 52245
(3 19) 3S6 -S009 FAX
www.lcgov.org
Re: Boundary Discussions
Dear Board Members,
On behalf of the Iowa City City Council, I write to express our support for scenario 5F and our
appreciation of your efforts to promote equity in our schools.
When in 2012 the City Council voted to support the School District's Revenue Purpose
Statement, we noted that, "the ICCSD Superintendent has expressed that low income students,
and in fad all students, do better when there is a mix of income levels within each school" and
that "equitably distributing facilities, programs, and educational opportunities among our schools
promotes stable, income -diverse neighborhoods."
The School District is at a critical juncture. Previous boards have avoided major redistricting
and it is long overdue. With the construction of a .third high school, there is an opportunity — in
fad we believe an ethical obligation — to promote equity between our schools. We recognize
the pressure you face to elevate parochial interests over the collective good. It takes courage to
not bow to this pressure.
There is significant tension within the School District these days. Much of it centers on the lack
of balance and equity, especially concerning boundaries and facilities. Steps the Board can
take now to address the imbalance and inequity will, we think, alleviate tension and promote
district -wide fairness in the years to come.
Scenario 5F makes sense and is consistent with the Board's values. We hope you will support
it.
Thank you for your leadership and service.
Sincerely,
Matt Hayek
Mayor, City of Iowa City
Marian Karr
From:
Simon Andrew
Sent:
Monday, May 11, 2015 11:18 AM
To:
Marian Karr
Cc:
Tom Markus
Subject:
FW: Iowa City City Council letter re: high school boundaries
Attachments:
City Council re ICCSD High School Boundary Discussions 5.9.15.pdf
Marian,
Please place the attached letter and email response below in the info packet. Thank you!
Simon
From: Chris Lynch[ma ilto: Chris. Lynch@iowacityschools.org]
Sent: Sunday, May 10, 2015 4:29 PM
To: Simon Andrew
Subject: RE: Iowa City City Council letter re: high school boundaries
Andrew: Thanks for the Council's input.
We are looking for options that best support student achievement by delivering balance (Social Economic
Status, English Language Learners and Special Education), by delivering_ neighborhood schools and by ensuring
operational costs are understood. We also want to open Liberty close to 800 students with City/West at similar
enrollments.
I like 517, but I think we should allow Parent Choice for Kirkwood families if they want to attend Northwest and
then move on to Liberty High. I do like an "A or B like shape" as the long term vision when we expand Liberty
to 1500 capacity.
Chris Lynch
ICCSD School Board
From: Simon Andrew [mailto:Simon-Andrew@iowa-city.org]
Sent: Saturday, May 09, 2015 12:55 PM
To: Board; Tuyet Baruah; Patti Fields; Brian Kirschling; Chris Lynch; Jeff McGinness; Marla Swesey; Orville
Townsend
Subject: Iowa City City Council letter re: high school boundaries
Good afternoon,
Please find attached a letter from the Iowa City City Council regarding high school boundary discussions. Hard
copies are also being sent via traditional mail. Thank you for your time and your service to the community.
Best regards,
Simon Andrew
Administrative Analyst
City of Iowa City
410 East Washington St.
Iowa City, Iowa 52240
(319) 356-5010
simon-andrewAiowa-city.org
NOTICE: All email communications to and from the District's email server are archived in accordance with District policy and procedures. This email
communication, including attachments, contains information which may be confidential and/or legally privileged, and may otherwise be exempt from disclosure
under applicable law. The information is intended solely for the use of the addressee. If you are not the intended recipient or believe you received this
communication in error, please reply to the sender indicating that fact and delete the copy you received. In addition, if you are not the intended recipient or believe
you received this communication in error, any unauthorized retention, copying, disclosure, distribution, or other use of the information is strictly prohibited. Thank
you.
L5-14-10
IP9
MINUTES PRELIMINARY
BOARD OF ADJUSTMENT
APRIL 8, 2015 — 5:15 PM
EMMA J. HARVAT HALL, CITY HALL
MEMBERS PRESENT: Larry Baker, Gene Chrischilles, Connie Goeb, Becky Soglin
MEMBERS ABSENT: Brock Grenis
STAFF PRESENT: Sarah Walz, Susan Dulek
OTHERS PRESENT: Dan Sevoia
CALL TO ORDER:
The meeting was called to order at 5:15 PM.
ROLL CALL:
A brief opening statement was read by Baker outlining the role and purpose of the Board and
the procedures that would be followed the meeting.
CONSIDERATION OF THE FEBRUARY 11, 2015 MEETING MINUTES:
Goeb moved to approve the minutes of the February 11, 2015 meeting with minor typo
corrections. Soglin seconded the motion.
A vote was taken and the motion carried 4-0.
SPECIAL EXCEPTION ITEM EXC15-00005:
Discussion of an application submitted by BBCS Hawkeye Housing LLC, for a special
exception for a reduction in parking due to a unique circumstance for a multi -family
development located in the Institutional Public/Medium Density Multi -family Residential
(P2/RM-20) at Hawkeye Ct.
Walz began the staff report showing an aerial view of the property which is one of the areas
for graduate housing at the University. The property is along the line of where Iowa City ends
and Coralville begins. North of the property is the railroad line and then across the
embankment there is a quasi -industrial area and then the commercial area that runs along 2nd
Street in Coralville. The property is surrounded on all other sides by University property that is
mainly open space and playing fields. Walz pointed out that this area is well connected to the
bike trails as well. She explained that the project in front of the Board is a public/private
partnership and because of that private part of the partnership the development has to meet
with City regulations. Normally development on the University campus, because its state
government, they don't have to meet the City zoning regulations. So the area is in the
process of being converted from the old graduate housing to the new and the information in
the Board's packets explains that phase one was completed last summer and consisted of
270 one and two bedroom apartments with a total of 444 bedrooms which requires 446
parking spaces. They are in the process of starting to build 252 new apartments with a total of
42 bedroom and will require 448 parking spaces so overall that development is required to
Board of Adjustment
April 8, 2015
Page 2 of 8
have 864 spaces. That is more spaces than there are apartments but the spaces equal out to
the number of bedrooms. The applicant has noticed that a lot of the spaces go unused, which
has created some issues with commuters parking in the area and also use of the spaces by
those attending Hawkeye games. Walz explained that the zoning code, section 14-5A 4F6
allows for a reduction in required parking due to a unique circumstance and the applicant is
seeking to reduce the total amount of parking by 80 spaces which is a 9% reduction. The
applicant feels this is acceptable for the following reasons:
1. Since this is graduate housing, a significant amount of that population is international
students many of whom don't own cars;
2. Families that may only have one car;
3. This area is served well by the Campus system;
4. A significant number of residents also rely on bicycles, mopeds and motorcycles for
transportation.
Walz explained that the specific standards explain that where it can be demonstrated that
where a specific use has unique characteristics such that the number of parking or stacking
spaces required is excessive the Board of Adjustment may grant a special exception to
reduce the number required spaces by up to 50%. The applicant is asking for a 9% reduction.
Walz noted with regard to the specific standard Staff agrees that these apartments serve a
unique population and the agreement with the University is that these apartments are offered
to University students first and if they have leftover apartments they can offer them to the
general population. The University's Campus service does provide service running half hourly
during the week days and hourly during the weekends. Additionally the location has
connection with the bike trail system. Therefore Staff feels that satisfies that specific
standard. Walz stated that with regard to the general standards, the proposed exception will
not be detrimental or endanger the public health, safety, comfort or general welfare the same
findings as noted above apply here. Additionally the overflow parking would likely wind up on
University property and not spill onto private property. The specific proposed exception will
not be injurious to the use and enjoyment to other property in the immediate vicinity and will
not substantially diminish or impair property values in the neighborhood. Walz noted again
that the spill over parking would be on University property which surrounds the site. She also
pointed out that under item number six, that discusses all the other aspects of the zoning code
that are satisfied, the final development plan has to comply with all the zoning regulations and
that final site plan has to approved by the building official, so anything other than the parking,
requirements such as pedestrian connections and screenings, will be verified as part of the
building plans.
Therefore Staff is recommending approval of EXC15-00005 a special exception to reduce the
required off-street parking from 864 spaces to 784 spaces.
Goeb asked for clarification on the number of bedrooms versus number of parking spaces. In
the staff report it states that phase one had 446 spaces (2 more than required) and phase two
would require 448 spaces - that is more than 864. Walz agreed that something is incorrect in
the math, and the applicant can correct that. Goeb asked what it should be, should it be equal
to the number of bedrooms. Walz stated that what is required depends on the number of
bedrooms, it's not a 1:1 ratio. Goeb said it is 892 spaces when you add the number of
required spaces together, and therefore the reduction would be quite a bit more, a 108 parking
space reduction. Walz said the applicant is asking for a reduction of 80 spaces, but agrees
the math in the report is incorrect.
Walz stated that the combined required spaces for both phases is 864 and the applicant is
Board of Adjustment
April 8, 2015
Page 3 of 8
requesting the reduction of 80 spaces to 784 and noted the mistake on the Staff report is that
there needs to only be 420 spaces for 420 bedrooms in phase two. Walz confirmed and says
it does depend on the breakdown of number of one and two bedroom units as well. She also
said Staff really looked at the fact that even with the reduction, there is still one parking space
per apartment and seeing how they are finding that they regularly have 50 extra spaces it
seemed to be a reasonable reduction.
Walz noted that the University is supportive of this and they are the ones that would be
impacted by the lack of parking if there was an issue. Goeb noted the residents would also be
impacted. Walz agreed but said in this area the spillover effects will not negatively impact
anyone else just the marketability of the apartments. So it appears the only downside is for
the agency that is renting the apartments. Goeb stated concerns about commuter parking
and Hawkeye sport events, and the inconvenience impact that could have on the residents of
this property with the reduction in parking spaces.
Chrischilles asked if the Board were to vote on this and allow the exception, is that
irrevocable? If situations would change and they see they need that parking eventually. Walz
answered that the property owner can add parking back in at a later date. Dulek noted that
Board is just approving an exception stating they can reduce down 80 spaces, but the
applicant does not have to do so.
Soglin asked about the 40 -year lease agreement between the two entities and if that would
impact anything. Dulek replied that the special exception stays with the property so whoever
the owner is, or the tenant, it stays with the property. Soglin also asked for clarification on the
general standard regarding public safety, the map shows eliminating spaces in a specific area
and she wants to make sure that no matter when a resident parks, they have a safe route to
their building. Walz confirmed that there are sidewalks around all the buildings and to all the
parking areas. Soglin then asked if this reduction was allowed and there is a problem with too
many commuters using the spots is there an enforcement issue the Board needs to consider.
Walz explained that just like any private use, it would be monitored for the benefit of the
residents, but the City does not enforce parking for private uses.
Baker asked about clarification on the University property not being subject to the same
zoning standards. With respect to landscaping, screening, trees are they subject to those
same guidelines. Walz answered the University itself is not, however this property, since it's a
public/private partnership is subject to all those zoning standards.
Baker is also bothered by some of the data, the assumptions that are being used to justify this
exception. With regard to general standards number one, one of the justifications for the
application was for that the number required was more than they need, but then an overflow
problem is also discussed. Walz stated that if an overflow were to occur in the future, the most
likely place for it to go is onto University property. If the spillover was to affect private property
or commercial property, then there would be concern.
Baker also asked about item 7 on the last page of the staff report. By reducing the number of
parking spaces this project reduces the incentive to bring a car to campus. That seems to be
something that could apply to almost any development. Walz agreed, but stated that is only
one criteria amongst many and it is the locational context of this particular project being so far
from any residential neighborhood or other private property. So, if they were making the
decision based only on crietrion 7 that would be a slippery slope, but it is only one of many
criteria being used.
Board of Adjustment
April 8, 2015
Page 4 of 8
Baker also noted that in the report it states a significant number of applicants use moped,
motorcycle or bicycle for transportation, wouldn't that be affected by seasonal use as well. It
also states that many of the graduates are one -car families, but then also state apartments
can be rented to people other than University graduate students. Walz explained that would
only be the case if there were additional apartments after graduate housing needs were met.
Baker questions what those numbers might be.
Baker stated that the concern about commuter and Hawkeye sports parking are potential
issues because of the University, and to justify a reduction in parking and not worrying about
potential overflow and University issues because they are University issues seems to be as if
the Board will just be displacing the problem, but not addressing the problem.
Baker invited the applicant to come forward and speak to the Board.
Dan Sevoia addressed the Board and began by clarifying that they do not have the option to
rent to tenants outside of the University. The primary tenant target is graduate students and
then if there are units still available they can rent to undergraduate students. Currently they
are at 100% occupancy with graduate student tenants and don't foresee any future issues
with remaining at 100% occupancy with graduate and/or undergraduate student tenants. He
noted that they have a large expanse of parking that is unoccupied, and the number of 50-80
unoccupied spaces is very conservative. For example, today there were 170 empty spots,
granted that was in the afternoon when you would expect people to be gone, but he has also
counted empty spots in the evenings and early mornings. He also stated that after
experiencing the first couple of football weekends they went to a permit system and still have
more than 50 unoccupied spots for which permits have been issued.
Sevoia confirmed, as noted in the staff report, the demographic of the graduate student is
different than that of the general public. It is a large international population and small
families. The University projects the international population will continue to increase.
Therefore they feel they are "right sizing" this parking to that demographic. They have chosen
a location for the parking that gives a uniform central parking location so the residents can
access each one of the buildings. The parking that is to the right of phase one is almost
always empty.
Chrischilles asked if the space that will not be used as parking now will just be maintained as
open green space, and will be stay available for future parking if needed. Sevoia answered
that the intent is to add more green space.
Goeb asked about the traffic patterns for entering and exiting the development questioning if
there would be more traffic with this development than with the old Hawkeye Court
apartments. Sevoia stated that he believes there will actually be less traffic as there will be
fewer bedrooms and residents in the new development than in the old Hawkeye Court
apartments.
Sevoia noted that the 1.5 parking space ratio is one that he feels everyone is very comfortable
with, however in the future, if the demographic changes, that would be a marketability issue
for his group. He said there is a management committee, a combination of University
members and his group, that meets on an annual basis to review the operations and
maintenance, and if parking becomes an issue in the long-term future that committee would
address it.
Goeb asked if the University has protocol for number of parking spaces needed for this type of
Board of Adjustment
April 8, 2015
Page 5 of 8
project. Sevoia said no, and that the University does support this application for exception.
Walz explained that the special exception information was sent to David Keift at the University
so they are aware of this application.
Goeb asked what the downside of just putting all the required parking in would be. Sevoia
answered that it would just be barren concrete, and there would be an expense of installing
concrete that no one would use. The savings could be redirected to other amenities within the
development such as a dog park or a tot lot. The old playgrounds that were in the old
Hawkeye Court apartments were past their usability and were demolished. Playgrounds are
not a City requirement, but Sevoia said the developers would like to replace them with new
playgrounds. He said there are currently a couple of grilling areas and benches but would
also like to expand on that, but do not have all their subcontractor pricing back yet for the
second phase, so not sure what if any surplus they might have, but will apply it to the
amenities.
Goeb asked about the parking permit system. Sevoia said they are able to see who should be
parking there and have posted signage stating violators will be towed.
Baker asked about the statement "significant number of residents use moped, motorcycle and
bicycle" and asked if or how they have documented those numbers. Sevoia said they have
not counted the number of mopeds in the parking area, but agreed it is seasonal. He would
estimate that in the warm months there are probably two dozen out there. Baker also asked
about the statement of "families with just one car," again if or how they can demonstrate
documentation of that. Sevoia replied that his community management staff has
communicated with him based on the number of parking permits they have issued as well as
knowing the makeup of the resident population.
Baker asked if there were any regulations for monitoring or restricting the number of people
that can live in the apartments. Dulek noted that is regulated by City ordinance. Baker then
asked what the City ordinance states is allowable for non -related residents in a unit. Dulek
said in this situation, it would be the occupancy limit of a family plus one unrelated person in a
two bedroom unit. Walz said the occupancy of a unit is based bedrooms and bedroom size
and the Housing department evaluates that when setting occupancy.
Baker asked how much the 80 space reduction of parking spaces translates into of square
footage of concrete saved and how much money savings for the developer. Sevoia was
unsure of the square footage of concrete but it is roughly a $35,000 to $40,000 savings. Walz
said it would more than 3,000 square feet of concrete that would be eliminated.
Baker asked if Sevoia if he knew the number of married graduate students in the units versus
just single graduate students. Sevoia said the community management staff could get that
information, he does not have it available at this time. Baker said this is one part of the
confusion he has with this application, he said that Sevoia said he went out today and saw
that there was open parking spots, so there is just too much parking, so Baker questions what
is the problem with commuter parking then. Sevoia said that was a problem when the area
was first opened and mostly an issue during football games, there as tailgating, use of the
private dumpsters, and took away from the residential parking. The commuter thing is not as
much of an issue, at this time. And once they started to issue permits, it eliminated the
football issue as well as any small commuter issues they were having (mostly the commuter
issue wasn't lack of spaces, but more use of prime spaces the residents wished to use being
taken by commuters). Baker stated in his opinion the moped and alternative transportation
issues is not as relevant to this application nor is the commuter parking issue, it really is just
Board of Adjustment
April 8, 2015
Page 6 of 8
the applicant feels they are being required to provide far more parking spaces than are really
needed. Sevoia agreed, that due to the unique demographic they are building for, the parking
requirements are less than in a different situation.
Baker asked about the Cambus service to the development. There are four routes that serve
the area during the academic year, but in the summer one of the routes is discontinued. Does
the route that is discontinued in the summer serve destinations that the other routes will also
serve, or is there a lack of options in the summer. Sevoia replied that while there was some
concern of the loss of one of the routes in the summer, which was driven by lack of student
drivers in the summer, and noted that is something that is fluid, always based on number of
available drivers, so that could be more than just a summer issue. He could not comment on
the designations of that route.
Baker opened public hearing.
None.
Baker closed public hearing.
Chrischilles stated that he trusts the applicant is doing what is in their best interest and if not
then they will suffer the economic consequences. It is a self-contained University property
and any problems that may arise due to lack of parking would be a University problem and not
impacting the City.
Goeb noted she is torn on the issue because she feels the reasons for the reduction are
lacking evidence, it is more observations and assumptions. Chrischilles asked Goeb why she
would want to impose a requirement that is not necessary. Goeb said it's not about imposing
the requirement, she just feels the application has a weak argument.
Soglin noted that some of the clarifications that Sevoia offered supports the analysis in the
specific standards and general standards.
Walz asked Dulek about approvals, with only four Board members in attendance this evening,
it will still only take three to approve. Dulek confirmed that the application needs three
members to approve. If two (or members) chose to not approve the application they will need
to state which standards it does not meet. Walz asked if there was an option to defer to
another meeting when there would be five members. Dulek said no, that was not an option. If
the applicant asks for a deferral, at the subsequent meeting only the four that were present at
this meeting could vote on the application, a fifth member cannot be added into the vote. The
applicant can request to defer, based on seeking additional information to present to the
Board at an upcoming meeting, but again only the four present this evening will be allowed to
vote.
Baker wanted to respond to the justification of need based upon perceptions. Just looking at
the numbers of cars in the lot today, yesterday and tomorrow seems like a soft component of
an argument that will affect the future as well as now. Baker said he is inclined to support the
exception but it is really close. Dulek noted there is no contrary evidence. Dulek noted the
applicant has been there for a year and a half, talks with the staff, and they have seen no
evidence of parking issues. These are public meetings, if there were issues, no one from the
public is coming forward to state them. Walz said the property owners that are north of the
railroad tracks were notified. She also stated that Staff trusts that an applicant is reporting
accurate information to them.
Board of Adjustment
April 8, 2015
Page 7 of 8
Baker agreed that no one believes an applicant is misleading the Board at all. He just is
concerned that the conditions today may not be applicable in the future. Soglin feels the
applicant has gone to lengths to show they will be proactive to address issues if they arise in
the future, which speaks to the general standards regarding being injurious to the public.
They have a system in place with parking permits and towing services.
Chrischilles moved to approve EXC15-00005 a special exception to reduce the required
off-street parking from 864 spaces to 784 spaces.
Soglin seconded the motion.
Chrischilles stated that regarding application EXC15-00005 he concurs with the findings set
forth in the staff report of April 8, 2015 and conclude that the general and specific criteria are
satisfied unless amended or opposed by another Board member he recommends that the
Board adopt the findings in the staff report for the approval of this application.
Baker noted he felt there was material in the staff report that was irrelevant to the basic issue
of the application and was not really data but feelings. The basic issue of is this parking
requirement necessary for this particular development was clouded by some irrelevant
findings. He said he does not disagree with the findings, just that some are irrelevant.
Soglin noted she found the findings relevant and spoke to the unique characteristics of this
application.
Goeb agreed with Baker that it is a lot of assumptions and observations when talking about
the future and how the second phase may not have the same results as the first phase did.
She reiterated that the assumptions and observations are not facts and would have
appreciated more data on number of permits based on number of occupants, etc.
A vote was taken and the motion carried 4-0.
Baker declared the motion for the special exception approved, noting that anyone wishing to
appeal the decision to a court of record may do so within 30 days after the decision is filed
with the City Clerk's Office.
BOARD OF ADJUSTMENT INFORMATION:
Dulek asked if the Board had received notice of the court decision on the Walnut Street
appeal, it was issued a few days prior. The Board has not received the decision yet, so when
they do, if questions, please contact Dulek.
ADJOURNMENT:
Chrischilles moved to adjourn, Soglin seconded.
The meeting was adjourned on a 4-0 vote.
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MINUTES PRELIMINARY
HISTORIC PRESERVATION COMMISSION
APRIL 9, 2015
EMMA HARVAT HALL
MEMBERS PRESENT: Kent Ackerson, Thomas Agran, Esther Baker, Gosia Clore, Kate
Corcoran, Andrew Litton, Pam Michaud, Ben Sandell, Ginalie
Swaim, Frank Wagner
MEMBERS ABSENT:
STAFF PRESENT
OTHERS PRESENT:
Frank Durham
Jessica Bristow, Bob Miklo
Alicia Trimble
RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action)
CALL TO ORDER: Chairperson Swaim called the meeting to order at 5:30 p.m.
PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA:
There was none.
CONSENT AGENDA: CERTIFICATE OF APPROPRIATENESS:
Swaim stated that consent agenda items are looked at to see if there are any questions or
discussion. She said that if the information presented in the packet is sufficient, then the
Commission can go ahead and vote.
829 Kirkwood — Landmark.
MOTION: Baker moved to approve a certificate of appropriateness for the project at 829
Kirkwood Avenue, as presented in the application, with the following condition; choose
color to blend in with the building with approval by staff. Litton seconded the motion.
The motion carried on a vote of 9-0 (Durham and Michaud absentl.
727 Grant Street — Longfellow Historic District.
MOTION: Litton moved to approve a certificate of appropriateness for the project at 727
Grant Street, as presented in the application. Clore seconded the motion. The motion
carried on a vote of 9-0 (Durham and Michaud absent).
Michaud joined the meeting.
CERTIFICATE OF APPROPRIATENESS:
429 Ronalds Street — Goosetown/Horace Mann Conservation District.
Miklo said this property is in the Goosetown/Horace Mann Conservation District at the corner of
Van Buren and Ronalds Streets. He said the property was built around the turn of the last
century and has had some remodeling, including removal of the porch. Miklo said the Sanborn
maps do confirm that the house had a full front porch, which is shown on the map as late as the
HISTORIC PRESERVATION COMMISSION
April 9, 2015
Page 2 of 6
1960s. He said it is believed that at the same time the porch was removed the house was sided
with aluminum siding.
Miklo said the applicant proposes to rebuild a fairly simple porch. Without a photograph of what
the original porch looked like, staff feels this is a pretty good replacement. Miklo said it would
have details similar to other porches in the neighborhood and fairly simple square columns with
molding at the top and the bottom. He said the proposed pitch of the roof is similar to existing
porches in the neighborhood, and the depth of eight feet is typical of porches in the
neighborhood and similar to what is shown on the Sanborn maps.
Miklo said room has been left for possible alterations in the columns. He said the applicant is
looking at the appropriate spacing, given the load, so it is possible that the column spacing may
change after further study. Miklo said the general concept of the porch as presented is what
would be approved. He said staff recommends approval of the application.
Wagner asked what material would be used for the decking. Miklo said it would be treated
decking material, not tongue and groove. He said this is a conservation district, and cedar or
other decking material that would be found on a back deck is allowed in a conservation district,
provided it is closely spaced.
MOTION: Baker moved to approve a certificate of appropriateness for the project at 429
Ronalds Street, as presented in the application, with the following condition; resolve the
post spacing for review and approval by staff and chair. Ackerson seconded the motion.
The motion carried on a vote of 10-0 (Durham absent).
Swaim welcomed Jessica Bristow, the new Historic Preservation Specialist, to the meeting.
Miklo said the Jessica will be working part time to help review projects. She is trained as an
architect and has studied art history so is well suited for the position.
725 South Summit Street — Summit Street Historic District.
Miklo stated that this property is in the Summit Street Historic District and has been before the
Commission in the past. He said the house was covered in asbestos siding until about ten
years ago, when the siding was removed and replaced with cement or hardi-board siding. Miklo
said the owners did a very good job of re-creating the historic siding details.
Miklo said the proposal is to add a sunroom to the back of the house. He said it would have the
appearance of a back porch and would also have a deck on the roof, and a door would be
added where there is currently a window to provide access to that second floor deck.
Miklo said there are a number of guidelines, detailed in the staff report, that apply to additions
and porches. He said staff finds that this meets the guidelines and has received information
that this will be a fiberglass door that meets the guidelines. Miklo said staff recommends
approval of the application without any conditions.
MOTION: Michaud moved to approve a certificate of appropriateness for the project at
725 South Summit Street, as presented in the application. Baker seconded the motion.
The motion carried on a vote of 10-0 (Durham absent).
REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF:
HISTORIC PRESERVATION COMMISSION
April 9, 2015
Page 3 of 6
Miklo said staff had provided a few photographs to show what was approved.
Certificate of No Material Effect.
829 Kirkwood Ave.
Miklo said staff and chair approved repair of soffits and trim. Wood material that matches the
original design will be used.
MINOR REVIEW - STAFF REVIEW.
1104 East Burlington.
Miklo said this was a project on Burlington Street that is a University Neighborhood Partnership
house. He said this building is being converted to single-family use, so the second floor kitchen
in being converted to a bedroom with a casement window that will provide emergency egress.
Miklo said it will have a partition to make it look like a double hung window. He said one of the
basement windows is being replaced, as the other basement windows have already been
replaced. Miklo said that was approved administratively.
620 Oakland Avenue.
Miklo said this project involves radon mitigation. He said that on the back side of the house
there will be a pump and a pipe that will be painted to complement or match the house that runs
up the side of the house. Miklo said this is one of the items that staff is allowed to approve
without review.
1113 East College Street.
Miklo said the insurance company has told the owners of this house that they need some kind of
railing for safety reasons on the concrete stairway. He said staff approved a simple, black metal
pipe railing for this.
305 South Summit Street.
Miklo said this is a non -historic property in the Summit Street Historic District. He said the
house was built around 1960.
Miklo said the proposal is to replace the existing wood windows with vinyl windows. He said
that is an exception that is allowed for non -historic buildings, so staff approved that
administratively.
DISCUSSION OF HISTORIC PRESERVATION PLAN PRIORITIES AND ANNUAL WORK
PROGRAM:
Swaim stated that the subcommittee, chaired by Corcoran, has been handling this. Swaim said
that Ackerson, Baker, Corcoran, Sandell, Alicia Trimble, and herself comprise the
subcommittee.
Corcoran reported to the Commission that the subcommittee has met a couple of times. She
said that she and Trimble have taken on the task of reviewing the survey forms. Corcoran said
HISTORIC PRESERVATION COMMISSION
April 9, 2015
Page 4 of 6
that Trimble raised the possibility of finding some University student/interns who might want to
get some experience to look at this. Corcoran said they also questioned why this information
isn't digitized and talked about getting some kind of grant for that.
Corcoran said that she and Trimble reviewed the survey forms in several sessions, and the
subcommittee looked at about 25 of these and weighed in on rating whether or not a particular
property had the potential to qualify for landmark status. Corcoran said that after that meeting,
she and Trimble met again a few more times to look over the information and came up with
about 28 more properties to be reviewed.
Corcoran proposed that the subcommittee meet again and go over those properties. She said
she felt the productivity of the full Committee would be enhanced if the subcommittee reviewed
these additional properties.
Corcoran said photographs could be prepared, and then the subcommittee could compose and
finalize a list for presentation to the full Commission for the next Commission meeting in May.
The other members of the subcommittee agreed to meet again.
The consensus of the Commission was to postpone action until the subcommittee's report at the
next meeting.
CONSIDERATION OF MINUTES FOR MARCH 12,2015:
MOTION: Ackerson moved to approve the minutes of the March 12, 2015 Historic Preservation
Commission meeting, as written. Baker seconded the motion. The motion carried on a vote of
10-0 (Durham absent).
HISTORIC PRESERVATION INFORMATION:
Iowa Preservation Summit.
Miklo said the Iowa Preservation Summit is scheduled for June in Winterset. He said it is a
gathering of preservation commissions' staff, developers, and property owners on a State-wide
basis. Miklo said there is a lot of educational material.
Miklo said that Bristow will be attending, and the City would pay travel expenses, lodging,
registration, and a small per diem for meals for one or two Commission members to attend.
Swaim said she had attended a couple of years ago and loved it. She said it was maybe the
best conference she has ever attended. Swaim said there was a lot of nuts and bolts
conversation about education and trading of ideas.
Corcoran volunteered to attend the upcoming conference.
Michaud said she just returned from a trip to Charleston, South Carolina and Savannah,
Georgia. She said that Charleston is beautifully preserved, and their mayor has been totally
dedicated to keeping historic structures, not just the mansions but other styles and modest
properties as well.
Michaud said that one reason they have had so much success is because of their wonderful
visitors' center. She asked if Iowa City could have something like that and suggested the
HISTORIC PRESERVATION COMMISSION
April 9, 2015
Page 5 of 6
Unitarian Church as a location. Michaud asked if there are any ways to move ideas like this
forward and if there was any response to the letter sent to the Unitarian Church.
Swaim said that she and Corcoran met with the City Manager. She believes the City Manager
was inviting the community, as the Commission encouraged, to send in ideas and comments on
whether this is a worthy building to maintain to serve the community in different ways. She said
the intent that the building can be reused seemed important to the City Manager as well as to
the Commission, but people have to speak up and be involved.
Swaim said she suggested that the building be used as a meeting and events place, such as for
weddings, recitals, art exhibits, workshop space, etc. She said she does not think it will be hard
to come up with ideas but will be difficult to come up with the force to make it happen and the
finances. Corcoran said the City Manager had mentioned that there were other meeting places
in Iowa City and there might not be a need for another, but she said this is a totally different type
of site. She said she did not feel that this would be resolved right away.
Michaud asked if the posting for the demolition permit has gone up. Miklo said it was posted,
and they are required to post it for a certain number of days.
Corcoran said one critical point in the Commission's letter was that the Commission did not
want to see the City Council rewarding a developer by giving incentives for the property if the
building is demolished.
Swaim said the citizens really need to insert themselves into this conversation. Corcoran
agreed and said that people will need to participate in the process.
Swaim said that the letter the Commission composed was sent to the City Manager, the City
Council, and the church. She said the church replied that it was looking forward to hearing any
response from the City.
Swaim said everyone has many ties to people in the community. She said people could get the
word out there that this is a building worthy of saving and reusing.
Michaud asked if anyone is associated with the Iowa City Community Foundation. She said
they have fundraisers and have money at their disposal if they go through certain procedures or
have a certain time frame. Michaud said she would re -contact them to see if there is any way to
use that Foundation to retain the building.
Miklo said Commission members were given survey forms from the Human Rights Commission.
He asked Commission members to insert them in an envelope and for the last person to seal
the envelope.
ADJOURNMENT:
The meeting was adjourned at 6:04 p.m.
Minutes submitted by Anne Schulte
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Minutes
Human Rights Commission
April 21, 2015 — 5:30 PM
Helling Conference Room
4- ]
FIN1 45
Preliminary
Members Present: Orville Townsend Sr, Kim Hanrahan, Joe D. Coulter, Stella Hart, Paul
Retish, Edie Pierce -Thomas, Harry Olmstead, Ali Ahmed, Shams
Ghoneim.
Others Present: Stan Laverman, Burns Weston, Joan Nashelsky.
Staff Present: Stefanie Bowers.
Recommendations to Council: No.
Call to Order:
Coulter called the meeting to order at 17:30. (Hart, Hanrahan, Ahmed not present).
(Hart present: 17:33)
Consideration of the Minutes from the March 17 2015 & April 1, 2015 Meeting Dates:
Motion Olmstead, seconded by Townsend. Motion passed 7-0. (Not present Hanrahan, Ahmed).
New Business
Housing and Building Inspection Presentation
Stan Laverman Senior Housing Inspector at the City discussed nuisance complaints and rental inspections
of local units. The department conducts over 9000 inspections a year including housing choice voucher
units. The department receives about 4000 nuisance complaints each year. The City's website has a
complaint tracking page. Common complaints are tall grass and weeds and snow and ice.
(Hanrahan present 17:35; Ahmed present 17:39)
Vendor Request from United Action for Youth LGBTQ Summit (May 9)
This is the first LGBTQ Summit United Action for Youth has sponsored. It is an all -day event open to
youth and their parent and/or guardian. There is a roundtable discussion on bullying and HIV positive
testing will be conducted on site. United Action for Youth does not have any other funding sources for
this program.
Motion Ghoneim, seconded by Pierce -Thomas to be a vendor at the event. Motion passed 9-0.
Motion Townsend, seconded by Ahmed to provide funding in the amount of $125.
Motion passed 8-0 (Hanrahan abstained conflict of interest -employed with United Action for
Youth).
Lifetime Achievement Award & Speaker Human Rights Breakfast 2015
The Commission chose to honor Heather Shank, former Human Rights Coordinator, with the Lifetime
Achievement Award for 2015. Shank has done great things for human rights and has been an advocate on
human rights.
Commissioners will revisit at the May meeting whether to rename the Lifetime Achievement Award. At
this meeting the Commission will also review past winners and also the current names of awards given to
evaluate each for diversity based on race and ethnicity.
Motion Ghoneim, seconded by Retish for Heather Shank to receive the Lifetime Achievement
Award. Motion passed 8-1 (Olmstead in the negative).
Townsend will be the speaker for the 2015 Human Rights Breakfast which is scheduled to be held in
October.
Making Iowa City a Human Rights City
Professor Burns Weston asked the Commission to be co-sponsors (with the University of Iowa Center for
Human Rights) of making Iowa City a Human Rights City. This initiative asks local governments to be
faithful to the provisions of the Universal Declaration of Human Rights. It involves the public sector, law
enforcement, schools and governments. Ideally the Commission and the Center for Human Rights can
work together to identify groups, organizations and individuals, that can either join or contribute to this
initiative. This core group would then go forward with the initiative which includes submitting a
resolution to the City Council.
The use of the word "city" when other local governments might be asked to participate in this initiative
may be problematic and should be replaced with a more regional term like "community".
Motion by Olmstead, seconded by Ghoneim to partner with the University of Iowa Center for
Human Rights on making Iowa City a Human Rights Community. Motion passed 7-0. (Olmstead
and Hanrahan abstained, both serve on the steering board for Making Iowa City a Human Rights
Community).
One Community One Book
Joan Nashelsky spoke on the event and highlighted that this year might be the biggest to date. Author
Bryan Stevenson will come to Iowa City to discuss his book Just Mercy: A Story of Justice and
Redemption on October 4. Other sponsors of this annual event include The University of Iowa's Center
for Diversity and Enrichment and the Iowa State Bar Association. Sponsorships help offset the costs to
bring Stevenson to Iowa City and also for advertising the event.
Motion by Olmstead, seconded Ghoniem to contribute $250 to One Community One Book. Motion
passed 9-0.
Establishing an Annual Disability Advocate Award
Olmstead presented on creating an annual award that recognizes the contributions of a person with a
disability who has actively advocated for themselves and others. The award would be given on a yearly
basis at the Johnson County Americans with Disabilities Act Celebration held in July. The Commission
decided that the award should be established but by a group other than them. The Commission could then
be involved at some level that would be determined at a later date. Access 2 Independence and Uptown
Bills were mentioned as being possible organizers of the award. Olmstead will contact Access 2
Independence to see if there is interest on its part to create an annual disability advocate award.
Immigration Film Screening of ABRAZOS
ABRAZOS is a documentary on how the United States immigration policies affect families. This request
for sponsorship was received by the Commission within the guidelines set which is the second Tuesday of
the month but because the screening date is 8 days from this Commission meeting date and the
advertisements including flyers have already been distributed throughout the community and it is not
clear whether any further funding is needed the Commission decided not to financially contribute but to
offer support through spreading notice of the screening out to the community by email and word of
mouth.
Motion Pierce -Thomas, seconded by Relish to offer support of ABRAZOS through promotion with
no financial commitment. Motion passed 6-3. (Ahmed, Olmstead, Ghoneim in the negative).
Fa
Changing Regular Meeting Start Time
The Commission decided that because its monthly meetings tend to run long it would be best to start at
5:30 each month instead of 6:00.
Motion Townsend, seconded by Olmstead to start the Human Rights Commission's regular
meetings at 5:30 pm. Motion passed 9-0.
Draft Funding Request Form
Commissioners reviewed the latest draft funding form for sponsorship requests and added a provision that
relates to protocol when events have been canceled. Retish requested for Commissioners to discuss
funding of University of Iowa events at the next meeting.
Motion by Hart, seconded by Hanrahan. Motion passed 8-1. (Olmstead in the negative).
Commission Action Plan 2015
The educational outreach is when the Commission provides information to the community. This outreach
offers a host of opportunities where the Commission can work with other groups like the Affordable
Housing Coalition.
Ghoneim will be presenting to the Coalition of Religious Communities in June. At this presentation she
will discuss what the Commission does and the services it provides.
Hanrahan passed out a survey/questionnaire that could be used at future Commission listening posts. The
survey would provide a way to get feedback from community members. Hanrahan will forward the
survey electronically to Bowers to send out to Commissioners for review.
Job & Volunteer Fairs
Retish reported that he and several other groups including the Shelter House are working on a
Construction Job Fair to be held in late May. Retish also recently had a meeting with Systems Unlimited
to assist them in an upcoming job fair.
Youth Awards
The Youth Awards will be held on the 13 of May. Olmstead will do the opening, Ghoneim will present
the awards, Hanrahan will distribute the awards and Townsend will close the awards.
Fair Housing Training
This Commission sponsored training held on April 21 had full attendance and was well received by those
in attendance.
Education Subcommittee
The Iowa City Community School District will be voting on its equity plan in the near future. The District
will also have elections for the Board coming up later this year.
Building Communities
Community groups like the Black Voices Project are looking at ways it can assist in retaining more
persons of color who move to work in Iowa City from other locations. Possible support can be offered in
the way of events that orientate some of the services and programs provided in the community.
Center for Human Rights
There is a meeting coming up in a few weeks that both Olmstead and Ghoneim will attend.
Reports of Commissioners
Olmstead will be contacting the Old Brick to set up a time to try their new chair lift.
Hart and Coulter both commented on the Community ID resolution that was recently passed by the
Johnson County Board of Supervisors. Both Hart and Coulter believe it will benefit a lot of people in the
community. Ahmed was present at the Board of Supervisor meeting when the resolution was passed.
Pierce -Thomas recently received training on Safe Zones. A training on how to be a better advocate and
ally for the LGBTQ community.
Retish mentioned the St. Ambrose Disproportionate Minority Contact study and encouraged other
Commissioners to read it.
Ghoneim and Olmstead are a part of a new Gazette Newspaper Editorial Group.
Adjournment: 19:59.
Next Regular Meeting — May 19, 2015 at 5:30 pm.
4
COPY
Community Partnering Survey
Every individual has thoughts, ideas and experiences that can contribute to a better
Iowa City, a city that responds to the needs of its citizens. This Community
Partnering Survey is an attempt to identify concerns, challenges and thoughts
people have about living in Iowa City and how Iowa City is governed and policed.
This is also an attempt to understand the perceptions people have of this
community and how to create opportunities for greater citizen involvement.
Do you have any personal experiences with being involved in your local government?
Do you have any personal experiences with the police? Positive/Negative?
Do you feel that you have EASY access to City Services?
Do you feel that you have opportunities for your voice to be heard by local officials?
COPY '
Do you have ideas or thoughts about living in Iowa City that you would like to share with
city officials?? Please give details.
What do you think the community perception is of our local government or police?
Please give details.
Have you ever been a volunteer in a community-based organization? (eg, Neighborhood
Watch, sports groups, charitable organizations, church groups, scouts)? Please give
details.
Have you ever contributed to your community or your neighborhood in an informal way
(eg, building a community playground, Clean Up America Day)? Please give details.
COPY
Are there any community projects you'd like to become involved in?
Do you have any ideas for community-based projects for Iowa City? Please give details.
_ Your ideas are invaluable. Please provide any comments.
Thank you for helping us by completing this Community Partnership Survey. We would
like to keep you up-to-date with opportunities for community involvement. Particularly
by inviting you to community forums that may interest you.
Please complete this section if you would like us to keep in contact with you. (This
information will only be used for the Community Partnering project).
CK®l"
Name:
Address:
Phone:
Human Rights Commission
ATTENDANCE RECORD
YEAR 2014/2015
IMPPi7nQ natpl
NAME
TERM
EXP.
6/17/
14
7/15/
14
8/19/
14
9/16/
14
10/2/
14
10/21/
14
11/18/
14
12/15/
14
1/20/
15
2/17/
15
3/17/
15
4/1/
15
4/21
15
Edle Pierce-
Thomas
1/1/2016
-
-
-
-
-
-
-
-
X
O/E
X
X
X
Joe D. Coulter
1/1/2016
X
O/E
X
X
X
X
X
X
X
X
X
X
X
Harry
Olmstead
1/1/2016
X
X
X
X
X
X
X
X
X
X
O/E
X
X
Paul Retish
1/ 1 /2017
X
O/E
X
O/E
X
O/E
O/E
X
X
X
X
X
X
Ali Ahmed
1/1/2017
X
X
X
O/E
X
X
X
X
O
X
O/E
X
X
Orville
Townsend, Sr.
1/1/2017
X
X
X
X
X
X
X
X
X
X
X
X
X
Kim
Hanrahan
1/1/2018
O/E
X
X
X
X
X
X
X
X
X
X
X
X
Shams
Ghoneim
1/1/2018
X
X
X
X
X
X
X
X
O/E
X
O/E
X
X
Stella Hart
1/1/2018
X
X
X
O/E
X
X
X
X
X
X
X
X
X
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
--- = No longer a member
R = Resignation
MINUTES APPROVED
PUBLIC ART ADVISORY COMMITTEE
THURSDAY, MARCH 5, 2015
LOBBY CONFERENCE ROOM — CITY HALL
Members present: John Engelbrecht, Tam Bryk, Brent Westphal, Sayuri
Sasaki Hemann, Ron Knoche, Zac Hall (for Mike Moran)
Not present: Bill Nusser
Staff Present: Marcia Bollinger
Public Present: Meggan Fisher, Jensina Andresen
RECOMMENDATIONS TO THE CITY COUNCIL: (to become effective only after
Council action)
none
CALL TO ORDER
Meeting called to order at 3:30pm.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA
There was no public comment of items not on the agenda.
CONSIDERATION OF THE MINUTES OF THE FEBRUARY 5TH 2015 MEETING
MOTION: Knoche moved to approve the February 5th, 2015 meeting minutes. Bryk seconded.
Motion passed 6:0.
BENCHMARKS 2015
Engelbrecht then asked that the Committee to consider BenchMarks 2015 and introduced
Meggan Fisher. She reviewed the program and briefly introduced what the program is. She
stated that this year will follow the same model as with past years, but will be slightly different.
She stated that she is aiming to have 20 new benches approved depending on what
submissions look like. She also stated that there will be an attempt to retain 10 benches from
last year so there is an ongoing legacy of the benches. Ultimately there will be 30 painted
benches with the rest of the benches being solid. Fisher stated that she would like to install
placards on the back of the benches with artist information to improve marketing for the artists
involved. She also explained that the University of Iowa Credit Union has agreed to fund the
project for the next three years for $12,500 each season. Each artist will be compensated $250
per bench and can do up to three benches. Fisher stated that there will be a popular vote like
last year and there will also be a juried vote which is still being put together. The deadline for
submissions is March 22"d. Fisher distributed flyers advertising the program. The Committee
then discussed ways to continue to get the word out about this program. Fisher stated that she
would like the Committee to be involved in looking at the submissions again as in past years
and provide feedback. She stated that she would encourage everyone to be involved in the
project. She also stated that a K-8 teacher will be involved and her name is Casey Leonard. She
also stated that Sam Mitchell will be involved in the process who is a local jewelry maker. Fisher
stated that there is a meeting scheduled for March 25th in Meeting Room A at 5:15 pm. She
asked the Committee who would want to be involved in the review process. She included that
she would distribute the submissions for review prior to the meeting and that everyone should
take notes beforehand to be ready to discuss at the meeting on March 25th. Bryk stated that she
would be interested in participating in the meeting. Bollinger stated that she knew Moran would
like to be involved in the process as well. Fisher then asked for the Committees thoughts on the
voting process. She stated that last year the voting was conducted through the internet but that
there are issues associated with that and asked if the Committee had any suggestions.
Engelbrecht asked if there was still going to be a voting booth at the Library. Fisher stated that
she was unsure at this point if there would be a presence at the Library. Hemann suggested that
there could be a combination of online and physical voting. Hemann also suggested
investigating voting via text message. Engelbrecht stated that he felt the voting was a critical
part because it allows people to have a positive voice involved with the art.
MISSION CREEK FESTIVAL ART PROJECT
Engelbrecht then turned the Committee's attention to Jensina Endresen and asked her to
introduce herself. She stated that she is an artist herself and a server at the Bluebird and also
the Visual Arts Director at Missions Creek, which is a new addition. She stated that Mission
Creek is an Englert produced festival which runs form March 31"" to April 5th and is in its 10th
year. The festival consists of music, literature, art, food, and film. She then stated that she
is at the meeting to discuss the visual arts portion and asked for the Committees
financial and moral support. She stated that this started last year with a project called
"In the Making" featuring artist Alicia Kelly from Kansas which was to show the process
of producing art. She stated that this year there will be five artists' installations in
downtown business windows, and there will three other performance art projects and
one community art project which is the subject for today. She then discussed Jordan
Weber with the group who is a Des Moines based artist and curator. He is also an Iowa
Arts Council Fellow and received a grant to start a mobile art gallery, which was housed
in a large shipping container. He also travels internationally to do community art
workshops. She then showed the Committee recent works from this type of workshop.
She stated that the workshop in Iowa City will consist of fifteen young people and will
occur at the Dream Center (at the corner of Keokuk and Southgate) on April 4th. This
will include a few different workshops which will also include a stop by an author. She
stated that the normal fee for Jordan is $1,200 but that since the festival and the Dream
Center are non-profit organizations he is going to do it for only $500 which is the
amount requested from this Committee. She stated that the cost of supplies has been
covered with sponsorship from Dick Blick and that they have a volunteer core from
Kirkwood and Pearson Community Colleges. Hemann asked how the youth that will be
involved are selected. Endresen stated that there will be 10-15 selected from a group
that works with the Dream Center.
Knoche asked what the outcome of this workshop will be. Endresen stated that is will be
a 16'x8' mural located within the Dream Center. Bryk asked about any potential conflict
with the schools. Bollinger stated that there wouldn't be a conflict. Westphal asked if
there is a conflict with this project because the mural would ultimately be located inside.
Bollinger stated that that is something that the committee needs to discuss. Bollinger
asked if there was any possibility that the mural could be located outside. Endresen
stated that she did not know but that the inside location was chosen because of weather
and maintenance issues. Engelbrecht stated that if you think about Mission Creek as a
happening, then it would be an addition to the Festival. Bryk stated that if you could
watch the mural being done then that would be part of Mission Creek and they would be
contributing to the Festival. Bollinger asked if the public can participate in the workshop.
Endresen stated that they could. Hemann suggested streaming the making of the mural
to make it more accessible to people in other locations. Endresen agreed that it would
be a good idea. She stated that there will be people there recording the workshop. The
Committee discussed this project and agreed that they liked that he is an Iowa artist.
Westphal suggested Jordan Weber was very well known and it would be exciting to help
enable his work in Iowa City. Engelbrecht stated that he would be in favor of funding
the $500 for this type of project.
MOTION: Bryk moved that the Committee fund the Jordan Weber Dream Center
Project for $500. Motion passed 6:0.
UPDATES: BLACK HAWK MINI PARK ART PROJECT & POETRY IN PUBLIC
Bollinger discussed the Black Hawk Mini Park event that was canceled because Cecil
Balmond's flight was canceled. Bollinger then discussed Poetry in Public and stated that the
selection committee will be meeting next Friday. She also stated that there was a comparable
amount of submissions to past years.
OTHER
No other news.
ADJOURNMENT
Bryk motioned and Hemann seconded a motion to adjourn at 4:34 PM.
Minutes created by Ashley Zitzner.
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05-1
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IOWA CITY TELECOMMUNICATIONS COMMISSION DRAFT
MONDAY, APRIL 27,2015--5:30 P.M.
CITY CABLE TV OFFICE, 10 S. LINN ST. -TOWER PLACE PARKING FACILITY
MEMBERS PRESENT: Alexa Homewood, Derek Johnk, Bram Elias, Laura Bergus
MEMBERS ABSENT: Kilburg
STAFF PRESENT: Ty Coleman, Mike Brau
OTHERS PRESENT: Josh Goding, Bill Cooney
SUMMARY OF DISCUSSION
Goding said PATV would be sending a staff member to the regional Alliance for Community Media
(ACM) conference this weekend. Coleman said he and one of City Channel 4's producers would also
be attending the conference. Information on station management and alternative ways of getting
programming to the public are among the topics to be addressed. Wisconsin also moved to a state
franchising process that resulted in a loss of funding for many public access channels. Coleman said
he hopes to learn how they have adapted to the changes. Coleman said it appears the PATV contract
will go to the City Council on the second meeting in May. Homewood will draft a letter and forward it
to the rest of Commission for review. Elias said it appears the process to petition the Iowa Utilities
Board to revoke the Alliance Technologies franchise was set in motion before the Telecommunications
Commission minutes were available to the city council. Coleman said the city administration decided
to follow the advice of the Commission. Alliance Technologies responded to the city's IUB petition
by withdrawing their franchise effective May 1. The municipal franchise with Mediacom will be in
effect 90 days later. Elias said the local access channel survey should be sent to Metronet, Imon, and
Mediacom. This will demonstrate that Iowa City has an engaged municipal government that conducts
such projects as the survey and is proactive in developing programs and strategies to better serve the
community. The Commission agreed to send the survey out to the access channels and the potential
providers as well as Mediacom. The Commission could follow up with the access channels after they
have had a chance to review it.
APPROVAL OF MINUTES
Elias moved and Johnk seconded a motion to approve the amended March 23, 2015 minutes. The
motion passed unanimously. Elias moved and Johnk seconded a motion to approve the minutes from
special public access comment meeting of March 23, 2015. The motion passed unanimously.
ANNOUNCEMENTS OF COMMISSIONERS
The Commissioned welcomed Johnk to the Commission.
SHORT PUBLIC ANNOUNCEMENTS
None.
CONSUMER ISSUES
Homewood noted the complaint report in the meeting packet and that all issues were resolved.
Coleman said some citizens informed him they did not want Metronet to come on to their property.
Metronet may access the areas of the public right-of-way but not the easements that rest on private
property. Johnk said he shard information regarding the possibility of Metronet providing service with
his neighborhood association and received a lot of positive responses.
MEDIACOM REPORT
Coleman said he did not have contact with Mediacom officials.
LOCAL ACCESS CHANNEL REPORTS
Homewood noted that PATV and the City Channel had written reports in the meeting packet. Goding
said PATV would be sending a staff member to a regional Alliance for Community Media (ACM)
conference this weekend.
CITY CABLE TV OFFICE REPORT
Coleman said he and one of City Charnel 4's producers would also be attending the ACM conference.
Information on station management and alternative ways of getting programming to the public are
among the topics to be addressed. Wisconsin also moved to a state franchising process that resulted in
a loss of funding for many public access channels. Coleman said he hopes to learn how they adapted
to the changes.
PATV CONTRACT
Homewood said that some amendments have been added to the draft PATV contract. Coleman said it
appears that the contract will go to the City Council on the second meeting in May. Homewood said
the Commission could send a letter recommending approval of the contract and the minutes of the
public access comment meeting. Homewood will draft a letter and forward to the rest of Commission
for review. Elias said he appreciated that the Commission was fully informed at every step of the
process.
ALLIACE TECHNOLOGIES AND THE IOWA UTILITIES BOARD
Homewood asked about the city council response to the Commission's discussion regarding the
Alliance Technologies franchise and the possibility of it being revoked by the Iowa Utilities Board
(IUB). Elias said it appears the process to petition the IUB was set in motion before the
Telecommunications Commission minutes were available to the city council. Coleman said the city
administration decided to follow the advice of the Commission. Alliance Technologies responded to
the city's IUB petition by withdrawing their franchise effective May 1. The municipal franchise with
Mediacom will be in effect 90 days later.
LOCAL ACCESS CHANNEL SURVEY
Homewood said it was interesting to find that the lack of information regarding programs schedules
was a factor limiting viewership of all the access channels. Brau said the report is now complete.
Elias asked where the survey might be distributed. Brau said there is not likely a great deal of interest
in the community as a whole, but it whould be available to the public through the City Channel 4
website. The primary audience is the local access channels themselves. A meeting of all the local
access channels could be held to discuss the survey findings and how they could use the results. The
Commission could also brainstorm ideas in cooperation with the local access channels. Brau said he
would be sending the survey out to each of the access channels. Elias said the local access channel
survey should be sent to Metronet, Imon, and Mediacom. This will demonstrate that Iowa City has an
engaged municipal government that conducts such projects as the survey and is proactive in
developing programs and strategies to better serve the community. The Commission agreed to send
the survey out to the access channels and the potential providers as well as Mediacom. The
Commission could follow up with the access channels after they have had a chance to review it.
ADJOURNMENT
Bergus moved and Elias seconded a motion to adjourn. The motion passed unanimously.
Adjournment was at 6:08 p.m.
Respectfully submitted,
Michael Brau
Cable TV Administrative Aide
TELECOMMUNICATIONS COMMISSION
12 MONTH ATTENDANCE RECORD
(X) = Present
(0) = Absent
(O/C) = Absent/Called (Excused)
Elias
Ber us
Kilburg
Butler
Homewood
3/24/14
X
X
X
X
X
6/2/14
0
X
X
X
X
6/23/14
0
X
X
X
X
7/28/14
0
x
x
x
O/c
8/25/14
X
X
X
X
X
9/22/14
X
X
X
X
o/c
10/27/14
X
X
o/c
o/c
X
11/24/14
O/C
O/C
X
X
X
1/26/15
X
X
X
X
x
2/10/15
X
X
X
o/c
X
2/23/15
x
x
x
x
X
3/23/15
X
X
X
X
X
Johnk
4/27/15
x
x
/c
X
x
(X) = Present
(0) = Absent
(O/C) = Absent/Called (Excused)