HomeMy WebLinkAbout2015-07-15 Bd Comm minutesAirport Commission
May 21, 2015
Page 1
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
MAY 21, 2015 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Jose Assouline, David Davis, Minnetta Gardinier, A. Jacob Odgaard,
Chris Ogren
Staff Present: Michael Tharp, Eric Goers
Others Present: Matt Wolford
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
Chairperson Gardinier called the meeting to order at 6:05 P.M.
APPROVAL OF MINUTES:
Minutes from the April 30, 2015, meeting were reviewed. Ogren moved to accept the
minutes of the April 30, 2015, meeting as presented. Davis seconded the motion. The
motion carried 5-0.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
f. FBO/Flight Training Reports — Matt Wolford with Jet Air asked if he
could be moved up in the agenda, as he needs to leave early. Members agreed
to this request. Wolford shared with Members that Jet Air has just purchased a
Cardinal RG plane, for both commercial and flight training use. Continuing,
Wolford shared with Members how business is going for Jet Air. He noted that
they are keeping busy with plane sales. Wolford then briefly reviewed the
monthly maintenance reports, noting that they are doing a lot of mowing and
have worked on the walk-in gate recently. There has also been some painting
and pothole repair, as well as repair of insulation inside the heated hangars.
Members asked about the beacon outage and ensuing repair and Wolford
shared how this turned out. The discussion turned to the beacon and its
brightness, with Tharp noting that they may have found an LED to replace these
bulbs with.
2b(1)
Airport Commission
May 21, 2015
Page 2
a. ICAD — Intelligent Vehicle Testing — Tharp spoke to Members regarding
this item, noting that Mark Nolte of ICAD approached him a few weeks ago
concerning the Airport helping in this endeavor. He noted that should someone
want to use the area in question for something of this nature, they would of
course have to seek the Commission's approval. Members briefly discussed
this, with Gardinier noting that at this point the request appears to be fairly
nebulous and that they really would need more detail. Tharp stated that at this
point there is no particular company asking to do such testing, but that ICAD
wants to know if they would have the Airport's support, should such a company
be found. Ogren suggested the wording say something to the effect that the
Airport 'welcomes proposals for testing and operation,' that they will consider
such requests. After continued discussion, Members agreed that Ogren's
suggested wording sounds better.
L Consider a resolution of support of intelligent vehicle testing —
Assouline moved to approve Resolution #A15-10 in support of
intelligent vehicle testing at the Airport, per the Commission's
discussion. Ogren seconded the motion. The motion carried 5-0.
b. Airport Commerce Park — Tharp noted that last week was the closing for
lot #7, and that tomorrow is the closing for lot #'s 11, 12, and 13. Members
briefly discussed having a celebration now that all of the lots have been sold.
They also discussed the possible south commerce area of the Airport and what
might happen here.
C. Airport Master Plan — Tharp stated that they are having their next group
meeting on June 4. Some of the upcoming discussions will include layouts and
operations.
d. FAA/IDOT Projects: AECOM (David Hughes) —
i. FYI Obstruction Mitigation — Tharp stated that Hughes is still
working on this, pulling together all of the information from the survey
data. Gardinier noted that they have not had a presentation on the latest
obstruction mitigation results. Tharp stated that he will speak with
Hughes and Underwood about doing a possible presentation on this. He
added that the majority of obstructions are trees.
ii. Fuel Tank Rehabilitation — Tharp covered again the plan for this
project, noting that Jet Air has been able to secure some fuel trucks for
this time period.
iii. North T -hangar Electrical Service & LED lighting — Tharp
stated that the contractor wants to begin his trench work the beginning of
June. This will need to take place in order to run the service line.
iv. FY2016 IDOT Grant Application — Members received a copy of
this in their meeting packet, according to Tharp, and now they await the
State's response. He added that all three projects — pavement extension,
LED lighting, and door upgrades — were included.
e. Airport Operations — Tharp noted that they have been busy with hangar
work in terms of seal replacements and other such maintenance issues. He
stated that he has one open hangar currently that he needs to fill.
i. Strategic Plan- Implementation — None.
Airport Commission
May 21, 2015
Page 3
ii. Budget — None.
iii. Management — None.
f. FBO/Flight Training Reports — (see Item f above)
g. Consider a motion to enter closed session to discuss confidential
emergency preparedness information, pursuant to Iowa Code
Section 21.5(1)(k) — Ogren moved to enter closed session at 6:45
P.M. Gardinier seconded the motion. The motion carried 5-0.
h. Consider a resolution approving a memorandum of understanding
with NextEra Energy — Duane Arnold Energy Center regarding
confidential emergency preparedness information — Assouline
moved to approve Resolution #A15-11 approving a Memorandum of
Understanding with NextEra Energy — Duane Arnold Energy Center,
as amended. Odgaard seconded the motion. The motion carried 5-
0.
I. Commission Members' Reports — Members spoke briefly to the open
hangar.
j. Staff Report — Tharp reported that he will be out of the office June 11-15.
SET NEXT REGULAR MEETING FOR:
Due to lack of a quorum for June 18, the next regular meeting of the Airport Commission will be
held on Thursday, June 25, 2015, at 6:00 P.M. in the Airport Terminal Building. Gardinier
noted that she will not be present for this meeting.
ADJOURN:
Gardinier made a motion to adjourn the meeting at 7:04 P.M. Ogren seconded the
motion. The motion carried 5-0.
CHAIRPERSON DATE
Airport Commission
May 21, 2015
Page 4
Airport Commission
ATTENDANCE RECORD
2015
Key.
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
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03/01/19
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Jose
03/01/16
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Assouline
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Chris
03/01/18
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A.Jacob
03/01/18
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David
03/01/17
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X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
MINUTES APPROVED
BOARD OF ADJUSTMENT
MAY 13, 2015 — 5:15 PM
EMMA J. HARVAT HALL, CITY HALL
MEMBERS PRESENT: Larry Baker, Gene Chrischilles, Connie Goeb, Brock Grenis,
Becky Soglin
MEMBERS ABSENT:
STAFF PRESENT: Sarah Walz, Susan Dulek
OTHERS PRESENT: Pat McArtor, Brian Boelk, John Roffman
CALL TO ORDER:
The meeting was called to order at 5:15 PM.
ROLL CALL:
A brief opening statement was read by Grenis outlining the role and purpose of the Board and
the procedures that would be followed the meeting.
CONSIDERATION OF THE APRIL 8, 2015 MEETING MINUTES:
Baker moved to approve the minutes.
Chrischilles seconded the motion.
A vote was taken and the motion carried 5-0
SPECIAL EXCEPTION ITEM EXC15-00006:
Discussion of an application submitted by Pat McArtor to reduce the required front building
setback for a garage to be located in the Neighborhood Stabilization Residential (RNS-12) zone
located at 1031 E. Market St.
Walz presented the staff report, showing an aerial map of the area, located on the corner of
Clapp Street and Market Street, which are both one-way streets. Walz explained that this is a
small lot, 4550 square feet, 5000 is the minimum that is allowed in that zone today. This is a
corner lot, and on corner lots property has to provide two front setbacks. In the case of an
accessory structure such as a garage, it has to meet the principal building setback to allow for a
pattern on the street so that buildings are located at different setbacks along the street frontage.
The buildings along the Clapp Street frontage are much closer to the street. Walz showed a
rendering of what the applicant is asking to do, he would like to put the garage over into the side
yard because there is very little rear yard that is private from the street. The applicant could put
the garage close to house, but would lose the private yard space for the house. The applicant is
seeking to reduce the setback from the required 10 feet to 3 feet (8 feet from the sidewalk vs. 15
feet from the sidewalk). He would rely on the existing curb cut and then curve the new driveway
Board of Adjustment
May 13, 2015
Page 2 of 9
over to garage. The current parking pad in front of the house is no longer allowed in code, and
with this proposal the applicant will be removing some of that parking pad. The new driveway
would be 10 feet wide that will slowly widen to 16 feet at the entrance to the garage, and is about
15 feet from the house which preserves the existing patio/backyard space.
Walz did not review all the criteria listed in the staff report, but stated that this application doesn't
change the way the cars will come into the site, and are eliminating some of the temptation to park
in the front yard, and the existing hedge provides some screening.
Staff recommends approval of special exception EXC15-00006, to reduce the required front
setback along the Clapp Street frontage from 10 feet to 3 feet for property located at 1031 East
Market Street, subject to the following conditions:
• Substantial compliance with the site plan submitted.
• Substantial compliance with the elevation proposed, with the garage being sided with a
similar size/width lap as the house.
• Removal of paving between the driveway and walkway leading to the house as
proposed by staff.
• The applicant will secure a minor modification to establish the curb cut on Market Street
as a legally approved curb cut.
Walz explained that the last condition was based on the current regulations which were not in
place at the time the home was originally built. Since this home is not located on an arterial
street and there are no traffic concerns, this is just a formality to make this a legal curb cut.
Baker asked Walz to review the discussion about the amount of concrete to be removed. Walz
explained that the 4 foot sidewalk would remain, and the driveway would be 10 feet wide that
slowly tapers out to 16 feet for the entrance of the garage. The building official will work with the
applicant to determine where the driveway will begin to taper wider. Walz showed again the
aerial map of the area with the new paved area drawn in.
Goeb asked if the driveway would be gravel and Walz stated is has to be concrete.
Baker asked if there were any response from neighbors on the notification of this application.
Walz said she did have neighbors stop in to ask about it, but once she explained what was
happening the neighbors did not have any objections.
Goeb asked if this home was owner -occupied and Walz confirmed it is.
Grenis invited the applicant to come forward to address the Board.
Pat McArtor (1031 E. Market Street) is the owner of the property and was ready to address any
questions the Board might have of him. He explained that he looked at many options for the
garage, it is a high density area with no alley and wanted to construct a garage without losing
his backyard privacy.
The Board had no additional questions for the applicant.
Grenis opened the public hearing.
Hearing none, Grenis closed the public hearing.
Board of Adjustment
May 13, 2015
Page 3 of 9
Baker moved to approve special exception EXC15-00006, submitted by Pat McArtor to
reduce the required front building setback for a garage to be located in the
Neighborhood Stabilization Residential (RNS-12) zone located at 1031 E. Market St.,
subject to the following conditions:
• Substantial compliance with the site plan submitted.
• Substantial compliance with the elevation proposed, with the garage being sided
with a similar size/width lap as the house.
• Removal of paving between the driveway and walkway leading to the house
as proposed by staff.
• The applicant will secure a minor modification to establish the curb cut on Market
Street as a legally approved curb cut.
Chrischilles seconded the motion.
Baker stated that regarding EXC15-00006 he concurs with the findings set forth in the Staff
report of May 13 and conclude that the general and specific criteria are satisfied unless
amended or opposed by another Board member he recommends that the Board adopt the
findings in the staff report for the approval of this application.
Grenis concurs with Baker.
Chrischilles concurs.
Soglin concurs.
A vote was taken and the motion carried 5-0.
Grenis declared the motion for the special exception approved, noting that anyone wishing to
appeal the decision to a court of record may do so within 30 days after the decision is filed with
the City Clerk's Office.
SPECIAL EXCEPTION ITEM EXC15-00007:
Discussion of an application submitted by John Roffman to reduce principal building setbacks
for property located in the General Industrial (1-1) zone at 2264 S. Riverside Drive.
Walz showed the location of the property on the zoning map, it is at the corner of McCollister
Boulevard and South Riverside Drive. The property is next to OPRS-12, manufactured housing
park and is across the street from another set of 1-1 properties as well as public property such
as wetlands and floodplain and right-of-ways. The applicant is asking for two different setback
reductions, the ability to reduce the 100 foot setback that is required for principle buildings in the
industrial zone from residential properties as well as to reduce the requirement of the adjacent
residential zone along the street front of 40 feet. In the Staff report, Walz explains that in the 1-1
zone there are a number of different uses allowed that are less than compatible with residential
zones. In Iowa City there are not the real heavy industries with smoke stacks and such, but
there are light manufacturing uses which can be noisy or have a lot of outdoor storage. Of all
the uses allowed in this zone self -storage is probably the most benign because there is very
little activity happening in the buildings other than when people are moving items in and out.
Walz explained that the buildings would screen the residential properties from the active areas
of the site, as all the buildings open to the interior of the site. Additionally the applicant has
proposed to not illuminate the backside of the buildings facing the residential areas.
Board of Adjustment
May 13, 2015
Page 4 of 9
Walz discussed the findings of the specific criteria. The situation is peculiar to the property in
question in this case because it is unusual for an industrial area to about a residential zone and
in this case it abuts it on two property lines, so it reduces the amount of property that can be
used for active building space. The setback from McCollister Boulevard is along the widest part
of McCollister Boulevard and the City Engineer has reviewed the area and has said there is no
need for an additional right-of-way and that setback requirement is really for the protection of
residential properties. Therefore the practical difficulty for complying with the setback
requirements is it will drastically reduce the amount of space they can use on the property.
Within the purpose of the setback regulation, in terms of reflecting the building scale, the
general character of the area, the opportunities for light, air and fire protection, these buildings
that are proposed closest to the manufactured housing site are one-story buildings that are 20
feet or lower. A 20 foot setback is a standard rear yard setback is required in residential zones
so it would not be out of character, and even within the manufactured housing the setback area
between units is very small.
Self -storage units are not characterized by frequent activity or heavy use and don't generate
normal issues as with other industrial uses that are unpleasant to be near (noise, odor, glare,
truck traffic, outdoor storage, etc.). Walz did note in the staff report that it has been noted in
some of the self -storage facilities in the County there are some that are used for things like
workshops, so Staff has placed a condition on this exception that cannot happen at this facility.
It is illegal within Iowa City, but Staff felt it was important to add that condition. All storage will
be indoors, there is not outdoor storage onsite. The 40 foot setback required along McCollister
Boulevard is really intended for residential uses to protect them from noise and glare.
With regard to any potential negative effect resulting from the setback reductions, Walz
explained that having the buildings located along the property line will actually serve to screen
and buffer the adjacent residential zone from the activity that takes place along the drives in the
self -storage facility. Walz also noted that the applicant has indicated that the fencing around the
property will control access to the property, the only access is from Riverside Drive, and it is a
controlled access. The lighting is under the eaves and there will be no lighting on the backside
of buildings along the residential zone. The required S3 screening around the site will also
break up the long fagade of the buildings. Staff did note that given how close the proposed
development will be to the residential structures in the manufacture housing park that is might
be best to have screening that minimizes the industrial effect of the site so two of the things
Staff is recommending are some variation in the S3 screening, which the applicant does show in
their proposed site plan, and that the fencing be black chain link fencing so that is has less of an
industrial feel.
Walz did not review all the general standards listed in the Staff report but did mention she
handed out a memo to the Board regarding that there had been some concern about the
stormwater drainage from the site, the City Engineer had requested some additional information
and that was provided by the applicant last week but didn't have time to review it prior to the
Staff report being issued, but noted that the concept for draining stormwater across the site was
workable. Walz also noted that a site of this size will need to go through site plan review and
the applicant will have to provide more detailed information at the time they apply for the site
plan. Staff has added that as a condition to clarify that they are not approving the drainage plan
with this exception that would be approved by the City Engineer with the site plan is approved.
Walz also noted the other general criteria she wanted to highlight is that the proposed use will
be consistent with the Comprehensive Plan as amended. The Comprehensive Plan doesn't
address this issue of setback reduction in particular but it does very clearly indicate that this
Board of Adjustment
May 13, 2015
Page 5 of 9
property should be kept as industrial property and as other quasi -industrial uses from other
areas look to relocate this general area is a logical site. Walz also mentioned that this property
is in the South Central Plan and the South District Plan, which is adjacent, is going through an
updating process and one of the things that update calls attention to is entrance ways and
McCollister is an entrance way to the South District and for the properties to look pleasant and
attractive. Staff believes that with the design the applicant has proposed will comply.
Staff is recommending recommend approval of the requested reduction for the principal building
setback requirement from residential zones from 100 feet to 20 feet along the north and east
property lines; and a reduction of the 40 -foot arterial street setback to 20 -feet for the proposed
corner building subject to the following conditions:
• A final site plan with the details of the stormwater drainage must be approved prior to
development activity on the site.
• Substantial compliance with the site plan and elevations submitted.
• Buildings located along the north and east property lines shall be one story in height (20
feet maximum).
• Perimeter landscaping will be a mix of shade and evergreen trees and shrubs to be
approved by the City Forester.
• Perimeter fencing will be black chain link.
• Lighting within the 100 -foot setback must be located under the soffits to minimize light
trespass to adjacent properties.
• The property may be used for self -storage only -no workshops, assembly, or other active
uses of the site will be permitted.
• No outdoor storage is permitted on the property.
• Access to the site is limited to Riverside Drive and shall be controlled by a security
system 24 hours/day.
Goeb asked about an adjacent property and if there would be any more residential buildings in
the area in addition to the manufactured housing. Walz said that the mobile home park is
planning to expand onto that adjacent property.
Goeb also questioned the structure of the storage facility, in the rendering it appears as if some
of the buildings will be more than one story. Walz said those will be taller and the applicant can
speak about the building sizes.
Goeb asked about the zoning, and if the manufactured housing was there before the industrial
zoning adjacent, or has the zoning always been this way. Walz was unsure when the zoning
was put in place, but it has been that way for a long time, more than 20 years.
Soglin stated she understands this application is about reducing the setbacks, but did note a
concern about the 100 year floodplain and why would someone want to build a storage facility
on a floodplain. Walz explained that the property is not in the 100 year floodplain, it is in the 100
year storm event area which is with regards to drainage and the applicant can provide more
details.
Soglin questioned also the use of some other self -storage facilities as mechanical shops or
other activities and what the policing of that is to prevent that from happening. Walz stated that
if the City were to get a complaint they would act. Dulek stated that the City would issue a letter
asking for the use to cease and if it does not a civil ticket for violation would be issued. The first
violation is $250 and that can be issued every day until the violator complies, so it could get
pricey.
Board of Adjustment
May 13, 2015
Page 6 of 9
Baker asked for clarification of the special exception being based upon the property, and the
exception will stay with the property in the future. Walz confirmed that the exception stays with
the property for this particular use, the exceptions are for self -storage use only on this property.
If the use changes, the exceptions are no longer valid.
Grenis asked the applicant to come forward to address the Board.
Brian Boelk (509 South Governor Street) of HBK Engineering began by addressing Soglin's
questions regarding the floodplain and confirmed the property is outside the 100 year floodplain.
The 100 year drainage means they have to show they can handle the 100 year isolated rain
event to shed through the property. Currently the property is sloped and there is an overland
drainage area so the 100 year event goes over the top of the land. When building upon that
they must show that they can convey that 100 year event through the property rather than
having the water trapped on the property. So they will have the surface water flowing from the
north through a pipe and over the pavement and out to the south to the storm sewer system
already in place, and that was the calculations they provided to the City Engineer. Boelk noted
that part of stormwater requirements with this property is the proximity to the Iowa River and
they can drain directly to the river.
John Roffman (1314 Burry Drive) is the applicant and he commented on the height of the
buildings. All the buildings will be one-story, however the building on the corner is wider than
the other buildings so the roof peak will be higher but the wall height is the same on all
buildings. Also, with regards to the residential houses to the north of the property, are part of
the manufactured housing park's ownership and will remain as theirs. He noted there is a little
house on his property that they will remove when they develop the property. Finally, Roffman
reiterated that they will have a controlled gate for the property and also TV cameras and
recording devices so that the property is monitored 24 hours so they will be able to know what is
going on in the facility.
Grenis asked about what appears to be a ditch between the property and the mobile home park,
and questioned who owned that property. Roffman said it was part of his property. Grenis
asked about the elevation difference from the ditch on the east side will disappear when the site
is developed. Roffman said the property elevation would change a bit still allow the proper
water runoff.
Chrischilles asked where the back edge of the buildings would be with regards to the distance to
the mobile homes. Boelk replied that the distance would be about 30 feet.
Chrischilles asked also about the elevation difference between the storage buildings and the
mobile homes, fearing there could be a potential for a trap of water if the elevation is not leveled
out. Boelk said that is the area where the pipe will run through to carry the water from the
property to the storm sewer. Chrischilles asked about the water that will fall directly into the
ditch area, and Boelk said that would remain as it is now, which is not a problem for the mobile
home park. Roffman said he has owned the property for 15 years and the ditch has always
been there. Walz noted that the questions about the stormwater drainage and elevations were
why the City Engineer requested more information, to clarify the situation. Boelk said they have
worked with the adjacent property owner and he is on board with all they are doing and is not
concerned it will cause any issues for his property.
Grenis noted he trusts what the City Engineer says needs to be done, and agrees with their
approval.
Board of Adjustment
May 13, 2015
Page 7 of 9
Soglin asked if after the fact it turns out there are water problems, who is obligated to remedy it.
Boelk said they will go through the full site plan approval process and will show construction
documents with all the stormwater calculations. Dulek said the approval is based on
calculations that are approved by the City Engineers, if something happens in the future, you
cannot hold the applicant responsible.
Soglin asked if the inside of the storage units have electrical outlets in them. Roffman said they
are not providing electricity.
Grenis opened the public hearing.
Hearing none, Grenis closed the public hearing.
Soglin stated one concern regarding the landscaping, noting it is good to require landscaping
but what happens if some of the landscaping dies, is the applicant required to replace the
landscaping. Walz said they are required to maintain the landscaping. Dulek added that if the
owner doesn't maintain the landscaping again a civil ticket can be issued, or the City could go in
and plant trees and add the cost to the owner's property taxes.
Chrischilles made a comment regarding the perimeter landscaping, questioning why they would
want a mixture, some of the trees will lose their leaves in the winter and there will be gaps in the
screening. If it were all evergreens it would be continuous all year around. Walz replied that
Staff felt it would be more pleasant than a solid wall of evergreens, given the buildings
themselves are a solid wall, having the mixture will be more aesthetic and the indigenous trees
come on more quickly and provide a better breakup in terms of height and shade.
Baker moved to approve special exception EXC1S-00007 the requested reduction for the
principal building setback requirement from residential zones from 100 feet to 20 feet
along the north and east property lines; and a reduction of the 40 -foot arterial street
setback to 20 -feet for the proposed corner building subject to the following conditions:
• A final site plan with the details of the stormwater drainage must be approved
prior to development activity on the site.
• Substantial compliance with the site plan and elevations submitted.
• Buildings located along the north and east property lines shall be one story in
height (20 feet maximum).
• Perimeter landscaping will be a mix of shade and evergreen trees and shrubs to
be approved by the City Forester.
• Perimeter fencing will be black chain link.
• Lighting within the 100 -foot setback must be located under the soffits to minimize
light trespass to adjacent properties.
• The property may be used for self -storage only -no workshops, assembly, or
other active uses of the site will be permitted.
• No outdoor storage is permitted on the property.
• Access to the site is limited to Riverside Drive and shall be controlled by a
security system 24 hours/day.
Chrischilles seconded the motion.
Soglin noted that regarding specifics in standard three, this type of use does not the heavy use
that creates noise, dust or odors and feels that is a very important factor. In regard to general
standard four and drainage, with the additional information and the City Engineer's review of this
show good intent on behalf of the applicant.
Board of Adjustment
May 13, 2015
Page 8 of 9
Grenis agreed and noted the fact that no comments or opposition were received from the
neighbors in the residential areas supports the fact that this is not an impediment to the
neighborhood.
Baker stated that regarding EXC15-00007 he concurs with the findings set forth in the Staff
report of May 13 and conclude that the general and specific criteria are satisfied unless
amended or opposed by another Board member he recommends that the Board adopt the
findings in the staff report for the approval of this application.
A vote was taken and the motion carried 4-0 (Goeb had left the meeting).
Grenis declared the motion for the special exception approved, noting that anyone wishing to
appeal the decision to a court of record may do so within 30 days after the decision is filed with
the City Clerk's Office.
BOARD OF ADJUSTMENT INFORMATION:
Walz shared with the Board that City Hall would be undergoing renovations over the next few
months and upcoming meetings will need to be held at another site, likely in the Robert A. Lee
Recreation Center.
ADJOURNMENT:
Soglin moved to adjourn, Baker seconded.
The meeting was adjourned on a 4-0 vote.
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FINAL/APPROVED
CITIZENS POLICE REVIEW BOARD
MINUTES —May 20, 2015 Z
CALL TO ORDER: Chair Melissa Jensen called the meeting to order at 5:35 P.M.
MEMBERS PRESENT: Fidencio Martinez, Joseph Treloar
MEMBERS ABSENT: Royceann Porter, Mazahir Salih
STAFF PRESENT: Legal Counsel Pat Ford and Staff Kellie Tuttle
STAFF ABSENT: None
OTHERS PRESENT: Sargent Chris Akers of the ICPD
RECOMMENDATIONS TO COUNCIL
None
CONSENT CALENDAR
Motion by Treloar, seconded by Martinez, to adopt the consent calendar as presented or
amended.
• Minutes of the meeting on 04/07/15
• Minutes of the meeting on 04/28/15
• ICPD Memorandum (Quarterly Summary Report IAIR/CPRB, 1 st Quarter 2015)
• ICPD Department Memo #15-12 (February 2015 Use of Force Review)
• ICPD Use of Force Report — February 2015
• ICPD Department Memo #15-15 (March 2015 Use of Force Review)
• ICPD Use of Force Report — March 2015
• ICPD Department Memo #15-16 (April 2015 Use of Force Review)
• ICPD Use of Force Report — April 2015
Motion carried, 3/0, Porter and Salih absent.
OLD BUSINESS
Community Forum — Staff handed out transcriptions and a draft summary. Jensen explained
that it was a brief summary of what each speaker said. She asked how the Board would like to
respond to questions that were asked or how to address misunderstandings. One way would
be to respond within the forum summary. Jensen also suggested sending a copy of the forum
summary to those who spoke at the forum and provided their address. Ford explained that he
misunderstood what the purpose of the forum was. tie did not think it was a question and
answer forum so he did not think it was the time or place to respond to questions and therefore
people were frustrated. Limitations of the Board and what they can and can't do could have
been answered. Jensen stated that the forum doesn't always need to be handled the same
way and this is an opportunity to re -think how the forum is handled. The Board agreed to
review the material and Jensen would gather feedback and insert into the summary.
NEW BUSINESS
None.
CPRB
May 20, 2015
Page 2
PUBLIC DISCUSSION
None.
BOARD INFORMATION
None.
STAFF INFORMATION
Tuttle informed the Board that the Charter Review recommendations were approved by the
City Council which included the name change for the Board to Community Police Review
Board. Staff will work on updating the City Code, By -Laws, Standard Operating Procedures,
and forms to reflect the name change. She also stated that the City would be unveiling a new
website soon and staff will be looking at the Board webpage content. The draft of the annual
report will be distributed with July meeting materials. Tuttle also had the Board review the final
product of the educational video. Tuttle stated that it will be on the City website, City Channel
4, Board members can request a copy to use at speaking engagements, and there will also be
a press release linking to the video.
EXECUTIVE SESSION
Motion by Martinez, seconded by Treloar to adjourn into Executive Session based on Section
21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by
state or federal law to be kept confidential or to be kept confidential as a condition for that
government body's possession or continued receipt of federal funds, and 22.7(11) personal
information in confidential personnel records of public bodies including but not limited to cities,
boards of supervisors and school districts, and 22-7(5) police officer investigative reports,
except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications
not required by law, rule or procedure that are made to a government body or to any of its
employees by identified persons outside of government, to the extent that the government
body receiving those communications from such persons outside of government could
reasonably believe that those persons would be discouraged from making them to that
government body if they were available for general public examination.
Motion carried, 3/0, Porter and Salih absent. Open session adjourned at 6:07 P.M.
REGULAR SESSION
Returned to open session at 6:30 P.M.
Motion by Treloar, seconded by Martinez to set the level of review for CPRB Complaint #15-01
to 8-8-7 (13)(1)(a), On the record with no additional investigation.
Motion carried, 3/0, Porter and Salih absent.
CPRB
May 20, 2015
Page 3
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change)
• June 9, 2015, 5:30 PM, Helling Conference Rm (rescheduled TBD)
• July 14, 2015, 5:30 PM, Helling Conference Rm
• August 11, 2015, 5:30 PM, Helling Conference Rm
• September 8, 2015, 5:30 PM, Helling Conference Rm
Treloar will be unavailable June 5-9. Staff will check into meeting rooms to reschedule for June
16th
ADJOURNMENT
Motion for adjournment by Treloar, seconded by Martinez.
Motion carried, 3/0, Porter and Salih absent.
Meeting adjourned at 6:34 P.M.
CITIZENS POLICE REVIEW BOARD
(Formerly Police Citizens Review Board)
ATTENDANCE RECORD
YEAR 2014-2015
(Meeting Date)
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
--- = Not a Member
TERM
6/11
8/26
9/15
10/13
11/10
11/25
12/3
12/8
12/29
2/10
3/10
4/7
4/28
5/20
NAME
EXP.
Melissa
9/1/16
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Jensen
Donald
9/1/15
---
---
---
---
---
---
---
---
---
---
---
---
---
King
Joseph
9/1/17
X
X
X
X
X
X
O/E
X
X
X
X
X
O/E
X
Treloar
Royceann
9/1/16
X
X
O
X
O
O
X
X
X
O
X
X
X
O
Porter
Mazahir
9/1/17
O/E
O
X
X
X
X
X
X
O/E
X
O/E
X
X
O/E
Salih
Maxime
9/1/15
---
X
---
---
---
---
---
--_
---
-__
-__
Tremblay
Fidencio
9/1/15
---
---
---
---
X
X
X
X
O/E
X
X
O
X
X
Martinez
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
--- = Not a Member
r
CITY OF IOWA CITY 2b(4)
MEMORANDUM,
Date: June 19, 2015
To: Mayor and City Council
From: Tracy Hightshoe, Housing and Community Development Commission
Re: Recommendations from Housing and Community Development Commission
At their June 18, 2015 meeting the Housing and Community Development Commission
approved the April 16 minutes with the following recommendation to the City Council:
1. By a vote of 6-0 the Commission recommends approval to amend the FY16 annual
action plan to move the Habitat property purchases and Housing Fellowship Rehab
projects from the action plan.
2. By a vote of 6-0 the Commission recommends approval to amend the FY15 annual
action plan to move the Habitat property purchases and Housing Fellowship Rehab
projects into the action plan.
3. By a vote of 6-0 the Commission recommends approval to approve the amendment to
the FY2016-2020 CITY STEPS (Consolidated Plan) to allow funds to be used for curb
ramps in the downtown area.
Additional action (check one)
No further action needed
Board or Commission is requesting Council direction
_x_ Agenda item will be prepared by staff for Council action - Done
MINUTES APPROVED
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
APRIL 16, 2015 — 6:30 PM
HELLING CONFERENCE ROOM, CITY HALL
MEMBERS PRESENT: Peter Byler, Jim Jacobson, Bob Lamkins, Dorothy Persson,
Rachel Zimmermann Smith, Angel Taylor
MEMBERS ABSENT:
Michelle Bacon Curry, Christine Ralston, Andrew Chappell
STAFF PRESENT:
Kristopher Ackerson, Tracy Hightshoe
OTHERS PRESENT:
Matt Peterson, Kevin Garrone, Sally Scott
By a vote of 6-0 the Commission recommends approval to amend the FY16 annual action plan to
move the Habitat property purchases and Housing Fellowship Rehab projects from the action
plan.
By a vote of 6-0 the Commission recommends approval to amend the FY15 annual action plan to
move the Habitat property purchases and Housing Fellowship Rehab projects into the action
plan.
By a vote of 6-0 the Commission recommends approval to approve the amendment to the
FY2016-2020 CITY STEPS (Consolidated Plan) to allow funds to be used for curb ramps in the
downtown area.
Zimmermann Smith called the meeting to order at 6:30 PM.
APPROVAL OF MARCH 12. 2015 MINUTTES:
Byler moved to approve the minutes of March 12, 2015.
Jacobson seconded the motion.
A vote was taken and the motion carried 6-0.
PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA:
None.
STAFF/COMMISSION COMMENT:
Byler asked about an email the Commission received earlier in the week stating there is a
$450,000 payment coming to the City for a development agreement reached on an apartment
complex and he questioned who will determine how those funds will be used? It is earmarked for
affordable housing so will the HCDC be involved? Hightshoe said the City Manager's office is
working with the Riverfront Crossings Committee that is dealing with policy and looking into
Housing and Community Development Commission
April 16, 2015
Page 2 of 5
inclusionary zoning. Byler asked if that was a committee of staff and Hightshoe said it was not.
The members are community members including Maryann Dennis of The Housing Fellowship,
Tracey Achenbach of Housing Trust Fund, Scott McDonald, Brad Langguth of Hills Bank, Glen
Siders formally of Southgate, Chad Kuhn. City staff on the committee includes John Yapp, Doug
Boothroy, and Sarah Moeller. Hightshoe said this committee will review the options and then will
make recommendations. At that time the HCDC will get involved.
REVIEW AND CONSIDER RECOMMENDATION TO CITY COUNCIL ON APPROVAL OF
FY16 ANNUAL ACTION PLAN:
Ackerson noted that the two agenda times (5 & 6) are related. The Housing Fellowship was
awarded $200,000 for a project in FY15 and they were unable to get that project off the ground
so the money was returned and those funds were added to the larger pot of money that the
HCDC allocated in March. However, because that was FY15 money, it needs to be committed by
July and so staff is proposing to amend the FY16 action plan to move up two projects that could
be done immediately. Those two projects are the Housing Fellowship's Rehab project and
Habitat's two properties on Prairie Du Chien Road. Therefore the Commission will need to
approve the FY16 Annual Action Plan without those two projects. Those two projects will be
moved to a FY15 Plan amendment.
Jacobson asked if Staff has spoken with the two groups regarding the projects timelines. Both
projects can be "committed" by the end of July. Hightshoe confirmed they have spoken and
confirmed these projects can start immediately and are able to meet HOME's definition of project
commitment.
Jacobson moved to amend the FY16 Annual Action Plan to remove the Habitat property
purchases and Housing Fellowship Rehab projects.
Taylor seconded the motion.
A vote was taken and the motion carried 6-0.
REVIEW AND CONSIDER RECOMMENDATION TO CITY COUNCIL ON APPROVAL OF
FY15 ANNUAL ACTION PLAN — AMENDMENT 1:
Byler moved to amend the FY15 Annual Action Plan to move the Habitat for Humanity
property purchases and Housing Fellowship Rehab projects into the action plan.
Persson seconded the motion.
A vote was taken and the motion carried 6-0.
REVIEW AND CONSIDER RECOMMENDATION TO CITY COUNCIL ON APPROVAL OF THE
FY2016-2020 CITY STEPS (CONSOLIDATED PLAN) AMENDMENT #1
Ackerson said this request comes from the City Manager to amend the Consolidated Plan to
allow for use of the funds for curb ramps in the downtown area.
Taylor moved to approve the amendment to the FY2016-2020 CITY STEPS (Consolidated
Plan) to allow funds to be used for curb ramps in the downtown area.
Housing and Community Development Commission
April 16, 2015
Page 3 of 5
Byler seconded the motion.
A vote was taken and the motion carried 6-0.
DISCUSSION OF FYI PROJECTS THAT HAVE NOT COMPLIED WITH THE
`UNSUCCESSFUL OR DELAYED PROJECTS POLICY'
Ackerson said that the one project that has not reached the 50% threshold is part of ARC of
Southeast Iowa's project. Staff has received an update and the project is moving ahead they just
haven't sent the City invoices. Hightshoe said one invoice has been received, but it does not
reach the 51 % threshold. Ackerson noted that Staff is comfortable where this project stands.
Zimmermann Smith agreed that HCDC didn't need to be concerned then. It was noted that a
recent newspaper article reported over 100 volunteers showed up to work on the project.
Zimmermann Smith said there are different allocation processes for HOME and CDBG
allocations as well as the Aid to Agencies Funding.
Jacobson noted that the process is better than it used to be. He sat on the subcommittee and
they had good intentions but did not identify any significant changes. He feels this is a longer
term project to review.
Zimmermann Smith agreed and said she was less concerned about the CDBG and HOME
processes, the questions are in place for those decisions as well as the scoring. She feels the
Aid to Agencies Funding has been an issue since it was made part of this Commission's purview
and feels it would be great to have some clarity on goals.
Hightshoe said previously it was decisions made by a Human Services positon and Council
members, but that was changed when the Human Services position was eliminated and Council
decided it would be better to have the HCDC review these requests.
Aid to Agencies will apply again in August and September and Zimmermann Smith feels it is a
process that needs to be reviewed.
Jacobson suggested the Commission have an informal meeting to just focus on this issue, review
all the ideas, and then have a subcommittee firm up the ideas and make a policy
recommendation.
Zimmermann Smith asked if HCDC could ask the Council to give them direction of five or so
priorities for funding agencies.
Persson prefers to ask the agencies what they feel is reasonable and get their input.
Lamkins asked if this Aid to Agencies Funding was a similar process to the process of awarding
funds that was done last month. Zimmermann Smith said it isn't as concrete and it is a very small
pool of money that is used as operating funds for these agencies. It is about $378,000, with
Housing and Community Development Commission
April 16, 2015
Page 4 of 5
$100,000 coming from the CDBG pot of money and the rest from the general fund. Hightshoe
noted the allocating of these funds is harder because when allocating CDBG or HOME funds it is
for a specific project whereas Aid to Agencies is operational funds. Zimmermann Smith said that
is part of her question to Council — are their priorities with existing agencies or do they want to
fund new agencies.
Persson said that more research on the agencies should be done, what fundraising they are
doing, what are their costs of operations, which is included in the application, but perhaps more
detail. She also said that visiting the agencies to see how they are using the money is necessary
in making future decisions.
Zimmermann Smith requested Staff ask Council for guidance on priorities as well as if they prefer
lots of smaller awards or just a few major ones. She wants to have policies in place so all the
agencies will feel they are being treated fairly.
Zimmermann Smith asked if they should form a subcommittee. Persson said she wanted to get
the feedback from the Council and then to invite whoever wants to come and address the HCDC
on the issue. Hightshoe said perhaps they could do a survey to the agencies.
Hightshoe will address the questions to Council and report back to the Commission.
MONITORING REPORTS
• FY15 Shelter House— Tenant Based Rental Assistance (Ralston)
• FY15 The Housing Fellowship — Rental Housing (Ralston)
• Discussion of monitoring process
Ralston is not present
Ackerson noted he met with Brian Loring from Neighborhood Centers of Johnson County and
Kristie from Domestic Violence Intervention Program and pitched the idea of having them come
to a HCDC meeting to talk about their program rather than having HCDC members going out and
reporting back. Everyone would have an opportunity to ask questions and learn about the
program.
Zimmermann Smith agreed that would be a good idea.
Persson said all agencies would need to be given the same opportunity, and all agreed. Persson
also wanted to keep the option to go visit the agencies though however, seeing the spaces and
the needs can be instrumental in making decisions.
ADJOURNMENT:
Lamkins moved to adjourn.
Jacobson seconded the motion.
A vote was taken and motion carried 6-0.
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Minutes
Human Rights Commission
May 19, 2015 — 5:30 PM
Helling Conference Room
Approved
Members Present: Orville Townsend Sr, Kim Hanrahan, Joe D. Coulter, Paul Retish, Harry
Olmstead, Ali Ahmed, Shams Ghoneim.
Members Not Present: Stella Hart, Edie Pierce -Thomas.
Others Present: Len Sandler, Dale Helling, John Kinnaman.
Staff Present: Stefanie Bowers.
Recommendations to Council: No.
Call to Order:
Coulter called the meeting to order at 5:30 p.m.
Consideration of the Minutes from the April 21, 2015 Meeting Date:
Motion Hanrahan, seconded by Townsend. Motion passed 7-0.
New Business
Names of Awards for Breakfast
Sandler, Helling and Kinnaman requested for the Human Rights Commission to rename the
Lifetime Achievement Award the Heather Shank Lifetime Achievement Award. The reason for
the request is because Heather Shank, former Human Rights Coordinator, has and continues to
commit her life to Human Rights and has been a pioneer in the field. Townsend suggested that it
be renamed the Heather Shank Human Rights Lifetime Achievement Award so that future
recipients of the award know her contribution to the community. Heather Shank will also be a
recipient of the award at the Breakfast scheduled for October 28.
Motion Olmstead, seconded by Ghoneim. Motion passed 7-0.
Vendor Request 2015 Safe Summer Kick Off. (May 28 and May 29)
The Commission will participate in this event being held at two locations Wetherby (May 28) and
Pheasant Ridge (May 29). There is no fee to participate in these events. The Commission will provide
financial support for both events in the amount of $50 each.
Motion Hanrahan, seconded by Olmstead. Motion passed 7-0.
Vendor Request for Juneteenth Celebration (June 27)
The Commission will participate in this event being held at the Robert A. Lee Recreational Center.
Motion Olmstead, seconded by Townsend. Motion passed 7-0.
Participation Request Coralville eFest Parade (July 4)
Commissioners choose not to participate in this event.
Vendor Request for Johnson County Americans with Disabilities Act Celebration (July 25)
Ghoneim will staff the Commission table for an hour at this event and Olmstead who is participating in
several of the activities at the event will assist when time allows. The cost to participate is $25.
Motion Townsend, seconded by Hanrahan. Motion passed 7-0.
The Commission chose to support and partner with this celebration by helping to spread the word and
advertise.
Motion Hanrahan, seconded by Retish. Motion passed 7-0.
The Commission is waiting to hear back from Access 2 Independence to see whether a colloboration on a
Disability Advocate Award which would be given at the event is possible.
Proclamations
Townsend will accept a Juneteenth Proclamation on behalf of the Commission at the June 16 Coucil
meeting.
Olmstead will accept the Americans with Disabilities Celebration Proclamation on behalf of the
Commission and the Johnson County Americans with Disabilities Act Celebration at the June 16 meeting
date.
Funding Request Form
The form will go into effect July 1. Retish would like to see the Commission establish a hierarchy of how
things are funded. For example, requests by University of Iowa organizations should be reviewed to see if
there are funding sources available to that organization through the University of Iowa prior to the
Commission providing any funding.
Commission Action Plan 2015
See Hart's memo in packet for May 19, 2015 for update on educational programming.
See Ghoneim's memo in packet for May 19, 2015 for update on educational programming.
Hanrahan is working on reducing the listening post participant form to two pages. Hanrahan will use the
Juneteenth event as a listening post to solicit information/feedback from the community.
Fair Lending Training (April 30)
Bowers reported that this training which is the first outreach done to area banks by the Commission was
at capacity and well received by those in attendance.
United Action for Youth LGBTQ Summit (May 9)
Hanrahan who organized this event said there were over 60 participants. Topics discussed at the event
included School Safe Zones and gender neutral restrooms. The plan is to do a follow up summit within
the next year.
Youth Award (May 13)
Commissioners noted the job well done at the event this year. Recipients were down this year and
Commissioners will work on doing additional outreach to the community next year.
Job & Volunteer Fairs
The Construction and Trade Job Fair will be held on Tuesday, May 26 at Mercer Aquatic Center.
2
Education Subcommittee
Retish has set up a meeting between the Iowa City Community School District Equity Director and the
head of the University of Iowa Education Department to discuss ways the University can assist in
recruiting educators for the Iowa City Community School District.
Retish left meeting at 6:41 p.m.
Making Iowa City a Human Rights Community
The subcommittee is working to build community support before taking to the Council. Olmstead is
meeting with Council Member Throgmorton about the initiative in the near future.
Building Communities
Townsend updated Commissioners on the Iowa City Community School District's new boundary lines.
University of Iowa Center for Human Rights Board
A meeting was held on April 30. The Commission will hold its November meeting at the Center due to
remodeling at City Hall during that time. The meeting will most likely be held at the University of Iowa
Capital Centre.
Reports of Commissioners
Ghoneim reported that the Americans Civil Liberties Union -Iowa Chapter recently met with the Iowa
City Police Chief to discuss body cameras.
Olmstead reported that he and Ghoneim are both a part of a new Gazette News Writers Program. The
group takes a subject each month and writes about it from a pro/con perspective. He also reports that he
and the City's ADA Coordinator have been working on a program to improve curb cuts around the City.
Adjournment: 7:24 p.m.
Next Regular Meeting — June 16, 2015 at 5:30 p.m.
3
Stefanie Bom m
From: Alen, John S John-elknQukma.aduo
To:See3StAW" 18. 2015 4:42 PM
To:
Cc: Sandler, Leonwb
8ub)x t: Heather Shank
Dear Stefanie,
I just ran into Jon Kinnamon at the law school a few minutes ago. He said that the Commission is considering
whether to name an award for Heather Shank. I think it is a wonderful idea. Heather has been an incredible
voice for human rights.
I first met Heather when she was a law student in our legal clinic in the early 1990s. I supervised her work on
behalf of an innate at Fort Madison who brought a civil rights law suit against various prison officials. No
doubt I have forgotten much from those times, but I remember distinctly Heather's work. I suggested that she
do a time line of events so that we could begin to build a narrative of the events that led up to our client's
complaint. She thought that was a good idea. Perhaps a week or two later, she showed up with a huge scroll of
paper. She had poured over hundreds of pages of records maintained by the prison, statements from wig,
and memos of discussions with our client. She reconstructed the sequence of events on this scroll. As I
unraveled it, I discovered that its length was roughly equivalent to the perimeter of our clinic. I just stepped out
into our work space to get a sense of what that is. Our work space is 30 feet by 45 feet, so the scroll was 150
feet long. I had never seen anything like it, nor have I seen anything like it since. She then proceeded to
advance a novel legal theory on behalf of the client.
I have had involvement in discrimination cases for about three decades, a period we might divide into the pre -
Heather era and the post -Heather era. I saw Heather transform how a case was developed by the
Commission. She brought the same level of dedication and thoroughness that I had seen in bar work in our
clinic to the job as coordinator. I do not mean this as a criticism of any of her predecessors, but Heather brought
the quality of investigations to a new level that surpasses the work that I have seen done by any human rights
agency She was committed to getting it right. She understood the important rights at stake — the rights of both
the complainants and the persons and businesses called before the agency. In her mind, this required carefully
planned interviews of witnesses, transcriptions of key interviews, pulling together all the relevant documents,
and a careful legal analysis of the claims presented. She viewed the interests involved as too important to just
process a file. All of us in Iowa City have been the beneficiaries of Heather's tireless (some might say
relentless) work for the agency.
I know that you are aware of the work she did in bringing about the addition of gender identity as a protected
status under the ordinance. I suppose that some viewed that as controversial at the time, but Heather has the
wonderful capacity to speak comfortably and honestly about difficult topics. I have never seen her back down
from fear of the other person's reaction. She helped Iowa City be a leader on this issue rather than a follower.
Those of us who know Heather know her as kind, compassionate, empathetic, and caring. It turns out that she is
also tough as nails when it comes to issues of fairness and justice. She listens to people and helps them find
their voice as they seek to vindicate their rights.
Heather is an extraordinary person and has done much for this community and beyond.
Warm regards,
John Allen
Stefanie Bamn
Prom: Undo Kq)W4
sent: TuMls
d. L48Yle 19.2015 12:34 PM
Subject: Renaming Via Uk me Achisvemad Award
Hello Stefanie:
Please forward this message to the members of the Human Rights Commission.
Thank you,
Linda
Dear Commission Members:
I am writing to encourage you to rename the Lifetime Achievement Award to honor former Human Rights
Coordinator, Heather Shank. The new title would be The Heather Shank I.ikdw Achieviemeat Award
I have known Heather for thirty years and throughout that time she has been a selfless advocate for human rights
on a personal and professional level.
I first met Heather when we worked together as Registered Nurses in the Surgical Intensive Care Unit at the
University of Iowa Hospitals and Clinics. Heather was an advocate for her patients as well as their nurse. On more
than one occasion she spoke -up to address questionably ethical behavior of other professionals towards patients.
Yes, it was the right thing to do, but go back thirty years and think about a nurse filing a complaint about a
physician's conduct She put her job on the line—and in one case her personal safety—more than once to ,make
sure patients were treated with the respect and dignity they deserved.
Eventually Heather left nursing and went back to the University. No one has ever worked harder to get through
law school. Not because she was academically challenged, because she was facing new, serious, physical challenges.
It would have been so easy for her to give up, but she pushed forward in order to pursue her dream of getting a
legal degree and using it to address social injustice.
When Heather was hired as the City of Iowa City Human Rights Coordinator she was thrilled. It was truly her
dream job. Major aspects of this position, such as pursuing fair treatment and equal rights, mirrored the
fundamental values by which she lived. It was a good fit
The record of her accomplishments while working as the Human Rights Coordinator speaks for itself. Besides
working on cases and with the Commission, she increased the visibility of the office, enhanced and expanded
programming, produced educational videos, reached out to under -represented segments of the community, spoke
to anyone who would listen about human rights, organized and sponsored job fairs, and many, many other similar
accomplishments.
There is an expression used that someone who is so thoughtful or considerate of others will "give you the shirt off
their back." It is a figure of speech. Not in Heather's case though. Heather really would give you the shirt off her
back if she thought you were cold and homeless. That is the kind of person she is.
I hope you will look favorably upon this request
Respectfully Submitted,
Linda Kopping
5640 Lower West Branch Rd. SE
West Branch, IA 52358
Linda Kopping Coordinator] Senior Center)
28 South Unn Std Iowa City. U 52240
2 319.356.52251 13 Iinda-koppitgalowa-dq.gM
www.icgor.org/sanior
AvW*dW BY nog
NONWd vamum Of
In Find us on Facebook
s
From: Susan Shulew 44use anshullaw.aom> TO:
t: � ,tea . 201s232 PM
Subject: HeeMer Shank aweid proposal
Stephanie, I am writing to voice my strong support of the proposal to name the Human Rights Commission's
Lifetime Achievement Award in honor of Heather Shank, who served as Iowa City's Human Rights
Coordinator from August 1994 to December 2005.
Heather has been a personal friend since the early 1990s, when she was completing her education at the UI
College of Law and beginning her work in private practice. Even then, it was clear that Heather's primary aim
in earning a law degree was to give voice to the powerless, and to fight the human rights abuses she had
observed in her own life. From being bullied as child, to witnessing the mistreatment of patients during her
tenure as a nurse, Heather's experiences served to deepen her passionate commitment to working on behalf of
justice and fairness. When she was offered the job of Human Rights Coordinator, it was one of those fortuitous
"right person, right time. right place" moments, and the City could not have hired a more energetic and
visionary human rights champion.
In my view, it is Heather's far-reaching vision of what human p:ghts could and should be in our community
and her desire that Iowa City become a model for others to follow — that makes the naming of this award in her
honor so appropriate.
The old phrase, "Think globally, act locally," describes much of Heather's work: She was determined to
achieve justice for individual clients here in Iowa City, but she was equally devoted to putting Iowa City on the
map as a pace -setting community where human rights are in all ways respected, observed, and celebrated. To
achieve the latter purpose, she functioned as a one -woman PR and outreach machine, speaking to schools,
community organizations, corporate gatherings, and any other group she could interest in the cause of
promoting human rights. She held regular film screenings and other events to which the public was invited, and
I can recall many, many instances when, despite her frail health, she could be found distributing posters to local
businesses (and mixing them to light posts) to encourage public attendance. She was never content with the
status quo and was highly proactive, seeking to expand the impact of the Human Rights Commission to multiple
under -served populations, from the LGBT community to recent immigrants from Somalia. Other supporters
have no doubt written to you about the film she produced on transgender issues, which was cited by former
New York City mayor Ed Koch and shown at major human rights conventions around the nation.
Heather has received numerous honors in the past, including the City's own Human Rights Award (2002), the
Iowa City Pride Committee Legacy Award (2005), and the annual Friends of Iowa Civil Rights Award in 2005,
among others. But to attach Heather's name to the Lifetime Achievement Award means that her remarkable
legacy will live on to inspire future generations. The Heather Shank Lifetime Achievement Award will set the
highest possible standard, and will encourage future award -winners to emulate Heather's example as a true
champion for human rights — to dream bigger, work harder, and accept nothing less than (as we all 1GameJ j to
pledge in grade school) "justice for all.,, h . AY,
Thank you for your consideration,
Susan Shuilaw
719 North Johnson Street
Iowa City IA 52245
�tts�@Masanshullaw.com
Human Rights Commission
ATTENDANCE RECORD
YEAR 2014/2015
(Meeting Date)
NAME
TERM
EXP.
7/15/
14
8/19/
14
9/16/
14
10/2/
14
10/21/
14
11/18/
14
12/15/
14
1/20/
15
2/17/
15
3/17/
15
4/1/
15
4/21
15
5/19
15
Edie Pierce-
Thomas
1/1/2016
-
-
-
-
-
-
-
X
O/E
X
X
X
O/E
Joe D. Coulter
1/1/2016
O/E
X
X
X
X
X
X
X
X
X
X
X
X
Harry
Olmstead
1/1/2016
X
X
X
X
X
X
X
X
X
O/E
X
X
X
Paul Retish
1/1/2017
O/E
X
O/E
X
O/E
O/E
X
X
X
X
X
X
X
All Ahmed
1/1/2017
X
X
O/E
X
X
X
X
O
X
O/E
X
X
X
Orville
Townsend, Sr.
1/1/2017
X
X
X
X
X
X
X
X
X
X
X
X
X
Kim
Hanrahan
1/1/2018
X
X
X
X
X
X
X
X
X
X
X
X
X
Shams
Ghoneim
1/1/2018
X
X
X
X
X
X
X
O/E
X
O/E
X
X
X
Stella Hart
1/1/2018
X
X
O/E
X
X
X
X
X
X
X
X
X
O/E
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
--- = No longer a member
R = Resignation
2b(6)
QWW IOWA CITY
PUBLIC LIBRARY
123 S. Linn St. • Iowa City, IA 52240
.1",1 n. Susan Craig • r.«va 319-356.5100 • r•. 319-3561494 • www.icpl.org
BOARD OF TRUSTEES
Minutes of the Regular Meeting FINAL APPROVED
May 28, 2015
Members Present: Diane, Baker, Thomas Dean, Janet Freeman, David Hamilton, Thomas Martin, Linzee
McCray, Robin Paetzold, Meredith Rich -Chappell.
Members Absent: Jay Semel.
Staff Present: Maeve Clark, Susan Craig, Kara Logsden, Anne Mangano, Patty McCarthy, Elyse Miller,
Brent Palmer.
Guests Present: Adam Ingersoll, John Beasley in at 5:20 p.m.
Call Meeting to Order. President Paetzold called the meeting to order at 5:05 p.m.
Public Discussion. None.
Approval of Minutes.
The minutes of the April 23, 2015 Library Board of Trustees meeting were reviewed. A motion to
approve the Minutes was made by McCray and seconded by Rich -Chappell. Motion carried 8/0.
Unfinished Business. None.
New Business.
Election of Officers. The Nominating Committee presented the following slate of officers for FY16: Robin
Paetzold, President, Jay Semel, Vice President, and Janet Freeman, Secretary. A motion to approve the
slate proposed by the Nominating Committee was made by Hamilton and seconded by Dean. Motion
carried 8/0.
Library Board Policy #704: Use of Library's Cardholder File. This is a regularly scheduled policy review.
No changes were suggested by staff. Staff anticipate using the cardholder database in the future
if/when we have an electronic newsletter cardholders will be able to opt out. Paetzold asked if we used
the database in conjunction with the recently completed strategic planning process; Craig said we did.
Library Bookmobile. Staff prepared a report on possible bookmobile service. Staff view the bookmobile
as a way to address our users' concerns about parking downtown, as identified in the surveys and other
components of the strategic planning process. Staff believe the bookmobile will allow more flexibility in
the ways we provide services. Craig believes a bookmobile will address issues of access to the
downtown building; people will use the bookmobile to pick up holds closer to home, and children and
other non -drivers will have access to a range of library services. Craig said some communities build
branches, but they are expensive to build and operate and not very flexible. She believes our library in
the heart of downtown is accessible to most people and it is where the main library belongs.
Hamilton believes the community is large enough for a branch library but acknowledged a bookmobile
providing services outside of just downtown would reach more people. Martin mentioned the
Pepperwood Plaza project and believes we still need to get out there somehow. McCray asked about
statistical repercussions with fewer people coming into the building. Craig said bookmobile numbers
would be included believes our numbers will, in fact, increase because we will be serving more people.
Baker asked if this means we are going forward with the bookmobile project because no financials have
been discussed. Craig said estimates for the purchase were included in the FY17 CIP budget approved
by the Board last September. Operating expenses will be in the FY17 operating budget the Board will
see this September. The current item on the table is for the Board to approve moving forward to pull
together all of information required to have a bookmobile. Martin asked where one purchases a
bookmobile. Craig said we would create an RFP; it needs to be custom made and there are multiple
suppliers in the Midwest. A motion to proceed with next steps in the bookmobile project was made by
Martin and seconded by Rich -Chappell. Motion carried 8/0.
Art Advisory Committee. A move to approve the proposed appointees to the Art Advisory Committee
was made by McCray and seconded by Rich -Chappell. Motion carried 8/0.
Staff Reports.
Director's Report. Angela Pilkington, our new Children's Coordinator begins on Monday. Children's Day,
for which the Library is completely responsible, is next Saturday, June 6, and is the part of the Iowa Arts
Festival. Craig encouraged everyone to consider volunteering for the festival at the Summer of the Arts
website. Craig gave a sneak peak of a promotional giveaway (a fan in the shape of a guitar) promoting
ICPL's year-long programming "Music is the Word," to welcome the UI School of Music to downtown
Iowa City. Music is the Word will kickoff on September 20 at the Englert Theatre. McCray asked when
the UI School of Music is slated to open downtown; Craig said they hope to move in the summer of
2016. Craig encouraged everyone to sign up for SRP.
Departmental Reports:
Adult Services. No comments.
Community & Access Services. Paetzold asked if we are pursuing the reentry program. It is hoped we
would offer classes, said Logsden.
Development Office Report. "Looking Forward" event generated more than $18,000. The Foundation
Board meets next week and will discuss the event. Currently, there are 9 foursomes registered for
"Library Links," the golf fundraiser on June 26. It is hoped the event will be even better than last year.
Paetzold asked if the event met their goal last year; McCarthy said it did.
Spotlight on the Collection. Craig went to a couple of the Weber on Wednesday local history programs
and believes they are great. She recommends everyone attend them next year. A couple of the
programs are already available for video streaming on the website; they all will be.
President's Report. Paetzold noted it is Tom Dean's last meeting, as he will be gone in June. She
thanked him for his years of service and for orienting nearly everyone who is currently on the Board.
Dean thanked staff and the Board and is proud of what has been accomplished while he has been on
the Board. Craig said there haven't been too many Board members she has worked with for 12 years,
and expressed her thanks and appreciation to Tom.
Announcements from Members. Martin provided an article about commercial property tax reform. He
is extremely concerned about the impact this legislation will have on communities. He believes this
article explains it the best of the many articles he has read on the subject. Craig shared the article with
the City Manager, Assistant City Manager, and Finance Director.
Committee Reports.
Foundation Members. No comments.
Communications.
Email from Josh Moe. Craig reminded the Board we talked about the State Historical Society Library last
month. We are in a wait-and-see mode until the report comes out. Craig will contact Mr. Moe. Martin,
Clark, Craig also spoke about how bad it would be to have this important resource go away.
Iowa Intensive English Program Landscape, spring edition. Craig said there are many international
families with young children who use our library. We have done these kind of activities for a long time.
Disbursements.
The MasterCard expenditures for April, 2015 were reviewed. A motion to approve the disbursements for
April, 2015 was made by Hamilton and seconded by Dean. Motion carried 8/0.
Set Agenda Order for June Meeting.
Board Annual Report.
Director Evaluation.
Adjournment. A motion to adjourn the meeting was made by Hamilton and seconded by
Rich -Chappell. Motion carried 8/0. President Paetzold closed the meeting at 5:58 p.m.
Respectfully submitted,
Elyse Miller
Board or Commission: ICPL Board of Trustees
ATTENDANCE RECORD
12 Month
KEY:
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
Meeting Data
Name
Term
7/24114
8/28/14
9/25/14
14116M
11/20/14
12/18/14
'1/22/1S
=GAS
3126/16
y23116
S/W15
5/25/15
Diane Baker
6/30/19
X
X
X
O/E
X
X
O/E
X
X
O/E
X
X
Thomas Dean
6/30/15
X
X
X
X
O/E
X
X
X
X
X
X
O/E
Janet Freeman
6/30/19
X
X
X
X
X
X
O/E
X
X
O/E
X
X
David Hamilton
6/30/15
X
X
X
X
X
X
X
X
O/E
O/E
X
X
Tom Martin
6/30/17
X
X
X
X
O/E
X
X
X
X
X
X
X
Linzee Kull
McCra
6/30/15
X
X
X
X
X
X
O
O/E
X
X
X
X
Robin Paetzold
6/30/17
X
X
X
X
X
X
X
X
X
X
X
X
Meredith
Rich -Chappell
6/30/17
O/E
X
X
O/E
X
X
X
O/E
X
X
X
X
ray Semel
6/30/19
X
X
X
X
X
X
O/E
X
X
X
O/E
X
KEY:
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
2b(7)
MINUTES Approved
PARKS AND RECREATION COMMISSION
MAY 13, 2015
ROBERT A. LEE COMMUNITY RECREATION CENTER — MEETING ROOM B
Members Present: Suzanne Bentler, David Bourgeois, Larry Brown, Clay Claussen, Maggie Elliott,
Cara Hamann, Katie Jones, Lucie Laurian,
Members Absent: Joe Younker
Staff Present: Mike Moran, Chad Dyson
Others Present: Anne Burnside, Del Holland, Kathy Janz, Barb Meredith, Steve Schuette
CALL TO ORDER
Chairman Claussen called the meeting to order at 5 p.m.
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action):
None
OTHER FORMAL ACTION:
Moved by Bourgeois, seconded by Bentler to approve the April 8, 2015 minutes as written. Motion
uassed 8-0 (Younker absent)
PUBLIC DISCUSSION:
Steve Schuette with Iowa City Girls Softball was present at tonight's meeting. He asked what the status
is of the field usage charges and what they should expect next. Dyson reported that he is in the process of
forming a youth sports council. He is hoping to host an initial meeting in June. He has introduced the
concept to affiliate groups and has asked them to appoint board members to sit on this council. He would
also like one or two commission members to be a part of this group. The goal of the Youth Sports
Council is to review all of the ideas/plans for the various affiliate groups to increase revenue and bring
this plan back to Commission for a vote. He would like this council to be an ongoing group that will look
at large scale sponsorships, community scholarships and other funding possibilities. This council would
represent youth sports as a whole rather than individual groups. However, the council will not supersede
any existing affiliate groups; they will not have any say in how each board operates.
Bourgeois noted that it was his understanding that there was an affiliate group policy approved by the
Commission in 2010. Claussen explained that it was tabled at the time as there was confusion in how to
credit those groups for their donations they had given to the City. However, it has now become necessary
to revisit this policy due to the impending property tax changes that will greatly affect the department
budget.
Bourgeois asked Schuette for a copy of the Iowa City Girls Softball budget. Schuette asked him what
exactly he wanted to see. Bourgeois responded that he wanted to see their income and expenses report.
Schuette said that their budget is approximately $30,000-$35000 in and out annually. He noted that they
were in the red last year and have noted that several times. He further stated that they do not budget for
PARKS AND RECREATION COMMISSION
May 13, 2015
Page 2 of 6
equipment for next year's season and that the number goes up and down based on the number of
participants. Bourgeois proposed that they create a budget. Schuette reiterated that they do not have a
budget broken down and that they have been working with the City for 40 years and that their budget
practices have never been an issue. He asked Bourgeois to explain how a budget would determine what
their usage fees would be for use of the fields. Jones commented that she did not think that the
Commission needed to see their budget. Bentler asked if commission and/or staff receive budgets from
other affiliate groups. Dyson stated that the department has the numbers they need to figure the 10% fee,
however a budget would help them in determining ways to help the affiliate groups when trying to gain
more revenue. Laurian confirmed then that the department only needed to see their usage, not their
budget. Schuette stated that the group doesn't need help in that aspect, that they are just trying to
determine how to get the money that will be charged to them for their field use. He noted that it seemed to
him based on the math, that the City only gains about $100 in revenue for their out of the season field
usage. Schuette further stated that they are trying to determine what the different fees will be, i.e. a field
that requires prep vs. one that does not. Once they have those numbers then they can predict how much
additional money they are going to need. Moran noted that during this current process, a three year
history of field usage was given to each affiliate group. Schuette will look into whether the board has a
copy of this document. Moran said that he would resend to Schuette directly if necessary. Commission
thanked Schuette for coming to the meeting tonight.
JC DogPAC DISCUSSION:
Anne Burnside, Barb Meredith, and Kathy Janz were present on behalf of the original founders of the
DogPAC group. Burnside noted her concern that the current JC DogPAC board has severed its ties with
Iowa City. She feels that this is very unfortunate as the group, in the early years, had a great relationship
with the City. Burnside and Meredith attended the DogPAC meeting in April. She said that their purpose
now is to create dog parks in North Liberty and Coralville. Burnside understands that the goal of the
original DogPAC was to open dog parks throughout Johnson County. However when they approached
other cities in Johnson County, there were not well received. At the current DogPAC board meeting in
April, the treasurer's report showed there to be $84,000 in the DogPAC account. The group admitted to
Burnside that this is revenue generated from dog park tag sales and daily passes in Iowa City. She asked
how they would justify using this money to create dog parks in other communities. They said that as a
board, they feel that they have the authority to spend this money in other communities of Johnson County.
It was after attending their meeting that Burnside asked to be put on the Parks and Recreation
Commission agenda. She distributed copies to the commission of past resolutions/agreements between the
City and JC DogPAC. In summary, she stated that in the 2006 agreement, the original understanding was
that 90% of the user fees would be paid out to DogPAC in light of the fact that DogPAC had raised over
$200,000. The agreement also stated that money raised from the sale of tags would be used for Iowa City
Dog Park maintenance and for new dog parks in the community. In 2010 the City began staffing the parks
and it was agreed at that time that staff frees would be taken from the dog park tag fees prior to figuring
the 90% dollar amount that would then go to DogPAC. It was again agreed that DogPAC would use
these funds for maintenance of the parks. In a final agreement in 2011, it was determined that 100% of the
fees would go to the City. At that time President Andy Dudler disclosed that the DogPAC had $100,000
in its bank account. When asked what their plan was for that money, he stated that it was to be used for
maintenance and enhancements of the existing parks. Burnside stated that it is her understanding that that
board became somewhat dysfunctional and that in 2012 the entire board resigned. Since then a new
DogPAC board has been reformed. Burnside said that her main concern is that this money is being taken
outside to other communities to start up new parks. She stated that based on these agreements, DogPAC
promised that that money received would be put back into the parks in Iowa City and expressed her great
concern of the current DogPAC board to be allowed to walk away with that money. Burnside said that
the dog parks in Iowa City are in great need of work. One example she gave was the poor condition of the
PARKS AND RECREATION COMMISSION
May 13, 2015
Page 3 of 6
pond and its need for rehab. She said it is important to look at the maintenance costs to the City. Burnside,
Meredith and Janz are asking Commission to consider, on behalf of the City parks, taking some action
against the current DogPAC board to assure that this money is spent on Iowa City dog parks. She is
deeply distressed that DogPAC abandoned these parks and took the money with them. Elliott asked if
they are sure that this is the same money. Burnside said that they confirmed with her that it is at their
board meeting in April
Moran noted that in 2012 that this current DogPAC board did, in fact, purchase trees, benches and
trashcans for the dog parks as well as donated $5000 to the construction of the new animal shelter. He
said that they reinvested $15,000 into the parks. He admitted that it caught the City by surprise when they
received a letter from DogPAC cutting their ties with the City. He noted that the current board has always
given the City money when asked. Laurian asked if we had enough expenses to equal the $84,000.
Meredith said that there is research currently going on about what can be done to repair the pond. She said
that when the pond was constructed it was to be supplied by overland water. However, the water
becomes very stagnant. Moran noted that the City is talking about creating a solar powered aeration
system. He said that there have also been some people who have stepped forward who are offering to
build a windmill which would help with erosion. These plans are all very preliminary at this time.
Meredith suggested that this project certainly would be financed with this money that DogPAC has in
their account. She further noted that the pond is a great amenity but would be so much better if it was
accessible and clean. Burnside said that it was her understanding that the pond had been closed on
several occasions due to bacteria. Bourgeois explained that the water is tested every month and that it has
never been closed during his time staffing the park. Burnside said that it is her understanding that there is
talk of a third dog park in Iowa City. Jones asked if DogPAC knows that this money is supposed to come
back to Iowa City and asked why they are focusing their attention on other communities. Elliott wondered
if perhaps they were disappointed about the response received when suggesting a park go into the new
Riverfront Crossings area or perhaps they are frustrated that they are no longer receiving the revenue from
tag and pass sales. Moran noted that we began staffing the parks after it was discovered that many people
were entering the parks without paying for the day passes or acquiring a yearly tag. Burnside noted that
DogPAC has also stopped doing fundraising activities.
Discussion ensued about staff discussing the concern of the money with the City Attorney. Elliott
suggested that perhaps before going to the City attorney that that staff/commission put together a list of
expenses necessary to maintain the parks and then meet with JC DogPAC to see what they are willing to
pay for. Moran said he would like to at least get options from the City Attorney based on the
agreements/resolutions as written.
Bourgeois noted that the current board has been very cooperative when asked for money. As mentioned,
they paid for benches and water fountains. When a shelter was suggested, they wrote a check for that. He
said that to date they have not refused to pay for anything when asked.
Burnside said that the City needs to establish another dog park board to communicate and work with the
Commission and Parks and Recreation staff. Liz Ford, Supervisor for the Animal Services Division, told
Burnside that the most successful dog parks in the country are those that have a citizen user group that is
actively involved in maintenance and development and that has been lost. Burnside noted that role model
behavior at the parks need to be nurtured. Bentler expressed that she does not believe this it be the case
and that there is a different tone at the dog parks than in the earlier years. Janz stated that a nurtured
environment without antagonism can be recreated.
Moved by Brown, seconded by Bentler, that the Parks and Recreation Department get an opinion
from the City Attorney regarding options available to the Commission and staff to retrieve the
PARKS AND RECREATION COMMISSION
May 13, 2015
Page 4 of 6
money in the Do2PAC bank account that was generated from usage fees for the Iowa City do
Darks. Passed 8-1 (Younker absent).
THORNBERRY POND PROPOSAL:
Bourgeois introduced Jim Glasgow with Jim Glasgow Construction Company of Iowa City. Glasgow
noted that after a friend was complaining about the condition of the pond at Thornberry Off -Leash Dog
Park, he proposed that a sand point well be installed and a windmill that would pump water on a
continuous bases.
"A Sandpoint Well is a shallow water well source obtained from no more than 25' below the
ground. In areas where the ground under the soil is quite sandy and there exists a high water
table Sandpoint Wells have in the past, and still can be found in use today, for potable and non -
potable uses."
(http://activerain.trulia.com/blogsview/872813/definition-what-is-a-sandpoint-well)
He distributed a concept plan to the commission and explained the process as follows:
• Dig out pond center if needed to a depth of 15'
• Clean up and shape the east (shallow) side for rock placement
• Rip rap the perimeter with 4" or larger stone
• Make one zero entry ramp with finer stone or concrete
• Make two other ramps to blend with existing slope
• Install posts to allow for a dock for jumping dogs
• Install a water windmill that would feed into the pond
He noted that this is a fairly simple proposal and wants to make sure there are no issues with the City.
Moran noted that in checking with Housing Inspection Services it cannot generate any energy and it
cannot extend beyond 16' in height. Glasgow suggests a 12' windmill. He mentioned that staff might
consider installing a fence around the windmill to keep people from climbing. He stated that since the
well will be downstream from the City's shallow well, it won't need very much water to keep it in good
shape. When the river rises to a point that it would go into the spillway, there will be a pipe that allows
water to flow to the river. Laurian asked if there could be some wetland plants put in place of some of the
rip rap. Glasgow said that this is a possibility. He explained that rip rap is used to stabilize the ground as
well as protecting it from damage. Laurian asked Glasgow if he is donating his time and work for this
project. Glasgow said they will donate as much as they can while also coordinating fundraising efforts
with Bourgeois. Bourgeois has agreed to fundraise $10,000 for the project. Glasgow noted that if hired to
do this project, the total cost will be about $35,000. Glasgow first wants to make sure that there are no
safety or legal concerns on behalf of the City. If everything is okay with the City, he will then solidify the
prices. Laurian noted that she is very pleased with the educational opportunities this project will allow as
well and suggested that perhaps there be signage that includes a diagram of how the process works.
Moran asked Glasgow to provide him with a letter stating his plans in detail and he will then run it past
the Housing Inspection Services staff for their consideration.
Bentler moved. Jones seconded to allow Jim Glaseow with Jim Glasgow Construction to produce a
preliminary cost proposal for an upgrade of the Thornberry Off -Leash Dog Park pond. Passed 8-0
(Younker absent).
RECREATION DIVISION REPORT
Dyson handed out the summer activity guide to Commission members.
PARKS AND RECREATION COMMISSION
May 13, 2015
Page 5 of 6
Blue Zones Update: Dyson noted that he serves on both the Blue Zones Engagement Committee and co-
chairs the Moai Committee. Moai is an Okinawan practice that roughly means "meeting for a common
purpose." (http://www.iowafoodandfitness.orp/uploads/PDF File 95492450.pdf). A priority for the
Engagement Committee is meeting their pledge number goal. The goal is to have 11,859 pledges by
October 2015. They currently have 10,645 pledges. Dyson noted that this community has been
consistently ahead of the milestones throughout the process. There has been some frustration noted with
the pledge web site. Blue Zones is working to modify this to make it more user friendly. To make a
pledge go to www.bluezonesproject.com. Hamann noted that people can also sign the pledge during the
farmers market at the Bicyclists of Iowa City table just outside the ramp towards E. Washington St. She
further explained that this program encourages people to bike or walk to the market. If they do so, they
will receive $2 in market bucks.
Summer Programming Update: Summer registration for classes began on April 30. Dyson will have final
numbers of registrants by the June meeting. He noted that the department usually sees an increase in
registrations around Memorial Day. He noted that one of the division's longstanding programs,
Playgrounds, was cut from the department's budget. Playgrounds were a free drop-in program for
children held at several neighborhood parks throughout the city. Marcia Bollinger with the Iowa City
Planning Department applied for a PIN Grant to reestablish two of these programs. This grand was
approved and the department will re -open Fairmeadows and Wetherby Park Playgrounds programs.
Projects Update: City Park Rides, the City Park Pool and splash pads are all set to open on May 23. The
turf is coming in nicely at the pool and the bathhouse has been painted. The restroom project at
Fairmeadows Park is complete.
Affiliate Update: Dyson noted that most of this was covered in the earlier conversation at tonight's
meeting. He said that the majority of the youth sports are either in full swing or over halfway through
their seasons, and, in fact, Kickers season ends the upcoming weekend.
Brown expressed his concern about a barn that is falling down near the Kicker's complex. He asked if
this property is in the city limits. Moran noted that it is not within City limits but would contact the
County about Browns concern.
Elliott asked Dyson if he is requesting Commission members be a part of the Youth Sports Council.
Dyson confirmed that it would be helpful to have a couple of commission members as a part of this
council. He explained that this Council will be an advisory group only and that it will not be a policy
making board.
PARKS DIVISION REPORT
In Hall's absence, Moran reported.
Horticulture: The department has hired Tyler Baird as the new Horticultural Specialist for the
department. The department has also secured a horticulture intern from Kirkwood. The downtown
planting has been complete and looks great for the upcoming graduation weekend. Planting has also been
done for most of the planters at the Terry Trueblood Recreation Area (TTRA). Moran noted that there
will be a more defined limestone wall installed around the back end of the lodge. The goal is to deter
people from walking through this area.
PARKS AND RECREATION COMMISSION
May 13, 2015
Page 6 of 6
Garden Plots: All of the garden plots in both Chadek Green Park and Wetherby Park have been leased.
While there was some discussion about adding on to the Chadek garden plots, staff decided that with the
Blue Zones initiative for neighborhood gardens, they would hold off on this for the current season. The
department has received a request from both Creekside and Hunters Run neighborhoods to establish
neighborhood gardens so the program is off and running.
Weideman Walk: The signs for the Weideman Walk have been installed at TTRA and look really nice.
There is one more to be placed at the east end. Brown mentioned that there is a part of the bike path on
the west side of the park that has an approximately four inch drop and needs repair. Note: It was
determined later that this portion of the path mentioned is located behind Metro Pavers and not inside the
park. Forever Green has planted five trees between the playground and the shelter at TTRA to stabilize
and deter erosion.
New Trash Receptacles: The new trash receptacles are being put in place in the higher impact areas.
DIRECTORS REPORT:
Neighborhood Park Updates:
Tower Court: The spray pad materials for Tower Court Park will be in on Friday and installers
will begin work on May 20. The playground equipment is to be shipped on May 20 as well. It is
expected that it will take approximately two weeks or so to install the spray pad. The old
playground equipment has been removed from the park. The neighborhood is very excited about
the enhancements to this park.
Reno Street Park: There will be an upgrade to the garden and a swing -set installed in this park.
Highland Park: The park shelter will go up soon. There has been a company chosen to provide a
playground, however, they have to acquire an Iowa license before final approval.
TTRA Marina: The contract with Fin & Feather to run the concessions from the marina building
at TTRA will go to council for their approval at their next meeting. This has been a big success
for Fin & Feather and the income from these concessions will afford them to purchase some
significant equipment that will include a family paddle boat and an additional two person paddle
boat.
RAGBRAI: The RAGBRAI participants will be riding through Iowa City on the morning of
Saturday July 25. The City is making many plans in preparation for their arrival and departure.
Vendors will be invited to set up on Iowa Avenue from 5:30 to 11 a.m. that morning. The theme
of the day is Iowa Farm Fresh. Moran has extended an invitation to current farmers market
vendors to set up on Iowa Ave. that morning. They have the option of operating on just Iowa
Ave., operating at both Iowa Ave. and the regular market location or staying at the market
location only. There will be a water station set up in Chauncey Swan Park as well as restrooms on
the corner of Gilbert St. and Iowa Ave. Dyson is working with the Senior Center to host a
breakfast and other activities at TTRA which the riders will pass on their way out of the town. It
is expected that there will be about 12,000 riders going through Iowa City.
PARKS AND RECREATION COMMISSION
May 13, 2015
Page 7 of 6
Farmers Market: The management of the market transition is going well. Avacentre, who was
awarded the management contract for the market, has hired all of the employees who worked for
the market in past seasons. The transition has been seamless.
Riverfront Crossings Update: This will be placed on the June Commission agenda as Karen
Howard from the Planning Department was unable to attend tonight's meeting. The mercury
abatement has been complete. The contract for demolition will begin soon. Wetlands will need to
be placed at the bottom of the five acres as well as stabilization of Ralston Creek. The RFP for
this project will not be released until 2017.
Lower City Park: The City has received seven proposals for this project. Hall and Moran attended
one of Laurian's classes at the University. Her students created a plan for City Park as well. Hall
and Moran both found their ideas to be good ones and hope to incorporate some of those within
the RFP. Staff hopes to have a master plan by September.
CHAIRS REPORT:
None
COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS:
Bentler noted that a lot of people have told her that it is very difficult to see where the entrance is into
Terry Trueblood Recreation Area, especially at night. Moran noted that they are currently working on this
by placing some lights at the corner and as close to the sidewalk as possible.
Hamann noticed, while working at the farmers market as part of the Bicyclists of Iowa City program, that
there is a need for more bike racks. There was some discussion about the best placement of additional
bike racks. Staff will follow-up.
Elliott noted that she was very impressed and grateful for being informed of the money that is in the
DogPAC account. Moran again noted that he is not certain that the Commission and/or staff will have any
recourse as it is the Johnson County DogPAC, not Iowa City DogPAC. Jones suggested that staff have a
conversation with them, especially since they have been so willing to give money recently. Moran noted
that $84,000 would not be enough money for another community to put in a dog park. He also noted that
there is a dog park in the Riverfront Crossings plan. Laurian suggested going to DogPAC to ask them if
they would be willing to pay for the pond upgrades. Bourgeois noted that he attended some of the
DogPAC meetings lately. He noted that they expressed concern over the changing of signs in the park as
they are unhappy about how they are worded. They also expressed their unhappiness with the grass and
snow maintenance. They said they were tired of dealing with these types of issues and want to move on
to bigger projects such as developing more parks. They have appointed two new members to the board
who are from North Liberty. Bourgeois said he does not want to alienate them and doesn't feel that they
have completely shut out Iowa City.
ADJOURNMENT:
Moved by Bourgeois. seconded by Bentler to adiourn the meeting at 6:45 p.m. Motion passed 8-0
(Younker absent)
PARKS AND RECREATION COMMISSION
May 13, 2015
Page 8 of 6
PARKS AND RECREATION COMMISSION
ATTENDANCE RECORD
NAME
le
qe
rr
le
le
IT
le
qe
qT
le
in
TERM
N
ti
qqeti
O
0�000
N
00
EXPIRE
qe
n
o
r
o
a,
`~�"
N
n
S
Suzanne
1/1/17
O/E
X
X
X
X
X
X
X
X
X
X
X
X
Bentler
David
1/1/15
X
X
X
X
X
X
X
X
X
X
O/E
O/E
X
Bourgeois
Larry Brown
1/1/18
O/E
X
X
X
X
X
X
X
X
O/E
X
X
X
Clay
1/1/18
X
X
X
X
X
X
X
X
X
X
X
X
X
Claussen
Maggie
1/1/17
O/E
X
X
O/E
X
X
X
O/E
X
X
X
O/E
X
Elliott
Cara
1/1/16
X
X
X
X
X
X
X
X
O/E
X
X
X
X
Hamann
Katie Jones
1/1/18
X
X
X
X
X
X
X
X
O/E
X
X
X
X
Lucie
1/1/15
X
X
X
O/E
X
O/E
X
X
X
X
X
X
X
Laurian
Joe Younker
1/1/16
X
X
X
O/E
X
X
X
X
X
X
X
X
O/E
KEY: X = Present O = Absent O/E = Absent/Excused
NM = No meeting LQ = No meeting due to lack of quorum
* = Not a member at this time
2b(8)
APPROVED
IOWA CITY TELECOMMUNICATIONS COMMISSION
MONDAY, JUNE 1, 2015--5:30 P.M.
CITY CABLE TV OFFICE, 10 S. LINN ST. -TOWER PLACE PARKING FACILITY
MEMBERS PRESENT: Alexa Homewood, Derek Johnk, Bram Elias, Laura Bergus, Nick
Kilburg
MEMBERS ABSENT:
STAFF PRESENT: Ty Coleman, Mike Brau
OTHERS PRESENT: Josh Goding, Kevin Hoyland
SUMMARY OF DISCUSSION
Coleman said he received a letter from Mediacom announcing a new service that incorporates a TiVo
DVR and an over -the -top video streaming service. Subscribers are able to record and view programs
on a variety of devices including smartphones and tablets. Mediacom inquired about the city's interest
in a public/private partnership to provide an advanced public Wi-Fi service. Partnerships are being
considered through an application process. Coleman has forwarded the inquiry to the city
administration. ImOn and Metronet have also indicated an interested in similar projects. Goding
reported PATV recently collaborated with the University of Iowa Communications Studies
Department in the production of ten 30 -second PSAs for local non-profit organizations. The PATV
board is in the process of developing a strategic plan to secure funding after 2018. PATV is looking to
hire a development director to assist them with the project. Coleman said he recently attended the
regional Alliance for Community Media conference and had the chance to gather information on
developing strategic plans. A brainstorming session with the local access channels and Commissioners
Johnks and Homewood will be held at 4:30 on June 22 to discuss how the channels might utilize
information gathered from the local access survey.
ELECTION OF OFFICERS
Bergus nominated Homewood for chair. Kilburg seconded the nomination. There were no other
nominations. Homewood was unanimously elected chair. Homewood nominated Kilburg for vice -
chair. Bergus seconded the nomination. There were no other nominations. Kilburg was unanimously
elected vice -chair.
APPROVAL OF MINUTES
Bergus moved and Kilburg seconded a motion to approve the amended April 27, 2015 minutes. The
motion passed unanimously.
ANNOUNCEMENTS OF COMMISSIONERS
None.
SHORT PUBLIC ANNOUNCEMENTS
None.
CONSUMER ISSUES
Homewood referred to the complaint report in the meeting packet and noted that there was only one
complaint. Coleman said a subscriber was unaware that a channel had been moved from its number
assignment.
MEDIACOM REPORT
Coleman said he received a letter from Mediacom announcing a new service that incorporates a TiVo
DVR and an over -the -top video streaming service. Subscribers are able to record and view programs
on a variety of devices including smartphones and tablets. Mediacom inquired about the city's interest
in a public/private partnership to provide an advanced public Wi-Fi service. Partnerships are being
considered through an application process. Coleman has forwarded the inquiry to the city
administration. ImOn and Metronet have also indicated an interested in similar projects.
LOCAL ACCESS CHANNEL REPORTS
Homewood noted that PATV and the City Channel had written reports in the meeting packet. Goding
reported PATV recently collaborated with the University of Iowa Communications Studies
Department in the production of ten 30 -second PSAs for local non-profit organizations. The PATV
board is in the process of developing a strategic plan to secure funding after 2018. PATV is looking to
hire a development director to assist them with the project. Hoyland reported the school channel
recently recorded the graduation ceremonies and the student honor awards presentations. Mediacom
quickly corrected a problem with a bad signal.
CITY CABLE TV OFFICE REPORT
Coleman said he recently attended the regional Alliance for Community Media conference and had the
chance to gather information on developing strategic plans.
LOCAL ACCESS CHANNEL SURVEY
A brainstorming session with the local access channels and Commissioners Johnks and Homewood
will be held at 4:30 on June 22 to discuss how the channels might utilize information gathered from the
local access survey.
ADJOURNMENT
Elias moved and Bergus seconded a motion to adjourn. The motion passed unanimously.
Adjournment was at 5:50 p.m.
Re ectfully submitted,
Michael Brau
Cable TV Administrative Aide
TELECOMMUNICATIONS COMMISSION
12 MONTH ATTENDANCE RECORD
(X) = Present
(0) = Absent
(O/C) = Absent/Called (Excused)
Elias
Ber us
Kilburg
Butler
Homewood
6/2/14
0
X
X
X
X
6/23/14
0
X
X
X
X
7/28/14
0
x
x
x
0/c
8/25/14
X
X
X
X
X
9/22/14
X
X
X
X
o/c
10/27/14
X
X
o/c
o/c
X
11/24/14
O/C
O/C
X
X
X
1/26/15
X
X
X
X
x
2/10/15
X
X
X
o/c
X
2/23/15
x
x
x
x
X
3/23/15
X
X
X
X
X
Johnk
4/27/15
x
x
/c
X
X
6/1/15
X
X
X
X
X
6/22/15
o/c
X
X
X
x
(X) = Present
(0) = Absent
(O/C) = Absent/Called (Excused)