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Home My WebLink About08-20-2015 Airport CommissionIOWA CITY AIRPORT COMMISSION MEETING AGENDA AIRPORT TERMINAL BUILDING 1801 S. RIVERSIDE DRIVE IOWA CITY, IOWA THURSDAY, AUGUST 20, 2015 - 6:00 P.M. 1. Determine Quorum 2. Approval of Minutes from the following meetings: 2 min* July 16, 2015 3. Public Discussion - Items not on the agenda 5 min 4. Items for Discussion /Action: a. Unmanned Aerial Systems 30 min i. Discussion ii. Consider a resolution adopting UAS policy b. Airport Master Plan 20 min c. FAA/IDOT Projects: AECOM / David Hughes 20 min i. FY15 Obstruction Mitigation ii. Fuel Tank Rehabilitation iii. North T -hangar Electrical Service & LED lighting 1. Consider a resolution accepting project iv. FY16 IDOT Grant 1. Consider a resolution accepting grant from Iowa Department of Transportation for apron expansion d. Farm Operations i. Farmer's National Agreement e. T -hangar Rates and Fees i. 2015-2016 T -hangar Rates ii. Consider a resolution authorizing Airport Operations Specialist to enter into T -hangar contracts f. Airport Commission attendance g. Airport "Operations" 30 min i. Strategic Plan -Implementation ii. Budget iii. Management 1. Application for Event h. FBO /Flight Training Reports 10 min i. Jet Air i. Commission Members' Reports 2 min j. Staff Report 5. Set next regular meeting for September 17, 2015 at 6:00 p.m. 6. Adjourn *The times listed in the agenda are the anticipated duration of that particular agenda item. The actual discussion may take more or less time than anticipated Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 2 of 77 Airport Commission July 16, 2015 Page 1 MINUTES IOWA CITY AIRPORT COMMISSION JULY 16, 2015 — 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Jose Assouline, Minnetta Gardinier, Chris Ogren Members Absent: David Davis, A. Jacob Odgaard Staff Present: Michael Tharp, Sue Dulek DRAFT Others Present: Matt Wolford, Melissa Underwood, Dan Auspurger, Carl Byers, Ron Roetzel, Matt Wilke, Carol Freeman RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. DETERMINE QUORUM: Chairperson Gardinier called the meeting to order at 6:05 P.M. APPROVAL OF MINUTES: Minutes from the June 25, 2015, meeting were reviewed. Ogren noted that the minutes state that Chairperson Gardinier called the meeting to order; however, she was not present at this meeting. This should say Odgaard instead. Also noted were a few grammatical errors that Ogren will show to Tharp. Ogren moved to accept the minutes of the June 25, 2015, meeting as amended per the discussion. Assouline seconded the motion. The motion carried 3-0. Ogren then asked about the absence and absence excused. She questioned the use of absence excused for those members who do not show up at meetings, without any prior notification of such. Tharp will check into this issue. Members briefly discussed this issue, asking if there is some type of policy concerning members missing too many meetings without any reason given. Dulek will check into this matter for the Commission. Gardinier suggested they add this topic to next month's meeting, so that they can better understand how they might handle the issue. PUBLIC DISCUSSION: Dan Auspurger addressed the Commission, noting that he was a pilot for Jet Air in 2007, and he noted that he has started a business involving a quad-copter. He further explained what he is doing with this type of aircraft and responded to Member questions. Auspurger noted that the FAA requires a letter from the Airport Commission in order for him to fly within the two-mile radius around the Airport. He wanted to bring this issue to the Commission's agenda, so that they can perhaps discuss it at a future meeting. Tharp stated that they really do need to watch how much they discuss of this issue, and he suggested that they add this to next month's Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 3 of 77 Airport Commission July 16, 2015 Page 2 agenda for further discussion. Assouline suggested they also get the FAA's opinion on this issue, as it is a no-fly zone basically. ITEMS FOR DISCUSSION/ACTION: a. Airport Master Plan — Melissa Underwood gave Members an update on the Master Plan process, noting that they recently held their fifth Advisory Group meeting. At this meeting they looked at such issues as apron size, hangar needs, tie -down space, etc., and very briefly touched on possible alternatives. After they share this information with the Commission, Underwood noted that they will begin work on the Implementation Plan portion. Gardinier asked Underwood if she had anything she could share with the group, and Underwood showed the group a drawing from the 3D web application. Members commented on the various components, with Underwood noting how much room the area in question has for the Airport's expansion in years to come. Tharp also spoke to long-term needs and how the Airport might best find ways to increase revenue for them. b. FAA/IDOT Projects: AECOM (David Hughes) — Tharp then introduced Matt Wilke and Carol Freeman with AECOM. He briefly explained what their participation has been in the Master Plan process. FY15 Obstruction Mitigation — Underwood addressed the Members, stating that now that Quantum has completed the air space survey they need to decide what obstruction mitigation items to focus on now and what items can be pushed out to other years. Continuing, Underwood noted that the proposed trees in the obstruction mitigation plan are part of tonight's meeting packet. She added that they would like to get the Commission's opinion on this plan. Underwood gave Members a brief description of how Quantum collected this data and what they then did with it in terms of narrowing down priorities for the mitigation plan. She then pointed out the 22 tree obstructions that the FAA say are causing the circling approach to be off at night. AECOM then verified these 22 noted obstructions and the list dropped to nine. These nine are on the 12-30 runway only, according to Underwood. Referring to the handouts, Underwood started to review the identified trees in this and previous studies. She further explained the priority system used in their review. Continuing, Underwood responded to Member questions regarding what options they have in mitigating these obstructions. She stated that they can either remove the obstructions or try to light the obstructions. She also noted the pros and cons of each. Members discussed their options, speaking to property acquisition and good neighbor policies in these types of situations. Underwood clarified what the 'lighting' refers to, that you can often use existing light poles in the neighborhood to address this type of situation. It was noted that this type of lighting can be seen on Benton Street. Members then asked questions regarding their options. Carol Freeman of AECOM then responded to questions regarding how they might move forward with this. She stated that first they would consider putting lights up, then topping trees, and then taking trees to the Airport Commission July 16, 2015 Page 3 Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 4 of 77 ground. She explained how this process would typically play out, noting that alternatives would need to be ironed out first. Gardinier asked what 'topping' is exactly, and Tharp responded to this. Matt Wilke of AECOM also responded to Member questions, noting how the FAA typically handles these tree obstruction situations and who has what responsibility. Gardinier asked why they would go through this process if they are going to put up lighting where possible anyway. Tharp noted that you need to have several options, and Underwood noted what processes they have to go through for the funding, no matter what they end up doing. Tharp also clarified for Members how the grant funding works for these types of projects. Members agreed that they would like to prioritize these nine obstructions that are keeping the circling approach turned off at night. ii. Fuel Tank Rehabilitation — Tharp stated that they are still planning on an August 3rd start date. Ogren asked if tenants had been notified, and Tharp responded that everyone had. iii. North T -hangar Electrical Service & LED lighting — Tharp stated that the new LED lights are up. This project is now winding down. Gardinier asked Tharp to briefly comment on the grant funding. He noted that they did get approval for the apron extension project. The other two projects, however, were not funded. Tharp further clarified the process that will take place before this can move forward, most likely next year. C. Airport Operations — i. Strategic Plan- Implementation — Tharp stated that they are still awaiting the Master Plan, but should have a better idea of where to move forward in the coming months. ii. Budget — Tharp noted that July began the new fiscal year. This means the budget conversations will start again in October for the next fiscal year. iii. Management — None. d. FBO/Flight Training Reports i. Jet Air — Matt Wolford of Jet Air shared the monthly maintenance reports with Members. He spoke to some of the various issues they had to deal with, especially lighting issues. July saw more of the same with mowing and weeding, and trimming of the bushes in front of the terminal building. As for Jet Air's business, Wolford stated that they have been busy with charters. The shop is keeping busy, as well, as is the flight training. e. Commission Members' Reports — Ogren stated that they will be driving up to Oshkosh this coming weekend. Gardinier stated that the wax job Jet Air did really helped her complete the Air Race Classic this year. She finished in 12`h place out of 49 planes. She added that she will also be attending Oshkosh this weekend. Staff Report — Tharp stated that next weekend is Fly Iowa in Mason City. He hopes to attend on Saturday. Sertoma is August 301h. Ogren stated that someone told her the Airport web cam is down. Tharp explained Airport Commission July 16, 2015 Page 4 Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 5 of 77 where this can be accessed. Ogren also spoke to the new web site and the difficulty in finding things. SET NEXT REGULAR MEETING FOR: The next regular meeting of the Airport Commission will be held on Thursday, August 20, 2015, at 6:00 P.M. in the Airport Terminal Building. ADJOURN: Ogren moved to adjourn the meeting at 7:18 P.M. Gardinier seconded the motion. The motion carried 3-0. CHAIRPERSON DATE Airport Commission July 16, 2015 Page 5 Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 6 of 77 Airport Commission ATTENDANCE RECORD 2014-2015 Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time TERM os 0 0 0 0 0 0 0 0 0 w O N N W ? ? to 0) V Co NAME EXP. co s m N o CA N CA N > m to to O -4 W W o N N cTr 0) rn N o ? s ? ? ? N N tn UI tn UI tn UI tn UI tn UI tn UI tn UI Minnetta 03/01/19 X O/ X X X X X X X X O/ X Gardinier E E Jose 03/01/16 X O/ X X O/ X X O/ X X X X Assouline E E E Chris 03/01/18 X X X X X X X X X X X X Ogren A.Jacob 03/01/18 X X O/ X X X X X X X X O/ Odgaard E E David 03/01/17 X X O/ X X O/ X X O/ X O/ O/ Davis E E E E E Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time Airport Commission Agenda & Info Packet r Meeting Date: August 20, 2017 7 of 77 CITY OF IOWA CITY ' cq:—q WIT, MEMORANDUM Date: August 17, 2015 To: Airport Commission From: Operations Specialist Re: Unmanned Aircraft Systems Policy Goal: The objective of this is to develop a policy in with the Operations Specialist can enter into letters of agreement based on a specific set of criteria. Background: At the July 16, 2015 meeting the Commission was approach by a member of the public representing an entity with the desire to operate an unmanned aircraft system (UAS) within 3 miles of the Iowa City Municipal Airport. The Airport Commission directed an item be placed on the next agenda to discuss the operations of a UAS near the Iowa City Municipal Airport. Currently, UAS activity by commercial operators is regulated by the Federal Aviation Administration (FAA). The FAA has set up a website that contains additional information regarding the types of UAS operation and the requirements to fly. https://www.faa.gov/uas Hobby operators are not governed by full regulation but are instead encouraged to follow some common safety guidelines. These are the same guidelines that are given to traditional model aircraft operators: https://www.faa.gov/uas/model aircraft/ Fly below 400 feet and remain clear of surrounding obstacles Keep the aircraft within visual line of sight at all times Remain well clear of and do not interfere with manned aircraft operations Don't fly within 5 miles of an airport unless you contact the airport and control tower before flying Don't fly near people or stadiums Don't fly an aircraft that weighs more than 55 lbs Don't be careless or reckless with your unmanned aircraft — you could be fined for endangering people or other aircraft FAA has developed a permit process that requires several steps in order for an operator to fly a UAS in proximity of an airport. These steps include a Section 333 exemption, which can be thought of as the airworthiness and registration of the UAS to be used. The second step is a Certificate of Waiver or Authorization (COA/Certificate of Authorization) which is generally approval of the flight plans. During this process the FAA establishes several mandates that the operator must adhere to (not a complete list): o UAS must weigh less than 55 pounds including payload. o UAS must be operated at an altitude of no more than 400 feet above ground level (AGL) o UAS must remain within visual line of sight of the operator, unaided by any device other than corrective lenses. o UAS operator must use a Pilot in Command (PIC) and Visual Observer (VO) August 17, 2015 Airport Commission Agenda & Info Packet Page 2 Meeting Date: August 20, 2017 8 of 77 o PIC and VO must be able to communicate verbally at all times (without electronic aids) o PIC must hold a pilot certificate and current medical and meet flight review requirements in which the certificate is rated o LAS may not operate within 5 miles of an Airport Reference Point (ARP) unless a letter of agreement with that airport's management is obtained or otherwise permitted by a Certificate of Authorization (COA). o LAS may not be operated less than 500 feet below or less than 2000 feet horizontally from a cloud or when visibility is less than 3 statue miles from the PIC o LAS operations over private or controlled -access property must have permission from the property owner/controller or authorized representative. o LAS cannot operate at night o LAS cannot be used for the purpose of closed -set motion picture and television filming production (additional conditions will be required) Once a Section 333 exemption is obtained, the operator will proceed with the process of obtaining a COA. The COA is an authorization given for specific flight operations. The COA may allow flights to occur inside the restrictions made by the Section 333 exemption. Part of the COA authorization will allow for an entity wishing to fly less than 3 miles from the airport to obtain a letter of agreement from the Airport for those operations. This authorization may be up to 2 years in duration Currently FAA is issuing a blanket COA to all Section 333 exemptions which allow for operations under the following conditions: At or below 200 feet AGL, during daytime VFR conditions, with Visual Line of Sight LAS still have to remain away from airports based on operation capabilities 0 5 nautical miles (NM) from an airport having an operational control tower; or 0 3 NM from an airport with a published instrument flight procedure, but not an operational tower; or 0 2 NM from an airport without a published instrument flight procedure or an operational tower; or 0 2 NM from a heliport with a published instrument flight procedure The COA is also including additional notification requirements for operators • NOTAM issued not more than 72 hours in advance, but no less than 48 hours in advance prior to operation • Coordination of operational details with nearest ATCT (Air Traffic Control Tower) 1 hour prior to operation • Lost link procedures (what the LAS will do if it loses its link to the operator control) Given the location of the Iowa City Municipal Airport in relation to the greater city area, Staff believes these requests will become more frequent until the FAA refines the process of LAS operation. Action Items: Staff is proposing the adoption of a policy that allows the Airport Operations Specialist to enter into Letters of agreement with UAS operators with additional requirements. August 17, 2015 Airport Commission Agenda & Info Packet Page 3 Meeting Date: August 20, 2017 9 of 77 Iowa City Airport Commission Unmanned Aerial Systems Letters of Agreement Policy WHEREAS, The Iowa City Airport Commission is the controlling agency for the Iowa City Municipal Airport WHEREAS, The Iowa City Airport Commission desires to anticipate future requests for LAS operations in the surrounding area. WHEREAS, The Iowa City Airport Commission seeks to provide a policy which allows for the safe operations of UAS activity with regards to the proximity of the Iowa City Municipal Airport. The Airport Operations specialist is authorized to enter into letters of agreement (or instruments of similar purpose), with individuals or entities engaged in commercial LAS operations which contain the following conditions: • LAS operators may conduct operations without notice with respect to the following operations: o Operations 75 feet AGL and below outside of 1 mile from the Iowa City Municipal Airport • LAS operators must notify the Iowa City Airport Manager's office and the Fixed Based Operator at least 3 hour prior to operations under the following conditions: o Operations within 1 mile of the Iowa City Municipal Airport regardless of altitude o Operations with a flight altitude of 75-200 feet AGL within 3 miles. • LAS Operators must carry an operating radio tuned to the Iowa City Municipal Airport Common Traffic Advisory Frequency (122.8 MHz) when operating within the 3 mile ring. • LAS Operator will submit Section 333 Exemption and COA as part of the request for a Letter of Agreement Chairperson City Attorney's Office August 17, 2015 Airport Commission Agenda & Info Packet Page 4 Meeting Date: August 20, 2017 10 of 77 Exhibit A Iowa City Municipal Airport JAS Policy Google Earth Image showing 0.5 and 1 mile rings (measured from airport reference point) ra US Department of Transportation Federal Aviation Administration June 30, 2015 Mr. Daniel C. Augspurger 1552 Progress Street North Liberty, IA 52317 Dear Mr. Augspurger: Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 11 of 77 800 Independence Ave.. 5 W Washington. D.C. 20591 Exemption No. 11947 Regulatory Docket No. FAA -2015-1453 This letter is to inform you that we have granted your request for exemption. It transmits our decision, explains its basis, and gives you the conditions and limitations of the exemption, including the date it ends. By letter dated April 20, 2015, you petitioned the Federal Aviation Administration (FAA) for an exemption. You requested to operate an unmanned aircraft system (UAS) to conduct aerial surveying, construction site inspection and monitoring, and photography/videography. See Appendix A for the petition submitted to the FAA describing the proposed operations and the regulations that the petitioner seeks an exemption. The FAA has determined that good cause exists for not publishing a summary of the petition in the Federal Register because the requested exemption would not set a precedent, and any delay in acting on this petition would be detrimental to the petitioner. Airworthiness Certification The UAS proposed by the petitioner is an Yuneec Typhoon Q500. The petitioner requested relief from 14 CFR part 21, Certification procedures for products and parts, Subpart HAirworthiness Certificates. In accordance with the statutory criteria provided in Section 333 of Public Law 112-95 in reference to 49 U.S.C. § 44704, and in consideration of the size, weight, speed, and limited operating area associated with the aircraft and its operation, the Secretary of Transportation has determined that this aircraft meets the conditions of Section 333. Therefore, the FAA finds that the requested relief from Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 12 of 77 14 CFR part 21, Certification procedures for products and parts, Subpart HAirworthiness Certificates, and any associated noise certification and testing requirements of part 36, is not necessary. The Basis for Our Decision You have requested to use a UAS for aerial data collection'. The FAA has issued grants of exemption in circumstances similar in all material respects to those presented in your petition. In Grants of Exemption Nos. 11062 to Astraeus Aerial (see Docket No. FAA -2014-0352), 11109 to Clayco, Inc. (see Docket No. FAA -2014-0507),11112 to VDOS Global, LLC (see Docket No. FAA -2014-0382), and 11213 to Aeryon Labs, Inc. (see Docket No. FAA -2014-0642), the FAA found that the enhanced safety achieved using an unmanned aircraft (UA) with the specifications described by the petitioner and carrying no passengers or crew, rather than a manned aircraft of significantly greater proportions, carrying crew in addition to flammable fuel, gives the FAA good cause to fmd that the UAS operation enabled by this exemption is in the public interest. Having reviewed your reasons for requesting an exemption, I fmd that They are similar in all material respects to relief previously requested in Grant of Exemption Nos. 11062, 11109, 11112, and 11213; The reasons stated by the FAA for granting Exemption Nos. 11062, 11109, 11112, and 11213 also apply to the situation you present; and A grant of exemption is in the public interest. Our Decision In consideration of the foregoing, I find that a grant of exemption is in the public interest. Therefore, pursuant to the authority contained in 49 U.S.C. 106(f), 40113, and 44701, delegated to me by the Administrator, Mr. Daniel C. Augspurger is granted an exemption from 14 CFR §§ 61.23(a) and (c), 61.101(e)(4) and (5), 61.113(a), 61.315(a), 91.7(a), 91.119(c), 91.121, 91.151(a)(1), 91.405(a), 91.407(a)(1), 91.409(a)(1) and (2), and 91.417(a) and (b), to the extent necessary to allow the petitioner to operate a UAS to perform aerial data collection. This exemption is subject to the conditions and limitations listed below. Conditions and Limitations In this grant of exemption, Mr. Daniel C. Augspurger is hereafter referred to as the operator. 'Aerial data collection includes any remote sensing and measuring by an instrument(s) aboard the UA. Examples include imagery (photography, video, infrared, etc.), electronic measurement (precision surveying, RE analysis, etc.), chemical measurement (particulate measurement, etc.), or any other gathering of data by instruments aboard the UA. Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 13 of 77 Failure to comply with any of the conditions and limitations of this grant of exemption will be grounds for the immediate suspension or rescission of this exemption. Operations authorized by this grant of exemption are limited to the Yuneec Typhoon Q500 when weighing less than 55 pounds including payload. Proposed operations of any other aircraft will require a new petition or a petition to amend this exemption. 2. Operations for the purpose of closed -set motion picture and television filming are not permitted. The UA may not be operated at a speed exceeding 87 knots (100 miles per hour). The exemption holder may use either groundspeed or calibrated airspeed to determine compliance with the 87 knot speed restriction. In no case will the UA be operated at airspeeds greater than the maximum UA operating airspeed recommended by the aircraft manufacturer. 4. The UA must be operated at an altitude of no more than 400 feet above ground level (AGL). Altitude must be reported in feet AGL. 5. The UA must be operated within visual line of sight (VLOS) of the PIC at all times. This requires the PIC to be able to use human vision unaided by any device other than corrective lenses, as specified on the PIC's FAA -issued airman medical certificate or U.S. driver's license. 6. All operations must utilize a visual observer (VO). The UA must be operated within the visual line of sight (VLOS) of the PIC and VO at all times. The VO may be used to satisfy the VLOS requirement as long as the PIC always maintains VLOS capability. The VO and PIC must be able to communicate verbally at all times; electronic messaging or texting is not permitted during flight operations. The PIC must be designated before the flight and cannot transfer his or her designation for the duration of the flight. The PIC must ensure that the VO can perform the duties required of the VO. 7. This exemption and all documents needed to operate the UAS and conduct its operations in accordance with the conditions and limitations stated in this grant of exemption, are hereinafter referred to as the operating documents. The operating documents must be accessible during UAS operations and made available to the Administrator upon request. If a discrepancy exists between the conditions and limitations in this exemption and the procedures outlined in the operating documents, the conditions and limitations herein take precedence and must be followed. Otherwise, the operator must follow the procedures as outlined in its operating documents. The operator may update or revise its operating documents. It is the operator's responsibility to track such revisions and present updated and revised documents to the Administrator or any law enforcement official upon request. The Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 14 of 77 operator must also present updated and revised documents if it petitions for extension or amendment to this grant of exemption. If the operator determines that any update or revision would affect the basis upon which the FAA granted this exemption, then the operator must petition for an amendment to its grant of exemption. The FAA's UAS Integration Office (AFS -80) may be contacted if questions arise regarding updates or revisions to the operating documents. 8. Any UAS that has undergone maintenance or alterations that affect the UAS operation or flight characteristics, e.g., replacement of a flight critical component, must undergo a functional test flight prior to conducting further operations under this exemption. Functional test flights may only be conducted by a PIC with a VO and must remain at least 500 feet from other people. The functional test flight must be conducted in such a manner so as to not pose an undue hazard to persons and property. 9. The operator is responsible for maintaining and inspecting the UAS to ensure that it is in a condition for safe operation. 10. Prior to each flight, the PIC must conduct a pre-flight inspection and determine the UAS is in a condition for safe flight. The pre-flight inspection must account for all potential discrepancies, e.g., inoperable components, items, or equipment. If the inspection reveals a condition that affects the safe operation of the UAS, the aircraft is prohibited from operating until the necessary maintenance has been performed and the UAS is found to be in a condition for safe flight. 11. The operator must follow the UAS manufacturer's maintenance, overhaul, replacement, inspection, and life limit requirements for the aircraft and aircraft components. 12. Each UAS operated under this exemption must comply with all manufacturer safety bulletins. 13. Under this grant of exemption, a PIC must hold either an airline transport, commercial, private, recreational, or sport pilot certificate. The PIC must also hold a current FAA airman medical certificate or a valid U.S. driver's license issued by a state, the District of Columbia, Puerto Rico, a territory, a possession, or the Federal government. The PIC must also meet the flight review requirements specified in 14 CFR § 61.56 in an aircraft in which the PIC is rated on his or her pilot certificate. 14. The operator may not permit any PIC to operate unless the PIC demonstrates the ability to safely operate the UAS in a manner consistent with how the UAS will be operated under this exemption, including evasive and emergency maneuvers and maintaining appropriate distances from persons, vessels, vehicles and structures. PIC qualification flight hours and currency must be logged in a manner consistent with 14 CFR § 61.51(b). Flights for the purposes of training the operator's PICS and VOs Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 15 of 77 (training, proficiency, and experience -building) and determining the PIC's ability to safely operate the UAS in a manner consistent with how the UAS will be operated under this exemption are permitted under the terms of this exemption. However, training operations may only be conducted during dedicated training sessions. During training, proficiency, and experience -building flights, all persons not essential for flight operations are considered nonparticipants, and the PIC must operate the UA with appropriate distance from nonparticipants in accordance with 14 CFR § 91.119. 15. UAS operations may not be conducted during night, as defined in 14 CFR § 1.1. All operations must be conducted under visual meteorological conditions (VMC). Flights under special visual flight rules (SVFR) are not authorized. 16. The UA may not operate within 5 nautical miles of an airport reference point (ARP) as denoted in the current FAA Airport/Facility Directory (AFD) or for airports not denoted with an ARP, the center of the airport symbol as denoted on the current FAA -published aeronautical chart, unless a letter of agreement with that airport's management is obtained or otherwise permitted by a COA issued to the exemption holder. The letter of agreement with the airport management must be made available to the Administrator or any law enforcement official upon request. 17. The UA may not be operated less than 500 feet below or less than 2,000 feet horizontally from a cloud or when visibility is less than 3 statute miles from the PIC. 18. If the UAS loses communications or loses its GPS signal, the UA must return to a pre -determined location within the private or controlled -access property. 19. The PIC must abort the flight in the event of unpredicted obstacles or emergencies. 20. The PIC is prohibited from beginning a flight unless (considering wind and forecast weather conditions) there is enough available power for the UA to conduct the intended operation and to operate after that for at least five minutes or with the reserve power recommended by the manufacturer if greater. 21. Air Traffic Organization (ATO) Certificate of Waiver or Authorization (COA). All operations shall be conducted in accordance with an ATO -issued COA. The exemption holder may apply for a new or amended COA if it intends to conduct operations that cannot be conducted under the terms of the attached COA. 22. All aircraft operated in accordance with this exemption must be identified by serial number, registered in accordance with 14 CFR part 47, and have identification (N Number) markings in accordance with 14 CFR part 45, Subpart C. Markings must be as large as practicable. Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 16 of 77 23. Documents used by the operator to ensure the safe operation and flight of the UAS and any documents required under 14 CFR §§ 91.9 and 91.203 must be available to the PIC at the Ground Control Station of the UAS any time the aircraft is operating. These documents must be made available to the Administrator or any law enforcement official upon request. 24. The UA must remain clear and give way to all manned aviation operations and activities at all times. 25. The UAS may not be operated by the PIC from any moving device or vehicle. 26. All Flight operations must be conducted at least 500 feet from all nonparticipating persons, vessels, vehicles, and structures unless: a. Barriers or structures are present that sufficiently protect nonparticipating persons from the UA and/or debris in the event of an accident. The operator must ensure that nonparticipating persons remain under such protection. If a situation arises where nonparticipating persons leave such protection and are within 500 feet of the UA, flight operations must cease immediately in a manner ensuring the safety of nonparticipating persons; and b. The owner/controller of any vessels, vehicles or structures has granted permission for operating closer to those objects and the PIC has made a safety assessment of the risk of operating closer to those objects and determined that it does not present an undue hazard. The PIC, VO, operator trainees or essential persons are not considered nonparticipating persons under this exemption. 27. All operations shall be conducted over private or controlled -access property with permission from the property owner/controller or authorized representative. Permission from property owner/controller or authorized representative will be obtained for each flight to be conducted. 28. Any incident, accident, or flight operation that transgresses the lateral or vertical boundaries of the operational area as defined by the applicable COA must be reported to the FAA's UAS Integration Office (AFS -80) within 24 hours. Accidents must be reported to the National Transportation Safety Board (NTSB) per instructions contained on the NTSB Web site: www.ntsb.gov. If this exemption permits operations for the purpose of closed -set motion picture and television filming and production, the following additional conditions and limitations apply. 29. The operator must have a motion picture and television operations manual (MPTOM) as documented in this grant of exemption. Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 17 of 77 30. At least 3 days before aerial filming, the operator of the UAS affected by this exemption must submit a written Plan of Activities to the local Flight Standards District Office (FSDO) with jurisdiction over the area of proposed filming. The 3 -day notification may be waived with the concurrence of the FSDO. The plan of activities must include at least the following: a. Dates and times for all flights; b. Name and phone number of the operator for the UAS aerial filming conducted under this grant of exemption; c. Name and phone number of the person responsible for the on -scene operation of the UAS; d. Make, model, and serial or N—Number of UAS to be used; e. Name and certificate number of UAS PICS involved in the aerial filming; f. A statement that the operator has obtained permission from property owners and/or local officials to conduct the filming production event; the list of those who gave permission must be made available to the inspector upon request; g. Signature of exemption holder or representative; and It. A description of the flight activity, including maps or diagrams of any area, city, town, county, and/or state over which filming will be conducted and the altitudes essential to accomplish the operation. 31. Flight operations may be conducted closer than 500 feet from participating persons consenting to be involved and necessary for the filming production, as specified in the exemption holder's MPTOM. Unless otherwise specified in this grant of exemption, the UAS, the UAS PIC, and the UAS operations must comply with all applicable parts of 14 CFR including, but not limited to, parts 45, 47, 61, and 91. This exemption terminates on July 31, 2017, unless sooner superseded or rescinded. Sincerely, John S. Duncan Director, Flight Standards Service Enclosures Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 18 of 77 April 20, 2015 U. S. Department of Transportation Docket Management System 1200 New Jersey Ave., SE Washington, DC 20590 Exemption Request Section 333 of the FAA Reform Act and Part 11 of the Federal Aviation Regulations from 14 CFR Part 21; 61.113 (a) & (b); 91.7 (a); 91.9 (b) (2); 91.103(b); 91.109; 91.119; 91.121; 91.151(a); 91.203(a) & (b); 91.405(a); 91.407(a) (1); 91.409 (a) (2); 91.417 (a) & (b). Dear Sir or Madam: Pursuant to Section 333 of the FAA Modernization and Reform Act of 2012 (the Reform Act) and 14 C.F.R. Part 11, Daniel C. Augspurger, operator of Unmanned Aircraft Systems ("UASs") equipped to offer on -demand commercial UAS operations for aerial data collection that involves aerial surveying, construction site inspection and monitoring, and real estate and marketing photography/videography, hereby applies for an exemption from the listed Federal Aviation Regulations ("FARs") to allow commercial operation of its microUAS, so long as such operations are conducted within and under the conditions outlined herein or as may be established by the FAA as required by Section 333. As described in this document and the attached Flight Manual, the requested exemption would permit the operation of small, unmanned and relatively inexpensive UAS under controlled conditions in airspace that is 1) limited 2) predetermined 3) controlled as to access and 4) would provide safety enhancements to the already safe operations using conventional aircraft. Approval of this exemption would thereby enhance safety and fulfill the Secretary of Transportation's (the FAA Administrator's) responsibilities to "...establish requirements for the safe operation of such aircraft systems in the national airspace system." Section 333(c) of the Reform Act. The name and address of the applicant is: Daniel C. Augspurger 1552 Progress St North Liberty, IA Ph: 319.333.9414 Email: dauos4ammail.com FAA Certificate # 2840369 ATP Daniel C. Augspurger is a professional pilot that makes his living flying corporate jets. He holds an Airline Transport Pilot's license with a first-class medical along with a Certified Flight Instructor Airplane (CFI) and Instrument Instructor (CFII) rating and has accumulated over 3500 hours of flight time. He has been flying professionally for 10 years and still makes occasional use of his CFI and CFII licenses in single engine aircraft. Attachments to this exemption request include the Yuneec Q500 user manual and the Flight Manual which includes conditions and limitations of operations, checklists, and the maintenance log. Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 19 of 77 REGULATIONS FROM WHICH THE EXEMPTION IS REQUESTED: 14 CFR Part 21 14 CFR 61.113 (a) & (b) 14 C.F.R. 91.7 (a) 14 CFR 91.9 (b) (2) 14 C.F.R. 91.103 14 C.F.R. 91.109 14 C.F. R. 91.119 14 C.F.R. 91.121 14 CFR 91.151 (a) 14 CFR 91.203 (a) & (b) 14 CFR 91.405 (a) 14 CFR 407 (a) (1) 14 CFR 409 (a) (2) 14 CFR 417 (a) & (b) STATUTORY AUTHORITY FOR EXEMPTIONS This exemption application is expressly submitted to fulfill Congress' goal in passing Section 333(a) through (c) of the Reform Act. This law directs the Secretary of Transportation to consider whether certain unmanned aircraft systems may operate safely in the national airspace system (NAS) before completion of the rulemaking required under Section 332 of the Reform Act. In making this determination, the Secretary is required to determine which types of JASs do not create a hazard to users of the NAS or the public or pose a threat to national security in light of the following: • The OAS's size, weight, speed, and operational capability; • Operation of the JAS in close proximity to airports and populated areas; and • Operation of the JAS within visual line of sight of the operator. Daniel C. Augspurger's microJAS are rotorcraft, weighing 4 or fewer lbs. including payload. They operate, under normal conditions at a speed of no more than 15 knots and have the capability to hover, and move in the vertical and horizontal plane simultaneously. They will operate only in line of sight and will operate only within a sterile area. Such operations will insure that the JAS will "not create a hazard to users of the national airspace system or the public." Reform Act Section 333 (b). Given the small size of the JASs involved and the restricted sterile environment within which they will operate, the applicant falls squarely within that zone of safety (an equivalent level of safety) in which Congress envisioned that the FAA must, by exemption, allow commercial operations of JASs to commence immediately. Also due to the size of the JASs and the restricted areas in which the relevant JASs will operate, approval of the application presents no national security issue. Given the clear direction in Section 333 of the Reform Act, the authority contained in the Federal Aviation Act, as amended; the strong equivalent level of safety surrounding the proposed operations, and the significant public benefit, including enhanced safety, reduction in environmental impacts, including reduced emissions associated with allowing JASs, the grant of the requested exemptions is in the public interest. Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 20 of 77 SPECIFIC AREAS THIS EXEMPTION WILL BENEFIT THE PUBLIC INTEREST: - Real Estate and Marketing Purposes (photography/videography). Aerial videography for geographical awareness and for real estate marketing has been around for a long time through manned fixed wing aircraft and helicopters. For small budget real estate companies and average homeowners the expense of such aerial videography is cost prohibitive. Only large companies or high-end realtors or luxury homeowners can afford to absorb the expense of manned aircraft videography. This deprives small budget real estate companies and the average homeowner of a very valuable marketing tool. Manned aircraft pose a threat to the public through potential catastrophic loss or crash of a large aircraft. Loaded with explosive hydrocarbon based fuel, a much larger risk is imposed on the general public than a small, less than 4 lbs, UA that is powered by a small battery. Daniel C. Augspurger will eliminate the above problems by offering the use of a small, ultra -light weight UA that is powered by a no emission battery and is very inexpensive to operate and own as compared to a large manned aircraft. This serves the public interest by making such operations safer and much more affordable. - Construction Site Inspection and Monitoring o The use of UA on a construction site can significantly reduce the risk to workers of falls while inspecting, surveying, or monitoring site progress. UAS can inspect, photograph, and collect data on hard to get to areas that otherwise would require worker inspection. Falls are a leading source of workplace fatality and injury on construction sites. Reducing falls through LAS use for site imaging could save workers lives. UAS DESCRIPTION Daniel C. Augspurger intends to use and operate the Yuneec Q500 LAS multirotor aircraft. All operations will be predominately flown under 200 feet AGL. Aircraft are pre-programmed to not fly within 5 miles of an airport and will have an altitude limit of 400ft AGL. These aircraft have fail safe features that include, but are not limited to geo fencing and lost link return to home/transmitter capability. This has been tested by the company as well as personally by turning off the transmitter simulating loss of GPS. The aircraft hovers in place, heads toward the transmitter's last location and will land if GPS signal is not recovered. In addition there are low voltage warning lights on the aircraft, and a low voltage warning vibration and alert on the personal ground station (controller/transmitter). YUNEEC Q500 SPECIFICATIONS: o Max Flight Time o Dimension o Diagonal Length Without Rotor Blades o Propeller/Main Rotor Diameter o Takeoff Weight 25 Minutes 16.5xl6.5x9.5in (420x420x240mm) 22.2in (565mm) 13.Oin (330mm) 60oz(1700g) o Battery o Transmitter 0 3 Flight Modes 0 Max Flying Height 0 Max Rotation Rate 0 Max Roll Angle Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 21 of 77 5400mAh 3S 11.1V LiPo 10 -channel 2.4GHz with 5.8GHz video downlink Smart, Angle and Home Modes Default 122m (400ft) Above Ground Level 65°/s 35° 0 Radio Control Frequency Band 2.4GHz 0 Operating Temperature Range - 5°C to 80°C 0 Max Climb Rate 3m/s 0 Max Descent Rate: 2m/s FCC information: 'This product contains a radio transmitter with wireless technology which has been tested and found to be compliant with the applicable regulations governing a radio transmitter in the 2.400GHz to 2.4835GHz frequency range. AIRCRAFT AND EQUIVALENT LEVEL OF SAFETY Daniel C. Augspurger proposes that the exemption requested herein apply to sLIAS that have the characteristics and that operate with the limitations listed herein. These limitations provide for at least an equivalent or higher level of safety to operations under the current regulatory structure because the proposed operations represent a safety enhancement to the already safe operations conducted with conventional aircraft. These Operation Limitations/Specifications and conditions to which Daniel C. Augspurger agrees to be bound when conducting commercial operations under an FAA issued exemption at a minimum include: 1. Operations are limited to the Yuneec Q500, when weighing less than 55 pounds including payload. Proposed operations of any other aircraft will require a new petition or a petition to amend this exemption. 3. The UA will not be operated at a speed exceeding 87 knots (100 miles per hour). Daniel C. Augspurger will use either groundspeed or calibrated airspeed to determine compliance with the 87 knot speed restriction. In no case will the UA be operated at airspeeds greater than the maximum UA operating airspeed recommended by the aircraft manufacturer. 4. The UA will be operated at an altitude of no more than 400 feet above ground level (AGL). Altitude will be reported in feet AGL. 5. The UA will be operated within visual line of sight (VLOS) of the PIC at all times. This requires the PIC to be able to use human vision unaided by any device other than corrective lenses, as specified on the PIC's FAA -issued airman medical certificate. Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 22 of 77 6. All operations will utilize a visual observer (VO). The UA will be operated within the visual line of sight (VLOS) of the PIC and VO at all times. The VO may be used to satisfy the VLOS requirement as long as the PIC always maintains VLOS capability. The VO and PIC will be able to communicate verbally at all times; electronic messaging or texting is not permitted during flight operations. The PIC will be designated before the flight and cannot transfer his or her designation for the duration of the flight. The PIC will ensure that the VO can perform the duties required of the VO. All flight crew members, including PIC and VO, will have an understanding of, and comply with, Title 14 Code of Federal Regulations, and/or Agency directives and regulations, applicable to the airspace where the UAS will operate. Specifically all flight crew members will receive training on the rules and responsibilities described in 14 CFR Part 91 Sections 91.111, 91.113 and 91.115 regarding cloud clearance, flight visibility and the pilot controller glossary, including standard ATC phraseology and communication. All operating documents will be accessible during UA operations and made available to the Administrator upon request. Daniel C. Augspurger will track revisions of the operating procedures/limitations and present updated and revised documents to the Administrator or any law enforcement official upon request. 8. Any UA that has undergone maintenance or alterations that affect the UA operation or flight characteristics, e.g. replacement of a flight critical component, will undergo a functional test flight prior to conducting further operations. Functional test flights will only be conducted by a PIC with a VO and will remain at least 500 feet from other people. The functional test flight will be conducted in such a manner so as to not pose an undue hazard to persons and property. 9. The operator is responsible for maintaining and inspecting the UA to ensure that it is in a condition for safe operation. 10. Prior to each flight, the PIC will conduct a pre-flight inspection and determine the UA is in a condition for safe flight. The pre-flight inspection will account for all potential discrepancies, e.g. inoperable components, items, or equipment. If the inspection reveals a condition that affects the safe operation of the UAS, the aircraft is prohibited from operating until the necessary maintenance has been performed and the UA is found to be in a condition for safe flight. 11. Daniel C. Augspurger will follow the UA manufacturer's maintenance, overhaul, replacement, inspection, and life limit requirements for the aircraft and aircraft components. All maintenance will be recorded in a maintenance log and kept with the operating documents at all times. 12. Each UA will comply with all manufacturer safety bulletins. Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 23 of 77 13. A PIC will hold either an airline transport, commercial, private, recreational, or sport pilot certificate. The PIC will also hold a current FAA airman medical certificate or a valid U.S. driver's license issued by a state, the District of Colombia, Puerto Rico, a territory, a possession, or the Federal government. The PIC will also meet the flight review requirements specified in 14 CFR § 61.56 in an aircraft in which the PIC is rated on his or her pilot certificate. 14. Daniel C. Augspurger will not permit any PIC to operate unless the PIC demonstrates the ability to safely operate the UA in a manner consistent with these specifications, including evasive and emergency maneuvers and maintaining appropriate distances from persons, vessels, vehicles and structures. Prior to commercial operations, the PIC must have accumulated and logged, in a manner consistent with 14 CFR Section 61.51(b), a minimum of 25 hours of total time as a UAS pilot and at least 5 hours logged as a UAS PIC operating the make and model of the UAS to be utilized for operations under this requested exemption, and three takeoffs and landings in the preceding 90 days. Flights for the purposes of training the operator's PICS and VOs (training, proficiency, and experience -building) and determining the PIC's ability to safely operate the UAS in a manner consistent with how the UA will be operated will be conducted during dedicated training sessions. During training, proficiency, and experience -building flights, all persons not essential for flight operations are considered nonparticipants, and the PIC will operate the UA with appropriate distance from nonparticipants in accordance with 14 CFR § 91.119. 15. UA operations will not be conducted during night, as defined in 14 CFR § 1.1. All operations will be conducted under visual meteorological conditions (VMC). Flights will not be conducted under special visual flight rules (SVFR). 16. The UA will not operate within 5 nautical miles of an airport reference point (ARP) as denoted in the current FAA Airport/Facility Directory (AFD) or for airports not denoted with an ARP, the center of the airport symbol as denoted on the current FAA published aeronautical chart, unless a letter of agreement with that airport's management is obtained or otherwise permitted by a COA issued to Daniel C. Augspurger. The letter of agreement with the airport management will be made available to the Administrator or any law enforcement official upon request. 17. An Air Traffic Organization (ATO) issued Certificate of Waiver or Authorization (COA) will be obtained prior to conducting any operation planning to occupy any airspace between 200ft AGL and 400ft AGL under this requested grant of exemption. Additionally, Daniel C. Augspurger will request a Notice to Airmen (NOTAM) not more than 72 hours, but not less than 48 hours prior to the operation. 17. The UA will not be operated less than 500 feet below or less than 2,000 feet horizontally from a cloud or when visibility is less than 3 statute miles from the PIC. 18. If the UAS loses communications or loses its GPS signal, the UA will return to the transmitter/predetermined location within the planned operating area. Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 24 of 77 19. The PIC will abort the flight in the event of unpredicted obstacles or emergencies. 20. The PIC is prohibited from beginning a flight unless (considering wind and forecast weather conditions) there is enough available power for the UAS to conduct the intended operation and to operate after that for at least five minutes or with the reserve power recommended by the manufacturer if greater. 22. All aircraft operated by Daniel C. Augspurger will be identified by serial number, registered in accordance with 14 CFR part 47, and have identification (N Number) markings in accordance with 14 CFR part 45, Subpart C. Markings will be as large as practicable. 23. Documents used by Daniel C. Augspurger to ensure the safe operation and flight of the UA and any documents required under 14 CFR §§ 91.9 and 91.203 will be available to the PIC at the Ground Control Station of the UAS any time the aircraft is operating. These documents will be made available to the Administrator or any law enforcement official upon request. 24. The UA will remain clear and give way to all manned aviation operations and activities at all times. 25. The UAS will not be operated by the PIC from any moving device or vehicle. 26. All Flight operations will be conducted at least 500 feet from all nonparticipating persons, vessels, vehicles, and structures unless: a. Barriers or structures are present that sufficiently protect nonparticipating persons from the UAS and/or debris in the event of an accident. Daniel C. Augspurger will ensure that nonparticipating persons remain under such protection. If a situation arises where nonparticipating persons leave such protection and are within 500 feet of the UAS, flight operations must cease immediately in a manner ensuring the safety of nonparticipating persons; and, b. The owner/controller of any vessels, vehicles or structures has granted permission for operating closer to those objects and the PIC has made a safety assessment of the risk of operating closer to those objects and determined that it does not present an undue hazard. The PIC, VO, operator trainees or essential persons are not considered nonparticipating persons under these specifications 27. All operations will be conducted over private or controlled -access property with permission from the property owner/controller or authorized representative. Permission from property owner/controller or authorized representative will be obtained for each flight to be conducted. Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 25 of 77 28. Any incident, accident, or flight operation that transgresses the lateral or vertical boundaries of the operational area as defined by the applicable COA will be reported to the FAA's UAS Integration Office (AFS -80) within 24 hours. Accidents will be reported to the National Transportation Safety Board. REGULATIONS FOR WHICH EXEMPTIONS ARE REQUESTED 14 C.F.R. § 61.113 (a) & (b): Private Pilot Privileges and Limitations: Pilot in Command. Sections 61.113 (a) & (b) limit private pilots to non-commercial operations. Because the UAS will not carry a pilot or passengers, the proposed operations can achieve the equivalent level of safety of current operations by requiring the PIC operating the aircraft to have a private pilot's license rather than a commercial pilot's license to operate this small UAS. Unlike a conventional aircraft that carries the pilot and passengers, the UAS is remotely controlled with no living thing on board. The area of operation is controlled and restricted, and all flights are planned and coordinated in advance. The level of safety provided by the requirements included in the Operation Specifications exceeds that provided by a single individual holding a commercial pilot's certificate operating a conventional aircraft. The risks associated with the operation of the UAS are so diminished from the level of risk associated with commercial operations contemplated by Part 61 when drafted, that allowing operations of the UAS as requested with a private pilot as the PIC exceeds the present level of safety achieved by 14 C.F.R. §61.113 (a) & (b). 14 C.F.R. §91.7(a): Civil aircraft airworthiness. The regulation requires that no person may operate a civil aircraft unless it is in airworthy condition. As there will be no airworthiness certificate issued for the aircraft, should this exemption be granted, no FAA regulatory standard will exist for determining airworthiness. Given the size of the aircraft and the requirements contained in the Operating Specifications for maintenance and the use of safety check lists prior to each flight, an equivalent level of safety will be provided. 14 C.F.R. § 91.9 (b) (2): Civil Aircraft Flight Manual in the Aircraft. Section 91.9 (b) (2) provides: No person may operate a U.S.-registered civil aircraft ... (2) For which an Airplane or Rotorcraft Flight Manual is not required by §21.5 of this chapter, unless there is available in the aircraft a current approved airplane or Rotorcraft Flight Manual, approved manual material, markings, and placards, or any combination thereof. The UAS, given its size and configuration has no ability or place to carry such a flight manual on the aircraft, not only because there is no pilot on board, but because there is no room or capacity to carry such an item on the aircraft. The equivalent level of safety will be maintained by keeping the flight manual/specifications at the ground control point where the pilot flying the UAS will have immediate access to it. The FAA has issued the following exemptions to this regulation: Exemption Nos. 8607, 8737, 8738, 9299, 9299A, 9565, 95658, 10167, 10167A, 10602, 32827, and 10700. Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 26 of 77 14 C.F.R. § 91.103: Preflight action This regulation requires each pilot in command to take certain actions before flight to insure the safety of flight. As FAA approved rotorcraft flight manuals will not be provided for the aircraft an exemption will be needed. The PIC will take all actions including reviewing weather, flight battery requirements, landing and takeoff distances and aircraft performance data before initiation of flight. 14 C.F.R. §91.109: Flight instruction: Section 91.103 provides that no person may operate a civil aircraft (except a manned free balloon) that is being used for flight instruction unless that aircraft has fully functioning dual controls. UASs and remotely piloted aircraft, by their design do not have fully functional dual controls. Flight control is accomplished through the use of a control box that communicates with the aircraft via radio communications. The FAA has approved exemptions for flight training without fully functional dual controls for a number of aircraft and for flight instruction in experimental aircraft. See Exemption Nos.57781K & 9862A. The equivalent level of safety will be achieved provided by the fact that neither a pilot nor passengers will be carried in the aircraft and by the size and speed of the aircraft. 14 C.F.R. §91.119: Minimum safe altitudes Section 91.119 establishes safe altitudes for operation of civil aircraft. Section 91.119 (d) allows helicopters to be operated at less than the minimums prescribed, provided the person operating the helicopter complies with any route or altitudes prescribed for helicopters by the FAA. As this exemption is for a sUAS that is a helicopter and the exemption requests authority to operate at altitudes up to 400 AGL, an exemption may be needed to allow such operations. As set forth herein, The UAS will never operate at higher than 400 AGL. It will however be operated in a restricted area with security perimeter, where buildings and people will not be exposed to operations without their pre -obtained consent. The equivalent level of safety will be achieved given the size, weight, and speed of the UAS as well as the location where it is operated. No flight will be taken without the required permission of the property owner or local officials. Because of the advance notice to the property owner and participants in the aerial activity, all affected individuals will be aware of the planned flight operations. Compared to flight operations with aircraft or rotorcraft weighting far more than the maximum 55lbs. proposed herein and the lack of flammable fuel, any risk associated with these operations is far less than those presently presented with conventional aircraft operating at or below 500 AGL other industries. In addition, the low -altitude operations of the sUAS will ensure separation between these small UAS operations and the operations of conventional aircraft that must comply with Section 91.119. 14 C.F.R. §91.121 Altimeter Settings This regulation requires each person operating an aircraft to maintain cruising altitude by reference to an altimeter that is set "...to the elevation of the departure airport or an appropriate altimeter setting available before departure." The sUAS will not have a barometric altimeter. However, the use of triangulation with a minimum of six satellites in use by its onboard GPS will be able to give accurate Height Above Ground Level (HAGL) measurements. Daniel C Augspurger believes that an equivalent level of safety can be achieved by the operator as the sUAS uses HAGL from its initialization/takeoff point. 14 C.F.R. § 91.151(a): Fuel Requirements for Flight in VFR Conditions Section 91.151 (a) prohibits an individual from beginning "a flight in an airplane under VFR conditions unless (considering wind and forecast weather conditions) there is enough fuel to fly Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 27 of 77 to the first point of intended landing, and, assuming normal cruising speed – (1) During the day, to fly after that for at least 30 minutes. The FAA has previously issued exemptions for fuel requirements in VFR conditions for sUAS aircraft. See exemptions 2689F, 5745, 10673, 10808 and 11138. Daniel C. Augspurger believes an equivalent or higher level of safety can be obtained by terminating the flight prior to the following: -Yuneec Typhoon Q500-25 minutes or 25% of battery life, whichever occurs first. The JAS has a second level of safety that is achieved through the use of an aircraft battery monitoring system. The aircraft system will alert the operator of low battery voltage through a vibration in the control station. Daniel C. Augspurger will not operate at night in accordance with 14 CFR 1.1 An equivalent level of safety will be achieved because these sUAS are limited in size, scope of operations, and shall only fly above approved privately owned and operated property at or below 400 feet HAGL, and does not bear the same risks associated with large manned aircraft and therefore should be exempt from this section's requirements. 14 C.F.R. §91.203 (a) and (b): Carrying Civil Aircraft Certification and Registration The regulation provides in pertinent part: (a) Except as provided in § 91.715, no person may operate a civil aircraft unless it has within it the following: (1) An appropriate and current airworthiness certificate.... (b) No person may operate a civil aircraft unless the airworthiness certificate required by paragraph (a) of this section or a special flight authorization issued under §91.715 is displayed at the cabin or cockpit entrance so that it is legible to passengers or crew. The JAS fully loaded weighs no more than 55 lbs and is operated without an onboard pilot. As such, there is no ability or place to carry certification and registration documents or to display them on the sUAS. An equivalent level of safety will be achieved by keeping these documents at the ground control point where the pilot flying the sUAS will have immediate access to them, to the extent they are applicable to the sUAS. The FAA has issued numerous exemptions to this regulation. A representative sample of other exceptions includes Exemption Nos. 9565, 9665, 9789, 9789A, 9797, 9797A, 9816A, and 10700. 14 C.F.R. §91.405 (a); 407 (a) (1); 409 (a) (2); 417(a) & (b): Maintenance Inspections These regulations require that an aircraft operator or owner "shall have that aircraft inspected as prescribed in subpart E of this part and shall between required inspections, except as provided in paragraph (c) of this section, have discrepancies repaired as prescribed in part 43 of this chapter...," and others shall inspect or maintain the aircraft in compliance with Part 43, Given that these sections and Part 43 apply only to aircraft with an airworthiness certificate, these sections will not apply to the applicant. An equivalent level of safety will be achieved because these small JASs are very limited in size and will carry a small payload and operate only in restricted areas for limited periods of time. If mechanical issues arise the JAS can land immediately and will be operating from no higher than 400 feet AGL, with the vast majority of operations under 200 feet. As provided in this document and the Flight Manual, the operator will ensure that the JAS is in working order prior to initiating flight, perform required Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 28 of 77 maintenance, and keep a log of any maintenance performed. Moreover, the operator is the person most familiar with the aircraft and best suited to maintain the aircraft in an airworthy condition to provide the equivalent level of safety. SUMMARY Pursuant to 14 C.F.R. Part 11, the following summary is provided for publication in the Federal Register, should it be determined that publication is needed: Applicant seeks an exemption from the following rules: 14 C.F.R. §21, subpart H; 14 C.F.R. §§ 61.113( a) & (b);91.7 (a); 91.9 (b) (2); 91.103(b); 91.109; 91.119; 91.121; 91.151(a);91.203(a) and (b); 91.405 (a); 91.407 (a) (1); 91.409 (a) (2); and 91.417 (a) & (b) to operate commercially a small unmanned vehicle (less than 4lbs). Approval of exemptions allowing commercial operations of sJASs, will enhance safety by reducing risk. Conventional operations, using jet or piston power aircraft, operate at extremely low altitudes just feet from the subjects being filmed and in extreme proximity to people and structures and present the risks associated with vehicles that weigh in the neighborhood of 4,000lbs, carrying large amounts of jet A or other fuel. Such aircraft must fly to and from the operational location. In contrast, a sJAS weighing fewer than 55 lbs. and powered by batteries eliminates virtually all of that risk given the reduced mass and lack of combustible fuel carried on board. The sJAS is carried to the operation site and not flown. The sJAS will carry no passengers or crew and, therefore, will not expose them to the risks associated with manned aircraft flights. The operation of small JASs, weighing less than 55 lbs., conducted in the strict conditions outlined above, will provide an equivalent level of safety supporting the grant of the exemptions requested herein, including exempting the applicant from the requirements of Part 21 and allowing commercial operations. These lightweight aircraft operate at slow speeds, close to the ground, and in a sterile environment and, as a result, are far safer than conventional operations conducted with turbine helicopters operating in close proximity to the ground and people. Privacy All flights will occur over private or controlled access property with the property owner's prior consent and knowledge. The grant of this exemption request will provide improved safety in day VFR operations. Satisfaction of the criteria provided in Section 333 of the Reform Act of 2012- - size, weight, speed, operating capabilities, proximity to airports and populated areas and operation within visual line of sight and national security — provide more than adequate justification for the grant of the requested exemptions allowing commercial operation of the applicant's JAS. Sincerely, Daniel C. Augspurger 319.333.9414 daugs4(@gmail.com Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 29 of 77 FAA FORM 7711-1 UAS COA Page 1 of 6 2015 -CSA -11947-255-333E DEPARTMENT OF TRANSPORTATION FEDERAL AVIATION ADMINISTRATION CERTIFICATE OF WAIVER OR AUTHORIZATION Issued to: Daniel Au s ur er, FMRA Section 333 Exemption #11947 1552 Progress St North Liberty, Iowa 52317 This certificate is issued for the operations specifically described hereinafter. No person shall conduct any operation pursuant to the authority of this certificate except in accordance with the standard and special provisions contained in this certificate, and such other requirements of the Federal Aviation Regulations not specifically waived by this certificate. OPERATIONS AUTHORIZED Operation of the Yuneec Typhoon Q500 Unmanned Aircraft System (UAS) in Class G airspace at and below 400 FT AGL in the vicinity of Iowa City, Iowa under the jurisdiction of Cedar Rapids Air Route Traffic Control Tower CID for the purpose of aerial photography and imaging. LIST OF WAIVED REGULATIONS BY SECTION AND TITLE N/A STANDARD PROVISIONS 1. A copy of the application made for this certificate shall be attached and become a part hereof. 2. This certificate shall be presented for inspection upon the request of any authorized representative of the Federal Aviation Administration, or of any State or municipal official charged with the duty of enforcing local laws or regulations. 3. The holder of this certificate shall be responsible for the strict observance of the terms and provisions contained herein. 4. This certificate is nontransferable. Note -This certificate constitutes a waiver of those Federal rules or regulations specifically referred to above. It does not constitute a waiver of any State law or local ordinance. SPECIAL PROVISIONS Special Provisions are set forth and attached. This certificate 2015 -CSA -11947-255-333E is effective from July 31, 2015 to July 30, 2017, and is subject to cancellation at any time upon notice by the Administrator or his/her authorized representative. BY DIRECTION OF THE ADMINISTRATOR FAA Headquarters, AJV-115 For Jacqueline R. Jackson (Region) (Signature) July 30, 2015 Manager, UAS Tactical Operations Section (Date) (flee) FAA Form 7711-1 (7-74) Civil COA October 1, 2014 Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 30 of 77 FAA FORM 7711-1 UAS COA Page 2 of 6 2015 -CSA -1 1947-255-333 E STANDARD PROVISIONS A. General. The approval of this COA is effective only with an approved (signed and dated) Section 333 exemption document. 2. A copy of the COA including the special limitations must be immediately available to all operational personnel at each operating location whenever UAS operations are being conducted. This authorization may be canceled at any time by the Administrator, the person authorized to grant the authorization, or the representative designated to monitor a specific operation. As a general rule, this authorization may be canceled when it is no longer required, there is an abuse of its provisions, or when unforeseen safety factors develop. Failure to comply with the authorization is cause for cancellation. The proponent will receive written notice of cancellation. B. Safety of Flight. 1. The proponent or delegated representative is responsible for halting or canceling activity in the COA area if, at any time, the safety of persons or property on the ground or in the air is in jeopardy, or if there is a failure to comply with the terms or conditions of this authorization. 2. ATC must be immediately notified in the event of any emergency, loss and subsequent restoration of command link, loss of PIC or observer visual contact, or any other malfunction or occurrence that would impact safety or operations. 3. Visual observers must be used at all times except in Class A, airspace, active Restricted Areas, and Warning areas designated for aviation activities. a. Observers may either be ground-based or in a chase plane. b. If the chase aircraft is operating more than 100 feet above/below and/or more than 1/2 NM laterally of the unmanned aircraft, the chase aircraft PIC will advise the controlling ATC facility. 4. The PIC is responsible to ensure visual observers are; a. Able to see the aircraft and the surrounding airspace throughout the entire flight, and b. Able to provide the PIC with the UA's flight path, and proximity to all aviation activities and other hazards (e.g., terrain, weather, structures) sufficiently to exercise effective control of the UA. 5. Observers must be able to communicate clearly to the pilot any instructions required to remain clear of conflicting traffic, using standard phraseology as listed in the Aeronautical Information Manual when practical. Civil COA October 1, 2014 Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 31 of 77 FAA FORM 7711-1 UAS COA Page 3 of 6 2015 -CSA -11947-255-333 E 6. A PIC may rotate duties as necessary to fulfill operational requirements; a PIC must be designated at all times. 7. Pilots flying chase aircraft must not concurrently perform observer or UA pilot duties. 8. Pilot and observers must not assume concurrent duties as both pilot and observer. 9. The required number of ground observers will be in place during flight operations. 10. The use of multiple successive observers (daisy chaining) is prohibited unless otherwise authorized as a special provision. C. Reporting Requirements 1. Documentation of all operations associated with UAS activities is required regardless of the airspace in which the UAS operates. NOTE: Negative (zero flights) reports are required. 2. The proponent must submit the following information through UAS COA On -Line on a monthly basis: a. Number of flights (per location, per aircraft) b. Total aircraft operational hours c. Takeoff or Landing damage d. Equipment malfunctions. Reportable malfunctions include, but are not limited to the following: (1) On -board flight control system (2) Navigation system (3) Powerplant failure in flight (4) Fuel system failure (5) Electrical system failure (6) Control station failure 3. The number and duration of lost link events (control, performance and health monitoring, or communications) per aircraft per flight. D. Notice to Airmen (NOTAM). A distant (D) NOTAM must be issued when unmanned aircraft operations are being conducted. This requirement may be accomplished: a. Through the proponent's local base operations or NOTAM issuing authority, or b. By contacting the NOTAM Flight Service Station at 1-877-4-US-NTMS (1-877-487- 6867) not more than 72 hours in advance, but not less than 48 hours prior to the Civil COA October 1, 2014 Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 32 of 77 FAA FORM 7711-1 UAS COA Page 4 of 6 2015 -CSA -11947-255-333 E operation, unless otherwise authorized as a special provision. The issuing agency will require the: (1) Name and address of the pilot filing the NOTAM request (2) Location, altitude, or operating area (3) Time and nature of the activity. AIR TRAFFIC CONTROL SPECIAL PROVISIONS A. Coordination Requirements. 1. Proponent must coordinate operational details, and NOTAM information with Cedar Rapids ATCT at 319-366-0830, 1 hour prior to the start of UAS operations. 2. Proponent must notify Cedar Rapids ATCT at 319-366-0830 upon completion of UAS operations. 3. The site of operation identified in the required D NOTAM must only be for the coordinate and radius of the coordinate where UA flight operations will occur, on each day of operation; and not for the entire operating area authorized by this COA. 4. Proponent may not operate within 5 nautical miles of an airport reference point (ARP) as denoted in the current FAA Airport/Facility Directory (AFD) or for airports not denoted with an ARP, the center of the airport symbol as denoted on the current FAA -published aeronautical chart, unless a letter of agreement with that airport's management is obtained or otherwise permitted by a COA issued to the exemption holder. The letter of agreement with the airport management must be made available to the Administrator or any law enforcement official upon request. B. Communication Requirements. ATC Special Provision A will be used in lieu of maintaining direct two-way communications with ATC. C. Flight Planning Requirements. 1. When necessary, transit of airways and routes must be conducted as expeditiously as possible. The unmanned aircraft must not loiter on Victor airways, jet routes, Q and T routes, IR routes, or VR routes. 2. Special Visual Flight Rules (VFR) operations are not authorized. Operations (including lost link procedures) must not be conducted over populated areas, heavily trafficked roads, or an open-air assembly of people. Civil COA October 1, 2014 Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 33 of 77 FAA FORM 7711-1 UAS COA Page 5 of 6 2015 -CSA -11947-255-333 E D. Emergency/Contingency Procedures. 1. Lost Link Procedures: In the event of a lost link, the UAS pilot will immediately notify Cedar Rapids ATCT at 319-366-0830, state pilot intentions, and comply with the following provisions: a. When lost link occurs, the UAS will hold 3 seconds before initiation of lost link program. b. UAS will climb to 30ft AGL or maintain last programmed altitude, whichever is higher. c. UAS will hovers for 3 seconds, then returns to last known link position. If the UAS can't recapture signal, it will return to launch point and land. d. The unmanned aircraft lost link mission should minimize or orbit over populated areas. e. Lost link programmed procedures will avoid unexpected turn -around and/or altitude changes and will provide sufficient time to communicate and coordinate with ATC. 2. Lost Communications: If the UAS loses communications or loses its GPS signal, the UAS must return to the launch point and land. AUTHORIZATION This Certificate of Waiver or Authorization does not, in itself, waive any Title 14 Code of Federal Regulations, nor any state law or local ordinance. Should the proposed operation conflict with any state law or local ordinance, or require permission of local authorities or property owners, it is the responsibility of Daniel Augspurger to resolve the matter. This COA does not authorize flight within Special Use airspace without approval from the using agency. Daniel Augspurger is hereby authorized to operate the Yuneec Typhoon Q500 Unmanned Aircraft System in the operations area depicted in the Activity section of this attachment. Civil COA October 1, 2014 Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 34 of 77 FAA FORM 7711-1 UAS COA Page 6 of 6 2015 -CSA -11947-255-333E Attachment 1 Operating Area Iowa City, IA 41Deg46Mm0.9SecN / 91Deg4OMin34.7SecW 41Deg46Mm0.9SecN / 91Deg25Min53SecW 41Deg35Min24SecN / 91Deg25Min53SecW 41Deg35Min24SecN / 91Deg40Mm34.7SecW At and Below 40OFT AGL Civil COA October 1, 2014 Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 35 of 77 Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Or, Iowa City IA 52246 319-3505045 RESOLUTION NO. RESOLUTION ACCEPTING THE WORK FOR ELECTRICAL SERVICE LINE REPLACEMENT AND EXTERIOR LIGHTING INSTALLATION WHEREAS, the engineering consultant, AECOM, has recommended that the work on the above referenced project by Neumiller Electric, Inc. be accepted as complete. WHEREAS, the final contract price is $57,255.00 which is established from the original contract cost of $57,255.00 with no change orders. NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION THAT: Said improvements are hereby accepted by the Iowa City Airport Commission. Passed and approved this day of CHAIRPERSON ATTEST: SECRETARY It was moved by and seconded by adopted, and upon roll call there were: Ayes Nays 2015. AppApp ov� City Attorney's Office Absent the Resolution be Assouline Davis Gardinier Odgaard Ogren Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 36 of 77 Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Dr, Iowa City IA 52246 319-3505045 RESOLUTION NO. RESOLUTION AUTHORIZING CHAIRPERSON TO ACCEPT IOWA DEPARTMENT OF TRANSPORTATION GRANT. WHEREAS, the Iowa City Airport Commission has previously applied for a grant from the Iowa Department of Transportation Office of Aviation for work associated with an apron expansion; and WHEREAS, the Iowa City Airport Commission has been offered a grant based on that application; and WHEREAS, it is in the best interest of the Iowa City Airport Commission to accept this grant. NOW, THEREFORE, BE IT RESOLVED BY THE AIRPORT COMMISSION OF THE CITY OF IOWA CITY: 1. The Chairperson is authorized sign and the Secretary to attest to acceptance of the grant. Passed and approved this CHAIRPERSON ATTEST: SECRETARY day of 2015. Approved By: City Attorney's Offiee It was moved by and seconded by Resolution be adopted, and upon roll call there were: Ayes Nays Absent Assouline Davis Gardinier Odgaard Ogren the Airport Commission Agenda & Info Packet FY 2016 State AIP Contract Number: 1�V1 ig Date fojectustzNMer: 911601OW100 37 of 77 IOWA DEPARTMENT OF TRANSPORTATION AGREEMENT FOR THE FISCAL YEAR 2016 Airport Improvement Program This AGREEMENT is made between the Iowa Department of Transportation called the "Iowa DOT" and Iowa City Airport Commission - City of Iowa City hereafter the "SPONSOR". 1.00 PURPOSE: The purpose of this agreement is to set forth terms, conditions and obligations for accomplishment of certain improvements at the Iowa City Municipal Airport hereafter the "Airport." Improvements shall consist of: Expand aircraft parking apron, as more clearly defined in the project application. It shall be referred to as the "Project' and shall be identified by Project number: 17452 Contract number: 9I1601OW 100 2.0 GENERAL. PROVISIONS 2.01 The SPONSOR shall have the project under contract no later than 12 months after the date of the agreement or the Iowa DOT reserves the right to revoke this grant. 2.02 The Iowa DOT agrees to reimburse the SPONSOR 70% of the eligible project costs, not to exceed the >naximum amount payable of $174,930 incurred according to the terms of this agreement. Reimbursement will be made in whole dollar amounts only, rounded down. Final payment request may include documentation of unreimbursed amounts due to rounding, and final reimbmsement will be made up to the contract amount in whole dollars. 2.03 All projects meeting the definition of public improvements shall follow the competitive bid and competitive quotation procedures for vertical infrastructure as identified in Chapter 26 of the Code of Iowa and 761 Iowa Adrrunistrative Code Chanter 180. (htip:/Iww,;N�.legis.state.ia.us/Rules/Current/iac/76liao/tl80/t] 80.pdf ) • Competitive bid procedures for all projects greater than $130,000. • Competitive quotation procedures for airport authorities and city sponsors with populations greater than 50,000 for projects between $72,000 and $130,000 • Competitive quotation procedures for airport authorities and city sponsors with population of 50,000 or less for projects between $50,000 and $130,000, • Informal local procedures for projects less than the thresholds identified for competitive quotations. The SPONSOR shall follow requirements of the Iowa Code Section 544A.18, 193B Iowa Administrative Code Chapter 5, Chapter 542B of the Code of Iowa, and 193C Administrative Code Chapter I to determine when professional engineering or architectural plans and specifications must be used. The SPONSOR shall submit any plans, specifications and other contract documents to the Iowa DOT for its files. Page 1 Airport Commission Agenda & Info Packet ting Date August 0, 20L7 38 of 77 FY 2016 State AM Contract Number: 1 ��2 Pralect um er: 9I160IOW100 2.04 Should the SPONSOR fail to comply with any Condition or Assurance provided herein, the Iowa DOT may withhold further payment and may require reimbursement of any or all payments made by the Iowa DOT toward accomplishment of the Project. 2.05 The Iowa DOT shall not waive any right of authority by making payments pursuant to this agreement, and such payments shall not constitute approval or acceptance of any part of the Project. 2.06 Neither the Department nor the Sponsor intend to create rights in, and shall not be liable to, any third parties by reason of this agreement. 2.07 If any provision of this agreement is held invalid, the remainder of this agreement shall not be affected thereby if such remainder would then continue to conform to applicable law and the intent of this agreement. 2.08 The Iowa DOT shall determine what costs charged to the project account are eligible for participation under the terms of this agreement and the SPONSOR shall bear all additional costs accepted and paid. Only those eligible costs incurred after this agreement is executed shall be reimbursed, unless the SPONSOR receives written notice from the Iowa DOT that the Sponsor has authority to incur costs. 2.09 Notwithstanding any other provisions of this agreement, the Iowa DOT shall have the right to enforce, and may require the SPONSOR to comply with, any and all Conditions and Assurances agreed to herein. 2.10 The Iowa DOT's obligations hereunder shall cease immediately, without penalty of further payment being required, in any year for which the General Assembly of the State of Iowa fails to make an appropriation or reappropriation to pay such obligations, and the Iowa DOT's obligations hereunder shall cease immediately without penalty of further payment being required at any time where there are not sufficient authorized funds lawfully available to the Iowa DOT to meet such obligations. The Iowa DOT shall give the SPONSOR notice of such termination of funding as soon as practicable after the Iowa DOT becomes aware of the failure of funding. In the event the Iowa DOT provides such notice, the SPONSOR may terminate this agreement or any part thereof. 2.11 The SPONSOR is the contracting agent and, as such, retains sole responsibility for compliance with local, state and federal laws and regulations related to accomplishment of the Project. The sponsor shall ensure compliance with Title VI of the Civil Rights Act of 1964, 78 STAT. 252, 42 U.S.C. 2000d-42 U.S.C. 2000d-4, and all requirements imposed by or pursuant to the end that no person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity receiving financial assistance from the Iowa DOT. In accordance with Iowa Code Chapter 216, the SPONSOR shall not discriminate against any person on the basis of race, color, creed, age, sex, sexual orientation, gender identity, national origin, religion, pregnancy, or disability. Page 2 Airport Commission Agenda & Info Packet FY 2016 State AIP Contract Number: lYji9 lateu�ec� um� er: 911601OW100 39 of 77 2.12 Funding will be available for reimbursement of the project for three fiscal years after the date of the agreement, unless appropriations are withdrawn under 2.10. Assurances in this agreement remain in full force and effect for a period of 20 years from the date of the agreement. 2.13 The SPONSOR agrees to indemnify, defend, and to hold the Iowa DOT harmless from any action or liability out of the design, construction, maintenance and inspection or use of this project. This agreement to indemnify, defend, and hold harmless applies to all aspects of the Iowa DOT's application review and approval process, plan and construction reviews, and funding participation. 2.14 In the case of any dispute concerning the terms of this agreement, the parties shall submit the matter to arbitration pursuant to the Iowa Code Chapter 679A. Either party has the right to submit the matter to arbitration after 10 days notice to the other party of the intent to seek arbitration. The written notice must include a precise statement of the dispute. The Iowa DOT and the SPONSOR agree to be bound by the decision of the appointed arbitrator. Neither party may seek any remedy with the State or Federal courts absent exhaustion of the provisions of this paragraph for arbitration. 2.15 Infrastructure and/or work products developed through this grant become the property of the SPONSOR and the SPONSOR's responsibility to maintain. 2.16 The attached Exhibit A, "Utilization of Targeted Small Business (TSB) Enterprises on Non - Federal Aid Projects (Third -Party State Assisted Projects)," will apply and is hereby made a part of this Agreement. 3.00 PROJECT CONDITIONS 3.01 The SPONSOR Agrees to: (a) Let contracts according to provisions of Chapter 26 of the Iowa Code and preside at all public hearings occasioned by the Project. (b) Contract for all professional and construction services as needed, submitting a copy of any engineering/consultant contract to the Iowa DOT. If the engineering/consultant agreement is more than $50,000 and the sponsor will request state reimbursement for the engineering/consultant services, the agreement must be submitted to the Iowa DOT for pre -audit prior to execution of the agreement. (c) Establish and maintain a project schedule and provide the schedule to the Iowa DOT. (d) Obtain and provide the sales tax exemption certificates through the Iowa Department of Revenue and Finance to the successful bidder and any subcontractors to enable them to purchase qualifying materials for the project free of sales tax. (e) Submit to the Iowa DOT a Request for Reimbursement form, copies of invoices, and proof of payment for reimbursement. Progress payments are allowed. (f) Inspect work and equipment, test materials, and control construction to ensure that the design intent of the plans and specifications is achieved. (g) Inform the Iowa DOT of construction completion and allow the Iowa DOT access to review the completed project. (h) Certify satisfactory completion of the Project by resolution or signed final acceptance form and provide a copy to the Iowa DOT. (i) Retain all records relating to project cost, including supporting documents, for a period Page 3 Airport Commission Agenda & Info Packet FY 2016 State All? Contract Number:) �'� oate:�rc�gee uOn�er: 9I160IOW100 ao of n of three (3) years following final payment by the Iowa DOT, and to make such records and documents available to Iowa DOT personnel for audit. (j) Ensure that applicable General Provisions and Project Conditions are included in any agreement between the SPONSOR and Engineer/Consultant. 4.00 SPECIAL PROVISIONS 4.01 None 5.00 SPONSOR ASSURANCES By authorizing execution of this agreement the SPONSOR hereby certifies that: 5.01 It will not enter into any transaction which would operate to deprive it of any of the rights and powers necessary to perform any or all of the assurances made herein, unless by such transaction the obligation to perform all such covenants are assumed by another public agency found by the Iowa DOT to be eligible under the laws of the State of Iowa to assume such obligations and to have the power, authority, and financial resources to carry out all such obligations. If an arrangement is made for the management or operation of the Airport by any agency or person other than the SPONSOR or an employee of the SPONSOR, the SPONSOR will reserve sufficient rights and authority to insure that the Airport will be operated and maintained in accordance with these assurances. 5.02 It will not dispose of or encumber its title or other interests in the site and facilities during the 20 -year period of this agreement. 5.03 It will operate and maintain in a safe and serviceable condition the Airport and all facilities thereon and connected therewith which are necessary to service the aeronautical users of the Airport and will not permit any activity thereon which would interfere with its use for airport purposes. 5.04 Insofar as it is within its power and reasonable, the Sponsor will, either by the acquisition and retention of easements or other interests in or rights for the use of land or airspace and by the adoption and enforcement of zoning regulations, prevent the construction, erection, alteration, or growth of any structure, tree, or other object in the approach areas of the runways of the Airport, which would constitute an obstruction to air navigation according to the criteria or standards prescribed in Section 77.23 as applied to Section 77.25, Part 77, of the Federal Aviation Regulations. In addition, the Sponsor will not erect or permit the erection of any permanent structure or facility which would interfere materially with the use, operation, or future development of the Airport, or any portion of a runway approach area in which the Sponsor has acquired, or hereafter acquires. 5.05 It will operate and maintain the facility in accordance with the minimum standards as may be required or prescribed by the Iowa DOT for the maintenance and operation of such facilities as identified in the Iowa Administrative Code 761 -Chapter 720.10 5.06 It will operate the Airport as such for the use and benefits of the public. In furtherance of this covenant (but without limiting its general applicability and effect), the SPONSOR specifically Page 4 Airport Commission Agenda & Info Packet FY 2016 State All? Contract Number: 1'i9432 oate� r �ectz7V°um er: 91160IOW100 at ofn agrees that it will keep the Airport open to all types, kinds, and classes of aeronautical use on fair and reasonable terms without unlawful discrimination between such types, kinds, and classes. The SPONSOR may establish such fair, eyual, and not unjustly discriminatory conditions to be met by all users of the Airport as may be necessary for the safe and efficient operation of the airport. The SPONSOR may also prohibit or limit any given type, kind, or class of aeronautical use of the Airport if such action is necessary for the safe operation of the Airport or necessary to serve the civil aviation need of the public. It will operate the Airport on fair and reasonable terms, and without unjust discrimination. 5.07 The SPONSOR will keep up-to-date and provide to the Iowa DOT an airport layout plan. The SPONSOR will not make or permit the making of any changes or alterations in the Airport or any of its facilities other than in conformity with the airport layout plan, if such changes or alterations might adversely affect the safety, utility, or efficiency of the Airport. 6.00 EXECUTION OF THE AGREEMENT. By resolution made a part of this agreement the SPONSOR authorized the undersigned to execute this agreement. Signed this day of 1 , on behalf of the SPONSOR. LIN Title: Attested: Title: Signed this 11 d, day of August, 2015, on behalf of the Iowa Department of Transportation. By: Michelle PJMcEnanv Director Office of Aviation Page 5 Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 42 of 77 Exhibit A CONTRACT PROVISION Targeted Small Business (TSB) Affirmative Action Responsibilities on Non -Federal Aid Projects (,Third -Party State -Assisted Projects) May 2012 Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 43 of 77 May 2012 CONTRACT PROVISION Targeted Small Business (TSB) Affirmative Action Responsibilities on Non -Federal -aid Projects (Third -party State -Assisted Projects) 1. TSB DEFINITION A TSB is a small business, as defined by Iowa Code Section 15.102(5), which is 51% or more owned, operated and actively managed by one or more women, minority persons or persons with a disability. Generally this is a for-profit small business enterprise under single management, is located in Iowa and has an annual gross income of less than 3 million dollars computed as an average of the three preceding fiscal years. TSB REQUIREMENTS In all State -assisted projects made available through the Iowa Department of Transportation, local governments have certain affirmative action requirements to encourage and increase participation of disadvantaged individuals in business enterprises. These requirements are based on Iowa Code Section 1913.7 and 541 Iowa Administrative Code Chapter 4. These requirements supersede all existing TSB regulations, orders, circulars and administrative requirements. TSB DIRECTORY INFORMATION Available from: Iowa Department of Inspections and Appeals Targeted Small Business Lucas Building Des Moines, IA 50319 Phone: 515-281-7102 Website: http://dia.iowa.gov/page7.htmi 4. THE CONTRACTOR'S TSB POLICY The contractor is expected to promote participation of disadvantaged business enterprises as suppliers, manufactures and subcontractors through a continuous, positive, result -oriented program. Therefore the contractor's TSB policy shall be: It is the policy of this firm that Targeted Small Business (TSB) concerns shall have the maximum practical opportunity to participate in contracts funded with State -assisted funds which are administered by this firm (e.g. suppliers, manufactures and subcontractors). The purpose of our policy is to encourage and increase the TSB participation in contracting opportunities made available by State -assisted programs. CONTRACTOR SHALL APPOINT AN EQUAL EMPLOYMENT OPPORTUNITY (EEO) OFFICER The contractor shall designate a responsible person to serve as TSB officer to fulfill the contractors affirmative action responsibilities. This person shall have the necessary statistics, funding, authority and responsibility to carry out and enforce the firm's EEO policy. The EEO officer shall be responsible for developing, managing and implementing the program on a day-to-day basis. The officer shall also: A. For current TSB information, contact the Iowa Department of Inspections and Appeals (515-281-7102) Page 1 Airport Commission Agenda & Info Packet TSB Affirmative Action Responsibilities Meeting Date: August 20, 2017 a to identify potential material suppliers, manufactures and contractors. B. Make every reasonable effort to involve TSBs by soliciting quotations from them and incorporating them into the firm's bid. C. Make every reasonable effort to establish systematic written and verbal contact with those TSBs having the materials or expertise to perform the work to be subcontracted, at least two weeks prior to the time quotations are to be submitted. Maintain complete records of negotiation efforts. D. Provide or arrange for assistance to TSBs in seeking bonding, analyzing plans/specifications or other actions that can be viewed as technical assistance. E. Ensure the scheduled progress payments are made to TSBs as agreed in subcontract agreements. F. Require all subcontractors and material suppliers to comply with all contract equal opportunity and affirmative action provisions. COUNTING TSBs PARTICIPATION ON A PROJECT TSBs are to assume actual and contractual responsibilities for provision of materials/supplies, subcontracted work or other commercially useful function. A. The bidder may count: (1) Planned expenditures for materials/supplies to be obtained from TSB suppliers and manufacturers; or (2) Work to be subcontracted to a TSB; or (3) Any other commercially useful function. B. The contractor may count: (1) 100% of an expenditure to a TSB manufacturer that produces/supplies goods manufactured from raw materials. (2) 60% of an expenditure to TSB suppliers that are not manufacturers; provided the suppliers perform a commercially useful function in the supply process. (3) Only those expenditures to TSBs that perform a commercially useful function in the work of a contract, including those as a subcontractor. (4) Work the Contracting Authority has determined that it involves a commercially useful function. The TSB must have a necessary and useful role in the transaction of a kind for which there is a market outside the context of the TSB program. For example, leasing equipment or purchasing materials from the prime contractor would not count. REQUIRED DATA, DOCUMENTS AND CONTRACT AWARD PROCEDURES FROM BIDDERS/CONTRACTORS FOR PROJECTS WITH ASSIGNED GOALS A. Bidders Bidders who fail to demonstrate reasonable positive efforts may be declared ineligible to be awarded Page 2 Airport Commission Agenda & Info Packet TSB Affirmative Action Responsibilities Meeting Date: August 20, 2017 A 6Y.7iIl the contract. Bidders shall complete the bidding documents plus a separate form called "TSB Pre -Bid Contact Information". This form includes: (1) Name(s) of the TSB(s) contacted regarding subcontractable items. (2) Date of the contract. (3) Whether or not a TSB bid/quotation was received. (4) Whether or not the TSB's bid/quotation was used. (5) The dollar amount proposed to be subcontracted. B. Contractors Using Quotes from TSBs Use those TSBs whose quotes are listed in the "Quotation Used in Bid" column along with a "yes" indicated on the Pre-bid Contact Information form. C. Contractors NOT Using Quotes from TSBs If there are no TSBs listed on the Pre-bid Contract Information form, then the contractor shall document all efforts made to include TSB participation in this project by documenting the following: (1) What pre -solicitation or pre-bid meetings scheduled by the contracting authority were attended? (2) Which general news circulation, trade associations and/or minority -focused media were advertised concerning the subcontracting opportunities? (3) Were written notices sent to TSBs that TSBs were being solicited and was sufficient time allowed for the TSBs to participate effectively? (4) Were initial solicitations of interested TSBs followed up? (S) Were TSBs provided with adequate information about the plans, specifications and requirements of the contract? (6) Were interested TSBs negotiated with in good faith? If a TSB was rejected as unqualified, was the decision based on an investigation of their capabilities? (7) Were interested TSBs assisted in obtaining bonding, lines of credit or insurance required by the contractor? (8) Were services used of minority community organization, minority contractors groups; local, State and Federal minority business assistance offices or any other organization providing such assistance. The above documentation shall remain in the contractor's files for a period of three (3) years after the completion of the project and be available for examination by the Iowa Department of Inspections and Appeals. POSITIVE EFFORT DOCUMENTATION WHEN NO GOALS ARE ASSIGNED Contractors are also required to make positive efforts in utilizing TSBs on all State -assisted projects which are not assigned goals. Form "TSB Pre-bid Contact Information" is required to be submitted with bids on all projects. If there is no TSB participation, then the contractor shall comply with section 7C. of this document prior to the contract award. Page 3 Form 730007W P 7-97 Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 46 of 77 Contractor Project# County City TARGETED SMALL BUSINESS (TSB) PRE-BID CONTACT INFORMATION (To Be Completed By All Bidders per the Current Contract Provision) Page# In order for your bid to be considered responsive, you are required to provide information on this form showing your Targeted Small Business contacts made with your bid submission. This information is subject to verification and confirmation. In the event it is determined that the Targeted Small Business goals are not met, then before awarding the contract, the Contracting Authority will make a determination as to whether or not the apparent successful low bidder made good faith efforts to meet the goals. NOTE: Every effort shall be made to solicit quotes or bids on as many subcontractable items as necessary to achieve the established goals. If a TSB's quote is used in the bid, it is assumed that the firm listed will be used as a subcontractor. TABLE OF INFORMATION SHOWING BIDDERS PRE-BID TARGETED SMALL BUSINESS TSB CONTACTS SUBCONTRACTOR TSB DATES CONTACTED QUOTES RECEIVED QUOTATION USED IN BID YES/ NO DATES CONTACTED YES/ NO DOLLAR AMT. PROPOSED TO BE SUBCONTRACTED Total dollar amount proposed to be subcontracted to TSB on this project List items by name to be subcontracted: Page 4 Airport Commission Agenda & Info Packet UTILIZATION OF TARGETE� SMALL98USINESS (TSB) ENTERPRISES 47 of 77 ON NON-FEDERAL AID PROJECTS (THIRD -PARTY STATE -ASSISTED PROJECTS) In accordance with Iowa Code Section 198.7 and 541 Iowa Administrative Code (IAC) Chapter 4, it is the policy of the Iowa Department of Transportation (Iowa DOT) that Targeted Small Business (TSB) enterprises shall have the maximum practicable opportunity to participate in the performance of contracts financed in whole or part with State funds. Under this policy the Recipient shall be responsible to make a positive effort to solicit bids or proposals from TSB firms and to utilize TSB firms as contractors or consultants. The Recipient shall also ensure that the contractors or consultants make positive efforts to utilize TSB firms as subcontractors, subconsultants, suppliers, or participants in the work covered by this agreement. The Recipient's "positive efforts" shall include, but not be limited to: 1. Obtaining the names of qualified TSR firms from the Iowa Department of Inspections and Appeals (515-281-7102) or from its website at: http://dia.iowa.gov/l)age7.html. 2. Notifying qualified TSB firms of proposed projects involving State funding. Notification should be made in sufficient time to allow the TSB firms to participate effectively in the bidding or request for proposal (RFP) process. 3. Soliciting bids or proposals from qualified TSB firms on each project, and identifying for TSB firms the availability of subcontract work. 4. Considering establishment of a percentage goal for TSB participation in each contract that is a part of this project and for which State funds will be used. Contract goals may vary depending on the type of project, the subcontracting opportunities available, the type of service or supplies needed for the project, and the availability of qualified TSB firms in the area. 5. For construction contracts: a) Including in the bid proposals a contract provision titled "TSB Affirmative Action Responsibilities on Non -Federal Aid Projects (Third -Party State -Assisted Projects)" or a similar document developed by the Recipient. This contract provision is available on-line at: http://www.dot.state.ia.us/local_systems/publications/tsb contract provision.pdf b) Ensuring that the awarded contractor has and shall follow the contract provisions. 6. For consultant contracts: a) Identifying the TSB goal in the Request for Proposal (RFP), if one has been set. b) Ensuring that the selected consultant made a positive effort to meet the established TSB goal, if any. This should include obtaining documentation from the consultant that includes a list of TSB firms contacted; a list of TSB firms that responded with a subcontract proposal; and, if the consultant does not propose to use a TSB firm that submitted a subcontract proposal, an explanation why such a TSB firm will not be used. The Recipient shall provide the Iowa DOT the following documentation: 1. Copies of correspondence and replies, and written notes of personal and/or telephone contacts with any TSB firms. Sucf documentation can be used to demonstrate the Recipient's positive efforts and it should be placed in the general project file. 2. Bidding proposals or RFPs noting established TSB goals, if any. 3. The attached "Checklist and Certification." This form shall be filled out upon completion of each project and forwarded to: Iowa Department of Transportation, Civil Rights Coordinator, Office of Employee Services, 800 Lincoln Way, Ames, IA 50010. Page 5 Recipient: County: Airport Commission Agenda & Info Packet TAND9CIas of 77 August For the Utilization of Targeted Small Businesses (TSB) On Non -Federal -aid Projects (Third -Party State -Assisted Projects) Project Number: Agreement Number: 1. Were the names of qualified TSB firms obtained from the Iowa Department of Inspections and Appeals? a YES tJ NO If no, explain 2. Were qualified TSB firms notified of project? tJ YES []NO If yes, by El letter, ❑ telephone, ❑ personal contact, or a other (specify) If no, explain 3. Were bids or proposals solicited from qualified TSB firms? Fl YES ❑ NO If no, 4. Was a goal or percentage established for TSB participation? ❑ YES G NO If yes, what was the goal or percentage? If no, explain why not: 5. Did the prime contractor or consultant use positive efforts to utilize TSB firms on subcontracts? G YES C NO If no, what action was taken by Recipient? Is documentation in files? ❑ YES D NO 6. What was the dollar amount reimbursed to the Recipient from the Iowa Department of Transportation? $ What was the final project cost? $ What was the dollar amount performed by TSB firms? $ Name(s) and address(es) of the TSB (Use additional sheets if necessary) Was the goal or percentage achieved? J YES iJ NO If no, explain As the duly authorized representative of the Recipient, I hereby certify that the Recipient used positive efforts to utilize TSB firms as participants in the State -assisted contracts associated with this project. Title Signature Airport Commission Agenda & Info Packet r Meeting Date: August 20, 2017 49 of 77 CITY OF IOWA CITY ' cq:—q WIT, MEMORANDUM Date: August 17, 2015 To: Airport Commission From: Michael Tharp Re: T -Hangars rates and fees for 2015-2016 Iowa City has consistently measured at or above area airports in regards to T -Hangar Rates. The Airport Commission raised the South T -hangar rates for the 2014/2015 cycle 4% from the last increase which had been in 2011. Iowa City rentals rates continue to be at a premium when compared to surrounding airports, but there has also been demand to support the rates. Staff views the current rates on the North T - hangars as to be near a price ceiling, and recommends that those hangars remain at current levels. T-Hanaar Monthly Rates at select airports Iowa City Airport $144-$234 (current rates) Cedar Rapids $88-$370 Ames $105 Tipton $100 Washington $70-$100 Davenport $105-235 Additionally beginning on approval, the Airport Operations Specialist recommends instituting a daily rental rate for T -hangars. During periods of hangar transition (when a tenant leaves and a new tenant has not been secured) there are some occasional opportunities to continue to receive income on those spaces as a use for transient aircraft. Staff proposes those rates be set at $10/day for North T -hangars and $20/day for South T - hangars. Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 Historical Hangar Rat, $152.77 Square Footage $161 $160.20 $151.00 $161 $160.20 $151.00 $187 $180.43 $179.00 2005/06 2006/07 2007/0£ 2008/09 $227 2011/2012 2014/2015 Building A#1-10 $180.43 850 $121.00 $121.00 $137.00 $141.00 $144.00 $144.00 Building B#11-20 $186.48 900 $132.00 $132.00 $144.00 $148.00 $151.00 $151.00 Building C#21-22 900 $132.00 $132.00 $144.00 $148.00 $151.00 $151.00 Building 1 #36-04 1070 $153.00 $153.00 $163.00 $168.00 $172.00 $179.00 #45 1075+375garge $186.00 $186.00 $198.00 $204.00 $209.00 $217.00 Building #46,55 1075+375garge $186.00 $186.00 $198.00 $204.00 $209.00 $217.00 #47-54 1070 $153.00 $153.00 $163.00 $168.00 $172.00 $179.00 Building K#56 1720 $285.00 $285.00 $304.00 $313.00 $320.00 $332.00 #57,58 1170 $180.50 $180.50 $192.00 $198.00 $202.00 $217.00 #59,60,62,63 1100 $158.50 $158.50 $169.00 $174.00 $178.00 $185.00 #61 1210 $208.00 $208.00 $222.00 $229.00 $234.00 $243.00 #64 1150 $175.00 $175.00 $186.00 $192.00 $196.00 $204.00 Inflationary Inflationary inflationary 4Y. South TJangars missing colum - rates remained the same from previous year (example 2009/2010) 2014/2015 Price if 2015/2016 Price if bared on inflation from bared on inflation 200.5 from last increase CPI Value 22.199p 50 of 77 Recommending Pricing Oranges $148 $152.77 $144.00 $161 $160.20 $151.00 $161 $160.20 $151.00 $187 $180.43 $179.00 $227 $218.74 $217.00 $227 $218.74 $217.00 $187 $180.43 $179.00 $348 $334.66 $332.00 $221 $21874 $217.00 $194 $186.48 $185.00 $254 $244.94 $243.00 $214 $205.63 $204.00 Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 51 of 77 Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Or, Iowa City IA 52246 319-3505045 RESOLUTION RESOLUTION AUTHORIZING AIRPORT OPERATIONS SPECIALIST TO ENTER INTO T -HANGAR CONTRACTS FOR BUILDINGS A, B, C (NORTH T. HANGARS) AND I, J, K (SOUTH T -HANGARS) WHEREAS, the Airport Operations Specialist is responsible for managing the T -hangars at the Iowa City Municipal Airport, and WHEREAS, the Iowa City Airport Commission approves a T -Hangar Lease template and T - hangar rates and fees; and WHEREAS, leases of three or fewer years do not require a public hearing, and the leases in question are all one year in length. NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION THAT The Airport Operations Specialist is authorized by the Airport Commission to execute and manage T -hangar leases for the T -hangars in the above specified hangar buildings pursuant to the Commission -approved lease templates and rates. Passed and approved this CHAIRPERSON ATTEST: SECRETARY day of It was moved by and seconded by adopted, and upon roll call there were: Ayes Nays 2015. App v� / City Attorney's Office Absent the Resolution be Assouline Davis Gardinier Odgaard Ogren Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 52 of 77 ULWaWi IOWA CITY MUNICIPAL AIRPORT COMMISSION ARTICLE 1. MEETINGS -- Section 1. Regular Meetings. Regular meetings of this Commission shall be held monthly. Section 2. Special Meetings. Special meetings of the members may be called by the Chairperson or shall be called by the Chairperson at the request of 3 members of the Commission. Section 3. Place of Meetings. Regular meetings shall be held in the Terminal Building at the Iowa City Municipal Airport or other appropriate meeting place should the Terminal Building not be available. Section 4. Notice of Meeting. Notice of the Airport Commission meetings shall be given in accordance with the Open Meetings Statute of the State of Iowa. Section 5. Quorum. A majority of the members of the Commission shall constitute a quorum at any meeting, and the majority of votes cast at any meeting at which a quorum is present shall be decisive of any motion or election. A change in the by-laws shall require a majority vote of the full Commission. (See Article V., Section 1.) Section 6. Action. Once a matter is discussed and voted on by a quorum, the majority vote shall prevail. Section 7. Proxies. There shall be no vote by proxy. Section 8. Public Discussion. Time shall be made available during all regular meetings for public discussion. ARTICLE II. MEMBERSHIP -- Section 1. Qualifications. The Airport Commission shall consist of five (5) voting members. Members shall be appointed by the Mayor and approved by the City Council. All members of the Commission shall be entitled to the necessary expenses, including travel expenses, incurred in the discharge of their duties. At the request of the Airport Commission, the Mayor, with approval of the City Council, may appoint a non-voting, advisory Commission member who resides outside the City boundaries. Section 2. Term. New members shall be appointed for a four-year term. The appointment shall be made during the month of February, with the Commissioner Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 53 of 77 assuming office upon appointment. Section 3. Incomplete Term. In the event any member is unable to complete his/her appointed term, the vacancy shall be filled for the duration of the unexpired term by the process described in Section 1. Section 4. Absences. Frequent unexplained absences of a Commission member may result in a recommendation to the Mayor from the Commission to discharge said member and appoint a new Commission member. Section 5. Orientation of New Members. Prior to the first regular meeting following their appointment, new members shall be provided with copies of the pertinent portions of the Code of Iowa, Airport Commission By -Laws, and other documents that could be useful to Commission members in carrying out their duties. They may also be given an orientation briefing by members of the City Council, the City Staff, the Airport Commission, and others as may be deemed appropriate. ARTICLE III. OFFICERS -- Section 1. Number. The officers of this Commission shall be a Chairperson and Secretary, each of whom shall be elected members of the Commission. Section 2. Election and Term of Office. The officers of this Commission shall be elected annually at the March meeting in each year; if the election of officers shall not be held at such meeting, such election shall be held as soon thereafter as is convenient. Section 3. Vacancies. A vacancy in any office because of death, resignation, removal, disqualification or otherwise shall be filled by the members for the unexpired portion of the term. Section 4. Chairperson. The Chairperson, when present, shall preside at all meetings of the Commission, appoint committees, call special meetings and in general, perform all duties incident to the office of the Chairperson and such other duties as may be prescribed by the members from time to time. Section 5. Secretary. In the absence of the Chairperson or in the event of his/her death or inability or refusal to act, the Secretary shall perform the duties of the Chairperson and when so acting shall have all the powers of and be subject to all the restrictions upon the Chairperson. The Secretary or his/her designated representative shall be responsible for keeping the official minutes of the Commission and filing the minutes and official documents. Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 ARTICLE IV. CONDUCT OF COMMISSION AFFAIRS -- Section 1. Agenda. The Chairperson, or his/her designated representative shall prepare an agenda for all regular and special Commission meetings. Agendas are to be sent to Commission members, at least three days prior to the regular meetings. In the event of a special meeting, a minimum of 24 hours notice shall be given. Section 2. Recording Secretary. A recording secretary, not to be a Commission member, shall be provided for at all regular and special meetings. Section 3. Minutes. Minutes of all regular and special meetings are to be prepared and distributed to Commission members and the City Council within 2-4 weeks of the meeting. Section 4. Policies and Programs. Periodically the Commission shall review the policies and programs of the City, County, and Regional Planning Commissions relating to the Municipal Airport and make such recommendations to these bodies as are deemed appropriate. Section 5. Referrals From Council. Periodically, letters, requests for information, requests for recommendations, and other matters are referred to the Commission by the City Council. The Commission shall initiate consideration of such items at the next regular meeting following receipt and shall notify the Council of the disposition. Section 6. Attendance at Council Meetings. The Commission Chairperson or designated representatives are to be in attendance at all City Council meetings, including informal sessions, at which matters pertaining to the Municipal Airport are to be discussed or action taken. The Commission Chairperson is to receive Council agendas prior to each Council meeting and is to be otherwise notified of meetings involving Airport business. Section 7. Annual Report. An annual report, detailing the activities of the Commission; shall be prepared by the Chairperson or his/her designated representative, approved by the Commission, and submitted to the City Council. ARTICLE V. AMENDMENTS -- Section 1. These by-laws may be altered, amended or repealed and new by-laws may be adopted by the members at any regular or special meeting called for that purpose. All amendments must be approved by a majority vote of the full Commission. Section 2. These by-laws shall prevail as written unless any part thereof stands in conflict with the Code of Iowa, in which event the Iowa Code shall prevail. Section 3. In all procedural matters not specifically provided for in the by-laws, the latest 3 Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 55 of 77 edition of Roberts Rules of Order shall prevail. Amended and approved on April 16, 2009 Howard Horan, Secretary El Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 56 of 77 Applicant Information Date & Time Application Received: Individual/Organization Iowa City Area Development Group Contact Person Andre Wright DOB 7/31/1978 Home Phone: Work: 319-354-3939 Address: 316 East Court Street, Iowa City, IA 52240 Cell: Street City State Zip Code E -Mail Address: awright@icadgroup.com Contact Person Day of Event: Andre Wright Event Information Type of Event: Business Function - Annual Meeting Cell Phone 319541-9790 Date of Use: 9(1 612 0 1 5-911 8120 1 5 Start Time am/pm End Time am/pm (Set-up and rear -down time will need to be included in your rental period. Be sure to list any additional dates necessary. Example: Wedding on Saturday may need to schedule a rehearsal the evening before, etc.) Maximum Attendance 500 Event Location: ❑ Airport Terminal ❑ Jet Air Hangar(s) PLEASE INCLUDE YOUR AGREEMENT WITH JET AIR TO HOST EVENT ❑ Designated hangar(s) Other Location: ground adjacent to hanger and closed runway as discussed Event Features Will alcohol be consumed at your event? (Hosted beer and/or wine only; no kegs or hard liquor allowed. Refer to the Alcohol Policy attached) X Yes No Company: Bread Garden Market Will you be having catering or serving food at your event? X Yes _ No Company: Island Vibes, Boxed Lunch, Wildwood, Local Burrito, Yotopia (All are licensed food trucks) Outside Rental Equipment X Yes No Company: Big Ten Rentals/N&N Sanitation List and describe any additional equipment that will be used such as sound amplification, live music or deejay, tents/canopies. tents, tables, chairs, amps, exhibit booths, screen, port -o -potties Additional Requests: access to restrooms, power, wi-fi Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 57 of 77 Refundable Deposit (Deposits are fully refundable as long as the facility is in an acceptable condition as determined by the Airport Operations Specialist) Deposit: $250 If serving alcohol: $500 Insurance will be required for all events scheduled where alcohol will be served. (Please refer to the insurance requirements document attached) The applicant and the applicant's group shall indemnify, defend and hold harmless the City, its elected and appointed officials, agents, employees and volunteers from all liabilities, claims, judgments, demands and costs arising out of or resulting from applicant, applicant's group or their invitees' use of the Iowa City Municipal Airport. I agree to be solely and completely responsible for the condition of the reserved facility and to leave it in neat and clean condition without damage. I agree to promptly reimburse the City for all damages. Any permitted special uses, including sound amplification, may be revoked for cause with no reimburse ent of fees, 8/7/2015 Client Signature: R� ` `--�._ Date:y/ r7 /2O 1 5 Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 58 of 77 ADMINISTRATIVE REGULATIONS FOR THE USE OF ALCOHOL at the Iowa City Municipal Airport. The Iowa City Airport Commission, or designee, is authorized to issue written permission to a Permittee, for the use of alcohol in the Iowa City Municipal Airport pursuant to these administrative rules. The following rules apply: 1. A damage deposit shall be required for each event asset by the City, or designee. The Permittee shall be personally responsible for any and all damages caused by Permittee or any guests, including those damages not covered by the damage deposit. 2. The Permittee must be 21 years of age or older, and provide proof thereof via a government -issued photo/. D. upon request. 3. No person under the legal drinking age may possessor consume alcoholic beverages at the Iowa City Municipal Airport, or in any of its buildings inside or outside of the designated event space 4. All alcoholic beverages must be consumed in the designated event space. No possession or consumption of alcohol is allowed anywhere else on Airport property. 5. The Commission, or its designee, reserves the right to cut any guest off from further possession or consumption of alcohol, should their behavior, in the opinion of the City or designee, warrant it. Failure of the Permitee or its guests to act responsibly and maintain order, as determined by the City or its Designee, may result in removal of the person(s) from the premises, intervention by law enforcement, or termination of the event. 6. No liquor shall be permitted. Permittees may bring their own wine or beer only if catering services are not utilized. If catering services are utilized, any and all wine and beer possessed or consumed must be provided by the caterer. 7. Only hosted wine and beer is permitted. No sales, cup sales, "suggested" or' free-will" donations, and/or tickets are allowed. If there is evidence that alcohol has been sold by anyone but the licensed and approved caterer, the event will be terminated immediately, and law enforcement will be notified. 8. Permittee agrees to indemnify, defend, and hold harmless the City against any and all claims related in any way whatsoever to the Permittee or any of Permittee's guests consuming alcoholic beverages, or any behavior that arguably resulted from the Permittee or guest consuming alcoholic beverages. 9. The Iowa City Airport Commission or designee may place additional reasonable conditions on the use of alcohol at the Iowa City Municipal Airport, which conditions shall be attached to the public rental permit along with the written permission. I HAVE CAREFULLY READ AND UNDERSTAND THIS DOCUMENT, AND AGREE TO ALL TERMS CONTAINED HEREIN. I AM SIGNING THIS FREELY AND WITHOUT RESERVATION OR CONDITION. Mark Nolte �8/7/2015 Permit Applicant Printed Name Permit Applicant Signature/Date Revised 111251201 3 Airport Commission Agenda & Info Packet KAPPfinnnate Aiinii�tgn qnn 08/14/2015 16:17 (CITY OF IOWA CITY IP 1 mtharp INVOICE LIST BY GL ACCOUNT apinvgla YEAR/PERIOD: 2016/1 TO 2016/1 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S 76850110 Airport Operations 7600-70-70-850-850100-850110-000-0000-437041- WARRANT CHECK Bonding & Other Insurance 012284 PETROLEUM MARKETERS 96190 2016 1 INV P 829.00 071015 140916 ACCOUNT TOTAL 7600-70-70-850-850100-850110-000-0000-438030- Electricity 010319 MIDAMERICAN ENERGY 20150727122923 2016 1 DIR P 7600-70-70-850-850100-850110-000-0000-438070- 010319 MIDAMERICAN ENERGY 20150727122923 7600-70-70-850-850100-850110-000-0000-442010- 010856 JET AIR INC IOW IVI-15-002308 7600-70-70-850-850100-850110-000-0000-445030- 010856 JET AIR INC IOW IVI-15-002307 7600-70-70-850-850100-850110-000-0000-452010- 090215 OFFICEMAX CT*IN#1142 100038 ACCOUNT TOTAL Heating Fuel/Gas 2016 1 DIR P ACCOUNT TOTAL 1,504.41 W072715 1,504.41 33.56 W072715 33.56 Other Building R&M Services 2016 1 INV P 600.00 071015 ACCOUNT TOTAL 600.00 Nursery Srvc-Lawn & Plant Care 2016 1 INV P 4,500.00 071015 ACCOUNT TOTAL 4.500.00 Office Supplies 2016 1 INV P 129.48 PCARD ACCOUNT TOTAL 129.48 ORG 76850110 TOTAL 7,596.45 FUND 7600 Airport TOTAL: 7,596.45 ** END OF REPORT - Generated by Michael Tharp ** 69 MidAmBilling 072720 69 MidAmBilling 072720 140881 July Cleaning Servi 140881 July Groundskeeping P -Card invoice for WARRANT CHECK DESCRIPTION 829.00 071015 140916 Annual UST Insuranc 829.00 1,504.41 W072715 1,504.41 33.56 W072715 33.56 Other Building R&M Services 2016 1 INV P 600.00 071015 ACCOUNT TOTAL 600.00 Nursery Srvc-Lawn & Plant Care 2016 1 INV P 4,500.00 071015 ACCOUNT TOTAL 4.500.00 Office Supplies 2016 1 INV P 129.48 PCARD ACCOUNT TOTAL 129.48 ORG 76850110 TOTAL 7,596.45 FUND 7600 Airport TOTAL: 7,596.45 ** END OF REPORT - Generated by Michael Tharp ** 69 MidAmBilling 072720 69 MidAmBilling 072720 140881 July Cleaning Servi 140881 July Groundskeeping P -Card invoice for 08/14/2015 16:18 mtharp FOR 2016 01 ACCOUNTS FOR: 76850110 Airport Operations Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 ICITY OF IOWA CITY P 1 YEAR-TO-DATE BUDGET REPORT Iglytdbud ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 382100 Land Rental 850110 Airport Operations 76850110 382100 Land Rental -48,000 382200 Building/Room Rental 850110 Airport Operations 76850110 382200 Building/Room Rent -250,000 384200 Vending Machine Commission 850110 Airport Operations 76850110 384200 Vending Machine Cc -100 384900 Other Commissions 850110 Airport Operations 0 -48,000 -675.00 0 -250.000 -21.385.67 0 -100 MM 76850110 384900 Other Commissions -26,000 0 -26,000 -4,848.70 393120 General Levy 850110 Airport Operations 76850110 393120 General Lev -121,929 0 -121,929 -10,160.75 00 -47,325.00 1.4% 00 -228.614.33 8.6% 00 -100.00 .0% 00 -21,151.30 18.6% 00 -111.768.25 8.3% 08/14/2015 16:18 mtharp FOR 2016 01 ACCOUNTS FOR: 76850110 Airport Operations Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 ICITY OF IOWA CITY P 2 YEAR-TO-DATE BUDGET REPORT Iglytdbud ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 411000 Perm Full Time 850110 Airport Operations 76850110 411000 Perm Full Time 413000 Temporary Employees 850110 Airport Operations 76850110 413000 Temporary Employee 414500 Longevity Pay 850110 Airport Operations 76850110 414500 Longevity Pay 421100 Health Insurance 850110 Airport Operations 76850110 421100 Health Insurance 421200 Dental Insurance 850110 Airport Operations 76850110 421200 Dental Insurance 57.138 0 57.138 2.777.37 0 0 0 18.75 325 0 325 4,907 0 4,907 372.32 345 0 345 27.92 00 54.360.63 4.9% 00 -18.75 100.0°% 00 325.00 .0°% 00 4.534.68 7.6% 00 317.08 8.1% 08/14/2015 16:18 mtharp FOR 2016 01 ACCOUNTS FOR: 76850110 Airport Operations Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 ICITY OF IOWA CITY P 3 YEAR-TO-DATE BUDGET REPORT Iglytdbud ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 421300 Life Insurance 850110 Airport Operations 76850110 421300 Life Insurance 421400 Disability Insurance 850110 Airport Operations 76850110 421400 Disability Insuran 422100 FICA 850110 Airport Operations 76850110 422100 FICA 423100 IPERS 850110 Airport Operations 76850110 423100 IPERS 431020 Court Costs & Services 850110 Airport Operations 76850110 431020 Court Costs & Sery 149 0 149 11.69 276 0 276 20.21 4,354 0 4,354 211.73 5,131 0 5.131 249.69 98 0 98 00 137.31 7.8% 00 255.79 7.3% 00 4,142.27 4.9% 00 4.881.31 4.9% 00 98.00 .0% 08/14/2015 16:18 mtharp FOR 2016 01 ACCOUNTS FOR: 76850110 Airport Operations Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 ICITY OF IOWA CITY P 4 YEAR-TO-DATE BUDGET REPORT Iglytdbud ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 432020 Annual Audit 850110 Airport Operations 76850110 432020 Annual Audit 435060 Legal Publications 850110 Airport Operations 76850110 435060 Legal Publications 436030 Transportation 850110 Airport Operations 76850110 436030 Transportation 436050 Registration 850110 Airport Operations 76850110 436050 Registration 436060 Lodging 850110 Airport Operations 76850110 436060 Lodging 1,437 0 1,437 .00 .00 1,437.00 .0% 205 0 205 .00 .00 205.00 .0% 1,000 0 1,000 .00 .00 1,000.00 .0% 500 0 500 .00 .00 500.00 .0% 500 0 500 .00 .00 500.00 .0% 08/14/2015 16:18 mtharp FOR 2016 01 ACCOUNTS FOR: 76850110 Airport Operations Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 atylererpsDlution ICITY OF IOWA CITY P 5 YEAR-TO-DATE BUDGET REPORT Iglytdbud ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 436080 Meals 850110 Airport Operations 76850110 436080 Meals 200 0 200 .00 .00 200.00 .0°% 437010 Comp Liability Insurance 850110 Airport Operations 76850110 437010 Comp Liability Ins 3,748 0 3,748 2,041.64 .00 1,706.36 54.5°% 437020 Fire & Casualty Insurance 850110 Airport Operations 76850110 437020 Fire & Casualty In 12,790 0 12,790 .00 .00 12,790.00 .0°% 437030 Worker's Comp Insurance 850110 Airport Operations 76850110 437030 Worker's Comp Insu 166 0 166 .00 .00 166.00 .0°% 437041 Bonding & Other Insurance 850110 Airport Operations 76850110 437041 Bonding & Other In 875 0 875 829.00 .00 46.00 94.7°% 08/14/2015 16:18 mtharp FOR 2016 01 ACCOUNTS FOR: 76850110 Airport Operations Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 ICITY OF IOWA CITY P 6 YEAR-TO-DATE BUDGET REPORT Iglytdbud ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 437200 Loss Reserve Payment 850110 Airport Operations 76850110 437200 Loss Reserve Payme 438010 Stormwater Utility Charges 850110 Airport Operations 76850110 438010 Stormwater Utilit 438030 Electricity 850110 Airport Operations 76850110 438030 Electricity 438050 Landfill Use 850110 Airport Operations 76850110 438050 Landfill Use 438070 Heating Fuel/Gas 850110 Airport Operations 76850110 438070 Heating Fuel/Gas 5.000 0 5.000 MIS 14,320 0 14,320 1,183.42 17,290 0 17,290 351.03 150 0 150 LS 6,773 0 6,773 7.82 00 5.000.00 .0s 00 13,136.58 8.3% 00 16,938.97 2.0% 00 150.00 .0% 00 6,765.18 .1% 08/14/2015 16:18 mtharp FOR 2016 01 ACCOUNTS FOR: 76850110 Airport Operations Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 ICITY OF IOWA CITY P 7 YEAR-TO-DATE BUDGET REPORT Iglytdbud ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 438080 Sewer Utility Charge 850110 Airport Operations 76850110 438080 Sewer Utility Char 438090 Water Utility Charge 850110 Airport Operations 76850110 438090 Water Utility Char 438100 Refuse Collection Charges 850110 Airport Operations 76850110 438100 Refuse Collection 438120 Long Distance Service 850110 Airport Operations 76850110 438120 Long Distance Sery 442010 Other Building R&M Services 850110 Airport Operations 76850110 442010 Other Building R&M 2.566 0 2.566 149.28 2,215 0 2,215 161.13 1,207 0 1,207 M 63 0 63 5.61 18,940 0 18,940 600.00 00 2.416.72 5.8% 00 2,053.87 7.3% 00 1,207.00 .0% 00 57.39 8.9% 00 18,340.00 3.2% 08/14/2015 16:18 mtharp FOR 2016 01 ACCOUNTS FOR: 76850110 Airport Operations Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 ICITY OF IOWA CITY P 8 YEAR-TO-DATE BUDGET REPORT Iglytdbud ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 442020 Structure R&M Services 850110 Airport Operations 76850110 442020 Structure R&M Sery 442030 Heating Equipment R&M Services 850110 Airport Operations 76850110 442030 Heating Equipment 442040 Cooling Equipment R&M Services 850110 Airport Operations 76850110 442040 Cooling Equipment 442060 Electrical & Plumbing R&M Srvc 850110 Airport Operations 76850110 442060 Electrical & Plumb 442070 Bldg Pest Control Services 850110 Airport Operations 76850110 442070 Bldg Pest Control 1,134 0 1,134 .00 .00 1,134.00 .0% 500 0 500 .00 .00 500.00 .0% 500 0 500 .00 .00 500.00 .0% 5,000 0 5,000 .00 .00 5,000.00 .0% 387 0 387 .00 .00 387.00 .0% 08/14/2015 16:18 mtharp FOR 2016 01 ACCOUNTS FOR: 76850110 Airport Operations Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 ICITY OF IOWA CITY P 9 YEAR-TO-DATE BUDGET REPORT Iglytdbud ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 443080 Other Equipment R&M Services 850110 Airport Operations 76850110 443080 Other Equipment R& 445030 Nursery Srvc-Lawn & Plant Care 850110 Airport Operations 76850110 445030 Nursery Srvc-Lawn 445080 Snow and Ice Removal 850110 Airport Operations 76850110 445080 Snow and Ice Remov 445110 Testing Services 850110 Airport Operations 76850110 445110 Testing Services 445230 Other Operating Services 850110 Airport Operations 76850110 445230 Other Operating Se 6,904 0 6,904 .00 41,780 0 41,780 4,500.00 18,657 0 18,657 .00 811 0 811 .00 274 0 274 .00 00 6,904.00 .0°% 00 37,280.00 10.8°% 00 18,657.00 .0°% 00 811.00 .0°% 00 274.00 .0°% 08/14/2015 16:18 mtharp FOR 2016 01 ACCOUNTS FOR: 76850110 Airport Operations Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 ICITY OF IOWA CITY P 10 YEAR-TO-DATE BUDGET REPORT Iglytdbud ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 446100 City Attorney Chargeback 850110 Airport Operations 76850110 446100 City Attorney Char 446130 ITS-PC/Peripheral Supprt Chgbk 850110 Airport Operations 76850110 446130 ITS-PC/Peripheral 446140 ITS -Computer Replacement Chgbk 850110 Airport Operations 76850110 446140 ITS -Computer Repla 446160 ITS-Network/Internet Chgbk 850110 Airport Operations 76850110 446160 ITS-Network/Intern 446220 Phone Service Chargeback 850110 Airport Operations 76850110 446220 Phone Service Char 6,892 0 6,892 .00 830 0 830 .00 4,267 0 4,267 218.10 8,761 0 8,761 .00 800 0 800 .00 00 6,892.00 .0% 00 830.00 .0% 00 4,048.90 5.1% 00 8,761.00 .0% 00 800.00 .0% 08/14/2015 16:18 mtharp FOR 2016 01 ACCOUNTS FOR: 76850110 Airport Operations Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 ICITY OF IOWA CITY P 11 YEAR-TO-DATE BUDGET REPORT Iglytdbud ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 446300 Phone Equipment/Line Chgbk 850110 Airport Operations 76850110 446300 Phone Eciuinment/Li 446320 Mail Chargeback 850110 Airport Operations 76850110 446320 Mail Chargeback 446350 City Vehicle Replacement Chgbk 850110 Airport Operations 76850110 446350 City Vehicle Repla 446360 City Vehicle Rental Chargeback 850110 Airport Operations 76850110 446360 Citv Vehicle Renta 446370 Fuel Chargeback 850110 Airport Operations 76850110 446370 Fuel Chargeback 1.320 0 1.320 100.00 303 0 303 3.56 18,582 0 18,582 1,480.58 264 0 264 LS 4,944 0 4,944 593.67 00 1.220.00 7.6% 00 299.44 1.2% 00 17,101.42 8.0% 00 264.00 .0% 00 4,350.33 12.0% 08/14/2015 16:18 mtharp FOR 2016 01 ACCOUNTS FOR: 76850110 Airport Operations Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 ICITY OF IOWA CITY P 12 YEAR-TO-DATE BUDGET REPORT Iglytdbud ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 446380 Vehicle R&M Chargeback 850110 Airport Operations 76850110 446380 Vehicle R&M Charge 20,346 0 20,346 1,692.05 .00 18,653.95 8.3% 449055 Permitting Fees 850110 Airport Operations 76850110 449055 Permitting Fees 250 0 250 .00 .00 250.00 .0% 449060 Dues & Memberships 850110 Airport Operations 76850110 449060 Dues & Memberships 1,254 0 1,254 .00 .00 1,254.00 .0% 449120 Equipment Rental 850110 Airport Operations 76850110 449120 Equipment Rental 200 0 200 .00 .00 200.00 .0% 452010 Office Supplies 850110 Airport Operations 76850110 452010 Office Supplies 724 0 724 129.48 .00 594.52 17.9% 08/14/2015 16:18 mtharp FOR 2016 01 ACCOUNTS FOR: 76850110 Airport Operations Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 ICITY OF IOWA CITY P 13 YEAR-TO-DATE BUDGET REPORT Iglytdbud ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 452030 Minor Office Equip/Furniture 850110 Airport Operations 76850110 452030 Minor Office Eauin 461040 Other Agriculture Chemicals 850110 Airport Operations 76850110 461040 Other Agriculture 466040 Plumbing Supplies 850110 Airport Operations 76850110 466040 Plumbing Supplies 466050 Electrical Supplies 850110 Airport Operations 76850110 466050 Electrical Supplie 466070 Other Maintenance Supplies 850110 Airport Operations 76850110 466070 Other Maintenance 259 0 259 .00 .00 259.00 .0% 516 0 516 .00 .00 516.00 .0% 50 0 50 .00 .00 50.00 .0% 188 0 188 .00 .00 188.00 .0% 416 0 416 .00 .00 416.00 .0% 08/14/2015 16:18 mtharp FOR 2016 01 ACCOUNTS FOR: 76850110 Airport Operations Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 ICITY OF IOWA CITY P 14 YEAR-TO-DATE BUDGET REPORT Iglytdbud ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 467020 Equipment R&M Supplies 850110 Airport Operations 76850110 467020 Equipment R&M Supp 468030 Asphalt 850110 Airport Operations 76850110 468030 Asphalt 468050 Sand 850110 Airport Operations 76850110 468050 Sand 469040 Traffic Cntrl Imprvmt Supplies 850110 Airport Operations 76850110 469040 Traffic Cntrl Impr 469190 Minor Equipment 850110 Airport Operations 76850110 469190 Minor Equipment 562 0 562 .00 .00 562.00 .0% 50 0 50 .00 .00 50.00 .0% 50 0 50 .00 .00 50.00 .0% 329 0 329 .00 .00 329.00 .0% 500 0 500 .00 .00 500.00 .0% 08/14/2015 16:18 mtharp FOR 2016 01 ACCOUNTS FOR: 76850110 Airport Operations Airport Commission Agenda & Info Packet Meeting Date: August 20, 2017 atylererpsDlution ICITY OF IOWA CITY P 15 YEAR-TO-DATE BUDGET REPORT Iglytdbud ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 469200 Tools 850110 Airport Operations 76850110 469200 Tools 469260 Fire Ext & Refills 850110 Airport Operations 76850110 469260 Fire Ext & Refills 473020 Non -Contracted Improvements 850110 Airport Operations 76850110 473020 Non -Contracted Imp 438110 Local Phone Service 850110 Airport Operations 76850110 438110 Local Phone Servic 444060 Cable & Electrical R&M Srvcs 850110 Airport Operations 76850110 444060 Cable & Electrical 500 0 500 .00 .00 500.00 .0% 202 0 202 .00 .00 202.00 .0% 33,500 0 33,500 .00 .00 33,500.00 .0% 266 0 266 .00 .00 266.00 .0% 332 0 332 .00 .00 332.00 .0% Airport Commission Agenda & Info Packet KAPPfinnnate Aiinii�tgn qnn 08/14/2015 16:18 OF IOWA CITY 16 mtharp (CITY YEAR-TO-DATE BUDGET REPORT IP glytdbud FOR 2016 01 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED TOTAL Airport Operations -99,957 0 -99,957 -19,334.07 .00 -80,622.93 19.3°% TOTAL REVENUES -446,029 0 -446,029 -37,070.12 .00 -408,958.88 TOTAL EXPENSES 346,072 0 346,072 17,736.05 .00 328,335.95 Airport Commission Agenda & Info Packet KAPPfinnnate Aiinii�tgn qnn 08/14/2015 16:18 (CITY OF IOWA CITY IP 17 mtharp YEAR-TO-DATE BUDGET REPORT glytdbud FOR 2016 01 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED GRAND TOTAL -99.957 0 -99.957 -19.334.07 ** END OF REPORT - Generated by Michael Tharp ** 00 -80.622.93 19.3°% Airport Commission Agenda & Info Packet KAPPfinnnate Aiinii�t9n 9n17 08/14/2015 16:18 (CITY OF IOWA CITY IP 18 mtharp YEAR-TO-DATE BUDGET REPORT glytdbud Field # Total Page Break Sequence 1 9 Y Y Sequence 2 11 N N Sequence 3 6 N N Sequence 4 0 N N Report title: YEAR-TO-DATE BUDGET REPORT Includes accounts exceeding 0% of budget. Print totals only: N Print Full or Short description: F Print full GL account: N Format type: 1 Double space: N Suppress zero bal accts: Y Include requisition amount: N Print Revenues -Version headings: N Print revenue as credit: Y Print revenue budgets as zero: N Include Fund Balance: N Print journal detail: N From Yr/Per: 2015/ 1 To Yr/Per: 2015/ 9 Include budget entries: Y Incl encumb/liq entries: Y Sort by JE # or PO #: J Detail format option: 1 Include additional JE comments: N Multiyear view: F Amounts/totals exceed 999 million dollars: N Find Criteria Field Name Field Value Org 76850110 Object Project Rollup code Account type Account status REPORT OPTIONS Year/Period: 2016/ 1 Print MTD Version: N Roll projects to object: N Carry forward code: 1