HomeMy WebLinkAbout2015-08-18 Bd Comm minutes2b(1)
MINUTES — FINAL
CITY OF IOWA CITY CIVIL SERVICE COMMISSION
August 7, 2015 — 8:15 a.m.
HELLING (LOBBY) CONFERENCE ROOM — CITY HALL
Members Present:
Lyra Dickerson, Paul Hoffey, Jesse Case
Members Absent: None
Staff to the
Commission Present: Karen Jennings, Tracy Robinson
Others Present: Geoff Fruin, John Grier, Eric Goers, Brandon Pflanzer, Chris
Buckman, Sam Brown, Crystal Usher, Denny Hansen
RECOMMENDATION TO COUNCIL (become effective only after separate Council
action):
None.
CALL TO ORDER:
The meeting was called to order at 8:15 a.m. Dickerson chaired the meeting.
FIX TIME AND PLACE FOR HEARING OF CHRIS BUCKMAN APPEAL:
After discussion, the hearing was set for Tuesday, August 18, 2015 at 8:30 a.m. in Harvat
Hall. Jennings stated that written confirmation would be provided to everyone on behalf
of the Commission.
PROCEDURAL ISSUES FOR UPCOMING HEARING:
Jennings referenced the Rules of Procedure for Appeals and Hearings included in the
agenda materials.
Regarding advance information requests, after discussion it was determined that the
Commission would be provided a copy of the appeal and specification of charges, the
City's residency policy, past residency policies from the last 24 months, and a list of
witnesses to include the essence of their testimony and basis for their knowledge.
It was agreed that Goers and Usher would submit witness information to Human
Resources by August 13th and that Human Resources would forward it along with the
other requested materials to the Commission by August 14th. Jennings indicated that
submission by email was acceptable and that both Goers and Usher would be copied on
the email to the Commission.
Following a brief discussion it was determined that there was no need to limit the
numbers of witnesses or time allowed for opening statements with the parties agreeing
that statements would be kept brief and concise.
Following a brief discussion on the potential need for subpoenas and Chief Grier's
assurance that on -duty staff on the witness list would be accommodated, it was agreed
that subpoenas would not be necessary.
Both Dickerson and Hoffey indicated that they preferred witnesses be sequestered and
Jennings stated that a room would be provided. Goers stated that even though Grier
would be called as a witness, Grier would be present for the entire hearing and Goers
assumed that would also be the case for Buckman; Usher agreed.
Dickerson affirmed that a court reporter would be needed; Jennings indicated that Human
Resources would make the arrangements.
Regarding an attorney for the Commission, Dickerson suggested Mike Kennedy, given
his previous experience advising the Commission. Jennings indicated she would contact
him immediately, and that if he wasn't available other attorneys would be suggested to
the Commission.
OLD BUSINESS:
None.
NEW BUSINESS:
Robinson mentioned that a swearing in ceremony for two new police officers is
tentatively scheduled for the morning of Thursday, August 13tH
ADJOURNMENT:
Hoffey moved to adjourn, Case seconded, and the meeting was adjourned at 8:32 a.m.
Board/Commission: Civil Service Commission
ATTENDANCE RECORD
YEAR 2015
(Meeting Date)
NAME
TERM
EXPIRES
2/12/15
7/14/15
8/7/15
Lyra Dickerson
4/3/18
X
X
X
Paul Hoffe
4/4/16
O/E
X
X
Jesse Case
4/3/17
X
X
X
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No Meeting
--- = Not a Member
y' 2b(2)
a� IOWA CITY
PUBLIC LIBRARY
123 S. Linn St. • Iowa City, IA 52240
--me Susan Craig -w 319-356-5100. w. 319-3565494 • www.icp1.0r9
BOARD OF TRUSTEES
Minutes of the Regular Meeting
June 25, 2015
Final Approved
Members Present: Diane, Baker, Janet Freeman (in at 5:02), David Hamilton, Thomas Martin, Linzee
McCray, Robin Paetzold, Meredith Rich -Chappell, Jay Semel.
Members Absent: Thomas Dean.
Staff Present: Maeve Clark, Susan Craig, Anne Mangano, Patty McCarthy, Elyse Miller, Brent Palmer,
Angela Pilkington.
Guests Present: None.
Call Meeting to Order. President Paetzold called the meeting to order at 5:01 p.m.
Public Discussion. None.
Approval of Minutes.
The minutes of the May 28, 2015 Library Board of Trustees meeting were reviewed. A motion to
approve the Minutes was made by McCray and seconded by Rich -Chappell. Motion carried 7/0.
Freeman in at 5:02 pm.
Unfinished Business. None.
New Business.
Evaluation of Director. Craig requested the meeting be closed to conduct the Director's evaluation. A
motion to enter into a closed session for the purposes of conducting the Library Director's evaluation
was made by Martin and seconded by Semel. Motion approved by voice vote 8/0. President Paetzold
closed the meeting at 5:04 p.m.
Hamilton out at 5:26 pm.
The meeting reconvened at 5:27: pm. The Evaluation Committee, chaired by Thomas Dean, Diane Baker,
and Jay Semel commended Craig on an excellent year and recommended a salary increase of the
maximum permitted by the City. A motion to adjust Craig's salary as recommended by the Evaluation
Committee was made by Semel and seconded by Baker. Motion carried 7/0.
Library Board Annual Report. Every Board and Commission in the City prepares a report for the City of
Iowa City identifying accomplishments and goals for next year. FY15 goals were mostly accomplished
and in addition, the Board studied bookmobile service and made efforts to improve Board member
diversity. Board members discussed potential goals for FY16: bookmobile, State Historical Society;
meeting financial challenges ahead, new strategic plan initiatives, collaborating with the University of
Iowa School of Music. Craig will draft a report for approval in July.
Digital Johnson County. An agreement to share digital services was signed by Coralville Public Library
and North Liberty Community Library earlier this month. Typically the contract does not expire unless
one of the parties requests it. Craig congratulated Mangano on doing a great job to make this happen.
Martin asked what this means in layman's terms. Mangano said it will save money since other libraries
will share the cost of using Overdrive, North Liberty residents will have access so we will not have to
turn these folks away anymore, there will be more money for collections, and everyone will have access
to more titles. This also gives us more leverage with the vendor, Overdrive. In response to a question
Mangano said we look at subscription -based resources for additional sharing opportunities. McCray
really appreciated the Digital Johnson County promotional card. A motion for authorize Craig to sign
the Digital Johnson County contract was made by Martin and seconded by McCray. Motion carried 7/0.
Staff Reports.
Director's Report. Craig introduced Angela Pilkington, our new Children's Services Coordinator. Her first
day of work was the Monday before Children's Day. Angie comes to ICPL from Burlington Public Library.
We are very fortunate to have attracted her to our library. It is very busy; it is summer. The new State
Librarian and a new communications person are coming to visit eastern Iowa and have scheduled a stop
in Iowa City. A new City of Iowa City website was introduced this week. We are working on end of the
fiscal year budget and other fiscal year closures.
Departmental Reports:
Children's Services. Paetzold was impressed that Pilkington was able to get a departmental report out
so quickly.
Collection Services. McCray thinks Bibframe is quite interesting.
IT. Paetzold thought it was an interesting way to display the information. What people are doing with
scanned images was interesting to Craig.
Development Office Report. McCarthy said there are 52 golfers and hopes the rain will hold off. We had
one fewer foursome than last year due to an unexpected commitment; One sponsor dropped off and a
couple of new sponsors joined, generating approximately the same income as last year. The Iowa City
Noon Rotary raffle vehicle will be at Library Links for folks who want a chance to win. (ICPL has 640
raffle tickets to sell.) This raffle is to celebrate the 100 year anniversary of the Noon Rotary. This is a big
community event for Rotarians, and some of the proceeds will go to local libraries. New Foundation
Board members have been oriented all of the new Foundation Board members and begin their terms
2
on July 1. Freeman asked where the Better World Books go; McCarthy said to Indiana, out of the
country, to Amazon, and many other places.
Spotlight on the Collection. No comments.
Miscellaneous. There was an article about the DOT kiosk in the library. A Letter to the Editor in the
Cedar Rapids Gazette last week complained because the Cedar Rapids Public Library does not have one.
President's Report. Paetzold asked about where to have the Board dinner in August. Brix is the top
choice; Hearth is a second choice and Chop House, third.
Announcements from Members. Martin asked about Barracuda spam email. Palmer said it catches
junk mail and he can delete it. McCray said it has been a pleasure to be on the Library Board for two
terms. She feels it is easy to represent the library because is so great. She has been so impressed by the
staff and how much they care about the patrons and their access to the collections. McCray is also
impressed because Craig actually guides the work of the library with the strategic plan, unlike most
organizations.
Committee Reports.
Foundation Members. The Foundation members discussed and approved the FY16 budget. A new
strategic plan will be developed in the fall. Now that the May fundraiser is done, attention turns to the
June golf fundraiser. Board members will help secure prizes for it.
Communications. None.
Disbursements.
The MasterCard expenditures for May, 2015 were reviewed. A motion to approve the disbursements for
May, 2015 was made by McCray and seconded by Rich -Chappell. Motion carried 7/0.
Set Agenda Order for July Meeting.
Board annual report.
NOBU budget.
Strategic Planning Update.
Adjournment. A motion to adjourn the meeting was made by Rich -Chappell and seconded by Baker.
Motion carried 7/0. President Paetzold closed the meeting at 6: 07 p.m.
Respectfully submitted,
Elyse Miller
3
Board or Commission: ICPL Board of Trustees
ATTENDANCE RECORD
12 Month
KEY:
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
Meeting Data
Name
Term iration
8/28/14
9/25/14
10/16/14
11M114
12/18/14
1/22/15
2/26/1
3/26/15
4/23/1S
SM/15
6/25/15
7/23/15
Diane Baker
6/30/19
X
X
O/E
X
X
O/E
X
X
O/E
X
X
X
John Beasley
6/30/21
Not on Board
X
Thomas Dean
6/30/15
X
X
X
O/E
X
X
X
X
X
X
O/E
Off Board
Janet Freeman
6/30/19
X
X
X
X
X
O/E
X
X
O/E
X
X
O
David Hamilton
6/30/15
X
X
X
X
X
X
X
O/E
O/E
X
X
Off Board
Adam Ingersoll
6/30/21
Not on Board
Tom Martin
6/30/17
X
X
X
O/E
X
X
X
X
X
X
X
X
Linzee Kull
McCra
6/30/15
X
X
X
X
X
O
O/E
X
X
X
X
Off Board
Robin Paetzold
6/30/17
X
X
X
X
X
X
X
X
X
X
X
X
Meredith
Rich -Chappell
6/30/17
X
X
O/E
X
X
X
O/E
X
X
X
X
O/E
Jay Semel
6/30/19
X
X
X
X
X
O/E
X
X
X
O/E
X
X
Monique
Washington
6/30/21
Not on Board
X
KEY:
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
08-18-15
2b(3)
Approved Minutes
June 11, 2015
MINUTES
SENIOR CENTER COMMISSION
June 11, 2015
ROOM 209, IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Members Present: Jay Honohan, Chuck Felling, Margaret Reese, Jack Hobbs,
Cheryl Clamon, Mark Holbrook
Members Absent: Kathy Mitchell
Staff Present: Linda Kopping, Kristin Kromray
Others Present:
RECOMMENDATIONS TO COUNCIL:
None.
CALL TO ORDER:
The meeting was called to order by Honohan at 4:00 PM.
APPROVAL OF MINUTES FROM MAY 21, 2015 MEETING:
Motion: To accept the minutes from the May 21, 2015 meeting as amended
(correction on page 2). Motion carried on a vote of 6/0. Reese/Hobbs.
PUBLIC DISCUSSION OF ITEMS NOT ON THE AGENDA:
Kopping thanked commissioners Reese, Holbrook and Felling for attending the
Board of Supervisors grant event.
COMMISSION ASSIGNMENTS:
Honohan will attend a city council meeting.
SENIOR CENTERALCHOL POLICY:
The commission discussed the agreement Iowa City Parks and Recreation
(ICPR) Department has with the Avacentre (copy included in meeting packet).
Honohan noted that there was no information on the Avacentre website
regarding the rental spaces available at the ICPR Department. Reese noted that
ICPR is only one of many clients that they likely have and it is unlikely that they
provide marketing for each contracted organization. Rather, the Avacentre
Approved Minutes
June 11, 2015
handles all of the other aspects of events held at each venue. For instance, set-
up and clean-up, and assistance with catering, staffing, and the like.
Claymon questioned whether the kitchen was currently an asset to the rentability
of the Assembly Room. Kopping stated that the condition of the kitchen and its
possible renovation to enhance the rentability of the Assembly Room is part of
the discussion Committee A is currently having in conjunction with their
discussion of rental fees. They will make a recommendation about this that will
be included in their final report to the Commission.
The commission asked if Mike Moran could attend the next commission meeting
to answer questions that they have about the contract that they have with
Avacentre.
OPERATIONAL OVERVIEW:
COMMITTEE A:
Kopping reported that Committee A has met 3 times and has been working on a
strategy for figuring out what the percentage of cost recovery should be for the
Senior Center. To guide their work a cost recovery pyramid model is being used.
This model is widely used to determine cost recovery for recreational
programming and is the model ICPR is attempting to implement.
Honohan asked if Friends of the Center had been mentioned. Kopping stated
that one person on the committee suggested that efforts should be undertaken to
make sure the level of support Friend's provides for low-income scholarship
discounts (approximately $10,000/year) become more widely known. Kopping
went on to say that the primary focus of Committee A is on The Center's cost
recovery and fee structure and not activities of the Friends.
Next, the committee will be discussing membership fees.
STRATEGIC PLAN PROGRESS:
Linda Wastyn is finished with the focus groups and has been gathering
information from staff. She will be sending out a digital survey soon.
COMMISSION DISCUSSION:
The next commission meeting will be held on July 16tH
ADJOURNMENT:
Motion: To Adjourn. Motion carried on a vote of 6/0. Holbrook/Reese.
2
Approved Minutes
June 11, 2015
Senior Center Commission
Attendance Record
Year 2015
Name
Term Expires
6/19
7/17
10/23
11/20
12/18
1/22/15
2/13/15
2/19
3/19/15
4/16
5/21
6/11
Cheryll Clamon
12/31/18
--
--
--
--
--
X
O/E
X
O/E
NM
X
X
Chuck Felling
12/31/15
X
X
X
X
NM
X
X
X
X
NM
X
X
Rose Hanson
12/31/14
X
X
X
X
NM
--
--
--
--
--
--
--
Jack Hobbs
12/31/16
X
X
X
X
NM
O/E
X
X
X
NM
X
X
Mark Holbrook
12/31/18
X
X
X
X
NM
X
X
X
O/E
NM
X
X
Jay Honohan
12/31/16
X
X
X
X
NM
X
X
X
X
NM
X
X
Kathy Mitchell
12/31/15
X
X
X
X
NM
X
X
X
X
NM
X
O/E
Margaret Reese
12/31/15
O/E
X
X
X
NM
X
O/E
X
X
NM
X
X
Key: X = Present
O = Absent
O/E = Absent/Excused
NM= No meeting
— = Not a member