HomeMy WebLinkAbout2015-10-08 Info PacketCITY OF IOWA CITY
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CITY COUNCIL INFORMATION PACKET
MISCELLANEOUS
IN Council Tentative Meeting Schedule
October 8, 2015
IP2 Memo from Equity Dir.: Reminder to Register for Government Alliance on Race & Equity
(GARE) Training
I133 Memo from Human Rights Admin.: Fall employee lunch — Save the Date
IP4 Copy of press release: City again receives national Distinguished Budget Presentation
Award
IP5 Job and Resource Fair — October 22
DRAFT MINUTES
IP6 Historic Preservation Commission: September 10
IP7 Housing and Community Development Commission: September 17
IP8 Human Rights Commission: September 16
CITY OF IOWA CITY
Date
Monday, October 19, 2015
10-08-15
City Council Tentative Meeting Schedule I 1P1
Subject to change October 8, 2015
Time Meeting
4:00 PM Informal Gathering
4:30 PM Joint Meeting / work session
Location
ICCSD Adm Bldg.
1725 N. Dodge St.
Tuesday, October 20, 2015
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, November 10, 2015
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
7:00 PM
Special Formal Meeting
Monday, November 30, 2015
1-6:30 PM
Work Session Meeting
Ashton House
Strategic Planning and Orientation
820 Park Road
Tuesday, December 15, 2015
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
Formal Meeting
2016 Meeting Schedule TBD
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^.® CITY OF IOWA CITY 1P2
MEMORANDUM
Date: October 8, 2015
To: Mayor and City Council
From: Stefanie Bowers, Equity Director��
Re: Reminder to Register for Government Alliance on Race & Equity (GARE)
Training
I would like to invite you to participate in an upcoming training being held on
Wednesday, November 18 from 8 am - 11 am. The training Advancing Racial Equity: The
Opportunity for Government will be facilitated by Julie Nelson, Director of GARE. This
training is a facilitated discussion and orientation to governmental work for racial equity
and is specifically geared towards directors and elected officials. The training will
include interactive exercises to deepen the understanding of racial equity and teach
participants to begin to apply this learning to their work in government. Participants will
also:
• Gain awareness of the science and history of race;
• Gain awareness of implicit and explicit bias and individual, institutional, and
structural racism and how it impacts the workplace;
• Be able to identify instances of institutional and structural racism and be better
prepared to work for racial equity within their work place; and
• Use of a Racial Equity Tool.
GARE will also be facilitating an all -day 'train the trainers' on Friday, November 20 that
will include the general themes and content of the above but is geared at City staff in
supervisory positions.
The aim of the training is in step with the Equity Action Plan passed through Resolution
15-57 on February 23, 2015. The training will impact the following Action Plans.
• Train and educate City employees on cultural competence, inclusion, and the
value of diversity.
• Provide financial and labor resources to City Departments to carry out trainings
and activities on cultural competency, cultural awareness, cultural
consciousness and implicit bias.
• Partner with the Government Alliance on Race and Equity (GARE).
• Evaluate a racial equity impact review tool for City budgets, programs, policies
and services.
If you would like to attend the GARE training on Wednesday, November 18 from 8 am -
11 am please send an email to stefanie-bowers@iowa-city.org. I will need your RSVP by
Monday, October 19th. If this date does not work for you there is opportunity to register
for an identical session on Friday, November 20 from 8:30 am — 12:30 pm. In case of
questions please do not hesitate to contact me.
r
�,.W CITY OF IOWA CITY IP3MEMORANDUM
Date: October 8, 2015
To: City Council
From: Karen Jennings, Human Resources Administrator
Re: Fall employee lunch — Save the Date
The City will be hosting its annual Employee appreciation lunch on Thursday, November 19,
2015 in the Park Lodge at Terry Trueblood Recreation Area. A meal will be served from
11:00am — 1:00pm by the City's Department Directors to permanent City employees as an
expression of appreciation for their commitment and hard work.
As a City Council member, you are welcome to attend as a guest, or to help the Department
Directors serve. This is a busy time of year so I wanted to give you ample notice to get the
event on your calendar
Thank you.
Marian Karr UJ
From: City of Iowa City <CityoflowaCity@public.govdelivery.com>
Sent: Wednesday, October 07, 2015 3:06 PM
To: Marian Karr
Subject: City again receives national Distinguished Budget Presentation Award
SHARE Having trouble viewing this email? View it as a Web page.
City of IOWA CIN
FOR IMMEDIATE RELEASE
Date: Oct. 7, 2015
Contact: Dennis Bockenstedt
Phone: 319-356-5053
City again receives national Distinguished Budget
Presentation Award
City of Iowa City Finance Director Dennis Bockenstedt has been notified that for the fourth
consecutive year, the City's Finance Department has been awarded the national Distinguished
Budget Presentation Award by the Government Finance Officers Association (GFOA). The award,
which is the highest form of recognition in governmental budgeting, recognizes the City's FY2016
budget, which took effect July 1, 2015. The City also won the award in 2012, 2013, and 2014, after
a nearly 20 -year hiatus in which a budget document was not submitted for consideration.
The GFOA notes that this award represents significant achievement and a commitment to meeting
the highest principles of governmental budgeting. To receive the budget award, the City had to
satisfy nationally recognized guidelines for effective budget presentation which assessed the
budget's effectiveness in four categories: as a policy document, financial plan, operations guide,
and communications device. As part of the review, budget documents must be rated highly in all
four of these categories, as well as the 14 mandatory criteria within those categories. The City's
budget was scored by three different reviewers, and in each area of consideration received one of
the two highest rankings: "outstanding" or "proficient."
The Government Finance Officers Association is a nonprofit professional association serving over
18,000 government finance professionals throughout North America. For the last fiscal period, 1,424
entities were expected to receive the Distinguished Budget Presentation award.
To view a copy of the City's FY2016 budget, visit www.icgov.org/budget. For more information,
contact Dennis Bockenstedt at 319/356-5053 or e-mail dennis-bockenstedt@iowa-city.org.
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CITY OF IOWA CITY
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MEET FACE-TO-FACE and speak with HIRING MANAGERS & RECRUITERS
A Variety of Employers Attend the Job Fair Each Year.
Thursday, October 22
4-6 PM
Eastdale Plaza 1700 S. 1st Avenue • Iowa City
• Business Attire Suggested
Join us to meet with companies looking to hire . Bring Plenty of Resumes
diverse talent at entry and professional levels.
• Free Parking
Hosted by The Eastdale Plaza Owners Association
For more information, call 356-5022 or email humanrights@iowa-city.org
Sponsored by: Iowa City Human Rights Commission. Goodwill of the Heartland. Iowa City Housing Authority, Iowa
Vocational Rehabilitation Services. Iowa Workforce Development. Johnson County, Shelter House. and Successful Living
MINUTES PRELIMINARY
HISTORIC PRESERVATION COMMISSION
SEPTEMBER 10, 2015
EMMA HARVAT HALL
MEMBERS PRESENT: Thomas Agran, Esther Baker, Gosia Clore, Kate Corcoran, Frank
Durham, Andrew Litton, Pam Michaud, Ben Sandell, Ginalie
Swaim, Frank Wagner
MEMBERS ABSENT: Kent Ackerson
STAFF PRESENT: Jessica Bristow, Bob Miklo
OTHERS PRESENT:
RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action)
CALL TO ORDER: Chairperson Swaim called the meeting to order at 5:30 p.m.
PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA:
There was none.
CONSENT AGENDA: CERTIFICATE OF APPROPRIATENESS.
825 Roosevelt Street.
Bristow said this property is in the south part of the Clark Street Conservation District. She said
this is a small, non-contributing property built around 1951.
Bristow said the house has double -hung windows and a basement egress window in the back
that needs to be replaced and resized. She said the other basement windows are all triple -pane
awning windows. Bristow said that the one that currently needs to be replaced is an aluminum
slider. She said the width is correct, but she is not certain if the height is correct.
Bristow stated that the owner would like to replace the window with a metal -clad, wood
casement window. She said that instead of having a metal window well with wood filling in the
extra space, the owner plans to build a nice, square window well out of block to match the
foundation of the home.
Bristow said staff finds that, because this is non-contributing and because of the simplicity of the
home, having the owner match the divided lights, the triple pane, would not be appropriate and
would be overkill for this. She said staff would suggest not matching the double hung either and
making this a simple casement window in this basement.
MOTION: Corcoran moved to approve a certificate of appropriateness for the project at
825 Roosevelt Street, as presented in the staff report, with the following condition: metal -
clad window product information to be submitted for staff approval. The motion carried
on a vote of 10-0 (Ackerson absent).
CERTIFICATE OF APPROPRIATENESS
HISTORIC PRESERVATION COMMISSION
September 10, 2015
Page 2 of 6
435 Grant Street.
Bristow said this property is on a large corner lot in the Longfellow Historic District. She said it
is a brick, Cape Cod -like home built in 1930.
Bristow said the applicant wants to take out the inner of the two brick surrounds. She said staff
finds that this is probably original; the brick matches and everything seems right that it would be
original, but it has been falling away from the outer surround. Bristow said the masons can't find
a way to really make it stable and keep it in place. She said staff finds this likely and feels that
because it is original, it was maybe never going to stay in place for a long time.
Bristow said the contractor wants to remove the brick and keep it and maintain it in order to fix
the front step, which would then match the rest of the house. She said the contractor would
then build a new, wood frame/wood trim for the door. Bristow showed a slide where there is a
slightly eased, rounded edge, a little shadow line, and then the rest of the trim. She said the
carpenter would match this.
Bristow showed the position this would go in, overlapping the edge. She showed a before
picture of what it looks like from the outside and a photo shopped version of what it would look
like after. Bristow said staff finds that it doesn't really impact the exterior character of the home.
She showed the main slide, where there is shown a great deal of wood detail on this home.
Bristow said this seems to be a good compromise, where the brick will be gone, and although it
is an historic feature, the new trim will fit in well with the rest of the home, and the brick can be
saved to fix the front step.
MOTION: Baker moved to approve a certificate of appropriateness for the project at 435
Grant Street as presented in the application and stated in the staff report. Durham
seconded the motion. The motion carried on a vote of 10-0 (Ackerson absent).
NATIONAL REGISTER NOMINATION - UNION BAKERY.
Bristow said the owners nominated this property for National Register listing as a locally
significant property based on two criteria: the historic event - the founding and development of
Iowa City, the development of commercial activities in that area, the development and founding
of the University and specifically student -type housing; and also the criterion of architectural
character. She said that the front corner of the building from the dividing line to the corner and
the end of the stone to the corner was built in 1862, and then on the north side of the east
facade there was a wraparound built in 1893.
Bristow said the building has a Greek revival, commercial aspect that fits with Iowa City
specifically. She said that these two types are so interlocked in how they developed together
that it seems appropriate to have it listed as applicable under both criteria instead of separating
into one or the other.
Miklo said that about one year ago, this property was made a local landmark. He said this
would be going to the higher level in making it a National Register property. Miklo stated that
the State Historic Preservation Office asks for the Commission's review of National Register
nominations.
HISTORIC PRESERVATION COMMISSION
September 10, 2015
Page 3 of 6
Bristow said that any specific comments as part of the National Register nomination need to go
on a specific form as part of the nomination. She said the form would be signed by the Chair
and the Mayor.
Swaim said she finds the report to be an excellent and informative piece of research. She said
she learned quite a lot about the building as well as about Iowa City.
MOTION: Litton moved to nominate the Union Bakery to the National Register of Historic
Places under both criteria under criterion A and criterion C. Baker seconded the motion.
The motion carried on a vote of 10-0 (Ackerson absent).
REPORT ON SABIN SCHOOUSOUTHSIDE SURVEY.
Miklo said that, as part of the flood recovery, the University acquired the Sabin School and
desired to tear the building down to make it available for MidwestOne Bank. He said that in
order to do that, because the property was National Register eligible, the loss of that historic
building needed to be mitigated.
Miklo said a memorandum of agreement was entered into between the City, FEMA, and the
University to provide for this study as well as salvage of the decorative stone work from the
building that will hopefully be incorporated into the Riverfront Crossings Park to be built later.
He said this is the report of the surrounding neighborhood.
Miklo said it is an intensive level survey that identifies the potential for a small historic district
around the railroad depot and a number of other potentially individual properties throughout the
neighborhood. He said the Commission is being asked to comment on the report and put forth
any concerns. Miklo said staff feels it is a very good report that has a lot of information that
could be used if local designation, either as individual landmarks or potentially a small historic
district in this area, is pursued.
Miklo recommended the Commission send back a comment expressing thanks and stating that
this will be valuable information as local designations are pursued. Swaim added that it is an
excellent piece of research telling a lot about this area.
Michaud said there were six documented houses built by Barber south of Burlington Street,
although hers is just north of Burlington. She said that Richard Carlson has the whole
bibliography of Barber buildings in the entire State of Iowa.
Michaud said that the term "double -hung widow" has been used frequently in the report instead
of the term "double -hung windows", and that would need to be corrected.
REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF:
Certificate of No Material Effect — Chair and Staff Review.
409 South Summit Street.
Bristow said this was a certificate of no material effect to replace the front steps with wood front
steps, because they were deteriorating. She said the only change will be in how the front posts
meet the bottom step to prevent further damage.
HISTORIC PRESERVATION COMMISSION
September 10, 2015
Page 4 of 6
435 Grant Street.
Bristow said this property is the subject of two applications. She said that the owner repaired
some brick where there was a through -wall air conditioner. Bristow said the owner used some
historic brick and some almost -matching brick. She said it is not jarring, and this is not a new
hole that was put in the side of the wall.
Bristow said the house has two chimneys. She said that chimney repair was done as well, and
the only place she could find it was on both chimneys on the back, although it was very hard to
see. Bristow said the flashing was not done recently, but staff asked the owner if she could
paint that brown at some point.
830 College Street.
Bristow stated that this property has original brick stairs that are highly deteriorated, although
they have been repaired over time, multiple times. She said the owner now plans to take out
the entire bottom stair, hopefully to save as much of the brick as possible.
Bristow said the owner has a mixture of historic and new brick that he has acquired in various
places that matches, and he will rebuild the stair. She said the owner will probably pour a
concrete base under that so that it stays in place.
Minor Review — Preaaaroved Item — Staff Review.
815 Ronalds Street.
Bristow said this property is in the Brown Street Historic District. She said that the front window
will be repaired. She said staff is still having conversations with the owner regarding a window
on the back of the house.
603 Grant Street.
Bristow said this property is in the Longfellow Historic District. She said the house has a very
simple front step with very shallow treads. Bristow said there is a simple wood rail on the side.
She said the owner wants to use more appropriate treads and will probably come out to the
change of the concrete to put in rails and posts that are more historic and actually match the
recommended guidelines.
DISCUSSION OF HISTORIC PRESERVATION PLAN PRIORITIES AND ANNUAL WORK
PROGRAM:
Swaim said that the research on the properties identified has taken far more time than
anticipated, as has preparing the letters to the property owners. She said the subcommittee will
continue to work on the project.
CONSIDERATION OF MINUTES FOR AUGUST 13,2015:
MOTION: Michaud moved to approve the minutes of the Historic Preservation Commission's
August 13, 2015 meeting, as written. Durham seconded the minutes. The motion carried on a
vote of 10-0 (Ackerson absent).
HISTORIC PRESERVATION COMMISSION
September 10, 2015
Page 5 of 6
COMMISSION INFORMATION AND DISCUSSION:
Mount Pleasant Historic Preservation Seminar.
Miklo stated that if someone would like to attend this seminar, the City would pay the
registration fee and mileage expense. He said the State Historic Preservation Office
encourages the Commission to continue its education regarding historic preservation, with a
requirement of one Commission member attending at least one meeting per year, which has
already been satisfied. Miklo asked anyone interested to let him know.
Other:
Swaim said Commission members should begin to think about establishing a subcommittee
from the Commission to work with Friends of Historic Preservation to pull together the Historic
Preservation Awards to be held in January. She said there would need to be about four
volunteers. Swaim volunteered to serve on the subcommittee, as did Corcoran and Agran.
ADJOURNMENT:
The meeting was adjourned at 5:54 p.m.
Minutes submitted by Anne Schulte
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LP-1-15
MINUTES PRELIMINARY
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
SEPTEMBER 17, 2015 — 6:30 PM
HELLING CONFERENCE ROOM, CITY HALL
MEMBERS PRESENT: Peter Byler, Michelle Bacon Curry, Jim Jacobson, Bob Lamkins,
Dorothy Persson, Emily Seiple, Mark Signs
MEMBERS ABSENT: Syndy Conger, Angel Taylor
STAFF PRESENT: Kris Ackerson, Tracy Hightshoe
OTHERS PRESENT: None
By a vote of 7-0 the Commission recommends approval of the FY15 Consolidated Annual
Performance Evaluation Report (CAPER).
CALL TO ORDER:
Hightshoe called the meeting to order at 6:30 PM.
NOMINATE AND ELECT OFFICERS:
Persson nominated Byler for chair. Jacobson seconded the nomination. A vote was taken and
the nomination carried 7-0. Byler assumed duties of commission chair.
Lamkins nominated Jacobson for vice chair. Persson seconded the nomination. A vote was
taken and the nomination carried 7-0.
Persson questioned the vote and unanimous approval of amendment #2 stating she agreed with
the staff recommendation. Hightshoe noted the vote was unanimous, but Persson's concerns
were noted in the minutes and shared with the memo that went to City Council.
Persson moved to approve the minutes of June 18, 2015. Lamkins seconded the motion.
A vote was taken and the motion carried 7-0.
Hightshoe explained to the new members that legal prefers that unless there is a conflict of
interest that members do not abstain from votes, even if a member missed a meeting.
None.
STAFF/COMMISSION COMMENT:
Hightshoe noted that City Council approved The Housing Fellowship's request for the full award
Housing and Community Development Commission
September 17, 2015
Page 2 of 6
of $150,000 to acquire two properties. The Housing Fellowship was able to secure a purchase
offer for the second property before the item went before Council. Staff's recommendation was
to approve The Housing Fellowship for both properties because they secured needed purchase
agreements in areas that do not have affordable (subsidized) housing sites (Abbey St. and N.
Dubuque), the organization has the capacity to administer HOME fund, and they are a HOME
certified CHDO. The memo to City Council noted HCDC's concerns about a non-competitive
allocation process and their request to fund one property and reallocate the remainder. City
Council approved the full request and The Housing Fellowship acquired both properties.
Hightshoe also noted they have three new commission members and asked if the time of the
meeting works for all, or if they wanted to change it. The Commission decided to keep the
meeting time at 6:30.
Ackerson said they are opening another funding round for CDBG. There is $200,000 available
and a press release will go out for that tomorrow. It is live on the website now. Applicants are
encouraged to apply for at least $50,000. Staff will email all the applicants that have applied in
the past three years to let them know these funds are available as well as sending out the
typical press releases. Applications are due Thursday, October 8. HCDC meets October 15
where funding recommendations will be made. If that is not enough time it can be done at the
October 22 meeting. Hightshoe said the money became available because Community Mental
Health sold their facility less than five years after using CDBG funds on the site. Additionally
Extend the Dream Foundation sold their property and the funds returnedl. These funds can be
used for anything except public services because public services have already been allocated
up to the cap. Hightshoe explained there is an additional $47,000 but Staff needs to hold those
funds in case program income is lower than expected.
Byler noted that on October 5 there is a roundtable discussion on affordable housing hosted by
the Human Rights Commission at the Iowa City Public Library at 6:00 p.m.
Byler also stated that while this Commission focuses on housing and funding, it is in their
purview to discuss employment. The Council will discuss the minimum wage issue at their next
meeting. He asked if the Commission would want to draft a memo of support. Hightshoe noted
that a formal memo would have to go on the next HCDC agenda but as individuals the members
can contact Council.
Byler asked Staff about the Riverfront Crossings inclusionary zoning policy. Hightshoe replied
that Development Services staff is drafting the zoning ordinance at Council's direction. Byler
questioned if a member of Development Services could come to a Commission meeting and
present. Hightshoe said that would be possible.
PUBLIC MEETING & APPROVAL OF THE FY15 CONSOLIDATED ANNUAL
PERFORMANCE & EVALUATION REPORT (CAPER) — ONLINE AT
www.icnov.org/action plan:
Hightshoe noted that this report is required by HUD and must be submitted within 90 days of the
end of the City's fiscal year, so it's due September 30. The report highlights how the City has
used their federal funds. Hightshoe noted there are two key tables in the report: the summary of
CDBG projects and HOME assisted projects. It identifies the project, how much was spent in the
fiscal year, beneficiaries served and leveraged funds. As a reminder beneficiary and leverage
information is only provided when the project is completed so as to not double count
accomplishments during the 5 -year plan.
Housing and Community Development Commission
September 17, 2015
Page 3 of 6
Signs observed that priority #3 speaks to increasing wages and economic self-sufficiency
around the housing issue. There was some mention of federal funds that we don't access as a
community and questioned what those funds do. He commented that the down payment
assistance was small and is there opportunity for more. Down payments are often the limitation
for folks in purchasing a home. Signs noted that under the Fair Housing Impediments they talk
about the need for inclusionary zoning, which was clearly laid out in the plan. He also noted that
assistance with the acquisition of land is an important issue for him, it all starts with land and
hopes the City can help with that. He would encourage that the affordable housing model be
reviewed again. He also pointed out some typos in the report, on page 33 the last line on item
#4 the word to should be two ("to rehab two affordable units"). He then noted on page 11 there
is a reference to City Staff meeting with the Greater Iowa Apartment Association that should be
Greater Iowa City Apartment Association.
Signs also wondered if we are leveraging enough, are our funds being used enough to leverage
other funds.
Byler asked about the treating of housing choice vouchers as a protected class and how that
can be enforced without asking landlords to lower the market rent. Hightshoe said we can't
make landlords charge lower rent, however the proposed ordinance wouldn't allow landlords to
advertise "Section 8 not accepted." The ordinance would make landlords use the same criteria
when accepting tenants. They can't accept someone who has a voucher simply based on the
voucher alone. That being said landlords can deny a tenant based on items such as credit
score, bad references, prior evictions, lack of security deposit, etc. Hightshoe stated the
proposed changes will not affect our voucher utilization rate, which is already high. Staff
believed it was the right thing to do. The Human Rights Commission recommended this addition
and staff will present the recommendation to City Council for approval sometime this fall.
Byler asked about the #2 Impediment which states, "The Affordable Housing Location Model is
a well -constructed effort to disperse certain types of assisted housing; however the model may
significantly reduce the parcels of land where new assisted rental housing may be built or
acquired." The recommendation is, "For projects that require compliance with the Affordable
Housing Location Model, the City should provide land and locations permitted by this model at
prices comparable to land at locations not permitted by this model. Alternatively, the City could
provide cash supplements from non-CDBG/HOME sources that offset land cost differentials to
such projects." Byler feels that is 100% unrealistic, the City doesn't have a pile of money to
assist with this.
Staff noted that CDBG funds are made available to help meet the gap of lot prices so homes
can be built or acquired. The Affordable Housing Location Model is intended to prevent all
affordable housing being built in one area or section of town. Many times lots in other parts of
town will be more expensive. City Council did review the importance of scattering affordable
housing with the outcome that possibly less housing may be built/acquired. The #2 Impediment
is just a recommendation that the City should try to do more and find additional funds for this
purpose.
Jacobson asked if there was a way to provide local tax credits as a subsidy method as opposed
to direct funds. Hightshoe said that the affordable housing providers in Iowa City are already tax
exempt. Byler said he spoke with the City Manager and he stated that if a developer did a mixed
income development the City would be amendable to consider a TIF on the market rate units to
help with the affordable units.
Byler's last comment on the report was in the tables where it talked about economic
Housing and Community Development Commission
September 17, 2015
Page 4 of 6
development. The numbers are very small. He noted that when improvement projects are noted
in the paper, the amounts can be deceiving so staff need to convey what the City actually
contributed, not just the whole project cost.
Bacon Curry asked about the goal for five new units of rental housing annually and goals of
construction of new rental housing, and were these goals met. Hightshoe said those numbers
were based on the five year plan, and the City exceed the goals.
The commission discussed the lack of affordable housing and the hope that inclusionary zoning
will aid in getting more units into the community. There is a shortage of one -bedroom units in
the City as well so elderly clients of affordable housing have to use their vouchers on two-
bedroom units and pay more in rent than needed.
Jacobson moved to approve the FY15 Consolidated Annual Performance Evaluation
Report (CAPER). Lamkins seconded the motion. A vote was taken and the motion passed
7-0.
TENTATIVE SCHEDULE OF PROJECT MONITORING VISITS IN FY16:
Staff will invite entities to HCDC meetings to discuss the status of their projects:
• November 19
The Housing Fellowship
o FY15 Acquisitions on Dubuque Road and Abbey Lane
o FY15 Rehab of Keokuk Court and Hawaii Court
o FY16 CHDO Operating
Systems Unlimited
o FY16 Acquisition of three SRO units
Mayor's Youth
o FY16 Acquisitions on Shamrock Drive and Elmridge Avenue
• February 18
Habitat for Humanity
o FY15 Property acquisition and construction for two homes on Prairie Du Chien
Road
CHARM Homes
o FY16 Acquisition of eight single -room -occupancy (SRO) units
Shelter House
o FY15 Rapid Rehousing Program
March 17
Neighborhood Centers of Johnson County
o FY16 Daycare operations (Aid to Agencies)
o FY16 Broadway Neighborhood Center Rehab
Domestic Violence Intervention Program
o FY16 Shelter operations (Aid to Agencies)
o FY16 Facility rehab
Crisis Center
o FY16 Emergency Assistance Program
Byler also said it is nice to tour the entities and welcomes Commission members to visit the
entities. Hightshoe said the March 17 visits will be moved to April. Also the Commission
members are welcome to tour the entities but cautions against groups larger than four as that
represents a quorum. Public meeting rules must be following if over four members. Staff can
assist with coordination.
Housing and Community Development Commission
September 17, 2015
Page 5 of 6
DISCUSSION AND RECOMMENDATION REGARDING WALDEN RIDGE PROPOSAL BY
SOUTHGATE DEVELOPMENT SERVICES:
Southgate Development Services requests to pay off their CDBG loan for the Wetherby Condos
South L.L.C. project and have these funds applied to the rehabilitation of units on Sylvan Glen
Court (Walden Ridge Townhomes) and requests City support for a Iowa Workforce Housing
Credit application.
Hightshoe explained that back in fiscal year 2011 there was windfall program income due to a
low-income housing tax credit project. So in 2011 the City allocated $900,000 to the Broadway
Wetherby Condos. $300,000 was a grant and $600,000 was a loan to be repaid. Southgate
rehabbed the whole complex and only one unit is currently vacant. Southgate also owns
apartments on Sylvan Glen Court (Walden Ridge Townhomes) and proposes paying back the
$600,000 loan they received early if it will be reallocated to the Walden Ridge rehab project.
They are requesting it as a grant. Staff is asking the Commission if they support the request for
further review and consideration. As with any housing project, staff would analyze the proforma
and make financing recommendations that may not be what the applicant requested. It is likely
after review, staff will recommend financing terms that include loan repayment.
Jacobson noted that this area is in the red zone so no more rental units could be acquired.
Southgate could rehab the 45 units they already have with the money. They would have to use
private funding to acquire and rehab the other units.
There was discussion on when Southgate was to originally pay back the $600,000 they owe and
why the City would be willing to grant them that money. Hightshoe said Southgate would have
to start making repayments in 2018 on the $600,000. Persson noted it is in the City's interest to
improve the Walden Ridge Townhome area to make those affordable houses attractive to the
neighborhood.
Signs noted he is working with a client that has been in conversations with Southgate about this
property. Hightshoe said Signs should recuse himself from the conversation and not vote on this
item.
The commission discussed how long the units would have to stay affordable if the money was
given by the City. Hightshoe said following the HOME guidelines it would be at least 10 years.
By a vote of 6-0-1 (Signs abstaining) the Commission recommends support of an application by
Southgate to repay their existing CDBG loan and apply it to the renovation of Walden Ridge
Townhomes subject to an application and staff review of the financial terms requested. These
items to be reviewed at their October HCDC meeting.
Lamkins departed the meeting.
ADJOURNMENT:
Jacobson moved to adjourn. Bacon Curry seconded the motion. A vote was taken and
motion carried 6-0.
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Minutes Preliminary
Human Rights Commission
September 16, 2015 — 5:30 PM
Helling Conference Room
Members Present: Kim Hanrahan, Orville Townsend Sr, Harry Olmstead, Paul Retish,
Shams Ghoneim, Edie Pierce -Thomas, Joe Coulter, Stella Hart.
Members Not Present: Ali Ahmed.
Staff Present: Stefanie Bowers.
Others Present: Alex Legeber.
Recommendations to Council: No.
Call to Order:
Coulter called the meeting to order at 5:30 p.m.
Consideration of the Minutes from the August 18, 2015 Meeting Date:
Olmstead noted one correction to the minutes under ADA Celebration. The word "has" should be
changed to "had".
Motion Olmstead, seconded by Ghoneim. Motion passed -7-0. (Pierce -Thomas not present).
Meeting Business
Commission Action Plan 2015
Education Programming
Hart has prepared the questions for panelists for the Affordable and Accessible Housing in Johnson
County program being held on October 5. Hanrahan will do the opening introduction, Olmstead will be
the moderator, and Hart will do the closing for the program.
(Pierce -Thomas present 5:38 pm)
Education Outreach
Ghoneim would like to discuss the possibility of hosting meetings with various organizations and
committees in the area. The meetings would allow the opportunity to let residents know their rights in a
variety of different areas such as discrimination. Bowers, Ghoneim, Townsend and Ahmed will meet in
the near future to discuss the best ways to organize around this idea.
Community Outreach
Hanrahan will email Bowers the questionnaire created in the spring of 2015 that asks a series of questions
as they relate to city services. At the next meeting Commissioners can decide if this questionnaire would
be useful to them as a tool to do outreach to the community. Commissioners could visit area organizations
and neighborhoods using the questionnaire as a guide to acquire feedback.
Council Outreach
Commissioners voted to submit three proclamations to the Mayor for his consideration: National Hispanic
Month (Hart), National Disabilities Awareness Month (Olmstead), National American Indian Heritage
Month (Coulter).
Motion Pierce -Thomas, seconded by Olmstead. Motion passed 8-0.
One Community, One Book -Just Mercy by Bryan Stevenson (September 30 & October 4)
Hanrahan, Olmstead, Retish and Hart will attend the book discussion on September 30.
Coulter plans on attending the formal discussion with author Bryan Stevenson on October 4.
Human Rights Awards Breakfast (October 28)
Hanrahan will do the introduction at the Breakfast, Olmstead will introduce the keynote speaker, Pierce -
Thomas will present the awards, and Coulter will do the closing.
Reports
Job Fair
The job and resource fair will be held on October 22 from 4:00-6:00 p.m. at the Eastdale Plaza.
Employers are currently being contacted and asked to participate in this event.
Building Communities
Townsend mentioned the reception held for newly hired Black administrators at the Iowa City
Community School District through The Black Voices Project.
Making Iowa City a Human Rights Community
Coulter reported that the last meeting held on this matter was very brief meeting and did not last long.
Another meeting should be scheduled in the future.
University of Iowa Center for Human Rights
The Center has several upcoming events which Ghoneim and Olmstead will forward to the Commission
as materials become available.
Education Subcommittee
At the last Iowa City Community School District Equity Committee meeting there was a presentation
from the principal of Tate High School who spoke on the programs offered at the school.
The Equity Committee plans to get more information on the trainings provided to all staff and teachers
throughout the District as it relates to diversity and conflict resolution.
Commission
Hart- October is Domestic Violence Awareness month.
Olmstead - Prairie Lights (Paul's Book Club) will be hosting a book discussion on Just Mercy in addition
to the one being held at the library on September 30. Olmstead believes it would be beneficial to have
Simon Andrew, Assistant to the City Manager, speak at a future Commission meeting about his role as
the ADA Coordinator. He also wished Hanrahan a happy belated birthday.
Townsend - Believes that the City Manager has been doing a lot to make things better and doing a good
job listening to the community.
Hanrahan - Reminded Commissioners to get out and vote for City Council.
2
Coulter - Asked that Commissioners read the Equity Report for the next meeting to offer any suggestions
on content or actions.
Ghoneim - Will be speaking with a visiting group from Venezela in the near future on voting rights. She
will also speak with youth in Kalona on October 2 about faith.
Bowers — Spoke on the Equity Report and other equity -related information that is available on the City's
website.
Adjournment: 6:54 p.m.
Next Regular Meeting — October 20, 2015 at 5:30 p.m.
3
Human Rights Commission
ATTENDANCE RECORD
YEAR 2014/2015
(Meeting Date)
NAME
TERM
EXP.
10/21/
14
11/18/
14
12/15/
14
1/20/
15
2/17/
15
3/17/
15
4/1/
15
4/21
15
5/19
15
6/16
15
7/21
15
8/18
15
9/16
15
Edie Pierce-
Thomas
1/1/2016
-
-
-
X
O/E
X
X
X
O/E
X
X
X
X
Joe D. Coulter
1/1/2016
X
X
X
X
X
X
X
X
X
X
O/E
X
X
Harry
Olmstead
1/1/2016
X
X
X
X
X
O/E
X
X
X
O/E
X
X
X
Paul Retish
1/1/2017
O/E
O/E
X
X
X
X
X
X
X
X
X
X
X
Ali Ahmed
1/1/2017
X
X
X
O
X
O/E
X
X
X
O/E
X
X
O/E
Orville
Townsend, Sr.
1/1/2017
X
X
X
X
X
X
X
X
X
O/E
X
X
X
Kim
Hanrahan
1/1/2018
X
X
X
X
X
X
X
X
X
O/E
X
X
X
Shams
Ghoneim
1/1/2018
X
X
X
O/E
X
O/E
X
X
X
X
X
X
X
Stella Hart
1/1/2018
X
X
X
X
X
X
X
X
O/E
X
X
X
X
KEY: X
= Present
O
= Absent
O/E
= Absent/Excused
NM
= No meeting
---
= No longer a member
R
= Resignation