HomeMy WebLinkAbout2015-11-30 AgendaSubject to change as finalized by the City Clerk. For a final official copy, contact the
City Clerk's Office 356-5040.
Iowa City ==®
City Council Agenda`,��
Special Formal CITY OF IOWA CITY
November 30, 2015 - 1:00 p.m.
Ashton House
820 Park Road
www.icaov.ora
ITEM 1. CALL TO ORDER.
ITEM la Roll Call
ITEM 2. CONSIDER ADOPTION OF THE CONSENT CALENDAR AS PRESENTED OR
AMENDED.
ITEM 2a. Approval of Council Actions, subject to corrections, as recommended by
the City Clerk:
ITEM 2a(1) November 10 Work Session
ITEM 2a(2) November 10 Special Formal Official & Complete
ITEM 2b. Receive and File Minutes of Boards and Commissions (any
recommendations contained in minutes become effective only upon
separate Council action).
ITEM 2b(1)
Airport Commission — August 20
ITEM 2b(2)
Airport Commission — September 17
ITEM 2b(3)
Historic Preservation Commission — October 8
ITEM 2b(4)
Housing and Community Development Commission - October 22
ITEM 2b(5)
Human Rights Commission — October 20
ITEM 2b(6)
Library Board of Trustees - October 22
ITEM 2b(7)
Planning and Zoning Commission — October 15
ITEM 2b(8)
Planning and Zoning Commission — November 5
ITEM 2c. Resolutions and Motions:
ITEM 2c(1) HAZARD MITIGATION GRANT PROGRAM APPLICATION PROCESS -
RESOLUTION APPROVING THE HAZARD MITIGATION
GRANT PROGRAM (HMGP) ADMINISTRATIVE PLAN FOR PROJECT
DR4187.
Comment: Resolution No. 15-269 authorized the City Manager to apply
for Hazard Mitigation Grant Program ("HMGP") funding to buy
approximately six homes in the 100 -year flood plains of the Iowa River
and Ralston Creek and to sign the grant agreement. The HMGP requires
City Council to approve an administrative plan governing the acquisition
and demolition process. The proposed plan, which has been approved
by the State (the State is administering the federal funds), is attached to
the resolution.
November 30, 2015 City of Iowa City Page 2
ITEM 2c(2) ASHTON HOUSE PROJECT - RESOLUTION ACCEPTING THE WORK
FOR THE ASHTON HOUSE RAMP AND SIDEWALK PROJECT.
/5--36,42 Comment: On December 3, 2013 a contract was entered into with Iowa
State Contractors of Ottumwa, Iowa, to construct a ramp and sidewalk at
the Ned Ashton House located at 820 Park Road. The final contract
amount is $147,621.97. A list of change orders incurred with the project is
included with the resolution. All the work covered by the contract has
been complete and is ready to be accepted by the City.
ITEM 2c(3) WINTER EMERGENCY HOMELESS SHELTER - RESOLUTION
AUTHORIZING FINANCIAL SUPPORT OF THE JOHNSON
COUNTY LOCAL HOMELESS COORDINATING BOARD'S
WINTER EMERGENCY TEMPORARY SHELTER PROJECT.
/5 3 7 Comment: This resolution authorizes the City Manager to contribute
$20,000 on a winter emergency temporary shelter for homeless
individuals. If further authorizes the City Manager to expend up to an
additional $10,000 if such contribution is needed to sustain operations
through the proposed thirteen week period. Similar requests are being
made to other local private and public entities.
ITEM 2c(4) PURCHASE LANDFILL EQUIPMENT - RESOLUTION
AUTHORIZING THE PROCUREMENT OF ONE (1) LANDFILL
TRASH COMPACTOR AND ONE (1) LANDFILL TRACK TYPE
TRACTOR
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Comment: This resolution will approve the procurement of a new
Caterpillar trash compactor and Caterpillar track type tractor for the Landfill
Operations. The procurement is in accordance with the National
Intergovernmental Purchasing Alliance (National IPA) contract #120377.
The total purchase will be $1,180,871.00, which exceeds the $150,000.00
spending authority of the City Manager, and so requires Council approval.
Funds for purchase of both the compactor and track type tractor are
available in account # 81710520 and #75750121.
ITEM 2d Setting Public Hearings:
ITEM 2d(1) UNIVERCITY SALE, 628 NORTH JOHNSON - RESOLUTION
SETTING PUBLIC HEARING FOR DECEMBER 15, 2015, ON A
PROPOSAL TO CONVEY A SINGLE FAMILY HOME LOCATED
AT 628 NORTH JOHNSON STREET.
Comment: In the UniverCity Neighborhood Partnership Program, the City
purchases rental units located in designated neighborhoods surrounding
the University, rehabilitates them, and then sells them to income -eligible
buyers. Under the UniverCity Neighborhood Partnership Program, the City
proposes to sell 628 North Johnson Street. The amount of the sale will be
$179,900 (this is what the City paid to purchase the home) plus the
"carrying costs," which are which are all costs incurred by the City to
acquire the home, maintain it and sell it, including abstracting and
recording fees, interest on the loan to purchase the home, mowing and
snow removal, utilities, real estate taxes, and any costs in excess of
$50,000 to repair and rehabilitate the home.
November 30, 2015 City of Iowa City Page 3
ITEM 2d(2)
U
IOWA CITY GATEWAY PROJECT — RESOLUTION SETTING A
PUBLIC HEARING ON DECEMBER 15, 2015 ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST
FOR THE CONSTRUCTION OF THE IOWA CITY GATEWAY
PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID
HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID
PLANS ON FILE FOR PUBLIC INSPECTION.
Comment: This project includes the elevation of Dubuque Street and the
reconstruction of the Park Road Bridge over the Iowa River. The project
will include roadway, intersection and utility improvements, new sidewalk,
and a combined trunk sanitary sewer. The estimated cost of the project is
$52,000,000.00. The project will be funded with Surface Transportation
Program funds, THUD appropriation funds, Local Option Sales Tax
Revenue and General Obligation bond proceeds.
ITEM 2d(3) REMNANT RIGHT OF WAY VACATION - MOTION SETTING A
HEARING FOR DECEMBER 15 FOR A VACATION OF
APPROXIMATELY 390 SQUARE FEET OF RIGHT OF WAY RUNNING
NORTH -SOUTH BETWEEN 124 BENTON ST AND 731 RIVERSIDE
DRIVE (VAC15-00006).
Comment: At its November 19 meeting, by a vote of 6-0 (Parsons
absent) the Planning and Zoning Commission recommended approval of
this right of way vacation. This remnant right of way was discovered
during evaluation of the Kum and Go project at the corner of Benton St
and Riverside Dr; the right of way is not used for pedestrian or vehicular
circulation. Approval would allow Kum and Go to consolidate the property
at the northwest corner of Benton St and Riverside Dr.
ITEM 2e Correspondence:
ITEM 2e(1) Daniel Greenwald: The Closure of Hoover School
ITEM 2e(2) Nancy Davin: Suggestion [Staff response included]
ITEM 2e(3) Derek Johnk: Highland Park Improvement [Staff response included]
ITEM 2e(4) Nancy Bird: Washington Street support requested
ITEM 2e(5) Sally Scott; Bob Welsh; Charlie Eastham; Maryann Dennis and Dick
Klausner: November 30 Strategic Planning
END OF CONSENT CALENDAR.
Action:, ldG / /if k S
November 30, 2015 City of Iowa City Page 4
ITEM 3.
i5-371
CHAUNCEY AGREEMENT - RESOLUTION OF INTENT TO CONSIDER AN
AMENDMENT TO AN AGREEMENT FOR PRIVATE REDEVELOPMENT,
INCLUDING THE TRANSFER OF LAND, BY AND BETWEEN THE CITY OF IOWA
CITY, IOWA, AND THE CHAUNCEY, L.L.C. AND SETTING A PUBLIC HEARING
FOR DECEMBER 15 AND PROVIDING FOR PUBLICATION OF NOTICE
THEREOF.
Comment: The Developer's Agreement with The Chauncey for redevelopment of the
City -owned property located at the northeast corner of College and Gilbert Streets
contains many time -sensitive deadlines that must be met before the City and the
Developer can close on the sale of the property. This property is the subject of two
lawsuits currently pending on appeal: Iowa Coalition Against the Shadow vs. City
and Cole, Case No. CVCV075599, and Trinity Episcopal Church vs. City, Case No.
CVCV077386. Due to the on-going litigation, the Developer has been unable to
make progress toward satisfaction of the contingencies. The proposed amendment
extends the various deadlines based upon the final resolution of the Trinity lawsuit,
be it by a cou ruling on the merits or by voluntary dismissal with prejudice by the
plaintiffs.
Action:
ITEM 4. ANNOUNCEMENT OF VACANCIES. Applicants MUST reside in �IowChiAtya'nl 441 .".
be 18 years of age unless specific qualifications are stated. [Staff will not publish
additional notices after a period of six publications; but will continue to advertise
vacancies with postings and on the Council agenda. However, no additional
publication costs will be incurred.]
Previous:
ITEM 4a Airport Zoning Brd of Adjustment — One vacancy to fill a
five-year term January 1, 2016 - December 31, 2020.
(Term expires for Keith Ruff).
ITEM 4b Airport Zoning Brd. of Adjustment — One vacancy to fill a five- year
term January 1, 2014 — December 31, 2018. (Formerly advertised;
Full term)
ITEM 4c Appeals, Board of — One vacancy to fill a five-year term January 1,
2016 - December 31, 2020. For a Licensed Electrician or qualified
by experience and training. (Term expires for John Forman Gay).
ITEM 4d Appeals, Board of — One vacancy to fill an unexpired five-year term
January 1, 2014 - December 31, 2018. For a HVAC or building
design professional or qualified by experience and training.
(Unexpired term)
ITEM 4e Historic Preservation Commission — One vacancy for a Jefferson
St. representative to fill three-year terms, March 29, 2013 — March
29, 2016. (New District formed)
ITEM 4f Public Art Advisory Committee — One vacancy to fill a three-year
term, January 1, 2016 — January 1, 2019. (Term expires for
Tam Bodkin Bryk).
November 30, 2015 City of Iowa City Page 5
APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, December 9, 2015.
Previous:
ITEM 4g Housing and Community Development Commission — One
vacancy to fill an unexpired term — September 1, 2017. (Angel
Taylor resigned)
ITEM 4h Housing and Community Development Commission — One
vacancy to fill an unexpired term — September 1, 2018. (Mark
Signs resigned)
New:
ITEM 4i Board of Adjustment — One vacancy to fill a five-year term,
January 1, 2016 — January 1, 2021. (Term expires for Brock
Grenis)
ITEM 4j Human Rights Commission — One vacancy to fill an unexpired
term upon appointment — January 1, 2018. (Stella Hart resigned).
Correspondence included in Council packet.
APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, December 30, 2015.
ITEM 5. ADJOURN (to strategic planning work session).
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