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HomeMy WebLinkAbout2015-11-30 Council minutesSubject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES NOVEMBER 30, 2015 Iowa City City Council special meeting, 1:00 p.m. at Ashton House. Mayor Hayek presiding. Council Members present: Botchway, Dickens, Dobyns, Hayek, Mims, Throgmorton. Absent: Payne. Staff members present: Markus, Fruin, Dilkes, Karr, Bockenstedt, Knoche, Andrew, Korpel, Hightshoe, Ford, O'Brien. Unless otherwise noted, all actions were affirmative and unanimous. Moved, by Botchway, seconded by Mims, that the items and recommendations in the Consent Calendar be received, or approved, and/or adopted as presented: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: November 10 Work Session; November 10 Special Formal Official & Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Airport Commission — August 20; Airport Commission — September 17; Historic Preservation Commission — October 8; Housing and Community Development Commission - October 22; Human Rights Commission — October 20; Library Board of Trustees - October 22; Planning and Zoning Commission — October 15; Planning and Zoning Commission — November 5. Resolutions and Motions: RES. 15-365, APPROVING THE HAZARD MITIGATION GRANT PROGRAM (HMGP) ADMINISTRATIVE PLAN FOR PROJECT DR4187; RES. 15-366, ACCEPTING THE WORK FOR THE ASHTON HOUSE RAMP AND SIDEWALK PROJECT; RES. 15-367, AUTHORIZING FINANCIAL SUPPORT OF THE JOHNSON COUNTY LOCAL HOMELESS COORDINATING BOARD'S WINTER EMERGENCY TEMPORARY SHELTER PROJECT; RES. 15-368, AUTHORIZING THE PROCUREMENT OF ONE (1) LANDFILL TRASH COMPACTOR AND ONE (1) LANDFILL TRACK TYPE TRACTOR. Setting Public Hearings: RES. 15-369, SETTING PUBLIC HEARING FOR DECEMBER 15, 2015, ON A PROPOSAL TO CONVEY A SINGLE FAMILY HOME LOCATED AT 628 NORTH JOHNSON STREET; RES. 15-370, SETTING A PUBLIC HEARING ON DECEMBER 15, 2015 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE IOWA CITY GATEWAY PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION; Setting a hearing for December 15 for a vacation of approximately 390 square feet of right of way running north - south between 124 Benton St and 731 Riverside Drive (VAC15-00006). Correspondence: Daniel Greenwald regarding The Closure of Hoover School; Nancy Davin regarding Suggestion [Staff response included]; Derek Johnk regarding Highland Park Improvement [Staff response included]; Nancy Bird regarding Washington Street support requested; Sally Scott; Bob Welsh; Charlie Eastham; Maryann Dennis and Dick Klausner regarding November 30 Strategic Planning. Council Member Throgmorton stated he would be abstaining from the following item. Moved by Mims, seconded by Botchway, to adopt RES. 15-371, INTENT TO CONSIDER AN AMENDMENT TO AN AGREEMENT FOR PRIVATE Complete Description November 30, 2015 Page 2 REDEVELOPMENT, INCLUDING THE TRANSFER OF LAND, BY AND BETWEEN THE CITY OF IOWA CITY, IOWA, AND THE CHAUNCEY, L.L.C. AND SETTING A PUBLIC HEARING for December 15 AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF. The Mayor declared the resolution adopted, 5/0/1/1, Payne absent, Throgmorton abstaining. The Mayor noted the previously announced vacancies to Boards and Commissions: Airport Zoning Brd of Adjustment for a five-year term January 1, 2016 - December 31, 2020; Airport Zoning Brd. of Adjustment for a five- year term January 1, 2014 — December 31, 2018 (Formerly advertised; Full term); Appeals, Board of, for a five-year term January 1, 2016 - December 31, 2020 - For a Licensed Electrician or qualified by experience and training; Appeals, Board of, for an unexpired five-year term January 1, 2014 - December 31, 2018 - For a HVAC or building design professional or qualified by experience and training; Historic Preservation Commission for a Jefferson St. representative to fill three-year terms, March 29, 2013 — March 29, 2016 (New District formed); Public Art Advisory Committee for a three-year term, January 1, 2016 — January 1, 2019. Applications must be received by 5:00 p.m., Wednesday, December 9, 2015. Housing and Community Development Commission for an unexpired term — September 1, 2017; Housing and Community Development Commission for an unexpired term — September 1, 2018. The Mayor noted the current vacancies: Board of Adjustment for a five-year term, January 1, 2016 — January 1, 2021; Human Rights Commission for an unexpired term upon appointment — January 1, 2018. Correspondence included in Council packet. Applications must be received by 5:00 p.m., Wednesday, December 30, 2015. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Moved by Botchway, seconded by Dickens, to adjourn special meeting 1:05 p.m. and begin Strategic Planning work session. , o Matthew J. Hayek, Mayor Mari K. Karr, City Clerk UP) Subject to change as finalized b the Cit Clerk. For a final official co — � g y y copy, contact the City Clerk's Office 356-5040. The cost of publishing the following proceedings and claims is $ Cumulative cost for this calendar year for said publication is $_ OFFICIAL COUNCIL ACTIONS — 11 /10/15 Iowa City City Council special meeting, 7:00 p.m. at City Hall. Mayor Hayek presiding. Council Members present: Botchway, Dickens, Dobyns, Hayek, Mims, Payne, Throgmorton. Absent: None. The Mayor presented Student Leadership Award to Hoover Elementary student James Tinkham. The Mayor proclaimed National Native American Heritage Month — November, Human Rights Commissioner Joe Coulter accepting. Unless otherwise noted, all actions were affirmative and unanimous. Moved and seconded that the items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: October 20 Special Formal Official & Complete; October 20 Work Session; October 20 Regular Formal Official & Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Board of Adjustment — September 14; Housing and Community Development Commission — September 17; Human Rights Commission — September 16; Library Board of Trustees — September 24; Parks and Recreation Commission — September 9; Planning & Zoning Commission — October 1; Telecommunications Commission — September 28. Permit Motions and Resolutions as Recommended by the City Clerk. Renewal: Class C Liquor License for Brix, 209 N. Linn St.; Class B Liquor License for Clarion Highlander Hotel Conference Center, 2525 N. Dodge St.; Special Class C Liquor License for Filmscene, 118 E. College St., Suite 101; Class E Liquor License for Fareway Stores, Inc., #304, 2765 Commerce Dr.; Class E Liquor License for Fareway Stores, Inc., #950, 2530 Westwinds Dr.; Class E Liquor License for Iowa City Fast Break, 2580 Naples Ave.; Class B Native Wine Permit for Sweets and Treats, 201 S. Clinton St., Suite 181; RES. 15-342, TO ISSUE DANCING PERMIT for Clarion Highlander Hotel & Conference Center, 2525 N. Dodge St. New: Five Day Class C Liquor License for Iowa City Downtown District, 200 Block of Dubuque St., Black Hawk Mini Park. Resolutions and Motions: RES. 15-343, APPROVING AGREEMENT BETWEEN THE CITY OF IOWA CITY AND IOWA CITY DOWNTOWN SELF -SUPPORTED MUNICIPAL IMPROVEMENT DISTRICT TO ALLOW THE TEMPORARY AND LIMITED SALE, CONSUMPTION, AND POSSESSION OF ALCOHOL DURING THE DOWNTOWN HOLIDAY MARKET; RES. 15-344, AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE MERCER PARK PLAYGROUND REPLACEMENT PROJECT; RES. 15-345, AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE 2015 SANITARY SEWER REHABILITATION PROJECT; RES. 15-346, ACCEPTING THE WORK FOR THE Official Actions November 10, 2015 Page 2 2015 LANDFILL CHEMICAL STORAGE BUILDING REPLACEMENT PROJECT; RES. 15-347, FINDING THE NECESSITY TO INSTITUTE EMERGENCY PROCEEDINGS, AND APPROVING THE REPLACEMENT OF BOILERS AT THE ROBERT A. LEE RECREATION CENTER; RES. 15-348, APPROVING THE ARTICLES OF AGREEMENT CREATING THE CLEAR CREEK WATERSHED COALITION; RES. 15-349, APPROVING THE FISCAL YEAR ENDING 2015 ANNUAL URBAN RENEWAL AREA REPORT; RES. 15-350, DIRECTING THE FILING OF CERTIFICATION UNDER IOWA CODE SECTION 403.19 FOR THE 2015 END OF YEAR CERTIFICATION OF URBAN RENEWAL PROJECTS; RES. 15-351, APPROVING FINAL PLAT OF KEMP'S ADDITION, IOWA CITY, IOWA; Sending a letter recommending approval of a rezoning of approximately 3.72 acres of property from County Agriculture (A) to County Single Family Residential (R) located at 5092 American Legion Road in the Iowa City/Johnson County Fringe Area (CZ15-00003); RES. 15-352, AUTHORIZING THE PROCUREMENT OF REFUSE AND RECYCLING SERVICES; RES. 15-353, AUTHORIZING THE RENEWAL OF THE CONTRACT FOR CREDIT CARD PROCESSING SERVICES WITH US BANK; RES. 15-354, AUTHORIZING THE CITY MANAGER TO SIGN A MEMORANDUM OF UNDERSTANDING FOR CO-SPONSORSHIP OF SUMMER OF THE ARTS WITH THE UNIVERSITY OF IOWA; RES. 15-355, TERMINATING AN ACCESS EASEMENT AND PARKING AGREEMENT INCIDENT TO AGREEMENT FOR PRIVATE REDEVELOPMENT WITH HIERONYMUS SQUARE ASSOCIATES, L.L.C., AUTHORIZING THE MAYOR TO SIGN AND CITY CLERK TO ATTEST AN ACCESS EASEMENT AND PARKING AGREEMENT WITH IOWA CITY HOTEL ASSOCIATES, L.L.C. FOR THE DEVELOPMENT OF CERTAIN LOTS ON BLOCK 102, IOWA CITY, IOWA, AND CONSENTING TO THE ASSIGNMENT OF SAID AGREEMENT. Setting Public Hearings: RES. 15-356, SETTING PUBLIC HEARING FOR DECEMBER 15, 2015, ON A PROPOSAL TO CONVEY A SINGLE FAMILY HOME LOCATED AT 1316 MUSCATINE AVENUE; RES. 15-357, INTENT TO CONSIDER AN AMENDMENT TO THE DEVELOPMENT AGREEMENT BETWEEN THE CITY AND CASL HOLDINGS, LLC, FOR TRANSFER AND DEVELOPMENT OF CITY - OWNED PROPERTY AT THE CORNER OF COURT AND LINN STREETS AND THE DEVELOPMENT THEREOF, AND SETTING A PUBLIC HEARING for December 15 AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF; Setting a public hearing for December 15 on an ordinance rezoning 16.3 acres of land from Interim Development Research Park (ID -RP) Zone to Low Density Single Family (RS -5) Zone located south of Kennedy Parkway and west of Camp Cardinal Boulevard (REZ15-00018); Setting a public hearing for December 15 on an ordinance conditionally rezoning approximately 1.03 acres of property from Community Commercial (CC -2) Zone to Riverfront Crossings - Central Crossings (RFC -CX) Zone located at 602, 604, 608, 610, 614, 620, 628 South Dubuque Street (REZ15-00020); Setting a public hearing for December 15 on an ordinance rezoning approximately 7.98 acres of property from Commercial Office (CO -1) to Intensive Commercial (CI -1) Zone located east of Mormon Trek Boulevard between Grace Drive and Eagle View Drive (REZ15-00021); Setting a public hearing for December 15 on a vacation of air rights 25' above pavement grade over public right-of-way in the north -south alleyway between East Harrison Street and East Prentiss Street to allow a pedestrian skywalk (VAC15-00005); RES. 15-358, SETTING A PUBLIC Official Actions November 10, 2015 Page 3 HEARING FOR DECEMBER 15, 2015, REGARDING THE INTENT TO ENTER INTO A LEASE AGREEMENT WITH THE IOWA CITY AREA DEVELOPMENT GROUP FOR COMMERCIAL SPACE WITHIN THE IOWA CITY PUBLIC LIBRARY; RES. 15-359, APPROVING THE COMPETITIVE CRITERIA AND PROCEDURES FOR DISPOSITION OF CERTAIN PROPERTY LOCATED WITHIN THE CITY - UNIVERSITY PROJECT I URBAN RENEWAL AREA; 2) DETERMINING THAT THE OFFER SUBMITTED BY HSI, L.L.C. SATISFIES THE OFFERING REQUIREMENTS AND DECLARING THE INTENT OF THE CITY TO ENTER INTO AN AGREEMENT FOR THE SALE OF LAND FOR PRIVATE REDEVELOPMENT WITH HSI, L.L.C. IN THE EVENT THAT NO COMPETING PROPOSALS ARE SUBMITTED; 3) SETTING A PUBLIC HEARING ON THE PROPOSED CONVEYANCE; AND 4) SOLICITING COMPETING PROPOSALS. Correspondence: Jerry Bokassa regarding Racism in Iowa City; Kristin Cannon regarding Halloween [Staff response included]; Caryl Lyons; Diane Henry regarding Comprehensive Plan Amendment; Sally Scott regarding Funds for Towncrest Senior Housing; Annie Tucker regarding Working with people who are upset or angry; Alex Kramer regarding Homeless Shelter interview [Staff response included]; Sheila Daniels regarding Pedestrian Walkway — Newton Road [Staff response included]; Marcia Emmons regarding Street Lighting [Staff response included]; Tharius Heaven regarding They Did Not Take The Call; Jennifer Watkins regarding Housing $$$; Jeff Wrede regarding Traffic Concern by Southeast; Katherine Hall; Cathy Stange regarding Minimum Wage Ordinance [Staff response included]; Garry Hauser regarding New Council questions [Staff response included]; Ryan Durbin regarding Elections [Staff response included]; Traffic Engineering Planner regarding Installation of (1) NO PARKING CORNER TO HERE sign on the southwest corner of the intersection of East Court Street and Clark Street ; Traffic Engineering Planner: Installation of (2) NO PARKING AT ANY TIME signs on the east side of George Street, from the Oaknoll skywalk to Oakcrest Street; Traffic Engineering Planner regarding Removal of parking prohibition on the east side of Stevens Drive, adjacent to 160 Southgate Avenue. Mary Gravitt, 2714 Wayne Ave., appeared regarding the City's Aaa Bond rating; City Transit routes; bus shelters; affordable housing; and free summer membership in the Rec. Center programs. Adil Adams, owner American Taxi, congratulated newly elected City Council members; and raised concerns regarding continued operation of the University Night Ride and his business. Joy Beadleston, 1570 S. First Ave., thanked the City for their efforts in returning bus service to Sycamore Mall and Eastdale Plaza; and applauded the service provide by the University Night Ride program. Roger Knight, Jr., 320 E. Washington St., stated University Night Ride program was needed; encouraged passage of ImOn agenda items; challenge new City Council to reduce sidewalk cafes and experience City services and talk to people. Doyle Landry, Positive Vision Ministries, appeared noting the Marine Corps birthday and encouraged consideration of a Veterans Center in the unused portion of the Library. Moved and seconded to accept correspondence from Mary Gravitt and Adil Adams. Mayor Hayek and Council Member Dickens abstained from following vote due to a conflict of interest and left the meeting. Mayor Pro tem Mims now presiding. A public hearing was held on an ordinance amending Title 3, "Finance, Taxation and Fees" Chapter 7, "Iowa City Downtown Self Supported Municipal Improvement District" of the City Code, to re-establish the Iowa City Downtown Self -Supported Municipal Official Actions November 10, 2015 Page 4 Improvement District (SSMID) pursuant to the provisions of Chapter 386, Code of Iowa; and providing for the establishment of an operation fund and the levy of an annual tax in connection therewith. The following individuals appeared: Nancy Bird, Executive Director of the Iowa City Downtown District; Karen Kubby, Board Member of the Iowa City Downtown District and business owner, 1425 Ridge St.; Adil Adams, American Taxi; Mary Gravitt, 2714 Wayne Ave.; Joy Beadleston, 1570 S. First Ave.; Doyle Landry, Positive Vision Ministries; and Roger Knight, Jr., 320 E. Washington St. Moved and seconded to accept correspondence from Nancy Bird and Ritu Jain. Moved and seconded that the ordinance amending Title 3, "Finance, Taxation and Fees" Chapter 7, "Iowa City Downtown Self Supported Municipal Improvement District' of the City Code, to re-establish the Iowa City Downtown Self -Supported Municipal Improvement District (SSMID) pursuant to the provisions of Chapter 386, Code of Iowa; and providing for the establishment of an operation fund and the levy of an annual tax in connection therewith, be given first vote. The Mayor Pro tem declared the motion carried, 5/0/2, Hayek and Dickens abstaining. Mayor Hayek and Council Member Dickens returned to the meeting. Mayor Hayek now presiding. A public hearing was held on a resolution approving a lease of secure space located in the Iowa City Data Center to IMON Communications, L.L.C. Moved and seconded to adopt RES. 15-360, APPROVING A LEASE OF SECURE SPACE LOCATED IN THE IOWA CITY DATA CENTER TO IMON COMMUNICATIONS, L.L.C. Patrice Carroll, President and CEO of ImOn Communications, appeared. The Mayor declared the resolution adopted, 6/0/1. Botchway abstaining. Moved and seconded to adopt RES. 15-361, APPROVING, AUTHORIZING, AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST, RESPECTIVELY, A MASTER AGREEMENT FOR SHARED USE PROJECTS BETWEEN THE CITY AND IMON COMMUNICATIONS, LLC, AND AN AMENDMENT PROVIDING FOR THREE SHARED USE PROJECTS. The following individuals appeared: Lee Grassley, Regional Manager of Government Relations and Public Affairs for Mediacom; and Roger Knight, Jr., 320 E. Washington St. The Mayor declared the resolution adopted, 6/0/1, Botchway abstaining. Moved and seconded to adopt RES. 15-362, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT BETWEEN THE CITY OF IOWA CITY AND ImOn COMMUNICATIONS, LLC TO USE A PORTION OF CITY STREETS AND PUBLIC RIGHTS-OF-WAY FOR THE INSTALLATION, OPERATION AND MAINTENANCE OF A FIBER OPTIC NETWORK. The Mayor declared the resolution adopted, 6/0/1, Botchway abstaining. Moved and seconded to adopt RES. 15-363, AUTHORIZING THE ACQUISITION OF PROPERTY LOCALLY KNOWN AS 1504 YEWELL STREET, WHICH IS A PUBLIC NUISANCE, FOR THE PURPOSE OF ABATING THE NUISANCE. Moved and seconded to adopt RES. 15-364, DISQUALIFYING PERSONS WHO HAVE ADMITTED GUILT OR LIABILITY OR BEEN ADJUDICATED GUILTY OR LIABLE IN ANY JUDICIAL OR ADMINISTRATIVE PROCEEDING OF COMMITTING A REPEATED OR WILLFUL VIOLATION OF THE IOWA WAGE PAYMENT COLLECTION LAW, THE IOWA MINIMUM WAGE ACT, THE FEDERAL FAIR LABOR STANDARDS ACT OR COMPARABLE STATE STATUTES OR LOCAL ORDINANCES FROM ENTERING INTO CONTRACTS WITH THE CITY AND FROM RECEIVING ANY Official Actions November 10, 2015 Page 5 DISCRETIONARY ECONOMIC DEVELOPMENT ASSISTANCE. The following individuals appeared: Charles Easton, 953 Canton St., and Doyle Landry, Positive Vision Ministries. Moved and seconded that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 15- 4647, AMENDING TITLE 3, "FINANCES, TAXATION, AND FEES", CHAPTER 4, "SCHEDULE OF FEES, RATES, CHARGES, BONDS, FINES, AND PENALTIES", SECTION 8, "PARKING VIOLATIONS", TO ADD A $50 PENALTY FOR SNOW EMERGENCY PARKING VIOLATION, be voted on for final passage at this time. Moved and seconded that the ordinance be finally adopted at this time. Moved and seconded that the ORD. 15-4648, AMENDING TITLE 17, ENTITLED "BUILDING AND HOUSING," CHAPTER 5, ENTITLED "HOUSING CODE," TO SUPPORT NEIGHBORHOOD STABILIZATION BY PROHIBITING FURNITURE ON ROOFS, ADDING STANDARDS FOR EXTERIOR BUILDING AND FENCE SURFACES, REQUIRING SCREENING OF DUMPSTERS ON MULTI -FAMILY DWELLINGS AND UNDER CERTAIN DECKS / PORCHES, LIMITING THE STORAGE OF LANDSCAPING / CONSTRUCTION MATERIAL, AND REQUIRING GFCI PROTECTED OUTLETS AND CARBON MONOXIDE DETECTORS, be passed and adopted. The following individuals appeared: Mary Gravitt, 2714 Wayne Ave.; and Roger Knight, Jr., 320 E. Washington St. Moved and seconded to accept correspondence from Hanh Kratz and Tim Weitzel. Moved and seconded that the ordinance amending Title 2 of the City Code, entitled "Human Rights," to make the Title align with the Fair Housing Act and to update its general provisions, be given first vote. Mary Gravitt, 2714 Wayne Ave., appeared. Moved and seconded that the ordinance amending Title 5, entitled "Business and License Regulations," Chapter 2, entitled "Taxicabs," Section 3, entitled "Accessibility of Records," and Section 6, entitled "Decals" to delete a duplicative provision and clarify the need for a warrant to access business offices, be given first vote. Moved and seconded to make the following appointments to Boards and Commissions: reappoint Joe Coulter, and appoint Adil Adams, 2532 Bartelt Rd., #1 C, and Eliza Jane Willis, 821 S. 7th Avenue, to the Human Rights Commission for three vacancies to fill three-year terms, January 1, 2016 — January 1, 2019; reappoint Joe Younker, 1011 Sixth Avenue and Cara Hamann, 1112 Second Avenue to the Parks and Recreation Commission for two vacancies to fill four-year terms, January 1, 2016 — January 1, 2020; reappoint: Kathy Mitchell, 722 Iowa Avenue, and appoint Joylene Beadleston, 1570 S. First Avenue, #7, to the Senior Center Commission for two vacancies to fill three-year terms, January 1, 2016 — December 31, 2019. (A third vacancy is for an at -large member, who is an eligible elector of Johnson County Iowa but not a resident of the City of Iowa City, and will be appointed by majority vote of the six City Council appointees to the Commission.) The Mayor noted no applications were received for the following Boards and Commissions and all will be readvertised: Airport Zoning Brd of Adjustment for a five- year term January 1, 2016 December 31, 2020, for a Licensed Electrician or qualified by experience and training; Appeals, Board of, for a five-year term January 1, 2016 - December 31, 2020; Public Art Advisory Committee for a three-year term, January 1, 2016 — January 1, 2019. Moved and seconded to accept correspondence from Kathy Mitchell and Clay Claussen. [Staff will not publish additional notices after a period of six Official Actions November 10, 2015 Page 6 publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.) The Mayor noted the previously announced vacancies to Boards and Commissions: Airport Zoning Brd. of Adjustment for a five-year term January 1, 2014 — December 31, 2018 (Formerly advertised; Full term); Appeals, Board of — One vacancy to fill an unexpired five-year term January 1, 2014 - December 31, 2018. For a HVAC or building design professional or qualified by experience and training (Unexpired term); Historic Preservation Commission for a Jefferson St. representative to fill three-year terms, March 29, 2013 — March 29, 2016 (New District formed). Applications must be received by 5:00 p.m., Wednesday, December 9, 2015. The Mayor noted the current vacancies: Housing and Community Development Commission for an unexpired term — September 1, 2017; Housing and Community Development Commission for an unexpired term — September 1, 2018. Applications must be received by 5:00 p.m., Wednesday, December 30, 2015. Moved and seconded to adjourn meeting 9:15 p.m. A more complete description of Council Activities is on file in the office of the City Clerk. s/Matthew J. Hayek, Mayor s/Marian K. Karrl Submitted for ublication — 11/18/15. Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES NOVEMBER 10, 2015 Iowa City City Council special meeting, 7:00 p.m. at City Hall. Mayor Hayek presiding. Council Members present: Botchway, Dickens, Dobyns, Hayek, Mims, Payne, Throgmorton. Absent: None. Staff members present: Markus, Fruin, Dilkes, Karr, Bockenstedt, Schaul, Knoche, Ford, Andrew, Boothroy, Laverman, Hightshoe, Ream, Bowers, Rummel, Korpel, Yapp. The Mayor presented Student Leadership Award to Hoover Elementary student James Tinkham. The Mayor proclaimed National Native American Heritage Month — November, Human Rights Commissioner Joe Coulter accepting. Unless otherwise noted, all actions were affirmative and unanimous. Moved by Payne, seconded by Botchway, that the items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: October 20 Special Formal Official & Complete; October 20 Work Session; October 20 Regular Formal Official & Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Board of Adjustment — September 14; Housing and Community Development Commission — September 17; Human Rights Commission — September 16; Library Board of Trustees — September 24; Parks and Recreation Commission — September 9; Planning & Zoning Commission — October 1; Telecommunications Commission — September 28. Permit Motions and Resolutions as Recommended by the City Clerk. Renewal: Class C Liquor License for Brixco., LLC, dba Brix, 209 N. Linn St.; Class B Liquor License for Posh Hotel LLC, dba Clarion Highlander Hotel Conference Center, 2525 N. Dodge St.; Special Class C Liquor License for Filmscene, dba Filmscene, 118 E. College St., Suite 101; Class E Liquor License for Fareway Stores, Inc., dba Fareway Stores, Inc., #304, 2765 Commerce Dr.; Class E Liquor License for Fareway Stores, Inc., dba Fareway Stores, Inc., #950, 2530 Westwinds Dr.; Class E Liquor License for Reif Oil Company, dba Iowa City Fast Break, 2580 Naples Ave.; Class B Native Wine Permit for Van Hook Custom Homes, LLC, dba Sweets and Treats, 201 S. Clinton St., Suite 181; RES. 15-342, TO ISSUE DANCING PERMIT for Posh Hotel, LLC., dba Clarion Highlander Hotel & Conference Center, 2525 N. Dodge St. New: Five Day Class C Liquor License for Iowa City Downtown District dba Iowa City Downtown District, 200 Block of Dubuque St., Black Hawk Mini Park. Resolutions and Motions: RES. 15-343, APPROVING AGREEMENT BETWEEN THE CITY OF IOWA CITY AND IOWA CITY DOWNTOWN SELF -SUPPORTED MUNICIPAL IMPROVEMENT DISTRICT TO ALLOW THE TEMPORARY AND LIMITED SALE, CONSUMPTION, AND POSSESSION OF ALCOHOL DURING THE DOWNTOWN HOLIDAY MARKET; RES. 15-344, AWARDING CONTRACT to Dostal Construction for $247,500.00 AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE MERCER PARK PLAYGROUND REPLACEMENT PROJECT; RES. 15-345, AWARDING CONTRACT to Municipal Pipe Tool for $215,368.70 AND Complete Description November 10, 2015 Page 2 AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE 2015 SANITARY SEWER REHABILITATION PROJECT; RES. 15-346, ACCEPTING THE WORK FOR THE 2015 LANDFILL CHEMICAL STORAGE BUILDING REPLACEMENT PROJECT; RES. 15-347, FINDING THE NECESSITY TO INSTITUTE EMERGENCY PROCEEDINGS, AND APPROVING THE REPLACEMENT OF BOILERS AT THE ROBERT A. LEE RECREATION CENTER; RES. 15-348, APPROVING THE ARTICLES OF AGREEMENT CREATING THE CLEAR CREEK WATERSHED COALITION; RES. 15-349, APPROVING THE FISCAL YEAR ENDING 2015 ANNUAL URBAN RENEWAL AREA REPORT; RES. 15-350, DIRECTING THE FILING OF CERTIFICATION UNDER IOWA CODE SECTION 403.19 FOR THE 2015 END OF YEAR CERTIFICATION OF URBAN RENEWAL PROJECTS; RES. 15-351, APPROVING FINAL PLAT OF KEMP'S ADDITION, IOWA CITY, IOWA; Sending a letter recommending approval of a rezoning of approximately 3.72 acres of property from County Agriculture (A) to County Single Family Residential (R) located at 5092 American Legion Road in the Iowa City/Johnson County Fringe Area (CZ15-00003); RES. 15-352, AUTHORIZING THE PROCUREMENT OF REFUSE AND RECYCLING SERVICES; RES. 15-353, AUTHORIZING THE RENEWAL OF THE CONTRACT FOR CREDIT CARD PROCESSING SERVICES WITH US BANK; RES. 15-354, AUTHORIZING THE CITY MANAGER TO SIGN A MEMORANDUM OF UNDERSTANDING FOR CO-SPONSORSHIP OF SUMMER OF THE ARTS WITH THE UNIVERSITY OF IOWA; RES. 15-355, TERMINATING AN ACCESS EASEMENT AND PARKING AGREEMENT INCIDENT TO AGREEMENT FOR PRIVATE REDEVELOPMENT WITH HIERONYMUS SQUARE ASSOCIATES, L.L.C., AUTHORIZING THE MAYOR TO SIGN AND CITY CLERK TO ATTEST AN ACCESS EASEMENT AND PARKING AGREEMENT WITH IOWA CITY HOTEL ASSOCIATES, L.L.C. FOR THE DEVELOPMENT OF CERTAIN LOTS ON BLOCK 102, IOWA CITY, IOWA, AND CONSENTING TO THE ASSIGNMENT OF SAID AGREEMENT. Setting Public Hearings: RES. 15-356, SETTING PUBLIC HEARING FOR DECEMBER 15, 2015, ON A PROPOSAL TO CONVEY A SINGLE FAMILY HOME LOCATED AT 1316 MUSCATINE AVENUE; RES. 15-357, INTENT TO CONSIDER AN AMENDMENT TO THE DEVELOPMENT AGREEMENT BETWEEN THE CITY AND CASL HOLDINGS, LLC, FOR TRANSFER AND DEVELOPMENT OF CITY - OWNED PROPERTY AT THE CORNER OF COURT AND LINN STREETS AND THE DEVELOPMENT THEREOF, AND SETTING A PUBLIC HEARING for December 15 AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF; Setting a public hearing for December 15 on an ordinance rezoning 16.3 acres of land from Interim Development Research Park (ID -RP) Zone to Low Density Single Family (RS -5) Zone located south of Kennedy Parkway and west of Camp Cardinal Boulevard (REZ15-00018); Setting a public hearing for December 15 on an ordinance conditionally rezoning approximately 1.03 acres of property from Community Commercial (CC -2) Zone to Riverfront Crossings - Central Crossings (RFC -CX) Zone located at 602, 604, 608, 610, 614, 620, 628 South Dubuque Street (REZ15-00020); Setting a public hearing for December 15 on an ordinance rezoning approximately 7.98 acres of property from Commercial Office (CO -1) to Intensive Commercial (CI -1) Zone located east of Mormon Trek Boulevard between Grace Drive and Eagle View Drive (REZ15-00021); Setting a public hearing for December Complete Description November 10, 2015 Page 3 15 on a vacation of air rights 25' above pavement grade over public right-of-way in the north -south alleyway between East Harrison Street and East Prentiss Street to allow a pedestrian skywalk (VAC15-00005); RES. 15-358, SETTING A PUBLIC HEARING FOR DECEMBER 15, 2015, REGARDING THE INTENT TO ENTER INTO A LEASE AGREEMENT WITH THE IOWA CITY AREA DEVELOPMENT GROUP FOR COMMERCIAL SPACE WITHIN THE IOWA CITY PUBLIC LIBRARY; RES. 15-359, APPROVING THE COMPETITIVE CRITERIA AND PROCEDURES FOR DISPOSITION OF CERTAIN PROPERTY LOCATED WITHIN THE CITY - UNIVERSITY PROJECT I URBAN RENEWAL AREA; 2) DETERMINING THAT THE OFFER SUBMITTED BY HSI, L.L.C. SATISFIES THE OFFERING REQUIREMENTS AND DECLARING THE INTENT OF THE CITY TO ENTER INTO AN AGREEMENT FOR THE SALE OF LAND FOR PRIVATE REDEVELOPMENT WITH HSI, L.L.C. IN THE EVENT THAT NO COMPETING PROPOSALS ARE SUBMITTED; 3) SETTING A PUBLIC HEARING ON THE PROPOSED CONVEYANCE; AND 4) SOLICITING COMPETING PROPOSALS. Correspondence: Jerry Bokassa regarding Racism in Iowa City; Kristin Cannon regarding Halloween [Staff response included]; Caryl Lyons; Diane Henry regarding Comprehensive Plan Amendment; Sally Scott regarding Funds for Towncrest Senior Housing; Annie Tucker regarding Working with people who are upset or angry; Alex Kramer regarding Homeless Shelter interview [Staff response included]; Sheila Daniels regarding Pedestrian Walkway — Newton Road [Staff response included]; Marcia Emmons regarding Street Lighting [Staff response included]; Tharius Heaven regarding They Did Not Take The Call; Jennifer Watkins regarding Housing $$$; Jeff Wrede regarding Traffic Concern by Southeast; Katherine Hall; Cathy Stange regarding Minimum Wage Ordinance [Staff response included]; Garry Hauser regarding New Council questions [Staff response included]; Ryan Durbin regarding Elections [Staff response included]; Traffic Engineering Planner regarding Installation of (1) NO PARKING CORNER TO HERE sign on the southwest corner of the intersection of East Court Street and Clark Street ; Traffic Engineering Planner: Installation of (2) NO PARKING AT ANY TIME signs on the east side of George Street, from the Oaknoll skywalk to Oakcrest Street; Traffic Engineering Planner regarding Removal of parking prohibition on the east side of Stevens Drive, adjacent to 160 Southgate Avenue. Mary Gravitt, 2714 Wayne Ave., appeared regarding the City's Aaa Bond rating; City Transit routes; bus shelters; affordable housing; and free summer membership in the Rec. Center programs. Adil Adams, owner American Taxi, congratulated newly elected City Council members; and raised concerns regarding continued operation of the University Night Ride and his business. Joy Beadleston, 1570 S. First Ave., thanked the City for their efforts in returning bus service to Sycamore Mall and Eastdale Plaza; and applauded the service provide by the University Night Ride program. Roger Knight, Jr., 320 E. Washington St., stated University Night Ride program was needed; encouraged passage of ImOn agenda items; challenge new City Council to reduce sidewalk cafes and experience City services and talk to people. Doyle Landry, Positive Vision Ministries, appeared noting the Marine Corps birthday and encouraged consideration of a Veterans Center in the unused portion of the Library. Moved by Botchway, seconded by Payne, to accept correspondence from Mary Gravitt and Adil Adams. Complete Description November 10, 2015 Page 4 Mayor Hayek and Council Member Dickens abstained from following vote due to a conflict of interest and left the meeting. Mayor Pro tem Mims now presiding. A public hearing was held on an ordinance amending Title 3, "Finance, Taxation and Fees" Chapter 7, "Iowa City Downtown Self Supported Municipal Improvement District" of the City Code, to re-establish the Iowa City Downtown Self -Supported Municipal Improvement District (SSMID) pursuant to the provisions of Chapter 386, Code of Iowa; and providing for the establishment of an operation fund and the levy of an annual tax in connection therewith. Economic Development Coordinator Ford presented a power point. The following individuals appeared: Nancy Bird, Executive Director of the Iowa City Downtown District; Karen Kubby, Board Member of the Iowa City Downtown District and business owner, 1425 Ridge St.; Adil Adams, American Taxi; Mary Gravitt, 2714 Wayne Ave.; Joy Beadleston, 1570 S. First Ave.; Doyle Landry, Positive Vision Ministries; and Roger Knight, Jr., 320 E. Washington St. Moved by Botchway, seconded by Payne, to accept correspondence from Nancy Bird and Ritu Jain. Moved by Payne, seconded by Throgmorton, that the ordinance amending Title 3, "Finance, Taxation and Fees" Chapter 7, "Iowa City downtown Self Supported Municipal Improvement District" of the City Code, to re-establish the Iowa City Downtown Self - Supported Municipal Improvement District (SSMID) pursuant to the provisions of Chapter 386, Code of Iowa; and providing for the establishment of an operation fund and the levy of an annual tax in connection therewith, be given first vote. Individual Council Members expressed their views. The Mayor Pro tem declared the motion carried, 5/0/2, Hayek and Dickens abstaining. Mayor Hayek and Council Member Dickens returned to the meeting. Mayor Hayek now presiding. A public hearing was held on a resolution approving a lease of secure space located in the Iowa City Data Center to IMON Communications, L.L.C. No one appeared. Moved by Mims, seconded by Botchway, to adopt RES. 15-360, APPROVING A LEASE OF SECURE SPACE LOCATED IN THE IOWA CITY DATA CENTER TO IMON COMMUNICATIONS, L.L.C. Asst. City Manager Fruin presented information. Patrice Carroll, President and CEO of ImOn Communications, appeared. Individual Council Members expressed their views. The Mayor declared the resolution adopted, 6/0/1. Botchway abstaining. Moved by Mims, seconded by Payne, to adopt RES. 15-361, APPROVING, AUTHORIZING, AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST, RESPECTIVELY, A MASTER AGREEMENT FOR SHARED USE PROJECTS BETWEEN THE CITY AND IMON COMMUNICATIONS, LLC, AND AN AMENDMENT PROVIDING FOR THREE SHARED USE PROJECTS. The following individuals appeared: Lee Grassley, Regional Manager of Government Relations and Public Affairs for Mediacom; and Roger Knight, Jr., 320 E. Washington St. Individual Council Members expressed their views. The Mayor declared the resolution adopted, 6/0/1, Botchway abstaining. Moved by Payne, seconded by Mims, to adopt RES. 15-362, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT BETWEEN THE CITY OF IOWA CITY AND ImOn COMMUNICATIONS, LLC TO USE A PORTION OF CITY STREETS AND PUBLIC RIGHTS-OF-WAY FOR THE INSTALLATION, OPERATION AND MAINTENANCE OF A FIBER OPTIC NETWORK. The Mayor declared the resolution adopted, 6/0/1, Botchway abstaining. Complete Description November 10, 2015 Page 5 Moved by Payne, seconded by Mims, to adopt RES. 15-363, AUTHORIZING THE ACQUISITION OF PROPERTY LOCALLY KNOWN AS 1504 YEWELL STREET, WHICH IS A PUBLIC NUISANCE, FOR THE PURPOSE OF ABATING THE NUISANCE. Moved by Mims, seconded by Dickens, to adopt RES. 15-364, DISQUALIFYING PERSONS WHO HAVE ADMITTED GUILT OR LIABILITY OR BEEN ADJUDICATED GUILTY OR LIABLE IN ANY JUDICIAL OR ADMINISTRATIVE PROCEEDING OF COMMITTING A REPEATED OR WILLFUL VIOLATION OF THE IOWA WAGE PAYMENT COLLECTION LAW, THE IOWA MINIMUM WAGE ACT, THE FEDERAL FAIR LABOR STANDARDS ACT OR COMPARABLE STATE STATUTES OR LOCAL ORDINANCES FROM ENTERING INTO CONTRACTS WITH THE CITY AND FROM RECEIVING ANY DISCRETIONARY ECONOMIC DEVELOPMENT ASSISTANCE. The following individuals appeared: Charles Easton, 953 Canton St., and Doyle Landry, Positive Vision Ministries. Individual Council Members expressed their views. Moved by Mims, seconded by Payne, that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 15-4647, AMENDING TITLE 3, "FINANCES, TAXATION, AND FEES", CHAPTER 4, "SCHEDULE OF FEES, RATES, CHARGES, BONDS, FINES, AND PENALTIES", SECTION 8, "PARKING VIOLATIONS", TO ADD A $50 PENALTY FOR SNOW EMERGENCY PARKING VIOLATION, be voted on for final passage at this time. Transportation and Resource Management Associate Dir. Rummel present for discussion. Moved by Mims, seconded by Payne, that the ordinance be finally adopted at this time. Moved by Mims, seconded by Botchway, that the ORD. 15-4648, AMENDING TITLE 17, ENTITLED "BUILDING AND HOUSING," CHAPTER 5, ENTITLED "HOUSING CODE," TO SUPPORT NEIGHBORHOOD STABILIZATION BY PROHIBITING FURNITURE ON ROOFS, ADDING STANDARDS FOR EXTERIOR BUILDING AND FENCE SURFACES, REQUIRING SCREENING OF DUMPSTERS ON MULTI -FAMILY DWELLINGS AND UNDER CERTAIN DECKS / PORCHES, LIMITING THE STORAGE OF LANDSCAPING / CONSTRUCTION MATERIAL, AND REQUIRING GFCI PROTECTED OUTLETS AND CARBON MONOXIDE DETECTORS, be passed and adopted. The following individuals appeared: Mary Gravitt, 2714 Wayne Ave.; and Roger Knight, Jr., 320 E. Washington St. Sr. Housing Inspector Laverman present for discussion. Moved by Botchway, seconded by Dickens, to accept correspondence from Hanh Kratz and Tim Weitzel. Moved by Payne, seconded by Mims, that the ordinance amending Title 2 of the City Code, entitled "Human Rights," to make the Title align with the Fair Housing Act and to update its general provisions, be given first vote. Mary Gravitt, 2714 Wayne Ave., appeared. Moved by Payne, seconded by Dickens, that the ordinance amending Title 5, entitled "Business and License Regulations," Chapter 2, entitled "Taxicabs," Section 3, entitled "Accessibility of Records," and Section 6, entitled "Decals" to delete a duplicative provision and clarify the need for a warrant to access business offices, be given first vote. Moved by Mims, seconded by Botchway, to make the following appointments to Boards and Commissions: reappoint Joe Coulter, and appoint Adil Adams, 2532 Bartelt Rd., #1 C, and Eliza Jane Willis, 821 S. 7th Avenue, to the Human Rights Commission for three vacancies to fill three-year terms, January 1, 2016 — January 1, 2019; Complete Description November 10, 2015 Page 6 reappoint Joe Younker, 1011 Sixth Avenue and Cara Hamann, 1112 Second Avenue to the Parks and Recreation Commission for two vacancies to fill four-year terms, January 1, 2016 — January 1, 2020; reappoint: Kathy Mitchell, 722 Iowa Avenue, and appoint Joylene Beadleston, 1570 S. First Avenue, #7, to the Senior Center Commission for two vacancies to fill three-year terms, January 1, 2016 — December 31, 2019. (A third vacancy is for an at -large member, who is an eligible elector of Johnson County Iowa but not a resident of the City of Iowa City, and will be appointed by majority vote of the six City Council appointees to the Commission.) The Mayor noted no applications were received for the following Boards and Commissions and all will be readvertised: Airport Zoning Brd of Adjustment for a five- year term January 1, 2016 December 31, 2020, for a Licensed Electrician or qualified by experience and training; Appeals, Board of, for a five-year term January 1, 2016 - December 31, 2020; Public Art Advisory Committee for a three-year term, January 1, 2016 — January 1, 2019. Moved by Throgmorton, seconded by Botchway, to accept correspondence from Kathy Mitchell and Clay Claussen. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] The Mayor noted the previously announced vacancies to Boards and Commissions: Airport Zoning Brd. of Adjustment for a five-year term January 1, 2014 — December 31, 2018 (Formerly advertised; Full term); Appeals, Board of — One vacancy to fill an unexpired five-year term January 1, 2014 - December 31, 2018. For a HVAC or building design professional or qualified by experience and training (Unexpired term); Historic Preservation Commission for a Jefferson St. representative to fill three-year terms, March 29, 2013 — March 29, 2016 (New District formed). Applications must be received by 5:00 p.m., Wednesday, December 9, 2015. The Mayor noted the current vacancies: Housing and Community Development Commission for an unexpired term — September 1, 2017; Housing and Community Development Commission for an unexpired term — September 1, 2018. Applications must be received by 5:00 p.m., Wednesday, December 30, 2015. Council Member Botchway reported it was fun participating in the Iowa City Police Dodgeball Tournament which raised $5000 for the Special Olympics. Council member Throgmorton reported on his attendance at the State Research Address by University of Iowa Vice President for Research Dan Reed and the outstanding research being conducted at the University. Mayor Pro tem Mims stated she and City Manager also attended the event. Mayor Pro tem Mims congratulated fellow Council Member Throgmorton and the other successful Council candidates joining the 2016 Council; and urged people to use lights and reflectors with the change in time and earlier darkness. Council Member Dickens stated he dropped off information for the next packet regarding a new suspension bridge at Hickory Hill Park installed by Boy Scout Troop 212. Council Member Payne noted Veterans Day and encouraged everyone to honor the veterans in their life and in the City. Mayor Hayek reported he and City Manager had a good meeting with new University President Harreld and welcomed him and his wife, Mary, to the community; congratulated his old football team, City High, for making the quarter finals of the state Complete Description November 10, 2015 Page 7 football tournament; and reported he would be observing Veterans Day at the 35th annual Johnson County Military Affairs Association dinner banquet. City Manager Markus noted the annual award presented at the Johnson County Military Affairs Association dinner is named after Mayor Hayek's grandfather; and echoed comments made by Council Members Throgmorton and Mims on the research presentation by Dan Reed, noting Mr. Reed praised the efforts of the City, the University, and ICAD (Iowa City Area Development). Moved by Payne, seconded by Mims, to adjourn meeting 9:15 p.m. Matthew J. Hayek, Mayor Marian K. Karr, City Clerk CITY OF IOWA CITY MEMORANDUM Date: November 23, 2015 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, November 10, 2015, 6:30 PM in Emma J. Harvat Hall Council: Botchway, Dickens, Dobyns, Hayek, Mims, Payne, Throgmorton. UISG: Neal Staff: Markus, Fruin, Dilkes, Karr, Knoche, Havel, Laverman, Bockenstedt, Andrew, Korpel, Hightshoe, Yapp, Boothroy, Ford, Bowers, Rummel, O'Brien A transcription and power points are available in the City Clerk's Office and the City website. QUESTIONS FROM COUNCIL REGARDING AGENDA ITEMS 11-30-15 2�nm� (Agenda Item # 6 — —Extension Self—Supported Municipal Improvement District (SSMID) ... ) — Mayor Hayek stated he and Council Member Dickens would be abstaining on the discussion and action. Council Member Throgmorton that Economic Development Coordinator Ford present information at the formal meeting on the process of the extension request and why the ordinance should be done prior to the end of the year. 2. (Consent Calendar Item 4f(2) — Kristin Cannon: Halloween) — Council Member Botchway requested staff review the decision if Halloween appears on the same day as a football game in the future. Council Member Dobyns stated he felt moving trick or treat to Friday (like University Heights) was confusing, and having both the same night was not as bad as previously thought. 3. (Agenda Item # 13 — ... Housing Code ... ) — In response to Council Member Botchway, City Manager Markus stated staff would be reporting on correspondence received at the formal meeting. COUNCIL APPOINTMENTS rAgenda Item # 161 • Human Rights Commission — reappoint Joe Coulter; appoint Eliza Jane Willis and Adil Adams • Parks and Recreation Commission — reappoint Joe Younker and Cara Hamann • Senior Center Commission — Reappoint Kathy Mitchell; appoint Joylene Beadleston Council Work Session November 10, 2015 Page 2 INFORMATION PACKET DISCUSSION [October 22, 29, November 5 Oct. 22 1. (IP3 — KXIC) Council Members agreed to the following schedule: Wednesday November 11 (pre-recorded 10am 11/10) — Payne November 18 — Dickens November 25 — Hayek December 2 — Mims December 9 — Botchway December 16 — Dickens December 23 — Botchway (pre-recorded) December 30 - Hayek In addition we are adding a 7:15 — 7:45 AM the first and third Friday of each month: Friday November 20 — Botchway December 4 — Mims December 18 — Throgmorton October 29 1. (IP 2 — Memo ... Potential Cyclocross World Cup Event) Mayor Pro tem Mims noted the memo and stated the event sounds pretty interesting. 2. (IP3 — Article from City Manager — Police Killings of Blacks.... And IP4 — information from the City Manager .... President's Task Force on 21" Century Policing) Mayor Pro tem Mims expressed appreciation for including the information in the packet. 3. (1136 — Listening Post Summary Report) Council Member Payne noted the report submitted by Council Member Dobyns and herself, and noted the biggest issue was snow removal. November 5 1. (1138 — Planning and Zoning Commission draft minutes of October 15) Council Members Throgmorton and Payne noted that the minutes appeared in two packets, and appeared duplicative. COUNCIL TIME / MEETING SCHEDULE 1. Mayor Hayek reminded Council of the next meeting scheduled for the Ashton House on November 30; and the final meeting of the year December 15 in Harvat Hall. 2. Council Member Throgmorton reported on attending the 40th anniversary of the Friends of Historic Preservation event at Old Brick. PENDING WORK SESSION TOPICS [P # 3 Info Packet of 11/51 None UPCOMING COMMUNITY EVENTS / COUNCIL INVITATIONS None Meeting adjourned 6:46 P.M.