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HomeMy WebLinkAbout12-09-2015 Parks & Recreation CommissionAGENDA PARKS AND RECREATION COMMISSION 5:00 p.m. WEDNESDAY, DECEMBER 9, 2015 ROBERT A. LEE COMMUNITY RECREATION CENTER MEETING ROOM B 5:00 p.m. Call to order 5:01 p.m. Staff Introduction 5:07 p.m. Approval of Minutes from Meeting of November 12, 2015 5:09 p.m. Public Discussion of any Item not on the Agenda 5:15 p.m. Recreation Division Report — Chad Dyson • Eastside Sports Complex • Parks & Recreation Fees & Charges Review Winter/Spring Programs Robert A. Lee Community Recreation Center Closure Plans 5:30 p.m. Parks Division Report — Zac Hall • Biodiversity Management Strategy • Hickory Hill Park Update • Mercer Park Playground Update • Willow Creek Project Update • Staff Training 5:45 p.m. Directors Report — Geoff Fruin Farmers Market Update Commission Lighting Comments at November meeting Staff Report Feedback 6:00 p.m. Chairs Report — Clay Claussen 6:10 p.m. Commission Time/Suggestions for Future Agenda Items 6:20 p.m. Adjournment MINUTES DRAFT PARKS AND RECREATION COMMISSION NOVEMBER 12, 2015 ROBERT A. LEE COMMUNITY RECREATION CENTER — MEETING ROOM A Members Present: Suzanne Bentler. David Bourgeois, Larry Brown, Clay Claussen, Maggie Elliott, Cara Hamann. Lucie Laurian. Paul Roesler, Joe Younker Members Absent: None Staff Present: Geoff Fruin, Chad Dyson, Zac Hall, Tammy Neumann Others Present: Diane Allen, Laura Hawks, Austin Petroski CALL TO ORDER Chairman Claussen called the meeting to order at 5 p.m STAFF INTRODUCTION: Fruin noted that the Parks and Recreation Department is one of the more challenging departments to manage in that the staff is located in various locations throughout the City and work a variety of shifts. The department also has an immense temporary staff to manage. He further stated that while credit should be given to the Director, Superintendent, and Program Supervisors, it is the office staff that keeps the department running smoothly. Fruin introduced Jessica Lang, the Office Coordinator for the Parks and Recreation Department to the Commission. Lang shared that she will celebrate her I V" with the department in March of 2016. Until recently, Lang hired, trained and supervised the department's reception staff. This part of her position was reassigned to the newly hired Customer Engagement Program Supervisor, Amanda Opitz. However, Lang has since added additional duties to her position with the recent staff changes within the Parks Department. While she has always done the payroll for the Recreation Division, she has now added all of the Parks employees to that list as well. She plays an integral role in the human resources management of the department. Lang meets with each of the many temporary staff hires to complete their new hire paperwork as well as set them up in both the payroll and personnel systems. She takes care of a great deal of the departments financials such as paying the many invoices that come into the department on a daily basis. She also assists in the training of the receptionists when necessary, covers for the Administrative Secretary during her absence and assists the public with online issues and program registration. Lang commented that she really enjoys the people she works with and loves that the job keeps her hopping. Claussen thanked Lang on behalf of the Commission for her hard work. RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): Moved by Bourgeois, seconded by Hamann, that once the additions noted by Commission are added, that City Council approve the proposed fees and charges for the Parks and Recreation Department for FYI 7. Passed 9-0. PARKS AND RECREATION COMMISSION November 12, 2015 Page 2 of 6 OTHER FORMAL ACTION: Moved by Bourgeois, seconded by Elliott, to approve the October 14, 2015 minutes as written. Passed 8-0 (Roesler absent). Roesler arrived at 5:10 p.m. PROJECT GREEN PRESENTATION: Diane Allen was present from Project GREEN, along with Laura Hawks with Hawks Design. Allen started by sharing a little history about the organization. She explained that Project GREEN was founded in 1968. The program is solely staffed by volunteers. Project GREEN started with the beautification of the entrances into the city as well as parkways, public spaces, and public schools. As part of their goal to educate the public, they invite them to see the projects that have been completed and those that are still in progress. They will begin holding garden fixums at the library in January. Two of their ongoing educational programs include the annual Garden Fair in May and the annual Garden Tour in June. Project GREEN is funded in part by these two programs as well as through contributions. Allen noted that many of the current volunteers are aging and they are in need of some younger volunteers to keep the program going. Allen introduced Laura Hawks who is a landscape architect, as well as a Project GREEN volunteer. She has worked on many designs for the group including that of parkways, maintenance specifications and most recently the Ashton House. Hawks wrote the grant application that was recently awarded to the City for ongoing projects at the Ashton House. To date Project GREEN has provided the implementation as well as maintenance of the flower beds at the house. Hawks shared a future design plan showing the existing improvements as well as proposed future improvements that were included in the grant application. The plan includes enlarging the terrace area and the placement of underground drainage system, as well as reforestation by planting of flood resilient trees. The also propose the placement of two rain gardens and interpretive signage on the property. Also included in the plan is a north parking lot that would allow for additional parking and ADA accessibility to the lower lot from the Ashton House. This past summer Project GREEN held a dedication for one of the founders of Project GREEN, Nancy Seiberling. They planted a peony bed in her honor on the Ashton property. Laurian asked if the group would accept student volunteers. Allen said absolutely and also mentioned that they do not have to have gardening experience, laurian said she would be happy to connect them with potential volunteers. She then asked if Project GREEN is moving towards more native plantings. Hawks said that they are and also drought tolerant plantings. Claussen expressed appreciation on behalf of the Commission for all of the work that Project GREEN has done for the community and continues today and into the future. He also commended Hawks for writing the REAP Grant application. RECREATION DIVISION REPORT: Eastside Sports Complex: Dyson announced that the initial kick-off meeting with Hitchcock Design Group was held on October 27. He is in the process of putting together a meeting for stakeholders as well as a public forum. These will both take place on December 3. Stakeholders will meet throughout the day and the public meeting will start a 5 p.m. Stakeholders will include athletic directors, club sports teams, affiliates, other city staff, and special interest groups such as pickle ball, tennis and cricket. There will be PARKS AND RECREATION COMMISSION November 12, 2015 Page 3 of 6 an online public portal meeting launched on November 16. Commission Members Brown and Claussen are both serving on the steering committee. Bourgeois asked how many acres of land would be used for this complex. Dyson said it is a 73 -acre parcel of land north of Highway 6 off of Taft Avenue, south of American Legion Road. It will be a multisport facility that will include ball diamonds, football and soccer fields, and will have the potential for other sports that we don't currently offer. Laurian asked if it will replace the current soccer park, Dyson answered that initially it will not. Roesler asked if this facility would offer a naming opportunity if given a large enough donation. Fruin said that he believes that the City would welcome this as long as it fits within the City's Naming Policy. Youth Sports Council: The group is working to put together a sponsorship packet with the hopes of offsetting affiliate costs. While it is still a work in progress, the intent is to distribute this packet in February, prior to all of the spring seasons starting. Opitz assisted Dyson in creating the packet. Dyson said that there will be options forgiving. For example, one might pledge a total of $2500 given over a 5 year time frame. Laurian suggested that maybe that was too small of an amount to ask for. Dyson said that it may be, however, the group wants to make it affordable for the small business owner. Claussen expressed his appreciation to Dyson and Opitz for the time they put into creating this sponsorship packet. Parks & Recreation Fees & Charges Review: Dyson distributed a matrix of the departments proposed fees and charges for Commission review. He highlighted in yellow the areas/programs where changes were made. He noted that the department is looking at restructuring the swim lesson program to offer customized private lessons. This allows the parents/participant to schedule directly with the instructor. The department has seen a growing demand for this option. Dyson noted that an increase in the rental fee for meeting rooms at Mercer is proposed. There is also an adjustment to a couple of adult sports programs to meet with cost recovery requirements of the department. Hall has recommended an increase in the garden plot fees from $22 to $25 as well as changing park shelter reservation windows from 5 hours to 4 hours. Fruin and Neumann met with department staff, Farmers Market staff and the Johnson County Local Food and Planning Specialist to discuss options for incorporating the Supplemental Nutrition Assistance Program (SNAP) within the farmers market. Right now this is done on a vendor elective basis. They would like to see a standard solution where every eligible vendor would participate. Fruin said that he personally feels that this is a priority for the Farmers Market and would like to figure out a way to get this done. Bourgeois asked if we should add fees for the dog park shelters and dog birthday party packages to the department fees and charges matrix. Dyson said that he can put something together for the parties and add to the document. Moved by Bourgeois, seconded by Hamann, that once the additions noted by Commission are added, that City Council approve the proposed fees and charges for the Parks and Recreation Department for F'Y17. Passed 9-0. PARKS DIVISION REPORT Prairie Update: Hall said that the department is transitioning into the late fall/winter season. They are cutting down all prairie areas in the parks. In the future they will identify areas that can be burned, but for now will mow. Staff will again practice over -seeding the prairie area at Terry Trueblood Recreation Area over the winter. PARKS AND RECREATION COMMISSION November 12, 2015 Page 4 of 6 Seasonal Projects Update: Staff is in the process of winterizing and painting the park restrooms. They are also preparing to shut down the parks for the winter. He also mentioned that a few of the Parks staff have been assisting Streets Department with leaf pickup. Willow Creek/Kiwanis Park Project Update: Staff met with HBK on Tuesday and has since received emails and phone calls about the project. All American Concrete from West liberty was in the process of laying the trail but for whatever reason, has stalled in the process. liall is working with them to keep the momentum going. He has asked that it be complete by Thanksgiving. Hall expects that the restroom construction will begin after the first of the year. They are contracted to complete this project by May 1, 2016. Parks & Recreation Director Update: Fruin announced that they had identified two finalists and have since chosen the top candidate for the Parks and Recreation Director position. They are currently in the negotiating process with that person. He hopes to update staff and commission next week. He noted that they were very happy with the pool of candidates and thinks that the department will be very well off with their selection. Mercer Park Playground Bids: Fruin noted that the Council approved this project; however the bids came in at about $35,000 over budget. The department is looking at some of the parkland improvement funds available to make up the difference. About $100,000 a year are put into this account for miscellaneous projects that come up. He said that there are adequate funds available to finish this project and other work throughout the fiscal year. The contract was awarded to Dostals Construction of Nebraska. They have worked very closely with the playground equipment manufacturer in the past. Staff hopes to have this project in the works by spring. Hickory Hill Master Plan: Fruin noted that there have been many starts and stops on this project in terms of getting a consultant on board. Atter attempts at negotiating with the #I pick, they have moved on to #2. A consultant agreement will be signed in the next week or two with a kick-off meeting to be scheduled the first week of December. Hall will manage this project. Lower City Park Master Plan Update: Fruin shared with Commission both the Parks and Recreation Commission input results as well as the public input meeting results of the concepts presented by Confluence. He noted that there were also comment cards that were turned in that are not included with these handouts tonight. Confluence is reviewing those. Staff will be meeting with Confluence again next week for the first time since the public input meeting. Fruin shared that Tim Kemp, a sixth grade teacher at Hills Elementary and Mayor of Hills, reached out to him after he saw the article in the newspaper about the master plan process. He mentioned that he had shared the article with his class and they have put together a list of items that they like that are currently offered at the park as well as a list of their suggestions for improvements in the park. The class presented their items to Fruin and he shared with the Commission. He said that their comments are just as important as those gathered from the public meeting. Laurian agrees that staff needs to take into account the younger age group. Laurian expressed her concerns about the sloping design that Confluence shows which seems to block the view of the stage. Fruin noted that the lawn is not meant for seating for the stage but would get a perspective from Confluence. Laurian also noted that there seems to be strong public support for a sledding hill. Fruin said that this could be challenging due to the natural topography of the land. Claussen PARKS AND RECREATION COMMISSION November 12, 2015 Page 5 of 6 also mentioned that there was a liability issue that came up in Dubuque with sledding hills and wondered if Iowa City would be putting them in the same situation. Fruin noted that the City has the same type of immunity as skate parks. Commission Appointments: Fruin announced that the City Council reappointed Hamann and Younker to the Commission. He thanked them for reapplying. Parks & Recreation Foundation Update: Tammy Neumann and Fruin met with the Community Foundation of Johnson County. They are exploring the option of transitioning the Parks and Recreation Foundation into the Community Foundation. Fruin said that we need to evaluate holistically. He said that there are some administrative benefits as reporting on foundations becomes risky to maintain. Claussen said that he recently spoke with Ron Clark, previous manager of Riverside Theatre, who is extremely interested in participating in some type of a fundraising capacity for the community or the Parks and Recreation Foundation. Claussen asked if Commission members want to be involved in fundraising as there is a need to populate the current parks and recreation foundation. He said that he would hate to see competition in the community going after the same pockets for support, but would like to see a more coordinated effort. Fruin said that the Community Foundation serves as an umbrella for multiple Iowa City focused missions. He said that a person can contribute towards an Iowa City umbrella fund or can specify sub -categories. There is already a parks improvement fund that has been established. He said that marketing would become important directing people to the different options within that fund. Elliott said she is a big believer in the community foundation and further noted that there is a 25% tax credit through the Community Foundation. CHAIRS REPORT: None COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS: Younker asked if there is a plan for any additional lighting in Lower City Park. He also addressed a letter to the editor that was written about the lack of involvement into the bike trail system. He wanted to know if this is something that the commission needs to respond to. Fruin said that that item has been addressed with him. He also noted that he will forward the suggestion to City Council about the need for an updated bike trail master plan. He said that the City currently meets with the Think Bicycles group on a quarterly basis. lie believes it was a fair criticism and it will be addressed during the master planning process. Roesler noted his desire to explore the possibility of an archery range at one of the city parks. lie said that there may be some funding available to help with that. Bourgeois mentioned that when he went to vote on Tuesday night at Mercer, there was a concern brought about by the poor lighting of the walkway that needs to be addressed. Bourgeois also announced that he will be in Arizona from November 30 through March I. He has yet to determine whether he will be returning to Arizona for good. He would like to be present for a grand opening of the pond at Thornberry Off -Leash Dog Park. Laurian would like to review the bio -diversity strategy that was proposed to Council in March and discuss how we can integrate within the goals of the Commission. Fruin will distribute with the next commission packet. ADJOURNMENT: Moved by Boureeois, seconded by Bentler, to adjourn the meeting at 6:30 a.m. Motion passed 9-0. PARKS AND RECREATION COMMISSION November 12, 2016 Page 6 of 6 PARKS AND RECREATION COMMISSION ATTENDANCE RECORD NAME c 'R?� o � � In � u7 in � � TERM .. .. d00 e n o 0 EXPIRES Suzanne 1/1/17 X X X X X X X O/E X X X O/E X Bender David 1/1/15 X X X X O/E O/E X X X X X X X Bourgeois Larry Brown 1/1/18 X X X O/E X X X X X X X O/E X Clay 1/1/18 X X X X X X X X X X X X X Claussen O/F. X X X X X X X Maggie 1/1/17 X O/F X X X Elliott —X —X Cara 1/1/16 O/E X X X X X /E O X X X X Hamann Katie Jones 1/1/18 X X O/E X X X X X Lucie 1/1/15 X X X X X X X X WE O/E X X X Laurian Paul Roesler 1/1/18 * * * * * * * * * X X X X Joe Younker 1/1/16 X X X X X X O/E X O/E O/E X X X KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting LQ = No meeting due to lack of quorum * = Not a member at this time city of iowa city PARKS AND RECREATION DEPARTMENT 220 S. Gilbert Street TO: Geoff Fruin FROM: Chad Dyson DATE: December 1, 2015 RE: November 2015 Monthly Report S.P.I. SPI Special Olympics Winter Sports training began with 37 athletes who have been entered to compete and are preparing for the upcoming Winter Games in Dubuque in January. The SPI "Happy Harvest" fall cooking class had 35 registrations. (Master Plan: Enhance Program Development) The Recreation Division had 11 Special Olympics Bowlers who placed first at the Area Tournament and advance to the State Competition. (Master Plan: Enhance Program Development) Program information was completed for the Winter/Spring 2016 Activity Guide. (Master Plan: Enhance Program Development) Iowa City Recreation Division Special Olympics athletes participated in the Unified Sports Day at the UI Field House. This event was sponsored by Special Olympics Iowa and partnered UI students with SO athletes to play baseball, bag toss, basketball and other sports and activities. (Master Plan: Enhance Program Development) PRESCHOOL/JR./SR. HIGH ACTIVITIES - SCANLON GYM The IC Parks and Rec began the demolition of the 12 year old accordion partition in the P&G Room. The updated partition will be 3 ft. moveable panels like at TTRA. Completion date is by the end of December 2015. For the first time, the Mercer Aquatic Center Scanlon Gym hosted a 2 -day Gymnastic meet. The meet was sponsored by the Iowa Gym -Nest. The 2 -day event had 396 athletes participate and 1200 spectators. The MPACSG also hosted Lemme Elementary School Night, 13 birthday party packages and 9 meetings. The IC Parks and Rec 3 on 3 basketball program is winding down. 186 boys and girls, Preschool —6 th grade are participating with 24 volunteers coaching. Registration for the 5 on 5 programs begins earlier this year, December 2. The IC Parks and Rec continues to offer free roller-skating at the Grant Wood Gym on Fridays, 6-8 pm. unfortunately numbers have dwindled to 15-20 participants per night. Recreation Division November 2015 Monthly Report Page 2 of 4 SPORTS & WELLNESS All the equipment in the new fitness room is in working order at the RAL Recreation Center. (Goal #9 — Continue to Provide Equitable LOS in Existing Parks and Facilities). Staff posted upcoming program information on the department's web page. Staff also posted articles on the department's website regarding the upcoming holiday facility schedules. (Goal # 6 — Increase Awareness of Program Offerings). Staff reviewed and edited the upcoming Winter/Spring brochure for content. (Goal # 6 - Increase Awareness of Program Offerings). Fall volleyball continues in November with the season ending tournaments schedule for early December. (Goal # 6 — Increase Awareness of Program Offerings and Goal #2 — Track Performance Measures). SOCIAL/CULTURAL As you may remember, the Parks and Recreation Department was awarded an Iowa Department of Agriculture grant to build an OUTDOOR CLASSROOM on the south side of the Recreation Center. The space, within the fenced confines, will build upon the success of the Discovery Garden and will feature specialty crops in an outdoor edible learning space. Department staff have met with Backyard Abundance representatives to collaborate on curriculum, publication, development of the demonstration site and to make decisions on the outreach programming to be provided. This project will be implemented over a 29 month period beginning with a visioning event on February 6, 2016 and culminating with celebratory events for educators and designers. (Master Plan: Enhance Program Development, Collaborate with Community Organizations) The ACTIVITY GUIDE was compiled, proofed and sent to print this month. Release is expected to be December 4 and distribution to the schools will be done Dec 8 and 9. Registration opens December 16. (Master Plan: Increase Awareness of Program Offerings) WINTER BREAK CAMP activities were planned; materials designed and distributed. Registration opens December 3. Please see attached information for details. (Master Plan: FUN) Several ART AND DANCE INSTRUCTORS are graduating this December. Several interviews for replacements were conducted and to date we are nearly ready for January sessions. Several meetings were held to provide information to the Project Manager for the Cabin Restoration Project. Marlin Ingalls of the Office of the State Archaeologist will be presenting us with a project plan in early December. A group of ten 5h and 6`s graders from Penn Elementary toured the Discovery Garden on Nov 11. The Youth Programs Coordinator from Neighborhood Centers of Johnson County brought Recreation Division November 2015 Monthly Report Page 3 of 4 the students. We toured the garden and students were able to sample oregano, thyme current tomatoes and kale. Inside, we looked at a variety of seeds and discussed how they germinate. We made seed necklaces for the students to take home and watch grow. (Master Plan: Collaborate with Community Organizations and Reach out to those in Financial Need) And, although difficult to believe, meetings have been held and planning has begun to investigate new and exciting camp offerings for summer 2016. (Master Plan: Enhance Program Development, Identify and develop programs related to new trends, and Collaborate with Community Organizations and Businesses) AQUATICS Last month we reported an expanded and more regimented training system for our lifeguard staff. Now in the third month of existence it has proved to be invaluable. Our monthly attendance percentage (staff attending) has increased from 95% to nearly 99%. Of course our ultimate goal is 100%, that number is nearly unattainable due to varying schedules and outside conflicts. The staff is responding very well; the number of missed shifts has decreased, the number of sub requests has decreased, and the staff overall is more professional. We expect these trends to increase and develop even further. While staff development is not directly related to the Departments Master Plan, it does help to enhance program development (Goal 43). Beginning next month we are rolling out a revamped private lesson swim program. We have been using our traditional format for quite some time and we felt it was time to develop it further. We have been experimenting with a custom lesson format that has proven quite successful. The program allows for an increased level of customization and access to the instructor of their choice. The revamped design will allow for an increased number of participation without taking away valuable swim lesson time. By doing this we can also add one more section of group lessons, our largest revenue driver. The Robert A. Lee Recreation Center pool has been experiencing some mechanical difficulties. These have resulted in two 24 hour closures in the last month. The largest issue, the water loss, seems to have been fixed. We contracted with an outside agency to locate the alleged leak and perform the repair if possible. Initial indications are that the repair has been made and the closure was not in vain. Next month we will take advantage of the facility closure to conduct some preventative maintenance. We will also use this time to paint the wading pool. MPAC Attendance Recreation Division November 2015 Monthly Report Page 4 of 4 Aveswje Anendwice 9.0 w6.0 `.,....«..... ��..__..r.,_..�.__._...._..__, 7.0 6.0 40 0 40 30 i 2.0 a 3 1.0 W` VS Tinto Rec Center Attendance Average Attendance 9.0 � s.a 70 H s.a ' 30 :i 34 � 9 0 ♦ 1.S _� 0.0 Time 207.5 K -6d' W1nter imp ee. . "S V. r 40 Get out of the cold and join in all the fun by signing up to this daily winter exploration camp! Activities include: • Arts & Crafts • Bowling • Poetry • STEM Activities • Story Time • Festive Singing • Ice & Roller Skating • Swimming • Puppet Making Forms available at wwwicgovorg/pr or call 319-356-5100 (Participants must have turned 5 by September 15, 2015) 'this the $eds®D 'f® (PC Yreez!D' 2M k -Ob tiVMer Comp `Detvlls Winter Camp Hours: Camp activities take place at the Robert A. Lee Recreation Center from gam to 4pm. Children may be checked in beginning at 7:80am- 9am for supervised indoor games and free play in the gym. Children may be checked out beginning at 4pm- 5::3opm. There is no additional fee for supervised play. Fees: Residents of Iowa City: $40 per day; Non-residents: $45 per day. What to Bring: • Lunch (am and pm snacks are included in the fee) ■ Swimsuit and Towel (12/22 and 12/29 only) • Tennis Shoes and Socks • Warm Winter Clothing (jacket, hat, gloves, boots) I I i v it I. i i> w A t' I I Y Registration forms are available at- Robert % Robert A. Lee Recreation Center 220 S. Gilbert Street, Iowa City or Mercer Park/Scanlon Gym 2701 Bradford Drive, Iowa City Sorry but there is no online registration for this program. Please go to wwwicgov.org/_pr for a printable registration form or stop by one of the locations mentioned above. IN the seds®YJ f(!) (PC FreeztD' 2015 K-011 w er emp 4Detolls S, Dally Monday, 12/21 Y'ou Are The Puppet Master (5267) fC�ulet To kick off this winter camp, students will learn to construct their own character sock puppet and participate in a puppet show, create homemade snowflake decorations, engage in a story and make an art project based off the author's illustration techniques, take part in a dance off, and test their knowledge during winter math games. Tuesday, 12/22 Snow Globes and Sun Catchers (5268) Join in the fun as we create artistic paper snow globes, learn about science by making crystal sun catchers, engage in a story and make an art project based off the author's illustration techniques, swim in the indoor pool, and play various winter games. Wednesday, 12/23 Spin Me Around (5269) Bring your mittens as we spend our morning ice skating at the Coral Ridge Ice Arena, followed by learning and creating seasonal silhouettes using fun painting techniques. In the afternoon we will roll up our sleeves and get in the kitchen by cooking yummy Funfetti popcorn while singing new and old holiday songs to get us in the winter spirit! Monday, 12/28 Pick Up The Spare (5270) Come and experience the fun as we draw ornaments using popular Zintangle designs, write and create our very own holiday concrete poetry, participate in various science mystery bag experiments, and even test our bowling skills by making a trip to Colonial! Tuesday, 12/29 Catch Me If You Can (527 1) Have you ever wanted to learn how to juggle? Now you can! Today we will hang out with a professional juggler where he will perform a show and even share some tricks! We will also create our very own artist trading cards, learn fun fonts and apply them to a creative journal page, and swim in the indoor pool. Wednesday, 12/30 The Art of STEM (5272) Using pine cones collected outside, we will make winter figurines, engage in a story and make an art project based off the author's illustration techniques, participate in a color chromatography science experiment, and finish the day by making New Years Eve hats and roller skating! Registration opens 128' Adult Name: Address: Birth Date: Phone #: Participant Name: Birth Date: School: Participant's Last Name: the Ups®r) 'f® Te Yreeziv 2015 K-6tb Wnter e mp A separate form must be completed for each participant. Email: Emergency Last Age: Circle: M/F Grade: Health Information/Special Accommodations: Please indicate any health information that would be important for staff to know (i.e. asthma, allergies, medications, physical, mental, or emotional disabilities). Also note if English is not the child's primary language. Should your child require special accommodations in order to participate, please contact Joyce Carroll at the Iowa City Recreation Division (819-:356-5100) as soon as possible. Insufficient notice may result in a delay of your child's participation. I give permission for my child, . to participate in the Iowa City Recreation Program for which I have registered him/her. I give permission for my child to leave the Robert A. Lee Community Recreation Center for trips by bus, car, public transportation, or foot to local parks and other program destinations. I understand that some of these field trips may occur outside the city limits of Iowa City limits via hand-out and/or posted message. Signature of Parent/Guardian: Date: `his the $e.Os®D -f(!) 'Pe ��e"zgiD 2015 K-6�1 wMer e mp Number of Days: R#: Amount $: Clerk's Initials: 3 Ways to Register! Non -Resident: Person who does not reside within the corporate limits of Iowa City. Mail with payment: Iowa City Recreation Division, 220 S. Gilbert Street, Iowa City, IA 52240 Fax with payment: (319)-356-5487 Be sure to include your credit card #, expiration date, and signature. Fax available 24 hours. Walk in: Register in person at the Iowa City Recreation Division customer service desk or leave registration and payment in our drop box. Reduced rate available for those who qualify. Refunds: Only available with 3 business days notice. Sorry but no refunds due to weather! In cases of inclement weather, all programs will still be held at the Robert A. Lee Recreation Center. Should you require a returned receipt or confirmation, please include self-addressed, stamped envelope with your payment' or be sure we have your current email address. Method of Payment: Check/Money Dk over MasterCard Visa Credit Cord Number LJ LJ LJ U LJ LJ LJ LJ U F—J LJ LJ LJ LJ CI 1-1 Expiration Date. Authorized Signature: MAKE CHECKS PAYABLE 3D: RECREATION DIVISION 3 DIGIT CODE ON BACK OP CARD Monday Tuesday Wednesday Monday Tuesday Wednesday 12/21 12/22 12/23 12/28 12/29 12/30 (5267) (5268) (5269) (5270) (5271) (5272) Puppet Master Snow Globe & Spin Me Pick Up The Catch Me If The Art of Sun Catcher Around Spare You Can STEM Resident: $40/day Non - Resident: $45/day Number of Days: R#: Amount $: Clerk's Initials: 3 Ways to Register! Non -Resident: Person who does not reside within the corporate limits of Iowa City. Mail with payment: Iowa City Recreation Division, 220 S. Gilbert Street, Iowa City, IA 52240 Fax with payment: (319)-356-5487 Be sure to include your credit card #, expiration date, and signature. Fax available 24 hours. Walk in: Register in person at the Iowa City Recreation Division customer service desk or leave registration and payment in our drop box. Reduced rate available for those who qualify. Refunds: Only available with 3 business days notice. Sorry but no refunds due to weather! In cases of inclement weather, all programs will still be held at the Robert A. Lee Recreation Center. Should you require a returned receipt or confirmation, please include self-addressed, stamped envelope with your payment' or be sure we have your current email address. Method of Payment: Check/Money Dk over MasterCard Visa Credit Cord Number LJ LJ LJ U LJ LJ LJ LJ U F—J LJ LJ LJ LJ CI 1-1 Expiration Date. Authorized Signature: MAKE CHECKS PAYABLE 3D: RECREATION DIVISION 3 DIGIT CODE ON BACK OP CARD 4F l O w, � Monthly Report for November 2015 From: Russell Buffington OaKland Cemetery a 110n"yeqtetua1 arra rentetery f established iu 1843 I. OPERATING AMOUNT A. Interments ( 7 ) 1. Infant Burial, Non -Resident, Weekend 1 @ $262.50 $262.50 2. Adult Full Burial, Resident 1 @ $700.00 $700.00 3. Cremation, Resident 2 @ $300.00 $600.00 4. Cremation, Resident, Weekend 1 @ $400.00 $400.00 5. Cremation, Non -Resident, Weekend, Tent & Chairs 1 @ $780.00 $780.00 6. Niche Cremation, Resident 1 @ $300.00 $300.00 INCOME FROM INTERMENTS $3,042.50 B. Lot Sales 1. Non -Resident, Monument Space 1 @ $1,200.00 $1,200.00 2. Resident, Flush Cremation Space 1 @ $400.00 $400.00 3. Resident, Columbarium Niche 4 @ $800.00 $3,200.00 INCOME FROM LOT SALES $4,800.00 TOTAL INCOME FROM INTERMENTS & LOT SALES $7,842.50 A wiling Addre.;s: Pluux f31%336 -;i70.3 Uvehon: 410 &st Washington Street fru (314) 341-4179 1000 Brown Street Noi City, LA 522441826 Zouw City, L1 52240 II. CEMETERY MAINTENANCE A. Funerals B. Ground Maintenance C. Equipment Repair & Maintenance D. Building Maintenance E. Cemetery Plantings F. Mow/Mulch/Leaf Pick-up G. Trim Cemetery TOTAL CEMETERY MAINTENANCE III. BUDGETED & SPECIAL PROJECTS A. Lot Sales B. Lot Locating C. Meetings D. Genealogy Requests E. Funeral O.T. F. Monument Repair G. Grave Repair H. Safety Training I. Cemetery Snow Removal J. Cemetery Snow Removal O.T. TOTAL BUDGETED & SPECIAL PROJECTS IV. ADMINISTRATIVE & OFFICE DUTIES V. OUTSIDE MAINTENANCE A. Outside Cemetery Snow Route B. Outside Cemetery Snow Route O.T. TOTAL OUTSIDE MAINTENANCE TOTAL CEMETERY HOURS *total hours include the following 1. Leaves with pay 2. Rest Periods 3. Supervisor x 1 4.PFT x2 HOURS 26 41.5 62.5 21 0 71.5 0 III11.;l HOURS 3 2 6.5 1 7 0 1 1 6 0 27.5 HOURS 102.5 HOURS HOURS 3 8 11 HOURS 502 HOURS AUting Address: Phone (319j 356-5105 Lwatiwn: 410 EastWashingtwiStreet Fur(319j341-4179 1000Eincu11Street lam City. 1A 5224&1626 laiaa City, IA 57240 December 1, 2015 Ir , ®�� CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.Icgov.org MONTHLY FACILITIES REPORT MONTH REPORTED: November 2015 PREPARED BY: Scott Justason, Facilities Manager AI (" ,.... AWIV1rrp December 1, 2015 Page 2 1. ENERGY PERFORMANCE TRENDS Electric Total Gas Total Total Calandar year 2015 October 2015 Energy Profile: RAL Recreation Center (Billing cycle is 1 month behind) Total Usage Profile RALCRC Gas Usage Profile - themis RALCRC l8mtric Usep Profile -KWH RALCRC Penod Oct9-Nov9,2015er Avg Cost Da Period Days Avg Cost Avg Use erD D er Penod Days Avg Cost Avg Use erD erD Average Temp=52' $120.98 Oct -15 31 $51.90 111.84 Oct -15 31 $69.081 69.06 111.9 1.1 Electrical Usage: Facilities Total Parks Total Total Calandar year 2015 December 1, 2015 Page 3 WiftesneMcCharger, lan Feb Mar Apr May Jun Jul Aug Sep Oct al]Hall $449429 $4706.16 $4,403.29 $4,650.59 $8,392.07 $9,060.17 $9,988.40 $9619.16 $5284.48 $4,645.65 MRC $1,829.73 $2,137.61 $2033.99 $2,217.15 $3,764.91 1$4,MO.18 $4524.86 1$3,965.82 $2300.26 142.01 MereeyScanlon $4,733.55 54,529.25 $4376.35 1$4,499.28 $7,820.06 $7,575.88 $7351157 1$7,272.97 $4,375.45 $4136.39 m -6odga $354.53 $264.68 $289.13 $398.97 $663.45 $595.32 $581.55 1 $504.97 $44232 $384.10 T -Menne $114.58 $1og.ig $113.17 $120.92 $200.34 $244.70 $230.36 1 $237.42 $17&41 $118.18 Fire Dept-nabon82 $908.10 $869.01 $710.36 $902.13 $902-13 $94201 $863.41 $64228 $550.59 $770.37 Fire Dept-Station03 $213.93 $196.62 $195.65 $202.13 $326.91 $348.19 $360.42 $342.21 $23&88 $19&26 Fire Dept -Station a $899.32 $927.70 $700.61 $625.97 $625.97 $763.74 $859.50 $826.79 $599.51 $607.63 SeworCener $1493.58 $1,495.19 $1,670.51 $1967.21 $3339.44 $3,653.85 $4247.87 $3890.37 $2,195.87 $1875.00 Aehmn $77.07 $56.84 $47.22 $37.81 $233.00 $139.39 $96.91 $SL48 $4292 $47.24 Park Shop $53261 1 $476.81 $412.29 $32168 $432.51 $47927 $575.54 $499.62 $349.14 $265.90 3 Ah $15,651.29 $15,769.06 $14,54028 $15,622.16 $26,700.79 $27,33343 $29,111.85 $27,883.09 $16,208.fi9 $14,924.83 Ashton Hogue TTRA Lodge RAL Recreation Center fire[° swap t City Hall ]mwo ww 15w - 121Mw 0 f , n i ,YI 6wm 40000 mow Si Sep lltl 41 _Mry 41410 a]ola SISaa 08]30 39.ap 3iGw ,m MI ?v_1_wn t. ....._. -YRVM MWI :9AO _.fee ,M { a]Np Mae u1w610,i]Swol Ashton Hogue TTRA Lodge RAL Recreation Center fire[° swap t --- .wap Iaaao Jww ww 15w - 1wa] saoo 0 f , n i ,YI w Sep lltl Lw4°Rq d 3ii10 L3@w 34IM 366[°_ _Mry 41410 a]ola SISaa 08]30 39.ap 3iGw Mercer/Scanlon 1Atlp �,� 1. WOOD 'WI 4ww L I Otl ° lan Feb f Mar ' pp Mar Jun lug 1 w I°5 ISI YRVM Ww 8]3w B]B[O 8w91 ;�1@32p 9MWaw'9Henamo - ---� T� -- -- TTRA Marina ]ow haw --- smo 4tlp - ww Jaw ° I Jan feb , Mx l ( Apr May1 I Jul 1 w See I Olt Fire Station Jit zaao9 L. Apr M ry Jun j J.1 Aub 150D] ww 15w - 1wa] saoo 0 f ..Y l Feb M� ]soo ww 15w U {' f 5w L ° i {` i lm' .mKI 6]6 I i feb Me Mar . Aq in, 1 w •.. Mry gun lug 1Ki i Ie36 1913 w Sep Oct 1]5] 1 1N6 y 945 i Fire Station #3 4wa . two woo ° lan Feb MII Rp Mry gun i lug AW i Xp OO YIfVM 3225 2911 2469- 206 3306 3638 r 3]]3 3195 3590 ]S% December 1, 2015 Page 4 December 1, 2015 Page 5 ParksElectricClugges Jan Feb Mar Apr May Jun Jul Aug Sep Oct w.Benton St Park $23.56 $23.56 $23.43 $23.47 $37.00 $22.13 $37.01 $23.46 $23.47 $23.47 Napoleon Maonenanre Garage $13.37 $12.22 $13.30 $16.34 $23.81 $25.16 $22.10 $18.23 $17.21 $14.39 Napoleon BfLD Light $27.24 $26.73 $94.10 $108.47 $226.83 $226.83 $49.95 $36.51 $57.20 $181.50 Napoleon Concessions $24.76 $14.94 $26.23 $168.71 $296.26 $290.50 $251.32 $230.57 $69.66 $31.40 RmkyShore Dr $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 Green Mtn DrPheasant Hill $13.53 $13.47 $27.00 $13.48 $27.01 $13.49 $27.01 $13.47 $26.94 $26.98 550 Greennood Dr $28.58 $23.49 $23.88 $25.88 $30.70 $27.09 $25.74 $23.15 $19.12 $2416 City Pa rk Pool 1 $10.89 $10.56 $13.12 $14.52 $16.45 $16.45 $16.39 $16.17 $13.62 1 $13.17 City Park stage 1 $65.52 $56.63 1 $84.05 $8&05 1 $104.70 $91.461 $87.47 $96.48 $80.06 $76.53 City Parl,BoW Baa 11 Lot M $11.59 $11.04 $14.77 $16.68 $18.93 $17.75 $18.79 $20.16 $18.86 $19.20 City Park Boys Baa 11 Lights $10.00 $10.00 $23.80 $102.63 $151.21 $50.17 $69.74 $115.09 $63.90 $20.23 City Park Boys B-0 a 11 Clubhouse $11.15 $10.76 $18.95 $136.51 $259.83 $193.64 $19&61 $207.05 $77.90 $14.47 Qty Park security Light $64.89 $64.48 $129.37 $64.58 $129.40 $64.60 $129.40 $64.52 $129.03 $64.48 Qty Park Cabins $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 CityPark Fiagpole $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $11.64 CI Park shelter42 $15.22 $13.34 $19.12 $15.74 $18.48 $19.81 $37.47 $20.26 $15.33 $11.37 atyPark ShelterM $10.00 $10.00 $10.00 $11.92 $13.73 $10.00 $10.00 $1L36 $10.34 $10.00 Qty Park Shelteras $10.00 $11.251 $10.00 $10.00 $10.00 $10.00 $10.001 $10.22 $10.00 $10.52 Qty Park Shelterg6 $14.87 $13.47 $14.52 $11.48 $17.48 $16.12 $16.39 $15.93 $16.20 $14.22 CHyPark ShelterM $19.50 $21.68 $1&16 $27.28 $3184 26.06 $22.31 $3L63 $31.97 $20.83 Qt Park Grey Brick $16.01 $14.44 $21.11 $2971 $55.83 $42.71 $36.12 $33.50 $25.90 $21.69 City Park Red Brick $37.61 $30.15 $24.50 $24.50 $27.52 25,73 $47.66 $56.05 $32.99 $25.13 City Park Tennis Budding $10.17 $10.00 $49.76 $90.14 $160.72 $127.45 $221,42 $296.16 $268.05 $128.80 Qty Park Tennis Shed Lt. $84.82 $84.04 $168.15 $84.20 $169.00 $84.25 $16&90 $84.12 $168.19 $84.01 Cit Park Machine Shed $239.61 $159.27 $67.91 $53.41 $47.23 $33.09 $27.92 $30.88 $39.66 $52.21 City Park Shop $73.85 $53.02 $56.09 $49.33 $60.54 $60.80 $6L01 $58.83 $45.51 $45.42 CityPark Pond $3L40 $24.101 $10.00 $10.00 $10.00 $10.00 $10.001 $10.00 $10.00 $10.00 Taylorur Light $65.62 $71.00 $59.80 $73.42 $13412 $69.42 $69-361 $67.97 $5208 $84.12 Fairchild St Lights $63.76 $39.94 $34.92 $2&32 $29.80 $27.42 $2&81 $32.94 $33.04 $38.80 N Dubuque Terre 11 Mi 11 Us $124.50 $8183 $94.73 $89.88 $117.96 $108.77 $114.18 $126.95 $11812 $149.51 Bloomington St Gaabo $10.71 $10.49 $10.52 $10.35 $10.33 $10.33 $10.45 $10.33 $10.43 $10.43 Bloomington St Light $12.72 $19.43 $66.69 $45.99 $54.83 $36.27 $53.31 $53.88 $47.61 $38.32 He rrlson Hill Light $14.41 $14.28 $2&53 $14.30 $28.66 $14.31 $28.61 $14.29 $2&57 $28.63 )th Avea $19.81 $17.37 $18.08 $22.32 $28.66 $26.85 $26.31 $30.77 $19.63 $19.03 DoyerSt Tennis Court $10.17 $71.15 $145.01 $135.11 $62.96 $246.94 $82.79 $189.59 $110.66 $109.11 Doverststorage $16.54 $13.82 $14.60 $20.25 $26.52 $18.16 $16.27 $16.39 $13.62 $13.62 Dauer St Light Mame, $20.72 $2734 $62.20 $117.76 $292.10 $360.00 $79.86 $152.87 $257.78 $16&34 Doverstshelter $25.32 $25.11 $33.45 $95.37 $222.17 $203.17 $172.30 $154.35 $121.18 $81.53 Dover St Pump $32.64 $27.66 $21.29 $18.51 $2&97 $29.46 $16.61 $15.60 $13.69 $35.54 Dover St Dia mends 3 IS 4 Lts $10.97 $11.53 $90.48 $180.70 $270.25 $7100 $11.36 $122.39 $123.12 $80.83 Reno St shelter $11.76 $11.25 $11.38 $11.22 $1158 $1135 1 $10.001 $13.43 $13.361 $14.30 Dodge St Light College Green $81.71 $62.19 $67.041 $64.60 $8207 $86.03 $83.26 $91.46 $75.50 $86.43 BroernStshelter $10.72 $16.89 $55.76 $33.40 $37.84 $17.32 $40.43 $35.50 $33.03 $35.67 Pap St Secant, Light $13.60 $13.44 $26.86 $13.47 $27.02 $13.48 $26.96 $13.46 $26.91 $13.45 Myrtle ave Security Light $13.56 $1347 $26.92 $13.48 $27.01 $13.49 $26.98 $13.47 $26.94 $13.46 Court Hill Park5helter#2 $10.44 $10.001 $10.95 $14.34 $15.65 $15.43 $15.48 $16.05 $14.04 $13.94 Mia mi Dr Light $13.60 $13.44 $26.86 $13.47 $27.02 $13.48 $26.96 $13.46 $26.91 $13.45 Conklin Ln Shelter $10.00 $10.00 $10.17 $1104 $11.69 $12.27 $11.49 $11.71 $10.86 $10.86 Ist Ave Peninsula Bridge $66.92 $53.17 $48.82 $46.73 $56.50 $52.99 $52.99 $10.00 $10.00 $1103 1117TegDr5helter 1 $27.85 $26.24 $26.31 $34.34 $35.141 $48.781 $37.05 $30.671 $28,79 $28.79 $1,58619 $1,414.68 $1,982.69 $2,33540 $3,615.451 $3,042.031 $2,674.55 $2,81439 $2,51708 $2,0)5.11 December 1. 2015 Page 6 1.2 Gas Consumption: Faci I ities Total Jan $67,875.36 Parks Total Apr <1 SAc 55 Total Calandar year 2015 Jul 569,421.01 Facilitles GaChuges Jan Fab Mar Apr May Jun Jul Aug Up Oct City Hall $2043.60 $2,404.13 $1,283.75 $735.08 $533.85 $788.99 $689.33 $813.11 $902.69 $1106.64 g RC $3057.34 $3396.57 $2369.19 $1,506.90 $1,181.39 $1,03836 $779.64 $824.65 $1066.23 $1,608.85 Mercer/Scanion $7,36128 $6449.75 $5664.86 $4,335.62 $2,740.09 $653.84 $207.00 $207.00 $207.00 m -Lodge $214.05 $194.90 $84.34 $41.44 $30.67 $21.70 $19.12 $20.80 $24.76 $37.11 FireDept-5tation82 $92.31 $63.97 $45.82 $32.63 $32.63 $24.20 $23.32 $26.77 $31.97 $71.62 Fire Dept-Stationg3 $350.64 $31L53 $86.09 $31.96 $22.79 $20.68 $19.63 $19.77 $21.60 $37.11 Fire Dept-Stationg9 $340.14 $37188 $51.03 $28.90 $28.90 $28.29 $28.30 $29.62 $30.54 $31.98 Senior Center $1,630.46 $1,633.86 $788.89 $440.10 $371.21 $337.76 $230.42 $33172 $377.22 $577.83 Ashton 1 $273.74 $196.78 $118.86 $24.21 $14.20 $12.12 $12.14 $13.27 $23.73 $49.68 Park Shop $713.52 $621.3] $205.82 $84.36 $20.83 $14.0] $14.56 $14.63 $15.21 $40]6 R AL $16,077.08 $15,64474 $10,492.83 $7,261.20 $4,955.73 $2,926.34 $2,008.90 $2,266.71 $2,70101 $3,520.82 (Note - Ashton House has shown no data for meter readings on invoices since September 2014. Thus there is no chart to indicate usage of therms. ITS continues investigating the cause.) Monet/5ranion n Ma M •w v Fife Ration A2 Fl rc s : tion ua Park Shop TTRA Lodge FireSntion n 3 •c .k 0 Senior Center .�dn .... Ju j ra .14 .� I'it -I- IU dill, Monthly Parks Gas Charges srao.m "DOI YAU"i SAUUO SIWm $Q.Ila Mn FTt? NY AV Airy Jul, Jul nnp D[r /tiexxwl y5;d 3i _j!19,j'1 �S1L1 ar ;S7l,�✓• Sal ur, _3A7 h1 55400_ _$Fi p6 S!!M1A _S_70[1Y_ December 1, 2015 Page 8 ParksGasCharges Jan Feb Mar Apr May Jun Jul Aug Sep Oct Lower City Park $263.41 $183.01 $70.51 $24.85 $12.00 $11.53 $23.06 $12-08 $12.11 $43.16 City Pah SheltarN $70.39 $46.75 $20.27 $1L49 $10.00 $10.00 $10.00 $10.00 $11.05 $10.00 Citylark Had Brick $117.61 $112.8.5 $32.69 $16.93 $10.00 $10.00 $10.00 $10.00 $10.00 $24.21 City Park Zoo $107.46 $77.18 $37.55 $2L39 $10.00 $MOD $10.00 $MOO $14.73 $27.38 IOFAL $558.87 $419.79 $161.02 $]4.6fi $42.00 $01.53 $53.06 $42.08 $47.89 $10475 1.3 Water Usage: City Hall RAL Recreation Center 5ro90 IQOOLO m3a ama 111 � � Ln Feb rw Jan :ui A% S,F Aug 5M 16n 1100 Data Apr May !ul Aug ieQ len Fpb_� Mer _. 4P May J¢� ON-� 4W alp. 'a6allIX!a 56900 $6N0 SStlyi ]rope 9E0p0. SJWtl fiB]p0 30.50 Jul aoalkab BO°N 7= 61H9 9030 6W0 JprJ •43S1 '. 60011 &R9 Mercer/Scanlon TTRA Lodge CproO Jac y 0410 200 O allim Jae ,'.y0 Mar Apr May My lel .a.. Feb Mer AW May i.ai iu. Aua Aug Sep lin yeb Mev 6p May Jan Jul, 4y SrPf a0allnns 89350 )C50 .`306 a300 SOro 7909 131tl1 i 67300 33359 Ma'M !Yv M0.p May Slul WAA4710 . _ I.aallaii9_'3010 1" 1. 3IJO S90 )6' SA 9f0 �� ]30 TTRA Marina 60") 4909 line ■eaJ lin Feb Mir Apr May an ak Jan FW Mar 0.p May_ _ lun 1.1 Au'- Sep •9albns, f10.: Sf0 � sW � 45$0 1100 1fI6D' ]SOII � 19E0 � 1300 Senior Center SOOW 6890 Jan FeE Mar AW lnn 1u! Aus Sep Jan i Fab Mar Apr May Jan Jul Aub Sep al0allunr, fi50D 14500 5450. 6650 . AFW 66.50... M50 7350 8500 December 1, 2015 Page 9 Ashton House 150 0p 0 �� a. Ar Mal' lun J.1 _ A99 sap lan Feb Ma(,. Azr _, bun 1 I Np- I�Ibm' 21 22 97 97 217 119 Ai 227 : 90 Fire Station #3 lan rab Mar Apt jM a _ 'lun : lul :_!wp ; 526 w6ina,a'. 1000 1 0 1060 1000 i 1050 ' IOW 0 I= 11000 . 1.4 Excessive water consumption: Fire Station #2 20DO ]WO °�_ 9 a ..J ._Jan I. Feb Mu RW May i Jun Jul A98 Sep MGZI]Ws 1102 826 , 785 732 843 66 714 I 733 _.601 ._ Fire Station #4 1500 IOW sop +� 9 11941 Ian Feb Mar Apr May -Mn JW 1. 4% &p •OMIM 747 456 7W 633 653 668 1073: 50 829 We appear to be experiencing further excessive consumption from the RALCRC pool system draining directly into the main drain pit. May 2015 shows 70,000 gallons used, May 2014 we used 17,000 gallons. We are investigating the cause. A water sample was taken and it was determined to be pool water. July - We can see water leaking into the drain pit from a pipe presumed to be coming from the surge tank. We are unable to determine where the pipe is actually connected without draining the pool again. We placed a test plug in the open pipe in an attempt to see if the water will back up in another location. It has been several weeks and it has not caused any issues, the plug remains in the line. It is most likely the line is a drain from the tank and a valve within the tank is not holding. There are no prints available indicating the function of this pipe. The next quarterly water reading will help us determine if we continue to loose water. October 2015 — During a motor failure of the pool main pump it was noted that the water makeup valve was running excessively and the pool level had dropped a full 4" over a 12 hour period. Our latest meter readings again show excessive water consumption over the past few months. The test plug installed in July 2015 remains in place. It is unknown at this time as to where the water is draining to. A December scheduled pool shutdown may give us an opportunity to further investigate. (It should be noted here that on occasion, I have noticed pool water (chlorine) odors emanating in the east parking lot, near the (newer) ramp entrance to the building especially in the early morning hours. I have brought other staff members to try to catch the odor but it would seem to dissipate rapidly.). November 2015 — American Leak detection out of the Quad -Cities was called in to aide in identifying the leak. They were successful in that after diving in the surge tank a hole approximately 1" diameter was discovered. The water was leaking into the ground. The hole was plugged and the leak stopped. Maintenance staff purchased and installed a water meter on the make-up water line which will be monitored to verify the water use to the pool and December 1, 2015 Page 10 help determine if this would have been the only leak. The diver performed an inspection of the entire pool system and that was the only leak he found. Two leaks in this same tank were found and plugged about 18 months ago by maintenance staff. At this point we should remain wary of the integrity of the tank walls and look for means of repair or replacement. Matthew Eckhardt, Aquatics Supervisor is making inquiries to help us determine the best course of action as well as costs that will be incurred. IUILDING AUTOMATION SYSTEM/ENERGY MANAGEMENT CONTROL These systems control facility HVAC (Heating, Ventilation, and Air Conditioning) equipment along with the associated mechanical and electrical components. In some facilities the BAS will control lighting as well. This section contains a brief explanation of existing conditions and justification to bring the City of Iowa City BAS/EMCS systems up to modern standards. Upgrading the building automation systems will have a significant positive impact on energy consumption and conservation as well as make great strides in helping to reach city sustainability goals. Significant energy rebates are also available for many projects of this type. Steps have been taken to consolidate BAS systems so that the city uses one manufacturer for all BAS/EMCS systems city wide. With multi- departmental cooperation, this strategy has the potential for significant savings in many areas including software licensing, installation and maintenance costs as well as discounted service calls and future upgrades. 2.1 BAS/EMCS Technology Plan/ Energy Strategy Master Plan: We have developed a BAS/EMCS Technology Plan/ Energy Strategy Master Plan. The plan along with a memorandum of introduction is located on the T drive. T:\REC\Facilities Manager. This plan will also be updated as BAS systems throughout the city are integrated to the Niagara platform. 2.2 BAS Operating Summary: City Hall — There are 3 separate systems controlling this facility. A Trane Tracer system installed around 1992 handles the North Court section of the building. There is a very old pneumatic control system that is completely stand- alone and inefficient. Some of the pneumatics have been converted to DDC via a Barber Coleman DMS system that has become unreliable over the years. The conversion was never completed. Most of the issues with City Hall BAS are in progress to be corrected with the project discussed in section 4.1 City Hall HVAC Replacement Project and 4.2 Project to Upgrade Building Automation System (BAS) to Connect Three Buildings. Some equipment will still remain under older controls and will need to be addressed accordingly. RALCRC - Old pneumatics are controlling approximately 50% of field devices such as valves and dampers while the remaining half have been converted to DDC via a Barber Coleman DMS system that has become unreliable over the years. This conversion was never completed. This system is also not compatible with new computer software and cannot be accessed remotely. Manual changes to valves and controllers must be made seasonally. The system is unreliable. With the project discussed in section 4.2 Project to Upgrade Building Automation System (BAS) to Connect Three Buildings, remote connectivity will be established making it possible December 1 2015 Page 11 to access the system and troubleshoot on a somewhat limited basis until the existing controls can be upgraded. Mercer/Scanlon — This facility is currently using some of the oldest pneumatics controls in the state. Serious consideration to upgrade the controls to this facility is urgently needed. As the controls fail, upgrades will be required on an emergency basis. This makes repairs and upgrades unnecessarily expensive. Field devices and controllers are obsolete and can't be obtained. The same Barber Coleman DDC system as City Hall and RALCRC operates portions of the facility. There is also no remote connectivity. This is the 3rd building discussed in section 4.2 Project to Upgrade Building Automation System (BAS) to Connect Three Buildings. TTRA — There is a DDC system by Andover Controls "Continuum" that controls 1 ERU (Energy Recovery Unit). Continuum is connected via the city network and is controlled from the Facilities office. A Honeywell Gateway device was installed by Affordable Heating and Cooling. This allows remote connectivity to the HVAC thermostats to control the building temperatures remotely. Fire Stations — Station 2 has a fairly new DDC "Metasys" by Johnson Controls. Installed in 2009, it needs to have a simple "maintenance" update in order to allow system connectivity to the city server upgrades. Station 4 has a newer DDC "Metasys" by Johnson Controls. The BAS has connectivity and is operating as designed. The Center — has a fairly new DDC "Niagara" system by Schneider Electric. Installed in 2009, it needs to have a simple "maintenance" update in order to allow system connectivity to the city server upgrades. This was completed in April. Animal Care and Adoption Center — This facility is operational as of August 2015. We have taken over the new BAS system and responsibility for MEP and structure maintenance. Other City Facilities — there are several facilities throughout the city with HVAC equipment operating via a BAS system that has not yet been viewed by the Facilities Manager. As the departments/divisions and building operators become acquainted with the position of Facilities Manager and the role it involves, and opportunity presents itself to review the system controls, system summaries and status reports will be incorporated into the monthly report. 2.3 BAS controlled Equipment Operating in a Manual, Operator, or Failure Mode: City Hall, RALRC, Mercer/Scanlon and Senior Center have several devices, valves and other equipment components operating manually. This is mainly due to equipment age and system capability. December 1, 2015 Page 12 2.4 Overrides to Sequences of Operations in Effect: Several pumps and fans are overridden 'on" or 'off" under various circumstances. In some cases, this has become the norm. This is primarily due to lack of functionality and age of BAS systems. It also causes excessive energy consumption. 3 ADDITIONAL SERVICES WORK 3.1 Contractor Service Calls: 3.2 Contractor Service Contract Work: AAA Mechanical of Iowa City has been service contract beginning in October 2014. 3.2a HVAC PM - 3.3 Project Requests: awarded a 3 -year HVAC Preventive Maintenance 3.3a Pool temperature control/automation - 4. PROJECT STATUS REPORTS 2095 4.12014 City Hall HVAC Replacement Project: PH1 PD/FD RTU replacement has been completed. PH2 North Court RTU replacement - Completed 4.2 Animal Shelter - completed 4.3 Robert A Lee Recreation Center Fitness Room Enclosure - Substantially complete. Punch list items remain. Complete 5. WORK FLOW 5.1 CMMS (Computerized Maintenance Management Software) This software maintains a database of information for maintenance operations. This information is designed to enhance the productivity of maintenance workers. It also helps the management team make informed decisions, such as calculating the cost of machine breakdown repair versus preventive maintenance or outright replacement, which leads to better allocation of resources. Any asset, be it equipment or personnel performance can easily be tracked and adjusted accordingly. December 1, 2015 Page 13 5.2 Antero — the CMMS database We have spent several months gathering equipment lists and other pertinent data to enter into the system. A maintenance staff member is being trained on the system and assists with some data entry duties to help expedite the process moving forward. We are nearly ready to run a test batch of recurring work orders for auto generation. We are excited to be having this software very close to implementation. Update: July 2015 — We've reached a point where we can use Antero to track work and enter/complete work orders manually as a schedule is developed. 5.3 Completed Work Order Summary: Work orders are being completed using a temporary format which will be in place until staff is trained on Antero is functional enough to enter work orders manually. Work orders are kept on file. City Hall — There were 170 work orders completed. Normal daily maintenance/custodial routine = 97 Building occupant requests = 59 In-house maintenance repairs = 12 Service calls to contractors = 2 RALRC - There were 56 work orders completed. Normal daily maintenance/custodial routine = 31 Building occupant requests = 10 In-house maintenance repairs = 10 Service calls to contractors = 3 Aquatics 2 Mercer/Scanlon - There were 78 work orders completed. Normal daily maintenance/custodial routine = 26 Building occupant requests = 0 In-house maintenance repairs = 12 Service calls to contractors = 6 Aquatics = 34 Other = 0 Other Aquatics Facilities - There were 0 work orders completed. Normal daily maintenance/custodial routine = 0 Building occupant requests = 0 In-house maintenance repairs =0 Service calls to contractors = 0 Aquatics = 1 December 1 2015 Page 14 TTRA - There were work 3 orders completed. Normal daily maintenance/custodial routine = 3 Building occupant requests = 0 Service calls to contractors = 1 Ashton House - There were 2 work orders completed. Normal daily maintenance/custodial routine = 4 Building occupant requests = 0 Service calls to contractors = 1 Fire Stations - There were 4 work orders completed. Building occupant requests = In-house maintenance repairs = 2 Service calls to contractors 2 5.4 Staffing Jim Wombacher retired Oct 30 and has been replaced. Steve Ralph transferred from wastewater Nov 2. Brian Buhr has moved into the open MWIII position. Eric Alvarez has moved into the MWII- Pools position. We have 2 custodial positions which we expect to fill in late December or early January. 5.5 Miscellaneous 6. WATER TREATMENT LAB REPORTS Aqua Technologies pulled samples from the FD stations 2 and 4 in February. Some contamination was found. Recommendations to flush portions of the system have been forwarded to Battalion Chief Nurnberg. Work is approved and scheduled to place in December. 7. MAJOR MAINTENANCE REPORTS: December 1, 2015 Page 15 7.1 The RALRC pool is being monitored. 7.2 RALCRC Gilbert St handicap ramp Completed. 7.3 RALCRC — both boilers were determined to have failed heat exchangers during a PM. AAA Mechanical found the problems while performing annual maintenance. We are working on emergency replacement of the boilers and hope to have them replaced by mid January. 9. FACILITIES INSPECTIONS: None to report. 9. WARRANTY REPAIRS: No issues to report for November. 10. LOST TIME ACCIDENTS, SAFETY PROBLEMS, OR HAZMAT INCIDENTS: No issues to report for November. 11. MAJOR EQUIPMENT OUT OF SERVICE: No issues to report for November. city of iowa city PARKS AND RECREATION DEPARTMENT 220 S. Gilbert Street TO: Geoff Fruin, Interim Director FROM: Chad Dyson, Recreation Superintendent DATE: December 2, 2015 RE: Revised fees and charges schedule Background At the November 12, 2015 Parks and Recreation Commission meeting the schedule of fees and charges for FYI was presented and approved. Following that meeting staff discovered a discrepancy in what Commission approved and what the department was actually charging for the Park Lodge at Terry Trueblood Recreation Area for FY16. The chart below shows the FY16 fees as approved along with the rate that has been charged. FY16 Approved TTRA Reservations -Lodge $5041200 FY16 Actual TTRA Reservations -Lodge $50-$1500 Also at the November 12, 2015 Parks and Recreation Commission meeting there was a discussion regarding instituting birthday party packages at the dog parks. Staff is working to finalize details for this new offering. Discussion of Solution In the FYI schedule of fees and charges the FY16 Park Lodge fee has been revised to accurately reflect the correct charges and a Special Event fee has been added to the dog park fees. The fees and charges schedule is attached for review and approval by the Parks and Recreation Commission. v:MP,IiYvwiF rLand 10530200 Parks Ops 8 Melnt 382100 Rental - Garden Plots 21.00 21,00 22 22.00 23.00 25.00 10530200 Parks Ops 8 Melnt 382600 Theatre/Stage Rental 25-100rhr 25-100/hr 25-1001hr) 50400/m 50.150 hr 50-150 Is 10530200 Parks Ops 8 Malnt 382700 Reservations -Park Shelters 1452/5hr 1452/5hr 1452151hr 14-52/5hr 16-104151hr 16-10414hr - City Park parking 60.00 60.00 60.00 10530200 TTRA 382700 Reservations -1-odge 40.1000 50.1500 60-1500 -Rental Commission/Marina 167.00 167.00 167.00 10530200 Ashton House 382700 Reservations 40-750 40-750 40.750 10530211 Bell Dismantle 382100 oum. Fees (land rental) -out of town 21.00 21.00 23.00 25.00 30.00 30.00 -Local 13.00 13.00 14.50 15.00 20.00 20.00 -Lights 12/hr 13/hr 13.5Onhr 13.50/hr 15.00 15.00 10530211 Bell Diamonds 382700 Reservations -Field Rental Local 9.25/hr 9.25/hr 10.50nhr 11.00 15.00 15.00 -Field Prep Local 22.00 22.00 23.00 25.00 30.00 30.00 -Llghts 12/hr 13Mr 13.50nhr 13.50/hr 15.00 15.00 -Field Rental Out of Town 10.50/hr 12/hr 13.5 13.50 18.00 18.00 -Field PreOut of town 26.75 27.75 27.75 29.00 35.00 35.00 �• 10530212 Soccer 382700 Reservations -Field Rental Local 1881r lar 19/hr 19/hr 20/hr 201hr -Out oftown/game nontoum 24/hr 24/hr 25/hr 25/hr 25/hr 2591r Field Prep 10630212 Soccer 382100 Toum. Fear (land rental) -Out of town 2881r 28/hr 29/hr 29/hr 30/hr 3011hr 10530212 Soccer -I-oval 2211e 23/hr 23/1hr 25/hr 2541r 10530201 Cry Park Rides 34600 Admissions Single Ticket 0.75 0.75 0.75 1.00 1.00 1.00 -Punch Pau 6.00 6.00 6 8.00 8.00 8.00 10530221 Dog Packs 346100 Admissions -Annual Tags 30.110 30-110 35115 35115 40-135 40-135 -Dally Tags 5.00 5.00 6.00 1 6.00 6.00 S cial Events 50-95 10540100 Cemetery 398890 Chargee for Services _- 80.200 -_ 80-200 80.200 _... 80.200 r 90-250 _- - 90.250 392100 Sales of Land -Interments 100-1000 100-1000 100-1000 100-1000 125-1100 125-1100 -Lot Sales 200-16001200-16001200-1600 200-1600 300.1600 300-1600 v:MP,IiYvwiF Marian Karr From: Fred Meyer <fred.meyer@BackyardAbundance.org> Sent: Monday, March 09, 2015 6:53 AM To: Council Cc: Scott Koepke; 'Laurian, Lucie'; Liz Maas; 'Connie Mutel'; Tom Markus Subject: City Biodiversity Management Strategy Attachments: BiodiversityManagementStrategy.pdf Dear City Council Members: I am resending this Biodiversity Management Strategy message to the council email address so it is available to the public. Thanks, again, for your assistance. Fred Meyer Backyard Abundance Director htto://www.BackyardAbundance.or httos://www.facebook.com/BackyardAbundance 319-325-6810 From: Fred Meyer [mailto:fred.meyer@BackyardAbundance.org] Sent: Sunday, March 01, 2015 11:53 AM To: 'matt-hayek@iowa-city.org; 'susan-mims@iowa-city.org'; 'Kingsley-Botchway@iowa-city.org; 'terry- dickens@iowa-city.org; 'rick-dobyns@iowa-city.org'; 'michelle-payne@iowa-city.org'; 'jim- throgmorton@iowa-city. org' Cc: Scott Koepke (skoepke@newpi.coop); 'Laurian, Lucie; Liz Maas (transitionecology@gmail.com); 'Connie Mutel' Subject: City Biodiversity Management Strategy Dear City Council Members: Please consider implementing a Biodiversity Management Strategy for Iowa City. A Strategy Created by Experts As you likely know, the decline of monarchs, honeybees, and other species is becoming commonplace and Iowa City residents are very concerned. To address this issue, experts from Backyard Abundance, New Pioneer, Transition Ecology, and the University of Iowa collaborated to create the attached Biodiversity Management Strategy that we urge you to help implement. This heavily -researched strategy includes the following core components: Update and improve the Sensitive Natural Areas Ordinance Transform the City's Forestry Department into a new Department (or Division) of Biodiversity Services Increase biodiversity by devising an ecological network Educate Iowa Citians about what has been accomplished in other cities Build Upon Past Success We can leverage past habitat restoration successes that are represented in many Iowa City landscapes. In addition to a summary of the strategy and rationale for its importance, the attached document contains details about how these landscapes can be expanded and replicated. Next Steps We will publically request your assistance with the strategy during the March 9 council meeting. This will be the first step in taking ongoing actions that will eventually permeate many of Iowa City's landscape decisions. Many organizations and residents are prepared to assist you and city staff with planning and implementation. Thank you in advance for helping increase the biodiversity of Iowa City. Fred Meyer Backyard Abundance Director http://www,BackyardAbundance.org httns://www.facebook.com/BackyardAbundance 319-325-6810 Biodiversity for a Healthy Future February 18, 2015 A Proposed Biodiversity Management Strategy for Iowa City Executive Summary Prepared By This post summer we heard innumerable Iowa Citians express a complex of interrelated worries; "Have you seen any Monarch Butterflies this summer?" "I haven't seen any bees; have you?" "Where are the bats?" "Oh no, I've just heard that the Ash trees are dying and must be cut down." And many more. All of these worries are related to the decline in biodiversity, both here and worldwide. In light of these and many other signals, we believe Iowa City should develop a biodiversity management strategy. Our purpose is to identify the core parameters of such a strategy and to encourage the City Council to incorporate the strategy into Iowa City's Comprehensive Plan, Annual Budget, Capital Improvements Program, Strategic Plan, and other relevant city policies and programs. We urge Iowa City government to devise and follow a biodiversity management strategy, which would include the following care components: e Update and improve the Sensitive Natural Areas Ordinance a Transform the City's Forestry Department into a new Department (or Division) of Biodiversity Services . Increase biodiversity by devising an ecological network . Educate Iowa Citians about what has been accomplished in other cities. What is bledlversity? Scientists define biodiversity as the variability among living organisms from all sources, including among other things, terrestrial, marine, and other aquatic ecosystems and the ecological complexes of which they are a part. It refers to diversity within species, among species, and among ecosystems. It can, therefore, be measured in different ways, depending an the scale used. There are approximately 1.2 million officially named species, and there may be as many as —30 million additional species that have not yet been classified or nomed. Why is biodiversity important? Healthy ecosystems perform services that are vital to the physical and mental/emotional health of humans and to the long-term survival of the human species. As Iowa City's 2013 Susfoinability Assessment Ip. 48) states, "Native ecosystems... clean water, and air, provide flood protection by decreasing runoff, sequester carbon, and ore habitat for a wide array of animals, insects, microbes and plants that provide us with medicine, pollination, foods, and aesthetic beauty." These ecosystem services are often ones that economic markets either cannot provide or else can provide only at much higher cost. What has happened to this biodiversity in the Iowa City area? The she of Iowa City used to be located amid one of the most diverse and complex landscapes in North Americam the tollgrass prairie. Our city was built on the western edge of still another major biological cwnmunity: the ook-hickory woodlands. Interspersed with these woodlands and grasslands were wetlands - communities defined by plants and animals adapted to an abundance of water. Together, these communities housed many thousands of species, which worked together to provide homes and food for all residents in perpetuity. In a time frame meaningful to humans, these communities were highly resilient and regenerative; they attained what we should now be emulating. In the years since 1830, settlers and residents converted nearly all of these original ecosystems into farmland and cityscapes. Here in Iowa City, the native prairies, woodlands, and wetlands were plowed up, paved over, built upon, and influenced by humans in less obvious ways, for example, by the construction of transportation networks that interrupt species migration pathways. The disappearance or extensive decline of native species from the Iowa City area and the more recent Btodiversny for a Healthy Future Sm" Koepko Education Outreach CoordmMor idew Pioneer Co -OP Woe Laudon Associate Professor school of Urban Planning 0nlvarsey of Iowa J. Baxobeth Meas Transition Ecology, I.tC (Fred Meyer Director Bodkyard Abundance conn" Mewl Sr Spence Wraet and Archivist Hydrosoance tett! €nginatmg University of Iowa signals of further decline are not isolated events. They are Instead part of a much larger worldwide problem with global repercussions. That worldwide problem is what prominent contemporary biologists have termed the 6th mass extinction of life on earth. The current loss of biodiversity in Iowa City (e.g., the Indiana bat and ornate box turtle) and elsewhere is, in other words, caused by human activities. Habitat fragmentation, habitat loss, pollution, and invosive species are the principal factors leading to the loss of biodiversity. Climate change and over -harvesting are also contributors to biodiversity loss, but they are difficult to measure for Iowa City. In spite of these many threats, a few remnants of Iowa's pre -settlement woodlands, prairies, and wetlands can still be found in Iowa City. Examples include Ryerson Woods and large portions of Hickory Hill Park, and the Sand Prairie located south of Highway 6 and just east of Sand Road. What has Iowa City already done to preserve and fortify biodiversity? Native biodiversity can be fostered through efforts such as replanting prairies, restoring woodlands, and replenishing wetlands. Iowa City has already taken many positive steps in this direction, including: • In the mid-1990s the City Inventoried and mapped all "sensitive natural areas" within the city. That inventory was used as the basis for adopting a Sensitive Natural Areas Ordinance in 1995. • In 2001 the City created Sycamore Greenspace, a 55 -acre wetland. • The City created Waterworks Park as a 230 -acre constructed prairie and wetland. • In 2014 the City produced its first Sustainability Assessment. What more can be done? We urge Iowa City government to devise and follow a biodiversity management strotegyr which would include the following core componentsh • Update and improve the Sensitive Natural Areas Ordinance. Adoption of the Sensitive Natural Areas ordinance was an important first step. But the inventory of areas needs to be updated, biodiversity inventories need to be conducted, and the ordinance needs to be strengthened. • Transform the City's forestry Department into a New Department (or Division) of Biodiversity Services. Creating this new organizational unit and providing it with adequate resources would be a major step toward protecting, enhancing, and expanding the quality of natural areas within the city. We recognize that budgetary constraints limit what Iowa City government can actually do in the short run. With that in mind, we urge the City and a new Dept, of Biodiversity Services to recruit volunteers who can assist in conducting "bioblitzes" and to support/assist citizen science activities. • Increase biodiversity by devising an ecological network. Provided with adequate resources, assisted by other experts in the Iowa City area, and aided by organized teams of volunteer "citizen scientists," the proposed Dept. of Biodiversity Services could devise an ecological network strategy that would Integrate the local Iowa River watershed into a coherent system of protected core natural areas ecologically connected to one another by both natural and semi -natural linkages. • Educate ourselves about what has been accomplished in other cities. Several cities in Europe and the United States have already prepared Inspiring biodiversity plans, and much can be learned from them. Conclusion Iowa City has taken important actions over the past 20 years, but much more can and should be done. Rather than being an agent of blodiversity decline, we Iowa Citions can play an important role In fostering and protecting the world's biodiversity. When we look many decades into the future, we foresee an Iowa City that constitutes a place in which not dust humans but an Increasingly wide range of native and beneficial species can thrive. But this future can exist only if we take action now to Increase our collective capacity to make it happen. Biodiversity for a Healthy Future Biodiversity for a Healthy Future This past summer we heard innumerable Iowa Citions express a complex of interrelated worries: "Have you seen any Monarch Butterflies this summer?' "I haven't seen any bees; have you?" "Where are the bats?" "Oh no, I've just heard that the Ash trees are dying and must be cut down." And many more. All of these worries are related to the decline in biodiversity, both here and worldwide. In light of these and many other signals, we believe Iowa City should develop a biodiversity management strategy. Our purpose is to identify the core parameters of such a strategy and to encourage the City Council to incorporate the strategy into Iowa City's Comprehensive Plan, Annual Budget, Capital Improvements Program, Strategic Plan, and other relevant city policies and programs. We urge Iowa City government to devise and follow a biodiversity management strategy, which would Include the following care components: • Update and Improve the Sensitive Natural Areas Ordinance • Transform the City's Forestry Department into a new Department (or Division) of Blodiversity Services • Increase biodiversity by devising an ecological network • Educate Iowa Citions about what has been accomplished in other chiles. What is biodiversity? Scientists define biodiversity as the variability among living organisms from all sources including, among other things, terrestrial, marine, and other aquatic ecosystems and the ecological complexes of which they are a pan. Biodiversity refers to diversity within species, among species, and among ecosystems, it can, therefore, be measured in different ways, depending on the scale used. Ecosystem diversity can be measured by counting the number and variety of community types in an area. Greater ecosystem 1 diversity indicates greater potential for different types of species to inhabit an area. For example, an area with a variety of vegetation holds more biodiversity than the some size area with one plant type-' Measurement of species biodiversity involves counting the numbers of different types of organisms in a habitat. Measuring genetic diversity, on the other hand, requires counting the number of genetically different organisms in the population of a single species. While one might think that a larger number of species demonstrates a higher level of biodiversity, it is important to recognize that the survival of a species requires a habitat that can support on appropriate number of individuals to keep the gene pool healthy. Measuring biodiversity then is very challenging. There are approximately 1.2 million officially named spades. However, there may be as many as '-30 million or more additional species that hove not yet been classified or named. Again it depends an the scale and the definition of species.t Over the last 3.6 billion years, all species have been evolving intricate mechanisms to work with other species, to compete for resources, and to develop a very multifaceted interactive system that we are only just beginning to understand. For example, the suitability of soil for growing productive crops depends on the interconnected nature of plants, soil microbes, fungi, Invertebrates, and protists. How this multitude contributes, and what happens when even one species is missing, is still unknowns, but plants may use fungi as a communication system.^ Why is biodiversity important J advantageous? Healthy ecosystems perform services that are vital to the physical and mental/emotional health of humans and to the long-term survival of the human species. As Iowa City's 2013 Sustainability Assessment (p. 48) states, "Native ecosystems... clean water, and air, provide flood protection by decreasing runoff, sequester carbon, and are habitat for a wide array of animals, insects, microbes and plants that provide us with medicine, pollination, foods, and aesthetic beauty." Biodiversity for a Healthy Future These ecosystem services are often ones that economic markets either cannot provide or else can provide only at much higher cost. Environmental economist Robert Costanza calculated the value of 17 ecosystem services, the functioning of which depends on maintaining functional, high levels of species biodiversity. He measured what it would cost if citizens had to pay for services like pollination, soil formation, erosion control, Hood mitigation, water supply, food provision, etc. According to Costonzo's initial estimate, the total costfvolue of these ecosystem services for the United States as a whole was $46 trillion per year (in 2007 dollars).s In May of this year, an independent scientist re-colculoted Costanza's estimate for 2011 dollars and believes the value to be $125 trillion.a What has happened to this biodiversity in the Iowa City area? The site of Iowa City used to be located amidst one of the most diverse and complex landscapes in North American the tollgross prairie. Our city was built on the western edge of still another major biological community; the oak -hickory woodlands that stretched from here eastward to the Atlantic Ocean. Interspersed with these woodlands and grasslands were wetlands - communities defined by plants and animals adopted to an obundarrce of water. Together, these communities housed many thousands of species, which worked together to provide homes and food for all residents in perpetuity. In a time frame meaningful to humans, these communities were highly resilient and regenerative. They attained what we should now be emulating. They assured that their resident species would survive into the Indefinite future - just as they had survived (with one major caveat discussed below) since the last glaciers disappeared over 10,000 years ago. In the years since 1830, nearly all of these original ecosystems were converted into farmland and cityscapes. Here in Iowa City, the native prairies, woodlands, and wetlands were plowed up, paved over, built upon, and influenced by humans in less obvious ways, for example, by the construction of transportation networks that interrupt species migration pathways. The disoppearance or extensive decline of native species from the Iowa City area and the more recent signals of further decline are not isolated events. They are instead part of a much larger worldwide problem with global repercussions. That worldwide problem is what prominent contemporary biologists such as Edward O. Wilson have termed the sixth mass extinction of life on earths In the Iowa City area this sixth mass extinction in geological history has come in three phases over the past 15,000 years. the first phase involved the mass extinction of Megofouna (e.g, giant sloth) following the arrival of the first human hunter -gathers; the second involved the conversion of Iowa's prairies into farmland during the 1800s; and the third has involved the Industrialization of agriculture, the dramatic spatial expansion of urban areas, and the construction of extensive transportation systems in the period after 1950. The current loss of biodiversity in Iowa City (e.g., the Indiana bat and ornote box turtle) and elsewhere is, in other words, caused by human activities.s 9 Habitat fragmentation, habitat loss, pollution, and invasive species are the principal factors leading to the loss of biodiversity. Climate change and over -harvesting are also contributors to biodiversity loss, but they ore difficult to measure for Iowa City.h0 Habitat Fragmentation Throughout Iowa, native habitats have been fragmented by industrial agriculture, urban development, and highways and roadways. If individuals of the some species cannot travel to and find each other, they cannot mate and the overall genetic diversity of a population is reduced, putting that species at risk for extinction. This Is, for example, the case for many amphibian species across Iowa. These small and seemingly insignificant species are actually very important as they ore near the bottom of the food web and provide nutrients to many birds and mammals. Biodiversity for a Healthy Future Habitat Loss Less than 1/10 of 1% of the state's native prairie remains; Iowa Is the most altered landscape In the United StatesJs Again consider the scale: many diverse habitats can support many different species; however, much of this native habitat has been either removed or altered. The State lists 109 animals and 360 plants endemic to Iowa as threatened or endangered with extinction or extirpation (removal from a particular area).13 (The U.S. Fish and Wildlife Service lists 43 different pollinators as nationally threatened or endangered. Its website states, "Early conservation to avoid the need to list species is a for more economical and practical approach to protecting our nation's biological heritage."" Pollution Iowa's rivers, creeks and streams are contominatea wim too much soil from erosion produced by agricultural practices and urban development, with high levels of bacteria from human and animal waste, and with high levels of nitrogen and phosphorus from fertilizers and other chemical pollutants from herbicides and pesticides used on both lawns and agricultural areas. Coal burning for electrical generation also contributes to air and water pollution. A 2011 report (Losing Ground) from Iowa State University and the Environmental Working Group documents that pans of Iowa lost 2 to 12 times more than the 3.9 torts/acre/year average reported by the U.S. Department of Agriculture in 2007.15 A 2000 report from the U. S. Geological Survey finds that Iowa has higher concentrations of nitrate and total phosphorus In streams than in the rest of the notion. The Iowa Department of Natural Resources' 303(d) list identifies over 770 creeks, streams, lakes, rivers as "Impaired." For these impaired waterways, effluent limits will not be sufficient to meet all state water quality standards as defined by the Clean Water Act and within the context of "pollution" as defined by the U. S. Environmental Protection Agency. The State is required to calculate Total Maximum Doily Loads (TMDLs) for pollutants causing impairments. Ralston Creek, Muddy Creek, an unnamed tributary of Ralston Creek, Old Man's Creek, Snyder Creek, and all three reaches of the Iowa River as it flows through Iowa City are on this list of "impaired" waterways. Invasive Species Invasive species con after entire native habitats by reducing ecosystem functions, by replacing native species, and thereby reducing diversity.18 The threats posed by invasive species are costly to manage: removal of invasive species takes time, much physical labor, and the use of chemicals, and it is rarely fully successful. The best defense against invasive species is a healthy, functional ecosystem that can rebuff exotic species that are trying to get a "foothold." Many invasive species are still sold at local nurseries and planted by residents. They then escape to natural areas where land managers must deal with them. In 2014 one of us completed a prescribed fire on a trust property in on effort to manage burning bush, o witivor species many folks hove in their landscaping but which has now escaped to the woods. Despite paid labor by our Land Steward and the Conservation Corps of Iowa, and despite many volunteer hours, the species remains present and is gaining ground. The State has a noxious weed list''; however, it takes action by the State Legislature to have invasive cultivar species added to the list. Until that happens, nurseries can continue to sell these species. In spite of these many threats, a few remnants of Iowa's pre -settlement woodlands, prairies, and wetlands can still be found in Iowa City. Examples include Ryerson Woods, large portions of Hickory Hill Park, and the Sand Prairie located south of Highway 6 and just east of Sand Road. Friends of Hickory Hill Park exemplifies the extent to which local volunteers are willing and able to donate extensive amounts of time and money toward restoring these remnants. What has Iowa City already done to preserve and fortify biodiversity? Native biodiversity, can be fostered through efforts such as replanting prairies, restoring woodlonds, and replenishing wetlands. Iowa City has already taken many positive steps toward preserving and fortifying biodiversity, including: In the mid-1990s the City inventoried and mopped all "sensitive natural areas" within the city. This inventory was used as the basis for adopting a Sensitive Natural Areas Ordinance in 1995. This ordinance intends to preserve natural areas and maintain native populations of plants and animals. Biodiversity for a Healthy Future • In 2001 the City created Sycamore Greenspace, a 55 -acre wetland which aids in the management of stormwater runoff and provides space for native plants, wildlife habitat, trails, and public art. It is maintained by volunteers and the City's Public Works Department. • The City created Waterworks Prairie Park In 2003 as a 230 -acre constructed prairie and wetland. • In the early 2010s the City assessed the physical conditions of the 3,347 -acre Willow Creek and 5,850 -acre Ralston Creek watersheds, focusing especially on stream bank erosion carrying contaminants such as nitrogen and phosphorous from lawns. The 16,400 -acre Snyder Creek watershed (much of which currently lies outside Iowa City) has not yet been assessed. • In 2014 the City produced its first Sustainability Assessment. This marks a major step forward and provides on excellent preliminary foundation for subsequent work. What more can be done? Following are the core components of a biodiversity management strategy for Iowa City. Update and improve the Sensitive Natural Areas Ordinance Adoption of the Sensitive Natural Areas ordinance was an important first step. But the inventory of areas needs to be updated, biodiversity inventories need to be conducted, and the ordinance needs to be strengthened. In December 2014, for example, the City Council approved a Sensitive Areas Development Plan and preliminary plat for a 115 -lot, -35-acre residential subdivision in the southeastern part of the city, despite the fad that only 37.7% of the existing 9.9 acres of woodland would be preserved. Elimination of these woodlands wh" were acting as a carbon sink; as a sponge for absorbing precipitation and delaying runoff; and as habitat for mammals, birds, reptiles and amphibians, and bats - was permitted because the sensitive areas ordinance currently allows for more than 500/" of the woodlands on a property to be removed if an appropriate tree replacement plan is submitted indicating a replacement ratio of 1 tree per 200 square feet of woodland lost above the 50°/" allowed. Transform the City's Forestry Department into a new Department (or Division) of Biodiversity Services Creating this new organizational unit and providing it with adequate resources would be o major step toward protecting, enhancing, and expanding the quality of natural areas within the city. As one important initial action, this new department could inventory and evaluate the age, species, condition and location of trees within the city. Such on inventory/evaluation would enable city staff and volunteers to respond effectively to future infestations (such as the current infestation by the Emerald Ash Borer). It should also be City policy to replace trees that must be removed on a one-to-one basis. Over the longer term, this new department should inventory other important mobile species (except perhaps deer). By undertaking these and other actions, this new Department of Biodiversity Services could help to transform Iowa City into an oasis for diverse species trying to make it through the forthcoming "bottleneck" associated with biodiversity decline and species extinction. The Department could also focus attention on botanical systems that enhance pollinators and beneficial insects (as recommended in the research by Xerces Invertebrate Society). We recognize that budgetary constraints limit what Iowa City government can actually do in the short run. With that in mind, we urge the City and its new Department of Biodiversity Services to recruit volunteers who can assist in conducting "bioblitzes" and to support/assist citizen science activities. In 2006 New York City conducted a "bioblitz" In Central Park, which may have been the first urban event of Its kind. Urban bioblitzes have been replicated since in a few other large cities. Iowa City could be the first Midwestern city to conduct one of these.t' Increase biodiversity by designing an ecological network Provided with adequate resources, assisted by other experts in the Iowa City area, cooperating with partners wch as the University of Iowa's Office of Sustainability, and aided by organized teams of volunteer "citizen scientists," the new Department of Biodiversity Services could design an ecological network that would integrate the local Iowa River watershed into a coherent system of protected core natural areas (both public and private), which would be ecologically connected to one another by both Biodiverzay for a Healthy Nature^ 6 natural and semi -natural linkages. Such an approach would increase blodiversity and enhance ecological functioning by growing the natural connections between core areas and their surroundings. This would enable animals, plants and ecological processes to persist by facilitating critical processes such as nutrient flow, genetic exchange, resource movement, and food growth. An ecological network hos three main landscape elements: core areas, linkages, and matrix. • Care areas: Core areas are habitat patches of suitable size and quality to provide environmental conditions that support entire populations of animals and plants and associated ecological functions. The City of Iowa City owns extensive parcels of land, which could act as the core areas of an ecological network. Several of these parcels are quite large, most notably: 200 -acre Waterworks Prairie Park, 185 -acre Hickory Hill Park, 152 -acre Trueblood Recreation Area, 140 -acre Peninsula Park, 108 -acre IC Kickers Soccer Park, 107 -acre City Pork, 49 -acre Ryerson Woods Park, 43 -acre Scott Park, 38 -acre Sturgis Ferry Pork, 55 -acre Sycamore Greenspace (wetland), and the planned Riverfront Crossings Regional Park. City government currently spends a fair amount of money mowing large parts of these care areas. Instead of being mowed, much of this land could be managed for biodiversity. • Linkages: Natural or semi -natural vegetation should be linked to enhance either structural and/or functional connectivity (for species, communities or ecological processes) among the core areas. Key types of linkages Include: • Stepping stones: These are non-linear patches that provide many resources for species but may not be of sufficient size or quality to provide for all habitat requirements or ecological functions. They are usually separated by a less hospitable matrix or linked by corridors. For example, residential landscapes and small city -owned urban parks and natural areas could serve as stepping stones; e.g., Longfellow Prairie, Rohret Road Prairie, Sand Prairie, Oxeye Prairie, and Whispering Meadows Wetland Pork. • Corridors: These are linear patches that enhance movement among other habitat patches such as core areas or natural stepping stones. The city's three major creeks — Ralston, Willow, and Snyder — and their tributaries could act as major corridors. The city's extensive and growing network of bike trails could provide additional corridors, as could portions of major street right, of -ways, such as Highways 1 and 6. • Matrix: This includes all land not considered part of core areas or linkages. Primary examples of land that could be made more supportive of biodiversity Include rooftops and parking lots. Three other elements are critical to the proper functioning of an ecological network: buffers, barriers, and social structure. • Suffers: Core areas and linkages should be protected from negative impacts associated with roadways, parking lots, and other routine human activities. In other words, a buffer allows conflicting land uses to coexist and mitigates edge effects. • Barriers: Elements that currently deter reduce comectivity and constrain the movement of wildlife (such as roads) should be identified and, where possible, ameliorated. • Social structure: Improving the way humans relate to landscapes and wildlife is crucial for the ecological network's long-term health and management. By weaving desired food, energy, and other natural capital into all relevant landscapes, people will be encouraged to learn how to assist with management activities and thereby contribute to the health of the network. Educate ourselves and other Iowa Citians about biodiversity management in other cities Several cores in Europe and the United States have already prepared inspiring biodiversity plans, and much can be learned from them. A few notable examples include the following: • The Biodiversity Plan of Paris, France: Paris' biodiversity planning represents a comprehensive opprooch.72 The city emphases corridors, ponds/wet areas within the city, bee populations, and ecological management of city -owned parks. Paris officials mapped temperature distributions, air Biodiversity for a Healthy Future pollution, tree heights, and green walls and roofs.23 • London's Biodiversity Action Plan:%^ The London Plan organizes Its biodiversity initiatives by habitat type. Arguably, the habhot-by-habitat structure makes a lot of sense for a huge land area like the greater London. It ollows both thorough and targeted interventions, A few interesting elements of London's plan Include: the participation of churchyards, cemeteries etc.; the "Design for diversity" element under "built structures," especially on green roofs; and treating previously developed wastelands as a habitat form of their own. • New York City's "Forever Wild" program: Arguably New York City is among the top cities in the U.S. for biodiversity protection; they have a huge amount of parkland, wetlands, etc. in all five boroughs. The City Parks and Recreation Department's Forever Wild program highlights, protects and restores wilderness elements in the city.26 The city's Natural Resources Group — which began as a group of experts who wanted to inventory existing wilderness in the city — could provide a model for Iowa Chy.26 • Edmonton, Canada: Edmonton is much closer than Paris and New York to Iowa City in scale and environmental context. Their Biodiversity Action Plan builds explicitly an the programs created by the International Council for Local Environmental Initiatives (ICLEI), which emphasizes core natural areas and ecological networks. 27 All elements have related implementation strategies, monitoring, and responsibilities spelled out. It too could provide an excellent model for Iowa City. • Existing urban biodiversity programs: According to ICLEI's Local Action for Biodiversity (LAB) progrom,�8 the first step is to prepare o biodiversity assessment report, which mainly involves preparing an inventory and conducting a Strengths, Weaknesses, Opportunities and Threats (SWOT) analysis. The second step is to prepare a local Biodiversity Strategy and Action Plan which contains one or two separate documents which define specific ecosystem-bosed solutions and interventions. The biodiversity report (2013) for the City of Helsingborg, Sweden, hos been recognized for Its excellence by the ICLEI - LAB.29 • Urban bees: Paris was among the first cities to focus on urban bees, with on apiculture school that opened in the 1880s. And now 300+ beehives, some in parks, some managed as part of (organic) community gardens, can be found In the city. The Paris bee population is thriving, especially when compared to rural bees. The some is true in Landon now. Some U.S. and Canadian cities are making the same observation and are seeking to develop urban bees. There is a research center on urban bees at Virginia Telly and there are local organizations in places such as New York City, Portland, Vancouver, Seattle, and elsewhere. The fact that bee colonies are collapsing in rural areas but doing well in urban areas highlights the possibilities for cities to add/restore/contribute to ecological balance. Conclusion Iowa City has taken important actions over the past 20 years, but much more can and should be done. Rather than being an agent of biodiversity decline tor, put more strongly, an agent of mass extinction), we Iowa Citions can play an important role in fostering and protecting the world's biodiversity. When we look many decades into the future, we foresee an Iowa City that constitutes a place in which not just humans but on increasingly wide range of native and beneficial species can thrive. But this future con exist only if we take action now to increase our collective capacity to make it happen. Biodiversity for a Healthy future Appendix Biodiversity, Climate Change, and Resources for Humans We see great value in protecting and restoring the glory that was the native prairie/savanna/woodland ecosystems of our state. At the very least, we think it is important to keep the regional native genes around because our planet might need them in coming decades and centuries. However, we also recognize that the approaching changes in climate are likely to entail significant changes in local biodiversity. These changes in local climate appear likely to involve warmer temperatures and sometimes wetter, but possibly sometimes drier, conditions. Prairie plants are likely to do better under these emerging conditions. We also believe it is necessary to be producing healthy food from sources that are regional and viable. In other words, food for humans must be a vital part of a biodiverse ecosystem. With proper design, native plants can be integrated with or adjacent to edibles while supporting biodiversity.30 Likewise, we believe it is necessary to be obtaining useful energy from viable regional sources (such as wind and solar). Moreover, we also recognize that gardens geared toward human use (but which contain species with long flowering seasons) are excellent for bees and other pollinators. Furthermore, we know it is possible to support rich soils, increase rainwater infiltration (and hence reduce the severity of floods), and save money and energy on mowing by replacing some or most conventional lawns with ecolowns and/or with species of grass that have deeper roots and naturally stop growing before reaching 10 inches or so In height. All these comments imply a fairly broad definition of biodiversity, which would include species that provide for humanity, native and otherwise. We imagine interconnected urban and rural islands that keep the prairie genes and plants readily available so they can expand and cover more land as climate allows, possibly during major future shifts in human populations and land use. However, by embracing this larger definition we also emphasize that any species running out of control (e.g., Kudzu in the southern part of the country) is also a threat to biodiversity. This reinforces the need for a biodiversity plan. Biodiversity for a Healthy Future References 1. Consider the photographs by David Liittschwager, which provide a "snapshot" of the number of species that are contained in or pass through one cubic foot over a 24-hour period. The photos collected in a Costa Rican rainforest displayed over 150 different plants and animals (birds, beetles, flies, moths, and bugs). Compare this to the eight species Identified In a 24-hour period, by the some one cubic foot transect, in an Iowa cornfield. See: http://www.npr.org/blogs/krulwich/201 2/11/29/1661 56242/cornstalks-everywhere-but-nothitig-else-not-even-a-bee, 2. Mora C, Tittensor DP, Adl 5, Simpson AGB, Worm 8 (201 1 ) How Many Species Are There on Earth and in the Ocean? PLoS Biol 9(8): e1001127. doi:10.1371/journal.pbio.1001127. Available at: http://www.plosbiology.org/article/info%3AdoP/o2F 10.1371 %2Fjournal.pbio.1001 127 3. http://Iink.springer.mm/chapter/10.1007%2F978.0.585-27576.5_2 4. http://www.bbc.com/ecirth/stary/20141 1 1 1 -plants -have -a -hidden -Internet 5. Costanza, Robert, et. a1. 2014. Changes In the global value of ecosystem services. Global Environmental Change 26: 152.158. Available ah http://community-wealth.org/sites/clone,comm mty-wealth.org/files/downloads/article-wstanzo-et-ol.pdf 6. http://oquadoc.typepad.com/waterwired/2014/05/robert-mstanzo-redux-lets-value-global-ecosystem-serviM5.htMI 7. Wilson, Edward O. 2014. The Meaning of Human Existence. New York: W.W. Norton. See also Elizabeth Kolbert. 2014. The Sixth Extinction: An Unnatural History. New York: Henry Holt. B. http://news.stonford.edu/news/2014/july/sixth-mass-extinction-072414.htmi 9. http://www,chgeha"ard.org/topic/threats-biodiversity-and-ecosystems 10. See Appendix. We ore hopeful that work currently being dome by Iowa City's Sustainability Coordinator will provide useful information pertaining to local effects of climate change on blodiversity. 11. http://omi.wgs.gov/story/story.php?tontentid=l 630 12. http://www.timesrepublican.com/page/content.detoll/id/543630/IOWA.-A-landscape.highly-modified-over- time.html??nov=5127 13. hitps://www.legis.iowa.gov/d=/ACO/chapter/571.77.pdf 14. http://www.fws.gw/pollinators/programs/endongered.htmi 15. http://www.ewg.org/losingground/report/exmtlm-summory.htmi 16. http://pubs.usgs.gov/circ/circ1210/ma(or_findings.htm 17. http://www.lowadnr.gov/Environment/WaterQuality/WaterMonitoring/impairedWaters.aspx 18. http://www.actionbioscience.org/blodiversity/slmberloff.html 19. http://www.johnsQn-county.com/dept_sec_roods,aspx?id=:1485 20. Nations, Brenda, et. ol. 2014. Iowa City Sustainability Assessment 2013. Available on line at: http://www.icgov.org/?id=2275. 21. For on explanation of process, outcomes etc, see: http:,"/'naturemappingfoundation.org/notmop/biobliti/ 22. Le Plan Biodiverstte. Available at: http://www.paris.fr/pratique/paris-au-vert/nature-et- biodiversite/planblodiversite/rub_9233_stand_ 109572_port . 22522 23. See maps on pp. 19, 23, 26 of Paris' plan and photographs on p. 32 (mosses on old walls contribute to biodivershy, as well as grosses between cobble stones), and on p. 51 and 67 (structures placed in public parks to support insect populations). 24. http://www.lbp.org.uk//Iondonhabspp.htmi 25. http://www.nycgoyporks.org/greening/nature-preserves 26. See their early publications at: http://www.nycgoyparks.org/greening/naturol-resources-group/publication. The 2003 report discusses, for instance, forest restoration in the Bronx. Pick any park at the bottom of the page, and you will see tree inventories, habitats of concem, etc. 27. http://www.edmomon.ca/environmer:tal/naturol_areas/strategy-biodiversity-protection.ospx 28. ICLEI's Cities Blodiversity Center: http://www.cbc.iclei.org/ 29. http://www.kfsk.se/download/I8.524fbdf7142967641 b7ad53/1386947792432/Bllaga+2013-11. 28+LA Bra p port+Helsing Borg. pdf 30. Backyard Abundance Edible Agroforestry Template Designs: http://www.backyord obwdo nce.org/Porta Is/0/p/EdibleAg roforestryTempl ates.pdf Biodiversity for a Healthy Future 10