HomeMy WebLinkAbout2015-12-10 Info Packet���M CITY COUNCIL INFORMATION PACKET
CITY OF IOWA CITY
www.icgov.org December 10, 2015
IPI Council Tentative Meeting Schedule
IP2 Pending Work Session Topics
MISCELLANEOUS
IP3 Memo from Public Works Dir.: Water Superintendent Announcement
IP4 Press Release — Open House for Outgoing Council Members
IPS Materials from Council Member Dickens: Iowa City Community School District 2014-2015
Report Card
I136 Memo from Economic Development Coordinator: Schenker Layoff Notice
IP7 Press Release — Leaving for the holidays? What to do before you leave town
IP8 Police Bar Check Report — May 2015
IP9 Minutes Economic Development Committee — March 30
DRAFT MINUTES
I1310 Historic Preservation Commission: November 12
IP11 Human Rights Commission: November 17
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CITY OF IOWA CITY
Date
12-10-15
City Council Tentative Meeting Schedule Z
Subject to change LJ
Time
Meeting
Tuesday, December 15, 2015 5:00 PM Special Formal Mtg.-Executive Session
(evaluation City Manager)
5:30-6:30PM Outgoing Council Members Reception
7:00 PM Formal Meeting
December 10, 2015
Location
Emma J. Harvat Hall
Emma J. Harvat Hall
Emma J. Harvat Hall
Monday, January 4, 2016 1:00 PM Spec. Formal (Organizational Meeting) Emma J. Harvat Hall
Special Work Session (Intro Budget)
Tuesday, January 5, 2016
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Saturday, January 9, 2016
8AM-4PM
Special Work Session (Dept. Budget)
Emma J. Harvat Hall
Monday, January 11, 2016
1-7:00 PM
Special Work Session (CIP Budget)
Emma J. Harvat Hall
Thursday, January 14, 2016
5:00 PM
Special Work Session (Budget)
Emma J. Harvat Hall
Tuesday, January 19, 2016
5:00 PM
Conference Board Meeitng
Emma J. Harvat Hall
Work Session
7:00 PM
Formal Meeting
Monday, January 25, 2016
4:00 PM
Reception
TBA
4:30 PM
Joint Public Entities Meeting
North Liberty
Tuesday, February 2, 2016
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, February 16, 2016
5:00 PM
Conference Board Meeting
Emma J. Harvat Hall
Work Session
7:00 PM
Formal Meeting
Tuesday, March 1, 2016
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, March 15, 2016
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, April 5, 2016 5:00 PM Work Session Emma J. Harvat Hall
7:00 PM Formal Meeting
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CITY OF IOWA CITY
UNESCO CITY OF LITERATURE
PENDING CITY COUNCIL WORK SESSION TOPICS
December 10, 2015
Pendine Topics to be Scheduled
1. Discuss city related marijuana policies and potential legislative advocacy positions
2. Review of the Sensitive Areas ordinance
3. Discuss formation of staff /citizen climate adaptation advisory group
4. Discuss transit route planning framework
5. Review sale of alcohol to minors regulations
6. Review sidewalk repair program
7. Review annexation policy
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^��,:.® CITY OF IOWA CITY
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IP
MEMORANDUM
Date: December 7, 2015
To: Tom Markus, City Manager
From: Ron Knoche, Public Works Director
Re: Water Superintendent Announcement
As you are aware, Ed Moreno retired on September 30, 2015. 1 am extremely grateful for Ed's
contribution and dedication to the Public Works Department management team and his
leadership in the Water Division.
The Water Superintendent position was posted internally and externally in accordance with City
policy. Subsequent to that process, the interview committee selected Kevin Slutts, the current
Assistant Superintendent, to be hired. He will officially start in the role of Water Superintendent
today, December 7th.
Mr. Slutts started with Iowa City in 1983 as an Assistant Treatment Plant Operator. Kevin has
been serving at the Assistant Water Superintendent since 1997. Kevin has demonstrated his
passion for the water industry through his involvement in the public sector for the past 32 years.
Kevin currently serves on the Education Committee for the Iowa Section of the American Water
Works Association and is an Adjunct Instructor in the Environmental Technology Program at
Kirkwood Community College.
Open House for Outgoing Council Members Page 1 of 2
IP4
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arvo�'OWA CITY
Open House for Outgoing Council Members
City of Iowa City sent this bulletin at 12/08/2015 11:21 AM CST
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°=� 10WACITY
FOR IMMEDIATE RELEASE
Date: December 8, 2015
Contact: Marian K. Karr
Phone: 356-5041
Open House for Outgoing Council Members
The City of Iowa City will be hosting an open house to recognize the 16 years of service for outgoing
Council Members Rick Dobyns, Michelle Payne, and Mayor Matt Hayek. The open house will be
held at City Hall, 410 East Washington Street, Tuesday, December 15, 2015 from 5:30-6:30 pm. A
formal Council meeting will follow at 7:00 pm.
Mayor Hayek was first elected in 2008, and reelected to a second term in 2012. Council Members
Dobyns and Payne were elected in 2012 to four year terms. All three terms end at the end of the
month.
http://content.govdelivery.com/accounts/IAIOWA/bulletins/I29b3bl 12/8/2015
From Council Member
lJ
Dickens
IP5
IOWA CITY
--,.
The Iowa City Community School District welcomed students to two new schools this fall, Alexander
Elementary School and the Kirkwood Regional Center. Both buildings were designed by OPN
COMMUNITY
Architects, Inc. Cedar Rapids, Iowa
SCHOOL DISTRICT
Archibald Alexander Elementary School, located at 3571 Sycamore Street, welcomed approximately
350 students into this beautiful two story facility. Surrounded by corn fields and farmsteads, the
OPENS NEW
lobby was designed to maximize the view of the countryside. The lobby features a beautiful limestone
wall and custom made display boards created by ICCSD craftsmen. The 65,000 square feet building
SCHOOLS IN
includes common spaces that can be used for small group instruction and project based learning.
Students and staff alike comment on the broad use of glass to bring the outside in. The construction
FALL 2015
of the gymnasium was a collaborative project with the City of Iowa City. Thanks to their support,
it was expanded to include two full size basketball courts and office space for the city recreation
programs.
Another collaborative project, the Kirkwood Regional Center at The University of Iowa,
also opened and welcomed over 160 students from the Iowa City Community School District.
The regional center is a true partnership among seven school districts, The University of
Iowa, and Kirkwood Community College, collaborating to bring new opportunities to their
students in a different way.
The Kirkwood Regional Center allows the Iowa City School District's juniors and seniors
a chance to earn both college and high school credit in innovative career based academies
through a college based experience. The regional center offers over 20 different career
academy options ranging from computer -software development, patient -care, architecture,
construction, engineering, and laboratory sciences.
Students participating in these academies will acquire certifications that help them become
ybetter positioned for post -secondary success and immediately marketable to employers after
Their high school experience. Some of the certifications include A+, Emergency Medical
7T°echnician (EMT), Pharmacy Technician, Computer Numeric Control (CNC), Snap -on
Shopkey, and Welding.
M
Academy classes at the Kirkwood Regional Center are offered 7:30-9:00am and 1:30-3pm.
Kirkwood Regional Center
IOWACITY The Iowa City Community School District is excited to be a part of this vibrant and engaging learning
COMMUNITY experience for our students. Additional information about the Kirkwood Regional Center at the
SCHOOL DISTRICT University of Iowa can be found at http•// kirkwd edWiohnsonregi 1.Transportationfor students is provided bythe Iowa CityCommunity School District In
addition to academies, the center provides one-hour companion courses before and after
academy sessions. One notable course is the STEM Innovator course that allows students to
work with local business professionals on solutions to real-world problems using innovative
- - ideas and problem solving skills.
The Kirkwood Regional Center at the University of Iowa takes the partnership philosophy even
farther serving as a hub for teaching and learning in the corridor. The Iowa Workplace Learning
Connection, Iowa College Access Network, Southeast Iowa STEM Hub, Gran[ Wood Area
Education Agency, and University
of Iowa College of Education all have offices on-site.
0
Message from the
Superintendent
Welcome to the 2014-15 Annual
Report Card. Our District believes
that it is important to examine data
over time to help the community
understand the growth of our stu-
dents. The success of the Iowa
City Community School District is
most visible in their individual
achievement. We share their suc-
cess in this report through exami-
nation of student achievement data,
ACT results, and graduation rates.
Our District also understands that
financial and operational success
provides vital infrastructure sup-
port for our students. We continue
to see significant growth in enroll-
ment, requiring continued attention
to our learning environment. This
work is guided by our Facility
Master Plan including the opening
of Alexander Elementary School in
the fall of 2015. Efforts in both the
financial and operational areas are
guided by the Board of Education
Ends Policies and Goals.
As Superintendent of Schools it is
a privilege to work with the mem-
bers of our Board and staff to pro-
vide our students a superb educa-
tion. As ONE community we con-
tinue to improve teaching and
leaming resulting in students who
are well-prepared for college, ca-
reer, and citizenship.
n
Our Mission: To ensure all students become responsible, independent learners
capable of making informed decisions in a democratic society as well as in the
dynamic global community. This is accomplished by challenging each student with
a rigorous and creative curriculum taught by a diverse, professional, caring staff,
strengthened by collaborative partnerships with families and the entire community.
We want our students to be:
• Fluent and effective communicators
• Collaborative individuals
• Critical thinkers
• Technical practitioners
• Resourceful learners
• Quality producers
• Responsible citizens
Our improvement goals are:
• Reading: Understand the text
• Writing: Write with purpose, clarity, meaning and correctness
• Math: Solve mathematical problems
• Science: Construct and use scientific knowledge
• Technology: Use technology to become proficient in basic skills
Equity Statement: It is the policy of the Iowa City Community School Dis-
trict not to discriminate on the basis of race, creed, color, religion, national origin,
gender, age, marital status, sexual orientation, gender identity, veteran status,
disability, or socioeconomic status in its educational programs, activities, or
employment practices. If you believe you have (or your child has) been
discriminated against or treated unjustly at school, please contact the Equity
Department at 1725 North Dodge Street, Iowa City, Iowa, 52245, 319-688-1000.
2014-15 Board of Education
Chris Lynch, President
Brian Kirschling, Vice President
Tuyet Baruah
Patti Fields
Jeff McGinness
Marla Swesey
Orville Townsend
14,000
13,000
12,000
11,000
Official Weighted Enrollment
13, 328
13,159
12, 774
12,454
12,017
10-11 11-12 12-13 13-14 14-15
Race/Ethnicity Enrollment Trends
Enrollment trends indicate that the ICCSD student population has become
more diverse over the past five years. The race/ethnicity enrollment for
ICCSD is 35.2% compared to the 23.1% in the state of Iowa (K-12 public
schools).
Year
African
American
European
American
Asian
American
Hispanic
American
American
Indian
2014-15
19.8%
64.5%
6.7%
8.4%
0.3%
2013-14
18.7%
66.0%
7.0%
8.3%
0.0%
2012-13
17.4%
66.5%
6.9%
8.6%
0.4%
2011-12
16.6%
67.1%
6.8%
8.9%
0.4%
2010-11
1 16.2%
1 67.5%
7.3%
8.6%
0.4%
English Language Learners
The number of students who participated in the English Language Pro-
gram services has increased significantly over the past five years. More
than 50 languages are spoken by students with Spanish, Arabic, Swahili,
Chinese, and French being the most predominant.
1100 1099
979
900
700
483 501
500 445
300
100
-100 10-11 11-12 12-13 13-14 14-15
I
Preschool Program Enrollment
Year
Total Preschool Students
attending ICCSD Early
Childhood Programs
2014-15
472
2013-14
384
2012-13
318
2011-12
270
2010-11 j
216
Free and Reduced Student Count
The percent of students qualifying for free and
reduced lunch has increased over the past 5 years.
Special Education
The ICCSD serves students who qualify for
special education services according to the
Individuals with Disabilities Education Act.
The percent of students who qualified has been
decreasing the past five years.
Year
33.7%
35.6%
2014-15
33.7%
29.6%
29.4%
1,365
10.3%
2012-13
10-11
11-12 12-13
13-14
1,419
14-15
Special Education
The ICCSD serves students who qualify for
special education services according to the
Individuals with Disabilities Education Act.
The percent of students who qualified has been
decreasing the past five years.
Year
Students
Percentage of
Enrollment
2014-15
1,259
9.5%
2013-14
1,365
10.3%
2012-13
1,385
10.8%
2011-12
1,419
11.4%
2010-11
11,451
112.10/,
Student Proficiency Rates I Student Success
Schools in the Iowa City Community School
District use the Iowa Assessments (IA) as an
accountability and improvement measure in
reading and math for grades 3-8 and 11. While
scores can be reported in multiple ways, the No
Child Left Behind (NCLB) legislation requires
that schools report proficiency rates.
To be considered proficient, a student must score
at a specific national standard score or higher, on
the Iowa Assessments. The table below indicates
the percent of students who scored proficient
during the 2014-15 school year in reading and
mathematics by grade level bands.
2014-15 Iowa Assessments Results
% Proficient, National Norms, Full Academic Year
Iowa City Community School District ACT Scores
A score of 20 or higher on the American College Test
(ACT) is an indicator of college success. The table
below compares the average score of ICCSD students
across Iowa and the nation for the last five years. 641/o
of the 2014 graduates took the test.
Reading
Math
3rd - 5th grade
79.3%
78.9%
6th - Sth grade
78.0%
79.0%
111" grade
80.9%
86.0%
Iowa City Community School District ACT Scores
A score of 20 or higher on the American College Test
(ACT) is an indicator of college success. The table
below compares the average score of ICCSD students
across Iowa and the nation for the last five years. 641/o
of the 2014 graduates took the test.
4
• On average, 95.2% of our students, K-12, are in
attendance each day.
• ICCSD has a graduation rate of 90.41/o compared to
90.5% in Iowa.
• Of the 840 graduates in the Class of 2015, 79%
completed the ACT defined rigorous core
curriculum (4 years of English, 3 years of social
studies, 3 years of math and 3 years of science that
include the core requirements of Algebra I,
Geometry, Algebra II, Biology, Chemistry and
Physics).
• Rigorous high school programs of studies included:
* 17 Honors Courses with 1,638 students
enrolled.
* 38 Advanced Placement (AP) Courses with
1,914 enrolled
* 64 Post Secondary Enrollment Option
Courses with 85 registrations.
* 9 Career Academics with 58 registrations.
28 students were National Merit Semifinalists;
25 of these students were National Merit Scholars.
• 86% of graduating seniors plan to attend college or
other post -secondary training.
Advanced Placement (AP) results are as follows:
* 908 students took AP Exams.
+ 1,500 exams were administered with
students receiving a score of 3 or higher on
80% of all exams completed.
u'j-
IC
Iowa
National
Class
Number of
Composite
Composite
Composite
of
Students
Score
Score
Score
14-15
539
25.1
22.2
21.0
13-14
570
25.2
22.0
21.0
12-13
562
25.5
22.1
20.9
11-12
547
25.4
22.1
21.1
10-11
505
25.5
22.3
21.1
4
• On average, 95.2% of our students, K-12, are in
attendance each day.
• ICCSD has a graduation rate of 90.41/o compared to
90.5% in Iowa.
• Of the 840 graduates in the Class of 2015, 79%
completed the ACT defined rigorous core
curriculum (4 years of English, 3 years of social
studies, 3 years of math and 3 years of science that
include the core requirements of Algebra I,
Geometry, Algebra II, Biology, Chemistry and
Physics).
• Rigorous high school programs of studies included:
* 17 Honors Courses with 1,638 students
enrolled.
* 38 Advanced Placement (AP) Courses with
1,914 enrolled
* 64 Post Secondary Enrollment Option
Courses with 85 registrations.
* 9 Career Academics with 58 registrations.
28 students were National Merit Semifinalists;
25 of these students were National Merit Scholars.
• 86% of graduating seniors plan to attend college or
other post -secondary training.
Advanced Placement (AP) results are as follows:
* 908 students took AP Exams.
+ 1,500 exams were administered with
students receiving a score of 3 or higher on
80% of all exams completed.
u'j-
No Child Left Behind requires that districts disaggregate achievement data by the different student subgroups in grade
level bands. The purpose of doing this is to track progress on closing the achievement gap between the different groups
of students.
2014-15 Iowa Assessments Results
% Proficient, National Norms by Grade Level Bands, Full Academic Year
Grades 3-5 READING
Grades 6-8 READING
2011-12
2012-13
2013-14
2014-15
All Students
74.7
78.0
78.5
79.3
Low SES
51.3
53.4
57.7
58.1
IEP
42.8
43.8
42.4
39.9
ELL
52.1
53.5
43.6
39.9
African Am
46.1
47.4
52.1
1 51.8
Asian
86.1
87.2
94.6
94.7
Hispanic
51.0
58.7
57.4
58.9
White
83.4
86.6
86.7
88.1
Grades 6-8 READING
Grades 11- READING
2011-12
2012-13
2013-14
2014-15
All Students
71.6
70.7
77.5
78.0
Low SES
43.4
45.6
55.1
54.1
IEP
- 25.8
25.1
39.3
33.7
ELL
70.0
-
43.8
40.2
African Am
39.1
39.1
49.7
49.4
Asian
89.0
84.4
87.8
89.2
Hispanic
43.6
46.2
56.0
60.5
White
80.4
80.1
86.9
86.8
Grades 11- READING
Grades 3-5 MATH
2011-12
2012-13
2013-14
2014-15
All Students
86.2
86.9
80.5
80.9
Low SES
66.5
64.3
58.0
55.3
IEP
50.0
48.0
51.7
37.1
ELL
---
---
---
---
African Am
65.2
57.3
50.8
44.6
Asian
93.0
85.4
91.4
96.1
Hispanic
72.2
75.4
55.8
56.5
White
1 91.4
93.8
89.5
90.4
Grades 3-5 MATH
Grades 6-8 MATH
2011-12
2012-13
2013-14
2014-15
All Students
77.0
78.6
79.7
78.9
Low SES
53.9
56.0
57.6
55.1
IEP
49.6
49.8
48.3
41.1
ELL
50.5
61.6
46.7
45.8
African Am
48.5
48.0
49.4
44.4
Asian
191.3
94.6
95.8
96.1
Hispanic
56.8
61.6
61.7
59.8
White
85.1
86.7
88.4
88.8
Grades 6-8 MATH
Grades 11- MATH
2011-12
2012-13
2013-14
2014-15
All Students
80.2
78.2
80.6
79.0
Low SES
56.2
53.0
58.6
53.3
IEP
38.7
32.8
43.8
31.5
ELL
70.0
--
56.1
49.6
African Am
49.7
44.9
52.3
45.7
Asian
96.3
95.5
93.9
96.2
Hispanic
60.9
58.6
63.1
60.1
White
87.7
87.0
89.6
88.8
Grades 11- MATH
Key
SES = Socioeconomic Status ELL = English Language Leamer
IEP = Individual Education Plan --- = # of students in subgroup is less than 30
DINA/SINA Designation: ICCSD was designated as a District in Need of Assistance. In addition, City, West,
Tate, North Central, Northwest, South East, Garner, Hoover, Horn, Lemme, Penn, Shimek, Van Allen, Weber and the
Title 1 schools of Coralville Central, Hills, Kirkwood, Lucas, Mann, Twain, and Wood are on the School in Need of
Assistance list for reading and/or math. Title 1 schools are subject to NCLB sanctions.
2011-12
2012-13
2013-14
2014-15
All Students
87.8
87.4
1 86.7
86.0
Low SES
68.1
67.8
69.2
66.3
IEP
57.7
53.3
60.0
56.3
ELL
-
--
---
-
Arricm Am
64.6
59.2
58.3
58.4
Asian
1 95.4
91.7
97.1
96.1
Hispanic
74.1
71.9
67.6
68.1
White
93.5
94.1
94.6
93.5
Key
SES = Socioeconomic Status ELL = English Language Leamer
IEP = Individual Education Plan --- = # of students in subgroup is less than 30
DINA/SINA Designation: ICCSD was designated as a District in Need of Assistance. In addition, City, West,
Tate, North Central, Northwest, South East, Garner, Hoover, Horn, Lemme, Penn, Shimek, Van Allen, Weber and the
Title 1 schools of Coralville Central, Hills, Kirkwood, Lucas, Mann, Twain, and Wood are on the School in Need of
Assistance list for reading and/or math. Title 1 schools are subject to NCLB sanctions.
Where does the money come from?
Federal Other
Funds 11%
AEA 4% Property Tax
Flowthroug 38%
4%
State F
38%
Surtax
5%
Where does the money go?
Supplies AEA
5% 4%—
Services
%
Services
8%
Benefits -moi
18%
alaries
65%
The ICCSD facilities has:
• 25 schools and 2 offsite program locations
• Facilities valued at $309,000,000
• $32.9 million in capital projects was approved during 2014-15
• Bonded indebtedness of $9,345,000
ICCSD Staff Profile
Administrator Staff Profile
Principals/Assistant Principals/ 40
Athletic Directors
Support Staff Profile
Paraeducators
Food Service
95
Physical Plant
117
Secretaries
104
Off Schedule
31
Technical/Supervisor
23
Grants
39
IOWA CITY
(4OM UNI Y
SCI DIS `ISR -1,
CW41 CtOefcA - f o,e e. £attained
School Improvement Advisory Committee Meeting
12/7/15
1-3pm
Kirkwood Regional Center
Iowa City, Iowa
Agenda
1. Welcome -Matt Deg ner and Amy Kortemeyer
2. Superintendent's Message - Steve Murley
a. Strategic Plan
3. Equity Plan Overview - Kingsley Botchway
4. Overview of Kirkwood Regional Center - Matt Degner/Jon Weih (2:OOpm)
5. Early Literacy Implementation - Amy Kortemeyer
6. Community Engagement — Steve Murley
7. Wrap up - Steve Murley
2014-2015
2012
2013
2014
2015
Support Staff
9%
16%
23%
24%
Teachers
6%
7%
6%
14%
Administration
0%
0%
0%
40%
Diversity Candidate Hires - Percentage
Increase
50%
40%
30der
1,22.13 2013^-4 242a-25 2Q15.1�
rp—Suppmrc Staff--Teacrws
Overall Numbers
Administrative Teacher Su000rtStaff
3 out of 48 58 out of 1021 136 out of 802
6% 6% 17%
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CITY OF IOWA CITY
UNESCO CITY OF LITERATURE
CITY OF IOWA CITY
MEMORANDUM
Date: December 7, 2015
To: Tom Markus, City Manager
From: Wendy Ford, Economic Development Coordinator
Re: Schenker Layoff notice
Mayor Hayek recently received the attached letter from Schenker, Inc. to inform the City
of impending layoffs.
Schenker, Inc. is a logistics firm specializing in warehousing and distribution services
with Iowa City -based P&G a major client. P&G had notified Iowa City Area Development
Group (ICAD) this summer they have less need for 3rd party logistics locally and that it
would likely affect Schenker's operations in eastern Iowa.
Schenker has warehouses and operates facilities in Iowa City and in West Branch.
ICAD is estimating approximately 1/3 of the 71 layoffs will affect the Iowa City facility
with the remainder in West Branch. The layoffs are expected to occur February 7, 2016.
Despite the layoffs, many of the positions are fork lift operators and truck drivers
requiring commercial driver's licenses, jobs for which there is high demand locally. The
product sorting workers will also find options for new employment in the immediate area
with Alpla, UNFI and others currently hiring.
ICAD and City staff have been assured that P&G is strong and continues to make long
term plans and investment in their facility.
If you have any questions, please feel free to contact me.
DB SCHENKER
Schenker, Inc.
Human Resources
1305 Executive Blvd., Suite 200
Chesapeake, VA 23320
U.S.A.
www.dbschenkerusa.com
Lee Sininger
Phone +1 714 920 7164
December 8, 2015 Fax +1 757 821 3663
Ted A. Harms, State Rapid Response Coordinator
Iowa Workforce Development
3420 University Avenue
Waterloo, Iowa 50701
Mayor Mark Worrell
City of West Branch
110 N Poplar Street
cr
PO Box 218
C=)
West Branch, Iowa 52358
C-)
Mayor Matthew J. Hayek
CO
City of Iowa City
410 E. Washington St.
_}
Iowa City, Iowa 52240
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t,�
Re: Notice of Mass Layoff — Schenker, Inc.
This Notice of Mass Layoff is being provided to you in compliance with the federal WARN Act (Worker
Adjustment and Retraining Notification Act). This information is based on the best information available
to us, but may change due to subsequent events beyond our control. The affected facilities are located at:
BUNCHER Building, 5405 Heinze Road, Iowa City, Iowa 52240
R3W, 101 Council Street, West Branch, Iowa 52358
Main Building, 160 Fawcett Drive, West Branch, Iowa 52358
The expected date of the mass layoff is February 7, 2016. This action is expected to be permanent.
Attached is a list of the job titles of the positions to be affected and the number of affected employees in
each classification. Bumping rights do not exist. There is no union representing the affected employees.
For further information regarding this Notice, please feel free to contact me at (714) 920-7164.
Sincerely,
Lee Sininger
Director, Human Resources
FMC No.911 F All business undertaken subject to the terms and conditions of Schenker, Inc.
DB SCHENKER
LIST OF JOB TITLES OF THE POSITIONS TO BE AFFECTED AND THE
NUMBER OF AFFECTED EMPLOYEES IN EACH CLASSIFICATION
Job Title
Number Affected
WAREHOUSEPERSON
2
WAREHOUSE PERSON, ASSOC
66
WAREHOUSE PERSON, SR
1
CUSTODIAN
2
77
From: City of Iowa City<CityoflowaCity@public.govdelivery.com>
Sent: Wednesday, December 09, 2015 12:40 PM
To: Marian Karr
Subject: Leaving for the holidays? What to do before you leave town
ID SHARE Having trouble viewing this email? View it as a Web page.
City 10WACITY
FOR IMMEDIATE RELEASE
Date: Dec. 9, 2015
Contact: Carol Sweeting
Phone: 319-541-2385
Leaving for the holidays? What to do before you leave town
Iowa City residents as well as University of Iowa and Kirkwood Community College students who
are leaving town for the holidays or the Rose Bowl are reminded of a few things to do before they
go:
Prepare for a possible snow emergency
If a major snowstorm occurs while you're gone, the City of Iowa City may call a snow emergency,
which means cars will need to be moved off the street to accommodate snow plows. To avoid being
ticketed and towed and having to pay $200 or more in fines and fees, move your car off the street if
you don't plan to take it with you, or arrange for someone to move it in your absence. For more
information on snow emergencies and what to do in case one is declared, visit www.icgov.org/snow.
You may also sign up for snow emergency notifications at www.icgov.org/e-subscriptions.
Prevent household pipes from freezing
Just in case a bitter cold spell blows into town while you're gone, take measures to protect your
home or apartment from freezing pipes that can burst, causing thousands of dollars of damage to
your home or apartment, as well as apartments adjacent to yours.
Some tips to avoid freezing pipes:
• Never turn your heat completely off. While you may want to lower your thermostat, never
set it lower than 55 degrees.
• Close windows and storm windows, but keep doors open to bathrooms, kitchens, and other
rooms that contain plumbing or water fixtures open to keep warm air circulating.
• Arrange for someone to check your home while you're gone. Show them where the water
shut-off valve is located (usually in the basement, between the water meter and a wall). In
case of a water emergency, they should call the Water Division's emergency line at 319-
356-5166.
Shoveling
Hnman%mnarc anri tanantc whn ara racnnncihla fnr chrrialinn tha walk and nrnccwalkc chni dr] finrl
someone to cover that chore while they're gone. If there's a fire hydrant on your property, ask them
to clear a path around that, too.
Home and property protection
Before you leave town, take measures to protect your home from break-ins, vandalism, or other
crimes. Lock all doors and windows, including those to the garage. Arrange to have your
newspapers and mail held or picked up each day by someone who's checking your house. Set up
some inside lamps on timers so that they turn on and off throughout the day, and move your
garbage can and recycling bin away from the curb. Lock your vehicle doors. Move bicycles and
other valuable items inside or lock them up. Ask a trusted neighbor to keep an eye out for any
suspicious activity at your home while you're gone, and let them know if you will be having someone
check the house. You'll enjoy your time away even more, knowing that you've taken measures to
protect your home and property while you're gone.
For more information, contact Carol Sweeting with the City of Iowa City Public Works Department at
319-541-2385 or carol-sweeting@iowa-city.org.
.�J• ! a
Questions?
Contact Us
CITY Of IOVVA CITY
M45COCIFYOf U/ERAIURi
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SUBSCRIBER SERVICES:
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This email was sent to marian-karr@iowa-city.org using GovDelivery, on behalf of: City of Iowa City 410 E h;
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Q�/m
Washington Street - Iowa City, IA 52240 �— "
Iowa City Police Department
and University of Iowa DPS
Bar Check Report - November, 2015 ro__.;'
,`4
Possession of Alcohol Under the Legal Age (PAULA) Under 2-i'C`h� es -8 AM 10, 43
Numbers are reflective of Iowa City Police activity and University of Iowa Fe Activity
PIT I �,r,: -t:,,1
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iii): fli PiT'-
Business Name Occupancy
(occupancy loads last updated Oct 2008)
= University of Iowa
Monthly Totals
Bar
Checks Under2l PAULA
Prev 12 Month Totals
Bar
Checks Under2l PAULA
Under 21 l PAULA
Ratio Ratio
(Prev l2Mo) (Prev l2Mo)
2 Dogs Pub 120
1
0
0
14
0
0
0
0
Airliner 223
4
1
0
17
3
1
0.1764706
0.0588235
American Legion 140
0
0
0
2
0
0
0
0
Atlas World Grill 165
0
0
0
Bardot Iowa
1
0
0
19
3
0
0.1578947
0
Baroncini-
0
0
0
Basta 176
0
0
0
1
0
0
0
0
Blackstone` 297
0
0
0
Blue Moose— 436
4
0
0
25
4
J
0.16
0.08
Bluebird Diner 82
0
0
0
Bob's Your Uncle *" 260
0
0
0
Bo -James 200
2
0
0
20
0
0
0
0
BreadGardenMarket&Bakery—
0
0
0
Brix
0
0
0
(Brothers Bar& Grill, [It's] 556
9
3
1
120
21
16
0.175
0.1333333
(Brown Bottle, (The]— 289
0
0
0
Buffalo Wild Wings Grill & Bar' 189
0
0
0
Cactus 2 Mexican Grill (314 E Burlin€
0
0
0
2
0
6
0
3
Cactus Mexican Grill (245 s. Gilbert)
0
0
0
6
0
0
0
0
Caliente Night Club 498
0
0
0
6
0
0
0
0
Carl & Ernie's Pub & Grill 92
0
0
0
2
0
0
0
0
Carlos O'Kelly's— 299
0
0
0
Chili Yummy Yummy Chili
0
0
0
Chipotle Mexican Grill 119
0
0
0
Clarion Highlander Hotel
0
0
0
Clinton St Social Club
0
0
0
3
0
0
0
0
Tuesday, December 08, 2015 Page 1 of 5
E
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Iowa City Police Department
and University of Iowa DPS
Bar Check Report -November, 2015'x{,
Possession of Alcohol Under the Legal Age (PAULA) Under 21' EIesB Arl 10: 11
Numbers are reflective of Iowa City Police activity and University of Iowa Police Activity
Business Name Occupancy
(occupancy loads last updated Oct 2008)
= University of Iowa
Monthly Totals
Bar
Checks Under2l PAULA
Prev 12 Month Totals
Bar
Checks Under2l PAULA
Under 21 PAULA
Ratio Ratio
(Prev1210o) (Prev12Mo)
Club Car, [The] 56
2
0
0
6
0 0
0
0
Coach's Corner 160
0
0
0
4
0 0
0
0
Colonial Lanes- 502
0
0
0
Dave's Foxhead Tavern 87
0
0
0
5
0 0
0
0
DC's 120
9
3
1
117
55 16
0.4700855
0.1367521
Deadwood, [The] 218
1
0
0
7
0 0
0
0
Devotay- 45
0
0
0
Donnelly's Pub 49
0
0
0
3
0 0
0
0
iDublin Underground, [The] 57
0
0
0
2
C 0
0
0
Eagle's, [Fraternal Order of] 315
0
0
0
1
(Eden Lounge
1
0
0
26
4 0
0.1538462
0
1 E Banditos 25
0
0
0
IEI Cactus Mexican Cuisine
0
0
0
IEl Dorado Mexican Restaurant 104
0
0
0
IEl Ranchero Mexican Restaurant 161
0
0
0
1Elks #590,[BPO] 205
0
0
0
1 Englert Theatre- 838
0
0
0
1Fieldhouse 178
6
1
0
74
21 6
0.2837838
0.0810811
1FilmScene
0
0
0
1 First Avenue Club- 280
1
0
0
7
0 0
0
0
1Formosa Asian Cuisine- 149
0
0
0
(Gabes- 261
0
0
0
5
0 0
0
0
1 George's Buffet 75
1
0
0
12
0 0
0
0
]Givanni's` 158
0
0
0
]Godfather's Pizza 170
0
0
0
]Graze- 49
0
0
0
Tuesday, December 08, 2015 Page 2 of 5
Iowa City Police Department
and University of Iowa DPS P
k rf
Bar Check Report - November, 2015
2;12 DEC -8 Ari 10: 43
Possession of Alcohol Under the Legal Age (PAULA) Under 21 Charges
Numbers are reflective of Iowa City Police activity and University of kA 4(1P c�,tivity
i0 4f'. A C f I r Y, I i -) N'
Business Name Occupancy
(occupancy loads last updated Oct 2008)
= University of Iowa
Monthly Totals
Bar
Checks Under2l PAULA
Prev 12 Month Totals
Bar
Checks Under -21 PAULA
Under 21 PAULA
Ratio Ratio
(prev 12 Mo) (Prev 12 Mo)
Grizzly's South Side Pub 265
1
0
0
33
0
0
0
0
Hilltop Lounge, [The] 90
0
0
0
40
0
0
0
0
Howling Dogs Bistro
0
0
0
IC Ugly's 72
2
0
0
56
0
0
0
0
India Cafe 100
0
0
0
Iron Hawk
0
0
0
Jimmy Jack's Rib Shack 71
0
0
0
Jobsite 120
5
0
0
61
0
0
0
0
Joe's Place 281
2
0
0
24
0
0
0
0
Joseph's Steak House— 226
0
0
0
Linn Street Cafe 80
0
0
0
Los Portales 161
0
0
0
Martini's 200
4
0
0
68
43
6
0.6323529
0.0882353
Masala 46
0
0
0
Mekong Restaurant— 89
0
0
0
Micky's- 98
1
0
0
3
0
0
0
0
Mill Restaurant, [The]— 325
0
0
0
1
0
0
0
0
Moose, [Loyal Order of] 476
0
0
0
Motley Cow Cafe— 82
0
0
0
Noodles & Company-
0
0
0
Okoboji Grill— 222
0
0
0
Old Capitol Brew Works 294
0
0
0
One -Twenty -Six 105
0
0
0
Orchard Green Restaurant— 200
0
0
0
oyama Sushi Japanese Restaurant 87
0
0
0
Pagliai's Pizza— 113
0
0
0
Tuesday, December 08, 2015 Page 3 of 5
FV
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Iowa City Police Department
and University of Iowa DPS
Bar Check Report - November, 2015
2015 DEC -8 AM 1D= 43
Possession of Alcohol Under the Legal Age (PAULA) Under 21 Charges
Numbers are reflective of Iowa City Police activity and University of Iowa Police Actif i 7��-r1 }
, 1 (�r 1 t.�Y�^4
Business Name Occupancy
(occupancy loads last updated Oct 2008)
= University of Iowa
Monthly Totals
Bar
Checks Under2l PAULA
Prev 12 Month Totals
Bar Under2l PAULA
Checks
Under2l PAULA
Ratio Ratio
(Prev 12 Mo) (Prev 12 Mo)
Panchero's (Clinton St)— 62
0
0
0
Panchero's Grill (Riverside Dr)— 95
0
0
0
Pints 180
3
0
0
76
6
0
0.0789474
0
Pit Smokehouse" 40
0
0
0
Pizza Arcade
0
0
0
Pizza Hut— 116
0
0
0
Players 114
0
0
0
Quinton's Bar & Deli 149
0
0
0
8
0
0
0
0
Rice Village
0
0
0
(Ride
0
0
0
1
0
0
0
0
(Ridge Pub
0
0
0
Riverside Theatre- 118
0
0
0
(Saloon— 120
0
0
0
1
0
0
0
0
Sam's Pizza 174
0
0
0
(Sanctuary Restaurant, [The] 132
0
0
0
(Shakespeare's 90
2
0
0
19
0
0
0
0
(Sheraton
0
0
0
IShort's Burger& Shine— 56
0
0
0
2
0
0
0
0
IShort's Burger Eastside
0
0
0
(Sports Column 400
6
5
1
86
50
17
0.5813953
0.1976744
]Studio 13 206
0
0
0
12
0
0
0
0
]Summit. (The] 736
8
0
3
120
36
45
0.3
0.375
]Sushi Popo 84
0
0
0
ISzechuan House
0
0
0
ITakanamiRestaurant- 148
0
0
0
ITaqueria Acapulco
0
0
0
Tuesday, December 08, 2015 Page 4 of 5
Iowa City Police Department
and University of Iowa DPS
Bar Check Report - November, 2015
Possession of Alcohol Under the Legal Age (PAULA) Under 21 Charges
Numbers are reflective of Iowa City Police activity and University of Iowa Police Activity
Business Name Occupancy
Monthly Totals
Prev 12 Month Totals
Under2l PAULA
(occupancy loads last updated Oct 2008)
= University of Iowa
Bar
Checks Under2l PAULA
Bar
Checks Under2l PAULA
Ratio Ratio
(Prev 12 Mo) (Prev 12 Mo)
TCB 250
2
0
0
51
0
0
0
0
Thai Flavors 60
0
0
0
r
w
Thai Spice 91
0
0
0
Times Club @ Prairie Lights 60
0
0
0
Trumpet Blossom Cafe 94
0
0
0
Union Bar 854
6
1
5
107
35
21
0.3271028
0.1962617
VFW Post#3949 197
0
0
0
Vine Tavern, [The) 170
1
0
0
16
11
2
0.6875
0.125
Wig & Pen Pizza Pub- 154
0
0
0
Yacht Club, [Iowa City]- 206
0
0
0
11
0
0
0
0
Yen Ching
0
0
0
Z'Mariks Noodle House 47
0
0
0
85
14
11
1301
292
138
0.2244427
0.1060723
Totals
Off Premise
0
0
1
0
0
94
0
0
Grand Totals
12
( 232
* includes outdoor seating area
exception to 21 ordinance
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Tuesday, December 08, 2015 Page 5 of 5
-15
ZIP!
MINUTES APPROVED
CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE
MARCH 30, 2015
CITY MANAGER'S CONFERENCE ROOM, CITY HALL, 12:00 P.M.
Members Present: Susan Mims, Michelle Payne, Matt Hayek
Staff Present: Tom Markus, Tracy Hightshoe, Jeff Davidson, Eleanor Dilkes, John Yapp,
Others Present: Michal Eynon -Lynch (Pear Deck), Julie Zielenski (EDC), Mitchell Schmidt
(Gazette), Amanda West (Entrefest), Curt Nelson (EDC)
RECOMMENDATIONS TO COUNCIL:
Payne moved to recommend the request to the full City Council for annual assistance of
$25,000 per year to EDC, Inc., prorated for this year, for a three-year period.
Hayek seconded the motion.
The motion carried 3-0.
Hayek moved to approve the request from Entrefest for a sponsorship of $10,000.
Payne seconded the motion.
The motion carried 3-0.
CALL MEETING TO ORDER:
The meeting was called to order by Chairperson Mims at 12:03 P.M. She first asked those
present to identify themselves.
CONSIDER APPROVAL OF MINUTES:
Minutes of the January 12, 2015, were reviewed.
Payne moved to approve the minutes as presented.
Hayek seconded the motion.
The motion carried 3-0.
FY15 BUDGET LINE ITEMS REPORT: Economic Development Assistance:
Jeff Davidson provided an update for Members, noting that Wendy Ford had been called away
but may join them later in the meeting. Continuing, Davidson noted that staff wanted to review
the two budgeted line items that they currently have for assistance with economic development
projects — one category is community development assistance and the other is economic
development assistance. He further explained how the City has used these avenues of
assistance in the past, as well as the continued commitments that are part of each year's
budget. Davidson further explained the various funds to Members, noting that there is a current
balance of $132,866, and that today's requests will both come out of this fund, if approved.
Mims asked if they should be giving consideration to increasing the $100,000 line item for
economic development assistance. Markus stated that he likes to have a fairly tight leash, for
both the Council and himself, when it comes to this fund. He added that they can always
amend it, if needed, but that he would prefer not to increase it at this time.
CONSIDER A REQUEST FROM EDC FOR ANNUAL ASSISTANCE OF $25,000:
EDC
March 30, 2015
Page 2
Davidson noted that representatives from both Pear Deck and EDC are present today. He
talked about the history of EDC and how things have progressed through the years, to the point
where ICAD speaks highly of the relationship and the value they offer. Davidson noted that staff
does believe that they are at the point where it would be worthwhile for the City to be involved in
providing some funding to EDC. The current request is for $25,000, and staff is suggesting that
this be pro -rated for the current fiscal year and then for the following two years that the City fund
this at $25,000 per year.
Davidson noted that Pear Deck is a great example of what has come out of EDC's efforts. He
added that in providing funding, Iowa City would join ICAD, the U of I Small Business
Development Center, and the Chamber of Commerce, to name a few, in these entrepreneurial
efforts. At this point Curt Nelson with EDC spoke to Members. He spoke to the founding of
EDC in 2003 when he was on the Cedar Rapids Chamber of Commerce Board. After
researching various types of accelerator/incubator programs across the country, Nelson came
back to the Chamber of Commerce with a request for $500,000 to seed the program. EDC was
created as a corridor or regional organization, and according to Nelson it has become a
statewide organization, as well as one of the top programs of its type in the country. Nelson
suggested that they think of the EDC as a consulting group for these start-ups they mentor.
Nelson then introduced others from EDC, noting their roles within the organization.
Nelson continued, speaking to how they can help the small businesses they deal with in the
incubator program. He stated that they are only able to work with about 40 businesses at a
time, given their current staffing and resources. Nelson stated that whenever these
organizations have a need, the EDC is there for them. He talked about partnerships they have
throughout the corridor, including the John Pappajohn Centers, the Chambers, and other such
organizations in the state. Nelson also spoke to how the EDC generates a portion of their
income each year for services rendered to companies such as Rockwell Collins and Apache
Hose and Belting.
Michal Eynon -Lynch with Pear Deck spoke next, stating that they are based out of the CoLab
space. This is their second education -based tech company, having started Active Grade in
2010. She noted that being former teachers, the group had no idea what they needed to do
when they began their first company. Eynon -Lynch stated that in working with EDC, they have
learned how to access State funding and grants and have been successful in working through
the contract process. She added that the EDC's support is invaluable.
Nelson then introduced some others in attendance, including John Slump and Jerry Garfield,
who started Corvida Medical. He noted briefly that the pair invented a medical device to be
used for the transfer of chemotherapy drugs. There is now about $8 million in this business and
the product was submitted to the FDA at the beginning of March of this year. He added that the
'med tech' industry is growing quickly. He then shared EDC's five-year plan. Davidson noted
that the staff is recommending approval to the full City Council for the requested amount, to be
pro -rated for this year, and to fund the full $25,000 in FY16 and recommend budgeting a
placeholder for $25,000 for FY17. Markus suggested it be conditioned upon Nelson and his
team coming back before the third year to report out accomplishments. Markus asked what the
annual $25,000 request is based on. Nelson stated that it is relative to the amount of money and
time that is being invested in this area. He added that he would have asked for $50,000, but
believes they should start small. He hopes to be granted $25,000 from Johnson County, too.
Nelson noted that they will come to the City Council yearly with a 'report card' of
accomplishments on the past year — how much capital was raised in Iowa City, how much work
was done in Iowa City itself. Markus spoke further to what he is trying to do here, noting that it
EDC
March 30, 2015
Page 3
would be helpful for the City to have some type of 'predictors' to look at, to measure those
against what has actually taken place during the year. Nelson stated that this should not be a
problem and that he would be happy to supply this information.
Mims stated that it sounds like EDC is working with an interesting array of businesses, and that
she agrees with Markus' request for yearly measures. She added that she would definitely be
supportive of this request. Hayek stated that he is also. He asked if EDC plans to continue to
office out of the CoLab. Nelson stated that they do, that it has worked out very well for them.
Markus spoke again to the work that EDC does, noting that he believes it makes sense for the
City to fund this three-year request. Mims spoke to this type of economic development work,
asking in general what else could they be doing to help promote entrepreneurship with lower
socioeconomic and/or minority communities, within the Iowa City community. She asked what
type of programming and outreach they could do to help those who are not finding the
traditional -type of blue collar jobs any longer. Markus stated that the issue of school boundaries
plays into this same argument, regarding opportunities for their population.
Payne moved to recommend the request to the full City Council for annual assistance of
$25,000 per year to EDC, Inc., prorated for this year, for a three-year period.
Hayek seconded the motion.
The motion carried 3-0.
CONSIDER A REQUEST TO UNDERWRITE ENTREFEST SPONSORSHIP OF $10,000:
Davidson noted that Members have a letter in their meeting packets from Amanda West,
regarding Entrefest's request. He added that staff feels very positively about Entrefest and that
past participation has reflected this. One of the things staff is attempting to do is to keep
Entrefest in Iowa City and to grow the event. Davidson stated that the request is for $10,000
and that this can be budgeted through the economic development assistance fund. Mims stated
that the growth is impressive. She added that she likes the idea of trying to keep the festival
here, and the coordination between Iowa City and the University is a positive for that. Hayek
asked West how many venues they will be occupying during this fest. She responded that it is
growing this year already. They will be in the Sheraton, the hotel Vetro, the Library, the Englert,
Film Scene, and they have also had offers from McGladry, Midwest One, Beadology, and Eden,
as well as Clinton Street Social Club. Davidson stated that having the event in so many venues
is a win for downtown and makes it a better event overall. West added that they believe Iowa
City is perfect for this type of event, mainly due to how the downtown is structured. She stated
that the attendees last year stated that they really enjoyed being able to go outside and go from
place to place, and that the 'human scale' set-up of downtown makes it the perfect spot.
Hayek moved to approve the request from Entrefest for a sponsorship of $10,000.
Payne seconded the motion.
The motion carried 3-0.
STAFF UPDATES:
Telepharm parking incentive — Davidson noted that this will be their third parking arrangement
that has been successful in attracting or expanding business downtown. The Press -Citizen was
the first, and MetaCommunications the second. He noted that currently Telepharm has four
employees, with plans to ramp up to 10. In order to remain in downtown Iowa City, they have
asked for assistance with parking as they attempt to grow their business. Davidson noted that
Telepharm was provided four half-price parking passes; half-price is equal to $40/month and the
Parking Division will bill the Economic Development budget for the remaining $40/month. He
EDC
March 30, 2015
Page 4
added that the jobs being created exceed the County median in terms of wages and benefits.
Staff is recommending the City offer up to a total of 10 half-price parking passes, for a period of
two years. Davidson further clarified some of the requirements of Telepharm in order for this
arrangement to work, noting that if maintained for three years, the subsidy would be forgiven.
COMMITTEE TIME:
Tracy Hightshoe stated that the Iowa SBA was accepting nominations for "Small Business
Community of the Year" and that staff submitted a nomination on behalf of Iowa City. She
shared a copy of the application with Members. Markus noted that when you start to read about
all of the things the City is doing for small businesses, it really shows how much is being done.
Davidson then spoke to a couple of renovation projects downtown for which the City has been
asked to help financially. He stated that they are still working out the details, but that one is on
the Whitey's building and the other is the Fieldhouse building. They hope to have these on an
agenda soon. Also occurring soon will be the City -initiated process for the rezoning that would
lead to the Chauncey project moving forward. Davidson also noted the Moss property project
off Highway 1 and Interstate 80. He stated things are starting to happen here, and that grading
has been taking place. Hayek noted that if and when anything comes forward on the Whitey's
building project, he would need to recuse himself from this conversation. Payne asked about
some funding that was approved about a year ago for a new restaurant. Davidson stated that
this did not come to fruition. Hightshoe noted that they pulled out of the deal at the last moment.
This would have been a CDBG funded project. Davidson also noted an article that was placed
in this meeting's packet regarding Cedar Rapids' TIF process.
OTHER BUSINESS:
None.
ADJOURNMENT:
Payne moved to adjourn the meeting at 12:55 P.M.
Hayek seconded the motion.
Motion carried 3-0.
EDC
March 30, 2015
Page 5
Council Economic Development Committee
ATTENDANCE RECORD
2014-2015
Key:
X = Present
O = Absent
O/E = Absent/Excused
TERM
NAME
EXP.
o
a
w
opo
o
Michelle
01/02/16
X
X
X
X
X
X
X
Payne
Matt
01/02/16
X
X
X
X
X
X
X
Hayek
Susan
01/02/16
X
X
X
X
X
X
X
Mims
Key:
X = Present
O = Absent
O/E = Absent/Excused
MINUTES PRELIMINARY
HISTORIC PRESERVATION COMMISSION
NOVEMBER 12, 2015
RECREATION CENTER MEETING ROOM A
MEMBERS PRESENT: Kent Ackerson, Thomas Agran, Gosia Clore, Kate Corcoran,
Frank Durham, Andrew Litton, Ben Sandell
MEMBERS ABSENT: Esther Baker, Pam Michaud, Ginalie Swaim, Frank Wagner
STAFF PRESENT: Jessica Bristow, Bob Miklo
OTHERS PRESENT: Pat Lang, Alicia Trimble
RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action)
CALL TO ORDER: Vice Chairperson Litton called the meeting to order at 5:30 p.m.
PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA:
There was none.
CERTIFICATES OF APPROPRIATENESS.
1050 Woodlawn Avenue.
Bristow stated that this is a non-contributing house in the Woodlawn Historic District. She said
that it is a 1950s ranch -style home. Bristow said that although it is not of a style that is a
contributing part of the district, it is a well-preserved example of a 1950s ranch -style home.
Bristow said the applicant would like to remove the entry deck that was added in 2005 and
widen it so that it would extend eight feet from the house. She said it would be eight feet wide
all the way, stepping down the side of the house down to the back yard. Bristow said that it
would be three different flat -level areas, and they will use the same railing that was used before.
She said staff finds that the railing works very well with the ranch -style design because of the
thinness of the members and the horizontality of it.
Bristow said that all of the structure would be painted to blend with the rest of the house. She
said the rail and the posts would be painted. Bristow said staff feels that having flat planes
without any skirting would also be appropriate for this style of house.
Bristow said this would be completely independent of the house structure and therefore would
not do anything to damage the structure of the house. She said it would rest on its own posts.
Bristow said that basically there is the existing deck and a Photoshop mockup of how this would
fit along the side of the house. She said that while it is proposed for the side of the house that
faces the street, in this neighborhood and this location, since it is down the hill from everything
else and not very visible, staff feels this is an appropriate location for this particular deck.
Miklo noted that this would require an exception by the Commission, as the guidelines talk
about putting decks to the rear of the house. He said there have been other situations with
HISTORIC PRESERVATION COMMISSION
November 12, 2015
Page 2 of 13
topographical issues where decks have been allowed on the side of the house. Miklo said that
in this case, the reason to allow for deviation from the standards is the view from the street; this
is not highly visible.
Bristow said this is not the main, front door of the house
MOTION: Ackerson moved to approve a certificate of appropriateness for the project at
1050 Woodlawn as presented in the staff report. Clore seconded the motion. The
motion carried on a vote of 7-0 (Baker, Michaud, Swaim, and Wagner absentl.
1009 East College Street.
Litton said that, because he owns this house, he is recusing himself from discussion and voting
on this and would hand over chairmanship of the meeting to Corcoran.
Corcoran said the applicant is asking the Commission to approve a proposed demolition,
reroofing and repair project. She said that this property is a contributing property in the East
College Street Historic District.
Bristow showed an image of the house, which was built around 1900 or earlier. She stated that
it is a Greek revival transition to Italianate. She said the Greek revival elements include the
cornice returns and the Italianate elements include the brackets, and both of them fit with the
window configurations and the scale of the house.
Bristow said that at the time of the original survey, the house had some replacement shingled
siding, and the surveyor thought this house could be considered individually eligible if that was
removed. Bristow said that since that time, the house now has lap siding, and the front porch
has been put back on, which was also not there at the time of the survey.
Bristow said the applicant proposes to remove the standing seam, metal roof and replace it with
asphalt shingles and tuck point the chimney. She said that some of the areas where the bays
are would have ice guard added to go up the wall as a transition between the lower roof and the
wall. Bristow said the lap siding would also go over that.
Bristow said the applicant also proposes to remove the built-in gutters and the crown molding to
create a flat fascia and then install K-style gutters.
Bristow said the guidelines do recommend repairing the chimney as proposed. She said that
while the guidelines talk about not removing a standing seam metal roof, replacing a metal roof
like this with asphalt shingles is acceptable. Bristow said the chances are that this house had
wood shake shingles originally, and the asphalt shingles would be an appropriate replacement
for that.
Bristow said that using either wood or cement board for the siding is also acceptable. She said
that the ice guard would presumably not be visible, so that would be acceptable.
Bristow said that the main issue with the application is removing the built-in gutters and
replacing them with K-style gutters. She showed a couple of images of the gutters. Bristow
said it is possible that this is tin that was put on at the same time as the standing seam metal
roof. She said it has probably been tarred at some point in time, because one sees that
HISTORIC PRESERVATION COMMISSION
November 12, 2015
Page 3 of 13
crackling in the gutter. Bristow said they don't look like they flow well, and the surface is
degraded.
Bristow said the guidelines discuss not removing built-in gutters. She said that they can be
repaired with a similar metal material as they were originally, but the guidelines also allow lining
them with EPDM, because a rubber membrane may be easier to work with and may allow the
metal to be left in. Bristow said she did not know, with the condition of these, if the applicant
would want to do that. She said that they can also be replaced with a metal material to create a
better slope.
Bristow said that, looking at the cornice returns on the house, they are one of the main
hallmarks that mark it as Greek revival. She said that removing the crown molding and creating
a flat fascia would, in staffs opinion, be removing one of the main architectural features of this
home.
Bristow said that the K -style gutter would never fully mimic the look of the built-in gutter, and
staff finds that this portion should not be allowed.
Ackerson asked what is meant by K -style gutters. Bristow responded that it is kind of the typical
gutter found on many houses. She said it has a little bit of a curve to it and a little bit of a flat
area. Bristow said it is the closest of the residential gutters that one would get to try to mimic
something like crown molding.
Corcoran asked where the crown molding is in relation to the four brackets. Bristow replied that
it is above that. Corcoran asked about the existing gutter. Bristow showed a photograph of a
downspout, showing all of the area that is technically the gutter.
Durham said that if the Commission approves the recommended motion, it would be approving
an asphalt roof but not the removal of the other things. He asked if those two systems are
compliant then to have an asphalt roof that shoots off onto the built-in gutter.
Bristow said it can be done; they are not mutually exclusive. She said it could be done with
either a metal flashing material for the built-in gutter or the EPDM version; either one could work
with the asphalt shingles.
Litton introduced Lang as the contractor for this project. Lang said he has been doing this work
for 43 years. He said he worked on the Grant Wood house and the gutters there. Lang said it
is extraordinarily expensive to remove the existing built-in gutters and retrofit them with gutters.
He said it was $90,000 to do the Hayes house with copper.
Sandell asked what other materials might be used. Lang said that any kind of metal could be
used to emulate what that is. He said that today one uses underlayments, like a high-
temperature ice guard. Lang said it is expensive to put it back the way it was. He said that
there is not a blueprint for doing this, because all the builders did it differently.
Lang said that a rubber roof with outlets makes it extremely hard to see over that outlet and also
the rubber needs to be run clear up the roof. He said the shingles are then placed and then one
has to wrap it over the fascia. Lang said the crown or wood has to be taken off and then tucked,
because rubber expands and contracts. He said they usually only install rubber when it can be
glued to a fiber board or substrate. Lang said that rubber cannot be glued to plywood or wood,
HISTORIC PRESERVATION COMMISSION
November 12, 2015
Page 4 of 13
because the glue won't hold. He said that is why all rubber roofs professionally installed
required a substrate.
Lang said that rubber cannot be loosely laid. He said he has never seen a plausible EPDM
system but has torn apart a lot of them. Lang said that he appreciates the interest and thanked
the Commission for overseeing this type of thing.
Lang stated that we are losing a lot of these types of houses. He said the first thing that goes
on these is foundations, largely because the water is not directed away from the foundation.
Lang said that to redo a built-in gutter on a building is absolutely, incredibly expensive to do it
right. He said those are usually bridged with wood now. Lang said that in order to keep ice
dam issues from ever causing problems, he takes the crown molding off the fascia and runs the
membrane down the fascia for four inches.
Lang said that the K -style is just a modern gutter. He showed a half round gutter and the round
downspout. Lang said that if one really wants to emulate that era, there are half round,
galvanized gutters. He said that in the restoration of these buildings, one has to get the water
away from the foundations. Lang stated that when they were original built with those, tile
systems were installed to get water away from the buildings, which is why they lasted so long.
Lang said he could retrofit any building with half round gutters. He said he can fill in the built-in
gutter with wood and then shingle from there up. Lang said he can do some edging and bring
the half round gutter up underneath that edging. He said then the ice gets right between that in
the winter. Lang said that to seal fascia, he runs the membrane down the fascia four inches,
puts the K -style gutter on it, slides it up under the edging and makes the bottom edge ice dam
proof. Lang said this stops moisture by keeping water away with a plausible gutter system.
Lang said the other detriment to the built-in systems is that the outlets plug up so fast with
debris, because there are no screens. He said that moves the water all down around the
foundation again. Lang said that is mitigated with the screens on the new style gutter system.
Lang said that unless people really have deep pockets for these built-in gutters, then he can line
them with a special membrane and do things with expansion and contraction so that will never
be an issue here. He said it is really expensive though.
Durham said he guessed what would be done would be to cut one part off. Lang said he would
only take the crown molding off. Durham said that right now the roof goes down and then goes
back up. He said he assumed that one part would be removed. Lang replied that he would
make the roofline come straight down to the edge. He said that he will come down and then
angle so that he can leave the integrity of the fascia alone.
Ackerson said that this one part is visually one of the things one notices about this old house.
He said the roof goes down and then flares out. Ackerson said that at his house, the roof was
replaced while he was gone, and the contractor took about 18 inches of soffit off and changed
the shape. He asked how much of the existing appearance of the house is going to be changed
by what Lang proposes.
Lang answered that the fascia, he is going to keep the bottom of what he has and angle this and
bring it down real close to this piece. He said that sometimes he has to go back a little bit, but if
one hangs a gutter up underneath the edging, one can't see any of that. Lang said that one
HISTORIC PRESERVATION COMMISSION
November 12, 2015
Page 5 of 13
cannot see the different pitch from the ground because of the overhangs. He said the
overhangs were built out past the wall of the house in order to block things out eventually.
Lang said that for monetary reasons primarily, he would angle the roof out and fill the gutter. He
said it depends on the original construction, but there will literally be some type of plywood over
rafters that will fill the piece in. Lang said the crown is taken off to get it square with the fascia
and then the gutter is hung on the fascia.. He said he is just going to remove the one piece in
order to put a gutter square on the squared fascia instead of angled.
Lang said he can use half round gutters or remove the crown molding and put a square fascia
K -style on it. He stated that he can tie it into edging and it will be ice dam proof.
Corcoran asked if the crown molding could remain with the half round gutters. Lang confirmed
this. Corcoran asked if the corbels would stay there too. Lang said he would not touch those.
Litton said that the front porch and back porch have half round gutters on them. Lang said he
could retain the crown molding with the half round gutters, but it is more expensive. He said
then there is an elaborate strapping system that fastens to that so that they are never going to
be subjected to ice.
Bristow said the guidelines also do not allow having the roof straightened from the peak to the
end in order to remove gutters. She showed a diagram with existing, slightly modified, and the
way it should not be done.
Sandell asked what material would be used to bridge. Lang said he would have to frame it in
with some type of two -by system and then use plywood.
Bristow stated that removing historic trim is not allowed. She said the guidelines disallow the
removal of any historic, architectural feature such as a porch, chimney, bay window, dormer,
brackets, or decorative trim that is significant to the architectural character and style of the
building.
Lang said that it took two months to do the Grant Wood house on Court Street. He said he had
to hand form every single piece. Lang said that sometimes he would make prototypes out of
aluminum, because copper is so expensive. He said the aluminum would then be matched
perfectly to make the copper part.
Agran said to him it looks like maybe debris is clogging the drain and causing standing water
and not necessarily slope issues. Litton said he assumes the pitch was either messed up to
begin with or all the layers have messed up the fall and pitch. He said the standing water is
pretty consistent all around the building.
Corcoran asked what the gutters were originally made of. Lang said they may be copper or
some type of galvanized metal.
Sandell asked Litton if he would be using a more cost-effective galvanized metal versus copper.
Litton confirmed this.
HISTORIC PRESERVATION COMMISSION
November 12, 2015
Page 6 of 13
Ackerson asked about the removal of the crown molding. Lang said that with the K -style
gutters, he would have to take the crown off. He said that with the half round, he wouldn't. K -
style gutters have a similar outside shape.
Durham said he looks at the crown molding in the picture, and it resembles the gutters he has
on his house. He asked if it would be possible to replicate the appearance of the crown molding
with the outside shape of the K -style gutter. Lang said that a machine has not yet been made
that can produce that type of form. He said that half round or K -style are the only two that are
available to use.
Bristow said that, similarly, the gutter has a floor to it, so the gutter would stick out further than
the crown molding. She said that molding has maybe half an inch or an inch that it actually
sticks out flat/horizontal. Bristow said that if that piece would come off, the K -style gutter would
stick out further than that does and then have its curved side. She said that she did not believe
it would be the way to go either to cover the crown molding with a half round gutter.
Corcoran said that in the last paragraph of the report it reads, While it is evident that the built-in
gutters need repair, staff does not find evidence that they are beyond repair." She asked what
repair would entail.
Lang said it would need the metal and the goo that is spread over it to be removed. He said
that one has to get into the wood framework and repair it. Lang said the plywood would be
bridged down to the edge. Agran said that if this was using the K -style, it would still be getting
into framing and would still be exposing that and getting in there with framing.
Durham said Lang's position is that if keeping water away from buildings needs to be
addressed, the integrity of the building in the future is dependent on a good gutter system that
one can afford. Lang said the issue is keeping the water away from the foundation.
Litton said he handed out the two pictures to show that these gutters have failed completely. He
said there is no repairing them. Litton said they could be replaced, but they cannot be repaired.
Lang said that with the pitch of the roof, the water is running down the roof and running right
over the gutter and over. He said he forms them, putting a lip about an inch or inch and one-
half up on the end to stop the water from going over. Lang said that anything can be replicated,
but understanding the volume, the squares, and the pitch of that roof to a heavy rainfall, he
would not know what to do.
Bristow said that if one repairs the gutters, the slope can be changed. She said these gutters
have been on this house for at least 115 years. Bristow said that the damage to the house and
foundation from water is not 115 years worth of damage; it is more like 20 years. She said it is
possible for these gutters to work properly, but they obviously need to be repaired. Bristow
stated that the slope is wrong, the coating, the material, the water barrier is wrong, but they can
be repaired.
Bristow said she agrees that one would have to take up the tin that is there and redo it.
Bristow said that the typical repair would be to replace the metal in the built-in gutter with more
metal, but the Commission has allowed it to be replaced with EPDM just because it is more
economical.
HISTORIC PRESERVATION COMMISSION
November 12, 2015
Page 7 of 13
Ackerson asked if EPDM is a rubber product which is put on in a form that dries. Bristow
responded that it is a sheet.
Durham said the logical inconsistency is that if the Commission sticks to the recommended
guidelines, it becomes financially unfeasible and unlikely that the owner would be able to spend
the money to meet the guidelines, and therefore the house may be less protected.
Miklo said that at this point, those numbers are not available. He said it might be beneficial to
defer this and get some numbers from contractors as to what a galvanized metal would cost.
Ackerson said that the guidelines distributed earlier indicate that it is permissible to bridge over
the built-in gutter. He said it sounds like that is what is being proposed.
Agran said he understands that the issue is what is the importance of the piece of crown
molding. He said that is the crux of the whole thing is that the molding is part of the history of
the building. Male said he understands the idea of pulling that fascia up straight and having a
gutter that matches that, but it is not the crown molding on the next one, it's everything including
the corbels because the corbels are rotted or whatever. He said there is an issue with setting a
precedent and everything.
Bristow said that the section about the roofline is in the exceptions for gutters and downspouts
and it applies to all properties and reads, "Removal of original built-in gutters unable to be
repaired, on a case by case basis, the Commission may consider allowing removal of original
built-in gutters if documentation is provided to establish evidence of need. This may include
damage to the roof itself...." Bristow said she assumes this means storm or fire damage "...or
inability to repair built-in gutters to property working condition.".
Bristow said an exception would have to be made that the gutters cannot be repaired, as stated
in the guidelines. She said that is how it would be allowed and that is how the bridging and the
roofline changes come into the discussion.
Corcoran said the bottom line here is talking about at least the removal of the original built-in
gutters either to be repaired or replaced with some kind of new material. Bristow said she would
consider repairing them, not removing them. She said she would consider removal of the crown
molding and putting K -style gutters in a removal of the built-in gutter. Bristow said it would no
longer exist as it does.
Corcoran said the cost of these things is not supposed to come into the Commission's
deliberation. She said she would like to think about this some more and asked the other
Commission members how they felt.
Litton asked what further information the Commission would like to see to make this more clear.
Corcoran said that the Commission has discussed different types of mediation - either the
EPDM or going in and replacing part of the old gutter with some new kind of metal where it
needs it.
Clore said she would like to see the sketch -out of all the options and how they would resemble
what is there right now in order to visualize it.
HISTORIC PRESERVATION COMMISSION
November 12, 2015
Page 8 of 13
Lang showed a couple of photographs of old homes that have both types of gutters. He showed
the James Dixon house on College Street, where he removed the crown molding and put in K -
style gutters. Lang said he redid this in a shingle that looked like slate.
Lang showed a photograph of a house in Mount Vernon where he did a half round gutter on a
fascia board. He said it has a half round gutter on it with straps holding it up. Lang said there is
always a gap. He said he takes metal, goes straight down, and puts the inside of the gutter up
to it. Lang said he then rivets or straps it to the metal to hold it. He said that when it is
strapped, there is a gap.
Ackerson asked if someone on staff looked at the property. Bristow said the roof images are
just photographs, but staff has been to the property for past projects. Ackerson said the report
states that it is evident that the gutters need repair, not replacement. He said he knows that
cost is not supposed to be part of the consideration, but it always is.
Ackerson said this is not discussing replacing $80,000 worth of copper gutter on one of the prize
houses in the City and not really even talking about what the report says about if one was to
repair, it's not replacing the entire system. Bristow said she is assuming that the repair would
involve most of the metal that lines the built-in gutters. She said it looks as though the material
was put on at the same time as that standing seam roof.
Sandell asked if the standing seam roof is coming off. Bristow said it is part of the application
and is allowed.
Miklo said there is a contractor in town who has worked with metal roofs and done some
repairs. He said it might be worth having him look at this.
Durham asked what the condition of the metal roof is right now and why it needs replacing.
Litton responded that it is an issue of age. Lang said that the replacement material is an SBS
modified rubber mat that is not damaged by hail.
Corcoran said right now there is an application to replace the standing seam roof with asphalt
shingles, tuck point the chimney, replace damaged siding, and then remove the built-in gutters
and replace them with external gutters. She asked if the Commission members wanted to vote
on that in full or in part. Corcoran said there has not been much of an issue with the shingles,
the tuck pointing, or the siding. She said the issue is the removal of the built-in gutters and
replacing them with external gutters.
Sandell said his opinion is that the guidelines are pretty clear that if the gutter can be repaired,
then it should be, no matter what the cost is. He added that the crown molding would have to
be removed in order to do the replacement.
Litton said it is his contention that the gutters have failed, which allows them, from the
guidelines, to be replaced with an external gutter. He said that if it is removed and new is put on,
that's a new gutter, that's not a repair.
Durham asked if there is some way to reconcile the staffs estimation that these are irreparable
with the homeowner's contention. Miklo said he feels it might be advisable to have another
contractor look at this. Durham said that if the gutters are not reparable, that makes this a
different case.
HISTORIC PRESERVATION COMMISSION
November 12, 2015
Page 9 of 13
Bristow said there are contractors who can coat the entire metal roof and the gutter with a
sealant coat that makes it so that one doesn't have to remove either of them. She said that
applicants have had good luck and saved thousands of dollars by doing that. Durham said that
kind of coating isn't going to address the need to change the pitch and have the drainage
corrected.
Miklo said he does not believe that coating this is going to solve the problem. He said, however,
that there may be some repairs that could be done without replacing the entire system. Miklo
said that is where another opinion would be beneficial.
Litton said that would be fine, but he did not want to delay this just to have a delay
Ackerson said he would like to see the applicant get a chance to design the solution to the
problem. He said that right now, one can't see how the guidelines can be met and the problem
solved. Ackerson said he is sure there is a way to do it, but the Commission just doesn't know
what it is.
Durham said that demonstrating whether the gutters can or cannot be repaired would clarify the
direction of the solution that one might find. He suggested that a motion be made to approve
everything but the gutter repair.
MOTION: Durham moved to approve a certificate of appropriateness for the project at
1009 East College Street, as presented in the application, including the replacement of
the standing seam roofing with asphalt shingles, tuck pointing of the chimney, and
replacing the damaged siding; and deferring the gutter replacement to the Commission's
next meeting. Sandell seconded the motion. The motion carried on a vote of 6-0 (Baker,
Michaud Swaim, and Wagner absent and Litton abstaining).
Durham asked, if it is demonstrated that the gutters are beyond repair, Litton has made a point
that there is distinction between repair and replacement and that new gutters are not a repair.
Durham asked, if the current gutters are found to be beyond repair, does that open up options
that would involve altering the characteristic crown molding. He asked what that would leave
the Commission to approve in that, if it's not a repair, is replacement an option.
Miklo said that under repair, he would say that removing the existing built-in gutters and
replacing them with a like system is repair. Durham asked if K -style gutters would be
considered repair. Miklo replied that it would not but would be replacement of the built-in
gutters.
Durham said the suggestion was made that there is a distinction between repair and
replacement, and he wanted that clarified. Bristow said that if one is repairing something, he is
removing a material and replacing it with the same material, a like material, or a newer version
of the same material. She said that if one is replacing a material, he is removing it and
replacing it with something else.
Litton said he would argue that if one put new gutters on any house and took off all the gutters
and put new ones on, one would be putting new gutters on but would not be repairing the
gutters.
HISTORIC PRESERVATION COMMISSION
November 12, 2015
Page 10 of 13
Agran said he did not agree with that. He said what is being suggested is putting on something
that is entirely different, not replacing it with something that is similar or updated materials.
Corcoran said that to her it is the notion that the gutter system right now seems to be a
continuation of part of the roof. She said if that is removed and replaced with the K -style gutters
or those other kind of gutters, it is a different kind of system and changes the character of the
roof.
Bristow said that the guidelines don't care what it looks like from above but care more what it
looks like the ground. She said that if one could put a gutter inside the built-in gutter and it
would never be seen and nothing ever happens to the roof edge as it is, that is a completely
different issue.
Durham asked if that can be done. Lang stated that he has made and retrofitted those with
making his own metal breaks where he made a built-in gutter to go clear up the roof and make it
come out and down over. He said that again, that would be expensive.
Miklo said that deferring this to have another look would be the appropriate thing to do. He said
that this solution is going to be in place for a long time so that taking another month to look at it
is probably the right thing. Miklo said that a month from now, the Commission may come to the
conclusion that this proposal as submitted by the applicant is correct, or there may be another
solution. Miklo said there have been cases where they have been allowed to remove built in
gutters, but those tended to be more modern houses where the crown molding was not such a
distinctive part of the house.
Agran asked what the issues are that precipitated Litton doing all of this work. Litton responded
that the gutter is leaking and showed two areas on the photograph where there is leakage on
the south and west sides of the house. Litton said he was told that the house was recoated four
years ago, the year before he bought the house, and that is beginning to fail as well.
Litton said his plan is to replace all the wood siding that is rotten and do a pretty extensive
exterior makeover. He said he cannot get started on that until he has a reliable roof.
Miklo said that staff could have some discussions with Litton. He suggested that another
contractor look at this and that the Commission put this on its December agenda or hold a
special meeting if there is a clear route to go.
Litton took over his role as Vice Chair of the meeting at this point.
REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF:
Certificate of No Material Effect — Chair and Staff Review.
308 Ronalds Street.
Bristow said this application for a property in the North Side Historic District involved a porch
roof with an elastomeric coating for both the roof and gutter.
620 Ronalds Street.
HISTORIC PRESERVATION COMMISSION
November 12, 2015
Page 11 of 13
Bristow said this proposal for a property in the Brown Street District involved asphalt shingle
replacement.
610 Ronalds Street.
Bristow said this project also involved asphalt shingle replacement.
525 South Lucas.
Bristow stated that the back porch and roof in that area of this house was hit by a tree at one
time. She said the owner is rebuilding the porch, reroofing, and doing some soffit work. Bristow
said this house came up before, when the owner installed vinyl windows and vinyl siding without
permission. She said that part of the certificate requires the owner to remediate that work, so
the owner will redo the windows and the siding on the front.
1115 Sheridan Avenue.
Bristow said the peer shown in the photograph is being rebuilt. She said that a lot of the wood
needs to be repaired. Bristow said there are a lot of cutout, molding, and trim details that the
owner will be replicating.
Minor Review — Preapproved Item — Staff Review.
628 N. Johnson Street.
Bristow said the front door on this property is to be replaced with a fiberglass, Craftsman -style
door with three or four lights in the top half. She added that the side door is to be replaced with
what she assumes will be a metal door.
Bristow said the owner is redoing the railing at the front porch step and putting a railing on the
back porch step where one did not exist.
615 South Governor Street.
Bristow said that, without a building permit, the owner removed part of a railing and replaced it
with what she showed in a photograph. Bristow said it did not meet some of the Building
Inspector's requirements, so the City is having the owner put it back more like it was, as shown
in a sketch of what it will look like.
Bristow said that since the owner rebuilt that whole section, the owner actually has to make it
guardrail height, which is taller and has to have a four -inch gap on the bottom. She said there
will therefore be an added member along the bottom, which is thin, and it will be a little taller.
Bristow said that staff has discussed this extensively with the owner.
Bristow said that it had a concrete floor with steel posts that were removed. She said she does
not know what the posts will be except for painted, and the decking material is a Trex-type
material. Bristow said there will no longer be a soffit, since that was destroyed.
Miklo pointed out that this is not an historic building, and it is in a conservation district. He said
that these are regulated is to avoid a incongruent structures that detract from the appearance of
HISTORIC PRESERVATION COMMISSION
November 12, 2015
Page 12 of 13
the whole neighborhood. Miklo said that what was there before was at least consistent. He
said that in a conservation district, the issue is not necessarily keeping a universal architectural
style but is about keeping property values up and just the general aesthetics.
DISCUSSION OF HISTORIC PRESERVATION AWARDS.
Bristow said staff just needs to know if anyone has any property he or she would like to
nominate or point out that has not already been discussed. She said the subcommittee would
meet after adjournment to divide tasks and come up with a meeting time for next week to
discuss nominations.
CONSIDERATION OF MINUTES FOR OCTOBER 8, 2015:
Corcoran asked that the attendance record attached to the minutes be corrected to show that
she was at the September 10, 2015 meeting.
MOTION: Corcoran moved to approve the minutes of the Historic Preservation Commission's
October 8, 2015 meeting, as corrected. Male seconded the motion. The motion carried on a
vote of 7-0 (Baker, Michaud, Swaim, and Wagner absent).
Bristow reminded Commission members that the next meeting would be at the Public Library.
ADJOURNMENT:
The meeting was adjourned at 6:54 p.m.
Minutes submitted by Anne Schulte
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Minutes Preliminary
Human Rights Commission
November 17, 2015
Neighborhood and Development Services Conference Room (Second Floor)
Members Present: Kim Hanrahan, Orville Townsend Sr, Harry Olmstead, Paul Retish, Edie
Pierce -Thomas, Joe Coulter, Shams Ghoneim.
Members Absent: Ali Ahmed, Stella Hart.
Others Present: Simon Andrew, Eliza Jane Willis.
Staff Present: Stefanie Bowers.
Recommendations to Council: No.
Call to Order:
Coulter called the meeting to order at 5:30 p.m.
Consideration of the Minutes from the October 20. 2015 Meeting Date:
Motion Pierce -Thomas, seconded by Hanrahan. Motion passed 6-0.
(Townsend present 5:34 p.m.)
Meeting Business
ADA Coordinator
Simon Andrew discussed his role as the ADA Coordinator for the City. ADA audits have been conducted
at the City recreational facilities and inventories have been completed at City Hall and at the Senior
Center.
Funding Request for Ko Nec
Fas Trac (dba Ko Nec) requested $1000 for a chartered bus tour for area students to visit several
Historically Black Colleges and Universities (HBCUs) and significant sites related to civil rights. The
Commission would like to hold an event with the students after their return on what the students learned
from the trip and encourage future participation in the program. The Commission will discuss whether
any changes need to be made to the funding request form for FYI at the December meeting.
Motion Hanrahan to contribute $250.00, seconded by Olmstead. Motion passed 7-0.
Education Programming
The Commission is looking into sponsoring or co -sponsoring programs on affordable housing and public
transportation as it relates to navigating between Iowa City, Coralville and North Liberty.
Education Outreach
Ghoneim, Townsend and Bowers will meet in the next few weeks to discuss ways the Commission can do
more educational outreach to the community. Olmstead mentioned collaborating with the United Nations
Association Iowa Chapter on a program about the Universal Declaration of Human Rights.
Community Outreach
Hanrahan will reach out to the two new Commission members in January 2016 to seek their input on how
to best utilize the questionnaire that was designed to solicit feedback on matters of human rights from the
community.
Council Outreach
Olmstead accepted the National Disability Awareness Month proclamation at the October 20 Council
meeting. Coulter accepted the National American Indian Heritage Month proclamation at the November
10 Council meeting.
Reports
Human Rights Awards Breakfast (October 28)
The Human Rights Breakfast had very high ticket sales. Almost at 180, in the past the sales have been
around 130. Townsend delivered a moving personal story on race relations for the keynote address. All
Commissioners did an excellent job in assisting with the event. Coulter noted that in the future the
Commission should do more outreach so that all members of the community are represented at the
Breakfast.
(Olmstead left the meeting at 6:30)
Job Fair
The job and resource fair was held on October 22 from 4:00-6:00 p.m. at the Eastdale Plaza.. There were
over 30 local employers and social service agencies present but the numbers of participants was down
from previous years. A follow up meeting has been scheduled to discuss next steps.
Building Communities
No report.
Making Iowa City a Human Rights Community
A memorial service for Burns Weston is scheduled for Saturday, December 5 from 2-5 pm at Levitt
Auditorium at the Boyd Law School.
University of Iowa Center for Human Rights
The Center has an upcoming program on Friday, December 4 on Political Discourse at the Old Capital
Museum in the Senate Chambers. The program runs from 8:30 am — 4:45 pm.
Education Subcommittee
The meeting for the Iowa City Community School District Equity is rescheduled for Wednesday,
November 18.
(Pierce -Thomas left the meeting at 7:00)
Staff
Bowers updated commissioners on complaint status and answered questions related to complaint status.
Adjournment: 7:05 p.m.
Next Regular Meeting — December 15, 2015 at 5:30 p.m.
2
Human Rights Commission
ATTENDANCE RECORD
YEAR 2014/2015
(Meeting Date)
NAME
TERM
EXP.
12/15/
14
1/20/
15
2/17/
15
3/17/
15
4/1/
15
4/21
15
5/19
15
6/16
15
7/21
15
8/18
15
9/16
15
10/20
15
11/17
15
Edie Pierce-
Thomas
1/1/2016
-
X
O/E
X
X
X
O/E
X
X
X
X
X
X
Joe D. Coulter
1/1/2016
X
X
X
X
X
X
X
X
O/E
X
X
X
X
Harry
Olmstead
1/1/2016
X
X
X
O/E
X
X
X
O/E
X
X
X
X
X
Paul Retish
1/1/2017
X
X
X
X
X
X
X
X
X
X
X
X
X
Ali Ahmed
1/1/2017
X
O
X
O/E
X
X
X
O/E
X
X
O/E
X
O
Orville
Townsend, Sr.
1/1/2017
X
X
X
X
X
X
X
O/E
X
X
X
X
X
Kim
Hanrahan
1/1/2018
X
X
X
X
X
X
X
O/E
X
X
X
X
X
Shams
Ghoneim
1/1/2018
X
O/E
X
O/E
X
X
X
X
X
X
X
O/E
X
Stella Hart
1/1/2018
X
X
X
X
X
X
O/E
X
X
X
X
O/E
O/E
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
--- = No longer a member
R = Resignation
3