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Home My WebLink About2015-12-17 Info Packet'��m`� CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY December 17, 2015 www.icgov.org MISCELLANEOUS IP1 Council Tentative Meeting Schedule IP2 Article form City Manager: Iowa City primed for cyclocross World Cup IP3 Copy of response from City Manager to Fred Meyer, Backyard Abundance Dir.: Budget Inquiry IP4 Copy of letters from Iowa Department of Transportation (IDOT): Patching Work on 1-80; Bridge Deck Overlay on 1-80 IP5 Copy of Press Release from City Manager: Public and private partnership advances into practice at the University of Iowa IP6 Copy of email from Communication to City Manager: Ul new student orientation I137 Memo from City Clerk: KXIC Radio Show IP8 Civil Services Entrance Examination: Custodian — Government Building IP9 Civil Services Entrance Examination: Maintenance Worker I — Wastewater IP10 Summer of the Arts Annual Report 2014 - 2015 DRAFT MINUTES IP11 Community Police Review Board: December 16 IP12 Planning and Zoning Commission: December 3 IP13 Telecommunications Commission: November 23 mob"" W CITY OF IOWA CITY Date Monday, January 4, 2016 12-17-15 City Council Tentative Meeting Schedule IN Subject to change December 17, 2015 Time 1:00 PM Meetin Location Spec. Formal (Organizational Meeting) Emma J. Harvat Hall Special Work Session (Intro Budget) Tuesday, January 5, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Saturday, January 9, 2016 8AM-4PM Special Work Session (Dept. Budget) Emma J. Harvat Hall Emma J. Harvat Hall Monday, January 11, 2016 1-7:00 PM Special Work Session (CIP Budget) Emma J. Harvat Hall Thursday, January 14, 2016 Formal Meeting 5:00 PM Special Work Session (Budget) Emma J. Harvat Hall Tuesday, January 19, 2016 5:00 PM Conference Board Meeting Emma J. Harvat Hall Work Session 7:00 PM Formal Meeting Monday, January 25, 2016 4:00 PM Reception TBA 4:30 PM Joint Public Entities Meeting North Liberty Tuesday, February 2, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, February 16, 2016 5:00 PM Conference Board Meeting Emma J. Harvat Hall Work Session 7:00 PM Formal Meeting Tuesday, March 1, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, March 15, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, April 5, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, April 19, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, May 3, 2016 5:00 PM Work Session Emma J. Harvat Hall Formal Meeting M From the City Manager Latest on VeloNews.com Iowa City primed for cyclocross World Cup Seven or eight times each year, the college town of Iowa City hosts a University of Iowa Hawkeye home football game. On each of those weekends, more than 100,000 fans descend upon the Big -10 town to enjoy the game, the revelry, the rivalry. Hotels are filled, restaurants are bustling, and the town is abuzz. But is Iowa City ready for the UCI's cyclocross World Cup? "Absolutely," said Jingle Cross race director John Meehan, who recently delivered to the UCI a proposal to host a World Cup in Iowa next September. "There is a football game with 80,000 spectators every other weekend in Iowa City. In fact they just held a wrestling match that set a world record with 42,000 fans. This city is very well-prepared for major sporting events, and they know what to do." Iowa City may be ready, but does the course stack up against others in the U.S., or around the world? "I think it's harder than a lot of World Cup courses — harder than Namur," said national champion Katie Compton after racing up "Mt. Krumpit" at Jingle Cross. "There's a lot you can do with it too. It's a great venue with really good features, hard features. Going up Mt. Krumpit is very difficult with its super thick, heavy mud — then having to go up the backside, that just makes it harder. A great `cross racer is going to win, you need all the skills to go fast, so it's a World Cup -worthy course for sure." I feel I have the best course and best crew in America," said Meehan. "We were posed with some challenges this year that we have never had. We were stressed to the max, which was good. Between the city, the fairgrounds, our volunteers — everyone came together, and all the problems were solved as they happened. So as far as World Cup capability, I think we certainly have it." "This is my first time at Jingle Cross," said former U.S. national champion Jonathan Page. "I've heard nothing but good things about it here, and I am really pleasantly surprised. The hill behind me here is a little slice of Belgium, like the Koppenberg climb, with mud. It's really good — I like it here." Reigning American champ Jeremy Powers, who's made Jingle Cross part of his routine for several years, agrees with Page and Compton. Mud and climbing make the course. "This is a great prep for Namur, It's got a similar flow to that race, in climbing and in running," said Powers. "It is a proper cyclocross course. It has a lot of features, a lot of risk — you could crash on the off -camber section, and that could end your race and then it was definitely the strongest person winning, and that's what you want, a combination of all those things — it's a well-rounded course and pushes all of us to the max." All the U.S.-based riders said they would look favorably upon another World Cup date in America, eliminating the challenges of traveling to Europe, easing budgets, and elevating the sport of cyclocross in North America, making it accessible to the rabid `cross fans stateside. "I think it's super important [to host a World Cup in the U.S.]," said Compton. "If we could have two World Cups next year with Vegas then this race, it would be really great. `Cross is growing, and for the North American racers, it's stepping up the racing. It would raise the level of `cross here and make us all better and stronger. It can raise the level of women's racing, get more sponsors, more money, more video, that kind of thing, it all helps `cross in general, so I'm all for it." With riders singing the venue's praises, a willing host city, and challenging course, the rest, it seems, is up to the UCI. "I think the World Cup needs to be exactly that — a World Cup," said Meehan. "Right now the UCI World Cup has been isolated pretty much just in Europe, but I think the UCI has the right vision, and I have to congratulate them on trying to move this outside of Europe into Asia and North Americas and other places. We are willing to help them, when you look at the venue and the ability we have here, we can make that happen." No decision will be made on the final schedule of the 2016-17 UCI cyclocross World Cup until after the world championships at the end of January. But if Meehan's plans pan out, Iowa City will have an international flavor next September, and the best cyclocross racers in the world will be challenging each other to the top of Mt. Krumpit. From: Tom Markus Sent: Friday, December 11, 2015 12:21 PM To: 'fred.meyer@BackyardAbundance.org' Cc: Council; Brenda Nations; Marcia Bollinger; Zac Hall; Doug Boothroy Subject: budget inquiry Mr. Meyer, Thank you for reaching out to our staff regarding the budgeting process and the desire to advocate for edible landscaping and increased local food production activities. We continue to value our partnership with Backyard Abundance and look forward to working with you a variety of projects in the future including the recently announced plans for an edible classroom at the Robert A. Lee Recreation Center in downtown Iowa City. The Council -elect will be reviewing the City Manager's budget recommendations in multiple public meetings that are scheduled during the month of January. Prior to those meetings, City staff is holding a budget training session for Council members on January 4th. At this meeting we will discuss the appropriate ways for City Council to effectively advocate for projects that they wish to see advance in the coming fiscal year. During the City Council budget process the elected officials will be able to adjust recommendations from the staff as they collectively see fit. What we will advise the Council members is that they should focus on the programs, not necessarily the individual budget line items. With thousands of budget line items contained in the document, staff will be ready and willing to assist the Council in making the appropriate technical modifications based on the programs that they wish to support. As a resident and non-profit agency director, we appreciate your advocacy for issues that are most important to you and your organization. If you have conversations with elected officials, I would advise that you focus on your suggestions for enhanced programming or public improvements. I always advise that you share those thoughts with the Council as a_ whole, but that is entirely at your discretion. The Council will gladly consider such requests along with the numerous other demands for City resources. Again, the staff will be ready to assist the Council with plan/program development as well as modifications to individual budget line items. I hope this helps clarify the best way for you to advocate for desired programming and improvements. Please feel free to contact our office at 356-5010 if you have any questions. Tom Markus City Manager From: Fred Meyer <fred meyer@BackyardAbundance.ore> Date: December 10, 2015 at 7:42:04 PM CST To: Zac Hall <Zac-Hall@iowa-citv.org>, Brenda Nations <brenda-nations@iowa-city.org>, Marcia Bolinger <marcia- bollinHer@iowa-city.orw> Subject: Increasing your budgets for food production Hi, Zac, Brenda and Marcia. What budget items in Parks and Rec and Neighborhood Services would help increase food production in Iowa City? I've been talking with council member Rockne Cole and he is very interested in promoting public edible landscaping as a strategy to increase local food production. Rockne knows the city budget will likely need to be adjusted to reflect the strategy and asked me to check with staff to "see what line items he should advocate for." Ideas we've brainstormed: Hire a person (via FoodCorps and/or a UI graduate) to coordinate the management of public edible landscapes. This person could work for the city (Parks and Rec?). Increase PIN grant funds and earmark them for edible landscaping in parks. Hire Backyard Abundance to expand the community garden policy with template designs that define best practices for annual and perennial food crops. Move along the Biodiversity Management Strategy in the context of food production. o Establish a city policy that eliminates herbicide use by city contractors so people don't worry about public foraging. o Add medicinal and edible native plants to the community garden policy templates. Conduct planting and celebratory events at Wetherby and Creekside Park to promote the strategy. Start the establishment of a pawpaw patch in lower City Park with a long-term edible riparian buffer design in mind. Fund the establishment of the Rec Center's edible landscape. I meet Rockne again on the evening of Monday, Dec. 14 (let me know if you'd like to attend). If you could toss a few budget items (and more ideas) my way, we might be able to increase your budgets. I am not familiar with the budget so it would be best to tell me in layman terms how ideas would translate to line items. Thanks so much! Fred Meyer Backyard Abundance Director http•//www.BackyardAbundance.org https://www.facebook.com/Ba ckya rdAbu nda nce 319-325-6810 IP4 C,41 WA T wwwJowadot.gov SMARTER I SIMPLER I CUSTOMER DRIVEN District 6otfice I Highway Division 5455 Kirkwood Blvd. sw, cedar Rapids, fA 52404 Phone: (319) 364-0235 1 Fax (319) 364-9614 1 Email: jim.schnoebelen@dot.lowa.gov November 9, 2015 The Honorable Matt Hayek Mayor of Iowa City 410 E Washington Street Iowa City, IA 52240-1826 Dear Mayor Hayek: County Project No. ]MN -080- 63171240--0E-52 Notification Letter 2016-M-053 No. RE: Portland Cement Concrete (PCC) Patching on I-80 This is official notification to your City Council that the Iowa Department of Transportation (DOT) proposes to let a PCC patching project on I-80 from I-380 east to the Cedar County line on January 20, 2016. A part of said project lies within the city. The work will be done in accord with the current Form 810034 "Agreement for Primary Road Extension Maintenance and Operation". Project costs will be paid from the Primary Road Fund and no charges will be made against the City. The project is proposed for construction during 2016. Resident Construction Engineer, Mark Brandt, of Davenport, Iowa, telephone number 563-391- 2750, will advise you of the contractor's proposed schedule when the information is available. We would appreciate this project notification being included on your next City Council meeting agenda as a matter of information for the Council members. If you have any questions concerning the work involved, please contact this office as soon as possible in order to expedite any possible changes. Sincerely, James. R Schnoebelen, P. E. District 6 Engineer JRS/hmb cc: Deanne Popp Mark Brandt 4-O..".a4A www.iowadot.gov SMARTER I SIMPLER I CUSTOMER DRIVEN District 6 Office I Highway Division 5455 Kirkwood Blvd. sw, Cedar Rapids, IA 52404 Phone: (319) 364-0235 1 Fax (319) 364-9614 1 Email: jim.schnoebelen@dot.iowa.gov November 9, 2015 County Johnson The Honorable Matt Hayek Mayor of Iowa City 410 Washington Street Iowa City, IA 52240-1826 Dear Mayor Hayek: Project No. IlVIN-080-6(326)244--0E-52 Notification Letter No. 2016-M-029 RE: Bridge Deck Overlay on I-80 This is official notification to your City Council that the Iowa Department of Transportation (DOT) proposes to let a bridge deck overlay project on Dubuque Street over I-80 approximately 2 miles west of Iowa 1 (southbound/northbound lanes) on December 15, 2015. This project lies within the city. The work will be done in accord with the current Form 810034 "Agreement for Primary Road Extension Maintenance and Operation". Project costs will be paid from the Primary Road Fund and no charges will be made against the City. The project is proposed for construction during 2016. Resident Construction Engineer, Hugh Holak, of Manchester, Iowa, telephone number 563-927-2397, will advise you of the contractor's proposed schedule when the information is available. We would appreciate this project notification being included on your next City Council meeting agenda as a matter of information for the Council members. If you have any questions concerning the work involved, please contact this office as soon as possible in order to expedite any possible changes. Sincerely, 90OW4 UaJ242" James. R. Schnoebelen, P. E. District 6 Engineer JRS/hmb cc: Deanne Popp Hugh Holak 15 From the City Manager L1P5 For Immediate Release: Public and private partnership advances into practice at the University of Iowa M. C. Ginsberg will be working in conjunction with the College of Education to advance programs for teachers and others in the sciences, technology, engineering, the arts and math. " I believe that training our future teachers to intersect multiple disciplines enhances our education and eventual real life practices while at the same time creating new paradigms for K-12 to learn and apply their specific skills towards solution" states Mark Ginsberg. This new partnership will explore ways in which teachers can create project -based and community -spaced projects in K12 and postsecondary classrooms. M. C. Ginsberg is currently working with the College of Education; William Coghill- Behrends-Director, Teacher Leader Center (william-behrendsouiowa.edu) and Kari Vogelgesang-Associate Director, Teacher Leader Center (kari- vogelg_esanguiowa.edu) as well as (Dean Nicholas Colangelo-UIowa College of Education (nick-colangelo@uiowa.edu) and Assoc Dean Chris Morphew-UIowa College of Education (christopher-morphew uiowa.edu) to create workshops for both faculty and students. The first workshop for faculty will be December 22, 2015 at M. C. Ginsberg -Advanced Design and Manufacturing. Introduction into computer aided design and its' application to art, science, math, social science, geology, history, engineering and business will be discussed and practiced. M. C. Ginsberg, Objects of Art historically known as a retail jewelry store has been quietly working towards multi -disciplined approaches to education, invention and problem solving since 1987. After fusing titanium beads to a hip for research in 1987 M. C. Ginsberg discovered that the application of art to solve challenges and help create solutions in science was very possible. "We began working with Biomedical Engineers to build prototypes and define proof of concept for ideas to further science". In 2003 M. C. Ginsberg approached the University of Iowa's Office for Research and Economic Development to offer potential assistance to faculty and students in furthering their research and ideas to the market and eventual development of business(es). Breaking down departmental "silos" to create opportunities; for example, the College of Education to work side by side with the Business College, John Pappajohn Entrepreneurial Center, UIHC, College of Engineering, Studio Arts, etc. was challenging but tremendous strides have been made and are being implemented to allow the open discussion, training and teaching of; "STEAM", teaching methods and practice, business development, production modeling and proof of concept for developing intellectual property to list a few areas. Marian Karr From: Tom Markus Sent: Thursday, December 10, 2015 5:00 PM To: Kelli Andresen; Geoff Fruin; Simon Andrew Cc: Shannon McMahon; Jodi DeMeulenaere; Marian Karr Subject: RE: UI new student orientation Let's get this info in our info packet. From: Kelli Andresen Sent: Thursday, December 10, 2015 4:48 PM To: Tom Markus; Geoff Fruin; Simon Andrew Cc: Shannon McMahon; Jodi DeMeulenaere Subject: UI new student orientation Shannon and I had the opportunity to attend an information session for campus and community partners regarding new student orientation at the University. As you know, we have had a table at the information fair for the last two years. The orientation team runs a truly impressive program and I'm glad they have extended an invitation to City to be a part of these fairs. To share some numbers: • We participated in 13 first year student sessions and 12 transfer student sessions in 2015. 4,554 first year students attended the 2015 orientation sessions • 1,175 transfer students attended the 2015 orientation sessions • 6,795 family members and guests came with those students As the University's population continues to grow, these numbers will too. Even if we just share a friendly smile or an "I love Iowa City" sticker with these students and their families and guests, it is a great opportunity for connection and an initial welcome to Iowa City! Kelli 15 ^r_„_ -r„® CITY OF IOWA CITY It 1P7 MEMORANDUM Date: December 23, 2015 To: Mayor and City Council From: Marian K. Karr, City Clerk 0 Re: KXIC Radio Show KXIC offers a City show at 8:00 AM every Wednesday morning. In the past Council has volunteered for dates, and staff filled in as necessary. Please take a look at your calendars and come prepared to help fill in the schedule at your work session on January 5. Wed= January 6 — Throgmorton January 13 - January 20 — January 27 — February 3 — February 10 — February 17 — February 24 — March 2 — March 9 — March 16 — March 23 — March 30 — In addition we are adding a 7:15 — 7:45 AM the first and third Friday of each month: Frida January 1 — no show January 15 — February 5 — February 19 — March 4 — March 18 — ** Please remember that KXIC is very flexible with taping the Wednesday sessions ahead of the show. It is the intent of the Friday interviews to be live. U: radioshowasking.doc Jim Dickerson, PGA Golf 319-351-0596 p.2 I r ,IP8 •.r�� CITY OF IOWA CITY 410 East Washington Street Iowa City. lova 52240-1326 (3 19) 356-3000 (3 19) 356-5009 FAX �+,.vw.icgov.org December 14, 2015 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Custodian — Government Buildings Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Custodian — Government Buildings Byron Benton Chad Lautner IOWA CITY CIVIL SERVICE COMMISSION Lyra . Dickerson, Chair 319-351-0596 P•1 Jim Dickerson, PGA G011 r 1 Ip9 �. -4 CITY OF 10"'A CITY 410 East Washington Street Iowa City. Iowa 52240-1826 (319} 356-5000 (319) 356-5009 FAX vrwo.icgov.org December 14, 2015 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Maintenance Worker I — Wastewater Treatment Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Maintenance Worker — Wastewater Treatment, Jesse Kleopfer IOWA CITY CIVIL SERVICE COMMISSION LyrW. Dickerson, hair 666 SUMMERTHEARTSOF ANNUAL REPORT 2014-2015 I 'S'JMrner of the s Mark Zaiger President Shuttleworth & Ingersoll Brad Pouleson Vice President Woodworker & Musician Jason Weeks Treasurer McGladrey & Pullen Aimee Jennings Secretary Lionne Designs Diana Lundell Immediate Past President UI Health Care Loyce Arthur UI Theatre Arts Department Astrid Bennett Iowa Artisans Gallery Angie Brown MidWestOneBank Ann Donahue Transition Resources Brad Johnson Knutson Construction John Kenyon UNESCO City of Literature John Logsdon University of Iowa Biology Department Katie McDonnell ACT Terrence Neuzil Johnson County Board of Supervisors Dick Noble UICCU Gabriela Rivera UI Center for Diversity & Enrichment Kim Schillig Lepic-Kroeger Realtors Dave Stein Micky's Irish Pub Veronica Tessler Yotopia Frozen Yogurt Wendy Ford City of Iowa City Jillian Miller Iowa City/Coralville Area Convention & Visitors Bureau Betsy Potter Iowa City Downtown District 2 3 4 Board of Directors Table of Message from & Staff Contents Board President & Executive Director 6 7 8 Strategic Plan Financial Summary Helping to Make it Summary All Happen 9 10 11 12 Friday Night Iowa Arts Festival Iowa City Iowa Soul Festival Concert Series & Jazz Festival & Music IC Free Movie Series 13 14 15 Individual Donors Sponsors Sponsors a message from the BOARD PRESIDENT & EXECUTIVE DIRECTOR 2015 FOCUS It has been a great year for Summer of the Arts in the Heart of Iowa City, and we are proud to celebrate our organization's 10th year this fall. We have seen many changes and much growth in the past ten years and are poised to continue our upward momentum in the years to come. Summer of the Arts festivals were started by community members and continue to be driven by very passionate volunteers. These festivals happen because of the generous support of time, talent and treasure from the community. Our small staff works to enhance the vision of the various festival planning committees and guide the tasks that are required to plan and produce all of the Free, Family -Friendly events for both residents and visitors to enjoy each year. In 2014, our board of directors and staff began implementing a three-year strategic plan, a summary of which is included in this Annual Report. The overall theme of the plan is FOCUS. Focus on making our festivals the best they can be by improving the experience of attendees, performers, volunteers, and community. In 2015, we worked toward this goal in a number of ways, including clarifying our mission statement, revising festival layouts in cooperation with downtown merchants, using effective marketing strategies, fully engaging our board members and volunteers to help carry out the important work of the organization, relocating our office space and improving operational efficiencies throughout our festivals. Although we had a good year and the future is promising, there are significant challenges. Free festivals are not actually free. The public does not have to pay for an admission or concert ticket because Summer of the Arts covers the operational costs of the events. This year Summer of the Arts will run a modest budget deficit due to unanticipated required risk management costs, staff turnover, and reduced revenue from the positive change in festival layouts. The deficit is manageable and we have already taken steps to resolve it. In 2016 our FOCUS will be strengthening our community and corporate partnerships, improving our online presence to better communicate with our audiences, and enhancing the festival experience to bring together thousands of people in the Heart of Iowa City. We are also excited to unveil a new logo design for Summer of the Arts! This logo provides us with an updated and fresh look as we move into our second decade, with FOCUS on Summer and Art in Iowa City. Mark Zaiger President Board of Directors Lisa J. Barnes QZ,0�_q rjcv-;K� Executive Director 4 • SUMMER OFTHEARTSANNUALREPORT s A � a VIAAR7*§ Summer of the Arts was created in October 2005, as an umbrella organization which brought together three long-standing festivals and events with a new event to provide opportunities for shared resources to ensure the sustainability of these community arts events. The founding events included the Iowa Arts Festival, Iowa City Jazz Festival, Friday Night Concert Series and Free Movie Series. The goal in forming Summer of the Arts was to provide an efficient way for these events to share resources such as fundraising, operations, and marketing opportunities. Summer of the Arts would also provide continuity from year to year through administrative support for the volunteer committees. The organization has grown from just one full-time Executive Director to also include a full-time Associate Executive Director, full-time Marketing Manager, part-time Volunteer and Community Relations Manager and numerous interns working with the hundreds of volunteers to make these festivals successful. Over the past ten years, Summer of the Arts has planned and produced the existing festivals and also expanded the programming offered within our community and been involved with strategic partnerships and unique opportunities. 2015 Festivals Included: ,FRIDAY NIGHT FREE IOWA CITY =JAZZ ncert ova e FESTIVAL � oa PSEPIES S E R I F$ CELEBRATING E` B AT1NG ` Unlve ENN DBY 25 To'o_a i not In—City u.rr.on. =C;__==uir RTS E s r E YoJ,B�o�tiwm�n �1 711111111111111111 WHERE MUSIC AND LITERATUR9MEE YEARS Cnnnounity Credit Union it e�ov oa1.1.r_o a+. D.—ut, Famous 2015 - 2017 STRATEGIC PLAN SUMMARY MISSION Build community by bringing people together in the heart of Iowa City to experience, learn about, and enjoy free arts and cultural programs. VISION Summer of the Arts will produce and present free outdoor festivals that provide high- quality, artistic experiences each summer in downtown Iowa City by building a strong organization with the capacity to attract, manage, and sustain the resources needed to create signature events that attract local and regional audiences to our community. GUIDING PRINCIPALS The arts enhance the quality of life and economic health of our community. Summer of the Arts will provide trusted, stable leadership that inspires partners, volunteers, and participants to invest their energy, time, and money in ways that ensure the long-term sustainability of these community summer festivals. Summer of the Arts will present varied, high-quality programming that engages and attracts diverse audiences to its free, family -friendly, green, outdoor events. GOAL 1 GOAL 2 GOAL 3 6 • SUMMER OFTHE ARTS ANNUAL REPORT total number of volunteers in 2015 563 tz a� SU1hmerof the a •J1MM ('�, `,h fur w �mm�►'ofthe U0 3 (D 0)2.80C 2015 GREEN initiative efforts AMMEl ® ECO -STATIONS Compost and recycle = Less waste in the landfill! ' ECO -EDUCATION BOOTHS Learn tips for using sustainability practices at home & v work! • HYDRATION STATIONS Free water refills with Summer of the Arts water bottles reduces plastic in the waste stream! • REPLACING DISPOSABLES WITH COMPOSTABLES All food vendors use biodegradable & recyclabe • foodware! -�J • FREE BIKE VALET PARKING Pedal to the festivals and reduce your carbon footprint! total number of interns Summer of the Arts has mentored in the past 10 years, providing professional development opportunities for students. 2015 FINANCIAL SUMMARY $14 $38,64 $1,045 $45 $56,351 $11,792 IN-KIND SUPPORT $575,102 REVENUE & SUPPORT $583,245 Government 0 Grants 20,000 0 Sponsors 0 Donations 0 Vendor Fees & Sales 0 Other Income $270,197 MW*f9:M1�F�X+61 $505,850 0 Entertainment & Programming 0 Event Operations 0 Marketing and Promotion 0 Development 0 Management & General Administration 0 General Operations S • SUMMER OF THE ARTS ANNUAL REPORT Since 1993, people of all ages and backgrounds have gathered on the downtown Ped Mall in front of the Weatherdance Fountain Stage at this weekly concert series. The audience is often seen dancing and clapping to the beat of the wide range of musical stylings of some of the best bands in the area. These concerts feature up- and-coming performers as well as local favorites such as: singer -songwriter David Zollo and The Body Electric, the rock group Aaron Kamm & the One Drops, Grateful Dead tribute band Winterland, salsa band Tropicante, and Steely Dan tribute FRIDAY NIGHT band The Fez. This year's concert series had something for everyone and is a great example of bringing together a wide range of people to enjoy free, live music. FREE MOVIE SERIES 0 0 Z r V J H� The eclectic mix of movies, showing a wide range of genres both current and classic in the beautiful setting outside of Macbride Hall have made this event a true family favorite. This event started in 2005 as a pilot program by the James Gang and MC Ginsberg Jewelers, showing four movies - A Bug's Life, The Wizard of Oz, E.T. the Extra -Terrestrial and The Sandlot. Now the series has evolved to 10 weeks and the movies are shown on a giant modern inflatable screen. Rain? No problem! Macbride Auditorium provides a great rain location inside with a comfortable movie theatre feel. Pre -movie entertainment this year included singers, dancers, and fun and games before movies like Guardians of the Galaxy, Jurassic Park, Frozen and Mary Poppins. From classics like To Kill a Mockingbird to more recent films like The Lego Movie, the Free Movie Series continues to attract hundreds of people on Saturday nights to the UI Pentacrest and downtown Iowa City. SUMMER OFTHEARTSANNUAL REPORT 0 9 IOWA ARTS FESTIVAL The Iowa Arts Festival has certainly evolved during its 30 - plus years, but one thing remains the same: focus on free arts and culture for families. This year the festival saw many positive updates to the layout to allow a better flow for attendees and improved access to downtown businesses. While families strolled through the Art Fair, featuring over 100 national fine artists, they had the opportunity to experience a wide range of activities along the way. FUN Stops located at each corner allowed a welcome respite for the kids where they could get their faces painted, play some football, explore a bookmobile, or have fun in a photo booth. The Emerging Artist Pavilion, now in its third year, was expanded this summer to accommodate the growing number of applicants. We were pleased to invite 18 college artists and high school students to gain experience showing and selling their creations in a real art show where they could also meet and network with professional artists. The Pedestrian Plaza continues to be the heart of the children's activities. Children's Day provides families the chance to discover a wide array of crafts, activities and games. Global Village allows children and families to "travel" with their passports to learn about different countries and cultures, while having fun with activities and crafts! Musical entertainment is a premium at this festival. The Main Stage has been known to feature stellar entertainment such as Los Lobos and the Indigo Girls. This year was no different, with headliners Marc Cohn and Shawn Colvin on Friday and the BoDeans on Saturday, attracting thousands of people downtown. The mix of local and regional bands during the day caught the ear of many a passersby and people became new fans of bands like Darlingside and the Jeremy Kittel Trio. The addition of the Linn Street Stage allowed local up-and-coming performers a stage and the Family Stage, located in the Ped Mall, provided the broadest range of entertainment from puppet shows, to youth bands, dancers, magicians and martial arts. In the midst of all of the excitement, Culinary Row featured numerous regional and ethnic food vendors who shared their most popular dishes with festival attendees. 10 *SUM MER OF THE ARTS ANNUAL REPORT IOWA CITY JAZZ FESTIVAL Beautiful summer weather along with an amazing line-up of performers provided the perfect setting for the 25th year of the Iowa City Jazz Festival! Throughout its history, this event has grown from a one day event, to a three day festival that has garnered a lot of national attention with performers requesting a chance to showcase their talents in Iowa City. This year's festival included big names like Rudresh Mahanthappa, Dave Douglas and jazz legend Charles Lloyd, as well as continued the tradition of kicking off the festival with the most talented young people from City and West High Schools as part of the United Jazz Ensemble. New this year was a collaboration to do a Youth Stage band and Main Stage band "trade" with the Twin Cities Jazz Festival which we hope to make an annual tradition. Minnesota sent The Atlantis Quartet to kickoff Saturday on the Main Stage of our event, and the Dakota Combo to perform on the Youth Stage. Meanwhile, Iowa City bands Laranja and City High School jazz combo, City Six, traveled to Minneapolis to perform at the Twin Cities Jazz Fest. Another addition to this year's festival was the showing of "Arrows Into Infinity", a documentary film about Charles Lloyd's life, directed by his wife, Dorothy Darr. The showing at the Iowa City Public Library was followed by a question and answer session with Charles and Dorothy. Music on four stages, a tantalizing Culinary Row, Beverage Garden, Artist Booths and an expanded FUN Zone for the kids, all capped off by the City of Iowa City's fireworks, made this another year to remember! SUMMER OF THE ARTS ANNUAL REPORT • 11 IOWA SOUL FESTIVAL The Iowa Soul Festival continued to grow in its third year, promoting diversity and celebrating the positive contributions of the African American community in eastern Iowa. Our collaboration with the University of Iowa's Hancher has allowed this festival to feature some of the biggest names to ever perform on a Summer of the Arts stage such as Buddy Guy and UI Alum, Al Jarreau! This year Sharon Jones and the Dapp-Kings headlined the Friday night entertainment with a great opening performance by New Orleans native Jon Cleary and the Absolute Monster Gentlemen which was preceded by the Iowa City Carnival Parade. Saturday's Main Stage was filled with local talent including the Dream Divas, Philip Damani and Bruce Teague. The evening included local legend Kevin B.F. Burt and the high-energy band Shade of Blue, followed by headliner and self- proclaimed "King of Love" Raheem DeVaughn. Festival goers enjoyed the wide range of colors and textures provided by the artists in the MarketPlace, special soul food items in Culinary Row and an extensive FUN Zone filled with games and activities for everyone. Those who attended the Gospel Brunch fundraiser on Sunday afternoon were enthralled by the jazzy sounds of Chicago songstress Maggie Brown and treated to the Culinary Soul Food delights of Chef David Olsen from the Sheraton Hotel. There was something for the entire community to experience and yet another fun weekend of family friendly free arts and culture in the heart of Iowa City. ---- --MUSIC Ic 12 0 SUMMER OF THE ARTS ANNUAL REPORT Musick is a free, chamber music festival which takes place in downtown Iowa City. It features four free concerts held at three different downtown locations: Trinity Episcopal Church, The Englert Theatre and the Iowa City Public Library. 2015 was the fifth year of the festival and the third year under the Summer of the Arts umbrella. Artistic Director Tricia Park brings together world-class musicians with works of literature to provide a truly unique experience for the audience. This year's Englert Theatre production of "Abundant Happiness: The Music of Robert and Clara Schumann" featured a simply elegant stage with Robert's love letters to Clara read aloud as the story continues to be told through his music. Iowa City native and soprano Meagan Brus continues to regularlyjoin Tricia Park on the stage as a featured performer and this year violinist Taylor Morris joined Tricia for the Family Concert at the Iowa City Public Library. THANK YOU FOR YOUR INVESTMENT! Summer of the Arts appreciates your generosity and support of the 2015 festival season. Listing reflects donations as of October 31, 2015. Every effort has been made to accurately reflect donor names and levels. ARTS CHAMPION over $1,500 Louise W. Smith Craig & Nancy Willis ARTS ENTHUSIAST $1,000-1,499 Karin Franklin John & Diana Lundell Mark & Laurie Zaiger Rod & Deborah Zeitler ARTS SUSTAINER $750-999 Wallace Tomasini & Robert Rorey Steve & Victoria West ARTS SUPPORTER $500-749 Daniel &Terri Caplan Barbara Haring James Hayes Jack Stapleton Kristin Summerwill Joe & Rebecca Truszkowski ARTS ADVOCATE $250-499 Lisa Baum Paula Brandt Richard &Ann Burton Joyce Carman Kyran Cook & Kay Gfeller Bradley Johnson Julie Kearney William &Judith Knabe Vincent Magnotta & Nicole Grosland Katie McDonnell Dick Noble Charles Peters Dean & Donna Price Bryan G. Rennekamp Susan Shullaw Walter & Amy Sparks David Stein Don Thompson Richard & Buffie Tucker Jim & Chris Walters Ron & Paula Weigel ARTS FAN $120-249 Barbara Booth &Tom Carlisle Richard & Phyllis Braverman John & Kim Callaghan Brian Cook & Susan Richards Stephen &Ann Donahue Robert &Jane Downer Joanne Eland John & Susie Engelhardt James & Patricia Ephgrave Mike Fenneman & Natalie Pearson David Fitzgerald Wendy & Steve Ford Rick & Karen Fosse Dave & Karen Froschauer Bruce & Mary Gantz Kirk Garmager Dennis & Debbie Green Bradley Grupe Brent Hawkins Donald Heineking David & Ellyn Hesli Judith Hurtig Erin Irish & Gene Szymkowiak Mary Johnson Mike & Beth Knudson John & Patricia Koza William & Kathy Kurth John Logsdon Greg and Mary Maxwell Mike McKay John Menninger Randy & Lora Miller Kevin &Julie Monson Terrence Neuzil Michael O'Hara Robert Oppliger David & Lynda Ostedgaard Armond & Polly Pagliai Joanne Peterson Beth Pfohl Claire Sponsler &Jeff Porter Brad Pouleson Gabriela Rivera James Ross Kim Schillig Russ & Cyndie Schmeiser Frank Schmidt Harlan Sifford Brian &Anne Spencer Serena Stier & Steve Burton John Stokes Alan & Margaret Stolpen Mary Laughlin & Roger Swartz Veronica Tessler Brad & Diane Thayer Ellen Twinam Jason Weeks Marguerite Yeutter ARTS ADMIRER under 8120 Paul & Janet Abbas Nancy Adams Cogan Eric & Missy Aitchison Doug & Ann Allaire Steven Aquilino Loyce Arthur Douglas Behrendt Astrid Bennett William & Susan Boyd Bill &Ann Brashier Angie Brown Wendy Brown Lynne &Joe Cannon Andrea Canter Ron Clark &Jody Hovland Melanie Cleveland Jane Coscino Susan Craig Harvey Diehl Karen & David Drake Kat & Greg Ellyson Don & Donna Farley Chuck & Margaret Felling Frank Fleming Jean Florman Paula Forest Don & Dorothy Fowles Gordon Goldsmith & Sara Henryson John & Susan Goree John Harty& Barbara Kyles Ann Haugland Thomas Hendricks & Nasreen Syed Bill &Jean Hines H.D. & Myrene Hoover Kevin Hoyland & Christy Curry Jim & Judy Houghton Hans House & Kristi Chang Bob & Betsy Hradek Kenneth &Jan Hubel Russell Husted Aimee Jennings Daniel Kahn John Kenyon William &Judith Klink Becky Krob David Krug Mary Lea Kruse Alice & Shelly Kurtz Nita Lee Samuel & Linda Levey Lisa Jo Lowenberg David & Martha Lubaroff James Majusiak Vicki McBrien Stan Miller & Kathy Polvi Mary & Scott Moye-Rowley Glenda Mueller Jerry & Mary Nixon Carrie Norton Bob &Jennifer Noser Naomi J. Novick Jane Omann John Onkka Steve Parrott Doug & Connie Parsons Andy Piro Jim & Laurie Ponto Bob & Cheryl Reardon Lynne Reimers Rebecca Reiter Janelle Rettig Hal B. Richerson Edward Rolenc Tom & Carol Rosenberger Mary Russell Deb & Bob Schultz Martha Schut & Doug Peters Clyde & Kay Seery Greg & Jeri Smith John &Anne Sopher Eugene & Susan Spaziam Tracy Stamp Robert & Betty Stein Sonia Sugg & Joel Shilyansky Rod Sullivan & Melissa Fath Stephen & Marilyn Swanson Dan & Gail Swartzendruber Byron &Anne Vandenberg Dennis & Karen Visser Robert Wagner R&KWeis Robert & Eunice Welsh SUMMER OFTHEARTSANNUAL REPORT • 13 OFFICIAL SPONSORS CITY OF IOWA CITY L THE fff, LINIVERSIIY OF IOWA INTEGRATED DNA TECHNOLOGIES PRESENTING SPONSORS YDIVERSITY ��d FOCUS 'edn® ia UM1'IVERM OFIOTgYOTA CCOMMUNITYY ® Otte cc �ow CREDIT UNION 5 THF II�tlIVF0.51T}'OF 044'A � ® PENTZZiSTINVACREDIT COLLINS MUSEUMSOMMUNITY DOJRAH1S fJ UlsctrVFRY UNION" PREMIER SPONSORS romoengroup `(music ,xPwmn op0 � nV," HANCHER Mi"irierican ENERGY V l .N 'q S�v MEo wNE S. Pr edia ■\\•J\\ fk DOWNER P L.C..C. PRESS -CITIZEN MEDIA AGANHFTI CQY "A r U.SoCellular. Hello AU TOBetter. Sheraton ROHR•ACH A5SOCIATES PC A R C H I T E C T S MidWeStOne !O"a E Bank xorcL iotelVetro ter IOWA ARTS COUNCIL -1. - .: -_1 IOWA DEPARTMENT OF CULTURAL AFFAIRS MEDIA SPONSORS OnMedia7 Mediacom mWvAM rn6600 SS SFR clf4channelEl WRs •7111•SMTS 20.1 KWKB .. DOWXQEAT I j � The Daily Iowan TVNOW LIITmlEVI¢EAGR "NIR 14 0 SUMMER OF THE ARTS ANNUAL REPORT SUSTAINING SPONSORS Rockwell DR. SUZANN-STOCK ORTHODONTIST Co,,,//p S OrLhWurm�-ro�c�n:, &ACJ6 0 3 3 7 - H E N T CONTRIBUTING SPONSORS 1QWORLDIhbkGorsh °' BIKESL CJ r/ aniTrs Bank Stanley Consultants ananumcomoamenctNaexrrvc ��l Eleeteie°`"a cn A•sociaHon q(R-"oty RS" mOaknoll NERGENCY C C:D R,fi--nI C --,1y �NAGENENT `._DOC 6uiltliig ErrceXenre SP144111111's [Mbank.Quality Care $ NEXTGEN CLIMATE ]A E V E n T O V i C E 5-"`u""a^"n"' THE NANRE CARE COMPANY E knu fton u ,n.. IWA HOUSE HOTEL w.m�... ao..w wo. n.T .n�. c.,. SUPPORTING SPONSORS �. !- `" 0 I Ont / • ; 19LICK / ✓ �� // ZEPHYR RonEEa art materials FOODS e d d Q E ��°" ° k�w E.pa,u couur rawnnrr c, lNr wr- 1jLjjjIe LwE.kg.Ea;reNrtoaSewI�4N,GJsev�GnmmrO t —• iM. 0. lfftll/PLF = �� KI @ ALPSTAT )Ur EvCNTS YKOY1,551UNA L5 �hn�ph,rJ,nca RERTEEN TRUART°DWELLb10CKER *M1nEusxrnncaEL HOME INTERIOR SHIN(SDESIGN cocoecE,�Pmcs & INTERIOR DESIGN H GMM KEYSTONE IT jje IOWA hqV69 A by Honeywell m m,o ny�c�m� SCNEELS'CLIMATE rERO � SVE COOH OWAKADVOCATES ou BO NEUMANN MONSON HI3ECTS =RENTMouNovnooucnOCITY CORPORATE DONATIONS River Products Company • Yotopia Frozen Yogurt • Iowa City Downtown District • Stuff Etc. Planet X • Micky's Irish Pub • Ride Iowa City • Iowa Artisans Gallery • Iowa City Senior Center The Airliner • Atlas • Basta • Bo James • Bruegger's Bagels •Formosa • Givanni's Mondo's Saloon • Motley Cow Cafe • Noodles & Co. • Pancheros • Pop's Old & New BBQ Pullman Bar & Diner • Short's Burger & Shine • Takanami SUMMER OFTHEARTSANNUAL REPORT • 15 Defore I cNe .0 DRAFT COMMUNITY POLICE REVIEW BOARD MINUTES — December 16, 2015 CALL TO ORDER: Chair Melissa Jensen called the meeting to order at 5:30 P.M. MEMBERS PRESENT: Donald King, Joseph Treloar MEMBERS ABSENT: STAFF PRESENT: STAFF ABSENT: OTHERS PRESENT: Royceann Porter, Mazahir Salih Legal Counsel Ford, Staff Kellie Tuttle None Captain Hart from the ICPD RECOMMENDATIONS TO COUNCIL None L112=17-15 IN CONSENT CALENDAR Motion by King, seconded by Treloar, to adopt the consent calendar as presented or amended. • Minutes of the meeting on 10/12/15 • ICPD Department Memo #15-23 (September 2015 Use of Force Review) • ICPD Use of Force Report — September 2015 • ICPD Department Memo #15-26 (October 2015 Use of Force Review) • ICPD Use of Force Report — October 2015 Motion carried, 3/0, Porter and Salih absent. OLD BUSINESS None. NEW BUSINESS King asked staff to double check all the forms for the Board and make sure Citizen has been changed to Community. PUBLIC DISCUSSION None. BOARD INFORMATION None. STAFF INFORMATION King inquired when the Helling Conference Room and the front lobby area would re -open. Hart stated that the conference room and lobby area are slated to be open by January 11 w and the entrance to Police to be open by January 18th. CPRB December 16, 2015 Page 2 TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change) • January 12, 2015, 5:30 PM, Helling Conference Rm (Moved to Wednesday, January 20tH) • January 20, 2015, 5:30 PM, Helling Conference Rm • February 9, 2015, 5:30 PM, Helling Conference Rm • March 8, 2015, 5:30 PM, Helling Conference Rm Motion by King, seconded by Treloar, to move the January 12th meeting to Wednesday, January 20th due to complaint timelines. Motion carried, 3/0, Porter and Salih absent. ADJOURNMENT Motion for adjournment by Treloar, seconded by King. Motion carried, 3/0, Porter and Salih absent. Meeting adjourned at 5:36 P.M. COMMUNITY POLICE REVIEW BOARD ATTENDANCE RECORD YEAR 2014-2015 lMPPtina nutel KEY; X = Present O = 12/3 12/8 12/29 2/10 3/10 4/7 4/28 5/20 6/16 7/20 9/8 10/12 12/16 NAME TERM EXP. 11/25 X X X X X X X X X X X X Melissa Jensen 9/1/16 X X X X X X X O/E X X X X X X Joseph Treloar 9/1/17 X O/E X X O X X X O O/E O/E O X O Royceann Porter 9/1/16 O X X X O/E X O/E X X O/E O O X O O/E Mazahir Salih 9/1/17 X X X O/E X X O X X X Fidencio Martinez 9/1/15 X --- --- --- --- --- --- X X Donald King 9/1/19 --- KEY; X = Present O = Absent O/E = Absent/Excused NM = No meeting --- = Not a Member PRELIMINARY MINUTES PLANNING AND ZONING COMMISSION DECEMBER 3, 2015 — 7:00 PM — FORMAL IOWA CITY PUBLIC LIBRARY, MEETING ROOM A MEMBERS PRESENT: Carolyn Dyer, Charlie Eastham, Ann Freerks, Mike Hensch, Phoebe Martin, Max Parsons, Jodie Theobald MEMBERS ABSENT: STAFF PRESENT: Sara Hektoen, Karen Howard, Bob Miklo OTHERS PRESENT: Dave Zahradnik, Ginalie Swain, Adam Ingersoll, Tim Adamson RECOMMENDATIONS TO CITY COUNCIL: By a vote of 6-0 (Eastham dissenting) the Commission recommends approval of REZ15-00022, an application to rezone .98 acres of land located south of Iowa Avenue between Gilbert and Van Buren Streets from P-1 to CB -5 subject to the general conformance with massing and scale shown on the concept plan and the Unitarian Church Building located at 10 S. Gilbert Street being rezoned as an Iowa City Historic Landmark prior to issuance of a building permit for the property currently being rezoned. By a vote of 7-0 the Commission recommends approval of amending Title 14 zoning as indicated in the Staff Report with changing the border of the area from the alley south of Jefferson Street to Burlington Street bounded by Gilbert and Van Buren Streets. CALL TO ORDER: The meeting was called to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There were none REZONING ITEM (REZ15-00022): Discussion of an application submitted by Allen Homes, Inc. for a rezoning from Public (P-1) zone to Central Business Support (CB -5) zone for approximately .98 acres of property located- south ocatedsouth of Iowa Avenue between Gilbert Street and Van Buren Street. Miklo began the staff report showing a location map of the property and the recent amendment to the Comprehensive Plan that was adopted by the Council. The proposal is to rezone this property from Public to Central Business Support (CB -5) zone, which is the zoning that several properties to the north and east are as well as other the property on this particular block. This zone is intended to allow the orderly expansion from Downtown (CB -10 zone) at a less intense scale, therefore the Planning and Zoning commission December 3, 2015 — Formal Meeting Page 2 of 10 density and height of development that is possible is less than the immediate downtown to provide a transition to adjacent areas. Miklo noted the Comprehensive Plan for the area does show the possibility of changing this property from Public to CB -5 and has some guidelines on how development of this property could best fit into the neighborhood. The Plan shows the possibility of two to four story buildings on Iowa Avenue and Van Buren Street with the possibility of taller development of four to six stories in the center of the block and preservation of the historic Unitarian Church on the corner of Iowa Avenue and Gilbert Street. The rezoning is necessary to allow the City to transfer development rights of this property to a private entity and that is why Allen Homes has applied for the rezoning. If the rezoning is approved, there are several other steps that need to be accomplished in order for this proposed development to occur. The City would need to negotiate transfer or ownership of the property, it is possible that portions would be owned by the developer and portions would be retained by the City. All details will need to be worked out with the City Council before development would occur. Miklo noted a significant aspect of this application is the preservation of the Unitarian Church building. That is one of the goals supported by the Comprehensive Plan and this zoning is seen as a tool to help accomplish that. Another aspect of the application is replacing the city parking that would be built upon, currently the City has about 100 parking spaces on this property, most used by City vehicles such as police and fire and some for employee parking. If this proposal was approved it would include a four -level parking structure which would replace the parking that is currently there plus provide parking for the proposed residential units. The project would also include the expansion of the fire station and would allow the development of drive-thru bays so fire trucks could enter off Van Buren Street and exit onto Gilbert Street, rather than having to back into the station from Gilbert Street. Miklo stated that much of this property is in the five hundred year flood plain from Ralston Creek so the residential aspect will be elevated above the flood plain. Staff recommends approval of REZ15-00022, an application to rezone .98 acres of land located south of Iowa Avenue between Gilbert and Van Buren Streets from P-1 to CB -5 subject to the general conformance with massing and scale shown on the concept plan and the Unitarian Church Building located at 10 S. Gilbert Street being rezoned as an Iowa City Historic Landmark prior to issuance of a building permit for the property currently being rezoned. Hensch asked for more information about the designation of the historic landmark. Miklo said landmark designation is a form of zoning, it would first need to be reviewed by the Historic Preservation, to determine the property does meet the criteria for landmark status, it is then sent to the Planning and Zoning Commission to determine if the designation would meet the Comprehensive Plan and then finally the City Council makes the designation. The City Council can make a property a landmark over a property owner's objection provided there are six out of seven Council members in favor. If the property owner does not object it only takes a simple majority of four members. Freerks asked how the parking structure would be regulated. Miklo said that is a detail that has not Planning and Zoning commission December 3, 2015 — Formal Meeting Page 3 of 10 been worked out, but they don't anticipate the parking spaces would be rented by the applicant to individuals outside the City organization. The spaces would primarily be for the City's needs and the residents of the building. Howard added there is no "near downtown" parking requirements anymore, which was eliminated when Riverfront Crossings was created. However, this parking structure proposal is not intended to be a municipal parking structure in that the public can park there, this is to fulfill the requirement for residential parking. She noted commercial parking spaces are not allowed except when owned by the City. So a private developer cannot build a parking structure and rent out spaces to the public. All parking spaces for this development will be for the use of City vehicles and residents of the building. Hektoen noted there is precedent for this type of parking structure in the redevelopment of the former Sabin site. Eastham noted that the Unitarian Church used the current City surface parking lot spaces on nights and weekends. Miklo said the Church is no longer in that building, so that building use will change, likely to a commercial use and parking is not required for commercial uses in the downtown area. Hektoen noted that level of detail will not be completed until the development agreement is completed. Miklo said that in terms of the number of parking spaces available, there will be the number of spaces the City currently has and additional spaces as required by the zoning code for the number of residential units that will be in this development. There may be few extra spaces, but the exact number is not known at this point. It has not been determined who will own the parking spaces, it may be the City and not the private developer. Freerks asked about the balconies and that in the schematic drawing it appears that the balconies will bump out and she thought all balconies must be recessed inward. Hektoen said they cannot intrude into the right-of-way. Howard said they can extend out from the building wall as long as they do not extend over or within a certain distance of the property line per the zoning code. Miklo noted the drawings are just conceptual at this point. Freerks commented on some questions she has for the applicant with the conceptual plan only having 6000 square feet of office space. The Commission hears often hears about the need for office space, so was curious why more wasn't included in this project. Additionally she noted that the zoning code would need to be amended prior to any of this project moving forward. Miklo agreed stating that the CB -5 code would require that on the first floor on Iowa Avenue and Van Buren Street be commercial, so an amendment would be necessary to allow residential. Hektoen noted that amendment does not need to be done first, the proposal tonight is for the change in zoning from P-1 to CB -5. After it is CB -5 it can then be amended to allow residential on the first floor. Miklo anticipates both recommendations would go to Council at the same time. Eastham asked if the Commission can make a recommendation that this application not be approved until the accompanying amendment is also approved. Hektoen noted the recommendation on the change is zoning is not contingent on the conformation of residential on the first floor. Martin asked about the office space in the conceptual plan, noting she sees 12,000 square feet of office space over two floors. Miklo agreed, noting it was an error in the Staff report to state there was only 6,000 square feet of office space. Parsons asked what the square footage of the church that was being preserved, as that would be potential commercial space. Miklo would look into that and report the answer to that question. Planning and Zoning commission December 3, 2015 — Formal Meeting Page 4 of 10 Eastham noted he had some questions on the site design on this location. The site plan shows building setbacks along Iowa Avenue and Van Buren Street that are small, and the rendering drawings show a larger setback, so is unsure which is correct and he should consider in this evening's proposal. Miklo said the Commission is being asked to consider the concept of the site plan, the conceptual drawing is not to scale. Howard noted that the sidewalks are not always up to the property line in the right-of-way. Eastham asked then if he would prefer a greater setback on both Iowa Avenue and Van Buren Street what are his options. Miklo said he could make a motion to add that as a condition, with the setback specified, however staff would be concerned due to the need for adequate driveway width and parking. Additionally it could result in very shallow living units in the residential portion of the building. He added that in the CB -5 zoning code the setback is 0-12 feet. Parsons asked if the setback on this proposal was similar to the other houses and properties on Iowa Avenue. Eastham said no, this proposals was closer to the sidewalk and street than other properties along Iowa Avenue. Miklo noted the Unitarian Church building is approximately 6000 square feet. Freerks opened the public hearing. Dave Zahradnik (Neumann Monson Architects) discussed the project in more detail. They began working with the Unitarian Church even prior to Allen Homes getting involved in the project and been through a number of ideas, proposals, and options for this site. The church needed to move off the site, to a location that met their needs better. Allen Homes entered the picture and looked at many scenarios for the area, including what if the church was torn down or what could be done to preserve the church building. After discussion with the City and reviewing their uses and needs for the land, it appeared there could be some project that would be a win-win for all involved entities. In looking at this site, they followed the lead of another project in town, the Sabin Townhome site, and looked at appropriate transition options for this site. CB -5 zoning allows for 75 feet in height, but there have been so many height issues in discussion lately so in an effort to fit nicely into the neighborhood they came up with the concept of the townhomes that gives more of a residential feel at the street front and respects the nature of the neighborhood. It would be a good transition from the single family residential neighborhood into the downtown neighborhood. Zahradnik noted their plans are to stay within all the CB -5 zoning requirements for the tall portion of this building. There are two-story townhomes (stacked on top of each other so four stories total) that are at ground level, although higher than existing grade due to the flood plain, so there is a "front stoop" appearance to the townhomes. There will be parking supplied for the tenants of the townhomes in the adjacent parking structure, the parking levels will be at the level of the townhomes, so residents will be able to park at their backdoors and walk directly into their townhomes which makes it a very friendly parking situation for the tenants. Additionally after discussions with City Staff, they were able to accommodate the need of the fire department with the drive-thru bays. They are also working with the fire department on redesigning their space and allowing for better connectivity with City Hall and also for their bunks to be more accessible to the bays for better response time. Martin asked for clarification on the parking going right to the backdoors of the townhomes and the safety of walking out the backdoor of a townhome and being immediately in a parking structure. Zahradnik said the backdoors will have security units on them and with the City also using the parking structure there will be police cars and other City fleet vehicles in the structure. Planning and Zoning commission December 3, 2015 — Formal Meeting Page 5 of 10 Dyer asked about the concern of air pollution from the parking structure into the homes. Zahradnik said 45% of the ramp is open so there is enough air circulation so they will not need mechanical ventilation in the ramp. Martin asked about the elevation of the first floor townhome and if that is raised above the flood plain, what is below that? Zahradnik replied that nothing is below, no basements. Theobald asked about the fire trucks and the residents vehicles using the same entrance and Zahradnik said that is correct. In the parking structure cars will go up a speed ramp to the level of the second set of townhomes (so level 3). On that level is also about 6,000 square feet of office space. There is also 6,000 square feet of office space on the next level as well (level 4). There will be elevators and stair corridors for every level. After the four levels of townhomes, there is then above the parking structure three levels of residential studio, one, two and three bedroom units. They are looking at affordable housing opportunities for this area where 15% of the units would have to be part of that. Zahradnik said there would be an area between the church and the building for a pedestrian plaza area as well as the ability to add in some ADA accessible entrances and restrooms in the church building. They are unsure what the church building will be transformed into, but are thinking perhaps a restaurant or office. They are also looking at materials to use on the townhomes and feel it is appropriate to use masonry due to all the other brick work along Iowa Avenue. They would likely use a mix of brick tones to give individual identity to the townhomes. Freerks stated her appreciation of having the mixed color of bricks on the townhomes. Dyer asked what the materials for the three levels of residential above the parking structure would be. Zahradnik said they have looked at a couple different options and are thinking terra cotta panels of a different color than what is below or perhaps an architectural metal, but something that will be contrasting and set that area off from the levels below. He said the lighter colors may appear to recede. But colors are just conceptual at this point. Dyer felt that the lighter color of the upper floors made them stand out and that she would like to see that works better with the townhouses. Dyer stated that since the townhomes would be two stories they would not be accessible. Zahradnik confirmed that was correct, but all the units on the upper three floors would be accessible. Freerks asked if there were plans to rent individual parking spaces in the structure to the public. Zahradnik said they are predicting about 200 spaces and the need for their units and what the City currently utilizes would be about 180. The extra 20 spaces might be utilized by the office spaces. The issue of who owns the ramp and the spaces and who is renting from whom will have to be worked out in the developer's agreement. Dyer asked for clarification on accessibility to the three levels of residential units from the parking structure. Zahradnik stated there were two elevator and stairwells from each level of the parking structure that would go to the residential units. Ginalie Swain (1024 Woodlawn) Chair of the Historic Preservation Commission noted the Commission has not reviewed this proposal so she is not speaking on behalf of the Historic Preservation Commission, but wanted to state the Commission has been greatly concerned about Planning and Zoning Commission December 3, 2015 — Formal Meeting Page 6 of 10 preserving the Unitarian Church building and in March to convey that concern the Commission sent a memo to the City Council, building owner, and City Manager that all efforts be explored to save the church and use zoning bonuses and incentives as ways to do so. Swain noted her excitement to see this proposal saves the church building and honors its importance. Adam Ingersoll (10 S. Iowa Ave) is a member of the Unitarian Church and is thrilled and relieved that this proposal is moving forward. It was two years ago as a group the church made a difficult decision that they could not afford to expand and create an accessible facility that they needed at their current location. They have met with dozens of developers but none were as serious and creative as this current one in saving the church building. There was a fear they would have to sell to a developer that would level the church building and put up instead student housing at the highest density they could. This proposal from Allen Homes is a saving grace and is in the best interest of the entire community. Tim Adamson (28 Highland Drive) was on the facilities committee at the Unitarian Church for a few years and wanted to echo Ingersoll's comments and praise the developer and their team who have been absolutely sterling in their relationship with the Church. They were able to work with the City to meet the needs of the City and the development of the property. This has been a complicated and long process and this is such an amazing solution. It can be a real jewel for downtown and a great model for process. Freerks closed the public hearing. Hensch moved to approve REZ15-00022, an application to rezone .98 acres of land located south of Iowa Avenue between Gilbert and Van Buren Streets from P-1 to CB -5 subject to the general conformance with massing and scale shown on the concept plan and the Unitarian Church Building located at 10 S. Gilbert Street being rezoned as an Iowa City Historic Landmark prior to issuance of a building permit for the property currently being rezoned. Parsons seconded the motion. Parsons noted that this proposal benefits the City and the church, as well as the developer so everyone wins. The concept is unique enough that it will succeed and be a benefit to the area. Hensch agreed and stated this is a very innovative and creative solution, a good application of public and private partnership, and including historic preservation. It is a dramatic improvement of the use of the property from a surface parking lot. Hensch also noted the conversation regarding the setbacks and he feels the building should be up as close to the property line as possible so there is a better transition from downtown to the residential area. If the building is set back you are losing that transition and square footage of the building. Martin agreed, stating approval of the concept and the public hearing confirmed the approval of this concept. Eastham stated this proposal has a number of attractive features except for the appearance of the building with relation to the street and sidewalk on both Iowa Avenue and Van Buren Street. He noted there have been several proposals in the past where the Commission has approved buildings in some cases where they have required greater setback, and more design detail Planning and Zoning commission December 3, 2015 — Formal Meeting Page 7 of 10 between the space between the building, the sidewalk and the street. Eastham noted the building on Washington Street that is zoned CB -5 and did not have any design review, and how that building has become problematic with its appearance from the street and it's acceptance from the neighborhoods surrounding. He feels the setbacks are critical, especially on the north side as this will be a fairly large building and the transition aspect goes the other way for him in terms of setting back the building to reflect the residential area of Iowa Avenue more. He feels the buildings in town that are set back from the street with nice landscaping are more successful and actually quite pleasant from a pedestrian viewpoint. Eastham would like to see more detail on the streetscape from the developer before sending this onto Council. - - - - Freerks agrees with Eastham when it comes to transitioning and feels green space, even a small bit, can do a lot to soften the transition from residential to downtown. She does agree this is a good project for the community and wants to see it succeed. Hensch stated that he likes the idea of the townhomes having a brownstone walk-up feel. Theobald noted she likes how this proposal incorporates the church property and does feel it will be a good transition from downtown to residential but to add additional landscaping, greenspace, and trees is always a plus to give the building a neighborhood look. Dyer stated she feels this proposal is a nice solution but is concerned that is will be a whole block building that is not accessible on the street level. She feels it is vitally important that the access to the apartments be really visible because if it is not people won't visit. If the building is not accessible or welcoming to visitors it will not be as successful. Eastham wants Council to be aware that he believes the amendment to the zoning code should precede the rezoning of this parcel. He stated he will vote no on this recommendation because he feels the Council needs to know about this discussion. A vote was taken and the motion carried 6-1 (Eastham dissenting). CODE AMENDMENT ITEM: Discussion of amendments to Title 14, Zoning Code, to allow residential uses on the ground level floor in CB -2 and CB -5 Zones located south of Jefferson Street and west of Van Buren Street, provided certain form -based zoning standards are met to ensure a high quality living environment. Howard showed a zoning map of the area and the area is primarily CB -2 and CB -5 zoned. Everything south of Burlington Street that was CB -5 has been rezoned to Riverfront Crossings. Howard acknowledged that the Commission has held a number of Comprehensive Plan amendment discussions and the area between Gilbert Street and Van Buren Streets was added to the Downtown District and is largely civic uses with some opportunities for public-private partnerships to encourage development on vacant lots and underutilized surface parking areas that will achieve public goals, which could include preservation of a historic church, construction of public parking facilities, creation of affordable housing, and encouraging commercial and recreational uses that will serve a growing residential population in and near downtown Iowa City. When updating the Comprehensive Plan for areas east of Gilbert Street in the downtown area, the Planning and Zoning commission December 3, 2015 — Formal Meeting Page 8 of 10 Commission discussed allowing residential building types on lots with Central Business zoning rather than strictly requiring ground floor commercial in every building. In other words, allowing the market to determine where commercial space would be most successful and allowing appropriately scaled residential buildings to be mixed in with small retail storefronts as the area transitions to the lower -scale residential neighborhoods to the east. This is similar to the flexibility built into the form - based zoning code for the Riverfront Crossings District. Staff is exploring development of a new form -based zoning district for the areas currently zoned CB -2 and CB -5 located south of Jefferson Street between Van Buren and Johnson Streets. This area was added to the Central Planning District as a part of the Comprehensive Planning effort recently completed. Staff is currently drafting language for this new district, which will be submitted to the Commission for review in December or early January. The zoning code amendments will allow residential building types on properties zoned CB -5 in areas south of Jefferson Street between Gilbert and Van Buren Streets, provided that the standards that apply in the South Gilbert Subdistrict of Riverfront Crossings are met. The South Gilbert District has a maximum 6 -story building height, with a required 10 -foot facade stepback above the 4th story, and building and parking placement standards similar to what is allowed in the CB -5 Zone. However, it also allows a number of residential building types not allow in the CB -5 Zone, including multi -dwelling buildings, liner buildings, and townhouses. Frontage standards appropriate to the building type would apply as well as the building design standards, open space requirements, and building materials standards. Similar to the Riverfront Crossings District, to ensure that different building types will fit and function well in this urban context, Design Review will be required. Freerks stated her strong opposition with including up to Jefferson Street in this amendment stating there is no reason to include that area and cut a street in half where there are existing homes knowing a developer would come in and remove the homes and build a CB -5 building. She feels the area of for this amendment needs to be specified in detail so it is clear what the Commission agrees to. Martin noted that she is no longer on the UAY Board, so she no longer has to recuse herself from these discussions. Eastham asked about townhouses, in the South Gilbert Subdistrict townhomes are not allowed but they are being proposed in this area. Howard explained that in this area townhomes are a desirable transition from the east to downtown. She noted the concept plan just reviewed technically shows a liner building even though the form is very similar to a townhouse. Freerks opened the public hearing. Seeing no one, Freerks closed the public hearing. Theobald moved to approve recommending amending Title 14 zoning as indicated in the Staff Report with changing the border of the area from the alley south of Jefferson Street to Burlington Street bounded by Gilbert and Van Buren Streets. Parsons seconded the motion. Hensch asked if the main function of this amendment is to allow developers to not have to have Planning and Zoning commission December 3, 2015 — Formal Meeting Page 9 of 10 commercial on the first floor/street level and can substitute that with residential units. Freerks confirmed that was correct in the CB -5 zones only. Howard noted that in paragraph #3 of the staff report it states that if a developer is mixing the uses of a building they must follow the Riverfront Crossings Standards. It is for clarification purposes. Freerks noted this amendment allows for more possibilities. Hensch agreed stating anything that expands the residential types and allows more mixes of people to live closer to downtown is a positive. A vote was taken and the motion carried 7-0. CONSIDERATION OF MEETING MINUTES: NOVEMBER 19 2015 Martin moved to approve the meeting minutes of November 19, 2015 with corrections. Dyer seconded the motion. A vote was taken and the motion passed 7-0. PLANNING AND ZONING INFORMATION: Theobald asked if they could be updated at some point of what is happening in the Riverfront Crossings area that does not come through the Commission. ADJOURNMENT: Martin moved to adjourn. Parsons seconded. A vote was taken and motion carried 7-0. 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CITY CABLE TV OFFICE, 10 S. LINN ST. -TOWER PLACE PARKING FACILITY MEMBERS PRESENT: Laura Bergus, Alexa Homewood, Bram Elias MEMBERS ABSENT: Derek Johnk, Nick Kilburg STAFF PRESENT: Ty Coleman, Mike Brau OTHERS PRESENT: Josh Goding, Lee Grassley, Bond Drager SUMMARY OF DISCUSSION Grassley reported that the Iowa Utilities Board has reinstated Mediacom's municipal franchise with the city, which will be effective in December. Grassley said Mediacom was surprised the city created a regulatory environment for ImOn that is much different than that of Mediacom. Mediacom previously had meetings with the city in which inquiries about fiber capacity were made but the city was not forthcoming with information about any excess capacity. Grassley said the city leased the fiber at $0.14 per foot, which is well below market rates. Grassley said Mediacom would be interested in seeing the city's fiber maps. If they could expand their plant at those rates it would be great benefit for Mediacom. ImOn is a company that provides the full range of services as Mediacom in the Cedar Rapids area, but will offer only Internet in Iowa City. Mediacom does not fear competition, but does want to compete on a fair playing field. Grassley said someone might have told ImOn officials that they would be obligated to the same level of local access channel support as Mediacom, including $230,000 for PATV and that those obligations would cease to exist in 2018. Bergus asked if the Commission or staff knew anything about the below market rate fiber lease to ImOn. No one indicated they knew anything about it. Bergus said the city administration needs to be fully informed of the concerns Grassley articulated to the Commission, specifically the city purposefully undercutting one company by offering a fiber lease at below market rates and PATV's operating subsidy possibly being challenged if ImOn were not required to pay the same $230,000 if video services were offered. Bergus said she is concerned the city administration may enter into some agreement with ImOn that characterizes the service as something other than a video service, which could lead to a very large problem with Mediacom. Bergus said the city would be better served if the Commission had been informed of the city's discussions with ImOn. APPROVAL OF -MINUTES Bergus moved and Elias seconded a motion to approve the October 26, 2015 minutes. The motion passed unanimously. ANNOUNCEMENTS OF COMMISSIONERS None. SHORT PUBLIC ANNOUNCEMENTS None. CONSUMER ISSUES Coleman reported that the resident who had been trying to get Mediacom service to their new home would be connected tomorrow. MEDIACOM REPORT Grassley reported that the Iowa Utilities Board has reinstated Mediacom's municipal franchise with the city, which will be effective in December. Mediacom will be sending a letter to the city notifying the city of their intent to renew the municipal franchise. The letter will preserve their legal rights regarding the federal franchise renewal process for municipal franchises in the event there is a change in the state franchising process. Grassley said if ImOn were to offer video service, they would be required to meet the same local access channel requirements as Mediacom, including the PATV operating subsidy. ImOn would be required to pay the same amount even if they had just one subscriber. Grassley said Mediacom was surprised the city created a regulatory environment for ImOn that is much different than that of Mediacom. At a recent city council meeting Grassley asked several questions, one of which was about the city's lease of excess fiber capacity to ImOn. Mediacom previously had meetings with the city in which inquiries about fiber capacity were made but the city was not forthcoming with information about any excess capacity. At the council meeting Grassley asked where the city's excess fiber was located, what were the terms of ImOn's fiber lease, and how the value of the fiber capacity was determined. Grassley said the city leased the fiber at $0.14 per foot, which is well below market rates. Grassley said Mediacom would be interested in seeing the city's fiber maps. If they could expand their plant at those rates it would be great benefit for Mediacom. ImOn is a company that provides the full range of services as Mediacom in the Cedar Rapids area, but will offer only Internet in Iowa City. Mediacom does not fear competition, but does want to compete on a fair playing field. Mediacom is testing a gigabit system in Columbia, Mo. using DOCSIS 3. 1, which permits them to use their existing plant to deliver a gigabit of bandwidth. Once Mediacom is confident of the performance of the technology it will be offered in other communities. There are other technologies on the horizon that may permit a terabit of bandwidth over the hybrid fiber coax system Mediacom currently has in place. Grassley said someone might have told ImOn officials that they would be obligated to the same level of local access channel support as Mediacom, including $230,000 for PATV and that those obligations would cease to exist in 2018. (Grassley left at this point.) Bergus asked if the Commission or staff knew anything about the below market rate fiber lease to ImOn. No one indicated they knew anything about it. Bergus said the city administration needs to be fully informed of the concerns Grassley articulated to the Commission, specifically the city purposefully undercutting one company by offering a fiber lease at below market rates and PATV's operating subsidy possibly being challenged if ImOn were not required to pay the same $230,000 if video services were offered. Coleman said the Cable TV Office first heard of ImOn negotiating a lease for fiber when it came before the city council. Brau said rates for fiber lease are most often determined on a per strand per mile basis with rates varying on the density and difficulty of the location. Bergus said she is concerned the city administration may enter into some agreement with ImOn that characterizes the service as something other than a video service, which could lead to a very large problem with Mediacom. Elias said the Commission needs to make clear to the city administration Mediacom's concern with the below market fiber rates and that the city did not maximize the value of the fiber. In addition, the city administration needs to be aware of the potential for a challenge to the PATV subsidy in any future negotiations with ImOn. Bergus said it is incumbent upon the Commission to make sure the city administration is aware of Mediacom's viewpoints expressed at this meeting. Bergus said the city would be better served if the Commission had been informed of the city's discussions with ImOn. Coleman agreed to draft a letter to Geoff Fruin outlining the Commission's concerns and inviting him to meet with the Commission in January. LOCAL ACCESS CHANNEL REPORTS Homewood noted that the City Channel and the Library had written reports in the meeting packet. Goding reported PATV's next board meeting would be January 21. PATV will be closed periodically over the holiday season but will offer extended equipment check out and series producers will be able to submit new programs through out the period. PATV will cover some of the City High and Regina basketball games. Local sponsors will be sought. Ten games are planned for December. Eight football games were covered. Drager reported well-known children's author Rosemary Wells would be giving a reading at the library December 6. Coleman reported he sent Mediacom the annual notice regarding PATV's funding. There will be no increase in funding, as the consumer price index did not rise. Katie Linder has hired two interns for next semester to assist her with her productions. ADJOURNMENT Elias moved and Bergus seconded a motion to adjourn. The motion passed unanimously. Adjournment was at 6:25 p.m. Respectfully submitted, Michael Brau Cable TV Administrative Aide TELECOMMUNICATIONS COMMISSION 12 MONTH ATTENDANCE RECORD (X) = Present (0) = Absent (O/C) = Absent/Called (Excused) Elias Ber us Kilburg Butler Homewood 11/24/14 O/C O/C X X X 1/26/15 X X X X x 2/10/15 X X X o/c X 2/23/15 x x x x X 3/23/15 X X X X X Johnk 4/27/15 x x /c X X 6/1/15 X X X X X 6/22/15 o/c X X X x 8/24/15 0 x X x o/c 9/28/15 X X X X X 10/16/15 X X X X x 11/23/15 X X o/c o/c x (X) = Present (0) = Absent (O/C) = Absent/Called (Excused)