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HomeMy WebLinkAbout2015-12-15 Council minutes4a(1) Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. The cost of publishing the following proceedings and claims is $ Cumulative cost for this calendar year for said publication is $_ OFFICIAL COUNCIL ACTIONS - 11/30/15 Iowa City City Council special meeting, 1:00 p.m. at Ashton House. Mayor Hayek presiding. Council Members present: Botchway, Dickens, Dobyns, Hayek, Mims, Throgmorton. Absent: Payne. Unless otherwise noted, all actions were affirmative and unanimous. Moved and seconded that the items and recommendations in the Consent Calendar be received, or approved, and/or adopted as presented: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: November 10 Work Session; November 10 Special Formal Official & Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Airport Commission — August 20; Airport Commission — September 17; Historic Preservation Commission — October 8; Housing and Community Development Commission - October 22; Human Rights Commission — October 20; Library Board of Trustees - October 22; Planning and Zoning Commission — October 15; Planning and Zoning Commission — November 5. Resolutions and Motions: RES. 15-365, APPROVING THE HAZARD MITIGATION GRANT PROGRAM (HMGP) ADMINISTRATIVE PLAN FOR PROJECT DR4187; RES. 15-366, ACCEPTING THE WORK FOR THE ASHTON HOUSE RAMP AND SIDEWALK PROJECT; RES. 15-367, AUTHORIZING FINANCIAL SUPPORT OF THE JOHNSON COUNTY LOCAL HOMELESS COORDINATING BOARD'S WINTER EMERGENCY TEMPORARY SHELTER PROJECT; RES. 15-368, AUTHORIZING THE PROCUREMENT OF ONE (1) LANDFILL TRASH COMPACTOR AND ONE (1) LANDFILL TRACK TYPE TRACTOR. Setting Public Hearings: RES. 15-369, SETTING PUBLIC HEARING FOR DECEMBER 15, 2015, ON A PROPOSAL TO CONVEY A SINGLE FAMILY HOME LOCATED AT 628 NORTH JOHNSON STREET; RES. 15-370, SETTING A PUBLIC HEARING ON DECEMBER 15, 2015 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE IOWA CITY GATEWAY PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION; Setting a hearing for December 15 for a vacation of approximately 390 square feet of right of way running north - south between 124 Benton St and 731 Riverside Drive (VAC15-00006). Correspondence: Daniel Greenwald regarding The Closure of Hoover School; Nancy Davin regarding Suggestion [Staff response included]; Derek Johnk regarding Highland Park Improvement [Staff response included]; Nancy Bird regarding Washington Street support requested; Sally Scott; Bob Welsh; Charlie Eastham; Maryann Dennis and Dick Klausner regarding November 30 Strategic Planning. Council Member Throgmorton stated he would be abstaining from the following item. Moved and seconded to adopt RES. 15-371, INTENT TO CONSIDER AN Official Actions November 30, 2015 Page 2 AMENDMENT TO AN AGREEMENT FOR PRIVATE REDEVELOPMENT, INCLUDING THE TRANSFER OF LAND, BY AND BETWEEN THE CITY OF IOWA CITY, IOWA, AND THE CHAUNCEY, L.L.C. AND SETTING A PUBLIC HEARING AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF. The Mayor declared the resolution adopted, 5/0/1/1, Payne absent, Throgmorton abstaining. The Mayor noted the previously announced vacancies to Boards and Commissions: Airport Zoning Brd of Adjustment for a five-year term January 1, 2016 - December 31, 2020; Airport Zoning Brd. of Adjustment for a five- year term January 1, 2014 — December 31, 2018 (Formerly advertised; Full term); Appeals, Board of, for a five-year term January 1, 2016 - December 31, 2020 - For a Licensed Electrician or qualified by experience and training; Appeals, Board of, for an unexpired five-year term January 1, 2014 - December 31, 2018 - For a HVAC or building design professional or qualified by experience and training; Historic Preservation Commission for a Jefferson St. representative to fill three-year terms, March 29, 2013 — March 29, 2016 (New District formed); Public Art Advisory Committee for a three-year term, January 1, 2016 — January 1, 2019. Applications must be received by 5:00 p.m., Wednesday, December 9, 2015. Housing and Community Development Commission for an unexpired term — September 1, 2017; Housing and Community Development Commission for an unexpired term — September 1, 2018. The Mayor noted the current vacancies: Board of Adjustment for a five-year term, January 1, 2016 — January 1, 2021; Human Rights Commission for an unexpired term upon appointment — January 1, 2018. Correspondence included in Council packet. Applications must be received by 5:00 p.m., Wednesday, December 30, 2015. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Moved and seconded to adjourn special meeting 1:05 p.m. and begin Strategic Planning work session. A more complete description of Council Activities is on file in the office of the City Clerk. s/Matthew J. Hayek, Mayor s/Marian Aew t ,Cle g Submitted for publication — 12/3/15. Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES NOVEMBER 30, 2015 Iowa City City Council special meeting, 1:00 p.m. at Ashton House. Mayor Hayek presiding. Council Members present: Botchway, Dickens, Dobyns, Hayek, Mims, Throgmorton. Absent: Payne. Staff members present: Markus, Fruin, Dilkes, Karr, Bockenstedt, Knoche, Andrew, Korpel, Hightshoe, Ford, O'Brien. Unless otherwise noted, all actions were affirmative and unanimous. Moved, by Botchway, seconded by Mims, that the items and recommendations in the Consent Calendar be received, or approved, and/or adopted as presented: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: November 10 Work Session; November 10 Special Formal Official & Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Airport Commission — August 20; Airport Commission — September 17; Historic Preservation Commission — October 8; Housing and Community Development Commission - October 22; Human Rights Commission — October 20; Library Board of Trustees - October 22; Planning and Zoning Commission — October 15; Planning and Zoning Commission — November 5. Resolutions and Motions: RES. 15-365, APPROVING THE HAZARD MITIGATION GRANT PROGRAM (HMGP) ADMINISTRATIVE PLAN FOR PROJECT DR4187; RES. 15-366, ACCEPTING THE WORK FOR THE ASHTON HOUSE RAMP AND SIDEWALK PROJECT; RES. 15-367, AUTHORIZING FINANCIAL SUPPORT OF THE JOHNSON COUNTY LOCAL HOMELESS COORDINATING BOARD'S WINTER EMERGENCY TEMPORARY SHELTER PROJECT; RES. 15-368, AUTHORIZING THE PROCUREMENT OF ONE (1) LANDFILL TRASH COMPACTOR AND ONE (1) LANDFILL TRACK TYPE TRACTOR. Setting Public Hearings: RES. 15-369, SETTING PUBLIC HEARING FOR DECEMBER 15, 2015, ON A PROPOSAL TO CONVEY A SINGLE FAMILY HOME LOCATED AT 628 NORTH JOHNSON STREET; RES. 15-370, SETTING A PUBLIC HEARING ON DECEMBER 15, 2015 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE IOWA CITY GATEWAY PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION; Setting a hearing for December 15 for a vacation of approximately 390 square feet of right of way running north - south between 124 Benton St and 731 Riverside Drive (VAC15-00006). Correspondence: Daniel Greenwald regarding The Closure of Hoover School; Nancy Davin regarding Suggestion [Staff response included]; Derek Johnk regarding Highland Park Improvement [Staff response included]; Nancy Bird regarding Washington Street support requested; Sally Scott; Bob Welsh; Charlie Eastham; Maryann Dennis and Dick Klausner regarding November 30 Strategic Planning. Council Member Throgmorton stated he would be abstaining from the following item. Moved by Mims, seconded by Botchway, to adopt RES. 15-371, INTENT TO CONSIDER AN AMENDMENT TO AN AGREEMENT FOR PRIVATE Complete Description November 30, 2015 Page 2 REDEVELOPMENT, INCLUDING THE TRANSFER OF LAND, BY AND BETWEEN THE CITY OF IOWA CITY, IOWA, AND THE CHAUNCEY, L.L.C. AND SETTING A PUBLIC HEARING for December 15 AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF. The Mayor declared the resolution adopted, 5/0/1/1, Payne absent, Throgmorton abstaining. The Mayor noted the previously announced vacancies to Boards and Commissions: Airport Zoning Brd of Adjustment for a five-year term January 1, 2016 - December 31, 2020; Airport Zoning Brd. of Adjustment for a five- year term January 1, 2014 — December 31, 2018 (Formerly advertised; Full term); Appeals, Board of, for a five-year term January 1, 2016 - December 31, 2020 - For a Licensed Electrician or qualified by experience and training; Appeals, Board of, for an unexpired five-year term January 1, 2014 - December 31, 2018 - For a HVAC or building design professional or qualified by experience and training; Historic Preservation Commission for a Jefferson St. representative to fill three-year terms, March 29, 2013 — March 29, 2016 (New District formed); Public Art Advisory Committee for a three-year term, January 1, 2016 — January 1, 2019. Applications must be received by 5:00 p.m., Wednesday, December 9, 2015. Housing and Community Development Commission for an unexpired term — September 1, 2017; Housing and Community Development Commission for an unexpired term — September 1, 2018. The Mayor noted the current vacancies: Board of Adjustment for a five-year term, January 1, 2016 — January 1, 2021; Human Rights Commission for an unexpired term upon appointment — January 1, 2018. Correspondence included in Council packet. Applications must be received by 5:00 p.m., Wednesday, December 30, 2015. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Moved by Botchway, seconded by Dickens, to adjourn special meeting 1:05 p.m. and begin Strategic Planning work session. Matthew J. Hayek, Mayor Marian K. Karr, City Clerk 4a(2) MINUTES CITY COUNCIL ORIENTATION NOVEMBER 30,2015,6:00 PM ASHTON HOUSE Council Present: Botchway, Dickens, Mims, Throgmorton Council Elect Present: Cole, Taylor, Thomas Staff Present: Markus, Dilkes, Fruin, Karr [A transcription is available in the City Clerk's Office and the City website.] City Clerk Karr introduced the orientation portion of the meeting. She noted that the City Manager, City Attorney, and City Clerk's office have all prepared information for the Members regarding general Council orientation issues that was included in the packet for the meeting. Due to the time of day, Members suggested staff streamline those points. BIO SHEET - Karr noted the Council bio sheet included in the packet, noting an electronic copy was provided earlier. New information will be used to update the website after the first of the year. TENTATIVE SCHEDULE — Karr stated a tentative schedule of Council meetings is provided on page 18 of the orientation packet. The tentative schedule includes an organizational meeting on January 4 and budget work sessions. Regular work sessions and formal meetings remain on the first and Third Tuesday of each month. Special budget work sessions are scheduled for January 4, 9, 11, and 14. Majority agreed to the tentative schedule. At this point Karr suggested newly elected Council Members review the information and call to set up a time to meet with her and City Atty. Dilkes to discuss specific issues such as: • communicating with council / social media / • public records / emails • planning & zoning ex parte communications / consultation • city equipment Staff suggested new members contact Karr as soon as possible to set up an orientation meeting. HUMAN RELATIONS /PERSONNEL — Karr distributed a packet from Personnel which contained a check off list of materials, and encouraged them to make an appointment with the department if they have questions. The forms can be returned to Personnel or the City Clerk as soon as possible. BUDGET — Karr asked if Council Members were interested in receiving a hard copy of the budget prior to discussion. Majority did not express interest at this time. Meeting adjourned, 6:15 PM.