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Home My WebLink About2016-01-04 AgendaSubject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. Iowa Cit' Y '.-�►,�®,vim City Council Agenda -�-� � CITY OF IOWA CITY Special Formal January 4, 2016 — 1:00 p.m. City Hall — Harvat Hall 410 E. Washington Street www.icgov.org ITEM NO. 1 CALL TO ORDER. ITEM NO. 2 CONSIDER A MOTION TO APPOINT CITY CLERK AS TEMPORARY CHAIRPERSON. Action: ITEM NO. 3 NOMINATIONS FOR OFFICE OF MAYOR OF THE CITY OF IOWA CITY. Action MOTION TO CLOSE NOMINATIONS. Action: VOTE (IN ORDER OF NOMINATION). Action: ITEM NO. 4 NOMINATIONS FOR OFFICE OF MAYOR PRO TEM OF THE CITY OF IOWA CITY. MOTION TO CLOSE NOMINATIONS. 7� VOTE (IN ORDER OF NOMINATION). Action: January 4, 2016 City of Iowa City Page 2 ITEM NO. 5 MAYOR AND MAYOR PRO TEM SWORN IN. ITEM NO. 6 CONSIDER A MOTION MAKING TWO YEAR CITY COUNCIL APPOINTMENTS. a. Rules Committee (2) 2014 appointees — Dickens, Botchway Comment: The committee meets as needed to review any by-law changes recommended by City boards and commissions. After review, the committee makes recommendations to Council. Meetings are scheduled in City Hall and staffed by City Clerk. J Action: Z2" -- b. Emergency Management Commission (1) 2014 appointee - Payne Comment: The Bylaws of the 28E Emergency Management Commission requires that an elected official be the primary representative to the Emergency Management Commission and vote on the annual budget. The representative of each municipality, the board of supervisors and the elected sheriff make up the EMA Commission. At times other than the annual budget meeting or budget amendment meetings an alternate that is not an elected official but is an executive such as the police or fire chief may attend as the voting representative for a municipality (a board member other than the Chair of the Board of Supervisors) or a ranking Deputy from the Sheriff's office may attend for those jurisdictions when votes on a budget or budget amendment are not on the agenda. The Commission meets the 4th Wednesday of each of the following months from 7:00 pm — 7:30 pm. The meeting months are January, February, April, May, October, and a meeting on the first Wednesday of December at 7:00 pm to avoid holiday conflicts is held. The budget meeting is normally in January or February. Amendments to the budget if needed are done at the April Meeting. C. Metropolitan Planning Organization of Johnson County (MPOJC -6 + 1 alternate) - City Manager, City Clerk, and City Attorney have served as alternates in past years. Comment: Organization meets approximately every other month at 4:30 and alternates between Iowa City, Coralville, Johnson County and North Liberty. Action: d. Iowa City/Coralville Visitors & Convention Bureau (1) 2014 appointee - Hayek Comment: CVB by-laws require that the City's representative be the Mayor. Action: January 4, 2016 City of Iowa City Page 3 e. Economic Development Committee (3) 2014 appointees - Payne, Mims, Hayek Comment: The committee meets on an as needed basis to consider recommendations to the full City Council for City financial assistance for economic development projects and activities. Meetings have typically been on Tuesdays at either 8:00 a.m. or noon. Action: Chief Elected Officials Board — Iowa Works, Region 10 (1) 2014 appointee — Throgmorton Comment: Local government units (city and County) joined through a 28E agreement for the purpose of sharing liability and responsibility for the Workforce Investment Act (WIA) funded programs. Meetings are on Thursday mornings, as needed, 3-4 times a year in Cedar Rapids. Action: g. Metro Coalition of Cities (1 plus alternate) 2014 appointee — Markus, with Hayek as alternate Comment: The Metro Coalition is a partnership of Iowa's ten largest cities created to advocate for and promote the similar needs and interests of these similarly sized cities. During the state legislative session there is a bi-weekly conference call to discuss lobbying strategies and there is one annual meeting scheduled around participants' availability. Action: Joint Emergency Communication Center Policy Board 2014 appointee — Markus, Mims Comment: The 28E agreement requires that the Directors appointed be an elected official or an executive level employee and shall not be a member of the User Advisory Committee which includes a representative of the police and fire departments JECC Policy Board meetings are scheduled for January, March, June, September, November and December at 0730 at the JECC. i January 4, 2016 City of Iowa City Page 4 East Central Iowa Council of Governments (ECICOG Policy Board) (1 — one year appointment) 2014 appointee — Throgmorton (alternate — Dickens) Comment: Iowa City and Johnson Country alternate one year appointment every other year. Current JC representative for 2015 is Supr. Harvey and will be replaced with 2016 City appointment. Meetings of the ECICOG Board of Directors are held at the ECICOG office (700 Sixteenth Street, Suite 301, Cedar Rapids) on the last Thursday of each month at 1:30pm. Members of the public are welcome to attend. Board meetings are not normally held on the last Thursday of July or December. The November Board meeting coincides with the annual open house, typically held in the second or third week of the month off-site Action: Seats Paratransit Advisory Committee (1) 2014 appointee — Dobyns, Dickens Comment: In previous years there were two appointees. However, the By-laws have been changed to have one elected official from the City of Coralville, City of Iowa City, and the Johnson County Board of Supervisors starting in 2016. This committee meets quarterly and is typically at the Goodwill Plant on First Avenue at 1:OOPM. JC Criminal Justice Coordinating Committee (1) 2012 appointee — Botchway Comment: The Committee (CJCC) serves as a Countywide vehicle for communication and collaboration among governmental entities and citizens; it provides a forum to review policy and practice within the criminal justice system; and to generate comprehensive planning regarding the space and services in the County Jail. The CJCC has three subcommittees: Alternatives & Treatments, Facilities, and Adult Disproportionate Minority Contact. Committee meets the first Wednesday of the month as needed at 4:30 in the Johnson County Health and Human Services Building. UNESCO Board of Directors — 2014 appointee — Throgmorton (alternate — Dickens) Comment: The UNESCO bylaws state that Iowa City may appoint 3 directors who shall be a Council member, the City Manager or the Library Director or their designees. The Board meets the 4th Tuesday of the month at 3:30 (no meetings in December ... and July) and the meeting location varies. C January 4, 2016 City of Iowa City Page 5 M. Self -Supporting non-voting representative from Iowa City (SSMID) 2014 appointee — City Manager designee Comment: This is an ex -officio seat on the Iowa City Downtown District (ICDD) board, which meets monthly. The liaison communicates progress on projects, policies and issues impacting the downtown area and works with the district on numerous initiatives and special events. The appointee typically is also involved in one or more sub- committees of the ICDD and frequently communicates with ICDD staff outside of formal meetings. Due to the significant time commitment and nature of the role, the City Manager's office has staffed this committee previously and recommends that staff continue to represent the City on this board Action: n. Johnson County E911 Service Board 2014 appointees — Grier', Hart Comment: A representative from Fire and Police have previously been appointed to this committee. Action.- 0. ction: o. Iowa City Area Development Board - ICAD (2) 2014 appointee — Markus, Dickens Comment: The Iowa City Area Development Group is charged with enhancing the economic vitality of our area. The organization works to strengthen our local communities with a strong business climate and employment opportunities. The full Board meets four or five times per year. Meetings are scheduled around the availability of Board members and are typically morning meetings. The Board is comprised of representatives of the organization's investors, including public agencies and community partners. The next two ICAD meetings are scheduled for 1/15 and 5/13 at 7:30am, but locations are TBD. They do sometimes schedule special meetings in between. Action: 7, P.- Iowa City Assessor Evaluation Committee (1) 2015 appointee — Dobyns. Comment: This committee meets annually to discuss the job performance and goals of the Iowa City Assessor, as well as make recommendations for any merit increase. The committee will meet prior to the first Iowa City Conference Board meeting which is held in either January or February. The Iowa City Council, Board of Supervisors, and the Iowa City Community School Board each appoint one member to serve on this committee. Time and location to be determined by committee. ITEM NO. 7 ADJOURNMENT