The URL can be used to link to this page

Home My WebLink About2015-12-30 Info Packetr = � :cmIMts CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY December 30, 2015 www.icgov.org IN Council Tentative Meeting Schedule JANUARY 4 WORK SESSION IP2 Work Session Agenda IP3 Information from Finance Director: Fiscal Year 2017 Proposed Budget Quick Reference JANUARY 5 WORK SESSION IN Work Session Agenda IP5 Copy of memo from City Clerk: Proposed Board and Commission Application Process IP6 Memo from Asst. City Manager: Review of City Council Pending Work Session Topics MISCELLANEOUS IP7 Article from City Manager: Iowa City Affordable Housing Facts IP8 Civil Service Entrance Examination: Community Service Officer IP9 Minutes Economic Development Committee: December 1 Information from Council Member Botchway: Martin Luther King Jr. Day [Distributed as Late Handout on 1/4/16] ��CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY www.icgov.org December 30, 2015 IN Council T61tative Meeting Schedule JANUARY 4 WORK SESSION IP2 Work Session Age da IP3 Information from Finan Director: Fiscal Year 2017 Pro sed Budget Quick Reference J UARY 5 WORK SESSION IN Work Session Agenda IP5 Copy of memo from City Clerk: Pro sed Boar and Commission Application Process IP6 Memo from Asst. City Manager: Revie of C' Council Pending Work Session Topics MISCEI LANEOUS IP7 Article from City Manager: Iowa City ordable ousing Facts IP8 Civil Service Entrance Examinatio : Community ervice Officer IP9 Minutes Economic Developme Committee: December 1 CITY OF IOWA CITY Date City Council Tentative Meeting Schedule Subject to change Time Meeting December 30, 2015 Location Monday, January 4, 2016 1:00 PM Spec. Formal (Organizational Meeting) Emma J. Harvat Hall Special Work Session (Intro Budget) Tuesday, January 5, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Saturday, January 9, 2016 8AM-4PM Special Work Session (Dept. Budget) Emma J. Harvat Hall Monday, January 11, 2016 1-7:00 PM Special Work Session (CIP Budget) Emma J. Harvat Hall Thursday, January 14, 2016 5:00 PM Special Work Session (Budget) Emma J. Harvat Hall Tuesday, January 19, 2016 5:00 PM Conference Board Meeting Emma J. Harvat Hall 7:00 PM Work Session Tuesday, April 5, 2016 7:00 PM Formal Meeting Emma J. Harvat Hall Monday, January 25, 2016 4:00 PM Reception TBA Tuesday, April 19, 2016 4:30 PM Joint Public Entities Meeting North Liberty Tuesday, February 2, 2016 5:00 PM Work Session Emma J. Harvat Hall Tuesday, May 3, 2016 7:00 PM Formal Meeting Emma J. Harvat Hall Tuesday, February 16, 2016 5:00 PM Conference Board Meeting Emma J. Harvat Hall Work Session 7:00 PM Formal Meeting Tuesday, March 1, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, March 15, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, April 5, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, April 19, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, May 3, 2016 5:00 PM Work Session Emma J. Harvat Hall Formal Meeting 1 � j ib -•ti..� �4`1 AT40 CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org City Council Work Session Agenda January 4, 2016 Emma J. Harvat Hall - City Hall 410 E. Washington Street Immediately after 1:00 SPECIAL FORMAL MEETING ■ Introduction to City Budget From the Finance Director City of Iowa City Fiscal Year 2017 Proposed Budget Quick Reference Iowa City Departments City Clerk — The City Clerk's is appointed by the City Council, reports directly to the Council and attends all City Council meetings. The City Clerk is charged with custody of deeds, contracts, and abstracts. The Clerk's office is responsible for the keeping of all ordinances, resolutions, minutes, and the City Code. Director: Marian Karr Number of FTEs: 4.00 Divisions: City Clerk Boards & Commissions: Community Police Review Board City Attorney — The City Attorney is appointed by the City Council and works at the direction of the City Council. The City Attorney's Office represents the City in court litigation and provides legal advice, opinions, and services to City staff, boards, and commissions. The City Attorney Office also reviews and approves proposed City ordinances, resolutions, contracts, and other legal documents; oversees property acquisition needed for public improvements. Director: Eleanor Dilkes Number of FTEs: 5.50 (1.00 FTE reported in Finance) Divisions: City Attorney Boards & Commissions: None City Manager - The City Manager is the chief administrative officer for the City and is appointed by the City Council, managing the City's day-to-day operations under broad policy direction from Council. The City Manager supervises the activities of all City departments and advises the City Council on matters relating to planning, development, and municipal operations. Director: Tom Markus Number of FTEs: 15.50 Divisions: City Manager, Communications, Human Resources, Human Rights Boards & Commissions: Human Rights Commission, Civil Service Commission, Telecommunications Commission Finance - The Finance Department supervises the preparation and dissemination of financial data for use by City Council and staff in making managerial decisions and coordinates the annual budget process. Responsibilities include managing the health & dental plans, risk insurance pools, accounting records and audit, utility billing, accounts payable and receivable, and computer system operations. Director: Dennis Bockenstedt Number of FTEs: 35.78 (1.00 supervised by City Attorney) Divisions: Administration, Accounting, Purchasing, Revenue, Information Technology Services, Risk Management, Purchasing Boards & Commissions: None Police - The Police Department is to protect the rights of all persons within its jurisdiction to be free from crime, to be secure in their possessions, and to live in peace. By pursuing the goals of education, prevention and enforcement, it is the primary objective of the Iowa City Police Department to pursue the ideal of a community free from crime and disorder in a fair, responsive, collaborative and professional manner. Activities include police patrol, criminal investigations, crime prevention and education, community relations, and animal control. Director: Chief Sam Hargadine Number of FTEs: 105.00 Divisions: Administration, Administrative Services, Field Operations Boards & Commissions: None Fire - The Fire Department provides the community fire and hazardous materials emergency and preventive services. The department operates from four fire stations and staffs four engine companies, one truck company, and a command vehicle. The department also maintains the outdoor emergency sirens, completes fire investigations, and fire code building inspections. Director: Chief John Grier Number of FTEs: 64.00 Divisions: Administration, Emergency Operations, Fire Prevention, Fire Training Boards & Commissions: None Parks & Recreation — The Parks & Recreation department provides cost-effective, quality programs and services, facilities, parks, open spaces, and information to the community. Activities include forestry, adult and youth recreation programming, recreation centers, park mowing and maintenance, and maintaining sports fields. Director: Juli Seydell Johnson Number of FTEs: 43.75 Divisions: Administration, Parks Maintenance, Recreation, Cemetery Operations Boards & Commissions: Parks & Recreation Commission Library -The Library provides free and open access to the general public for books, magazines, educational materials, internet, media and video, meeting space, and programming. The Library operates and maintains the Iowa City Public Library building. Director: Susan Craig Number of FTEs: 44.77 Divisions: Library Operations, Library Foundation Boards & Commissions: Library Board of Trustees Senior Center - The Senior Center offers programs and services that promote wellness, social interaction, community engagement, and intellectual growth aging among older adults. The Center also serves the public through intergenerational programming and community outreach. Director: Linda Kopping Number of FTEs: 7.00 Divisions: Senior Center Boards & Commissions: Senior Center Commission Neiehborhood & Development Services - The Neighborhood & Development Services (NDS) department is to protect the health, safety, and welfare of the general public through the enforcement of a broad range of public health and safety regulations (i.e., zoning, nuisance, building codes, rental housing, environmental, etc.). The department is also responsible for providing affordable housing opportunities through the Housing Choice Voucher, Public Housing, and Homeownership programs. Director: Doug Boothroy Number of FTEs: 40.42 Divisions: Administration, Development Services, Neighborhood Services, Economic Development, Metro Planning Organization of Johnson County Boards & Commissions: Planning & Zoning Commission, Board of Adjustment, Historic Preservation Commission, Public Art Advisory Committee, Housing and Community Development Commission, Board of Appeals Public Works - The Public Works Department exists to provide the essential infrastructure and related services necessary for the health, safety, and welfare of our community. Director: Ron Knoche Number of FTEs: 118.00 Divisions: Administration, Engineering, Streets, Wastewater, Water, Storm Water, Equipment Boards & Commissions: None Transportation & Resource Manaeement - The Transportation & Resource Management department manages the City's Parking, Transit, Refuse Collection and Landfill divisions. All divisions are self- supporting enterprise funds with the exception of the Administration division that is located in the General Fund. The department also oversees the maintenance of the Central Business District. Director: Chris O'Brien Number of FTEs: 106.76 Divisions: Parking, Public Transportation, Refuse Collection, Landfill Boards & Commissions: None Airport - The Iowa City Municipal Airport provides a safe, cost-effective general aviation airport that creates economic, educational, health care, cultural, and recreational opportunities for the greater Iowa City area. Director: Michael Tharp Number of FTEs: 1.00 Divisions: Municipal Airport Boards & Commissions: Airport Commission, Airport Zoning Commission, Airport Board of Adjustment 4 Iowa City Funds Major Funds General Fund (10**) — The City's primary operating fund. If revenues or activities are not designated by law or for a specialized purpose, they are defaulted to the General Fund. • Managed by: Contains activities from nearly all departments including police department, fire department, Iowa City public library, senior center, parks & recreation, city manager, city clerk, city attorney, finance department, building and housing inspection, community development, engineering, public works administration, and city council • Revenue Funding: 64% of revenue from property tax levies; licenses, permits, and fees; other taxes (hotel/motel, utility franchise, cable franchise) • Fund Restrictions: Library reserves; Emergency reserves; Police forfeiture reserves; Local option sales tax reserves; Fire equipment reserves; Cable television equipment reserves • Fund Type: Governmental, General CDBG Fund (2100) — Accounts for Federal Community Development Block Grant funds. • Managed by: Neighborhood & Development Services Director • Revenue Funding: Federal CDBG funds • Fund Restrictions: None • Fund Type: Governmental, Special Revenue Road Use Tax Fund (2100) — Accounts for Road Use Tax revenues distributed by the State of Iowa which are restricted for use of improvements and maintenance for roads, street signs and lighting, and infrastructure in the public right-of-way. • Managed by: Public Works Director • Revenue Funding: Road Use Tax revenues • Fund Restrictions: None • Fund Type: Governmental, Special Revenue Employee Benefits Fund (2400) — Accounts for the Employee Benefits property tax levy. This funds employee health care and pension benefits for General Fund and Road Use Tax Fund employees. It also covers police and fire retiree medical benefits. • Managed by: Finance Director • Revenue Funding: Employee benefits property tax levy • Fund Restrictions: None • Fund Type: Governmental, Special Revenue Debt Service Fund (5***) — Accounts for the Debt Service property tax levy which is used to repay the City's bonded debt principal and interest. • Managed by: Finance Director • Revenue Funding: Debt service property tax levy • Fund Restrictions: TIF revenue bond reserve • Fund Type: Governmental, Debt Service 5 Parking Fund (710*) — Accounts for the City's parking operations including parking meters, parking ramps, and parking enforcement. • Managed by: Transportation & Resource Management Director • Revenue Funding: Parking service charges • Fund Restrictions: Parking impact fee reserve, Debt service reserves • Fund Type: Business -Type, Enterprise Transit Fund (715*) — Accounts for the City's bus system. • Managed by: Transportation & Resource Management Director • Revenue Funding: State and Federal Transit Funds, transit service charges, transit property tax levy • Fund Restrictions: Bus replacement reserve • Fund Type: Business -Type, Enterprise Wastewater Treatment Fund (720*) — Accounts for the City's sewer plant, pumping stations, and sewer lines. • Managed by: Public Works Director • Revenue Funding: Sewer service charges • Fund Restrictions: Debt service reserves • Fund Type: Business -Type, Enterprise Water Fund (730*) — Accounts for the City's water plant, water storage and pumping systems, and water distribution lines. • Managed by: Public Works Director • Revenue Funding: Water service charges • Fund Restrictions: Debt service reserves • Fund Type: Business -Type, Enterprise Refuse Collection Fund (740*) — Accounts for the City's garbage collection operations. • Managed by: Transportation & Resource Management Director • Revenue Funding: Refuse collection service charges • Fund Restrictions: None • Fund Type: Business -Type, Enterprise Landfill Fund (750*) — Accounts for the City's landfill operations. • Managed by: Transportation & Resource Management Director • Revenue Funding: Landfill service charges • Fund Restrictions: Closure and post -closure reserves; landfill cell replacement reserve • Fund Type: Business -Type, Enterprise Storm Water Fund (7700) — Accounts for maintenance of the City's storm sewer and drainage infrastructure. • Managed by: Public Works Director • Revenue Funding: Storm Water utility fees. • Fund Restrictions: None • Fund Type: Business -Type, Enterprise 2 Public Housing Authority Fund (79**) — Accounts for the City's public housing and voucher and Section 8 programs. • Managed by: Neighborhood & Development Services Director • Revenue Funding: Federal Housing funds • Fund Restrictions: Housing funds from sale of property • Fund Type: Business -Type, Enterprise Other Non -major Funds Home Fund (2110) — Accounts for Federal HOME funds. • Managed by: Neighborhood & Development Services Director • Revenue Funding: Federal HOME funds • Fund Restrictions: None • Fund Type: Governmental, Special Revenue Metro Planning Organization Fund (2350) — Accounts for the Metro Planning Organization of Johnson County's (MPOJC) operations. • Managed by: Neighborhood & Development Services Director • Revenue Funding: General Funds and Road Use Tax Funds and contributions from the other member agencies • Fund Restrictions: None • Fund Type: Governmental, Special Revenue Tax Increment Financing Fund (26**) — Accounts for the collection of tax increment property taxes and the repayment of tax increment debts and obligations. • Managed by: Finance Director and Neighborhood & Development Services Director • Revenue Funding: Tax increment property taxes • Fund Restrictions: None • Fund Type: Governmental, Special Revenue SSMID Fund (2820) — Accounts for the self-imposed municipal improvement district levy and the distribution to the Iowa City Downtown District (ICDD). • Managed by: City Manager • Revenue Funding: Self-supporting municipal improvement property tax levy • Fund Restrictions: None • Fund Type: Governmental, Special Revenue Airport (7600) — Accounts for the municipal airport operations. This is funded primarily through airport operations revenues and is subsidized by the City's General Fund. • Managed by: Airport Director • Revenue Funding: Airport revenues and General Fund subsidy • Fund Restrictions: Reservation for airport improvements of $100,000 • Fund Type: Business -Type, Enterprise Capital Proiects Funds Accounts for major capital and public improvements that are derived through the Five -Year Capital Improvement Program. These are funded primarily through bonded debt, capital grants, and transfers from the operating funds. This includes projects that are both governmental in nature and those that pertain to business -type activities. Internal Service Funds Equipment Fund (810*) — Accounts for the City's garage and fuel operations and the replacement of the City's heavy equipment and vehicles. • Managed by: Public Works Director Revenue Funding: Internal service charges. Fund Restrictions: Restricted fund balance for equipment and vehicle replacement Risk Management Fund (8200) — Accounts for the City's self-funded insurance program. • Managed by: Finance Director • Revenue Funding: Internal service charges. • Fund Restrictions: None Information Technology Services Fund (830*) — Accounts for the City's computer, network, and phone systems. • Managed by: Finance Director • Revenue Funding: Internal service charges. • Fund Restrictions: None Central Services Fund (8400) — Accounts for the City's copy machine replacement and postage operations. • Managed by: Finance Director Revenue Funding: Internal service charges. Fund Restrictions: None Health Insurance Fund (8500) — Accounts for the City's self-funded health insurance plan. • Managed by: Finance Director/Human Resource Coordinator • Revenue Funding: Internal service charges and employee contributions. • Fund Restrictions: Restricted fund balance for OPEB liabilities Dental Insurance Fund (8600) — Accounts for the City's self-funded dental insurance plan. • Managed by: Finance Director/Human Resource Coordinator Revenue Funding: Internal service charges and employee contributions. Fund Restrictions: None 8 Iowa City Long Range Planning, Processes, and Financial & Fiscal Policies Strategic Plan Developed by the City Council and updated every two years, this plan provides the general policy guidelines and principles for the preparation of the City's budget. Other Planning Processes Comprehensive Plan/District Plans - The City of Iowa City Comprehensive Plan presents a vision for Iowa City, provides a strategy for realizing the vision, and sets policies for the growth and development of specific geographic areas of the city. Airport Strategic Plan - This strategic plan is to guide the direction of the Iowa City Municipal Airport and is updated every five years. Fire Strategic Plan - The strategic plan is intended to guide the organization within established parameters set forth by the authority having jurisdiction. Capital Improvement Plan — The five-year capital improvement program is developed and updated annually through a process involving all City departments in the collection and review of the capital improvement needs of the City. The plan reviews, plans, and prioritizes the capital replacement and capital expansion needs of the City in coordination with the City's financial strengths. Park Master Plan - The community -driven plan establishes a clear direction to guide city staff, advisory committees, and elected officials in their efforts to enhance the community's parks system, open space, trails, recreation facilities, programs, and services. Iowa City Public Library Strategic Plan — The Library's strategic plan establishes the library's long range values, objectives, and goals. The library strategic plan is updated every five years. Long Range Transportation Plan - The Long Range Transportation Plan is the transportation vision for the community in the same way that a comprehensive plan is the land use vision for a municipality. Metro Bicycle Master Plan - The Metro Planning Organization of Johnson County (MPOJC) Metro Bicycle Master Plan outlines a strategy to create an accessible, coordinated, safe, and comfortable bike network that is bolstered by targeted education and encouragement programs, as well as enforcement and policy recommendations that expand the bicycle network. Long Range Financial Plans Impact of State Property Tax Reform - The strategy that the City has undertaken is to 1) seek revenue diversification, 2) build contingency funding to provide for unexpected events, and 3) work to build a more efficient organization and to control spending. As part of this strategy, the City has created an Emergency Reserve fund that is an assigned portion of the General Fund. Bus & Equipment Replacement Reserves - The City maintains long-term replacement reserves including cable television equipment, library equipment, vehicles and heavy equipment, information technology equipment replacement, and public transportation buses. Risk Management & Health Insurance Reserves - The City contracts for actuarial services for the purpose of calculating and maintaining reserves that are intended to provide for certain liabilities. Actuarial calculations regarding liabilities for future expenditures are determined for risk management (liability, workers compensation, and property insurance) payments, health insurance payments, and retiree health insurance benefits. Long-term General Obligation Bonded Debt - A long-term general obligation bonded debt projection is prepared that incorporates the five-year requirements as determined by the Capital Improvement Program. This projection is used to assist the City in complying with its Debt Policy as well as determining the amount of funding available from long-term debt that may be used for future improvements. Parking Fund Financial Projection - The Parking Fund has completed a long-term financial projection for the purpose of entering into a lease -purchase agreement to acquire a 600+ space parking structure in the near -downtown area. The purpose of this projection was to ensure cash flows and proper net revenue coverage for the annual lease -purchase payments. Water Rate Study - In May 2008, HDR Engineering completed a comprehensive water rate study for the City. In that study, they identified the City's challenge to maintain capital funding rates equal to or greater than depreciation to ensure the replacement of existing infrastructure. Landfill Replacement & Closure Reserves - legally, the City is required to maintain and fund a closure and a post -closure reserve to ensure that sufficient funds are retained to close and monitor landfill cells as they become full. In order to comply with these funding requirements, the City hires a certified landfill engineering firm to calculate the future cost requirements and to provide us with a certified report. The City also maintains a reserve to set funds aside for the construction of new landfill cells as current ones are closed. A cost -per -ton for cell replacement has been calculated based on the actual costs to replace the last landfill cell. Capital Project Plan - The five-year capital improvement program (CIP) is developed and updated annually through a process involving all City departments in the collection and review of the capital improvement needs of the City. The plan reviews, plans, and prioritizes the capital replacement and capital expansion needs of the City in coordination with the City's financial and operational demands. Financial & Fiscal Policies Operating Budget Policies — sets the guidelines for the development of the annual budget Operating Budget Preparation Criteria — outlines the general guiding principles for the preparation of the annual budget Revenue Policies — sets the guidelines and goals for revenue generation and rate setting Economic Development Policies — sets policies and guidelines for the use of economic development incentives Capital Improvement Program Budget Policies — guides the development of the five-year capital improvement program Reserve Policies — sets the guidelines and goals for maintaining operating and capital reserves Debt Policies — outlines the allowed uses and limitations surrounding the use of long-term debt Accounting, Auditing, and Financial Reporting Policies — sets the minimum financial reporting requirements 10 Iowa City Other Information FY2017 Proposed City Property Tax Rate ..................... $16.55200 FY2016 City Property Tax Rate ....................................... $16.65096 FY2016 Total Property Tax Rate .................................... $38.81115 FY2017 Residential Rollback ....................................... 55.6259% FY2017 Commercial & Industrial Rollback .................. 90.00% FY2017 Multi -Residential Rollback %.......................... 86.25% Proposed Operating Expenditure Budget ..................... $127,343,874 Proposed Capital Budget ................................................. $38,895,148 Total Proposed Budget Expenditures ............................ $166,239,022 (Does not include internal service funds) Proposed Five Year Capital Program Expenditures..... $174,905,892 Total FY2017 Proposed Permanent FTEs ...................... 598.48 FY2017 Total Assessed Property Value ......................... $5,351,520,163 FY2017 Total Taxable Property Value ............................ $3,422,550,795 FY2017 Tax Increment Value ........................................... $74,941,826 FY2017 Debt Limit (5% of assessed value) ..................... $267,576,008 FY2016 Projected Outstanding GO Bonds ....................... $55,611,426 FY2016 Projected Outstanding TIF Revenue Bonds....... $2,525,000 FY2016 Projected Outstanding Water Revenue Bonds. $14,945,000 FY2016 Projected Outstanding Sewer Revenue Bonds. $25,065,000 11 L12-30-15 IN 1 r i �►�.,�Ai IAl W^t.Y&_ CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356-5000 (319) 356-5009 FAX www.icgov.org City Council Work Session Agenda January 5, 2016 Emma J. Harvat Hall - City Hall 410 E. Washington Street 5:00 PM ■ Questions from Council re Agenda Items ■ Information Packet Discussion [December 17,23, 30] ■ Council Time ■ Meeting Schedule ■ Pending Work Session Topics [IP #6 Info Packet of 12/30] ■ Upcoming Community Events/Council Invitations 12 Ap CITY OF IOWA CITY 1P5 "'::4 - ,6 MEMORANDUM 1 Date: November 24, 2015 To: Mayor and City Council' From: Stefanie Bowers, Equity Director Marian K. Karr, City Clerk Re: Proposed Board and Commission Application Process Historv/Backaround: City boards and commissions provide advice, information, and recommendations to the City Council; and in some instances, perform certain statutorily assigned tasks. As of the summer of 2015, the City has seventeen (17) boards and commissions. See Exhibit 1 (List of City Boards and Commissions). Some boards and commissions are required by State law, while others are not. Earlier this year staff made two recommendations: 1. Council should adopt by resolution a new formal policy that redefines and expands the definitions of prohibited relationships to be consistent with the City's current personnel policy. 2. Council should adopt by resolution a formal policy that addresses the reappointment process for current board and commission members. Both items were adopted by Council resolution 15-300 (Exhibit 2). To further the overall goal to make the application process more user friendly and increase the diversity of the applicant pool for City boards and commissions, staff has streamlined the application to provide for email submissions and improved printing capabilities. Staff has created a new approach for Council appointments as well. Currently applications for vacancies on City boards and commissions are taken as vacancies occur. Vacancies are advertised in the newspaper, website, internal bulletin boards, and on all Council agendas. Applicants may complete the application online, print it, and sign it for hard copy or electronic submission. Applications remain active for 90 days. Discussion of Solutions: Staff is designing an application that will allow individuals to appy for multiple Boards and Commission at one time, and provide for the electronic submission of the application via email. The same application will be available in hard copy form as well. We would then ask Council to consider appointments twice a year to City Boards and Commissions. This would provide for increased accessibility and ease in the process. Applications would be kept active until the next application process (approximately 6 months). Any unexpired vacancies occurring during that time would be made from the active list. Publication costs would decrease as only the initial vacancy would be advertised, and applications would be accepted on an ongoing basis. The website, internal bulletin boards, and Council agendas would be updated. Recommendations: Staff recommends pursing semi-annual appointments. Page 26 Reguired by State Law Exhibit # 1 (Revised 9/3/15) F Airport Comnds Required by: Section 330.20 of the Iowa Code Required Length of Term by State: 3-6 years Required # of Members by State: 3 or 5 Length of term by City: 4 (Section 13-1 of the City Code) # of City Members: 5 (Section 13-1-2 of the City Code) Duties: Manage and control the Airport; all the powers granted under Code of Iowa Airaort Zoning Board of Adiastment Required by: Section 329.12 of the Iowa Code Required Length of Term by State: 5 years Required # of Members by State. 5 (Council appoints 2, County appoints 2, and the 4 select the 5s' member) Length of term by City: N/A # of City Members: N/A Duties: Hear and decide cases, exception, and variances of Airport Zoning Code Required by: Section 329.9 of the Iowa Code Required Length of term by State. 6 years Required # of Members by State: S (Council appoints 2, County appoints 2, and these 4 select the Sth member) Length of term by City: N/A # of City Members: N/A Duties: Recommend amendments to and adoption of Airport zoning regulations ANNUMMUWWWWW Required by: Section 441.3 of Iowa Code Required Length of Tam by State: 6 years Required # of Members by State: 3 (Council appoints 1, County appoints 1, ICCSD appoints 1) Length of term by City: N/A # of City Members: N/A Duties: Holds examinations for the position of assessor and hears appeals of firing or susp�sion of a deputy assessor by the assessor. Required by: Sections 414.7 and .8 of the Iowa Code Rcquircd Length of term by Statc: 5 years Required # of Members by State: 5, 7, or 9 Length of term by City: S years (Section 14-7A-2 of the City Code) # of City Members: 5 Duties: Grants variances and special exceptions as provided in the Zoning Code and hears appeals of administrative decisions. Members of the board act Me judges, maldng decisions about individual properties and uses that may have difficulty mooing a specific zoning regulation or to resolve disputes about administrative zoning decisions. Page 27 Page 2 of 5 CIvil Service Commission Required by: Section 400.1 of the Iowa Code Required Length of Team by State: 4 years Required # of Members by State: 3 Length of Term by City: N/A # of City Members: N/A Duties: Approve all entrance and promotional examinations used by the City of Iowa City for civil service positions; holds appeal hearings involving the suspension, demotion, or discharge of employees holding civil service rights. Ascertains to the best of its ability the facts of the case to determine matters involving the rights of civil service employees and may affirm, modify, or reverse any case on its merits per chapter 400 of the Code of Iowa. EUstOdc Preservation C nnabdon * Required by: Section 303.34(3) of the Iowa Code Required Length of Term by State: Local decision Required # of Members by State: Minimum of 3; also there must be at least 1 member from each historical district Length of term by City: 3 years (Section 14-7A-3 of the City Code) # of City Members: 12 (Section 14 -7A -3A) Duties: Conducts studies for the identification and designation of Historic Districts, Historic Landmarks and Conservation Districts; reviews and acts upon all applications for Certificates of Appropriateness; furthers the efforts of historic preservation in the city by making recoanmendations to the City Council. Hasan Rights Commission * Required by: Section 216.19(2) of the Iowa code Required Length of term by state: Local decision Required # of Members by State: Local decision Length of Term by City: 3 years (Section 2-2-3 of the City Code) # of City Members: 9 (Section 2-2-3 of the City Code) Duties: Disseminating information to educate the public on illegal discrimination and civil rights, such as organizing and facilitating educational public forams that address one or more of the broad range of topics included within the rubric of human rights. Making A ecommendations to the City Council for such further legislation concerning discrimination as it may deem necessary and desirable. Cooperating within the limits of any appropriations made for its operation with other agencies of organizations beth public and private whose purposes are not inconsistent with those of Title 2 of the City Code (Human Rights Ordinance). Planning programa and activities designed to eliminate racial, religious, cultural and other intergroup tensions including but not limited to seat, color, creed, disability, gender identity, sexual oricitation, marital status, age and national origin. - - - - Library. Board of Trustees * Required by: Section 392.5 of the Iowa Code Required Length of Term by State: Local decision Required # of Members by State: Local decision Length of Team by City: 6 years (Sodion 11-1-2 of the City Code) # of City Members: 9 (Section 11-1-2 of the City Code) Duties: The Hoard of Library Trustors is a semi oulaww us body of nine persons empowered by State Law to plan, direct, and control all affairs of the Public La'brary. This includes having control of fiends allocated for hUary purposes as well as gifts, determining bog -range goals of Lhary ice, a&pwg written policies to govern operation of the Library, and employing a eonVetent staff to help plan and implement the Boeud!s service goals. Page 28 Page 3 of 5 C/�:� (DPy Planulae & Zoning Commisslon * Required by: Section 414.6 of the Iowa Code Required Length of term by State. Local decision Required # of Members by State: Local decision Length of Term by City: 5 years (Section 14-7A-1 of the City Code) # of City Members: 7 (Resolution No. 04-273) Duties: Include making (or causing to be made) surveys, studies, maps, plans, or charts of the whole or any portion of the municipality and any land outside which—in the opinion of the Commission- Amrs relation to a comprehensive plan, also include recommending to the City Council fiom time4o-time amendments, supplements, changes, and modifications to the Zoning Ordinance. * REQUIRED BY STATE LAW BUT LENGTH OF TERM Page 29 BY CITY Page 4 of 5 LYSReantred by State Law copo A meati. Board of Established/Created by: Ordinance (Section 17-12 of the City Code) Length of Team: S years # of Members: S Duties: Holds appeal hearings; and determine the suitability of alternate materials and methods of construction and provide for reasonable interpretation of the International Building Code, International Residential Uniform Plumbing Code, National Electrical Code, International Mechanical Code, International Fire Code, Dangerous Building Code, and the Iowa City Housing Code. H0651112 & Coasnaoity DevdoDment ConmMsion EstablishaYCYreated by: Resolution No. 95-199 Length of Term: 3 years # of Members: 9 Duties: Assessing and reviewing policies and planning documents related to the provision of housing, jobs, and services for low- and modemWincome residents; reviewing policies and programs of the Public Housing Authority and Community Development Division and make rocommeadatiaas regarding the same to the City Council; reviewing and making recommendations to the City Council regarding the use of public funds to meet the needs of low- and moderate-huxwe residents; housing policies and programs, and seeking public participation in assessing needs and identifying strategies to meet these needs; recommending to the City Council firam time -to -time amendments, supplements, changes, and modifications to the Iowa City Housing Code. Part do Recreation Coen F.atablished/Crested by: Resolution No. 95-3 Length of Term: 4 years # of Members: 9 Duties: Recommends and reviews policies, rules, regulations, ordinances and budgets relating to PuIa6 playgrounds, recreational centers and cultural functions of the city; and exec- broad responsibility for the development of parka, recreation centers, playgrounds and cultural facilities to serve the City, including the creation and appointment of advisory groups to make studies. Ca wdty Pollee Review Board by: Ordinance (Section 8-8 of the City Code) Length of Term: 4 years # of Members: S Duties: The Iowa City Community Police Review Board (hereafter referred to as the CPRB) was established to provide a compliant process into claims of Iowa City police miecondCuct and assure that investigations are conducted in a manner which is fair, thorough and accurate and to assist the Police Chiu the City Manager and the City Council in evaluating the overall performance of the Police Department by having it review the Police Department's investigation into Taints. A "complaint to the board" is an allegation of misconduct lodged against a sworn police officer ("police offoce or "officer") employed by the Iowa City police department, where the complained of activity occurred while the officer was ailing in the capacity of a sworn police officer See also City Code Chapter 8 Community Police Review Board. Page 30 Page 5 of 5 Public Art Advisory Committee Established/Created by: Resolution No. 97-326 Length of Team: 3 years # of Members: 7 (Council appoints 5 and 2 are City staff members) Duties: Include developing by-laws and procedures for the Iowa City Public Art Program; administering the Public Art Program by determining the placement of public art; the type of art to be used in a specific project, and the artist to be engaged; overseeing the acceptance of gifts of art; overseeing the maintenance and disposition of public art; overseeing expenditures of the Public Art Program budget; overseeing the Poetry in the Public Program. Senior Center Commission Established/Created by: Resolution No. 03-287 Length of Term: 3 years # of Members: 7 (Council appoints 6 and Commission appoints 1) Duties: Serves in an advisory role to the City Council with regard to the needs of the Senior Center and its 1attidqmmts; makes Pommy and ProBrarn F - - seeks adequate financial resources for the operation of the Center; encourages firll participation by senior citizens; promotes the effective integration of the Center into the community; cooperates with organizations sharing common goals; acts as an advocate with regard to the needs of area senior citizens; and assists the City Manager in the evaluation of personnel. Tdec wnlcsdom Co�rsabdoa Established/Created by: Ordinance (Section 124-3 of the City Code) Length of Term: 3 years # of Members: 5 Duties: Include serving as a review board to resolve disputes between any subecxibw or potential subscriber and the cable company; reviewing and auditing reports by the cable company to the City as required by the Cab1e Television Ordinance; working with the public, the media, the City, and the cable company for the purpose of making c- r- on various issues; monitoring and promoting community programming and the use of the local access channels by a wide range of individuals, institutions, and orgamzations; informing and educating citizens on mattes related to cable TV and other communications systems; and monitoring and reviewing State and Federal legislative and regulatory action or change. &boanaoo.mirrioml RGVW 09y0MIS Page 31 CITY OF IOWA CITY APs MEMORANDUM Date: December 18, 2015 To: Tom Markus, City Manager From: Geoff Fruin, Assistant City Manager Re: Review of City Council Pending Work Session Topics The City Council has a long-standing practice of identifying and publishing future work session topics. With the seating of the new City Council I believe it is appropriate for them to review the current list of pending topics as there may be items that they wish to add, delete or modify. Attached to this memo is an updated pending list containing the carry over topics from the previous City Council, as well as several new items suggested by City staff. I recommend that the City Council review this document at the January 5th work session and direct staff to make any modifications. It would also be appropriate for the City Council to articulate any priorities amongst the list of topics so that staff can make preparations in advance of those discussions. 1 l iiyy ; MM CITY OF IOWA CITY UNESCO CRY OF LITERATURE PENDING CITY COUNCIL WORK SESSION TOPICS December 23, 2015 Carried forward from the previous City Council: 1. Discuss marijuana policies and potential legislative advocacy positions 2. Review of the Sensitive Areas ordinance 3. Discuss formation of staff /citizen climate adaptation advisory group 4. Discuss transit route planning framework 5. Review sale of alcohol to minors regulations 6. Review sidewalk repair program 7. Review annexation policy Supp-ested new topics from City Staff: 1. Discuss strategic plan report 2. Review legislative priorities 3. Review downtown traffic model final report 4. Discuss broadcasting City Council work sessions 5. Review proposed board and commission application process 6. Discuss ridesharing regulations (Uber) 7. Presentation from St. Ambrose University's Dr. Barnum on ongoing Police Department disproportionate minority contact traffic stop study From the City Manager IP7 mj IOWA CITY AFFORDABLE HOUSING FACTS WHAT IS AFFORDABLE HOUSING? If you pay 30% or less of your household income on housing costs, then your home is affordable. If your household makes less than the average income, and pays more than 30% of your income on housing, you are "cost burdened" — you have less money for food, healthcare, and education. Iowa City Cost -burdened Renters 70% 65% 60% 55% so% 2007 2010 IS THERE A PROBLEM IN IOWA CITY? Yes. Iowa City is becoming less affordable, especially to renter households. The percentage of renters who are cost burdened has increased from 57% (2007) to 65% (2010). First-time homebuyers are finding it difficult to find a house for less than $200,000. As Iowa City grows more racially and ethnically diverse, the Black/White "Index of Dissimilarity" score, a measure of segregation, increased from 44 (1990) to 55 (2010). WHO IS HAYING TROUBLE FINDING AFFORDABLE HOUSING? Fifty-six percent of Iowa City households make less than $50,000 per year. These households include people working in administrative support, food service and prep, sales, manufacturing, personal care and service, and healthcare support. 22% of residents have an income below the poverty level. IS THERE GOOD NEWS? Yes! The City Council has approved the writing of an Inclusionary Housing ordinance for Riverfront Crossings, which will increase the supply of affordable housing, especially rental units, in Iowa City. IOWA CITY AFFORDABLE HOUSING SOLUTIONS ARE THERE SOLUTIONS TO THE SHORTAGE OF AFFORDABLE HOUSING? Yes! Here are ones we think would work in Iowa City. No NET LOSS As Iowa City grows, there will be pressure to redevelop existing housing. Commit to a "no net loss" policy for assisted units and clearly affordable private units. Use the rental permit process to track rents charged throughout the City. INCENTIVES & REQUIREMENTS Pass the Inclusionary Housing Ordinance for Riverfront Crossings by spring 2016. Develop an Annexation Policy that promotes a mix of market - rate and affordable housing. Offer tax abatements or waive certain requirements and fees for developers in return for building affordable, accessible housing. If the City is assisting a developer with land, funding (such as TIF) or zoning, require developers to make a percentage of units affordable. REGULATIONS Modify the Affordable Housing Location Model to permit the development of government - assisted affordable rental units in more parts of Iowa City. Modify zoning regulations to make it easier to build cottage style developments, with small homes facing a shared green space. Include the Housing Choice Voucher Program in the definition of Public Assistance Source of Income. FUNDING Provides a transparent mechanism for managing and utilizing affordable housing fees collected from developers in Riverfront Crossings. Johnson County Affordable Homes Coalition icaffordablehomes@gmail.com Like us on Facebook and learn more about us on our web site! r 1 .iPs CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356-5000 (319) 356-5009 FAX www.icgov.org December 23, 2015 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Community Service Officer Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Community Service Officer. Matthew Wagner IOWA CITY CIVIL SERVICE COMMISSION MINUTES PRELIMINARY CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE DECEMBER 1, 2015 CITY MANAGER'S CONFERENCE ROOM, CITY HALL, 12:00 P.M. Members Present: Susan Mims, Michelle Payne, Matt Hayek Staff Present: Tom Markus, Eleanor Dilkes, Wendy Ford, Tracy Hightshoe Others Present: Andy Davis (Press -Citizen), Jennifer Holan (Riverside Theater), Sam Osheroff (Riverside Theater), Matt Steele (Little Village Magazine) and a University of Iowa student. RECOMMENDATIONS TO COUNCIL: CALL MEETING TO ORDER: The meeting was called to order by Chairperson Mims at 12:04 P.M. She then asked those present to please introduce themselves. CONSIDER APPROVAL OF MINUTES: Payne moved to approve the minutes as presented. Hayek seconded the motion. The motion carried 3-0. CONSIDER REQUEST FOR FUNDING RIVERSIDE THEATER: $16,500: Wendy Ford addressed Members regarding this request. She introduced Jennifer Holan and Sam Osheroff, noting that they submitted a request several months ago to the City, asking for financial assistance. Ford referred to the packet and the table illustrating how the requested $16,500 will be spent. Ford also reviewed the rich history of the theater and the artists, both inside and outside of Iowa, who come to Iowa City each year to work on productions. Ford referred to prior years of City assistance. From 2013 to 2015, funding was geared towards helping Riverside recover from the floods of 2008, and the loss of the Shakespeare Festival in City Park due to flooding. Ford referred to the Comprehensive Plan which notes that Riverside Theater as a key part of our "small city with big city arts and culture" and one of the organizations that adds to the vitality of the city. The comp plan states a goal of recognizing the economic development potential of Arts and Culture for Iowa City with specific strategies of increasing visibility and awareness of arts and culture programs. She also said that ensuring that Riverside Theatre continue as a viable arts business in Iowa City is also consistent with the Central District Plan which calls for preserving and promoting the unique aspects of and supporting the economic vitality of the Northside Marketplace. Finally, she noted that the City Council's 2014-15 Strategic Planning Priorities include three goals that relate directly to supporting Riverside Theatre: striving for 1) healthy neighborhoods, 2) a strong urban core, and 3) engaging in strategic economic development activities. Because this request for $16,500 financial assistance is aligned with the Comprehensive Plan, the Central District Plan and the City Council Strategic Planning Priorities, Ford said staff is recommending the full funding request be considered by Council in the FY17 economic development budget. EDC December 1, 2015 Page 2 Ford then invited both Holan and Osheroff to speak. Jennifer Holan stated that the request boils down to the need for change — the change that comes with new leadership. Osheroff spoke to some of these changes and what has already taken place. He noted that they desire to enhance the patron experience and build partnerships within the City with other businesses, art associations, and even the University of Iowa. Payne asked what is going to happen this next summer and Holan stated that they want to be back in the park this summer and that they are aware their patrons have missed the shows in City Park. She added that they have been in touch with the Park District administration and have been addressing some of the issues there. Markus asked Holan and Osheroff who owns the building where Riverside is housed and if they have a lease on it. Holan stated that it is owned by the Gilpin family and that they have a lease through 2020. Hayek then asked about the request itself, noting that it is for one year only. Markus stated that staff reviewed this with the thinking that although the previous request was for a three-year period, with the current transition of leadership staff believed they should help them get moving in the right direction. This type of request should therefore be looked at on an annual basis. Mims welcomed Holan and Osheroff in their new leadership roles, stating that Riverside Theater is one of the city's renowned arts venues — one that the City is happy to partner with in this manner. Hayek stated that he is in full support of this request and he spoke briefly to the positive aspects of Riverside. Payne moved to recommend the request to the full City Council for funding to Riverside Theater in the amount of $16,500 for FY17. Hayek seconded the motion. The motion carried 3-0. T SSISTANCE F( Ford introduced the next agenda item, a request for financial assistance from Little Village magazine. She stated that Matt Steele, owner of Little Village, has been trying to find ways to grow the business and recently found office space in the same building as Her Soup Kitchen, just north of the railroad depot on Dubuque Street. The building, recently purchased by Steve (former City of Iowa City employee) and Suzanne Long is in need of updating. The building owners and business owner desire to help maintain the character of this particular neighborhood by ensuring the old building is maintained and by creating appealing office space. The plan is to improve the energy efficiency of the building and the aesthetics. Ford reviewed planned upgrades and noted that there is also a plan to offer an artist in residence space in the building. Of the expected $24,000 in expenses to achieve this plan, the owners are requesting funding of $7,908 (1/3) from the City. Ford noted that the Comprehensive Plan and the Riverfront Crossings District Plans include several goals that can be met, in part, supporting this request. She added that Little Village, an employer of people in the creative fields of editing and writing and design, is also a great resource for visitors to the city. She said staff is recommending the City fund one-third of the $24,000 in costs to upgrade this building. Matt Steele noted that he greatly appreciates the Council's time and consideration in this matter. Payne asked about the HVAC systems and if owners are seeking a MidAmerican rebate for the HVAC system. Steele stated that he was not aware of this, and Payne further explained what MidAmerican offers, stating it could help reduce costs. She also asked about the LED lighting, suggesting they may also be able to get a rebate for some of those expenses. Markus noted that the Steve Long, the new owner of the building is the same Steve Long who used to work for the City. Markus then asked Steele how long a lease he will have on this new location. He responded that it is a five-year lease. Showing his support, EDC December 1, 2015 Page 3 Hayek stated that he believes Little Village provides an element of investigative journalism and coverage on local issues that is often lacking with the broader media. Payne then asked a question about the photos shown regarding facade upgrades. She questioned if this would be covered under the City's facade program or not. Ford stated that it would qualify but that that program is out of funds at this time. Hayek moved to recommend the request to the full City Council for financial assistance for Little Village's move to the Riverfront Crossings area, in the amount of $7,908. Payne seconded the motion. The motion carried 3-0. CONSIDER A REQUEST FOR FUNDING CREATIVE CORRIDOR REQUEST: $10.000: Ford noted the letter accompanying this request, stating that this request was made back in April to the City to participate in helping to fund the 'Creative Corridor' branding efforts. She stated that there is no one representative present today regarding this request, and that she would give Members some background on this branding effort. She noted the Creative Corridor branding is an effort that began a few years ago, with a goal to help the Iowa City area and the corridor within the national marketplace. These efforts are targeted to employers, and to people who might move to the area for employment. Ford noted who some of the key players are in this effort — the University of Iowa and the City of Cedar Rapids along with ten other municipalities and economic development organizations in the region. Markus added that both ICAD and the Cedar Rapids Metro Economic Alliance are currently attempting to partner on tenant recruitment and marketing, and he believes it is important for Members to remember that when corporations are looking at potential relocation, they are looking at places with larger populations. It is the wider'corridor' aspect provides that greater population and laborshed than the City would have on its own. He also stated the growing competition with Des Moines and the 'corridor' they have established there with Ames and Iowa State University. Markus stated that he would recommend a funding commitment subject to an annual review, even if the Council agrees to set aside budgetary dollars for this for a three-year period. Mims noted that this effort has been going on now for several years, and that at first there were questions about the actual benefits from this initiative. She stated that with the staff recommendation, she is assuming that they are seeing positive results from this. Payne asked for clarification on the timing. Markus reiterated that the request is for a three-year period, starting with the current year's (FY16) amount. Hayek also asked how the funds are spent. Markus responded that with the Corridor Branding efforts, marketing is the main expense. Hayek added that he also believes there should be a Creative Corridor report to the committee after this funding cycle, so that they can better assess the effectiveness of this initiative. Payne moved to approve the request for funding Creative Corridor at $10,000 for FY16, and for intent to budget for FYs 17 and 18, with an annual review each year. Hayek seconded the motion. The motion carried 3-0. STAFF UPDATES: Ford asked Hightshoe to give Members an update on the Building Change. She explained the projects and shared pictures with the Members. The discussion continued, with Hightshoe explaining that the goal of these improvements is to help improve the downtown experience. So far, the Building Change grant program has leveraged $961,000 of investment in downtown, with the City's matching grants totaling $320,000. Hightshoe also spoke to the loan program. Mims EDC December 1, 2015 Page 4 asked if there is a way to put some of this information out on Channel 4, or other ways to get the information out to the public. Staff will look into this. Hightshoe also spoke briefly to the CDBG program and how they are out of funds currently. Ford then thanked the Members for attending today's meeting, noting that staff had hoped to have a meeting with the new owners of the Fieldhouse building but that it did not materialize as hoped. She also added some other projects on the horizon — Moss Ridge and the potential new owners out there, and also the Unitarian Church and the City's north parking lot project. COMMITTEE TIME: Mims stated that she is going to miss Payne and Hayek on this committee, should she be able to stay on it. She added that both have shown their due diligence to economic development issues within the city. She thanked them for their time on the committee. Payne stated that she has enjoyed her time on the committee, and Hayek agreed, stating that he has been on it since he began Council. He thanked staff, as well, for their work over the years. OTHER BUSINESS: None. ADJOURNMENT: Payne moved to adjourn the meeting at 1:00 P.M. Hayek seconded the motion. Motion carried 3-0. EDC December 1, 2015 Page 5 Council Economic Development Committee ATTENDANCE RECORD 2014-2015 Key: X = Present O = Absent O/E = Absent/Excused TERM N A o w i NAME EXP. o A w w N o Michelle 01/02/16 X X X X X X X X Payne Matt 01/02/16 X X X X X X X X Hayek Susan 01/02/16 X X X X X X X X Mims Key: X = Present O = Absent O/E = Absent/Excused � r CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org Late Addition: Consent Calendar ITEM 3d(9) RESOLUTION ACCEPTING THE DEDICATION OF PUBLIC RIGHT- OF-WAY AND A STORM SEWER AND DRAINAGE EASEMENT ASSOCIATED WITH THE CROSSINGS COMMONS, PART ONE SUBDIVISION. Comment: Kennedy Parkway west of Camp Cardinal Boulevard serves as the boundary between the City and Coralville. That portion of the Parkway was installed with the public improvements associated with Crossing Commons, Part One Subdivision located in Coralville. The improvements themselves were previously accepted and declared open for public access and use, however the City has not formally accepted ownership. In addition to the right-of-way dedication, a storm sewer and drainage easement is necessary. The developer is in the process of selling the lots, so it is appropriate for the City to accept the dedication of these improvements at this time. Late Handouts: Information submitted between distribution of packet on Thursday and close of business on Monday. Consent Calendar: ITEM 3f(6) Mary Murphy, Carol deProsse, Caroline Dieterle: Budget ITEM 3f(7) Fatima Saeed: Invitation - January 9 INFO PACKET OF 12/30/15 Information from Council Member Botchway: Martin Luther King Jr. Day a x m N 0 m a < 0 m 0 � Z x w 0 3 c 'O. � z m = p D X m i Z m x a m N 0 2 A A x O O O p a m m A Z 0 M m T A r. m 0 Z � 0 . 0 x Z _ O O c Z a K r m > D r F D � a o_ D 0 z m p � L T 0 x m Z m 0 A 0 z D 0 3 c m c A i n < O N A O fl 0 N D c Z N ; m m A p < n 0 m i 0 z n An m 0 m m Z 0 M r z m 3:3 m 1 r O z o Z A z z m 0 o Z 0 _0 m c 0 Zt m m = m A D T S z m D 0 M m v -i MARTIN LUTHE COMMUNITY GIVE BACK PROJECT CARE PACKS AND CARDS FOR THOSE EXPERICING HOMELESSNESS WE WILL BE CREAT4NG CARE PACKS FOR INDIVIDUALS EXPERIENCING HOMELESSNE IN JOHNSON COUNTY. THEA WILL BE DELIVERED TO SHELTER HOUSE FOR THO& USING SHELTER SFRVICES. DONATIONS N 0 WARM SOCKS 0 HATS, GLOVES, SCARVES 0 TOOTHBRUSH,TOOTHPASTE, MOUTHWASH 0 SHAMPOO AND CONDITIONER 0 COMB/BRUSH JR, DAA' HAND SANITIZER SOAP F DEODORANT FIRST AID KIT r, NOTEBOOKS/PENS "The time is always right to do what is right." -Dr. Martin Luther King, Jr. .a? Si OUTSTANDING YOUTH AWARD Martin Luther King, Jr, Day January 18, 2016 Do you know a youth in the community who deserves to be recognized for academic achievement, giving back to the community, or exceptional leadership skills? As part of the Martin Luther King, Jr. Day Celebration we will be recognizing the amazing youth in our community with personalized awards! To have a youth considered for recognition, please complete this form and send it to Lindsay Murphy at sintern@co.johnson.ia.us by January 11, 2016. Youth's Name: School Attending: Youth's Contact Information (Phone/Address): Reason for nominating this individual (Please provide a short paragraph explaining why you believe this youth should be recognized: