HomeMy WebLinkAbout2016-01-14 Info Packetnot
CITY COUNCIL INFORMATION PACKET
CITY OF IOWA CITY
January 14, 2016
www.icgov.org
IPI Council Tentative Meeting Schedule
JANUARY 14 WORK SESSION
IP2 Work Session Agenda
JANUARY 19 CONFERENCE BOARD MEETING
I133 Agenda and Meeting Packet
JANUARY 19 WORK SESSION
I134 Work Session Agenda
IP5 Information on "Use of City Letterhead"
IP6 Pending City Council Work Session Topics
MISCELLANEOUS
IP7 Memo from City Manager: Lawrence, Kansas City Manager Position
I138 Copy of email from Coalition for Racial Justice to City Manager: Martin Luther King
community events
I139 Copy of email to Mayor Throgmorton: Michael Berkshire Visiting IC
IP10 Memo from Equity Dir. and Police Chief: St. Ambrose Study on Iowa City Police Traffic
Stops Update
IP11 Memo from the City Clerk and Equity Dir.: Council Listening Posts
IP12 Article from Council Member Thomas: Form -based codes: What's the deal?
IP13 Article from Council Member Thomas: Over -wide streets? You may regret it
IP14 Copies of correspondence from Council Member Cole distributed at 1/9/16 budget work
session: ICPL Budget Proposal and Kresge Foundation Letter
IP15 Email from Iowa Department of Natural Resources: Public Notice (Permit application from
University of Iowa)
IP16 Civil Services Entrance Examination — Landfill Operator
IP17 Civil Services Entrance Examination — Senior Maintenance Worker - Parks
January 14, 2016 Information Packet (continued) 2
IP18 2015 Building Statistics
IP19 Flyer: Workshop on Diverse Discrimination
IP20 Bar Check Report — December, 2015
Memorandum from City Clerk: Cablecasting Work Sessions [Distributed as late handout
1/15/16]
Memorandum from Mayor Throgmorton: News Article on City Manager Search [Distributed
as late handout 1/19/16.]
Joint Meeting (Draft): January 25 [Distributed as late handout 1/19/16.]
DRAFT MINUTES
IP21 Historic Preservation Commission: December 10
January 14, 2010 Information Packet (contin
IP18 2015 Building
IP19 Flyer: Workshop on\piverse Discrimination
IP20 Bar Check Report— Dec`kmber, 2015
DRAFT MINUTES
IP21 Historic Preservation Commission: December 10
2
�!m,r `t
-•ti.�_
CITY OF IOWA CITY
Date
City Council Tentative Meeting Schedule
Subject to change
Time
Meeting
January 15, 2016
Location
Tuesday, January 19, 2016 5:00 PM Conference Board Meeting Emma J. Harvat Hall
5:15 PM Special Formal / Executive Session
Work Session
7:00 PM Formal Meeting
Thursday, January 21, 2016 5:00 PM Special Work Session Emma J. Harvat Hall
(Strategic Planning & Budget)
Monday, January 25, 2016
4:00 PM
Reception
TBA
7:00 PM
4:30 PM
Joint Public Entities Meeting
North Liberty
Tuesday, February 2, 2016
5:00 PM
Work Session
Emma J. Harvat Hall
Tuesday, June 21, 2016
7:00 PM
Formal Meeting
Tuesday, February 16, 2016
5:00 PM
Conference Board Meeting
Emma J. Harvat Hall
Work Session
7:00 PM
Formal Meeting
Tuesday, March 1, 2016
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, March 15, 2016
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, April 5, 2016
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, April 19, 2016
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, May 3, 2016 5:00 PM Work Session Emma J. Harvat Hall
7:00 PM Formal Meeting
Tuesday, May 17, 2016
5:00 PM
Work Session Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, June 7, 2016
5:00 PM
Work Session Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, June 21, 2016
5:00 PM
Work Session Emma J. Harvat Hall
7:00 PM
Formal Meeting
r
City Council
Tentative Meeting
01-14-16
IN
Schedule L
1
7:00 PM
Form Meeting :t
Subject to change
Tuesday, May 3, 2016
5:00 PMJormal
rk Session
Emma J. Harvat Hall
January 14, 2016
CITY F IOWA CITY
Date
Time
Meeting
Location
Thursday, January 14, 2016
5:00 PM
Special Work Session
Emma J. Harvat Hall
Formal Meeting
,5
(Budget & Strategic Planning)
Tuesday, January 19, 2016
5:00 PM
Conference Board Meeting
Emma J. Harvat Hall
Work Session
5:15 PM
Special Formal / Executive Session
7:0 PM
Formal Meeting
Work Session
7:00 PM
Formal Meeting
TBA
Monday, January 25, 2016
4:00 PM
Reception /'
4:30 PM
Joint Public Entities Meeting /J
North Liberty
Tuesday, February 2, 2016
5. 0 PM
Work Session
Emma J. Harvat Hall
7:0 PM
Formal Meeting
Emma J. Harvat Hall
Tuesday, February 16, 2016
5:00 P
Conference Board Meeti
Work Session
7:00 PM
Formal Meeting
Emma J. Harvat Hall
Tuesday, March 1, 2016
5:00 PM
W k Session
7:00 PM
For I Meeting
Tuesday, March 15, 2016 5:00 PM Work Seion
7:00 PM Formal M ti
Tuesday, April 5, 2016 5:00 PM Work Se&
7:00 PM Formal M
Emma J. Harvat Hall
Emma J. Harvat Hall
Tuesday, April 19, 2016
5:00 PM
Work S ssion },
Emma J. Harvat Hall
7:00 PM
Form Meeting :t
Tuesday, May 3, 2016
5:00 PMJormal
rk Session
Emma J. Harvat Hall
7:00 PM
Meeting
Tuesday, May 17, 2016
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
,5
Tuesday, June 7, 2016
5:00
Work Session
Emma J. Harvat Hall
7:0 PM
Formal Meeting
Tuesday, June 21, 2016 5:00 PM Work Session Emma J. Harvat Hall
7:00 PM Formal Meeting
IP2
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(319) 356-5000
(319) 356-5009 FAX
www.icgov.org
City Council Work Session Agenda
January 14, 2016
Emma J. Harvat Hall - City Hall
410 E. Washington Street
5:00 PM
• Budget Discussion
• Strategic Planning Discussion
01-14-1
JOHNSON COUNTY IOWA CITY IOWA CIT IP3
BOARD OF SUPERVISORS CITY COUNCIL COMMUNIT
SCHOOL BOARD
The Iowa City Conference Board Agenda
Tuesday, January 19, 2016
5:00 PA
A. Call meeting to order by the Chairperson (Mayor).
B. Roll call by taxing body.
C. Motion to approve minutes of July 27, 2015 Conference Board meeting.
Action:
D. FY 17 Budget
Comment — The purpose of this meeting is to set a date for a public
hearing on the Iowa City Assessor's proposed budget for FY 2017.
1. Assessor presents proposed budget (included in packet)
2. Discuss proposed budget (Possible closed session, pursuant
to Iowa Code Section 21.5(1)(i), to evaluate the professional
competency of individuals whose appointment, hiring,
performance, or discharge is being considered. A motion
must be made to adjourn to executive session.)
3. Motion to approve publication on proposed budget.
Action:
E. Motion to set date for public hearing. (Suggested date: February 16,
2016)
Action:
F. Present Board of Review applications
1. Appoint Board of Review member
Action:
G. Other business.
H. Adjournment.
Action:
The Conference Board votes as three voting units, with a majority of the members present for each unit
determining the unit's vote. At least two members of a voting unit must be present in order to vote. A quorum is
reached when at least two members from two units are present.
OFFICE OF THE
IOWA CITY ASSESSOR
JOHNSON COUNTY ADMINISTRATION BUILDING
BRAD COMER
ASSESSOR
MARTY BURKLE
DEPUTY
MARY PAUSTIAN
DEPUTY
January 14, 2016
Dear Conference Board Member:
The annual meeting of the Iowa City Conference Board for the consideration of the Iowa City Assessor's
FY 2017 budget is scheduled for Tuesday, January 19, 2016 at 5:OOP.M. at the Iowa City Civic Center.
Enclosed for your review before the meeting are:
1. The Agenda.
2. A copy of the July 27, 2015 minutes.
3. The Proposed Budget.
4. A Salary Survey.
5. A Board of Review Application.
6. The 2015 Annual Report including the program division statement.
There is an increase in the amount to be raised by the Assessment Expense Fund from last year's amount.
The increase consists of:
a.
b.
d.
e.
f.
9.
h.
i.
J•
k.
$ 12,100
for a 2.50 percent COLA increase in salaries.
$ 10,030
for merit increases.
$ 500
for a step increase (appraiser — new construction)
$ 1,732
for an increase in FICA.
$ 2,021
for an increase in IPERS.
$ 9,980
for an increase in health insurance.
$ 5,700
for an increase in postage, an alternate year expense.
$ 4,000
for an increase in printing. an alternate year expense.
$ 3,000
for an increase to the auto replacement reserve fund.
$ 500
for an increase to schools and conferences.
200
for an increase in dues.
$ 49,763
Total Increase
The Assessment Expense Fund levy rate will change from 0.24325 to 0.24339.
913 SOUTH DUBUQUE STREET • IOWA CITY IOWA 52240
TELEPHONE 319-356-6066
The largest increase is for salaries, with a 2.50 percent cost of living increase. County compensation board
recommendations and estimates for other local taxing bodies appear to be in the two to three percent range.
And the enclosed salary survey indicates that our salaries fall below those of comparable assessment
jurisdictions in Iowa. The City Assessor Evaluation Committee met on January 6, 2016 and recommended a
4.5% increase to the assessor salary.
Merit increases allow step increases similar to the pay plans used by the city, the county and the schools.
There is an increase of $500 to an appraiser position. Both appraiser positions receive much less in pay than
comparable positions in the Johnson County Assessor's office.
The increases above are also reflected in FICA and IPERS.
Health insurance was increased due to a projected increase in rates for the next fiscal year.
Postage and printing were increased because 2017 will be a reassessment year and assessment rolls will be
mailed to all property owners.
The Schools and Conferences amount was increased by $500 and dues were increased by $200 because of
increasing costs.
The auto replacement reserve fund was increased by $3,000. This account builds by $3,000 per year and
carries over until a new car is needed.
If you have questions about individual items or wish to see any of the supporting documents for this budget,
please feel free to phone me at the office at 356-6066 or at my home at 337-4137.
Sinpfrely,
Brad Comer
Iowa City Assessor
2
IOWA CITY CONFERENCE BOARD
MINUTES
July 27, 2015
City Conference Board: July 27, 2015 at 5:00 P.M. in the Council Chambers at the Iowa
City City Hall, Mayor Matt Hayek presiding.
Iowa City Council Members Present: Dickens, Hayek, Mims, Payne and Throgmorton.
Johnson County Supervisors Present: Carberry.
Iowa City School Board Members Present: Kirschling and Lynch.
Others Present: Fruin, Karr, Dilkes.
Digital Recording: July 27, 2015.
Chair Matt Hayek called the meeting to order and Clerk Comer called roll and stated that a
quorum was present. The County, having only one member present will not have a vote
recorded.
The City (Mims) moved to accept the minutes of the last Conference Board meeting, May
19, 2015, the Schools (Lynch) seconded and the motion carried 2/0.
Chairman Hayek declared the public hearing on the FY 16 Budget amendment open. After
no comment from the public, the public hearing was declared closed.
The City (Dickens) moved to accept the proposed budget amendment as published in the
Iowa City Press -Citizen on July 10, 2015, the Schools (Lynch) seconded and the motion
carried 2/0.
The County and Schools were reminded that they should appoint a member to the Assessor
Evaluation Committee. The City previously appointed Dobyns.
There being no further business it was moved by the City (Throgmorton) and seconded by
the Schools (Kirschling) to adjourn at 5:05 P.M. Motion carried by 2/0 by voice vote.
Brad Comer
Clerk, Iowa City Conference Board
IOWA CITY ASSESSOR'S OFFICE
ITEMIZED BUDGET - ASSESSMENT EXPENSE FUND
EMPLOYEE EXPENDITURES
FY 2016
FY 2017
INCREASE
SALARIES
Current
Proposed
CITY ASSESSOR
100,000
104,500
4.50%
CHIEF DEPUTY ASSESSOR
86,200
90,350
4.81%
DEPUTY ASSESSOR
80,000
83,850
4.81%
REAL ESTATE/GIS SPECIALIST
58,830
61,430
4.42%
APPRAISER (NEW CONSTRUCTION)
51,260
54,030
5.40%
OFFICE MANAGER
53,170
55,730
4.81%
APPRAISER (REAPPRAISAL)
54,510
56,710
4.04%
STEP INCREASE (APPRAISER - NEW CONSTRUCTION)
-
(500)
MERIT INCREASES (have been added to salaries above)
(10,030)
SUBTOTAL
$483,970
$506,600
4.68%
Proposed salaries include merit increases, cost of living adjustments and a step increase.
EMPLOYEE BENEFITS
EMPLOYER SHARE: FICA
39,849
41,581
4.35%
EMPLOYER SHARE: IPERS
46,505
48,526
4.35%
HEALTH INSURANCE
121,000
130,980
8.25%
SUBTOTAL
207,354
221,087
6.62%
TOTAL EMPLOYEE COST
$691,324
$727,687
5.26%
OTHER EXPENDITURES
LEAVE CONTINGENCY
$20,000
$20,000
0.00%
BOARDS
BOARD OF REVIEW
16,800
16,800
0.00%
BOARD OF REVIEW EXPENSES
200
200
0.00%
CONFERENCE BOARD
0
0
EXAMINING BOARD
30
30
0.00%
SUBTOTAL
$17,030
$17,030
0.00%
OFFICE EXPENSES
MILEAGE & AUTO
4,500
4,500
0.00%
OFFICE SUPPLIES
3,500
3,500
0.00%
POSTAGE
1,500
7,200
380.00%
TELEPHONE
1,300
1,300
0.00%
PUBLICATIONS & SUBSCRIPTIONS
700
700
0.00%
PRINTING
1,000
5,000
400.00%
INSURANCE
4,600
4,600
0.00%
EQUIPMENT PURCHASE
3,400
3,400
0.00%
EQUIPMENT MAINTENANCE
200
200
0.00%
UNEMPLOYMENT
2,000
2,000
0.00%
DATA PROCESSING SERVICES
18,000
18,000
0.00%
SOFTWARE MAINTENANCE
18,000
18,000
0.00%
BONDS & WORKER'S COMPENSATION
1,700
1,700
0.00%
COMPUTER REPLACEMENT
2,500
2,500
0.00%
SUBTOTAL
$62,900
$72,600
15.42%
PROFESSIONAL EXPENSES
SCHOOLS & CONFERENCES
13,000
13,500
3.85%
DUES
2,000
2,200
10.00%
SUBTOTAL
$15,000
$15,700
4.67%
TECHNICAL SERVICES
LEGAL FEES & EXPERT WITNESSES
52,000
52,000
0.00%
AERIAL PHOTOGRAPHY
20,000
20,000
0.00%
APPRAISAL SERVICE
1,000
1,000
0.00%
SUBTOTAL
$73,000
$73,000
0.00%
TOTAL OTHER EXPENDITURES
$187,930
$198,330
5.53%
SUBTOTAL EXPENDITURES
$879,254
$926,017
RESERVES
AUTO REPLACEMENT
3,000
6,000
TOTAL RESERVES
$ 3,000
$ 6,000
TOTAL ASSMT EXPENSE FUND BUDGET
$882,254
$932,017
5.64%
UNENCUMBERED BALANCE
$127,565
$127,918
0.28%
TO BE RAISED BY TAXATION
$754,689
$804,099
6.55%
IOWA CITY ASSESSOR'S OFFICE
MAXIMUM LEVY ALLOWED
MAXIMUM ASSESSMENT EXPENSE FUND 3,303,748,512 X.000675 $2,230,030
IPERS & FICA FUNDS $90,107
UNEMPLOYMENT COMPENSATION & TORT LIABILITY $4,000
MAXIMUM ALLOWED WITHOUT STATE APPROVAL $2,324,137
MAXIMUM EMERGENCY FUND 3,303,748,512 X.00027 $892,012
(requires State Appeal Board approval)
MAXIMUM THAT COULD BE RAISED BY TAXATION FOR FY 2013 $3,216,149
PRIOR YEARS LEVIES AND RATES
SPECIAL APPRAISERS FUND
ASSESSMENT EXPENSE FUND
FY
AMOUNT LEVIED
LEVY RATE
1996-97
319,513
0.20450
1997-98
318,270
0.19946
1998-99
318,699
0.19269
1999-00
341,910
0.19784
2000-01
359,341
0.19823
2001-02
396,829
0.20636
2002-03
403,136
0.20694
2003-04
412,379
0.20818
2004-05
470,398
0.22926
2005-06
472,050
0.22525
2006-07
529,702
0.23164
2007-08
603,916
0.25868
2008-09
611,955
0.24917
2009-10
600,013
0.23848
2010-11
621,785
0.23147
2011-12
680,786
0.24538
2012-13
700,997
0.24164
2013-14
769,744
0.25873
2014-15
732,073
0.23866
2015-16
754,689
0.24325
2016-17
804,099
0.24339
SPECIAL APPRAISERS FUND
TOTAL LEVY
AMOUNT LEVIED
LEVY RATE
17,000
0.01088
0.21538
52,834
0.03311
0.23257
184,357
0.11146
0.30415
352,508
0.20398
0.40182
180,293
0.09946
0.29769
6,442
0.00335
0.20971
4,426
0.00227
0.20921
10,051
0.00507
0.21325
15,728
0.00767
0.23693
25,995
0.01240
0.23765
0
0
0.23164
4,792
0.00205
0.26073
1,540
0.00063
0.24980
0
0
0.23848
8,730
0.00325
0.23472
2,608
0.00094
0.24632
8,384
0.00289
0.24453
N/A
N/A
0.25873
N/A
N/A
0.23866
N/A
N/A
0.24325
N/A
N/A
0.24339
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NOTICE
THE CITY CONFERENCE BOARD IS CONSIDERING APPOINTMENT TO THE FOLLOWING BOARD:
BOARD OF REVIEW
(Iowa City Assessor)
One vacancy — Six -Year Term
January 1, 2016 - December 31, 2021
• It is the duty of members of the Board of Review to review and equalize assessments
established by the assessor, to act upon any and all protests filed by taxpayers or taxing
jurisdictions, and to add to the assessment rolls any taxable property which has been omitted
by the Assessor.
• Members of the Board of Review shall be residents of the Assessor's jurisdiction. Board of
Review members receive compensation. The City of Iowa City encourages diversity in the
appointment of citizens to boards and commissions.
• Applications must be received by 5:00 p.m., Wednesday, January 13, 2015.
Questions about the Iowa City Board of Review should be directed to Brad Comer at 356-6066.
Application forms are available from the Clerk's office upon request or on the City website at
www.icgov.org.
:1
IOWA CITY ASSESSOR'S OFFICE
2015 ANNUAL REPORT
r
IOWA CITY
ASSEIIJ& ASSESSOR
0
Iowa City Assessor's Office 2015 Annual Report
Contents
2015-2016 IOWA CITY CONFERENCE BOARD.................................................................2
IOWA CITY CITY COUNCIL..............................................................................................2
IOWA CITY COMMUNITY SCHOOL BOARD...................................................................2
JOHNSON COUNTY BOARD OF SUPERVISORS...........................................................2
IOWA DEPARTMENT OF REVENUE AND FINANCE.........................................................2
OTHER BOARDS AND SUPPORT STAFF..........................................................................3
IOWA CITY ASSESSOR'S OFFICE STAFF......................................................................3
IOWACITY BOARD OF REVIEW.....................................................................................3
IOWA CITY EXAMINING BOARD.....................................................................................3
LEGALCOUNSEL.............................................................................................................3
ANNUALREPORT...............................................................................................................4
MISSIONSTATEMENT.....................................................................................................4
GOALS..............................................................................................................................4
OBJECTIVES....................................................................................................................4
VALUATIONS....................................................................................................................5
COURTCASES.................................................................................................................5
PROPERTY ASSESSMENT APPEAL BOARD.................................................................5
BOARDOF REVIEW.........................................................................................................6
EQUITY VERSUS MARKET IN ASSESSMENT................................................................6
WEBPAGE........................................................................................................................6
ROLLBACKS.....................................................................................................................6
NEWLEGISLATION..........................................................................................................6
CONTINUINGEDUCATION..............................................................................................8
ASSESSMENTDATA...........................................................................................................9
2015 ABSTRACT OF ASSESSMENTS FOR IOWA CITY.................................................9
EXEMPT PROPERTY IN IOWA CITY FOR 2015..............................................................9
VALUE COMPARISONS WITH ROLLBACKS APPLIED .................................................
10
COMPARISON OF RESIDENTIAL, COMMERCIAL AND INDUSTRIAL VALUES TO
TOTAL ASSESSED AND TOTAL TAXABLE VALUE....................................................12
2014 TOP REAL ESTATE TAXPAYERS.........................................................................13
COMPARISON OF TAX RATES TO CITIES WITH A CITY ASSESSOR ........................14
PERFORMANCE MEASUREMENTS.................................................................................14
RESIDENTIAL SALES STATISTICAL ANALYSIS...........................................................14
COMMERCIAL SALES STATISTICAL ANALYSIS..........................................................16
HISTORICAL COMMERCIAL SALES STATISTICS........................................................16
Iowa City Assessor's Office 2015 Annual Report
2015-2016 IOWA CITY CONFERENCE BOARD
IOWA CITY CITY COUNCIL
2016 Council
Jim Throgmorton, Mayor
Kingsley Botchway 11, Mayor Pro Tem
Susan Mims
Rockne Cole
Terry Dickens
Pauline Taylor
John Thomas
IOWA CITY COMMUNITY SCHOOL BOARD
2015-16 School Board
Chris Lynch, President
Brian Kirschling, Vice President
*LaTasha DeLoach
Phil Hemingway
*Chris Liebig
Lori Roetlin
Tom Yates
*Conference Board Designee
**Alternate Conference Board Designee
2015 Council
Matt Hayek, Mayor
Susan Mims, Mayor Pro Tem
Kingsley Botchway II
Terry Dickens
Rick Dobyns
Michelle Payne
Jim Throgmorton
2014-15 School Board
Chris Lynch, President
Brian Kirschling, Vice President
Tuyet Dorau
Patti Fields
**Jeff McGinness
*Marla Swesey
*Orville Townsend
JOHNSON COUNTY BOARD OF SUPERVISORS
2016 Board
Rod Sullivan, Chairperson
Janelle Rettig, Vice Chairperson
Pat Harney
Vacant
Mike Carberry
2015 Board
Pat Harney, Chairperson
Rod Sullivan, Vice Chairperson
Mike Carberry
Terrence Neuzil
Janelle Rettig
IOWA DEPARTMENT OF REVENUE AND FINANCE
Courtney M. Kay -Decker— Director, Iowa Department of Revenue and Finance
2
Iowa City Assessor's Office 2015 Annual Report
OTHER BOARDS AND SUPPORT STAFF
IOWA CITY ASSESSOR'S OFFICE STAFF
Dennis J. Baldridge — Iowa City Assessor
Brad Comer — Iowa City Assessor
Marty Burkle — Chief Deputy Assessor
Mary Paustian — Deputy Assessor
Mark Fedler — Appraiser/Clerk
Diane Campbell —Accounting Clerk
Todd Kruse — Real Estate Clerk
Rick Inman — Appraiser
IOWA CITY BOARD OF REVIEW
Dave Hintze, Chairperson
Phoebe Martin
Ernie Galer
Vacant
Chuck McComas
IOWA CITY EXAMINING BOARD
Karin Franklin for Iowa City
Vacant for Johnson County
Chace Ramey for Iowa City Schools
LEGAL COUNSEL
Eleanor Dilkes — City Attorney
Eric Goers — Assistant City Attorney
3
Retired 27 February, 2015
Date of Employment: 14 Jan, 2002
Appointed 2015 thru 2019 (remainder of prior
assessors appointment)
Date of Employment: 01 Feb, 2006
Hired as Chief Deputy 9 Mar, 2015
Date of Employment: 05 Jan, 2011
Hired as Deputy 8 June, 2015
Date of Employment: 20 Jun, 1994
Date of Employment: 16 Feb, 1998
Date of Employment: 14 May, 2001
Date of Employment: 22 June, 2015
Appointed 2013 through 2018
Appointed 2015 through 2020
Appointed 2012 through 2017
Appointed 2014 through 2019
Appointed 2012 through 2017
Appointed 2013 through 2018
Iowa City Assessor's Office 2015 Annual Report
ANNUAL REPORT
To: Members of the Iowa City Assessor's Conference Board
From: Brad Comer — Iowa City Assessor
Subject: 2015 Annual Report — Issued December 31, 2015
The following report covers the activities of this office from January 1, 2015 to date of issue.
MISSION STATEMENT
The purpose of the Iowa City Assessor's Office is to find, list and value for tax purposes, all
real property in Iowa City and maintain records for all parcels in Iowa City.
GOALS
To establish values according to Iowa law on all commercial, industrial, agricultural,
residential and multi -residential property within the City of Iowa City; to achieve equitable
assessments across all classes of property based on actual physical aspects of the
property and all pertinent sales data available; to improve the efficiency by which these
assessments are made; to provide prompt and courteous response to all inquiries for
information.
OBJECTIVES
1. Receive calls and inquiries and dispense information efficiently and in a timely manner.
2. Complete all daily record changes and related duties as they are received.
3. On a quarterly basis, inspect and review all new construction and demolition, and make
final review of said construction and demolition by January 1 every year.
4. Notify all new homeowners of potential eligibility for the homestead and military credits
by July 1 every year.
5. Notify all owners of commercial and industrial property of potential eligibility for the
business property tax credit (BPTC) by March 15 every year.
6. Remove all homestead exemptions, military credits and business property tax credits
from the permanent file for those who are no longer eligible to receive the credit by July
1 every year.
7. Efficiently process all other new and routine annual filings, making sure they are in
compliance with all laws and rules, and filed by their statutory dates.
8. Send out assessment notices to all properties requiring assessment notices, by April 1St
every year.
9. Accept formal written protests for the Board of Review from April 2nd to April 30th,
inclusive, every year and coordinate the Board of Review meetings during the month of
May.
10. Receive and review tentative equalization orders from the State Department of Revenue
and Finance in August of reassessment years.
11. Receive final equalization orders by October 1 of reassessment years.
12. Accept formal written protests for the Board of Review Special Session from October 9
thru October 31 inclusive of reassessment year and coordinate the Board of Review
Special Session from October 10 to November 15 of reassessment years, if needed.
13. Prepare and distribute the annual report by December 31 every year.
14. Hold preliminary Conference Board and public hearings to adopt the annual budget by
March 15 every year.
15. Prepare and submit annual abstract to the Department of Revenue & Finance by July 1
every year.
4
Iowa City Assessor's Office 2015 Annual Report
16. Maintain assessment information on website at http://iowacity.iowaassessors.com and
make improvements based on input from the public. The site went online February 15,
2001 and has over 2 million hits since that time.
17. Provide online access to application forms for Homestead Credits, Military Exemptions,
Commercial Property Tax Credits, Charitable Exemptions, Business Property Tax Credits,
and Board of Review petition forms which are available on our Johnson County website at
hftp://www.wohnson-county.com
18. Review sales as they occur and compare selling price to assessments.
19. Review selling price/assessment ratios by neighborhood, age, size, building type and
other relevant criteria.
20. Make adjustments to assessed value as indicated by the sales review and land value
review at least every 2 years.
21. Physically inspect properties with selling price -to -assessment ratios outside acceptable
standards.
22. Utilize GIS for quality control of assessment data and analysis of valuation.
23. Update recording information (book & page) on our website for older sales.
24. Maintain recently completed in-house re -appraisal of all Commercial properties in Iowa
City.
25.Annually inspect/re-appraise 10% of residential properties in Iowa City.
26. Continue to cross -train employees for tasks or skills that are outside their specific job
descriptions.
VALUATIONS
Since 2015 was a real estate revaluation year, there were increases in assessments to
meet the statutory level as monitored by the Iowa Department of Revenue. Residential
new construction added approximately $105 million and revaluation about $167 million.
Commercial new construction added approximately $12 million and revaluation added
about $69 million. Nearly $17 million of Commercial value was transferred to Residential
mainly due to apartments converting to residential cooperatives. The newly created
Multiresidential class of property moved $356 million out of the Commercial class. There
was $5 million of Multiresidential new construction and $55 million of revaluation.
1013 residential deed sales in 2015 give us a median ratio (assessed value/sale price) of
93.87% compared to 92.69% for 977 sales in 2014 at the time of sale. The sales ratio of
2014 sales after the revaluation increase was 96.5%. This tells us that the selling prices of
homes have increased since last year and the number of sales has remained stable. Iowa
City's overall level of assessment was once again confirmed by the Iowa Department of
Revenue and Finance since Iowa City received no equalization orders for 2015.
It should be kept in mind that when a jurisdiction is at the State mandated sales ratio level
of 100%, a full one-half of home sales will be for less than the assessed value. Sales for
less than the assessed value tend to result in appeals to the Board of Review.
COURT CASES
Four commercial property owners filed appeals in District Court in 2015. All four
properties are owned or occupied by Hy -Vee.
PROPERTY ASSESSMENT APPEAL BOARD
There were eight commercial properties appealed to PAAB for 2015.
5
Iowa City Assessor's Office 2015 Annual Report
BOARD OF REVIEW
The Board of Review was in session from May 1 through May 26, the day of adjournment.
148 protests were filed, with 98 being upheld and 50 denied. The total value of real estate
being protested was $173,744,930. The Board allowed a total reduction of $4,294,690.
EQUITY VERSUS MARKET IN ASSESSMENT
It is difficult to be both equitable among assessments and in tune with the market. Similar
properties do not always sell for similar prices, so the market is not always equitable and
sometimes a long way from it. Most assessors would lean toward equity if they could
choose between the two. Our first priority is equity since it is not always possible to have
every assessment match the selling price. Our statistics show that we are doing a good job
in this regard.
WEB PAGE
The Iowa City Assessor's web page went online during the spring of 2001. Internet
availability of comparable sales and comparable assessments has been very helpful to
taxpayers concerned about the fairness of their assessments. Links are also provided to
the Johnson County Treasurer for tax information and to the Johnson County GIS for
online maps and aerial photography. We continue to look for ways to get more of our
information accessible online and to increase the ability to query our data. In recent years,
historical property record cards were added to our website. All of this has, and continues
to reduce traffic at our counter, and frees up personnel to focus on our core function of
equitable assessment of property.
,-- There have been over 2 million hits on our web site since it went online. It can be seen at
http://iowacity.iowaassessors.com. We also have an internet presence through the
Johnson County website at http://www.iohnson-county.com. Electronic forms for the
Homestead Credit, Military Exemption, Business Property Tax Credit, Charitable
Exemptions, and Board of Review appeals are available to the public on this web page
site.
ROLLBACKS
The residential rollback will go down from 55.7335%, for the current taxes, to 55.6259% for
taxes payable in 2016-2017.
The rollback for agricultural property will increase from 44.7021 % to 46.1068%.
The commercial rollback will stay at 90% for the foreseeable future.
Multiresidential is a new class of property starting with the 2015 assessment year (taxes
payable 2016-2017). This class of property will have a rollback of 86.25% and continue to
decrease until the 2022 assessment year, when it will equal the residential rollback.
NEW LEGISLATION
The 2015 Iowa Legislative Session produced a fair number of property tax law changes,
although they are generally minor changes.
HF 166 — Homestead Credit for Certain Disabled Veterans
House File 166 modified the eligibility requirements for veterans, former members of the
national guard, surviving spouses and children.
n
Iowa City Assessor's Office 2015 Annual Report
HF 616-A — Business Property Tax Credit Date Change
House File 616-A changes the application deadline to July 1 preceding the fiscal year
iduring which the taxes for which the credit is claimed are due and payable, beginning with
credits claimed against taxes due and payable beginning July 1, 2017. The application
deadline remains March 15 for credits claimed against taxes due and payable before July
1, 2017.
HF 616-B — Property Tax Date Changes
House File 616-A requires that the county auditor shall publish and mail notices of
assessment changes due to equalization on or before October 8. The board of review shall
be in session from October 10 to November 15 to consider protests of assessment related
to the equalization orders. The assessor may change the assessment rolls after April 1 if
there is a written agreement between the taxpayer and assessor. The period that a
taxpayer may request an informal review from the assessor has been changed to be on or
after April 2, to and including April 25, of the year of the assessment. The period for filing
protests of assessment with the board of review was changed to be on or after April 2, to
and including April 30, of the year of the assessment.
HF 616-C — Classification Change — Multi residential Property
House File 616-C clarifies how to classify dual class properties. Prior to this law, properties
that had a primary use of human habitation may have been classified as multiresidential
regardless of whether there was also a commercial or industrial use. Now parcels with
both human habitation and commercial or industrial use will receive a dual classification
regardless of primary use.
HF 616-G — Church and Cemetery Property Tax Exemption
House File 616-G permits a cemetery association to receive the exemption if it leases
agricultural land to another person for agricultural use, and the revenues resulting from the
lease are used exclusively for the maintenance and care of cemeteries owned by the
cemetery association. The Act also permits a religious institution or society to receive the
exemption on grounds not exceeding a total of fifty acres even if the land is leased or not
used for its appropriate objects, so long as all profits resulting from the use or lease of the
grounds are used exclusively by the religious institution or society for its appropriate
objects.
HF — 626 Repeal of State Board of Tax Review
House File 626 extends the sunset provision for the Property Assessment Appeal Board
(PAAB) from July 1, 2018, to July 1, 2021. The Act repeals the State Board of Tax Review
effective upon the final disposition by the State Board of all cases pending before it or July
1, 2016. The Director of Revenue will take the place of the State Board in the areas where
the State Board was the court of original jurisdiction.
HF 655-B — Property Tax Incentives for Broadband Infrastructure
House File 655-B creates a ten-year property tax exemption for companies that build
broadband infrastructure in "Targeted Service Areas."
SF 295, from the 2013 legislature, enacted a new multiresidential classification and allows
for dual classification of commercial or industrial property with residential apartments on the
same parcel. The 2015 assessment was the first year that these classifications were used.
7
Iowa City Assessor's Office 2015 Annual Report
CONTINUING EDUCATION
Continuing education is a requirement for the assessor and deputies for re -appointment to
their positions. Over a six-year term, assessors must complete one hundred -fifty hours of
classroom instruction, including at least ninety hours from courses requiring a test.
Deputies must complete ninety hours of classroom instruction, including at least sixty
tested hours over their six-year terms. It is also beneficial for other employees to attend
classes so they can update their skills and stay current with assessment practices.
The Assessor attended the following courses and conferences during 2015:
ISAC Spring School of Instruction
6.25 C.E. Hrs.
(Iowa State Association of Counties)
NCRAAO Annual Conference (North Central Regional 10.50 C.E. Hrs.
Association Of Assessing Officers)
IICA Summer Seminar and Workshop 14.00 C.E. Hrs. (7.5 tested)
(Institute of Iowa Certified Assessors)
ISAA Annual School of Instruction 11.50 C.E. Hrs.
(Iowa State Association of Assessors)
ISAC Fall School of Instruction 8.25 C.E. Hrs.
The Chief Deputy attended the following courses and conferences during 2015:
ISAC Spring School of Instruction
6.25
C.E Hrs.
NCRAAO Annual Conference
10.50
C.E. Hrs.
•- IICA Summer Seminar and Workshop
14.00
C.E. Hrs. (7.5 tested)
IAAO Course 201 - Appraisal of Land
30.00
C.E. Hrs. (Tested)
(International Association of Assessing Officers)
ISAA Annual School of Instruction
11.50
C.E. Hrs.
ISAC Fall School of Instruction
8.25
C.E. Hrs.
The Second Deputy attended the following courses and conferences during 2015:
IICA Summer Seminar and Workshop
IAAO Course 101
- Fundamentals of Real Property Appraisal
ISAA Annual School of Instruction
ISAC Fall School of Instruction
6.50
C.E. Hrs. (Tested)
30.00
C.E. Hrs. (Tested)
11.50
C.E. Hrs.
8.25
C.E. Hrs.
Other staff attended classes and seminars related to operation and maintenance of various
third party software utilized by the assessor's office.
ACKNOWLEDGMENTS
My staff and I would like to thank the Conference Board, the Board of Review, the City
Attorney and her assistants, and the City Staff along with Johnson County and the Iowa
City School Board for their assistance, cooperation and confidence during the past year.
would also like to recognize and thank my staff at this time for their part in establishing and
maintaining the professional standards of the office.
Iowa City Assessor's Office 2015 Annual Report
ASSESSMENT DATA
2015 ABSTRACT OF ASSESSMENTS FOR IOWA CITY
Value of Agricultural Land and Structures $3,814,000
Value of Residential Dwellings on Agricultural Realty $1,120,840
Value of Residential Lots and Buildings $3,893,910,250
Value of Commercial Lots and Buildings $859,076,798
Value of Multi -Residential Lots and Buildings $415,794,401
Value of Industrial Lots and Buildings $80,349,550
Actual Value of All Real Estate* $5,254,065,839
*All of the above values are based on the 2015 abstract as reported to the Iowa
Department of Revenue on July 28, 2015. The values for Railroad and Utility Property are
supplied to the Auditor by the Iowa Department of Revenue. The taxable value of utilities
and railroads in Iowa City for 2015 is $56,048,768.
EXEMPT PROPERTY IN IOWA CITY FOR 2015
Religious Institutions $89,282,500
Literary Societies & Educational Institutions $6,024,640
Low Rent Housing $0
Associations of War Veterans $564,960
Charitable and Benevolent Societies $158,077,941
Forest and Fruit Tree $1,284,820
Partial Industrial, Urban Revitalization, Recycling, Mobile Home $2,982,186
Storm Shelter, Public TV & New Jobs, Geothermal, Historical
Sub -Total $258,217,047
University of Iowa (As Reported by U of I as of June 30, 2014) $2,795,150,822
TOTAL EXEMPT $3,053,367,869
�7
Iowa City Assessor's Office 2015 Annual Report
VALUE COMPARISONS WITH ROLLBACKS APPLIED
10
STATE
STATE
ADJUSTED
YEAR
ORDER TYPE
VALUE
ROLLBACK
VALUE
2015*
Agricultural
3,814,000
46.1068
1,758,513
Ag Dwelling
1,120,840
55.6259
623,477
Residential
3,893,910,250
55.6259
2,166,022,622
Commercial
859,076,798
**90.0000
773,169,118
Multi -Res
415,794,401
86.25
358,622,670
Industrial
80,349,550
**90.0000
72,314,595
TOTAL
$5,254,065,839
$3,372,510,995
2014
Agricultural
3,784,570
44.7021
1,691,782
Ag Dwelling
1,202,940
55.7335
670,440
Residential
3,616,765,260
55.7335
2,015,749,866
Commercial
1,158,203,990
**90.0000
1,042,383,591
Industrial
78,113,470
**90.0000
70,302,123
M & E
0
TOTAL
$4,858,070,230
$3,130,797,802
2013*
Agricultural
3,708,350
43.3997
1,609,413
Ag Dwelling
1,190,610
54.4002
647,694
Residential
3,494,886,480
54.4002
1,901,225,235
Commercial
1,160,168,050
**95.0000
1,102,159,648
Industrial
80,897,070
**95.0000
76,852,217
M & E
0
0
TOTAL
$4,740,850,560
$3,082,494,207
2012
Agricultural
2,743,540
59.9334
1,644,297
Ag Dwelling
1,190,610
52.8166
628,840
Residential
3,371,349,260
52.8166
1,780,632,053
Commercial
1,122,041,780
1.000000
1,122,041,780
Industrial
78,576,040
1.000000
78,576,040
M & E
0
1.000000
0
TOTAL
$4,575,901,230
$2,983,523,010
2011*
+6.1% Agricultural
2,566,040
57.5411
1,476,528
Ag Dwelling
1,313,570
50.7518
666,660
Residential
3,264,269,180
50.7518
1,656,675,366
Commercial
1,182,516,370
1.000000
1,182,516,370
Industrial
80,153,050
1.000000
80,153,050
M & E
0
1.000000
0
TOTAL
$4,530,818,210
$2,921,487,974
10
Iowa City Assessor's Office 2015 Annual Report
VALUE COMPARISONS WITH ROLLBACKS APPLIED - CONT'D
The adjusted values given are not exact but are meant to give a representation of the
growth of Iowa City's tax base.
* Reassessment Year
** Commercial and Industrial Rollback Loss is to be replaced by State of Iowa.
11
STATE
STATE
ADJUSTED
YEAR
ORDER TYPE
VALUE
ROLLBACK
VALUE
2010
Agricultural
2,317,426
69.0152
1,599,376
Ag Dwelling
1,256,350
48.5299
609,705
Residential
3,182,677,000
48.5299
1,544,549,965
Commercial
1,170,960,470
1.000000
1,170,960,470
Industrial
81,786,730
1.000000
81,786,730
M & E
0
1.000000
0
TOTAL
$4,438,997,976
$2,799,506,246
2009*
+62.6% Agricultural
2,382,167
.662715
1,578,698
Ag Dwelling
1,256,350
.469094
589,346
Residential
3,124,020,860
.469094
1,465,459,944
Commercial
1,170,461,470
1.000000
1,170,461,470
Industrial
81,979,330
1.000000
81,979,330
M & E
0
1.000000
0
TOTAL
$4,380,100,177
$2,720,068,788
2008
Agricultural
1,548,650
.938568
1,453,513
Ag Dwelling
1,244,640
.455893
567,423
Residential
3,089,020,200
.455893
1,408,262,686
Commercial
1,153,802,900
1.000000
1,153,802,900
Industrial
74,852,940
1.000000
74,852,940
M & E
0
1.000000
0
TOTAL
$4,320,469,330
$2,638,939,462
2007*
+12% Agricultural
1,612,266
.901023
1,452,689
Ag Dwelling
1,244,640
.440803
548,641
Residential
3,010,144,280
.440803
1,326,880,629
Commercial
1,131,561,840
.997312
1,128,520,202
Industrial
70,694,850
1.000000
70,694,850
M & E
0
1.000000
0
TOTAL
$4,215,257,876
$2,528,097,011
2006
Agricultural
1,584,472
1.000000
1,584,472
Ag Dwelling
1,327,700
.455596
604,895
Residential
2,736,579,660
.455596
1,246,774,747
Commercial
1,083,407,140
1.000000
1,083,407,140
Industrial
68,308,290
1.000000
68,308,290
M & E
0
1.000000
0
TOTAL
$3,891,207,262
$2,400,679,544
The adjusted values given are not exact but are meant to give a representation of the
growth of Iowa City's tax base.
* Reassessment Year
** Commercial and Industrial Rollback Loss is to be replaced by State of Iowa.
11
0
C
Iowa City Assessor's Office 2015 Annual Report
Total Assessed Value over time and Year to Year change in Total Assessed Value
m
0
is m
-Notal
$3 .� Assesed
Value
:$324.9.
(Billions)
-o--Total
® Change
36°'9 In Value
(Millions)
X05.3 $92.2
:G�19L
833 5 $SB.Y _
\Y' $46.2 i$3 9 $603 1546 $606 $622 $593 $452
$33.6 ...
.... ........$19.8, Z3 .... .... ....... ....... ........ y, ..... ....v s
b@ % j9S ��4r J�me,�> r�Pn ✓9� r�$,�� t0s� �'Oo�''0$,�s ,fie J� ��a, �Yi j$r �$.+�$� ��, �`bs ~4b, -o �`� �4y j�`'o'�`5 ��`',+`��� �r ��
ASSESSED VALUES
Year
Residential
%
Commercial
%
Multi -Res
% Industrial
%
Other
%
2015
3,895,031,090
74.1
859,076,798
16.3
415,794,401
7.9 80,349,550
1.5
3,814,000
0.1
2014
3,617,968,200
74.5
1,158,203,990
23.8
NA
78,113,470
1.6
3,784,570
0.1
2013
3,496,077,090
73.7
1,160,168,050
24.5
NA
80,897,070
1.7
3,708,350
0.1
2012
3,372,539,870
73.7
1,122,041,780
24.5
NA
78,576,040
1.7
2,743,540
0.1
2011
3,265,582,750
72.1
1,182,516,370
26.1
NA
80,153,050
1.7
2,566,040
0.1
2010
3,183,933,350
71.7
1,170,960,470
26.4
NA
81,786,730
1.8
2,317,426
0.1
2009
3,125,277,210
71.3
1,170,461,470
26.7
NA
81,979,330
1.9
2,382,167
0.1
2008
3,090,264,840
71.5
1,153,802,900
26.7
NA
74,852,940
1.7
1,548,650
0.1
2007
3,011,388,920
71.4
1,131,561,840
26.8
NA
70,694,850
1.7
1,612,266
0.1
2006
2,737,907,360
70.4
1,083,407,140
27.8
NA
68,308,290
1.7
1,584,472
0.1
TAXABLE
VALUES
2015
2,166,646,099
64.2
773,169,118
22.9
358,622,670
10.6 72,314,595
2.2
1,758,513
0.1
2014
2,016,420,307
64.4
1,042,383,591
33.3
70,302,123
2.2
1,691,782
0.1
2013
1,901,872,929
61.7
1,102,159,648
35.7
76,852,217
2.5
1,609,413
0.1
2012
1,781,260,893
59.7
1,122,041,780
37.6
78,576,040
2.6
1,644,297
0.1
2011
1,657,342,026
56.7
1,182,516,370
40.4
80,153,050
2.8
1,476,527
0.1
2010
1,545,159,671
55.2
1,170,960,470
41.8
81,786,730
2.9
1,599,376
0.1
2009
1,466,048,788
53.9
1,170,461,470
43.0
81,979,330
3.0
1,578,698
0.1
2008
1,408,830,109
53.4
1,153,802,900
43.7
74,852,940
2.8
1,453,513
0.1
2007
1,327,429,270
52.5
1,128,520,202
44.6
70,694,850
2.8
1,452,689
0.1
2006
1,247,379,642
52.0
1,083,407,140
45.1
68,308,290
2.8
1,584,472
0.1
Commercial and Industrial Rollback Loss is to be replaced by State of Iowa
12
Iowa City Assessor's Office 2015 Annual Report
2014 TOP REAL ESTATE TAXPAYERS
(Excluding Utilities & Credit Unions Assessed by the State)
Percentage
of Taxable and Assessed Value — Past 10 Years
80%
-
• • •x• • Residential
Actual
Rank
Contract or Title holder
Value
Assessed
2014 Taxes
75%......
American College Testing
...........
15
$1,704,538
2
Ann S Gerdin Trust (Warehousing)
$21,232,925
4
$819,182
70%
Dealer Properties IC LLC (Billion Auto)
$18,675,864
4
a)
4
Procter & Gamble Hair Care LLC
$15,418,708
3
Ta
65%
Alpla Inc (Industrial)
$14,615,928
••-+•• Commercial,
>
60%
CCAL 100 Hawk Ridge Drive LLC (The Lodge)
$13,171,260
Multi -Res, &
m
0
55%
National Computer Systems Inc (Pearson)
$12,428,352
Industrial
l—
50%0 50%
Wal-Mart Real Estate Business Trust
$12,078,378
1
$466,330
9
Kobrin Development Co. Inc (Formally Southgate)
$11,711,744
38
M
45%
RBD Iowa City LLC (Sheraton)
$10,393,668
--Residential
M
11
United Natural Foods Inc
$10,319,841
Taxable
c
40%
Menard Inc
$10,263,738
3
m
13
Midwestone Bank
$8,949,114
9
$348,370
35%
Core Sycamore Town Center LLC
.40
1
$347,396
15
Mclaughlin, Michael T (Retail/Apartments)
$8,178,202
73
a
30%
Plaza Towers LLC
$7,785,178
—Commercial,
$311,996
25%
OC Group LC (Old Capitol Mall)
$7,617,780
Multi -Res, &
$308,318
20%
Mercy Facilities Inc
1
Industrial
$299,728
19
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015
Taxable
2014 TOP REAL ESTATE TAXPAYERS
(Excluding Utilities & Credit Unions Assessed by the State)
2014
.
Taxable
# of
Actual
Rank
Contract or Title holder
Value
Parcels
2014 Taxes
1
American College Testing
$44,150,558
15
$1,704,538
2
Ann S Gerdin Trust (Warehousing)
$21,232,925
4
$819,182
3
Dealer Properties IC LLC (Billion Auto)
$18,675,864
4
$719,940
4
Procter & Gamble Hair Care LLC
$15,418,708
2014 TOP REAL ESTATE TAXPAYERS
(Excluding Utilities & Credit Unions Assessed by the State)
* Utilities and railroads actual taxes billed for the 2014 assessment year were $2,240,840
* If MidAmerican Energy were included, it would rank 2nd with $1,685,450 Taxes Billed.
** These figures do not include the money state has paid to the county for the BPTC.
13
2014
Taxable
# of
Actual
Rank
Contract or Title holder
Value
Parcels
2014 Taxes
1
American College Testing
$44,150,558
15
$1,704,538
2
Ann S Gerdin Trust (Warehousing)
$21,232,925
4
$819,182
3
Dealer Properties IC LLC (Billion Auto)
$18,675,864
4
$719,940
4
Procter & Gamble Hair Care LLC
$15,418,708
3
$595,972
5
Alpla Inc (Industrial)
$14,615,928
2
$564,816
6
CCAL 100 Hawk Ridge Drive LLC (The Lodge)
$13,171,260
201
$511,308
7
National Computer Systems Inc (Pearson)
$12,428,352
2
$479,914
8
Wal-Mart Real Estate Business Trust
$12,078,378
1
$466,330
9
Kobrin Development Co. Inc (Formally Southgate)
$11,711,744
38
$437,282
10
RBD Iowa City LLC (Sheraton)
$10,393,668
1
$421,606
11
United Natural Foods Inc
$10,319,841
1
$398,080
12
Menard Inc
$10,263,738
3
$395,846
13
Midwestone Bank
$8,949,114
9
$348,370
14
Core Sycamore Town Center LLC
$9,013,968
1
$347,396
15
Mclaughlin, Michael T (Retail/Apartments)
$8,178,202
73
$317,408
16
Plaza Towers LLC
$7,785,178
71
$311,996
17
OC Group LC (Old Capitol Mall)
$7,617,780
2
$308,318
18
Mercy Facilities Inc
$7,848,721
10
$299,728
19
Christian Retirement Services Inc (Oaknoll)
$7,715,033
48
$299,254
20
Melrose Retirement Community L L C
$7,620,426
1
$295,758
21
Oral-B Laboratories
$7,700,670
7
$295,740
22
Blackhawk Partners L C (Retail/Apartments)
$7,520,057
7
$286,972
23
Corelogic Commercial Tax Sery (LegacyAparments)
$7,215,975
2
$280,060
24
Pheasant Ridge Acquisition LLC
$6,987,393
2
$271,188
23
Hy -Vee Inc
$7,039,650
4
$265,880
* Utilities and railroads actual taxes billed for the 2014 assessment year were $2,240,840
* If MidAmerican Energy were included, it would rank 2nd with $1,685,450 Taxes Billed.
** These figures do not include the money state has paid to the county for the BPTC.
13
Iowa City Assessor's Office 2015 Annual Report
COMPARISON OF TAX RATES TO CITIES WITH A CITY ASSESSOR
PERFORMANCE MEASUREMENTS
The median sales ratio (median) is the middle sales ratio and a measure of the percent of
our assessment to the actual sales prices. The coefficient of dispersion (C.O.D.) is a
measure of assessment uniformity based on the degree to which individual sales ratios
vary from the median sales ratio. The goal of the Iowa City Assessor is to keep this C.O.D.
below 10. A C.O.D. of 10 is considered excellent.
RESIDENTIAL SALES STATISTICAL ANALYSIS
The following statistics are for Residential sales, and below are tables of the ranking of
Iowa City in comparison to the other 106 assessing jurisdictions in Iowa. For brevity, only
the top 10 are shown. Data is for 2014 sales which is the last complete year available.
These tables show that Iowa City is still one of only a few jurisdictions in Iowa with a C.O.D.
of less than 10. Iowa City also has a large number of sales as could be expected by its
size and mobile population.
SORTED BY COD
Rank
(Sorted by Assessor levy - Low to High)
Mean
Median
13-14
14-15
15-16
14-15
15-16
city
Assessor
Assessor
Assessor
Total Levy
Total Levy
JOHNSON
Levy
Levy
Levy
7.56%
100.1%
IOWA CITY
.25873
.23866
.24325
38.52756
38.81115
DUBUQUE
.39028
.29320
.26538
33.02504
33.01933
CEDAR RAPIDS
.34293
.32345
.32165
38.27714
38.17914
AMES
.34391
.33992
.37804
32.25490
32.23617
CLINTON
.67500
.35058
.40819
42.04469
41.61854
DAVENPORT
.37452
.37409
.34691
40.12151
39.84667
SIOUX CITY
.40706
.45866
.52092
42.02609
40.82923
MASON CITY
.64245
.64240
.63172
34.69750
35.18773
PERFORMANCE MEASUREMENTS
The median sales ratio (median) is the middle sales ratio and a measure of the percent of
our assessment to the actual sales prices. The coefficient of dispersion (C.O.D.) is a
measure of assessment uniformity based on the degree to which individual sales ratios
vary from the median sales ratio. The goal of the Iowa City Assessor is to keep this C.O.D.
below 10. A C.O.D. of 10 is considered excellent.
RESIDENTIAL SALES STATISTICAL ANALYSIS
The following statistics are for Residential sales, and below are tables of the ranking of
Iowa City in comparison to the other 106 assessing jurisdictions in Iowa. For brevity, only
the top 10 are shown. Data is for 2014 sales which is the last complete year available.
These tables show that Iowa City is still one of only a few jurisdictions in Iowa with a C.O.D.
of less than 10. Iowa City also has a large number of sales as could be expected by its
size and mobile population.
SORTED BY COD
Rank
Jurisdiction
Mean
Median
Weighted
COD
PRD
1
IOWA CITY
92.75%
92.62%
92.07%
7.49%
100.7%
2
JOHNSON
92.74%
92.16%
92.67%
7.56%
100.1%
3
LINN
99.64%
97.58%
97.63%
9.03%
102.1%
4
DALLAS
96.97%
96.30%
95.44%
9.20%
101.6%
5
AMES CITY
96.90%
94.26%
95.69%
9.85%
101.3%
6
STORY
95.55%
93.20%
93.99%
11.04%
101.7%
7
SCOTT
94.29%
91.58%
92.39%
11.64%
102.1%
8
DUBUQUE CO.
93.99%
91.31%
91.22%
11.71%
103.0%
9
WARREN
98.79%
95.69%
96.45%
11.93%
102.4%
10
WOODBURY
94.25%
90.95%
91.35%
13.14%
103.2%
14
Iowa City Assessor's Office 2015 Annual Report
The Regression Index, also known as the Price Related Differential (PRD), is an indicator
of the degree to which high value properties are over or under assessed in relationship to
® low value properties. An index of 100.00 indicates no difference in assessments of high
value properties in comparison to low value properties based upon that year's sales. An
index over 100 indicates that high value properties are under assessed in relation to low
value properties. As you can see in the following table, Iowa City's regression index is still
close to the ideal 100.00 level. For brevity, only the top 15 are shown.
SORTED BY REGRESSION INDEX (URBAN RESIDENTIAL)
Rank
Jurisdiction
Mean
Median
Weighted
COD
PRD
I
JOHNSON
92.74%
92.16%
92.67%
7.56%
100.10%
2
IOWA CITY
92.75%
92.62%
92.07%
7.49%
100.70%
3
AMES CITY
96.90%
94.26%
95.69%
9.85%
101.30%
4
DALLAS
96.97%
96.30%
95.44%
9.20%
101.60%
5
STORY
95.55%
93.20%
93.99%
11.04%
101.70%
6
LINN
99.64%
97.58%
97.63%
9.03%
102.10%
7
SCOTT
94.29%
91.58%
92.39%
11.64%
102.10%
8
WARREN
98.79%
95.69%
96.45%
11.93%
102.40%
9
SIOUX
93.59%
92.90%
91.24%
14.90%
102.60%
10
WASHINGTON
96.20%
95.68%
93.46%
13.19%
102.90%
11
DUBUQUE
93.99%
91.31%
91.22%
11.71%
103.00%
12
DICKINSON
92.31%
89.26%
89.51%
14.59%
103.10%
13
WOODBURY
94.25%
90.95%
91.35%
13.14%
103.20%
14
BUENA VISTA
96.13%
93.43%
93.06%
16.24%
103.30%
15
MITCHELL
95.65%
93.86%
92.13%
15.86%
103.80%
Below is a tabulation of year by year sales statistics for Iowa City Residential Property
over time.
Year
Median
Estimate *2015
93.87
2014
92.62
*2013
95.18
2012
96.55
*2011
97.57
2010
95.92
*2009
95.42
2008
95.92
*2007
95.00
2006
88.70
*2005
90.50
2004
84.50
*2003
88.30
2002
94.32
#2001
94.60
2000
89.00
*1999
93.30
1998
91.60
*1997
93.45
1996
91.20
*1995
91.20
* Re -Assessment year
717
# Re-Appraisal/Inspection
year
C.O.D
# Of Sales
Average Sale Price
Total Price
7.31
1013
219,886
237, 775, 626
7.49
974
209,633
204,182,923
6.72
937
204,632
191,740,184
8.02
826
195,585
161,553,210
7.32
740
191,701
141,858,740
9.99
745
182,635
136,062,994
8.29
796
191,459
152,401,156
7.92
833
188,873
157,331,213
7.88
856
192,294
164,603,799
9.67
665
197,878
131,588,850
8.61
717
186,437
133,675, 410
9.57
751
176,136
132,277,978
7.93
809
159,766
129,250,592
8.03
777
152,219
118,274,003
7.83
682
144,912
98,830,294
9.16
675
137,725
92,964,467
9.38
691
134,200
92,732,093
8.24
699
129,556
90,559,435
8.71
658
123,278
81,117,152
9.59
636
121,069
76,999,785
8.48
595
117,681
70,020,195
15
Iowa City Assessor's Office 2015 Annual Report
COMMERCIAL SALES STATISTICAL ANALYSIS
year sales
statistics for Iowa City commercial properties.
Because of the
The Coefficient of Dispersion for Commercial properties varies from 7.73 to 81.67 with a
median of 23.81 for all Iowa jurisdictions while Residential
C.O.D.'s
vary from
7.49 to 47.86
with a median of 20.87. Commercial properties are typically
more difficult to appraise than
residential properties because of the wide variety of building
types and fewer comparable
sales. For this reason, only jurisdictions with 10 or more sale are included
in table below.
COMMERCIAL SALES SORTED BY C O D (2014 Sales Analysis)
Median
No Jurisdiction # of Sales Mean
Median
C O_D
PRD
1 WAYNE 14 92.93%
97.79%
8.06%
98.16%
2 FLOYD 19 100.90%
100.80%
9.72%
100.40%
3 CLARKE 11 93.32%
96.85%
10.82%
109.40%
4 MITCHELL 15 93.35%
95.52%
10.96%
99.47%
5 LOUISA 13 94.15%
100.80%
11.60%
99.53%
6 SAC 15 95.37%
95.83%
11.85%
102.60%
7 OSCEOLA 11 93.76%
98.89%
13.11%
102.60%
8 CALHOUN 11 98.36%
97.13%
13.55%
100.30%
9 AUDUBON 15 97.71%
96.39%
14.02%
97.53%
10 FAYETTE 19 92.44%
97.62%
14.95%
97.74%
11 WORTH 13 96.12%
97.16%
14.97%
92.11%
12 IOWA CITY 12 89.90%
90.82%
15.39%
105.20%
13 LYON 15 85.09%
87.41%
15.49%
102.80%
14 JOHNSON 48 95.26%
95.17%
15.51%
98.30%
15 JONES 12 100.50%
98.79%
15.55%
94.91%
16 HUMBOLDT 18 105.30%
98.88%
15.80%
106.90%
17 ADAMS 16 94.09%
97.55%
15.89%
100.90%
18 MONTGOMERY 19 94.96%
96.69%
15.91%
100.30%
19 POCAHONTAS 18 89.12%
94.54%
15.98%
112.80%
20 ALLAMAKEE 23 101.40%
100.20%
15.99%
106.20%
HISTORICAL COMMERCIAL SALES STATISTICS
2005
85.65
15.52
Below is a tabulation of year by
year sales
statistics for Iowa City commercial properties.
Because of the
small number of sales, one
or two bad sales can greatly influence
the
performance measurements, therefore creating greater fluctuation in the -numbers.
See data
above to illustrate this and
to show Iowa City's
standing
Year
Median
C.O.D.
# of Sales
Year
Median
C.O.D. # of Sales
Estimated 2015
91.01
14.34
14
1995
90.10
12.76
22
2014
90.82
15.39
12
1994
87.90
12.44
24
2013
92.98
18.15
20
1993
90.35
14.24
26
2012
93.51
12.84
14
1992
89.90
14.86
21
2011
90.83
27.99
18
1991
87.85
8.38
8
2010
97.77
12.82
29
1990
89.60
19.53
13
2009
89.21
13.60
29
1989
94.40
13.81
13
2008
95.29
21.32
36
1988
95.40
19.77
20
2007
91.80
23.24
35
1987
87.65
17.27
16
2006
87.55
17.05
26
1986
98.20
14.21
15
2005
85.65
15.52
34
1985
82.00
12.63
16
2004
80.90
17.82
17
1984
76.80
18.30
13
2003
89.22
15.08
39
1983
87.85
10.58
26
2002
92.40
16.81
17
1982
78.00
10.25
8
2001
93.50
15.04
23
1981
87.55
10.07
14
2000
96.85
14.99
28
1980
80.85
22.69
12
1999
87.50
14.14
33
1979
78.00
16.66
15
1998
89.10
11.68
25
1978
84.60
13.49
12
1997
87.80
11.57
21
1977
62.90
28.20
27
1996
89.50
15.78
24
1976
72.30
13.19
18
W
City of Iowa City ? ,
Advisory Board/Commission/Committee
Application Form ----
CITY OF IOWA CITY
THIS APPLICATION IS A PUBLIC DOCUMENT WITH THE EXCEPTION OF THE LAST PAGE MARKED "CONFIDENTIAL." THIS
APPLICATION WILL BE CONSIDERED FOR THREE MONTHS ONLY AND AUTOMATICALLY CONSIDERED FOR ANY VACANCY
DURING THAT TIME.
Advisory Board/Commission/Committee Name
NAME Sara Beth Meierotto
Review
HOME ADDRESS 66 Kenneth Drive
Is your home address within the corporate limits of Iowa City?
How long have you lived in Iowa City? 22 years
Contact # 319-621-3161
Term 6 years
❑✓ Yes E] No
Gender: Male❑ Female
Email Address sbmeierotto@gmail.com
CONTRIBUTION AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION:
From the time I was in junior high through college I was in student government positions. Including a committee called the Building Vertical
Team at City High which was made up of students, parents, teachers, and administration so that people at all levels in the school system could
come together in one place to consider major issues in the school.
I'm very familiar with Robert's Rules of Order and I have a good temperament for meetings in a government setting, I'm professional and light
hearted.
I was born in Iowa City. I went away for college and came back. My husband and I purchased our first home in West Branch a few years ago
and moved back to Iowa City last year. I really enjoy looking at houses that are for sale and I am familiar with real estate in this area.
WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD?
Yny 1-W111 *14 "101� T went-1�.co.�o�A1 +k4-4- "'PP`..-' pyoeess ave M r koi.4.t¢ -�n C"'t,
Celt so Xwv-E'pR"Umx ,rotess.
LIST POTENTIAL CONFLICTS OF INTEREST: See page 1 for information regarding Conflict of Interest
None
O
IF YOU ARE NOT SELECTED, DO YOU WANT TO BE NOTIFIED? Yes ❑ Ne
DO YOU CURRENTLY SERVE ON ANOTHER IOWA CITY BOARD OR COMMISSION? Yes ❑✓ No
(If yes, please indicate which board would be your first choice to serve on.)
Misrepresentations on this application will constitute just cause for removal of an appointee. If you fail
to answer all the questions, Council may not consider your application.
General Application
April 2015 Page 2 of 7
N
_O
C
C-3
=er)
ea
j
<M
-a
,Mj q
O
IF YOU ARE NOT SELECTED, DO YOU WANT TO BE NOTIFIED? Yes ❑ Ne
DO YOU CURRENTLY SERVE ON ANOTHER IOWA CITY BOARD OR COMMISSION? Yes ❑✓ No
(If yes, please indicate which board would be your first choice to serve on.)
Misrepresentations on this application will constitute just cause for removal of an appointee. If you fail
to answer all the questions, Council may not consider your application.
General Application
April 2015 Page 2 of 7
� r
il BY
BOARD, COMMISSION AND COMMITTEES � ON
BUSINESS LISTING
CITY OF IOWA CITY
Name of City
Board/Commission/Committee Board of Review Date 01/13/16
Name Sara Beth Meierotto
Section 362.5 of the Code of Iowa generally prohibits, with certain important exceptions, a member of
a city Board or Commission from having an interest in a city contract. A copy of Section 362.5 is attached
(see page 7).
List all businesses in which you, or your spouse/domestic partner, have an ownership interest
(for example, sole proprietor, partner, 5% or more of corporation's stockholdings).
Please indicate if there are none.
BUSINESS NAME I BUSINESS ADDRESS
NOTE: A new form must be completed if the above information changes or anner- jp infer�st is
acquired in an additional business.
.�4
Applicant Signature
t
66 Kenneth Drive -77
Misrepresentations on this application will constitute just cause for removal of an appointee. If you fail
to answer all the questions, Council may not consider your application.
General Application
April 2015 Page 3 of 7
01-14-1
IN
1 � t
+'>~�►Trrr � ME
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(3 19) 356-5000
(319) 356-5009 FAX
www.icgov.org
City Conference Board Meeting
5:00 PM — separate agenda posted
Special Formal / Executive Session 5:15 PM — separate agenda posted
City Council Work Session Agenda
Tuesday, January 19, 2016
Following Special Formal Meeting
Emma J. Harvat Hall - City Hall
■ Questions from Council re Agenda Items
■ Council Appointments (Agenda item # 7)
■ Use of City Letterhead [IP # 3 Info Packet of 1/14 ]
■ Joint meeting agenda items [IP # 9 Info Packet of 1/7]
■ Information Packet Discussion [January 7, 14]
■ Council Time
■ Meeting Schedule
■ Pending Work Session Topics [IP # 4 Info Packet of 1/14]
0 Upcoming Community Events/Council Invitations
City of Iowa City
MEMORANDUM
DATE: July 18, 2002 C(D P
TO: Mayor and City Council
FROM: Marian K. Karr, City Clerk Mme'
RE: Use of City Letterhead
At your Work Session of July 15 Council requested a copy of the policy concerning use
of City Letterhead by individual Council Members. This matter was discussed by the
City Council and City Council Rules Committee in 1989. Attached are the minutes of
both meetings for your review. Motions passed unanimously on the adoption of the
policy.
CITY COUNCIL RULES COMMITTEE
September 19, 1989
RULES COMMITTEE: Meeting of September 19, 1989, 7:05 PM
COMMITTEE MEMBERS PRESENT: Ambrisco, McDonald
COMMITTEE MEMBERS ABSENT: None
STAFFMEMBERS PRESENT: Karr, Cain
a_X41 Th—NOM
Ambrisco noted that all other Boards and Commissions had definite terms and that this Committee had
Indefinite terms. Staffinember Patt Cain stated that the proposed by-laws are written to reflect the
existing situation without having to go back and change the enabling resolution and the Committee did
discuss having revolving, definite terms and decided to wait until they might have other changes that
would necessitate an amendment to the resolution at a later time. She noted Committee discussions
regarding resignations occurring and membership tending to tum -off; recommending certain types of
membership to include design professions and sort of setting up categories as other Commissions
have. No formal recommendations were made at this time. Cain stated that the Committee did not
have formal by-laws and these were closely patterned after other City Board and Commission by-laws.
Cain said there was nothing particularly unusual about the proposed by-laws except for the indefinite
terms. The Rules Committee recommends approval of the by-laws as presented.
OTHER COUNCIL POLICY ISSUES
Use of City Letterhead by Coundimembers
McDonald asked that the Rules Committee consider recommending to Council that any Counciimember
that utilizes City stationery for correspondence purposes, whatever they might be, that the rest of the
Council be copied. McDonald noted that Councilmembers may correspond with whoever they choose
but that correspondence takes on an official position when It goes out on City stationery. The Commit-
tee agreed that the copy need not be distributed prior to its mailing. The Committee went on to say
that when a piece of correspondence Is prepared In such a way as to infer to the recipient that it
reflects the entire mood of Council that It go out under the Mayor's signature only, .or that it be
distributed to Council prior to its mailing. Committee members noted situations where a piece of corre-
spondence could be inferred as the mood of the Council when in fact it was the mood of an individual
member. Ambrisco noted that the Charter and the City Code states that the Mayor Is the official
spokesperson for Council and he would prefer that protocol be kept in tact. Members noted exceptions
to the policy for the Mayoral correspondence signed on a daily basis or viewed as formality. This
recommendation will be presented to Council at their October 3rd meeting.
Meeting adjourned 7:20 PM.
Agenda F r
Iowa City City. Council
Regular Council Meeting
October 3, 1989
Page 17
ITEM NO. 11 - RECOMMENDATIONS OF BOARDS AND COMMISSIONS.
a. Consider recommendations from the City Council Rules Committee:
(1) That the proposed by-laws as presented by the Design
Review Committee be adopted.
(2) That the Council adopt a policy that any Councimember who
utilizes City stationery for correspondence purposes copy the
Council, and that any correspondence that Infers to reflect
the entire mood of the entire Council be signed by the
Mayor.
At their meeting of September 19, 1989, the Council Rules
Committee discussed the above-mentioned items. Minutes of the
meeting are Included in your Council packet. Adoption of the
Design Review Committee by-laws are included on this agenda as
Item No. 12, If Council concurs with recommendation #2, a motion
should be made and a vote taken.
Action: �l�/ 422
b. Consider a recommendation of the Design Review Committee that
the City Plaza Ordinance be revised to eliminate provision for
ambulatory vendors except In cases of special events and festivals.
Comment: As a result of recent difficulties in enforcing ambulatory
vending regulations on the City Plaza, the Design Review Committee
was asked to reassess the conditions for allowing this use. 9 the
City Council concurs with this recommendation, it should be referred
to the City staff for preparation of an ordinance amendment.
Action:
c. Consider a recommendation of the Committee on Community Needs
that the 1990-1992 Community Development Plan be adopted. This
Rom is on the agenda as Item No. 14.
Council Activities
October 3, 1 M C
Page 7
47
Moved by Larson, seconded by Horowitz, that the correspondence from Ms. Edwards be
accepted. The Mayor declared the motion carried unanimously, 7/0, all Counciimernoors
present.
The Mayor announced the following vacancy: Senior Center Commission - one vacancy
for an unexpired term ending 12/31/81. This appointment will be made at the. 11/14/t39, Council
meeting.
Moved by Ambrisco, seconded by Horowitz, to re -appoint D. Roger Bruner, 3016 Raven
Street and Loren Horton, 3367 Hanover Ct., to the Riverfront Commission for three-year terms
ending 1211/92. The Mayor declared the motion carried unanimously, 7/0, all:10ouncilmembers
present.
Courtney noted a recent letter to the editor in the Press -Citizen regarding housing
discrimination and asked what avenues people had who wished to follow-up. The. City
Manager explained that Individuals could pursue such claims through HUD: or through the
City's Human Rights Ordinance, noting that our ordinance was stronger than the HUD
regulations. Courtney asked that information be distributed through our Lensed Housing
Program. Courtney announced that the Convention and Visitors Bureau had hired a new
Executive Director, Wendy Roe, and urged everyone to stop by during a reception in her honor
on 10/12. Horowitz reminded everyone that Saturday, 10/14, is Toxic Clean -Up Day in Iowa
City and encouraged everyone to participate. Any questions should be addressed to 'the
Johnson County Health Department. Kubby noted the event was due to the persiotence of the
Health Department and Environmental Advocates. Horowitz said the League of. VYbmen Voters
will sponsor a legislative forum at the Senior Center from 5:00 to 7:30 on 44. Ambrisco
noted a recent speech by University President Hunter Rawlings concerning a snore pedestrian
campus and questioned if the proposal involved the closing of the krA Avenue bridge.
McDonald stated the proposal did not include closing the bridge and 'tK*t speech centered
around long range goals and a general overview of Ideas. He felt the City would have an
ample opportunity to discuss these Ideas with the University. The City Manager stated that a
joint committee has not been formulated to date but that the Fire Department and Public Works .
Department had reviewed the proposal. Larson praised the efforts of staff -16d the owners of
the Cliff Apartments on continuing to address the problem of erosion behind the apartments.
Larson stated he was impressed with their plans and noted that the completion of Meir plans
will not be hindered by the and of the construction season. Kubby noted the 899 of the
recycling program within the City offices and urged the University to get &&Ned:
The Mayor noted the recommendation from the City Council Rules Committee that the
proposed by-laws as presented by the Design Review Committee be adopted. Staffinember
Patt Cain stated that it was important that the Committee establish by-laws and that they would
be coming back to Council with changes after the Committee had an opportunity to, a0dress
certain issues. One item that will be looked at would be the question of indefinitikAerms of
members. Moved _by Ambnso, seconded by Horowitz, to approve the reoommendati(ob of the
City Council Rules Committee that tate Council adopt a policy that any 2wncilmember who
utilizes City Stationery for correspondence purposes copy the Council, and that any
lift no
CITYF IOWA CITY
www.icgov.org
CITY COUNCIL
Jim Throgmorton
Mayor
Kingsley Botchway
Mayor Pro Tem
Rockne Cole
Terry Dickens
Susan Mims
Pauline Taylor
John Thomas
council@iowa-city.org
410 E. Washington Street
Iowa City, IA 52240
Phone: (319) 356-5041
Fax: (319) 356-5497
LCI
� r
lamlp
,
®rte- *S
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(3 19) 356-5000
(319) 356-5009 FAX
www.icgov.org
- J
a
lk ON
CITY OF IOWA CITY
UNESCO CITY OF LITERATURE
PENDING CITY COUNCIL WORK SESSION TOPICS
January 14, 2016
Pending topics to be scheduled:
1. Discuss marijuana policies and potential legislative advocacy positions
2. Discuss formation of staff /citizen climate adaptation advisory group
3. Review annexation policy
4. Review downtown traffic model final report
5. Presentation from St. Ambrose University's Dr. Barnum regarding the ongoing Police
Department disproportionate minority contact traffic stop study
r
CITY OF IOWA CITY 1P7
MEMORANDUM
Date: January 14, 2016
To: City Council and Department Heads
From: Tom Markus, City Manager
Re: Lawrence, Kansas City Manager Position
As you know, I was named a finalist in the Lawrence, Kansas City Manager search in
November 2015. This week, I accepted an offer to serve as the next City Manager of
Lawrence. I am tentatively scheduled to begin working in Lawrence the week of March
21, 2016.
It has been my pleasure to serve a very dedicated governance board in the Iowa City
City Council. Iowa City is very fortunate to have such leadership and I have appreciated
the opportunity. Likewise, the City organization is staffed by extremely professional and
dedicated employees who take their civic responsibilities and public service ethic very
seriously.
When I was appointed City Manager of Iowa City, the City Council charged me with
making progress in a number of specific focus areas, including: strategic planning;
succession planning for a number of expected retirements; improved customer service
and community outreach; and financial stability including a more focused economic
development program. I am proud that during my tenure significant progress was made
in each of these areas.
We have developed a robust strategic planning process which has informed the
creation and funding of a number of city programs and initiatives. The second iteration
of the strategic plan, adopted in January 2014, continued support for existing goals and
added inclusivity and sustainability as overarching values to be incorporated into
programs and processes throughout the organization. A number of new initiatives grew
out of the organization's focus on these values, including efforts to diversify the
organization's employment base, creating the Sustainability Office, improved community
outreach such as the City Manager's roundtable and Police Department events and
staffing, an ongoing evaluation to address disproportionate minority contact, and
requiring affordable housing units be added to development proposals. I believe this
last initiative has been particularly successful. Through just the first eight months of
2015, the City Council approved projects and incentives that will construct 45 units for
January 14, 2016
Page 2
families that meet income guidelines at or below 80% of area median income, 12
workforce housing units for families between 80% - 120% of area median income, and
$1 million to be deposited into an affordable housing fund to pursue additional housing
affordability projects. The City Council adopted a policy that any project using City
incentives will devote 10% of units to affordable housing and the state of Iowa's first
inclusionary housing ordinance is under development.
Succession planning for a large number of expected retirements was another key area
that the City Council expected the City Manager to focus on when I was hired in 2010.
In the last five years, nearly 60% of senior management positions have turned over due
to retirements. This is an enormous amount of institutional knowledge to lose in a short
time frame, but our staff has responded exceptionally well, moving into positions of
increased responsibility and complexity without missing a beat. I believe that service
delivery and customer interactions have improved despite the difficult challenges this
type of transition entails. Succession planning has been considered in personnel
decisions in every department in order to position the organization for a successful
future, not just address the immediate issue of retirements. This is true of the City
Manager's Office; I am confident that we have staff in the City Manager's Office that can
successfully serve managing the organization on an interim or permanent basis. Of
course these decisions will follow a defined process directed by the City Council.
Improving customer service and responsiveness was another direction from the City
Council when I was appointed, and again this is an area in which the City has made
significant progress. Division reorganization, a new Communications Office, and
amended job descriptions all were tailored to improve outcomes for our customers,
whether they are an individual or an organization. Development processes were
streamlined with the creation of the Department of Neighborhood and Development
Services, outreach to new University students and University offices has been vastly
improved through Communications Office activities, and City presence on social media
sites and at community events has expanded. These efforts have been noticed by the
public and we consistently receive positive feedback on our improvements.
Finally, maintaining the City's strong financial position has been a strong focus of the
last five years. We have maintained the City's Aaa bond rating in an environment in
which many cities' bond ratings were downgraded. Our bond rating is an essential
component of long-range planning, as lower borrowing costs associated with this bond
rating means that more resources are available to provide services to our community,
rather than making interest payments. The City has reduced its tax levy each of the last
four years with a fifth reduction recommended in this year's proposed budget. This is
an important aspect of maintaining an affordable community, both for homeowners and
business investment.
January 14, 2016
Page 3
Going forward it will be important to remember the nexus between economic
development and social justice issues, as they are not mutually exclusive. Many of the
programs and initiatives that focus on creating a just community are funded through
property tax proceeds, including community outreach through the Police Department,
the Sustainability Office, and affordable housing financial incentives. Without economic
development, our organization will not be able to fund the programs which are so
central to our community's values. As noted above, our progress in affordable housing
initiatives has largely come through development proposals. If the connection between
economic development and community betterment is not appreciated, the City will not
reach its full potential in achieving its goals. These initiatives do not have to work at
cross purposes; they should be understood as complementary to one another.
While I have enjoyed working for the Iowa City community, Lawrence, Kansas also
provides an excellent opportunity for me professionally and personally for several
reasons. While Lawrence shares many of the same opportunities and `town and gown'
challenges that face the City of Iowa City, there are also several unique issues in
Lawrence that will provide me with new challenges and will allow me to continue my
professional development and growth as a City Manager. Through the selection
process I made strong personal connections with Lawrence City Commissioners and I
look forward to building on those relationships as I serve in my new capacity. On a
personal note, I have family members who live within close proximity to Lawrence.
I am incredibly grateful that I have been able to serve the City of Iowa City for the last
five years. While I look forward to the opportunity that working in Lawrence provides, I
will miss the people that I have had the good fortune to work and socialize with in this
community. Thank you for the opportunity.
From: Tom Markus
Sent: Thursday, January 14, 2016 10:02 AM
To: Marian Karr
Subject: FW: {Coalition for Racial Justice] No meeting of the CRJ today
From: coalition-for-racial-justice@googlegroups.com [mailto:coalition-for-racial-justice@googlegroups.com] On Behalf
Of Sara Barron
Sent: Thursday, January 14, 2016 9:20 AM
To: coalition-for-racial-justice@googlegroups.com
Subject: {Coalition for Racial Justice} No meeting of the CRI today
There will be no January meeting of the Coalition for Racial Justice. Instead, we encourage you to attend the
community events celebrating the life and legacy of Dr. Martin Luther King, Jr.
Interfaith Service:
https:Hdocs.googJe.com/document/d/19vEP-PxMV-R yd2zXCN5vazv62EMT2UMLmFTZ KWe-
8/mobilebasic?pli=1
See you in February!
Sara
Joining together to promote racial justice through action, education and empowerment.
You received this message because you are subscribed to the Google Groups "Coalition for Racial Justice"
group.
To unsubscribe from this group and stop receiving emails from it, send an email to coalition-for-racial-
iustice+unsubscribe(a`gooaleeroups.com.
To post to this group, send email to coalition-for-racial-justice(&googlegroups.com.
Iowa City MLK Interfaith Celebration 2016
E- Iowa City MLK Interfaith Celebration 2016
Pleasc
ervice
"NOW IS THE TIME TO MAKE REAL
THE PROMISES OF DEMOCRACY."
in honor of
Dr. Martin Luther King, Jr.,
and his call for
justice, democracy, peace, and love.
Sunday, January 17
7:00 pm
Hosted by First Mennonite Church of Iowa City
on behalf of the Consultation of Religious Communities (CRC)
405 Myrtle Ave., Iowa City
Page 1 of 2
Join with members of Iowa City's diverse faith community to honor the life and legacy of the
Reverend Dr. Martin Luther King, Jr.
This year's offering will go to the Inside Out Reentry Community, which supports people returning
from incarceration.
Handicapped parking is available in the church parking lot on Myrtle Avenue and by the entrance in
the lot behind the church.
https:Hdocs. google. com/document/d/ 19vEP-PxM V-R_pd2zXCN5vazv62EMT2UMLmFT... 1/14/2016
Iowa City MLK Interfaith Celebration 2016
A(.othejWA*C#yv(�tK hftMiWOb1b 5n 2016
This page will be updated as additional information becomes available (bit.ly/lmGT3mV�.
Page 2 of 2
https://docs.google.com/document/d/19vEP-PxMV-R_pd2zXCN5vazv62EMT2UMLmFT... 1/14/2016
Marian Karr
From: Marian Karr
Sent: Tuesday, January 12, 2016 12:55 PM
To: Marian Karr
Subject: FW: Michael Berkshire Visiting IC
Attachments: image001.jpg
From: Maples, Sara E [sara-maples@uiowa.eduj
Sent: Monday, January 11, 2016 1:26 PM
To: Jim Throgmorton
Subject: Michael Berkshire Visiting IC
Jim,
IP9
Michael Berkshire, the Green Projects administrator for the City of Chicago, agreed to visit Iowa City this spring. He will
be talking to our Tippie and UI students and I wanted to reach out to the IC City Council to see if you all may be
interested in meeting with him. I understand that you and Barbara Eckstein worked with him in the past for your 2003
publication "Story and Sustainability: Planning, Practice, and Possibility for American Cities."
Michael's schedule is flexible. I am aiming for him to visit in March but could also be flexible. Please let me know if this
interests you and other council members.
httys://vimeo.com/111792207
Thank you,
Sara
[httP:Htippie.uiowa.edu/communications/Logos/Tippie_College_ combined_color.gif]
Sara E. Maples
Research Support and Sustainability ManagerTippie College of Business Pappajohn Business Bldg., C202 University of
Iowa Iowa City, IA 52242
Phone: 319-335-3726
sara-maples@uiowa.edu<mailto:sa ra-maples@uiowa.ed u>
http://tippie.uiowa.edu/
I
®I, CITY OF IOWA CITY IP10
--'°'���� MEMORANDUM
Date: January 11, 2016
To: Geoff Fruin, Assistant City Manager
From: Equity Director Stefanie Bowers
Police Chief Sam Hargadine
Re: St. Ambrose Study on Iowa City Police Traffic Stops Update
Introduction:
This memorandum is to provide a status update on the St. Ambrose Study on Police
Traffic Stops.
History/Background:
To address community concerns of racial profiling, the Police Department started to
collect demographic data on traffic stops in July of 1999.
In the year of 2006 the Police Chief Sam Hargadine was approached by Dr. Christopher
Barnum, Associate Professor of Sociology and Criminal Justice and Director of Graduate
Studies Masters in Criminal Justice at St. Ambrose University in Davenport, Iowa. Dr.
Barnum was interested in analyzing the police traffic stop data that was being
collected and adding his own methodology that Includes observational baseline
studies. The observational baseline studies or surveys include using trained observers
who are stationed at various locations within Iowa City to determine the racial makeup of
Iowa City's drivers at any given time.
These surveys occurred at different times of the day and over multiple years. Dr.
Barnum was alio provided with traffic stop data for the years 2005, 2007, 2010,
2011 and 2012.
Based on the community conversations generated by the City's Ad Hoc Diversity
Committee in 2013, Police Chief Hargadine worked with Dr. Barnum to Incorporate more
traffic stop data and conclude his analysis. Throughout this partnership with Dr. Barnum,
officers were not advised of the study due to the potential of changing behavior patterns.
Dr. Barnum's 2013 report discusses at length the difference in disproportionality from the
data in 2005 — 2007 and 2010 — 2011. Dr. Barnum's report indicates a notable
increase in the disproportionate contacts in particular on the South East side between
the two time periods. The numbers jump considerably both among a few officers that
were assigned to that area and by the department as a whole. As this was occurring the
department was responding to a dramatic increase in calls from that area that included
multiple shots fired and one homicide. To combat this increase the Police Department
created a new concentrated zone within the existing beat and patrolled that area
extensively.
Dr. Barnum reported out on the 2013 report at the June 18, 2014 City Council meeting.
At that time the City Council authorized further study. The 2013 report and a video
recording of the meeting is available on the City's website under the Police Department's
' A transition to a new data management system resulted in conversion problems that prevent data from 2008-2009 to be
analyzed.
January11, 2016
Page 2
Disproportionate Minority Contact Study. https //icgov org/city-government/departments-
and-divisions/police-department/disproportionate-minority-contact-study.
In 2015, the Police Department reviewed Dr. Barnum's report with officers and
reiterated that bias based policing is illegal, immoral and if discovered will lead to
discipline which can include termination. The review included a discussion with officers
for the possible reasons for the finding and how the Police Department moving forward
can reduce the numbers. Complaints that come in alleging racial bias have been taken
seriously and are fully investigated by supervisory staff. Any inappropriate behavior has
resulted in personnel action. In addition, supervisory staff of the Police Department
randomly review the videos of officers throughout the year for indications of bias
based habits, unprofessionalism, and unsafe habits. Any violations of policy require
documentation for that officer and at a minimum corrective counseling .2
Currently:
The Police Department and the City are committed to this issue and hopefully will show
meaningful progress in the years to come. The Police Department continues to work and
report out on the progress of the action plan to reduce racial and ethnic disparities in the
quarterly diversity implementation updates to the City Council. The quarterly diversity
implementation updates provide a complete and up-to-date list of the activities,
programs and initiatives of the Police Department. These updates are available on the
City's website under the diversity initiative link. https://icgov.org/city-
government/departments-and-divisions/human-rights/racial-equity-and-diversity-
initiative.
Dr. Barnum has been hired to analyze traffic stop data through calendar year 2016 and
compare the data with previous years. It was decided that future studies should be
conducted to ensure that measures put in place are effective and the disproportionate
statistics lower. Dr. Barnum reports out on data on a biennial basis, starting with the
2013 data that was reported out on in 2014. His next analysis will be presented in early
2016.3 This is consistent with the timeline set in the Equity Reports for 2014 and 2015.
I Officers receive legal training once per year specifically on race based traffic stops that outline the legal and civil
penalties they could be exposed to if an officer engages in racial profiling. Over the last 4 years Officers have
received diversity training provided by Chad Simmons, Executive Director of Diversity Focus and Helen Jamison,
Director of Culture Friendly Consulting, LLC, white privilege and implicit bias training provided by Dr. Eddie Moore Jr., and
Diane Finnerty and attended workshops presented by the Government Alliance on Racial Equity to better understand and
study institutional barriers based on race and ethnicity, and how the City can improve its policies, programs and services
to create sustainable change.
3 The City's Equity Reports are published the year following the data contained therein. The Equity Report of 2014 reports
out on data from 2013. The Equity Report of 2015 reports out on the data from 2014.
�I.® CITY OF IOWA CITY 01-14-16
..ul.� L IP11
MEMORANDUM
Date: January 13, 2016
To: Mayor and City Council Members
From: Stefanie Bowers, Equity Director -56
Marian K. Karr, City Clerk
Re: Council Listening Posts
The City Council of Iowa City approved the 2013 Equity Report Action Plan and five areas of
focus for relationship building at the February 23, 2015 Council meeting by adopting Res. 15-57
(attached). The plan outlined top priorities and new initiatives developed by City staff and
Council to promote racial equity and diversity. One of the new initiatives is to host listening
posts in various locations throughout the year. Two Council Members will attend each listening
post and those two Council members will report back (utilizing a summary form) to the entire
Council. A summary of each listening post will be distributed in the Council information packet.
Members of the community are encouraged to stop by and meet with Council representatives to
discuss any community issue. No formal agenda or presentation is planned.
In 2015 Council held three listening posts:
• Iowa City Public Library (downtown), May 7 — 4:00 to 5:30 PM
• Lucky's Market (east side), July 29 - 5:30 to 7:00 PM
• West Side Java House (west side), October 15 — 6:00 to 8:00 PM
Staff solicited input from the City Manager's Roundtable for future locations, as well as retained
a list of possible future sites from previous discussions. Possible locations might include but not
limited to:
1. The Spot
2. Pheasant Ridge Neighborhood Center
3. Broadway Neighborhood Center
4. Mercer Park and/or Aquatics Center
5. Grant Wood School
6. Uptown Bill's
7. Iowa City Airport
At your January 19 work session staff would seek direction on a future site, and Council
Member availability.
Attachment: Res. 15-57
•l
Prepared by: Stefanie Bowers, Equity Dir., 410 E. Washington St., Iowa City, IA 52240 319.356.5022.
RESOLUTION NO. 15-57
RESOLUTION APPROVING THE 2013 EQUITY REPORT ACTION PLAN
INCLUDING THE ACTION PLAN FOR THE POLICE DEPARTMENT AND THE FIVE
AREAS OF FOCUS FOR RELATIONSHIP BUILDING AS PRESENTED BY CITY
STAFF AT THE CITY COUNCIL WORK SESSION HELD ON JANUARY 13, 2015
(RACIAL EQUITY & DIVERSITY ISSUES).
WHEREAS, It is vital for Iowa City's long-term prosperity to create a stronger and more inclusive
community; and
WHEREAS, The City Council is committed to eliminating disparities within City Government; and
WHEREAS, The City Council is committed to promoting racial equity and justice as a fundamental
aspect of an inclusive and healthy community; and
WHEREAS, On June 19, 2012, the City Council passed a resolution establishing the Ad Hoc Diversity
Committee to study City law enforcement, the Citizens Police Review Board and transportation
services as they relate to persons of color to promote just and harmonious community interaction; and
WHEREAS, On June 18, 2013 the City Council passed a resolution implementing recommendations
from the Ad Hoc Diversity Committee and City Staff; and
WHEREAS, Pursuant to those recommendations an annual equity report was published on August
18, 2014 with an action plan to reduce racial and ethnic disproportionality within City's services,
programs and operations.
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby outlines its top priorities and
related new initiatives generated by the 2013 report on equity and the specific action plan developed
by City staff and Council to promote racial and ethnic equity and improve communications and
relationships with the community.
• 'Hold listening posts in various locations throughout the community. Two Council
members will rotate at each listening post and those two Council members will
report back to the entire Council.
• Host staff roundtables with Chairs/Directors of local community organizations that
focus their efforts on eliminating racial disparities.
• Expand Coffee with a Cop to rotate to different areas of the City.
• Apply (Police Department) to participate in the United States Department of Justice
pilot program on the National Initiative for Building Community Trust and Justice.
• Offer Police ride alongs to members of the community who wish to participate.
• Expand the use of body -mounted cameras within the Police Department and
develop appropriate rules and regulations for this technology.
• Continue to participate in the disproportionate minority contact study with Dr.
Barnum and St. Ambrose University.
• Encourage the expansion of the Citizens Police Review Board to other jurisdictions.
• Provide financial and labor resources to City Departments to carry out trainings and
activities on cultural competency, cultural awareness, cultural consciousness and
implicit bias.
• Engage with members of the community specifically persons of color and members
of historically underrepresented groups by actively participating in community
Resolution No. 15-57
Page 2
outreach, activities and programs.
• Provide support and resources for a regional community ID program.
• Partner with the Government Alliance on Race and Equity (GARE). GARE is an
organization of governments across the country committed to racial equity. GARE
provides equity resources, best practices and the expertise of practitioners in the
field. Staff will conduct a review after one year to determine whether the partnership
is producing the intended results.
• Review and discuss committee reports from the Criminal Justice Coordinating
Committee of Johnson County.
• Collect and analyze data on individuals who apply for employment with the City to
ascertain what barriers exist in creating workforce equity.
• Collect and analyze data on individuals who apply for appointment on City
boards/commissions to ascertain what barriers exist in creating proportionate
representation of persons of color on boards/commissions.
• Evaluate a racial equity impact review tool for City budgets, programs, policies and
services.
• Take active steps to increase the racial and ethnic diversity of the applicant pool for
hiring within the Police Department.
• Increase awareness of the options available to file complaints against the Police
Department or other City services, programs or operations.
Passed and approved this 23rd day of February J2015.
ATTEST:.- 7 - %eve
CITY CLERK
=:J22k
g� -I& -1T
City Attorney's Office
It was moved by Mims and seconded by Botchway the Resolution be
adopted, and upon roll call there were:
AYES:
NAYS: ABSENT:
X
Botchway
X
Dickens
X
Dobyns
X
Hayek
X
Mims
X
Payne
X
Throgmorton
From Council Member Thomas
M2
Form -based codes: What's the deal?
Note: This is the fifth of a series of articles on the Form Ithaca design charrette.
Here's a deal that could come with a form -based code: The community gets walkable neighborhoods with
affordable housing—developers get a streamlined approval process.
Form Ithaca held a design charrette in early June to demonstrate how zoning reform could help the city and
town of Ithaca. Conventional codes focus more on separation of use rather than the character of
neighborhoods. Form -based codes (FBCs) allow communities to code, with more certainty, the character of
place—while emphasizing separation of use less.
Building a new neighborhood like Ithaca's Fall Creek, Northside, Southside, or Belle Sherman would require a
drawn out, negotiated approval process with many uncertainties. Meanwhile, the market is growing for such
neighborhoods.
"The market demand in Fall Creek and other neighborhoods exceeds supply, and we need to find alternatives,"
notes Nels Bohn, director of the Ithaca Urban Renewal Agency. The rental vacancy rate is effectively zero—
which contributes to an affordable housing shortage.
Form Ithaca convened local developers who discussed, among many topics, the idea of adopting "inclusionary
zoning" with a FBC. Inclusionary zoning typically works this way: With projects of a certain size (e.g. 10 or
more units) a percentage of units (e.g. 10 percent) must be affordable to households that earn 80 percent or less
of the area median income. These numbers can be adjusted to suit a particular community. A higher percentage
of affordability can be incentivized with a bonus.
Developers may meet inclusionary zoning requirements through: Design and construction (e.g. less expensive
features without dramatically changing the building appearance); Smaller units or alternative types such as
accessory units or cottages; Subsidy; Or a combination of those three. Requirements are clear and consistent.
"Inclusionary zoning is something that people see as a tangible benefit," notes Jeremy Thomas, senior director
of Real Estate in Facility Services at Cornell University in Ithaca. "There's a clear value to the public, which
becomes more comfortable with development. It can be a very predictable process." The known formula takes
away project -by -project bargaining—which makes entitlement consistent and predictable. That's important to
developers.
Approximately 80 percent of building projects in the City of Ithaca go to the Board of Zoning Appeals, it was
reported to Form Ithaca. That indicates the system needs fixing. The great majority of these requests are
granted --but not before significant time and money is spent. "Uncertainty has a cost," says Ithaca developer
Frost Travis. "You can't get financing until you know if you are going to be able to do 28 or 36 units, and that
could make the difference in whether you get loan approval at all. I'm intrigued by the idea of taking a 1,000 -
page code into a much shorter, visual, user-friendly document."
Form Ithaca is writing a FBC for the city and the town, and one goal will be user friendliness. A landowner
should be able to tell, quickly and without aid of a consultant, generally what is permitted by right on any
parcel. Ideally, a form -based code allows administrative, by -right approval if the code is met. The reasoning
goes like this: The vision comes from the comprehensive plan, which is expressed in the code. If the project
meets the code and therefore the community's vision, a system that does not require too much negotiation is
more efficient and fair.
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Through the city's draft and the town's adopted comprehensive plans, Ithaca citizens and leaders are calling for
complete, compact neighborhoods. The only way to build these anew, now, is through obtaining a large
number of variances or seeking a "planned unit development." The PUD system is highly unpredictable,
because it puts everything up for negotiation in a lengthy, costly, process.
Zoning appeals are so prevalent in Ithaca for two reasons. First, most properties in the city currently don't
conform to the existing zoning. The historic buildings mostly predate zoning, and the zoning imposes
requirements such as lot sizes and setbacks that are inconsistent with the older neighborhoods.
Noncomforming lots and buildings seeking substantial changes need variances.
Second, the zoning requires something other than what the market wants to build. A FBC could bring the code
into alignment with the character of historic neighborhoods and with the current market.
The "missing middle" and the little guy
Conventional codes tend to favor single -family dwellings and substantial apartment buildings in specific areas.
Other housing types—such as townhouses, accessory dwellings, multiplexes, small apartment buildings,
cottage courts, and stacked flats-4end to be difficult to build in many areas. These types are called the
"missing middle," and they can provide more affordability, varied living arrangements, and density in a way
that is compatible with the character of a diverse neighborhood. A system that requires variances for these
types stacks the regulatory deck against variety, because the public sees these kinds of buildings as "breaking
the rules." Residents may associate density with larger buildings only. "We are trying to illustrate the missing
middle in a way that is more palatable to the public by combining placemaking, neighborhood structure, and
community building in a way that shows real benefits of compact development," says urban designer Seth
Harry, a leader of the Form Ithaca charrette.
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The missing middle: Image by Daniel Parolek of Opticos Design
These "missing middle" types—two, four, six-unit buildings or clusters—also enable small developers and
builders. Missing middle housing types can be financed and built on small lots, incrementally. A growing
number of off-the-shelf building plans meet the standards of a form-based code—but also cut costs and are
designed for finance. This small-scale density is appropriate for infill sites and also can be incorporated into
3
new villages or neighborhoods. With a FBC, any number of independent small developers can help to build a
coherent neighborhood—that's how cities and towns used to be built.
Small-scale retail also can be enabled through a FBC, because the process identifies centers where
neighborhood -scale retail is appropriate. The code ensures that the physical form is compatible. A typical
convenience mart with parking in front becomes a comer store. A commercial strip shopping center can be
built as a village square. "Allowing small-scale retail in neighborhoods has real benefits," Harry says. "It takes
car trips off the network—it's convenient for households."
Build a better burb
Although Ithaca is a walkable small city, it also has drive -only suburbs, both in the city and town. Some of
these single -use areas could be more diverse and walkable—this change is envisioned in Ithaca's new
comprehensive planning efforts. A FBC is essential for retrofit because it allows for a mix of uses and uses the
urban -rural Transect as a tool to encourage development that is appropriately mixed at a fine grain. In cases
where a community would like to see a commercial strip or car -oriented shopping center transition to a
neighborhood, a FBC is the typical regulatory tool employed.
The Transect and calibration
A form -based code uses the urban -rural Transect. Unlike conventional zoning that may have 30 or 40 zones,
the Transect has only six zones—four of which promote development at various intensities. These zones, in
order of intensity, are: Core, Center, Neighborhood General, and Sub -Urban. The other zones are Rural, where
development is allowed but not encouraged, and Natural, where no development can occur. Creating a FBC
involves local calibration of the development zones. A neighborhood like Fall Creek in Ithaca is different in
design and density than a residential street in Greenwich Village—both of which are examples of
Neighborhood General in different places. Form Ithaca held a workshop during the char -e to and produced
images to determine local calibration. The following image shows a mostly residential Ithaca neighborhood
(Neighborhood General zone).
Calibration for General Urban zone: Massing and potential layout. Form Ithaca.
13
Parking requirements also emerged as an issue at the charrette. Parking requirements make infill development
more costly and difficult and subsidize driving. The city currently has no parking requirements downtown, in
the West End, and in the core area of Collegetown. Off-street parking is required in other areas of the city and
town. A FBC is an opportunity to examine whether and how parking requirements could be reduced or
eliminated with a new code.
Like a growing number of municipalities in the US, the city and town of Ithaca are looking to form -based tools
to direct land -use and development to meet 21 st Century markets and needs. Residents, home -seekers, and
businesses are requesting walkable places, which have social, environmental, and economic advantages.
Zoning reform could make that kind of development legal and efficient.
From Council Member Thomas IP13
Over -wide streets? You may regret it
A thoroughfare with 10 foot lanes and safe, multimodal transportation.
A clear body of evidence has accumulated that narrower lanes are safer on major urban thoroughfares that also
include pedestrians.
Another study recently published supports 10 -foot travel lanes over the 12 -foot common practice on medium- and
high-volume urban thoroughfares. Planner and Walkable City author Jeff Speck wrote an article last fall stating that
state DOTS and county road commissions "have blood on their hands" for building over -wide lanes in urban areas.
He called for a 10 -foot -wide standard, citing a history of studies demonstrating that the Big Asphalt approach is
dangerous.
Big Asphalt at Tysons Corner, Virginia, near a new Metro station.
Speck's words are strong, but imagine the engineer who specifies 12 -foot lanes on a major urban thoroughfare with
anticipated pedestrian activity and someone is killed. Given the current evidence, does the question emerge as to
whether that person's life was put in unnecessary danger? Indeed.
Speck challenged engineers to present evidence that he is wrong --instead, research is confirming Speck's position.
This new study, presented to the Canadian Institute of Traffic Engineers in June, compares Toronto and Tokyo and
shows that 10 -foot lanes have the fewest crash frequencies and can handle just as much traffic for both cars and
large vehicles (trucks, buses). The maximum traffic volume is shown in streets with lanes 3 meters wide (slightly
less than 10 feet). "Wider lanes introduce unstable maneuvering and higher interactions, particularly curb lanes," the
authors write. Plus, narrower lanes handle greater pedestrian and bicycle traffic.
Given the empirical evidence that favours 'narrower is safer', the 'wider is safer' approach based on intuition
should be discarded once and for all. Narrower lane width, combined with other livable streets elements in urban
areas, result in less aggressive driving and the ability to slow or stop a vehicle over shorter distances to avoid a
collision.
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If anything, the paper understates the safety advantages of narrow lanes by treating the crashes at lower speeds as
the same as crashes at higher speeds. One would much rather have 10 or 20 minor fender benders than one severe
accident with a disabling injury or death.
Narrower lanes reduce vehicle speed, which has a big impact on fatalities in urban places. The average speed at
collision in Toronto, with wider lanes, is 34 percent higher. That is likely to result in accidents of much greater
severity. Although accidents appear to go up with lane widths narrower than 10 feet, these accidents are also likely
to be less severe. Tokyo has a lot of streets that are narrower than those deemed "safest,' yet that city has by far the
safest roads while maintaining the highest capacity. That question deserves further study.
New urbanists often propose 11 -foot lanes rather than 10 -feet on major thoroughfares—that avoids a fight with the
state DOT or city engineer. This may be fine if other elements of the design—such as street trees, building facades,
on -street parking—contribute to slow traffic. But if these elements are compromised or missing, the 11 -foot lanes
will still encourage speeding.
Another reason to like 10 -foot lanes is that they are cheap. Other elements of a walkable streetscape, while vital,
tend to be more expensive --especially in retrofits.
The latest research clearly shows that 10 -foot lanes are worth fighting for on major urban thoroughfares. (On low-
volume residential streets, even narrower streets are called for.)
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Narrower lanes slow traffic and help descend the "curve of death."
Chris McCahill of the State Smart Transportation Initiative summarizes the new study in this way:
Side impact- and turn -related crash rates are lowest at intersections where average lane widths are between 10 and
10.5 feet, according to a study presented at the Canadian Institute of Transportation's annual meeting last month.
This challenges the long -held, but often disputed, assumption that wider lanes are safer.
3
The study looked at vehicle -to -vehicle crashes at 70 signalized intersections in Toronto and 190 in Tokyo over
periods offour to five years. Crash rates were highest where average lane widths at the approaches were narrower
than IO feet or wider than 10.5 feet. Intersection approaches with 10 foot lanes also carried the highest traffic
volumes. Bicycle and pedestrian volumes generally increased as lanes became narrower. There was no significant
difference in truck volumes.
Narrower lane widths (10 to 11 feet) are sanctioned in national policies outlined by AASHTO, particularly.for
urban areas, but the official standards in many states prohibit them. According to a 2010 study published in the ITE
Journal, six states require a minimum of 12 foot lanes and another 24 states require I1 foot lanes.
When it comes to saving lives and allowing public life to thrive, a foot or two makes all the difference.
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Previously distributed at Budget Work Session 1/9/16
Marian Karr 01-14-16
From: Tom Markus
Sent: Friday, January 08, 2016 4:40 PM
To: Rockne Cole
Cc: Council
Subject: RE: ICPL Budget Proposal
Rockne: Thanks for your comments. As we work our way through the budget you are welcomed to suggest items that
you think should be added or for that matter changed, reduced or eliminated. As councilors make these suggestions the
other councilors, city staff and I will engage in those discussions to help shape an appropriate inclusion and funding if a
council majority deems appropriate. While staff has included a number of items that correlate to what we heard during
last fall's election process and that fit into the strategic plan I welcome your comments on other items you would like us
to consider. You can relay those to me in an individual meeting with me or you can share them at the budget review
meetings that we have scheduled. To be clear if you proposed a budget item to me in an individual meeting with me
that would not necessarily result in my including that item in the budget. I would likely discuss it with you and share my
views of the request but in the end I would likely encourage you to share the item with the council in a public meeting to
seek the council's concurrence. Either way changes will require support of a majority of the council just as the
manager's recommended budget requires majority support. Again I am open to meet individually with you and any
other member of council on a one on one basis or hearing council member's views through the budget meetings. I also
think that when we meet on January 14 to refine the strategic plan we will have a better understanding of what the
council's priorities are. If you or a council member wishes to meet with me individually just call and we can arrange a
mutually convenient time to sit down.
From: Rockne Cole
Sent: Friday, January 08, 2016 4:01 PM
To: Tom Markus
Cc: Council
Subject: ICPL Budget Proposal
Tom,
Please find attached letter, and supporting proposal.
Please let me know your preferred method of making proposals, and the preferred proposed protocols relating to
modifications to the budget. To date, that process has not been made clear. While I sincerely appreciate your efforts to
incorporate what you think the incoming councilors prefer to see in the budget, I think it makes more sense to meet
individually with each councilor to get their feedback. This has the salutary benefit of knowing what we actually think on
the proposed budget ahead of time so that you can be prepared to respond to our proposals during the actual budget
review process.
Thank you very much for all of your hard work and candid feedback during this transition period. It has been very
helpful. I look forward to seeing you bright and early tomorrow morning!
Rockne
r ,
CITY OF IOWA CITY
www.icgov.org
CITY COUNCIL
Jim Throgmorton
Mayor
Kingsley Botchway
Mayor Pro Tem
Rockne Cole
Terry Dickens
Susan Mims
Pauline Taylor
John Thomas
council@iowa-city.org
410 E. Washington Street
Iowa City, IA 52240
Phone: (319) 356-5041
Fax: (319)356-5497
�4M�f
January 8, 2016
Tom Markus
City Manager
410 East Washington
Iowa City, IA 52240
Re: FYI 7 - Budget Request
Iowa City Public Library
Dear Tom:
I am submitting this letter for our upcoming budget discussions.
I received this budget proposal from the Antelope Lending Library, a non-
profit bookmobile serving our community since 2013. It relates to the Iowa
City Public Library's request for $250,000.00 for a new bookmobile service.
I commend the Iowa City Library for seeking to expand and enhance service
for our entire community. It appears to be a very attractive program, and I
have no doubt that it will be excellent. Nevertheless, as we consider the
Library's budget request, we need to ensure that we are not duplicating
services that are already available within the community. We need to be
careful stewards of our residents' tax dollars. This proposal is attractive to
me because it builds upon a successful model, has the potential to be fully
self-supporting in the future, and provides enhanced service at a lower cost.
I know that the decision to utilize an outside vendor will be made by Susan
Craig following a request for proposal, and that she cannot commit to any
particular vendor, including Antelope. Nevertheless, before supporting the
ICPL budget proposal, I would like to see the Library explore whether it can
provide this service at a lower cost through a RFP process with any non-
profits providing a similar service.
Sincerely,
qv,,� ��
Rockne Cole
cc: council(&iowa-city.org
Enc: Antelope Proposal
Antelope Lending Library Bookmobile Operations
The Antelope Lending Library was founded in 2012 as a 501(C)3 non-profit organization and has been
serving the Iowa City community with book checkout and literacy activities since summer of 2013. It is
an independent, volunteer -run community library that focuses services in lower-income neighborhoods
of Iowa City and surrounding areas. Antelope has current partnerships with the Iowa Youth Writing
Project, Table to Table, Neighborhood Centers of Johnson County, Iowa City Community School District,
and Iowa City Parks and Recreation Department. It is also a member of the James Gang, a local non-
profit coop. The Antelope Lending Library is one of three bookmobiles in the state of Iowa: the other
two are located in Scott County and Ames.
Library Materials
The majority of books in the Antelope Lending Library collection were obtained through in-kind
donations from various sources: school libraries, charitable organizations and individual community
members. A small percentage of books have been purchased from local booksellers such as Prairie
Lights and Daydreams Comics to supplement, update, and diversify the collection. The funds used to
purchase new materials were obtained through fundraising efforts by the Antelope Lending Library's
annual book sale, a PIN grant awarded in 2013 co-sponsored by the Grant Wood Neighborhood
Association and Longfellow Neighborhood Association, in addition to other private donations.
Library Policies
Late fines and lost book fees are a barrier to lower-income patrons. Antelope Lending Library does not
charge patrons fees of any kind. Membership and participation in library services and activities is always
100% free. Antelope's motto is "It's never too late to return a library book."
Membership with Antelope Lending Library grants patrons access to the circulating collection, free wi-fi
service at each stop, and unlimited access to Antelope's mobile computer lab. No photo ID or proof of
address is required, but patrons under 18 must have an adult co-sign their membership.
Current Services
As of summer 2015, Antelope Lending Library has ten regularly scheduled summer community stops.
Each stop is visited once or twice a week between one and three hours. In 2015, services were extended
at one stop into the fall and winter and a new stop was added. Eight of the summer stops were both
check out and literacy activity stops, while two stops were story -time only. Over 1500 patrons visited
Antelope Lending Library between June and August 2015.
Recent Accomplishments
• Expanded to new areas of the community such as Cole's Mobile Home Community and the Hill's
Cares for Kids summer program.
• Piloted bilingual Spanish/English services with Iowa Youth Writing Project and Table to Table
which will expand summer of 2016.
• Added mobile computer lab and wi-fi services.
• Participated in the Iowa Children's Museum Move It, Dig It, Do It! event in September 2015
where almost 2,000 people visited the bookmobile.
• Started a partnership with the Center for Worker Justice in December to provide weekly
bookmobile services to their center.
Plans for 2016
• Increase services to additional mobile home communities.
• Partner with new summer programs.
• Register as Free Summer Lunch site to provide meals at 1-2 summer stops.
Financial Highlights
Received second grant from the Community Foundation of Johnson County to fund 2016 bilingual
summer program expansion, and from the AM Rotary Club to fund 2016 summer reading program.
Overall budget for 2015 including fuel, insurance, maintenance, collection management, and
professional memberships was just under $6,000. Antelope works hard to be fiscally responsible.
Cc,on,
y�/
Project Proposal: Iowa City Public Library/Antelope Lending Library Partnership
Description
A partnership between the Iowa City Public Library (ICPL) and the Antelope Lending Library (Antelope)
wherein ICPL would provide access to their circulating collection and collection management expertise
to the Antelope Lending Library and Antelope would provide delivery services for ICPL to the
community, sign patrons up for ICPL library cards, return books for patrons to ICPL, promote ICPL
events, and serve as an additional outlet for library volunteers and an additional avenue for ICPL
librarians to do outreach in the community.
Antelope Lending Library would provide 5 days of bookmobile service year round with stops ranging
from one to three hours each. Antelope would maintain a separate circulating collection but would be
able to provide ICPL books on hold to patrons at bookmobile stops. Antelope would maintain fee -free
lending of the bookmobile collection, while books checked out through ICPL on the bookmobile would
be held to ICPL late/lost book standards and could accrue fees accordingly. Antelope would work with
ICPL to align policies where applicable.
Justification
Antelope Lending Library is an existing bookmobile service in the Iowa City area. The Iowa City Public
Library is looking to expand their own services in 2017 with a bookmobile of their own. This partnership
would save ICPL money and time in that they would not have to purchase a bookmobile, hire and train
new staff, and start bookmobile service from scratch. Through a partnership with Antelope Lending
Library, ICPL bookmobile service would be able to start as soon as summer 2016. No additional ICPL staff
would need to be hired, no bookmobile custom built, and there would be no danger of either party
duplicating services in the community.
The partnership would be beneficial to Antelope in that it would give bookmobile patrons access to the
more expansive collection of materials and technology available at ICPL and Antelope would benefit
from the support and expertise of ICPL, the busiest public library in the state of Iowa. Financial support
from the City of Iowa City would enable Antelope to increase services and partner with ICPL in this new
expansion of both organizations.
Anticipated Expenditures FY 2017
FY 2017
FY 2018
Collection Management/Library Services
Demco library marking materials
$ 900.00
$ 900.00
Lending materials
$ 5,000.00
$ 5,000.00
Activity materials
$ 2,000.00
$ 2,000.00
Wifi service
$ 1,069.56
$ 1,069.56
Antelope cell phone service
$ 720.00
$ 720.00
SUBTOTAL
$ 9,689.56
$ 9,689.56
Staffing
1 full-time, independently contracted bilingual staff person
$ 45,000.00
$ 45,000.00
1 part time employee [summer help]
$ 15,000.00
$ 15,000.00
Previously distributed at Budget Work Session 1/9/16
Marian Karr
From: Rockne Cole
Sent: Friday, January 08, 2016 5:00 PM
To: ssellz@co.johnson.ia.us
Cc: Council
Subject: Food in Place Program. JU p ,Attachments: Kresge Foundation Letter (Jan. 8, 2015).pdf
Shanti,
Please find my enclosed letter of support. As I indicated in the letter, I obviously cannot speak on behalf of other
councilors, or the City of Iowa City; however, I fully intend to advocate for funding this project through close consultation
with our city manager, mayor, and other councilors during the budgeting process. Once that decision had been made, I
will let you know as soon as possible.
Thank you for all of your hard work.
Rockne Cole
� r �
1*11
CITY OFi IOWA CITY
www.icgov.org
CITY COUNCIL
Jim Throgmorton
Mayor
Kingsley Botchway
Mayor Pro Tem
Rockne Cole
Terry Dickens
Susan Mims
Pauline Taylor
John Thomas
council@iowa-city.org
410 E. Washington Street
Iowa City, IA 52240
Phone: (319) 356-5041
Fax: (319) 356-5497
January 8, 2015
Shanti Sellz
Johnson County Local Foods Coordinator
BY EMAIL: ssellz@co.johnson.ia.us
Re: Kresge Foundation Grant
Dear Ms. Sellz:
I am writing to express my support for your Kresge Foundation grant
proposal, Food in Place: A Program for Neighborhood -Based Local Food. I
understand that you seek the grant to partner with the Neighborhood Centers
of Johnson County (NCJC) to pilot an on-site, weekly farm stand at the
Pheasant Ridge Neighborhood Center in Iowa City during the 2016 growing
season, and that you will also use the grant to promote the arts there as well.
As you know, I was recently elected to the Iowa City Council, and am now
beginning my four year term. Growing our local foods economy, and
enhancing access to underserved communities were key parts of my
platform. Your proposal aligns with that platform exceedingly well. If
Kresge awards the grant, I will fully advocate for support from the City of
Iowa City.
I do want emphasize that I am expressing my views only as an individual
councilor, and am not advocating on behalf of the council as a whole. While
I will fully advocate for Iowa City's support, this letter should not be
construed as binding on behalf of the city. That decision will be made after
careful consideration with our city manager, staff, and other council members
during the ordinary course.
Thank you for all of your hard work in support of growing our local foods
economy, and for opening new doors for local foods access. Keep planting
those seeds of future growth!
Sincerely,
Rockne Cole
cc: council@iowa-city.org
From: Tomlinson, Taylor [DNR] <Taylor.Tomlinson@dnr.iowa.gov>
Sent: Monday, January 04, 201611:54 AM
To: Peter, David; jennifer.fencl@ecicog.org; sups@co.johnson.ia.us; Council
Subject: University of Iowa Public Notice
Attachments: 15-394—Public notice.pdf
To Whom it May Concern:
Please find the attached copy of a Public Notice which is being published by IDNR in the Des Moines Register
and the local Iowa City Press Citizen regarding the application submitted by the University of Iowa for a
modification to units permitted under the federal Prevention of Significant Deterioration (PSD) regulations.
This notice is being sent to you pursuant to the provisions of 40 Code of Federal Regulations 51.166(q)(1),
which requires that specific notification of this public notice be given to you.
If you have any questions or concerns, please feel free to give me a call at (515) 725-9533.
Sincerely,
Taylor Tomlinson, Environmental Engineer
Iowa Department of Natural Resources
P 515-725-95331 F 515-725-9501
Taylor. Tomlinson(a,dnr. Iowa. gov
D
Air Quality Bureau 17900 Hickman Rd, Ste I I Windsor Heights,
IA 50324
www.IowaCleanAir.gov I Air Construction Permit Hotline
877.247.4692
WWW.IOWADNR.GOV
Leading Iowans in Caring for Our Natural Resources.
Public Notice
Iowa Department of Natural Resources
Notice is hereby given that the Iowa Department of Natural Resources (IDNR) has under review an
application for a Prevention of Significant Deterioration (PSD) air quality construction permit. The
permit application was submitted by the University of Iowa located in Iowa City, Iowa.
Based upon the information provided by the applicant, IDNR has determined that according to the PSD
regulations U of I is a "major stationary source". The permit application has met the requirements of
567 Iowa Administrative Code (IAC) Chapter 33.
This project requests an update to the maximum capacity of the previously permitted Coal Silo #3. The
lower capacity is based upon a recent stack emissions test that will demonstrate compliance with the
currently permitted emission limits. New record keeping is required to demonstrate that this new capacity
is not exceeded.
An electronic copy of all the materials the applicant has submitted, the draft permits, the Technical
Support Document, the applications, and all other correspondence are available for public inspection on
the Air Quality Bureau website at
https://programs iowadnr gov/airgualityconstructionpermits/Pages/PublicComment/Search aspx.
In addition, copies of all of the materials are at the following locations:
o The University of Iowa Main Library [100 Min Library (LIB), Iowa City, IA 52242-1420]
o Iowa Department of Natural Resources (Air Quality Bureau, 7900 Hickman Road, Suite #1,
Windsor Heights, IA 50324)
o EPA Region VII (11201 Renner Boulevard, Lenexa, KS 66219)
A public comment meeting will be held for the purpose of receiving written and oral comments if there is
interest in having one. Requests for a public hearing must be received in writing by the IDNR by
January 19, 2016.
All comments not received at a public hearing shall be submitted in writing and must be submitted
before 4:30 PM on the last day of the public comment period which will run from January 5, 2016 to
February 5, 2016. Written and signed comments shall be directed to:
Taylor Tomlinson
Environmental Engineer
Air Quality Bureau
Iowa Department of Natural Resources
7900 Hickman Road Suite #1
Windsor Heights, Iowa 50324
Or emailed to: taylor.tomlinsonna.dnr.iowa.gov.
Any materials related to comments submitted by the public shall be included in full and not be
incorporated by reference unless the material is already part of the administrative record or consists
of State or Federal statutes and regulations, EPA documents of general applicability, or other
available reference materials.
Upon a final decision on the project, all comments, Department responses, and the final documents will
be available for public inspection at the Department address listed above and on the Air Quality Bureau
website
(https://programs iowadnr gov/airgualityconstructionpermits/Pages/PublicComment/Search aspx). In
addition, all comments, Department responses, and the final documents will be available at EPA
Region VII, and Rod Library for thirty (30) days after the final decision.
r
01-14-16
IP16
All"
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(3 19) 356-5000
(319) 356-5009 FAX
www.icgov.org
December 21, 2015
TO: The Honorable Mayor and the City Council
RE: Civil Service Entrance Examination — Landfill Operator
Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby
certify the following named person(s) as eligible for the position of Landfill Operator.
Adam Shalla
IOWA CITY CIVIL SERVICE COMMISSION
t �'
aul Holley
Jim Dickerson, PGA Golf 319-351-0596 p.1
-I
IN
CITY OF 10111/A CITY
410 East Washington Street
Iowa City, lova 52240-1826
(3 1 9) 3 56-5000
(319) 356-5009 FAN
ww",Acgov. org
January 11, 2016
TO: The Honorable Mayor and the City Council
RE: Civil Service Entrance Examination —Senior Maintenance Worker— Parks
Under the authority of the Civil Service Commission of Iowa City, Iowa, 1 do hereby
certify the following named person(s) as eligible for the position of Senior Maintenance
Worker — Parks.
Jarret Meade
IOWA CITY CIVIL SERVICE COMMISSION
Lyra IV. Dickerson, Chair
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CD
Employment Barriers Faced by People of Color
8:30 am -10:30 am
Friday, January 22
Eastside Recycling Educational Center
2401 Scott Boulevard SE.
The workshop will be facilitated by: Maria E. Flores, Program Manager;
U.S. Equal Employment Opportunity Commission (EEOC), who is a
24 -year veteran of the EEOC with a proven record as a highly-rat4
EEO speaker and trainer.
This workshop is ideal for human resource professionals, EEO/AA
officials, and other employment decision -makers.
This workshop is sponsored by The City of Iowa City Human Rights Commission.
Individuals with disabilities are encouraged to participate in City sponsored events If you are a person with a disability
who requires an accommodation in order to participate in this program, please contact the Human Rights Department
at least 72 hours in advance at 319-356-5022.
Iowa City Police Department
and University of Iowa DPS
�.�.ro.r
Bar Check Report - December, 201((5 t.r'
Possession of Alcohol Under the Legal Age (PAULA) Under 21L&44 —7 PP) 2: 2r
Numbers are reflective of Iowa City Police activity and University of Iowa Poliee,Agtivity
f
Business Name Occupancy
(occupancy loads last updated Oct 2008)
= University of Iowa
Monthly Totals
Bar
Checks Under2l PAULA
Prev 12 Month Totals
Bar
Checks Under2l PAULA
Under 2i' PAULA
Ratio Ratio
(Prev l2Mo) (Prev l2Mo)
2 Dogs Pub 120
1
0
0
14
0
0
0
0
Airliner 223
0
0
0
17
3
1
0.176471
0.058824
American Legion 140
0
0
0
2
0
0
0
0
Atlas World Grill 165
0
0
0
Bardot Iowa
0
0
0
19
3
0
0.157895
0
Baroncini—
0
0
0
Basta 176
0
0
0
1
0
0
0
0
Blackstone— 297
0
0
0
Blue Moose— 436
0
0
0
25
4
2
0.16
0.08
Bluebird Diner 82
0
0
0
Bob's Your Uncle '^' 260
0
0
0
Bo -James 200
0
0
0
19
0
0
0
0
Bread Garden Market & Bakery^'
0
0
0
Brix
0
0
0
Brothers Bar & Grill, [It's] 556
8
0
0
125
21
16
0.168
0.128
Brown Bottle, [The]— 289
0
0
0
Buffalo Wild Wings Grill & Bar- 189
0
0
0
Cactus 2 Mexican Grill (314 E Burlin)
0
0
0
2
0
6
0
3
Cactus Mexican Grill (245 s. Gilbert)
0
0
0
6
0
0
0
0
Caliente Night Club 498
0
0
0
5
0
0
0
0
Carl & Ernie's Pub & Grill 92
1
0
0
3
0
0
0
0
Carlos O'Kelly's— 299
0
0
0
Chili Yummy Yummy Chili
0
0
0
Chipotle Mexican Grill 119
0
0
0
Clarion Highlander Hotel
0
0
0
Clinton St Social Club
0
0
0
3
0
0
0
0
Thursday, January 07, 2016 Page 1 of 5
Iowa City Police Department
and University of Iowa DPS
Bar Check Report - December, 2015
Possession of Alcohol Under the Legal Age (PAULA) Under 21 CharEP16 JAS! '% PI'S 2: 24
Numbers are reflective of Iowa City Police activity and University of Iowa Police Activity
r
Business Name Occupancy
(occupancy loads last updated Oct 2009)
= University of Iowa
Monthly Totals
Bar
Checks Under2l PAULA
Prev 12 Month Totals
Bar
Checks Under21PAULA
Under 21 PAULA
Ratio Ratio
(prey 12 Mo) (Prev 12 Mo)
Club Car, [The] 56
1
0
0
7
0
0
0
0
Coach's Corner 160
0
0
0
4
0
0
0
0
Colonial Lanes- 502
0
0
0
Dave's Foxhead Tavern 87
0
0
0
5
0
0
0
0
DC's 120
4
1
0
118
56
16
0.474576
0.135593
Deadwood, [The] 218
0
0
0
7
0
0
0
0
Devotay- 45
0
0
0
Donnelly's Pub 49
0
0
0
3
0
0
0
0
Dublin Underground, [The] 57
0
0
0
2
0
0
0
0
Eagle's, [Fraternal Order of] 315
0
0
0
Eden Lounge
0
0
0
26
4
0
0.153846
0
EI Banditos 25
0
0
0
EI Cactus Mexican Cuisine
0
0
0
EI Dorado Mexican Restaurant 104
0
0
0
EI Ranchero Mexican Restaurant 161
0
0
0
Elks #590, [BPO] 205
0
0
0
Englert Theatre- 838
0
0
0
Fieldhouse 178
2
0
0
75
21
6
0.28
0.08
FilmScene
0
0
0
First Avenue Club` 280
0
0
0
7
0
0
0
0
Formosa Asian Cuisine- 149
0
0
0
Gabes- 261
0
0
0
4
0
i
0
0
0
George's Buffet 75
0
0
0
12
0
0
0
0
Givanni's- 158
0
0
0
Godfather's Pizza 170
0
0
0
Graze- 49
0
0
0
Thursday, January 07, 2016 Page 2 of 5
Iowa City Police Department
and University of Iowa DPS
Bar Check Report - December, 2015
Possession of Alcohol Under the Legal Age (PAULA) Under 21 ChadW'11�" —7 PH 2 21>
Numbers are reflective of Iowa City Police activity and University of Iowa Polict ffwty
Business Name Occupancy
(occupancy loads last updated Oct 2008)
= University of lowa
Monthly Totals
Bar
ChecksUnder2l PAULA
Prev 12 Month Totals
Bar
Checks Under2l PAULA
Under 21 PAULA
Ratio Ratio
(prevl2Mo) ]Prevl2Mo)
Grizzly's South Side Pub 265
1
0
0
33
0
0
0
0
Hilltop Lounge, [The] 90
0
0
0
40
0
0
0
0
Howling Dogs Bistro
0
0
0
IC Ugly's 72
0
0
0
55
0
0
0
0
India Cafe 100
0
0
0
Iron Hawk
0
0
0
Jimmy Jack's Rib Shack 71
0
0
0
Jobsite 120
5
0
0
66
0
0
0
0
Joe's Place 281
0
0
0
21
0
0
0
0
Joseph's Steak House- 226
0
0
0
Linn Street Cafe 80
0
0
0
Los Portales 161
0
0
0
Martini's 200
2
0
0
66
43
6
0.651515
0.090909
Masala 46
0
0
0
Mekong Restaurant- 89
0
0
0
Micky's` 98
0
0
0
3
0
0
0
0
Mill Restaurant, [The]` 325
0
0
0
1
0
0
0
0
Moose, [Loyal Order of] 476
0
0
0
Motley Cow Cafe- 82
0
0
0
Noodles & Company-
0
0
0
Okoboji Grill- 222
0
0
0
Old Capitol Brew Works 294
0
0
0
One -Twenty -Six 105
0
0
0
Orchard Green Restaurant- 200
0
0
0
IOyama Sushi Japanese Restaurant 87
0
0
0
Pagliai'sPizza- 113
0
0
0
Thursday, January 07, 2016 Page 3 of 5
Iowa City Police Department
and University of Iowa DPS _ py Q^ g
Bar Check Report - December, 2015
2016 AN -7 PH 2: 24 W
Possession of Alcohol Under the Legal Age (PAULA) Under 21 Charges
Numbers are reflective of Iowa City Police activity and University of Iowa Palau )(pcUbii}r ( t
.'b 1,>ITLJ1 slr&
.e. i
Business Name Occupancy Monthly Totals
(occupancy loads last updated Oct 2008)Bar
= University of Iowa Checks Under -21 PAULA
Prev 12 Month Totals
Bar
Checks Under21PAULA
Under 21 PAULA
Ratio ROLUO
Prev 12 Mo) (Prev 12 Mo)
Panchero's (Clinton St)— 62
0
0
0
Panchero's Grill (Riverside Dr)— 95
0
0
0
Pints 180
4
0
0
80
6
0
0.075
0
Pit Smokehouse- 40
0
0
0
(Pizza Arcade
0
0
0
(Pizza Hut- 116
0
0
0
(Players 114
0
0
0
Quinton's Bar & Deli 149
0
0
0
8
0
0
0
0
Rice Village
0
0
0
Ride
0
0
0
1
0
0
0
0
Ridge Pub
0
0
0
Riverside Theatre- 118
0
0
0
(Saloon— 120
0
0
0
1
0
0
0
0
(Sam's Pizza 174
0
0
0
]Sanctuary Restaurant, [The] 132
0
0
0
]Shakespeare's 90
1
0
0
20
0
0
0
0
]Sheraton
0
0
0
]Short's Burger & Shine— 56
0
0
0
2
0
0
0
0
]Short's Burger Eastside
0
0
0
]Sports Column 400
4
1
1
90
51
18
0.566667
0.2
(Studio 13 206
0
0
0
11
0
0
0
0
]Summit. (The] 736
4
0
1
121
34
37
0.280992
0.305785
]Sushi Popo 84
0
0
0
ISzechuan House
0
0
0
ITakanamiRestaurant— 148
0
0
0
ITaqueria Acapulco
0
0
0
Thursday, January 07, 2016 Page 4 of 5
Iowa City Police Department
and University of Iowa DPS
Bar Check Report - December, 2015
Possession of Alcohol Under the Legal Age (PAULA) Under 21 Charge
Numbers are reflective of Iowa City Police activity and University of Iowa Polk
Business Name Occupancy Monthly Totals
Prev 12 Month Totals
Under 21 PAULA
,
(occupancy loads last updated Oct 2008)'.Bar Under2l PAULA
=University of Iowa I Checks
Bar Under2l PAULA
Checks
Ratio Ratio
(Prev 12 Mo) (Prev 12 Mo)
TCB 250 1
0
0
51
0 0
0
0
Thai Flavors 60 0
0
0
f�
—0
Thai Spice 91 0
0
0
Times Club @ Prairie Lights 60 0
0
0
Trumpet Blossom Cafe 94 0
0
0
(Union Bar 854 5
4
0
107
39 15
0.364486
0.140187
(VFW Post #3949 197 0
0
0
(Vine Tavern, [The] 170 2
0
0
17
11 2
0.647059
0.117647
Wig & Pen Pizza Pub- 154 0
0
0
(Yacht Club, [Iowa City]- 206 0
0
0
11
0 0
0
0
(Yen Ching 0
0
0
Z'Mariks Noodle House 47 0
0
0
6
2
1316 l 296
125
0.224924 0.094985
Totals 46
Off Premise 0
0
2
0 0
1
95
0 0
Grand Totals
4
220
* includes outdoor seating area
^' exception to 21 ordinance
N
O_
r�
T
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—
J
f�
—0
Thursday, January 07, 2016 Page 5 of 5
I r 1
-..:.®I*
-tx- u) lMtN
-�a.as._
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(3 19) 356-5000
(319) 356-5009 FAX
www.icgov.org
LATE HANDOUTS:
Information submitted between distribution of packet on Thursday and close of business on
Friday.
Consent Calendar:
ITEM 2d(13) TCDD FUNDRAISING . See additional correspondence
Regular Agenda:
ITEM 6 HOUSING CHOICE VOUCHER -
REVISED COMMENT - This resolution would amend the definition of Public Assistance
Source of Income in the Human Rights Ordinance to include the Housing Choice
Voucher subsidy and other rental subsidies and clarify the definition of housing
transaction by deleting the term housing accommodation. Staff is requesting this
item be deferred to February 2 due to scheduling conflicts.
See note added to page 1 from Greater Iowa City Area Apartment Association. Pages
following remain the same.
Info Packet of 1/14:
Memorandum from City Clerk and Assistant City Manager: Cablecasting Work Sessions
r
�•��.®, CITY OF IOWA CITY
MEMORANDUM
Date: January 15, 2016
To: Mayor and City Council Members
From: Marian K. Karr, City Clerk
Geoff Fruin, Asst. City Manager
Re: Cablecasting Work Sessions
In accordance with Council direction we will begin broadcasting regular Council work sessions
starting Tuesday, January 19. Council can also request specially scheduled work sessions for live
broadcast and/or recorded for later broadcast.
The City Channel 4 council meeting schedule would therefore be as follows:
*Tuesdays – 2:00am formal — also, 5pm work session, 7pm formal
(work session and formal will be live on meeting nights)
Thursdays –10am formal
Fridays – 3am formal
*Saturdays – 4:30pm work session, 6:30pm formal
*Sundays – 9:30am work session, 11:30am formal
*Denote work sessions
The formals remain at their regularly -scheduled days and times and we have simply added the three
work sessions into the weekly programming.
Staff is recommending that the set-up for the work session be the same as the formal meeting
(sitting at dais) to ensure a better quality broadcast.
cc: Communications Coordinator
Media Production Services Coordinator
Uvorksessions.doc
1
joint Meeting
Johnson County Board of Supervisors - Iowa City Community School District - City of
Iowa City - City of Coralville - City of North Liberty - Other Johnson County
Municipalities and School Districts
Monday, January 25
North Liberty City Council Chambers
1 Quail Creek Circle
Reception 4:00 p.m.
Meeting 4:30 p.m.
1.
2. Welcome and Introductions
3. Discussion/update of the following:
a. Facilities Master Plan (ICCSD)
b. Attendance Zones (ICCSD
c. Transportation Renew
d. Bell Schedule (ICCSD)
e. Regional affordable housing
f. Regional sustainability work
g. Crisis Intery am (CIT
Health Ca ervices nd Havi
4.
61
son County)
rjohriFn County)
ning including visit to the Center for
;Hope in San Antonio, Texas (Johnson
Entity in parenthesis requested the item be placed on the agenda.
r
�!"-4 CITY OF IOWA CITY
ft
N �m,
MEMORANDUM
Date: January 19, 2016
To: City Council
From: Mayor Jim Throgmorton
Re: News Article on City Manager Search
I am writing this memo to clarify statements attributed to me in a newspaper article
published on January 17. In the article I was quoted as saying, "Throgmorton said that
although the decision to appoint an interim and a new city manager will have to be
made by the full council, he said he would be `stunned' if Assistant City Manager Geoff
Fruin was not selected. `We owe it to the people of Iowa City to conduct a thorough
national search, and that search, presumably, will provide some kind of job description
that will signal to potential candidates what we're trying to do here,' Throgmorton said."
The article does not accurately reflect my views, but this is partly because my
statements to the reporter may not have been sufficiently precise. I therefore find it
necessary to provide Council with the following clarifications.
First, while I do think it is highly unlikely that we will appoint anyone other than Mr. Fruin
as Interim City Manager, I did not mean for that statement to extend to the appointment
of a permanent City Manager. The online version of the story has since been corrected
to reflect this clarification. Moreover, the decisions about who to appoint as Interim City
Manager and who to hire as permanent City Manager are ones that the City Council as
a whole will make. Both decisions will require consultations with candidates.
Second, while I believe that a national search to fill the presumed vacancy in the City
Manager position would be the appropriate course of action, this too is a decision for the
entire City Council to make. I have asked City Clerk Marian Karr to provide background
information about Iowa City's most recent search for a Manager. Likewise, I have asked
City Manager Tom Markus to advise the City Council about how to initiate and conduct
a search. Council members will then deliberate options and move forward as decided
by the full governing body.
In my first few days as Mayor, I have been learning the importance of expressing myself
precisely when speaking on behalf of the City Council as a whole. I apologize for any
confusion my imprecise comments concerning the search process may have caused.
01-14-16
IP21
MINUTES PRELIMINARY
HISTORIC PRESERVATION COMMISSION
DECEMBER 10, 2015
IOWA CITY PUBLIC LIBRARY MEETING ROOM A
MEMBERS PRESENT: Kent Ackerson, Thomas Agran, Esther Baker, Gosia Clore, Kate
Corcoran, Frank Durham, Andrew Litton, Pam Michaud, Ginalie
Swaim, Frank Wagner
MEMBERS ABSENT: Ben Sandell
STAFF PRESENT: Jessica Bristow, Bob Miklo
OTHERS PRESENT: Pat Lang
RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action)
CALL TO ORDER: Chairperson Swaim called the meeting to order at 5:30 p.m.
PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA:
There was none.
CERTIFICATES OF APPROPRIATENESS.
429 Ronalds Street.
Bristow said this property is on the corner of Ronalds and Van Buren Streets in the
Goosetown/Horace Mann Conservation District. She showed a photograph of the house with its
new front porch.
Bristow said the applicant is remodeling the kitchen and would like to remove the double hung
window and the door on the east side, which faces Van Buren Street, and save them to
potentially relocate them on the south side. She said the applicant would like to replace the
door with a fixed window with a head at the same height as the door that would fit the width of
the current door opening and match all the other windows.
Bristow said the sill height is still to be determined, based on what would be necessary for
counter clearance in the kitchen. She said staff would work with the applicant to approve the
material choice for the window, once that is decided. Bristow said that with the size of the
space on the inside, this is the best option for getting anything close to a modern -style kitchen.
Bristow said that on this house, there are no windows to align with on the second floor above
this area. She said that in the front bay there are single windows instead of paired windows, so
a single window would not necessarily mess up any window rhythm. Bristow said this house
also has numerous, smaller rectangular windows in each of the gable ends as well as the small
window next to the front door, which appears to be original also, because of the window trim
and the placement of the radiators inside.
Bristow said that the window in the bay is also a large, fixed window, so the house has some
precedent for not having just double hung windows and having something that is a little bit more
HISTORIC PRESERVATION COMMISSION
December 10, 2015
Page 2 of 10
of a rectangular shape. She said staff recommends approval of this, based on the idea of
getting the window material approved. Bristow said that when the porch was remodeled, the
applicant removed some of the synthetic siding and will probably have enough to fill in the area.
She said that anything extra that is needed should be able to be matched.
Bristow showed a current image and also a Photoshop image of what this project could look
like.
Ackerson asked if the steps are poured in place or are an independent unit and what the
foundation situation would be if they are removed. Bristow responded that this was a University
partnership house, and she had asked about the steps but they were existing and not put in
place. She said staff believes the steps are independent. Bristow said that, looking at this from
the inside photographs, there does not appear to be any foundation issue. She said the
foundation is all rough -textured, concrete block.
Michaud asked if it would be possible to allow a casement window over the sink for ventilation.
Miklo said the guidelines would indicate a double hung unless a casement is needed for egress.
He said that this could be designed as a double hung.
MOTION: Corcoran moved to approve a certificate of appropriateness for the project at
429 Ronalds Street with the following condition: window product information submitted
for review and approval by staff. Clore seconded the motion. The motion carried on a
vote of 10-0 (Sandell absent).
1009 East College Street. - - - -
Bristow stated that this is a continuation of the Commission's discussion at its last meeting. She
said this property is in the East College Street Historic District. Bristow said that earlier this
project came before the Commission for some siding and a window resizing above the porch.
Bristow said that currently, the application is to reroof the house. She said it has a standing
seam metal roof that would be replaced with shingles. Bristow said the chimney would be tuck
pointed, some siding would be replaced as needed above the base, and an ice and water guard
product would be installed. Bristow said the part of the application that caused this to be
deferred is the gutters.
Bristow said the application is to remove the built-in gutters by roofing over them and installing a
K -style gutter on the outside. She said the crown molding would be removed to create a flat
fascia, and the K -style gutters would be installed outside of that. Bristow showed images of the
built-in gutter.
Bristow said this is a Greek revival transitioning into Italianate house. She said the gutters do
create the cornice returns and are one of the main architectural characteristics to differentiate
and define this house and its style. Bristow said that is the reason staff recommended not
removing the gutters.
Bristow said the packet contains a memo explaining that roofer Mark Anderson has looked at
the house. She said Anderson has the ability to coat the existing standing seam roof with a
coating called Acrymax, add fabric reinforcement to the gutters, and coat the gutters as well.
Bristow said Anderson confirmed that he provided the applicant with a quote to do that work.
HISTORIC PRESERVATION COMMISSION
December 10, 2015
Page 3 of 10
Bristow said staff has also found a couple of articles discussing the construction and purpose of
the built-in gutters and how they can be maintained or repaired. She said that one of the
articles talks about the Secretary of the Interior Standards for Rehabilitation and how to maintain
the gutters.
Bristow referred to a photograph of a home that is not in a district and is not a landmark
property, on the corner of Market and Governor Streets, where the built-in gutters were roofed
over and did exactly what the Commission is discussing, except for the possibility of continuing
the gutter at the cornice return. She said that on the example house, the crown molding was
covered over.
Bristow said staff also looked into some of the past examples of this type of request. She stated
that there were multiple projects where the homeowners decided to repair their gutters, and a
certificate of no material effect was issued. Bristow showed photographs of these examples.
Bristow said there were also instances where the gutters were allowed to be removed. She
showed a prairie style house on Summit Street and said that she could not tell the difference
with this house between before and after, partly just because of the incredible expanse of eave
and because the eave itself is much more of a feature in this particular instance.
Bristow showed a photograph of a house for which the owner was given approval to remove the
gutter. She said it is a different style and is part way up the slope. Bristow said the owner
decided to repair and coat over the gutters, and the gutters were not removed. Miklo said the
plan was to actually remove the gutters and reinstall something very similar. He said the owner
was not going to change the molding. Bristow agreed that the molding was not going to be
impacted here, because the gutter is not down in the molding area.
Bristow said that the issue before the Commission is whether to approve removing the gutters,
removing the crown molding at the fascia, and installing K -style gutters. She said the staff
recommendation is to not do this and to repair the gutters instead. Bristow said staff has found
out from SHPO that if the Commission decides to allow the gutters to be covered over, the
recommendation is not to remove the crown molding but instead to install a half -round gutter
outside of that, keeping the molding and all of the architectural features and install the gutter
outside. Bristow said that one of the reference books discusses how to use that method instead
of using the K -style gutters.
Swaim stated that Litton is recusing himself from consideration of this, because he is the owner
of the house.
Ackerson said he is surprised that SHPO is recommending the half round gutters, which he
thinks that would be more obtrusive than the solution at 906 East Market Street. He said that in
that case, the K -style had a square base and almost looked like it had a crown molding on it and
is indistinguishable from before and after.
Bristow said that the K -style gutter has the floor that does stick out more than the molding. She
said she thinks that, from SHPO's viewpoint, it is the fact that they don't want the original crown
molding removed but want to maintain the architectural feature. Bristow said part of that is the
fact that the Secretary of the Interior's Standards are very strong on being able to remove things
done to a house that are modern to put it back in more of an historic state. She said that if one
HISTORIC PRESERVATION COMMISSION
December 10, 2015
Page 4 of 10
removes the crown molding, it is harder to replace than it would be to just add the gutters on the
outside, according to SHPO.
Miklo said another viewpoint of SHPO may be that the half -round gutter does allow for some
visibility of the molding behind it, whereas with the K -style, the molding is gone.
Durham said that to him it looks like the cornice on the College Street house is the thing that
one really wants to preserve. He said that the crown molding itself is secondary. Miklo said that
gets back to the guidelines, which say that one should repair the gutter instead of removing it.
Litton, the owner of the house, said that the half -round gutter would be acceptable to him. He
showed close-up photographs of the gutters. Litton said it is his opinion and the opinion of his
roofing contractor, Pat Lang, that the gutters have failed completely. Litton said he is having
water issues on the west side, and none of the gutters are draining properly. He said the pitch
somehow is now out of whack, and he has standing water issues.
Litton said that the gutters have been coated multiple times. He said he has met staff at the
house and has the bid from Anderson, who would remove any of the loose debris and then put
on another coat of EPDM. Litton said he does not think that is a long-lasting, viable solution.
Litton said the tuck pointing is close to being done, and then he will start getting all the old,
rotted wood off for a major exterior rehab. He said he needs the roof to be sound before he can
move forward on anything else. Litton said the guidelines do allow the roofline to be changed, if
the gutter system has failed, which is his opinion.
Lang said that, as a remodeler, he likes to get a feel for his customers. He said it is great to try
to preserve things, but people buy these houses, and they have no idea as to what they just
purchased.
Lang said that one cannot see the built-in gutters from the street or any place around the
building. He said that if one wants the historic replication, that's fine and he would like to see it
as well and have it be mandatory so that everyone knows that and he can tell people what they
just bought. Lang said that in this case, since one cannot see that from the ground, if the crown
is left, he can do a special edging that he can tie the back of that half -round gutter in so that he
can keep the ice from climbing up and inside. Lang said that all one would see from the ground
would be a half -round gutter hanging on the outside, like people did for one hundred years.
Lang said it would be nice if there is a feel that he can take with him to all of the hundreds of
bids that he does so he can help people with restoration. He said he loves what the
Commission does, but he needs a feel in the public of what can be done.
Bristow said that she drove around taking photographs today and had no idea that there was
such an extensive number of built-in gutters in Iowa City. She said the one article discusses the
fact that they can be repaired. Bristow said they do have about a 100 -year lifespan, and a lot of
these homes have hit that point. She said this will be coming up a lot.
Ackerson asked if the Commission is allowed to take into account the incremental expense of
restoring gutters like this. He said he thinks this can get real expensive really fast, and it is not
very helpful to either local buildings or contractors if the Commission's response is that it does
not care how much it costs to repair the gutters. Ackerson said that if the Commission says
HISTORIC PRESERVATION COMMISSION
December 10, 2015
Page 5 of 10
that, then these houses are going to be demolished, because they can't be repaired at a
reasonable cost and so they'll be torn down. He said that to him, that is not a very good
solution.
Miklo said that at this point, numbers have not been presented. Durham said he thinks it is in
the back of everyone's mind as these things are being reviewed.
Lang said that it is very, very expensive to make all the repairs to the wood itself. He said he
has modern underlayments he can put down, but then to put metal back in those, it gets to
$15,000 in a heartbeat, and that has nothing to do with the repairs to be made when peeling all
of that system up. Lang said he just did another copper solder on a house in Cedar Rapids that
cost $18,000 just to do a canopy roof.
Swaim asked if, when one is talking about altering the roofline, is that because the layer at the
end would be removed. Bristow said it is because basically the roofline comes down, and then
it is supposed to catch in the pan that is the gutter, and then there is the crown molding. She
said the roofline would come down, but it would go over to the end of the gutter instead of to the
inside of the gutters. Bristow said it would go over to the outside, and then the gutter would be
on the outside of that. She said the guidelines do show a diagram that shows the roofline not
being straightened out but kind of ending in a lower slope over the gutter itself.
Swaim asked if the half round gutters would obscure the crown molding. Bristow said the half
round gutters are preferable for a couple of reasons. She said that the half round gutters
themselves are more historic than modern, K -style gutters. Bristow said the K -style gutters
require the removal of the crown molding so that there is a flat fascia so there is a flat back wall
of it. She said that with the half round gutter, since it curves up, one could feasibly see up in
between and see the crown molding. Bristow said it would not be overly visible from the street,
but there is the fact that the molding still exists.
Agran said that costs are not supposed to be part of the decision-making process. Having said
that, he said it seems to him that in the packet it does not say one must do this or the house will
be ruined. Male said he thinks that two feasible options have been presented. He said one
option is that the gutter is abandoned, the roof is bridged, and a somewhat equally historic half
round gutter is put on, which seems acceptable to him.
Agran said the other recommendation is to fix this, which the Secretary of the Interior seems to
think is something possible. He said if the Secretary of the Interior thinks it is possible, then he
thinks there must be some degree of possibility there. Agran said that whether that fix will last
another 100 years, perhaps they need to be made out of a different material or totally rebuilt.
Durham said that we are very comfortable as a society and as a Commission with putting
asphalt roofs on that do not last another 100 years. He said that the standard that something
has to last 100 years and costs a fortune is a possibility and the two options provided and
recommendations in the report seem like viable options to him. Durham said that if someone
wants to go back and take off the bridging and restore the gutters and take off half round
gutters, then they can do that. He said that both of the options seem good to him.
Michaud asked about the EPDM and if four coats would be required. Bristow said it would
actually be a liquid material, not EPDM. She said it would be something that would literally be
hand painted on.
HISTORIC PRESERVATION COMMISSION
December 10, 2015
Page 6 of 10
Lang said the reason to put coatings on is that, although the metal itself is infallible, it is either
rusted through or there is so much wood damage below it that coats of things are put on it just
to get by.
Bristow said the research in the articles discussing built-in gutters talked about multiple things,
including the fact that if the gutters are going to be repaired that they not be coated, that one
takes out what is there, repairs any of the rotten wood and relines them with a metal that could
feasibly be repaired in small sections. She said the metal itself is literally soldered in between
the pieces so that one can make repairs anywhere along the line. Bristow said that is why it is
said that they have such an extended life.
Bristow said that at one point in our history, those were considered as something that could be
easily repaired by almost anyone, because of the fact that people had more knowledge about
how to do those things. Because this is a gutter that has a greater width and more structure,
she said it is more solid and would last longer than a modern applied gutter that people have to
have applied more often. Bristow said that they are also supposed to have a greater ability,
usually, for holding water and getting rid of water, because they are supposed to be so much
more expansive.
Bristow said these gutters look like they have been coated and filled multiple times, so they
don't have quite the capacity that most of the gutters she has found would have.
Bristow said they also are supposed to allow things like leaves to just blow out of them, because
they are not as narrow as an applied gutter. She said the holes for the downspouts are
supposed to be bigger than on modern gutters, so they are not supposed to clog like modern
gutters do. Bristow said that is why they were used so much, but they do have to be
maintained.
Durham said another thing to note is that buildings settle with time. He said that then there are
issues like this, where material is pooling in the low spot.
Lang said that when metal is filled with ice and there is nothing but a wood structure below it,
the condensation from frost and moisture is what destroys material. He said they did not have
our modern underlayments. Lang said that a special, high temperature ice guard is now put
underneath all the built-in gutters. He said that is impervious to temperature. Lang said those
modern products have to be put underneath, because when one puts a wood structure under
metal, the life of that is subject to the most severe winters. He said they were always rebuilding
those houses, because there is no protection below that.
Lang said that is when people started hanging gutters on the outside. He said that people quit
using built-in gutters, because there is so much maintenance. Lang said there is so much ice,
and there could be ice in the gutter five months out of twelve.
Michaud said it seems that the Commission has approved changes for the covering over of
built-in gutters previously. She said she would agree with Ackerson's perspective, as far as
changing the roofline slightly.
Agran said that changing the roofline is a recommended option. He said that there is no issue
with changing the roofline per se, but the issue is with the gutter system and removing the piece
HISTORIC PRESERVATION COMMISSION
December 10, 2015
Page 7 of 10
of crown molding. Agran said his understanding is that it is okay to bridge this and then use a
half -round gutter or repair the built-in gutter.
MOTION: Durham moved to approve a certificate of appropriateness for the project at
1009 East College Street as presented, with the provision that half round gutters be
installed and the crown molding be repaired and maintained. Michaud seconded the
motion. The motion carried on a vote of 9-0 (Sandell absent and Litton abstaining).
Swaim said Lang talked about the need for contractors to get a sense for what is allowed and to
do that proactively. Swaim asked Lang if he had any suggestions for the Commission on how to
get the word out on the importance of the guidelines so people do not do things that are
disallowed.
Lang stated that he recently talked to the Linn County Historical Society. He said they
discussed the lead-based paint law and that if he touched any house built before 1977, it gets
into another whole realm of removal and restoration of the paint itself. Lang said he received
the letter regarding the boundaries in Iowa City, and it was very beneficial to now know the
boundaries.
Lang said that the Linn County Historical Society is going to put together a document of historic
things that they would like a realtor or a homeowner who is selling a house to have and that
would be accessible to the public. Swaim stated that the guidelines are available online, but the
Commission is always looking for ways to make the public more aware.
REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF:
Certificate of No Material Effect — Chair and Staff Review.
620 South Summit Street.
Bristow said the owner was doing some soffit, siding, and shutter repair and window
replacement on the south side and the rear of this house. She said the rear of the house has
quite a few windows that are non -historic. Bristow said this was found mid -project; the owner
did not talk to the City first.
Bristow said staff believes that everything the owner was doing is correct but did not have a
before image.
714 North Van Buren Street.
Bristow said the owners of this house contacted staff about reroofing and removing the
chimney. She said staff talked the owners into tuck pointing the chimney instead. Bristow said
the owners are also replacing the asphalt shingles.
530 Ronalds Street.
Bristow said the house had a little area in a roof bridge where the side wall was not brought out
flush with the fascia and water was getting in. She said the owners needed to move the little
side wall out and repair some of that.
HISTORIC PRESERVATION COMMISSION
December 10, 2015
Page 8 of 10
Bristow said that on the bay, there were some crown molding problems and some roofing
problems. She said the owners were repairing the standing seam and the molding and not
changing anything.
Minor Review — Preapproved Item — Staff Review.
1115 Sheridan Avenue.
Bristow said this property came up previously, because the owners were doing some porch
repair. She said the owners replaced the stucco base of the porch column on the corner and
did a really nice job.
Bristow said the owners wanted to repair the storm windows on the bay instead of replacing
them. She showed a photograph with the modern storm door that was framed down shorter
than the historic wood front door. Bristow said the owners wanted to put in a storm door that
would actually fit, so they wanted to take out that little build down area and get the right size
wood door, instead of an aluminum storm door.
DISCUSSION OF HISTORIC PRESERVATION AWARDS.
The Commission reviewed the award nominations from the award subcommittee.
MOTION: Corcoran moved that the Commission accept the report of the subcommittee
regarding the historic preservation awards and approve them. Durham seconded the
motion. The motion carried on a vote of 10-0 (Sandell absent).
Swaim thanked the subcommittee members for their work. She said that a form is sent out to
the property owners to ask for details about their projects. Bristow said the awards ceremony is
to be held January 21.
Swaim said that there was a fire at 623 College Street. She said that she and Bristow and Alicia
Trimble have discussed with the owners what they would like to do and what the guidelines say
about potential demolition of the house. Swaim said the last she had heard, the owners have
not yet decided what to do.
Bristow said that when she was looking at the past agendas for discussion of gutters, she found
another house that had a fire in May that did not come before the Commission to approve the
demolition until November. She said she does not know what that means for the timing of the
College Street house if the owners decide they want to save it, but it may not be under as much
of a time crunch as she had thought.
Miklo stated that the City Council will be considering a rezoning of the City Hall parking lot next
to the Unitarian Church. He said that, as part of that package, the Unitarian Church would be
designated as a landmark to allow the development rights to occur on the City property. Miklo
said for that to happen, the City property needs to be rezoned, and that is what the City Council
is going to be considering in January.
Miklo said it is a very complex project, in that it would include replacing the City parking lot with
new parking for the City fleet vehicles and employee parking. He said it would involve a new
fire station with drive-through bays where the addition to the church was torn down. Miklo said it
HISTORIC PRESERVATION COMMISSION
December 10, 2015
Page 9 of 10
would involve residential, townhouse -style buildings lining the parking structure on Iowa Avenue
and Van Buren Street. He said there would be an additional three floors of apartments in the
middle of the block above the parking garage.
Miklo said the project requires not only zoning but some sort of agreement in terms of transfer
development rights. He said that the City would own some of the property but sell parts of it for
air rights above the garage.
Miklo said that Swaim spoke to the Planning and Zoning Commission, but not on behalf of the
Commission, about this. Miklo said it is in line with the letter the Commission sent to the City
Council several months ago. He said it is hopeful that the church can be preserved as part of
this larger, complex project.
Michaud asked if there will be any consideration for design compatibility of the protruding
second and third stories. Miklo answered that the CB -5 zoning designation that is working its
way through does have design guidelines and requirements that would apply to the property.
Corcoran said the view of Iowa Avenue toward the Old Capitol is very important. Miklo said that
is why that aspect of the project is proposed to be limited to four floors.
Michaud said it is her understanding that the setback is going to be maintained in line with the
next block east on Iowa Avenue. Miklo responded that the setback will be similar to what the
church's setback is.
CONSIDERATION OF MINUTES FOR NOVEMBER 12,2015:
MOTION: Corcoran moved to approve the minutes of the Historic Preservation Commission's
November 12, 2015 meeting, as written. Wagner seconded the motion. The motion carried on
a vote of 10-0 (Sandell absent).
ADJOURNMENT:
The meeting was adjourned at 6:39 p.m.
Minutes submitted by Anne Schulte
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