HomeMy WebLinkAbout01/28/2015
FY16 Budget and Financial Forecast
Adopted January 28, 2015 by the:
MPOJC Urbanized Area Policy Board
MPOJC Rural Policy Board
S:\JCCOG\Admin\Budget Docs\FY16 budget materials\FY16 MPO Budget.doc
Date: January 28, 2015
To: MPOJC Urbanized Area Policy Board
MPOJC Rural Policy Board
From: Kent Ralston, Executive Director
Re: FY16 MPOJC Budget and Financial Forecast
The Metropolitan Planning Organization of Johnson County (MPOJC) is the planning organization for Johnson County, Iowa.
Assistance is provided to MPOJC member agencies in the program areas of transportation planning, administration, and small
communities planning assistance. MPOJC is also a forum for discussion of county-wide planning issues.
In 2012, the MPOJC Board adopted the 2012-2040 MPOJC Long Range Transportation Plan for the Urbanized Area. This plan
includes the Arterial Street Plan, Trails Plan, Transit Plan and other transportation modes including air and rail. The MPOJC Plan
includes consolidated land use plans for the urbanized area which helps us forecast growth and development in the metropolitan
area. The demographic, population, and traffic model information in the Transportation Plan are useful for corridor studies and
development forecasts for our community. Part of the Transportation Plan includes an update of the MPOJC Traffic Forecast Model;
we have been using the Transportation Plan and Traffic Forecast Model in our transportation, traffic, land use and development-
review work for the metropolitan area.
MPOJC has a website at HUwww.mpojc.orgUH. This website provides general information about MPOJC; published technical reports; and
agendas and meeting minutes of all public meetings.
MPOJC is organized administratively under the City of Iowa City. MPOJC staff are employees of the City of Iowa City and subject to
all rights and benefits afforded to City of Iowa City employees. Non-administrative staff are organized under the American Federation
of State, County, and Municipal Employees (AFSCME). MPOJC services are made available to MPOJC member agencies by virtue
of a 28E agreement. The MPOJC Urbanized Area and Rural Policy Boards have authority over the policies and work programs of
MPOJC. Because MPOJC is organized as a division of the City of Iowa City, MPOJC follows City of Iowa City administrative and
personnel policies. MPOJC staff also serve as staff in the City of Iowa City Neighborhood and Development Services Department.
This overall structure has allowed for cost-effective sharing of expenditures and sharing of services.
The proposed FY16 MPOJC Budget and Financial Forecast reflects the program of services as reorganized by the MPOJC
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Urbanized Area Policy Board approved in March of 2006, as well as several other staffing changes that have occurred. Significant
modifications include:
Acknowledging the trend of an increasing number of projects addressed by MPOJC under the Administration Division.
Acknowledgement that MPOJC staff are City of Iowa City employees, and have dual roles as Iowa City Plannning, Traffic
Engineering, grant administration and special projects staff.
Acknowledgement that the MPOJC Executive Director by necessity will be less involved in the Transportation Planning
Division and more involved in administrative issues.
Elimination of the MPOJC Solid Waste Management Planning Division and reorganization of the Solid Waste Management
Planner under transportation planning and administration/special projects.
Elimination of the Human Services Coordinator position in 2012, and absorption and/or elimination of human services-related
duties by MPO staff.
Elimination of one Assistant Transportation Planner position in 2015, and re-tasking the existing part-time Graphics
Technician position to an Assistant Transportation Planner position, and absorption of the Graphics Technician duties by
MPO staff.
The focus of MPOJC remains to fulfill federal and state requirements necessary and beneficial for receiving both formula and
discretionary state and federal funds and producing locally-generated transportation studies for MPOJC member agencies. These
studies, including minor intersection studies, major corridor studies and everything in between, are intended to result in better
information on which to base policy and project programming decisions.
The overall FY16 MPOJC budget reflects a 13.2% decrease from the FY15 budget. The majority of this decrease is a result of
staffing changes and increased use of carry-over funds from past years.
U.S. DOT is scheduled to contribute approximately $190,000 in FY16. MPOJC normally carries reserve funds to buffer against
unexpected increases, or loss of funding. This is important due to ongoing uncertainty of federal funding availability.
MPOJC continues to use planning interns funded by the University of Iowa. The University of Iowa’s $23,817 assessment will be
used to fund intern expenses throughout the year. If this amount is not fully expended during the year, the balance is provided in
cash at the end of the year for other MPOJC expenses.
As in the last budget, the MPOJC Budget is more explicit in showing the amount of funds devoted to Iowa City, due to staff time
devoted solely to Iowa City specific duties. These duties include traffic engineering, administration of the traffic calming program,
participation in the Iowa City CIP Committee, Joint Staff Committee, review of Planning and Zoning rezoning and subdivision
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applications, special projects, etc. Because Iowa City provides MPOJC offices, the budget is also more explicit in factoring in office
costs (overhead).
The budget reflects capital expenses for the replacement of traffic counters, traffic counting software, GIS software to maintain our
mapping and visualization abilities, and GPS to conduct our ADA inventory and other projects in the metropolitan area. The traffic
counters are used for the traffic analysis data collection program, and are subjected to extreme conditions. It is important that there
be a regular program of replacement. For our traffic forecasting capabilities, we are proposing to continue to upgrade our traffic
model software to be consistent with the state-wide traffic model.
Following is a brief summary of the proposed Budget and Financial Forecast. Also included is a summary of FY16 assessments.
Feel free to contact me if there are any questions.
MPOJC Budget FY16 – FY18
Iowa City Org #23610811 (Admin) Iowa City Org #23610812 (TP)
Expenditures FY15
Budgeted
FY16
Proposed
FY17
Forecast
FY18
Forecast
Salaries and Benefits $566,707 $474,113 $488,336 $502,986
Technical and Professional Services & Maintenance, Travel and Education $57,362 $74,061 $76,283 $78,571
Operating Supplies, including office supplies, traffic counting and mapping
equipment/software
$17,476 $8,637 $8,810 $8,986
SUBTOTAL $641,536 $556,811 $573,429 $590,543
University of Iowa Student Interns* $27,376 $23,817 $23,817 $23,817
TOTAL $668,912 $580,628 $597,246 $614,360
The Administration Division consists of a half-time Executive Director, and a .2 FTE Administrative Secretary. The Administration Division provides oversight and support to the staff of MPOJC. The Executive Director supervises all MPOJC personnel. The Executive Director coordinates the budget process and the preparation of division work programs. Other administrative duties include preparation of mailings, preparing graphic materials, and the annexation notification process to the Johnson County Mutual Aid Association. The MPOJC Administration Division provides a county-wide forum for any issue involving member governments.
MPOJC is designated by the Governor of the State of Iowa as the Metropolitan Planning Organization (MPO) for the Iowa City Urbanized Area. The MPOJC Transportation Planning Division must fulfill the state and federal requirements of the 3-C transportation planning process. This process is required of all urbanized areas to maintain eligibility for grant programs and transportation operations funds of the United States Department of Transportation and the Iowa Department of Transportation.
As MPOJC staff also serve the City of Iowa City Neighborhood and Development Services Department, this budget includes Iowa City funding for 0.5 FTE Administration and 0.8 FTE Transportation Planning specifically for Iowa City duties.
The MPOJC Transportation Technical Advisory Committee advises the Urbanized Area Policy Board on transportation planning policy matters. This committee is composed of transportation staff members of MPOJC member agencies. The Committee meets on an as-needed basis. The MPOJC Regional Trails and Bicycling Committee (RTBC) advises the Urbanized Area Policy Board on matters pertaining to pedestrian and bicycle activity. MPOJC staffs other ad hoc committees as required.
*Student interns are funded entirely by the University of Iowa.
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Summary of FY16 Assessments
Urban Communities
Iowa City MPO Dues $83,076*
Johnson County $ 26,244
Coralville $ 23,146
North Liberty $ 16,372
Tiffin $ 2,383
University Heights $ 1,287
University of Iowa $ 23,817
SubTotal $ 176,325
Carryover $50,000
Iowa DOT Funds $190,000
Total $417,865
*Does not include Iowa City funding for Iowa City Planning and
Community Development Department-specific services,
equivalent to 0.5 Administration Budget ($65,380) and 0.8 FTE
Transportation Planning ($97,383).
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MPOJC Assessment Explanation
Entity Population Population Funding sub- Funding % Office Space Total Percentage
% Urban Board distribution sub-dist. Assessment Assessment MPO Budget
Iowa City 67862 54.5% $79,266 53.9% $3,809 $83,076 19.9%
JC Rural 21438 17.2% $25,041 17.0% $1,203 $26,244 6.3%
Coralville 18907 15.2% $22,084 15.0% $1,061 $23,146 5.5%
North Liberty 13374 10.7% $15,622 10.6% $751 $16,372 3.9%
Tiffin 1947 1.6% $2,274 1.5% $109 $2,383 0.6%
U-Heights 1051 0.8% $1,228 0.8% $59 $1,287 0.3%
Subtotal 124,579 100.0% $145,515 99.0% $6,993 $152,508 36.5%
Entity Population Population Funding sub- Funding % Office Space Total Percentage
% Rural Board distribution sub-dist. Assessment Assessment MPO Budget
Solon 2037 32.3% $475 0.3% $23 $498 0.1%
Lone Tree 1300 20.6% $303 0.2% $15 $318 0.1%
Swisher 879 13.9% $205 0.1% $10 $215 0.1%
Oxford 807 12.8% $188 0.1% $9 $197 0.0%
Hills 703 11.2% $164 0.1% $8 $172 0.0%
Shueyville 577 9.2% $135 0.1% $6 $141 0.0%
Subtotal 6303 100.0% $1,470 1.0% $71 $1,541 0.4%
Total 130,882
$146,985 100.0% $7,063 $154,048 36.9%
Iowa DOT
$190,000 45.47%
Carryover
$50,000 11.97%
University of Iowa $23,817 5.70%
Total for MPO: $417,865 100.00%
50% Admin for Iowa City NDS $65,380
.8 FTE for Iowa City NDS $97,383
Total Budget
$580,628
Notes
1. Assessment for Rural Board entities is 1% of the overall MPO assessment. Rural Board communities utilize MPO transportation funds
planning services, but are not eligible for MPO grants
2. Office space costs are based on $1.50/sq ft, for 545 sq ft of office space (5 offices). 72% of time is used for MPO-related activity = $7,063
3. 0.5 of Admin. Division, and .08 FTE of Transportation Planning, is solely for Iowa City-related functions, and is not reflected in assessments to other communities
4. This table does not include the ECICOG assessment, which is considered under a separate budget
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Summary of FY16 Assessments
Rural Communities
Solon $ 498
Lone Tree $ 318
Swisher $ 215
Oxford $ 197
Hills $ 172
Shueyville $ 141
Total $1,541
East Central Iowa Council of Governments
FY16 Assessment Schedule
For MPOJC Entities
Adopted January 28, 2015 by the:
MPOJC Urbanized Area Policy Board
MPOJC Rural Policy Board
Date: January 15, 2015
To: MPOJC Urbanized Area Policy Board
MPOJC Rural Policy Board
From: Kent Ralston, Executive Director
Re: ECICOG Assessment Schedule for FY16
The East Central Iowa Council of Governments (ECICOG) is the Regional Planning Association for east-central Iowa, including Benton, Cedar, Iowa, Johnson, Jones, Linn, Tama and Washington Counties. ECICOG conducts planning and grant administration
services in the areas of community and economic development, housing, transportation, and solid waste management. ECICOG is governed by a policy board including elected officials and citizen representatives.
In 2010, the Metropolitan Planning Organization of Johnson County Urbanized Area Policy Board directed that the schedule of ECICOG assessments be considered separately from the annual MPOJC budget. ECICOG assesses counties on a per capita basis. In Johnson County, governmental entities are in turn assessed on a per-capita basis within Johnson County. The ECICOG rate was
increased 2% in FY15. ECICOG has proposed a 3% increase for all the counties it serves for FY16. This assessment schedule reflects 2010 Census figures.
East Central Iowa Council of Governments FY16- FY18
Iowa City Org #23610813 General Assessment Small Communities Planning Assistance
FY15 FY16*FY17*FY18*
Actual Proposed Forecast Forecast
$54,579 $56,220 $57,907 $59,644
Population %16
Assessment %16
Assessment %16
Assessment
Iowa City 67,862 51.8%$24,396.35 ----43.4%$24,396.35
Johnson
County (rural)21,438 16.4%$7,706.95 ----13.7%$7,706.95
Coralville 18,907 14.4%$6,797.06 46.6%$4,276.71 19.7%$11,073.77
North Liberty 13,374 10.2%$4,807.94 33.0%$3,025.16 13.9%$7,833.11
Solon 2,037 1.6%$732.30 5.0%$460.76 2.1%$1,193.06
Tiffin 1,947 1.5%$699.95 4.8%$440.41 2.0%$1,140.35
Lone Tree 1,300 1.0%$467.35 3.2%$294.06 1.4%$761.41
University
Heights 1,051 0.8%$377.83 ----0.7%$377.83
Swisher 879 0.7%$316.00 2.2%$198.83 0.9%$514.83
Oxford 807 0.6%$290.12 2.0%$182.54 0.8%$472.66
Hills 703 0.5%$252.73 1.7%$159.02 0.7%$411.74
Shueyville 577 0.4%$207.43 1.4%$130.52 0.6%$337.95
130,882 100.0%$47,052 100.0%$9,168 100.0%$56,220
Revenues Latest Census
Expenditures
Payment to ECICOG
General Assessment Small Communities Planning Assistance Total FY15 ECICOG Assessment
ECICOG is a multi-county regional planning agency which includes Johnson County. It is Region 10 in the state’s system of regional planning
agencies. Planning assistance is available through ECICOG to the small communities in Johnson County. All municipalities in Johnson County pay a population-based general assessment for the overall support of ECICOG. An additional planning assistance assessment is made to those communities which use ECICOG’s services.
*Assumes a 3% increase