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HomeMy WebLinkAbout2016-02-02 Council minutesSubject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES FEBRUARY 2, 2016 Iowa City City Council regular meeting, 7:00 p.m. at City Hall. Mayor Throgmorton presiding. Council Members present: Botchway, Cole, Mims, Taylor, Thomas, Throgmorton. Absent: Dickens. Staff members present: Markus, Fruin, Dilkes, Karr, Korpel, Bollinger, Ford, Rackis, Seydel-Johnson, Boothroy, Yapp, Rackis, Schaul, Hightshoe, Bowers, O'Brien, Knoche, Laverman, Bockenstedt. The Mayor presented Student Leadership Awards to Grant Wood Elementary: students Ashley Bonilla and Kim Marquez; and Weber Elementary students: Nicholas McDonnell and Nathan Smithey. Unless otherwise noted, all actions were affirmative and unanimous. Moved by Botchway, seconded by Mims, that the items and recommendations in the Consent Calendar be received, or approved, and/or adopted as presented: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: January 14 Work Session (Strategic Planning and Budget); January 19 Special Formal Official & Complete; January 19 Work Session; January 19 Regular Formal Official & Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action). Airport Commission — November 19; Board of Adjustment — December 16; Community Police Review Board — December 16; Historic Preservation Commission — December 10; Human Rights Commission — December 15; Planning and Zoning Commission — December 3; Senior Center Commission — November 19; Telecommunications Commission — November 23. Permit Motions and Resolutions as Recommended by the City Clerk. Renewal: Class C Beer Permit for The Convenience Store, LLC., dba The Convenience Store, 106 S. Linn St.; Class C Liquor License for Etre Givanni Restaurant LLC., dba Givanni's, 109 E. College St.; Class C Liquor License for Etre Plaza Towers Restaurant, dba Formosa, 221 E. College St.; Class E Liquor License for Hy -Vee, Inc., dba Hy -Vee Food & Drugstore #1 & Regal Liquor, 1720 Waterfront Dr.; Class C Liquor License for Devotay, Inc., dba Devotay, 117 N. Linn St.; Special Class C Liquor License for Oyama Sushi Chen's, Inc., dba Oyama Sushi, 1853 Lower Muscatine Rd.; Class C Liquor License for Brothers Of Iowa City, Inc., dba It's Brothers Bar & Grill, 125 S. Dubuque St.; Outdoor Service Area for Brothers of Iowa City, Inc., dba It's Brothers Bar & Grill, 125 S. Dubuque St.; RES. 16-28, TO ISSUE DANCING PERMIT to Brothers of Iowa City, Inc., dba It's Brothers Bar & Grill, 125 S. Dubuque St.; Class C Liquor License for Fujiyama Inc., dba Fujiyama Inc., 531 Highway 1 West; Ownership Change - Class C Liquor License for Red Bike Iowa City LLC, dba Ride, 630 Iowa Ave. This motion approves the three ownership changes made to the corporation since their renewal in accordance with State regulations. Resolutions and Motions: RES. 16-29, APPROVING AMENDMENT NO.2 TO AN AGREEMENT FOR PRIVATE DEVELOPMENT BY AND BETWEEN THE CITY OF IOWA CITY, IOWA AND A&M DEVELOPMENT II, L.L.C. FOR THE SABIN TOWNHOMES; to approve a tentative agreement between the City of Iowa City and the Iowa City Association of Professional Firefighters, IAFF Local #610; RES. 16-30, Complete Description February 2, 2016 Page 2 ACCEPTING THE WORK FOR THE MOSS RIDGE ROAD PROJECT — HIGHWAY 1 TO MOSS RIDGE CAMPUS AT RAPID CREEK PRESERVE; RES. 16-31, APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND STANLEY CONSULTANTS, INC. TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE WASTEWATER TREATMENT PLANT SLUDGE BIOSOLID DEWATERING EQUIPMENT REPLACEMENT PROJECT; RES. 16-32, APPROVING FINAL PLAT OF SANDHILL ESTATES, PART 4; RES. 16-33, AUTHORIZING THE ACQUISITION OF PROPERTY INTERESTS NECESSARY FOR CONSTRUCTION OF THE DOUGLASS STREET AND DOUGLASS COURT WATER MAIN REPLACEMENT PROJECT; RES. 16-34, AMENDING THE SUBDIVIDER'S AGREEMENT FOR SILVER SLOPE, PART TWO AND AUTHORIZING THE PARTIAL RELEASE OF LOT 20 THEREIN FROM SAID AGREEMENT. Setting Public Hearings: Setting a public hearing for February 16 on an ordinance rezoning 9.33 acres of property from Low Density Single Family (RS -5) Zone and Medium Density Single Family (RS -8) Zone to Planned Development Overlay (OPD - 8) Zone and a Sensitive Areas Development Plan for Pine Grove located south of Lower West Branch Road between Scott Boulevard and Hummingbird Lane. (REZ1 5-00023/SUB1 5-00031); Setting a public hearing for February 16 on an ordinance vacating a portion of Waterfront Drive located east of south Gilbert Street. Correspondence: Jason Gray regarding City Manager Position; Martha Hampel regarding Recommendation for Reform to Signatory Requirements to -Citizen Petitions; Robert Schueler regarding Ultra Uber Driver; Barbara Schlachter regarding Requested suggestions; Larry Baker, Board of Adjustment regarding Requiring landlords to notify tenants when residential property is located in the floodplain [Staff response included]; Jessie Witherell regarding Proposed food for fines drive [Staff response included]; Transportation Engineering Planner regarding Change of parking meter terms from 2 hours to 1 hour for spaces numbered H101 E, H1 03E, H1 05E, and H1 07E on the south side of the 100 block of East Harrison Street, and spaces numbered CL506S, CL508S, CL510S, CL512S, CL514S, CL516S, CL518S, CL520S, CL522S, CL524S, and CL528S on the east side of the 500 block of South Clinton Street. Meter number CL504S on the 500 block of South Clinton Street will be removed. Harry Olmstead acknowledged new Council members, as well as those continuing, and thanked them for their commitment to the community; and noted email correspondence distributed that evening from himself supporting the housing choice voucher ordinance; appreciated the fine work of Asst. City Manager Fruin and noted other senior staff that might be interested in the City Manager position; and suggested contacting the University of Iowa graduate program in Library Sciences for assistance in funding the Bookmobile request in FY17. Iowa City Area Development Group (ICAD) President Mark Nolte and Director of Community Relations Kate Moreland presented a power point update of their work. Brandon Ross appeared regarding public space availability, and the recent remodeling the Recreation Center. Moved by Mims, seconded by Botchway, that ORD. 16-4655, AMENDING TITLE 14, ZONING CODE, SECTION 4B -4A-7, TO ALLOW RESIDENTIAL USES ON THE GROUND -LEVEL FLOOR IN THE CENTRAL BUSINESS SUPPORT (CB -5) ZONE IN THE AREA BOUNDED BY GILBERT STREET, VAN BUREN STREET, BURLINGTON Complete Description February 2, 2016 Page 3 STREET AND THE MID -BLOCK ALLEY SOUTH OF JEFFERSON STREET, PROVIDED CERTAIN FORM -BASED ZONING STANDARDS ARE MET, be passed and adopted. Moved by Botchway, seconded by Thomas, that ORD. 16-4656, CONDITIONALLY REZONING APPROXIMATELY .98 ACRE LOCATED SOUTH OF IOWA AVENUE BETWEEN GILBERT STREET AND VAN BUREN STREETS FROM NEIGHBORHOOD PUBLIC (P-1) TO CENTRAL BUSINESS SUPPORT (CB -5) (REZ15-00022), be passed and adopted. Moved by Mims, seconded by Botchway, that ORD. 16-4657, VACATING AIR RIGHTS ABOVE PUBLIC RIGHT-OF-WAY IN NORTH -SOUTH ALLEY BETWEEN HARRISON AND PRENTISS STREETS (VAC15-00005), be passed and adopted. A public hearing was held on a resolution of conveyance of a portion of air rights above the alley between Lots 1 and 8 of Block 8, County Seat Addition to Midwest One Bank. Moved by Botchway, seconded by Mims, to adopt RES. 16-35, APPROVING CONVEYANCE OF A PORTION OF AIR RIGHTS ABOVE THE ALLEY BETWEEN LOTS 1 AND 8 OF BLOCK 8, COUNTY SEAT ADDITION TO MIDWEST ONE BANK. Public comment was held on a resolution adopting Iowa City's FY2016 Annual Action Plan Amendment #3, which is a sub -part of Iowa City's 2016-2020 Consolidated Plan (City Steps), authorizing the City Manager to submit said plan and all necessary certifications to the U.S. Department of Housing and Urban Development. Asst. City Manager Fruin presented information. Moved by Mims, seconded by Botchway, to adopt RES. 16-36, ADOPTING IOWA CITY'S FY2016 ANNUAL ACTION PLAN AMENDMENT #3, WHICH IS A SUB -PART OF IOWA CITY'S 2016-2020 CONSOLIDATED PLAN (CITY STEPS), AUTHORIZING THE CITY MANAGER TO SUBMIT SAID PLAN AND ALL NECESSARY CERTIFICATIONS TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. Moved by Botchway, seconded by Mims, to adopt resolution authorizing the City Manager to execute an agreement with the Iowa City Downtown District for fundraising expenses associated with the art work portion of the north Pedestrian Mall Improvement Project at a not to exceed cost of $50,000. Neighborhood Outreach Coordinator and staff to the Public Art Advisory Committee Bollinger presented a power point. The following individuals appeared: Nancy Bird, Executive Director, Iowa City Downtown District; Charlie Eastham, 953 Canton St.; Sheila Davisson, owner Revival and Downtown District Board Member; Dan Lechay, 528 Clark St.; Mark Ginsberg, downtown business owner; Ritu Jain, 829 Kirkwood Ave., President of the Downtown District; Harry Olmstead; Caroline Dieterle, 727 Walnut St.; Brandon Ross; and Shirley Wyrick. Individual Council Members expressed their views. Moved by Throgmorton, seconded by Taylor to defer indefinitely. Motion to defer withdrawn. The Mayor declared the original motion to adopt resolution failed, 3/3, with the following division of roll call vote: Ayes: Throgmorton, Botchway, Mims, Nays: Taylor, Thomas, Cole. Absent: Dickens. Moved by Botchway, seconded by Mlms, to accept correspondence from Gary Wolf, Dick and Joyce Summerwill, University of Iowa Student Government, Nancy Hauserman, Daniel Benton, Shirley Wyrick, Anne Russett, Dan Leachay. Moved by Mims, seconded by Botchway, to adopt RES. 16-37, DIRECTING THE CITY MANAGER TO CONTRIBUTE $17,750 TO THE IOWA CITY DOWNTOWN DISTRICT FOR MARKETING EXPENSES ASSOCIATED WITH THE WASHINGTON Complete Description February 2, 2016 Page 4 STREET RECONSTRUCTION PROJECT AND TO OFFER A SUBSIDIZED PARKING AND TRANSIT PROGRAM FOR BUSINESSES DURING THE PROJECT. Nancy Bird, Executive Director, Iowa City Downtown District appeared. Individual Council Members expressed their views. Moved by Botchway, seconded Mims, to accept correspondence from Karen Kubby, Kandy Maharas. Moved by Botchway, seconded by Cole, that the ordinance amending Title 2 of the City Code, Entitled "Human Rights," Chapter 2, Entitled "General Provisions," Section 2- 1-1, Entitled "Definitions: Public Assistance Source of Income," to include Housing Choice Voucher subsidies and similar rent subsidy programs and to clarify the definition of "Housing Transaction", be given first vote. The following individuals appeared: Sarah Hunnicutt, Housing Coordinator, Domestic Violence Intervention Program worker; Charlie Eastham, 953 Canton St.; Bronis Perteit, 8 Gleason Dr., Domestic Violence Intervention Program; Sally Scott, 205 Black Spring Circle, rep. Johnson County Affordable Homes Coalition; Laura Jackson, 740 Westwinds Drive; Emily Youde, 47 Valley Ave.; Jeremy Endsley, Shelter House volunteer; and Royceann Porter, 136 Appanoose Court, Shelter House worker. Equity Dir. and Human Rights Coordinator Bowers present for discussion. Individual Council Members expressed their views. Moved by Botchway, seconded by Mims, to accept correspondence from Chris Villhauer, Elizabeth Mills, Johnson County Affordable Homes Coalition, Harry Olmstead. Council Members Cole and Throgmorton left the room due to a conflict of interest on the following item. Mayor Pro tem Botchway now presiding. Moved by Mims, seconded by Thomas, to adopt RES. 16-38, APPROVING SETTLEMENT OF PENDING LITIGATION, Trinity Episcopal Church. Council Members Cole and Throgmorton returned to the meeting. Mayor Throgmorton now presiding. Moved by Mims, seconded by Botchway, to make the following appointments to Boards and Commissions: Tim Weitzel, 523 Grant Street, to the Board of Adjustment for a five-year term, January 1, 2016 — January 1, 2021; Sharon DeGraw, 519 Brown Street, to the Historic Preservation Commission for a Brown St. representative for a three-year term, March 29, 2016 — March 29, 2019.; Zachariah Builta, 415 Woodside Drive, to the Historic Preservation Commission for an At Large representative for a three-year term, March 29, 2016 — March 29, 2019; Wayne Fett, 811 Spencer Drive, to the Parks and Recreation Commission — for an unexpired year term, effective upon appointment — January 1, 2019. City Clerk Karr asked that the Airport Commission appointment be readvertised due to confusion on the term. The Mayor noted that the following vacancies will be readvertised: Airport Commission for a six-year term March 1, 2016; Historic Preservation Commission for a Summit St. representative to fill a three-year term, March 29, 2016 — March 29, 2019; Telecommunications Commission for a three-year term, March 13, 2016 — March 13, 2019. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] The Mayor noted the previously announced vacancies: Airport Zoning Brd of Adjustment for a five-year term January 1, 2016 - December 31, 2020; Airport Zoning Brd. of Adjustment for a five-year term January 1, 2014 — December 31, 2018 (Formerly advertised); Appeals, Board of, for an unexpired five-year term January 1, 2014 - December 31, 2018 - For a HVAC or building design professional or qualified by Complete Description February 2, 2016 Page 5 experience and training (Unexpired term); Civil Service Commission for a four -year term, April 2, 2016 - April 4, 2020; Historic Preservation Commission for a Jefferson St. representative to fill three-year terms, March 29, 2013 — March 29, 2016 (New District formed); Planning and Zoning Commission for two vacancies to fill five-year term, May 1, 2016 — May 1, 2021. Applications must be received by 5:00 p.m., Wednesday, March 9, 2016. Council Member Taylor applauded the efforts of Dr. John Meehan and others who traveled to Belgium to secure the Cyclocross World Cup site for Iowa City. Council Member Thomas echoed comments, and Council member Mims also noted City Manager Markus was a member of the local delegation. Mayor Pro tem Botchway outlined a number of activities and events planned in recognition of Black History Month, (Art Expression at UAY on February 12; Soul food dinner and entertainment at City High on February 19; living museum at Dream Center; Mobile Health Clinic at Broadway Neighborhood site, February 25; Unity concert at New Creations International Center, February 28) and stated he would send information for next Council information packet. Council Member Mims noted an event for February 4, "Home Grown, Milwaukee's Social Justice Challenges and the Role of Urban Gardens". Council Member Cole noted a related event at the Johnson County Fairgrounds on February 4, a conference on alliances, rediscovering our local food system. City Manager Markus echoed previous comments and acknowledged that the Cyclocross World Cup would be held in Iowa City in September; and reported out on the Crisis Intervention Team (CIT) training he and other staff attended in San Antonio. Moved by Botchway, seconded by Mims, to adjourn regular meeting at 9:45 p.m. back to work session. 4� Ja es A. Throgmo on, Mayor Marian K. Karr, City Clerk r ^`,®Saft CITY OF IOWA CITY -M h alMEMORANDUM 07 &1 Date: January 28, 2016 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, January 14, 2016, 5:00 PM in Emma J. Harvat Hall Council: Botchway, Cole, Dickens, Mims, Taylor, Thomas, Throgmorton UISG: Simpson Staff: Markus, Fruin, Dilkes, Karr, Bockenstedt, Korpel, Andrew, Boothroy, Craig, Carrie Fox-Rummelhart A transcription and power points are available in the City Clerk's Office and the City website. The Mayor stated Council would be discussing Strategic Planning first, and then Budget; and announced the City Manager would facilitate the discussion on the Strategic Plan. City Manager Markus announced he had accepted a City Manager position in Lawrence, Kansas, and would be leaving Iowa City the week of March 21. He stated it was advisable for Council to have the strategic plan and budget done prior to that time, noting the budget needed to be certified to the State by mid-March. The City Manager stated that Mayor Throgmorton has asked him to provide a memo on the process for naming an interim City Manager and selection of a new City Manager. HANDOUTS Preamble from City Charter Iowa City Public Library Board of Trustees (letter dated January 13, 2016) STRATEGIC PLANNING DISCUSSION City Manager stated for the discussion this evening they would be using the report provide from the November 30 Strategic Planning session facilitated by Jeff Schott as the base document; and suggesting changes utilizing flip charts. The City Manager outlined the procedure to be followed: • Review overarching intention of the plan; mission statement • Review (7) specific focus areas in the Plan (add, subtract, redefine) • Review objectives and goal for each focus area (page 11) At the end of the process Asst. City Manager Fruin will prepare a new document for Council approval; and provide updates every 3-4 months, The City Manager noted copies of the City Charter Preamble for discussion related to a mission statement. After discussion Council accepted the directed staff to utilize the intent of the Preamble and incorporate language about measurable progress toward a more inclusive and sustainable Iowa City; and include STAR program as necessary. Focus Areas Discussion: 1. Economic Development (Schott report) Potential loss of business and development by not staying competitive in our market • Assuring business and development community that Iowa City government is still committed to working cooperatively on economic development projects • Riverfront Crossing development plans Council Work Session January 14, 2016 Page 2 Coralville and North Liberty offer opportunities that appeal to a significant fraction of businesses and residents in the region — aggressive use of TIF Form Based Code provides too many incentives for excessively concentrated high-rise development Return to Iowa City's reputation as anti -business — whether perceived or real — and the loss of tax base and population to the suburbs After discussion the focus area was changed to "Develop a strong and resilient local economy" (Flip # 1) and objectives added (Flipchart # 8). 2. Urban Core (Schott report) Loss and lack of affordable residential/commercial properties in general Downtown area After discussion the focus area was changed to "Build a vibrant and walkable Urban Core" (Flipchart # 2) and objectives added (Flipchart # 9). 3. Healthy Neighborhoods (Schott report) • On-going threats to historic properties and neighborhoods • Need for affordable, diverse housing • Joint -use agreements with the ICCSD to strengthen neighborhood identity and provide social and recreational opportunities, especially for lower income youth • Structures and streets in older core neighborhoods continue to deteriorate with age o Schools in older core neighborhoods are continually faced with possibility of closing o Two processes can jointly lead to downward spiral for the neighborhoods After discussion the focus area remained unchanged (Flipchart # 3) and objectives added (Flipchart # 10). 4. Finance and Budget (Schott report) Decrease in revenue from property taxes due to state legislation o Maintaining financial strength and stability in light of state property tax reform, including Aaa bond rating Shrinking tax base — University Risk of overspending, failure to watch budget carefully as revenue streams drop After discussion the focus area was changed to "A Solid Financial Foundation" (Flipchart # 4) and objectives added (Flipchart # 11). 5. Communications and Marketing (Schott report) • Lose the word "transparency" — already exists • Lack of voters —15% turnout, shameful • Need for greater accessibility, accountability • Current lack of citizen engagement • Ensure that development enhances Iowa City's "sense of place" and enjoys community support by being sensitive to the scale and character -defining elements of the surrounding context • Addressing issues of racial disparity • Eliminate the disconnect from city government of lower income and non-English speaking residents • Difficulty for newcomers — people of color and non-English speaking, to feel connected with and welcomed by larger Iowa City community/finding rewarding employment • Risk that we alienate UI leadership just as Herrald administration gets going Council Work Session January 14, 2016 Page 3 • Risk that IC's attitude toward UI leadership will damage UI's relationship with IC and could help the suburbs — including impact of new UI facilities on economic development • Failure to maintain advocacy with ICCSD to promote equity and balance — quality and quantity of buildings, student population demographics, etc. — risk of middle class flight from IC After discussion the focus area was changed to "Enhanced Community Engagement and Intergovernmental Relations" (Flipchart #5) and objectives added (Flipchart # 12). 6. Sustainability (not an area in Schott report) After discussion the focus area was identifies and added (Flipchart #6) and objectives will be discussed at work session scheduled for January 21. 7. Social Justice, Racial Equity and Inclusivity (not an area in Schott report) After discussion the focus area was identified and added (Flipchart #7) and objectives will be discussed at work session scheduled for January 21. Council agreed to resume discussion with focus areas #6 and #7 at the January 21, 5PM meeting. BUDGET Discussion to occur at the conclusion of the strategic planning discussion on January 21. Meeting adjourned at 8:35 PM. Attachments: Flipcharts 1-12 Flip Chart # 1 Strategic Economic Dev. Activities Resilient economy [Develop a strong and resilient local economy] Maintain .... "Economic development" language Flip Chart # 2 A Strong Residential and Commercial Urban Core Continue to improve downtown and urban core A strong residential and commercial urban core; walkable, bikeable A complete residential and commercial .... Build a complete and walkable urban core [Build a vibrant and walkable urban core] w/ or w/out verbs F'p Chart # 3 Healthy Neighborhoods Flip Chart # 4 A Solid Financial Foundation Maintain..... Flip Chart # 5 Enhanced Community Engagement and Intergovernmental Relations Flip Chart # 6 Sustainabilitv Incorporate into action items in other goals?? [Environmental sustainability] Ecological Flip Chart # 7 Social Justice, Racial Equity and Inclusivity Add "Commit" [Advance social justice and racial equity] (Break 6:20-6:30) Flip Chart # 8 (re # I chart) Develop a strong and resilient local economy Add: IC Marketplace business association? Edit: and other commercial districts "and Kirkwood" under University built Small business development and retention "Seek out / proactive" — Geoff to wordsmith Work with our partners to devise a local program to support small business development by persons of color Flip Chart # 9 (re # 2 chart) Build a vibrant and walkable urban core Provide safe transportation options Improve the four criteria of a walkable community: - Safe - Useful - Interesting - Comfortable Initiate public dialogue about the meaning of walkability Encourage Provide diverse housing types and price points for a variety of income levels Protect historic residential and commercial buildings and provide their restoration Fliu Chart # 10 (re # 3 chart) Healthy Neighborhoods Substantially improve public realm (existing streets) * Geoff wordsmith (space) Encouraging Pr-evidig affordable and diverse housing Edit: Develop strategies to diversity the membership of neighborhood associations and centers Remove: 2nd bullet "incrementally Flip Chart # 11 (re # 4 chart) A Solid Financial Foundation Continue building emergency fund Maintain healthy fund balances Be attentive to Moody's evaluation criteria and maintain Aaa bond rating Continually monitoring the impacts of property tax reform Continue to reduce property tax levy Flip Chart # 12 (re # 5 chart) Enhanced Community Engagement and Intergovernmental Relations Develop ways to be innovative in our communications with the community Consider Creating two new ad hoc City Council committees: Sustainability Social justice Significantly improve Council and staff ability to communicate financial issues with diverse populations Remove: 0 bullet "meet regularly" 3rd bullet — already done Edit: 2nd bullet - evaluate 3NWE� Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. The cost of publishing the following proceedings and claims is $ Cumulative cost for this calendar year for said publication is $_ OFFICIAL COUNCIL ACTIONS — 1/19/16 Iowa City City Council special meeting, 5:15 p.m. at City Hall. Mayor Throgmorton presiding. Council Members present: Botchway, Cole, Dickens, Mims, Taylor, Thomas, Throgmorton. Absent: None. Unless otherwise noted, all actions were affirmative and unanimous. Moved and seconded to adjourn to executive session to discuss the purchase of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property. The minutes and the tape recording of a session closed under this paragraph (land acquisition) shall be available for public examination when the transaction discussed is completed; and to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. The Mayor declared the motion carried. Moved and seconded to adjourn special meeting 6:05 p.m. A more complete description of Council Activities is on file in the office of the City Clerk. s/James A. Throgmorton, Mayor ''---- s/Marian K. Karr, City Clerk � �. ,� Submift-e-d for publication —1/22/16. P -4 CITY OF IOWA CITY 3a MEMORANDUM Date: January 26, 2016 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, January 19, 2016, 6:05 PM in Emma J. Harvat Hall Council: Botchway, Cole, Dickens, Mims, Taylor, Thomas, Throgmorton UISG: Neal, Simpson Staff: Fruin, Dilkes, Karr, Andrew, Korpel, Havel, Yapp, Boothroy, Bockenstedt, Morris, Ford, Bollinger A transcription and power points are available in the City Clerk's Office and the City website. [Work session started after Conference Board; special Formal and Executive Session] Mayor Throgmorton welcomed everyone to the first televised work session and welcomed feedback. QUESTIONS FROM COUNCIL REGARDING AGENDA ITEMS 1. (Item # 5 — Washington Street Streetscape Project) In response to Council Member Dickens, City Attorney Dilkes stated she did not think he would have to recuse himself simply for the purposes of the hearing on the project and awarding the project. She noted other issues may arise later that may would have to be considered at a later time. 2. (Consent Calendar item # 2d(1) — Prairie Hill Final OPDH) Council Member Thomas he had a conflict of interest and would be abstaining; and requested the item be removed for separate consideration. Majority agreed. 3. (Consent Calendar item # 2d(11) — 2016 Legislative Priorities) Council Member Thomas asked that the item be deleted for separate consideration. Majority agreed. 4. (Consent Calendar item #2d(13)— ICDD Fundraising ... art work portion of the North Pedestrian Mall Improvement Project) Council Member Thomas asked that the item be deleted for separate consideration. Majority agreed. 5. (Consent Calendar item # 2d(2) — Sidewalk Cafe Policy) In response to Mayor Pro Tem Botchway, Asst. City Manager Fruin clarified that the recommendation was to waive the fees because of street construction limiting the use of the cafes and the expected noise and dust. 6. (Consent Calendar item # 2d(11) — 2016 Legislative Priorities) Mayor Throgmorton suggesting talking about the item during the work session. Council Member Thomas suggested a language change by revising the last sentence under "Increase infrastructure funding that supports a diverse transportation network" to read: "...diversification measures include pedestrian, bicycle, and public transit accommodations, as well as regional passenger rail". Majority agreed to remove the item for separate consideration and move approval as amended. Council Work Session January 19, 2016 Page 2 7. Mayor Throgmorton reported he and Asst. to the City Manager Andrew participated in a phone conversation with Governor Branstad and four other Mayors from the Metropolitan Coalition about the proposed school tax water quality initiative and suggested adding the item to a future work session. Asst. City Manager Fruin said that frequently topics are discussed by members of the coalition and staff will keep Council informed and report back as proposals get shaped. 8. (Consent Calendar item # 2d(13) — ICDD Fundraising ... art work portion of the North Pedestrian Mall Improvement Project) In response to Mayor Throgmorton, Council Member Thomas stated he suggested separate consideration as it related to the budget, and suggested he would be asking for deferral. Individual Council Members expressed their views. City Atty. Dilkes noted the item was noticed on the agenda and suggested getting public input at the formal meeting and then discussing whether to defer or not at that point. 9. (Item # 7— Council Appointments) A majority agreed to reappoint John Forman Gay to the Board of Appeals and re -advertise other vacancies. 10. (Item # 6 — Housing Choice Voucher ....) Mayor Throgmorton stated the item would not be acted upon at the formal meeting and rescheduled to the February 2 meeting. 11. (Item # 4f — rezoning along Mormon Trek Boulevard south of Hwy. 1 .... Ordinance ...) City Clerk Karr noted the applicant had requested deferral to May 3. 12. (Item # 4g - vacating air rights over alley .... Ordinance ... ) City Clerk Karr noted staff was recommending deferral to February 2. USE OF CITY LETTERHEAD (IP # 3 Info Packet of 1/14) Mayor Throgmorton noted that a Council Member had requested use of City letterhead and he became aware of a Council policy on the issue. After discussion, a majority agreed to retain the current policy. City Attorney Dilkes clarified the policy does not relate to emails and applies to the use of City letterhead only. STAFF ACTON: None at this time. (Karr) * The rest of the work session items were discussed at the end of the formal meeting. Please see formal minutes for discussion. JOINT MEETING AGENDA ITEMS RP # 9 INFO PACKET OF 1/71* INFORMATION PACKET DISCUSSION rJanuary 7.141* COUNCIL TIME* MEETING SCHEDULE* PENDING WORK SESSION TOPICS fIP # 4 INFO PACKET OF 1/141* UPCOMING COMMUNITY EVENTS/COUNCIL INVITATIONS* UPCOMING COMMUNITY EVENTS / COUNCIL TIME Meeting ended 6:45 PM. 3a(4) Subject to change as finalized b the Cit Clerk. For a final official co � g y y copy, contact the City Clerk's Office 356-5040. The cost of publishing the following proceedings and claims is $ Cumulative cost for this calendar year for said publication is $_ OFFICIAL COUNCIL ACTIONS —1/19/16 Iowa City City Council meeting, 7:00 p.m. at City Hall. Mayor Throgmorton presiding. Council Members present: Botchway, Cole, Dickens, Mims, Taylor, Thomas, Throgmorton. Absent: None. Unless otherwise noted, all actions were affirmative and unanimous. CONSIDER CALENDAR: [Deleting items 2d(1), Prairie Hill Final OPD, 2d(11) Legislative Priorities, and Item 2d(13) ICDD Fundraising for separate consideration after Consent Calendar.] ITEM 2a Approval of Council Actions, subject to corrections, as recommended by the City Clerk: January 4 Special Formal Official & Complete; January 4 Budget Worts Session; January 5 Work Session; January 5 Regular Formal Official & Complete. ITEM 2b. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): None. ITEM 2c. Permit Motions and Resolutions as recommended by the City Clerk. Renewal: Class C Liquor License for Bo -James, 118 E.; Washington St.; Special Class C Liquor License for Hy -Vee Club Room, 1720 Waterfront Dr.; Special Class C Liquor License for Onnuri Restaurant, 624 S. Gilbert St.; Class C Liquor License for EI Ranchero Mexican; Restaurant, 21 Sturgis Corner Dr.; Class C Liquor License for Pints, 118 S. Clinton St. Ownership Change: Class C Liquor License for Pints, 118 S. Clinton St. ITEM 2d. Resolutions and Motions: Prairie Hill Final OPD — Separate consideration after Consent Calendar; RES. 16-14, REVISING THE SIDEWALK CAFE POLICY TO WAIVE THE ANNUAL FEE AND TO REQUIRE TEMPORARY FENCING DURING THE STREETSCAPE PROJECT ON WASHINGTON STREET; RES. 16-15, ESTABLISHING MOBILE VENDING PERMIT AND AMBULATORY VENDING PERMIT FEES AND RESCINDING RESOLUTION NO. 12-488; RES. 16-16, ACCEPTING THE WORK FOR THE ANIMAL CARE AND ADOPTION CENTER 2014 PROJECT; RES. 16-17, ACCEPTING THE WORK FOR THE EAST HARRISON STREET RECONSTRUCTION PROJECT; RES. 16-18, ACCEPTING THE WORK FOR THE NORTH PLANT SALVAGE AND DEMOLITION PHASE OF THE IOWA CITY WASTEWATER TREATMENT PLANT RELOCATION PROJECT; RES. 16-19, APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AMENDMENT NO. 1 TO THE AUGUST 26, 2014 AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND HBK ENGINEERING, LLC TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE FIRST AVENUE GRADE SEPARATION PROJECT; Approve disbursements in the amount of $9,632,521.18 for the period of November 1 through November 30, 2015, as recommended by the Finance Director subject to audit; RES. 16-20, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT BETWEEN THE CITY AND NATIONAL DEVELOPMENT COUNCIL REGARDING COMMUNITY AND ECONOMIC DEVELOPMENT ADVISEMENT; RES. 16-21, AMENDING THE INTERNATIONAL CITY/COUNTY MANAGEMENT ASSOCIATION RETIREMENT CORPORATION (ICMA RC) DEFERRED COMPENSATION AGREEMENT TO INCLUDE ROTH IRA'S; ITEM 2e. Setting Public Hearings: RES. 16-23, OF INTENT TO CONSIDER THE PROPOSED CONVEYANCE OF A PORTION OF VACATED AIR RIGHTS ABOVE THE Official Actions January 19, 2016 Page 2 ALLEY BETWEEN LOTS 1 AND 8 OF BLOCK 8, COUNTY SEAT ADDITION TO MIDWEST ONE BANK, AND SETTING A PUBLIC HEARING ON SAID PROPOSAL FOR FEBRUARY 2, 2016. ITEM 2f. Correspondence: Iowa City Library Board of Trustees (x2); Senior Center Members of Committee A - Budget Concerns (previously presented at the 1/9/16 and 1/14/16 budget work session and added to this agenda to be officially received); Mary LaHay regarding Puppy Mill Information Meeting; Bruce Mlynski regarding A new govt. Is being formed; Acting Traffic Engineering Planner regarding Installation of (1) NO PARKING CORNER TO HERE sign approximately 20-30 feet from the northeast corner of the Wylde Green Road and Ashley Drive intersection for northbound traffic; Sr. Traffic Engineering Planner regarding Installation of (1) NO PARKING CORNER TO HERE sign for eastbound traffic on Eagle View Drive east of the intersection with Mormon Trek Boulevard; Acting Traffic Engineering Planner regarding NO PARKING HERE TO CORNER sign at the northeast corner of the Mormon Trek Boulevard and MacBride Drive intersection for westbound traffic; Sr. Traffic Engineering Planner regarding Installation of (1) NO PARKING CORNER TO HERE sign on the southeast corner of the 300 block of East Harrison Street. REGULAR AGENDA: ITEM 2d(1) RES. 16-24, AUTHORIZING THE MAYOR TO EXECUTE A DEVELOPER'S AGREEMENT AND EASEMENT AGREEMENTS, AND ACCEPTING THE DEDICATION THEREOF, ASSOCIATED WITH THE FINAL PLANNED DEVELOPMENT OVERLAY (OPD) PLAN FOR PRAIRIE HILL, IOWA CITY, IOWA. Adopted, 6/0/1, Thomas abstaining. ITEM 2d(11) RES. 16-25, ESTABLISHING THE CITY'S 2016 LEGISLATIVE PRIORITIES, by revising the last sentence under "Increase infrastructure funding that supports a diverse transportation network" to read:.... diversification measure include pedestrian, bicycle and public transit accommodations, as well as regional passenger rail." ITEM 2d(13) resolution authorizing the City Manager to execute an agreement with the Iowa City Downtown District for fundraising expenses associated with the art work portion of the north pedestrian mall improvement project at a not to exceed cost of $50,000. Deferred to February 2; 4/3, Botchway, Dickens, Mims voting "no". Correspondence accepted from Carol deProsse and Dan Leachey. ITEM 3. COMMUNITY COMMENT Mazahir Salih, 2355 Jessup Circle, and Vice President of the Center for Worker Justice, presented a petition supporting raising the minimum wage. Pastor Vincent Allen, The Kingdom Center, read the petition "Interfaith Statement on the Raising of the Minimum Wage", and the following individuals appeared in support: Pastor Anthony Smith, New Creations International Church; Ghada Jameel, Center for Worker Justice; Royceann Porter, 136 Appanoose Ct. Accepted petition minimum wage. The following individuals appeared regarding 2d(13) on the Consent Calendar (art work portion of North Pedestrian Mall): Bill Nusser, 508 River St. and Hands Jewelers; and Caroline Dieterle, 727 Walnut. Peter Byler, 30 Ashwood Dr., appeared regarding 2d(9) on the Consent Calendar, the National Development Council. ITEM 4a ORD. 16-4653, VACATING PORTION OF PUBLIC RIGHT-OF-WAY LOCATED BETWEEN 124 W BENTON STREET AND 731 S RIVERSIDE DRIVE (VAC15-00006). PASSED AND ADOPTED. Official Actions January 19, 2016 Page 3 ITEM 4b(1) PUBLIC HEARING: Closed. ITEM 4b(2) RES. 16-26, AUTHORIZING CONVEYANCE OF A PORTION OF VACATED ALLEY RIGHT-OF-WAY BETWEEN LOTS 5 AND 6, BLOCK 1, CARTWRIGHT'S ADDITION, TO KUM & GO, L.C. ITEM 4c. Ordinance amending Title 14, Zoning Code, Section 4B -4A-7, to allow residential uses on the ground -level floor in the Central Business Support (CB -5) Zone in the area bounded by Gilbert Street, Van Buren Street, Burlington Street and the mid - block alley south of Jefferson Street, provided certain form -based zoning standards are met. SECOND CONSIDERATION, 6/1, Cole voting "no". ITEM 4d Ordinance conditionally rezoning .98 acre located south of Iowa Avenue between Gilbert Street and Van Buren Streets from Neighborhood Public (P-1) to Central Business Support (CB -5) (REZ15-00022), SECOND CONSIDERATION. ITEM 4e ORD. 16-4654, CONDITIONALLY REZONING APPROXIMATELY 1.03 ACRES OF PROPERTY FROM COMMUNITY COMMERCIAL (CC -2) ZONE TO RIVERFRONT CROSSINGS - CENTRAL CROSSINGS (RFC -CX) ZONE LOCATED AT 602, 604, 608, 610, 614, 620, 628 SOUTH DUBUQUE STREET. (REZ15-00020). PASSED AND ADOPTED, 6/0/1, Cole abstaining. ITEM 4f Ordinance conditionally rezoning approximately 7.98 acres of property located east of Mormon Trek Boulevard between Grace Drive and Eagle View Drive from Commercial Office (CO -1) to Intensive Commercial (CIA) Zone (REZ15-00021), Deferred to May 3. Correspondence accepted from Ben Logsdon. ITEM 4g Ordinance vacating air rights above public right-of-way in north -south alley between Harrison and Prentiss Streets (VAC15-00005), Deferred to February 2. ITEM 5 PUBLIC HEARING closed. RES. 16-27, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE 2016 WASHINGTON STREET STREETSCAPE PROJECT - CLINTON STREET TO LINN STREET, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. ITEM 6. Ordinance amending the definition of public assistance source of income to include Housing Choice Voucher subsidies and similar rent subsidy programs and to clarify the definition of "Housing Transaction." Rescheduled to February 2. ITEM 7. COUNCIL APPOINTMENTS. Appeals, Board of, for a five-year term January 1, 2016 - December 31, 2020. For a Licensed Electrician or qualified by experience and training. Reappointed John Forman Gay, 1203 Friendly Ave.; Airport Zoning Brd of Adjustment for a five-year term January 1, 2016 - December 31, 2020. No applications, re -advertise; Airport Zoning Brd. of Adjustment for a five- year term January 1, 2014 - December 31, 2018 (Formerly advertised). No applications, re -advertise; Appeals, Board of, for an unexpired five-year term January 1, 2014 - December 31, 2018. For a HVAC or building design professional or qualified by experience and training (Unexpired term). No applications, re -advertise; Historic Preservation Commission a Jefferson St. representative to fill three-year terms, March 29, 2013 - March 29, 2016 (New District formed). No applications, re -advertise. ITEM 8. ANNOUNCEMENT OF VACANCIES. Previous: Airport Commission for a six- year term March 1, 2016 - March 1, 2020; Board of Adjustment for a five-year term, January 1, 2016 - January 1, 2021; Historic Preservation Commission for a Brown St. representative to fill a three-year term, March 29, 2016 - March 29, 2019; Historic Preservation Commission for an At Large representative to fill a three-year term, March 29, 2016 - March 29, 2019; Historic Preservation Commission for a Summit St. Official Actions January 19, 2016 Page 4 representative to fill a three-year term, March 29, 2016 — March 29, 2019; Telecommunications Commission for a three-year term, March 13, 2016 — March 13, 2019; Parks and Recreation Commission for an unexpired year term, effective upon appointment — January 1, 2019. Applications must be received by 5:00 p.m., Wednesday, January 27, 2016. New: Civil Service Commission for a four -year term, April 2, 2016 - April 4, 2020; Planning and Zoning Commission for two vacancies to fill five-year term, May 1, 2016 — May 1, 2021. Applications must be received by 5:00 p.m., Wednesday, March 9, 2016. Adjourned 9:55 p.m. A more complete description of Council Activities and disbursements is on file in the office of the City Clerk and Finance Departm nt. s/James A. Throgmorton, Mayor ` c. s/Marian K. Karr, City Clerk Submitte or publication —1/27/16. Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES JANUARY 19, 2016 Iowa City City Council special meeting, 5:15 p.m. at City Hall. Mayor Throgmorton presiding. Council Members present: Botchway, Cole, Dickens, Mims, Taylor, Thomas, Throgmorton. Absent: None. Staff members present: Fruin, Andrew, Dilkes, Karr, Ford, Bockenstedt, Boothroy, Yapp, Morris, Havel, Knoche, Clow. Unless otherwise noted, all actions were affirmative and unanimous. Moved by Botchway, seconded by Dickens, to adjourn to executive session to discuss the purchase of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property. The minutes and the tape recording of a session closed under this paragraph (land acquisition) shall be available for public examination when the transaction discussed is completed; and to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. The Mayor declared the motion carried and adjourned into executive session 5:25 p.m. Council returned to open session 6:04 p.m. Moved by Botchway, seconded by Mims, to adjourn special meeting 6:05 p.m. James A. Throgmorton, Mayor Marian K. Karr, City Clerk Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES JANUARY 19, 2016 Iowa City City Council regular meeting, 7:00 p.m. at City Hall. Mayor Throgmorton presiding. Council Members present: Botchway, Cole, Dickens, Mims, Taylor, Thomas, Throgmorton. Absent: None. Staff members present: Fruin, Andrew, Dilkes, Karr, Ford, Yapp, Bockenstedt, Slattery, Havel, Knoche, Boothroy, Korpel, Bollinger, Morris. Mayor Throgmorton announced that item # 6, pertaining to the Housing Choice Voucher, would not be acted upon until the February 2 meeting. Unless otherwise noted, all actions were affirmative and unanimous. Moved by Mims, seconded by Thomas, that the items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended and to delete from the Consent Calendar for separate consideration: Item 2d(1) Prairie Hill Final OPD, Item 2d(11) 2016 Legislative Priorities, and Item 2d(13) ICDD Fundraising: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: January 4 Special Formal Official & Complete; January 4 Budget Work Session; January 5 Work Session; January 5 Regular Formal Official & Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action). None Permit Motions and Resolutions as recommended by the City Clerk. Renewal: Class C Liquor License for Motif, Ltd., dba Bo -James, 118 E. Washington St.; Special Class C Liquor License for Hy -Vee, Inc., dba Hy -Vee Club Room, 1720 Waterfront Dr.; Special Class C Liquor License for Korean Barbeque Restaurant dba Onnuri Restaurant, 624 S. Gilbert St.; Class C Liquor License for EI Ranchero Inc., dba EI Ranchero Mexican Restaurant, 21 Sturgis Corner Dr.; Class C Liquor License for Pub On Clinton St., dba Pints, 118 S. Clinton St. Ownership Change; Class C Liquor License for Pub On Clinton St., dba Pints, 118 S. Clinton St. Resolutions and Motions: RES. 16-14, REVISING THE SIDEWALK CAFE POLICY TO WAIVE THE ANNUAL FEE AND TO REQUIRE TEMPORARY FENCING DURING THE STREETSCAPE PROJECT ON WASHINGTON STREET; RES. 16-15, ESTABLISHING MOBILE VENDING PERMIT AND AMBULATORY VENDING PERMIT FEES AND RESCINDING RESOLUTION NO. 12-488; RES. 16-16, ACCEPTING THE WORK FOR THE ANIMAL CARE AND ADOPTION CENTER 2014 PROJECT; RES. 16-17, ACCEPTING THE WORK FOR THE EAST HARRISON STREET RECONSTRUCTION PROJECT; RES. 16-18, ACCEPTING THE WORK FOR THE IOWA CITY WASTEWATER TREATMENT PLANT RELOCATION PROJECT, NORTH PLANT SALVAGE AND DEMOLITION PHASE; RES. 16-19, APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AMENDMENT NO. 1 TO THE AUGUST 26, 2014 AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND HBK ENGINEERING, LLC TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE FIRST AVENUE GRADE SEPARATION PROJECT; Approve disbursements in the amount of $9,632,521.18 for the period of November 1 through November 30, 2015, as recommended by the finance director subject to audit; RES. 16-20, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT BETWEEN THE CITY AND NATIONAL DEVELOPMENT COUNCIL REGARDING COMMUNITY AND ECONOMIC DEVELOPMENT ADVISEMENT; RES. 16-21, Complete Description January 19, 2016 Page 2 AMENDING THE INTERNATIONAL CITY / COUNTY MANAGEMENT ASSOCIATION RETIREMENT CORPORATION (ICMA RC) DEFERRED COMPENSATION AGREEMENT TO INCLUDE ROTH IRA'S; RES. 16-22, ACCEPTING THE DEDICATION OF A UTILITY EASEMENT WITHIN WALDEN WOOD, PART 10, IOWA CITY, IOWA. Setting Public Hearings: RES. 16-23, OF INTENT TO CONSIDER THE PROPOSED CONVEYANCE OF A PORTION OF VACATED AIR RIGHTS ABOVE THE ALLEY BETWEEN LOTS 1 AND 8 OF BLOCK 8, COUNTY SEAT ADDITION TO MIDWEST ONE BANK, AND SETTING A PUBLIC HEARING ON SAID PROPOSAL FOR FEBRUARY 2, 2016. Correspondence: Iowa City Library Board of Trustees (x2) - Senior Center Members of Committee A: Budget Concerns (previously presented at the 1/9/16 and 1/14/16 budget work session and added to this agenda to be officially received); Mary LaHay regarding Puppy Mill Information Meeting; Bruce Mlynski regarding A new govt. Is being formed; Acting Traffic Engineering Planner regarding Installation of (1) NO PARKING CORNER TO HERE sign approximately 20-30 feet from the northeast corner of the Wylde Green Road and Ashley Drive intersection for northbound traffic.; Sr. Traffic Engineering Planner regarding Installation of (1) NO PARKING CORNER TO HERE sign for eastbound traffic on Eagle View Drive east of the intersection with Mormon Trek Boulevard; Acting Traffic Engineering Planner regarding NO PARKING HERE TO CORNER sign at the northeast corner of the Mormon Trek Boulevard and MacBride Drive intersection for westbound traffic; Sr. Traffic Engineering Planner regarding Installation of (1) NO PARKING CORNER TO HERE sign on the southeast corner of the 300 block of East Harrison Street. Council Member Thomas left the meeting due to a conflict of interest. Moved by Mims, seconded by Botchway, to adopt RES. 16-24, AUTHORIZING THE MAYOR TO EXECUTE A DEVELOPER'S AGREEMENT AND EASEMENT AGREEMENTS ASSOCIATED WITH THE FINAL PLANNED DEVELOPMENT OVERLAY (OPD) PLAN FOR PRAIRIE HILL, IOWA CITY, IOWA; The Mayor declared the resolution adopted, 6/0/1, with the following division of roll call vote. Ayes: Dickens, Mims, Taylor, Throgmorton, Botchway, Cole Nays None. Abstaining: Thomas. Council Member Thomas returned to the meeting. Moved by Thomas, seconded by Dickens, to adopt RES. 16-25, ESTABLISHING THE CITY'S 2016 LEGISLATIVE PRIORITIES, by revising the last sentence under "Increase infrastructure funding that supports a diverse transportation network" to read: "...diversification measures include pedestrian, bicycle, and public transit accommodations, as well as regional passenger rail". Moved by Mims, seconded by Botchway, to adopt a resolution authorizing the City Manager to execute an agreement with the Iowa City Downtown District for fundraising expenses associated with the art work portion of the North Pedestrian Mall Improvement Project at a not to exceed cost of $50,000. Individual Council Members expressed their views. Moved by Thomas, seconded by Cole, to defer the resolution to February 2. The Mayor declared the motion to defer carried, 4/3, with the following voice vote: Ayes: Cole, Taylor, Thomas, Throgmorton. Nays: Dickens, Mims, Botchway. Moved by Botchway, seconded by Dickens, to accept correspondence from Carol deProsse and Dan Leachay. Complete Description January 19, 2016 Page 3 Mazahir Salih, 2355 Jessup Circle, and Vice President of the Center for Worker Justice, presented a petition supporting raising the minimum wage. Pastor Vincent Allen, The Kingdom Center, read the petition "Interfaith Statement on the Raising of the Minimum Wage", and the following individuals appeared in support: Pastor Anthony Smith, New Creations International Church; Ghada Jameel, Center for Worker Justice; Royceann Porter, 136 Appanoose Ct. Moved by Botchway, seconded by Mims, to accept petition. The following individuals appeared regarding 2d(13) on the Consent Calendar (art work portion of North Pedestrian Mall): Bill Nusser, 508 River St. and Hands Jewelers; and Caroline Dieterle, 727 Walnut. Peter Byler, 30 Ashwood Dr., appeared regarding 2d(9) on the Consent Calendar, the National Development Council. Moved by Mims, seconded by Dickens, that ORD. 16-4653, VACATING PORTION OF PUBLIC RIGHT-OF-WAY LOCATED BETWEEN 124 W BENTON STREET AND 731 S RIVERSIDE DRIVE (VAC15-00006), be passed and adopted. A public hearing was held on a resolution authorizing conveyance of a portion of vacated alley right-of-way between Lots 5 and 6, Block 1, Cartwright's Addition, to KUM & GO, L.C.. No one appeared. Moved by Botchway, seconded by Dickens, to adopt RES. 16-26, AUTHORIZING CONVEYANCE OF A PORTION OF VACATED ALLEY RIGHT-OF-WAY BETWEEN LOTS 5 AND 6, BLOCK 1, CARTWRIGHT'S ADDITION, TO KUM & GO, L.C.. Moved by Botchway, seconded by Dickens, that the ordinance amending Title 14, Zoning Code, Section 4B -4A-7, to allow residential uses on the ground -level floor in the Central Business Support (CB -5) Zone in the area bounded by Gilbert Street, Van Buren Street, Burlington Street and the mid -block alley south of Jefferson Street, provided certain form -based zoning standards are met, be given second vote. The Mayor declared the motion carried, 6/1, with the following division of roll call vote. Ayes: Throgmorton, Botchway, Dickens, Mims, Taylor, Thomas. Nays: Cole. Moved by Mims, seconded by Botchway, that the ordinance conditionally rezoning approximately .98 acre located south of Iowa Avenue between Gilbert Street and Van Buren Streets from Neighborhood Public (P-1) to Central Business Support (CB -5) (REZ15-00022), be given second vote. Individual Council Members expressed their views. Neighborhood Development Services Coordinator Yapp present for discussion. Council Member Cole left the room due to a conflict of interest. Moved by Mims, seconded by Dickens, that ORD. 16-4654, CONDITIONALLY REZONING APPROXIMATELY 1.03 ACRES OF PROPERTY FROM COMMUNITY COMMERCIAL (CC -2) ZONE TO RIVERFRONT CROSSINGS - CENTRAL CROSSINGS (RFC -CX) ZONE LOCATED AT 602, 604, 608, 610, 614, 620, 628 SOUTH DUBUQUE STREET. (REZ15-00020), be passed and adopted. The Mayor declared the ordinance adopted, 6/0/1, with the following division of roll call vote: Ayes: Dickens, Mims, Taylor, Thomas, Throgmorton, Botchway. Nays: None. Abstaining: Cole. Council Member Cole returned to the meeting. Moved by Botchway, seconded by Dickens, to defer to May 3 ordinance conditionally rezoning approximately 7.98 acres of property located east of Mormon Trek Boulevard between Grace Drive and Eagle View Drive from Commercial Office (CO -1) to Intensive Commercial (CI -1) Zone (REZ15-00021). Moved by Botchway, seconded by Dickens, to accept correspondence from Ben Logsdon. Complete Description January 19, 2016 Page 4 Moved by Botchway, seconded by Mims, to defer to February 2 ordinance vacating air rights above public right-of-way in north -south alley between Harrison and Prentiss Streets (VAC15-00005), be passed and adopted. A public hearing was held on a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the 2016 Washington Street Streetscape Project - Clinton Street to Linn Street, establishing amount of bid security to accompany each bid, directing City Clerk to publish notice to bidders, and fixing time and place for receipt of bids. Angie Coyer, Genus Landscape Architects and project manager for the job, and Civil Engineer Steve Noack, MMS Consultants presented a power point. The following individuals appeared: Nancy Bird, Iowa City Downtown District; George Etre, Takanami Restaurant, Formosa Restaurant, Giovanni's Restaurant, and Iowa Chop House; Tara Cronbaugh, Java House and Heirloom Salad, and owner of the Paul Helen Building; Brian Rorris, Quinton's; Rebecca Neades, Iowa City Area Chamber of Commerce Vice President of Public Policy; Karen Kubby, Beadology Iowa. Individual Council Members expressed their views. Moved by Mims, seconded by Botchway, to adopt RES. 16-27, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE 2016 WASHINGTON STREET STREETSCAPE PROJECT - CLINTON STREET TO LINN STREET, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Public Works Dir. Knoche present for discussion. Individual Council Members expressed their views. The Mayor stated the following item would be rescheduled for February 2nd Ordinance amending the definition of public assistance source of income to include Housing Choice Voucher subsidies and similar rent subsidy programs and to clarify the definition of "Housing Transaction,". Moved by Botchway, seconded by Dickens, to reappoint John Forman Gay, 203 Friendly Avenue, to the Appeals, Board of for a five-year term January 1, 2016 - December 31, 2020 for a Licensed Electrician or qualified by experience and training. The Mayor noted that no applications were received for the following Boards and Commissions and all will be readvertised. Airport Zoning Brd of Adjustment for a five- year term January 1, 2016 - December 31, 2020; Airport Zoning Brd. of Adjustment for a five-year term January 1, 2014 — December 31, 2018 (Formerly advertised); Appeals, Board of, for an unexpired five-year term January 1, 2014 - December 31, 2018. For a HVAC or building design professional or qualified by experience and training. (Unexpired term); Historic Preservation Commission for a Jefferson St. representative to fill three-year terms, March 29, 2013 — March 29, 2016 (New District formed); Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] The Mayor noted the previously announced vacancies: Airport Commission for a six- year term March 1, 2016 — March 1, 2020; Board of Adjustment for a five-year term, January 1, 2016 — January 1, 2021; Historic Preservation Commission for a Brown St. representative to fill a three-year term, March 29, 2016 — March 29, 2019; Historic Preservation Commission for an At Large representative to fill a three-year term, March 29, 2016 — March 29, 2019; Historic Preservation Commission for a Summit St. Complete Description January 19, 2016 Page 5 representative to fill a three-year term, March 29, 2016 — March 29, 2019; Telecommunications Commission for a three-year term, March 13, 2016 — March 13, 2019; Parks and Recreation Commission for an unexpired year term, effective upon appointment — January 1, 2019. Applications must be received by 5:00 p.m., Wednesday, January 27, 2016. The Mayor noted the current vacancies: Civil Service Commission for a four -year term, April 2, 2016 - April 4, 2020; Planning and Zoning Commission for two vacancies to fill five-year term, May 1, 2016 — May 1, 2021. Applications must be received by 5:00 p.m., Wednesday, March 9, 2016. The Mayor announced Council would be returning to the work session agenda where they left off prior to the start of the formal meeting. After discussion, there were no agenda additions to the draft agenda for the January 25 Joint Entities meeting in North Liberty. Information Packet (January 7th) 1. (IP5 — November 30 Strategic Planning Report) Mayor Pro tem Botchway noted his name was incorrectly spelled on the cover sheet. Staff will correct. 2. (IP6 and IP7 — STAR Program) Council Member Mims noted the information on he STAR program noting a lot of information on sustainability. 3. (IP10 — article from City Manager — Diversity Programs are Failing Minorities) Council Member Mims and encouraged the community to sign up for receiving the Council information electronically. 4. (IP12 — Article form City Manager — Branstad open to collecting data on police stops) Mayor Pro tem Botchway noted the article and his interest to change negative connotations with certain language and rhetoric concerning police. 5. (IP15 — Quarterly financial summary) Mayor Throgmorton stated the report was lengthy and suggested moving a summary or conclusion to front end. 6. (IP13 — Martin Luther King Celebration and IP14 — Black Workers Conference0 Mayor Pro tem Botchway reported on the events. Council Member Cole stated the Black Workers Conference was well done. 7. (IP20 — Article from Council Member Mims — A tribute to Matt Hayek) Mayor Pro tem Botchway thanked Council Member Mims for putting the article in the packet. Information Packet (January 14th) 1. (IP11 — Memo from Equity Dir. and City Clerk — Listening Posts) Mayor Throgmorton requested the scheduling and location be placed on the next work session agenda. Council Member Cole stated is unable to the KXIC radio show on February 10 and Council Member Dickens volunteered to handle the slot. Council Member Dickens reported on Iowa City's newest and only brew pub on the corner if Washington and Linn Streets. Mayor Pro tem Botchway reiterated the many activities in observance of Martin Luther Day; and questioned where questions and concerns regarding the minimum wage increase should be directed. The City Attorney stated complaints should be directed to the Johnson County Attorney. Council Member Mims urges the community to stay safe in cold weather, and to remember their pets in cold weather; and urged the community to pay attention to Council strategic planning and budget meetings. Complete Description January 19, 2016 Page 6 Council Member Taylor noted the grand re -opening of the remodeled John's Grocery and encouraged people to continue to patronize them and see what they have done inside. Council Member Thomas remarked he was very excited about Augusta Restaurant moving from Oxford to Iowa City. Mayor Throgmorton welcomed Council Member Taylor to her first formal Council meeting she was participating in person; echoed Mayor Pro tem Botchway's comments on Martin Luther King events; reported on a meeting with Cedar Rapids Mayor Corbett; and encouraged Council Members to use "Council Time" on the agenda as a way of reporting back on various Council committees they serve on. Mayor Throgmorton stated he would be out of town for the March 15 Council meeting and suggested rescheduling. After discussion, Council agreed to reschedule the March 15 meeting to Wednesday, March 23. Mayor Throgmorton also asked the City Manager Search be added to the pending list. Council Member Thomas asked that the Downtown Streetscape Master Plan be added to the list as well. Majority agreed to add both items. Mayor Throgmorton noted the Strategic Planning and Budget work session planned for January 21. Moved by Mims, seconded by Thomas, to adjourn meeting at 9:55 p.m. James A. Throgmorton, Mayor Marian K. Karr, City Clerk