HomeMy WebLinkAbout2016-02-11 Info Packet���� CITY COUNCIL INFORMATION PACKET
CITY OF IOWA CITY
www.icgov.org February 11, 2016
IP1 Council Tentative Meeting Schedule
FEBRUARY 16 CONFERENCE BOARD MEETING
IP2 Agenda and Meeting Packet
FEBRUARY 16 WORK SESSION
IP3 Work Session Agenda
IP4 Copy of memo from Asst. City Manager: City Council Consideration of the Draft Strategic
Plan
IP5 Memo from City Clerk: KXIC Radio Show
IP6 Pending City Council Work Session Topics
MISCELLANEOUS
IP7 Open House for City Manager Markus
IP8 Article from Asst. City Manager: An unwelcome visitor (emerald ash borer)
IP9 Article from Asst. City Manager: Iowa City philanthropic culture shines in at no. 7 on
Peace Corps list of volunteers per capita
IP10 Copy of Trinity Episcopal Church press release: Withdraw Appeal with City, Moen on
Chauncey
IP11 Copy of email to Mayor: Notification of Vegetation Management Activities
IP12 Memo from Sustainability Coordinator: Compact of Mayors
IP13 Memo from Development Service Coordinator: Upcoming National Green Building
Standards Training
IP14 Memo from Senior Planner: Historic District Representation
IP15 Memo from Communications Coordinator and Sustainability Coordinator: Sustainability
newsletter
IP16 City Council Economic Development minutes —December 1, 2015
IP17 Building Statistics 2016
February 11, 2016 Information Packet (continued) 2
IP18 Annual Employee Potluck and Service Awards
IP19 Bar Check report — January 2016
DRAFT MINUTES
IP20 Historic Preservation Commission: January 14
IP21 Human Rights Commission: January 19
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CITY OF IOWA CITY
City Council Tentative Meeting ScheduleIN
Subject to change J
February 11, 2016
Date
Time
Meeting
Location
Tuesday February 16 2016
5:00 PM
Conference Board Meeting
Emma J. Harvat Hall
Work Session
7:00 PM Formal Meeting
Tuesday, March 1, 2016 5:00 PM Work Session Emma J. Harvat Hall
7:00 PM Formal Meeting
Wednesday, March 23, 2016
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Special Formal Meeting
Tuesday, April 5, 2016
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, April 19, 2016
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Monday, April 25, 2016
4:00 PM
Reception
Emma J. Harvat Hall
4:30 PM
Joint Entities Meeting
Tuesday, May 3, 2016
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, May 17, 2016
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, June 7, 2016
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, June 21, 2016
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, July 5, 2016
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, July 19, 2016
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, August 2, 2016
5:00 PM
Work Session
Emma J. Harvat Hall
Formal Meeting
OFFICE OF THE
IOWA CITY ASSESSOR
JOHNSON COUNTY ADMINISTRATION BUILDING
February 10, 2016
Dear Conference Board Member:
BRAD COMER
ASSESSOR
MARTIN BURKLE
CHIEF DEPUTY
MARY PAUSTIAN
DEPUTY
The meeting of the Iowa City Conference Board for the public hearing on the Iowa
City Assessor's FY 2017 budget is scheduled for Tuesday, February 16, 2016 at 5:00
P.M. at the Iowa City City Hall.
Enclosed for your review before the meeting are:
1. The Agenda.
2. A copy of the January 19, 2016 minutes.
3. A copy of the FY17 Itemized Budget.
4. Memo from the City Manager
5. Assessment Numbers (Salaries, Levies, Sales Statistics)
If you have any questions about the budget please feel free to phone me at the office at
356-6066 or at my home at 337-4137.
Sincerely,
Brad Comer
Iowa City Assessor
913 SOUTH DUBUQUE STREET • IOWA CITY IOWA 52240
TELEPHONE 319-356-6066
JOHNSON COUNTY IOWA CITY IOWA CITY
BOARD OF SUPERVISORS CITY COUNCIL COMMUNITY
SCHOOL BOARD
The Iowa City Conference Board Agenda
Tuesday, February 16, 2016
5:00 PA
A. Call meeting to order by the Chairperson (Mayor).
B. Roll call by taxing body.
C. Motion to approve minutes of January 19, 2016 Conference Board
meeting.
Action:
D. FY17 Budget
Comment — The purpose of this meeting is to hold a public hearing on
the Iowa City Assessor's proposed budget for FY 2017.
1. Public Hearing on proposed FY17 Budget.
2. Discuss proposed budget (Possible closed session, pursuant
to Iowa Code Section 21.5(1)(i), to evaluate the professional
competency of individuals whose appointment, hiring,
performance, or discharge is being considered. A motion
must be made to adjourn to executive session.)
3. Motion to adopt FY17 budget.
Action:
E. Other business.
F. Adjournment.
Action:
The Conference Board votes as three voting units, with a majority of the members present for each unit
determining the unit's vote. At least two members of a voting unit must be present in order to vote. A quorum is
reached when at least two members from two units are present.
IOWA CITY CONFERENCE BOARD MINUTES
January 19, 2016
Iowa City Conference Board: January 19, 2016, at 5:00 P.M. in the Council Chambers at
the Iowa City City Hall, Mayor Jim Throgmorton presiding.
Iowa City Council Members Present: Botchway, Cole, Dickens, Mims, Taylor, Thomas
and Throgmorton.
Johnson County Supervisors Present: Carberry, Harney, Rettig and Sullivan.
Iowa City School Board Members Present: None.
Others Present: Burkle, Paustian, Comer, Fruin, Dilkes, and Karr.
Digital Recording: January 19, 2016.
Chair Jim Throgmorton called the meeting to order and Clerk Brad Comer called roll and
stated that a quorum was present.
The City (Dickens) moved to accept the minutes of the last Conference Board meeting,
July 27, 2015, the County (Sullivan) seconded and the motion carried unanimously 2/0.
The Iowa City School Board, having no members present, did not have a vote recorded.
Iowa City Assessor Brad Comer presented his FY '17 Assessment Expense Fund
budget. The increases are $12,100 for a 2.50 percent cost -of -living increase in salaries,
$10,530 for merit/step increases, $1,732 for an increase in FICA, $2,021 for an increase
in IPERS, $9,980 for an increase in health insurance, $5,700 for an increase in postage,
$4,000 for an increase in printing, $500 for an increase to schools and conferences,
$200 for an increase in dues and $3,000 to the auto replacement reserve fund.
Assessor Comer briefly described the function of the City Assessor's Office at the
request of Chair Throgmorton. Members of the Assessor Evaluation Committee,
Carberry and Dickens discussed their reasoning for the recommended 4.5% increase to
salary. Discussion followed about what a typical increase is for department heads at
both city and county levels. It was decided that the recommended amounts would be
approved for publication and that the amounts could be adjusted at the formal budget
hearing.
The County (Sullivan) moved to approve the budget for publication. The motion was
seconded by the City (Botchway) and passed unanimously 2/0.
The City (Botchway) moved to set the public hearing for February 16, 2016 at 5:00 P.M. at
the Iowa City City Hall, the County (Harney) seconded and the motion carried
unanimously 2/0.
It was moved by Carberry of the County and seconded by Dickens of the City to appoint
Sara Beth Meierotto to a six year term on the Iowa City Board of Review ending December
31, 2021. The motion carried unanimously.
Assessor Comer informed the County that the term of Mike Kennedy on the Examining
Board has expired and that either his term should be renewed or a search for a new member
should begin. Current Assessor Evaluation Committee members will remain on the
committee for the next review at the end of 2016.
There being no other business, it was moved by the City (Botchway) and seconded by the
County (Sullivan) to adjourn at 5:25 P.M. Motion carried unanimously, 2/0.
Brad Comer
Clerk, Iowa City Conference Board
IOWA CITY ASSESSOR'S OFFICE
ITEMIZED BUDGET - ASSESSMENT EXPENSE FUND
EMPLOYEE EXPENDITURES
FY 2016
FY 2017
INCREASE
SALARIES
Current
Proposed
CITY ASSESSOR
100,000
104,500
4.50%
CHIEF DEPUTY ASSESSOR
86,200
90,350
4.81%
DEPUTY ASSESSOR
80,000
83,850
4.81%
REAL ESTATE/GIS SPECIALIST
58,830
61,430
4.42%
APPRAISER (NEW CONSTRUCTION)
51,260
54,030
5.40%
OFFICE MANAGER
53,170
55,730
4.81%
APPRAISER (REAPPRAISAL)
54,510
56,710
4.04%
STEP INCREASE (APPRAISER - NEW CONSTRUCTION)
-
(500)
MERIT INCREASES (have been added to salaries above)
10,030
SUBTOTAL
$483,970
$506,600
4.681/o
Proposed salaries include merit increases, cost of living adjustments and a step increase.
EMPLOYEE BENEFITS
EMPLOYER SHARE: FICA
39,849
41,581
4.35%
EMPLOYER SHARE:IPERS
46,505
48,526
4.35%
HEALTH INSURANCE
121,000
130,980
8.25%
SUBTOTAL
207,354
221,087
6.62%
TOTAL EMPLOYEE COST
$691,324
$727,687
5.26%
OTHER EXPENDITURES
LEAVE CONTINGENCY
$20,000
$20,000
0.00%
BOARDS
BOARD OF REVIEW
16,800
16,800
0.00%
BOARD OF REVIEW EXPENSES
200
200
0.00
CONFERENCE BOARD
0
0
EXAMINING BOARD
30
30
0.00%
SUBTOTAL
$17,030
$17,030
0.00%
OFFICE EXPENSES
MILEAGE & AUTO
4,500
4,500
0.00%
OFFICE SUPPLIES
3,500
3,500
0.00%
POSTAGE
1,500
7,200
380.00%
TELEPHONE
1,300
1,300
0.00%
PUBLICATIONS & SUBSCRIPTIONS
700
700
0.00%
PRINTING
1,000
5,000
400.00%
INSURANCE
4,600
4,600
0.00%
EQUIPMENT PURCHASE
3,400
3,400
0.00%
EQUIPMENT MAINTENANCE
200
200
0.00%
UNEMPLOYMENT
2,000
2,000
0.00%
DATA PROCESSING SERVICES
18,000
18,000
0.00%
SOFTWARE MAINTENANCE
18,000
18,000
0.00%
BONDS & WORKER'S COMPENSATION
1,700
1,700
0.00%
COMPUTER REPLACEMENT
2,500
2,500
0.00%
SUBTOTAL
$62,900
$72,600
15.42%
PROFESSIONAL EXPENSES
SCHOOLS & CONFERENCES
13,000
13,500
3.85%
DUES
2,000
2,200
10.00%
SUBTOTAL
$15,000
$15,700
4.67%
TECHNICAL SERVICES
LEGAL FEES & EXPERT WITNESSES
52,000
52,000
0.00%
AERIAL PHOTOGRAPHY
20,000
20,000
0.00%
APPRAISAL SERVICE
1,000
1,000
0.00%
SUBTOTAL
$73,000
$73,000
0.00%
TOTAL OTHER EXPENDITURES
$187,930
$198,330
5.53%
SUBTOTAL EXPENDITURES
$879,254
$926,017
RESERVES
AUTO REPLACEMENT
3,000
6,000
TOTAL RESERVES
$ 3,000
$ 6,000
TOTAL ASSMT EXPENSE FUND BUDGET
$882,254
$932,017
5.64%
UNENCUMBERED BALANCE
$127,565
$127,918
0.28%
TO BE RAISED BY TAXATION
$754,689
$804,099
6.55%
IOWA CITY ASSESSOR'S OFFICE
MAXIMUM LEVY ALLOWED
MAXIMUM ASSESSMENT EXPENSE FUND 3,303,748,512 X .000675 $2,230,030
IPERS & FICA FUNDS $90,107
UNEMPLOYMENT COMPENSATION & TORT LIABILITY $4,000
MAXIMUM ALLOWED WITHOUT STATE APPROVAL $2,324,137
MAXIMUM EMERGENCY FUND 3,303,748,512 X .00027 $892,012
(requires State Appeal Board approval)
MAXIMUM THAT COULD BE RAISED BY TAXATION FOR FY 2013 $3,216,149
PRIOR YEARS LEVIES AND RATES
SPECIAL APPRAISERS FUND
ASSESSMENT EXPENSE FUND
FY
AMOUNT LEVIED
LEVY RATE
1996-97
319,513
0.20450
1997-98
318,270
0.19946
1998-99
318,699
0.19269
1999-00
341,910
0.19784
2000-01
359,341
0.19823
2001-02
396,829
0.20636
2002-03
403,136
0.20694
2003-04
412,379
0.20818
2004-05
470,398
0.22926
2005-06
472,050
0.22525
2006-07
529,702
0.23164
2007-08
603,916
0.25868
2008-09
611,955
0.24917
2009-10
600,013
0.23848
2010-11
621,785
0.23147
2011-12
680,786
0.24538
2012-13
700,997
0.24164
2013-14
769,744
0.25873
2014-15
732,073
0.23866
2015-16
754,689
0.24325
2016-17
804,099
0.24339
SPECIAL APPRAISERS FUND
TOTAL LEVY
AMOUNT LEVIED
LEVY RATE
17,000
0.01088
0.21538
52,834
0.03311
0.23257
184,357
0.11146
0.30415
352,508
0.20398
0.40182
180,293
0.09946
0.29769
6,442
0.00335
0.20971
4,426
0.00227
0.20921
10,051
0.00507
0.21325
15,728
0.00767
0.23693
25,995
0.01240
0.23765
0
0
0.23164
4,792
0.00205
0.26073
1,540
0.00063
0.24980
0
0
0.23848
8,730
0.00325
0.23472
2,608
0.00094
0.24632
8,384
0.00289
0.24453
N/A
N/A
0.25873
N/A
N/A
0.23866
N/A
N/A
0.24325
N/A
N/A
0.24339
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CITY OF IOWA CITY
MEMORANDUM
Date: February 8, 2016
To: Mayor and City Council
From: Tom Markus, City Manager
Re: Iowa City Assessor Salary Adjustment
It is my understanding that at your January 19th Conference Board meeting there was
discussion regarding my view on the proposed 4.5% salary adjustment for the Iowa City
Assessor position. I am happy to share my view with you and to the Conference Board, but I
also fully recognize and appreciate that the decision rests with the Conference Board.
Numerous variables are considered when setting and adjusting a salary of a director level
position, such as the City Assessor. As I recall, there was considerable discussion amongst the
Conference Board members last year when setting Mr. Comer's initial salary. After a review of
comparable positions, a decision was made to set his salary at an amount below that of his
exiting predecessor. The issue before the Conference Board now is the annual adjustment of
the salary. The evaluation subcommittee of the Conference Board has recommended a 4.5%
increase to take place in FY 2017.
My view is that if the Conference Board is strictly looking at a cost of living type of increase then
4.5% is high compared with similar types of adjustments among the City's director level
positions. However, if the Conference Board is also weighing performance (merit) and/or trying
to adjust the salary to become more in line with a determined set of external comparable
positions, then a 4.5% adjustment may very well be reasonable. I have not reviewed external
comparable positions nor have I evaluated the performance of Mr. Comer. Therefore, I am not
in a position to offer my views on how those factors should influence the salary adjustment
figure.
I hope this clarifies my position on the issue before the Conference Board.
THIS LIST INCLUDES THE TOP 19 HIGHEST PAID ASSESSOR POSITIONS IN IOWA.
2001-02 JOHNSON AND IOWA CITY HAD NEW ASSESSORS STARTING WITH A SIMILAR RATE
2015-16 JOHNSON AND IOWA CITY HAVE NEW ASSESSORS WITH 14.6% DIFFERENCE
2015
SALARY
SURVEY
0102
0708
0809
0910
1011
1112
1213
1314
1413
1516
%RAISE
%RAISE
%RAISE
IST
JURISDICTION
SALARY
SALARY
SALARY
SALARY
SALARY
SALARY
SALARY
SALARY
SALARY
SALARY
1YEAR
SYEAR
15YEAR
DEPUTY
POLK COUNTY
93,867
110,323
114,375
118,177
121,722
122,330
122,330
125,157
127,974
131,493
2.75%
8.03%
40.08%
122,691
AMES
79,959
97,769
102,169
107,276
110,500
113,938
116,662
120,322
123,943
127,668
3.01%
15.54%
59.67%
102,418
CEDAR RAPIDS
74,378
97,624
101,067
104,099
106,181
109,328
114,015
117,171
120,083
122,484
2.00%
15.35%
64.68%
105,621
POTTAWATTAMIE
74,764
93,239
97,435
100,845
102,862
104,919
108,067
111,307
115,067
118,155
2.67%
14.87%
58.4%
94,523
JOHNSON
63,500
89,000
92,500
95,470
97,500
99,455
101,616
106,976
111,297
114,640
3.00%
17.56%
80.54%
97,010
STORY
69,300
90,040
97,500
97,500
100,425
102,435
104,485
106,575
108,705
111,670
2.73%
11.20%
61.14%
89,BW
DAVENPORT
67,836
82,726
88,930
92,043
94,803
97,648
97,189
98,160
100,756
104,453
3.67%
10.18%
53.98%
90,769
DALLAS
57,200
78,565
81,315
83,770
85,450
87,150
88,906
91,572
93,403
102,650
9.90%
20.13%
79.46%
87,252
LINN
65,472
81,084
84,125
87,069
89,246
91,4A
93,681
95,764
99,563
102,550
3.00%
14.91%
56.63%
91,850
BOONE
93,380
95,719
100,724
5.23%
WA
NIA
57,590
CERRO GORDO
66,000
80,500
85,000
88,000
89,500
89,500
91,797
93,800
97,590
100,540
3.02%
12.34%
52.33%
80,435
IOWA CITY
63,300
81,190
84,440
87,080
89,600
91,510
54,970
99,010
103,340
100,000
-323%
11.73%
5288%
86,200
SCOTT
62,666
82,083
80,751
87,506
89,256
91,486
93,316
95,183
97,087
99,890
2.89%
11.91%
59.40%
86,464
MUSCATINE
66,432
80,900
84,785
87,557
87,657
89,309
91,540
96,280
96,166
99,060
3.01%
13.14%
49.11%
66,440
DUBUQUE CITY
66,083
81,907
84,364
87,317
87,317
87,317
89,937
92,635
95,414
98,276
3.00%
12.55%
48.72%
79.385
SLACKHAWK
66,200
83.100
85,600
87,320
87,320
88,630
90,420
92,457
95,004
97,854
3.00%
12.06%
47.82%
68,498
SIOUX CITY
68,294
81,553
81,553
54.000
84,000
84,840
86,537
91,000
93,730
98,073
2.50%
14.37%
40.68%
82,216
WOODBURY
63,6D0
79,300
83,260
85,760
85,760
87,050
89,650
94,060
97,840
95,000
-2.9D%
10.77%
49.37%
76,000
DUBUQUE COUNTY
62,500
78,242
80,589
83,410
83,410
83,410
65,912
88,489
91,144
93,878
3.00%
12.55%
50.20%
79,797
THIS LIST INCLUDES THE TOP 19 HIGHEST PAID ASSESSOR POSITIONS IN IOWA.
2001-02 JOHNSON AND IOWA CITY HAD NEW ASSESSORS STARTING WITH A SIMILAR RATE
2015-16 JOHNSON AND IOWA CITY HAVE NEW ASSESSORS WITH 14.6% DIFFERENCE
JURISDICTION
STAFF
Value 2014
Taxable
Taxable
Value Per
Employee
2015 COMPARISON
Tam
BudWed
2014
OF
Budget Per
Employee
OFFICES
Population Population
of Per
Jurisdiction Employee
2015-16
Assessment
Expense Levy
Taxes Per
Person
Resldential
COD 2014
Commerdal
COD 2034
Vol In
Office
Appraisal
Experience
POLK COUNTY
35
$19,382
$ 554
S 5,985,035
$ 171,001
430,640
12,304
0.27920
$13.90
15.92
24
1
35
AMES
6
$1
$ 408
$ 1,049,053
$ 174,842
56,657
9,443
0.37804
$18.52
9.85
24.03
9
28
CEDAR RAPIDS
15
$5,985
$ 399
IS 2,223,241
$ 148,216
127,746
8,516
0.32165
$17.40
13.4
19.37
8
40
POTTAWATTAMIE
13
$4,535
$ 349
$ 1,884,334
$ 144,949
93,158
7,166
0.33050
$20.23
17.78
18.73
5
29
JOHNSON
10
$3,395
$ 339
$ 1,308,959
$ 130,896
61,796
6,180
0.35468
$21.18
7.56
15.51
16
43
STORY
6
$1,460
$ 243
$ 769,367
$ 128,228
32,885
5,481
0.52700
$23.40
11.04
28.63
37
42
DAVENPORT
12
$4,018
$ 335
$ 1,714,107
$ 142,842
101,535
8,445
0.34691
$16.92
15.19
33.19
1
23
DALLAS
11
$4,399
$ 400
$ 1,745,628
$ 158,693
66,135
6,012
0.31371
526.39
9.2
32.95
12
22
LINN
11
53,946
IS 359
$ 1,499,629
$ 136,330
83,480
7,589
0.35480
$17.96
9.03
19.82
6
32
BOONE
6
$1,243
$ 207
$ 706,529
$ 117,755
26,306
4,384
0.52294
$26.86
26.1
24.38
9
27
CERRO GORDO
5
$1,288
IS 258
$ 787,136
$ 157,427
16,875
3,375
0.56281
546.65
13.25
16.2
35
38
IOWA CITY
7
$3,149
IS 450
$ 882,254
$ 126,036
69,086
9,869
024325
$12.77
7.49
15.39
1
20
SCOTT
7
$3,697
111 528
$ 1,557,193
$ 222,456
63,889
9,127
0.27050
$24.37
11.64
29.41
31
41
MUSCATINE
6
$1,807
S 301
S 884.645
$ 114,141
42,745
7,124
0.36010
$16.02
17.48
26.06
22
36
DUBUQUE CITY
6
$2,261
$ 377
IS 750,159
$ 125,027
57,241
9,540
0.26538
$13.11
13.7
22.23
14
36
SLACKHAWK
14
$4,967
$ 355
IS 1,777,134
$ 126,938
131,090
91
0.29967
$13.56
15.93
30.09
1
15
SIOUX CITY
9
52,279
$ 253
111 1,090,428
$ 121,159
82,903
9,211
0.52092
$13.15
18.65
46.42
19
23
WOODBURY
5
$1,361
$ 2]2
$ 656,130
$ 131,226
19,269
3,854
0.42980
$34.05
13.14
59.08
1
22
DUBUQUE CO.
6
$1,883
S 314
$ 696,407
$ 116,068
36,412
6,069
0.29280
$19.13
11.71
49.45
10
35
MILLIONS
MILLIONS
YEARS
MEDIAN
7
$ 3,149
JOHNSON COUNTY, CEDAR RAPIDS AND SCOTT COUNTY HAVE NEW ASSESSORS SINCE THE LAST BUDGET.
8 OF THESE 19 JURISDICTIONS WILL HAVE AN ASSESSOR WITH 2 YEARS OR LESS IN THE POSITION.
IOWA CITY HAS THE LOWEST ASSESSOR LEW RATE ON THE LIST.
TAXES BUDGETED FOR THE OFFICE DIVIDED BY 2010 POPULATION AL50 SHOWS IOWA CITY AT THE LOWEST AMOUNT.
IP3
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CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(3 19) 356-5000
(319) 356-5009 FAX
www.icgov.org
City Conference Board Meeting
5:00 PM — separate agenda posted
City Council Work Session Agenda
Tuesday, February 16, 2016
Emma J. Harvat Hall - City Hall
■ Questions from Council re Agenda Items
■ Review Strategic Plan Draft [IP # 4 Info Packet of # 2/11]
■ Information Packet Discussion [February 4, 11]
■ Council Time [IP # 5 Info Packet of 2/11]
■ Meeting Schedule
■ Pending Work Session Topics [IP # 6 Info Packet of 2/11]
■ Upcoming Community Events/Council Invitations
Previously distributed as IP4 in 1/28/16 Info Packet
I ^' CITY OF IOWA CITY02-11-16
tie -0114=01L
IP4
-- MEMORANDUM
Date: January 27, 2016
To: Tom Markus, City Manager
From: Geoff Fruin, Assistant City Manager
Re: City Council Consideration of the Draft Strategic Plan
The City Council held strategic planning work sessions on January 10 and 21". At the
conclusion of those meetings, staff was directed to draft a plan for final consideration. That draft
follows this memo.
The draft plan is in the same format as our periodic update reports that will be filed with the City
Council approximately every four months during the next two years. Because the plan has not
been adopted, the draft report appears incomplete in several years. Specifically, there are not
action updates in any of the seven focus areas, the capital project update section is not fully
populated and the complete set of performance metrics have not been determined.
At this time, it is appropriate for the Council to focus on the seven proposed 'Strategic Plan
Priorities' and the thirty-six 'City Council Identified Projects, Programs, Policies and Initiatives'
that fall under those seven priority areas. If Council is comfortable with the language of those
Items, staff will prepare a formal resolution that adopts the strategic plan. After the adoption,
staff will work to develop a more complete action plan and relevant metrics. Those to be
determined actions and metrics will be able to be reviewed by the Council with the first status
report update, tentatively planned for June of 2016.
2016-2017
DRAFT Strategic Plan
City of Iowa City
February 2016
Contents
1
Maintaina Solid Financial Foundation..........................................................................................................................................................................................................................................8
Enhance Community Engagement and Intergovernmental Relations...............................................................................................................................................................................................9
PromoteEnvironmental Sustainability.................................................................................................................................................................................................................................................................10
AdvanceSocial Justice and Racial Equality..............................................................................................................................................................................................................................................................11
Capital Project Update — Public Facilities.......................................................................
12
CapitalProject Update — Flood Recovery ....................................................................................................................................................................................................................13
N-
CapitalProject Update —Parks and Recreation..................................................................................................................................................................................................................................14
City of Iowa City Organizational Profile
Iowa City is governed by an elected city council of seven members: four council members at -large and three district members. The council is responsible for appointing the city manager, city
attorney, and city clerk. The city manager serves as the chief administrative officer for the organization. The city manager implements the policy decisions of the city council, enforces city
ordinances, and appoints city officials, as well as supervises the directors of the city's operating departments.
Iowa City employs approximately 600 full-time staff members to execute the city council's policies and provide public services to over 70,000 residents. The City provides numerous utilities to
its residents including water, sewer, stormwater, and garbage and recycling services. In addition, the city provides many other services including public safety, building and housing inspections,
parks and recreation, street maintenance, engineering, development services, transportation, local cable television, senior programming and general aviation services.
INSERT PICTURE OF NEW COUNCIL
City Council Members
Jim Throgmorton, Mayor
Kingsley Botchway II, Mayor Pro Tem
Pauline Taylor, District A
Terry Dickens, District B
John Thomas, District C
Susan Mims, At -large
Rockne Cole, At -large
Core Values for City Employees
Core values were developed by Iowa City staff during the 2012-13 strategic plan. These core values are incorporated into annual performance evaluations of all permanent employees. Core
values include Integrity, Communication, Leadership, Inspiration, and Life -Long Learning.
Strategic Plan Process
The strategic planning process involves multiple steps, including gathering input City staff and the City Council. Thep Ian ning process focuses on 1) Issues, Concerns, Trends and Opportunities
2) On -Going or Committed Projects and 3) Significant and New Projects, Programs, Policies and Initiatives.
The 2016-2017 Strategic Plan outlines the primary areas of focus for the community. It is important to note that numerous additional projects, initiatives and policy matters that are not
specifically mentioned in this document have been carried out or will also be addressed as appropriate.
The City staff continues to coordinate various actions that contribute to successful outcomes in each of the identified focus areas. This Status Report notes each of the focus areas, explains the
major accomplishments to date, and presents a sample of future plans to further these goals.
2016-2017 Strategic Planning Calendar
Fall 2015
Individual Council member and City staff input presented to the City Council
Strategic planning work session facilitated by the University of Iowa Institute of Public Affairs
Winter 2016
Additional City Council work sessions
Adoption of the Strategic Plan
2016-2017
Implementation of action items
Periodic status updates
Fall 2017
Final action steps completed
Creation of a new 2018-19 Strategic Plan
Strategic Plan Priorities
Measuring Progress Toward a more Inclusive, Just and Sustainable Iowa City
1. [Develop] a Strong and Resilient Local Economy
2. [Build] a Vibrant and Walkable Urban Core
3. [Create] Healthy Neighborhoods
4. [Maintain] a Solid Financial Foundation
5. [Enhance] Community Engagement and Intergovernmental Operations
6. [Promote] Environmental Sustainability
7. [Advance] Social Justice and Racial Equality
M
City Council Identified Projects, Programs, Policies and Initiatives
• Identify how the City and local partners can effectively market and grow the local foods economy
• Review the City's Tax Increment Finance (TIF) policy
• Promote neighborhood commercial districts and build stronger relations with business owners throughout the community
• Work closely with the University of Iowa and Kirkwood Community College on future facilities and economic development opportunities,
especially in the Riverfront Crossings District
• Work closely with the ICCSD, Kirkwood Community College, Iowa Works and others to explore the feasibility of an industrial arts/crafts facility in
Iowa City
• Proactively seek opportunities to facilitate development of our interstate entryways in a manner consistent with this strategic plan
• Develop programs aimed to enhance small business development and retention
Develop a program to support small business development and employment opportunities for minorities
City Council Identified Projects, Programs, Policies and Initiatives
Protect historic residential and commercial buildings and provide for their restoration
Initiate public dialogue about the meaning of a walkable neighborhood
Encourage diverse housing types and price points for a variety of income levels
City Council Identified Projects, Programs, Policies and Initiatives
• Consider amending the City's Annexation Policy to require the provision of affordable housing in residential areas
Evaluate the implementation of a Form Based Code in one or two parts of the community
• Develop strategies to diversify the membership of neighborhood associations and centers
• Substantially improve public spaces through improvements to sidewalks, curb cuts, parks and streetscapes
City Council Identified Projects, Programs, Policies and Initiatives
• Continue to monitor the impact of the 2013 property tax reform and evaluate alternative revenue sources as determined necessary
T Continue to build the City's Emergency Fund
• Be attentive to Moody's rating criteria and maintain the City's Aaa bond rating
• Continue to reduce the City's property tax levy
Maintain healthy fund balances throughout the City's diverse operations
City Council Identified Projects, Programs, Policies and Initiatives
Weigh in on the ICCSD's planned 2017 bond referendum
• Televise regular City Council work sessions
• Develop ways to be relevant and innovative in our communication with the community
• Significantly improve the Council and Staff's ability to communicate financial issues with diverse populations
City Council Identified Projects, Programs, Policies and Initiatives
• Raise Iowa City's Bicycle Friendly Community status from Silver to Gold by 2017 and aspire toward a Platinum status in the future
• Evaluate and consider implementation of a plastic bag policy
• Undertake a project in FY 2017 that achieves a significant measurable carbon emission reduction
• Create an ad-hoc Climate Change Response task force, potentially under an umbrella STAR Communities committee, that is charged with setting
a measureable carbon emission reduction goal and a corresponding action plan that lays out the most cost effective strategy to achieve the goal.
City Council Identified Projects, Programs, Policies and Initiatives
• Develop and implement a racial / socioeconomic equity review toolkit
Support the Housing First initiative and other local homeless efforts including the temporary winter shelter
Consider creating two new City Council committees with a focus on (1) sustainable built environment and (2) social justice and racial equity
Evaluate initiatives to effectively engage the community's youth
• Identify and Implement an achievable goal to reduce disproportionality in arrests
Create a racial equity grant program
• Develop a partnership with the University of Iowa and other key stakeholders that will aid efforts to recruit and retain a greater minority
workforce
• Identify a substantive and achievable goal for the provision if affordable housing in Iowa City and implement strategies to achieve this goal
Capital Project Update - Public Facilities
Project
Status
City Hall Improvement Project
Public Works Master Plan
Vehicle Wash System at Public Works Campus
Police / Fire Storage Building
Capitol and Dubuque Street Parking Ramp
Fagade Improvements
Parking Ramp Restoration Project
Landfill Equipment Building Replacement
Wastewater Sludge Biosolid Dewatering Equip
Airport Pavement Restoration
Airport Hangar A Door Replacement
12
Capital Project Update - Flood Recovery
Project
Status
Gateway Project
Property Buy-outs
Idyllwild Storm Water Drainage Diversion
Normandy Drive Storm Sewer
Stevens Drive Storm Sewer
13
Capital Project Update - Parks and Recreation
Project
Status
Willow Creek/ Kiwanis Park
Highland Park
Mercer Park Playground
Pheasant Hill Park
Frauenholtz-Miller Park
Riverfront Crossings Park
Happy Hollow Shelter and Restroom
Ashton House Improvements
Hickory Hill Park
Creekside Park
City Park Cabin Restoration
City Park Pool Cabanas
Hoover Elementary Gym Partnership
14
Capital Project Update - Public Infrastructure
Project
Status
Washington Street Reconstruction
First Avenue Grade Separation
Mormon Trek Road Diet
Burlington and Madison Intersection
Burlington and Clinton Intersection
Davenport Brick Street Reconstruction
Myrtle / Riverside Intersection
Riverside Pedestrian Pathway
Douglas Water Main /Complete Streets
Giblin Drive Water Main
15
Capital Project Update - Other
Project
Status
Carbon Emission Reduction
Affordable Housing
16
Measuring Progress
Leading STAR Communities Indicators Project:
Iowa City is an active participant in the STAR Communities rating program (www.starcommunities.org). The City will be certified
in 2016 and will be eligible to participate in the Leading STAR Communities Indictors Project. The following is an excerpt from
the STAR website (http://www.starcommunities.org/star-updates/leading-star-communities-indicator-prosect-workshop/):
The Leading STAR Community Indicators project is not a substitute for pursuing a certified STAR Community Rating; rather it is a
complimentary program that provides a platform for communities reporting in between recertifications or those seeking a less
rigorous starting point for performance management. It will also elevate the sharing and comparing of data between
participating communities using common, defined methodologies.
There are two different types of indicators: Required and Flexible. Required indicators, such as Employment and Graduation
Rates, are drawn from national or state data sets that are generally available to all jurisdictions in the United States. Flexible
indicators, such as Greenhouse Gas Emissions and Total Solid Waste, are typically developed from data collected by the
jurisdiction and require a substantive work effort on the part of the municipality.
About STAR Communities (from http://www.starcommunities.org/rating-system):
LIST OF 21 INDICATORS
' Flexible Indicators (Yes/No)
``STAR
coMdffFaiI I
The STAR Community Rating System (STAR) was built by and for local governments. Local leaders use STAR to assess their sustainability, set targets for moving forward, and measure progress
along the way. Released in October 2012, STAR represents a milestone in the national movement to create more livable communities for all. The rating system's evaluation measures collectively
define community -scale sustainability, and present a vision of how communities can become more healthy, inclusive, and prosperous across seven goal areas. The system's goals and objectives
provide a much-needed vocabulary that local governments and their communities can use to more effectively strategize and define their sustainability planning efforts.
The intent of the rating system is to help communities identify, validate, and support implementation of best practices to improve sustainable community conditions. Built on the guiding
principle of continuous improvement, STAR will evolve to remain the leading framework for local sustainability. There is recognition that the content of the rating system may change over time
to embrace innovation, apply new research, or adapt to changing conditions in the field of community sustainability. All updates to the rating system will strive to create a consistent system
that is both rigorous and accessible to local government applicants and their partners.
17
Measuring Progress (continued)
In addition to participating in the Leading STAR Communities Indicator Project, the City will measure progress towards the 2016-17 Strategic Plan through the development of custom metrics.
Metrics will be developed for each of the seven priority areas and included in the periodic Strategic Plan Update Reports that are provided to the City Council. As the strategic plan evolves
new metrics can be introduced as appropriate.
Custom Metrics:
1. [Develop] a Strong and Resilient Local Economy
2. [Build] a Vibrant and Walkable Urban Core
3. [Create] Healthy Neighborhoods
4. [Maintain] a Solid Financial Foundation
5. [Enhance] Community Engagement and Intergovernmental Operations
6. [Promote] Environmental Sustainability
7. [Advance] Social Justice and Racial Equality
Metrics TBD
r
CITY OF IOWA CITY IP5
MEMORANDUM
Date:
February 11, 2016
To:
Mayor and City Council
From:
Marian K. Karr, City Clerk -Mje4<
Re:
KXIC Radio Show
KXIC offers a City show at 8:00 AM every Wednesday morning. In the past Council has
volunteered for dates, and staff filled in as necessary. Please take a look at your calendars and
come prepared to help fill in the schedule at your work session on February 16.
Wednesday
February 17 — Throgmorton
February 24 — Mims
March 2 —
March 9 —
March 16 —
March 23 —
March 30 —
April 6 —
April 13 —
April 20 —
April 27 —
May 4 —
In addition we are adding a 7:15 — 7:45 AM the first and third Friday of each month:
Friday
February 19 — Botchway
March 4 — UISG Representatives
March 18 —
April 1 —
April 15 —
May 6 —
"* Please remember that KXIC is very flexible with taping the Wednesday sessions ahead
of the show. It is the intent of the Friday interviews to be live.
U:radioshowasking.doc
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CITY OF IOWA CITY
UNESCO CITY OF LITERATURE
PENDING CITY COUNCIL WORK SESSION TOPICS
February 10, 2016
March 1St
1. Review of Transportation Network Company agenda item (Uber)
Pending topics to be scheduled:
1. Discuss marijuana policies and potential legislative advocacy positions
2. Discuss formation of staff /citizen climate adaptation advisory group
3. Review annexation policy
4. Review downtown traffic model final report
5. Presentation from St. Ambrose University's Dr. Barnum regarding the ong,oing Police
Department disproportionate minority contact traffic stop study (April 19 )
6. Review of Downtown Streetscape Master Plan
7. Permanent City Manager
02-11-16
IP7
PAG"m IN a
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CITY OF IOWA CITY
oJV�.�v�.�ojjsj7
City Manager Tom Markus has accepted
a position in Lawrence, Kansas.
Please join us to thank him for his service
to the Iowa City community.
Friday • March 4, 2016
7:30 - 9: oo a.m.
Emma J. Harvat Hall
410 E. Washington Street,
Iowa City
From Asst. City Manager
IP8
Iowa
An unwelcome visitor
Emerald ash borer arrives on campus, but species diversification means little damage to scenery is
expected
A larva of the invasive emerald ash borer was collected from an ash tree on the University of Iowa
campus. The discovery means many, if not all, of the approximately 560 ash trees on campus will
need to be removed in the next three to five years. Fortunately, ash make up a small percentage of
the university's tree inventory—only about 7 percent. As a result, the loss of infected ash trees will
have a minimal visible impact on the broader campus. But areas where ash are heavily
concentrated, such as the T. Anne Cleary Walkway (shown above), will be noticeably impacted. File
The emerald ash borer that's killed millions of ash trees around the country has made its way to the
University of Iowa.
A larva of the invasive emerald -green pest was collected from an ash tree in Gibson Square, just
south of the Main Library, during a routine check of campus ash trees on Feb. 1. It is the first in
Johnson County, making it the 30th county in Iowa to have a confirmed emerald ash borer presence.
State, local, and campus arborists have been checking campus ash trees since 2011, when the
university developed an emerald ash borer management policy. No trace of the borer had been
found, but last week's discovery means it's likely that other trees have been attacked already—
many, if not all, of the approximately 560 ash trees on campus will need to be removed in the next
three to five years.
The metallic -green emerald ash borer was first discovered in North America in Michigan in 2002 and
has now been detected in more than half of U.S. states. The adult female lays her eggs inside the
tree, and the larvae feed on the inner bark, disrupting the tree's ability to transport water and
nutrients and killing the tree within two to four years. An infected tree must be removed soon after it
dies because the wood will lose its structural integrity and begin to fall apart, posing a hazard to
pedestrians and property.
Fortunately, ash trees make up a small percentage of the university's tree inventory—only about 7
percent—so even in a worst-case scenario, 93 percent of the campus' shade trees will survive. Scott
Gritsch, landscape manager in UI Facilities Management, says a new ash tree hasn't been planted
on campus in more than 10 years. Instead, about 300 new trees of varying species are planted each
year to increase the campus' tree biodiversity and keep future infestations from causing too many
casualties.
As a result, the loss of infected ash trees will have a minimal visible impact on the broader campus.
But areas where ash trees are heavily concentrated, such as the T. Anne Cleary Walkway, the west
end of Iowa Avenue, and along Washington and Market streets, all of which are shaded by canopies
of mature ash trees, will be noticeably impacted.
Gritsch says the discovery was not a surprise, given that the borer has been found in neighboring
counties.
As the infected trees are removed, the university's facilities management department will explore
opportunities to partner with the city of Iowa City to find a storage facility for the removed trees and
work with the university's utilities and energy management staff to use the wood to generate power
for the university. The main Power Plant began burning wood chips in 2013 after a harvest of dead
and dying non-native conifer trees at Kent Park.
This is not the first time an infestation has damaged the university's shade tree population. At one
time, more than 2.000 American elm trees shaded the campus, 100 of them on the Pentacrest
alone. But those numbers were ravaged by Dutch elm disease in the 1960s and 1970s, and today
only two elm remain.
Gritsch says the university will continue to diversify the species of trees on campus to avoid creating
a monoculture and repeating destruction like that caused by the ash borer or Dutch elm disease,
lessening the impact on the campus landscape. That diversification plan, among others, resulted in
the UI receiving Iowa's first Tree Campus USA designation in 2009
From Asst. City Manager 1P9
Iowa City philanthropic culture shines in at no.
7 on Peace Corps list of volunteers per capita
Iowa City ranked seventh in the Peace Corps' 2015 listing of the country's top volunteer -producing
metro areas per capita. This is the first time the Iowa City metro area (defined as Washington and
Johnson counties) reached the top 10 on the list of currently -serving Peace Corps volunteers.
"Despite its size and geographic isolation, Iowa City is engaged with — and aware of — the rest of the
world. Combine that with a high rate of volunteerism and the result is a natural interest in service
opportunities like the Peace Corps," says former Iowa City Mayor Matt Hayek.
Hayek, an Iowa City native, served in the Peace Corps in Bolivia from 1992-1994. He says his Peace
Corps service helped him develop leadership skills. "That experience showed me the impact an
individual can have through collective action. Much of what I learned in Bolivia helped me become a
leader of organizations here in Iowa City — and, ultimately, the mayor."
Since 1961, 3,344 Iowa residents have served as Peace Corps volunteers, with 68 currently in the
field. More than 220,000 Americans have served since the agency was established by President
Kennedy.
Jissele Verdinez (B.S. human physiology and Spanish `15) is one of the 10 currently -serving
volunteers from the Iowa City metro area. She is working in the village of Chicaman, Quiche,
Guatemala, on its national project, "Healthy Schools." Verdinez had long been interested in the Peace
Corps and that interest exploded once she heard returned volunteers discuss their experiences during
a panel discussion at the University of Iowa.
Peace Corps recruiter Meredith Mahy Gall hosts a variety of informational sessions on campus and in
the community. With an office in International Programs, she meets with prospective volunteers,
assists prospects through the application process, presents to UI classes, and represents the Peace
Corps at events.
The relationship between International Programs and the Peace Corps is a natural one. International
Programs supports internationalization efforts throughout the university and encourages UI students
to explore global engagement opportunities, including study abroad, career -focused internships, and
volunteering. Students like Blake Smith (MPH candidate, community and behavioral health) often
indicate that their career aspirations were solidified or took a new shape after experiencing study
abroad.
Smith participated in the UI's India Winterim program during his junior year and says, "That
experience is what really got me interested in global health." His Peace Corps service will begin in
June 2016 in Swaziland, Africa, where he will focus on HIV/AIDS as a community health extension
volunteer.
A recent simplification of the Peace Corps application process seems to be contributing to rising
Peace Corps interest. Prior to its reform, the application process was a bit of a Herculean task that
could take several hours to complete, and may have deterred some applicants. But Gall saw many
more prospective volunteers stop by her office in fall 2015. "20 UI students and recent grads applied
between September and November, which is a large number," she says. "The Peace Corps received
more applications in 2015 than they have in 40 years," adding, "it's exciting to see this increase in
interest in making a difference."
More information can be found on the Peace Corps at the University of Iowa website or by contacting
Meredith Mahy Gall (link sends e-mail). The next Peace Corps information session will be on
February 2 at 7 p.m. in the Iowa City Public Library Meeting Room A.
XWA
FOR IMMEDIATE RELEASE
Trinity Episcopal Church to withdraw appeal after reaching agreement with City, Moen on Chauncey
Iowa City, Iowa — February 6, 2016
Today Trinity Episcopal Church directed its attorney to withdraw its appeal of a decision by the
Sixth Judicial District Court on the parish's petition for writ of certiorari. The action removes a
potential barrier to construction of the Chauncey Tower project planned for the corner of Gilbert and
College Streets in downtown Iowa City. Trinity's withdrawal of the appeal resulted from an
agreement reached with the City of Iowa City, developer Marc Moen and architects Rohrbach
Associates PC through a process of mediation. Trinity's vestry approved the document at a meeting
on the afternoon of February 6.
Under the agreement, Chauncey LLC, led by Marc Moen, will make a substantial donation to Shelter
House over three years beginning in 2016 and will work with developers and other colleagues in the
community to identify a location that will be available dependably for a period of years as a location
for the Winter Emergency Shelter. Chauncey LLC has committed to design and construction of the
Chauncey Tower to LEED Silver equivalent standards with the aspiration to achieve LEED Gold
equivalent. The achievement of LEED equivalent standards will be verified by a registered and
LEED accredited architect.
The City Council of Iowa City has committed to consistent use of the City's Good Neighbor Policy
for future, city -initiated rezonings. Additional parking will be made available on Sunday mornings on
Gilbert Street and College Street and in the Chauncey Swan parking facility once the Chauncey
Tower is occupied.
The decision to withdraw the appeal was made by Trinity's vestry, its elected governing body.
"Throughout several years of discussion and comment about the Chauncey, Trinity consistently
supported the core values of affordable housing, sustainability and a decision making process
that takes into account the priorities and viewpoints of a broad range of stakeholders. We feel
that this agreement addresses those values in a positive way that benefits the entire community,"
said Senior Warden, Melissa Murphy. "The vestry has never lost sight of the intention that
Trinity should be a good neighbor. We feel that this resolution and the process of mediation has
allowed us to build the kinds of relationships that good neighbors have with each other,"
commented vestry member Betsy McElroy.
Contact:
The Rev. Lauren Lyon
Rector
Trinity Episcopal Church
320 E. College St., Iowa City IA 52240
319-337-3333
Ilyon@trinitvic.org
02-11-16
1P1
Marian Karr
From: Geoff Fruin
Sent: Tuesday, February 09, 2016 8:30 AM
To: Marian Karr
Cc: Simon Andrew; Shannon McMahon
Subject: FW: Notification of Vegetation Management Activities
Attachments: Tree Work Notification Letter - DTE.pdf; Oak Wilt and Emerald Ash Borer IA.pdf; 4-D-2.pdf; 4-
F-1.pdf; ICR203.pdf
Dear Mayor Throgmorton,
In order to provide Iowa City with safe and reliable electric service, contracted tree trimming crews working for
MidAmerican Energy Company will be clearing tree limbs from our electric facilities in your community. The
area where the work will be performed is shown on the attached map(s). This work is scheduled to begin within
the next few weeks.
At least 14 days prior to moving into the neighborhoods, all affected properties will be notified by mail. A copy
of the letter and inserts is attached. A copy of the brochure is available online. Approximately two days prior to
trimming, all affected properties will receive a courtesy telephone call. Immediately before work begins, crews
will knock on the door of the affected property and explain what work is needed.
If you desire more information about vegetation management at MidAmerican Energy, you may send an e-mail
or call toll free 1-888-427-5632.
You may also address any concerns about our vegetation management activities by contacting me directly.
Sincerely,
Jason Ewers
Manager, Vegetation Management
515-252-6955
MidAmerican
■NENOV
OBSESSIVELY, RELENTLESSi.V 1T TOIAI !�•
MM/DD/YYYY
John Doe
0000 Street
City/ town, State- zip code
Reference: 0000 Street
City/ town, State- zip code
Dear Valued Customer:
In order to provide safe and reliable electric service, MidAmerican Energy Company
must periodically prune or remove trees near its power lines. In the next few weeks, this
work will begin in your neighborhood. In addition to this letter, you will receive an
automated phone call alerting you of the work. These notifications are to encourage you
to contact MidAmerican Energy prior to the line clearance work if you have any
questions or concerns about your trees' interaction with the power line conductors.
MidAmerican Energy's contractor, Davey Tree Expert, will use our industry's best
practices to prune only those limbs that have electric line clearance and safety issues.
Vines and vegetation attached to poles and other electrical equipment also will be
removed. Trees in the neighborhood near high voltage lines that serve numerous
customers will be pruned to ensure safe and reliable service. Customers that request to
have trees removed must have the local MidAmerican Energy district forester's approval
along with the owner's approval. There is no charge for this service. The debris created
by this work will be chipped and hauled away.
MidAmerican Energy also will prune tree limbs away from the service line that runs from
the pole to your house so that the line can swing freely and the limbs are not putting
pressure on your electric service. A brochure explaining our tree pruning practices,
inserts concerning oak wilt disease and contact information concerning Emerald Ash
Borer are enclosed.
If you have underground electric service or do not have trees near MidAmerican
Energy's electric lines, you are receiving this letter because your property is connected to
the electric system where work will occur. You may notice tree trimming crews working
in your neighborhood along the roadside or parked with the crews working in adjacent
backyards. While these crews may not need to perform work on your property,
MidAmerican Energy wants you to be aware of tree crews working in your area.
(OVER PLEASE)
If you have any questions or concerns about your trees that may be in conflict with
overhead power lines, or if you would like to make MidAmerican Energy aware of
specific neighborhood tree issues, please call 888-427-5632 to speak with a customer
service representative who will direct your message to your local MidAmerican Energy
forester. You also may email treesAmidamerican.com before we begin our work.
Sincerely,
MidAmerican Forestry Services
Enclosures (3)
4-F-1 Circuit Overview - Iowa City
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January 28, 2016
DISCLAIMER OF LIABILITY
NOTE: This drawing reflects facilities in place at the time of its preparation and is subject to change at any time. For current facility information,
please contact MidAmerican Energy Company. Further, MidAmerican Energy Company disclaims all liability and responsibility for all claims and
damages including but not limited to, personal injury, death and property damage, resulting from any authorized or unauthorized use of, or reliance
upon, this drawing for any purpose.
Oak wilt is a fungal disease affecting oak trees. One way the disease is spread is by small sap -feeding beetles.
To help prevent the spread of oak wilt, MidAmerican has implemented two industry best practices. First,
contractors working for MidAmerican Energy will refrain from trimming oak trees March 15 through
September 30 each year when the insects are active. Crews will record the "oak skips" during this period and
return to trim these trees October through February. Secondly, if oak trees must be trimmed for safety or to
maintain service, personnel will seal the cuts made in the oak trees with latex paint to stop the flow of sap.
For more information about oak wilt disease, please call us at 1-888-427-5632 or e-
mail trees(a,midamerican.com.
MiMmerican
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Recently the EMERALD ASH BORER (EAB) has been confirmed at several locations throughout
MidAmerican Energy Company's service territory in Iowa and Illinois. If you have any questions about the
EAB in Iowa, please contact the Iowa Department of Agriculture at 515-725-1470 or
visit www.IowaTreePests.com. For questions in Illinois please contact the Illinois Department of Agriculture at
217-785-5575 or visit http://www.]UlinoisEAB.com. If you have an ash tree that you wish to remove near an
electrical conductor, please contact MidAmerican Energy at 888-427-5632 or email treesAmidamerican.com to
have a forester review whether assistance can be provided.
MidAmerican
■■■■■v
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damages including but not limited to, personal injury, death and property damage, resulting from any authorized or unauthorized use of, or reliance
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January 28, 2016
DISCLAIMER OF LIABILITY
NOTE: This drawing reflects facilities in place at the time of its preparation and is subject to change at any time. For current facility information,
please contact MidAmerican Energy Company. Further, MidAmerican Energy Company disclaims all liability and responsibility for all claims and
damages including but not limited to, personal injury, death and property damage, resulting from any authorized or unauthorized use of, or reliance
upon, this drawing for any purpose.
r
r`�i 4 CITY O F IOWA CITY 1P12
MEMORANDUM
Date:
February 11, 2016
To:
Tom Markus, City Manager
From:
Brenda Nations, Sustainability Coordinator
Re:
Compact of Mayors
Background: The Compact of Mayors is the largest cooperative international effort among
mayors and city officials to demonstrate their commitment to reducing greenhouse gas
emissions and preparing for the impacts of climate change. The initiative was launched at the
2014 United Nations Climate Summit with the intention of supporting ongoing efforts of cities
working towards greenhouse gas (GHG) emissions reductions by providing consistent reporting
standards. To date, mayors representing 122 cities within the U.S. have committed to the
Compact including Des Moines, IA, Dubuque, IA, Berkeley, CA, Portland, OR, Burlington, VT
and Los Angeles, CA. More information on the Compact of Mayors and a complete list of cities
that have signed on can be found at: http://www.compactofmayors.org
Iowa City Climate Efforts:
Iowa City's efforts surrounding
climate change began in 2007 Iowa City Community CO2eTotals bySector
when Iowa City's mayor signed 1,800,000
the U.S. Mayors' Climate
j
Protection Agreement, committing
600.000
Iowa City to take action in
) 1.400.000
reducing the effects of climate
0 1,200,000
change. As a result of this
`0 1,000,000
commitment, continuous efforts
0)
800,000
have been undertaken to track
c
and reduce energy usage within
o 600.000
the community. In 2009, Iowa City
400,000
was the first city in Iowa to publish
200,000 .
a community -wide and municipal
0
greenhouse gas inventory. The
inventory uses 2000 data as a
baseline (blue line) and projects
an estimate for emissions to
�htlA"O1
ry b b I �O n,�P �b �0
ry61 tib' tib' 0b ti° L° n° ti° n° ti
include the city's population eemUl Power Mont
h di f d t' t' —0O2e rs Usual
�Commerclal r•Resioentiol
r•Tronsporlation waste
—Baseline—20%Reduction
growt an no re uc ion ac Ions J
were taken (red line). A reduction
of 20% by 2020 was also plotted (green line). Additional annual inventories have been
published by City staff and continue to be calculated on a regular basis (see figure). The data
shows that emissions have not increased (even as population has grown), but we also have not
seen a trend towards significant reduction.
The City of Iowa City has also focused efforts towards internal energy reductions and cost
savings. In 2009 the City was awarded $692,300 from the Energy and Conservation Block
Grant (EECBG) program which was used to install energy efficient lighting, motors and other
equipment installed in city facilities. These capital upgrades combined with operational changes
have saved the City of $100,000 per year, according to our tracking of accounts. In addition, the
City has built three LEED certified buildings and all streetlights in Iowa City are in the process of
being replaced by more energy efficient LED lighting.
February 11, 2016
Page 2
How to Participate in the Compact of Mayors
In registering, a city commits to:
• Reducing local greenhouse gas emissions
• Measuring the community emissions using the standardized protocol
• Set data -based targets for the future
• Develop climate action plans to deliver on city targets
• Address the impacts of climate change
• Identify climate hazards
• Assess vulnerabilities
• Develop climate adaptation plans
The compact compiles cities' climate data in a single publically accessible place so it is
transparent to residents and can be compared with other data from other cities.
The Compact timeline has four stages:
• Phase 1: Register by emailing a letter of intent to info(a)compactofmayors.org and
agree to complete all of the following steps within a three year period from the date of
the commitment.
• Phase 2: 1) Complete a greenhouse gas emissions inventory using the standardized
software, which is provided free of charge, 2) Identify climate risks for the city, and 3)
report on both.
• Phase 3: Within two years after commitment, the city must create targets to reduce
greenhouse gas emissions and conduct a climate change vulnerability assessment
using the Compact standards.
• Phase 4: Within three years, a city's strategic action plan will show how greenhouse
gases will be reduced and the city will adapt to climate change. After completing these
phases, cities are eligible to receive a compliant badge on an annual basis as they
continue their commitment and progress.
Summary: The scope of work involved for Compact of Mayors is consistent with the City
Council's commitment to sustainability, greenhouse gas reductions and climate adaptation. The
required steps in the Compact of Mayors will allow use of updated software to conduct our
emissions inventories and align well with the STAR Community Rating System framework that
the City is using to measure progress, including efforts towards reducing the effects of climate
change. Signing the Compact would indicate continued commitment to this topic, which
residents and local environmental groups are engaged in. As a part of this program, staff will
receive resources and support using the tools, including the updated software for emissions
inventories and target setting. Participating in the Compact of Mayors aligns well with the
sustainability goals that the City Council has outlined in the latest draft of the strategic plan.
Cc: Geoff Fruin, Assistant City Manager
Doug Boothroy, Neighborhood and Development Services Director
— �a7r CITY OF IOWA CITYM
�� 111MEMORANDUM
Date: February 4, 2016
To: Tom Markus, City Manager
From: John Yapp, Development Services Coordinator -7 X ftyw r
Re: Upcoming National Green Building Standards training
Starting on February 29, Senior Building Inspector Tim Hennes will be attending a 3 -day
certification course on National Green Building Standards (NGBS). The course is sponsored by
the Iowa City Area Homebuilders Association.
The recently -revised National Green Building Standard (also known as sustainable construction
techniques) incorporates construction and development techniques, materials and designs
intended to minimize a home's impact on the environment and conserve natural resources. An
overview of the course, and a summary of main NGBS elements and how our current City Code
addresses them is attached.
We appreciate the Iowa City Area Homebuilders Association for hosting this course.
r
•�,.� CITY OF IOWA CITY
MEMORANDUM
Date: February 4, 2016
To: John Yapp, Coordinator, Development Services
From: Tim Hennes, Senior Building Inspector
Re: Green Building Update
Introduction
In late February, the Iowa City Area Home Builders Association is sponsoring a 3 day
educational & certification course explaining the National Green Building Standard (NGBS).
The course introduces the overall principles of green building and systems approach to design,
construction and operation of residential buildings. It will help attendees develop an
understanding of energy, water and resource efficiency, indoor environmental quality, lot and
site development and home owner education as it pertains to green building practices. It also
includes implementing cost-effective green building construction practices for new homes
through upfront planning. Attending this seminar will be a good opportunity to gain a better
understanding of green building for new homes and collaborate with the Iowa City Area Home
Builders Association on how we could further implement practical cost-effective green building
construction practices for new homes in Iowa City.
Discussion
Over the last several years Building Codes started using a holistic approach taking into account
the effects the environment has on buildings and the effects buildings have on the environment.
The Codes started recognizing the green building movement that looked at the "whole system"
approach for designing and constructing buildings. Home owners and homebuyers are
increasingly looking for homes that are built to a more sustainable standard. Construction to the
NGBS is a sustainable standard that is recognized by the construction industry. A summary of
elements of the NGBS is attached, including how current City Code addresses many of the
concerns.
Financial Impact
Seminar is $350 for members and $450 for non-members
Recommendation
Green building techniques and technology are emerging at a rapid pace and it's important that
we continue implementing and promoting practices of conservation through design, energy
efficiency, and energy through alternate renewable sources. When local training opportunities
present themselves it is important that staff capitalize by keeping apprised of the developing
trends.
The training will allow staff to further evaluate our existing regulations and keep current with the
Homebuilders Association and green building trends. I recommend attending the training, and
subsequently discussing ways to encourage more use of National Green Building Standards.
February 4, 2016
Page 2
Following are the primary requirements addressed by the National Green Buildings Standard
and a summary of how current City Code has addressed some of these elements:
1. Land Conservation - Select and develop building sites to reduce environmental impact.
Methods for land conservation include reducing development area, considering erosion, and
encouraging higher density development near public transportation.
To encourage/require land conservation, the current City Code includes:
A. The Planned Development Overlay Zone, which provides for flexibility in the design,
placement, and clustering of buildings, use of open space, traffic circulation and parking,
and related site and design considerations.
B. The Sensitive Areas Ordinance, which requires minimizing disturbance to environmental
features including wetlands, woodlands, steep slopes, and the Iowa River / creeks.
C. The Flood Plain Management Standards, which is designed to reserve sufficient
floodplain area for the conveyance of flood flows, require elevation of structures above
the 500 -year flood plain (or floodproofing), and to assure that eligibility is maintained for
property owners to purchase flood insurance through the national flood insurance
program.
D. The Iowa City Zoning Ordinance Neighborhood Open Space Requirements, which
ensure that adequate usable neighborhood open space, parks and recreation facilities
are provided in a manner that is consistent with the neighborhood open space plan.
2. Water conservation — Reduce indoor and outdoor water usage
Methods for water resource conservation include water performance, water conserving
appliances, and on-site treatment (graywater systems).
The current Iowa City Plumbing Code includes federal standards that limit the gallons of water
per minute for appliances, and includes standards for graywater. systems.
3. Materials Conservation— Encourage recycling, the use of environmentally low -impact
materials which are durable and low maintenance, and reduce the amount of materials
utilized.
Methods for material resource conservation include reuse of existing buildings, durable building
materials, low maintenance building materials, and demolition waste management (salvage).
Iowa City has made extensive use of historic and conservation districts to preserve and
encourage reuse of existing building stock. In addition, Iowa City requires durable building
materials such as in the Riverfront Crossings Form Based Code, and for certain projects
through the planned development process.
4. Reduce Emissions and Other Macro/Global Impacts —Consider the impacts of the
building from larger scale or big picture perspectives.
Methods include considering emissions, energy efficiency, and water and sewer systems
protection.
The Iowa City Plumbing Code directly addresses water protection by adoption of the Cross
Connection Control (Backflow) provisions; and through a requirement that a device that catches
sand, silt and other solids be installed in garage drainage systems. The Iowa City Grading
Ordinance regulates construction site erosion and sediment control. The State of Iowa Energy
adopts the International Energy Conservation Code which has provisions for improving energy
efficiency in buildings.
February 4, 2016
Page 3
5. Improving Indoor Environmental Quality —Consider all aspects of the building interior
environment that affect human health, comfort and well-being.
Methods for improving indoor environment quality include ventilation systems, indoor pollution
control, lighting, thermal and acoustic standards.
The State of Iowa Energy Code adopts the International Energy Conservation Code which has
provisions for improving the use of energy in buildings, and thereby reducing the amount of
indoor and outdoor pollution (GHG) affecting the recirculation of indoor air and introduction of
outdoor ventilation air into the structure. The Iowa City Mechanical Code addresses ventilation
for human health. The Iowa City Building Code addresses indoor pollution control by requiring
techniques to resist radon entry and prepare the building for post -construction radon mitigation.
6. Energy Conservation — Reduce environmental impact
Methods for energy conservation include energy efficiency measures, maximizing use of
daylight, heat recovery systems, insulation, and renewable energy such as wind and solar.
The State of Iowa Energy Code adopts the International Energy Conservation Code which has
provisions for improving the use of energy in buildings.
r
-`"p4,, CITY OF IOWA CITY IP14
IftMEMORANDUM
Date: February 10, 2016
To: Marian Karr, City Clerk
From: Robert Miklo, Senior Planner
Re: Historic District Representation
A question has been asked regarding appointment of a Jefferson Street representative to the
Historic Preservation Commission. State code requires that a position on the Commission be
reserved for a resident of each historic district. This has been a concern in the past, especially
for smaller districts such as Woodlawn where the pool of applicants is limited.
The Historic Preservation Plan recommends that the City request an amendment to the State
code to provide more flexibility in the composition of the Commission. The Historic Preservation
Commission will request that the State Historic Preservation Office (SHPO) consider making
such an amendment.
UZ-1 1-16
�it .® CITY OF IOWA CITY 1P15
..io AIS
MEMORANDUM
Date: February 8, 2016
To: City Council
From: Shannon McMahon, Communications Coordinator
Brenda Nations, Sustainability Coordinator
Re: Sustainability newsletter
The City of Iowa City has been involved in various sustainability initiatives over the past several
years, with projects being implemented and completed throughout departments citywide. With
the addition of Sustainability Coordinator Brenda Nations, we have begun systematically
compiling the data and information on these projects in order to inform the Council and public on
our initiatives and where we are heading, as well as use the data to apply for programs such as
STAR (Sustainability Tools for Assessing & Rating Communities).
The Communications Office, in collaboration with our Sustainability Office, began a social media
push to regularly highlight different projects throughout the City via social media using
#SustainablelC. These projects include information on a wide spectrum of sustainability issues,
from social justice initiatives to energy-related programming, and are intended to broaden the
awareness of the City's initiatives and extend the opportunity for public involvement, questions
and suggestions.
On Thursday, Feb. 4, 2016, we issued our first Sustainable Iowa City electronic newsletter to
highlight some of our current and ongoing projects. We plan to issue this educational newsletter
on a monthly basis and hope to build sustainability awareness by growing our e -subscription
numbers and cross -promoting the information on our social media accounts.
Interested individuals can subscribe by visiting www.icgov.org/e-subscriptions and selecting the
"Sustainability" topic under the "Newsletters" category.
Attachments
rJ
1
Receive Updates Enter Email Address Go
City of IOWA CITY
February 2016 Sustainable Iowa City Newsletter
City of Iowa City sent this bulletin at 02/04/2016 04:12 PM CST
Sustainable Iowa City
News about sustainability from the City of Iowa City
Having trouble viewing this email? View it as a Web page.
February 20161 Visit us online at www.icgov.org/sustainability.
New apartments will feature solar panels and recycling
A new apartment complex that features sustainable
rooftop solar collectors and recycling on every floor
is under construction in Iowa City. Riverside West,
a 96 -unit residential complex, is being built near the
intersection of Riverside Drive and Benton Street.
The $16.1 million project is due to be completed
this year.
u iK Iowa City's Economic Development Policy
rAOJ Iencourages sustainable development by requiring
developers who receive public financial assistance to offer energy efficiency and sustainability
features beyond what is required through building codes. The full policy is available at
www.icqov.org/economicdeveloipmentresources.
Popularity of urban agriculture grows in Iowa City
In 2015, new community garden spaces were
made available to the public with the creation of
the 5.2 -acre Chadek Green Park at 1920
Friendship Street in Iowa City. Additional garden
plots are located at Wetherby Park, 2400 Taylor
Drive.
This brings the total number of community
garden plots to 146, an increase of 36 plots
since 2013. The garden plots are credited in part
for a decreased percentage of Iowa
City residents who are food insecure.
Registration for garden plots for the 2016
growing season begins at 7:30 a.m. on Monday, April 4 at the Robert A. Lee Recreation Center, 220
S. Gilbert Street. For more information, visit httos://icgov.org/gardenplots.
Preparing for natural disasters with NIMS
As all Iowans know, weather patterns can create natural disasters —
and those require a coordinated, detailed emergency response
system. The National Incident Management System (NIMS), is a
guide that helps government agencies respond appropriately to natural
disasters, and limit hazards, threats and incidents.
In 2015, Iowa City met the NIMS qualifications for emergency
prevention and response, with the following systems in place:
• Publishing information that encourages residents to develop
emergency kits and evacuation plans,
• Adopting a local plan for an emergency response,
• Participating in training drills that involve emergency personnel and the public; and
• Distributing emergency kits and supplies to residents.
Iowa City is named a certified Blue Zones Community
Iowa City has been named a certified Blue
Zones Community, a credit to the local
businesses, organizations, schools,
community leaders, volunteers and City
residents who have worked since 2012 to
build a healthier community by incorporating
the principles of the Blue Zones movement.
r BLUE ZONES PROJECT -
by HMTHWAYS
Sponsored by
Wellmark 09
Based on the 2008 best-selling book by Dan Buettner, The Blue Zones: Lessons for Living Longer
from the People Who've Lived the Longest, the Blue Zones health initiative encourages individuals
and communities to adopt wellness practices ranging from healthier foods and exercise to connecting
with the "right tribe," finding one's purpose, and enjoying a glass of wine at the close of the day.
"We are proud to have been able to create new policies and implement change that contribute to a
healthier city, but prouder still that the entire community has worked together to earn this Blue Zones
certification," said City Manager Tom Markus. "Healthier choices and more active lifestyles bring new
vibrancy to Iowa City, making it an even more attractive place to live, work, and raise a family."
An event marking the City's new designation is planned as part of the Iowa City Freeze Fest,
scheduled Saturday, Feb. 20 at the Terry Trueblood Recreation Area at 4213 Sand Road SE. For
more information, see https //icgov oro/news/iowa-city-community-works-together-earn-blue-zones-
certification.
t l �
-4
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LEL
MINUTES APPROVED
CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE
DECEMBER 1, 2015
CITY MANAGER'S CONFERENCE ROOM, CITY HALL, 12:00 P.M.
Members Present: Susan Mims, Michelle Payne, Matt Hayek
Staff Present: Tom Markus, Eleanor Dilkes, Wendy Ford, Tracy Hightshoe
Others Present: Andy Davis (Press -Citizen), Jennifer Holan (Riverside Theater), Sam
Osheroff (Riverside Theater), Matt Steele (Little Village Magazine) and a
University of Iowa student.
RECOMMENDATIONS TO COUNCIL:
Payne moved to recommend the request to the full City Council for funding to Riverside
Theater in the amount of $16,500 for FY17.
Hayek seconded the motion.
The motion carried 3-0.
Hayek moved to recommend the request to the full City Council for financial assistance
for Little Village's move to the Riverfront Crossings area, in the amount of $7,908.
Payne seconded the motion.
The motion carried 3-0.
Payne moved to approve the request for funding Creative Corridor at $10,000 for FY16,
and for intent to budget for FYs 17 and 18, with an annual review each year.
Hayek seconded the motion.
The motion carried 3-0.
CALL MEETING TO ORDER:
The meeting was called to order by Chairperson Mims at 12:04 P.M. She then asked those
present to please introduce themselves.
CONSIDER APPROVAL OF MINUTES:
Payne moved to approve the minutes as presented.
Hayek seconded the motion.
The motion carried 3-0.
CONSIDER REQUEST FOR FUNDING RIVERSIDE THEATER; $16,500:
Wendy Ford addressed Members regarding this request. She introduced Jennifer Holan and
Sam Osheroff, noting that they submitted a request several months ago to the City, asking for
financial assistance. Ford referred to the packet and the table illustrating how the requested
$16,500 will be spent. Ford also reviewed the rich history of the theater and the artists, both
inside and outside of Iowa, who come to Iowa City each year to work on productions. Ford
referred to prior years of City assistance. From 2013 to 2015, funding was geared towards
helping Riverside recover from the floods of 2008, and the loss of the Shakespeare Festival in
City Park due to flooding.
EDC
December 1, 2015
Page 2
Ford referred to the Comprehensive Plan which notes that Riverside Theater as a key part of our
"small city with big city arts and culture" and one of the organizations that adds to the vitality of
the city. The comp plan states a goal of recognizing the economic development potential of Arts
and Culture for Iowa City with specific strategies of increasing visibility and awareness of arts
and culture programs. She also said that ensuring that Riverside Theatre continue as a viable
arts business in Iowa City is also consistent with the Central District Plan which calls for
preserving and promoting the unique aspects of and supporting the economic vitality of the
Northside Marketplace. Finally, she noted that the City Council's 2014-15 Strategic Planning
Priorities include three goals that relate directly to supporting Riverside Theatre: striving for 1)
healthy neighborhoods, 2) a strong urban core, and 3) engaging in strategic economic
development activities. Because this request for $16,500 financial assistance is aligned with the
Comprehensive Plan, the Central District Plan and the City Council Strategic Planning Priorities,
Ford said staff is recommending the full funding request be considered by Council in the FY17
economic development budget.
Ford then invited both Holan and Osheroff to speak. Jennifer Holan stated that the request boils
down to the need for change — the change that comes with new leadership. Osheroff spoke to
some of these changes and what has already taken place. He noted that they desire to enhance
the patron experience and build partnerships within the City with other businesses, art
associations, and even the University of Iowa. Payne asked what is going to happen this next
summer and Holan stated that they want to be back in the park this summer and that they are
aware their patrons have missed the shows in City Park. She added that they have been in
touch with the Park District administration and have been addressing some of the issues there.
Markus asked Holan and Osheroff who owns the building where Riverside is housed and if they
have a lease on it. Holan stated that it is owned by the Gilpin family and that they have a lease
through 2020. Hayek then asked about the request itself, noting that it is for one year only.
Markus stated that staff reviewed this with the thinking that although the previous request was for
a three-year period, with the current transition of leadership staff believed they should help them
get moving in the right direction. This type of request should therefore be looked at on an annual
basis. Mims welcomed Holan and Osheroff in their new leadership roles, stating that Riverside
Theater is one of the city's renowned arts venues — one that the City is happy to partner with in
this manner. Hayek stated that he is in full support of this request and he spoke briefly to the
positive aspects of Riverside.
Payne moved to recommend the request to the full City Council for funding to Riverside
Theater in the amount of $16,500 for FYI 7.
Hayek seconded the motion.
The motion carried 3-0.
CONSIDER A REQUEST FOR FINANCIAL ASSISTANCE FOR LITTLE VILLAGE MOVE TO
RIVERFRONT CROSSINGS OFFICE; $7,908:
Ford introduced the next agenda item, a request for financial assistance from Little Village
magazine. She stated that Matt Steele, owner of Little Village, has been trying to find ways to
grow the business and recently found office space in the same building as Her Soup Kitchen, just
north of the railroad depot on Dubuque Street. The building, recently purchased by Steve
(former City of Iowa City employee) and Suzanne Long is in need of updating. The building
owners and business owner desire to help maintain the character of this particular neighborhood
by ensuring the old building is maintained and by creating appealing office space. The plan is to
improve the energy efficiency of the building and the aesthetics. Ford reviewed planned
upgrades and noted that there is also a plan to offer an artist in residence space in the building.
EDC
December 1, 2015
Page 3
Of the expected $24,000 in expenses to achieve this plan, the owners are requesting funding of
$7,908 (1/3) from the City.
Ford noted that the Comprehensive Plan and the Riverfront Crossings District Plans include
several goals that can be met, in part, supporting this request. She added that Little Village, an
employer of people in the creative fields of editing and writing and design, is also a great
resource for visitors to the city. She said staff is recommending the City fund one-third of the
$24,000 in costs to upgrade this building. Matt Steele noted that he greatly appreciates the
Council's time and consideration in this matter. Payne asked about the HVAC systems and if
owners are seeking a MidAmerican rebate for the HVAC system. Steele stated that he was not
aware of this, and Payne further explained what MidAmerican offers, stating it could help reduce
costs. She also asked about the LED lighting, suggesting they may also be able to get a rebate
for some of those expenses. Markus noted that the Steve Long, the new owner of the building is
the same Steve Long who used to work for the City. Markus then asked Steele how long a lease
he will have on this new location. He responded that it is a five-year lease. Showing his support,
Hayek stated that he believes Little Village provides an element of investigative journalism and
coverage on local issues that is often lacking with the broader media. Payne then asked a
question about the photos shown regarding facade upgrades. She questioned if this would be
covered under the City's facade program or not. Ford stated that it would qualify but that that
program is out of funds at this time.
Hayek moved to recommend the request to the full City Council for financial assistance
for Little Village's move to the Riverfront Crossings area, in the amount of $7,908.
Payne seconded the motion.
The motion carried 3-0.
CONSIDER A REQUEST FOR FUNDING CREATIVE CORRIDOR REQUEST; $10,000:
Ford noted the letter accompanying this request, stating that this request was made back in April
to the City to participate in helping to fund the 'Creative Corridor' branding efforts. She stated
that there is no one representative present today regarding this request, and that she would give
Members some background on this branding effort. She noted the Creative Corridor branding is
an effort that began a few years ago, with a goal to help the Iowa City area and the corridor
within the national marketplace. These efforts are targeted to employers, and to people who
might move to the area for employment. Ford noted who some of the key players are in this
effort — the University of Iowa and the City of Cedar Rapids along with ten other municipalities
and economic development organizations in the region. Markus added that both ICAD and the
Cedar Rapids Metro Economic Alliance are currently attempting to partner on tenant recruitment
and marketing, and he believes it is important for Members to remember that when corporations
are looking at potential relocation, they are looking at places with larger populations. It is the
wider'corridor' aspect provides that greater population and laborshed than the City would have
on its own. He also stated the growing competition with Des Moines and the 'corridor' they have
established there with Ames and Iowa State University. Markus stated that he would recommend
a funding commitment subject to an annual review, even if the Council agrees to set aside
budgetary dollars for this for a three-year period.
Mims noted that this effort has been going on now for several years, and that at first there were
questions about the actual benefits from this initiative. She stated that with the staff
recommendation, she is assuming that they are seeing positive results from this. Payne asked
for clarification on the timing. Markus reiterated that the request is for a three-year period,
starting with the current year's (FY16) amount. Hayek also asked how the funds are spent.
Markus responded that with the Corridor Branding efforts, marketing is the main expense.
EDC
December 1, 2015
Page 4
Hayek added that he also believes there should be a Creative Corridor report to the committee
after this funding cycle, so that they can better assess the effectiveness of this initiative.
Payne moved to approve the request for funding Creative Corridor at $10,000 for FY16,
and for intent to budget for FYs 17 and 18, with an annual review each year.
Hayek seconded the motion.
The motion carried 3-0.
STAFF UPDATES:
Ford asked Hightshoe to give Members an update on the Building Change. She explained the
projects and shared pictures with the Members. The discussion continued, with Hightshoe
explaining that the goal of these improvements is to help improve the downtown experience. So
far, the Building Change grant program has leveraged $961,000 of investment in downtown, with
the City's matching grants totaling $320,000. Hightshoe also spoke to the loan program. Mims
asked if there is a way to put some of this information out on Channel 4, or other ways to get the
information out to the public. Staff will look into this. Hightshoe also spoke briefly to the CDBG
program and how they are out of funds currently.
Ford then thanked the Members for attending today's meeting, noting that staff had hoped to
have a meeting with the new owners of the Fieldhouse building but that it did not materialize as
hoped. She also added some other projects on the horizon — Moss Ridge and the potential new
owners out there, and also the Unitarian Church and the City's north parking lot project.
COMMITTEE TIME:
Mims stated that she is going to miss Payne and Hayek on this committee, should she be able to
stay on it. She added that both have shown their due diligence to economic development issues
within the city. She thanked them for their time on the committee. Payne stated that she has
enjoyed her time on the committee, and Hayek agreed, stating that he has been on it since he
began Council. He thanked staff, as well, for their work over the years.
OTHER BUSINESS:
None.
ADJOURNMENT:
Payne moved to adjourn the meeting at 1:00 P.M.
Hayek seconded the motion.
Motion carried 3-0.
EDC
December 1, 2015
Page 5
Council Economic Development Committee
ATTENDANCE RECORD
2014-2015
Key:
X = Present
O = Absent
O/E = Absent/Excused
TERM
N
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X
X
X
X
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Susan
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Annual Employee Potluck and Service Awards
Thursday, March 31, 2016
11:00 am to 1:00 pm
Robert A Lee Recreation Center Social Hall
The service awards ceremony is scheduled for 11:45 am to honor
employees who reached a milestone anniversary in 2015
Hot sandwiches, veggie lasagna, beverages and table service will be
provided
The rest is up to us, so bring your favorite dish to share
And, don't forget your appetite!
Questions? Please contact any of us:
Joyce Carroll (Recreation): 356-5223
Samara Hayek (Wastewater): 887-6108
Elyse Miller (Library): 887-6003
Tracy Robinson (Human Resources): 356-5026
Pam Sinnott (Equipment): 356-5103
Iowa City Police Department
and University of Iowa DPS
Bar Check Report - January, 2016
Possession of Alcohol Under the Legal Age (PAULA) Under 21 CharjW FEB --4 lion [); 15
Numbers are reflective of Iowa City Police activity and University of Iowa Police Acth4y .
Business Name Occupancy
(occupancy loads last updated Oct 20M
= University of Iowa
Monthly Totals
Bar
Under2l PAULA
Checks
Prev 12 Month Totals
Bar
Under2l PAULA
Checks
Under 21 PAULA
Ratio Ratio
(Prev 12 Mo) (Prev 12 Mo)
2 Dogs Pub 120
0
0
0
12
0
0
0
0
Airliner 223
1
3
0
15
6
1
0.4
0.0666667
American Legion 140
0
0
0
1
0
0
0
0
Atlas World Grill 165
0
0
0
Bardot Iowa
3
0
0
20
3
0
0.15
0
Baroncini—
0
0
0
Basta 176
0
0
0
1
0
0
0
0
Blackstone— 297
0
0
0
,Blue Moose— 436
0
0
0
21
4
2
0.1904762
0.0952381
Bluebird Diner 82
0
0
0
Bob's Your Uncle *" 260
0
0
0
Bo -James 200
0
0
0
19
0
0
0
0
Bread Garden Market & Bakery
0
0
0
Brix
0
0
0
Brothers Bar & Grill, [It's] 556
2
1
0
119
20
16
0.1680672
0.1344538
(Brown Bottle, [The]— 289
0
0
0
(Buffalo Wild Wings Grill & Bar 189
0
0
0
(Cactus 2 Mexican Grill (314 E Burlin€
0
0
0
2
0
6
0
3
(Cactus Mexican Grill (245 s. Gilbert)
0
0
0
6
0
0
0
0
Caliente Night Club 498
0
0
0
5
0
0
0
0
(Carl & Ernie's Pub & Grill 92
0
0
0
3
0
0
0
0
Carlos O'Kelly's— 299
0
0
0
IChili Yummy Yummy Chili
0
0
0
IChipotle Mexican Grill 119
0
0
0
]Clarion Highlander Hotel
0
0
0
]Clinton St Social Club
0
0
0
3
0
0
0
0
Thursday, February 04, 2016 Page 1 of 5
R
L
L
L
L
L
L
L
L
L
L
C
L
L
L
L
L
C
L
L
L
L
C
C
L
L
Iowa City Police Department
and University of Iowa DPS
Bar Check Report - January, 2016
Possession of Alcohol Under the Legal Age (PAULA) Under 2,,1_Chi ries
Numbers are reflective of Iowa City Police activity and University of Iowa Police Activity
Business Name Occupancy
(occupancy loads last updated Oct 2008)
= University of Iowa
Monthly Totals
Bar Under2l PAULA
Checks
Prev 12 Month Totals
Bar Under2l PAULA
Checks
Club Car, [The] 56
1
0
0
8
0
0
Coach's Corner 160
0
0
0
4
0
0
Colonial Lanes- 502
0
0
0
Dave's Foxhead Tavern 87
0
0
0
3
0
0
DC's 120
5
2
0
113
48
16
Deadwood, [The] 218
0
0
0
4
0
0
IDevotay- 45
0
0
0
Donnelly'sPub 49
0
0
0
3
0
0
(Dublin Underground, [The] 57
0
0
0
2
0
0
Eagle's, [Fraternal Order of] 315
0
0
0
(Eden Lounge
1
0
0
25
4
0
LEI Banditos 25
0
0
0
IEI Cactus Mexican Cuisine
0
0
0
LEI Dorado Mexican Restaurant 104
0
0
0
EI Ranchero Mexican Restaurant 161
0
0
0
]Elks #590, [BPO] 205
0
0
0
] Englert Theatre- 838
0
0
0
]Fieldhouse 178
0
0
0
69
21
6
]FilmScene
0
0
0
] First Avenue Club- 280
0
0
0
6
0
0
]Formosa Asian Cuisine- 149
0
0
0
]Gabes- 261
0
0
0
4
0
0
]George's Buffet 75
0
0
0
7
0
0
]Givanni's- 158
0
0
0
]Godfather's Pizza 170
0
0
0
]Graze- 49
1
0
0
1
0
0
Thursday, February 04, 2016
Under 21 PAULA
Ratio Ratio
Prev 12 Mo) (Prev 12 Mo)
0 0
0 0
0 0
.4247788 0.1415929
0 0
0 0
0 0
0.16 1 0
x.3043478 1 0.0869565
0 1 0
0 0
0 0
01 0
Page 2 of 5
0 0
.4247788 0.1415929
0 0
0 0
0 0
0.16 1 0
x.3043478 1 0.0869565
0 1 0
0 0
0 0
01 0
Page 2 of 5
Iowa City Police Department
and University of Iowa DPS
Bar Check Report - January, 2016
Possession of Alcohol Under the Legal Age (PAULA) Under 21 Charges
Numbers are reflective of Iowa City Police activity and University of Iowa Police Activity
Business Name Occupancy
(occupancy loads last updated Oct 2008)
= University of Iowa
Monthlv Totals
Bar
Under2l PAULA
Checks
Prev 12 Month Totals
Bar Under2l
Checks PAULA
Under 21 'PAULA
Ratio Ratio
(Prev 12 Mo) (Prev 12 Mo)
Grizzly's South Side Pub 265
0
0
0
28
0 0
0
0
Hilltop Lounge, [The] 90
0
0
0
33
0 0
0
0
Howling Dogs Bistro
0
0
0
IC Ugly's 72
2
0
0
49
0 0
0
0
India Cafe 100
0
0
0
Iron Hawk
0
0
0
Jimmy Jack's Rib Shack 71
0
0
0
Jobsite 120
5
0
0
66
0 0
0
0
Joe's Place 281
2
0
0
20
0 0
0
0
Joseph's Steak House- 226
0
0
0
Linn Street Cafe 80
0
0
0
Los Portales 161
0
0
0
Martini's 200
1
2
0
60
25 5
0.4166667
0.0833333
Masala 46
0
0
0
Mekong Restaurant- 89
0
0
0
Micky's- 98
0
0
0
3
0 0
0
0
Mill Restaurant, [The)- 325
0
0
0
1
0 0
0
0
Moose, [Loyal Order of] 476
0
0
0
Motley Cow Cafe- 82
0
0
0
(Noodles & Company-
0
0
0
Okoboji Grill- 222
0
0
0
Old Capitol Brew Works 294
0
0
0
(One -Twenty -Six 105
0
0
0
(Orchard Green Restaurant- 200
0
0
0
Oyama Sushi Japanese Restaurant 87
0
0
0
Pagliai'sPizza` 113
0
0
0
Thursday, February 04, 2016 Page 3 of 5
FV
L
L
C
L
L
L
C
L
L
L
L
L
C
L
L
C
C
C
L
L
L
L
L
L
L
Iowa City Police Department
and University of Iowa DPS
Bar Check Report - January, 2016
Possession of Alcohol Under the Legal Age (PAULA) Under 21 Cha&'46 FEB -t; pa, r
Numbers are reflective of Iowa City Police activity and University of Iowa Police Activity �''
Business Name Occupancy
(occupancy loads last updated Oct 2008)
= University of Iowa
Monthly Totals
Bar
Checks Under2l PAULA
Prev 12 Month Totals
Bar
Checks Under2l PAULA
Under2l PAULA
Ratio Ratio
(Prev 12 Mo) (Prev 12 Mo)
Panchero's (Clinton St)— 62
0
0
0
Panchero's Grill (Riverside Dr)— 95
0
0
0
Pints 180
0
0
0
70
2
0
0.0285714
0
Pit Smokehouse 40
0
0
0
Pizza Arcade
0
0
0
Pizza Hut— 116
0
0
0
Players 114
0
0
0
IQuinton'sBar &Deli 149
0
0
0
5
0
0
0
0
Rice Village
0
0
0
Ride
0
0
0
Ridge Pub
0
0
0
Riverside Theatre- 118
0
0
0
(Saloon— 120
0
0
0
1
0
0
0
0
(Sam's Pizza 174
0
0
0
ISanctuary Restaurant, [The] 132
0
0
0
IShakespeare's 90
0
0
0
17
0
0
0
0
(Sheraton
0
0
0
IShort'sBurger &Shine— S6
0
0
0
2
0
0
0
0
Ishort's Burger Eastside
0
0
0
ISportsColumn 400
5
12
3
88
61
21
0.6931818
0.2386364
(Studio 13 206
0
0
0
10
0
0
0
0
ISummit. [The] 736
6
12
10
120
44
47
0.3666667
0.3916667
]Sushi Popo 84
0
0
0
lSzechuan House
0
0
0
ITakanami Restaurant— 148
0
0
0
ITaqueria Acapulco
0
0
0
Thursday, February 04, 2016 Page 4 of 5
Iowa City Police Department
and University of Iowa DPS
Bar Check Report - January, 2016
Possession of Alcohol Under the Legal Age (PAULA) Under X2`1 Charges ,
Numbers are reflective of Iowa City Police activity and University of Iowa Police Activity
Business Name Occupancy
Monthlv Totals
Prev 12 Month Totals
Under2l PAULA
(occupancy loads last updated Oct 2008(
=university of Iowa
Bar
Under2l PAULA
Checks
Bar Under2l PAULA
Checks
Ratio Ratio
(Prev 12 Mo) (Prev 12 Mo)
TCB 250
2
0
0
51
0
0
0
0
Thai Flavors 60
0
0
0
Thai Spice 91
0
0
0
Times Club @ Prairie Lights 60
0
0
0
Trumpet Blossom Cafe 94
0
0
0
(Union Bar 854
5
3
3
106
41
18
0.3867925
0.1698113
VFW Post #3949 197
0
0
0
Vine Tavern, [The] 170
1
0
0
14
0
0
0
0
Wig & Pen Pizza Pub" 154
0
0
0
Yacht Club, [Iowa City]- 206
0
0
0
9
0
0
0
0
(Yen Ching
0
0
0
ITMariks Noodle House 47
0
0
0
43
35
16
1229
279
138
0.2270138
0.1122864
Totals
Off Premise
0
0
4
0
1
0
95
0
0
Grand Totals
20
233
* includes outdoor seating area
`exception to 21 ordinance
Thursday, February 04, 2016 Page 5 of 5
MINUTES PRELIMINARY
HISTORIC PRESERVATION COMMISSION
JANUARY 14, 2016
CITY HALL SECOND FLOOR CONFERENCE ROOM
MEMBERS PRESENT: Kent Ackerson, Esther Baker, Kate Corcoran, Andrew Litton, Pam
Michaud, Ben Sandell, Ginalie Swaim, Frank Wagner
MEMBERS ABSENT: Thomas Agran, Gosia Clore
STAFF PRESENT: Jessica Bristow, Bob Miklo
OTHERS PRESENT: Alicia Trimble
RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action)
CALL TO ORDER: Chairperson Swaim called the meeting to order at 5:30 p.m.
PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA:
There was none.
CERTIFICATE OF APPROPRIATENESS:
920 Dearborn Street.
Bristow said this property is in the Dearborn Street Conservation District near the railroad
tracks. She said this is technically a non-contributing property.
Bristow said that it has a small shed roof addition on the back. She said the owner is mostly
remodeling the inside, although he wants to get rid of what is probably an original rear door on
the side and one of the three windows in the addition. Bristow said the owner also would like to
get rid of a window that is on the south side of the addition.
Bristow said the owner will take out the window on the north side of the addition and put a new
door in that location. She showed the door with which the owner would like to replace it.
Bristow said the house has vinyl windows and siding. She said that basically, a lot of these
things are not what one would want to see, but since this is non-contributing, blending in with
what is there would be much better than using something that does not blend in.
Bristow said staff recommends that the owner be allowed to match the siding where windows
are taken out. She said the owner does not intend to put in any more windows or another size
of window but only intends to remove the one window and leave the two in place. Bristow said
staff recommends approval of this, based on that information.
Bristow said the owner plans to remove the deck and put in a larger deck. Bristow said the
packet includes a plan she sketched in at about the proposed size. She said the owner is
definitely setting the deck back more than the 18 inches required in the guidelines. Bristow said
the owner will be working with her to insure that the railing meets the railing guidelines.
HISTORIC PRESERVATION COMMISSION
January 14, 2016
Page 2 of 8
Bristow said she does not feel that this will make any impact to the exterior, street view of this
property at all.
Sandell asked about the material for the new deck. Bristow confirmed that it will be wood. She
said that it will no longer have a metal railing.
Other male (Litton?) asked if the deck on the back would not have access. Bristow said the
deck will be much like it currently is but just bigger. She said there would be a door where the
one window currently is.
MOTION: Wagner moved to approve a certificate of appropriateness for the project at
920 Dearborn Street, as presented in the staff report. Baker seconded the motion. The
motion carried on a vote of 8-0 (Aaran and Clore absent).
REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF:
Certificate of No Material Effect — Chair and Staff Review.
721 East Colleae Street.
Bristow said that someone hit the shed -like garage in the back of this property, breaking some
of the cement board siding. She said it is the textured type, and in order to match everything
else, staff is letting the owner put it back. Bristow said the owner has meticulously taken care of
what is here, even though it is not contributing. She said the owner is basically re -siding the
unattached garage in the back.
314 South Summit Street.
Bristow stated that this house has a porch that needs reroofing. She said the owner is reroofing
with membrane roofing. Bristow said the owner took down the original bead board, which was
very deteriorated, and bought actual bead board instead of the bead board plywood and put it
up and painted it.
Bristow said it has soffits on the entire house that do not fit the guidelines at all. She said staff
talked to the owners about the fact that if they actually took down and put new soffit up, they
should actually put up bead board soffit. Bristow said the owners claim they can put back what
was taken down, and there is an insurance claim involved. Bristow said staff approved putting
the aluminum soffit back up, as long as the owners purchase no more aluminum soffit.
Bristow said the owners have since found that it might actually be too deteriorated to put back
up. She said the owners might have to purchase, and if they do, they are working to get the
insurance company to approve actually meeting the guidelines and putting on the correct soffit.
She said that it would only be on the porch though, not on the entire house.
607 Grant Street.
Bristow said that this is basically an asphalt shingle replacement.
636 South Governor Street.
HISTORIC PRESERVATION COMMISSION
January 14, 2016
Page 3 of 8
Bristow said this non-contributing property came before the Commission a while ago for the
replacement of windows on the front. She said the owners are rebuilding the rear deck. Bristow
said staff decided to let them have the rear deck in the same footprint that it originally had, even
though it sticks out beyond the footprint of the house, because they are just rebuilding it in the
same footprint.
Bristow said the owners will make all of the railing to match the guidelines. She said they will
paint or stain it to blend with the house. Bristow said the posts on the deck are wrought iron,
and they will use posts that match the current guidelines. She said the only way it will not be
meeting the guidelines is that it protrudes from the side of the house a little bit, but again the
house is non-contributing and they are not changing the size of the deck at all.
Minor Review — PreaDDroved Item — Staff Review.
728 Rundell Street.
Bristow said this project is a front door replacement. She said the owner is putting in a
fiberglass, craftsman style door with three lights.
REVIEW OF BY-LAWS AND PROCEDURES:
Swaim said that although the Commission has procedures for public hearings, it does not have
written procedures for conducting public discussion. She referred to the information about the
procedures that the Planning and Zoning Commission (P&Z) follows. Swaim said she had
asked Miklo and Bristow to make comparisons between the Planning and Zoning Commission's
by-laws and the Historic Preservation Commission's by-laws to see where the Historic
Preservation Commission (HPC) might make some additions.
In terms of the procedures, Miklo said that it might be very useful to have time limits when there
are a lot of neighbors discussing controversial issues. He said that the time limits seem to help
speakers focus on what their arguments are and help avoid a lot of repetition.
Miklo said the Planning and Zoning Commission has been using this for at least 15 years, and it
has helped make its meetings more efficient and productive. He said that it is not part of the
Planning and Zoning Commission's by-laws but rather is part of the procedures. Miklo said the
information is placed at the entrance to the meeting room with the agenda so that any potential
speaker would have a chance to read it and become familiar with it.
Miklo said the other thing that has not been consistent is that sometimes there is discussion and
then the motion occurs and then there is a vote. He said probably the appropriate way to do it
would be to have a motion and then discuss the motion and then have a vote.
Swaim asked what things the procedures should apply to. Miklo suggested they apply to
anything for which there is a motion. He said he thinks it is more appropriate when there is an
application, a landmark nomination, or an historic district. Miklo said that when the Commission
is discussing the awards program or something like that, it would not be necessary.
Miklo stated that, for the Planning and Zoning Commission, after the staff report but before the
applicant speaks, the Planning and Zoning Commission asks questions of the staff. He said the
chair sometimes has to remind the Commission members when they go beyond asking
HISTORIC PRESERVATION COMMISSION
January 14, 2016
Page 4 of 8
questions and start debating the matter that this is the time for clarifying the issues and asking
questions. Miklo said that it does take some discipline to have questions rather than discussion
at that point.
Ackerson said the discussion on numerous occasions has affected what was moved and voted
on. Miklo said the Planning and Zoning Commission handles that by having a motion,
discussing the motion, and then they make amendments to the motion, or a motion is
withdrawn.
Corcoran commented that it is the same procedure used for the Board of Adjustment. She said
it is the idea that a motion is made, and then it is actually on the floor for discussion by the
applicant and the public. Corcoran said then there is discussion by the Board and then the vote.
Miklo said there are pros and cons to each way. He said that by putting out a staff -
recommended motion, everyone then knows what the motion is and can comment on whether
he or she agrees with it. Swaim asked if someone then wants to amend the motion, does the
initial motion have to be voted down. Miklo replied that if it is an amendment and not a total
counter -motion, then it can be amended by adding or subtracting items.
Miklo stated that if it is a motion to approve a project and someone is against approval, after
discussion that will be the vote. He said that the discussion would give the opportunity to say
why someone should or should not vote for it.
Miklo said it is also the Planning and Zoning Commission's practice, once there is a motion on
the floor and the Commission is discussing the item, to not take more discussion from the public
or, generally, the staff. He said the Planning and Zoning Commission may ask questions of the
applicant or staff, but it is the Planning and Zoning Commission's time to discuss the agenda
item.
Corcoran asked if the order would then be the staff report with questions for staff, the public
hearing for the applicant and any other speakers is opened and then closed, and then there is a
motion. She said then the Commission would discuss the motion and make any amendments
or whatever and then vote.
Miklo said that after everyone has spoken, the Commission could have another round of
questions. He said the trick is to not get into debate but to have questions to get any
clarification. Miklo said that once those questions are answered, the public discussion is closed
and it is up to the Commission to discuss and vote.
Swaim said the P&Z by-laws refer to meeting in a place with accessibility, and she did not
believe that is in the HPC by-laws. Miklo said that is standard procedure and is part of the open
meetings act. He said there is no reason not to have it in, although it would be redundant.
Regarding who can make a motion, Miklo said it is the Commission's practice and is in Roberts
Rules of Order that anyone but the Chair can make a motion. He stated that it would be good to
clarify that.
Swaim referred to the Conflict of Interest Section of the P&Z By-laws. Miklo said that if the HPC
wanted to adopt something like this, because each historic district has to have a member who
lives in it and owns property, there will be cases where a member of the Commission has a
HISTORIC PRESERVATION COMMISSION
January 14, 2016
Page 5 of 8
conflict. He said that ideally there will be another party to represent him or her. Miklo stated
that if there is not the possibility of another representative, the City Attorney's Office has said
that the HPC member could represent his or her own case. He said that should be spelled out.
Michaud said that if one is representing his or her own neighborhood, he or she will be really
vested in it. Corcoran asked in what kind of situations this would occur.
Miklo said that for P&Z, the person/applicant does not participate in the discussion. He said that
P&Z is somewhat different in that the conflicts of interest have included situations where the
P&Z Commission member was a University employee and his department of The University was
involved or the member was a realtor and his or her firm was involved. Miklo said this is a little
bit more difficult in terms of the HPC.
Swaim said if someone in her neighborhood has an application, it is in her interest to have the
application be the best it can be, but she is also representing her district. Miklo stated that the
State law was specifically written to include members who live in the district. He said that if
someone in a member's district has an application, the Commission member does not
automatically have a conflict of interest. However, Miklo said that if the member has a close,
personal relationship with the neighbor and feels there is a bias, the member could recuse
themselves. He said that from the other perspective to avoid offending a neighbor, a
Commissioner may want to recuse themselves. He said it is up to each Commissioner
determine when they have a conflict and choose to not participate.
Ackerson said it would not make sense for the historic district representative to always have to
recuse himself. Miklo said that fortunately, most of the districts are large enough that this does
not often come into play.
Miklo asked Ackerson and Litton how they felt the process went from the perspective of an
applicant. Litton said he would include something that says that a property owner has to recuse
himself at some point. Miklo said that it is clear that a property owner cannot vote. He said the
question is whether the owner should participate in the discussion in any capacity.
Litton said he really liked having the opportunity to speak. Swaim said that he Litton was
speaking as the applicant and recused himself at that point. Litton agreed. Miklo said that the
way P&Z does it is that the owner gets someone else to represent them. He said that would be
a possibility. Miklo said the other end of the spectrum would be for the owner/applicant to
recuse himself and go out into the public and participate from there. Baker said that recusing
oneself might result in not having a quorum. Miklo said in that case the application would need
to be deferred.
Corcoran said that it does not say that an applicant has an obvious conflict of interest. She said
the language leaves it to the member to make that determination. Corcoran said the HPC might
want to say that if the member is an applicant for a decision by the Commission, that person has
a conflict of interest, per se, and will be required to recuse himself. She said that would be the
rule, and then there would be no question. Corcoran said the Commission could also include
the P&Z language for other situations where there is more of a gray area.
Corcoran said the law is to avoidance even the appearance of impropriety. Miklo said that it is
up to individual commissioners when there is a conflict or when they are the applicants to move
into the audience. He said it is really not the applicant that is the issue but the rest of the
HISTORIC PRESERVATION COMMISSION
January 14, 2016
Page 6 of 8
Commission, in terms of whether the members are treating the applicant the way they would
one across the street or down the block.
Ackerson said that since he has been on the Commission, people have been good about
recusing themselves without exception. He said he wondered if really spelling this out might
cause a problem where one doesn't exist.
Miklo said that currently there is nothing in the HPC by-laws about this. He asked about using
the P&Z language and including having a member who is an applicant recuse himself, allowing
him to participate as an applicant but not as a member. Michaud suggested including the
applicant or someone who would receive direct financial gain from the project.
Miklo said that staff could work on the language before the next meeting and present some
alternatives.
Swaim asked about section 11. Miklo said that because the size of the Commission may
change over time, he would be hesitant to get into numbers. He suggested using the language
"the majority of the quorum present." Corcoran said the phrase "but not less than three" could
be removed for HPC purposes Swaim said the next sentence would not apply to the Historic
Preservation Commission.
Swaim asked if the HPC would want to add the sentence about following Roberts Rules of
Order. Miklo responded that he would be hesitant to include that, because Roberts Rules are
so specific, and the Commission would want to have some flexibility. He said that if the
Commission includes the wording and doesn't follow Roberts Rules of Order, that could open up
a decision to challenge.
Bristow said the procedural process from the National Trust for preservation commissions was
included in the packet for reference. She said that the Commission could review it before any
revisions are made. Swaim commented that she read through it and can see why procedures
are so critical. Miklo said staff could draft some options for the next meeting.
Miklo said, regarding the whole issue of the City Council resolution to not reappoint commission
members, that it could be problematic for the Historic Preservation Commission, especially for
small districts, unlike other boards and commissions, which have a city-wide pool of applicants.
He said that Commission members might want to let City Council members about that.
Miklo said that City-wide, there is a low minority representation on boards and commissions,
although there is a pretty good gender balance, per State law. He stated that the City Council is
trying to make more opportunities for more people to apply to boards and commissions in order
to get more diversity. Miklo said he did not know that the Historic Preservation Commission
needs to offer specific changes but might want to ask that the City Council be open to looking at
this.
Miklo said one possibility might be that if a position is advertised for a certain period of time and
no one applies, that a previous member might be appointed. Corcoran said that since there are
four at -large members on the Commission, that might be one place the City Council could
enforce the rule, because of the larger pool.
HISTORIC PRESERVATION COMMISSION
January 14, 2016
Page 7 of 8
The Commission discussed the length of terms for various City board and commissions. Miklo
stated that staff advocated longer terms for some boards and commissions because of the
learning curve and the amount of time it takes for new members to get up to speed.
Regarding ex parte communication, Swaim said that seems like this could happen with small
districts and neighborhoods. She said it is important to remember that people should refer the
public to staff for information when requested.
REPORT ON 2015 HISTORIC PRESERVATION AWARDS:
Swaim said this is a chance for all to take pride in historic preservation and for the City to see
what the Historic Preservation Commission does. She said she also thinks that the historic
preservation awards program wins new support for preservation.
CONSIDERATION OF MINUTES FOR DECEMBER 10, 2015:
MOTION: Sandell moved to approve the minutes of the Historic Preservation Commission's
December 10, 2015 meeting, as written. Corcoran seconded the motion. The motion carried on
a vote of 8-0 (Aaran and Clore absent).
ADJOURNMENT:
The meeting was adjourned at 6:19 p.m.
Minutes submitted by Anne Schulte
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IP27
Minutes Preliminary
Human Rights Commission
January 19, 2016
Neighborhood and Development Services Conference Room (Second Floor)
Members Present: Kim Hanrahan, Orville Townsend Sr, Joe Coulter, Eliza Jane Willis (via
phone), Ali Ahmed, Andrea Cohen.
Members Absent: Paul Retish, Shams Ghoneim, Adil D. Adams
Staff Present: Stefanie Bowers.
Recommendations to Council: No.
Call to Order:
Coulter called the meeting to order at 5:31 p.m.
Consideration of the Minutes from the December 15, 2015 Meeting Date:
Motion Townsend, seconded by Hanrahan. Motion passed 6-0.
Meetinu Business
Election of Vice Chair
Hanrahan was elected Vice Chair, seconded by Ahmed. Motion passed 6-0.
Election of Chair
Commissioner's will elect a Chair at its February 16 meeting. The vote was 3 for Townsend (Coulter,
Hanrahan and Townsend) and 3 for Ghoneim (Cohen, Ahmed, Willis).
Funding Request for MLK Celebration/Black History Month
Motion Coulter, seconded by Townsend to provide $300 towards the MLK Celebration/Black
History Month. Motion passed 6-0. Commissioners cited the direct service and benefit to the
community as the reason for the support.
Funding Request Form
The funding form was slightly modified and is available on the City's website on the Human Rights link
under Form, Brochures and Upcoming Events.
Education Programming & Outreach
Bowers will plan to meet with Townsend, Ahmed and Ghoneim in the near future to plan a fair housing
event for April.
Community Outreach
Bowers has not heard back from the Iowa City Mosque as to a future date to present the Resolution in
Support of Muslim Communities.
Council Outreach
Townsend accepted a proclamation in honor of the Martin Luther King, Jr. National Holiday at the
January 5, 2016 Council meeting. Coulter made remarks after Council adopted the Resolution in Support
of Muslim Communities at the January 5, 2016 Council meeting. A proclamation will be submitted for
Black History Month, if approved Cohen will accept at the February 16, 2016 Council meeting.
Subcommittee Reports
Job Fair
Bowers reported that a job fair will be held in the fall of 2016. Planning will begin in June.
Building Communities
Townsend reported that education of students within the Iowa City Community School District was the
topic at the Black Voices Project meeting in January.
Making Iowa City a Human Rights Community
No update at this time.
University of Iowa Center for Human Rights
Ghoneim provided a report via correspondence.
Education Subcommittee
Hanrahan reported on the Iowa City Community School District's most recent progress data for students
by race, ethnicity and age.
Commission Reports
Ahmed announced that he will be moving to Virginia in the near future and will have to resign his tenure
on the Commission at that time.
Willis spoke on Arkansas celebrating the birthdays of Robert E. Lee and Martin Luther King, Jr. on the
same day. Arkansas is one of three states (Alabama and Mississippi) that celebrate both on the same
holiday. The Arkansas Governor is asking for the two holidays to be separated in the future.
Coulter remarked on his past year as Chair of the Commission. Noting he enjoyed his time serving in that
capacity.
Staff Reports
Bowers updated the Commission on the St. Ambrose Police Traffic Stop Study. She also reported on the
proposed inclusion of the Housing Choice Voucher and other rental subsidies to the definition of Public
Assistance Source of Income under the Iowa City fair housing laws.
Adjournment: 7:01 p.m.
Next Regular Meeting — February 16, 2016 at 5:30 p.m.
4
Human Rights Commission
ATTENDANCE RECORD
YEAR 2015/2016
(Meeting Date)
NAME
TERM
EXP.
2/17/
15
3/17/
15
4/1/
15
4/21
15
5/19
15
6/16
15
7/21
15
8/18
15
9/16
15
10/20
15
11/17
15
12/15
15
1/19
/16
Joe D. Coulter
1/1/2019
X
X
X
X
X
X
O/E
X
X
X
X
X
X
Ad it D.
Adams
1/1/2019
---
---
---
---
---
---
---
---
---
---
---
---
O
Eliza Jane
Willis
1/1/2019
----
----
----
----
----
----
---
---
----
----
----
----
X
Paul Retish
1/1/2017
X
X
X
X
X
X
X
X
X
X
X
X
O/E
Ali Ahmed
1/1/2017
X
O/E
X
X
X
O/E
X
X
O/E
X
O
X
X
Orville
Townsend, Sr.
1/1/2017
X
X
X
X
X
O/E
X
X
X
X
X
X
X
Andrea Cohen
1/1/2018
---
---
---
---
---
---
---
---
---
---
---
---
X
Kim
Hanrahan
1/1/2018
X
X
X
X
X
O/E
X
X
X
X
X
X
X
Shams
Ghoneim
1/1/2018
X
O/E
X
X
X
X
X
X
X
O/E
X
X
O/E
Stella Hart
1/1/2018
X
X
X
X
O/E
X
X
X
X
O/E
O/E
R
R
Edie Pierce-
Thomas
1/1/2016
O/E
X
X
X
O/E
X
X
X
X
X
X
X
-T-
----
Harry
Olmstead
1/1/2016
X
O/E
X
X
X
O/E
X
X
X
X
X
X
----
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
--- = No longer a member
R = Resignation
3