HomeMy WebLinkAbout2016-02-16 Bd Comm minutesAirport Commission
December 17, 2015
Page 1
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
DECEMBER 17, 2015 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Jose Assouline (arrived at 6:10 P.M.), Minnetta Gardinier, A. Jacob
Odgaard, Chris Ogren
Members Absent: Julie Bockenstedt
Staff Present: Michael Tharp, Eric Goers
Others Present: Matt Wolford, Melissa Underwood, Turk Regennitter
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
Chairperson Gardinier called the meeting to order at 6:04 P.M.
APPROVAL OF MINUTES:
MUTT =-
5b(1)
Minutes from the November meeting were reviewed. Odgaard moved to accept the minutes
of the November 19, 2015, meeting. Gardinier seconded the motion. The motion carried
3-0; Assouline and Bockenstedt absent.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Request to use Airport grounds -
i. Iowa City Auto Club — Tharp stated that this is a continuation
basically of last month's conversation. Since that time, he has had
contact with Dan McGehee of the University of Iowa's Transportation &
Vehicle Safety group. They would also like to use the closed runway in
their work and he had planned to be at tonight's meeting to give a brief
overview, according to Tharp. Tharp stated that he has been in contact
with the farming groups involved at the Airport to get their feedback on
such uses, as well. Tharp noted that he put a memo in the Members'
meeting packet suggesting some guidelines for such uses of this area.
Ogren stated that it appears this should be two separate discussions and
Gardinier agreed. Ogren stated that she is somewhat surprised at how
often the auto club wants to use this area and that this concerns her
Airport Commission
December 17, 2015
Page 2
somewhat. Tharp noted that it really comes down to whether they can
make it so everyone is comfortable with this usage. Ogren asked if Tharp
had checked with the FAA and he noted that anything they come up with
will need the FAA's approval, but that this type of use is allowed typically
by the FAA. Odgaard asked what the farming operators think and Turk
Regennitter stated that as long as the activities don't interfere with the
farming operations, he would not be against these types of uses.
Members continued their discussion, with Tharp responding to questions
and concerns. Gardinier stated that Ogren brings up a good point, that
the Airport is basically landlocked and that this extra runway could be
needed for airplane safety, should something occur. Assouline stated
that he thought the auto club was going to give them some further info,
such as what type of insurance they have. Tharp noted that he has
talked with the City's risk management personnel regarding this.
Assouline added that other info they had requested was how many
people could be expected at such events, so that the Commission could
have a clearer picture of what would be taking place. Gardinier stated
that she has not been persuaded yet on this type of arrangement, that
further info would be needed, that she sees security issues here. Tharp
noted some areas on the map that might be better used for auto club
activities. Members continued to discuss their concerns, especially with
safety and having people come and go at the Airport. The discussion
turned to the strategic plan and the master plan and what the
Commission envisions the Airport doing in the future. Members agreed
that security is a major issue here. Odgaard suggested they continue this
discussion and others agreed that they would be willing to do so,
especially with more info being received.
ii. University of Iowa — Transportation & Vehicle Safety
Research - Tharp then spoke to the University's request, which is
to use the same basic area of the unused runway. He gave
Members further details of just what this project would entail.
Gardinier asked about having a special meeting where the
University could give Members a demonstration of what their
research would include and how the space on the runway would
be used. Assouline stated that they need some type of application
for these types of request. This would give Members further
information on which to base their decisions. The discussion
turned to charging for these types of uses, with Tharp noting that
this type of use — by the University — is more of a publicity type of
use, in his view. He stated that the Commission can look at their
policies and set forth policies on these types of uses and requests.
Gardinier agreed that some type of application would be
appropriate here, but that not every request should be treated the
same. Members agreed that they need to continue this
discussion.
b. Airport Master Plan — Melissa Underwood spoke to Members, noting
that the final draft has been completed. She asked that Members look at
this document and give any feedback they may have. She briefly
Airport Commission
December 17, 2015
Page 3
explained the timeframe they will be working with. Underwood then
briefly spoke to the final draft, highlighting some sections for Members,
noting how a 20 -year plan is arrived at. She then responded to Member
questions and concerns, especially with having a stop -way in the future.
Ogren asked why this was removed from the master plan to begin with
and Underwood responded, noting that it would not lower minimums as
being the main reason. Underwood stated the final piece was the
financial section. Underwood described the section to members.
C. FAA/IDOT Projects: AECOM (David Hughes)
L FYI Obstruction Mitigation —Tharp stated that Hughes is
traveling and unable to be at this evening's meeting. He noted
that the obstruction mitigation FAA pre -application has been
submitted. He gave Members a brief rundown on those issues the
FAA is looking at. He added that right now there is $300,000 in
entitlement funds, but where the remainder would come from is
unknown at this time. He stated that he and Hughes are
continuing to review this situation, trying to come up with other
options. Underwood provided some information, as well, on
obstruction mitigation and how the FAA may deal with this
particular mandate.
ii. Fuel Tank Rehabilitation — Tharp stated that there is one minor
outstanding issue and the resolution should be ready for next
month's meeting. Ogren asked if everything was still running well
and Wolford stated that it is.
iii. FYI Apron Expansion — Tharp stated that this is still going to be
a first of the year bidding process with a start date in the spring.
d. Airport Operations —
i. Strategic Plan -Implementation — Tharp stated that in January
they will be speaking to how they want to start the new planning
process for the strategic plan. He noted that he can check with
City Hall on who might be available to help them with this process.
Members briefly discussed this.
ii. Budget — Tharp stated that not much has changed here. He
added that the City Council starts its budget process in early
January and that he will be at City Hall to present for the Airport.
He invited Members to join him if they have an interest in the
process.
iii. Management — None.
e. FBO/Flight Training Reports
i. Jet Air — Matt Wolford shared the monthly reports with Members.
Everyone noted the lack of snow this December and therefore not
much plowing has taken place. He noted that the snow they did
get was on a football weekend so they made sure to get the
runways cleared right away. Other than that, the usual picking up
of trash and branches, replacing of lightbulbs, and some basic
maintenance. Gardinier asked about the fuel filter usage, asking if
these weren't fairly new. Wolford explained how sand and
Airport Commission
December 17, 2015
Page 4
sediment were high during this timeframe and that several sets of
filters were gone through as they attempted to clean out the
system. Continuing, Wolford noted that they hired several new
employees recently. He stated that they recently sold off the last
of their piston powered planes and plan to go to all turbo. Wolford
added that he has talked with Tharp recently about the need to
discuss further hangar space for Jet Air. Gardinier asked for
some clarification on the hangar needs and just what the issues
are here. Tharp and Wolford responded, noting that possibly
some modifications on current hangars would meet the needs,
versus building new hangars. Gardinier asked how Jet Air's flight
training is going and Wolford responded. He stated that they are
hoping to finalize plans for a full-time instructor soon and that
Odgaard has several things going on. Odgaard stated that he has
a few students at this time, but that it ebbs and flows.
f. Security Subcommittee Report — Gardinier spoke to Members
regarding the security report, stating that she took the document that
Ogren sent her and made further changes. She then met with Tharp and
reviewed some of the documents, noting that there were some
redundancies seen, and that Tharp is working through these changes.
Members should get a draft prior to next month's meeting for further
review. Gardinier added that they also talked about having an annual
review of this document, such as when the Chair position changes.
Others agreed that this would be a good idea. Members also spoke
about having some type of drill at the Airport, just to make sure they are
prepared.
g. Commission Members' Reports — Ogren stated that she flew
commercial the day of the snow storm and she shared her experience at
O'Hare Airport. Assouline shared that he now has a second grandchild.
Gardinier stated that she flew out the afternoon of the snow storm, once
everything was cleared. She shared how her flights to and from Florida
went. Odgaard shared that he will be leaving for Florida soon, as well,
with his family and then is headed to Europe.
h. Staff Report — Tharp reminded everyone that he will be out of the office
from December 23 through January 4.
SET NEXT REGULAR MEETING FOR:
The next regular meeting of the Airport Commission will be held on Thursday. January 21,
2016, at 6:00 P.M. in the Airport Terminal Building.
Airport Commission
December 17, 2015
Page 5
ADJOURN:
Ogren moved to adjourn the meeting at 7:38 P.M. Assouline seconded the motion. The
motion carried 4-0; Bockenstedt absent.
CHAIRPERSON
DATE
Airport Commission
December 17, 2015
Page 6
Airport Commission
ATTENDANCE RECORD
2015
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
O
O
O
O
O
O
O
O
O
O
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Cil
Cn
Cil
Cil
Cn
Cn
Cn
Cn
Cn
Cn
Cn
CA
Cn
Minnetta
03/01/19
X
X
X
X
X
X
O/
X
X
X
X
X
X
Gardinier
E
Jose
03/01/16
O/
X
X
O/
X
X
X
X
X
X
X
X
X
Assouline
E
E
Chris Ogren
03/01/18
X
X
X
X
X
X
X
X
X
X
X
O/
X
E
A.Jacob
03/01/18
X
X
X
X
X
X
X
O/
X
X
X
X
X
Odgaard
E
Julie
03/01/17
N
N
N
N
N
N
N
N
N
N
N
X
O/E
Bockenstedt
M
M
M
M
M
M
M
M
M
M
M
David Davis
03/01/17
X
O
X
X
O
X
O
O
N
N
N
N
NM
M
M
M
M
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
r
CITY OF IOWA ItWZ111 ---11t
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CITY 5b�l�l
MEMORANDUM
Date: February 4, 2016
To: Mayor and City Council
From: Kristopher Ackerson, Community Development Planner
Re: Recommendations from Housing and Community Development Commission
At their January 21 meeting, the Housing and Community Development Commission approved
the November 19, 2015 meeting with the following recommendation to the City Council:
By a vote of 7-0 the Commission recommends City Council adoption of FY2016 Annual
Action Plan Amendment #2 which will allocate CDBG funds totaling $100,002 to
Prelude, $50,000 to Systems Unlimited, $49,998 to The Housing Fellowship and
$600,000 to Bilam Properties, LLC.
Additional action (check one)
No further action needed
Board or Commission is requesting Council direction
—X_ Agenda item will be prepared by staff for Council action - Done
MINUTES APPROVED
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
NOVEMBER 19, 2015 — 6:30 PM
SENIOR CENTER, ASSEMBLY ROOM
MEMBERS PRESENT: Peter Byler, Sydny Conger, Bob Lamkins, Jim Jacobson, Dorothy
Persson, Emily Seiple, Mark Signs
MEMBERS ABSENT: Michelle Bacon Curry
STAFF PRESENT: Kris Ackerson, Tracy Hightshoe
OTHERS PRESENT: Maryann Dennis, Casey Westhoff, Roger Lusala
RECOMMENDATIONS TO CITY COUNCIL:
By a vote of 7-0 the Commission recommends City Council adoption of FY2016 Annual Action
Plan Amendment #2 which will allocate CDBG funds totaling $100,002 to Prelude, $50,000 to
Systems Unlimited, $49,998 to The Housing Fellowship and $600,000 to Bilam Properties, LLC.
CALL TO ORDER:
Byler called the meeting to order at 6:30 PM.
APPROVAL OF OCTOBER 22. 2015 MINUTES:
Lamkins moved to approve the minutes of October 22, 2015 with minor edits. Persson seconded
the motion. A vote was taken and motion passed 7-0.
None.
STAFF/COMMISSION ANNOUNCEMENTS:
Ackerson welcomed Conger to her first meeting.
Ackerson noted that Signs resigned from the Commission and this would be his last meeting.
Byler mentioned that all future emails will come from staff so that they can be included in public
record if needed.
Seiple noted that this evening the Senate was voting to not fund HOME as part of an
amendment to the transportation bill which would take funding down by 95%.
MONITORING VISITS:
The Housing Fellowship, Maryann Dennis
Dennis stated that The Housing Fellowship received funds to rehab 621 Keokuk Court and 446
Hawaii Court which are two dwellings the Fellowship has owned for quite a few years. The bid
Housing and Community Development Commission
October 22, 2015
Page 2 of 8
ad was published on October 8 and bid packets were sent out to five additional contractors.
They received three bids for each unit, and there was a bid opening on October 30 and the
Hawaii Court project was awarded to Creative Improvements. The Fellowship had cut out
some of the items from the project because they have $24,999 to work with and need to have
some funds held back for unexpected items. The tenant that lives in the Hawaii Court home
prefers the work not begin until after the holidays and the Fellowship agreed. The 621 Keokuk
Court bid was awarded to CCBS Construction (they will not use more than $24,999 of HOME
funds, the Fellowship will pay for the rest). Dennis showed pictures of CCBS beginning work on
the 621 Keokuk Court home. The home will get new windows, new garage door opener,
complete re -do of the bathroom, and many other necessities. Dennis noted the current tenants
have lived in the home since 1997. Dennis said the project will be done within 90 days. These
two projects are from funds that were awarded to the Fellowship in January.
Dennis reminded the Commission that The Housing Fellowship is a non-profit housing
developer that mainly concentrates on affordable rental homes for families. They just
celebrated their 25 anniversary in September. They currently own and manage 171 scattered
site rental homes, they do not own any property that has any common areas, so no apartment
buildings. Their properties are all single family homes, townhomes, duplexes, or a few condos
within a bigger condo association. All the families they rent to are low income.
Persson asked about the money that was allocated to the Fellowship last month and how those
projects are progressing. Dennis said they are working on the scope of the projects as they
wait for the amendment to officially pass Council. Hightshoe also noted they will need to go
through environmental review. Once all requirements are met, the Fellowship may proceed.
Dennis noted that since they are a non-profit they must advertise for bids and give them time to
review the properties, submit the bids, have a bid opening, submit the minutes, and then enter
into a contract.
Dennis noted they have a few long term tenants, one over 20 years and this family at 621
Keokuk Court for 18 years. Tenants can have the option to buy the properties if they are able
to, are income eligible and then not resell the property for a set number of years.
Systems Unlimited, Casey Westhoff
Westhoff (Executive Director) provided the Commission with an update regarding the property
at 1628 California Avenue which was the home they purchased utilizing CDBG funds. They
closed on the home in mid-September. The home will house three individuals with severe
intellectual mental disabilities and autism that have some significant behavioral challenges.
They knew when they purchased this house they would need to do some renovations to make
it more friendly for the individuals they serve. They typically see such tenants put significant
holes in walls, doors and windows. So they are putting in new drywall throughout the home, 5/8
inch drywall (thicker than normal drywall for resistance), and new windows will be installed
soon. They hope to have the interior finished within the next two months. The home has two
bedrooms on the main level and two more bedrooms in the finished basement. Systems paid
$160,000 for the home. Westhoff noted the house was re -roofed as part of the purchase
negotiation. Westhoff showed pictures of the home. The tenants who will be placed in this
home are moving from another home in Iowa City that is too small and not in great shape.
Systems is excited to find this home and be able to customize it to meet the needs of these -
individuals. Westhoff noted they would also put in additional fencing around the yard, six foot in
height for safety of the tenants. Westhoff stated they would upgrade the house the tenants are
Housing and Community Development Commission
October 22, 2015
Page 3 of 8
vacating for other individuals in need. He said there is 24-hour care for the individuals in the
home, on a rotating basis.
Mayor's Youth Empowerment Program, Roger Lusala
Lusala (Executive Director) stated they received an award of $60,000 and were originally going
to complete one project with the funds but were able to buy two houses with the funds. The first
house is on Shamrock Drive, a three bedroom house. They spent an additional $8,100 to get
the house updated, new carpeting, washer and dryer, and other miscellaneous repairs. They
purchased the home on July 28 and the new tenants were able to move in August 15. There
are three ladies with disabilities living in the home; they are all new to the MYEP program and
new to Iowa City as well. Lusala noted for their residential program they serve adults, ages 18
and above, and the three ladies living in this home range in age from 22 to 30. Folks in their
program can live in the homes indefinitely. He stated that the majority of their services are for
people with disabilities but they do have some programs that work with at risk youths in
employment capacities. For the housing program, only people with disabilities can be placed in
the homes.
Lusala said the second house they purchased is at 403 Elmridge Avenue for $189,000. They
put a down payment of $37,000 from CDBG funds. For this house they partnered with US Bank
and it did not need much work so they only spent about $2,400 to get it ready for people to
move in. They closed on this house on August 5 and the first person moved in on September 1
and now it is full with three men living in the home, all in their early 20's so this is their first
home. Thanks for the CDBG funds they were able to purchase two houses and give six
individuals homes.
REVIEW OF PROCESS — ANNUAL ACTION PLAN AMENDMENT #1:
Hightshoe noted that they clarified with legal counsel that whatever amendment they publish for
public input goes to Council. She said that is why the Commission's objection was noted in the
comments received and in the memo. She stated she believes that this is the only time it has
been done this way. Typically the Commission meets, they form a recommendation, staff
presents that to the public, the Commission then sees it again during the 30 -day public
comment period, and then makes a final recommendation to Council. In this unique situation
staff needed to start the 30 -day process in order to meet the HOME deadline and drafted the
amendment before HCDC could meet.
CONSIDER A RECOMMENDATION TO COUNCIL ON THE FY2016 ANNUAL ACTION
PLAN AMENDMENT #2:
Byler noted this amendment formalized the allocations discussed at the October 22 meeting.
That amendment was drafted, and now is up for public comment.
Seiple noted she was concerned about ramifications with the crime free lease and federal
funding based on protected classes related to the funding for Bilam Properties LLC. She said in
her research she found that such leases can discourage residents from calling police.
Persson noted that due to increased incarceration over the past 20 years, rapid rehousing
needs have increased and many homeless do have criminal records so there may be future
Housing and Community Development Commission
October 22, 2015
Page 4 of 8
issues with how to deal with that situation. Persson agrees the crime free leases are to make
everyone in the neighborhood feel safe, however how are we to aid and assist those homeless
folks with criminal records. Jacobson said this does raise the question of disparate impact.
Dennis noted that The Housing Fellowship does conduct background checks and that the
Supreme Court has passed a disparate impact ruling which can impact what non -profits or
companies receiving federal funds can do. On the other hand the HOME program requires that
if a property is leased with HOME funds the property owner or manager must have an approved
tenant selection plan. They must submit what criteria they use to allow a tenant to lease the
property. Most landlords do a credit check, The Housing Fellowship does not, but they do
national criminal and eviction background checks. Dennis said their attorney recommends not
having an itemized list of what they will or will not accept in background checks, to be more
subjective on a case-by-case basis. They look more at history of destruction of property, theft
and violence to people. Dennis said their background checks only go back three years.
Jacobson noted that while the Council ultimately makes the final decision, his concern is what
the Commission is perhaps agreeing to, or recommending, could it be adverse to the City.
Hightshoe said the City is just assisting with the rehab of the property and ensures compliance
with the rehabilitation and CDBG/HOME requirements. She stated the City encourages good
property management, but will check with the City's legal department about the issue of crime
free leases and if in any case this is not legal or not in compliance with the CDBG program. The
City does monitor that CDBG housing recipients are leasing more than 50% to low income
(under 80%) households.
Persson moved to recommend approval of the proposed FY16 Annual Action Plan
Amendment #2. Jacobson seconded the motion. A vote was taken and the motion
carried 7-0.
DISCUSSION OF SCORING CRITERIA AND APPLICATION FORM FOR CDBG AND HOME
GRANT APPLICATIONS AND CONSIDER A RECOMMENDATION TO COUNCIL:
Byler noted the scoring criteria and draft application form was emailed out to the
Commissioners. Hightshoe said that The Housing Fellowship submitted comments and
distributed their letter.
Byler stated that several Commissioners had sent their suggestions to Ackerson and Byler then
redid the scoring sheet and combined the two scoring sheets into one. He said some of the
significant changes are the scoring sheet follows the application sections and there are no more
yes/no questions on the scoring sheet. They removed some of the questions that were more
conceptual and not really able to be scored. The cost estimate questions also now line up on
the application and scoring guide.
Persson asked for clarification on community partnerships and volunteer resources. She noted
that so many of the projects are put out for, bids and the work being completed by professionals.
Byler referred to question 12 "please describe any community partnership or volunteers that will
contribute to the project" so if you are Habitat for Humanity and you are using volunteer labor
that leverages the money the Commission is awarding. Another example would be two non-
profits working together on a project. Persson asked how The Housing Fellowship would fulfill
leveraging community partnerships or volunteer resources. Dennis replied that they can
leverage partnerships with banks and trust funds. She noted that her Board is all volunteer
Housing and Community Development Commission
October 22, 2015
Page 5 of 8
members so she classifies their time as volunteer resources. Habitat for Humanity will always
score more in volunteer service. Jacobson noted these scoring criteria are used as guidance.
Byler also noted the first question is "does the project have realistic cost projections including
bids," so that covers The Housing Fellowship's need to get bids and the fact the Habitat for
Humanity will never have a bid process. Hightshoe noted the question includes both community
partnerships and volunteer resources so it can be scored equally over various types of projects.
Persson noted she liked the draft, but wanted confirmation that the scoring system would be
used as a starting point for discussions, not as an absolute in making decisions. Byler said that
could be up for discussion.
Dennis addressed the Commission about the application and scoring sheet from the perspective
of the applicants. The Housing Fellowship has applied for many different sources of financing
and most of the applications are scored, so as an applicant when filling out an application they
aim to get the highest score. She noted the FY16 allocation process was very frustrating as an
applicant because some Commissioners didn't score the applications at all, and the discrepancy
in the scores for the same application didn't make any sense. To Dennis that indicates there is
way too much subjectivity in the analysis of the applications. Other sources of financing that
uses scoring systems are much more objective and can explain their scoring systems. Dennis
stated that when analyzing an application there are four things to look at as written in the CITY
STEPS Plan for funding: 1) high priority need; 2) the capacity of the applicant; 3) the impact of
the project; 4) and the feasibility of the budget.
Byler asked whether Dennis was suggesting that staff would be better equipped to draft the
allocation recommendations and just have the Commission approve staff's recommendations.
Dennis did not suggest that however noted that staff is more aware of project budget and
proforma than many on the Commission. Other boards and commissions for the City vote on
staff recommendations.
Jacobson noted that if the decision is to use the scoring criteria, then everyone on the
Commission should use the scoring criteria. Lamkins noted he was not a fan of the scoring
sheets; he would rather have discussions and subjectively rank the applications. Seiple noted it
would be hard for a new commissioner to fill out the scoring sheet without discussion.
Byler noted that the flip side of the scoring is the discussion is very valuable for making
allocations, but how will they make distinctions when all the applicants meet the high priority
need, the capacity of impact, and have a budget. Does everyone get the same funding? What
makes one project more worthy than another?
Hightshoe noted that the projects are often not easily comparable — one can be for housing
rehabilitation and another could be for a warehouse expansion for the Crisis Center.
Lamkins liked the idea of scoring as long as they were not restricted to allocating strictly based
on scoring. He likes the discussion and ability to change funding priorities based on the
discussions.
Byler asked whether more Commissioners were in favor of using the scoring sheet as a
personal guide. Persson agreed to that, but that the scoring sheets should be completed and
turned in prior to the discussion at the meeting. Signs agreed with Persson that seeing the
scoring sheets prior to the discussion would be helpful, especially to new commissioners.
Housing and Community Development Commission
October 22, 2015
Page 6 of 8
Jacobson suggested staff also fill out score sheets as guidance, to address the expertise of their
knowledge of the projects and applicants that perhaps the Commissioners are not privy to. The
Commission discussed the value of staff completing the scoring sheets and agreed it would be
valuable to the Commission.
The Commission and staff discussed edits to the draft scoring sheet. There was significant
discussion on the question of overhead of the organization and project., Byler said that is
addressed in question 23. Byler noted that he and Ackerson did discuss question 20 at length
"to what extent does the proposed project pay property taxes". Byler was unsure that was
pertinent to the application. The Commission agreed to remove that question from the
application and scoring sheet.
Next was discussion on the weighting of points for each section. Seiple asked for clarification on
differentiating parts one and two. Byler said it was a way to prioritize projects that may not have
another source of funding, and also the ability to leverage allocations. Also adding the question
regarding "ability to private fund raise" should be added back to the application.
Jacobson noted that in section one, with the new CITY STEPS, the number of possible things
that constitute a need, everything is a need and it would be very hard for an applicant to not get
the full 20 points. Byler noted the judgement comes in on the 2nd part of the question in how well
the applicant fills the need. The question will be revised to "how well does the applicant
document the project to meet the needs identified in the CITY STEPS'.
Persson noted that the area of capacity is very important and should carry a heavy weight. The
Commission discussed and felt it was subjective and would be an area of discussion during the
time of review of applications.
Signs noted removing the question regarding innovation was good. Persson agreed and said
what usually happens is those type of applicants have not done the community work to seek
other funding and partnerships and rely only on the grant funding.
Lamkins moved to use the new scoring criteria with revisions as a non-binding process
that will be used as a guide and completed by a deadline by all Commissioners and staff
so that a summary can be presented at the meeting for discussion.
Signs seconded the motion.
A vote was taken and the motion carried 7-0.
Ackerson noted that the Commission has the opportunity to have a meeting in December
(December 17) to discuss the Aid to Agencies applications which the Commission will be
recommending funding in January. This meeting can be a time for the Commissioners to ask
specific gUestions to the applicant agencies. There is not enough time for each agency to
present their application; it is more for the Commission to address questions/concerns prior to
discussion and voting at the January meeting. The Commission discussed and decided to only
hold the J nuary meeting.
PUBLIC MEETING - ANNUAL REVIEW OF THE 2016-2020 CONSOLIDATED PLAN
(AKA CITY STEPS)
Housing and Community Development Commission
October 22, 2015
Page 7 of B
Byler opened the public hearing.
Seeing no one, Byler closed the public hearing.
ADJOURtdMENT:
Dennis announced that the Johnson County Coalition was having a mixer on Monday,
December 7 at Red's Alehouse in North Liberty open to all.
Jacobson moved to adjourn. Conger seconded the motion. A vote was taken and motion carried
7-0.
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�! PUBLIC LIBRARY
123 S. Linn St. •Iowa City, IA 52240
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BOARD OF TRUSTEES
Minutes of the Regular Meeting
December 17, 2015
FINAL APPROVED
Members Present: Diane Baker, John Beasley (in at 5:25 pm), Adam Ingersoll, Thomas Martin (in at 5:10
pm), Robin Paetzold, Meredith Rich -Chappell, Jay Semel, Monique Washington.
Members Absent: Janet Freeman.
Staff Present: Terri Byers, Maeve Clark, Susan Craig, Kara Logsden, Anne Mangano, Patty McCarthy,
Elyse Miller, Brent Palmer, Angela Pilkington.
Guests Present: Doyle Landry.
Call Meeting to Order. President Paetzold called the meeting to order at 5:00 pm.
Public Discussion. None.
Approval of Minutes.
The Minutes of the November 19, 2015 Library Board of Trustees meeting were reviewed. A motion to
approve the Minutes was made by Ingersoll and seconded by Rich -Chappell. Motion carried 6/0.
Unfinished Business.
FY17 Operating Budget. The City Manager's recommended budget for the Library has been received.
Full budget information is not available but is expected soon. Craig reminded the Board the Library
submits the budget request to the City Manager. He and Finance staff prepare a proposed budget that
is sent to the City Council. The City did not include the operating funds money for the bookmobile in
the proposed budget. Craig said modest cuts were made in several other areas which is typical. The
collection budget request was not cut. Semel asked if the City gave reasons for not including the
bookmobile expenses. Craig believes the request was denied because we are asking for a staff position.
The City has not approved new staffing requests to other departments for some time. Craig believes a
permanent staff request is a difficult thing to accomplish because funding for new permanent positions
must be approved at the City Council level and is considered differently than other budget items. Craig
believes getting a staff person for the bookmobile is not hopeless and believes the services we hope to
provide to the community are important. The Board has the option of directly asking the Council for the
bookmobile operating funds. If successful, City staff would be instructed by City Council to put the
bookmobile costs back into the budget. A motion for the Library Board to request support for the
bookmobile operations funding to City Council, was made by Baker and seconded by Washington.
Motion carried 7/0.
Craig is scheduled to talk with the City Council about the budget request on Saturday, 1/9/16. Rich -
Chappell asked when the Board will be given time to present to Council. Craig said she previously asked
the Assistant City Manager about this and was told it would also occur on Saturday, 1/9/16. President
Paetzold will make the request on 1/9/16.
Policy Review: #505 Volunteer Policy. This is a regularly scheduled policy review held over from the
November meeting. The City's policy on background checks was provided to the Board per its request.
Semel asked which volunteers did not require a background check. Craig said checkin volunteers who
do not handle money or work with children do not require a background check. A motion to approve
the policy as revised was made by Rich -Chappell and seconded by Ingersoll. Motion carried 7/0.
New Business.
Policy Review: #401: Finance Policy. This is a regularly scheduled policy review. Paetzold asked if most
people are aware of how the City auctions/sells surplus items. Craig said this process is well known. A
motion to approve the policy as revised by staff was made by Semel and seconded by Martin. Motion
carried 7/0.
Staff Reports.
Director's Report. After speaking with the City Attorney, Craig included a memo in the packet about
appropriate ways to handle public discussion. There will be a Winter Window newsletter in mailboxes
after the first of the year. We have only had two issues each year for some time; having a third issue
allows us to include other things. The Rev Up For Rotary Rev Up for Reading fundraiser resulted in
$19,000 to ICPL from the Iowa City Noon Rotary. Craig was glad to be asked to participate and the
other participating libraries were pleased as well. Three Board members, Washington, Freeman, and
Martin, attended the Legislative Reception. Issues discussed included the P grade reading standard
going into effect next year. Legislators attending were Mascher, Dvorsky, Stutsman, Kinney and Jacoby.
Craig appreciated the great Board turnout. Paetzold asked about the State Historical Library. Craig and
Martin said legislators seemed to think there was room for improvement in funding. Martin said the
Iowa Department of Cultural Affairs talked about the poor condition of the building in Des Moines,
which hopefully will help bring attention to it. Miller will register Board members for Iowa Library
Association annual membership. Dues will be paid by the Library.
Departmental Reports:
Children's Services. No comments.
Collection Services. No comments.
IT. Ingersoll asked if are going to publicize the new wifi. Craig is pleased to be working with the City on
this because we learn each other's operations. We also save money. Palmer said the wiring project is
almost done and is going quickly.
Development Office Report. McCarthy said fundraising is on target. McCarthy invited everyone to come
to the Library for Cocoa and Carols with Combined Efforts Men's Choir on Sunday at 2:00 pm in
Meeting Room A. The Java House will generously provide cocoa and cookies. A fire sale for staff began
today for leftover items from the Arts & Crafts Bazaar. McCarthy thanked Diane Baker for helping
during the Bazaar.
Spotlight on the Collection. No comments.
Miscellaneous. No comments.
President's Report. President Paetzold thanked the Board members who attended Inservice Day. She
felt the topics were well planned, particularly the mental health issues. The second season of Music is
the Word will include Jim Gill for a family concert at the Englert Theatre in January.
Announcements from Members. Beasley asked about Executive Session. Craig said this is a limited
action and used for pending litigation, contract negotiation, and personnel matters when requested and
it must be posted publicly. Craig said in her time this Board has only gone into Executive Session for a
personnel matter. President Paetzold noted that open meetings are valued in Iowa City.
Committee Reports.
Foundation Members. None.
Communications. None.
Disbursements.
The MasterCard expenditures for November, 2015 were reviewed. A motion to approve the
disbursements for November, 2015 was made by Martin and seconded by Rich -Chappell. Motion
carried 8/0.
Set Agenda Order for January Meeting.
FY17 Budget report.
6 month statistics.
Strategic plan six-month update.
Adjournment. A motion to adjourn the meeting was made by Semel and seconded by Baker. Motion
carried 8/0. President Paetzold closed the meeting at 5:54 pm.
Respectfully submitted,
Elyse Miller
Board or Commission:lCPL Board of Trustees
ATTENDANCE RECORD
12 Month
KEY:
X = Present
0 = Absent
O/E = Absent/Excused
NM = No meeting
MowfnwgDate
Name
T onn
9X irstion
pi
2/26/15
3/26j1S
423/15
S/28/15
625/15
7/25/15
8127/15
9124/1S
10/2Z/1S
±1/14/15
72±1.7/±5
=8116
Diane Baker
6/30/19
x
x
O/E
x
x
X
X
X
O/E
O/E
X
O/E
John Beasley
6/30/21
Not on Board
x
x
x
x
x
X
0
Thomas Dean
6/30/15
x
x
x
X
O/E
Off Board
Janet Freeman
6/30/19
X
X
O/E
X
X
0
X
X
x
X
O/E
I O/E
David Hamilton
6/30/15
x
O/E
O/E
X
x
Off Board
Adam Ingersoll
6/30/21
Not on Board
X
x
x
X
X
x
x
Tom Martin
6/30/17
X
X
X
x
x
X
O/E
X
X
x
X
X
Linzee Kull
McCra
6/30/15
O/E
x
x
X
X
Off Board
Robin Paetzold
6/30/17
X
x
x
X
X
X
x
x
X
X
x
x
Meredith
Rich -Chappel
6/30/17
O/E
X
X
X
X
O/E
X
X
x
x
X
X
Jay Semel
6/30/19
X
X
I x
I O/E
X
X
X
X
X
x
X
X
Monique
Washington
6/30/21
Not on BoardX
x
X
x
X
X
X
KEY:
X = Present
0 = Absent
O/E = Absent/Excused
NM = No meeting
5b(4)
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MINUTES APPROVED
PARKS AND RECREATION COMMISSION
DECEMBER 9, 2015
ROBERT A. LEE COMMUNITY RECREATION CENTER — MEETING ROOM B
Members Present: Suzanne Bentler, Clay Claussen, Maggie Elliott, Cara Hamann, Lucie Laurian,
Paul Roesler, Joe Younker
Members Absent: David Bourgeois, Larry Brown
Staff Present: Geoff Fruin, Chad Dyson, Zac Hall, Tammy Neumann
Others Present: Dell Holland, Pauline Taylor
CALL TO ORDER
Chairman Claussen called the meeting to order at 5 p.m.
STAFF INTRODUCTION:
Fruin continued with monthly staff introductions. Tonight he introduced Earlis Stockman, the longest
standing City Employee, to the Commission. Fruin announced that Stockman will be retiring from the
City of December 31 after 46 years of employment. Stockman explained that he started his employment
after getting out of the Army in 1969. He said that at that time there were not many parks in the city and
that City Park was the main focus. There are now 42 parks in Iowa City. There was a zoo at City Park at
that time. He told the story of a day after there was a storm that the buffalo from the zoo had all escaped
their pen and were on the ball field. Stockman had to herd the buffalo back into their pen. He joked that
not many people could say that they had ever had to do that during their tenures. He explained that his job
has changed from mostly mowing to building park shelters, clearing snow, pruning branches, and
concrete work. His latest projects included installing playground equipment at Hickory Trail and a park
shelter at Highland Park. Hall praised Stockman for helping him transition into his job as Parks
Superintendent. Fruin also praised Stockman for his years of employment and expressed the fact that it is
an amazing accomplishment to have worked in a position for that many years. He also noted that there is
an extreme amount of knowledge going out the door with Stockman. Claussen asked Stockman what his
retirement plans are. He stated that he enjoys gardening and canning. He will also be assisting his
brother, who retired from the City Streets Department two years prior, with his farm. Claussen, on behalf
of the commission, thanked Stockman for his years of employment and hard work. He said that he knows
that Stockman is held in the highest esteem and will be greatly missed. All wished him well upon his
retirement.
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action):
Moved by Laurian, seconded by Bentler, to approve the Parks and Recreation proposed fees and
charges for FY17 as amended. Motion passed 7-0 Bourgeois and Brown absent).
PARKS AND RECREATION COMMISSION
December 9, 2015
Page 2 of 6
OTHER FORMAL ACTION:
Moved by Younker, seconded by Elliott, to approve the November 12, 2015 minutes as written.
Passed 7-0 Bourgeois and Brown absent).
PUBLIC DISCUSSION
Claussen welcomed Pauline Taylor, newly elected council member, to tonight's commission meeting.
Claussen said that he and the commission are looking forward to working with her. Taylor commented
that she has read Commission minutes and commended them, as well as Parks and Recreation Staff, for
all of the work.
ELECTION OF OFFICERS:
Laurian nominated Clay Claussen to continue as Chairperson of the Parks and Recreation Commission.
Moved by Laurian, seconded by Elliott, to elect Clay Claussen as the Chairperson for the Parks
and Recreation Commission for 2016. Motion passed 7-0 Bourgeois & Brown absent).
Bentler nominated Joe Younker to continue as Vice -Chair of the Parks and Recreation Commission.
Moved by Bentler. seconded by Hamann, to elect Joe Younker as the Vice -Chair of the Parks and
Recreation Commission for 2016. Motion passed 7-0 Bourgeois & Brown absent).
RECREATION DIVISION REPORT:
Eastside Sports Complex: Dyson reported that Hitchcock Design Group met with possible stakeholders
to gather their input for the future Eastside Sports Complex. Stakeholders include high school athletic
directors, affiliate groups, city staff, club sports teams, Iowa City Alliance and Kickers Soccer Clubs, Red
Zone Football, Diamond Dreams and Little Hawks. The public input meeting was held that evening.
While there were few participants in the public meeting, those that were present were able to provide
valuable feedback. There is also an online portal available for public input. Dyson hopes to have a report
to present to Commission after the holidays and will invite Hitchcock to present at a future commission
meeting.
Laurian inquired as to how this project came to be. Fruin explained that the city purchased this land in
2007/2008 with the thought that it would become an industrial park. This plan, however, never came to
fruition. City staff then turned to the parks system and started discussions about the increased demands
for sports fields, particular when there are flood issues within the city. Staff also sees this as an
opportunity to consider sports activities that we are currently unable to offer. Some of those include
cricket, lacrosse, rugby and other international type sports that are not currently offered in the region.
Laurian then asked if archery may be included. Hall said that it had not yet been discussed but that staff
would consider it.
Parks & Recreation Fees & Charges: Dyson explained to Commission that staff noted an error in the
fees and charges matrix that was presented to and approved by the Commission in October. Errors
included fees for The Park Lodge at the Terry Trueblood Recreation area and the omission of parties at
the dog parks. Dyson asked that Commission again to take action to approve the amended fees and
charges.
PARKS AND RECREATION COMMISSION
December 9, 2015
Page 3 of 6
Moved by Laurian. seconded by Bentler, to approve the Parks and Recreation proposed fees and
charges for FY17 as amended. Motion passed 7-0 Bourgeois and Brown absent).
Winter/Spring Programs: Dyson announced that the Parks & Recreation activity guide has been
distributed. He reported that the department has changed to a staggered registration system. They started
with youth sports registration on December 2, swim lesson registration on December 9, and all other
classes on December 16. The department has also expanded the offering of custom private swim lessons.
So far there has been good response to these changes.
Robert A. Lee Community Recreation Center Closure Plans: Dyson announced that the recreation center
pool will be closed from December 23 through January 17 for maintenance. Saturday morning pool hours
will be added to Mercer to cover those displaced by the shutdown. The Recreation Building will also be
closed from January 4 through January 12 in order to allow for the replacement of the boiler. This
process necessitates shutting down the heat in the building. While winter is not an ideal time to replace a
boiler, the current system is on the verge of failing. Other projects during this shutdown will include
painting of the interior of the building including the locker rooms. Also of note, is that the January
commission meeting may need to be relocated. Commission members will be informed via email if this
is necessary.
PARKS DIVISION REPORT
Biodiversity Management Strategy: Hall reported that in the spring of 2015 several groups came together
to produce a biodiversity management strategy for Iowa City. The goal of this plan is to create and follow
a strategy which would include the following: "Update and improve the Sensitive Natural Areas
Ordinance; Transform the City's Forestry Department into a new Department (or Division) of
Biodiversity Services; increase biodiversity by devising an ecological network, and educate Iowa City
residents about what has been accomplished in other cities."
(https:Hsustainability.uiowa.edu/climatenarrative/?p=2333)
Hall further explained that the desire is to expand the city's natural areas and plantings and increase the
pollinated population. He noted that the department is already making attempts to diversify tree species
when working on new projects, while also increasing the number of trees planting. Those have increased
by 30% between 2014 and 2015.
Fruin said it is pertinent to mention two areas that he sees as important during this process. They include
a focus on increasing the amount of land that can serve this purpose and also management of the land we
currently own. He said it is important to realize the full potential of that land and this is what will be
presented to the Council during their budget meetings. He said a natural areas inventory as well as a
management plan will be suggested. He also said that regardless of what the department it named, it will
still continue forestry operations. Laurian suggested that perhaps a name change isn't necessary as long as
the biodiversity plan is practiced.
Laurian asked if the City currently fertilizers their turf. Hall said that they do not. He also noted that they
are looking at expanding the prairies but that many of these changes will take place with the next budget
process.
Laurian asked if there is a policy that states when property is being annexed that they have to dedicate a
percent of the land for parks and natural areas. Fruin said that currently the City does not have such a
policy in place. She also asked Hall if he is looking at a no mow policy. He responded that there is not a
policy written but they have begun the process in some areas.
PARKS AND RECREATION COMMISSION
December 9, 2015
Page 4 of 6
Hickory Hill Park: Hall announced that Snyder & Associates have been selected to proceed with the
master plan of trails and bridges for Hickory Hill Park. Staff met with them last week for a data gathering
session. They discussed the need for signage to include both way -finding inside and outside the park,
erosion issues, maintenance access needs and widening of trails and bridges. Staff and the contractor will
schedule a public meeting at the end of February.
Mercer Park Pla ry round: Hall participated in a conference call with the Dostal Construction Company
who was awarded the bid for the installation of the playground. This will be the largest playground that
this particular contractor installed. However, they are very familiar with this particular piece of
equipment.
Willow Creek/Kiwanis Park Update: Staff was onsite today to conduct an inspection. The grading has
begun and some of the water that was holding in the area has receded. The trail is complete. The
contractor will likely start with the restrooms at Kiwanis Park after the first of the year.
Staff Training: Parks staff will be going through some training for prairie burns in the near future.
DIRECTORS REPORT
Farmers Market: Fruin reminded commission that due to some staff changes and shifting of duties that
would have an effect on administrative staff time, the farmers market was outsourced to Avacentre during
the 2015 season. By all accounts this relationship went very well. However, after looking at proposed
renewal numbers, and because of some of the expenses that would have to be assumed by Avacentre in
the 2016 season, it was necessary for them to increase the cost of their contract significantly. After
looking at the budget, it has been determined that the management of the fanners market will again be
done within the Parks and Recreation Department. Laurian noted that she had heard from the vendor
from Echollective farm who expressed his desire to have an ongoing winter market offered by the City.
Commission Lighting, Comments from November Meeting: It was mentioned during the November
commission meeting that the lighting at Mercer Park along the walkway and to the parking lot is pretty
poor. Staff has looked at the situation and agree that this is an issue. As this will be a fairly expensive
project, staff will put together a plan to consider in the future but will not be this winter.
Staff also looked at the lighting concern in upper City Park. During a Cyclocross event this fall,
participants mentioned that the lighting in upper City Park was pretty poor. It was determined that
because this lighting is in place mainly for the aquatic season, of which stays light later into the evening,
they will not address at this time.
Staff Report Feedback: As Juli Seydell Johnson (new Parks and Recreation Director), begins her
employment with the City, she will work with her to determine what is important from a management
standpoint. It is also important that staff provides Commission members with packets that include reports
that they would like to see. Therefore, Fruin is putting together a survey for commission members to
determine what you would like to see. He will try to get this survey out prior to the holidays. Laurian said
she doesn't mind having too much information and that she enjoys reviewing the reports. However, she
also said that if it is placing too much of a burden on staff, she understands the need to make some
changes. Bender suggested that perhaps it could be presented differently.
Cyclocross/Jingle Cross: Fruin shared that Jingle Cross started in Iowa City in 2004. It is a world-wide
recognized event that is now here in Iowa City. Organizers of the event put in a bid for a world cup event
PARKS AND RECREATION COMMISSION
December 9, 2015
Page 5 of 6
which would be quite large. The founder, Dr. John Meehan, is convinced that this race will take place in
Iowa City next year. This is nationally televised across the world. The City will hear back in January.
CELMRS REPORT:
Claussen reminded Commission that the new Parks and Recreation Director will be on board in January
and will be present at the next commission meeting. He is happy that all will get to meet Juli Seydell
Johnson and he is looking forward to working with her.
Claussen and Fruin have had some discussion about whether to resurrect the Parks and Recreation
Foundation or to start running funds through the Community Foundation of Johnson County. They can
provide a better method when seeking contributions. They also can offer a 25% tax break for those who
donate. Fruin noted that there is already a maintenance fund that has been set up through the community
foundation which currently has funds available.
Claussen noted that he has really enjoyed working with Fruin who he said has accomplished a lot in a
short amount of time. He said the time he has spent with him has been a pleasure.
COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS:
Elliott thanked Claussen and Younker for serving as chair and vice -chair and their willingness to continue
in those roles.
ADJOURNMENT:
Moved by Hamann, seconded by Laurian, to adiourn the meeting at 6:20 p.m. Motion passed 7-0
Bourgeois and Brown absent).
PARKS AND RECREATION COMMISSION
December 9, 2015
Page 6 of 6
PARKS AND RECREATION COMMISSION
ATTENDANCE RECORD
NAME
qe
v7
0000
00O
ti
0
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EXPIRES
Suzanne
1/1/17
X
X
X
X
X
X
O/E
X
X
X
O/E
X
X
Bentler
David
1/1/15
X
X
X
O/E
O/E
X
X
X
X
X
X
X
O/E
Bourgeois
Larry Brown
1/1/18
X
X
O/E
X
X
X
X
X
X
X
O/E
X
O/E
Clay
1/1/18
X
X
X
X
X
X
X
X
X
X
X
X
X
Claussen
Maggie
1/1/17
O/E
X
X
X
O/E
X
X
X
X
X
X
X
X
Elliott
Cara
1/1/16
X
O/E
X
X
X
X
X
O/E
X
X
X
X
X
Hamann
Katie Jones
1/1/18
X
O/E
X
X
X
X
X
Lucie
1/1/15
X
X
X
X
X
X
X
O/E
O/E
X
X
X
X
Laurian
Paul Roesler
1/1/18
*
*
*
*
*
*
*
*
X
X
X
X
X
Joe Younker
1/1/16
X
X
X
X
X
O/E
X
O/E
O/E
X
X
X
X
KEY: X = Present O = Absent O/E = Absent/Excused
NM = No meeting LQ = No meeting due to lack of quorum
* = Not a member at this time
5b(5)
MINUTES APPROVED
PUBLIC ART ADVISORY COMMITTEE
THURSDAY, July 16, 2015
LOBBY CONFERENCE ROOM — CITY HALL
Members present: Brent Westphal, Hemann Sayuri Sasaki Hemann, Moran
Mike, Ron Knoche, John Engelbrecht, Bill Nusser
Not present: Tam Bryk
Staff Present: Marcia Bollinger
Public Present: Wendy Brown, Mitchell Schmidt- CR Gazette
RECOMMENDATIONS TO THE CITY COUNCIL: (to become effective only after Council
action)
None
CALL TO ORDER
Meeting called to order at 3:30pm.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA
There was no public comment of items not on the agenda.
CONSIDERATION OF THE MINUTES OF THE JUNE 4 2015 MEETING
MOTION: Sayuri moved to approve the June 4, 2015 meeting minutes. Engelbrecht seconded.
Motion passed 6:0.
COLLEGE GREEN PARK-STAIRSTEPS ART PROJECT
Bollinger presented each of the 5 proposals submitted for the StairSteps project. The
committee members responded to each proposal with questions/concern/etc. Bollinger had
contacted two of the artists and asked for additional information which she shared with the
committee. After considerable discussion, the proposal provided by Aurora Green was chosen
as the artist that best reflected the interest of the committee to have the artwork reflect that
existing park features through her fluid, fabric -like drape - floating down the steps.
SPORTS COLUMN MURAL PROJECT
Bollinger explained that Sports Column had received a Fagade Improvement Grant funded
through the Community Development Block Grant Program and was in the process of making
improvements to the exterior of their business. The grant is a matching fund program with
grants up to $50,000. One of the projects they wished to complete as part of that grant is a
mural that will be placed on the south side of the Sport Column building adjoining the alley.
Because there are public funds involved in this mural, the Public Art Advisory Committee was
1
asked to review the proposal for suitability and quality. Bollinger presented a number of images
that were provided by Swen Larson — owner of Sports Column. The image that is proposed to
be reproduced would be Tim Dwight running down the football field in an Iowa uniform. This
image would be recreated by Air Efex Custom Paint who is proposing to airbrush the artwork
onto a 10' x 14' metal sheet which would then be attached to the south wall of the Sports
Column building adjacent to the alley. The committee felt that the subject matter was
appropriate for the location and the artist who would create it had the skill level to produce
quality work.
MATCHING FUND PROGRAM
The committee reviewed for a final time the Matching Fund Program that would be available for
private or public entities to apply for on a quarterly basis. The committee fine-tuned a number of
components of the application including who is eligible, maximum grant amount, frequency of
ability of artists to participate, and schedule for accepting applications.
POST OFFICE MURAL
Bollinger explained that she was asked to pursue options to relocate the mural that was recently
removed from the old Post Office building on Dubuque Street. The mural is a perspective of
Iowa City decades ago featuring the downtown and campus areas.. Bollinger stated that she
was going to contact the city facility people and the University of Iowa to further discuss about
the relocation. Nusser suggested he would talk with Carrie Norton who is storing the mural but
he understood that City High School might temporarily exhibit it in their foyer.
UPDATES
Engelbrecht stated that joint application by the City and Summer of the Arts for the NEA Our
Town Grant that was submitted earlier this year did not get funded but the committee will be
pursuing a revised grant application in the next month or so. Bollinger said that Kidztent
collected about $200 this year. Bollinger also explained that she worked with John Coyne, the
artist who created the Wetherby neighborhood art project to complete some needed
maintenance on the globe reliefs and the park sign. The fee for the work was $400.00 and the
work was recently completed.
OTHER
No other news.
ADJOURNMENT
Hemann motioned and Westphal seconded a motion to adjourn at 5:15 PM
Minutes created by Marcia Bollinger.
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