HomeMy WebLinkAbout2016-02-16 Resolution02-1
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Prepared by: Marian K. Karr, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5043
RESOLUTION NO. 16-39
RESOLUTION TO ISSUE DANCING PERMIT
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Dancing
Permit as provided by law is hereby granted to the following named person and at the
following described locations upon his/her filing an application, having endorsed thereon
the certificates of the proper city officials as to having complied with all regulations and
ordinances, having a valid beer, liquor, or wine license/permit, to wit:
Sheraton Iowa City — 210 S. Dubuque St.
Passed and approved this 16th day of F bruar , 2016
OR
ATTEST:
CIT LERK
Approved by
City Attorney's Office
It was moved by Mims and seconded by
Resolution be adopted, and upon roll call there were:
Dickens the
AYES: NAYS: ABSENT:
x Botchway
x Cole
x Dickens
x Mims
x Taylor
x Thomas
x Throgmorton
Prepared by: Bob Miklo, Senior Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5240 (SUB15-00029) 5d(1)�
RESOLUTION NO. 16-40
RESOLUTION APPROVING FINAL PLAT OF
GENERAL QUARTERS - PART TWO, IOWA CITY, IOWA.
WHEREAS, the owner, Saddlebrook Meadows Development, Inc., filed with the City Clerk the final
plat of General Quarters - Part Two, Iowa City, Iowa, Johnson County, Iowa; and
WHEREAS, said subdivision is located on the following -described real estate in Iowa City, Johnson
County, Iowa, to wit:
PART OF OUTLOT 'B', GENERAL QUARTERS - PART ONE, IOWA CITY, IOWA
AS RECORDED IN BOOK 48, PAGE 132 IN THE OFFICE OF THE JOHNSON
COUNTY, IOWA RECORDER AND LOCATED IN THE SOUTHWEST QUARTER
OF THE SOUTHEAST QUARTER OF SECTION 23, TOWNSHIP 79 NORTH,
RANGE 6 WEST OF THE 5TH PRINCIPAL MERIDIAN, IOWA CITY, JOHNSON
COUNTY, IOWA DESCRIBED AS FOLLOWS:
BEGINNING AT THE NORTHWEST CORNER OF OUTLOT 'B', GENERAL
QUARTERS - PART ONE, IOWA CITY, IOWA; THENCE N89°30'02"E 969.03
FEET ALONG THE NORTH LINE OF SAID OUTLOT 'B'; THENCE N58002'19"E
169.93 FEET ALONG A NORTHERLY LINE OF SAID OUTLOT 'B' TO THE
NORTHEAST CORNER THEREOF; THENCE SOUTHEASTERLY 92.59 FEET
ALONG AN EASTERLY LINE OF SAID OUTLOT 'B' AND THE ARC OF A 170.00
FOOT RADIUS CURVE, CONCAVE WESTERLY (CHORD BEARS S16019'19"E
91.45 FEET); THENCE SO°44'12"E 249.71 FEET ALONG THE EAST LINE OF
SAID OUTLOT 'B; THENCE S89°30'02"W 172.64 FEET; THENCE S0029'58"E
47.00 FEET; THENCE S89030'02"W 469.00 FEET; THENCE S0029'58"E 7.50
FEET; THENCE S89°30'02"W 80.00 FEET; THENCE N0029'58"W 7.50 FEET;
THENCE S89030'02"W 418.38 FEET TO THE EAST RIGHT OF WAY OF
SYCAMORE STREET; THENCE NO°29'16"W 296.00 FEET ALONG THE WEST
LINE OF OUTLOT 'B' AND SAID EAST RIGHT OF WAY TO THE POINT OF
BEGINNING.
SAID PARCEL CONTAINS 337,719 SQ.FT., 7.75 ACRES, SUBJECT TO
EASEMENTS AND RESTRICTIONS OF RECORD.
WHEREAS, the Neighborhood and Development Services Department and the Public Works
Department examined the proposed final plat and subdivision, and recommended approval; and
WHEREAS, a dedication has been made to the public, and the subdivision has been made with the
free consent and in accordance with the desires of the owners and proprietors; and
WHEREAS, said final plat and subdivision are found to conform with Chapter 354, Code of Iowa
(2015) and all other state and local requirements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
Resolution No. 16-40
Page 2
1. The said final plat and subdivision located on the above-described real estate be and the
same are hereby approved.
2. The City accepts the dedication of the streets and easements as provided by law and
specifically sets aside portions of the dedicated land, namely streets, as not being open for
public access at the time of recording for public safety reasons.
3. The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and directed,
upon approval by the City Attorney, to execute all legal documents relating to said
subdivision, and to certify a copy of this resolution, which shall be affixed to the final plat after
passage and approval by law. The City Clerk shall record the legal documents and the plat at
the office of the County Recorder of Johnson County, Iowa at the expense of the
owner/subdivider.
Passed and approved this 16th day of February , 20 16.
MA R
ATTEST:
CITY ttERK
It was moved by Mims
adopted, and upon roll call there were:
AYES:
NAYS:
and seconded by
ABSENT:
by
Attorney's Office 9/q%V
Dickens the Resolution be
X
Botchway
X
Dickens
X
Dobyns
X
Hayek
X
Mims
X
Payne
X
Throgmorton
pcd/templates/General Quarters Final Plat Resolution.doc.doc
r5d(0
To: City Council
Item: SUB15-00029
General Quarters Part Two
GENERAL INFORMATION:
STAFF REPORT
Prepared by: Marti Wolf, Planning Intern
Date: February 10, 2016
Applicant: Saddlebrook Meadows Development, Inc.
2871 Heinz Road, Suite B
Iowa City, IA 52240
Contact Person:
Requested Action:
Purpose:
Location:
Size:
Existing Land Use and Zoning:
Surrounding Land Use and Zoning:
Comprehensive Plan:
Neighborhood Open Space District:
File Date:
60 Day Limitation Period:
BACKGROUND INFORMATION:
Susan Forinash
Hall & Hall Engineers
1860 Boyson Road
Hiawatha, Iowa 52233
Final plat approval
Development of 30 single-family residential lots
East of Sycamore Street/South of Sherman Drive
7.75 acres
Low -Density Single Family Residential (RS -5)
North: Residential (RS -5)
South: Undeveloped (RS -5)
East: Sycamore Greenway (P-1)
West: Residential (RS -8)
South District Plan
Grant Wood (S2)
January 6, 2016
March 6, 2016
The applicant, Saddlebrook Meadows Development, Inc., has submitted a final plat for General
Quarters Part Two, a 30 -lot, 7.75 -acre subdivision located east of Sycamore Street and south of
Sherman Drive. The property was rezoned in 2004 subject to a Conditional Zoning Agreement
that addressed requirements for infrastructure improvements and neighborhood design. The
preliminary plat was approved in December, 2013.
2
ANALYSIS:
The final plat of General Quarters Part Two is in general compliance with the approved
preliminary plat and subdivision regulations. Legal papers and construction drawings are currently
being reviewed by staff. It is anticipated that these documents will be approved prior to the
February 16 Council Meeting.
Neighborhood Open Space: The Neighborhood Open Space Plan identifies the proposed
subdivision as part of the Grant Wood Neighborhood Open Space District (S2). The
Neighborhood Open Space Ordinance requires the dedication of 7,973 square feet of property or
the payment of fees in lieu of. The Parks and Recreation Department has chosen fees in lieu of
land dedication. The fee will be equivalent to the value of .83 acres of property. This requirement
should be addressed in the legal papers.
Stormwater Management: This subdivision is located within the Sycamore Greenway Drainage
District. The greenway provides for a regional drainage and linear wetlands system in this part of
the City. The greenway also provides a north -south trail connection connecting from Lakeside
Drive to the north, to the Kickers Soccer Park to the south. As properties adjacent to the
greenway develop over time, staff will work with property owners to ensure connectivity to the
Sycamore Greenway Trail.
In lieu of storm water detention basins, individual subdivisions are required to pay a fee of
$2,775.68 per acre toward the cost of the greenway. The subdivision has been designed to
direct stormwater to the greenway. Payment of the fee should be addressed in the legal papers.
Infrastructure Fees: Infrastructure fees include $435 per acre for water main extension fees
and $1,796.50 per acre for sanitary tap -on fees. The Conditional Zoning Agreement requires the
payment of $2,894.68 per acre for Sycamore Street improvements. Payment of these fees should
be addressed in the legal papers.
STAFF RECOMMENDATION:
Staff recommends approval of SUB15-00029, the final plat of General Quarters Part Two, a 30 -lot,
7.75 acre residential subdivision located east of Sycamore Street and south of Sherman Drive,
subject to approval of construction drawings and legal papers by the City Engineer and City
Attorney.
ATTACHMENTS:
1. Location Map
2. Final plat
Approved by: /
John Yapp, Development Services Coordinator,
Department of Neighborhood and Development Services
PCD\Staff Reports\gq final staff report. docx
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5d(2)
Prepared by: Bob Miklo, Senior Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5240 (SUB15-00029)
RESOLUTION NO. 16-41
RESOLUTION APPROVING FINAL PLAT OF
GENERAL QUARTERS -PART THREE, IOWA CITY, IOWA.
WHEREAS, the owner, Saddlebrook Meadows Development, Inc., filed with the City Clerk the final
plat of General Quarters Part Three, Iowa City, Iowa, Johnson County, Iowa; and
WHEREAS, said subdivision is located on the following -described real estate in Iowa City, Johnson
County, Iowa, to wit:
PART OF OUTLOT 'B', GENERAL QUARTERS - PART ONE, IOWA CITY, IOWA
AS RECORDED IN BOOK 48, PAGE 132 IN THE OFFICE OF THE JOHNSON
COUNTY, IOWA RECORDER AND LOCATED IN THE SOUTHWEST QUARTER
OF THE SOUTHEAST QUARTER OF SECTION 23, TOWNSHIP 79 NORTH,
RANGE 6 WEST OF THE 5TH PRINCIPAL MERIDIAN, IOWA CITY, JOHNSON
COUNTY, IOWA DESCRIBED AS FOLLOWS:
BEGINNING AT THE SOUTHWEST CORNER OF OUTLOT 'B', GENERAL
QUARTERS - PART ONE; THENCE N0029'16"W 300.82 FEET ALONG THE
WEST LINE OF SAID OUTLOT 'B' TO THE SOUTHWEST CORNER OF
GENERAL QUARTERS - PART TWO IN THE CITY OF IOWA CITY, JOHNSON
COUNTY, IOWA; THENCE N89°30'02"E 418.38 FEET ALONG A SOUTH LINE OF
SAID GENERAL QUARTERS PART TWO;_ THENCE SO°29'58"E 7.50 FEET
ALONG A SOUTH LINE OF SAID GENERAL QUARTERS - PART TWO; THENCE
N89030'02"E 80.00 FEET ALONG A SOUTH LINE OF SAID GENERAL
QUARTERS - PART TWO; THENCE N0029'58"W 7.50 FEET ALONG A SOUTH
LINE OF SAID GENERAL QUARTERS - PART TWO; THENCE N89030'02"E
469.00 FEET ALONG A SOUTH LINE OF SAID GENERAL QUARTERS - PART
TWO; THENCE NO°29'58"W 47.00 FEET ALONG A SOUTH LINE OF SAID
GENERAL QUARTERS - PART TWO; THENCE N89°30'02"E 172.64 FEET
ALONG A SOUTH LINE OF SAID GENERAL QUARTERS - PART TWO TO THE
SOUTHEAST CORNER THEREOF; THENCE SO°44'12"E 232.36 FEET ALONG
THE EAST LINE OF SAID OUTLOT'B'; THENCE SOUTHWESTERLY 97.51 FEET
ALONG SAID EAST LINE AND THE ARC OF A 375.00 FOOT RADIUS,
CONCAVE WESTERLY (CHORD BEARS S6°44'51"W 97.24 FEET) TO THE
SOUTHEAST CORNER OF SAID OUTLOT 'B'; THENCE S88°32'10"W 1128.93
FEET ALONG THE SOUTH LINE OF SAID OUTLOT 'B' TO THE POINT OF
BEGINNING.
SAID PARCEL CONTAINS 339,336 SQ.FT., 7.79 ACRES, SUBJECT TO
EASEMENTS AND RESTRICTIONS OF RECORD.
WHEREAS, the Neighborhood and Development Services Department and the Public Works
Department examined the proposed final plat and subdivision, and recommended approval; and
WHEREAS, a dedication has been made to the public, and the subdivision has been made with the
free consent and in accordance with the desires of the owners and proprietors; and
Resolution No. 16-41
Page 2
WHEREAS, said final plat and subdivision are found to conform with Chapter 354, Code of Iowa
(2015) and all other state and local requirements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
1. The said final plat and subdivision located on the above-described real estate be and the
same are hereby approved.
2. The City accepts the dedication of the streets and easements as provided by law and
specifically sets aside portions of the dedicated land, namely streets, as not being open for
public access at the time of recording for public safety reasons. The Mayor and City Clerk of
the City of Iowa City, Iowa, are hereby authorized and directed, upon approval by the City
Attorney, to execute all legal documents relating to said subdivision, and to certify a copy of
this resolution, which shall be affixed to the final plat after passage and approval by law. The
City Clerk shall record the legal documents and the plat at the office of the County Recorder
of Johnson County, Iowa at the expense of the owner/subdivider.
Passed and approved this 16th day of February _,2016
M OR
Approved by
ATTEST:
CITY CtERK Ci y Attorney's Office �
It was moved by Mims
adopted, and upon roll call there were:
AYES:
X
NAYS:
and seconded by
pcd/templates/General Quarters 3 Final Plat Resolution (Recovered).doc.doc
ABSENT:
Dickens the Resolution be
Botchway
Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
To: City Council
Item: SUB16-00001
General Quarts Part Three
GENERAL INFORMATION:
STAFF REPORT
Prepared by: Marti Wolf, Planning Intern
Date: February 10, 2016
Applicant: Saddlebrook Meadows Development, Inc.
2871 Heinz Road, Suite B
Iowa City, IA 52240
Contact Person:
Requested Action:
Purpose:
Location:
Size:
Existing Land Use and Zoning:
Surrounding Land Use and Zoning
Comprehensive Plan:
Neighborhood Open Space District
File Date:
60 Day Limitation Period:
BACKGROUND INFORMATION:
Susan Forinash
Hall & Hall Engineers
1860 Boyson Road
Hiawatha, Iowa 52233
Final plat approval
To create 30 residential lots
East of Sycamore Street, South of Sherman Drive
7.79 acres
Low -Density Single Family Residential (RS -5)
North: Residential (RS -5)
South: Agricultural (ID -RS)
East: Sycamore Greenway Trail -- Public (P-1)
West: Residential (RS -8)
South District Plan
Grant Wood (S2)
January 6, 2016
March 6, 2016
The applicant, Saddlebrook Meadows Development, Inc., has submitted a final plat for General
Quarters Part Three, a 30 -lot, 7.79 -acre subdivision located east of Sycamore Street and south of
Sherman Drive. The preliminary plat was approved in December 2013.
ANALYSIS:
The final plat of General Quarters Part Three is in general compliance with the approved
preliminary plat and subdivision regulations. There is one change from the preliminary in the
2
design of Sherman Drive discussed below. Legal papers and construction drawings are currently
being reviewed by staff. It is anticipated that these documents will be approved prior to the
February 16 Council Meeting.
Sherman Drive: The Preliminary Plat depicted the southern portion of Sherman Drive as ending
in a cul-de-sac, just short of Sycamore Street, similar to the street design for Sherman Drive in
General Quarters — Part One. Rather than end in a cul-de-sac the final plat has Sherman Drive
intersecting with Sycamore Street. In staff's view this will improve neighborhood street
connectivity and will lessen traffic on Dickenson Lane and recommends approval of this change.
Neighborhood Open Space: The Neighborhood Open Space Plan identifies the proposed
subdivision as part of the Grant Wood Neighborhood Open Space District (S2). The
Neighborhood Open Space Ordinance requires the dedication of 7,973 square feet of property or
the payment of fees in lieu of. The Parks and Recreation Department has chosen fees in lieu of
land dedication. The fee will be equivalent to the value of .83 acres of property. This requirement
should be addressed in the legal papers.
Stormwater Management: This subdivision is located within the Sycamore Greenway Drainage
District. The greenway provides for a regional drainage system in this part of the City. The
greenway also provides a north -south trail connection connecting from Lakeside Drive to the
north, to the Kickers Soccer Park to the south. As properties adjacent to the greenway develop
over time, staff will work with property owners to ensure connectivity to the Sycamore Greenway
Trail.
In lieu of storm water detention basins, individual subdivisions are required to pay a fee of
$2,775.68 per acre toward the cost of the greenway. The subdivision has been designed to
direct stormwater to the greenway. Payment of the fee should be addressed in the legal papers.
Infrastructure Fees: Infrastructure fees are $435 per acre for water main extension fees and
$1,796.50 per acre for sanitary tap -on fees. The Conditional Zoning Agreement requires the
payment of $2,894.68 per acre for Sycamore Street improvements. Payment of these fees should
be addressed in the legal papers.
STAFF RECOMMENDATION:
Staff recommends approval of SUB16-0001, the final plat of General Quarters Part Three, a 30 -
lot, 7.79 acre residential subdivision located east of Sycamore Street and south of Sherman Drive,
subject to approval of construction drawings and legal papers by the City Engineer and City
Attorney.
ATTACHMENTS:
1. Location Map
2. Final plat -7
Approved b :
Y
John Yapp, Development Services Coordinator,
Department of Neighborhood and Development Services
PCD\Staff Reports\final plat staff report.dou
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To: City Council
Item: SUB15-00032
Moss Ridge — Phase 1
GENERAL INFORMATION:
STAFF REPORT
Prepared by: Karen Howard, Associate Planner
Date: February 16, 2016
Applicant: Frantz Community Investors
3801 Beverly Road SW
Cedar Rapids, IA 52404
Contact Person:
Requested Action:
Purpose:
Location:
Size:
Existing Land Use and Zoning:
Surrounding Land Use and Zoning
Comprehensive Plan:
File Date:
60 Day Limitation Period:
BACKGROUND INFORMATION:
Steve Long
HBK Engineering, LLC
509 S. Gilbert Street
Iowa City, IA 52240
319-338-7557
Final plat approval
Development of 9 commercial lots
Northwest of 1-80 / Hwy 1 interchange
Approximately 70.54 acres - - - -
Undeveloped / RDP and OPD -CH -1
North: farmland / ID—RP
South: Interstate 80
East: Office Research / RDP
West: Rural Residential / County Zoning
North Corridor
December 23, 2015 (Complete application received
February 2, 2016)
April 1, 2016
The applicant, Frantz Community Investors, has submitted a final plat for Moss Ridge Phase 1, a
9 -lot, 71.24 -acre commercial subdivision located northwest of the U.S. Highway 1 interchange
with Interstate 80. The property is accessed from Moss Ridge Drive, a new street partially funded
with a State RISE grant that extends west from Highway 1 along the north property line of NCS
Pearson. In 2012 the subject property was conditionally rezoned to a combination of Research
Development Park (RDP) and Planned Development — Highway Commercial (OPD -CH -1) in
order to develop a Class A Office Research Park in proximity to the growing employment center
2
located at the U.S. Highway 1 interchange with Interstate 80. A preliminary plat consistent with the
conditional zoning agreement and planned development plan was approved in 2012.
The zoning boundaries and street layout of the 2012 preliminary plat were amended in 2014 to
ensure that more of the woodland habitat for the endangered Indiana brown bat would be
preserved in future phases of the development and to accommodate a refinement of the design of
the stormwater management facilities to serve as attractive amenities for the office park. The
property is subject to a conditional zoning agreement and planned development plan that ensures
that the property will be developed in a cohesive manner according to a master plan for the office
park.
ANALYSIS:
The final plat of Moss Ridge Phase 1 is in general compliance with the approved preliminary plat
and subdivision regulations. Staff notes a few changes from the preliminary plat:
• Outlot B on the preliminary plat that was reserved for future development, has been split
into three separate outlots (B, G, and H) in order to separate the wetland and Indiana bat
habitat mitigation areas into separate outlots. This will distinguish these no -build areas
from the portion of Outlot B that is being reserved for future development. In addition,
these outlots (G and H) can be included in Phase 1 since the mitigation work must be
completed with the first phase of development according to the permit from the U.S. Army
Corp of Engineers.
• Similarly, a portion of Lot 1 as shown on the preliminary plat has been shifted into Outlot
H, as it is part of the bat habitat mitigation area. It will be easier to manage this sensitive
area if it is within one outlot that is covered by a conservation easement rather than
including a portion of it on a private lot. The acreage and boundaries of Lot 1 have been
modified to accommodate this change.
Staff finds that these changes from the preliminary plat do not constitute substantive changes that
would warrant submittal of a revised preliminary plat because the intended use of these areas
have not changed and thus they will not change the character of the subdivision.
Legal papers and construction drawings are currently being reviewed by staff. It is anticipated that
these documents will be approved prior to the February 16 Council Meeting.
The plat for Phase 1 consists of 5 lots zoned Research Development Park and 4 lots zoned
Planned Development — Highway Commercial. Development is subject to a conditional zoning
agreement that establishes standards for landscaping, community amenities, signage, and the
location and design of buildings that ensure that the office park and the support retail area are
developed to the quality expected for a Class A office park and that the requested zoning and the
various requested modifications to the zoning are consistent with the Comprehensive Plan goals
of environmental stewardship and expansion of quality job opportunities within the community.
According to this agreement, a comprehensive landscape plan and master sign plan have been
approved administratively. These plans address landscaping and design of the stormwater
facilities, illustrate shared public amenities, including an off-street trail system, entranceway
signage, landscaping along the street and in the center of the roundabouts, and establish an
overall sense of the intended character of the office park. The proposed final plat is consistent with
the conditional zoning agreement and with the submitted master landscaping plan.
Sensitive Areas:
The sensitive areas for Phase 1 of the office park were delineated and a plan developed and
approved when the property was rezoned in 2012. Subsequent to the 2012 rezoning and
preliminary plat approval, the City acquired the land necessary to build Moss Ridge Drive from
Highway 1 to the east boundary of the Moss property. In order to build this road and grade the
PCD\Staff Reports\sub15-00032- moss final plat.docx
property within Phase 1, a small area of wetlands was disturbed and trees cleared. These
sensitive areas were delineated and a permit approved by the U.S. Army Corps of Engineers
and U.S. Fish and Wildlife Service to mitigate for the loss of the wetlands and woodlands(on
both the Moss property and within the new road ROW), which were determined to be habitat for
the endangered Indiana brown bat. These mitigation areas were illustrated on the revised
preliminary plat approved in 2014. The mitigation work must be completed according to the plan
approved by the U.S. Army Corps of Engineers and the U.S. Fish and Wildlife Service as part of
the public improvements with the final plat for Phase 1 of Moss Ridge. In addition, these areas
(identified on the final plat as Outlots G and H) must be maintained and protected from
development activity in perpetuity through use of conservation easements. These requirements
should be addressed in the legal papers.
Stormwater Management: Stormwater for Phase 1 will be managed through use of two large
stormwater detention basins located within Outlots C and D. These will be designed and
landscaped as amenity areas for the office park. Outlot D will be a wet bottom facility and Outlot C
will be a dry bottom basin. A system of 8 -foot wide public pedestrian/bike trails will extend around
these basins and across Lot 9. Easement agreements and long term maintenance of these
facilities should be addressed in the legal papers.
A temporary stormwater detention facility will be established in the southwest corner of the
development just off-site and west of Lot 7. This dry bottom basin will provide for stormwater
management for the portion of Phase 1 that drains southwest until such time as the adjacent
property to the west is platted for development. It is anticipated that a permanent stormwater
facility will be established when additional land is platted for development within the area shown
on the preliminary plat as Outlot B, located west of Phase 1.
A portion of Lot 1 drains to the southeast corner of that lot, so a separate stormwater facility will be
established to serve Lot 1.
The legal papers should address these outlots and easements and long term maintenance
responsibilities for the stormwater facilities.
Infrastructure Fees: Infrastructure fees include $435 per acre for water main extension fees. An
escrow amount of $20,000 is required for stormwater detention facilities ($5,000 per detention
facility x 4 =$20,000). Payment of these fees should be addressed in the legal papers.
STAFF RECOMMENDATION:
Staff recommends approval of SUB15-00032, the final plat of Moss Ridge Phase 1, a 9 -lot, 70.54
acre commercial subdivision located northwest of the U.S. Highway 1 interchange with Interstate
80, subject to approval of construction drawings and legal papers by the City Engineer and City
Attorney.
ATTACHMENTS:
1. Location Map
2. Final plat
Approved by: _-7e,4 Xe
7—r-—
John Yapp, Development Servicee Coordinator,
Department of Neighborhood and Development Services
PCD\Staff Reports\sub15-00032- moss final plat. docx
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Prepared by: Karen Howard, Associate Planner, 410 E. Washington St, Iowa City, IA 52240 (319) 356-5251 (SUB15-00032
RESOLUTION NO.
RESOLUTION APPROVING FINAL PLAT OF
MOSS RIDGE PHASE 1, IOWA CITY, IOWA.
WHEREAS, the owner, Steve, Sonya, David, and Janet Moss, filed with the City Clerk the final plat of
Moss Ridge Phase 1, Iowa City, Iowa, Johnson County, Iowa; and
WHEREAS, said subdivision is located on the following -described real estate in Iowa City, Johnson
County, Iowa, to wit:
ALL THAT PART OF THE EAST HALF OF THE SOUTHEAST QUARTER, A PART OF THE SOUTHEAST QUARTER OF
THE NORTHEAST QUARTER AND A PART OF THE SOUTHWEST QUARTER OF NORTHEAST QUARTER, ALL OF
SECTION 35, TOWNSHIP 80 NORTH, RANGE 6 WEST OF THE 5TH P.M. LYING NORTH OF THE NORTHERLY
RIGHT-OF-WAY LINE OF INTERSTATE HIGHWAY 80, MORE PARTICULARLY DESCRIBED AS FOLLOWS;
BEGINNING AT THE EAST QUARTER CORNER OF SECTION 35, TOWNSHIP 80 NORTH, RANGE 6 WEST OF THE
5TH P.M.;
THENCE S02006'54"E ALONG THE EAST LINE OF THE EAST HALF OF THE SOUTHEAST QUARTER OF SAID
SECTION 35 TO THE NORTHERLY RIGHT-OF-WAY LINE OF INTERSTATE HIGHWAY 80, A DISTANCE OF
1,980.53 FEET; THENCE S81o04'07"W ALONG SAID NORTHERLY RIGHT-OF-WAY, A DISTANCE OF 646.23
FEET; THENCE N89'31'13"W ALONG SAID NORTHERLY RIGHT-OF-WAY, A DISTANCE OF 491.88 FEET,
THENCE N00°00'00"E, A DISTANCE OF 509.86 FEET; THENCE N90°00'00"E, A DISTANCE OF 94.30 FEET;
THENCE 00°00'00"E, A DISTANCE OF 395.48 FEET; THENCE N53029'13"W, A DISTANCE OF 169.20 FEET;
THENCE N29033'23"W, A DISTANCE OF 303.41 FEET; THENCE N13°32'26"E, A DISTANCE OF 357.33- FEET;
THENCE S89°49'43"W, A DISTANCE OF 623.79 FEET; THENCE N42058'24"W, A DISTANCE OF 182.95 FEET;
THENCE N00°03'44"E, A DISTANCE OF 642.21 FEET; THENCE S89'56'16"E, A DISTANCE OF 42.50 FEET TO A
POINT OF CURVATURE; THENCE SOUTHERLY ALONG A CURVE TO THE LEFT OF THE LAST DESCRIBED
COURSE HAVING A RADIUS OF 1173.13 FEET AND A CHORD BEARING OF S80027'35"E, AN ARC DISTANCE
OF 321.40 FEET; THENCE S89"55'03"E, A DISTANCE OF 621.35 FEET; THENCE S03022'36"W, A DISTANCE OF
464.38 FEET; THENCE S85°35'58"E, A DISTANCE OF 181.16 FEET TO A POINT OF CURVE; THENCE
NORTHERLY ALONG A CURVE CONCAVE EASTERLY HAVING A RADIUS OF 383.00 FEET AND A CHORD
BEARING OF N07"57'23"E, AN ARC DISTANCE OF 44.63 FEET; THENCE N11017'41"E, DISTANCE OF 161.18
FEET TO THE NORTH LINE OF SAID EAST HALF OF THE SOUTHEAST QUARTER; THENCE N88°59'11"E ALONG
SAID NORTH LINE OF SAID EAST HALF OF THE SOUTHEAST QUARTER, A DISTANCE OF 550.47 FEET; THENCE
N23015'04"W, A DISTANCE OF 498.31 FEET; THENCE N50'35'12"E, A DISTANCE OF 279.20 FEET; THENCE
N57°48'59"E, A DISTANCE OF 107.52 FEET; THENCE N64007'18"E TO THE EAST LINE OF THE EAST HALF OF
THE SOUTHEAST QUARTER OF SAID SECTION 35, A DISTANCE OF 63.33 FEET; THENCE S01°57'18"E ALONG
SAID EAST LINE, A DISTANCE OF 717.05 FEET TO THE POINT OF BEGINNING.
SAID PARCEL CONTAINS, 70.54 ACRES MORE OR LESS, AND IS SUBJECT TO EASEMENTS AND RESTRICTIONS
OF RECORDS.
WHEREAS, the Neighborhood and Development Services Department and the Public Works
Department examined the proposed final plat and subdivision, and recommended approval; and
WHEREAS, a dedication has been made to the public, and the subdivision has been made with the
free consent and in accordance with the desires of the owners and proprietors; and
WHEREAS, said final plat and subdivision are found to conform with Chapter 354, Code of Iowa
(2015) and all other state and local requirements; and
Resolution No.
Page 2
WHEREAS, in accordance with the conditional zoning agreement entered into pursuant to Ordinance
15-4605, and recorded at Book 5329, Page 855, the obligation to submit a comprehensive
landscape plan and a master sign plan prior to final plat approval has been satisfied, and the Director
of Neighborhood Development Services has approved the same.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
1. The said final plat and subdivision located on the above-described real estate be and the
same are hereby approved.
2. The City accepts the dedication of the streets, easements, and Outlot F as provided by law
and specifically sets aside portions of the dedicated land, namely streets, as not being open
for public access at the time of recording for public safety reasons. The maintenance of
Outlot F shall be in accordance with the Subdivider's Agreement executed pursuant to this
Resolution.
3. The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and directed,
upon approval by the City Attorney, to execute all legal documents relating to said
subdivision, and to certify a copy of this resolution, which shall be affixed to the final plat after
passage and approval by law. The City Clerk shall record the legal documents and the plat at
the office of the County Recorder of Johnson County, Iowa at the expense of the
owner/subdivider.
Passed and approved this day of , 2016.
MAYOR
Approved by
ATTEST: a
CITY CLERK City Attorney's Office -7-/rt
It was moved by
adopted, and upon roll call there were:
AYES:
NAYS:
pcd/templates/Moss Ridge Phase 1 Final Plat Resolution.doc.doc
and seconded by
ABSENT:
Botchway
Cole
Dickens
Mims
Taylor
Thomas
Throgmorton
the Resolution be
02-16-16
5d(5)
Prepared by: Scott Sovers, Sr. Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5142
RESOLUTION NO. 16-42
CONSIDER A RESOLUTION ACCEPTING FUNDING AND AUTHORIZING THE MAYOR TO SIGN AND
THE CITY CLERK TO ATTEST THE IOWA DEPARTMENT OF TRANSPORTATION FUNDING
AGREEMENT FOR THE REPLACEMENT OF THE PRENTISS STREET BRIDGE OVER RALSTON
CREEK.
WHEREAS, in September of 2015 the City requested funding through the Iowa Department of
Transportation Highway Bridge Program for the replacement of the Prentiss Street Bridge over
Ralston Creek; and
WHEREAS, the Iowa Department of Transportation recently notified the City that the
aforementioned project is eligible to receive 80 percent reimbursement for all qualified and
properly documented project costs up to a limit of $1,000,000; and
WHEREAS, the replacement of the Prentiss Street Bridge over Ralston Creek is currently in the
FY16-FY18 Financial Plan for replacement in 2018 with design commencing in 2017;
WHEREAS, the City Council deems it is in the public interest to accept funding and enter into an
agreement with the Iowa Department of Transportation for the design and construction of the
Prentiss Street Bridge over Ralston Creek.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
It is in the public interest to accept funding and enter into an agreement with the Iowa
Department of Transportation.
2. The Mayor is authorized to sign and the City Clerk to attest an agreement between the
City of Iowa City and the Iowa Department of Transportation in duplicate.
Passed and approved this 16th day of February -,20 16
M R
Approved by
ATTEST:
CITY CLERK Cil Attorney's Office
It was moved by Mims and seconded by Dickens the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Botchway
x Cole
x Dickens
x Mims
x
Pweng/masters/acptwork.doc
2/16
Taylor
Thomas
Throgmorton
Prepared by: Eric R. Goers, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO. 16-43
RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND CITY CLERK TO
ATTEST IOWA CITY FIRE DEPARTMENT STATION 4 SHARING AND
INDEMNIFICATION AGREEMENT WITH JOHNSON COUNTY TO ALLOW THE
JOHNSON COUNTY AMBULANCE SERVICE TO UTILIZE A PORTION OF
FIRE STATION 4 WHILE THEIR AMBULANCE FACILITIES ARE BEING
RENOVATED.
WHEREAS, the Johnson County Ambulance Service, an entity of Johnson County, is
undergoing renovations to its facilities and is in need of alternate space during said renovations;
and
WHEREAS, collaboration and cooperation between the Iowa City Fire Department and the
Johnson County Ambulance Service is long-standing and mutual, to the benefit of all parties;
and
WHEREAS, the City has the capacity to assist the County by providing parking, housing, and
storage at the City's Fire Station 4; and
WHEREAS, the City is not seeking compensation for the space used by the County in this way,
and the County appreciates that all space and facilities are borrowed on an "as is" basis, and at
its own risk; and
WHEREAS, the Agreement calls for the County to have access to Fire Station 4 until August 31,
2017, by which time their renovations should be complete; and
WHEREAS, it is in the best interests of the City to approve this Agreement
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
1. The attached Iowa City Fire Department Station 4 Sharing and Indemnification Agreement is
approved.
2. The Mayor and the City Clerk are authorized and directed to respectively execute and attest
the Agreement attached hereto.
Passed and approved this 16th day of
ATTEST: /i/l�iu�,rJ71 TSL[/
CITY`CLERK
February 120 16
Hpprovec Dy
,2 �
City Attorney's Office
Resolution No. 16-43
Page 2
It was moved by Mims and seconded by
Resolution be adopted, and upon roll call there were:
AYES: NAYS:
x
x
x
x
x
x
ABSENT: ABSTAIN:
Dickens the
Botchway
Cole
Dickens
Mims
Taylor
Thomas
Throgmorton
IOWA CITY FIRE DEPARTMENT STATION 4 SHARING AND
INDEMNIFICATION AGREEMENT
This Station 4 Sharing and Indemnification Agreement (hereinafter, the "AGREEMENT") is
between the City of Iowa City (hereinafter, the "CITY") and Johnson County, Iowa (hereinafter,
the "COUNTY"; together, the "PARTIES".)
RECITALS
WHEREAS, the Johnson County Ambulance Service, a COUNTY entity, is undergoing
renovations to its facilities and is in need of alternate space during said renovations; and
WHEREAS, collaboration and cooperation between the Iowa City Fire Department and the
Johnson County Ambulance Service is long-standing and mutual; and
WHEREAS, the CITY has the capacity to assist the COUNTY by providing parking, housing,
and storage at the CITY's Fire Station 4; and
WHEREAS, the CITY does not seek compensation for the space used by the COUNTY in this
way, and the COUNTY appreciates that all space and facilities are borrowed on an "as is" basis,
and at its own risk; and
WHEREAS, the PARTIES wish to enter into this AGREEMENT to memorialize their mutual
understanding.
AGREEMENT
1. Term. This AGREEMENT shall commence on March 1, 2016, and run through August 31,
2017.
2. Use of Facilities. The COUNTY shall have the use of one bay, storage space, and two
bedrooms, all as designated by CITY, and all at Iowa City Fire Station 4. COUNTY is
responsible for establishing, operating, and maintaining any phone, IT, or radio facilities they
utilize, as well as for any other fit -out they require. The facilities shall be returned in as good
of condition as when received by the COUNTY, save normal wear and tear.
3. Janitorial. Fire Station 4 is cleaned and maintained by CITY firefighters. It is expected that
COUNTY employees using the facility will be at least as diligent as CITY employees in
cleaning and maintaining the facilities used by the COUNTY.
4. Use of Facilities. The COUNTY will use the facilities in question solely for operation of the
Johnson County Ambulance Service. The facilities may not be used for any other propose.
5. Prohibited Behavior. Smoking is not allowed anywhere on the grounds of Fire Station 4.
6. Waiver. The COUNTY hereby disclaims, and COUNTY hereby releases the CITY from any
and all liability, whether in contract or tort (including strict liability and negligence) for any
loss, damage, or injury of any nature whatsoever sustained by COUNTY, its employees,
agents or invitees related in any way to COUNTY's use of Fire Station 4 during the term of
this AGREEMENT, including, but not limited to, loss, damage or injury to the property of
COUNTY, or the injury (up to and including death) of COUNTY's employees, contractors,
subcontractors, agents, volunteers, or invitees.
7. Indemnification. COUNTY agrees to defend, indemnify, and hold harmless the CITY
against any and all claims related in any way to COUNTY's use of Fire Station 4 during the
tern of this AGREEMENT.
8. Waiver of Subrogation. The CITY and COUNTY and all parties claiming under or through
them hereby mutually release and discharge each other, and the officers, employees, agents,
representatives, customers and business visitors of CITY and COUNTY from all claims,
losses and liabilities arising from or caused by any hazard covered by insurance on or in
connection with the facilities or said building, even if caused by the fault or negligence of a
released party. This release shall apply only to the extent that such claim, loss or liability is
covered by insurance.
9. Termination. This AGREEMENT may be terminated by either party by providing written
notice to the other party. Said termination will be effective fourteen (14) calendar days after
service, by first class mail, on the other party. Written notice shall be provided to the
following: CITY: Iowa City Fire Chief, 410 E. Washington St., Iowa City, IA 52240;
COUNTY: Chairperson, Johnson County Board of Supervisors, 913 S. Dubuque St., Iowa
City, IA 52240.
IN WITNESS WHEREOF, the PARTIES hereto have executed this AGREEMENT to be
effective as of the 16th dayof February 2016.
CITY OF IOWA CITY JOHNSON COUNTY, IOWA
Jarvs A. Throgmorton� yor Rod Sullivan, Chairperson
Attest: Attest:
City Mrk County Auditor
CITY ACKNOWLEDGMENT
STATE OF IOWA )
) ss:
JOHNSON COUNTY )
On this 14,+ ' day of {" e-b(u-CP r?-� , 2016, before me, the undersigned, a
notary public in and for the State of Iowa, personally appeared James A. Throgmorton and Marian
K. Karr, to me personally known, who being by me duly sworn, did say that they are the Mayor
and City Clerk, respectively, of said municipal corporation executing the within and foregoing
instrument; that the seal affixed thereto is the seal of said municipal corporation; that said
instrument was signed and sealed on behalf of said municipal corporation by authority of its City
Council; and that the said Mayor and City Clerk as such officers acknowledged that the execution
of said instrument to be the voluntary act and deed of said corporation, by it and by them
voluntarily executed.
Approved:
City Attorney
STATE OF IOWA
ss:
JOHNSON COUNTY
f�A'
t
Notary Public in and for the State of Iowa
COUNTY ACKNOWLEDGEMENT
On this el t77� day of A -A c —,x �/, , 2016, before me, the undersigned, a
Notary Public in and for the State of Iowa, personally appeared Rod Sullivan and Travis Weipert,
to me personally ]mown, and, who, being by me duly swom, did say that they are the Chairperson
of the Board of Supervisors and County Auditor, respectively, of the County of Johnson, Iowa; that
the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the
instrument was sided and sealed on behalf of the corporation, by authority of its Board of
Supervisors; and that the said Chairperson and Auditor, as such officers acknowledged the
execution of the instrument to be their voluntary act and deed and the voluntary act and deed of
said corporation, by it and by them voluntarily executed.
.i iAF.KA. KISTLER
m lore. Number 189415
y�� -2,,:,'11-7Notary�l�iablie in and for the State of Iowa
My commission expires:
E n TUTLE
n : bb r221819
,i Expires
Approved:
City Attorney
STATE OF IOWA
ss:
JOHNSON COUNTY
f�A'
t
Notary Public in and for the State of Iowa
COUNTY ACKNOWLEDGEMENT
On this el t77� day of A -A c —,x �/, , 2016, before me, the undersigned, a
Notary Public in and for the State of Iowa, personally appeared Rod Sullivan and Travis Weipert,
to me personally ]mown, and, who, being by me duly swom, did say that they are the Chairperson
of the Board of Supervisors and County Auditor, respectively, of the County of Johnson, Iowa; that
the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the
instrument was sided and sealed on behalf of the corporation, by authority of its Board of
Supervisors; and that the said Chairperson and Auditor, as such officers acknowledged the
execution of the instrument to be their voluntary act and deed and the voluntary act and deed of
said corporation, by it and by them voluntarily executed.
.i iAF.KA. KISTLER
m lore. Number 189415
y�� -2,,:,'11-7Notary�l�iablie in and for the State of Iowa
My commission expires:
l- i
CITY OF IOWA CITY
• ®��� MEMORANDUM
Date: February 11, 2016
To: Geoff Fruin, Assistant City Manager
From: John Grier, Fire Chief
Re: Johnson County Ambulance Service -- Space Sharing Agreement
Introduction:
The Johnson County Ambulance Service (JCAS) headquarters building is scheduled for
demolition and reconstruction beginning in March 2016, with an anticipated completion date of
August 31, 2017. As Johnson County has limited alternate space available for relocating all
front-line ambulances, JCAS has requested to share space at Fire Station 4 during this
rebuilding period.
History/Background:
ICFD and JCAS have a long history of collaboration and cooperation in providing emergency
medical care to the community. The opportunity to share space at Fire Station 4 is a natural
extension of the existing partnership, along with an added benefit of an ambulance being readily
positioned to respond to emergencies in the adjacent City fire districts.
Under the proposed agreement, JCAS has use of one spot in the apparatus bay, two bedrooms,
designated storage space, parking spaces and access to all amenities of the station.
Legal has reviewed and approved the proposed agreement.
Financial Impact:
Johnson County is responsible for establishing, operating, and maintaining any IT, phone, radio
facilities they require, as well as any costs associated with modification and upkeep of their
designated spaces.
Recommendation:
Staff recommends approval of the agreement with Johnson County.
5d(6)
1 r
ANM!'®'�
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(3 19) 356-5000
(319) 356-5009 FAX
www.icgov.org
LATE HANDOUTS:
Information submitted between distribution of packet on Thursday and close of business on
Friday.
Consent Calendar: -
ITEM 5d(6) JOHNSON COUNTY AMBULANCE SERVICE SPACE SHARING
AGREEMENT — See Staff memorandum with revised agreement
ITEM 5e(5) UTILITY EASEMENT FOR IOWA CITY GATEWAY PROJECT -
See revised resolution correcting hearing date to March 1, 2016 and Staff
memorandum.
CITY OF IOWA CITY
MEMORANDUM
Date: February 12, 2016
To: Geoff Fruin, Assistant City Manager
From: John Grier, Fire Chief
Re: Johnson County Ambulance Service — Space Sharing Agreement Revision
At the request of Johnson County, Legal has updated the agreement termination timeline from 7
calendar days to 14 calendar days after written notice is provided to the other party.
IOWA CITY FIRE DEPARTMENT STATION 4 SHARING AND
INDEMNIFICATION AGREEMENT
This Station 4 Sharing and Indemnification Agreement (hereinafter, the "AGREEMENT") is
between the City of Iowa City (hereinafter, the "CITY") and Johnson County, Iowa (hereinafter,
the "COUNTY"; together, the "PARTIES".)
RECITALS
WHEREAS, the Johnson County Ambulance
renovations to its facikties and is in need of a
WHEREAS, collaborati& and cooperation
Johnson County Ambulan�q Service is lonl
WHEREAS, the CITY has thb
and storage at the CITY's Fire
WHEREAS, the CITY does not se8
way, and the COUNTY appreciates
and at its own risk; and
Ufa COUNTY entity, is undergoing
space during said renovations; and
en the Iowa City Fire Department and the
ing and mutual; and
to a ist the COUNTY by providing parking, housing,
4; d
4pensation for the space used by the COUNTY in this
all space and facilities are borrowed on an "as is" basis,
WHEREAS, the PARTIES wish to nter ito this AGREEMENT to memorialize their mutual
understanding.
AGREE ENT
1. Term. This AGREEM T shall commence on arch 1, 2016, and run through August 31,
2017.
2. Use of Facilities. T e COUNTY shall have the use o\anphone,
orage space, and two
bedrooms, all as signated by CITY, and all at Iowaation 4. COUNTY is
responsible for stablishing, operating, and maintainiIT, or radio facilities they
utilize,as wel as for any other fit -out they require. shall be returned in as good
of condition s when received by the COUNTY, savar and tear.
3. Janitorial. ire Station 4 is cleaned and maintained by CITY firefibkters. It is expected that
COUFfFacilities.
employees using the facility will be at least as diligent as TY employees in
clead maintaining the facilities used by the COUNTY.
4. Use The COUNTY will use the facilities in question solely fo operation of the
Jo son County Ambulance Service. The facilities may not be used for any o er purpose.
5. Pkohibited Behavior. Smoking is not allowed anywhere on the grounds of Fire Station 4.
6. 'Waiver. The COUNTY hereby disclaims, and COUNTY hereby releases the CITY from any
and all liability, whether in contract or tort (including strict liability and negligence) for any
loss, damage, or injury of any nature whatsoever sustained by COUNTY, its employees,
agents or invitees related in any way to COUNTY's use of Fire Station 4 during the term of
this AGREEMENT, including, but not limited to, loss, damage or injury to the property of
COUNTY, or the injury (up to and including death) of COUNTY's employees, contractors,
subcontractors, agents, volunteers, or invitees.
7. Indemnification. COUNTY agrees to defend, indemnify, and hold harmless the CITY
against any and all claims related in any way to COUNTY's use of Fire Station 4 during the
term f this AGREEMENT.
8. Waiver o ubro ation. The CITY and COUNTY and all parties claiming under or through
them hereby utually release and discharge each other, and the officers, employees, agents,
representatives, ustomers and business visit s of CITY and COUNTY from all claims,
a
losses and liabilities arising from or caused y any hazard covered by insurance on or in
connection with theilities or said buil ng, even if caused by the fault or negligence of a
released party. This release shall apply ly to the extent that such claim, loss or liability is
covered by insurance.
9. Termination. This AGREEMI
notice to the other party. Said
service, by first class mail, on
following: CITY: Iowa City ]
COUNTY: Chairperson, Jol
City, IA 52240.
IN WITNESS
effective as of the
CITY OF IOWA CITY
be terminated by either party by providing written
on will be effective seven (7) calendar days after
party. Written notice shall be provided to the
F 410 E. Washington St., Iowa City, IA 52240;
�;.3oard of Supervisors, 913 S. Dubuque St., Iowa
:OF, the PARTIES he*to have executed this AGREEMENT to be
day of , 206.
JOHNSON OQUNTY, IOWA
James A. Thrognl6rton, Mayor Rod Sullivan,
Attest: / Attest:
City
County Auditor
CITY ACKNOWLEDGMENT
STATE OF IOWA )
) ss:
JOHNSON COUNTY )
On this day of , 2016, before me, the undersigned, a
notary public in and for the State of Iowa, personally appeared James A. Throgmorton and Marian
K. Karr, to me personally known, who being by me duly sworn, did say that they are the Mayor
and City Clerk, respectively, of said municipal corporation executing the within and foregoing
instrument; hat the seal affixed thereto is the seal of said municipal corporation; that said
instrument w signed and sealed on behalf of said municipal corporation by authority of its City
Council; and th t the said Mayor and City Clerk as such officej�'�cknowledged that the execution
of said instrum t to be the voluntary act and deed of said corporation, by it and by them
voluntarily execut6d'. ,
Notary Public in and for the State of Iowa
Approved:
/4z' --' C�- t
City Attorney
STATE OF IOWA
JOHNSON COUNTY
On this/ofupervisors
y of ,'2016, before me, the undersigned, a
Notary Pfor the State of Iowa, personally appear od Sullivan and Travis Weipert,
to me peown, and, who, being by me duly sworn, did y that they are the Chairperson
of the Bpervisors and County Auditor, respectively, of th County of Johnson, Iowa; that
the seal the foregoing instrument is the corporate seal of theearporation, and that the
instrumened and sealed on behalf of the corporation, by autho of its Board of
Supervisat the said Chairperson and Auditor, as such officers ac owledged the
executiostrument to be their voluntary act and deed and the volunt act and deed of
said corporation, by it and by them voluntarily executed.
Notary Public in and for the State of Iowa
My commission expires:
F
Prepared by: Juli Seydell Johnson, 220 S. Gilbert Street, Iowa City, IA 52240 (319) 356-5104
RESOLUTION NO. 16-44
RESOLUTION AMENDING THE BUDGETED POSITIONS IN THE PARK MAINTENANCE
DIVISION OF THE PARKS AND RECREATION DEPARTMENT BY DELETING ONE FULL-
TIME MAINTENANCE WORKER II POSITION AND ADDING ONE MAINTENANCE WORKER
I POSITION.
WHEREAS, Resolution No. 15-77, adopted by the City Council on March 9, 2015 authorized
budgeted positions in the Parks and Recreation Department for Fiscal Year 2016; and
WHEREAS, Resolution No. 15-95, adopted by the City Council on April 7, 2015 established a
classification and compensation plan for AFSCME employees; and
WHEREAS, The Parks and Recreation Department — Parks Division has one full-time
Maintenance Worker II position vacant; and
WHEREAS, after evaluating the position needs of the Parks Maintenance Division it has been
determined that a Maintenance Worker I position with core duties of evenings and weekends
maintenance needs for park facility rentals and athletic fields can better serve the Department
and City of Iowa City.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA THAT:
The budgeted positions in the Park Maintenance Division of the Parks and Recreation
Department be amended by:
1. Deleting one full-time Maintenance Worker II — Parks position, AFSCME grade 5.
2. Adding one full-time Maintenance Worker I — Parks position, AFSCME grade 4.
The AFSCME pay plan be amended by adding the position Maintenance Worker I — Parks to
grade 4.
Passed and approved this 16thday of February, 2016.
MANPR
Approved by
ATTEST:
CIT CLERK City Attorney's Office
Resolution No
Page 2
16-44
It was moved by Mims and seconded by
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT: ABSTAIN:
Dickens the
x Botchway
x Cole
x Dickens
x Mims
x Taylor
x Thomas
x Throgmorton
r06-162-1
�.® CITY OF IOWA CITY 5d(7)
���� Ma
Iftmom
MEMORANDUM
Date: February 11, 2016
To: Tom Markus, City Manager
From: Juli Seydell Johnson, Parks & Recreation Director
Re: Parks Maintenance Reorganization
Included on the February 16, 2016 Council Agenda is a resolution to replace a vacant
Maintenance Worker II position in the Parks Division with a Maintenance Worker I position. This
action continues the reorganization begun with the recommendation for a new Maintenance
Worker I position as submitted in the FY2017 budget proposal.
The two Maintenance Worker I positions will have primary work hours in the evenings and
weekends in order to provide better service to park users during these high use times.
Evenings and weekends are currently staffed primarily by temporary employees. It has been
difficult to hire consistent temporary employees for these hours. Having full-time employees
staffing the evenings and weekends will provide more experienced and consistent customer
service to park and facility users.
The parks temporary staff budget was reduced by $74,000 for FY2017 in order to shift this
funding to the new full-time Maintenance Worker I. There will be additional budget savings as
the proposed Maintenance Worker I replaces a vacant Maintenance Worker II position.
02-16-16
5e(1)
Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO. 16-45
RESOLUTION SETTING PUBLIC HEARING FOR MARCH 1, 2016, ON A
PROPOSAL TO CONVEY A SINGLE FAMILY HOME LOCATED AT 621
NORTH JOHNSON STREET.
WHEREAS, the UniverCity Neighborhood Partnership Program is a joint effort between the
University of Iowa and the City to encourage home ownership and reinvestment in designated
neighborhoods surrounding the University of Iowa; and
WHEREAS, the City purchases rental units located in designated neighborhoods surrounding
the University of Iowa, rehabilitates them, and then sells them to income -eligible buyers; and
WHEREAS, the City purchased and rehabilitated a single family home located at 621 North
Johnson Street, Iowa City; and
WHEREAS, the City has received an offer to purchase 621 North Johnson Street for the
principal sum of $164,000 (the amount the City paid to acquire the home), plus the "carrying
costs", which are all costs incurred by the City to acquire the home, maintain it and sell it,
including abstracting and recording fees, interest on the loan to purchase the home, mowing
and snow removal, utilities, real estate taxes, and any costs in excess of $50,000 to repair and
rehabilitate the home; and
WHEREAS, this sale would provide affordable housing in a designated area surrounding the
University of Iowa; and
WHEREAS, this sale is conditioned on the family securing adequate financing for the purchase
of the home.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, that:
The City Council does hereby declare its intent to convey a single family home located at
621 North Johnson Street, Iowa City, Iowa, also known as part of Lot 1 in Block 34, Iowa
City, Iowa, for the sum of $164,000, plus the "carrying costs".
2. A public hearing on said proposal should be and is hereby set for March 1, 2016, at 7:00
p.m. in Emma J. Harvat Hall of the Iowa City City Hall, 410 East Washington Street, Iowa
City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter
as posted by the City Clerk, and that the City Clerk be and is hereby directed to cause
notice of said public hearing to be published as provided by law.
Resolution No. 16-45
Page 2
It was moved by Mims and seconded by Dickens the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Botchway
x Cole
x Dickens
X Mims
x Taylor
x Thomas
x Throgmorton
Passed and approved this 16th day of February 1201 .
MA R
ATTEST:
CkY"E-RK
Approved by
City Attorney's Office
5e(2)
Prepared by: Dennis Bockenstedt, Finance Director, 410 E. Washington St., Iowa City, IA 52240 (319)356-5053
RESOLUTION NO. 16-46
RESOLUTION SETTING PUBLIC HEARING ON
AMENDING THE FY2016 OPERATING BUDGET.
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a public hearing will be
held in Harvat Hall, City Hall, 410 East Washington Street, at 7:00 p.m., March 1, 2016, or if said
meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City
Clerk, to permit any citizen to be heard for or against the proposed amendment to the FY2016
Operating Budget.
The City Clerk is hereby directed to give notice of said public hearing and time and place thereof
by publication in the Iowa City Press -Citizen, a newspaper of general circulation in Iowa City, not
less than ten (10) days and not more than twenty (20) days before the time set for such hearing.
Passed and approved this 16th day of February , 2016 .
- A>
MAVR
Approved by
City Attorney's Office
It was moved by Mims and seconded by
Resolution be adopted, and upon roll call there were:
AYES: NAYS:
x
x
x
x
x
x
x
Dickens the
ABSENT:
Botchway II
Cole
Dickens
Mims
Taylor
Thomas
Throgmorton
Jun 15 NOTICE OF PUBLIC HEARING
Form 653.C1 AMENDMENT OF CURRENT CITY BUDGET
The City Council of Iowa City in JOHNSON County, Iowa
will meet at City Hall 410 E. Washington Street
at 7:00pm on 3/1/2016
(hour) (Date)
,for the purpose of amending the current budget of the city for the fiscal year ending June 30, 2016
Nead
by changing estimates of revenue and expenditure appropriations in the following functions for the reasons given.
Additional detail is available at the city clerk's office showing revenues and expenditures by fund type and by activity.
Explanation of increases or decreases in revenue estimates, appropriations, or available cash:
Amendments include the refunding of 2008A GO Bonds, the sale of the parking lot at Court & Linn , the addition of
the flood buyout grant, increases in funding and expenditures for HOME, CDBG, and the Housing Authority. Other
updates include the review and modification of the 2016 CIP program, a change in accounting for the project
engineers, and a boiler repair at the Wastewater plant. Additional detail is on file and available from the Iowa City
Finance Department.
There will be no increase in tax levies to be paid in the current fiscal year named above related to the proposed
budget amendment. Any increase in expenditures set out above will be met from the increased non -property tax
revenues and cash balances not budgeted or considered in this current budget.
Marian Karr
City Clerk/ Finance Officer Name
Total Budget
as certified
or last amended
Current
Amendment
Total Budget
after Current
Amendment
Revenues & Other Financing Sources
Taxes Levied on Property
1
[
52,033,986
0
52,033,986
Less: Uncollected Property Taxes -Levy Year
2
0
0
0
Net Current Property Taxes
3
52,033,986
0
52,033,986
Delinquent Property Taxes
4
0
0
0
TIF Revenues
5
1,020,126
0
1,020,126
Other City Taxes
6
2,786,289
0
2,786,289
Licenses & Permits
7
1,515,312
0
1,515,312
Use of Money and Property
8
1,935,478
0
1,935,478
intergovernmental
9
37,438,148
3,728,232
41,166,380
Charges for Services
10
43,513,168
1,402,583
44,915,751
Special Assessments
11
979
0
979
Miscellaneous
12
3,079,617
1,790,023
4,869,640
Other Financing Sources
13
16,292,050
2,054,820
18,346,870
Transfers In
14
53,081,24.7
-1,068,606
52,012,641
Total Revenues and Other Sources
15
212,696,400
7,907,052
220,603,452
Expenditures & Other Financing Uses
Public Safety
16
22,769,044
229,700
22,998,744
Public Works
17
7,893,812
427,127
8,320,939
Health and Social Services
18
303,833
10,000
313,833
Culture and Recreation
19
13,792,780
-11,763
13,781,017
Community and Economic Development
20
9,'i 85,249
3,029,434
12,214,683
General Government
21
8,823,187
49,612
8,872,799
Debt Service
22
13,212,238
1,997,997
15,210,235
Capital Projects
23
54,033,844
2,563,919
56,597,763
Total Government Activities Expenditures
24
130,013,987
8,296,026
138,310,013
Business Type / Enterprises
25
59,377,724
2,001,001
61,378,725
Total Gov Activities & Business Expenditures
26
189,391,711
10,297,027
199,688,738
Transfers Out
27
53,081,25.7
-1,068,606
52,012,641
Total Expenditures/TransfersOut
28
242,472,958
9,228,421
251,701,379
Excess Revenues & Other Sources Over
(Under) Expenditures/Transfers Out Fiscal Year
29
-29,776,558
-1,321,369
-31,097,927
Beginning Fund Balance July 1
30
136,906,796
22,892,910
159,799,706
Ending Fund Balance June 30
31
107,130,238
21,571,541
128,701,779
Explanation of increases or decreases in revenue estimates, appropriations, or available cash:
Amendments include the refunding of 2008A GO Bonds, the sale of the parking lot at Court & Linn , the addition of
the flood buyout grant, increases in funding and expenditures for HOME, CDBG, and the Housing Authority. Other
updates include the review and modification of the 2016 CIP program, a change in accounting for the project
engineers, and a boiler repair at the Wastewater plant. Additional detail is on file and available from the Iowa City
Finance Department.
There will be no increase in tax levies to be paid in the current fiscal year named above related to the proposed
budget amendment. Any increase in expenditures set out above will be met from the increased non -property tax
revenues and cash balances not budgeted or considered in this current budget.
Marian Karr
City Clerk/ Finance Officer Name
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Prepared by: Dennis Bockenstedt, Finance Director, 410 E. Washington St., Iowa City IA 52240 (319)356-5053
RESOLUTION NO. 16-47
RESOLUTION SETTING A PUBLIC HEARING ON MARCH 1, 2016 TO
DISCUSS THE PROPOSED FY2017 OPERATING BUDGET, THE PROPOSED
THREE-YEAR FINANCIAL PLAN FOR FY2016-2018, AND THE FIVE-YEAR
CAPITAL IMPROVEMENT PLAN 2016 - 2020.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that a public
hearing on said proposal should be and is hereby set for March 1, 2016, at 7:00 p.m. in Emma J.
Harvat Hall of the Iowa City City Hall, 410 East Washington Street, Iowa City, Iowa, or if said
meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City
Clerk, and that the City Clerk be and is hereby directed to cause notice of said public hearing to
be published as provided by law, to permit any taxpayer to be heard for or against the proposed
FY2017 Operating Budget and the Proposed FY2016-FY2018 Financial Plan and also the five-
year Capital Improvement Plan through Fiscal Year 2020.
Passed and approved this 16th day of February , 20 16
MAXOR
ATTEST:
CITY CLtRK
It was moved by Mims and seconded by
adopted, and upon roll call there were:
AYES:
X
finadm\budget\pubhrgFY1 Tdoc
NAYS:
ppr ved by
City Attorney's Office
Dickens the Resolution be
ABSENT:
Botchway II
Cole
Dickens
Mims
Taylor
Thomas
Throgmorton
02-
MAW ""%
CITY OF IOWA CITY 5e(3)
% ,f�,, MEMORANDUM
Date: February 9, 2016
To: Tom Markus, City Manager
From: Dennis Bockenstedt, Director of Finance 006
Re: Resolution to Set Hearing to Amend the FY2016 Operating Budget
Resolution to Set Hearing to Adopt the FY2017 Operating Budget and Approve the
Three Year Financial Plan and Five Year Capital Improvement Plan
Introduction:
On March 1, 2016, two public hearings are being scheduled: one hearing will be held to take
public input on the proposed amendment of the fiscal year 2016 (FY2016) budget, and one
hearing will be held to take public input on the proposed fiscal year 2017 (FY2017) budget.
Following the first public hearing, a resolution to amend the FY2016 Operating Budget will be
considered. Following the second public hearing, a resolution to adopt the FY2017 Operating
Budget and a resolution to approve the FY2016-2018 Financial Plan and 2016-2020 Capital
Improvement Plan document will be considered. The FY2017 adopted budget must be certified
by the Johnson County Auditor's office by March 15, 2016.
History/Background:
The FY2016-2018 Financial Plan and 2016-2020 Capital Improvement Plan document was
made available to City Council and the general public on December 18, 2015. This document
incorporated the proposed FY2017 budget and the proposed budget amendments for FY2016
budget. This document details the proposed and amended budgets as submitted by the City
Manager following an extensive budget process.
The FY2016-2018 Financial Plan and 2016-2020 Capital Improvement Plan document were
reviewed and discussed by the City Council at public work sessions held in January and
February. During these budget work sessions, the City Manager and the department directors
presented their budget proposals and responded to questions from City Council. The City
Council's strategic plan and budget priorities were also clarified and refined during these work
sessions which culminated in a number of changes to the financial and capital improvement
plan documents.
On February 2, 2016, City Council reviewed these proposed changes to the three year financial
plan and five year capital improvement plan document and their budgetary impact.
Subsequently, City Council initiated further refinements to the financial plan and capital
improvement plan document. These refinements included 1) the removal of the library
bookmobile operations and the related property tax levy increase of $.03105, 2) the removal of
$50,000 for one UniverCity home, and 3) the addition of $25,000 for a local foods initiative.
The Notices of Public Hearing and related schedules for the FY2016 amended budget and
FY2017 proposed budget represent the FY2016-2018 Financial Plan and 2016-2020 Capital
Improvement Plan document and all of the subsequent changes that were implemented by the
City Council. These Notices of Public Hearing and related schedules were made available to the
public on February 12, 2016 and will be published in accordance with state law, to allow for public
input.
February 11, 2016
Page 2
Financial Impact:
Fiscal Year 2017 Proposed Budget
On January 28, 2016, a memo from the City Manager summarizing the City Council's initial
changes to the FY2016-2018 Financial Plan and 2016-2020 Capital Improvement Plan
document and their budget impact was presented to the City Council. Attached is a copy of that
memo. On February 2, additional adjustments were made by the City Council to the proposed
FY2017 budget. The impact of these additional changes was a decrease in the FY2017
estimated General Fund ending fund balance of $26,029. The financial impact is presented in
the following chart:
In the preparation of the final FY2017 budget forms, a few other modifications/corrections were
also integrated by staff. The first modification was a minor adjustment of property tax revenues
stemming from the final property tax values from the City Assessor. This modification reduced
property tax revenues across all funds by a combined total of $20,577. The biggest impact of
these valuation adjustments was a reduction of SSMID tax revenue of $9,576; however, this
was offset by a corresponding reduction of expenditures. The Debt Service Fund's property tax
revenues were reduced by $9,008 which had no corresponding reduction of expenditures. The
General Fund had a net revenue reduction of $2,781, and the Employee Benefits Fund had a
net revenue increase of $788. The overall net impact on the City budget of the property tax
adjustments was a reduction of fund balance across all funds of $10,881.
The other minor modification/correction was the transfer of a Special Project Engineer position
from the Wastewater Fund to the General Fund. The relocation of this position was offset by a
corresponding relocation of revenues which caused no change in fund balance for either fund.
The final proposed property tax levy rate for FY2017 is $16.552 per $1,000 of taxable valuation;
this is unchanged from the proposed levy rate presented in December. The FY2017 levy rate
represents a .59% decrease from Iowa City's FY2016 levy rate of $16.651 per $1,000 of taxable
valuation. Since fiscal year 2012, the City's property tax levy rate has decreased for five
consecutive years by a total of $1.29 or 7.2%.
Fiscal Year 2016 Revised Budget
The FY2016 budget amendment presented for City Council approval is the second budget
amendment of FY2016. This amendment incorporates all of the programs, changes, and updates
that were presented in the financial plan and capital improvement plan document that was
distributed to the City Council on December 18, 2015.
The State of Iowa allows cities to amend the annual operating budget for supplemental
appropriation authority. These changes may include new or revised revenue and expenditure
projections, transfers between funds, and capital improvement plan changes. Increased
expenditures must utilize available fund balance or additional revenue sources as the State does
not allow amendments to increase property taxes. According to the City's financial policies,
amendments to operating budgets will be made only in the following situations:
• emergency situations
• transfer from contingency
Increase/(Decrease)
in Fund Balance
Remove First Year of Bookmobile
Operations
$
55,804
Reduce Property Tax Levy by $.03
$
(106,833)
Remove one UniverCity House
$
50,000
Add Local Foods Initiative
$
(25,000)
Net General Fund Impact
$
(26,029)
In the preparation of the final FY2017 budget forms, a few other modifications/corrections were
also integrated by staff. The first modification was a minor adjustment of property tax revenues
stemming from the final property tax values from the City Assessor. This modification reduced
property tax revenues across all funds by a combined total of $20,577. The biggest impact of
these valuation adjustments was a reduction of SSMID tax revenue of $9,576; however, this
was offset by a corresponding reduction of expenditures. The Debt Service Fund's property tax
revenues were reduced by $9,008 which had no corresponding reduction of expenditures. The
General Fund had a net revenue reduction of $2,781, and the Employee Benefits Fund had a
net revenue increase of $788. The overall net impact on the City budget of the property tax
adjustments was a reduction of fund balance across all funds of $10,881.
The other minor modification/correction was the transfer of a Special Project Engineer position
from the Wastewater Fund to the General Fund. The relocation of this position was offset by a
corresponding relocation of revenues which caused no change in fund balance for either fund.
The final proposed property tax levy rate for FY2017 is $16.552 per $1,000 of taxable valuation;
this is unchanged from the proposed levy rate presented in December. The FY2017 levy rate
represents a .59% decrease from Iowa City's FY2016 levy rate of $16.651 per $1,000 of taxable
valuation. Since fiscal year 2012, the City's property tax levy rate has decreased for five
consecutive years by a total of $1.29 or 7.2%.
Fiscal Year 2016 Revised Budget
The FY2016 budget amendment presented for City Council approval is the second budget
amendment of FY2016. This amendment incorporates all of the programs, changes, and updates
that were presented in the financial plan and capital improvement plan document that was
distributed to the City Council on December 18, 2015.
The State of Iowa allows cities to amend the annual operating budget for supplemental
appropriation authority. These changes may include new or revised revenue and expenditure
projections, transfers between funds, and capital improvement plan changes. Increased
expenditures must utilize available fund balance or additional revenue sources as the State does
not allow amendments to increase property taxes. According to the City's financial policies,
amendments to operating budgets will be made only in the following situations:
• emergency situations
• transfer from contingency
February 11, 2016
Page 3
• expenditures with offsetting revenues or fund balance
• carry-over of prior year budget authority for expenses that had not been paid
as of the end of the fiscal year.
Since the distribution of the plan document, the following additional amendments have been
proposed:
• Special Project Engineer transferred from Wastewater to General Fund — net impact is no
increase in revenues or expenditures
• CDBG grant revenues increased by $847,000 and expenditures increased by $878,964
• HOME grant revenues increased by $593,509 and expenditures increased by $593,509
• Court/Linn developer contribution of $1,000,000 to an Affordable Housing Fund
• Elimination of Fairchild brick street reconstruction for $325,000 and related transfer from
the Road Use Tax Fund
• Elimination of 1-80 Landscaping improvements for $75,000 and related transfer from the
Road Use Tax Fund
• Increase in Housing Authority voucher program revenues of $476,856 and expenditures of
$578,512
• Addition of Wastewater emergency boiler repair of $50,000
The proposed budget amendment to the City's FY2016 budget does not increase property taxes
or change the property tax levy rate and is being funded from increased revenues or available
fund balance.
Recommendation:
Staff recommendation is to set the two public hearings for March 1, 2016 that are necessary to
1) amend the FY2016 Operating Budget, 2) adopt the FY2017 Operating Budget, and 3)
approve the FY2016-2018 Financial Plan and the 2016 — 2020 Capital Improvement Plan.
i
pp i
1'
CITY OF IOWA CITY
MEMORANDUM
Date: January 28, 2016
To: City Council
From: Thomas M. Markus, City Manager
Re: Fiscal Year 2016-2017 Proposed Budget Revisions
Introduction:
At the January 21, 2016 City Council work session, Council requested a number of
items be added, removed, or modified in the fiscal year 2016-2017 proposed budget.
Staff has summarized these revisions, the effect on the tax levy rate and/or fund
balance, and which fund the respective revisions affect.
Working backward from the State required March 15 budget certification date, the public
hearing for the budget will be set at the February 16 City Council meeting. Accordingly,
state budget forms will be prepared by the Finance Department on February 9. Staff
intends to proceed with these revisions unless further specific direction from Council is
given at the February 2 meeting. Further discussion of the budget by Council after the
February 2 meeting will require the scheduling of an additional meeting prior to
February 9. However, there is an opportunity to amend the budget during the fiscal
year. There is also a contingency line item for unforeseen circumstances.
Background:
Below is a table of the revisions to the proposed budget that Council requested.
Additions
Bookmobile W
$112,534
Residential/Commercial On -Off Street Parking Study
$50,000
Affordable housing form base code, missing middle
$125,000
Business incentives for persons of color and youth employment
$50,000
Street tree planting program/tree inventory
$75,000
Racial equity funding -grant program
$25,000
Housing market analysis for University impact zone
$70,000
Add 2 UniverCit homes
$100,000
t
Carbon emissions reduction project $100,000
February 4, 2016
Page 2
Com lete Streets Study $50,000
Affordable housing construction project $1,000,000
Frauenholtz-Miller park development $150,000
Deletions
Fairchild brick street reconstruction
$375,000)
I-80 Aesthetic improvements
$100,000
Total $1,482,534
These programs affect a number of different funds and revenue sources. Below is a
description of how each is to be worked into the operational budget and the effect on
the tax levy rate or fund balance. A table summarizing the aggregate effects is attached
to this memo.
General Fund
Library Bookmobile Staffing
The budget estimate for this item assumes $10,000 in member contributions, a full fiscal
year of expenses, and the personnel costs of the position at step 6 of the pay plan.
Property tax dollars are the most appropriate funding source for this item. Generally, it
is sound financial policy to avoid using one-time revenue or fund balance for ongoing
operational expenses. The Government Finance Officers Association (GFOA) best
practices note that, "A true structurally balanced budget is one that supports financial
sustainability for multiple years into the future," and that budgets should, "be structurally
balanced, where recurring revenues equal or exceed recurring expenditures." A budget
that uses reserves to fund an ongoing expense is not truly balanced. Thus, the property
tax levy is used to fund the additional Library staff position as this is an ongoing
operational expense. The effect to the property tax levy is $0.03105.
Despite the fact that the first year of bookmobile operations will not require a full fiscal
year of expenditures, it is preferable to levy for a full fiscal year of expenditures to avoid
requiring another levy rate increase for the same program next year. Excess property
tax revenue in the first fiscal year can help fund some of the one-time expenses below.
The other budget revisions herein are presented as one-time expenditures and thus use
fund balance. If these become annual operating expenses in the future they will be
moved to the property tax levy accordingly, or other offsetting expenditure reductions
will be proposed.
Affordable Housing Form Based Code; Missing Middle
Business incentives for Persons of Color and Youth Employment
Housing Market Analysis/University Impact Area
February 4, 2016
Page 3
Two Additional UniverCity Homes
Racial Equity Grant Program - Human Rights Commission
These five items will be budgeted using General Fund balance. The budget assumes a
50% cost share by the University for the housing market analysis; the City's portion
would be $35,000. The Human Rights Commission would be an appropriate board to
administer the racial equity grant program, which is conceived to be similar to the Aid to
Agencies process. The existing Micro Enterprise loan guarantee program, which has
been little used, has also been removed from the budget. The total effect on General
Fund balance for these five new items, less the reduction in the loan guarantee program
is budgeted at $260,000.
The UniverCity program incurs significantly higher expenses than the $50,000 per
house budget presented here, however, there is offsetting revenue when the homes are
sold. Though most of the budget items are presented with gross expenditure and
revenue numbers, for this program we have shown the net effect of $100,000 so as not
to skew the discussion.
Street Tree Planting/Tree Inventory
A comprehensive tree inventory would greatly improve an aggressive street tree
planting program. This inventory would include street trees and parks with the intention
of identifying deficient areas in our tree canopy and help the City meet our biodiversity
goals. Adhering to our tree species diversification standards with an aggressive
planting program will best be accomplished with a strong inventory. Diversifying tree
species is an important safeguard against future disease or invasive species problems
as we are currently experiencing with the emerald ash borer. Similar to our sidewalk
network inventory, a tree inventory will help us complete work in a systematic, more
effective manner. We are also experiencing difficulty meeting our species diversity
standards with local suppliers. A more detailed accounting of the species in our existing
canopy may allow us to work with suppliers to acquire more trees of appropriate
species.
The estimated cost of the inventory is approximately $100,000. With existing resources,
outside funding, and the additional $75,000 Council added for tree planting, in fiscal
year 2017 there should be resources available to complete the inventory and still
address some important street corridors with plantings. A more aggressive planting
schedule using the full $75,000 and with the benefit of the inventory would begin in year
two.
This program will be funded using General Fund balance. Given that the inventory
would include parks, the General Fund is a more appropriate funding source than the
February 4, 2016
Page 4
Road Use Tax fund. As an offset, equivalent costs from Forestry will be transferred
from the General Fund to the Road Use Tax Fund.
Parking Fund
Residential/Commercial On and Off Street Parking Study
This study will be funding using Parking Fund balance. Reserves can absorb this
expendture.
Road Use Tax Fund
Complete Streets Study
Fairchild Brick Street Reconstruction
1-80 Aesthetic Improvements
The Road Use Tax fund is healthy after the recent increase in the motor fuel tax.
The Complete Streets study is an appropriate use of Road Use Tax fund dollars.
Freeing up road use tax dollars by eliminating the Fairchild portion of the brick street
project and the 1-80 Aesthetic Improvement project allowed us to budget for two other
projects without borrowing. The Burlington/Madison Intersection project and Prentiss
Street Bridge project are now shown to be funded with road use tax dollars rather than
general obligation bonds. The net result on the Road Use Tax fund balance from these
changes is an increase of approximately $75,000.
Affordable Housing Fund
Affordable Housing Project
This project is slated to be funded through the proceeds of the affordable housing
payment from the developer CA Ventures for the RISE project at the Court/Linn site. As
this expenditure already has a corresponding revenue source, there is no effect on
other fund balances or the property tax levy rate.
Debt Service Fund
Carbon Emissions Reduction Project
This project is slated to be funded with general obligation bonds.
Frauenholtz-Miller Park
February 4, 2016
Page 5
This project has been moved up to 2017. Staff evaluated moving this project to 2016,
however, neighborhood meetings, design, and bidding of this project in 2016 is not
feasible. There are also a number of other park projects planned for 2016 that already
have materials and equipment ordered or use development funds that have time
restrictions. Contractor bids also tend to be more favorable to the City with a less
truncated time table.
Burlington/Madison Intersection
Prentiss Street Bridge
As noted above, these two projects were removed from a planned general obligation
bond issue and instead will be funded with road use tax dollars that were made
available with the removal of the Fairchild and 1-80 projects.
The costs of projects in the Debt Service Fund are spread out over a number of years.
The fiscal year 2017 impact of the changes noted above is a minimal decrease in the
Debt Service Fund balance of approximately $3,000.
Fund Balance Summary
As noted above, the effect on the property tax levy of these revisions is $0.03105. Fund
balances for the affected funds are presented in the table below with figures before and
after the revisions. A more detailed summary of all of the budget revisions is attached.
General Fund
Road Use
Aff. Housing fund
Debt Service fund
Parking Fund
Starting New Old Percent of New Percent
Unassigned Unassigned Revenues & of Revenues
Fund Balance Fund Balance Transfers In & Transfers In
($310,688)
$19,342,947
$19,032,259
33%
32%
$75,688
$4,365,471
$4,441,159
53%
54%
$0
$0
$0
N/A
N/A
($3,083)1
$4,614,307
$4,611,224
N/A
I N/A
($50,000)1
$6,045,921
$5,995,921
107%
107%
($288,083)
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Form 631.1
Department of Management
NOTICE OF PUBLIC HEARING
BUDGET ESTIMATE
FISCAL YEAR BEGINNING JULY 1, 2016 - ENDING JUNE 30, 2017
reel(%/5�)
City of IOWA City , Iowa CLi5G • `ZG
The City Council will conduct a public hearing on the proposed Budget at 410 E Washington St, City Hall
on 3/1/2016 at 7:00 pm
(Date) xxtxxAor (hour)
The Budget Estimate Summary of proposed receipts and expenditures is shown below.
Copies of the the detailed proposed Budget may be obtained or viewed at the offices of the Mayor,
City Clerk, and at the Library.
The estimated Total tax levy rate per $1000 valuation on regular property .......... $ 16.55200
The estimated tax levy rate per $1000 valuation on Agricultural land is .. ......... $ 3.00375
At the public hearing, any resident or taxpayer may present objections to, or arguments in favor of, any part
of the proposed budget.
(319)356-5041
phone number
Marian Karr
City Clerk/Finance Officer's NAME
Budget FY
2017
Re -estimated FY
2016
Actual FY
2015
(a)
(b)
(c)
Revenues & Other Financing Sources
Taxes Levied on Property
1
55,227,696
52,033,986
51,492,986
Less: Uncollected Property Taxes -Levy Year
2
0
0
0
Net Current Property Taxes
3 1
55,227,696
52,033,986
51,492,986
Delinquent Property Taxes
4 1
0
0
3,367
TIF Revenues
5
2,276,953
1,020,126
640,244
Other City Taxes
6
2,771,985
2,786,289
2,877,888
Licenses & Permits
7
1,738,882
1,515,312
1,813,913
Use of Money and Property
8
2,183,878
1,935,478
2,431,407
Intergovernmental
9
32,756,142
41,166,380
35,141,426
Charges for Fees 8 Service
10
44,893,835
44,915,751
43,218,544
Special Assessments
11
604
979
0
Miscellaneous
12
4,621,076
4,869,640
5,271,047
Other Financing Sources
13
18,080,389
18,346,870
10,183,268
Transfers In
14
42,389,648
52,012,641
40,279,699
Total Revenues and Other Sources
15
206,941,088
220,603,452
193,353,789
Expenditures & Other Financing Uses
Public Safety
16
23,533 468
22,998,744
22,217,9E16
Public Works
17
9,308,622
8,320,939
7,186,875
Health and Social Services
18
350,000
313,833
319,723
Culture and Recreation
19
13,966, 027
13, 781,017
12,904,239
Community and Economic Development
20
7,510,229
12,214,683
7,649,800
General Government
21
9,208,682
8,872,799
7,551,803
Debt Service
22
15,146,227
15,210,235
17,208,782
Capital Projects
23
35,452,225
56,597,763
24,859,198
Total Government Activities Expenditures
24
114,475,480
138,310,013
99,898,408
Business Type/Enter rises
25
53,712,711
61,378,725
59,970,055
Total ALL Expenditures
26
168,188,191
199,688,738
159,868,463
Transfers Out
27
42,389,648
52,012,641
40,279,699
Total ALL Expenditures/Transfers Out
28
210,577,839
251,701,379
200,148,162
Excess Revenues 8 Other Sources Over
(Under) ExpendlturestTransfers Out
29
-3,636,751
-31,097,927
-6,794,M
Beginning Fund Balance July 1
30
128,701,779
159,799,706
166,594,079
Ending Fund Balance June 30
1311
125,065,0281
128,701,779
159,799,706
-15 1— 635.1
Adoption of Budget and Certification of City Taxes
FISCAL YEAR BEGINNING JULY 1, 2016 -ENDING JUNE 30, 2017
The City of: Iowa City County Name:
JOHNSON
D,Parl,rxvv of Walwe—am
52=483
Resolution No.:
Date Budget Adopted: 311/2016
The below -signed cerfifies that the City Council, ort the date stated above, lawfully approved the named resolution adopting a budget for next fiscal year, as wrturrisroed cri this and the supporting peg".
Attached is Long Term Debt Schedule Forrii 703 which blue any and all of the debt service obligaborls of the City.
County Auditor Date Stamp
aspera NwMer
January 1, 2016 Property Valuations
With Gas &Electric
Without Gas &Electric
Last official
Can,.
Regular
2.
3,347,028,340 21,
3,302,041,557
87,882
DEBT SERVICE
3a
3,419,679,178 31,
3,374,692,396
Ag Land
4a
1,706,966
TAXES LEVIED
...
. ........
(A)
(B)
(C)
Code
Dollar
Request with
Property Taxes
Sec.
Limit Purpose
utility Replacement
Levied
Rate
3841
6.10000 Regular General levy
5
27,110,930
..............
26,746,537
a
.
43
8,10000
......
(384)
.............. ........
Non -Voted Other Permissible Levies
12(5)
0.67500 Contract for use of Bridge
6
44
0
12(10)
0.95000 Opt & Maint publicly owned Transit
7
3,179.677.:;
3,136,939 -:;1:
45
0.95000
112(11)
Ant NK Rent, Ins. Maint of Civic Center
8
0
46
0
12(12)
0.13500 Opr & Maint of City owned Civic Center
90
0::;:;
47
12(13)
0,06750 Planning a Sanitary Disposal Project
10
0
0
12(14)
0,27000 Aviation Authority (under sec.330A. 15)
11
0
49
0
12(15)
0,06750 Levee Impir, fund in special charter city
13
51
0
12(17)
Amt Nec Liability, property & self insurance costs
14
972,127::':
959,045
52
0.29044
12(21)
Amt Nec Support of a Local Emerg.Mgmt.Comm.
4620
Ra
(3114)
Voted Other Permissible Levies
12(1)
0,13500 InstrumentalNocal Music Groups
0:-'
53
0
12(2)
0.11111000 Memorial Building
is
0 :-
54
0
12(3)
0.13500 Symphony Orchestra
17
55
0
12(4)
0.27000 Cultural & Scientific Facilities
18
:
0
0
12(s)
As Voted County Bridge
19
......
0:
57
0
12(6)
" 5000 Missi or Missouri River Bridge Const.
20
0 .
:..
58
0
12(9)
0,03375 Aid to a Transit Company
21
0
0
12(116)
0.20500 Maintain Institution received by gift/devise
22
0
60
0
12(181,
1.00000 City Emergency Medical District
463
0 :
455
0
12(20)
0.27000 Support Public Library
23
903,698:
891,551
61
017000
28E.22
1.60000 Unified Law Enforcement
24
0 iE
82
0
Total General Fund Regular Levies (5 thrill 24)
25
32,166,432:!::iii:1i:
31, 72
3114.11
3.00375 Ag Land
26
5,127:;i
as
3.00375
Total General Fund Tax Levies (25+26)
27
31,739,199:::::::::':
Do Not Add
Special Revenue Levies
.... .......
.......
sfia.@
0.27000 Emergency (if general fund at levy limit)
28
0r
64 0
384.6
And Nec Police & Fire Retirement
29
3,217,588
3,174,352
0.961331
Arm Nec FICA & IPERS (if general fund at levy limit)
30
3,293,896:
3,249,638
0.954113
Rales
Amt NK Other Employee Benefits
31
3,908,l40.::-.
3,855,596
1.16764
Total Employ" Benefit Levies (29,30,31)
32
10,419,624
10,279,586
65
3.11310
Sub Total Special Revenue Levies (28+32)
33
10,419,624
10,279,586
Valuation
388
As Req With Gas & Elec Without Gas & Efec
SSMID I (A) 144,518,169 rel 144,518,169 34
289,036::::;;::::
289,036
ss
2,00000
SSMID 2 (A) rot
35
0:*::
...
67
0
SSMID 3 tA) rel
36
0
Be
0
SSMID 4 JAI (8)
37
0
0
SSMID 5 w el
5550
565
SSMID 6 (A) laf
556
051[[".588
0
SSMID 7 (A) (a)
1177
n
0
Total SSMID
35
289,036
289,036;E;; 03;
Do Not Add
Total Special Revenue Levies
39
10,708,6601:'...
10.SAA F197
31114.4
Ano Nec Debt Service Levy 76.10(6)
40
13,092,122 40
12,919,875;::
70
182846
344.7
0.67500 Capital Projects (Capital Improv. Reserve)
41
41
0
71
0
Total Property Taxes (27+39+40+41)
42
55,972,341 42
55,227,696
72
16.55200
COUNTY AUDITOR - I certify the budget is in compliance with ALL the following:
Budgets that DO NOT meet ALL the criteria below are not statutorily
compliant & must be returned to the city for correction.
1) The prescribed Not" of Public Hearing Budget Estimate (Form 631.1) "a lawfully published." posted if applicable, and nctarized, filed proof was evicianced.
-2) Budget hewing notices were published or posted not less than 10 days, nor More than 20 days. prior to
the budget heanng.
3) Adopted prop" taxes do not exceed published or posted amount.
4) Adopted expenditures do not exceed published a posted amounts in each of the nine program areas, or in total.
5) Number of the resolution adopting the budget has bear included at the top of this form.
6 The
budget flie uploaded to the SUBMIT Am matched the paper copy celled by the city to this office.
c—'—)
7� The
long term debt schedule (Form 703) shows sufficient payment amounts to pay the G .O. debt celiffixed by the city to this 01ficit.
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Prepared by: Dave Panos, Engineering Division, 410 E. Washington St., Iowa City, IA 52240, (319) 356-5145
RESOLUTION NO. 16-48
RESOLUTION SETTING A PUBLIC HEARING ON MARCH 1, 2016 ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR
THE CONSTRUCTION OF THE CURB RAMP 2016 PROJECT, DIRECTING
CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE
CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION.
WHEREAS, funds for this project are available in the Curb Ramps -ADA account #S3822.
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA:
That a public hearing on the plans, specifications, form of contract, and estimate of cost
for the construction of the above-mentioned project is to be held on the 1St day of March
2016, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting
is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk.
2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing
for the above-named project in a newspaper published at least once weekly and having a
general circulation in the City, not less than four (4) nor more than twenty (20) days before
said hearing.
3. That the copy of the plans, specifications, form of contract, and estimate of cost for the
construction of the above-named project is hereby ordered placed on file by the City
Engineer in the office of the City Clerk for public inspection.
Passed and approved this 16th day of February _,20 16
MA�64R
Approved by
ATTEST:_
CITY LERK
City Attorney's Office
S:\ENG\PW\Resolutions\Project Resolutions\Setting Public Hearing\Asphalt Resurfacing 2014\Set Public Hearing Project -Asphalt Resurfacing 2014.doc
Resolution No. 16-48
Page 2
It was moved by Mims and seconded by
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT: ABSTAIN:
Dickens the
x Botchway
x Cole
x Dickens
x Mims
x Taylor
x Thomas
x Throgmorton
r 1 —02-1r-Tr—
;�® CITY OF IOWA CITY 5e(4)
N9111 MEMORANDUM
DATE: February 10, 2016
TO: Tom Markus, City Manager
FROM: Jason Havel, City Engineer
RE: Curb Ramp 2016 Project — February 16, March 1, March 23
Introduction:
This agenda item begins the bidding process for the Curb Ramp 2016 Project.
History / Background:
This annual project provides pedestrian accessibility improvements at various locations
within the City by installing ADA compliant curb ramps on pedestrian routes. Work will
include either removal of full curb and replacement with curb ramps or replacement of
existing non-compliant curb ramps. The repair locations are chosen based on prioritization,
including consideration of recommendations / complaints from residents. The City is also
currently developing a separate curb ramp repair project for 2016 that will utilize $100,000
of Community Development Block Grant Funds. The CDBG curb ramp project will include
replacement of ramps near Grant Wood Elementary and Fairmeadows Park, and also
include locations along Gilbert Street between Kirkwood Boulevard and Maiden Lane.
Discussion of Solution:
The Curb Ramp 2016 Project will include work at the following locations:
■ Washington Street / Green Mountain Drive
■ Killarney Road / Dublin Drive
• Amhurst Street / Lower West Branch Road
■ Saint Pats Circle/Lower West Branch Road
■ Rochester Avenue / Ashwood Drive
■ East Court Street / Linden Court
■ Wylde Green Road / Edingale Drive
■ Wylde Green Road / Bangor Circle
■ Caroline Avenue / Buresh Avenue
Financial Impact:
The estimated cost for this project is $94,000 and will be funded with GO Bonds.
Recommendation:
Staff recommends proceeding with setting public hearing for the plans, specifications, form
of contract, and estimate of cost for construction of the Curb Ramp 2016 Project. The
proposed project schedule will be as follows:
■ March 1, 2016 — Hold Public Hearing on Contract Documents
■ March 23, 2016 — Award Project
■ April 4, 2016 through June 17, 2016 — Construct Project
cc: Ron Knoche, Public Works Director
Dave Panos, Senior Civil Engineer
Is- e (s-)
Prepared by: Eric Goers, Asst. City Attorney, 410 E. Washington Street, Iowa City, IA 52240;
319-356-5030
Resolution No. 16-49
RESOLUTION OF INTENT TO CONSIDER THE PROPOSED CONVEYANCE
OF A UTILITY EASEMENT ON AND OVER PORTIONS OF CITY
PROPERTY NEAR PARK ROAD TO ACCOMMODATE THE CITY'S
GATEWAY PROJECT AND SETTING A PUBLIC HEARING ON SAID
PROPOSAL FOR MARCH 1, 2016.
WHEREAS, MidAmerican Energy Company has requested that the City grant
to it a utility easement across the property immediately North of Park Road; and
WHEREAS, MidAmerican is making this request to facilitate its utility relocation
in conjunction with the City's Gateway Project, and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF IOWA CITY, IOWA, THAT:
1. The City Council does hereby declare its intent to consider the conveyance of a
utility easement over City -owned property in City Park immediately North of
Park Road, Iowa City, Iowa in furtherance of the City's Gateway Project.
2. A public hearing on said proposal should be and is hereby set for March 1,
2016, at 7 p.m. in Emma J. Harvat Hall at City Hall, 410 E. Washington St.,
Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City
Council thereafter as posted by the City Clerk. The City Clerk is hereby
directed to cause Notice of Public Hearing to be published as provided by law.
Passed and approved this 16th day of February , 2016.
MA*R
Approved by
ATTEST:
CITY CEERK City Attorney's Office
Resolution No.
Page 2
16-49
It was moved by Mims and seconded by
Resolution be adopted, and upon roll call there were:
Dickens the
AYES:
NAYS: ABSENT: ABSTAIN:
X
Botchway
x
Cole
x
Dickens
x
Mims
x
Taylor
x
Thomas
X
Throgmorton
lz.-a®4
�1 �469III1p-��
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(3 19) 356-5000
(319) 356-5009 FAX
www.icgov.org
LATE HANDOUTS:
Information submitted between distribution of packet on Thursday and close of business on
Friday.
Consent Calendar:
ITEM 5d(6) JOHNSON COUNTY AMBULANCE SERVICE SPACE SHARING
AGREEMENT — See Staff_m..emorandum.with._revised agreement
ITEM 5e(5) UTILITY EASEMENT FOR IOWA CITY GATEWAY PROJECT -
See revised resolution correcting hearing date to March 1, 2016 and Staff
�� _ memorandum.
CITY OF IOWA CITY
MEMORANDUM
DATE: February 11, 2016
TO: Tom Markus, City Manager
FROM: Jason Havel, City Engineer
RE: Approve Utility Easement in Lower City Park
February 16 and March 1
Introduction:
As part of the Iowa City Gateway project, MidAmerican Energy Company is proceeding with
boring gas and electric facilities under the Iowa River, north of the existing Park Road Bridge.
Their facilities will then travel west and south, through City Park to Park Road west of the bridge
approach. There will be one 6'x8' MidAmerican underground electric vault constructed in City
Park that will not impact the City's use of the space. Mediacom will co -locate and bore under
the river with MidAmerican Energy.
This 20' utility easement is located in the lower elevations of Lower City Park where flooding has
been frequently occurring. There are no future plans for structures or other facilities in this
location.
History/Background:
The existing MidAmerican electric service is located on overhead poles, immediately south of
the existing Park Road Bridge. Mediacom also has facilities located on these poles. To allow
for construction of the new Park Road Bridge to begin in the spring of 2016, these utility poles
must be removed and the utilities relocated. Overhead utilities in the Dubuque Street, Park
Road and Kimball Road corridors are planned to be placed underground with the Gateway
improvements.
The existing MidAmerican gas main is attached to the existing Park Road Bridge. By boring
under the river for the project, gas service will be relocated prior to removal of the existing
bridge and more easily maintained throughout the duration of the Gateway project.
Discussion of Construction Schedule:
The MidAmerican electric bore under the Iowa River was originally to be completed in
November. Due to the elevated flows in the Iowa River and flooding in Lower City Park followed
by freezing temperatures, this work was postponed and will begin shortly in order to meet the
completion date of April 1, 2016. It is expected to take a month to compete the work and the
contractor is hopeful that it can be done while the ground is frozen to minimize any damage to
the green spaces in Lower City Park. Restoration, as needed, will be done in the spring.
Recommendation:
Staff recommends approval of the utility easement through Lower City Park.
Cc: Ron Knoche, Director of Public Works
Melissa Clow, Special Projects Administrator
Prepared by: Eric Goers, Asst. City Attorney, 410 E. Washington Street, Iowa City, IA
319-356-5030
RESOLUTION OF INTENT TO CONSIDER THE PROledthat
ONVEYANCE
OF A UTILITY EASEMENT ON AND OVER S OF CITY
PROPERTY NE R PARK ROAD TO ACCOMMTHE CITY'S
GATEWAY PRO CT AND SETTING A PUBLICG ON SAID
PROPOSAL FOR F BRUARY 16, 2016.
WHEREAS, MidAmeric n Energy Company has requthe City grant
to it a utility easement acros he property immediately No Road; and
WHEREAS, MidAmerican is
in conjunction with the City's Ga
NOW, THEREFORE, BE IT RE
CITY OF IOWA CITY, IOWA, THAT:
ng this requestto f cilitate its utility relocation
t Project; and
ZLVED BY T E CITY COUNCIL OF THE
1. The City Council does hereby declare i inte t to consider the conveyance of a
utility easement over City -owned prope y m City Park immediately North of
Park Road, Iowa City, Iowa in furthA
City's Gateway Project.
2. A public hearing on said proposal d is hereby set for February 16,
2016, at 7 p.m. in Emma J. HaryHall, 410 E. Washington St.,
Iowa City, Iowa, or if said meeting, t the next meeting of the City
Council thereafter as posted byCler The City Clerk is hereby
directed to cause Notice of Public pu 'shed as provided by law.
Passed and approved this I day of
ATTEST:
CITY CLERK
ZA roved by
City Attorney's Office
2016.
5e(5)
Y
Prepared by: Ron Knoche, Public Works Department, 410 E. Washington St., Iowa City, IA 52240 (319)356-5138
RESOLUTION NO. 16-50
RESOLUTION SETTING A PUBLIC HEARING ON MARCH 1, 2016, ON AN
ORDINANCE AMENDING TITLE 3, ENTITLED "FINANCES, TAXATION &
FEES," CHAPTER 4, "SCHEDULE OF FEES, RATES, CHARGES, BONDS,
FINES, AND PENALTIES," SECTION 6, "STORMWATER UTILITY FEE" AND
AMENDING TITLE 16 ENTITLED "PUBLIC WORKS," CHAPTER 3, "CITY
UTILITIES," ARTICLE G, "STORM WATER COLLECTION, DISCHARGE AND
RUNOFF," SECTION 10(F)(3) TO CHANGE THE RATE OF THE STORMWATER
UTILITY FEE.
WHEREAS, pursuant to Chapters 384 and 388, Code of Iowa (2015) the City of Iowa City is
authorized to establish a stormwater utility and provide for the collection of rates and charges to
pay for said utility; and
WHEREAS, stormwater utility rates fund the stormwater utility system over time; and
WHEREAS, the flat rate for an Equivalent Residential Unit (ERU) will increase from $3.50 to
$4.50, and multiplying rate for non-residential properties will increase from $1.50 to $2.00; and,
WHEREAS, the City code requires that notice and public hearing on proposed changes in rates
for fees and charges for City utilities be provided to the public, prior to enactment of said rates for
fees and charges.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
That a public hearing is to be held on the 1St day of March, 2016, at 7:00 p.m. in Emma J.
Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting
of the City Council thereafter as posted by the City Clerk.
2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing
in a newspaper published at least once weekly and having a general circulation in the City,
not less than four (4) nor more than twenty (20) days before said hearing.
3. That the copy of the ordinance is hereby ordered placed on file by the City Engineer in the
office of the City Clerk for public inspection.
Passed and approved this 16th day of February _,2016
MANkAR
Appro d uv—
ATTEST: ATTEST:\\ °� <
CITY RK City Attorney's Office
It was moved by Mims and seconded by
adopted, and upon roll call there were:
Dickens the Resolution be
AYES:
NAYS: ABSENT:
x
Botchway
x
Cole
x
Dickens
x
Mims
x
Taylor
x
Thomas
x
Throgmorton
r
CITY OF IOWA CITY 5e(6)
MEMORANDUM
Date: February 11, 2016
To: Tom Markus, City Manager
From: Ron Knoche, Public Works Director&
RE: FY2017 Storm Water utility fee increase
Introduction
Each year as part of the annual budget process, service charges and fees are reviewed to
ensure that revenue projections are meeting the cost of providing services. By City Council
policy, the Parking, Refuse, Wastewater Treatment, Storm Water, Landfill, and Water funds
(Enterprise Funds) are intended to be self-supporting through user fees. Self-supporting is
defined as "maintaining a positive net income after depreciation but before capital contributions,
transfers, and extraordinary items." During the fiscal year 2017 budget process, the Storm
Water utility fund was identified as a fund that projected revenues were insufficient to cover the
cost of operations.
History/Background
The Storm Water utility exists to provide safe, clean, and healthy waterways for our community.
The City does this by using education, outreach, community involvement, volunteers, capital
projects, and enforcing our City's Ordinances that provide for and protect our watersheds.
When it rains in Iowa City, water passes over roofs, streets, parking lots and other land surfaces
picking up pollutants such as oil, chemicals, pesticides and eroded soil along the way. Any
pollutant that is directed into the storm water drainage system bypasses any treatment and
flows directly into our waterways and to those downstream from us. This creates hazards for
people, wildlife, and the environment. Protecting storm water quality keeps our waterways
healthy and preserves wildlife habitat.
The National Pollutant Discharge Elimination System (NPDES) is a federal program that
regulates storm water discharge into waterways. To comply with the federal requirements, the
City of Iowa City received a permit for the Municipal Separate Storm Sewer System (MS4) to
discharge storm water and develop programs to reduce the discharge of pollutants carried by
storm water into our local waterways.
The services provided by the Storm Water utility include:
• Stream bank restoration
• Wetland management
• Storm water testing and management
• Storm water diversion
• Storm sewer maintenance and repairs
• Storm water retention basin maintenance and repairs
• Compliance with the federal NPDES permit requirements
• Grants to private landowners for stream bank restoration projects
In fiscal year 2014, the Storm Water utility had an operating loss after depreciation of $193,000.
In fiscal year 2014, the Storm Water utility had a vacant engineering position that reduced costs,
and the utility also had delayed expenditures for repair and maintenance projects.
Page 2
In fiscal year 2015, the Storm Water utility had a loss of $658,000. During fiscal year 2015, the
City incurred additional expenses related to stream bank restoration and the management of a
two federally declared disasters (a major rain storm event and flooding of the Iowa River.) In
addition, there were delayed stream bank maintenance expenditures from 2014 that occurred in
fiscal year 2015. The combination of these maintenance activities and the City's share of the
flood events contributed to the increase in the utility's operating loss.
There continues to be an ongoing need to manage the City's waterways, steam banks, storm
water facilities, levees, and storm sewer infrastructure. The City has experienced four federally
declared storm- and flooding disasters between 2008 and 2014. Through federal grants, the City
added the Rocky Shore lift station and the West Side levee over the past two years. Storm
water diversion and management projects are planned for the Idyllwild, Stevens Drive, and
Normandy Drive areas in years 2016, 2017, and 2018, respectively.
The need to mitigate future flood and rain events through the restoration of stream banks, the
creation and management of wetland areas, and the installation of storm water diversion pumps
are direct expenses to the utility. New wetland areas will be added in the Riverfront Crossings
park to mitigate future flooding and there is an increased need to identify and manage wetland
areas throughout the city.
Another major expense of the Storm Water utility is the maintenance and depreciation of the
storm sewer and retention infrastructure. The utility is currently being subsidized by the Debt
Service fund (property taxes) and by the Wastewater utility for the repair and replacement of
storm sewer infrastructure. As the City seeks to rely less upon property taxes for funding and to
fund more capital projects through pay-as-you-go financing, it will continue to become more
critical that Enterprise utility funds are not being subsidized by property taxes and general
obligation debt and become self-supporting. The City Council's Financial Policies and Debt
Management Policies both support this course of action.
Discussion of Solution
In order to continue to address the net operating loss for the Storm Water utility, to address the
need for expanded programming for the management or wetlands and stream banks, and to
diversify the City's revenue structure and reduce the reliance upon bonded debt and property
taxes, the proposed solution is to increase the flat rate for an Equivalent Residential Unit (ERU)
by $1.00 from $3.50 per month to $4.50 per month, and the multiplying rate for nonresidential
properties by $.50 per month from $1.50 to $2.00. The last increase of the flat rate for an ERU
in the Storm Water utility was $.50 per month per ERU and the multiplying rate for
nonresidential properties by $.25 in fiscal year 2014. The Storm Water utility fee is part of the
Utility Discount Program so that income eligible participants receive a 60% discount on their
monthly fee. This low income discount helps mitigate the impact on low income homeowners.
If a nonresidential property has obtained an industrial storm water permit from the Iowa
Department of Natural Resources, it is eligible for a 50% reduction in the monthly utility bill.
Financial Impact
The estimated increase in annual revenue is $325,825 per year. Although, this does not cover
the fiscal year 2015 operating loss, it does cover the operating loss of fiscal year 2014.
Evaluation of the fund will need to be monitored in the future, to determine whether the utility is
self-supporting or if it will require further rate increases.
Recommendation
It is staff's recommendation to set the public hearing for an ordinance to amend the City's Storm
Water utility fee flat rate for an ERU by $1.00 per month, and the multiplying rate for
nonresidential properties by $.50 per month beginning on July 1, 2016.