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CITY OF IOWA CITY
MEMORANDUM
Date: February 24, 2015
To: Mayor and City Council
From: Marian K. Karr, City Clerk
Re: Council Budget Work Session, January 11, 2016, 1:00 PM in Emma J. Harvat Hall
Council: Botchway, Cole, Dickens, Mims, Taylor (electronically), Thomas, Throgmorton
Staff: Markus, Fruin, Dilkes, Karr, Bockenstedt, Schaul, Andrew, and others as noted for
presentations
(A complete transcription and power point presentations are archived in the City Clerk's Office
and available on the City website)
WRAP-UP
Mayor Throgmorton introduced the item, and requested input from Council Members on budget
items or concerns after the staff budget presentations the previous Saturday. City Manager
Markus reviewed the timeline for approval of the budget, and the process for amending. After
discussion the following items were identified:
• Reducing carbon emissions, consider $100,000 in budget
• Increase number of minority law enforcement officers
• Accelerating non -profits by developing non-profit match (endowment)
• Agreement on staff recommendation on overall budget / tax levy (10 cent reduction) rate
• Complete Strategic Plan and integrate STAR rating system
• Facilities in compliance
• Improve infrastructure (walkability and bike ability)
Staff will prepare recommendations on each item for the next Council budget discussion.
FY16-FY20 CAPITAL IMPROVEMENT PROGRAM (CIP)
Fin. Dir. Bockenstedt and PW Dir. Knoche presented opening remarks and facilitated a power
point presentation (archived with the City Clerk).
Project number precedes Project name, and number in parenthesis refers to page of the
projects in the FY16-18 proposed budget, Capital Improvement Program FY2016-FY2020.
AIRPORT
# A3430 Apron Reconstruction & Connecting Taxiway (Pg. 502) - Operations Spec. Tharp
# A3461 Airfield Pavement Rehabilitation (pg. 503) — Operations Spec. Tharp
# A3462 Hangar A Door Replacement (pg. 504) — Operations Spec. Tharp
# A3464 Runway 7/25 Design Category Conversion (pg. 505) — Operations Spec. Tharp
# A3465 Runway 7 Environmental Assessment (pg. 506) — Operations Spec. Tharp
February 24, 2016
Page 2
# A3466 Runway 7 Extension (213') (pg. 506) — Operations Spec. Tharp
FINANCE
# G4704 City Hall — Other Projects (pg. 507) — Fin. Dir. Bockenstedt
# G4722 Phone System Replacement (pg. 507) — Fin. Dir. Bockenstedt
FIRE
# Y4406 Fire Apparatus Replacement Program (pg. 508) - Fire Chief Grier
# Y4436 Fire / Police Storage Facility Relocation (pg. 509) — Fire Chief Grier
# Y4437 Fire Training Center Relocation (pg. 510) — Fire Chief Grier
LIBRARY
# R4333 Library Bookmobile (pg. 511) — PW Dir. Knoche
# R4334 Replace Library HVAC Controls (pg. 512) - PW Dir. Knoche
NEIGHBORHOOD AND DEVELOPMENT SERVICES
# E4513 Riverfront Crossings Development (pg. 513) — NDS Dir. Boothroy
# E4514 Towncrest Redevelopment Plan (pg. 514) - NDS Dir. Boothroy
[Cole left meeting 1:55 PM]
# G4720 Permitting Software Upgrade (pg. 515) - NDS Dir. Boothroy
# G4721 City Hall Remodel for NDS Integration (pg. 516) - NDS Dir. Boothroy
PARKS, RECREATION & TRAILS
# R4130 Parks Annual Improvements / Maintenance (pg. 517) — Asst. City Mgr. Fruin
# R4132 Parks Annual ADA Accessibility Improvements (pg. 517) — Asst. City Mgr. Fruin
# R4137 Frauenholz-Miller Park Development (pg. 518) - Asst. City Mgr. Fruin
# R4185 Riverfront Crossings Riverbank / Park Development (pg. 518) - Asst. City Mgr. Fruin
# R4187 City Park Cabin Restoration (pg. 519) - Asst. City Mgr. Fruin
# R4188 City Park Pool Cabana Shelters (pg. 520) — Asst. City Mgr. Fruin
# R4189 Emerald Ash Borer Response Plan (pg. 520) - Asst. City Mgr. Fruin
# R4191 Pheasant Hill Park Renovation (pg. 521) - Asst. City Mgr. Fruin
# R4192 Happy Hollow Shelter & Bathroom Upgrades (pg. 521) - Asst. City Mgr. Fruin
# R4193 Ashton House Patio Improvements (pg. 522) - Asst. City Mgr. Fruin
February 24, 2016
Page 3
# R4206 Intra -City Bike Trails (pg. 522) - Asst. City Mgr. Fruin
# R4224 Hickory Hill Park Redesign and Development (pg. 523) — Asst. City Mgr. Fruin,
PW Dir. Knoche
# R4225 Highway 1 Sidewalk / Trail (pg. 523) - Asst. City Mgr. Fruin
# R4226 Sustainable Roadway Vegetation Management Program (pg. 524) —
Asst. City Mgr. Fruin
# R4228 Waterworks Park Boat Ramp (pg. 524) - Asst. City Mgr. Fruin
# R4322 Willow Creek/Kiwanis Park Master Plan (pg. 525) — Asst. City Mgr. Fruin
# R4329 Recreation Center Phase 2 Improvements (pg. 525) - Asst. City Mgr. Fruin
# R4330 Annual Recreation Center Improvements (pg. 526) - Asst. City Mgr. Fruin
# R4331 Elementary School Recreation Facility Partnership (pg. 526) - Asst. City Mgr. Fruin,
City Mgr. Markus
# R4332 Upgrade Building BAS Controls (pg. 527) - Asst. City Mgr. Fruin
# R4335 Mercer Aquatic Center / Scanlon Gym Improvements (pg. 528) — Asst. City Mgr. Fruin
# R4336 Recreation Center Lobby Remodel (pg. 529) - Asst. City Mgr. Fruin
# R4339 Black Hawk Mini Park / Pedestrian Mall (pg. 530) - Asst. City Mgr. Fruin
# R4340 East / West Wing Pedestrian Mall Reconstruction (pg. 531) - Asst. City Mgr. Fruin
# R4341 Creekside Park Redevelopment (pg. 531) - Asst. City Mgr. Fruin, PW Dir. Knoche
POLICE
# Y4438 Police Department Flooring and Cabinets (pg. 532) - PW Dir. Knoche
PUBLIC WORKS PROJECTS
# M3629 Normandy Drive Storm Sewer (pg. 533) - PW Dir. Knoche
# M3630 Stevens Drive Storm Sewer Improvements (pg. 533) - PW Dir. Knoche
# M3631 Annual Storm Water Improvements (pg. 534) - PW Dir. Knoche
# M3632 Lower Muscatine Area Storm Sewer Improvements (pg. 534) - PW Dir. Knoche
# P3957 Vehicle Wash System at Public Works Facility — S. Gilbert St. (pg. 535) —
PW Dir. Knoche
# P3959 Public Works Facility (pg. 536) - PW Dir. Knoche
[Cole returned to meeting 2:40 PM]
February 24, 2016
Page 4
# P3974 Riverside Drive Pedestrian Tunnel (pg. 537) — PW Dir. Knoche
# P3976 Idyllwild Storm Water Drainage Diversion (pg. 537) - PW Dir. Knoche
# S3809 Iowa City Gateway Project (Dubuque St) (pg. 538) — PW Dir. Knoche
# S3814 Annual Traffic Signal Projects (pg. 526) — City Engr. Havel
# S3816 Traffic Calming (pg. 539) — City Engr. Havel
# S3821 Overwidth Paving - Sidewalks (pg. 540) — City Engr. Havel
# S3822 Curb Ramp ADA (pg. 540) — City Engr. Havel
# S3823 Brick Street Repairs (pg. 541) — City Engr. Havel
# S3824 Annual Pavement Rehabilitation (pg. 541) - City Engr. Havel
# S3826 Underground Electrical Facilities (pg. 542) — City Engr. Havel
# S3827 Annual Complete Streets Improvements (pg. 542) — City Engr. Havel
# S3828 Sidewalk Infill Program (pg. 543) - City Engr. Havel
# S3830 Alley Assessment Project (pg. 543) - City Engr. Havel
# S3834 Burlington & Madison Intersection and Median (pg. 544) - City Engr. Havel
# S3839 Foster Road Extension -Dubuque to Prairie Du Chien (pg. 545) - City Engr. Havel,
PW Dir. Knoche, Asst. City Mgr. Fruin
# S3840 Burlington & Clinton Intersection Improvements (pg. 545) - City Engr. Havel
# S3843 Annual RR Crossings City Wide (pg. 546) — City Engr. Havel
# S3849 Brick Street Reconstruction (pg. 547) - City Engr. Havel
# S3854 American Legion Rd - Scott Blvd to Taft Ave (pg. 548) — City Engr. Havel
# S3868 Mormon Trek— Right Turn at Benton & 3 Lane Conv (pg. 549) — City Engr. Havel
# S3871 1 st Avenue / IAIS RR Crossing Grade Separation (pg. 550) - City Engr. Havel
# S3910 Annual Bridge Maintenance & Repair (pg. 551) — City Engr. Havel
# S3921 Interstate 80 Aesthetic Improvements (pg. 551) - City Engr. Havel
# S3932 LED Streetlight Replacement (pg. 552) — City Engr. Havel
# S3933 Myrtle / Riverside Intersection Signalization (pg. 552) — City Engr. Havel.
City Mgr. Markus
February 24, 2016
Page 5
# S3934 McCollister Blvd. — Gilbert to Sycamore (pg. 553) — City Engr. Havel,
Asst. City Mgr. Fruin
# S3935 Prentiss Street Bridge Replacement (pg. 554) — City Engr. Havel
# S3936 Melrose Avenue Improvements (pg. 555) — City Engr. Havel
# S3937 First Avenue Three -Lane Conversion (pg. 556) — City Engr. Havel
# S3938 Washington Street Reconstruction (pg. 557) — City Engr. Havel
# V3101 Annual Sewer Main Replacement (pg. 558) — City Engr. Havel
# V3141 Sludge Biosolid Dewatering Equip Replacement (pg. 558) — City Engr. Havel
# V3143 Backup Generator and Electrical System Upgrade (pg. 559) — City Engr. Havel
# V3144 Wastewater Clarifier Repairs (pg. 560) - City Engr. Havel
# V3145 Scott Boulevard Trunk Sewer (pg. 561) - City Engr. Havel, City Mgr. Markus,
PW Dir. Knoche, Finance Dir. Bockenstedt
# W3212 First Avenue (400-500 Block) Water Main Replace (pg. 562) - PW Dir. Knoche
# W3213 Ground Storage Reservoir VFD Upgrades (pg.563) - PW Dir. Knoche
# W3214 Reseal Treatment Plant Building (pg. 564) - PW Dir. Knoche
# W3216 Spruce St. (1300-1400 Block) Water Main Repl (pg. 565) - PW Dir. Knoche
# W3218 Washington St. (100-200 Block) Water Main Repl - PW Dir. Knoche
# W3219 SCADA File Server Replacement & Backup Server - PW Dir. Knoche
# W3221 Aquifer Storage and Recovery (ASR) Project (pg.566) - PW Dir. Knoche
# W3222 Dill St. Water Main Replacement (pg. 567) - PW Dir. Knoche
# W3223 Douglas St. / Douglas Ct. Water Main Replacement (pg. 568) - PW Dir. Knoche
# W3224 Lee St. / Highwood St Water Main Replacement (pg. 569) - PW Dir. Knoche
# W3225 Water Treatment Plant Filter # 6 Buildout (pg. 570) - PW Dir. Knoche
# W3226 Water Plant Computer Control System(s) Replacement (pg. 571) - PW Dir. Knoche
# W3300 Bradford Drive Water Main Replacement (pg. 572) - PW Dir. Knoche
# W3301 Herbert Hoover Water Boost Pump Station (pg. 573) - PW Dir. Knoche
# W3302 Giblin Drive Water Main Replacement (pg. 574) - PW Dir. Knoche
February 24, 2016
Page 6
# W3303 Sixth Avenue Water Main Replacement (pg. 575) - PW Dir. Knoche
TRANSPORTATION AND RESOURCE MANAGEMENT
# L3326 Landfill Surveillance Cameras (pg. 576) - TRM Dir. O'Brien
# L3327 Landfill Gas Collection System Expansion (pg. 576) — TRM Dir. O'Brien
# L3328 Landfill Equipment Building Replacement (pg. 577) — TRM Dir. O'Brien
# T3004 Parking Facility Restoration Repair (pg. 577) — TRM Dir. O'Brien
# T3009 Parking Facility and Enforcement Automation (pg. 578) —TRM Dir. O'Brien
# T3017 Capitol and Dubuque Street Facade Improvements (pg. 578) - TRM Dir. O'Brien
# T3055 Transit Facility Relocation (pg. 579) - TRM Dir. O'Brien
# T3059 Transit Bus Shelter Replacement and Expansion (pg. 580) — TRM Dir. O'Brien
ON THE RADAR (unfunded projects)
# 12 Gilbert / US 6 Intersection Left Turn Lanes (pg. 581) - PW Dir. Knoche
# 20 Peninsula Secondary Access Road (pg. 582) - PW Dir. Knoche
# 12 Gilbert / US 6 Intersection Left Turn Lanes (pg. 581) - PW Dir. Knoche
# 43 Iowa River Trail, Benton to Sturgis Park (pg. 583) - PW Dir. Knoche
# 46 Rohret South Sewer (pg. 584) - PW Dir. Knoche
# 49 Carson Lake Regional Stormwater (pg. 584) - PW Dir. Knoche, City Mgr. Markus
# 59 Lower City Park Master Plan Improvements (pg. 585) - PW Dir. Knoche,
Asst. City Mgr. Fruin
# 60 East Side Sports Complex Improvements (pg. 585) - PW Dir. Knoche
# 69 Iowa River Bank Stabilization Project (pg. 586) - PW Dir. Knoche
# 72 Riverside Drive Redevelopment Project (pg. 586) — PW Dir. Knoche
PW Dir. Knoche noted interest in a roundabout at the intersection of Scott Blvd. and First
Avenue; and stated preliminary studies have been done but not on the current unfunded list.
(BREAK 4:00-4:10)
DISCUSSION AND WRAP-UP
The Mayor thanked staff for the presentations and opened discussion for questions. Council
Members identified the following items for further discussion:
February 24, 2016
Page 7
• Update on relocation project at Forest View (Cole property) [Development Services
Coordinator Yapp present for discussion]
• Present brick street policy [PW Dir. Knoche present for discussion]
• Local Option Sales Tax (LOST)
• "affordable" development
• Library bookmobile
• Costs of expanding development further out [Development Services Coordinator Yapp
present for discussion regarding in fill development inventory]
• Affordable housing
• Industrial Arts / Craft Facility
• Commitment to retaining 10 -cent reduction in tax levy
• Partnering with non -profits
Council agreed wait for decisions until after finalizing the Strategic Plan, noting the next meeting
on the Strategic Plan was scheduled for January 14.
Meeting adjourned 5:10 PM.