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HomeMy WebLinkAbout2016-02-16 Council minutesCITY OF IOWA CITY MEMORANDUM Date: February 25, 2016 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, February 16, 2016, 5:08 PM in Emma J. Harvat Hall Council: Botchway, Cole, Dickens, Mims, Taylor, Thomas, Throgmorton. UISG: Neal Staff: Fruin, Andrew, Dilkes, Karr, Korpel, Havel, Yapp, Boothroy, Bockenstedt, Laverman, Knoche, Hightshoe, Rackis, Seydell-Johnson, Grier, Craig, Howard A transcription and power points are available in the City Clerk's Office and the City website. [Work session followed Conference Board Meeting] QUESTIONS FROM COUNCIL REGARDING AGENDA ITEMS 1. (Consent Calendar item # 5e(3) — setting public hearing ... proposed FY2017 operating budget... three year financial plan ... five year Capital Improvement Plan) After discussion Council directed staff to include funding for staffing the library bookmobile and reduce the proposed decrease in the tax levy from 10 cents to 7 cents. 2. (Consent Calendar item # 5d(1) — General Quarters Part Two; # 5d(2) — General Quarters Part Three; and # 5d(3) — Moss Ridge Phase 1) Mayor Throgmorton requested staff explain the difference in preliminary and final plat process and Council consideration. Development Services Coordinator Yapp and Asst. City Atty. Dilkes provided information. REVIEW STRATEGIC PLAN DRAFT [IP 4 of 2/11 Info Packetl Asst. City Mgr. Fruin noted the draft reports contained in the information packet, and stated staff prepared a power point based on the seven focus areas, policies, and action steps identified earlier by Council. Mayor Throgmorton stated Council will be reviewing the language on the power points and any changes will be entered tracked so everyone could view at the meeting. Council completed the review and directed staff to prepare Strategic Plan for adoption. ACTION: Prepare resolution adopting the Strategic Plan for March 1 meeting. (Fruin) INFORMATION PACKET DISCUSSION [FEBRUARY 4, 111 February 4 1. [IP # 3 Info Packet] Council Member Cole noted the memo relating to the UniverCity program, and the 1025 E. Burlington Street update, and questioned whether the matter was reviewable by Council. Neighborhood Services Coordinator Hightshoe stated staff was working on a public bid for the renovations. Asst. City Mgr. Fruin stated if Council did not wish to make renovations to the house and wished to pursue other sale opportunities this would be a time to provide direction to staff. Majority of Council directed staff to proceed with bidding renovations. Council Work Session February 16, 2016 Page 2 COUNCIL TIME Council Member Dickens requested Council revisit the decision on "The Lens" fundraising agreement with the Downtown Association that was defeated at the February 2 meeting on a 3/3 tie. He indicated he was unable to attend the meeting but has reviewed the materials and asked for support to put it back on the agenda for another vote. Council began discussion of the request and then recessed to the formal meeting (6:50 PM). [Discussion continued after the formal meeting (8:20 PM)] (Continued) In response to Council Member Cole, Asst. City Atty. Dilkes outlined current Council policies and procedures related to this matter: ➢ The City Charter allows the Mayor to add agenda items ➢ A 2002 informal policy provides that three Council Members could place items on a work session or a formal meeting agenda After discussion Council Members Dickens, Mims, and Botchway indicated support to place "The Lens" funding agreement on an upcoming agenda. INFORMATION PACKET DISCUSSION (FEBRUARY 4, 111 (continued) February 4 2. [IP # 8 Info Packet] Council Member Mims noted the Housing and Community Development draft minutes and thanked the Commission members for their time and effects in reviewing the Aid to Agencies funding requests. February 11 1. [IP # 5 Info Packet] Council agreed to the following KXIC radio show schedule: Wednesday 8AM February 24 — Mims March 2 — Cole March 9 — Taylor March 16 — Dickens March 23 — Botchway March 30 — Mims April 6 — Thomas In addition we are adding a 7:15 — 7:45 AM the first and third Friday of each month: Frida February 19 — Botchway March 4 — UISG Representatives March 18 — Dickens 2. [IP # 7 Info Packet] Council Member Mims noted the community open house planned for City Manager Tom Markus on Friday morning, March 4, from 7:30 to 9:00 AM. 3. [IP # 9 Info Packet] Council Member Mims noted the article on the number of volunteers per capita and stated it was a nice feather in Iowa City's cap. 4. [IP # 12 Info Packet] Council Member Mims sated the memo form the Sustainability Coordinator regarding the Compact of Mayors was something Iowa City might want to be involved in. In response to Mayor Throgmorton, Asst. City Mgr. Fruin provided information. Majority of Council agreed to have the Mayor sign the compact letter. Council Work Session February 16, 2016 Page 3 5. Asst. City Mgr. Fruin reported that Council identified a number of items in budget discussions that staff couldn't respond to at the time and staff will be preparing response memos for upcoming packets. 6. [IP # 15 Info Packet] Council Member Mims noted the new Sustainability newsletter and encouraged citizens to subscript to it using e -subscriptions on the City website. COUNCIL TIME (continued) 1. Mayor Throgmorton reported on the following events: ➢ Mayor Luncheon meeting with Coralville Mayor Lundell and North Liberty Mayor Nielsen ➢ Mayor Spoke to Iowa City Lions Club at Waterfront Hy -Vee ➢ Mayor Upcoming meeting with Partnership for Alcohol Safety ➢ Mayor Upcoming Chamber of Commerce Banquet and noted a conflict with Federation of Labor Chili Supper (Cole, Taylor and Botchway indicated they will attend all or a portion of the chili supper event) ➢ Council Members Cole and Taylor will be attending the City Fest event. ➢ Mayor and Council Member Mims meeting with School Board Members next week ➢ Mayor, Mayor Pro tem, and City Manager and Asst. City Mgr. will be meeting with University President Harreld on the 23rd ➢ Mayor and Mayor Pro tem will be attending Cedar Rapids State of the City luncheon MEETING SCHEDULE None PENDING WORK SESSION TOPICS fIP # 6 Info Packet of 2/111 Mayor Throgmorton noted two additions to the pending list: • Downtown streetscape master plan • Permanent City Manager Meeting ended 8:30 PM.