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HomeMy WebLinkAbout2016-02-25 Info PacketMARCH 1 WORK SESSION MISCELLANEOUS I 'P5 Information from Council Member Thomas: Consideration of Scoring Criteria for Future Forward 2045, the MPOJC's Long Range Transportation Plan I I I I�p III!IIIIIIII! 111� 11�171111111 oil , IIIZIIIIII I I I 17.r -m =Iml!! '!,III: I,; III WMEMM IP9 tflemo from Development Services Coordinator and Senior Building Inspector: Building Code Effectiveness Grading Classification I III I I! I I III I I � I 111 1 � � III 1 !111 1111111111 11111111 1! 111111111 1 • I• 111111111 111111111111111 111111111 11 1111111 IP13 Invitation from Barbara Vinograde, Free Medical & Dental Clinic Executive Director: Friday After Clinic 2016! IP14 IDNR Public Notice by regarding University of Iowa proposed plantwide applicability limit (PAL) permits IP15 News Release: Join the Iowa City Police Department for Coffee with a Cop on Friday, February IP16 Seeking Nominations 13 th Annual Youth Awards • o 1 -17 111 - -E;Tftr liertilral-11TRI GTTGTE§T=# )andout 2/29/16] ]PI Council Tentative Meeting Schedule - -------------- IP2 Work Session AgetL,da 4% IP3 Pending City Council ,, ork Session Topics IP4 Information from Council Memb r Dickens: ratransit Advisory Committee IP5 Information from Council Member homy . Consideration of Scoring Criteria for Future Forward 2045, the MPOJC's Long an Transportation Plan IP6 Article from City Manager: Obama ad 'nistration rebukes sanctuary cities IP7 Copy of letter from IDEA Project Ma ager: is of project closeout Alpla, Inc. 1138 Criminal Justice Coordinating ommittee mutes — October 7, 2015 IP9 Memo from Development Servi es Coordinator a d Senior Building Inspector: Building Code Effectiveness Grading Clas fication IP10 Memo from City Clerk: KX1 Radio Show IP11 Civil Services Entrance xamination — Community S ice Officer / Station Master IP12 Civil Services Entran Examination — Building Inspect IP13 Invitation from Barb a Vino rade, Free Medical & Dental Cl is Executive Director: Friday After Clinic 20161 IP14 IDNR Public No ce by regarding University of Iowa proposed lantwide applicability limit (PAL) permits IP15 News Rele e: Join the Iowa City Police Department for Coffee with a Cop on Friday, February IP16 Seeki Nominations 13 th Annual Youth Awards IP17 Yo -'h Ally Award February 25, 2016 Information Packet (continued) 2 DRAFT MINUTES IP18 Community Police Review Board: February 17 IP19 Historic Preservation Commission: February 11 IP20 Human Rights Commission: February 16 IP21 Telecommunications Commission: January 25 --02-25-16 SP1 r 1 City Council Tentative Meeting Schedule A"r ��6"t Subject to change CITY OF IOWA CITY February 25, 2016 Date Time Meetin4 Location Tuesday, March 1, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Wednesday, March 23, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Special Formal Meeting Tuesday, April 5, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, April 19, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Monday, April 25, 2016 4:00 PM Reception Emma J. Harvat Hall 4:30 PM Joint Entities Meeting Tuesday, May 3, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, May 17, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, June 7, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, June 21, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, July 5, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, July 19, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, August 2, 2016 5:00 PM Work Session Emma J. Harvat Hall Formal Meeting Tuesday, August 16, 2016 5:00 PM Work Session Emma J. Harvat Hall Formal Meeting Tuesday, September 6, 2016 5:00 PM Work Session Emma J. Harvat Hall Formal Meeting City Council Work Session Agenda Tuesday, March 1, 2016 Emma J. Harvat Hall - City Hall 5:00 PIT ■Questions from Council re Agenda Items Review of Transportation Network Company agenda item (Uber) [Agenda item # 13] ■ Information Packet Discussion [February 18, 25] ■ Council Time 0 Meeting Schedule N Pending Work Session Topics [IP # 3 Info Packet of 2/25] N Upcoming Community Events/Council Invitations MIIMr y, TMISM-MMOM, =' no m re", F. I ModW m M• - ;2L .qW CITY OF IOWA CITY 4 10 East Washington Street Iowa City, Iowa S2240-1826 (3 19) 3 5 6- 5 000 (319) 356-5009 FAX vvw w. i cgo v. o rg sion Agenda 112016 I - City Hall � '1 I 01, EMU M� m From Council Member Dickens IP4 Johnson County Paratransit Advisory Committee Meeting Agenda February 23, 2016 1:00 PM — 2:00 PM The Johnson County Paratransit Advisory Committee will be meeting at the Goodwill Plant. 1. Call to Order 2. Open Discussion (open for public comment) 3. Chairperson's Report a. Introductions b. Need a recommendation for changing By-laws (one representative for Iowa City and Johnson County) 4. Director's Report a. Update on Contracts with Medicaid Transportation b. Ridership is down, but a route was added to ensure trips do not take too long C. SEATS presentation on Website d. Rider Survey for 2016 (see the one from 2014) 5. Old Business a. Approval of last meeting's minutes 6. New Business 7. Set next meeting date & time: May 31, 2016 at IPM? I am out of town May 24, 2016. 8. Adjournment SEATS Paratransit Customer Satisfaction Survey You can make a difference! Johnson County SEATS wants to know how to better serve our customers. Please complel place it in the box provided on the van or give it to one of our drivers. Call SEATS Director iom tsrase at 319.339.6128 or to complete the survey by phone, to ask for assistance, or to get the survey in large print or other formats. You may complete the survey online at htto://www.johnson- county.com/dept seats.aspx?id=581. We will post the results on the website and on our vans. Please mark or check all of the answers that apply for each question. Add written comments. We want to know about your experiences using SEATS since January 2014 1. Where do you live? ❑ Coralville 5. How would you describe your overall satisfaction with SEATS? ❑ Iowa City ❑ ❑ North Liberty ❑ ❑ University Heights ❑ ❑ Elsewhere in Johnson County ❑ El Comments: 2. How often do you ride SEATS? ❑ Once or twice a month ❑ Once a week ❑ Two or three times a week ❑ More than three times a week ❑ I have a standing reservation for daily, weekly or monthly rides Comments: 3. What other transportation services do you use in Johnson County? Check all that apply ❑ City buses ❑ Automobile or motor vehicle ❑ Taxi or paid car service ❑ Share -a -ride or commuter service ❑ Other Comments: 4. If you have used paratransit services outside Johnson County, what did you like about the service that SEATS does not offer? Describe: 1 Highly satisfied Satisfied Neither satisfied nor dissatisfied Dissatisfied Highly dissatisfied Comments: 6. Tell us about yourself. Check all that apply ❑ I have an intellectual disability ❑ I have a vision or hearing disability ❑ I am age 60 or older ❑ Someone is helping me complete this survey ❑ Other Comments: 7. Do you use an aid or device when you ride SEATS? Check all that apply ❑ I use a manual wheelchair ❑ I use a power wheelchair or scooter ❑ I use a cane, walker or other mobility aid ❑ I have a person who rides with me ❑ I use a service animal ❑ I do not use an aid or device of any type Comments: 8. How often do you call SEATS to schedule a ride? ❑ Once or twice a month ❑ Once a week ❑ Two or three times a week ❑ More than three times a week ❑ I have a standing reservation ❑ Other: Comments: 9. Are your phone calls to SEATS answered promptly? ❑ Always ❑ Usually ❑ Sometimes ❑ Rarely ❑ Never Comments: 10. Is the reservationist polite and helpful in scheduling your ride? ❑ Always ❑ Usually ❑ Sometimes ❑ Rarely ❑ Never Comments: 11. How many times has SEATS been unable to schedule a ride for the day and time you requested in the past year? ❑ One time ❑ Two or three times ❑ More than three times ❑ SEATS has always been able to provide the ride for the day and time requested ❑ Other: Comments: 12. How many times have you turned down a ride SEATS offered you for the day you requested in the past year? ❑ One time ❑ Two or three times ❑ More than three times ❑ I have never refused a ride for the day I requested even if the time was different ❑ Other: Comments: 13. Are SEATS vans kept neat and clean? ❑ Always ❑ Usually ❑ Sometimes ❑ Never Comments: 2 14. Do SEATS vans arrive on time? ❑ Always ❑ Usually ❑ Sometimes ❑ Rarely ❑ Never Comments: 15. If SEATS vans arrive late, they arrive: ❑ 1 to 5 minutes late ❑ 5 to 10 minutes late ❑ 10 to 15 minutes late ❑ 15 to 20 minutes late ❑ More than 20 minutes late ❑ vans always arrive on time Comments: 16. Has SEATS ever failed to pick you up for a ride in the past year? ❑ No, the van has always picked me up ❑ Yes, once ❑ Yes, twice ❑ Yes, three times ❑ Yes, more than three times: Comments: 17. Has SEATS ever failed to pick you up for a return ride in the past year? ❑ No, the van has always picked me up ❑ Yes, once ❑ Yes, twice ❑ Yes, three times ❑ Yes, more than three times: Comments: 18. Are SEATS drivers polite and courteous? ❑ Always ❑ Usually ❑ Sometimes ❑ Never Comments: 19. Do drivers help you to and from the van? ❑ Always ❑ Usually ❑ Sometimes ❑ Never Comments: 20. Do the drivers help you carry packages if you need help? Check all that apply ❑ Always ❑ Usually ❑ Sometimes ❑ Never ❑ Only if I ask ❑ Only packages that aren't too heavy Comments: 21. Do the drivers properly attend to mobility aids, equipment tie -downs, brakes and passenger seatbelts? ❑ Always ❑ Usually ❑ Sometimes ❑ Never Comments: ❑ Sharp turns or skidding ❑ Otherreasons Comments: 24. SEATS drivers respond to riders who are violent, noisy or disruptive by: Check all that apply ❑ Ignoring the problem ❑ Stopping the vehicle ❑ Asking the rider to stop the behavior ❑ Acting calmly and courteously ❑ Asking other riders for help ❑ Calling the police for help ❑ I have not seen these types of behavior Comments: 25. Which, if any, of these actions disturb or annoy you when riding SEATS? Check all that apply ❑ Driver's radio, music, or radio calls ❑ Other rider's music, phone calls, or devices ❑ van driving past your drop off point to keep to the scheduled route ❑ Cameras and microphones in vans ❑ Other Comments: - - - - - - - - - - - - 26. Please tell us the number one thing SEATS could do to improve service? 22. Do you feel safe when you ride SEATS vans? Describe: ❑ Always ❑ Usually ❑ Sometimes ❑ Never Comments: 23. If you have ever felt unsafe riding SEATS, it was because of: Check all that apply ❑ A rider's behavior or actions ❑ A driver's behavior or actions ❑ Fast starts or acceleration ❑ Sudden stops or braking 3 27. What else could SEATS do to improve service? Check your other top priorities. ❑ Purchase newer vans ❑ Improve reservation services ❑ Improve phone and voicemail ❑ Restore Sunday service ❑ Take cameras and microphones off vans ❑ Update the website ❑ Reduce the low-income rider fare ❑ Provide drivers with more disability training ❑ Other Comments: Johnson County Paratransit Advisory Committee Minutes November 24, 2015 Goodwill Plant Present: Members: Loren Schmitt, Terry Dickens, Lynne Stamus, Vicky Robrock, Marc Rahe, Ex -Officio: Roger Goedken, Ron Schieffer Others: Tom Brase, SEATS Director, Brad Newman, Angie Conard Absent: Members: Rick Dobyns, Mike Carbery, Gerry Gardner, Rod Sullivan Ex -Officio: Ann Trotter Others: Chris O'Brien, Brock Grenis 1. Call to order: 1:07 2. Open Discussion: None 3. Chairperson's Report: a. Introductions 4. Director's Report: a. Changes in Medicaid Transportation: Trying to set up contracts with three providers (Access 2 Care, LogistiCare, and MTM), lots of federal guidelines. Issues with waivers. Four MCO's (Management Care Organization) and we must contract with three providers. Deadline of January 1, 2016 — discussion on how this will work. Currently waivers are paying for the full amount of the trip but the new system will not pay for "no-shows". Billing will be difficult,. Tom will send out an email about how Minnesota is suing over this. Roger Goedken discussed his meeting with MTM. b. Riders Guide now has sound thanks to Terrence Neuzil: No discussion. c. 1't Avenue construction and on-time performance: SEATS will have on time issues due to construction delays. 5. Old Business: Approval of last meetings minutes. 6. New Business: Rod and Mike were not able to make it to the meeting but want to look into one appointee from Iowa City and one from Johnson County. Terry Dickens will talk to the Iowa City Council. Benefit will be that if both board members are gone that will only be one voting member. This will be discussed again at the next meeting. Nine voting members would be changed to seven. By laws would need to be changed. 7. Next meeting: February 23 at 1:00p.m. 8. Adjourn: 1:34 Date: February 24, 2016 To: City Council From: John Thomas, City Council - District C yy +w kaf rt{w�,� Re: Consideration of Scoring Criteria for Future Forward 2045, the MPOJZ84 fLFff R g f M 3: 3 1 Transportation Plan IT Background The Metropolitan Planning Organization of Johnson County (MPOJC) is in the process of updating the Long Range Transportation Plan (LRTP), Future Forward 2045. The Federal Highway Administration requires that the LRTP be updated every five years as a requirement for receipt of federal funds. Once adopted, Future Forward 2045 will culminate a multi-year planning process. It will engage residents, municipal staff, and elected officials in the Iowa City metro area in the important task of envisioning the transportation network and land use pattern well into the future. In November 2015, the MPOJC Urbanized Area Policy Board approved nine goals to help guide the development of Future Forward 2045. They include: 1) Economic opportunity; 2) Environment; 3) Quality of life; 4) System Preservation; 5) Efficiency; 6) Choice; 7) Safety; 8) Health; and 9) Equity. At our last MPOJC Urbanized Area Policy Board meeting in January, the Urbanized Area Policy Board deferred approving the scoring criteria that will be used to prioritize road and bike/pedestrian projects included in Future Forward 2045 (see 1/22/16 Urbanized Area Policy Board Agenda for additional information). Since our January meeting, I have reviewed the proposed criteria, and prepared a draft response for your consideration. The recommendations reflect a number of priorities included in our Strategic Plan, especially "Encourage a Vibrant and Walkable Urban Core", "Foster Healthy Neighborhoods" and "Promote Environmental Sustainability'. Simply put, if Iowa City is to advance these priorities over the time frame of Future Forward 2045, a significantly higher percentage of trips will need to be taken by walking, cycling and public transit. Rather than optimizing mobility (i.e., the physical movement of motor vehicles), transportation planning should optimize accessibility (the ability to reach diverse activities and services by all transportation modes). This shift will be critical in meeting our Strategic Plan priorities. If City Council agrees with the general thrust of the recommendations, we could then advocate for them with Iowa City's members of the MPO's Transportation Technical Advisory Committee (TTAC) staff (Ron Knoche, Jason Havel, Geoff Fruin, Chris O'Brien, and Mark Rummel). Iowa City's TTAC members can then convey our recommendations to the other members of the MPOJC's TTAC at their next meeting, tentatively scheduled for March 22, 2016. Response to MPOJC Staff Memo (1/22/16) Regarding Scoring Criteria for Long Range Transportation Plan Question #1. Do you concur with the Transportation Technical Advisory Committee's proposal to weight System Preservation, Efficiency, and Safety scoring criteria highest and provide more consistency in weight between the other criteria? MPOJC should prioritize transportation projects that will result in fewer vehicle miles travelled as a percentage of mode shares, thus increasing the share for walking, bicycling, and public transit. Recommendation Support the proposed weighting of system preservation, efficiency and safety. Recommend adding Goal 6: Choice. Question #2. Do you have any additional questions or comments on the proposed scoring criteria or the Long Range Planning process in general? Goal 1: Economic Opportunity Include criteria that promote transportation projects 1) in already developed areas, and 2) where infill development will allow a mix of land uses. The first criterion encourages development with existing infrastructure rather than extending it at a high cost. The second criterion will result in a reduction of vehicle miles travelled. For example, the scoring criteria could be structured in the following manner: Project improves/provides access to a mixed-use area with existing infrastructure: +3 Project improves/provides access to an area with existing infrastructure: +2 Project improves/provides direct access to planned growth area, jobs, or retail: +1 Project involves more than one MPO jurisdiction: +1 This may be the goal where a "transit -oriented design' project may be appropriate to include in the scoring criteria (or Goal 6, Choice). Goal 2: Environment Of the actions, reduction of vehicle miles travelled (VMT) is the most critical. ITS/signalization seems reasonable. Geometric/turning improvements increasing vehicle capacity may induce increased travel miles by automobiles and impact the safety of pedestrians and cyclists. Another criterion would be to reward projects that do not impact environmentally sensitive areas such as floodplains, wooded areas, steep slopes, wetlands and waterways. Goal 3: Quality of Liffe Recommend the criteria be revised from "Project directly enhances safe route(s) to school, or improves transportation choices for locations specifically serving multi -family developmNts or elderly populations" to read as follows: "Project directly enhances safe routes to school, di7improves transportation choices serving compact, mixed-use development." Z i W,- _! Goal 4: System Preservation (maintained in good and reliable condition) L No Comment Goal 5. Eiciencv (Build a well-connected transportation network and coordinatingL Wnc"7 usf;'Zatterns to reduce travel demand, miles travelled, and fossil fuel consumption).? If the actions increase roadway capacity in response to traffic delay by way of lane additions, research indicates that adding capacity in this manner fails to alleviate congestion for long because it increases vehicle miles traveled (VMT), thus resulting in higher levels of congestion. For example, see "Increasing Highway Capacity Unlikely to Relieve Traffic Congestion", Susan Handy, Department of Environmental Science and Policy, UC Davis. Link: http://www.dot.ca.gov/newtech/researchreports/reports/2015/10-12-2015- NCST_Brief InducedTravel_CS6_v3.pdf. Moreover, actions improving the "level of service" for vehicle use by increasing capacity may result in a lower "level of service" for pedestrians, bicyclists, and public transit. Taking into consideration system preservation as another important goal, managing efficiency through operational and demand-side strategies would be more effective in terms of cost savings and reducing VMT. If we are to increase network efficiency by reducing travel demand, miles travelled, and fossil fuel consumption, transportation policies must result in land use development and transportation networks that reduce auto -dependency. Goal 6: Choice Recommend revising the criteria to reward the degree to which a project improves travel choices. For example: Project enhances walking, cycling and transit: +3 Project enhances two alternative travel modes: +2 Project enhances one alternative travel mode: +1 Goal 7. Safety (Designed and maintained to enhance the safety and securitVof all users) In addition to the three criteria provided, road projects can variably reduce the severity and cost of a collision and well as the occurrence. Projects that have the largest reduction in cost could receive more points. Goal 8. Health Recommend that the criteria include improvements to pedestrian connectivity, and bicycle network improvements that address connectivity to everyday needs (e.g., commuting to work or school, shopping, etc.). For example: Project addresses critical gap(s) in walking and cycling connectivity to frequent destinations: +5 Project addresses critical gap in regional trail network: +3 Project extends area trail network: +1 Goal 9: Equity Recommend revising "Project improves transportation network in low-income neighborhoods" to "Project improves transportation network in existing low-income neighborhoods". CT% k w- � From the City Manager ' IP6 White House Obama administration rebukes sanctuary cities Justice Department stops automatic transfers of prisoners to localities that don't cooperate on immigration. By Josh Gerstein 02/24/16 08:37 PM EST Updated 02/24/16 09:44 PM EST The Obama administration is winning praise from conservative Republicans for initiating a change in federal policy that could encourage so-called sanctuary cities to abandon their stance against cooperating with deportation requests. The move could be politically awkward for Democratic presidential candidates Hillary Clinton and Bernie Sanders, both of whom are aggressively courting immigrant communities while also expressing solidarity with President Barack Obama. Story Continued Below Under the new policy, the federal Bureau of Prisons will put prisoners finishing their sentences into immigration custody by default when immigration authorities seek deportation, even if local or state officials want the immigrant for prosecution or to finish a state or local sentence. Immigration officials may sometimes defer to state or local authorities, but will take into account a locality's cooperation with federal deportation requests in deciding whether to hand over a prisoner. The new policy places the extra restraints on any city, county or state that chooses to adopt a so-called "sanctuary" policy, particularly a categorical one that bars all cooperation with immigration authorities. "It certainly reads as though it's a pushback," said Doris Meissner, commissioner of the Immigration and Naturalization Service under President Bill Clinton. "This is using the federal system as leverage." Republicans were jubilant about the decision, heaping praise on Attorney General Loretta Lynch for standing up to immigrant rights advocates who've encouraged localities to ignore federal authorities' requests to detain individuals for immigration proceedings. "We thank you for the change in the policy ... I genuinely appreciate it. I think it's an example of the cooperative relationship that this committee has had with the Department of Justice and with you as the new attorney general," Rep. John Culberson of Texas told Lynch at a meeting of the House Appropriations subcommittee he chairs. "It's very important ... It is a very significant change and we're deeply grateful to you." House Appropriations Committee Chairman Hal Rogers (R-Ky.) also welcomed the change, but seemed skeptical the administration would follow through on it. "This is encouraging to hear this but I believe that old saying of trusting and verifying," Rogers said, asking for a quarterly report on how many cases were affected by the new policy. "This is a significant, very important matter for a lot of us and I'd like to know that it's working." During her testimony before the Appropriations panel, Lynch did not frame the new policy as an effort to punish so-called sanctuary cities but to make sure federal authorities who turn over an immigrant to local authorities are notified when those proceedings are complete, so a deportation could be arranged. "Particularly where we're dealing with a jurisdiction that is not prone to honoring [Immigration & Customs Enforcement] detainers ... our policy is going to be that ICE will instead have the first detainer and that individual will go into ICE custody and deportation," the attorney general said. "This may have the effect that there may be local cases that may not be able to be prosecuted because, again, the person will be taken into ICE custody and then deported." Lynch said the Justice Department wouldn't rule out turning over a deportable prisoner to local authorities for prosecution, but "would have to have assurances that ICE would also then be able to get the individual back at the end of an adjudication so that the deportation process could go underway." Criticism of sanctuary policies has intensified in recent months, especially following the shooting death in San Francisco last July of Kathryn Steinle, 32. Several Republican presidential candidates have seized on the case. The Mexican national accused of shooting Steinle, Francisco Sanchez, was released from the sheriffs custody in San Francisco 10 weeks before the shooting because of the city's policy against enforcing immigration -related detention requests. Steinle "was shot and murdered by a seven -time convicted felon and five -time deportee who was released onto the streets of San Francisco due to their utterly unacceptable and illegal sanctuary policy," Culberson said Wednesday. Opponents of the sanctuary movement hailed the Obama Administration's move. "I think it's very significant," said Kansas Secretary of State Kris Kobach, who has been at the forefront of efforts for stricter enforcement of immigration laws. "Jurisdictions all over the country, in many states, may be losing their opportunity to bring state prosecutions if those counties are not cooperating with the federal government." Asked if he was surprised by the Obama Administration's action, Kobach said: "It's refreshing.... This is a rational response to what is happening with sanctuary counties." Spokespeople for the Clinton and Sanders campaigns did not immediately respond to requests for comment Wednesday afternoon. However, both their campaigns have tried to be friendlier to immigrants, including those who entered the U.S. illegally, than Obama has. The two Democratic candidates criticized a recent Obama Administration drive to deport Central American immigrant families who crossed into the U.S. illegally in the past year or so. Prior to the Nevada caucuses, Clinton also aired an emotional ad in which she embraces a ten -year-old girl who says she fears her parents would be deported. "You don't have to worry ... I'll do everything I can to help," Clinton says in the ad. The Bureau of Prisons policy change involving sanctuary cities had not been widely publicized before Wednesday's hearing and was apparently first disclosed in a letter the Justice Department sent to Culberson Tuesday. A Justice Department spokeswoman had no immediate response to questions about how the new policy was developed and when it took effect. The policy does not appear to extend beyond the Bureau of Prisons, so it would not apply to prisoners in pretrial federal custody who are acquitted, have federal charges dismissed or are released on bail. While some chalked up the change as a victory for those favoring a tougher stance against illegal immigration, several experts said the impact could be largely symbolic. Meissner, now with the Migration Policy Institute, noted that the vast majority of prisoners are in state or local custody, not federal custody. In addition, many federal prisoners serve long terms, with the average around six years, so state and local cases would be somewhat stale by the time an inmate emerges from the federal system. So state or local requests for federal prisoners being discharged would be unusual, she said. "As a practical matter and in practice, I'm not sure it has a lot of effect, but it does at the federal level create a better chance that the feds don't drop the ball or federal officials don't get charged with dropping the ball," Meissner said, calling the new policy "quite ingenious." Some immigrant rights advocates said sanctuary city critics were exaggerating the import of the new policy. "The idea that somehow this leads to punishment of sanctuary cities seems to me to be reading into the letter what's not on the page," said Chris Newman of the National Day Laborer Organizing Network. But he added, "The Obama Administration has been opposed to sanctuary cities from the beginning." Newman said the Justice Department's new stance seems aimed simply at averting a repeat of the Steinle tragedy. "This prevents what happened in that case," he said. "In a rational political environment, the Bureau of Prisons would be as much to blame for what happened in San Francisco as the ostensible sanctuary city policy there." Former Maryland Attorney General Doug Gansler said the new federal policy sounds sensible, as long as it is not enforced so strictly that it would prevent states from prosecuting heinous offenses. "Particularly given the climate ... it's an understandable policy shift, but it has to be viewed within the spectrum of crimes," he said. "It's hard to imagine a federal agency not giving someone wanted for a triple murder refusing to give the person back to the state. On the other hand, if it's something about a three-year-old bar fight you may want to deport them instead." There was no immediate outcry from immigrants rights groups Wednesday, perhaps because the mechanism the administration is using to resist the sanctuary city movement is one that involves largely unsympathetic people—immigrants who have done federal prison time. "It's awfully hard to argue against this," Meissner said. "It's pretty hard to argue against this kind of a measure... directed at criminals who have finished serving their sentences." IOWA ECONOMIC DEVELOPMENT AUTHORITY 200 East Grand Avenue I Des Moines, Iowa 50309 USA I Phone: 515.725.3000 iowaeconomicdevelopment.com February 18, 2016 Mr. Bob Watkins, Finance Manager Alpla, Inc. 289 Highway 155 S. McDonough, GA 30253 RE: Project Closeout — Alpla, Inc. Contract Number — 12 -TC -067 Dear Mr. Watkins: e Rr�o rri co r� It is my pleasure to congratulate you on the completion of the above referenced project. The Authority has reviewed the End of Project Report and accompanying documentation and conducted a site visit. IEDA has determined that Alpla, Inc. is in compliance with the following contractual obligations: a M 1. The Project Completion Date was April 30, 2015. The Project Maintenance Date is April 30, 2017. 2. The project investment by the Project Completion Date was to be at least $12,200,000. Actual project expenditures were $13,094,961. 3. The Agreement called for the creation of 19 new qualified full-time equivalent (FTE) jobs above a base of 57 FTEs. The Business met this requirement with 93 qualified FTEs. 4. The pledged jobs paid documented wages of at least $18.82. Since all project activities have been completed and verified, the Authority has closed the financial monitoring section of this project file. The Authority will be monitoring the project on the Project Maintenance Date of April 30, 2017 to determine the Business's employment level at that time. In addition, the Business will be required to file an Annual Project Status Report every July through the Maintenance Period. We would like to express our thanks to you for your help in closing out this project. We appreciate the valuable contribution your business has made to the state, and look forward to working with you on future economic development projects. Please do not hesitate to contact me at 515-725- 3073 or benton.quade@iowa.gov if you should have any questions. S BentYn Q �ger Project Ma IEDA Compliance Team cc: Mayor Jim Throgmorton, City of Iowa City IEDA Compliance File Governor Terry E. Branstad I Lt. Governor Kim Reynolds I Director Debi V. Durham C 11ohnsonl JOHNSON COUNTY IOWA CRIMINAL JUSTICE COORDINATING COMMITTEE MEETING MINUTES • OCTOBER 7, 2015 Conference Rooms 203 BIC Committee Meeting 4:30 PM HEALTH AND HUMAN SERVICES BUILDING 855 SOUTH DUBUQUE STREET IOWA CITY, IA 52240 PHONE: 319-356-6000 www.JOHNSON-COUNTY.com www.JOHNSONCOUNTYIA.IQM2.com A. Chairperson Harney called the meeting to order at 4:50 p.m. Criminal Justice Coordinating Committee Members present: Supervisors Mike Carberry, Pat Harney, Terrence Neuzil, Janelle Rettig, and Rod Sullivan, Department of Corrections Supervisor Jerri Allen, Iowa City Public Library Adult Service Coordinator Kara Logsden, County Attorney Janet Lyness, Bar Association Representative Jim McCarragher, County Sheriff Lonny Pulkrabek, Sixth Judicial District Judge Lars Anderson, and Citizen Representative Professor Emeritus John Stratton; Members Absent: Iowa City Crime Prevention Officer Jorey Bailey, Coralville Chief of Police Barry Bedford, Prelude Director Ron Berg, Iowa City City Council Member Kingsley Botchway II, Coralville Resident Karen Fesler, Iowa City Resident Simone Frierson, Bar Association Representative Thomas Maxwell, University of Iowa Student Representative Evan McCarthy, North Liberty City Council Member David Moore, State Public Defender's Managing Attorney Peter Persaud, Solon Resident Diane Werzer, and Consultation of Religious Communities Representative Dorothy Whiston. Staff present: Board of Supervisors Executive Assistant Andy Johnson, Major Steve Dolezal, Temporary Construction Project Manager Michael Kennedy, and Auditor's Office Administrative Secretary Kymberly Zomermaand. B. COMMITTEE BUSINESS 1. Purpose, goals and structure of the Criminal Justice Coordinating Committee and subcommittees, update on current activities, ideas for improvement and planning for the future Sullivan spoke about the Disproportionate Minority Contact Subcommittee (DMC), formed as a subcommittee of the Criminal Justice Coordinating Committee (CJCC), activity over the past year and the next steps for the DMC. Board of Supervisors Executive Assistant Andy Johnson provided additional information regarding the next steps for the DMC and for the Alternatives and Treatment Subcommittee. Johnson reported on a National Association of Counties webinar about Criminal Justice Coordinating Councils. Sullivan said appointing a County staff member dedicated to Johnson County Iowa Submitted by the Auditor's Office Page 1 Minutes Criminal Justice Coordinating Committee October 7, 2015 chair each committee will improve effectiveness and efficiency. The work is too much for any volunteer to take on. Board members and Johnson discussed the importance of committee work and the reformation and reassignment of the subcommittees. DMC member Maria Conzemius asked if the Board has reset the DMC members. Rettig said no. Former University of Iowa Facilities Manager and CJCC Advisor Larry Wilson suggested the subcommittees include a certain number of members who are experts in matters germane to the subcommittee's work. In addition, he said a visioning committee could be very useful. Iowa City Public Library Adult Service Coordinator Kara Logsden suggested that community stakeholders be included. Rettig inquired if CJCC members would like to reset the subcommittees. County Attorney Janet Lyness suggested the CJCC change its membership to focus less on the County and more on the community. She thinks that having five Supervisors on the committee discourages other stakeholders from getting involved. Rettig summarized the Boards proposal for changes to the CJCC meetings schedule and membership. Bar Association Representative Jim McCarragher and Board members spoke about the history of the CJCC and why the Board originally became involved. Sullivan left at 4:48 p.m. Neuzil provided additional information about the Board's proposal. McCarragher and Board members discussed the future direction of the CJCC and its subcommittees. Lyness said too much focus is on the structure of the CJCC within County government. She suggested broadening the focus and appointing a more prominent individual, such as a judge, to head up the CJCC. She enumerated future discussion topics and called for reinventing the committee and its vision. Robert Connelly, identifying himself as a former Iowa prisoner, and participant in the Jail Alternatives Program, suggested the CJCC create a mission statement and he spoke about his experience with the criminal justice system and Jail Alternatives Program. Conzemius, Johnson, Rettig, Logsden, and Wilson discussed suggestions for the future of the CJCC. Board members, Sheriff Lonny Pulkrabek and Major Steve Dolezal spoke about the San Antonio, Texas Restoration Center campus. Dolezal spoke about Jail Alternatives and how to strengthen the program. Sixth Judicial District Judge Lars Anderson said safety should not be lumped within the Facilities Subcommittee but that safety should always be a priority. Wilson suggested the subcommittee be renamed to Safety and Accessibility. Temporary Johnson County Iowa Submitted by the Auditor's Office Page 2 Minutes Criminal Justice Coordinating Committee October 7, 2015 Construction Project Manager Michael Kennedy provided an update on the Temporary Courthouse Secured Entrance and spoke about the safety and accessibility features. Harney provided an update on the General Services Administration property adjacent to the Courthouse. The Veterans Administration is taking over the former U.S. Postal Service Building. He would like the County to continue pursuing vacating Harrison Street. Lyness agreed to schedule a strategic planning meeting and said she will include representatives from the following groups countywide: municipalities, public defenders, attorneys, and community groups. Department of Corrections Supervisor Jerri Allen and Board members spoke about how often the CJCC should meet. C. COMMENTS FROM THE PUBLIC - No business. D. Adjourned at 5:46 p.m. Attest: Travis Weipert, Auditor Recorded By Kymberly Zomermaand Johnson County Iowa Submitted by the Auditor's Office Page 3 B.1.a Name Term Begins Address Phone Number Jerri Allen 01/00/00 6th Judicial District Dept of Correctional Services Lars Anderson 03/19/15 6th Judicial District Judge 417 SOUTH CLINTON STREET IOWA CITY, IA 52240 Jorey Bailey 06/19/14 Iowa City Police Department 430 EASTWASHINGTON STREET IOWA CITY, IA 52240 Barry Bedford 08/14/14 Coralville Police Department 15035TH STREET PO BOX 5911 319-248-1800 CORALVILLE, IA 52241 Ron Berg 01/00/00 Prelude Behavioral Services 430SOUTHGATE AVENUE IOWA CITY, IA 52240 Kingsley Botchway 06/19/14 Iowa City City Council 1054WESTSIDE DRIVE 319-438-2238 IOWA CITY, IA 52246 Mike Carberry 01/02/15 Board of Supervisors 913 SOUTH DUBUQUE STREET 3 13 356-6000 IOWA CITY, IA 52240 Karen Fesler 07/24/14 Community 1524 FOREST ROAD 319-331-2573 CORALVILLE, IA 52241 Simone Frierson 08/14/14 Community 201 HAWKS RIDGE DRIVE APT 2115 B 6363466864 IOWA CITY, IA 52246 Pat Harney 01/00/00 Board of Supervisors 913 SOUTH DUBUQUE STREET 319-356-6000 IOWA CITY, IA 52240 List of Appointed Members Applicable Indefinitely, unless resignation occurs Page 1 0l 3 Packet Pg. 4 CRIMINAL JUSTICE COORDINATING COMMITTEE—JOHNSON COUNTY, IOWA Name Term Begins Address Phone Number Kara Logsden 01/00/00 Community 123 SOUTH LINN STREET IOWA CITY, IA 52240 Janet Lyness 01/00/00 County Attorney 417 SOUTH CLINTON STREET 319-339-6100 IOWA CITY, IA 52240 Thomas Maxwell 06/19/14 Bar Association 222 SOUTH LINN STREET 319-338-7551 IOWA CITY, IA 52244 James MCCarragher 01/00/00 Attorney Evan McCarthy 06/19/14 University of Iowa Student Government 421 EAST MARKETSTREET IOWA CITY, IA 52240 David Moore 08/14/14 North Liberty City Council 1270OXFORD DRIVE NORTH LIBERTY, IA 52317 Terrence Neuzil 01/00/00 Board of Supervisors 913 S0UTH DUBUQUE STREET 319-356-6000 IOWA CITY, IA 52240 Peter Persaud 01/00/00 Public Defender's Office Lonny Pulkrabek 01/00/00 County Sheriff 511 SOUTH CAPIT0LSTREET 319-356 6020 IOWA CITY, IA 52240 lanelle Rettig 01/00/00 Board of Supervisors 913 SOUTH DUBUQUE STREET 319-356-6000 r= IOWA CITY, IA 52240 List of Appointed Members Applicable Indefinitely, unless resignation occurs P,gC 2 of 3 Packet Pg. 5 B .1.a CRIMINAL JUSTICE COORDINATING COMMITTEE -JOHNSON COUNTY, IOWA Name Term Begins Address Phone Number John Stratton 01/00/00 Community Rod Sullivan 01/00/00 Board of Supervisors 913 SOUTH DUBUQUE STREET IOWA CITY, IA 52240 319-356-6000 Dorothy Whiston 01/00/00 Consultation of Religious Communities 500 NORTH CLINTON STREET IOWA CITY, IA 52246 319-321-7920 Diane Wurzer 07/24/14 Community 4049 CRESTVIEW ROAD NE SOLON, IA 52333 319-624-2719 List of Appointed Members Applicable Indefinitely, unless resignation occurs Page 3 of 3 Packe[ Pg. 6 CRIMINAL JUSTICE COORDINATING COMMITTEE Subcommittee membership Alternatives & Treatments Subcommittee • Janet Lyness (County Attorney) —Subcommittee Chair • Jerri Allen (6`h Judicial District Dept of Correctional Services) • Kris Artley (County - MH/DS) • Jorey Bailey (Iowa City Police Dept) • Kevin Bell (Jail Administration) • Ron Berg (Prelude Behavioral Services) • Kingsley Botchway II (Iowa City City Council) • Robert Connolly (Community) • Malinda Lamb (6th Judicial District Dept of Correctional Services) • Jessica Peckover (County - MH/DS - Jail Alternatives) • Peter Persaud (Public Defender's Office) • Dorothy Whiston (Consultation of Religious Communities) • Terrence Neuzil (Board of Supervisors) Facilities Subcommittee • Pat Harney (Board of Supervisors) — Subcommittee Chair • Lars Anderson (6`h Judicial District Judge) • Carroll Edmondson (61h Judicial District Court) • Andy Johnson (County - Board Office) • Kara Logsden (Iowa City Library/Community) • Janet Lyness (County Attorney) • Kim Montover (Clerk of Court) • Lonny Pulkrabek (County Sheriff) • Eldon Slaughter (County— Physical Plant) • Larry Wilson (Community) • Janelle Rettig (Board of Supervisors) • Jim McCarragher (Attorney) Adult Disproportionate Minority Contact Subcommittee • Kingsley Botchway 11 (Iowa City City Council) — Subcommittee Chair • Jerri Allen (6`h Judicial District Dept of Correctional Services) • Jorey Bailey (Iowa City Police Dept) • Janet Lyness (County Attorney) • Ron Berg (Prelude Behavioral Services) • Simone Frierson (Community) • Brian Kaehler (County Sheriff's Office) • Maria Houser Conzemius (Community) • Jessica Peckover (County - MH/DS - Jail Alternatives) • Rod Sullivan (Board of Supervisors) • Mike Carberry (Board of Supervisors) • Dorothy Whiston (Consultation of Religious Communities) B.1.b Packet Pg. 7 rmp `�CITY OF IOWA CITYL02:-25-16 P9 MEMORANDUM Date: February 24, 2016 To: Tom Markus, City Manager From: John Yapp, Coordinator, Development Services Tim Hennes, Senior Building Inspector Re: Building Code Effectiveness Grading Classification Every five years the Insurance Service Office (ISO) evaluates all jurisdictions that have a building code enforcement department. They use the Building Code Effectiveness Grading Schedule (BCEGS) to recognize the building codes in effect and how the codes are enforced. A Building Code Effectiveness Classification from 1 to 10 is assigned to the jurisdiction. Class 1 represents exemplary commitment to building code enforcement. ISO provides the information to insurers, which may use the evaluation in underwriting for property insurance in the community. The recent survey of building code enforcement in Iowa City resulted in a class 3 for 1 and 2 family dwellings and a class 3 for all other construction. Class 3 is a strong rating for a City of our size. The evaluation shows how Iowa City compares to other jurisdictions across the country. We are happy to report Iowa City is above average when compared to county, state and national averages. 1000 BISHOPS GATE BLVD., SUITE 300 MT. LAUREL, NJ 08054 (858) 787-0412 (800) 444-0554 February 18, 2016 Mr. Douglas Boothroy, Director of Neighborhood and Development Service Iowa City 410 East Washington Street Iowa City, IA 52240 RE: Building Code Effectiveness Grading Schedule Results Iowa City, Johnson County, IA Dear Mr. Boothroy: We wish to thank you for the cooperation given to our representative, Del Amsden, during our recent survey. We have completed our analysis of the building codes adopted by your community and the efforts put forth to properly enforce those codes. The resulting Building Code Effectiveness Grading Classification is 3 for 1 and 2 family residential property and 3 for commercial and industrial property. The Insurance Services Office, Inc. (ISO) is an insurer -supported organization with the primary mission of providing advisory insurance underwriting and rating information to insurers. There is no requirement that insurers use our advisory material. Insurers may have adopted, or may be in the process of adopting, an ISO insurance rating program that will provide rating credits to individual property insurance policies in recognition of community efforts to mitigate property damage due to natural disasters. These insurers may use the Building Code Effectiveness Grading Classification we have recently developed for your community as a basis for the credits used. While individual insurers may use different credits or different effective dates, the ISO program will apply credits to new construction within Iowa City that has been issued a Certificate of Occupancy in the year 2016 and forward. We will email our report which provides additional information about our classification process and how we have graded various aspects of your community's building codes and their enforcement. We want to highlight the fact that the Building Code Effectiveness Grading Schedule is an insurance underwriting and information tool; it is not intended to analyze all aspects of a comprehensive building code enforcement program nor is it for purposes of determining compliance with any state or local law or for making property/casualty loss prevention and life safety recommendations. If you have any questions about the Classification that was developed, please let us know. Additionally, if you are planning on any future changes in your building codes or their enforcement, please advise us as these changes may affect our analysis and your community's grading classification. Sincerely, .Mary Luddi Building Code Technical Analyst Enclosure cc: Mr. Tom Markus, City Manager Iowa City 410 East Washington Street Iowa City, IA 52240 Building Code Enforcement Evaluation Report Selections from the reviews of the Iowa City Building Code Enforcement Agency In the County of Johnson In the State of Iowa 9/1/2015 Evaluation Building Code Effectiveness Grading Schedule (BCEGS®) ©Insurance Services Office, Inc., 2013 Table of Contents Tab Description Section 1 Executive Summary Section 2 Background Information Section 3 Code Adoption Section 4 Education, Training and Certification Section 5 Staffing Levels Section 6 BCEGS Point Analysis Section 7 Natural Hazards Appendix A Natural Hazard General Information ©Insurance Services Office, Inc., 2013 Jurisdiction: Iowa City County: Johnson State: IA Survey Date: 9/1/2015 Not all communities have rigorous building codes, nor do all communities enforce their codes with equal commitment. Yet the effectiveness of local building codes can have a profound effect on how the structures in your community will fare in a hurricane, earthquake, or other natural disaster. Studies conducted following recent natural disasters concluded that total losses might have been as much as 50% less if all structures in the area had met current building codes. Building -code enforcement can have a major influence on the economic well-being of a municipality and the safety of its citizens. Insurance Services Office (ISO) helps distinguish amongst communities with effective building -code adoption and enforcement through comprehensive program called the Building Code Effectiveness Grading Schedule (BCEGSO). ISO is an independent statistical, rating, and advisory organization that serves the property/casualty insurance industry. ISO collects information on a community's building -code adoption and enforcement services, analyzes the data, and then assigns a Building Code Effectiveness Classification from 1 to 10. Class 1 represents exemplary commitment to building -code enforcement. The concept behind BCEGS is simple. Municipalities with well -enforced, up-to-date codes demonstrate better loss experience, and their citizens' insurance rates can reflect that. The prospect of minimizing catastrophe -related damage and ultimately lowering insurance costs gives communities an incentive to enforce their building codes rigorously. The following management report was created specifically for Iowa City based on a BCEGS survey conducted on 9/1/2015. This report can help you evaluate your community's building -code enforcement services utilizing benchmarking data collected throughout the country. The report is designed to give your management team an expanded prospective for dealing with the important issues surrounding effective building code enforcement. This is accomplished through comparisons of your code enforcement to that of others in your area and state. The analysis goes further to allow you to compare your jurisdiction to others across the country with similar permit, plan review and inspection activity. ISO thanks you for your participation and we encourage you to take advantage of the information contained in this report to assist in making decisions regarding the level of code enforcement best suited for Iowa City. The survey conducted has resulted in BCEGS class of 3 for 1 and 2 family dwellings and a class 3 for all other construction. More information regarding how this recent survey compares to previous surveys is provided below. ©Insurance Services Office, Inc., 2013 SECTION 1 113 Jurisdiction: Iowa City Survey Date: 9/1/2015 County: Johnson State: IA Table 1 details the points your department earned during the most recent survey as well as the points earned in the previous survey including a comparison of the two. This information may be used to track local trends or pin -point improvement target areas. Table 1 Building Code Effectiveness Grading Point Comparison ©Insurance Services Office, Inc., 2013 SECTION 1 2/3 Point Totals Current Grading Yr: Maximum Previous Grading Yr: Point Difference 2015 Possible 2011 Com Res Com Res Com Res Section I - Administration of Codes 40.24 39.64 54.00 42.18 41.58 -1.94 -1.94 Section 105 - Adopted Codes 8.00 7.60 8.00 8.00 7.60 0.00 0.00 Section 108 - Additional Code Adoptions 3.35 3.35 4.00 3.35 3.35 0.00 0.00 Section 110 - Modification to Adopted Codes 4.00 3.80 4.00 4.00 3.80 0.00 0.00 Section 112 Method of Adoption 0.00 0.00 1.00 1.00 1.00 -1.00 -1.00 Section 115 -Training 9.54 9.54 13.00 10.96 10.96 -1.42 -1.42 Section 120 - Certification 9.60 9.60 12.00 9.03 9.03 0.57 0.57 Section 125 - Building Official's Qualification / Exp/ 2.80 2.80 4.00 2.40 2.40 0.40 0.40 Education Section 130 - Selection 0.00 0.00 0.50 0.00 0.00 0.00 0.00 Procedure for Building Official Section 135 - Design Professionals 0.00 0.00 2.00 0.00 0.00 0.00 0.00 Section 140 - Zoning Provisions 0.00 0.00 1.00 0.00 0.00 0.00 0.00 Section 145 -Contractor/ Builder Licensing & Bonding 0.30 0.30 1.00 0.30 0.30 0.00 0.00 Section 155 - Public 1.95 1.95 2.50 2.44 2.44 0.49 0.49 Awareness Programs Section 160 - Participation in Code Development Activities 0.50 0.50 0.50 0.50 0.50 0.00 0.00 Section 165 -Administrative 0.20 0.20 0.50 0.20 0.20 0.00 0.00 Policies & Procedures ©Insurance Services Office, Inc., 2013 SECTION 1 2/3 Jurisdiction: Iowa City County: Johnson Survey Date: 9/1/2015 Building Code Effectiveness Grading Point Comparison (continued) ©Insurance Services Office, Inc., 2013 SECTION 1 3/3 Point Totals Current Grading Yr: Maximum Previous Grading Yr: Point Difference 2015 Possible 2011 Com Res Com Res Com Res Section II - Plan Review 18.95 21.63 23.00 19.08 21.76 -0.13 -0.13 Section 205 - Existing Staffing 7.43 8.61 9.00 7.43 8.61 0.00 0.00 Section 210 - Experience of 1.02 1.02 1.50 1.15 1.15 -0.13 -0.13 Personnel Section 215 - Detail of Plan 9.50 11.00 11.50 9.50 11.00 0.00 0.00 Review Section 220 - Performance Evaluation for Quality 1.00 1.00 1.00 1.00 1.00 0.00 0.00 Assurance Section III - Field Inspection 21.00 19.77 23.00 20.78 22.00 0.22 -2.23 Section 305 - Existing Staffing 9.00 5.77 9.00 9.00 8.22 0.00 -2.45 Section 310 - Experience of 3.00 3.00 3.00 2.78 2.78 0.22 0.22 Personnel Section 315 - Managing Inspection and Re -inspection 1.00 1.00 1.00 1.00 1.00 0.00 0.00 activity Section 320 - Inspection 0.00 2.00 2.00 0.00 2.00 0.00 0.00 Checklist Section 325 - Special 1.00 1.00 1.00 1.00 1.00 0.00 0.00 Inspections Section 330 - Inspections for 1.50 1.50 1.50 1.50 1.50 0.00 0.00 Natural Hazard Mitigation Section 335 - Final 2.50 2.50 2.50 2.50 2.50 0.00 0.00 Inspections Section 340 - Certificate of 2.00 2.00 2.00 2.00 2.00 0.00 0.00 Occupancy Section 345 - Performance Evaluations for Quality 1.00 1.00 1.00 1.00 1.00 0.00 0.00 Assurance Subtotal: 1 80.19 1 81.04 100.00 82.04 85.34 -1.85 -4.30 he final score is determined by a relationship between Item 105 and the balances of the scoring. Final Score: 80.19 77.37 100.00 82.04 81.45 1.85 4.08 ©Insurance Services Office, Inc., 2013 SECTION 1 3/3 Jurisdiction: Iowa City County: Johnson State: IA Survey Date: 9/1/2015 Introduction ISO collects information from communities in the United States on their adoption and enforcement of building codes. ISO analyzes the data using its Building Code Effectiveness Grading Schedule (BCEGS) and then assigns a BCEGS Classification number to the community. The classification number -which ranges from 1 to 10 -measures a jurisdiction's commitment to the adoption and enforcement of building codes affecting the construction of new buildings. Class 1 indicates the most favorable classification of commitment to the adoption and enforcement of building codes. ISO's commitment to polling each building code enforcement agency on a regular basis is important to the program - periodic surveying helps determine if a community has made any significant changes since its last field evaluation. This ongoing effort is designed to re-evaluate each community at approximate 5 -year intervals or sooner if changes indicate a potential revision to the classification number. The purpose of this report is fourfold: 1. To summarize a community's scoring under the criterion contained in the BCEGS program. 2. To identify opportunities for communities desiring to improve their BCEGS classification number. 3. To assist a community in understanding how other jurisdictions with similar needs address building code adoption and enforcement. 4. To provide hazard mapping information important in planning and developing a sustainable community. Data Collection and Analysis ISO has evaluated over 14,000 code enforcement departments across the United States. In each of these communities, three elements of building code adoption and enforcement are reviewed. These three elements are the administration of codes, plan review and field inspection. Administration of Codes: ISO evaluates the administrative support for code enforcement within the jurisdiction -- the adopted building codes and the modifications of those codes through ordinance, code enforcer qualifications, experience and education, zoning provisions, contractor/builder licensing requirements, public awareness programs, the building department's participation in code development activities, and the administrative policies and procedures. This section represents 54% of the analysis in the BCEGS program. ©Insurance Services Office, Inc., 2013 SECTION 2 1/2 Jurisdiction: Iowa City Survey Date: 9/1/2015 Plan review division. County: Johnson State: IA Consideration is given to determine staffing levels, personnel experience, performance evaluation schedules, and the level of review of construction documents for compliance with the adopted building code of the jurisdiction being graded. This section represents 23% of the analysis. Field inspection: Consideration is given to determine staffing levels, personnel experience, performance evaluation schedules, and the level of the agency's review of building construction. This section also represents 23% of the analysis. The information necessary to determine the BCEGS classification number was collected from the community building officials through a combination of on-site interviews and completed questionnaires. ©Insurance Services Office, Inc., 2013 SECTION 2 2/2 Jurisdiction: Iowa City County: Johnson State: IA Survey Date: 9/1/2015 Section 3 Code Adoption Recognizing that building codes are continually being reviewed and updated to reflect emerging technology and best practices, the BCEGS program encourages communities to make every effort to adopt the latest edition of one of the building codes without amendments. The program is sensitive to the reality that building code adoption is not always a local issue, nor do the wheels of progress turn rapidly all the time. To receive maximum BCEGS credit for this very important section a community must adopt and implement the revised code within two years of the publication of the building code. As detailed in Figure 3-1 below, eight points are the maximum available for the adoption of a building code. The final calculation to determine a jurisdiction's BCEGS classification employs the ratio of the points possible and the points earned in the building code adoption section as a factor for all other points earned in the system. Therefore, a jurisdiction enforcing the latest building code will have a ratio of 1 and no adjustment will be made to the points earned. A department enforcing a building code that was published six years prior to the survey date would have a ratio of 6.88/8 or .86 so the jurisdiction would receive credit for 86% of the points earned throughout the evaluation process. Table 3-1 Criteria for Building Code Adoption Points If the published date of the listed codes is within 5 years of the date of the grading: Building Code(s) addressing commercial and /or residential construction.............................................................................. 8.00 points If the published date of the listed codes is within 6 years of the date of the grading: Building Code(s) addressing commercial and /or residential construction.............................................................................. 6.88 points If the published date of the listed codes is within 10 years of the date of the grading: Building Code(s) addressing commercial and /or residential construction.............................................................................. 2.21 points If an earlier edition of the listed codes is adopted: Building Code(s) addressing commercial and /or residential construction.............................................................................. 0.85 point ©Insurance Services Office, Inc., 2013 SECTION 3 1/8 Jurisdiction: Iowa City Survey Date: 9/1/2015 County: Johnson State: IA For departments surveyed in 2015 the BCEGS program uses the following as the latest edition of Building codes available. Table 3-2 Latest Edition Available Table 3-3 Building Codes Enforced in Iowa City Publisher Publication Year Commercial Building Code ICC/NFPA 2012/2015 Residential Building Code ICC 2015 Table 3-3 Building Codes Enforced in Iowa City The following is the first of many "Benchmarking Information" sections located in this report. The purpose of the benchmarking information is to provide data ISO has collected in the course of its evaluations of code enforcement departments throughout the country. The data should not be considered a standard but rather information which allows you to compare operations in your jurisdiction to those conducted by other jurisdictions with similar conditions. Benchmarking information will be distinguished from other information in this report by a green Benchmarking Information bar above the table or figure. Benchmarking Information Chart 3-4 BCEGS points awarded comparison e 6 5 4 3 2 1 0 Adopted Building Code Commercial Residential M Your Jurisdiction County Average M State Average M National Average ©Insurance Services Office, Inc., 2013 SECTION 3 2/8 Publisher Publication Year Effective Year Commercial Building Code ICC 2015 2015 Residential Building Code ICC 2015 2015 The following is the first of many "Benchmarking Information" sections located in this report. The purpose of the benchmarking information is to provide data ISO has collected in the course of its evaluations of code enforcement departments throughout the country. The data should not be considered a standard but rather information which allows you to compare operations in your jurisdiction to those conducted by other jurisdictions with similar conditions. Benchmarking information will be distinguished from other information in this report by a green Benchmarking Information bar above the table or figure. Benchmarking Information Chart 3-4 BCEGS points awarded comparison e 6 5 4 3 2 1 0 Adopted Building Code Commercial Residential M Your Jurisdiction County Average M State Average M National Average ©Insurance Services Office, Inc., 2013 SECTION 3 2/8 Jurisdiction: Iowa City Survey Date: 9/1/2015 Item 108. Additional Code Adoptions: County: Johnson State: IA This section reviews the adoption and enforcement of electrical, mechanical, plumbing, energy, and wildland urban interface codes. Adopted codes are evaluated by year of publication including amendments and enforcement efforts. Table 3-5 details the criteria for earning points under this section. Table 3-5 Criteria for sub -code adoption points If the published date of the listed codes is within 5 years of the date of the grading: 0.67 point for each of the five subcodes If the published date of the listed codes is within 6 years of the date of the grading: 0.33 point for each of the five subcodes If the published date of the listed codes is within 10 years of the date of the grading: 0.18 point for each of the five subcodes If an earlier edition of the listed codes is adopted: 0.004 point for each of the five subcodes ©Insurance Services Office, Inc., 2013 SECTION 3 3/8 Jurisdiction: Iowa City Survey Date: 9/1/2015 County: Johnson State: IA For departments surveyed in 2015 the BCEGS program uses the following as the latest edition of sub -codes available. Table 3-6 Latest edition of Sub -Codes Available Type of Code Publisher Publication Year Commercial: Electrical Code NFPA Plumbing Code ICC / IAPMO Mechanical Code ICC / IAPMO Fuel Gas Code ICC / NFPA Energy Code ICC /ASHRAE WiIdiand Urban Interface Code ICC Residential: Electrical Code NFPA Plumbing Code ICC / IAPMO Mechanical Code ICC / IAPMO Fuel Gas Code ICC / NFPA Energy Code ICC / ASHRAE Wildland Urban Interface Code ICC ASHRAE - American Society of Heating, Refrigeration and Air Conditioning Engineers ICC - International Code Council IAPMO - International Association of Plumbing and Mechanical Officials NFPA - National Fire Protection Association ©Insurance Services Office, Inc., 2013 SECTION 3 4/8 Jurisdiction: Iowa City County: Johnson State: IA Survey Date: 9/1/2015 Table 3-7 Sub Codes Enforced in Iowa City Type of code Publisher Publication Year Effective Year Commercial: Electrical Code NFPA 2014 2014 Plumbing Code OTHER 2012 2015 Mechanical Code ICC 2012 2015 Fuel Gas ICC 2012 2015 Energy Code ICC 2012 2015 Wildland Urban Interface Code Residential: Electrical Code NFPA 2014 2014 Plumbing Code OTHER 2012 2015 Mechanical Code ICC 2012 2015 Fuel Gas ICC 2012 2015 Energy Code ICC 2012 2015 Wildland Urban Interface Code ©Insurance Services Office, Inc., 2013 SECTION 3 5/8 Jurisdiction: Iowa City County: Johnson State: IA Survey Date: 9/1/2015 Chart 3-8 additional code adoption 0.6 0.5 0.4 0.3 0.2 0.1 0 0.6 0.5 0.4 0.3 0.2 0.1 0 Commercial Electrical Plumbing Fuel Gas Mechanical Energy Wildland Urban Interface Your Jurisdiction County Average E State Average National Average Residential Electrical Plumbing Fuel Gas Mechanical Energy Wildland Urban Interface Your Jurisdiction 1, County Average E State Average ■ National Average ©Insurance Services Office, Inc., 2013 SECTION 3 6/8 Jurisdiction: Iowa City County: Johnson State: IA Survey Date: 9/1/2015 Item 110. Modification to adopted codes: The BCEGS program encourages timely and unmodified adoption of the latest edition available of the building code. It is not uncommon for a jurisdiction to adopt a code and then modify it in some way. The most common modifications are administrative, which the BCEGS program is not overly concerned with. Some jurisdictions, however, modify the structural aspects of the code. Modifications are viewed as favorable when the intention is to strengthen the code. Due to the difficulty and expense of finitely determining the effect on a code of a specific action which weakens the code, no partial credit is available for this section. Note, however, that due to the formula: (Points credited in section 105 x 0.125 x 4.0) the points awarded for this item are reduced if the latest building code is not adopted and enforced. There is a direct correlation between the points earned for the adopted building code and the points available for this section. When modification serves to weaken the intent or effectiveness of the adopted building code relative to structural aspects or natural hazard mitigation features, no points will be awarded for this section. Benchmarking Information Chart 3-9 Comparison of Points Earned for Section 110 4 3.5 3 2.5 2 1.5 0.5 9 Commercial Residential E Your Jurisdiction I County Average E State Average a National Average ©Insurance Services Office, Inc., 2013 SECTION 3 718 Jurisdiction: Iowa City County: Johnson State: IA Survey Date: 9/112015 Item 112. Method of Adoption: Updating the adopted codes to the latest code published by a nationally recognized building code development and publication organization within 12 months of the publication of the code is beneficial for the jurisdiction. It provides the latest and most modern technology for natural hazard mitigation. This section allows the opportunity to recognize the timely un -amended adoption of a nationally promulgated building code Benchmarking Information Chart 3-10 Points Earned for Timely (within one year of the publication date) Un -Amended Code Adoption M 0.6 0.4 0 Commercial Residential 0 Your Jurisdiction E County Average 0 State Average E National Average ©Insurance Services Office, Inc., 2013 SECTION 3 818 Jurisdiction: Iowa City County: Johnson State: IA Survey Date: 9/1/2015 on 4 Eduration. Trainina. and Certificatic The Building Code Effectiveness Grading Schedule reviews the tools available to a building code department to determine what level of protection the jurisdiction has decided to offer. In this section we review the qualifications of the code enforcement personnel. By maintaining highly qualified, well trained staff the building code enforcement department is better equipped to encourage the construction of code compliant buildings. The BCEGS program does not mandate any level of training certification or experience but it does recognize the technical and evolving nature of construction code enforcement. Therefore, 39% of the available points in the analysis are dependent on education, training and experience. The evaluation is much diversified. For instance, credit can be earned for hours of training taken, dollars spent on training, incentives for outside training, and hiring requirements. After review of this information a building code department may determine that a higher caliber employee or more incentives to current employees could assist them in performing their duties more efficiently and professionally. The number of personnel is an important factor when comparing and correlating education and training. To standardize these numbers this report converts all employees to full time. Therefore a department with two full time code enforcers the number of employees will be two. If a department has five full time code enforcers and seven part time code enforcers each working twenty hours per week the department will show as eight and one half employees. Iowa City employs 6.40 code enforcement personnel. This staffing level is equal to one code enforcement personnel for each 10,603 citizen or one code enforcement personnel for each 427.81 permits issued. If the jurisdiction was divided equally, each code enforcer would be responsible for an area of 3.81 square miles. Table 4-1 displays the total and the average number of hours spent in training by code enforcement personnel in Iowa City. Training is broken down into four categories; a maximum of 1.25 points may be earned for the first 12 hours of training in administrative aspects of code enforcement, legal aspects of code enforcement, and being mentored in code enforcement. The first 60 hours of training in technical aspects of code enforcement may also earn maximum credit of 4.25 points. To receive the maximum available points in this area each employee must train a minimum of 96 hours per year and the subject must follow the details above. ©Insurance Services Office, Inc., 2013 SECTION 4 116 Jurisdiction: Iowa City County: Johnson State: IA Survey Date: 9/1/2015 Table 4-1 Training hours for Iowa City 50 40 30 20 10 0 Benchmarking Information I Chart 4-2 Comparison of average hours of training Administrative Legal Ma ktol Techinical Your Jurisdiction W. County Average 10 State Average National Average ©Insurance Services Office, Inc., 2013 SECTION 4 216 Total hours for department Average hours of training Administrative 58.50 9.14 Legal 50.50 7.89 Mentoring 76.00 11.88 Technical 313.00 48.91 Benchmarking Information I Chart 4-2 Comparison of average hours of training Administrative Legal Ma ktol Techinical Your Jurisdiction W. County Average 10 State Average National Average ©Insurance Services Office, Inc., 2013 SECTION 4 216 Jurisdiction: Iowa City Survey Date: 9/1/2015 County: Johnson State: IA Building code enforcement departments may choose to emphasize their commitment to training and education through incentives, such as funding certification, exam fees, and continuing education or providing incentives for outside training. The following table is broken down for residential and commercial construction and indicates the incentives provided by Iowa City. Table 4-3 BCEGS points earned by Iowa City for training incentives ©Insurance Services Office, Inc., 2013 SECTION 4 316 Commercial Points Earned Residential Points Earned Department pays for certifications Yes 0.50 Yes 0.50 and exam fee Provides incentive for outside No 0.00 No 0.00 raining or certification Pays for continuing education Yes 0.50 Yes 0.50 ©Insurance Services Office, Inc., 2013 SECTION 4 316 Jurisdiction: Iowa City County: Johnson State: IA Survey Date: 9/1/2015 Chart 4-4 Comparison of communities providing training incentive Commercial 100% s0% 60% 40% 20% 0% 100% s0% 60% 40% 20% 0% Pays for certifications and exam fees Provides incentive for outside training or certification Pays for continuing education County 0 State 0 National Residential Pays for certifications and exam fees Provides incentive for outside training or certification Pays for continuing education County M State M National ©Insurance Services Office, Inc., 2013 SECTION 4 4/6 Jurisdiction: Iowa City Survey Date: 9/1/2015 County: Johnson State: IA Hiring only certified code enforcement employees or allowing a short probationary period for new hires to earn their certification are valued practices which elevate the quality and consistency of the code enforcement process. The following two charts compare your jurisdiction's policies regarding certification with those of other departments within your county, state and across the country. The charts represent the percent of plan reviewers and inspectors that held appropriate certification for the duties they performed at the time of the latest BCEGS survey. Chart 4-5 represents commercial work and Chart 4-6 represents residential work. Chart 4-5 Comparison of Certified Personnel Performing Commercial Duties 100% BO % 60% 40% 20% o% Building Electrical Mechanical Plumbing E Your Jurisdiction County Average E State Average 0 National Average Fuel Gas Chart 4-6 Comparison of Certified Personnel Performing Residential Duties 100% 60 60% 40% 20% 0% Building Electrical Mechanical Plumbing Fuel Gas E Your Jurisdiction County Average E State Average ® National Average ©Insurance Services Office, Inc., 2013 SECTION 4 516 Jurisdiction: Iowa City County: Johnson State: IA Survey Date: 9/1/2015 Requiring certification as a condition of employment is an important factor. However, the evolving nature of the building technology and the wide variety of situations encountered by plan reviewers and inspectors dictate the need for continuing education. The following two charts are based on the period of time allowed to complete the required amount of continuing education requirements for building inspectors in order for them to renew their license / certification. Information in these charts represents data gathered across the country. Chart 4-7 Building Certification Renewal Period Commercial ` 1 Yrai 2 Years , 3 Years WK >3 Years , Not Required Chart 4-8 Building Certification Renewal Period Residential IL 1 Year 2 Years f -c-. 3 Years >3 Years lb Not Required ©Insurance Services Office, Inc., 2013 SECTION 4 6/6 Jurisdiction: Iowa City County: Johnson State: IA Survey Date: 9/1/2015 One of the most frequently asked questions from community administrators and building officials is: How many inspectors and plan reviewers do we need to supply the desired level of service to our community? This section will provide valuable information to assist in this vital decision. The BCEGS schedule uses the following benchmarks to calculate the staffing levels: • 10 inspections per day per full time inspector • 1 commercial plan review per day per full time plan reviewer • 2 residential plan review per day per full time plan reviewer These are average numbers of the entire department over the course of a year. Some inspectors because of the type of work they are assigned will exceed these benchmarks while others will not be able to reach them, the same is true of plan reviewers. The fact is that these benchmarks have proved to be realistic over the course of surveying 14,000 code enforcement departments. However, we realize that your community may have varying circumstances and may want to base staffing decision on other information. In the following set of charts we have scoured our database to find communities that are of similar size, and population to your community to provide data that may be helpful in your decision process. The next key element of staffing decision is the workload; again we queried our records to find communities with similar number of permits issued, inspections and plan reviews completed. This data can be useful in further defining your staffing levels. Realizing that some jurisdictions cover vast area while others are metropolitan we did some calculations and arrived at a unique category of permits per square mile. You may find that this category affords benchmarking opportunities that take into account workload and travel time for your inspecting staff. Table 5-1 Your community falls into the following ranges Population >25,000 Square Miles 21.1-38 Permits Issued >2,000 Number of inspections conducted >5,700 Building Plan reviews conducted 151-400 Permits per Square Mile >17 ©Insurance Services Office, Inc., 2013 SECTION 5 1/8 Jurisdiction: Iowa City County: Johnson State: IA Survey Date: 9/1/2015 The information in Charts 5-3 through 5-14 depicts the staffing levels of your jurisdiction along with the average staffing levels of all the communities that fall within the range for each category as defined in Table 5 -1. To standardize these numbers this report converts all employees to full time equivalents. Therefore, in a department with two full time employees the number of personnel will be two. If a department has five full time code enforcers and seven part time code enforcers each working twenty hours per week the department is considered to have eight and one half full time employees. The data is further broken down by the responsibilities of each code enforcer. For example a department may allocate time as follows: Table 5-2 Time Allocation Example The calculations used to make up the graphs for the example above would be the number of commercial plan reviews conducted in your jurisdiction divided by 0.44 (the number of commercial plan reviewers employed by your jurisdiction). Similarly assuming 732 residential inspections divided by the number of residential inspectors (0.58) returns a workload of 1,262 inspections per full time inspector per year. The calculation for the control group is the same except that the results are averaged. ©Insurance Services Office, Inc., 2013 SECTION 5 2/8 Time allocation Time allocation Time allocation (hrs) (hrs) (hrs) No. of equivalent employee #1 employee #2 employee #3 full time employees 40 hrs per week 30 hrs per week 20 hrs per week Commercial 16 1.5 0 0.44 Plan Review Residential 8 1.5 0 0.24 Plan Review Commercial 14 24 2 1.00 Inspection Residential 2 3 18 0.58 Inspection Total equivalent full time employees 2.25 The calculations used to make up the graphs for the example above would be the number of commercial plan reviews conducted in your jurisdiction divided by 0.44 (the number of commercial plan reviewers employed by your jurisdiction). Similarly assuming 732 residential inspections divided by the number of residential inspectors (0.58) returns a workload of 1,262 inspections per full time inspector per year. The calculation for the control group is the same except that the results are averaged. ©Insurance Services Office, Inc., 2013 SECTION 5 2/8 Jurisdiction: Iowa City County: Johnson State: IA Survey Date: 9/1/2015 Chart 5-3 Building Plan Review Staffing Comparisons of Communities Serving Similar Populations 1000 -: B00 600 - 400 23?.73 200 0 Annual Workload Per Commercial Plan Reviewer 3500 3000 2500 2000 1500 1000 500 0 Annual Workload Per Residential Plan Reviewer ■ Similar Community I ❑ Your Jurisdiction Based on plan reviews completed for new buildings and additions. Chart 5-4 Inspection Staffing Comparisons of Communities Serving Similar Populations Annual Workload Per Commercial Inspector Annual Workload Per Residential Inspector ■ Similar Community I ❑ Your Jurisdiction ©Insurance Services Office, Inc., 2013 SECTION 5 318 Jurisdiction: Iowa City County: Johnson State: IA Survey Date: 911/2015 Chart 5-5 Building Plan Review Staffing Comparison of Communities Serving Similar Square Miles 500 400 300 200 100 0 3500 3000 2500 2000 1500 1000 500 0 i Annual Workload Per Commercial Plan Reviewer Annual Workload Per Residential Plan Reviewer ■ Similar Community I ❑ Your Jurisdiction Based on plan reviews completed for new buildings and additions. Chart 5-6 Inspection Staffing Comparison of Communities Serving Similar Square Miles 1223.65 Annual Workload Per Commercial Inspector [I' 41 id Annual Workload Per Residential Inspector ■ Similar Community I ❑ Your Jurisdiction ©Insurance Services Office, Inc., 2013 SECTION 5 418 Jurisdiction: Iowa City County: Johnson State: IA Survey Date: 9/1/2015 Chart 5-7 Building Plan Review Staffing Comparison of Communities Similar Number of Permits 1000 800 600 400 293.7" 200 OIAnnual Workload Per Commercial Plan Reviewer 3500 3000 2500 2000 1500 1000 500 0 Annual Workload Per Residential Plan Reviewer ■ Similar Community I ❑ Your Jurisdiction Based on plan reviews completed for new buildings and additions. Chart 5-8 Inspection Staffing Comparison of Communities Issuing Similar Number of Permits Annual Workload Per Commercial Inspector Annual Workload Per Residential Inspector ■ Similar Community I ❑ Your Jurisdiction ©Insurance Services Office, Inc., 2013 SECTION 5 5/6 Jurisdiction: Iowa City County: Johnson State: IA Survey Date: 9/1/2015 Chart 5-9 Building Plan Review Staffing Comparison of Communities Conducting Similar Number of Inspections 1000 800 600 400 297,1, 200 0 Annual Workload Per Commercial Plan Reviewer Annual Workload Per Residential Plan Reviewer ■ Similar Community I ❑ Your Jurisdiction Based on plan reviews completed for new buildings and additions. Chart 5-10 Inspection Staffing Comparison of Communities Conductiong Similar Number of Inspections 3000 2000 1000 0 Annual Workload Per Commercial Inspector Annual Workload Per Residential Inspector ■ Similar Community I ❑ Your Jurisdiction ©Insurance Services Office, Inc., 2013 SECTION 5 GIs Jurisdiction: Iowa City County: Johnson State: IA Survey Date: 9/1/2015 Chart 5-11 Building Plan Review Staffing Comparison of Communities Conducting Similar Number of Plan Reviews 1000 Boo U,., 400 301.91 200 DIAnnual Workload Per Commercial Plan Reviewer Annual Workload Per Residential Plan Reviewer ■ Similar Community 1 ❑ Your Jurisdiction Based on plan reviews completed for new buildings and additions. Chart 5-12 Inspector Staffing Comparison of Communities Conducting Similar Number of Plan Reviews 3500 3000 2500 2000 1500 1000 500 0 ■ Similar Community I ❑ Your Jurisdiction ©Insurance Services Office, Inc., 2013 SECTION 5 7/8 Jurisdiction: Iowa City County: Johnson State: IA Survey Date: 9/1/2015 Chart 5-13 Building Plan Review Staffing Comparison of Communities Issuing Similar Number of Permits Per Square Mile 600 500 400 300 200 100 0 Annual Workload Per Commercial Plan Reviewer 3500 Annual Workload Per Residential Plan Reviewer ■ Similar Community I ❑ Your Jurisdiction Based on plan reviews completed for new buildings and additions. Chart 5-14 Inspector Staffing Comparison of Communities Issuing Similar Number of Permits Per Square Mile 3000 2500 2000 1500 1000 500 0 Annual Workload Per Commercial Inspector Annual Workload Per Residential Inspector ■ Similar Community 1 ❑ Your Jurisdiction ©Insurance Services Office, Inc., 2013 SECTION 5 8/8 Jurisdiction: Iowa City County: Johnson State: IA Survey Date: 9/1/2015 SectionPoints ISO has been surveying and evaluating building code adoption and enforcement in communities around the country since 1995. To maintain relevant information the BCEGS program is designed to conduct surveys on a 5 year cycle. The information in this section will give you some insight to trends in your jurisdiction, your state and across the country. Benchmarking Information Charts 6-1 through 6-2 compare the points earned by your department in each Section to the points earned by other departments in your state, county, and across the country. The charts are broken down by commercial and residential. You may use Table 1 as a guide for how points are earned in each section. 100 80 60 40 r�r1 0 Chart 6-1 Comparison of Commercial Points Scored Sectionl l lb 5G 1 J-� Section2 M Your Jurisdiction I: County Average M State Average M National Average iv- Section3 ©Insurance Services Office, Inc., 2013 SECTION 6 112 Jurisdiction: Iowa City County: Johnson State: IA Survey Date: 9/1/2015 100 80 60 40 20 0 Chart 6-2 Comparison of Residential Points Scored Sectionl M Your Jurisdiction ©Insurance Services Office, Inc., 2013 SECTION 6 Section2 l.'.� 18.21 18.20 I Section3 County Average M State Average MA, National Average 2/2 Jurisdiction: Iowa City Survey Date: 9/1/2015 County: Johnson State: IA Section 7 Natural Hazards Different parts of the country are subject to a variety of potential natural hazards. The map below is an overview of those potentials: w: Eanhcuax c; Lcw Mcclum High Risk Risk Risk Tc i ria noes Some Extreme Risk Risk Hurricanes Some Extreme Risk Risk Other Volcano Tsunami Risk Risk In cooperation with AIR (an ISO company) we have prepared the following hazard report using the municipal building address you supplied during the survey meeting. A full explanation of how to read and interpret the following profiles can be found in Appendix A. ©Insurance Services Office, Inc., 2013 SECTION 7 1/1 CATStation Single Location Hazard Profile Entered Address: 410 East Washington Street, Iowa City, IA 52240 r Latitude: 41.660118` North I.z Longitude: -91.529838° East Catastrophe Hazard Information Matched Address: 410 E WASHINGTON ST, IOWA CITY, JOHNSON County, IA 52240 Geocode Match: Exact Address E - c mngton St Latitude: 41.660118° North Longitude: -91.529838° East More Maps: -- select amap -- `..... ,l Disclaimer GoogleTm Earth a� sQ ofr>M AIR�tBavgnp� r m I.z E - c mngton St X Market SI E MadcetSt 'J Jefferson St E JeffewrsVASt _ � c asrn n9mn Sr gg on St 'V College S, C0I10¢41" Park m N n St f- J y K w 3 o X Court St E Court St J q1 c0 m Bowery St 9013. AIRWadede 12 E yQ Hurricane Profile A Hurricane Profile is not available. ,AIR WORLDWIDE Zoom In renNa� 5F RiskW (Percentage Loss) 0% s 10 is 20 35 3e 35 40 45 10011% 100 -year loss level: ago�. 250 -year loss level: lig�. >v �� Average Annual Loss: 0.1 % http://catstation.air-worldwide.wm/CATStationlmembersldcfauItPopUp.aspx?cls=cHa dAnalysis&meth=GetProfilerinput_SubmiO)[2/18/2016 11:29:39 AM] CATStation Relative RiskO (Percentile) within county: within state: Hazard Informations Tornado: Hail Storm: Straight-line Wind: 0% to 20 30 10 so 60 70 so 90 100% sem' Nearest Historical Tornadoes Very High/High /Moderate /Low Ve Low Very High/High /Moderate /Low Ve Low Very High/High /Moderate /Low Ve Low Date Distance Intensity (mi) (Enhanced Fujita Scale) June 7, 1984 17.44 4 April 30, 1954 32.43 4 April 11, 1965 33.58 4 August 12, 1974 34.10 4 August 12, 1974 47.73 4 Nearest Historical Hail Storms Date Distance Intensity by (mi) Average Hail Size (in) May 18, 1997 49.78 >=4.0 June 18, 1998 49.78 >=4.0 Augusl25, 1965 47.41 >=4.0 May 31, 1971 19.91 3.0-4.0 May 31, 1971 44.44 3.0-4.0 Nearest Historical Straight -Line Wind Storms Date Distance Intensity by (mi) Average Wind Speed (mph) August 19, 2009 28.01 100-110 June 29, 1998 26.39 100-110 July 11, 2011 43.05 100-110 July 11, 2011 46.50 100-110 May 9, 1996 26.39 80-90 Risks (Percentage Loss) o% S to is 20 25 100 -year loss level: smi� :. 250 -year loss level: ani -. Average Annual Loss: <0.1 % 30 35 40 45 100% http://catstation.air-worldwide.com/CATStation/membersldefau)tPopUp.wpx?cls—cHazardAnalysis&meth=GctPmfilertnput_Submito [211 8/2016 1 1:29:39 AM] CATStation Relative Riskal (Percentile) 0% 10 20 30 40 so 60 70 90 90 10DW within county: ':. '111�r within stale: Hazard Informational Wind Frequency: Very High / High / Moderate / Low / Ve Low Snow Frequency: Very High / High / Moderate / Low / Very Low Earthquake Profile Riskal (Percentage Loss) 0% s 10 is 20 25 30 33 40 45 100% 100 -year loss level: _ � 250 -year loss level: Average Annual Loss: <0.1 Relative Riskal (Percentile) 0% 10 20 30 40 so 60 70 so 90 100% within county: figi�---r;___ within state: sio�. Earthquake Informational CA DOI Zone: Not Applicable Liquefaction Potential: Data Not Available Landslide Zone: Alquist-Priolo Fault Zone: Not Applicable Soil Type: Soft to Firm Rock(stiff will Intensity by Probability of Exceedance (PE): Modified Marcell! Intensity VI VII VIII IX X XI XII 30 Year PE 0.11% 0.05% 0.01% 0% 0% 0% 0% Intensity by Return Period: Return Period 100 Year 200 Year 250 Year 475 Year Modified Mercalli Intensity 3.0 3.0 3.0 3.0 Fault Informational No significant active fault has been mapped within a 200 mile radius of the address. Historical Earthquakesal No significant historical earthquake has been recorded within a 200 mile radius of the address. Flood Source: Flood Zone: FEMA Flood Zone: Elevation: Shortest Distance to: DFIRM Outside Flood Zone X Flood Zone 500 - 750 feet above mean sea level http://catstation.air-worldwide.wmICATStationlmembers/defauItPopUp.wpx?cls�HazardAnalysis&meths'ietPmfilerinput_Submito [2/18/2016 11:29:39 AM] CATSmtion Water Body: 100 Year Flood Plain: 500 Year Flood Plain: a� Flood Zones Unknown 0 D Oulside`OUT 500 -year x500 �0 5001C — 1001C A AE MAO = AH W 100 -year= UVJ M VE — AOVEL — A99 0 AR 0 FPQ Channel _ FWC hanks Water M UNDES bodNo data = ANI More than 5 miles 0.03 miles 0.02 miles TM r AI u4 er - ---6avEnporfi 5t CO , E Bloomington St - W tlarket St E Masker St 'u Jefferson St E Jeffersor St ®� r Y; ashrnomn Si W College St -a= 3reen Fan;=� U� O r dim SV Ccurt St - E Cccrt St 1 �_IN A„;,er, ®2013, AIR W onRxide yD E; 7 h� Zoom In Zoom Ihttp://mtstation.a T-worldwide.wm/CATStation/members/defauitpopUp.aspx?cls=cHazardAnalysis&meth'ietPmfilalnput_Submito [2/18/2016 11:29:39 AM] Jurisdiction: Iowa City County: Johnson State: IA Survey Date: 9/1/2015 Appendix A - Natural Hazard General Information I RProfiler is designed to provide users with vital, peril -specific characteristics of the property location, such as storm surge potential and distance to nearest active fault, as well as risk scores, which are quick measures of the risk and relative risk associated with the property. This release of AIRProfiler includes hurricane profiles for all states in the continental U.S. at risk from hurricanes, as well as earthquake, severe thunderstorm and flood profiles for the forty-eight contiguous states. • The Address Profile displays important information regarding the accuracy of the look -up for the entered address, the geocode of that address and a street map. The Hurricane Profile provides hurricane risk information for the location as well as other related hazards including storm surge potential and distance to nearest historical hurricane track. • The Earthquake Profile, in addition to showing risk level and ranking, shows susceptibility of the location to different hazards. Those hazards include liquefaction, landslide potential, and fault zone information. • The Flood Profile provides the proximity of a location to one of five flood zone categories as well as the location's distance to various flood plain boundaries based on FEMA Digital Q3 flood data. • The Severe Thunderstorm Profile provides information about risk from tornado, hail, and straight-line windstorms for a given location, including distance to nearest historical storms and annual frequency. Based on the address information provided, AI RProfiler® displays the corrected and standardized address following USPS® rules and guidelines, as well as the geocode (latitude and longitude), county, and ZIP Code of the location. AIRProfiler® performs a look -up in the LOCATIONTm database. The hazard is then assessed based on an exact address or ZIP Code match. AIR's geocoding algorithm, based on the TIGER® geographical database, is used to convert the location address entered by the user into the corresponding latitude and longitude. Depending on the address match, either the exact geocode, or the geocode of the appropriate ZIP Code centroid, is used for assessing the risk. ©Insurance Services Office, Inc., 2013 APPENDIX A 1/11 Jurisdiction: Iowa City County: Johnson State: IA Survey Date: 9/1/2015 0 The Address Profile also provides a street map of the location. Given a location, the loss potential from specific perils is represented by various risk scores. Risk scores are determined by performing a loss analysis on a typical residential building at that location. The analysis is performed using AIR's state-of-the-art modeling technologies. Note that content and time element (loss of use) calculations are excluded from the analysis. Based on this analysis of the location, AIRProliler® provides two sets of scores: Risk Scores. The user can obtain indications of risk based on three measures of potential loss: the 100 - year loss level, the 250 -year loss level, and the average annual loss. These levels represent, respectively, the loss likely to occur in one year out of every 100 years, one in every 250 years, and every year on average over a period of many years. The resulting risk scores are expressed in percentage terms, as below: Low Risk Moderate Risk High Risk Very High Risk <5% 5-10% 10-15% 1 15-20% 1 20-25% 1 25-30% 30-35% 1 35-40% 1 40-45% >45% Relative Risk Scores. In addition to the risk score of a given location, AI RProiiler® also displays the location's relative risk by county and state. Relative risk ranks the loss potential of a location with respect to the loss potential of other locations in the county or state. The format of the ranking is based on percentile values from 10% to 100% percent. The AI RProliler® Hurricane Profile provides users with information about the hurricane risk potential for a specific location. Risk scores for 100 -year, 250 -year and annual average losses, as well as relative risk ranking within county and state, are displayed. The profile also displays the following hurricane risk information: • Storm surge potential • Distance to coast • Elevation • Terrain/Land use • Intensity and nearest distance to historical storm track for nearest historical hurricanes In addition to strong winds and tides, storm surge can pose significant danger to life and property during hurricanes. Storm surge is caused by winds pushing water toward the shore. When combined with high tide, storm surge can cause an increase in the mean water level and so result in severe flooding and substantial property loss. The densely populated Atlantic and Gulf coastlines that lie less than ten feet above mean sea level are particularly vulnerable to storm surge. The AI RProfiler® Hurricane Report indicates whether or not the property is at risk from storm surge. ©Insurance Services Office, Inc., 2013 APPENDIX A 2/11 Jurisdiction: Iowa City County: Johnson State: IA Survey Date: 9/1/2015 The AIRProfiler® Earthquake Profile provides users with information about the earthquake risk potential for specific location. Risk scores for 100 -year, 250 -year and average annual losses, as well as relative risk ranking within county and state, are displayed. The profile also displays the following risk information: • The California Department of Insurance (DOI) zone • Liquefaction potential • Landslide zone • Earthquake fault (Alquist-Priolo) zone • Soil type • Seismicity • Fault information • Historical earthquakes When seismic waves pass through water -saturated, loosely packed sandy soils, contact pressure between the individual grains is lost. The grains become more densely configured, causing pore pressure to increase. If drainage is inadequate, what was once solid ground now behaves as a dense fluid, incapable of supporting buildings. Structures that may have survived the effects of shaking can deform, tilt or sink. They may remain structurally intact, but have become unusable and unsalvageable. Liquefaction risk at a given site is represented by that site's potential to experience damage resulting from liquefaction. Liquefaction potential is a measure of a soil's susceptibility to liquefaction combined with a location's level of earthquake risk. AIR applies standard methodologies used by the Division of Mines and Geology (DMG), United States Geological Survey (USGS), to calculate liquefaction potential. The AI RProtller® Earthquake Profile describes a location's liquefaction potential by one of five levels: very high, high, moderate, low, or very low. The underlying soil type may have a determining effect on potential earthquake damage to structures. Certain types of soils, such as soft soils, are capable of amplifying seismic waves, hence causing more severe damage. Also, some types of soil, such as bay mud, sandy soil, and stiff to soft soil, are also more susceptible to liquefaction. Soil is classified according to its mechanical properties. The AI RProfiler® Earthquake Profile for a particular location uses ten soil type classifications: • Hard rock • Rock • Very dense soil • Stiff soil • Soft soil • Rock to very dense soil • Very dense to stiff soil • Stiff to soft soil • Bay mud Water ©Insurance Services Office, Inc., 2013 APPENDIX A 3/11 Jurisdiction: Iowa City Survey Date: 9/1/2015 County: Johnson State: IA One measure of earthquake intensity is the level of ground shaking at any particular location. Over the years, several intensity scales have been proposed, but the Modified Mercalli Intensity (MMI) scale is the most commonly used, especially in the United States. The MMI scale describes the intensity of an earthquake based on human reaction and observed damage to natural and man-made structures. This is useful because it allows for an attribution of intensity to events that occurred prior to the advent of modern measuring devices, as well as in instances in modern times where those devices were not available. The drawback to this standard of measure is that the MMI scale is highly subjective. The following table lists the MMI scales and definitions. MMI Definition I. Deople do not feel any movement. II. N few people might notice movement if they are at rest and/or on the upper floors of tall buildings. III. Many people indoors feel movement. Hanging objects swing back and forth. People outdoors might not ealize that an earthquake is occurring. IV. Most people indoors feel movement. Hanging objects swing. Dishes, windows and doors rattle. The arthquake feels like a heavy truck hitting the walls. A few people outdoors may feel movement. arked cars rock. V. Nimost everyone feels movement. Sleeping people are awakened. Doors swing open or close. Dishes re broken. Pictures on the wall move. Small objects move or are turned over. Trees might shake. iquids might spill out of open containers. VI. Everyone feels movement. People have trouble walking. Objects fall from shelves. Pictures fall off alls. Furniture moves. Plaster in walls might crack. Trees and bushes shake. Damage is slight in oorly built buildings. No structural damage. VII. eople have difficulty standing. Drivers feel their cars shaking. Some furniture breaks. Loose bricks fall rom buildings. Damage is slight to moderate in well-built buildings; considerable in poorly built uildings. VIII. Drivers have trouble steering. Houses that are not bolted down might shift on their foundations. Tall tructures such as towers and chimneys might twist and fall. Well-built buildings suffer slight damage. oorly built structures suffer severe damage. Tree branches break. Hillsides might crack if the ground s wet. Water levels in wells might change. IX. ell -built buildings suffer considerable damage. Houses that are not bolted down move off their oundations. Some underground pipes are broken. The ground cracks. Reservoirs suffer serious amage. X. Most buildings and their foundations are destroyed. Some bridges are destroyed. Dams are seriously amaged. Large landslides occur. Water is thrown on the banks of canals, rivers, lakes. The ground racks in large areas. Railroad tracks are bent slightly. XI. Most buildings collapse. Some bridges are destroyed. Large cracks appear in the ground. Underground ipelines are destroyed. Railroad tracks are badly bent. XII. Nmost everything is destroyed. Objects are thrown into the air. The ground moves in waves or ripples. arge amounts of rock may move. ©Insurance Services Office, Inc., 2013 APPENDIX A 4/11 Jurisdiction: Iowa City County: Johnson State: IA Survey Date: 9/1/2015 The data presented in AIRProfiler® is developed by calculating MMI values for each location. It incorporates all potential seismic sources, the distance of those sources from the location of interest, and local site conditions. Because MMI is considered as a measure of what the ground is doing during an earthquake, rather than an index of damage to structures, damageability of building at the site is not included in the calculation. Those who are more interested in damage estimation should refer to 100- and 250 -year loss levels. The MMI values are represented in two ways in the Earthquake Profile: • Intensity by PE (probability exceedance) • Intensity by Return Period The first representation, defined by probability of exceedance, is the probability that at least one event of that MMI will occur within 30 years. The second representation, based on return period, depicts the maximum intensity of an event that is likely to occur within the designated return period; that is, the intensity corresponds to the maximum event that is likely to occur within the return period displayed. Proximity to an active fault is an important indication of seismicity for a specific location. The AIRProfiler® Earthquake Profile displays the property's distance to the nearest known active faults. Important characteristics of these faults are displayed, including fault length, and the magnitude and frequency of the "characteristic" event associated with that fault. (Scientists believe that many faults tend to produce earthquakes of a particular size, or magnitude, that is "characteristic" of that particular fault, and that occur with a particular frequency, or recurrence rate). ©Insurance Services Office, Inc., 2013 APPENDIX A 5/11 Jurisdiction: Iowa City County: Johnson State: IA Survey Date: 911/2015 The AIRProfiler® Flood Profile provides users with information about the flood risk potential for a specific location. Each location is characterized by its proximity to one of five flood zone categories as follows: • Water body: Includes large lakes and rivers • 100 -year flood plain: Areas where there is 1 % chance of being flooded • 500 -year flood plain: Areas where there is 0.2% chance of being flooded • Outside flood plain: Areas outside of water body, 100- and 500 -year flood plains • No data: Areas where there is no data available The proximity of the location to FEMA defined flood zones is also provided: FEMA Description Zone V An area inundated by 100 -year flooding with velocity hazard (wave action); no BFE*s have been determined. VE An area inundated by 100 -year flooding with velocity hazard (wave action); BFEs have been determined. A An area inundated by 100 -year flooding, for which no BFEs have been determined. AE An area inundated by 100 -year flooding, for which BFEs have been determined. AO An area inundated by 100 -year flooding (usually sheet flow on sloping terrain), for which average depths have been determined; flood depths range from 1 to 3 feet. AOVEL An alluvial fan inundated by 100 -year flooding (usually sheet flow on sloping terrain), for which verage flood depths and velocities have been determined; flood depths range from 1 to 3 feet. AH kn area inundated by 100 -year flooding (usually an area of ponding), for which BFEs have been etermined; flood depths range from 1 to 3 feet. A99 Nn area inundated by 100 -year flooding, for which no BFEs have been determined. This is an rea to be protected from the 100 -year flood by a Federal flood protection system unde onstruction. D An area of undetermined but possible flood hazards. AR An area inundated by flooding, for which BFEs or average depths have been determined. This i n area that was previously, and will again, be protected from the 100 -year flood by a Federal flood protection system whose restoration is federally funded and underway. X500 An area inundated by 500 -year flooding; an area inundated by 100 -year flooding with average depths of less than 1 foot or with drainage areas less than 1 square mile; or an area protected b evees from 100 -year flooding. X An area that is determined to be outside the 100- and 500 -year floodplains. 1001C An area where the 100 -year flooding is contained within the channel banks and the channel is to narrow to show to scale. An arbitrary channel width of 3 meters is shown. BFEs are not shown in his area, although they may be reflected on the corresponding profile. ©Insurance Services Office, Inc., 2013 APPENDIX A 6111 Jurisdiction: Iowa City County: Johnson State: IA Survey Date: 9/1/2015 5001C n area where the 500 -year flooding is contained within the channel banks and the channel is too arrow to show to scale. An arbitrary channel width of 3 meters is shown. FWIC Nn area where the floodway is contained within the channel banks and the channel is too narrow o show to scale. An arbitrary channel width of 3 meters is shown. BFEs are not shown in this rea, although they may be reflected on the corresponding profile. FPQ n area designated as a "Flood Prone Area" on a map prepared by USGS and the Federal nsurance Administration. This area has been delineated based on available information on past oods. This is an area inundated by 100 -year flooding for which no BFEs have been determined. IN n area designated as within a "Special Flood Hazard Area" (or SFHA) on a FIRM. This is an rea inundated by 100 -year flooding for which BFEs or velocity may have been determined. No istinctions are made between the different flood hazard zones that may be included within the FHA. These may include Zones A, AE, AO, AH, A99, AR, V, or VE. OUT n area designated as outside a "Special Flood Hazard Area"(or SFHA) on a FIRM. This is an rea inundated by 500 -year flooding; an area inundated by 100 -year flooding with average depths f less than 1 foot or with drainage areas less than 1 square mile; an area protected by levees rot100-year flooding; or an area that is determined to be outside the 100- and 500 -year oodplains. No distinctions are made between these different conditions. These may include both ha and unshaded areas of Zone X. ANI kn area that is located within a community or county that is not mapped on any published FIRM. UNDES body of open water, such as a pond, lake, ocean, etc., located within a community's urisdictional limits, that has no defined flood hazard. BFE = Base Flood Elevation The Flood Profile provides the shortest distance of the location to the various flood plain boundaries. Three types of distance measurement is provided: • Shortest distance to the boundary of water body • Shortest distance to the boundary of 100 -year flood plain • Shortest distance to the boundary of 500 -year flood plain ©Insurance Services Office, Inc., 2013 APPENDIX A 7/11 Jurisdiction: Iowa City County: Johnson State: IA Survey Date: 9/1/2015 The following map illustrates the way distance from flood plain boundaries are calculated: 100 Year Flood Plain 500 Year Flood Plain The AI RProfiler@ Severe Thunderstorm Profile provides users with information about the severe thunderstorm risk potential for a specific location. The Severe Thunderstorm Profile includes risks due to tornado, hail, and straight-line wind. Risk scores for 100 -year, 250 -year and annual average losses, as well as relative risk ranking within county and state, are displayed. The profile also displays the following risk information: Annual Frequency This field represents the annual frequency of occurrence for tornado, hail, and straight-line windstorms. A qualitative description of the frequency (very high, high, moderate, low, or very low) is displayed. Historical Severe Thunderstorms In this section of the Severe Thunderstorm Profile, AI RProfiler@ identifies information on the five most severe tornado, hail, and straight-line wind events within 50 miles of the given location. The following characteristics are displayed: year, date, distance from location, and intensity. The description of intensity varies by peril. For tornadoes, the Fujita scale is used. The intensity of hailstorms is measured by average hailstone size and the intensity of straight-line windstorms is derived from a measurement of maximum wind speed. 02005 AIR Worldwide Corporation. All rights reserved. No portion of this publication may be reproduced in whole or in part on any medium without the express written permission of AIR Worldwide Corporation. Send questions or comments about this web site to airprofiler@air-worldwide.com Version 2.2.1.20040326 AIR Worldwide Corporation Privacy Policy I Conditions of Use (6) ©Insurance Services Office, Inc., 2013 APPENDIX A 8111 Boundary Boundary watereoay �r The AI RProfiler@ Severe Thunderstorm Profile provides users with information about the severe thunderstorm risk potential for a specific location. The Severe Thunderstorm Profile includes risks due to tornado, hail, and straight-line wind. Risk scores for 100 -year, 250 -year and annual average losses, as well as relative risk ranking within county and state, are displayed. The profile also displays the following risk information: Annual Frequency This field represents the annual frequency of occurrence for tornado, hail, and straight-line windstorms. A qualitative description of the frequency (very high, high, moderate, low, or very low) is displayed. Historical Severe Thunderstorms In this section of the Severe Thunderstorm Profile, AI RProfiler@ identifies information on the five most severe tornado, hail, and straight-line wind events within 50 miles of the given location. The following characteristics are displayed: year, date, distance from location, and intensity. The description of intensity varies by peril. For tornadoes, the Fujita scale is used. The intensity of hailstorms is measured by average hailstone size and the intensity of straight-line windstorms is derived from a measurement of maximum wind speed. 02005 AIR Worldwide Corporation. All rights reserved. No portion of this publication may be reproduced in whole or in part on any medium without the express written permission of AIR Worldwide Corporation. Send questions or comments about this web site to airprofiler@air-worldwide.com Version 2.2.1.20040326 AIR Worldwide Corporation Privacy Policy I Conditions of Use (6) ©Insurance Services Office, Inc., 2013 APPENDIX A 8111 Jurisdiction: Iowa City Survey Date: 9/1/2015 A description of the listed hazards follows: County: Johnson State: IA A. Brush and Forest Fires: Areas with heavy vegetation and a dry season can be subject to forest and brush fires. Local building and zoning regulations address this hazard in some areas of the country. Buffer zones which are free from brush and other fuel sources, as well as the use of fire resistive exterior siding and roofing can be utilized to mitigate this hazard. B. Earthquake: Earthquakes are caused by a tension release from the earth's tectonic plates that causes the ground to shake or vibrate. Most casualties associated with earthquakes are caused by structural failures in buildings and fires caused from electrical shorts and gas leaks. All of the model codes have seismic zones where buildings should be constructed to withstand at least a moderate earthquake. The codes are currently geared towards avoiding a structural collapse. This is a life safety issue and a building can still sustain enough physical damage to render it unusable after the earthquake occurs. Since 1900 earthquakes have occurred in 39 states and caused damage in all 50. C. Floods: Floods are one of the most common disasters in the United States, and cause damage to thousands of structures annually. Floodplain construction is addressed in most building codes and many zoning regulations. Flood mitigation is addressed through the National Flood Insurance Program which provides insurance credit incentives for complying with FEMA regulations. Flood as a hazard falls outside the scope of the BCEGS program. D. Hail: Consists of icy pellets of various sizes that are usually associated with thunderstorms or tornadic activity. Large hail can cause substantial damage to roof surfaces. In a typical year the insurance industry pays out $1.5 billion in hail damage claims. In rare cases hail has caused structural damage and building collapses. Building codes usually do not address potential damage from hail. E. High Winds: High strait line winds can occur anywhere in the United States and are caused by pressure and temperature variances in the Earth's atmosphere. High strait line winds are common in thunder storms, in the open plains were there are no obstructions to slow down the wind, in mountainous areas from upslope and downslope wind effects, on the East Coast from "Northeasters", and on the Pacific Coast from Santa Anna winds. Model Code groups have formulated maps based on 50 year mean recurrence intervals. The model codes currently apply the concept of "fastest wind speed" which is determined by an anemometer 33 ft. above the ground in open terrain. The anemometer measures the time it takes for one mile of air to pass its location. Wind maps are not based on potential maximum wind gust, but on "fastest wind speed," which has created confusion in media coverage of storms. F. Hurricane: This is a tropical low pressure system with a circular wind rotation of 74 mph or greater usually accompanied by rain, lightning, and sometimes tornadoes. These storms have the ability to travel inland for hundreds of miles, maintaining hurricane force winds. ©Insurance Services Office, Inc., 2013 APPENDIX A 9/11 Jurisdiction: Iowa City County: Johnson State: IA Survey Date: 9/1/2015 G. The Saffir-Simpson scale is used to rate the strength of a hurricane from 1 to 5 with 5 being the most severe. The Saffir-Simpson scale uses wind speed and storm surge to rate the hurricane's strength and potential for devastation. Model codes have addressed the probability of hurricanes by creating wind zones that range from 110 mph on barrier islands to 70mph inland. Structures must be designed and built to compensate for the potential additional stress placed on structures by the wind in these zones. The structural designs must take into account both Positive and Negative Wind Loads. Roof systems must be anchored to the wall systems to resist the wind loads. The wall systems must also be strapped or bolted to the foundation and footing system to create a continuous resistive system. Building codes also address the potential storm surge for coastal construction, by requiring structures to be elevated on pilings. H. Landslide/mudflow/debris flow: This hazard is more common in, but not limited to mountainous areas. Earthquakes and heavy rains cause landslides. Mudflows and debris flows can be caused by heavy rains as well as volcanic eruptions in areas with snow and ice present. This is usually a localized occurrence, and is more of a zoning than a building code issue. I. Lightning: All states are subject to lightning in varying degrees. Lightning rods can be installed on structures in high probability areas, but most building codes do not address when lightning rods are required. In a typical year the insurance industry pays out over $1 billion in residential lightning damage claims. J. Snow Loads: This is a concern in snow belt areas in northern states and in mountainous areas. There are snow load maps created by the model code groups that address this situation. Some areas require a minimum roof pitch and higher design factors to compensate for the additional weight imposed on roofs by snow. K. Soil Liquefaction: This is a seismic concern. There are some soil types which, in the presence of a high enough water table, will take on the physical properties of a liquid when shaken by an earthquake. Buildings constructed in areas subject to liquefaction need to be designed to reduce or eliminate the possibility of uneven settling or tilting during an earthquake. L. Soil Subsidence: This is the shrinking or settling of soil due to its composition. Some soils compact or or shrink excessively and this could cause foundation failure if not compensated for by foundation reinforcement. Some areas are subject to sink holes. These are typically caused by lime deposits being dissolved by underground water. M. Swelling Soils: This is common in clay based soils that do not drain well and needs to be compensated for by foundation reinforcement. Footings or foundations placed on or within expansive soils need to be designed to resist differential volume changes to prevent structural damage to the supported structure. As an alternative to special design the soil can be removed and replaced or stabilized. ©Insurance Services Office, Inc., 2013 APPENDIX A 10/11 Jurisdiction: Iowa City County: Johnson State: IA Survey Date: 9/1/2015 N. Tornado: Tornadoes are formed from mesocyclones or supercell thunderstorms. Tornadoes can strike in many places in the United States, but the greatest probability of tornadic activity is in a corridor from Texas to Wisconsin known as tornado alley. They occur usually in the spring or fall of the year during the late afternoon when the atmosphere is least stable. Tornadoes are measured by the Fujita Scale (F - SCALE), which measures the wind speed and damage potential. The scale ranges from FO to F5 with F5 being the most severe storm. Damages from a direct hit by the strongest tornadoes cannot be mitigated, but the collateral damages that occur in surrounding areas can be reduced. The wind provisions of the model codes can help to limit damages from the most common, weaker tornadoes. O. Tsunamis: (tidal wave) These are large sea waves usually caused by earthquakes or volcanic eruptions, and are most common in the Pacific Ocean. The potential devastation of a Tsunami is enormous, but little is being done to mitigate this hazard. Several Pacific Coast States have enacted zoning regulations to prevent schools and hospitals from being built in low areas subject to tsunamis. P. Volcanoes: There are numerous dormant and active volcanoes in the Western United States, and the potential danger is catastrophic near these volcanoes. Collateral damage could occur for hundreds of miles. Building codes can do little to address this danger, but some areas require additional roof structure design to compensate for volcanic ash load. Zoning restrictions are a more viable means of mitigation. ©Insurance Services Office, Inc., 2013 APPENDIX A 11/11 r �`IP10a CITY OF IOWA CITY MEMORANDUM Date: February 19, 2016 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: KXIC Radio Show At your February 16 work session, and follow-ups conversations, Council Members agreed to the following schedule for the Wednesday 8AM radio show. Wednesday February 24 — Mims March 2 — Cole March 9 — Taylor March 16 — Dickens March 23 — Botchway March 30 — Mims April 6 — Thomas April 13 — April 20 — April 27 - In addition we are adding a 7:15 — 7:45 AM the first and third Friday of each month: Friday February 19 — Botchway March 4 — UISG Representatives March 18 — Dickens April 1 — April 15 - '* Please remember that KXIC is very flexible with taping the Wednesday sessions ahead of the show. It is the intent of the Friday interviews to be live. U: radioshowappts.doc IP11 � r NEcEffiC CITY OF IOINA CITY 410 East Washington Street Iowa City. Iowa 52240-1826 (3191 356-5000 (3 1 9) 356-5009 FAX W%VWACgoV.Oib February 8, 2016 TO. The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Community Service Officer/Station Master Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Community Service Officer/Station Master. Kelly Jehle IOWA CITY CIVIL SERVICE COMMISSION 1 Lyrar. Dickerson, Chair '• } 02-2 M 1 � 1 CITY OF IOWA CITY 410 East Washington Street Iowa City. Iowa 52240-1&26 (3191 356-S000 (3191 356-5009 FAx www. icgov_org February 16, 2016 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Building Inspector Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Building Inspector. William Goodale IOWA CITY CIVIL SERVICE COMMISSION Lyra VV. Dickerson, Chair 10 Marian Karr From: Barbara Vinograde<BVinograde@freemedicalclinic.org> Sent: Wednesday, February 24, 2016 11:02 AM To: Council Subject: Friday After Clinic 2016 ! Dear Council Members Botchway, Cole, Dickens, Mims, Taylor, Thomas and Throgmorton, We would be honored to have you join us at our annual event, Friday After Clinic, as we celebrate 45 years of service to and with the community! Sincerely, Barbara Vinograde Executive Director View this email in your browser 0•I • C. m Freeedical&dentalclinic•%`% 2440 Townerest Drive I Iowa cry, IA I 52240 iow. vev. i. ;, Vuwn E4[al[Ilnls.arp 1 3 r. x x a.: x:: 1Inind rronn0l[nIt11.1[.nry Save the Date For Friday After Clinic with the Free Medical and Dental Clinic! Please join us on April 29th for the Iowa City Free Medical Clinic's Friday After Clinic! Enjoy live music by the Dick Watson Trio, drinks, appetizers, and displays about the history and current work of the clinic. The fun begins at 5:30 pm at the College of Public Health Atrium. We look forward to seeing you there! From your friends at FMC Fields of Opportunities STATE OF I O VIA TERRY E. BRANSTAD, GOVERNOR DEPARTMENT OF NATURAL RESOURCES KIM REYNOLDS, LT. GOVERNOR CHUCK GIPP, DIRECTOR February 16, 2016 City Council City of Iowa City 410 E. Washington Street Iowa City, Iowa 52240 To Whom It May Concern: Please find enclosed a copy of a Public Notice which is being published by IDNR in the Des Moines Register and the Iowa City Press -Citizen regarding the application of the University of Iowa for proposed plantwide applicability limit (PAL) permits. This notice is being sent to you pursuant to the public participation requirements of Iowa Administrative Code (IAC) 567-33.3(17). If you have any questions or concerns on this, please call me at (515) 725-9560. Sincerely, Karen Kuhn Air Quality Bureau Iowa Department of Natural Resources 7900 Hickman Road, Suite 1 /Windsor Heights, Iowa 50324 515-725-9500 FAX 515-725-9501 http://www.iowacleanair.gov/ N N y 7900 Hickman Road, Suite 1 /Windsor Heights, Iowa 50324 515-725-9500 FAX 515-725-9501 http://www.iowacleanair.gov/ Public Notice Iowa Department of Natural Resources Notice is hereby given that the Iowa Department of Natural Resources (IDNR) has under review an application submitted by the University of Iowa, located in Iowa City, Iowa for setting plantwide applicability limit (PAL) permits for the following criteria pollutants: Particulate matter (PM), particulate matter of 10 microns or less diameter (PMIo), particulate matter of 2.5 microns or less diameter (PM2.5), carbon monoxide (CO), nitrogen oxides (NOX), sulfur dioxide (SO2) and volatile organic compounds (VOC). A PAL permit establishes a limit on the entire facility's emissions in return for additional flexibility in permitting. A copy of the complete permit file, the draft permits, the Fact Sheet (Technical Support Document) and the application are available for public inspection at the Iowa Department of Natural Resources, Air Quality Bureau, 7900 Hickman Road, Suite #1, Windsor Heights, Iowa 50324 and also the Iowa City Public Library, 123 South Linn St, Iowa City, Iowa 52240. In addition, a copy of the permit file, fact sheet and draft permits can be found on the Department's website at www.iowacleanair.gov. All comments regarding the draft permits must be received on or before the end of the public comment period, which will run from February 20 to March 21, 2016. A public hearing will also be held at the Iowa City Public Library on March 21, 2016 starting at 5:00 PM. The hearing will end at 6:30 PM if there is no interest. Written and signed comments may also be directed to Karen Kuhn, PE, Air Quality Bureau, Iowa Department of Natural Resources, 7900 Hickman Road, Suite #1, Windsor Heights, Iowa 50324; Phone: (515) 725-9560; Fax: (515) 725-9501; or Email: karen.kuhn@dnr.iowa.gov Upon the issuance of the permits, all comments and the permits will be available to the public at the IDNR office and for one month at the Iowa City Public Library. N Marian Karr From: City of Iowa City<CityoflowaCity@public.govdelivery.com> Sent: Wednesday, February 24, 2016 8:23 AM To: Marian Karr Subject: Join the Iowa City Police Department for Coffee with a Cop Friday, Feb. 26 SHRRE Having trouble viewing this email? View it as a Web page. CiNo( 10WACITY FOR IMMEDIATE RELEASE Date: Wednesday, Feb. 24 Contact: Officer David Schwindt Phone: 319-356-5275 Join the Iowa City Police Department for Coffee with a Cop Friday, Feb. 26 The Iowa City Police Department will host a Coffee with a Cop event from 9:30 to 11:30 a.m. on Friday, Feb. 26 at the west side Java House, 713 Mormon Trek Boulevard. Residents are invited to join their neighbors, friends and co-workers to discuss community issues with neighborhood police officers. There's no agenda scheduled -- this is just a chance to ask questions, voice concerns and get to know police officers in a relaxed setting over a cup of coffee. Additional information about the Coffee with a Cop program is available at www.icgov.org/coffee. For other questions, or to schedule Coffee with a Cop in your neighborhood, contact Officer David Schwindt at david-schwindt(a)iowa-citv.org or 319-356-5275. View the event poster. t ! � .4 .r u - CITY Of IOWA CITY u%1$to CITY Of IIIIRAI URI STAY CONNECTED: Questions? Contact Us Seeking Nominations 1 3 T H ANNUAL YOUTH AWARDS 5 Do you know of a local who promotes or contributes to Human Rights in the Iowa City area or abroad? • Collecting money for a Human Rights related organization/cause • Organizing a Human Rights related activity • Collecting food/clothing/personal hygiene items for local or national organizations • Participating in a local home build or fundraising cause Nominations are due Friday, April 22 by 4:30 pm. For more information or a nomination form please visit https//icgov.org/humanrighfsinfo or call 319-356-5022 or email humanrights@iowa-city.org Sponsored by City of Iowa City Human Rights Commission -11-4 b, Crry or lows Ciro Youth Ally Award Do you know a person who invests in youth? Empowers youth? Is an ally for youth? If so, nominate them for the Youth Ally Award! Nominations are due Friday, April 22 by 4:30 pm. For more information or a nomination form please visit https://icgov.org/humonrightsinfo or call 319-356-5022 or email humanrights@iowa-city.org E ENGLERT THEATRE ""� CnrOF IOWA Cnv � r .._. P `ml'r CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org LATE HANDOUTS: Information submitted between distribution of packet on Thursday and close of business on Monday. Consent Calendar: ITEM 4d(4) ?016 WASHINGTON STREET STREETSCAPF PROJECT See revised resolution and revised comment below. Revised Comment: Bids for this project were opened on Wednesday, February 24, 2016, and the following bids were received: Portzen Const., Inc. All American Concrete, Inc. Metro Pavers, Inc. Engineer's Estimate Base Bid Dubuque, IA $ 4,305,258.85 West Liberty, IA $ 5,089,688.91 Iowa City, IA $ 5,221,044.10 $ 5,125,000.00 w/Alternates 2 & 3 $ 4,345,358.85 $ 5,124,988.91 $ 5,285,044.10 Public Works and Engineering recommend awarding the contract to Portzen Construction of Dubuque, Iowa in the amount of $4,345,358.85 which includes Alternates 2 & 3. The project will be funded with General Obligation bond proceeds, Water Utility funds, and Storm Water Utility funds. Regular agenda: ITEM 8b RESOLUTION ADOPTING THE ANNUAL BUDGET FOR FISCAL YEAR ENDING JUNE 30,2017 — See additional correspondence ITEM 12 TCDD FUNDRAISING — See additional correspondence ITEM 13 TRANSPORTATION NETWORK COMPANIES (UBER) — See additional correspondence INFO PACKET OF 2/25: Memorandum from City Clerk and Equity Director: Listening Post — Old Capital Center r 1-T- 1' =#'"-aftIT CITY OF IOWA CITY Mal M E M 0 RA N D U M Date: February 29, 2016 To: Mayor and City Council Members From: Marian K. Karr, City Clerk Stefanie Bowers, Equity Director Re: Listening Post — Old Capital Center At the February 2, 2016 work session UISG rep. Nicole Neal suggested Council hold a listening post at the Old Capital Center in April for the University community. Thanks to Nicki's help we have reserved room 2520D, located in the conference center on the 2nd floor, on Wednesday, April 20 from 1-3:00 PM. The City and UISG will work together on publicizing the event. We will be seeking two Council Members to attend this event. We are still working out details for a listening post at the Pheasant Ridge Neighborhood Center later in March. Additional sites that have been suggested for future listening posts include: o Forest View Trailer Court o Baculis Mobile Home Park S:I isten ing post/location m em o.doc 012-2379-7 DRAFT 1P18 COMMUNITY POLICE REVIEW BOARD La MINUTES — February 17, 2016 CALL TO ORDER: Chair Melissa Jensen called the meeting to order at 5:32 P.M. MEMBERS PRESENT: Royceann Porter, Joseph Treloar MEMBERS ABSENT: STAFF PRESENT: STAFF ABSENT: OTHERS PRESENT: Donald King, Mazahir Salih Legal Counsel Ford, Staff Kellie Tuttle None Captain Hart of the ICPD RECOMMENDATIONS TO COUNCIL None CONSENT CALENDAR Motion by Treloar, seconded by Porter, to adopt the consent calendar as presented or amended. • Minutes of the meeting on 01/20/16 • Minutes of the meeting on 01/25/16 • ICPD Memorandum (Quarterly Summary Report IAIR/CPRB, 4th Quarter 2015) Motion carried, 3/0, King and Salih absent. OLD BUSINESS Community Forum — Tuttle went through the available dates at the library to hold the forum. After discussion, the Board agreed on Tuesday, April 26th at 6:OOPM. Tuttle also went over the process of how and where she will publicize the forum and also stated she would forward the notice to Board members so they could also post or email the notice giving the forum information. Jensen stated she would still like to do some sort of short presentation at the beginning of the forum, possibly just an overview of what the Board does. NEW BUSINESS None. PUBLIC DISCUSSION None. BOARD INFORMATION None. STAFF INFORMATION None. CPRB February 17, 2016 Page 2 TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change) • March 8, 2016, 5:30 PM, Helling Conference Rm • April 12, 2016, 5:30 PM, Helling Conference Rm • April 26, 2016, 6:00 PM, ICPL (Community Forum) • May 10, 2016, 5:30 PM, Helling Conference Rm • June 14, 2016, 5:30 PM, Helling Conference Rm ADJOURNMENT Motion for adjournment by Treloar, seconded by Porter. Motion carried, 3/0, King and Salih absent. Meeting adjourned at 5:41 P.M. COMMUNITY POLICE REVIEW BOARD ATTENDANCE RECORD YEAR 2015-2016 Mee-tin4 n9tPl KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting --- = Not a Member TERM 2/10 3/10 4/7 4/28 5120 1 6/16 7/20 9/8 10/12 12/16 1/20 1/25 2/17 NAME EXP. 1 Melissa 9/1/16 X X X X X X X X X X X X X Jensen Joseph 9/1/17 X X X O/E X X X X X X X X X Treloar Royceann 9/1/16 O X X X O O/E O/E O X O X X X Porter Mazahir 9/1/17 X O/E X X O/E O O X O O/E O X O Salih Fidencio 9/1/15 X X O X X X X Martinez Donald 9/1/19 --- --- --- --- --- --- King KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting --- = Not a Member IP19 MINUTES PRELIMINARY HISTORIC PRESERVATION COMMISSION FEBRUARY 11, 2016 CITY HALL SECOND FLOOR CONFERENCE ROOM MEMBERS PRESENT: Kent Ackerson, Esther Baker, Gosia Clore, Kate Corcoran, Andrew Litton, Pam Michaud, Ben Sandell, Ginalie Swaim, Frank Wagner MEMBERS ABSENT: Thomas Agran STAFF PRESENT: Jessica Bristow, Bob Miklo OTHERS PRESENT: Ross Nusser RECOMMENDATIONS TO COUNCIL: The Commission recommended by a vote of 9-0 (Agran absent) approval of updates to the by-laws of the Iowa City Historic Preservation Commission (become effective only after separate Council action). CALL TO ORDER: Chairperson Swaim called the meeting to order at 5:30 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: There was none. PUBLIC HEARING: Landmark Desianation for 716 North Dubuaue Street. Miklo said this property is located on North Dubuque Street, just west of the North Side Historic District. He stated that the applicant, Ross Nusser, is requesting that the property be designated as an Iowa City Landmark, which is a zoning overlay, similar to a historic district. Miklo said that the designation of the property as a landmark would require Commission approval of any significant changes to the exterior of the property over time. He said that it would also provide for some zoning incentives for possible State and federal tax credit possibilities in the future. Miklo said the zoning incentives in this case would be a possible reduction in parking requirements that the Board of Adjustment will consider. Miklo said the application includes information about the property from the Iowa Site Inventory forms done as part of the North Side original town survey completed a number of years ago. He said that the survey of the broader neighborhood identified the fraternities and sororities along Dubuque Street and also on the west side of the river as important historic resources reflecting the University's impact on the growth of the community, especially in the 1920s and 1930s, when many of these buildings were constructed. Miklo stated that the buildings were generally built in a revival style. He said that the building in question is in the Tudor revival style. To decide if the property is a landmark, Miklo said the Commission must determine that it meets criterion A and B from the lists contained in the code plus one of the other criteria. He said that, HISTORIC PRESERVATION COMMISSION February 11, 2016 Page 2 of 6 based on the information submitted, staff finds that the building does meet criterion A - that it is significant in Iowa City history, architecture, and archaeology. Miklo said that is because it is reflective of the University's growth and the important role the Greek communities had in the early part of the 20th century. Miklo said the next criterion is that it possesses integrity of location, design, setting, materials, and workmanship. He pointed out that the historic photographs and today's photographs show that the building is pretty much intact in terms of its major components. Miklo said there have been some alterations, including the removal of a decorative brick wall from the front and the replacement of the windows with vinyl windows, but otherwise the building is pretty much intact. Miklo said that if this is approved by the Board of Adjustment, the applicant will be required to have a plan as to how he will repair the outside of the building. He said staff will look at that in the future, and it will have to come back before the Historic Preservation Commission for review. In terms of location, design, setting, and materials, Miklo said this is pretty much as it was built. He said staff thinks it clearly meets criterion B. Miklo said staff finds that it meets criterion E in terms of being of a distinct example of revival style and has characteristic of the period that is reflected in the Tudor style that is common among Greek houses. Miklo said, based on those aspects, staff feels this does meet the criteria necessary to designate this building as a landmark, which would make it available for the incentives as mentioned earlier. Michaud said she is glad the Commission is entertaining this idea. She said that the building next door to this one is very similar and asked if there is any possibility that it could be tagged on to this. Miklo responded that in this case, someone representing the property owner has applied for the designation. He said that in order to designate the neighboring property, there would be a process to go through, including meeting with the owner. Miklo said that at this point the answer is therefore no, it could not be added to this application. Nusser, the applicant, said he was available to answer any questions. Corcoran asked if the building is being rented out as apartments. Nusser responded that at present, the building is being used as an assisted group living facility. He said there are 21 units/rooms in the building being rented out, and he is now applying for a special exception. Nusser said that is what makes the historic preservation landmark status necessary. Nusser said that the special exception he is seeking involves the fraternity or rooming house status. Miklo said it would basically allow for a reduction in the parking requirement. He said that the building has two parking spaces, but the fraternity use would require significantly more parking. Michaud asked if that means 21 people would live here or could it potentially mean 42. Nusser responded that it would come to whatever the Board of Adjustment deems necessary. He said that right now, to get the parking exception, the building must go through the historic preservation landmark designation. Nusser said that in order to change the use of the property HISTORIC PRESERVATION COMMISSION February 11, 2016 Page 3 of 6 from what it is now, he must make a commitment to historic preservation that he will be improving the infrastructure, that he will be improving the building, and that he will have a commitment to that building. Public hearing open: Swaim asked if anyone from the public would like to speak to this issue. Public hearing closed. MOTION: Corcoran moved to approve the designation of 716 North Dubuque Street, the former Phi Kappa Sigma Fraternity house, as an Iowa City Historic Landmark, based on the following criteria for local designation: criteria A, B, and E. Clore seconded the motion. The motion carried on a vote of 9-0 (Aaran absent). Corcoran mentioned that during the recent Historic Preservation Awards ceremony, one of the recipients was the Phi Delta Theta Fraternity, which is on the west side of the river to the north and west of this house. She said that she spoke to members of the fraternity and its housing board director, who is an alumnus, about research that has been done to get some kind of protection in terms of historic preservation for all of the fraternity and sorority houses. Corcoran said that the director of the housing board seemed very open to that. REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF: Minor Review — Preapproved Item — Staff Review. 113 South Johnson Street. Bristow said this application was for a door replacement in a studio. She showed a photograph with the door to be replaced by a fiberglass, two -panel door with a single pane above it. Bristow said staff approved this. Update - Chair and Staff Review: 328 Brown Street. Bristow said this project came through in October. She said that staff and the chair approved the final drawings recently. Bristow said this property is in the Brown Street Historic District on the corner of Gilbert and Brown Streets. She showed views of the house. Bristow presented the site plan showing the addition to be on the back of the house. She said it would be styled, to a point, like a porch. Bristow said the addition is all of the single story to the back of the house on the right-hand side. She said that a railing would be added to the roof of the porch in the front as well. Bristow stated that, because this house is brick and there is really no siding on it, there had to be a way to introduce wood siding in a way that would be more like a porch, because there was not going to be a way to match the brick. She said it was done very much like the one on the HISTORIC PRESERVATION COMMISSION February 11, 2016 Page 4 of 6 back of a Summit Street house that was reviewed earlier in the year, so that it would have the appearance of a filled-in porch. Bristow said there is a panel that is mimicking a window, because there will not actually be a window right adjacent to the house. She showed what it will look like from the rear view. Bristow said there are interesting arched windows on the first floor of the existing house, as well as an arched door. She said the owners are going to at least remove and save the windows and door and hope to reuse the door. Bristow showed the side where there will be a little bit of a bay window, partly because the main house also has bay windows. She added that there will be a basement entry on the west side that no one will ever see, as the west side is not visible from any street. REVIEW OF BY-LAWS AND PROCEDURES: Swaim said that Miklo prepared a draft based on the Commission discussion at its last meeting. She said the draft is based on the Board of Adjustment and the Planning and Zoning Commission by-laws. Michaud asked if the conflict of interest provision referred to financial issues. Miklo said that is generally the case and is the clearest conflict of interest. He said there may also be a relationship issue in which someone has a relationship, positive or negative, with someone involved in something before the Commission and feels he or she cannot be unbiased. Michaud asked, because Friends of Historic Preservation exists and things might come up in the future where there is funding involved, how that all works out. Miklo answered that this involves more of a personal financial interest, in which there is some financial gain to be had. Miklo said the Commission had discussed putting in language regarding when a person has a conflict of interest, for example, a property owner. He stated that Roberts Rules of Order say that is good practice and the way it should be done, but in actuality, the person himself has to decide when he has a conflict of interest. Miklo said that is why he did not get specific but left that section more general. Wagner asked if in section ten, the pronoun should be changed instead of using "they". Swaim said she recently spoke with an editor who said that the plural pronoun is now acceptable in such a case. Miklo stated that it could be done either way; he had used the language of the Board of Adjustment and Planning and Zoning Commission. Corcoran said she agrees with Wagner and would change the language to, "Members who believe they have a conflict of interest on a matter about to come before the Commission shall state the reason for the conflict of interest and leave the panel of the Commission before the discussion begins. Members may choose to leave the meeting room during the consideration of the application." MOTION: Corcoran moved to adopt the proposed update to the by-laws of the Iowa City Historic Preservation Commission as amended. Ackerson seconded the motion. The motion carried on a vote of 9-0 (Apran absent). HISTORIC PRESERVATION COMMISSION February 11, 2016 Page 5 of 6 OTHER INFORMATION: Bristow said that the Commission needs to call a special meeting and said it will be important to have a quorum. She suggested February 25th. Bristow said there are two large projects that need to be discussed in a timely manner. Swaim counted hands and determined that everyone at the meeting with the exception of Clore would be able to attend a meeting on February 25th, but the time would be moved up to 5:00 p.m. CONSIDERATION OF MINUTES FOR JANUARY 14,2016: MOTION: Baker moved to approve the minutes of the Historic Preservation Commission's January 14, 2016 meeting, as written. Wagner seconded the motion. The motion carried on a vote of 9-0 (Agran absent) . Swaim stated that Sandell, Bristow, Alicia Trimble, Miklo, and herself attended a lecture by Ed McMahon of the Urban Land Institute in Cedar Rapids the previous week. Swaim said it was a great lecture. Miklo said there are two versions of the lecture on YouTube and added that the longer, one hour and 45 minute version has more local context and is more detailed. He said he would e-mail it to everyone. Miklo said the lecture was pretty inspiring and includes some really practical reasons why preservation is important. Bristow stated that so far, the Commission is maintaining the next scheduled meeting of March 10th, assuming some applications are received. ADJOURNMENT: The meeting was adjourned at 5:56 p.m. Minutes submitted by Anne Schulte Z O N U) 0 O� V O Z V O OWG H LV o Z � Z r N Z N w W w � IL C) Q 72 O H N 7 � Ox E LU N m CL z n n n u XOo w Y x p X X X i X X X X X N w W T x p x 0 X ' X X X X X T N X X X x x X X X 6 X X T X X X X X X x O O O T p X X X X w X X X X X X T x 0 x x X X X X 0 o� Cl) x x x x o x o x X x o w w X X X X X X X X LU x X x x x x 0 0 X X tD X X x X X X X X O u� X x x x X o x x X x X 4 C4 uj r X X X x x X X X X x M N X X vi X X X X X X N c0 f- c0 I- 0 c0 f- c0 1l- c0 00 W N N N N N N N N N N N IiJ H M Cl) Cl) Cl) Cl) M M M M M M LU ~ w Z a w a z w Z z Y 0 Y a 0 o a m LL, Z = NV, Z 1L Z C J Z LL 0 w Q Q J z a w Z 0 a z 0 g Y 0 z Q Y U C9 Q V G N Q m V Cl) 7 � Ox E LU N m CL z n n n u XOo w Y Minutes Preliminary Human Rights Commission February 16, 2016 Lobby Conference Room Members Present: Kim Hanrahan, Orville Townsend Sr, Joe Coulter, Andrea Cohen, Paul Retish, Shams Ghoneim. Members Absent: Eliza Willis, Ali Ahmed, Adil Adams. Staff Present: Stefanie Bowers. Others Present: Persephone Eglaine, Professor Lois Cox, Delaney Dixon, Professor Nathan Miller. Recommendations to Council: Yes, for the Council to adopt the resolution on Freedom from Domestic Violence. Call to Order: Hanrahan called the meeting to order at 5:33 pm. Consideration of the Minutes from the January 19, 2016 Meeting Date: Motion Coulter, seconded by Ghoneim. Motion passed 5-0. (Townsend not present). Meeting Business Resolution Freedom from Domestic Violence Eglaine presented on the resolution on behalf of the University of Iowa Clinical Law Programs and also the Domestic Violence Intervention Program (DVIP). The group will be presenting this resolution to the Council and is asking for Commission co-sponsorship. The reasons for the resolution as opposed to a proclamation are because domestic violence is a human rights issue and it sends a stronger message to the state and country that will gather awareness. Motion Coulter, to co-sponsor the resolution and to make a recommendation to the Council to adopt the resolution as well, seconded by Ghoneim. Motion passed 5-0. (Townsend not present). Election of Chair Townsend participated via the phone. Townsend and Ghoneim tied on the vote to serve as Commission chair for 2016. Commissioners will vote at the March meeting when more members are present. Townsend had three votes (Retish, Townsend, Coulter). Ghoneim had three votes (Hanrahan, Cohen, Ghoneim). Funding Request for Night of 1000 Dinners Iowa United Nations Association This event will be held on Thursday, March 3 at 6 pm at the Old Brick. The event is an annual dinner to celebrate International Women's Rights Month. Motion Coulter, seconded by Cohen to provide $100 contribution for the event. Motion passed 5-0. (Townsend not present). Planning Committee for the Sixth Annual Juneteenth Celebration Bowers will check with Commissioners at the March meeting to see if there is an interest on serving on this committee. Reschedule of April 19, 2016 Human Rights Commission Meeting The Tuesday, April 19 meeting is rescheduled to Monday, April 18 so that those Commissioners who wish to attend the Council Work Session on the ongoing Police Department Disproportionate Minority Contact Traffic Stop Study by Dr. Barnum of St. Ambrose University can so attend. Subcommittee Reports Education Programming & Outreach Bowers will arrange a time for Ghoneim, Townsend and Ahmed to all meet to arrange a program for April on housing. Community Outreach Ghoneim will follow up with the Iowa City Mosque to arrange a future program as a part of the Council resolution in Support of Muslim Communities. Council Outreach Cohen will accept the Black History Month proclamation at the Council meeting of February 16. Bowers will submit a proclamation for the Mayor's consideration for Women's History Month. Reports Choice Dinner 2016 Hanrahan attended this event and reported it was a great program that was well planned. The program is the annual fundraiser for the Emma Goldman Clinic to fund the deProsse Access Fund. Diverse Discrimination Workshop Hanrahan and Coulter both attended this workshop sponsored by the Human Rights Office. The presenter was Maria Flores, Program Analyst for the Equal Employment Opportunity Milwaukee, Wisconsin. Council for International Visitors to Iowa City Coulter and Investigator Kristin Watson met with 6 visitors to Iowa City. Countries represented included Sri Lanka, Bangladesh, India and Nepal. Job Fair The planning for the job fair will start in June with a fall target date. Building Communities No report. Making Iowa City a Human Rights Community This initiative has been temporarily suspended and will be placed back as a regular report on the agenda when active again. University of Iowa Center for Human Rights The spring meeting will be held in May. 0) Education Subcommittee Retish and Hanrahan reported on the progress being made by the Iowa City Community School District's Equity Committee and how the equity initiatives have been incorporated into the District's strategic plan. Commission Reports Coulter reported on a recent trip to Des Moines where he met with John -Paul Chaisson -Cardenas former Director for the Cedar Rapids Civil Rights Commission. Cohen reported on a recent visit by Kristi Rudelius-Palmer the Executive Director of the University of Minnesota's Human Rights Center. Ghoneim reported on serving on a panel discussion that focused on death and dying as part of a program sponsored by the University of Iowa's School of Social Work. Staff Reports Bowers reported on the status of the amendment to include housing choice voucher and other rental subsidies in the definition of public assistance source of income under the City's fair housing laws. Adjournment: 6:47 p.m. Next Regular Meeting — March 15, 2016 at 5:30 p.m. 3 Human Rights Commission ATTENDANCE RECORD YEAR 2015/2016 (Meetine Date) NAME TERM EXP. 3/17/ 15 4/1/ 15 4/21 15 5/19 15 6/16 15 7/21 15 8/18 15 9/16 15 10/20 15 11/17 15 12/15 15 1/19 16 2/16 16 Joe D. Coulter 1/1/2019 X X X X X O/E X X X X X X X Adil D. Adams 1/1/2019 —_ __ ___ __ __ __ __ __ __ __ O O/E Eliza Jane Willis 1/1/2019 ___ ___ ____ __ ___ __ __ ____ ___ ___ ___ X O/E Paul Retish 1/1/2017 X X X X X X X X X X X O/E X Ali Ahmed 1/1/2017 O/E X X X O/E X X O/E X O X X O/E Orville Townsend, Sr. 1/1/2017 X X X X O/E X X X X X X X X Andrea Cohen 1/1/2018 -- -- --- -- --- -- --- --- --- --- — X X Kim Hanrahan 1/1/2018 X X X X O/E X X X X X X X X Shams Ghoneim 1/1/2018 O/E X X X X X X X O/E X X O/E X Stella Hart 1/1/2018 X X X O/E X X X X O/E O/E R R R Edie Pierce- Thomas 1/1/2016 X X X O/E X X X X X X X —_ — Harry Olmstead 1/1/2016 O/E X X X O/E X X X X X X KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting -- = No longer a member R = Resignation =P�P2�1 DRAFT IOWA CITY TELECOMMUNICATIONS COMMISSION MONDAY, JANUARY 25,2015--5:30 P.M. CITY CABLE TV OFFICE, 10 S. LINN ST. -TOWER PLACE PARKING FACILITY MEMBERS PRESENT: Laura Bergus, Alexa Homewood, Derek Johnk, Nick Kilburg MEMBERS ABSENT: Bram Elias STAFF PRESENT: Ty Coleman, Mike Brau OTHERS PRESENT: Josh Goding SUMMARY OF DISCUSSION Goding reported PATV would be reducing operating hours and eliminating 1 %2 positions to save money in advance of the city no longer providing funding when the franchise ends in 2018. Hours are now Monday -Thursday 5 p.m. -9 p.m. and Saturday 11 a.m.-5 p.m. Equipment can be checked out on Friday between 3 p.m. and 6 p.m. 90% of editing hours currently occur after 5 p.m. Studio and editing bays are now in 2 -hour periods rather than 3. PATV staff will use the hours between 9 a.m. and 5 p.m. to work on revenue generating projects. PATV will be offering a series of workshops at the Senior Center over the next three months. PATV has entered into a contract with the Center for Worker Justice to provide video training sessions to their staff and volunteers. PATV recently entered into a contract with the Gannett company for $2500 to produce a short video on ways to discuss affordable housing. Coleman said Grassley informed him the plans to increase in Internet speeds to 305 is on hold. Mediacom is looking to implement the DOCSIS 3.1 standard in future upgrades after testing has been completed. Homewood said it was a concern of the Commission at the time Mediacom announced their intention to upgrade the system and wanted to move some of the access channels that there needed to be a reasonable timeframe for the upgrade. APPROVAL OF MINUTES Homewood moved and Kilburg seconded a motion to approve the amended November 11, 2015 minutes. The motion passed unanimously. ANNOUNCEMENTS OF COMMISSIONERS None. SHORT PUBLIC ANNOUNCEMENTS None. LOCAL ACCESS CHANNEL REPORTS Homewood noted that PATV, the Library and the City Channel 4 had written reports in the meeting packet. Goding reported PATV would be reducing operating hours and eliminating 1 %2 positions to save money in advance of the city no longer providing funding when the franchise ends in 2018. Hours are now Monday -Thursday 5 p.m. -9 p.m. and Saturday 11 a.m.-5 p.m. Equipment can be checked out on Friday between 3 p.m. and 6 p.m. 90% of editing hours currently occur after 5 p.m. Studio and editing bays are now in 2 -hour periods rather than 3. PATV staff will use the hours between 9 a.m. and 5 p.m. to work on revenue generating projects. PATV will be offering a series of workshops at the Senior Center over the next three months. PATV has entered into a contract with the Center for Worker Justice to provide video training sessions to their staff and volunteers. Membership dues have been increased slightly this year. Volunteer hours can be used in lieu of dues. Homewood asked about PATV's high school sports project. Goding said they are working on getting sponsors for the basketball and wrestling season. PATV recently entered into a contract with the Gannett company for $2500 to produce a short video on ways to discuss affordable housing. Coleman reported two University of Iowa interns are now working with Katie Linder. City Channel 4 has started covering the City Council work sessions. The City Channel has had more requests from within the city. For example, a short video on the City's hiring process will be produced. CONSUMER ISSUES Coleman referred to the report in the meeting packet and noted that there have been more complaints about getting service to new homes. Homewood asked if the reinstitution of the municipal franchise would help in such situations. Coleman said it could in some cases as the franchise includes provisions addressing provision of service. MEDIACOM REPORT Coleman said Grassley was unable to attend. Coleman said Grassley informed him the plans to increase in Internet speeds to 305 is on hold. Mediacom is looking to implement the DOCSIS 3.1 standard in future upgrades after testing has been completed. Homewood said it was a concern of the Commission at the time Mediacom announced their intention to upgrade the system and wanted to move some of the access channels that there needed to be a reasonable timeframe for the upgrade. Homewood asked about Mediacom's lawsuit against the City regarding preferential treatment of ImOn. Coleman said it is being handled in the legal department and he is not been informed of how the case is proceeding. Coleman said he could invite Geoff Fruin to the next Commission meeting if the Commission wished. Johnk said it is likely Fruin could not discuss the law suit in any detail. Homewood said Fruin's attendance might not be productive. Bergus said it is important the City administration and the City Council should understand that the Commission is available to assist in them in matters relating to telecommunications and it would benefit the City if the Commission is kept informed. Johnk said a face-to-face meeting might have more impact than conveying that idea in a letter of other means. Bergus suggested attaching a cover letter to the Commission's annual report. Homewood said the cover letter might inquire if there any initiatives the City might like the Commission to pursue over the next year. It was agreed Commissioners will email each other with ideas for areas the Commission could pursue. TELECOMMUNICATIONS COMMISSION ANNUAL REPORT Kilburg moved and Johnk seconded a motion to approve the Telecommunications Commission annual report. ADJOURNMENT Bergus moved and Johnk seconded a motion to adjourn. The motion passed unanimously. Adjournment was at 6:03 p.m. Respectfully submitted, Michael Brau Cable TV Administrative Aide TELECOMMUNICATIONS COMMISSION 12 MONTH ATTENDANCE RECORD (X) = Present (0) = Absent (O/C) = Absent/Called (Excused) Elias Ber us Kilburg Butler Homewood 11/24/14 O/C O/C X X X 1/26/15 X X X X x 2/10/15 X X X olc X 2/23/15 x x x x X 3/23/15 X X X X X Johnk 4/27/15 x x plc X X 6/1/15 X X X X X 6/22/15 o/c X X X x 8/24/15 0 x X x o/c 9/28/15 X X X X X 10/16/15 X X X X x 11/23/15 X X o/c o/c x 1/25/2016 o/c X X X x (X) = Present (0) = Absent (O/C) = Absent/Called (Excused)