HomeMy WebLinkAbout2016-03-23 Bd Comm minutesJanuary 21, 2016 3b(1)
Page 1
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
JANUARY 21, 2016 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Jose Assouline, Julie Bockenstedt, Minnetta Gardinier, A. Jacob
Odgaard, Chris Ogren
Staff Present: Michael Tharp, Eric Goers
Others Present: Matt Wolford, Carl Byers, Larry Bell, David Hughes
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
The meeting was called to order by Chairperson Gardinier at 6:03 P.M.
APPROVAL OF MINUTES:
The first order of business was to review the minutes of the December 17, 2015, meeting.
Ogren noted that under approval of minutes, it shows Assouline and Ogren as being absent,
and it should be Assouline and Bockenstedt absent, although Assouline did show up a bit late
for this meeting. Odgaard stated that on page 4, top paragraph, the last sentence is not clear to
him. Tharp stated that he would need to go back and listen to the recording to see what exactly
Underwood said here. Odgaard also noted that under the FAA obstruction mitigation
conversation, it states that Underwood provided some information regarding mitigation. He
questioned what the options are. Tharp tried to clarify what Underwood was referring to here.
He stated that he could clarify this by going back to the recording here, as well. Odgaard stated
that he believes they did not come to any final conclusions on this. Ogren moved to accept
the minutes of the December 17, 2015, meeting as amended. Odgaard seconded the
motion. The motion carried 5-0.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Request to use Airport grounds -
i. University of Iowa — Tharp stated that he has not heard back
from Dan McGehee yet and that if he does not hear from him soon,
he will drop this item from the agenda. Continuing, Tharp noted that he
has been working on an application for these types of requests, so that
they are ready for any future ones. Gardinier asked if Tharp has
considered a web -based form, and Tharp stated that he can look into this
January 21, 2016
Page 2
as well. Gardinier stated that anything like this should be available online
as well. Bockenstedt asked if there is any conflict of interest for her since
she does work at the University, and Goers addressed the legality of this
type of situation, noting that in most instances there is no conflict.
b. Airport Master Plan — Tharp noted that Melissa Underwood was unable
to attend this evening, but he shared the information she asked him to
pass along. He spoke to the master plan and mitigation projects, and that
the FAA has asked them to go back and review this, do some more cost
benefit analysis in terms of the number of obstructions northwest of the
Airport and compare the impact and operational effects that would be
seen. Tharp added that Underwood has started working on this. There
will be some delay, therefore, in the acceptance of the master plan.
Members then discussed the obstruction mitigation issues, asking
questions of Tharp along the way. Hughes added that the FAA is wanting
them to make sure that all obstructions are identified and that every
avenue to mitigating them is reviewed. Tharp stated that he hopes to
have further information for Members to review at next month's meeting.
Gardinier asked Tharp to let the master plan group know that they will be
scheduling another meeting with them in the near future.
C. FAA/IDOT Projects: AECOM (David Hughes)
L FY15 Obstruction Mitigation — Hughes then spoke to Members
about the FAA's new process on analyzing approaches and responded to
Member questions regarding this. He explained how the GIS data has
been reviewed and what the FAA is asking them to do an analysis of.
Members continued to discuss how the obstructions are identified using
the runway approaches at the airport. The master plan was also
discussed here, with Gardinier asking if it is going to cost them more now
for the master plan, due to the increased data the FAA is requesting, and
thus the delay in completing the master plan. Hughes stated that the plan
is to review the data again this coming week and to then resubmit it to the
FAA. Members continued to discuss this issue, asking for further
clarification from Hughes.
ii. Fuel Tank Rehabilitation —
1. Consider a resolution accepting work for Fuel Tank
Rehabilitation Project — Hughes stated that everything has been
completed and accepted with this rehab. The recommendation is
for the Commission to accept the work on the fuel tank project.
Ogren moved to accept Resolution #A16-01 for work on the
fuel tank rehabilitation project. Assouline seconded the
motion. The motion carried 5-0.
iii. FY16 Apron Expansion —
1. Consider a resolution setting a public hearing on the
plans, specifications and form of contract for the 2016 apron
expansion — Tharp spoke briefly to what is included in this
project, phase one. He stated that the plan is to then apply for a
grant to rehab the front portion. Hughes noted that all told, this
will allow eight more spaces for tie -downs. Gardinier asked if they
shouldn't review the tie -down spots to see if they can better utilize
the space they have. The timeframe is to have the public hearing
January 21, 2016
Page 3
in February, go out for bids in March, receive bids the end of
March, and hopefully finalize things at April's meeting. This would
probably be a May construction start, according to Tharp.
Odgaard moved to consider Resolution #A16-02 to set the
public hearing for the 2016 apron expansion project. Ogren
seconded the motion. The motion carried 5-0.
d. Gilbert Street Leased Area (Larry Bell) — Larry Bell then spoke to
Members regarding the Gilbert Street lease area. He gave a brief history
of his situation, noting the new Members who may not be aware of what
has taken place in the past. Tharp then spoke to the issue, noting that
with the new master plan, they should be able to seek FAA approval on
selling this piece of property. He further explained how the FAA may
handle this type of request. Tharp also responded to Member questions
regarding the history behind this lease. Gardinier suggested they move
forward as soon as possible on this. The conversation then turned to
what the zoning in this area is and how the flood plain rules play into what
can and cannot be done there. Members continued to discuss the
property, debating if selling it or leasing it would be better in the long run.
Tharp stated that he would like to see it sold. Bockenstedt asked for
further clarification on the current lease and whether or not they could
release Mr. Bell from it. Gardinier explained how the Commission came
up with the lease terms of paying half the lease amount versus the entire
amount. Tharp noted that the Commission does not have to make a
decision this evening, but that he is trying to see how they might want to
move ahead with this. Gardinier stated that they should definitely start
looking into this, starting with contacting the FAA. Assouline agreed,
stating that if they don't move forward now in the right manner, they will
never come to an agreement. Members noted that they would like to get
more information on this matter so that they can start making the needed
decisions. Tharp stated that he will contact the FAA and explain the
situation to them. Gardinier reiterated that they need to move forward
quickly on this matter.
e. Airport Operations —
i. Strategic Plan- Tharp stated that they need to address this once
the master plan is complete.
ii. Budget — Tharp noted that a boiler failed in Jet Air's shop over the
weekend. He responded to Member questions regarding this and
what recent expenditures have been in this area. Tharp stated
that he is working with the City's HVAC coordinator on getting
quotes for replacement of this boiler, and he asked that
Chairperson Gardinier be given the authority to accept the quotes
for this project so that they can move forward quickly. He further
explained what this project might entail, noting that it will be
roughly $10,000 for a boiler. Tharp stated that they would also be
looking at replacing the 2nd boiler at this time which would put the
total cost of work between $25,000-$30,000. On a temporary
basis a couple of heaters have been rented at $60/day plus the
gas to run them. Members continued to discuss this issue, with
Tharp and Wolford responding to concerns. There was
January 21, 2016
Page 4
unanimous agreement that Gardinier go ahead and accept the
quotes so that they can move forward quickly on this replacement.
As for the Airport budget, Tharp noted that the Council has gone
through its initial conversations and he does not see any changes
being made at this point. He also noted that he and Gardinier
have discussed the issue of their current fund balance amounts
and the need to do some brainstorming over projects that they
could try to accomplish with these extra funds. Goers suggested
Members do a vote on the boiler purchase. Ogren moved to
allow Gardinier to authorize a purchase up to $30,000 for a
boiler system, based on the recommendation of the HVAC
coordinator. Odgaard seconded the motion. The motion
carried 5-0.
iii. Management —
1. Employee Review — Tharp noted that his review is due in
February and that typically the Chair will collect feedback from
other Members and then do a final review after that. Tharp will
send his previous review to Members for their review. Goers
helped explain for new Members what this would entail.
f. FBO/Flight Training Reports
L Jet Air — Matt Wolford shared his monthly reports with Members,
noting what took place in December and January. He noted that
they have had very little snow removal and have spent some time
trying to get birds out of the area. Gardinier asked about the
hangar damage notation and Wolford explained what employees
were looking for during this review. For January, Wolford
explained that they were able to use the new ice melting mixture.
He shared where they used it and how they experimented with it
to get the best results. Wolford noted that they also were able to
remove a couple of trees that were considered obstructions.
Members briefly spoke to the garbage that gets left by the
dumpsters that they then have to get rid of, and whether a camera
in this area would help to stop this problem. Continuing, Wolford
spoke to Jet Air's business. He stated that with the boiler
malfunctions they have had some messes to clean up with the
antifreeze leaks. Speaking to Jet Air's shop, he noted that they
have been keeping very busy lately, with a small slowdown in the
charter side of the business. They now have three small turbo
prop planes and seven Citations for use. Wolford then noted that
he has been reviewing their hangar space and how they might
better use what they have, as they continue to need more room.
g. Security Subcommittee Report —
i. Consider a motion to adjourn to executive session pursuant
to Section 21.5(1)(k) of the Iowa Code and Resolution No.
A06-14 regarding security procedures or emergency
preparedness information — Members decided to convene an
executive session at this point. Ogren moved to adjourn to
executive session at 8:10 P.M., as noted above. Odgaard
seconded the motion. The motion carried 5-0. The executive
January 21, 2016
Page 5
session ended at 8:44 P.M. Gardinier moved to adjourn the
executive session. Odgaard seconded the motion. The
motion carried 5-0.
h. Commission Members' Reports — None.
Staff Report — Tharp noted that the State Legislature is back in session.
The Governor's office is recommending a cut to the aviation budget, so he
noted they are paying particular attention to this. Members then briefly
spoke to Member terms and whether they have others waiting to get onto
the Airport Commission. Assouline noted that with his term expiring, he
would be happy to let others join the Commission in his place.
SET NEXT REGULAR MEETING FOR:
The next regular meeting of the Airport Commission will be held on Thursday, February 18,
2016, at 6:00 P.M. in the Airport Terminal Building.
ADJOURN:
Ogren moved to adjourn the meeting at 8:48 P.M. Odgaard seconded the motion. The
motion carried 5-0.
CHAIRPERSON DATE
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February 2, 2016
Page 1
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
FEBRUARY 2, 2016 - 5:30 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Julie Bockenstedt, Minnetta Gardinier, A. Jacob Odgaard, Chris Ogren
Members Absent: Jose Assouline,
Staff Present: Michael Tharp, Eric Goers
Others Present:
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
The meeting was called to order by Chairperson Gardinier at 5:32 P.M.
ITEMS FOR DISCUSSION/ACTION:
3b(2)
a. Consider a resolution accepting quotes for boiler and authorizing work -
Tharp stated that they had received the quotes for the boiler work. He stated
they came in just above the authorized amount. Tharp stated a memo from Scott
Justason, Facilities Manager with the Parks department was in the packet
recommending options 2, 3, and 4. Tharp stated that the low quote was from All
Temp Refrigeration and for $31,048 which had been just over the $30,000
amount the commission had authorized the chair to sign. Odgaard moved the
resolution A16-03, seconded by Ogren. Resolution passed 4-0 (Assouline
absent)
b. Consider a resolution setting a public hearing on a ground lease with the
United States Government for ground located adjacent to the US Army
Reserve Center - Tharp stated since they had the special meeting for the
boilers he used the opportunity to bring this to the Commission. Tharp stated
that the lease was 5 years and was a 5% increase over the previous rent. Ogren
moved the resolution A16-04, seconded by Bockenstedt. Resolution
passed 4-0 (Assouline absent)
ADJOURN:
Ogren moved to adjourn the meeting at 5:40 P.M. Odgaard seconded the motion. The
motion carried 4-0 (Assouline absent).
February 2, 2016
Page 2
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BOARD OF TRUSTEES
Minutes of the Regular Meeting
January 28, 2016
3
munimim
FINAL APPROVED
Members Present: Adam Ingersoll (by phone), Thomas Martin, Robin Paetzold, Meredith Rich -
Chappell, Jay Semel, Monique Washington.
Members Absent: Diane Baker, John Beasley, Janet Freeman.
Staff Present: Terri Byers, Maeve Clark, Susan Craig, Kara Logsden, Anne Mangano, Patty McCarthy,
Elyse Miller, Brent Palmer, Angela Pilkington.
Guests Present: Cassandra Elton and Braedon Jones, Antelope Lending Library, Sarah Raine, ICPL
practicum student.
Call Meeting to Order. President Paetzold called the meeting to order at 5:03 pm.
Public Discussion. Cassandra Elton read a prepared statement about the Antelope Lending Library, a
bookmobile that goes out to underserved populations in parts of Iowa City and Hills. It is operated by
volunteers. Ms. Elton said the Iowa City City Council approached Antelope Lending Library about
partnering with ICPL. She extended an invitation to Board members to see the Antelope Lending Library
at any time. In response to a question from Semel, Jones said the service operates 30 hours per week in
the community during the summer.
Approval of Minutes.
The Minutes of the December 17, 2015, Library Board of Trustees meeting were reviewed. A correction
to the Members Present was made; John Beasley was not present at the meeting. A motion to approve
the Minutes as corrected was made by Rich -Chappell and seconded by Washington. Motion carried 6/0.
Unfinished Business.
FY17 Operating Budget. At the January 9th Council budget meeting, Paetzold presented the Library
Board's justification about the library bookmobile budget request. On Thursday, 1/21 at a special
meeting, City Council compiled a list of items for City staff to include in the budget and they agreed to
put the bookmobile funding on the list. Craig said it appeared Council members were in favor of adding
the funds to the FY17 City budget. Council is scheduled to approve in February, and the budget will be
official on March 1. We will be able to plan more then. Craig said the bookmobile is the most cost
effective way to expand library services. It will keep our neighborhoods strong and healthy while
maintaining core service downtown. Semel asked what funds the bookmobile are part of. Craig said the
operating budget request is to pay for the full time staff person, the upkeep of the vehicle, etc. and was
approximately $98,000.00 on an annual basis, less the first year. Washington asked if there would be
any other services provided by the bookmobile, for example, would people be able to pay their City
bills, etc. Craig said these topics would be discussed in the planning stage. Martin asked where one
goes to purchase a bookmobile. Craig said bookmobiles are considered specialty vehicles and there are
a few manufacturers in the Midwest. In fact, Craig has spoken with specialty vehicle vendors from
Indiana and Wisconsin. Ingersoll asked about whether the library would celebrate the inclusion of the
bookmobile in the budget; Craig said we would definitely put something in the spring Window if
funding is approved.
New Business.
FY16 Strategic Plan. Staff have completed a six month report on the current strategic planning goals.
Miller will provide link to Board for members to get ICPL's e -newsletter using a feature of the City's new
website. Paetzold asked about the 1000 Books Before Kindergarten public relations campaign.
Pilkington said the kickoff is during Book Babies next week. The project was funded by a significant
grant from Pearson. Martin asked about K-2 aged children and computers. Pilkington said there is great
demand for programs for this age group. Martin asked about the percent checkout by self -check
machine. Logsden said we were originally hoping for 65%, and we have now exceeded that goal.
Ingersoll asked about funding goal in goal 8. Craig said we currently have staff for the programs to
which we are already committed. The K-2 programs are not as staff intensive as programs for older
children. Pilkington said the Lego program, for example, does not require much staff time. Basically, a
staff person takes out the Legos and the kids go from there.
Staff Reports.
Director's Report. Craig said staff will begin a month-long job study on February 1. Staff will track all of
the different tasks they do and how long each task takes. Craig said 2004 was the last time a job study
was undertaken and jobs have changed significantly since then. We hope the job study will help us plan
for staffing our bookmobile service. The City Council worked on new strategic plan initiatives during the
session Craig attended. Craig will provide a copy to Board members when it is available. Craig believes
the Library goals are aligned with City Council goals. The funding for the bookmobile service
underscores this.
Craig reminded the Board that the security cameras are used only when there is an incident for which
we seek visual information. Camera images are stored for as long as there is room on the server; ten or
so days. Only four people are authorized to access the cameras, Craig, Miller, Palmer, and Tom Jordan.
On MLK Jr Day, a 14 year old young woman with Down's syndrome was in the library with her caregiver.
She slipped away from her caregiver and left the building. She was located and was safe. This happened
right at closing and it took about thirty minutes to get the camera images of her leaving the building.
During the incident, Craig learned that Parks & Recreation has a similar camera system and the Watch
Commander in the Police Department has access to their camera images. Palmer worked with Police IT
people to give them direct access to our security cameras, so if, in the future, there is another incident,
the Police will be able to investigate more quickly and directly. Semel asked how the cameras have been
used. Craig said incidents include people going into bathrooms, taking DVDs out of their cases, and
throwing the cases away, people stealing music CDs, and patrons fighting.
Departmental Reports:
Adult Services. Paetzold asked about the Winter Reading Program (WRP). This is an informal program,
more low-key than the Summer Reading Program. There is no enrollment requirement so we do not
know how many people are participating, however, we have had to reorder the bingo cards participants
use to keep track of their WRP efforts, so we know there is interest.
Community & Access Services. Blind Date with a Book and Blind Date with an Album begin next week.
These were very well received and popular last year. There will be a lottery (for Molly's cupcakes) for
persons who give feedback on the program.
Development Office Report. McCarthy said the Friends Foundation Board meets next week. There is a
wine tasting event on 2/19/16 at the Hy -Vee Drugstore on 1st Avenue to benefit the Friends Foundation.
The spring event, Looking Forward, is now scheduled for Sunday, May 8, 2016. More information will be
forthcoming.
Spotlight on the Collection. No comments.
Miscellaneous. Ten people have contacted Clark about their stories and pictures from the tornado so
far. We are planning for a tenth anniversary of the 2006 tornado event, hopefully in April.
President's Report. Correspondence from a community member earlier in the month, with response
from President Paetzold included in the packet. No further communication. Email from Semel regarding
the bookmobile.
Announcements from Members. None.
Committee Reports.
Foundation Members. None.
Communications.
A. Email from Michelle Price and response from President Paetzold. No further comment.
B. Holiday gift basket from Library Board of Trustees to ICPL staff. Library staff were very surprised and
extremely grateful for the delicious basket. Miller kept some of the non-perishable edible items
back to extend the holiday spirit through the rest of the week.
Ingersoll off the phone at 5:41 pm.
Quarterly Financial Reports.
The second quarter receipts and expenditures were reviewed. No action needed.
Quarterly Use Reports.
The six-month output measures, circulation by area and agency and circulation by type and format
reports were reviewed. Paetzold asked why the rural Johnson County number was down. Craig said this
statistic is for the number of cards issued, which is a small number to begin with, so the percentages
fluctuate. No action needed.
Disbursements.
The MasterCard expenditures for December, 2015 were reviewed. A motion to approve the
disbursements for December, 2015 was made by Martin and seconded by Rich -Chappell. Motion
carried 5/0.
Set Agenda Order for February Meeting.
Conduct policy.
Set building hours for coming fiscal year.
Adjournment. A motion to adjourn the meeting was made by Rich -Chappell and seconded by
Washington. Motion carried 6/0. President Paetzold closed the meeting at 5:45 pm.
Respectfully submitted,
Elyse Miller
Board or Commission: ICPL Board of Trustees
ATTENDANCE RECORD
12 Month
KEY:
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
Meeting Date
Name
Expiration
3/26/15
4/23/15
5/28/15
6/25/15
7/23/15
8/27/15
9/24/15
10/22/15
11/19/15
12/17/15
1/28/16
2/25/16
Diane Baker
6/30/19
X
O/E
X
X
X
X
X
O/E
O/E
X
O/E
X
John Beasley
6/30/21
Not on Board
x
X
X
x
X
X
0
O/E
Thomas Dean
6/30/15
X
X
X
O/E
Off Board
Janet Freeman
6/30/19
X
O/E
X
X
O
X
X
X
X
O/E
O/E
David Hamilton
6/30/15
O/E
O/E
X
X
Off Board
Adam Ingersoll
6/30/21
Not on Board
X
X
X
X
X
X
X
X
Tom Martin
6/30/17
X
X
X
X
X
O/E
X
X
X
X
X
X
Linzee Kull
McCra
6/30/15
X
X
X
X
Off Board
Robin Paetzold
6/30/17
X
X
X
X
x
X
X
X
X
X
X
X
Meredith
Rich -Chappell
6/30/17
X
X
X
x
O/E
X
X
X
X
X
X
X
Jay Semel
6/30/19
X
X
O/E
X
X
X
X
X
X
X
X
X
Monique
Washington
6/30/21
Not on Board
X
X
X
X
X
X
X
X
KEY:
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
r
�= 1 CITY 4F IOWA CITY 3b(4)
- -MEMUKANDUM
12
Date: February 26, 2016
To: Mayor and City Council
From: Bob Miklo, Historic Preservation Commission
Re: Recommendations from Historic Preservation Commission
At their February 25, 2016 meeting the Historic Preservation Commission approved the
February 11 minutes with the following recommendation to the City Council:
The Commission recommended by a vote of 9-0 (Agran absent) approval of updates to
the by-laws of the Iowa City Historic Preservation Commission
Additional action (check one
No further action needed
Board or Commission is requesting Council direction
X_ Agenda item will be prepared by staff for Council action
MINUTES APPROVED
HISTORIC PRESERVATION COMMISSION
FEBRUARY 11, 2016
CITY HALL SECOND FLOOR CONFERENCE ROOM
MEMBERS PRESENT: Kent Ackerson, Esther Baker, Gosia Clore, Kate Corcoran,
Andrew Litton, Pam Michaud, Ben Sandell, Ginalie Swaim, Frank
Wagner
MEMBERS ABSENT
STAFF PRESENT:
OTHERS PRESENT
Thomas Agran
Jessica Bristow, Bob Miklo
Ross Nusser
RECOMMENDATIONS TO COUNCIL: The Commission recommended by a vote of 9-0 (Agran
absent) approval of updates to the by-laws of the Iowa City Historic Preservation Commission
(become effective only after separate Council action).
CALL TO ORDER: Chairperson Swaim called the meeting to order at 5:30 p.m.
PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA:
There was none.
PUBLIC HEARING:
Landmark Designation for 716 North Dubuque Street.
Miklo said this property is located on North Dubuque Street, just west of the North Side Historic
District. He stated that the applicant, Ross Nusser, is requesting that the property be
designated as an Iowa City Landmark, which is a zoning overlay, similar to a historic district.
Miklo said that the designation of the property as a landmark would require Commission
approval of any significant changes to the exterior of the property over time. He said that it
would also provide for some zoning incentives for possible State and federal tax credit
possibilities in the future. Miklo said the zoning incentives in this case would be a possible
reduction in parking requirements that the Board of Adjustment will consider.
Miklo said the application includes information about the property from the Iowa Site Inventory
forms done as part of the North Side original town survey completed a number of years ago. He
said that the survey of the broader neighborhood identified the fraternities and sororities along
Dubuque Street and also on the west side of the river as important historic resources reflecting
the University's impact on the growth of the community, especially in the 1920s and 1930s,
when many of these buildings were constructed.
Miklo stated that the buildings were generally built in a revival style, He said that the building in
question is in the Tudor revival style.
To decide if the property is a landmark, Miklo said the Commission must determine that it meets
criterion A and B from the lists contained in the code plus one of the other criteria. He said that,
HISTORIC PRESERVATION COMMISSION
February 11, 2016
Page 2 of 6
based on the information submitted, staff finds that the building does meet criterion A - that it is
significant in Iowa City history, architecture, and archaeology. Miklo said that is because it is
reflective of the University's growth and the important role the Greek communities had in the
early part of the 20th century.
Miklo said the next criterion is that it possesses integrity of location, design, setting, materials,
and workmanship. He pointed out that the historic photographs and today's photographs show
that the building is pretty much intact in terms of its major components. Miklo said there have
been some alterations, including the removal of a decorative brick wall from the front and the
replacement of the windows with vinyl windows, but otherwise the building is pretty much intact.
Miklo said that if this is approved by the Board of Adjustment, the applicant will be required to
have a plan as to how he will repair the outside of the building. He said staff will look at that in
the future, and it will have to come back before the Historic Preservation Commission for review.
In terms of location, design, setting, and materials, Miklo said this is pretty much as it was built.
He said staff thinks it clearly meets criterion B.
Miklo said staff finds that it meets criterion E in terms of being of a distinct example of revival
style and has characteristic of the period that is reflected in the Tudor style that is common
among Greek houses.
Miklo said, based on those aspects, staff feels this does meet the criteria necessary to
designate this building as a landmark, which would make it available for the incentives as
mentioned earlier.
Michaud said she is glad the Commission is entertaining this idea. She said that the building
next door to this one is very similar and asked if there is any possibility that it could be tagged
on to this.
Miklo responded that in this case, someone representing the property owner has applied for the
designation. He said that in order to designate the neighboring property, there would be a
process to go through, including meeting with the owner. Miklo said that at this point the answer
is therefore no, it could not be added to this application.
Nusser, the applicant, said he was available to answer any questions.
Corcoran asked if the building is being rented out as apartments. Nusser responded that at
present, the building is being used as an assisted group living facility. He said there are 21
units/rooms in the building being rented out, and he is now applying for a special exception.
Nusser said that is what makes the historic preservation landmark status necessary.
Nusser said that the special exception he is seeking involves the fraternity or rooming house
status. Miklo said it would basically allow for a reduction in the parking requirement. He said
that the building has two parking spaces, but the fraternity use would require significantly more
parking.
Michaud asked if that means 21 people would live here or could it potentially mean 42. Nusser
responded that it would come to whatever the Board of Adjustment deems necessary. He said
that right now, to get the parking exception, the building must go through the historic
preservation landmark designation. Nusser said that in order to change the use of the property
HISTORIC PRESERVATION COMMISSION
February 11, 2016
Page 3 of 6
from what it is now, he must make a commitment to historic preservation that he will be
improving the infrastructure, that he will be improving the building, and that he will have a
commitment to that building.
Public hearing open:
Swaim asked if anyone from the public would like to speak to this issue.
Public hearing closed.
MOTION: Corcoran moved to approve the designation of 716 North Dubuque Street, the
former Phi Kappa Sigma Fraternity house, as an Iowa City Historic Landmark, based on
the following criteria for local designation: criteria A, B, and E. Clore seconded the
motion. The motion carried on a vote of 9-0 (Agran absent).
Corcoran mentioned that during the recent Historic Preservation Awards ceremony, one of the
recipients was the Phi Delta Theta Fraternity, which is on the west side of the river to the north
and west of this house. She said that she spoke to members of the fraternity and its housing
board director, who is an alumnus, about research that has been done to get some kind of
protection in terms of historic preservation for all of the fraternity and sorority houses. Corcoran
said that the director of the housing board seemed very open to that.
REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF:
Minor Review — Preapproved Item — Staff Review.
113 South Johnson Street.
Bristow said this application was for a door replacement in a studio. She showed a photograph
with the door to be replaced by a fiberglass, two -panel door with a single pane above it. Bristow
said staff approved this.
Update - Chair and Staff Review:
328 Brown Street.
Bristow said this project came through in October. She said that staff and the chair approved
the final drawings recently.
Bristow said this property is in the Brown Street Historic District on the corner of Gilbert and
Brown Streets. She showed views of the house.
Bristow presented the site plan showing the addition to be on the back of the house. She said it
would be styled, to a point, like a porch. Bristow said the addition is all of the single story to the
back of the house on the right-hand side. She said that a railing would be added to the roof of
the porch in the front as well.
Bristow stated that, because this house is brick and there is really no siding on it, there had to
be a way to introduce wood siding in a way that would be more like a porch, because there was
not going to be a way to match the brick. She said it was done very much like the one on the
HISTORIC PRESERVATION COMMISSION
February 11, 2016
Page 4 of 6
back of a Summit Street house that was reviewed earlier in the year, so that it would have the
appearance of a filled-in porch.
Bristow said there is a panel that is mimicking a window, because there will not actually be a
window right adjacent to the house. She showed what it will look like from the rear view.
Bristow said there are interesting arched windows on the first floor of the existing house, as well
as an arched door. She said the owners are going to at least remove and save the windows
and door and hope to reuse the door.
Bristow showed the side where there will be a little bit of a bay window, partly because the main
house also has bay windows. She added that there will be a basement entry on the west side
that no one will ever see, as the west side is not visible from any street.
REVIEW OF BY-LAWS AND PROCEDURES:
Swaim said that Miklo prepared a draft based on the Commission discussion at its last meeting.
She said the draft is based on the Board of Adjustment and the Planning and Zoning
Commission by-laws.
Michaud asked if the conflict of interest provision referred to financial issues. Miklo said that is
generally the case and is the clearest conflict of interest. He said there may also be a
relationship issue in which someone has a relationship, positive or negative, with someone
involved in something before the Commission and feels he or she cannot be unbiased.
Michaud asked, because Friends of Historic Preservation exists and things might come up in
the future where there is funding involved, how that all works out. Miklo answered that this
involves more of a personal financial interest, in which there is some financial gain to be had.
Miklo said the Commission had discussed putting in language regarding when a person has a
conflict of interest, for example, a property owner. He stated that Roberts Rules of Order say
that is good practice and the way it should be done, but in actuality, the person himself has to
decide when he has a conflict of interest. Miklo said that is why he did not get specific but left
that section more general.
Wagner asked if in section ten, the pronoun should be changed instead of using "they". Swaim
said she recently spoke with an editor who said that the plural pronoun is now acceptable in
such a case. Miklo stated that it could be done either way; he had used the language of the
Board of Adjustment and Planning and Zoning Commission.
Corcoran said she agrees with Wagner and would change the language to, "Members who
believe they have a conflict of interest on a matter about to come before the Commission shall
state the reason for the conflict of interest and leave the panel of the Commission before the
discussion begins. Members may choose to leave the meeting room during the consideration of
the application."
MOTION: Corcoran moved to adopt the proposed update to the by-laws of the Iowa City
Historic Preservation Commission as amended. Ackerson seconded the motion. The
motion carried on a vote of 9-0 (Agran absent).
HISTORIC PRESERVATION COMMISSION
February 11, 2016
Page 5 of 6
OTHER INFORMATION:
Bristow said that the Commission needs to call a special meeting and said it will be important to
have a quorum. She suggested February 25th. Bristow said there are two large projects that
need to be discussed in a timely manner. Swaim counted hands and determined that everyone
at the meeting with the exception of Clore would be able to attend a meeting on February 25th,
but the time would be moved up to 5:00 p.m.
CONSIDERATION OF MINUTES FOR JANUARY 14, 2016:
MOTION: Baker moved to approve the minutes of the Historic Preservation Commission's
January 14, 2016 meeting, as written. Wagner seconded the motion. The motion carried on a
vote of 9-0 (Agran absent) .
Swaim stated that Sandell, Bristow, Alicia Trimble, Miklo, and herself attended a lecture by Ed
McMahon of the Urban Land Institute in Cedar Rapids the previous week. Swaim said it was a
great lecture. Miklo said there are two versions of the lecture on YouTube and added that the
longer, one hour and 45 minute version has more local context and is more detailed. He said
he would e-mail it to everyone. Miklo said the lecture was pretty inspiring and includes some
really practical reasons why preservation is important.
Bristow stated that so far, the Commission is maintaining the next scheduled meeting of March
10th, assuming some applications are received.
ADJOURNMENT:
The meeting was adjourned at 5:56 p.m.
Minutes submitted by Anne Schulte
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CITY OF IOWA CITY
M EMORANDUM
Date: March 16, 2016
To: Mayor and City Council
From: Stefanie Bowers, Staff to the Human Rights Commission
Re: Recommendation from the Human Rights Commission
03-23-16
3.. bi■■ 5i�■
At their February 16, 2016 meeting the Human Rights Commission voted 5-0 to make the
following recommendation to the City Council:
To adopt the Iowa City Resolution to Establish Freedom from Domestic Violence as a
Fundamental Right.
Additional action (check one)
No further action needed
X Board or Commission is requesting Council direction
Agenda item will be prepared by staff for Council action
S:RECform.doc
Minutes Approved
Human Rights Commission
February 16, 2016
Lobby Conference Room
Members Present: Kim Hanrahan, Orville Townsend Sr, Joe Coulter, Andrea Cohen, Paul
Retish, Shams Ghoneim.
Members Absent: Eliza Willis, Ali Ahmed, Adil Adams.
Staff Present: Stefanie Bowers.
Others Present: Persephone Eglaine, Professor Lois Cox, Delaney Dixon, Professor
Nathan Miller.
Recommendations to Council: Yes, for the Council to adopt the resolution on Freedom from Domestic
Violence.
Call to Order:
Hanrahan called the meeting to order at 5:33 pm.
Consideration of the Minutes from the January 19, 2016 Meeting Date:
Motion Coulter, seconded by Ghoneim. Motion passed 5-0. (Townsend not present).
Meeting Business
Resolution Freedom from Domestic Violence
Eglaine presented on the resolution on behalf of the University of Iowa Clinical Law Programs and also
the Domestic Violence Intervention Program (DVIP). The group will be presenting this resolution to the
Council and is asking for Commission co-sponsorship. The reasons for the resolution as opposed to a
proclamation are because domestic violence is a human rights issue and it sends a stronger message to the
state and country that will gather awareness.
Motion Coulter, to co-sponsor the resolution and to make a recommendation to the Council to
adopt the resolution as well, seconded by Ghoneim. Motion passed 5-0. (Townsend not present).
Election of Chair
Townsend participated via the phone. Townsend and Ghoneim tied on the vote to serve as Commission
chair for 2016. Commissioners will vote at the March meeting when more members are present.
Townsend had three votes (Retish, Townsend, Coulter). Ghoneim had three votes (Hanrahan, Cohen,
Ghoneim).
Funding Request for Night of 1000 Dinners Iowa United Nations Association
This event will be held on Thursday, March 3 at 6 pm at the Old Brick. The event is an annual dinner to
celebrate International Women's Rights Month.
Motion Coulter, seconded by Cohen to provide $100 contribution for the event. Motion passed
5-0. (Townsend not present).
Planning Committee for the Sixth Annual Juneteenth Celebration
Bowers will check with Commissioners at the March meeting to see if there is an interest on serving on
this committee.
Reschedule of April 19, 2016 Human Rights Commission Meeting
The Tuesday, April 19 meeting is rescheduled to Monday, April 18 so that those Commissioners who
wish to attend the Council Work Session on the ongoing Police Department Disproportionate Minority
Contact Traffic Stop Study by Dr. Barnum of St. Ambrose University can so attend.
Subcommittee Reports
Education Programming & Outreach
Bowers will arrange a time for Ghoneim, Townsend and Ahmed to all meet to arrange a program for
April on housing.
Community Outreach
Ghoneim will follow up with the Iowa City Mosque to arrange a future program as a part of the Council
resolution in Support of Muslim Communities.
Council Outreach
Cohen will accept the Black History Month proclamation at the Council meeting of February 16. Bowers
will submit a proclamation for the Mayor's consideration for Women's History Month.
Reports
Choice Dinner 2016
Hanrahan attended this event and reported it was a great program that was well planned. The program is
the annual fundraiser for the Emma Goldman Clinic to fund the deProsse Access Fund.
Diverse Discrimination Workshop
Hanrahan and Coulter both attended this workshop sponsored by the Human Rights Office. The presenter
was Maria Flores, Program Analyst for the Equal Employment Opportunity Milwaukee, Wisconsin.
Council for International Visitors to Iowa City
Coulter and Investigator Kristin Watson met with 6 visitors to Iowa City. Countries represented included
Sri Lanka, Bangladesh, India and Nepal.
Job Fair
The planning for the job fair will start in June with a fall target date.
Building Communities
No report.
Making Iowa City a Human Rights Community
This initiative has been temporarily suspended and will be placed back as a regular report on the agenda
when active again.
University of Iowa Center for Human Rights
The spring meeting will be held in May.
OA
Education Subcommittee
Retish and Hanrahan reported on the progress being made by the Iowa City Community School District's
Equity Committee and how the equity initiatives have been incorporated into the District's strategic plan.
Commission Reports
Coulter reported on a recent trip to Des Moines where he met with John -Paul Chaisson -Cardenas former
Director for the Cedar Rapids Civil Rights Commission.
Cohen reported on a recent visit by Kristi Rudelius-Palmer the Executive Director of the University of
Minnesota's Human Rights Center.
Ghoneim reported on serving on a panel discussion that focused on death and dying as part of a program
sponsored by the University of Iowa's School of Social Work.
Staff Reports
Bowers reported on the status of the amendment to include housing choice voucher and other rental
subsidies in the definition of public assistance source of income under the City's fair housing laws.
Adjournment: 6:47 p.m.
Next Regular Meeting — March 15, 2016 at 5:30 p.m.
Human Rights Commission
ATTENDANCE RECORD
YEAR 2015/2016
lM..+— ihtnl
NAME
TERM
EXP.
3/17/
15
4/1/
15
4/21
15
5/19
15
6/16
15
7/21
15
8/18
15
9/16
15
10/20
15
11/17
15
12/15
15
1/19
16
2/16
16
Joe D. Coulter
1/1/2019
X
X
X
X
X
O/E
X
X
X
X
X
X
X
Adil D.
Adams
1/1/2019
---
---
---
---
---
---
---
---
---
---
---
O
O/E
Eliza Jane
Willis
1/1/2019
----
----
----
----
----
---
---
----
----
----
----
X
O/E
Paul Retish
1/1/2017
X
X
X
X
X
X
X
X
X
X
X
O/E
X
Ali Ahmed
1/1/2017
O/E
X
X
X
O/E
X
X
O/E
X
O
X
X
O/E
Orville
Townsend, Sr.
1/1/2017
X
X
X
X
O/E
X
X
X
X
X
X
X
X
Andrea Cohen
1/1/2018
---
---
---
---
---
---
---
---
---
---
---
X
X
Kim
Hanrahan
1/1/2018
X
X
X
X
O/E
X
X
X
X
X
X
X
X
Shams
Ghoneim
1/1/2018
O/E
X
X
X
X
X
X
O/E
X
X
O/E
X
Stella Hart
1/1/2018
X
X
X
]0/E
X
X
X
X
O/E
O/E
R
R
R
Edie Pierce-
Thomas
1/1/2016
X
X
X
O/E
X
X
X
X
X
X
X
----
---
Harry
Olmstead
1/1/2016
O/E
X
XX
O/E
X
X
X
X
X
X
----
---
KEY: X
= Present
O
= Absent
O/E
= Absent/Excused
NM
= No meeting
---
= No longer a member
R
= Resignation
r-
3b(6)
MINUTES APPROVED
PARKS AND RECREATION COMMISSION
JANUARY 13, 2016
THE CENTER - ROOM 208
Members Present: Suzanne Bender, Larry Brown, Clay Claussen, Maggie Elliott, Lucie Laurian,
Joe Younker
Members Absent: Cara Hamann, Paul Roesler
Staff Present: July Seydell Johnson, Geoff Fruin, Chad Dyson, Zac Hall, Tammy Neumann,
Cindy Coffin
Others Present: Dell Holland
CALL TO ORDER
Chairman Claussen called the meeting to order at 5 p.m.
STAFF INTRODUCTION:
Claussen briefly introduced Juli Seydell Johnson to the Commission as the new Iowa City Parks and
Recreation Department Director.
Seydell Johnson introduced Cindy Coffin, Program Supervisor for Special Populations Involvement (SPI)
to the Commission, who began her career with the Parks and Recreation Department in 1981. Coffin
shared information about the SPI program with members. She explained that the program was created in
1975 by two graduate students who began an after school program for people with special needs. There
were about a dozen kids that participated in the program at that time. This program was considered
revolutionary as it was one of the first offered in the area. It has since grown to over 300 participants. The
program began with arts and crafts and sports programs and eventually grew to include Special Olympics
events which have become a strong force within the program. The SPI program offers 13 sports programs
year-round including basketball, swimming, track, tennis and bocce. Athletes just returned from the
Winter Games in Dubuque where they competed in downhill and cross country skiing and snowshoeing
events. Coffin and staff are gearing up for the 2016 Mid -Winter Tournament to be held at the Fieldhouse
on March 12. This tournament includes competitions in basketball, gymnastics, cheerleading, and power
lifting. This event brings in 1000-2000 participants, coaches and family members annually. Coffin noted
that the participants keep her excited through their endless enthusiasm. The SPI program also provides
programming to persons with special needs in the areas of art, music, movement, independent living
skills, clubs and special events. Coffin told about a music therapy program that began in the 1980s at the
Recreation Center. As the program developed, it was led by registered music therapists at West Music.
Recently, this program has moved back to the Recreation Center as it had grown too large for their
location. Coffin said that the SPI program involves all ages and all abilities. She further noted that the
school district recently discontinued their Special Olympic programs; therefore, the Iowa City Recreation
Department is serving those participants as well. Coffin said that she is disappointed that the school
PARKS AND RECREATION COMMISSION
January 13, 2016
Page 2 of 7
district has discontinued their Special Olympics program, but is looking forward to having some of the
younger population participate in the Recreation Center programs. This increased participants by 21 this
past fall and it keeps growing. Coffin said that many of her programming ideas come from the
participants themselves. She said she is fortunate to be able to hire qualified staff and there are many
volunteers that can help as these programs grow. She said that in her 35 years with the department there
has only been one program that did not take off, a knitting class.
Claussen thanked Coffin for her hard work and dedication and expressed how appreciated she is. He
noted that the Iowa City SPI Programs are recognized across the United States and the program has
OTHER FORMAL ACTION:
Moved by Brown, seconded by Laurian, to approve the December 9, 2015 minutes as written.
Passed 6-0 (Hamann and Roesler absent).
Ia0HN[a11R14111bXy[U►
None
RECREATION DIVISION REPORT:
Recreation Center Project: Dyson noted that the target date for the boiler completion has been delayed
necessitating the location change for tonight's meeting. He said that while one of two boilers is currently
operating, there was concern that the building may not yet be warmed to a level where it would be
comfortable for meeting participants. The building will re -open on Saturday, January 16. The terrazzo
floors have been refinished, locker room floors will be finished tomorrow, and the second boiler will be
brought online tomorrow. Staff is currently refilling the pool and finishing up some painting.
With the opening this Saturday, the Recreation Center staff will also be bringing back a once popular
program. The "Flick `N Float will begin at 6 p.m. and staff will screen the show "Lilo and Stitch." The
cost is $1 per person.
Dog Park Staff: Chad Dyson has been assigned the management of dog park operations. Dyson and
Bourgeois will organize a celebration featuring the re -opening of the pond at Thornberry Off -Leash Dog
Park in the spring.
Eastside Sports Complex: Dyson noted that the stakeholder and public input sessions were held in
December. Based on that input, Hitchcock Design Group will put together a concept plan and bring to
staff within the next couple of weeks. Frain mentioned, however, that staff has discovered that part of this
property may be allocated for railroad expansion. Hitchcock and the design team for the railroad
expansion will keep in touch with one another as they progress. The IDOT is currently working on a
study of the Chicago to Omaha corridor. Engineering has proposed that the railroad expand outside of the
city limits. This will consume 5-10 acres of right-of-way.
Program Highlights: The Parks and Recreation Departments youth basketball program started this week.
This is the first recreation program held at the new Alexander Elementary. Dyson said that staff is
anxious to hear feedback from the players and families.
PARKS AND RECREATION COMMISSION
January 13, 2016
Page 3 of 7
Dyson is working in cooperation with the Dream Center to coordinate a black history program at the
Recreation Center. He said he is excited to work with them on this event. The Dream Center is an Iowa
City Program that, as per their website "works to strengthen and empower families, with a particular
focus on fathers and youth, through support, advocacy, lifelong education, and community connections."
Dyson is happy to report that the custom private lesson program has been very well received. To date
80% of the spots have been filled. This is better than staff had hoped for, especially with it being the first
time they have offered such a program.
Dyson announced that Iowa City has been selected to host three ASA state tournaments at Napoleon Park
in June. These tournaments have the potential to generate a good amount of revenue and offer some cost
recovery for the department.
PARKS DIVISION REPORT
Willow Creek/Kiwanis Park Project Update: Fruin and Hall met with HBK prior to the holidays to
discuss drainage issues for this project. HBK will develop some options and potential solutions to
consider.
Mercer Playground Redesijzn Update: Hall noted that staff is moving ahead with this project. He expects
to receive the playground equipment by the end of this month. A preconstruction meeting with Dostal
Construction out of Nebraska will be held on March 1. Dostal's goal is to start the project in March and
have it complete by Memorial Day at the latest. In the meantime, parks staff will be extracting the rest of
the old equipment and prepping the site. The original plan showed some extraction of concrete and
sidewalk going around the playground; however, the plan was modified so as not to require these
changes.
Prairie Update: Staff has started the annual over -seeding process of the prairies located at Terry
Trueblood Recreation Area, Rohret Road, Kiwanis Park and the soccer complex. Staff will continue
looking at other areas where they can do the same. He also noted that several staff are working towards
acquiring their fire certifications making it possible to do more in-house burns in the future.
Snow Removal: Hall said that after two snow events, one since the last commission meeting, staff is
moving forward with the pilot project started last year where they leave some trails snow covered,
allowing for more winter sports activities. There have been some calls and emails with concerns but
overall it has been well received. Parks staff has been assisting the Streets Department with snow removal
this season. Ice skating has opened at City Park and the Terry Trueblood Recreation Area.
Staffing: Hall noted that a number of internal applications were received for the Senior Maintenance
vacancy left by the retirement of Earlis Stockman. He hopes to make an offer by the end of the week.
DIRECTORS REPORT
Budget Update: Seydell Johnson turned discussion over to Fruin for the budget update. Fruin announced
that there was an all -day budget review session with Council. He gave a quick overview of the operating
budget. He noted that while Council has heard from staff they have not yet completed the deliberation
process.
Farmers Market: Fruin announced that the Farmers Market will be implementing a market -wide
Supplemental Nutrition Assistance Program (SNAP) acceptance program. This program offers nutritional
PARKS AND RECREATION COMMISSION
January 13, 2016
Page 4 of 7
assistance to eligible, low-income individuals and families and provides economic benefits to community.
He has proposed an increase to the market budget of roughly $15,000 to cover the costs in implementing
this program. This proposal was received positively by Council.
Master Plan Update: The previous Master Plan for Parks and Recreation and Trails was done in 2008. A
lot has changed since then so $75,000 has been earmarked for an updated master plan.
Recreation Budget: There are a couple of capital projects slated for recreation which include a new front
desk at City Park Pool, tile replacement at Mercer and edible landscaping to provide outdoor classroom
projects for the Recreation Center. There will likely be some fitness equipment replaced as well.
Otherwise, no major changes in this budget.
Parks/Forestry Budget: Fruin noted that the Parks Department will be adding one maintenance worker
position with the new fiscal year in July of 2016. This was accomplished by reducing seasonal/temporary
staff hours. This position also replaces the previously named parks security positions.
Natural Area Management: There is a line item for this in the amount of $45,000 to assist Parks/Forestry
staff with burns, pond/creek restoration and invasive species management.
Parks Annual ADA Accessibility Improvements: There is a new line item showing a budget of $25,000 a
year from 2016 — 2020 to fund ADA improvements of city parks. Staff hopes to hire an ADA consultant
to review all of the parks and make recommendations for improvements.
Neighborhood Park Projects: Fruin stated that the new council expressed their desire for neighborhood
improvements. Therefore, some of the neighborhood park projects have been moved up to 2016. The
master plan for the Creekside Park Redeveloped has been budgeted for 2017.
Laurian asked if there was anything new on Frauenholtz Miller Park. Fruin said that as of this meeting
there was not. Laurian also commented that she was happy to see that the additional parking lot for
Ashton House was not on the list.
Fruin discussed the cabin restoration project with Commission. He said that after looking at the cabins
closer it appears that they don't have much life left to them. Because these are designated historic
landmarks, it is important to move this project up on the list. Dyson explained that these will be used for
future programming for the Recreation Department. While grants have been applied for, nothing has been
awarded to date. Dyson said he hopes that now that these are a budgeted item, perhaps the likelihood of
receiving grant funds will improve. Bentler wondered if they were worth restoring. Seydell Johnson
answered that an architect has inspected them and deemed them to be salvageable. Younker asked if there
was an interest in programming. Dyson said that the Children's Museum has expressed interest in using
these cabins for programs. The committee also discussed possible alternative uses beyond programming
to include weddings, banquets, meetings, etc. Brown expressed concern of them becoming a constant
maintenance expense. Laurian asked if these might be a project that someone working towards an Eagle
Scout award may be interested in taking on. Seydell Johnson explained that these will require specialized
skills to restore because of their historic significance. Dyson noted that these cabins are the only that still
exist from this time era in this area
Laurian asked for an update on the City Park master plan budget. Fruin said he has talked to council about
future projects and what they may expect to see in the plan next year. She asked if Commission would
have a chance to see the re -design plans soon. Fruin said that they would be brought to them for
PARKS AND RECREATION COMMISSION
January 13, 2016
Page 5 of 7
comments. Fruin further noted that the Eastside Sports Complex is similar in that it will be a project that
will come up in future years.
Laurian asked for an update of The Chauncey and its effects on Chauncey Swan Park. Fruin said that it is
part of the agreement that the developer with designate $500,000 for park restoration. Laurian expressed
her concern about the Commission not being consulted on this. Fruin said that the construction is subject
to litigation at this time; however, he said that there is a realistic chance that the construction will start
within this calendar year. It will take 20-24 months for the building construction and the park will be
restored during the last phase of the project. Claussen asked Fruin if he thought that the new council
would delay or cancel this project. Fruin answered that they have not expressed that.
Fruin noted that staff is hoping to secure CDBG funding for other park projects such as upgrades to
Highland Park, Mercer Park and Fairmeadows Park.
Bentler asked for clarification on the two $500,000 line items listed for Riverfront Crossings. Fruin
explained that the first $500,000 is for foundation improvement, further stating that there is an obligation
to stabilize Ralston Creek and the 5 -acre wetland where Ralston Creek and Iowa River converge. The
purpose for second $500,000 hasn't been determined yet, but may be necessary to cover costs of
stabilizing the banks of the Iowa River.
Laurian asked for more information regarding the Black Hawk Mini Park/Pedestrian Mall item. Fruin said
that while this is not a traditional park project, it was the best place for them on this list. This includes
reconstruction of the north end of the Pedestrian Mall to include maintenance of what is already there.
For example, enhancing planters, limestone wall repairs, upgrading of the electrical system and lighting.
In 2019 they envision supplemental additions to the Weather Dance Fountain and stage area by injecting
some color into the fountain and adding cover to the stage. Claussen noted that it may be good to
highlight these updates on the City web site since these types of enhancements are not visible to the
public.
Bentler asked for an update on the possibility of routing Parks and Recreation Foundation funds through
the Community Foundation of Johnson County. Seydell Johnson will be looking into this for 2016.
Emma Harvat Park: Seydell Johnson explained that this is a new development on the Peninsula and
currently it belongs to the neighborhood. There is a group that would like to keep that park. However, at
this point, this is not likely. They were given an option to do something similar to the Adopt -A -Park
program. They are adamant about wanting that park to be their own. They would like it to maintain
control over how this park is maintained and how it is used by controlling events that are scheduled there
etc. Seydell Johnson said that the issue is that this is a public space. Claussen further explained that this
request is coming from the home owners association and that there are other owners/renters that would
want to use it as well who are not part of this association. He thinks it is the department and commission's
obligation to force it back to the City. Seydell Johnson noted that this could come up at a future meeting
that that she will share any correspondence between the City and the home owners association with
commission.
CHAIRS REPORT:
Claussen noted that the Commission and Foundation can now move forward with discussion on how to
handle future fundraising with the hiring of Seydell Johnson. He talked more about the possibility of
using the Community Foundation of Johnson County and the benefits of doing so. He wants to be sure
that this item is discussed in the near future. Laurian suggested that perhaps there could be a program
PARKS AND RECREATION COMMISSION
January 13, 2016
Page 6 of 7
offered where an individual can buy a brick or a planter for the ped mall and have these funds go into the
foundation. Claussen said that it is important to be able to include base level donors too, and not just
make it available to those wanting to make large donations. Discussion to continue.
COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS:
Each commission member was invited to give a brief introduction of themselves and how they became
interested in being a Commission member.
Seydell Johnson then did the same stating that she is very ecstatic about being back in Iowa City. She
said that everyone has been very welcoming from the residents to business to the staff. She explained that
she has 25 years of experience in the parks and recreation field with the most recent years in Eagan,
Minnesota. She has lived in various locations around the state of Iowa and has always looked at Iowa as
being her home. She is excited about all of the projects that are in the works. She will be scheduling one-
on-one meeting with each commission member and said she is looking to getting to know each of them.
ADJOURNMENT:
Moved by Younker, seconded by Elliott to adjourn the meeting at 6:30 p.m. Motion passed 6-0
(Hamann and Roesler absent).
1.
PARKS AND RECREATION COMMISSION
January 13, 2016
Page 7of7
PARKS AND RECREATION COMMISSION
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��f--r.® CITY OF IOWA CITY
MEMORANDUM
Date: March 17, 2016
To: Mayor and City Council
From: John Yapp, Planning & Zoning Commission
Re: Recommendations from Planning & Zoning Commission
M
3b(7)
At their March 3, 2016 meeting the Planning & Zoning Commission approved the February 18th
minutes with the following recommendation to the City Council:
By a vote of 7-0 the Commission recommends that Council forward a letter to the
Johnson County Board of Adjustment recommending that the application by Steve
Fangman, for a conditional use permit to allow a roofing and snow removal business
located at 4860 American Legion Road SE, be approved subject to the term of
expiration in ten years and that all materials and equipment associated with the business
be stored in the accessory structures identified on the site plan.
Additional action (check one)
No further action needed
Board or Commission is requesting Council direction
X_ Agenda item will be prepared by staff for Council action - Done
MINUTES APPROVED
PLANNING AND ZONING COMMISSION
FEBRUARY 18, 2016 — 7:00 PM — FORMAL
EMMA HARVAT HALL — CITY HALL
MEMBERS PRESENT: Carolyn Dyer, Charlie Eastham, Ann Freerks, Mike Hensch,
Phoebe Martin, Max Parsons, Jodie Theobald
MEMBERS ABSENT:
STAFF PRESENT: Sara Hektoen, Bob Miklo
OTHERS PRESENT:
RECOMMENDATIONS TO CITY COUNCIL:
By a vote of 7-0 the Commission recommends that Council forward a letter to the Johnson
County Board of Adjustment recommending that the application by Steve Fangman, for a
conditional use permit to allow a roofing and snow removal business located at 4860 American
Legion Road SE, be approved subject to the term of expiration in ten years and that all
materials and equipment associated with the business be stored in the accessory structures
identified on the site plan.
Freerks called the meeting to order at 7:00 PM.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There were none
CONDITIONAL USE ITEM (CU16-00001):
Discussion of an application submitted by Steve Fangman for a conditional use permit for a
home business (roofing and snow removal) for property located at 4860 American Legion Road
SE in Area B of the Iowa City/Johnson County Fringe Area.
Miklo began the staff report sharing that this property is in the county but it is in the fringe area
and just east of the Iowa City growth area. Miklo showed a map of the area. The County
requires a conditional use permit for home based businesses, in this case it is a roofing and
snow removal business that has been in operation for 10 years when they first received a
conditional use permit. At the time of the first conditional use permit issuance, the City
recommended there be a 10 year time limit on that permit in the event that the City were to grow
out into that direction. That permit is expiring in March and the applicant is requesting a
renewal. The subject property is zoned Agricultural with one dwelling structure and three out
buildings. Miklo stated that the City has not grown out into that direction and Staff does not
believe it will within the next 7-10 years. Therefore Staff is recommending approval of this home
based for a period of 10 years. At that time it could be renewed or if the city grows out and it is
a concern it could not be renewed.
Planning and Zoning Commission
February 18, 2016 — Formal Meeting
Page 2 of 4
Staff recommends that Council forward a letter to the Johnson County Board of Adjustment
recommending that the application by Steve Fangman, for a conditional use permit to allow a
roofing and snow removal business located at 4860 American Legion Road SE, be approved
subject to the term of expiration in ten years and that all materials and equipment associated
with the business be stored in the accessory structures identified on the site plan.
Martin asked what would happened if the Commission did not approve this application, would
the applicant still be able to receive the conditional permit. Miklo explained that is the City does
not approve it, the County ordinance states that they must get a super majority from their Board
of Adjustment.
Eastham asked if in the future there is residential development, and with the new Hoover school
site just to the west of this area, or if the property is annexed into Iowa City, is there a zoning
designation for that business that would allow the owner to continue. Miklo replied that if this
property were annexed into the City this level of business would require Intensive Commercial
(CI -1) zoning. He is unsure, but suspects this would not be an area where the City would want
Intensive Commercial zoning. That would be decided at the time of annexation.
Freerks noted that she is familiar with the property and it is well maintained and does not look
like a commercial business property.
Freerks opened the public hearing.
Seeing no one, Freerks closed the public hearing.
Eastham moved that the Commission recommends that Council forward a letter to the
Johnson County Board of Adjustment recommending that the application by Steve
Fangman, for a conditional use permit to allow a roofing and snow removal business
located at 4860 American Legion Road SE, be approved subject to the term of expiration
in ten years and that all materials and equipment associated with the business be stored
in the accessory structures identified on the siteplan.
Martin seconded the motion.
Parsons asked where the new school would go and what the proposed construction time for that
new school would be. Miklo indicated the location on the map and believes the construction of
the new school will start in the next year or so.
A vote was taken and the motion carried 7-0.
CONSIDERATION OF MEETING MINUTES: JANUARY 21, 2016
Hensch moved to approve the meeting minutes of January 21, 2016.
Theobald seconded the motion.
A vote was taken and the motion passed 7-0.
Planning and Zoning Commission
February 18, 2016 — Formal Meeting
Page 3 of 4
PLANNING AND ZONING INFORMATION:
Miklo noted that four of the Commission members had signed up to go to the Iowa State
Extension Service planning and zoning training in Cedar Rapids on April 6. He will
provide more information prior to that meeting.
Miklo also thanked the Commissioners that attended the workshop earlier that evening
on the Riverside Drive improvements, there is a lot of public interest in that project.
Miklo also stated that the City is reviewing proposals from 12 consulting firms to do the
final plan for the Riverfront Park. They hope to select a consultant this spring and
finalize those plans so work on the park can begin.
Miklo pointed out that the budget being considered by Council includes funding of
consulting services to work on a form -based code or the "missing middle" that has been
discussed with the South Plan.
Theobald mentioned that Miklo, Dyer, Howard and herself went to hear Ed McMahon's
presentation in Cedar Rapids. He made the point that appearance and aesthetics are
important in creating a sustainable community. She said that McMahon had shared
examples of even big chains fitting into the character of city and even locating in historic
buildings. He presented examples a Wal-Mart and Target being located in a downtown
with apartments on the upper floors. Miklo said that there the presentation is available
on the web and that he would send the Commissioners links if they would like to watch
it.
Freerks asked if the same videos could be shared with City Council. Miklo said he
would pass them on.
ADJOURNMENT:
Martin moved to adjourn.
Parsons seconded.
A vote was taken and motion carried 7-0.
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FINAL
MINUTES
PUBLIC ART ADVISORY COMMITTEE
FEBRUARY 4, 2016 — 3:30 PM
CITY MANAGER'S CONFERENCE ROOM — CITY HALL
MEMBERS PRESENT: Brent Westphal, Sayuri Sasaki Hemann, John Engelbrecht, Juli
Seydell-Johnson, Tam Bryk, Ron Knoche
NOT PRESENT: Bill Nusser
STAFF PRESENT: Marcia Bollinger, Calvin Hoff
PUBLIC PRESENT: None
RECOMMENDATIONS TO THE CITY COUNCIL: (to become effective only after Council
action)
None
CALL TO ORDER:
Meeting called to order at 3:30pm.
INTRODUCTION OF JULIE SEYDELL-JOHNSON, PARKS AND RECREATION DIRECTOR:
Juli Seydell-Johnson introduced herself as a new member of the committee.
ELECTION OF OFFICERS:
MOTION: Tam Bryk moved that Brent Westphal be elected to chair. Sayuri Sasaki Hemann
seconded this motion. A vote was held, with the committee unanimously in favor of Brent
Westphal being elected as Chairperson.
MOTION: John moved that Sayuri Sasaki Hemann be elected to Vice Chair. Tam Bryk
seconded this motion. A vote was held, with the committee unanimously in favor of Sayuri
Sasaki Hemann being elected to Vice Chair.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There was no public comment of items not on the agenda.
CONSIDERATION OF THE MINUTES OF THE JULY 161h, 2015 MEETING:
MOTION: Knoche moved to approve the July 16`h, 2015 minutes. John Engelbrecht seconded.
Motion passed unanimously.
PUBLIC ART MATCHING FUNDS SUBMISSION REVIEW:
Scouts! Q/A: Tam Bryk inquired as to the main focus of the project, which the applicants stated
was the publishing of the book. When there was inquiry as to the planning of the trip, the
applicants stated that a clear itinerary was planned. Members inquired as to the target audience
for this project, to which the applicants said that it was available to all age levels.
Community Bookmakers Q/A: Tam Bryk asked if this project had been done before in the past,
and the applicant responded that she had not done it with a homeless population, but with
another population. Marcia Bollinger inquired as to the background of the writers working with
the applicant on the project. Marcia also inquired to the schedule, and Ron Knoche inquired as
to how the participants will be selected. There was also a discussion as to how much funding
she had raised.
Space Jam Q/A: There was an inquiry as to the total budget of the project and how much in
matching grants was being asked. There was also a discussion as to whether or not this project
would have an online presence, to which the applicant stated that the photos taken within the
photo booth would be published online. There was also clarification asked for regarding the
projections.
Afrosurrealism Conference Q/A: There was an inquiry into the budget, specifically as to how
funds would be utilized. The applicant stated that much of the funding would be used for
speakers and artist residencies. There was also a question raised as to whether or not public
interest is being taken into account, or if the event is geared specifically towards the academic
sector. The applicant responded that it is absolutely being tailored for the general public, and
that active efforts will be made to attract members from that community.
John Engelbrecht and Sayuri Sasaki Hemann recused themselves from the funding discussion
due to potential conflict of interest concerns.
Discussion of Funding: The Advisory Committee came to the agreement that they would be
willing to fund the full amount the Community Bookmakers project were asking for. However, if
the Community Bookmakers project could not raise that amount to be matched, the Committee
would still match the amount raised by the Community Bookmakers project. The Advisory
Committee decided to fund the $1,420 amount that was asked by the Space Jam project, but
not the extra $580 that was asked by the applicant. The Advisory Committee chose not to fund
the Afrosurrealism conference. The Committee felt that the specific use of the funds was not
entirely clear, that Afrosurrealism was not given context in the Iowa City community, and that
more details overall were required regarding the conference. The Advisory Committee chose
not to fund the Scouts! project. The Committee felt that the project was too broad in its'
audience and that it needed more focus. The Committee wanted to see more detail and
specifics regarding the way the information from the road trip would be adapted for public
teaching. Overall, $2,170 was given out total.
MOTION: Ron Knoche moved to fund the $2,170. Tam Bryk seconded. Motion passed
unanimously.
POETRY IN PUBLIC — PAAC REPRESENTATIVE:
Brent Westphal volunteered to become the representative.
UPDATES:
None
OTHER:
No other news.
ADJOURNMENT:
Brent Westphal moved to adjourn the meeting. Tam Bryk seconded. Meeting adjourned at
5:20pm.
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Approved Minutes
January 14, 2016
MINUTES
SENIOR CENTER COMMISSION
January 14, 2016
ROOM 209, IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Members Present: Margaret Reese, Jack Hobbs, Cheryl Clamon, Mark
Holbrook, Kathy Mitchell, Joy Beadleston
Members Absent: Jay Honohan
Staff Present: Linda Kopping, Kristin Kromray, Michelle Buhman
Others Present: Chuck Felling
CALL TO ORDER:
The meeting was called to order by Holbrook at 4:00 PM.
RECOMMENDATIONS TO COUNCIL:
None.
APPROVAL OF MINUTES FROM NOVEMBER 19, 2015 MEETING:
Correction to the November 19, 2015 meeting: Holbrook chaired the meeting.
Motion: To accept the minutes as amended from the November 19, 2015
meeting. Motion carried on a vote of 610. Hobbs/Mitchell
PUBLIC DISCUSSION OF ITEMS NOT ON THE AGENDA:
The Commission and staff thanked Chuck Felling for his years of contributions on
the Commission.
COMMISSION ASSIGNMENTS:
Kopping will attend the board of supervisors meeting on January 28th
ALCOHOL AND ROOM RENTAL POLICY REVIEW:
Kopping reported that she used the alcohol policy and room rental agreements
developed by Parks and Rec as a template and modified them to fit the specific
needs and situation at the Senior Center.
Approved Minutes
January 14, 2016
When reviewing the documents with the Commission, she noted that the times
the Assembly Room/Lobby/Kitchen areas would be available for rent were
structured around The Center's current programming. A notable exception was
the availability of the space during weekend hours.
The proposed weekend rental times will limit the availability of the space for
some of our current weekend programming. Kopping stressed that this is
something the commission is going to have to consider. Currently, dances are
offered 3 out of 4 Saturdays each month. Typical attendance at the dances is
30-60 people. Holbrook asked if there was another space in the building where
the dances could be held. Staff responded that the only area in the building with
appropriate flooring for a dance was not large enough to accommodate even a
small dance. Insofar as revenue is concerned the monthly barn dances typically
run at a deficit that is covered by the operational budget. The monthly tango
Milongas generate small amounts of revenue, less than $100/month. (At this
meeting no revenue data was available on the English Country Dance that also
occurs on a monthly basis.) The expenses and revenues described have given
no consideration to overhead expenses.
While a decision about whether to continue with Saturday night dances or pursue
rental opportunities will need to be addressed in the future, it was not something
that needs to be decided by the Commission immediately.
Kopping reviewed the proposed alcohol and room rental policies. Beadleston
inquired about liability if someone at an event were to leave while intoxicated.
Kopping noted that there were indemnification clauses. Mitchell asked if a dance
wanted to meet if they would have to rent the space. Kopping said that would be
something they would need to decide, but no, not necessarily.
Motion: To approve the alcohol policy as written and have it sent to the
City's legal department for review. Motion carried on a vote 6/0.
Clamon/Mitchell.
Mitchell questioned the status of the Kitchen/AR/Lobby upgrades. Kopping noted
that is awaiting completion of a request for proposal (RFP) from the engineering
department. She said she must have the estimates by September to make
budget requests for FY18. Reese said she thought they should submit the
proposed room rental agreement for legal review so that any issues could be
addressed. In the meantime, administrative items could be discussed in more
detail. Commissioners agreed. Needed corrections in time availability listed in
the document were noted.
Motion: To submit the proposed rental documents to the legal department
for review. Motion carried on a vote of 6/0. Reese/Hobbs.
2
Approved Minutes
January 14, 2016
FY17 BUDGET UPDATE:
Kopping reported that she presented the FY17 budget to the City Council. She
told them about our membership fee increase, our programs and statistics. She
spent the majority of her time speaking about Committee A and the cost recovery
goal of 35%. She also highlighted the plans for fundraising and marketing, which
includes a half time development specialist. This staff person would be a city
employee but the position would be funded through Friends of the Center.
OPEARTIONAL OVERVIEW:
Kopping highlighted the new program guide layout, the Friends of the Center
appeal letter and the annual report. She noted that the appeal letter was more
successful than it has been in past years. She believes this increase is due to the
work being done with the marketing and fundraising consultants.
A new practicum student is starting at the Senior Center next week. She will be
working at the Senior Center through mid-May for 35 hours/week.
Buhman noted the success of the 35th anniversary open house. She is working
with a committee to plan more activities for the 35th anniversary. She also noted
the report from Craig regarding flooding in G13. She hopes the room will be open
on a limited basis beginning next week.
COMMISSION DISCUSSION:
Mitchell noted Margaret Reese's term ended at the end of December and the
Commission must reappoint her.
Motion: To reappoint Margaret Reese as the Johnson County Commission
representative. Motion carried on a vote of 5/0. Mitchell/Clamon.
ADJOURNMENT:
Motion: To Adjourn. Motion carried on a vote of 6/0. Mitchell/Hobbs.
Approved Minutes
January 14, 2016
Senior Center Commission
Attendance Record
Year 2015
Name
Term Expires
2/13/15
2/19/15
3/19/15
4/16/15
5/21/15
6/11/15
7/16/15
10/15/15
11/19/15112/17/15
1/14/16
Joy Beadleston
12/31/19
--
--
--
--
--
--
--
--
--
--
X
Cheryll Clamon
12/31/18
O/E
X
O/E
NM
X
X
X
X
X
NM
X
Chuck Felling
12/31/15
X
X
X
NM
X
X
X
X
X
NM
--
Jack Hobbs
12/31/16
X
X
X
NM
X
X
X
X
X
NM
X
Mark Holbrook
12/31/18
X
X
O/E
NM
X
X
X
X
X
NM
X
Jay Honohan
12/31/16
X
X
X
NM
X
X
X
X
O/E
NM
O/E
Kathy Mitchell
12/31/19
X
X
X
NM
X
O/E
X
X
X
NM
X
Margaret Reese
12/31/15
O/E
X
X
NM
X
X
X
X
X
NM
X
Key: X = Present
O = Absent
O/E = Absent/Excused
NM= No meeting
-- = Not a member