HomeMy WebLinkAbout2016-03-31 Info Packet1 = t
•a®�� CITY COUNCIL INFORMATION PACKET
CITY OF IOWA CITY
www.icgov.org March 31, 2016
IP1 Council Tentative Meeting Schedule
APRIL 5 WORK SESSION
IP2 Work Session Agenda
IP3 Email from Mayor Throgmorton: Proposed Sustainability Built Committee; Proposed SJ
(Social Justice) and RE (Racial Equity)Committee
I134 Pending City Council Work Session Topics
MISCELLANEOUS
IP5 Memo to Interim City Manager from Neighborhood Services Dir., Community Development
Coordinator, and Development Services Coordinator: Rose Oaks Project
IP6 Article from Interim City Manager: How cities score
I137 Copy of press release: City Council Schedules Two Listening Posts
IP8 Letter from MediaCom and press release: MediaCom Communications Marks 20`h
Anniversary by Announcing $1 Billion Capital Investment
IP9 Letter from Medtacom: Channel adjustment
DRAFT MINUTES
IP10 Board of Adjustment: February 17
IP11 Housing and Community Development Commission: March 10
IP12 Planning and Zoning Commission: March 17
IP13 Telecommunications Commission: February 22
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CITY OF IOWA CITY
Date
Tuesday, April 5, 2016
Tuesday, April 19, 2016
a.31 --W
City Council Tentative Meeting Schedule IN
Subject to change
Time Meeting
5:00 PM
Work Session
7:00 PM
Formal Meeting
5:00 PM
Work Session
7:00 PM
Formal Meeting
March 31, 2016
Location
Emma J. Harvat Hall
Emma J. Harvat Hall
Monday, April 25, 2016
4:00 PM
Reception
Emma J.
Harvat Hall
4:30 PM
Joint Entities Meeting
Tuesday, May 3, 2016
5:00 PM
Work Session
Emma J.
Harvat Hall
7:00 PM
Formal Meeting
Tuesday, May 17, 2016
5:00 PM
Work Session
Emma J.
Harvat Hall
7:00 PM
Formal Meeting
Tuesday, June 7, 2016
5:00 PM
Work Session
Emma J.
Harvat Hall
7:00 PM
Formal Meeting
Tuesday, June 21, 2016
5:00 PM
Work Session
Emma J.
Harvat Hall
7:00 PM
Formal Meeting
Tuesday, July 5, 2016
5:00 PM
Work Session
Emma J.
Harvat Hall
7:00 PM
Formal Meeting
Tuesday, July 19, 2016
5:00 PM
Work Session
Emma J.
Harvat Hall
7:00 PM
Formal Meeting
Tuesday, August 2, 2016
5:00 PM
Work Session
Emma J.
Harvat Hall
7:00 PM
Formal Meeting
Tuesday, August 16, 2016
5:00 PM
Work Session
Emma J.
Harvat Hall
7:00 PM
Formal Meeting
Tuesday, September 6, 2016
5:00 PM
Work Session
Emma J.
Harvat Hall
7:00 PM
Formal Meeting
Tuesday, September 20, 2016
5:00 PM
Work Session
Emma J.
Harvat Hall
7:00 PM
Formal Meeting
Tuesday, October 4, 2016
5:00 PM
Work Session
Emma J.
Harvat Hall
7:00 PM
Formal Meeting
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CITY OF IOWA CITY
410 East Washington Street
Iowa City. Iowa 52240-1826
(319) 356-5000
(319) 356-5009 FAX
www. cgov. o rg
City Council Work Session Agenda
Tuesday, April 5, 2016
Emma J. Harvat Hall - City Hall
5:00 PM
• Questions from Council re Agenda Items
• Discuss creating two new City Council committees with a focus on (1) the sustainable built
environment and (2) social justice and racial equity. Consider assigning additional strategic
plan related topics to these committees [IP # 3 Info Packet of 3/31]
• Information Packet Discussion [March 24, 31]
• Council Time
• Meeting Schedule
• Pending Work Session Topics [IP # 4 Into Packet of 3/31]
• Upcoming Community Events/Council Invitations
Marian Karr
From:
Jim Throgmorton
Sent:
Wednesday, March 30, 2016 1:44 PM
To:
Council
Cc:
Geoff Fruin; Eleanor M. Dilkes
Subject:
Proposed Council committees
Attachments:
Proposed Sustainable Built Environment Committee.doc; Proposed SJ and RE
Committee.doc
Fellow council members,
In our April 5 work session we will be discussing the possibility of creating two new council committees. Brief
descriptions of the proposed committees are attached for your review. Please be prepared to share your thoughts about
their possible creation. Likewise, please be prepared to identify any changes you think should be made to the
committee's charge, membership, duration, etc.
I am aware that the State open meetings law poses challenges for the proposed committees. Eleanor will be prepared to
address any questions we have concerning those challenges, but my short non -lawyer's version is this: creating the
committees would constrain the ability of pairs of committee members to discuss committee topics outside of
committee meetings. On the other hand, if we do not create the committees, making progress on several key Strategic
Plan initiatives is likely to prove more difficult. Please be prepared to share your preferences about what we should do.
Also, Geoff will be prepared to discuss how staff would proceed if we do create the committees.
Last, please be thinking about which committees you would prefer to serve on. If we decide to create them, we should
get them up and running as soon as possible.
Mayor Jim Throgmorton
Iowa City City Council, At -Large
Proposed Sustainable Built Environment Committee
The 2016-17 Strategic Plan intends to foster a more Inclusive, Just and Sustainable Iowa
City. It identifies seven priorities, including: "Promote a Strong and Resilient Local
Economy," "Encourage a Vibrant and Walkable Urban Core," "Foster Healthy
Neighborhoods throughout the City," and "Promote Environmental Sustainability."
Making Iowa City a more sustainable place is likely to require thoughtful modification of
existing policies or development of new policies pertaining to the built environment,
especially with regard to the interaction of land use and transportation.
This will, in turn, require an improvement in the Council's policy-making capacity. Just
as the Council currently relies upon its Economic Development Committee to consider
possible revisions to economic development policy and to assess possible economic
incentives for specific projects and activities, so too does the Council need to have a
committee that enables it to develop and vet policies that would produce a more
sustainable built environment.
The proposed Sustainable Built Environment Committee would consist of three Council
members, and be assisted by staff designated by the City Manager. It would have a two-
year life span, unless renewed in 2018, and would be authorized to solicit advice from
external experts and community members, conduct public forums and hearings, and
recommend changes in City policies pertaining to the built environment. The committee
would meet once a month, or more frequently if necessary.
This proposed committee would initially focus on the following elements of the Strategic
Plan:
1. Evaluate the implementation of a Form Based Code in one or two parts of the
community.
2. Determine scope of Council identified on/off street parking study.
3. Determine scope of Council identified complete streets study.
4. Determine scope of Council identified housing market analysis of core
neighborhoods.
5. Help conduct a public dialogue about the meaning and importance of a walkable
neighborhood and how to achieve it.
6. Substantially improve access and use of public spaces through improvements to
sidewalks, streetscapes, and parks.
7. Raise Iowa City's Bicycle Friendly Community status from Silver to Gold by
2017 and aspire toward a Platinum status in the future. This would be influenced
by the Bike Master Plan update.
In addition, the proposed committee would be authorized to review and make
recommendations concerning the following:
1. Downtown traffic model final report
2. Possible changes to transit routes
3. Possible adoption of "Statewide Urban Design and Specifications" (SUDAS).
Proposed Social Justice and Racial Equity Committee
The 2016-17 Strategic Plan intends to foster a more Inclusive, Just and Sustainable Iowa
City. It identifies seven priorities, including: "Promote a Strong and Resilient Local
Economy," "Foster Healthy Neighborhoods throughout the City," and "Advance Social
Justice and Racial Equity."
Making Iowa City a more inclusive, just, and sustainable place will require new policies
and actions designed to improve the quality of life and economic opportunities for the
city's lower-income residents. It will also require policies and actions that will reduce
race -related disparities in employment, education, income, wealth, housing, and
transportation.
This will, in turn, require an improvement in the Council's policy-making capacity. Just
as the Council currently relies upon its Economic Development Committee to consider
possible revisions to economic development policy and to assess possible economic
incentives for specific projects, so too the Council needs to have a committee that enables
it to develop policies pertaining to social justice and racial equity.
The proposed Social Justice and Racial Equity Committee would consist of three Council
members, and be assisted by staff designated by the City Manager. It would have a two-
year life span, unless renewed in 2018, and be authorized to solicit advice from external
experts, conduct public forums and hearings, and (except for tasks already assigned to
existing boards and commissions) recommend changes in City policies pertaining to
social justice and racial equity. The committee would meet once a month, or more
frequently if necessary.
With assistance from the staff, community members, and external experts, the proposed
committee would identify and assess potentially viable policies to improve the quality of
life and economic opportunities for the city's lower-income residents. This would
include:
1. Analyzing the spatial distribution of Iowa City's population in terms of household
income, race and ethnicity;
2. Assessing the ways in which the City's Budget and Capital Improvements
Program affect those populations; and
3. Recommending policy initiatives for consideration by the full Council.
This proposed committee would also contribute to the following elements of the Strategic
Plan:
1. Identify an achievable goal to reduce disproportionality in arrests.
2. Assess the feasibility of an industrial arts/crafts facility in Iowa City.
3. Assess strategies to diversify the membership of neighborhood associations.
4. Evaluate initiatives to effectively engage the community's youth.
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CITY OF IOWA CITY
UNESCO CRY OF LITERATURE
PENDING CITY COUNCIL WORK SESSION TOPICS
March 31, 2016
April 19,2016:
• Presentation from St. Ambrose University's Dr. Barnum regarding the ongoing Police Department
disproportionate minority contact traffic stop study
Strategic Plan / Budget Related Topics:
1. Review and consider amending the City's Tax Increment Finance (TIF) Policy (Economic Development
Committee to make recommendation to full Council)
2. Consider amending the City's Annexation Policy to require the provision of affordable housing in new
residential/mixed-use areas
3. Evaluate the implementation of a Form Based Code in one or two parts of the community
4. Provide timely and appropriate input on the ICCSD's planned 2017 bond referendum
5. Significantly improve the Council and staff s ability to engage with diverse populations on complex or
controversial topics
6. Evaluate and consider implementation of a plastic bag policy
7. Undertake a project in FY 2017 that achieves a significant measurable carbon emission reduction
8. Set a substantive and achievable goal for reducing city-wide carbon emissions by 2030, and create an ad-
hoc climate change task force, potentially under an umbrella STAR Communities committee, to devise a
cost-effective strategy for achieving the goal.
9. Identify and implement an achievable goal to reduce disproportionality in arrests
10. Identify a substantive and achievable goal for the provision of affordable housing in Iowa City and
implement strategies to achieve this goal
11. Determine scope of Council identified on/off street parking study
12. Determine scope of Council identified housing market analysis of core neighborhoods
13. Determine scope of Council identified complete streets study
14. Determine use of affordable housing funds resulting from the sale of the Court / Linn property
Other Topics:
15. Discuss marijuana policies and potential legislative advocacy positions
16. Discuss formation of staff/citizen climate adaptation advisory group
17. Review downtown traffic model final report
18. Review of Downtown Streetscape Master Plan
19. Permanent City Manager
20. Review the Child Data Snapshot (IP2 2/18) and discuss related strategies with local stakeholders
r iP5
--- CITY OF IOWA CITY
MEMO RANDUM
Date: March 31, 2016
To: Geoff Fruin, Interim City Mana
From: Doug Boothroy, Director, Neighborho nd eve pment Services
Tracy Hightshoe, Community Develop nt Coordi for ,, iX
John Yapp, Development Services Cor inator 7r. -
Re: Rose Oaks Project
Introduction: On Monday March 28, staff met with representatives from the Tailwind Group, the
developer/manager of the Rose Oaks property. The two owners of record are College Fund
LLC and Tod Quiring. The Tailwind Group recently submitted a site plan for the Rose Oaks
property which is currently under review. According to the site plan, of the 21 buildings on the
property, 4 residential buildings and the clubhouse would be demolished, and 16 residential
buildings would be remodeled. 8 new residential buildings and a new clubhouse and pool would
be constructed. The site plan includes areas of new pavement and sidewalks, and the
clubhouse and new pool area would be moved to be more central to the property. The property
is currently zoned High Density Multi -Family (RM -44), and no rezoning is requested or
anticipated.
Background: Rose Oaks management recently sent letters to households occupying units on
the property indicating their plan to begin a full scale renovation of the entire site, and offering a
buy out of the residents' lease agreements. A copy of the letter is attached. The letter reflects
that Rose Oaks management has offered to return the full security deposit plus $500 per
household in exchange for a tenant's agreement to terminate the lease early and vacate the
premises. It is our understanding that current rents (depending on the unit) are between $590
and $710 per month. Rose Oaks hopes to start the first phase of the project, demolition of one
vacant building and the clubhouse, later in April; and their goal is to have the entire property
redeveloped/remodeled by fall 2017.
There have been ongoing concerns with the property including insect infestation, breakdowns in
heating, and water damage. The buildings on the property are served by a central boiler
system, which has had ongoing maintenance issues. These issues have led to some buildings
not being approved for rental permits (two vacant buildings). Effective December 2012, the
Housing Authority stopped allowing Housing Choice Vouchers to be used on the property
partially due to living conditions and partially due to management practices (with the previous
owner). As part of the project, Rose Oaks intends to upgrade utilities as well as buildings, and
the Housing Authority will reconsider allowing the use of Housing Choice Vouchers on the
property.
Discussion: There are 400 dwelling units on the property; according to Rose Oaks
management, as of April 1 they estimate 132 units will be occupied. Two of the buildings are
vacant, and the remaining buildings are only partially occupied. According to Rose Oaks
management there are a variety of lease end -dates ranging from the end of March to January,
2017. It is our understanding that of remaining leases 33 expired on March 31; 23 leases are
March 31, 2016
Page 2
through April 30; 13 leases are through May 31; and the remainder expire after June 1. Rose
Oaks management have confirmed they are encouraging households to move prior to the end
of their lease in order to facilitate redevelopment, and they are willing to give their security
deposit plus the $500 incentive prior to the household leaving. According to Rose Oaks
management, 33 households to date have accepted the incentive and are in the process of
moving in the next two weeks.
Without the agreement of the tenant the lease cannot be terminated unless there is another
ground for termination such as nonpayment of rent. If a household wishes to stay for the term
of their lease Management has indicated that it may ask households to relocate on-site to
facilitate remodeling/redevelopment of buildings. Buildings would be redeveloped/remodeled
only once they are vacant.
Rose Oaks management have let us know they have a team of three staff on-site, including a
translator, during this process to answer questions and assist with finding another apartment in
the area. They have contact information for area rental and social service agencies, and are
offering to assist residents in finding housing.
Housing Resources for Qualifying Households: Assistance for residents of Rose Oaks may
be available for income -qualifying households through local social service agencies.
Households would have to show they qualify for assistance based on income and circumstance.
These agencies are aware of the Rose Oaks situation, and staff has had discussions with
agency staff regarding assistance for Rose Oaks residents. For example, staff has had
discussions with Shelter House staff, and the potential for additional funds to be infused into the
Rapid Rehousing Program for Rose Oaks residents — we will have more information on this
potential at the April 5 Council Work Session. Staff has also shared agency contact information
with the Rose Oaks on-site team so they can share the information with residents.
Summary: The Rose Oaks property has been in need of rehabilitation, as evidenced by the
vacant buildings and low occupancy on the property. Based on the site plan submitted, there is
no legislative action necessary, but staff is reviewing the site plan to ensure compliance with
current development standards, and will review building permits to ensure compliance with
modern building codes. Our understanding is Rose Oaks Management is not evicting residents
(unless there is cause) and has offered the incentive to households which agree to terminate
their lease early. The City is trying to ensure that management and tenants know about
available services in the area, and we are evaluating our ability to supplement existing
assistance programs for Rose Oaks residents in need of assistance.
Staff will be available at your April 5 work session
Cc: Eleanor Dilkes
Stan Laverman
Steve Rackis
Tim Hennes
Marcb 17 2016
Icwa City, lowa 52240
Dear
Rase Qat �xa+TE� Ts
2401 Hvy 6 E
Iowa Cio,�, Iowa 52240
319- 337-310.3
As you may know, Rose Oaks was sold sod will be undergoing-�,tensive remodeling. The purpose of
Chir. ietter is tc infor-= N ou that as leaner e .pit-, r+r will not be renewing them and they w ll terminate on
must be don- it ordui to Complete the
renovation: an our pr+pe D--rhoiition and �onscuction AU res h in limited parking, trans and
s dswaa obsr=-dons, eleva=__; noise and possible sewage issues.
w'e know that you: lease does no;. expire until September 30; 2016; but we world like to propose an
offer to you. If you are willing to move now, you will not bee penalized for brea}_ng your lease. In fact,
we are encouraging you to move as soon as possible. If you move sooner *Chan later you- last month's
rent will be prorates and you AU only be charged for the days that you occupy the. =L. V'e will oe
giving ynu vaur deposit TN FULL. regardless DI"the time left on your lease; unon move out, as ions as
you are current on rent.
For exammle, ii you move out on gpri: 3, 2616 you wfh only be neid responsible for the = des
you stay in yorr unit ir, tlpri?. tt'nd wen lyou do not ciean your apa -rmeru before you move; you
wili receive your depesi' in tali unor, move ou as ion µs you have e a aero balance.
f
We know that h is snort notice and Ending housing may be dLHc.ult bw we would like to have ever -,,one
f moved from :he prape7befog:: ss;=c_, rinding housmR after Mal an be nearly impossible due to the
uiflux of students to the community for the fall semester. If you need help ending housing; please stop
by the office -,;Uand we ll do our best to find you your new home. We will do what we can tr provide.
�—�pt landlord refere=es when you apply foi other housing.
As a reminder, your cu -rent ba ane, as of today is $ Please make arrangement, to pa3 off this
balance so that you will receive vour security aeposit in full upon move out If you have any questions,
feei free to contact the o=uce. We a -e asking that you --onside; this offer and we foank you for you:
cooperat on regarding this matter
sincerely,
Rose Oak kpa_rtments DELIVERED MAR 2 12016
Eagle Propem, Management
s
Rose Oaks 49ar%ents
2401 Hi/g 6 E
Iolva Cit), lova 52240
3 319-3373.103
3/23/20 1 5
Dear Rose Oaks Resident,
As you are aware, Rose Oaks recently underwent minor improvements to the property during the previous_ 1 C nonths.
D, firing this process, multbp e 'issues were Identified requiring specia' attention within the immediate future.
In the coming weeks, Rose Oaks_ wi!I be beginning a full-scale renovation of the entire site, which will include both the
denolitioc o` some buildines and remodel of others. The entire landscape and all streets will be torn out to allow the
utilities to be buried underground, and the office and laundry faciirties will be removed in order tc help facilitate this
process.
These upgrades do not come without its challenges. For the next 18-2A months, there will be an excessive amount of
nois=_, dust and debris, hundreds of construction workers, and a gene -ally chaotic atmosphere. We recognize the safety
concerns and inconvenience this will cause our residents, which is why we are offering a buy-out of the lease ag Bement.
For those units interested in voluntarily voiding thei, lease agreement and vacating the premises, we are offering an
immediate refunc the entire security deposit plus an additional $500 Furthermore, our staff is currently communicating
wren several property management companies throughout the area and can assist with finding aiiernafive housing. Please
contact the office staff to speak furt,�er about this agreement.
Warm Regards,
Rose Oaks
RECEIVED MAR 2 5 mbA
How cities score I The Economist
From Interim City Manager Pagel of5
IP6
Special report:
Technology and politics
Local government
How cities score
Better use of data could make cities more efficient—and more democratic
Mar 26th 2016 1 From the print edition
MARTIN WALSH, THE
mayor of Boston, keeps
on top of what is going on
in his city. His office is
dominated by a
dashboard, a large screen
packed with constantly
changing snippets of text,
What the mayor saw
numbers and charts (pictured). One section shows the current traffic to the city's call centre
and the percentage that has been answered within 30 seconds. Next to it is a chart tracking
the number of potholes filled every day, which makes way for a map of Boston's
neighbourhoods coloured according to how often Mr Walsh has visited them.
But the central piece of information is the "CityScore", a single number to indicate Boston's
overall health. It combines 24 different metrics, from crime to Wi-Fi availability, energy
consumption and grants for the arts. A value above 1 means that things are going better than
planned; anything below this, and the mayor is likely to pick up the phone. "Everybody
knows that he is looking at this," says Daniel Koh, Mr Walsh's chief of staff, who came up
with the idea for the index. Bostonians can check it online.
CityScore, launched last October, reflects a growing trend among city governments in
America. Led by Boston, Chicago and New York, they have started to use the ever-increasing
amounts of data they collect to improve planning, offer better services and engage citizens.
To speed up the process, the White House recently launched a new "smart -city" initiative.
http://www.econo"st.com/node/21695194/print 3/29/2016
How cities score I The Economist
Page 2 of 5
Here we go again, you might say: it was only a few years ago that big makers of computing
and communications gear made an effort to persuade city halls to buy more of their
machines. But this time the push is coming more from the city governments and even the
citizens themselves. Cities are becoming aware that data, and the infrastructure to analyse
them, will eventually become as important to their citizens' welfare as the power grid and the
transport system.
What most mayors have yet to realise, however, is how much their administrations will have
to change to be able to get the best out of these data—and use them to make their cities more
democratic. More and better data could help governments ensure that services in poor
neighbourhoods are as good as those in rich ones. Given a city-wide system of sensors, the
lead -contaminated water that poisoned poor citizens of Flint, Michigan, in 2014-15 would
probably have been spotted much earlier.
Pinpointing potholes
In some ways Boston has been a digital pioneer. In 2oo6 the previous mayor, Tom Menino,
hired the city's first cabinet -level chief information officer. He was behind the launch of an
app called "Citizen Connect" which made it easy for people to report problems, for instance
by taking a picture of graffiti. Another first was the creation of an internal innovation team,
perhaps best known for another app, Street Bump. This collects vibration data from moving
cars to pinpoint potholes that need to be filled.
Now the city is putting more effort into learning from such data. About one-third of its
rubbish bins are equipped with solar panels and sensors that signal when a bin is full,
making rubbish collection more efficient. The city's data scientists have also analysed online
classified ads to identify landlords who cram too many tenants into their flats. And they are
running experiments known as "A/B-tests" that have already become routine online. So far
they have tried prioritising buses at traffic lights and increasing fines for blocking an
intersection, and then used data from Waze, a popular navigation app owned by Google, to
see how this affects congestion, a big problem in Boston.
A project called "Underworlds" envisages small robots crawling through sewers, collecting
samples and perhaps one day analysing them on the spot
MIT's Senseable City Lab in Cambridge across the Charles River gives a taste of bow much
more cities could do with data. Researchers there are working on a cheap package of sensors
to be put on top of street lights, which if widely deployed would make it possible to measure
noise and pollution levels almost house by house in real time. A project called "Underworlds"
envisages small robots crawling through sewers, collecting samples and perhaps one day
http://www.economist.com/node/21695194/print 3/29/2016
How cities score I The Economist
Page 3 of 5
analysing them on the spot. This could reveal things such as what people eat and how many
have the flu. "Imagine how many data get flushed down the toilet," says Erin Baumgartner,
one of the lab's directors. The project is supported by the government of Kuwait, which is
looking for ways to measure its people's excessive intake of salt.
However, this sort of thing is not going to make much difference if the bureaucratic structure
of city governments remains the same. Most are collections of departmental silos that do not
communicate much with each other, held together by complex hierarchies and rules. That
may have worked when information was scarce and moved slowly, but now it has become an
obstacle. City governments have to become more of a coherent whole—a "platform", as geeks
put it.
This often starts with getting the technology right. City governments' computer systems tend
to reflect their fragmented nature. Information is typically kept in separate databases.
Making these work together is crucially important, but the task is often underestimated,
explains Jascha Franklin -Hodge, Boston's chief information officer. The city still has more
work to do, but most of its digital information now sits in a "data warehouse", a big computer
system where it can be easily accessed and analysed.
The next thing is better integration of a city's administration. To be able to improve existing
services and develop new ones, departments have to work together more closely, says
Stephen Goldsmith of Harvard University and co-author of "The Responsive City", a new
book about urban government. City employees also have to be able to act more
independently and be judged by their results, not have to follow rules slavishly.
Regulation, too, has to be rethought. When information about businesses was hard to come
by, it made sense to impose all kinds of rules and regularly check for compliance. But now
that analytics can point to likely violators, and business practices can be tracked in real time,
such regulation may amount to overkill. In Chicago inspectors were sent mainly to
restaurants which an algorithm had identified as potential problems.
Yet the biggest change will be of another order: cities need to play a more active role as
broker of urban data. This means more than just sharing reams of their own administrative
information, as many cities around the world already do, says Anthony Townsend, a
researcher at New York University and author of a book on smart cities. Municipal
governments should become the guardians of the local data ecosystem, creating a framework
that encourages others to share data and offer services to citizens. They could act, for
instance, as a portal for information from utilities and online firms, while also protecting
http://www.economist.com/node/21695194/print 3/29/2016
How cities score I The Economist
Page 4 of 5
privacy and ensuring that the algorithms used do not discriminate against particular groups
of people.
Some cities are beginning to take on this role. An early example is Boston's data -sharing
partnership with Waze on reducing traffic congestion. In return for some of the service's
data, the city is giving it early warning of any planned road closures. Chicago, meanwhile, has
launched OpenGrid, a website which allows citizens and businesses easily to visualise public
urban data using online maps.
In New York the Centre for Urban Science and Progress (CUSP) has launched a project called
"Quantified Communities" to work out how people could use data generated by increasing
numbers of sensors in their neighbourhoods. One idea is to measure air quality in different
areas and compare it with hospitalisation rates for asthma. Constantine Kontokosta, who
heads the project at CUSP, explains that "we want to define the problem before we decide on
the technology—not the other way around."
Seattle, for its part, has discovered that citizens will insist on stringent protection of privacy.
A few years ago it began using a wireless police network that could track smartphones, along
with automatic licence -plate readers. The programme was implemented without much public
discussion or thought about how the data would be managed. That led to a backlash from
residents and a hasty about-turn. The city has since adopted detailed privacy principles and
has just appointed a data -protection officer—a standard requirement in European cities but a
first in America.
It is less clear what cities can and will do to prevent algorithms from becoming "Weapons of
Math Destruction", the title of a forthcoming book by Cathy O'Neil, a blogger and former
quantitative analyst on Wall Street. Critics allege that local police forces in America are the
worst offenders. Their "predictive policing", which uses algorithms, crime statistics and other
data to pinpoint "hotspots" where further crimes are likely to be committed, has sometimes
proved quite accurate. But it can also lead to unnecessary questioning, excessive stopping
and searching and racial profiling in such hotspots.
Even apparently neutral apps such as Street Bump may have unintended consequences: the
service could give priority to wealthier neighbourhoods where people can afford
smartphones, leaving potholes in poor areas unfilled. To avoid such an outcome, Boston first
released the app to its road inspectors, who drive all over the city. It has also negotiated a
deal with Uber, the taxi -hailing service, to get trip data so that its transport department can
monitor, for instance, how long passengers in poor neighbourhoods have to wait for a car.
http://www.economist.com/node/21695194/print 3/29/2016
Now cities score I The Economist
Page 5 of 5
The big political question is whether data will simply make city government more
efficient—which in itself is a worthwhile goal—or whether they will also empower citizens.
Susan Crawford of Harvard University, co-author of "The Responsive City", argues that
having access to data will not only show people what their tax money can achieve, but give
them the tools to get involved in their city's affairs.
Others are not so sure. Technology rarely fixes the underlying problem but mostly replicates
it, says Benjamin Barber, an American political theorist with an interest in local government.
"Above all we need smart mayors and smart citizens, not smart cities." The dashboard in the
mayor's office suggests that in Boston, for now at least, efficiency and control win out.
From the print edition: Special report
http://www.economist.com/node/21695194/Print 3/29/2016
City Council Schedules Two Listening Posts IP7
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City Council Schedules Two Listening Posts
City of Iowa City sent this bulletin at 03/31/2016 12:06 PM CDT
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°��°� 10WACITY
FOR IMMEDIATE RELEASE
Date: March 31, 2016
Contact: Marian Karr
Phone: 319-356-5041
City Council Schedules Two Listening Posts
The City Council of Iowa City has announced two listening posts in April. The first will be held from 6 to
7:30 p.m. on Friday, April 1 at Pheasant Ridge Neighborhood Center, 2651 Roberts Road.
The second listening post will be held from 1 to 3 p.m. on Wednesday, April 20 at the University
Capitol Centre (Old Capitol Town Centre), 200 S. Capitol Street, room 2520D on the 2nd floor.
Two Council members will attend each listening post and will report back to the full Council. Members
of the community are encouraged to stop by and meet with Council representatives to discuss any
community item. No formal agenda or presentation is planned.
For additional information, questions, or suggestions on future locations for listening posts, please
contact City Clerk Marian Karr at Marian-Karr0owa-citv.orc, 319-3565041. or Equity Director
Stefanie Bowers at Stefanie-BowersLU)iowa-citv.orc, 319-356-5022.
Questions?
Contact Us
https://content.govdelivery.com/accounts/IAIOWA/butletins/1405bdb 3/31/2016
Mediacom
March 21, 2016
2rt
Mr. Jim Throgmorton
City of Iowa City
410 E. Washington St.
Iowa City, Iowa 52240-1826
Dear Mr. Throgmorton:
7homav J. Larsen
Senior Vice President
Government & Public Relations
In March 1996, Mediacom began acquiring and reinvigorating cable systems in the nation's underserved
markets. Our mission was simple: offer the small and mid-sized communities we serve the same or better
communications and video services as America's largest cities. Through the hard work and commitment
of our 4,600 U.S. based employees, 1 am proud to say that, over the past two decades, we have delivered
on that promise.
Now the time has come to go even further by giving our customers access to one of the fastest broadband
networks in the world. To that end, we announced last week a $1 billion capital investment plan that
will help fund a number of important customer initiatives over the next 3 years (see Attachment).
Headlining our list of projects:
• the wide -scale deployment of 1 gigabit per second broadband services to virtually all of the 3
million homes and businesses located within our 22 state footprint;
• the expansion of the Mediacom Business fiber network to create more "lit -buildings" within
downtown areas and commercial districts in our markets;
• the extension of our residential video, Internet, and phone network to pass an additional 50,000
homes;
• and the launch of community Wi-Fi throughout commercial areas across our national footprint.
The combination of these exciting new projects with our continued focus on improving the customer
experience will ensure that Mediacom stays at the forefront as a major contributor to the economic
growth and business development of the communities we serve. Unlike some other broadband providers
whose services rely on federal, state or local taxpayer subsidies, the investment Mediacom is making to
bring 1 -Gig and other services to your community is being funded entirely by private money.
Thank you for the continued opportunity to serve your community. With Mediacom's announcement of
a $1 billion capital investment plan over the next 3 years, I believe our collective future is very bright.
Sincerely,
Tom Larsen
Mediacom Communications Corporation
1 Mediacom Way • Mediacom Park, NY 10918 • 845-443-2754•Fax 845-698-4570
Mediacom
25'[6 ` .` ; ?On F 11 2. 1-}:
For Immediate Release
Mediacom Communications Marks 201h Anniversary
by Announcing $1 Billion Capital Investment
Wide -scale Deployment of ]-Gig Broadband Service Headlines List of Company Initiatives
Mediacom Parte, NY — March 14, 2016 — In recognition of the 201h anniversary of its first cable
system purchase, Mediacom Communications announced today that the Company intends to invest $1
billion over the next 3 years to, among other projects, upgrade and expand its national broadband
network. Headlining the list of planned company initiatives is "Project Gigabit," a wide -scale
deployment of 1 gigabit per second broadband services to virtually all of the 3 million homes and
businesses within the 1,500 communities located in Mediacom's 22 state footprint.
"From the time we acquired our first cable system in March 1996, Mediacom's focus has always been
to offer the smaller communities we serve the same communications and video services that are
available in America's largest cities," said Mediacom's founder and CEO, Rocco B. Commisso.
"Project Gigabit will allow us to go even further by giving our customers access to one of the fastest
broadband networks in the world."
Project Gigabit will build upon the residential gigabit product launches completed by Mediacom in
2015 and the widely available Gigabit+ Fiber Solutions" offered by Mediacom Business today. The
Company expects to bring the first wave of Project Gigabit communities online as early as the fourth
quarter of 2016. Unlike some other I -Gig providers whose services are limited to selected
neighborhoods and/or are relying on federal, state or local taxpayer subsidies, Mediacom will invest its
own money to make gigabit speeds available to essentially all of the residences and businesses along its
network.
In addition to Project Gigabit, Mediacom's $1 billion capital investment plan will fund a number of
other important customer initiatives including:
• Expansion of Mediacom Business's high-capacity network inside downtown areas and
commercial districts in order to create more "lit buildings" within the Company's footprint and
bring tens of thousands of new business customers on -net with immediate access to fiber -based
communications services.
• Extension of Mediacom's deep -fiber residential video, Internet and phone network in order to
pass at least an additional 50,000 homes.
• Deployment of community Wi-Fi access points throughout high -traffic commercial and public
areas across Mediacom's national footprint.
"The $4.2 billion in private capital invested by Mediacom over the last 20 years has allowed us to,
among other things, create an all-digital video network, launch a variety of advanced broadband
services and deploy nearly 600,000 strand miles of fiber," continued Commisso. "We decided to
accelerate our capital spending over the next 3 years because our Company wants to be the engine that
drives economic growth and development for businesses and residents in the communities we serve."
Mediacom Communications Corporation
1 Mediacom Way • Mediacom Park, NY 1091S • 845.443-2600 • Fax 845-698-4100
About Mediacom Communications
Mediacom Communications Corporation is the eighth largest cable operator in the U.S. serving about
1.3 million customers in smaller markets primarily in the Midwest and Southeast through its wholly-
owned subsidiaries, Mediacom Broadband LLC and Mediacom LLC. Mediacom offers a wide array of
information, communications and entertainment services to households and businesses, including video,
high-speed data, phone, and home security and automation. Through Mediacom Business, the company
provides innovative broadband solutions to commercial and public sector customers of all sizes, and
sells advertising and production services under the OnMedia brand. More information about Mediacom
is available at www.mediacomcc.com.
Contact:
Tom Larsen
SVP — Government & Public Relations
845-443-2754
tlarsenCvmedi acomcc.00m
Mediacom
March 24, 2016
Ms. Marian Karr
City of Iowa City
410 E. Washington St.
Iowa City, Iowa 52240-1826
Dear Ms. Karr:
2 a11':U26 Fir'•L
ISI
Mediacom is pleased to announce that on or about April 7, 2016 Cricket ESPN 9 viewed on
channel 157 and Cricket ESPN 10 viewed on channel 158 in the Premium Channel tier will be
added the your channel lineup.
RFD HD TV will also be added on channel 790 in the HD Family tier on April 7, 2016.
Finally on April 11, 2016, KFXA DT3-Zuus TV will be added to the digital local plus tier on
channel 104 and will also be available on QAM channel 155.5 and KGAN-DT3 Comet will be
viewed on channel 101 and QAM channel 114.6.
Subscribers with digital televisions may have to run the auto program in order to receive these
channels. There will be no change in price as a result of these additions.
If you have any questions email me at IgrassleyCcDmediacomcc.com or call 319-277-2057.
Sincerely,
Lee Grassley
Sr. Manger, Government Relations
Mediacom Communications Corporation
I Mediacom Way • Mediacom Park, NY 10918 • 845-443-2754•Pax 845-698-4570
fP10
MINUTES PRELIMINARY
BOARD OF ADJUSTMENT
FEBRUARY 17, 2016 — 5:15 PM
EMMA J. HARVAT HALL, CITY HALL
MEMBERS PRESENT: Larry Baker, Gene Chrischilles, Connie Goeb, Becky Soglin, Tim
Weitzel
MEMBERS ABSENT
STAFF PRESENT: Susan Dulek, Sarah Walz
OTHERS PRESENT: Brett Mitchell
CALL TO ORDER:
The meeting was called to order at 5:15 PM.
ROLL CALL:
A brief opening statement was read by Baker outlining the role and purpose of the Board and
the procedures that would be followed the meeting.
CONSIDERATION OF THE FEBRUARY 17, 2016 MEETING MINUTES:
Soglin had a few corrections/clarifications to the minutes.
Goeb moved to approve the minutes of February 17, 2016.
Weitzel seconded the motion.
A vote was taken and the motion passed 5-0.
SPECIAL EXCEPTION ITEM (EXC16-00001):
Discussion of an application submitted by SSC, agent for Verizon Wireless, to allow a
communications tower to be located in the Community Commercial (CC -2) zone at 845
Pepperwood Lane.
Walz began the staff report referring to the City Attorney memo regarding how the State of Iowa
has imposed some updated regulations with regard to approval of cell tower facilities. Iowa City
has not updated their Zoning Code with those updates yet. The updates are in an effort to
make things uniform across the State.
With regards to this application, the area is located on property that is addressed along
Pepperwood Lane with Cross Park Road to the south. The property is zoned CC -2, which is
large commercial that pulls more regionally rather than just neighborhood wide, and it is next to
a commercial office zone. To the south and around the area is multi -family housing,
transitioning into single-family housing further south. Walz explained that the current use of the
Board of Adjustment
March 9, 2016
Page 2 of 6
property, while built as a commercial use, has been used as a church for a number of years.
The applicant is proposing to construct a 62 foot stealth tower. Iowa City typically asks for a
simple mono pole design, however since this property is currently a church the church wanted
the pole disguised as a steeple or bell tower structure. Walz showed a picture of the property
and that there is already a 100 foot cell tower located behind the building that houses the post
office. The applicant had consulted and tried to collation to that tower, but the property owner
was not willing to rent additional ground space for the additional equipment. Walz then showed
renderings of the proposed tower with the bell tower structure fagade, and explained it would
appear as if to be part of the building structure. The tower must be set back at least 62 feet and
all of the base equipment will be in a masonry fenced area. The cell tower is intended to
improve coverage mainly to the neighborhoods to the south and southeast of this area.
Walz went through the specific standards and findings.
1. The proposed tower sues an area that cannot be served by an existing tower or
industrial property or by locating antennas on existing structures in the area. Walz noted
that is not a criteria they are allowed to use however the applicant had gone over all
possibilities and tried to collocate with nearby structures with no avail.
2. The proposed tower will be constructed in a manner that will camouflage the structure and
reduce its visual impact on the surrounding area. As Walz has noted at the request of the
church the applicant has designed their structure to look like modern bell tower that is seen
on modern churches. There will not be any guidewires or trusses, there will be no lighting
on top, so it will appear as part of the church.
3. The proposed tower will be no taller than is necessary to provide the service intended.
Walz showed a map of the existing service in that area and the added area of coverage
created by this new tower. Walz also noted that with the increased need for data for
smartphones, tablets, etc. and additional cell towers are needed to meet that capacity.
4. The proposed tower will be set back at least a distance equal to the height of the
tower from any residential zone. This is met because this is a 62 foot tower and
will be set back just over 63 feet from the residential zone.
5. Any equipment associated with the tower facility will be enclosed in an equipment shed,
cabinet, or building, which must be adequately screened. Walz noted it will be surrounded
by a masonry wall and the City has suggested some additional screening to break up the
views around the parking area as well.
6. The proposed tower will not utilize a backup generator as a principal power
source. Walz stated this tower is not and they have also added that to the
conditions Staff is recommending.
7. The proposed tower must be designed and constructed to accommodate at least one
additional user, unless in doing so the tower will exceed the one hundred twenty foot (120')
height limitation. Walz explained that at this height it is very unlikely that there would be
another user that would want to go at a lower height. Additionally if another use collocated
on the space it would use up more of the church parking lot for their ground equipment
which would not be ideal. Staff also feels that because of the proximity to residential areas
it is better to have a shorter tower at 62 feet rather than a taller one at 120 feet.
8. If use of the tower is discontinued, the tower and any associated equipment must be
removed by the owner of the tower. Walz said they could leave the bell structure, but they
would have to remove all the communications equipment and provide an abandonment
letter.
Board of Adjustment
March 9, 2016
Page 3 of 6
Next Walz reviewed the general standards.
1. In terms of being detrimental or endanger the public health, safety, comfort or general
welfare, Walz explained all of the tower structure and equipment has to go through building
code approval process, it has to be engineered to show it can hold up to any wind, the
ground equipment is enclosed in a structure which keeps it away from tampering so Staff
feels the applicant has satisfied those requirements.
2. The specific proposed exception will not be injurious to the use and enjoyment of other
property in the immediate vicinity and will not substantially diminish or impair property
values in the neighborhood. As with the general standard one, Staff feels this standard is
met. The tower will be designed to look like a bell tower, the equipment will be enclosed,
and it won't be overly tall for the neighborhood.
3. Establishment of the specific proposed exception will not impede the normal and
orderly development and improvement of the surrounding property. Walz explained that it
meets all the requirements for setbacks, the church more than exceeds its parking
requirement, and since this is a commercial zone there should be no issues.
4. Adequate utilities are provided to serve the site. Access to this portion of the church
property is through the south parking area located off Cross Park Avenue. No drainage
issues are present.
5. The proposed use does not generate vehicle traffic and will have no impact on ingress
or egress from the church property onto Cross Park Avenue.
6. All other aspects of the site must be compliance with the zoning code. The applicant
must secure a building permit before constructing the tower. All other applicable zoning
code standards must be in compliance.
7. The proposed use will be consistent with the Comprehensive Plan, as amended. The
zoning code does not speak directly to the issue of communication transmission
facilities. However the City looks to make sure neighborhoods have access to the
utilities and services they need and cell phone service is something that most people
rely on.
Staff recommends approval of special exception EXC16-00001, to allow installation of a
privately -owned communication transmission facility in the Community Commercial (CC -2)
zone at 845 Pepperwood Lane, subject to the following conditions:
• The applicant must submit a letter, at the time of application for a building permit,
indicating that all equipment will be removed if the use is discontinued.
• Substantial compliance of the submitted site plan and elevations.
• The tower structure must be designed so that if at some future date the property is no
longer occupied by a church, the decorative screens can be changed out to reflect the
change in use. The screens may not be used for commercial signage.
• Installation of required 82 landscape screening along the south side of the parking area
and enclosure.
• A generator may not be used as the principal power source.
• Any illumination of the bell tower structure must meet the City's lighting standards.
Chrischilles asked if there would be any need for aircraft safety lighting. Walz said if it is
determined to need such warning lighting then there is a type of strobe that can be attached
that does not distract or illuminate into the neighborhood. Dulek noted that building permit
application would address that issue.
Goeb asked if there was concern building the structure around the monopole could be climbed
upon. Walz said the tower is all enclosed in the structure and it should not be possible to
climb.
Board of Adjustment
March 9, 2016
Page 4 of 6
Weitzel asked if the tower was being built at the maximum height it could. Walz said yes in
terms of the setback requirement. If they wanted the tower to be higher it would need to go to
the front of the property. The special exception application is only for the area being proposed
today, if the applicant wants changes, it would need another special exception.
Soglin noted her concern with a possible strobe light on the top of the tower and hopes the
FAA would work with the neighborhood so that there is no disturbance of a flickering light to
the neighbors. Walz said the new lights they use should not be a problem.
Weitzel asked if the City was in any danger of running out of space for cell towers. Walz
replied that it would be hard to give an accurate answer to that but noted that in other
communities, especially denser ones, they are looking for other solutions and possibly
mounting them to buildings.
Baker asked about steeples and bell towers and the City Code requirements for them. Dulek
explained that religious structures, such as a bell, are excluded from any type of noise
ordinance. Baker asked if the applicant could install any type of bell system into this tower
enclosure. Walz said the church could, it is their property.
Baker opened the public hearing and asked the applicant to come forward to address the
Board.
Brett Mitchell (Selective Sight Consultants Agent for Verizon Wireless LLC) came forward to
answer any questions from the Board.
Goeb asked about how a company like Verizon finds locations for their towers, if it is done by a
third party. Mitchell confirmed that is how it works, his company finds viable locations, builds
the structures and then turns it over to Verizon to manage and pay rent for the location.
Baker closed the public hearing.
All Board members shared their approval of the findings of the staff report.
Soglin moved to approve special exception EXC16-00001, to allow installation of a
privately-owned communication transmission facility in the Community Commercial
(CC-2) zone at 845 Pepperwood Lane, subject to the following conditions:
• The applicant must submit a letter, at the time of application for a building
permit, indicating that all equipment will be removed if the use is discontinued.
• Substantial compliance of the submitted site plan and elevations.
• The tower structure must be designed so that if at some future date the property
is no longer occupied by a church, the decorative screens can be changed out to
reflect the change in use. The screens may not be used for commercial signage.
• Installation of required 82 landscape screening along the south side of the
parking area and enclosure.
• A generator may not be used as the principal power source.
• Any illumination of the bell tower structure must meet the City's lighting
standards.
Motion is seconded by Goeb.
Chrischilles stated regarding agenda item EXC16-00001 1 concur with the findings set forth in
Board of Adjustment
March 9, 2016
Page 5 of 6
the Staff Report of March 9, 2016 and conclude the general and specific criteria are satisfied
unless amended or opposed by another Board member I recommend that the Board adopt the
findings in the Staff Report as our findings with acceptance of this proposal.
Soglin seconded the findings.
A vote was taken and the motion passed 5-0.
Baker stated the motion declared approved, any person who wishes to appeal this decision to
a court of record may do so within 30 days after this decision is filed with the City Clerk's
Office.
ADJOURNMENT:
Soglin moved to adjourn.
Weitzel seconded the motion.
A vote was taken and the motion passed 5-0
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MINUTES
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
MARCH 10, 2016 — 6:30 PM
SENIOR CENTER, ASSEMBLY ROOM
PRELIMINARY
MEMBERS PRESENT: Peter Byler, Bob Lamkins, Jim Jacobson, Harry Olmstead,
Matthew Peirce, Dorothy Persson, Emily Seiple
MEMBERS ABSENT: Syndy Conger, Michelle Bacon Curry
STAFF PRESENT: Kris Ackerson, Tracy Hightshoe
OTHERS PRESENT: Lindsey Lee, Maryann Dennis, Mark Sertterh, Thomas McInerney,
Justin Matiyabo, Binua Matiyabo, Albert Persson
RECOMMENDATIONS TO CITY COUNCIL:
Jacobson moved to recommend the following FY17 CDBG and HOME budget allocations
to City Council:
Funding Recommendations:
Housing
Requested Amount
Allocation Recommendation
CHDO operations —THF
$ 16,000
$ 16,000
Diamond Senior Apartments
$237,636
$0
Habitat for Humanity
$ 80,000
$0
MYEP
$ 65,000
$ 50,000
The Housing Fellowship
$300,000
$134,000
Shelter House Trans. Housing
$290,000
$250,000
Subtotal
$988,636
$450,000
Public Facilities
Arc of SE Iowa
$160,000
$0
CSCC Childcare
$145,000
$0
DVIP Shelter
$ 45,917
$0
MYEP Facility
$ 60,000
$0
Shelter House Winter Shelter
$160,000
$0
United Action for Youth
$ 50,000
$0
Subtotal
$620,917
$0
A vote was taken and the motion carried 7-0.
CALL TO ORDER:
Byler called the meeting to order at 6:30 PM.
Peirce moved to approve the minutes of February 18, 2016 with minor edits.
Housing and Community Development Commission
March 10, 2016
Page 2 of 7
Persson seconded the motion.
A vote was taken and motion passed 7-0.
PUBLIC COMMENT:
None.
STAFF/COMMISSION ANNOUNCEMENTS:
Ackerson noted that National Community Development Week is coming up (last week of March)
so Staff is preparing some letters for recipients to send to Washington to highlight the impact the
funds made on them or their organization. Hightshoe also stated that the City will be sponsoring
a drive for supplies for Shelter House during this week.
Olmstead shared that on April 1 the Johnson County Affordable Homes Coalition will host a
seminar 10:30 a.m. to noon at the public library on the University and affordable housing.
Olmstead also noted he had filed a complaint with the Justice Department regarding the
restaurant in Coralville, 30 Hop, and received notice today legal litigation or negotiations would
begin soon. This is all in reference to the restaurant's inaccessible second floor.
Byler made mention of a couple development projects that are upcoming. There is a 300 -acre
parcel in Coralville that is being developed and a 12 -acre parcel in Iowa City being developed
and there is always pressure from neighbors to lower the density of these developments. Byler
feels that people who are in favor of housing affordability need to band together and realize in
our area the demand is greater than the supply which tends to then drive rent and purchase
prices higher. To the extend where a development fits within a zoning code or comprehensive
plan it might be worth it for some to go to these meetings and actually support the more dense
development because the more units that are built, the prices will decrease as well.
RECOMMENDATION TO CITY COUNCIL REGARDING APPLICATIONS FOR FY17
Persson began noting that she was very impressed with how the applications were presented
and the projects proposed and there will need to be tough choices, and the choices will need to
be made with relation to the priorities that have been set by City Council and also at the National
level. Her proposal is to go with the recommendation of City Staff.
Byler noted some on the Commission did allocate large amounts of funds to applications that
City Staff did not include in their funding, so some of those items could be discussed.
He also thought perhaps they could begin by narrowing the field somewhat and look at the
applications that got no, or very little, support from Commissioners or City Staff in this funding
round. Those applications, in the Public Facilities area, would be Are of SE Iowa, CSCC
Childcare, and United Action for Youth.
Next they reviewed the applications that receive just one or two Commissioners' support. DVIP is
the first one. Peirce explained his support to DVIP was due to their two large projects of new
windows and a parking lot improvement. From an energy efficiency perspective he would like to
allocate them enough money to replace the windows, but feels the parking lot project could wait.
Housing and Community Development Commission
March 10, 2016
Page 3 of 7
Byler noted the parking lot part of the project was around $20,000, so Peirce noted he would
lower his recommended allocation to DVIP by $20,000.
Seiple felt it was important to fund a public facilities project, it sends the message that the
Commission cares. She also noted it is hard to allocate so much money to the Housing
Fellowship not knowing if they will use the funds for another year. Seiple also noted the
replacement of windows for DVIP would save them money in the long run in energy costs. She
also agreed with Peirce that she would change her allocation to just support the window
replacement and not the parking lot improvements.
Persson agreed that the DVIP was a worthy project, however the Commission has consistently
funded DVIP and is concerned about whether DVIP is attempting to raise money to pay for some
of these improvements. With regards to the parking lot situation, that seems like a project that
they could raise money for, people are more willing to contribute to some of these organizations
like DVIP more than others.
Olmstead noted an overall concern that there are 12 applicants and if we follow the Staff
recommendations they would only be funding four.
Byler noted that Persson's point about fundraising was a valid point. He feels that on the public
facilities and Aid to Agencies applications could be evaluated better if the Commission could look
out more than one year. It would be nice to be able to award money to applicants in a future
year, noting that applicants would also have to raise matching funds to leverage the money.
Matching funds and community involvement are part of the scoring criteria.
Byler stated because there were only two supporters of the DVIP application, and other
applicants with only two supporters out of the nine (including Staff recommendations) that
majority would deny allocating funds to those applications.
Byler did question the MYEP application, and asked if any representative was in attendance to
answer questions. Lindsey Lee came forward to answer questions. Byler noted that the MYEP
projects have support of five of the nine Commissioner's and Staff but the support is split
between the Housing and Public Facilities projects. He asked Lee if they had to choose, either
the security upgrades or to do a house this year, which is the higher priority. Lee responded that
the house would be a higher priority
Persson questioned that priority noting she toured the other site and saw mold and water
damage and would feel that would be a higher priority to fix before building another house. Lee
responded that they feel they can fix those items little by little but coming up with the $60,000 to
buy a house would be a bigger challenge. Persson asked then for them to prioritize that before
sending in the application to the City then in the future.
Byler recommends then to put $50,000 towards the MYEP housing project since that is the
MYEP preference.
Next, the Habitat for Humanity project also only had support of two Commissioners. Olmstead
noted he supported their application because they have requested over the years and it seems
like they have not gotten the support from the City as needed. Hightshoe noted that Habitat for
Humanity did get funding and was able to purchase two lots on Prairie Du Chien.
The next application discussed was the Diamond Senior Apartments. There were only three
Housing and Community Development Commission
March 10, 2016
Page 4 of 7
Commissioners that supported this, however those three allocated a significant amount in
support. The project was approved for their tax credits. Ackerson noted that when Diamond
Senior Apartments applied for their tax credits they had to submit a development budget and that
they will have to stick to that budget. There are rules when they are putting the project together
and it will only get funded if it is financially feasible. The fact that the tax credits were approved,
means the project is funded and it will move forward, with or without the money that was
requested in this application. Hightshoe noted that if the Commission decides to allocate money
to Diamond Senior Apartments that would allow them to take a developer fee earlier.
Lamkins noted he was happy the Diamond Senior Apartments project was going forward, and
that is why he recommended allocation, however since it is going forward regardless, he would
like to move his allocation to Shelter House.
Jacobson liked this project because it was a tremendous infusion of affordable housing and it is
needed in that area. As Lamkins did, Jacobson is fine with moving his allocation to another
application and his general feeling it to support larger projects to get more bang for the buck. He
moved $68,000 to the Shelter House and will think about where the rest of his $180,000
allocation should go.
Ackerson clarified the difference between the Shelter House Transitional Housing application
and the Shelter House Winter Shelter Public Facilities application. The CDBG rules do not allow
temporary uses of facilities, so the Winter Shelter is technically not a CDBG eligible project but
the transitional housing project is.
Persson asked what if it was a year-round shelter and not just a winter shelter. Ackerson said
there are ways to accomplish funding for that, they could prorate the HOME funds for that.
Hightshoe noted that any funds allocated to Shelter House would go under the application for
Transitional Housing since that is allowable, and then that would free up other parts of the
Shelter House's budget to fund the Winter Shelter.
Byler noted there was overwhelming support for Shelter House, so to perhaps allocate $250,000.
The CHDO operations has support as well for the $16,000 allocation, Byler admitted he didn't
allocate funds due to it being operation costs and not project related.
Seiple asked whether The Housing Fellowship would rather have the operations allocation or
more funds allocated to the housing project. Maryann Dennis said the $16,000 operations
allocation is for staffing and one of the HUD priorities is funding a community housing
organization. The most significant part is the policy making body and the makeup of that policy
making body. The Housing Fellowship has never thought of having low income housing
representation on the policy making body as just someone sitting in a chair. It is taken very
seriously and The Housing Fellowship was a certified community housing organization before the
City of Iowa City began receiving HOME funds. They were certified by the State, who did receive
HOME funds. The operations, the compliance, the fiscal management of a community housing
organization are not easy. Dennis also noted that the Johnson County Board of Supervisors
passed their budget and the County is taking a general obligation bond in the amount of
$600,000 to be used anywhere in Johnson County for affordable housing efforts. The details
have not been worked out but the money is intended to be transferred from the County to the
Housing Trust Fund of Johnson County which will then accept applications and allocate funds.
That source of financing was not in Dennis' application, but there is a possibility they could
access some of those funds. Therefore she would like to have the $16,000 CHDO operating
Housing and Community Development Commission
March 10, 2016
Page 5 of 7
allocation and $150,000 on the tax credit housing project
Byler said then the allocation would be $16,000 to CHDO operations and leave $134,000 to the
housing project. Doing so would fairly represent a majority opinion.
Lamkins asked how many beds or rooms the Shelter House project was. Hightshoe said it was
15 efficiencies. He then asked how many homes The Housing Fellowship was developing,
Hightshoe said 28. Byler noted the Shelter House was levering so many different sources.
Lamkins said he was good the allocations but might try to put the Shelter House and The
Housing Fellowship's allocations closer to the same amounts.
Persson said the Shelter House works with people not only with housing but intense social
services.
Hightshoe noted for the Commission that if either The Housing Fellowship or Shelter House do
not get the tax credits they are applying for (and we won't know until next March or so) then the
Commission can take those funds and reallocate to another applicant.
Persson said that she would want to look at allocating the MYEP facilities project as well as the
CSCC Childcare facility because of location and to support a population they need to be
supporting.
Byler agreed with Lamkins and perhaps shift $25,000 from Shelter House up to The Housing
Fellowship. His reasoning is because they are allocating more than half the money to one
organization as it is allocated now, and that The Housing Fellowship project will create more
units than Shelter House. He recognized it is a different style of housing.
Persson said she also looks at the social cost of leaving people in a certain type of situation.
Seiple agrees that both projects are serving populations that we need to be caring about in this
community and really wants Shelter House to feel the support of the City.
Ackerson noted that the tax credit projects bring in a lot of outside money and investment into the
community.
Peirce agreed with Seiple that allocating the $250,000 to Shelter House sends a strong message
of support.
Olmstead spoke regarding of the CSCC Childcare application in that the Commission did ask the
applicant for a breakdown of two or three projects and what they ended up receiving was all
three projects listed by what the activity would be, so he is still confused what their project really
will cost. Secondly, he has a concern about giving money to a religious body, particularly to
making upgrades to the church. The ramp and the ADA bathroom would be used by the daycare,
but also the church.
Hightshoe noted that other non-profit daycares have been funded and are operated by non-
religious based organizations, even if they are located in a religious building.
Housing and Community Development Commission
March 10, 2016
Page 6 of 7
Jacobson moved to recommend the following FY17 CDBG and HOME budget allocations
to City Council:
Housing
Requested Amount
Allocation Recommendation
CHDOoperations —THF
$ 16,000
$ 16,000
Diamond Senior Apartments
$237,636
$0
Habitat for Humanity
$ 80,000
$0
MYEP
$ 65,000
$ 50,000
The Housing Fellowship
$300,000
$134,000
Shelter House Trans. Housing
$290,000
$250,000
Subtotal
$988,636
$450,000
Public Facilities
Arc of SE Iowa
$160,000
$0
CSCC Childcare
$145,000
$0
DVIP Shelter
$ 45,917
$0
_
MYEP Facility
$ 60,000
$0
Shelter House Winter Shelter
$160,000
$0
United Action for Youth
$ 50,000
$0
Subtotal
$620,917
$0
Lamkins seconded the motion.
A vote was taken and the motion carried 7-0.
ADJOURNMENT:
Olmstead moved to adjourn.
Peirce seconded the motion.
A vote was taken and motion carried 7-0.
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MINUTES PRELIMINARY
PLANNING AND ZONING COMMISSION
MARCH 17, 2016 — 7:00 PM — FORMAL
EMMA HARVAT HALL — CITY HALL
MEMBERS PRESENT: Carolyn Dyer, Charlie Eastham, Ann Freerks, Mike Hensch,
Phoebe Martin, Jodie Theobald
MEMBERS ABSENT: Max Parsons
STAFF PRESENT: Sara Hektoen, Bob Miklo
OTHERS PRESENT: Eric Anderson, Dick Tucker, Don Beussink, Julie Houston, Neil
Bennett, Duane Musser
RECOMMENDATIONS TO CITY COUNCIL:
By a vote of 6-0 the Commission recommends approval of SUB16-00002 a preliminary plat of
Southgate Addition Part Two, a 3 -lot, 3.07 -acre commercial subdivision located south of
Highway 6, east of Gilbert Street.
•n
Freerks called the meeting to order at 7:00 PM.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There were none
COMPREHENSIVE PLAN ITEM:
Consider a motion setting a public hearing for April 7 for discussion of an amendment to the
Comprehensive Plan to change the land use designation of property located north of Melrose
Avenue and east of Camp Cardinal Boulevard from Residential 2 to 8 dwelling units per acre to
Office Commercial.
Hensch moved to set the public hearing for April 7.
Martins seconded the motion.
A vote was taken and the motion carried 6-0.
REZONING/DEVELOPMENT ITEM (REZ6-00003/SUB16-00004):
Discussion of an application submitted by Ryan Companies US Inc for a rezoning of
approximately 26.98 -acres from Interim Development Single Family (ID -RS) zone to Planned
Development Overlay (OPD -8) zone and a preliminary plat for Nepola Subdivision, a 3 -lot
subdivision with 170 -senior dwelling units located on Camp Cardinal Road.
Planning and Zoning Commission
March 17, 2016 — Formal Meeting
Page 2 of 11
Miklo began the staff report showing on a map where the property is located. St. Andrew
Presbyterian Church is developing the property to the south of the Nepola Subdivision. As a
result of their development, the church will be improving the southern portion of Camp Cardinal
Road, bringing it from a gravel road up to City street standards. The church will also construct a
new street, Gathering Place Lane, from Camp Cardinal Road to the southern boundary of the
Nepola property. Water and sanitary sewer lines will also be extended as part of the St. Andrew
development. With these improvements the necessary infrastructure will be in place for
development of the Nepola property.
Miklo showed a plat of the proposed property. The property is currently zoned ID, Interim
Development, which is a holding zone for areas that do not have adequate infrastructure. With
the streets, water and sewer lines being brought to this property by the St. Andrew's
development this property will now have utilities necessary for development and allow the City
to now designate the property to a zoning classification that will allow for development. The
applicant is requesting the property be rezoned to RS-8, Medium Density Single Family zone,
but is also requesting a Planned Development Overlay (OPD)which will allow the clustering of
otherwise single family homes into different forms of housing development.
Miklo showed some photos of the property. In addition to the rezoning the applicant is
proposing to subdivide the property into four parcels. Parcel one would be the development site
for the senior housing. Outlot A would be reserved for further development and would also
contain three conservation areas where most of the sensitive areas are located. There is the
dedication of roadway for a new street that would intersect with Gathering Place Drive therefore
providing the access to the property. Outlot B would joined to the adjacent property when that
property is developed.
Miklo explained that the Planned Development proposal is to transfer development density that
would otherwise occur on Outlot A to Lot 1. If the medium density RS-8 zoning was applied to
the entire property approximately 200 dwelling units could be achieved on this property. The
proposal is to cluster 170 of those units on Lot 1. There is the potential for up to 30 additional
units on Outlot A, however at this time there is no plan for Outlot A and Miklo cautioned that any
plan for Outlot A would require a subdivision and planned development approval. Hektoen
noted that the portion of the road that would be necessary to develop Outlot A is not being
preliminary platted at this time, it is only being shown conceptually on the drawings, but it is not
being platted.
Miklo noted that the Comprehensive Plan for this area is the Northwest District Plan and the
land use plan shows this property and the surrounding properties as being appropriate for 2-8
dwellings per acre. That would indicated it would be appropriate for RS-5 or RS-8 zoning.
Miklo noted the considerations the Commission needs to review when considering a Planned
Development. One is if the density is appropriate. As noted Lot 1 is fairly dense but there is a
lot of open space on Outlot A which compensates for that concentration. Another consideration
is the mass and scale of the building. This will be a fairly large building, it's about 450 feet
across and generally 4 stories (with the parking level, in some areas that makes the building 5
stories). The size of the building is alleviated by the distance from any other development in the
area. The closest residential development will be about 100 feet to the west, but several
hundred feet to the north to the Cardinal Ridge development and several hundred feet to the
east to the Walnut Ridge development. Miklo also noted that if this is approved at the time of
site plan approval the building will need to be approved for compliance with the City's
Planning and Zoning Commission
March 17, 2016 — Formal Meeting
Page 3 of 11
Multifamily Design Standards. The current proposal generally complies, there are some issues
with openings and windows in the garage level that will need to be reviewed.
Another consideration is whether the development will overburden existing streets and utilities.
Gathering Place Lane will be built as a collector street to Camp Cardinal Road which then
intersects with Camp Cardinal Boulevard. The transportation planners did some estimates
based on the character of this development and feel that street network will be adequate. In the
long term the City anticipates an additional access point may occur across Southgate's property
to the west to provide additional access to Camp Cardinal Boulevard.
The next consideration is whether the development will adversely affect views, light, air,
property values, and the privacy of neighbors any more than a conventional development. This
development clusters development and results in more open space, even if Outlot A develops
further. The next consideration is the combination of land uses and building types and any
variation from the underlying zoning requirements or from City standards will be in the public
interest, in harmony with the purpose of the zoning code and with other building regulations of
the City. The Comprehensive Plan does encourage a variety of housing types throughout the
neighborhoods and also encourages senior housing. In terms of the sensitive areas plan, Miklo
explained that most of the sensitive areas are on Outlot A and are being demarcated with a
conservation easement and will not be disturbed. In terms of open neighborhood space, the
Parks and Recreation Department looked at this plan and feel it is not an appropriate place for a
public park. Stormwater management is being directed to a basin and the Public Works
Department is reviewing the plan. Conceptually it works but they will review in greater detail at
the final plat stage. Miklo stated there are some infrastructure fees associated with this plan
and are detailed in the Staff Report.
Staff recommends approval of REZ16-00003, a rezoning from Interim Development Single
Family Residential (ID -RS) to Planned Development Overlay (OPD -8) zone for 26.98 acres of
property located on Camp Cardinal Road and staff recommends approval of SUB16-00004, a
preliminary plat of Nepola Subdivision, a 3 -lot, 26.98 acre subdivision located on Camp Cardinal
Road.
Freerks asked how many units would be allowed if this were to be a RS -5 zone rather than RS -
8. Miklo answered it would be roughly 130 units, because it would allow 5 units per acre.
Freerks asked if the Fire Department or Police have reviewed the street and turnaround set up.
Miklo said there may be the possibility that they will want a temporary turnaround however the
design of the parking lot does provide for a turnaround internally on this site. That is a detail
they will work out at the final plat stage.
Hensch asked for confirmation if the City Engineer has signed off on the stormwater
management. Miklo explained that conceptually they have, however the details have not been
worked out.
Hensch asked Miklo to speak to any connections to a trail system or sidewalks. Miklo stated
there is not a trail network, the sidewalk access with be from Gathering Place Lane and Camp
Cardinal Road which lead to Camp Cardinal Boulevard. He noted Camp Cardinal Boulevard
does tie into the trail network.
Freerks asked about access to Outlot A and future development. Miklo said to access the
Planning and Zoning Commission
March 17, 2016 - Formal Meeting
Page 4 of 11
northwest corner of Outlot A one would have to access through the parking lot of the
development on Lot 1 to avoid going through the sensitive areas, so there would be limited
development potential if any.
Hensch asked about the slopes in the area and when grading begins would there be a topsoil
preservation plan. Miklo answered that would be addressed at the time of site plan approval
and the City is working on some new policies regarding topsoil preservations. Miklo believes
they will be reporting to the Commission this spring on those policy updates.
Eastham noted there would be no connectivity from this development to the developments to
the north. Miklo confirmed that is correct, noting there is a steep ravine and some wetlands in
that area so the City does not recommend a connection through that area. Eastham asked if
perhaps a trail connection could happen since a street cannot. Miklo said that due to the
steepness of the area, it would likely not meet ADA requirements.
Freerks opened the public hearing.
Eric Anderson (Vice President of Development, Ryan Companies) shared a presentation of the
proposed Grand Living, noting there is a strong demand for senior housing in this area. He said
they spent a lot of time looking for land, looking at Coralville as well meeting with their City
officials, but after meeting with Iowa City Staff and seeing this location they really felt this was
the right place to build.
Anderson spoke about the development. It will be 170 units at market rate level for seniors
including 75 independent units, 65 assisted living units, and 32 memory care units. Their
average age of entry is about 82 years old, and the statistics from the Alzheimer's Association is
that by the age of 85 one in three people have dementia and the other one in three will need
assisted living services. So this development is designed around a community that provides
housing and amenities, it's not a nursing home.
There will be 40 underground parking stalls for the independent living folks. The facility will
have a bus for residents as well as a town -car limo for private transportation. The development
will have the feel of a high end hotel, but with healthcare. There will be three separate dining
facilities, one is a casual bistro with a full menu, casual dining and the third will be formal dining.
There will be a wellness center that will have a pool, a fitness center, a spa and salon. The
fitness equipment is especially designed for senior fitness. The facility is four stories, the first
three floors are for assisted living to allow for aging in place and not having to move residents
from independent care to assisted living if health deteriorates.
Anderson discussed the benefits of the site, noting the nature of the area is a plus so preserving
the sensitive areas is important to them. They want to maintain the nature views for the
residents. They have met with St. Andrew's Church and discussed possible collaborations with
common space. He also noted that proximity to Cardinal Ridge and Walnut Ridge
neighborhoods is good for a development model, seniors that move into these type of facilities
are normally from a five -mile radius, or sons and daughters of residents live within a five -mile
radius.
The use is low -impact, assisted living and memory care residents don't drive and of the 75
independent residents, probably two-thirds will drive. Most traffic will be employees and visiting
family members, however it is not an intense use like an office building or retail space where
Planning and Zoning Commission
March 17, 2016— Formal Meeting
Page 5 of 11
everyone is coming at the same time, employees come at night and family members visit on
weekends.
Anderson stated they held a Good Neighbor meeting a couple weeks ago and some of the
comments they heard were that the complex was too large and too close to the Walnut Ridge
development. Cardinal Ridge sent a letter as well noting the closeness to their neighborhood.
The neighbors are concerned about the views from their homes, that it will impede views for
them of the open space. There was also concern about parking lot lightening. The parking lot
that is to the west, the elevation of that parking lot is at 758 feet, to the west the peak of the
knoll is about 790 feet so the knoll covers the view of the parking lot as well as the 20 foot lights
in the parking lot. There will not be exterior lights on the building. With regards to the overall
intensity of the use, Anderson showed four views of the proposed building and site from
neighboring properties, the closest property is over 800 feet away. He also showed comparable
senior units within the city; Melrose Meadows, Emerson Point, Walden Place, Oaknoll, and
Legacy Senior Living. Anderson then showed the comparison of each of those buildings within
the neighborhoods they are placed. The closet property to Melrose Meadows (a three story
building) is 142 feet, to Walden Place (a three story building) 101 feet, to Emerson Place (a two
story building) is 110 feet, Oaknoll is the largest facility and has homes as close at 30 feet, and
finally Legacy Senior Living (a three story facility) has a home 250 feet away. So from a
comparison standpoint all of those facilities can be viewed from neighboring homes and are
much closer to neighboring homes than this proposed development will be. Grand Livings
proposed building is 850 feet to the closest house.
Hensch asked about possible trails or sidewalks on the property. Anderson replied that they will
for sure connect to the neighboring church however since the average age for the independent
living folks is 82 and they won't be ambling around the site, particularly if there are grade
changes.
Eastham asked if children visit the facility and if there as the possibility of building a play area.
Anderson said they do host activities for children visiting grandparents, such as a performance
theater, but they don't typically build play areas but there will be some nicely landscaped areas
for children to run and play.
Martin asked if there would be any units for lower-income residents. Anderson said there would
not, this would be a market rate facility.
Dyer asked about an outdoor patio or picnic area and Anderson said they haven't fully designed
the landscaping yet but will likely put a gazebo out back and have some outdoor areas for
resident's use.
Eastham asked about the purpose of the drive along the north and east side. Anderson said
that was a public safety lane, it is solely for fire trucks and emergency vehicles. All deliveries
will come in through the underground garage.
Eastham also asked about the access, noting there is only one access point, Camp Cardinal
Road, and if that is a safety concern considering the population of the residents. Anderson said
that is the norm, there isn't that much traffic that goes with these types of developments.
Hensch asked how they determine the adequacy of parking. Anderson said they average about
0.75 parking spots per unit, taking into account the number of independent units, employees
Planning and Zoning Commission
March 17, 2016 — Formal Meeting
Page 6 of 11
and family. There will be 86 surface parking stalls and 40 underground parking stalls, in any
given shift there will be no more than 30 employees, and family members come at all various
times.
Freerks noted the scale of the structure is quite large, and asked how they will try to minimize
the impact of the scale with architecture and other aesthetics. Anderson noted the pitch of the
roof has been reduced, but said the reason they go to four stories in a development such as this
is to make sure someone at the furthest unit doesn't have to work more than 125 feet to an
elevator. If this building was reduced to three stories, the length would be increases and
residents who use walkers would need benches to take breaks just to get to the elevator.
Anderson stated the design of the building will be a Prairie Style and roughly two-thirds of the
units will have balconies. The memory care units and some of the assisted living units will not
have balconies.
Dick Tucker (55 Butternut Court) stated his home is in Walnut Ridge and his back yard is on the
west and is 300 feet long. Because his property is within 300 feet of the development he
received a Good Neighbor letter at the beginning of the month. He attended the Good Neighbor
meeting on March 7 and that was the first time they had seen the scale of what was being
proposed and became concerned about the size. Because notices only went to people within
300 feet, there are many other people in Walnut Ridge and Cardinal Ridge who are concerned
about this project but only just learned of the project. Additionally this public hearing is taking
place in the middle of spring break, so many residents are not able to attend. Tucker would like
to encourage the Commission to defer a decision on this item so more discussion can happen.
Freerks noted the 45 day limitation on this item will be April 10 and the next meeting of the
Commission is April 7, so the time period would allow for a deferral.
Tucker noted any additional time would be beneficial. He also noted the topography of the area
and that the highest point in the proposed area is a little above 770 feet. So the first floor of this
building will be at 770 feet, and according to Duane Musser, the MMS Engineer at the Good
Neighbor Meeting, the height of this building will go up to 830 feet. So the building is being built
on the ridge of the hill and coming up 60 feet. Tucker noted from his backyard he can clearly
see where this development will be built, and everyone to the south of his property will have no
screening from the development. There are many points throughout Walnut Ridge and Cardinal
Ridge subdivisions where this development will be highly visible. Yes, the building may be 800
and some feet from the closest residence, but a building of this scale is not reasonable. This
building will be 450 feet long, and his back yard is only 300 feet long, so the building will go
along his entire lot line and half way through his neighbors.
Don Beussink (1054 Meadowlark Drive) is one of the board members and is speaking on behalf
of the homeowners association of Cardinal Ridge and Eagle Place. They are a consolidated
voice of 118 homeowners and serve and represent as a group the views and interests of their
residents. They represent homeowners of five subdivisions; Cardinal Ridge Part 1, Cardinal
Ridge Part 2, Cardinal Ridge Part 3, Cardinal Ridge Part 4, Cardinal Estates and Eagle Place.
The Homeowners Association own property and have direct access with their property line
abutting this property. The homeowners association board is actively involved in the community
and usual aware of issues. City employees regularly post on their community website and
make announcements. The homeowners were quite upset with the communication plan of the
pending zoning changes that are underway. As a board member Beussink only became aware
of the proposed changes in the last few days. They feel the full level of due diligence was not
extended to their homeowners association. Therefore Cardinal Ridge Homeowners Association
Planning and Zoning Commission
March 17, 2016 — Formal Meeting
Page 7 of 11
objects to the rezoning of the property for purposes of building 170 units and additionally
Cardinal Ridge Homeowners Association requests any vote on this matter be postponed until
the effected neighbors have an opportunity and reasonable amount of time to review all the
materials that are part of the application. Furthermore Cardinal Ridge Homeowners
Association, which owns over 20% of the land abutting the Nepola Subdivision, notes that a
super majority is required to approve the application.
Hektoen addressed the super majority comment. At the Planning & Zoning level a super
majority is not triggered by the objections of owners of 20% of the property adjacent property,
that is something that is triggered at the City Council level and a formal objection must be filed.
Julie Houston represents some of the homeowners in the Cardinal Ridge subdivision and
assisted in putting together a letter to the Commission. She wanted to point to the main issues
which was in tonight's presentation there was not any mention of the view from Cardinal Ridge,
Cardinal Ridge abuts the property for a length of over 1400 feet. Most of the homes are below
the elevation of this proposed development so they will be looking up at this development. The
trees on the hillside will not obstruct the view of this large building. Houston noted the idea of
such a facility is wonderful. She said the neighborhood has a mixture of housing. The density on
Ryan Court may be a bit higher than in Walnut Ridge or the single family homes of Cardinal
Ridge, but still is compatible. This huge 450 foot building will be totally out of character in this
neighborhood. When people moved into this neighborhood they thought homes would be built
in this area someday, as that is what it is zoned for, but the view of other homes is much
different than a view of a building of this size and scale. Houston also asks for a deferral on the
vote this evening for more time to do traffic studies. Right now at certain times of the day it is
difficult to exit Kennedy Parkway onto Camp Cardinal Boulevard, so adding 100 additional cars
with the employees and residents of this facility will make a difference.
Houston also noted an interest in reviewing some of the environmental impact and the downhill
slope with sensitive areas. They have already had issues with a neighboring owner mowing
their property as well as cutting down trees on their property. With regards to similar facilities,
Melrose Meadows was built on 10 acres and is half the size of this proposed development.
Houston reiterated that a vote is premature, and asked to extend the time to discuss this and
have some more people who are able to voice their opinions. Houston does have an online
petition that mirrors the objections of the Cardinal Ridge Homeowners Association and have 40
signatures out of the 75 addressed that do object to the scale of the building in that area.
Neil Bennett (960 Robin Road) stated he has a direct view of the property in question. What sits
between his home and the property is Cardinal Ridge Outlot C. He noted they just recently
learned about proposal and the rezoning decisions to be made. They received no notifications.
He noted they are not objecting to the concept of senior housing, it is the height and scale of the
facility that is objectionable. He will have direct view of the facility across the Outlot and with the
height of the building and being built on the ridge, it will definitely soar above the tree line. And
while they object to the scale of the building, he also agrees with others that the timing of
notification or lack of notification was of more concern. He is asking the Commission for more
time to review and provide additional input.
Anderson addressed the question of employees and cars. He stated there would be 85
employees spread over three shifts. He also noted that they followed all the City's procedures
with regards to the Good Neighbor meeting and notifications.
Planning and Zoning Commission
March 17, 2016 — Formal Meeting
Page 8 of 11
Miklo confirmed the City's Good Neighbor Policy states they must notify property owners within
300 feet and the source of the addresses comes from the City Assessor's information. He
noted that the original letter to the Cardinal Ridge Homeowners Association went to a wrong
address due to a post office box change, so there was no error on the applicant's part.
Martin asked for clarification of the size of the property. Houston mentioned it was 6 acres, but
isn't is 26.9 acres. Anderson confirmed the entire Nepola property is 26.9 acres of which Great
Living is acquiring 6 to build the facility on.
Anderson also addressed the height of the building, the first floor is 14 feet and each additional
floor is 11 feet. He said he can get the Commission the new measurements of the roof, now
that they have reduced the pitch.
Bennett stated the notification of people living within a certain distance, Cardinal Ridge
Homeowners Association has a large portion of property that abuts the applicant's property.
From their vantage point that is common ownership of all their residents so everyone in Cardinal
Ridge Subdivision should have been contacted.
Eastham moved to defer this time to the April 7 meeting.
Martin seconded the motion.
Eastham stated the reason for his motion is the lack of notification to homeowners so this will
allow the time they need to review the proposal and voice their opinions. Eastham also asked
that the scale of the building, its length and height, be shown in more detail so people can really
see what it will look like.
Freerks noted it would be nice to use the next couple of weeks to review this project and look for
solutions for this change to minimize the impact to surrounding homeowners. She also noted
that the City has standards for lightening and noise that were created to minimize impact on
neighborhoods.
Hensch stated he fully supports this project, but agrees with what Freerks noted. He said the
density is consistent with the Comprehensive Plan in that Iowa City needs to increase senior
housing. It appears some of the hard feelings are due to a communication error so giving a bit
of extra time for people to understand the project is good.
Theobald agreed and stated her concern, but would not stop her from supporting the project, is
that ten years ago she was in a position where she had to find assisted living for a senior who
did not have the money to live in most of the places in Iowa City, and that was a real eye-
opener. So she is disappointed this project won't have a low-income option.
Eastham stated he has not made a decision on this application and if this use in this location is
the best fit for the neighborhood.
A vote was taken and the motion carried 6-0.
REZONING ITEM (REZ16-00002):
Discussion of an application submitted by 1225 Gilbert, LLC & 1301 Gilbert, LLC for a rezoning
from Intensive Commercial (CI -1) zone to Riverfront Crossings — South Gilbert District (RFC -
SG) zone for approximately 3.25 -acres of property located at 1225 S. Gilbert Street and
approximately 1.3 -acres of property located at 1301 S. Gilbert Street.
Planning and Zoning Commission
March 17, 2016 — Formal Meeting
Page 9 of 11
Miklo noted that the applicant has requested this item be deferred indefinitely.
Freerks opened the public hearing.
Seeing no one, Freerks closed the public hearing.
Eastham moved to defer this item indefinitely.
Martin seconded the motion.
A vote was taken and the motion carried 6.0.
DEVELOPMENT ITEM (SUB16-00002):
Discussion of an application submitted by Equity Ventures Commercial Development LC for a
preliminary plat of Southgate Addition Part Two, a 3 -lot, 3.07 -acre commercial subdivision
located south of Highway 6, east of Gilbert Street.
Miklo noted that the Commission recently reviewed the vacation of Waterfront Drive and that
vacation was subject to the platting of this property and maintaining access to the Car -X
property. So that is what is being proposed now, the property would be subdivided into three
lots. Lot 3 would contain the existing Car -X shop. In the concept plan the proposal is to build a
grocery store on Lot 1 and a new restaurant replacing Carlos O'Kellys would be on Lot 2. The
access that replaces Waterfront Drive would be an access easement south of the current
Waterfront Drive, and that would be built first before Waterfront Drive is closed so that there is
continued access to the Car -X property. The deficiencies on the plat regarding utilities have
been worked out, so therefore Staff is recommending approval of this subdivision.
Eastham asked if the final plat would show a different access point than is currently shown on
the preliminary plat, would that need to come back in front of the Commission. Miklo replied
that if it were a significant change. Normally final plats go directly to Council if they comply with
the preliminary plat.
Dyer asked how big the store on parcel one would be. Miklo said it is proposed at 68,000
square feet, however that is just informational at this point to show how the property might
develop.
Freerks opened the public hearing
Duane Musser (MMS Consultants) spoke on behalf of the application. He said the propose
grocery store is approximately 15,000 square feet. So that would allow for the space necessary
for the required parking for the use. Musser stated the final plat was submitted today showing
the access point in the same location as on the preliminary plat. They will need to reroute a
sanitary sewer line that is currently under Waterfront Drive that serves Hills Bank.
Freerks asked if there are tree requirements for the large parking space. Miklo replied there are
and those would be indicated on the site plan.
Musser also noted that there would be a sliver of land that would be put in a right-of-way
easement for the City to use in the Gilbert Street/Highway 6 improvement plan.
Freerks closed the public hearing.
Planning and Zoning Commission
March 17, 2016 — Formal Meeting
Page 10 of 11
Hensch moved to approve SUB16-00002 a preliminary plat of Southgate Addition Part
Two, a 3 -lot, 3.07 -acre commercial subdivision located south of Highway 6, east of
Gilbert Street.
Theobald seconded the motion.
Freerks noted the improvement of this area.
A vote was taken and the motion passed 6-0.
CONSIDERATION OF MEETING MINUTES: MARCH 3. 2016
Hensch moved to approve the meeting minutes of March 3, 2016.
Martin seconded the motion.
A vote was taken and the motion passed 6-0.
PLANNING AND ZONING INFORMATION:
Miklo noted several Commissioners were registered for the Iowa State Extension
Service Planning and Zoning Workshop on April 6. He is still waiting on follow-up
information for that workshop and will contact everyone when he has the information.
Additionally he noted that the American Planning Association recommends that stating
how you intend to vote on an item should be held until after the public hearing has
closed.
Martin asked about a Northwest District Plan, since one doesn't currently exist is it in the
works anytime soon? Miklo said there are two district plans the City hasn't completed.
The North Corridor Plan, which is north of 1-80, and mostly out of city limits and the
Northwest Plan which has a significant amount of land in the University's jurisdiction so
it's been a low priority.
ADJOURNMENT:
Theobald moved to adjourn.
Martin seconded.
A vote was taken and motion carried 6-0.
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DRAFT
IOWA CITY TELECOMMUNICATIONS COMMISSION
MONDAY, FEBRUARY 22,2016--5:30 P.M.
CITY CABLE TV OFFICE, 10 S. LINN ST. -TOWER PLACE PARKING FACILITY
MEMBERS PRESENT: Laura Bergus, Derek Johnk, Nick Kilburg, Bram Elias
MEMBERS ABSENT: Alexa Homewood
STAFF PRESENT: Ty Coleman, Mike Bran
OTHERS PRESENT: Josh Goding, Emily Light
SUMMARY OF DISCUSSION
Coleman said Grassley informed him the DOCSIS 3.1 tests in Columbia, MO are going well but
he could not provide an estimate on when the service would come to Iowa City. Goding reported
PATV found sponsors for the boys and girls City High vs. West High basketball games. PATV
staff have been providing a special video production workshops for a local organization working
with junior high aged students. PATV is receiving payment for the workshops. Light reported
the Senior Center has been partnering with PATV to offer a series of video production
workshops at the Senior Center. Senior Center Television has been working on programs related
to the Senior Center's planned 35`b anniversary celebration. Johnk asked if ImOn has taken any
measures to provide residential Internet or cable TV service and if they were aware the City had
a Telecommunications Commission. Coleman said ImOn is not particularly forthcoming with
their plans. City administration has informed them of their desire to provide service to the entire
community. Bergus asked if there was anything the Commission could do to clarify or confirm
that Mediacom understands they are now operating under a municipal franchise. Bran said it is
possible Mediacom has communicated with City administration or the city attorney and the
Commission and Cable TV staff were not informed. Grassley has indicated he understands
Mediacom is now working under a municipal franchise. One indication of Mediacom's
understanding would be to determine if a letter of credit required by the municipal franchise has
been provided. The only known indication of Mediacom's understanding is Grassley's
statements at a previous Commission meeting. Bergus suggested the Cable TV Office provide
the City Attorney a list of the items that Mediacom should be made aware, including the
calculation of the franchise fee and the letter of credit. The build -out requirements might also be
included. Johnk said the city is entangled in a legal dispute with Mediacom, in part, because the
Commission was not consulted. Periodic presence of Fruin or the legal department at
Commission meetings would be a benefit to the city. Kilburg asked Coleman to invite a
representative from the legal department to the next meeting.
APPROVAL OF MINUTES
Burges moved and Jobnk seconded a motion to approve the January 26, 2016 minutes. The
motion passed unanimously.
ANNOUNCEMENTS OF COMMISSIONERS
None.
SHORT PUBLIC ANNOUNCEMENTS
None.
CONSUMER ISSUES
Coleman referred to the report in the meeting packet and noted that the long-running problem of
a potential subscriber not being able to get service to their house remains.
MEDIACOM REPORT
Coleman said Grassley informed him the DOCSIS 3.1 tests in Columbia, MO are going well but
he could not provide an estimate on when the service would come to Iowa City.
LOCAL ACCESS CHANNEL REPORTS
City Channel 4 had a written report in the meeting packet. Goding reported PATV found
sponsors for coverage of the boys and girls City High vs. West High basketball games. PATV
staff have been providing a special video production workshops for a local organization working
with junior high aged students. PATV is receiving payment for the workshops. Light reported
the Senior Center has been partnering with PATV to offer a series of video production
workshops at the Senior Center. Senior Center Television has been working on programs related
to the Senior Center's planned 35`x' anniversary celebration. A lip-synched video to the number 1
song 35 years ago, "Celebrate", will feature members of many Senior Center programs. A video
on the history of the Senior Center is also being made featuring photos over the years and
interviews with long-time staff. Coleman reported the City Channel anticipates using more
University of Iowa interns during the summer. Staff will be shooting footage of some of the
major construction projects the city is undertaking. A virtual tour of some of the city parks is
also planned.
2016 TELECOMMUNICATIONS COMMISSION INITIATIVES
Kilburg read the list of ideas Commissioners had submitted by email and included in the meeting
packet. Johnk asked if ImOn has taken any measures to provide residential Internet or cable TV
service and if they were aware the City had a Telecommunications Commission. Coleman said
ImOn is not particularly forthcoming with their plans. Coleman said ImOn was provided a copy
of the broadband survey so they should be aware of the Commission's existence. City
administration has infonned them of their desire to provide service to the entire community.
Bergus asked if there was anything the Commission could do to clarify or confirm that
Mediacom understands they are now operating under a municipal franchise. Bergus said the
Commission could communicate to the City Attorney that they might wish to confirm the date
when the municipal franchise became effective, as the calculation of franchise fees is affected.
Brau said it is possible Mediacom has communicated with City administration or the City
Attorney and the Commission and cable TV staff were not informed. Grassley has indicated he
understands Mediacom is now working under a municipal franchise. One indication of
Mediacom's understanding would be to determine if a letter of credit required by the municipal
franchise has been provided. The only known indication of Mediacom's understanding is
Grassley's statements at a previous Commission meeting. A letter could be sent to Mediacom
reminding them that certain revenue streams are subject to franchise fees under the municipal
franchise that were not under a state franchise and they should be included in the next franchise
fee payment. Mediacom's first franchise fee payment under the municipal franchise is expected
in the middle of April based on past experience, but is not required until 90 days after the quarter
ends. Elias said the Commission ought not be the body to send such a reminder letter. Bergus
suggested the Cable TV Office provide the City Attorney a list of the items that Mediacom
should be made aware, including the calculation of the franchise fee and the letter of credit. The
build -out requirements might also be included. Kilburg said Mediacom is likely aware of the
changes and it is also important for the City administration to be fully informed. Bergus said a
business Internet service survey had been mentioned in the past. It was agreed to take this up at
a later date. Kilberg noted that one item on the list of possible Commission initiatives is to
facilitate better communication between the City and potential providers. Kilberg said the
Commission should not get in between the City administration and ImOn, but there might be
ways to assist the City in such matters in the future. Brau said that in the past the Commission's
agenda always included a report from the legal department. For a stretch of time there were no
legal issues for the Commission and the legal department stopped attending meetings. Johnk
said the city is entangled in a legal dispute with Mediacom, in part, because the Commission was
not consulted. Periodic presence of Fruin or the legal department at Commission meetings
would be a benefit to the City. Kilburg asked Coleman to invite a representative from the legal
department to the next meeting.
ADJOURNMENT
Bergus moved and Elias seconded a motion to adiourn. The motion passed unanimously.
Adjournment was at 6:05 p.m.
Respectfully submitted,
%I/—
Michael Brau
Cable TV Administrative Aide
TELECOMMUNICATIONS COMMISSION
12 MONTH ATTENDANCE RECORD
(X) = Present
(0) = Absent
(OIC) = Absent/Called (Excused)
Elias
Bergus
Kilburg
Butler
Homewood
11124/14
OIC
OIC
X
X
X
1/26/15
X
X
X
X
x
2110115
X
X
X
o/c
X
2123115
x
x
x
x
X
3/23115
X
X
X
X
X
Johnk
4/27/15
x
x
Plc
X
X
6/1115
X
X
X
X
X
6122115
o/c
X
X
X
x
8/24115
0
x
X
x
olc
9128/15
X
X
X
X
X
10/16/15
X
X
X
X
x
11/23/15
X
X
o/c
o/c
x
1/25/2016
olc
X
X
X
x
2/22/2016
x
x
x
x
o/c
(X) = Present
(0) = Absent
(OIC) = Absent/Called (Excused)